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Home My WebLink About10/10/2007 - Minutes ;�4:,,'&=t;1�t ��►` `�' - . .�}{i� .:" � afr��t1 F ADVISORY COMMISSION ON DIVERSITY {�CTQBER 1fl, 2007 MINUTES '��`��-�L�' �:_��' ��__��;�- Committee: Serena Aquino Antonia P. Cube, Sr. . Sandel Demastus Audrey Gadwin Raymand Lam Erica Rehberg Charles Thamas, Vice Chair Lari White Absent: Vern Nichals Staff: Glnria Gamba � Bannie Rerecich CALL TO OR.DER: The meeting was called to order at 6:36 p.m. APPRQVAL QF MINUTES: Antonio made a motion to approve the September 12, 2Q07, tninutes as submitted. Secand by Audrey. IVlotion carried. CORRESPONDENCE: Due to the high volume of calls to 9-1-1,people living in King County are encouraged to now phone 2-1-1 for nan-emergency situations and for available community resources. 9-1-1 should be used for emergencies oniy. The Renton Senior Center Golden Opportunities brochure was sent to ail members to inform them of programs available for the senior community. Alsa in the packet was the 2007 City af Renton Drinking Water Quality Report. It was noted that renters do not receive this information if their water bill is paid by their landlord. Hawever,the report is available at Renton City Hall. Another important piece of information was a fact sheet on Roads & Transit Facts far Renton. OLD BUSINESS: The Commissioners were reminded to "Save the Date"ofOctober 29, 2007, fram 5:30 p.m. —9:00 p.m. to attend the Community Services Leading for the Future training being hcld at Rentan City Hall/Council Chambers/"7th Flaor. There was a show of hands and eight Commissioners are planning to attend. Since Vern was absent, Gloria will email him to see if he is planning to attend. The final version of the Advisory Cornmission on Diversity flyer has been printed and distributed. In 2008,the Commission may want ta revisit this tapic to determine if a new design is needed. Bonnie participates on a committee with other City staff for celebratians of diversity. "I'he first celebration will be for Black History Month; the second is Women's History Month; and the third is Asian Pacific American Heritage Month. These celebrations of diversity will be featured in the Community Services Department Winter& Spring t' � � Brochure. A coinmunity calendar is being planned and will be posted on the City's web site and Advisary Commission web page. To celebrate Black History Manth, plans are being reviewed to possibly have two performances at Carco `I'heater featuring a jazz concert and a gospel choir performance. Commissioners are encouraged to inforin Bonnie of other local events being planned far any of these celebrations. 1"he Renton I_ibrary and the Histarical Museum are also involved. A number of programs have started reeently in response to the growing diversity in Renton and the need to have English as a Second Language (ESL) classes in the cammunity. ESL classes are held twice per week at the North Highlands Neighborhood Center. The rnajarity of the students are wamen. Classes will also be held at the Renton Salvation Army and Service Linen has an ESL Warkplace Program. The City is receiving a very goad response from volunteers wanting to teach the ESL classes. Netiv Business; Arrangements have been made for the Commissian to tour the Ukrainian Community Center on November 3, 2407, at 14:00 a.m. Fallowing the tour,it is planned to visit other City facilities, i.e.,the new Tiffany Park Activity Center,Renton Community Center, etc. A City vehicle will be utilized. Gloria will send an email to determine interest. L?uring a previous meeting, Audrey suggested that there be some changes to tlie monthly agendas and recommended we add"Approval of Agenda"ta follaw the"Call to Order". Antonio suggested that the`°Commitiee Reports" be changed to "Commissian Reports". 4ctober meeting was the second discussion of changes, Audrey made a motion to add "Approval of Agenda"to the agenda form, and change the Committee Reparts to "Commission Reports" beginning November 2Q47. Second by Antonio. Motion carried. Committee Re�a�-ts: Carlas Guangorena of Plaza Bank in Kent was unable to attend the October rneeting; Lari will contact him to see if he is available in November. If not, Lari wzil contact others on the potential speaker list. The Renton Citizen af the Year Banquet will be held on 4ctober 18,2Q07, from 5:04 p.m.—9:4Q p.m. at the Renton Senior Center. Cost is$25.00 per person. Sandel will attend. If other Co�nmissioners wauld like to attend,they should call the Chamber of Commerce at 425-226-4287. The 2QQ8 Advisory Commissian on Diversity Retreat will be held an either January 26, or February 2, 240&. Gloria will email the Commissioners to determine their preference. Depending an the availability of speakers, we are haping to have a youth speaker from Lindbergh High School and Captain Terry Masango fram The Salvation Army at the retreat. Hclena Stephens will be cantacted ta facilitate again. The 2008 Retreat will help determine goais and a work plan, Commissioners were asked to bring three goats to the November meeting. This information will be used to help guide Audrey, Lari, and staff when working with the facilitatar in designing the retreat. Comments and Annauncennents: All members received new business cards. �� '�v�r+�` `"rr� Other Communications: Antonio shared an example of profiling on a national television show. Antonio had sent an email to Gloria explaining the situation and what was actually said. As requested, Gloria will forward his email to the other Commissioners. Other Communications: Each Commissioner received an IKEA/Renton River Days magnet. A few IKEA Renton River Days booklets were distributed. It was noted on Page 43, the City of Renton Advisory Commission on Diversity was one of the sponsors of the festival entertainment. A flyer was distributed on the upcoming Latino Health Forum at South Seattle Community College on October 18, 2007. It will be presented by Sea Mar Community Health Centers, The Mexican Consulate of Seattle, and Public Health—Seattle/King County. . Adiournment: Charles made a motion to adjourn the meeting at 7:35. Second by Lari. Meeting adjourned. Minutes were taken by Gloria Gamba. � / , 1.-- -� 2!�,n��C�___%_ Sandel Demastus, Chair : i ;C'F:., - . 1w11/' � �Y .. . •� i.,: , C�ti,, �� COMMUNITY SERVICES DEPARTI��=�'-. �.:;:::�v:� ..: �_,� ;�,;-_� ♦ �- � ♦ ..0 ��N�� M E M O R A N D U M DATE: November 8, 2007 TO: Kathy Keolker, Mayor � FROM: Terry Higashiyama, Community Services Administrato� STAFF CONTACT: Bonnie Rerecich, Resource & Funding Manager �,� SUBJECT: Advisory Commission on Diversity—Amendments to By- Laws . The Advisory Committee on Diversity took action at the October 10, 2007, meeting to amend their bylaws. In accordance with ARTICLE XII AMENDMENTS section of the current by-laws, changes were discussed at two consecutive meetings, and approved by a majority vote. The first revision recommended by the Commission was to change the location of the monthly meetings from Conference Room #501 to Conference Room#511 (or as advertised) as mentioned in the by-laws, ARTICLE VI, Section 2. The second revision recommended by the Commission is to change ARTICLE X: ORDER OF BUSINESS. 1) CALL TO ORDER 2) APPROVAL OF AGENDA(Addition) 3) APPROVAL OF MINUTES 4) INTRODUCTION OF SPECIAL GUESTS 5) CORRESPONDENCE 6) OLD BUSINESS 7) NEW BUSINESS 8) E;�3�COMMISSION REPORTS(Change as noted) 9) COMMENTS AND ANNOUNCEMENTS 10) OTHER COMMUNICATION 11)ADJOURNMENT The attached Advisory Commission on Diversity By-Laws reflects the above changes. Attached C: Jay Covington,Chief Administrative Officer Members of the Renton Council Bonnie Walton,City Clerk , c � � BY-LAWS ADVISORY COMMISSION ON DIVERSITY CITY OF RENTON (Established per Ordinance 5155) ARTICLE I: NAME The name of the Commission shall be the Advisory Commission on Diversity. ARTICLE II: PURPOSE The Commission is a volunteer body of nine (9) members charged with the responsibility of promoting understanding by including the diverse Renton community in the process of City government; promoting an atmosphere for diverse participation in civic an other activities; working with local organizations to identify and remove obstacles that may prevent participation. The Commission seeks to provide opportunities to celebrate diversity. Learning about significant and emerging issues,the Commission seeks to advise and provide information to the Mayor, Council, Staff, Commissions, and Boards to foster a commitment to diversity. ARTICLE III: MEMBERSHIP The Advisory Commission on Diversity shall consist of nine (9) members, one of whom shall be a youth representative under 21 years of age at the time of appointment. The members of the Commission shall be citizens of the City of Renton and representative of a cross section of the citizens of this community, including members of minority groups. Members shall consist of those persons who have demonstrated an interest and/or expertise in civil or human rights and who are willing to promote actively the goals of the Commission. Prospective new members may be interviewed by a majority of the Commission members for recommendation to the Mayor for appointment with confirmation by a majority vote of the Council. [Ord. 5155: 2-7-4] Any member missing three or more consecutive meetings of the Commission shall be sent a letter, from the Commission, requesting their declaration, in writing, that they wish to continue as a member of the Advisory Commission on Diversity. If any member is absent from 50%or more of the meetings held in a given year,the Commission shall write a letter to the Mayor and the City Council requesting that the member be relieved of office and such vacancy shall be filled as in the case of an original appointment. ARTICLE IV: OFFICERS The officers of the Advisory Commission on Diversity shall consist of a Chairperson, a Vice-Chairperson, and a Secretary elected from the entire Commission. These Officers shall hold office for one(1) year or until their successors are elected and take office. ACOD Bylaws Revised November 2007 i � � ARTICLE V: DUTIES OF OFFICERS 1. The Chairperson shall preside at all meetings and serve as an ex-officio member of all sub-committees. The Chairperson will call Commission meetings and may call special meetings. The Chairperson shall appoint the Chairperson of sub-committees, subject to ratification of the majority of the members. The Chairperson has the responsibility to see that any action requested by a majority of the members at a meeting is carried out. The Chairperson may, before the end of said meeting, assign duties to a member or members present. 2. The Vice-Chairperson shall, in the absence of the Chairperson, perform their duties and possess their powers and, in addition,perform other duties assigned by the Chairperson. • 3. The Secretary shall keep, or cause to be kept, a careful record of all proceedings. The Secretary shall keep, or cause to be kept, a full account of money, receipts, and expenditures, resolutions, orders, and correspondence of the Commission. The Secretary shall send, or cause to be sent, notices of all meetings and perform such other duties as the Commission may direct. ARTICLE VI: MEETINGS 1. The Advisory Commission on Diversity will comply at all times with the "OPEN MEETING LAW," and therefore will abide by the public notification requirement. A notice of the day of the month, time, and place of the Commission's regular meetings will be sent to the newspapers. In the case of a special meeting, or a change in a regular meeting, the newspapers will be notified as to date, time, and place at least twenty-four(24) hours prior to the meeting. 2. Regular meetings of the Commission shall be held at least once a month and such regular meetings, unless otherwise changed, shall be on the second Wednesday of each calendar month at the hour of 6:30 p.m. in the 5`�'floor conference room, 51 l, of Renton City Hall, unless a different meeting place has been established after due notice as required by law. Meetings of the Advisory Commission on Diversity may be cancelled or changed only by action of a majority of the Commission members. 3. Special meetings of the members may be called by the Chairperson, or the Vice-Chairperson, by the Mayor, and/or the City Council, or by a majority of the Commission members. And, in such case, at least twenty-four(24) hours prior notice shall be given thereof. Date,time, and place of said meeting shall be set by the person or persons calling the meeting. ACOD Bylaws Revised November 2007 . , � � 4. In the case where a quorum is present at a regular or special meeting, and neither the Chairperson or Vice-Chairperson is in attendance, the Secretary will take over all of the duties of the Chair as so stated in ARTICLE V. If none of the three (3) officers is in attendance, (Chairperson, Vice- Chairperson, Secretary), the members in attendance shall elect a ternporary Chairperson for that meeting, and that person shall assume all of the duties of the Chair as so stated in ARTICLE V. ARTICLE VII: SUB-COMMITTEES A majority of the members of the Commission may name sub-committees as in their judgment will aid in effectuating the duties charged to the Commission under Ordinance 5155. The Chairperson of said sub-committee shall report their findings to the Commission as a whole, and any action to be taken will be determined by a voting majority of the Commission. ARTICLE VIII: ELECTIONS The officers of the Advisory Commission on Diversity shall be elected annually by the members at the Commission's first regular public meeting in March of each year; term of office will begin on April 1. If the election of officers is not held at the March meeting, the election shall be held as soon thereafter as conveniently possible. Each officer shall serve until a successor kas been duly elected. All officer� shall be elected by a majority vote of the quorum. ARTICLE IX: OUORUM A simple majority of inembers of the Advisory Commission on Diversity shall constitute a quorum for the transaction of business at any meeting, but if less than a majority of the members are present at such meeting, discussion may transpire, but no action may be taken. ARTICLE X: ORDER OF BUSINESS At all meetings of the Commission, the order of business shall be as follows unless otherwise determined by the Chairperson with the concurrence of a maj ority of the members: 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES 4. INTRODUCTION OF SPECIAL GUESTS S. CORRESPONDENCE 6. OLD BUSINESS 7. NEW BUSINESS 8. COMMISSION REPORTS 9. COMMENTS AND ANNOUNCEMENTS 10. OTHER COMMUNICATION 11. ADJOURNMENT ACOD Bylaws Revised November 2007 i Y �v �� On all questions of parliamentary procedure not covered in these By-laws, Robert's Rules of Order shall prevail. ARTICLE XI: VOTING Each member of the Commission shall be entitled to one vote, but no proxy shall be allowed. A simple majority of inembers shall be present to carry a motion. Any action decided by a majority of the members shall be accepted by all Commission members. ARTICLE XII: AMENDMENTS These By-laws may be amended or repealed at any regular meeting of the Advisory Commission on Diversity by a majority vote of the membership, provided such changes are introduced and read at two consecutive meetings, or such action may be taken at any special meeting if duly called for said purpose and a copy of the proposed By-laws, modification, or amendments thereto is mailed to each member at least fourteen(14) days prior to the date of such special meeting. All proposals, amendments, or modifications or change in the By-laws shall be submitted to the Mayor and City Council for their information. The Advisory Commission on Diversity hereby certifies that the above and foregoing By- laws were duly adopted by the members of said Commission on the of , and that prior to this date, the City.Attorney has verified that these By- laws are not in conflict with Ordinance 5155. ACOD Bylaws Revised November 2007