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Committee of the Whole Packet for 02/01/2016
����CITY 4F � �� �� � �i � �Y � AGENDA Committee of the Whole Meeting 5:30 PM-Monday,February 1,2016 TBD-PLEASE EDIT ACCORDINGLY,7th Floor,City Hall—1055 S. Grady Way 1. SOLID WASTE RESPONSE TO RFP FOR SERVICES a) Issue Paper b) PowerPoint Presentation 2. ECONOMIC DEVELOPMENT UPDATE a) Update b) PowerPoint Update �-- � �;� �Q,wJ��'�J t�f`�'.����- �� � �{� �r���r ���� w __-- f �,V��'Y1�I�ll�h C���,� �l�b1 l."� �� �� �'�1 i �r���� . , �����. �n��h� �� �n�c� .-r- ��v� �Civ� �1��" �.�u v� �1�'1 — Y� Ci�,�� ���� ���d� C' �r��� C��l, J�1,r;r�;,�,�— � � ���,�, �c�����, � f. ���,� �'`f'��.� '�"��'�� ��,�-�- � �1�� C����' `� `''v� ��3�� ��,��.., ��,,�`��.,r � y�,..��� c,��-� I AGENDA ITEM #1, a) PUBLIC WORKS DEPARTMENT D �i��O� � M E M O R A N D U M DATE: January 28, 2016 T0: Randy Corman, Council President Members of Renton City Council CC: Denis Law, Mayor 1ay Covington, Chief Administrative Officer FROM: Gregg Zimmerm�',�t'ilic Works Administrator ext. 7311 STAFF CONTACT: Linda Knight, Solid Waste Coordinator ext. 7397 SUBJECT: Solid Waste Collection Contract Procurement ISSUE: The city's contract with salid waste collection contractor Waste Management(WMI) expires on May 31, 2016. On August 6, 2015 the city issued a request for proposaJ (RFP) for a new solid waste contract. Four proponents submitted solid waste collection contract proposals in response to this RFP. After an extensive evaluation process, the Administratian has selected a preferred service provider. Should the City Council select the preferred service provider recommended by the Administration, Republic Services, and direct the Administration to negotiate final contract terms? The final contract will be brought back to Council for review and approval. RECOMMENDATION: Select the preferred service provider recommended by the Administration, Republic Services and direct the Administration to negotiate final contract terms. The final contract will be brought back to Council for review and approval. BACKGROUND SUMMARY: The staff evaluation team has rated Republic Services as the top-ranked praponent for the new solid waste contract. Staff's PowerPoint presentation {attached) provides information on the selection process used to evaluate and score the four sotid waste collection contract proposals. This background summary will focus on the top two ranked proponents as the bottom two cost proposals were significantly outside the acceptable costs for this RFP. Randy Corman,Council President AGENDA ITEM #1. a) Members of the Rentan City Council Page 2 of 4 January 28,2016 EVALUATION BACKGROUND: The RFP defined a two-step process for evaluation as follows. 1) review and scoring of the price component worth up to 80 points and 2) a qualitative review worth up to 20 points including, but not limited to review of the proposal submitted, interviews and reference checks. Through the evaluation process it was determined that all proponents were capable of providing necessary collection services and have experience transitioning city collection services without problems. Thus, qualitative scores concentrated on areas where the four proponents' proposals, interviews and references differed.� Results of the "Best and Final Offer" submitted by the proponents are shown in the matrix below. r -- Recology Republic Waste Waste Services Connections Management � I , `Where proposals differed: • Customer service • Accounts, records and billing accuracy • Transition to contractor billing • Contract compliance • Contractor/city relationship (Note: The cost of the final contract may vary from those listed above as a result of the contract negotiation.) QUALITATIVE SCORE JUSTIFICATION: Reaublic Services: It must be noted that references checked reported that the former Allied Waste Services provided inadequate and sometimes problematic services, but with the transition to Republic Service in 2011 there were significant and welcome improvements to all service areas including collection operations, customer serv�c response, billing and their relationship with each city. • Cost proposal results in significant savings from current contract � Wi11 bring annexation franchise customers (residents currently being serv d by Republic Services) into the contract resulting in an average monthly price reduction of approximately$9.00 to over 4,700 residential customers These customers will receive the same collection services as the other city residents • F le Sys\ M-P PW Adminstratfon\Admin Sec II\2016\Memos\cou ci s lid w t memo 0 28 6. oc Randy Corman,Council President AGENDA ITEM #1, a� Members of the Renton City Council Page 3 of 4 January 28,2016 Also price reduction for 10 business customers (existing franchise expires mid 2019). • Have local customer service center—local knowledge, responsive staff, meets requested customer service hours and opportunity for customers to conduct business locally. • Very high customer service responsiveness and accuracy confirmed by references as reported by customer surveys (small, medium, large city). • Proposes additional customer service resources for transition as confirmed in interview. • Range of recyclables accepted beyond the minimum specified in RFP. • Culturally relevant and tested customer education materials increase reach to Renton customers for recycling and organics programs as confirmed by references. • Manages container delivery in-house vs. subcontractor resulting in fewer customer issues. • Accuracy of account records and customer bills confirmed by references. • Timely updates to customer subscription and service changes confirmed by references and city staff. • Very high satisfaction with contractor billing confirmed by references. • Demonstrated smooth transition to contractor billing confirmed by references. • Effective contractor city liaison confirmed by references and city staff. • Collaborative relationship between city and contractor's corporate management staff confirmed by references and city staff. Waste Mana�ement: • Cost proposa) results in significant savings from current contract. • Significant decline in customer service responsiveness and accuracy in past several years confirmed by references and city Finance Division and Public Works staff. � Refused to provide Iocal customer service center. This limits customer access to conduct business with contractor especially fo�billing and payment purposes— no ability to accept any cash payments for services. • Billing transition to contractor billing was rated very poor by references. Significant problems noted by references included poor cash handling and transfe�to city accaunt, gaps in data,gaps in accounting—took several years to function properly. • Ongoing billing issues confirmed by references and city Finance Division staff. Issues include incomplete and missing data and incomplete posted credits. • Refused to meet city standard for customer call center hours thus decreasing service levels to all customers. • No additional customer service resaurces for transition to contractor billing as confirmed by interview. � Provides culturally relevant education materials for increased reach to Renton customers for recycling and organics programs. H:\File Sys\ADM-PBPW Adminstretion\Admin Sec II\2016\Memos\council solid waste memo 012816.doc Randy Corman,Council President AGENDA ITEM #1, a� Members of the Renton City Council Page 4 of 4 lanuary 28,2016 • Subcontractor for container delivery results in increased customer service mistakes—confirmed by references and city staff. • Refused to meet missed collection standards, proposed decreased service level from current standards. • Refused to meet the requirement to recycle and compost and quality assurance provisions. • Refused to meet the labor disruption standard. • Refused to provide costs associated with proposed contract modifications. Qualitative Scoring: Republic Seroices' Higher Service Levels: Republic's higher service levels are reflected in their approach to customer service and billing, including the likelihood of higher performance levels during the transition from city to contractor billing. • Local service center where customers can expect to pay bills(including cash I payment)and receive help from a solid waste and recycling subject matter expert. • Customer service hours exceeding the minimum contract requirement to include 7:00 a.m.—7:00 p.m., Monday-Friday, and 8:00 a.m.—5:00 p.m. Saturday. • Local billing office that manages all customer billing functions. • Additional investments in digital platforms that serve customer needs including texting. • Staff added to ensure the smooth transition of city to cantractor billing Brief Notes About Other Proponents: Recolo�v: Positive references indicated creative, competent education and outreach staff,a commitment to partnership with cities served, high level of communication, demonstrated experience with contractor billing and responsive and knowledgeable customer service at a local customer call center. Recology's submitted cost put them out of consideration as the city's solid waste collection service provider. Waste Connections: While the interview demonstrated competent, energetic and responsive staff, Waste Connections does not currently have a presence in King County. There is concern about the heavy lift it would take to have them locate atl of their services within the city under the timeline currently provided. Note that Waste Connections' submitted cost put them out of consideration as the city's solid waste collection service provider. Attachment cc: Iwen Wang,Administrative Services Administrator Lys Hornsby,Utility Systems Directo� Linda Knight,Solid Waste Coordinator Kari Roller,Financial Services Manager H:\File Sys\ApM-PBPW Adminstration\Admin Sec II\2016\Memos\council solid waste memo 012816.doc �� iJ'n �i����i; n c� z � ���� � o � �`j �� �,,;:. & ,�> n �����o-��-' ♦ '�` ♦ � �,,�R .� ��.� ,. �i �_:�w. ,,� , _ � , � . � � ♦ ��'i.1.,�,�'! � ' � � � . . �* . � � � • � � � � • � . � • ♦ r< �.�,������ � � � . � ,�..�w, x..�, �ti.�,,�..�,..P ����� �� �� £� ���� � � Cost 5 =- . �� Service . . � ���y � Competitive y� � . • Enhancement Prc�t����t�n _ �_.. ��� ���� _ � � � . ,���� , a� I n�prov� � Gustomer Innovation Service . . 7 4 �.:� :. � � {� � �I • ��. AGENDA ITEM #1, b) � ����' , • w,r , � �� -� , '4�'� C� t� • W - U - O oc � .. � � � . oc �..�, . . , _ . �-- / # / � M • � / . � 3 � a� � '`I . > p '� : �►`�`� �r. � � � � r �3�� � � � � �: .��`', pC � ` ". ._ � � � U �tS � u �` ��: �' � � L� - � � � � °�' � �� �� k �..: R� ,: : � y'u" �,,,� x� •_ O '� ; � � ` � � p� � a� U ,� �� � ��� �: � � � 'w� �rI J 4a �.i.�1 � " , � � :;s J � ��� f� ��� W , f� ° ��j�� ��� ;�f„ � , ,,, �;, Issued August 6, 20 I 5 �� �� o e� Due v a�: �N���� O cto b e r 2 6, 2 0 I 5 � � z `..�- v �GE �'�` � �� �. � � �c �? � ; � rn .�,� � � . � a . � . � � co� :�,� .� �� ':a";", p • � > > � �� : � c.�. � � � � � � ��w' s" "+"� � .� -a+ : .. V . � Q � :� � +�` .;� s.. ,,,_ '� .� ` �, .„� �,...- ? c,:.� . � - ' �-^^ � .�' �� � � � .. .., �IR ::.�' . ��y� ' .:�. . . . :. . . �... . I�. . .. ... . . � ■ W i' II 9 � � ' i • Contractor Billing & Account Management � Mobile & Web enhancement • Labor dispute protection • Enhanced Performance Standards • Improved Public Litter Service • Premium Commercial Service • Enhanced Recycling n c� • Increased Event Services z ,�J�'E � :� � � � �u �-`� � �I � �� � � � � _ � � � . . REQUIRED COST PROPOSAL & APPR�ACH � Continued City Billing Cost Proposal � Spring Clean-up • Premium Commercial Service • 10-year Contract Term OPTIONTO PROPOSE BOLD IDEAS n c� z ��'E �F n �� ., G I � � 3 � ������ � � � + ! Responsiveness pass/fail Minimum General Qualifications pass/fail Price Evaluation 80 points Qualitative 20 points • Customer Service, Billing & Account Management • Contract Implementation & Compliance � Diversion Approach, System Design, Operations ' � Recycling & Compostables Collection, Processing & Education � Transition & Implementation Plan � m • Alternatives or Other Customer Benefits GE � o �.�x �� n � ` � m ��. -���. , � �, _ .� a ' � , 1 . � � s � � � ' 1 Provides broad rights to conduct investigations as part of the evaluation process Provides broad process rights for City decision-making n c� z JGE �'t� n �� x��°� � �I t� 3 ���� 1 ..�� �k � , � � AGENDA ITEM #1, b) �' i�t � ���"���"�����z�'��r'+�,, _ ��tfi�'st. ��:�,��?t3fit. u � �' ��;'�a�°-"°� ��. � s�, ,�4��� � � � , � . �a , : ��.� � ., � �� � �? `. . ��� �. . ��� �;;, ,� �,�� ��tt � ���,�X����'���� � ' � ��.����� ��� (� , �� ^ti R}� Y��i i �t�'�"2� $Y t �4!''� ���3 ��t` �� � . �t' ' i ,d„�. 3 �.s� 6, AS` '�:>�, _ ,.,, ,-, . ..>�, ..9 ., ....,�, � ,- „ �,,. ,� < - ,,��. .�.,, °t? , , �, < Y~ �,� t s� � �. � . � Praposal Review � �� � .� � � < > Proponent -- t ' ' I ntervi ews �; �= � Reference `� n Checks �- _ � _ _ _ z �• ��� � n 4ety �` G� y o� � m .�� � � � � � . �; � _ � � � ACTION ITEMS At Council Direction, staff negotiate Final Contract Terms �' � with preferred service provider Final Contract Approved by Coun�il n c� m `-.�....__ o ���� ��� n c � m �� , � �, a � a TH E CC� M PETITION ��� ' ' � r�CC) C3 �/ �,�, ` � T'� A�TE ZERt3 . � � * a WASTF CC)NNECTIONS, I NC. wASTE NIANAGEMENT Gortt�ect with the Fr�tirre� "'j''���,� +(��e��: � � Z �� � n �3� � �G � �' < ; ��� ,� � �I .�'�.� � � `°"���� � � � STAFF EVALUATI C� N TEAM � Both Cost and Qualitative a � � , ���� � . . measures were considered. Focus was on areas where Proponents' services differed according to proposed approach, � � � � � interviews, and confirmation by references 1 i � n c� m -___ o �J'��' ��� n �o �_��� ,. cn � c� � m �\, �e ,� � �, �.: � a � � — — — . � . � SN011�3NN0� 31S�M � � .. � �� � � � �� � �a�� : � ,� ,E � � � _ , � ,r . . , , ...; .,� ..�,a, � � � rv,v �;., �� , , 'r-��������� r; �� x, �4� r�:<' z; s%; ��� ra �, `� � �; 1�lC,1 r � ,� F. ¢%� � f � • ,,�,�a����, ,; ,� � ��3JdN�W 31S�M � � ; ; . , � � � ,� � � � �,� ,.�, , .� .<._ � e � �:���_� ���..,�. „ � � S3�IA�3S �118fid3� � � � — ADMI � ISTRATI4N RECUMMENDATICJN Based on all of the criteria and process followed, the Administration recommends the City enter into final � � ��� t � _� �,� �.. negotiation of the ;,� ,� ;�� %� � �!� � Solid Waste Contract with � , ��; _ � �� , � �, � 1� ,.. the preferred service ������� � -���� :� �, ` � � � p rov i d e r ����� �� � � REPUBLIC SERVICES �, �--�. . _ . ..a� .. n %�„H�,;� f� _ ,; , _. ., =- � 'K � .., _ - �� __�� __ � m � � --� ;a , "'"'r-.-----...__. Z , .� o �' '�J� r���z° �`i� l� � O ��:� �� , � . � � �r t: �� y � �� 3 � �Y:�; . � a • � � � � • � • � � � COST SAVINGS PROPOSED LOWERTHAN EXISTING CONTRACT � SAME DAY MISSED COLLECTION RECOVERY .� � �. � .�m �' EXTENDED CUSTOMER SERVICE HDURS ���'�'�� � °' � � F RM CUSTOMER- FRIENDLY v =��� °� a MOBILE PLAT O � accountabildy E ��satisfaction� �'-�$ u��,��rty � �'Rg�`"Y�°. � ��""�°"'� & INCLUDES TEXTING, EMAIL, CHAT �serv�ce���,,� �nkp buf3�_e�ss � m� e r�k�eexce�len�`'e � �����4���� knowledgeable � O N E C U STO M E R TO U C H R E S O L U T I O N respons�le c��p�scy�c-aar,dse sc�lution�• �,y� h�pful��� pre¢ar�t±o�� � Support8ttittld8 n E � $ m ��'� �'� � ° � � n ��:v� : � m ������ � � � � a; • � � � � � � � � � r 1 � RELIABLE ACCOUNT MANAGEMENT & � ACCURATE BILLING �'Repu6lic has �/ HIGH LEVEL OF CUSTOMER SATISFACTION made a real AS REPORTED BY REFERENCES ' � di,�'erence in sta,ff } wor►�load since �/ STAFF ADDED TO ENSURE SMOOTH complaintshave TRANSITION TO CONTRACTOR BILLING gone away" - Cityofxent �/ EXPERIENCED TRANSITIONING ` � COLLECTION SERVICES n c� �---_.,.,--_ z �� F� n � � � , � � _� , � � ����� �� � � � � � � , • � : !! : � � � . ' a :�, _ N �� �wn..�m , . /4. � !P'�^ N'�•w• ,rum M a+�+r 5e`a Wr � �-::�� � �urrent REPUBLIC SERVICES i� Franchise customers will be folded ;� E ' . - � = into the primary solid waste contract � � ,° _ �_�---�� � �� `� � � � 2.5 years early. � � � �:` � � r� � _ ;X� , �. a` '� .: i�.� a s } _ . �,. -,.. � ,� � � � � �� =`� �----1�-�� Si�nificant cost savings to over 4,700 � � . , _ � ;,� $ �� customers estimated at , _ �.�_ _ ; ;f $42,000 per month � �l � �°�,��: ���, ��.,.� . �� _ ___ � _ � .,�:.�.��..� _„�„ ,,,,R � Annexation History& Z �,. ... ..�_....,..�,.�..._�..... . . ......�..,..�..,..___.a.,.. olid Waste rovi ers . .e..�._,.._.a �� � ,.���..... _ o �.a.. �.�...�._.._�. .�._. .�..... � _ �,�J� FG n �, cd� y �� �: � m J��.�� �,��' � � � =� � � � N E�T ST E PS ' . . . . � . ' • • . • Council Seletts Service Provider and • . • . . . , Directs Staff to Staff Negotiate Enter into Final Final Contract � ' ` " � • Final Contract Negotiations Terms with Approval ' ' Selected Service Contractor and Provider Staff coordinate NEW CONTRACT Transition Plan SERVICES BEGIN Contractor � Mobilization Period n � c� ' ------ z � o � ��� �� � � � v�, � � . � m ����`'`,�l ,�\�+ � � � � � � � UESTIO � S ? _����a Kn�,� �����..,a �� � n c� -' --- :i'' � z ��� ° � , , .� � � �� 1� , � � + a�,�� � y � - � . ,.,�� `,;. m � rtr s . , . . . • v���, 3 ' f � � - . . - � a AGENDA ITEM #2, a) ECONOMIC DEVELOPMENT UPDATE COMMITTEE OF THE WHOLE January 25,2016 LODGING TAX UPDATE • Background o What is the Lodging Tax? o How Can the Lodging Tax Revenues be Used? o Who Can Apply? o Application for Lodging Tax Funds o Role of the City Council • 2016 Application Process o Timeline o Applications o Recommendations NEW DEVELOPMENT • Legacy/Hampton Inn—In Construction. 20%Completion • Lofts at 2nd and Main—In Construction.40%Completion • Reserve at Renton Senior Center—In Construction.85%Completion. Temporary Occupancy Requested. • Southport Hotel—In Construction. 50%Completion. • Southport Office/Parking—Groundbreaking Ceremony Last Week. • Ikea—In Construction. 10%Completion. • Vantage Point—95%Completed. Fully occupied. • Eastside Veterinary Clinic—In Construction.80%Completion.Temporary Occupancy received. • Highlands Library—in Construction.80%Completion. Temporary Occupancy request anticipated soon. Grand Opening scheduled. • Group Health. Phase 1 and Phase 2. • Taco Time/Starbucks—In Construction. 80%Completion.Taco Time occupied. • Marriott Residence Inn. Construction this Spring. DOWNTOWN ITEMS o Opportunity Sites—Developer Outreach ■ 7 opportunity sites identified in downtown and fringe areas ■ Marketing material developed to highlight info on sites and showcase them AGENDA ITEM #2, a) ■ Thus far,conducted meetings/tours with developers to review sites,along with responding to follow-up interest on specific sites ■ Other developer tours in process of being arranged o For The 200 Mill Site,we plan to issue a Request for Proposals to explore a sale of the building and site for repositioning of the building and additional development of the site. o Renton Downtown Streetscape Design Standards and Guidelines ■ Staff is refining latest draft with consultant ■ Next steps over the next couple of months include fine-tuning with City departments, review by Planning Commission, and approval by City Council. o The Lofts at Second & Main Construction Update ■ Completed thus far: • Basement foundation,walls and slab poured,and surrounding area backfilled • First floor concrete slab poured • Extension of columns,elevator and stair shafts to the second floor • New water line along Main Avenue installed • City completed water line lateral connections to buildings and businesses along Main Avenue ■ Percentage complete of entire project is 35� ■ Within the next 30 days: • Pouring the second floor in two phases(starting this Friday and completing next week) • Second level wood framing starting next Monday,with walls being erected later in the week , • Installation of a crane next week to facilitate remainder of construction • Completion of the last Main Avenue utility connections to The Lofts building • Working with City regarding Main Street trench restoration ■ Project is on schedule for opening in late 2016. o Fa�ade Improvement Loan Program Update ■ Cortona Building(Old Renton Western Wear/Historic Woolworth's Building) • Construction preparation started in late December � Building received a listing on the National Register of Historic Places in late December, making the owner eligible for federal tax credits • Foundation reinforcement work and demolition of the underside of the canopy are scheduled to occur over the next two weeks � Owner continuing to show building to prospective tenants ■ 801 S.3'd Street/306 Williams Avenue S Buildings A GENDA ITEM #2. a) • Owner is awaiting preliminary cost estimates for renovations to the two buildings;once received,staff will begin negotiating a funding agreement with the owner. o New& Expanding Business Prospects ■ Lock&Security Company at Former McLendon site. ■ Four Generals Brewery/taproom in vacant space at 229 Wells Avenue S;tenant improvements underway;target opening in Spring(March) ■ Makers space at the 329 Wells Avenue S building(former Renton Indoor Garden Center);staff is working with existing downtown business to relocate and expand; design and production for�etailers that sell outdoor clothing and accessories; potential small showroom; exterior building improvements to correct code issues ■ Fitness facility at 332 Burnett Avenue S building. o Marketing& Beautification Projects ■ Downtown Holiday Promotion: From just prior to Thanksgiving and through the holidays,ads promoting Downtown events and businesses for the holidays ran on Facebook and Renton Reporter(on-line). o Storefront Installation: Staff coordinated with the History Museum staff, its RenTeens program,and the building owner at 306 Williams Avenue S(near Williams and South 3rd Street)to install a display containing a narrative and pictorial review of"Renton's Changing Identity,"which provides a comparison of Downtown and The Landing on the physical level, perceptions of residents of each, and what role they play in the City's larger landscape as business districts 0 2"d Utility Box Wrap: Near the storefront installation,a new utility box wrap was installed in late December at corner of South 3�d Street and Williams Avenue S;the new wrap displays historical photographs of existing and former buildings at that intersection. � ^�� , � � T l � �� 4 1 ���"se�"'�X� . . . . � T /,: � y} . . . � . � . . ;:i/�.. �✓ � Nrj r,,,, iw V � � t � � � �f ��' d�rt�+,�i i* �U ��: �' �� ��������� � ..._ .� `'s.`,� y� . a�`, � '"'�"�4E"�+�.:, , ¢�{ . R "1� °k Y l�i`f RL: .. 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":. � ��\r\ V � ...� :. , ��� :AA � .: a �.ti, c V::e�.���\O ;��m`�a��� �a��.�a; �` � �.�..:.o., . . .,,... .� � � . .,��r ..�..,. � ���. ��`A a� ��. ��° �h�.� ::�� o .w� ���\ti\��\. � ��. �� � � �I�� . � � . . . � .. � � �� � V �� �.� � � �� �� ..�\�A�,: � ��A ` �.;.: � �, i� '' ' � �� �` . . �'...:;:; :. �. i � �,:�. - � � �. � � � � �.��.��.� ����.�...... . .����.� ,��",� .,�.,�.�.� .,x ,,,.�_p���� c r What is the Lodging Tax? � The lodging tax, also referred to as the hotel-motel tax, is a consumer tax on lodging charges for periods of less than 30 consecutive days for hotels, motels, rooming houses, private campgrounds, RV parks, and similar facilities. n c� rn z . n � . �� . How Can the Lodging Tax Revenues Be Used? � The guiding principle for the use of lodging taxes is that they must be used for activities, operations and expenditures designed to increase tourism . � Tourism marketing; � Marketing and operations of special events and festivals designed to attract tourists; n � Operations and capital expenditures of tourism-related facilities � z owned or operated by a municipality or a public facilities district; or o � Operations of tourism-related facilities owned or operated by """ � . ���� nonprofit organizations. (RCW 67.28. 1816,) ��. � . . ������ € �` 3 } ._*.'`� � � `�;"`� re'� "� : �° �.` �2'�- �a� w'� . � � ^ .'�v'��.�. _ .�.�.„„, ' �. �� �� ��� , .�.-�..�..�. .-,..,�. ,..._ r.�_. .=���_�,�s�..... . . �-.� . _ . . . . �. � �� � Who Can Apply? � Convention and visitors bureaus; �� � Destination marketing organizations; ������� Nonprofits, including main street organizations, lodging associations, or chambers of commerce; ���� Municipalities - cities and counties must submit a lications for their own projects to the LTAC. � pp rn z . n =.��r, � � � � . Application for Lodging Tax Funds � In counties or cities of at least 5,000 population , applications must be submitted directly to the lodging tax advisory committee (LTAC). � Councilperson Marcie Palmer, Chair Michael Schabbing, Marriott n � Katie Hunter, Hilton � Z � Brent Camman, Renton Chamber of Commerce o = Preeti Shridhar, City of Renton . � � . . _ __ _ __ _. _ ___ �������: �`u � " � � � < �. � . o .Y �-�� ��, �. :, � _� ... s�a , -' _ ,.a.... �. g� - ...�,.��a�_ �.. `-e,.._ ... :>�s.c.,�.a...W sz� . ><., e, . Y. „��..si.�.. �.� � Role of the City Council � We ask that you concur with the committee recommendations. ir$� If you choose not to concur, City Council : � Must choose only recipients from the list of candidates provided by the lodging tax advisory committee, TT May choose to fund all, some or none of the applicants n recommended, � z � Must fund recipients in the amounts recommended by the lodging o� tax advisory committee. • � . � '�' � 1 � ,� , e� . ; r+" ; ��r � ....,� .,. .....y_ . ......�. .,,.. ..,� � . . � . �;,>��� � � � �+ � �` � � � � �� � ��� ����� "'�" � � � � � �, � ,,:,. ti� .. ���... ,. . ��.,,.e �� � ' ; �� ��� �� � �.'� .. � �� �� `����a� ��" �. � ; � ���� `� � �a �������;��r����a,��a� S� � ���.� ,. '�:. .� ���:�: ., A O ��� A �� a �a� � �\��A�� � � a�� �� „ � .; ��rp����� � ��.� �����a° a < ��� �a�a� . � . �A�� � � � � A A� : � � �A\� . _._ � , .� ., '. � E s� �� � � � " � `� °<;A � '"s �.,... ��': ,q. , �„�� � . � �� ��;�� A,� �. . , � � . . � � o,:. w �.. .�.� .. "� � � �„� a � � � � ����� � � � � �� � �\��������V������`ra�A���A ��a`\ � � � ������`�A� � �\� r� �A���a�°��',������``����V�A\\���������� �,�' ���\\ ��...�\� \ ��\\���.\�����°�\�,� : ��� ��\����\\p���\��\ �"�. ��� �\\�. ° * ��y ����\��� � � c � \����\��'; � � � . � �� � � ������e�� �V�� �� ���Y �� ���. �A���. �� � � \�� a���� � � � � � �: .. � �� � �� ���3�@�� �'� s� ������. ' . 1 e�A ti � �n������ h� � ,,� �� � e�7�����a \ �R��VA �y :. �' , �....v�x��e�a�`����A���V�a,.� ���� � � �: �.,� > � y � , . ..r A, .:h .. ;. � I�;;l� � W � ��„� �,� �„� ��;°,,� ,�, � ���� �� � t � � �: � C � '`� _ ____ ___. ..__ �`���`� =��'� ��� �� � �� , la.�'E�`,.�c. ?�'u�� . .'GSK:i-��a.x.... <.,... tac3Lt.4:A1.�""..��`��.. .. aa,:.>.,,.._� , rv.,.... ■ � � � � TIMELINE FOR 2016 LODGING TAX APPLICATIONS October 12, 2015 Applications Available October 28, 2015 at 3:30pm Application workshop for interested applicants in the Renton City Hall7tn Floor Conferencing Center November 20, 2015 Applications due (hardcopy and email) by 5:00 p.m. November 23, 2015 LTAC subcommittee to receive electronic copies of applications for review December 4, 2015 Special LTAC meeting to interview n all applicants rn January 11, 2016 Funding list reviewed by Renton City z Council n • (Please note that dates and requirements for future application cycles are subject to change.) � �- . : ■ � � 19 applications received y $386,049 req uested $Y $265,000 was anticipated in adopted budget ' n c� z �� n � � . . n:���� Q � � Renton Technical College, Conference, $2,500 � Renton Technical College, STEM , $2,500 � Renton Civic Theater, 2016 Season , $2,500 � Seattle International Film Festival , 2016 Renton , $20,000 � Renton Chamber of Commerce, 2016 Oktoberfest, $12,500 �- Renton Community Marketing Campaign, $50,000 � City of Renton , Seahawks Rally, $10,000 � Renton Chamber of Commerce, Visitor's Center, $75,000 � Renton Chamber, Return to Renton Car Show, $5,000 n c� � Tasveer, South Asian Film Festival , $7,000 z � . . n � Olympic Peninsula Fishing , Salmon Fly Expo, $ 10,000 � � City of Renton , Multi-Cultural Festival , $20,000 � � Total Recommendation : $217,000 . . 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