HomeMy WebLinkAboutAgenda Packet for 04/11/2016
AGENDA
City Council Regular Meeting
7:00 PM - Monday, April 11, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Sikh Heritage Day - April 14, 2016
4. SPECIAL PRESENTATION
a) Police Employee Recognition and Promotions
5. PUBLIC HEARING
a) Street Vacation Request: In the Vicinity of Sunset Ln. NE, Harrington Ave. NE, Glenwood
Ave. NE, and NE 10th St. (Petitioner City of Renton; VAC-16-001)
6. ADMINISTRATIVE REPORT
7. AUDIENCE COMMENT
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
When recognized, please state your name & city of residence for the record.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
8. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of March 28, 2016.
Council Concur
b) AB - 1639 Mayor Law reappoints Mr. Doug Baugh to the City Center Community Plan
Advisory Board for a one year term expiring on 4/30/2017.
Council Concur
c) AB - 1642 City Clerk submits the quarterly list of fully executed contracts between
1/1/2016 - 3/31/2016, and a report of agreements expiring between 4/1/2016 -
9/30/2016.
None; Information Only
d) AB - 1633 Community & Economic Development Department recommends amending
RMC 9-8 to reflect the updated process for sidewalk maintenance and construction
prioritization.
Refer to Planning Commission and Planning & Development Committee
e) AB - 1641 Community & Economic Development Department submits the City Center
Community Plan Advisory Board Annual Report of priorities for review and approval.
Refer to Planning & Development Committee
f) AB - 1634 Community Services Department recommends approval of an Interlocal
Agreement with the City of Seattle Office of Sustainability and Environment to accept FINI
Grant funding for 2016-2018 ($2,401.27 for 2016), to fund an incentive program for
shoppers using their Supplemental Nutrition Assistance Program (SNAP) benefits.
Refer to Finance Committee
g) AB - 1636 Community Services Department recommends approval of a three-year
contract with Canber Corporation in the amount of $156,897.27, for landscape
maintenance services of 43 different sites.
Refer to Finance Committee
h) AB - 1635 Police Department recommends amending RMC 10-10-3.U regarding parking
next to mailboxes.
Refer to Public Safety Committee
i) AB - 1640 Police Department requests approval to increase hiring retention bonuses and
compensation benefits for lateral police officers.
Refer to Public Safety Committee
j) AB - 1631 Utility Systems Division submits CAG-14-090, SW 7th Street/Naches Avenue SW
Storm System Improvement Project, contractor Road Construction Northwest, Inc.; and
requests approval of the project, approval of the final pay estimate in the amount of
$12,240.63, and release the retainage bond after 60 days, if all required releases are
obtained.
Council Concur
k) AB - 1632 Utility Systems Division recommends approval of an agreement between King
County Department of Natural Resources and Parks Water and Land Resources Division to
receive funding in the amount of $204,179 to replace the sealant material along the
floodwall joints and clear the inspection path behind the floodwall for the Cedar River
Section 205 Flood Control Project.
Refer to Utilities Committee
9. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Committee of the Whole: Visitor Center Lodging Tax Advisory Committee
Recommendation
b) Finance Committee: Vouchers; Sunset Neighborhood Park, Phase 1 Consultant Contract;
Renton History Museum Remodel Contract
10. RESOLUTIONS AND ORDINANCES
Ordinance for second and final reading:
a) 2016 Carry-Forward Budget Adjustment
11. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
12. AUDIENCE COMMENTS
13. ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7th Floor Conferencing Center
April 11, 2016
Monday, 6:00 p.m.
Legislative Wrap-Up
Visitor Center Lodging Tax Advisory Committee Recommendation
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
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Vacation Petition
VAC-16-001
Sunset Lane NE, Harrington Ave NE,
Glennwood Ave NE & NE 10th St
Monday, April 11, 2016
Public Hearing
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LOCATION
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LOCATION
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LOCATION
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BACKGROUND
•Petition received February 15, 2016
•Pursuant to State and City Code, more
than 2/3 of the abutting owners must
sign the petition
•100% of abutting owners have signed
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BACKGROUND
•Right-of-way originally dedicated in
plats from 1956
•City owned utilities and other
utilities are located within the ROW
and properties.
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PUBLIC BENEFIT
•The proposed street vacations support
the Sunset Area Community Planned
Action by establishing future roadway
Right-of-ways that will provide access
to future mixed-use development and
the future Sunset Neighborhood Park,
creating a more vibrant and attractive
community for residents, businesses
and property owners.
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RESEARCH/SURVEY
•Vacation request was circulated to
various City departments and outside
agencies for review.
•No objections to the vacation were
raised, however several comments
raised during the review process.
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RESEARCH/SURVEY
Internal Review Comments
•Surface Water Utility and Water Utility
both commented that there are existing
utility systems in the Right-of-Way that
must remain functional until the
systems are relocated for the Sunset
Lane Roadway and Utilities
Improvements.
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CITY UTILITIES
•Per CORs Map
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RESEARCH/SURVEY
Outside Agency Review Comments
•PSE will require an easement and is
working with the City during the design
process to secure the necessary
easements as part of the project.
•To date, Comcast, Qwest and Electric
Lightwave have not responded to the
City’s request for comments.
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The Community and Economic Development
Department recommends that Council approve
the request to vacate subject to the following
conditions:
The City utilities remain operational and accessible
until the relocation of the utilities has occurred.
The City secure easement with PSE at such time is
appropriate for the project.
STAFF RECOMENDATION
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NEXT STEPS
If Council approves this vacation petition:
•Place the Ordinance to vacate the
ROW for first reading on next week’s
agenda.
•OR Appraisal is ordered by
Petitioner(s) to be evaluated for
compensation due to the City.
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March 28, 2016 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM - Monday, March 28, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Ryan McIrvin
Armondo Pavone
Ruth Pérez
Ed Prince
Carol Ann Witschi
Councilmembers Absent:
Don Persson
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL EXCUSE ABSENT
COUNCILMEMBER DON PERSSON. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Lawrence J. Warren, City Attorney
Megan Gregor, Deputy City Clerk
Kelly Beymer, Community Services Administrator
Preeti Shridhar, Deputy Public Affairs Administrator
Gregg Zimmerman, Public Works Administrator
Iwen Wang, Administrative Services Administrator
Cliff Long, Economic Development Director
Teresa Nishi, Recreation Coordinator
Commander Paul Cline, Police Department
AGENDA ITEM #8. a)
March 28, 2016 REGULAR COUNCIL MEETING MINUTES
PROCLAMATION
a) Volunteer Month - April 2016: Volunteer Coordinator Teresa Nishi accepted the proclamation
with thanks and expressed gratitude for the dedicated volunteers who contribute their time
to the City.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
b) Sexual Assault Awareness Month - April 2016: Executive Director of the King County Sexual
Assault Resource Center, Mary Ellen Stone, graciously accepted the proclamation and
advocated for raising awareness by encouraging people to engage in discourse about sexual
assault issues in support of local victims.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were regarding:
Preventive street maintenance will continue to impact traffic and result in occasional
street closures.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of 3/21/2016. Council Concur.
b) AB - 1628 Administrative Services Department recommended adopting the 2016 Carry-
Forward Budget ordinance amending appropriations in the amount of $85,923,795, with the
total amended budget to be $684,149,245 for the 2015/2016 Biennium. (See below for
ordinance.) Council Concur.
c) AB - 1627 Community Services Department recommended approving the Job Order Contract
(JOC) Work Order with Forma Construction Company (CAG-13-149), in the amount of
$95,418.58, to remodel the Renton History Museum Lobby and refurbish the open office
space at the Museum. Refer to Finance Committee.
d) AB - 1630 Community Services Department recommended approval of a contract agreement
with Hough Beck and Baird, Inc. in the amount of $338,214.65, for design and preparation of
a construction document for Phase 1 of the Sunset Neighborhood Park. Refer to Finance
Committee.
e) AB - 1629 Executive Department recommended adopting the City of Renton's 2017-2022
Business Plan. (See below for resolution.) Council Concur.
f) AB - 1624 Transportation Systems Division recommended approval of a temporary street
closure of N. 3rd St. at Logan Ave. N for up to four consecutive weeks to reconfigure the
intersection of Logan Ave. N and N 3rd St. Refer to Transportation (Aviation) Committee.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA AS PRESENTED. CARRIED.
AGENDA ITEM #8. a)
March 28, 2016 REGULAR COUNCIL MEETING MINUTES
UNFINISHED BUSINESS
a) Finance Committee Vice-Chair Pavone presented a report approving for payment on March 28,
2016 claims vouchers 345561 - 346002, three wire transfers, and one payroll run with benefit
withholding payments totaling $6,723,291.13 and payroll vouchers including 754 direct deposits
and 402 payroll checks totaling $2,427,217.45.
MOVED BY PAVONE, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
b) Finance Committee Vice-Chair Pavone presented a report recommending concurrence in the
staff recommendation to approve a Job Order Contract (JOC) Work Order with Forma
Construction Company, CAG-13-149, Proposal #91, in the amount of $174,950.25 to demolish
four remaining housing units for the development of the future Sunset Court Park. The
Committee further recommended that the Mayor and City Clerk be authorized to sign the Work
Order.
MOVED BY PAVONE, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
c) Finance Committee Vice-Chair Pavone presented a report recommending concurrence in the
staff recommendation to approve Addendum #2 of Lease LAG-14-006 with Amazing Grace
Lutheran Church for rental of the third floor of the 200 Mill Building. The Committee further
recommended that the Mayor and City Clerk be authorized to sign the addendum.
MOVED BY PAVONE, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
RESOLUTIONS AND ORDINANCES
Resolution:
a) Resolution No. 4280: A resolution was read adopting the 2017-2022 Business Plan.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
b) Ordinance No. 5789: An ordinance was read amending the City of Renton fiscal years
2015/2016 Biennial Budget as adopted by ordinance no. 5737 and thereafter amended by
ordinance nos. 5755, 5764, and 5777, in the amount of $85,923,795.
MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinances for second and final reading:
c) Ordinance No. 5787: An ordinance was read granting unto Level 3 Communications, LLC,
authorized to do business within the State of Washington, its affiliates, successors and
assigns, the right, privilege, and authority to install communications facilities, specifically fiber
optic cable and related appurtenances, under, along, over, below, through and across the
streets, avenues and alleys of the City of Renton within the public right-of-way of Renton.
MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
AGENDA ITEM #8. a)
March 28, 2016 REGULAR COUNCIL MEETING MINUTES
d) Ordinance No. 5788: An ordinance was read granting Olympic Pipeline Company, an
Interstate Corporation, incorporated in the State of Delaware, its successors and assigns, a
non-exclusive privilege and franchise, subject to the terms and limitations provided in this
ordinance, to construct, repair, replace, operate, and maintain, its existing 20-inch, 16-inch
and 12.75-inch diameter pipelines together with equipment and required appurtenances
beneath the rights-of-way within and through the City of Renton, Washington.
MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME:
7:19 P.M.
Jason A. Seth, CMC, City Clerk
Megan Gregor, CMC, Recorder
Monday, March 28, 2016
AGENDA ITEM #8. a)
Council Committee Meeting Calendar
March 28, 2016
April 4, 2016
Monday
CANCELED Utilities Committee, Chair McIrvin
CANCELED Transportation Committee, Chair Pérez
CANCELED Committee of the Whole, Chair Corman
CANCELED City Council Meeting, Chair Corman
April 11, 2016
Monday
4:00 PM Public Safety Committee, Chair Pavone – Council Conference Room
1. Emerging Issues in Public Safety
5:00 PM Finance Committee, Chair Persson – Council Conference Room
1. Vouchers
2. Sunset Neighborhood Park, Phase 1 Consultant Contract
3. Renton History Museum Remodel Contract
4. Emerging Issues in Revenue Streams
6:00 PM Committee of the Whole, Chair Corman – Conferencing Center
1. Legislative Wrap-up
2. Visitor Center Lodging Tax Advisory Committee Recommendation
AGENDA ITEM #8. a)
AB - 1639
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: Reappointment to City Center Community Plan Advisory Board - Doug
Baugh
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law reappoints Mr. Doug Baugh to the City Center Community Advisory Board for a one-year term
expiring 4/30/2017.
EXHIBITS:
A. Memo to Mayor regarding reappointment to City Center Community Plan Advisory Board
STAFF RECOMMENDATION:
Concur with Mayor Law's reappointment of Mr. Baugh to the City Center Community Plan Advisory Board.
AGENDA ITEM #8. b)
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AB - 1642
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: 1st Quarter 2016 Contract Report
RECOMMENDED ACTION: None; Information Only
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Fully executed in first quarter 2016 were 35 contracts, 23 addenda, 10 Job Order Contract (JOC) Work Orders, 1 lease,
and 6 are highlighted as being over 10% and/or $100,000 of original amount. The six-month expiration report shows 24
agreements that will expire between April 1, 2016 and September 30, 2016.
EXHIBITS:
A. Contracts, fully executed, between January 1, 2016 – March 31, 2016
B. Contracts expiring between April 1, 2016 – September 30, 2016
STAFF RECOMMENDATION:
None - Information Only.
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐12‐148 WA Transporta Ɵon ‐ SW 43rd/SE Carr Rd/SE 176th/ SE Petrovitsky
Rd Corridor Safety Project (rev: $3,241,000)
PW $3,241,000 $3,901,000 R 12/31/2013
Supplemental DescripƟonDateNumberSupp Type
WA Transporta Ɵon ‐ SW 43rd/SE Carr Rd/SE Petrovitsky Rd
Corridor Safety Project ($660,000 revenue)
01/27/2016Adden #1‐15addendum
CAG‐13‐142 Perteet, Inc. ‐ Logan Av N Preliminary Design PW $393,432 $1,621,165 P
Contractor: (061292) PERTEET ENGINEERING INC
12/31/2013
Supplemental DescripƟonDateNumberSupp Type
Adden #4‐16 ‐Perteet, Inc. ‐ AddiƟonal scope of services &
increase contract amount
03/21/2016Adden #4‐16addendum
CAG‐13‐149 FORMA ConstrucƟon ‐ (NAME CHANGED ON 10/1/2013 from
Berschauer Phillips ConstrucƟon Co.)‐ Job Order Contract ‐
indefinite delivery contract for performing small public works ‐not
to exceed $350,000 per job or 4 million in total work orders per
year (2 year with an opƟon to extend 1 more year)
CS $0 $6,130,808 P
Contractor: (009439) FORMA CONSTRUCTION /
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
CO #1‐16 ‐ Forma ConstrucƟon ‐ WO #54 ‐ PRV StaƟon Renton
Aerospace ‐ AddiƟonal work requested by airport during PRV
installaƟon
02/01/2016CO #1‐16change
CO #2‐16 ‐ Forma ConstrucƟon ‐ WO #58 ‐ Renton Transit Center ‐
Added sales tax owed on tangible assets used in project
02/02/2016CO #2‐16change
CO #1‐16 ‐ Forma ConstrucƟon ‐ WO #60 ‐ 6th and Whitworth ‐
ModificaƟon to SE Corner of 6th and Whitworth & addiƟonal
work
02/22/2016CO #1‐16change
CO #2‐16 ‐ Forma ConstrucƟon ‐ WO #54 ‐ PRV StaƟon Renton
Aerospace ‐ Ground Water Removal
03/14/2016CO #2‐16change
CO #1A‐16 (Revised) Forma ConstrucƟon ‐ WO #60 ‐ 6th and
Whitworth ‐ Revise change order 1 amount (original change
order was off by $0.01)
03/14/2016CO #1A‐16change
WO #66‐16 ‐ Forma ConstrucƟon ‐ Mill Building 3rd Floor TI03/16/2016WO #66‐16work order
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
CAG‐13‐220 PND Engineers, Inc ‐ Engineering services for design & permiƫng
services to replace Riverview Park bridge
CS $196,923 $346,711 P
Contractor: (061121) PND ENGINEERS
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
Adden #6‐16 ‐ PND Engineers ‐ Ɵme extension only.01/10/2016Adden #6‐16addendum
Previous Exp Date New Exp Date
12/31/2015 03/15/2016
Adden #7‐16 ‐ PND Engineers ‐ add'l inspecƟons & meeƟngs02/17/2016Adden #7‐16addendum
\\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 1 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐14‐047 URS CorporaƟon ‐ On‐call Architectural & Engineering Services PW $191,500 $264,496 P
Contractor: (083660) URS CORP
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
URS CorporaƟon ‐ Runway Blast Wall Replacement Project ‐
addiƟonal construcƟon management services
03/08/2016Adden #3‐16addendum
CAG‐14‐066 WSDOT ‐ Lake Washington Loop Trail PW $346,000 $346,000 P
Contractor: (089302) DEPARTMENT OF TRANSPORTATION
12/12/2020
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ Wa Transporta Ɵon ‐ Lake Washington Loop Trail
($426,000 rev)
02/08/2016Adden #1‐16addendum
CAG‐14‐112 David Evans & Associates, Inc. ‐ Engineering support services,
bridge inspecƟon & Repair Program
PW $34,847 $95,784 P
Contractor: (020180) DAVID EVANS & ASSOCIATES INC
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
Adden #4‐16 ‐ David Evans & Associates, Inc. ‐ Evaluate city
owned bridge for overweight truck, add management reserve to
contract
03/07/2016Adden #4‐16addendum
Adden #5‐16 ‐ David Evans and Associates, Inc. ‐ Evaluate two city
owned bridges for oversize/overweight truck move
03/14/2016Adden #5‐16addendum
CAG‐14‐137 RH2 Engineering ‐ replace Highlands Reservoir Site Emergency
Electrical Power Generator (WTR‐27‐03759).
PW $48,980 $73,358 P
Contractor: (068180) RH2 ENGINEERING INC
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ RH2 Engineering ‐ Replace Highlands Reservoir Site
Emergency Electrical Power Generator ‐ addiƟonal design work &
Ɵme extension
03/10/2016Adden #1‐16addendum
CAG‐14‐146 KPG, Inc. ‐ Downtown CirculaƟon Project ‐ Phase 1, Main Av S &
Bronson Way
PW $148,819 $416,573 P
Contractor: (042772) KPG INC
07/31/2015
Supplemental DescripƟonDateNumberSupp Type
Adden #4‐16 ‐KPG, Inc. ‐ AddiƟonal work & increase contract
amount
02/23/2016Adden #4‐16addendum
CAG‐14‐151 Lakeside Industries, Inc ‐ SW Grady Way Overlay Project PW $847,339 $847,339 P
Contractor: (043292) LAKESIDE INDUSTRIES
12/31/2020
Supplemental DescripƟonDateNumberSupp Type
CO #1‐16 ‐ Lakeside Industries, Inc. ‐ SW Grady Way Overlay
Project ‐ Ɵme extension only
01/05/2016CO #1‐16change
\\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 2 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐14‐159 PND Engineers, Inc. ‐ Consultant Agreement for professional
engineering, permiƫng & construcƟon services
CS $92,465 $100,365 P
Contractor: (061121) PND ENGINEERS
12/01/2015
Supplemental DescripƟonDateNumberSupp Type
Adden #3‐16 ‐ PND Engineers ‐ Ɵme extension only.01/10/2016Adden #3‐16addendum
Previous Exp Date New Exp Date
12/31/2015 02/15/2016
CAG‐15‐002 KPG, Inc. ‐ WMATI Owner's RepresentaƟve Services PW $74,000 $124,000 P
Contractor: (042772) KPG INC
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
Adden #2‐16 ‐ KPG, Inc. ‐ WMATI Owner's RepresentaƟve
Services ‐ Time extension only
01/20/2016Adden #2‐16addendum
Previous Exp Date New Exp Date
01/31/2016 07/31/2016
CAG‐15‐025 Rodarte ConstrucƟon, Inc. ‐ Riverview Park Bridge Replacement CS $759,629 $780,233 P
Contractor: (069020) RODARTE CONSTRUCTION INC
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
CO #6‐16 ‐ Rodarte ConstrucƟon ‐ provide power to heat trace
wires.
01/27/2016CO #6‐16change
CAG‐15‐080 Perteet, Inc. ‐ NE Sunset Blvd Preliminary Design Phase PW $578,048 $596,913 P
Contractor: (061292) PERTEET ENGINEERING INC
01/31/2016
Supplemental DescripƟonDateNumberSupp Type
Adden #2‐16 ‐ Perteet, Inc. ‐ NE Sunset Blvd ‐ Right of Way Plan
Services
01/04/2016Adden #2‐16addendum
CAG‐15‐082 Road ConstrucƟon NW, Inc ‐ replacement of concrete Ɵle pavers at
Gene Coulon Memorial Beach Park
CS $498,170 $613,945 P
Contractor: (068803) ROAD CONSTRUCTION NW
12/31/2015
Supplemental DescripƟonDateNumberSupp Type
CO #12‐16 ‐ Road ConstrucƟon NW ‐ Ɵme extension only.01/14/2016CO #12‐16change
Previous Exp Date New Exp Date
12/31/2015 02/15/2016
CAG‐15‐134 Johansen ExcavaƟng Inc ‐ Logan Av N (Airport Way to N 6th St)
roadway improvements
$4,424,413 $4,471,068 P
Contractor: (039317) JOHANSEN EXCAVATING INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
CO #1‐15 ‐ Johansen ExcavaƟng, Inc. ‐ AddiƟonal work ‐ cycle
groundwater for tesƟng
01/05/2016CO #1‐16change
CO #2‐16 ‐ Johansen ExcavaƟng, Inc. ‐ AddiƟonal
trenching/patching for storm & water line installaƟon
02/15/2016CO #2‐16change
\\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 3 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐15‐140 BergerABAM, Inc. ‐ S 7th St & ShaƩuck Av S IntersecƟons
Improvement Projects
PW $176,577 $176,577 P
Contractor: (009258) BERGER/ABAM ENGINEERS INC
03/31/2016
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ BergerABAM, Inc. ‐ S 7th St & ShaƩuck Av S
IntersecƟons Improvement Projects ‐ Ɵme extension only
03/22/2016Adden #1‐16addendum
Previous Exp Date New Exp Date
03/31/2016 03/31/2017
CAG‐15‐151 King ConservaƟon District ‐ Grant for 2015 Renton Farmers Market
MarkeƟng & PromoƟon
$0 $0 P 12/31/2015
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ King ConservaƟon District ‐ reallocaƟon of grant
funding.
01/20/2016Adden #1‐16addendum
CAG‐15‐176 Stantec ConsulƟng Services ‐ engineering design for water/sewer
uƟlity improvements at Ron Regis Park.
$42,728 $52,228 P
Contractor: (077215) STANTEC CONSULTING SVCS INC
06/01/2016
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ Stantec ConsulƟng Services ‐ perform geotechnical
study and Ɵme extension.
03/04/2016Adden #1‐16addendum
Previous Exp Date New Exp Date
06/01/2016 12/31/2016
CAG‐15‐223 KPG, Inc. ‐ Couplet Conversion CharreƩe Project $31,855 $45,328 P
Contractor: (042772) KPG INC
03/31/2016
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ KPG, Inc. ‐ Prepare informaƟon for staff report
($13,473.06)
03/02/2016Adden #1‐16addendum
Adden #2‐16 ‐ KPG, Inc. ‐ Time extension only03/15/2016Adden #2‐16addendum
Previous Exp Date New Exp Date
03/31/2016 12/31/2016
CAG‐15‐224 Tetra Tech, Inc. ‐ Cedar River 205 Project Levee CerƟficaƟon
Consultant Services
$98,908 $106,541 P
Contractor: (080599) TETRA TECH INC
03/01/2017
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ add'l review of plans & specificaƟons.03/01/2016Adden #1‐16addendum
CAG‐15‐240 Outcomes by Levy ‐ Consultant Agreement for State LegislaƟve
Services
$58,200 $58,200 P
Contractor: (058621) OUTCOMES BY LEVY LLC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
01/04/2016n/a (new)
\\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 4 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐16‐001 Nelson/Nygaard ConsulƟng Associates, Inc. ‐ Prepare a comment
leƩer addressing ST3 Candidate Projects of interest to City of
Renton
$28,205 $28,205 P
Contractor: (054769) NELSON NYGAARD CONSULTING
04/30/2016
Supplemental DescripƟonDateNumberSupp Type
01/04/2016n/a (new)
CAG‐16‐002 Blake Plumbing ‐ Coulon Park Kidd Valley Pipe Repair $8,000 $8,000 P
Contractor: (010000) BLAKE PLUMBING INC
01/31/2017
Supplemental DescripƟonDateNumberSupp Type
01/05/2016n/a (new)
CAG‐16‐003 KPG, Inc. ‐ Design analysis for SR 169 westbound dual leŌ turn to
I‐405 southbound on‐ramp
$15,831 $15,831 P
Contractor: (042772) KPG INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
01/04/2016n/a (new)
CAG‐16‐005 Physio Control ‐ Defibrillator Monitor Service & Maintenance
Agreement
$25,383 $25,383 P
Contractor: (061760) PHYSIO‐CONTROL INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
01/05/2016n/a (new)
CAG‐16‐006 Kiddie Fire Trainers ‐ Retrofit & Upgrades for Fire StaƟon 14 $67,810 $67,810 P
Contractor: (079524) KIDDE FIRE TRAINERS INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
01/07/2016n/a (new)
CAG‐16‐007 KC GIS Center ‐ Interlocal CooperaƟve Agreement to purchase
Regional Aerial Photographs captured in March 2015
$15,342 $15,342 P
Contractor: (041840) KING CNTY FINANCE
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/08/2016n/a (new)
CAG‐16‐008 Bellevue Mechanical ‐ Senior Center HVAC Replacement $21,451 $26,056 P
Contractor: (008799) BELLEVUE MECHANICAL
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ Bellevue Mechanical ‐ install auxiliary duct heaters02/24/2016Adden #1‐16addendum
\\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 5 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐16‐013 DGK, Inc. (Widener & Associates) ‐ Sunset Lane Project: Contract
for Environmental ConsulƟng Services
$5,538 $5,538 P
Contractor: (091850) WIDENER & ASSOCIATES
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/02/2016n/a (new)
CAG‐16‐014 DGK, Inc. (Widener & Associates) ‐ NE Sunset Blvd Corridor Project:
Contract for Environmental ConsulƟng Services
$61,770 $61,770 P
Contractor: (091850) WIDENER & ASSOCIATES
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/05/2016n/a (new)
CAG‐16‐015 Rainier Asphalt & Concrete ‐ repair and patch two areas idenƟfied
in front of the Golf Driving Range.
$1,862 $1,862 P
Contractor: (065615) RAINIER ASPHALT
02/15/2016
Supplemental DescripƟonDateNumberSupp Type
02/04/2016n/a (new)
CAG‐16‐016 Morris‐Hansen Enterprises ‐ City Hall Exterior & Panel Window
Cleaning
$59,787 $59,787 P
Contractor: (051004) MORRIS HANSEN ENTERPRISES INC
01/31/2019
Supplemental DescripƟonDateNumberSupp Type
02/01/2016n/a (new)
CAG‐16‐017 Wagner Architects & Planners ‐ Consultant for Public Works Shops
Bldg B
$27,895 $27,895 P
Contractor: (068828) WAGNER ARCHITECTS
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/03/2016n/a (new)
CAG‐16‐018 PND Engineers ‐ Structural Assessment services for Cedar River
Trail Park Boathouse & Pier
$16,500 $16,500 P
Contractor: (061121) PND ENGINEERS
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
01/29/2016n/a (new)
CAG‐16‐019 PND Engineers ‐ Structural Assessment services for Ivar's Deck at
Coulon Park
$16,500 $16,500 P
Contractor: (061121) PND ENGINEERS
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/09/2016n/a (new)
\\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 6 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐16‐020 Lotus Development Partners, LLC ‐ CoordinaƟon of a developer
selecƟon process for the 200 Mill bldg redevelopment
$35,000 $35,000 P
Contractor: (045276) LOTUS DEVELOPMENT PARTNERS LLC
09/30/2016
Supplemental DescripƟonDateNumberSupp Type
02/16/2016n/a (new)
CAG‐16‐021 Financial ConsulƟng SoluƟons Group, Inc. ‐ Water, Wastewater,
and Surface Water Rate and System Development Charge Update
2016
$34,660 $34,660 P
Contractor: (026050) FINANCIAL CONSULTING SOLUTIONS
02/08/2017
Supplemental DescripƟonDateNumberSupp Type
02/08/2016n/a (new)
CAG‐16‐022 PACE Engineers ‐ Kiwanis Park Boundary & Topographic Survey $22,575 $22,575 P
Contractor: (060869) PACE ENGINEERS INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/12/2016n/a (new)
CAG‐16‐023 PACE Engineers ‐ Liberty Park Topographic Survey $21,000 $21,000 P
Contractor: (060869) PACE ENGINEERS INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/12/2016n/a (new)
CAG‐16‐024 Northwest Corrosion Engineering, LLC. ‐ Reservoir CoaƟng
InspecƟons 2016
$13,033 $13,033 P
Contractor: (056257) NW CORROSION ENGINEERING
04/01/2017
Supplemental DescripƟonDateNumberSupp Type
02/22/2016n/a (new)
CAG‐16‐025 CreaƟve Fuel Studios, LLC. ‐ Graphic design services ‐ consultant
agreement
$67,080 $67,080 P
Contractor: (018968) CREATIVE FUEL STUDIOS
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
02/24/2016n/a (new)
CAG‐16‐026 Renton Sailing Club ‐ use of float at Gene Coulon Memorial Beach
Park
$4,500 $4,500 P
Contractor: (067707) RENTON SAILING CLUB INC
01/31/2017
Supplemental DescripƟonDateNumberSupp Type
02/16/2016n/a (new)
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AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐16‐027 Puget Sound Energy, Inc. ‐ Sunset Lane Project: Design Agreement
to relocate power lines underground
$0 $0 M 12/31/2021
Supplemental DescripƟonDateNumberSupp Type
02/22/2016n/a (new)
CAG‐16‐028 KC Metro Transit ‐ Purchase of ORCA Business Cards & ORCA
Business Passport Products
$117,797 $117,797 P
Contractor: (041608) KING CNTY FINANCE
02/28/2017
Supplemental DescripƟonDateNumberSupp Type
02/25/2016n/a (new)
CAG‐16‐029 Valley Medical Center ‐ Interlocal Agreement for OccupaƟonal
Health Services
$73,365 $73,365 P
Contractor: (085508) OCCUPATIONAL HEALTH SVC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
03/10/2016n/a (new)
CAG‐16‐031 Pacific Development Concepts (Deborah Gooden) ‐ Consultant
Agreement Improving the Sunset Area Transforma Ɵon Plan &
preparing for HUD CNI Grant
$30,000 $30,000 P
Contractor: (059246) DEBORAH J GOODEN
06/30/2016
Supplemental DescripƟonDateNumberSupp Type
02/08/2016n/a (new)
CAG‐16‐032 ScoƩ Davis ‐ Consultant Agreement ‐ Planning study for a WWII ‐
era duplex (Sunset Area Transforma Ɵon Plan)
$8,500 $8,500 P 04/30/2016
Supplemental DescripƟonDateNumberSupp Type
02/25/2016n/a (new)
CAG‐16‐033 DGK, Inc. (Widener & Associates) ‐ Lake Washington Loop Trail
Phase 3
$68,169 $68,169 P
Contractor: (091850) WIDENER & ASSOCIATES
12/31/2017
Supplemental DescripƟonDateNumberSupp Type
03/08/2016n/a (new)
CAG‐16‐037 Paul Brothers Inc ‐ Meadow Crest Playground Ph 2 ‐ Nature Play
Area construcƟon
$210,541 $210,541 P
Contractor: (060576) PAUL BROTHERS INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
03/16/2016n/a (new)
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Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 8 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
CAG‐16‐038 Hough Beck & Baird ‐ Sunset Neighborhood Park Ph 2 ‐ Grant
ApplicaƟons
$25,796 $25,796 P
Contractor: (035300) HOUGH BECK & BAIRD INC
11/30/2016
Supplemental DescripƟonDateNumberSupp Type
03/15/2016n/a (new)
CAG‐16‐039 Karen Reed ConsulƟng, LLC. ‐ RFA InformaƟon Project $55,720 $55,720 P
Contractor: (040113) KAREN REED CONSULTING LLC
04/30/2016
Supplemental DescripƟonDateNumberSupp Type
03/17/2016n/a (new)
CAG‐16‐041 Pace Engineers ‐ Survey for Tiffany Park $15,400 $15,400 P
Contractor: (060869) PACE ENGINEERS INC
12/31/2016
Supplemental DescripƟonDateNumberSupp Type
03/21/2016n/a (new)
CAG‐16‐044 Carl Warren & Co. ‐ Third Party Claims AdministraƟon (TPA)
services
$50,000 $50,000 P
Contractor: (013774) CARL WARREN & COMPANY
12/31/2018
Supplemental DescripƟonDateNumberSupp Type
03/24/2016n/a (new)
CAG‐16‐045 Louis Berger Group, Inc. ‐ Renton Hill Water Main Replacement
Storm System Improvement Project
$52,069 $52,069 P
Contractor: (080770) THE LOUIS BERGER GROUP INC
04/01/2017
Supplemental DescripƟonDateNumberSupp Type
03/24/2016n/a (new)
CAG‐16‐046 BERK ‐ Sunset Area Transforma Ɵon Resource Council Engagement $18,591 $18,591 P 12/31/2016
Supplemental DescripƟonDateNumberSupp Type
03/23/2016n/a (new)
CAG‐16‐047 Prothman ‐ Recruitment of AdministraƟve Services Administrator $19,500 $19,500 P
Contractor: (063704) PROTHMAN COMPANY
06/30/2016
Supplemental DescripƟonDateNumberSupp Type
03/24/2016n/a (new)
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Data as of: 4/1/2016 8:46:03AM Printed: 4/1/2016 Page 9 of 10
AGENDA ITEM #8. c)
Contracts Fully Executed from 1/1/2016 thru 3/31/2016
Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon
LAG‐04‐003 King County ‐ Department of Transporta Ɵon ‐ Lease of Parking
Spaces in the Renton City Garage for commuter use
CS $0 $0 R
Contractor: (1067) KING COUNTY
12/31/2999
Supplemental DescripƟonDateNumberSupp Type
Adden #8‐16 ‐ Lease extension.01/25/2016Adden #8‐16addendum
LAG‐14‐006 Amazing Grace Lutheran Church ‐ Leasing 1st floor of the 200 Mill
Bldg (4 years ‐ $705,279.36 over the duraƟon of the lease)
CS $0 $0 R
Contractor: (1854) AMAZING GRACE CHRISTIAN SCHOOL
12/31/2019
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ expand to addiƟonal square feet (enƟre 3rd floor).03/03/2016Adden #1‐16addendum
Previous Exp Date New Exp Date
12/31/2019 12/31/2022
LAG‐15‐003 AƩorney & Notary Supply of Washington ‐ 200 Mill Bldg Lease Agr,
Suite 410
$171,112 $171,112 R 10/31/2020
Supplemental DescripƟonDateNumberSupp Type
Adden #1‐16 ‐ AƩorney & Notary Supply ‐ Commencement Date
Memorandum
01/14/2016Adden #1‐16addendum
Number of Items Processed: 69 (New Contracts : 35; Addendums: 23; Change Orders: 10; Work Orders: 1)
Number of Contracts/Leases Affected: 60
Current Contracts/$Amount Summary: Payable (55) $54,200,340 Receivable (4) $4,072,112 Miscellaneous (1) $0
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AGENDA ITEM #8. c)
Contracts Expiring from 4/1/2016 thru 9/30/2016
Orig Contr AmtContract No DescripƟon Dept ClassCurrent Amt ExpiraƟon
CAG‐15‐084 Karen's Footcare Service ‐ footcare for senior ciƟzens CS $900 $900 R
Contractor: (5234) KAREN'S FOOT CARE
04/25/2016
CAG‐11‐084 United Pipe & Supply Co, Inc. ‐ Automated Meter Reading System PW $2,388,861 $2,388,861 P
Contractor: (083565) UNITED PIPE & SUPPLY CO INC
04/30/2016
CAG‐15‐108 The Boeing Company ‐ Parking Lot 11 Light RelocaƟon Agreement PW $37,000 $37,000 R
Contractor: (1014) THE BOEING COMPANY, LEASEWA‐RTN5‐LN
04/30/2016
CAG‐16‐001 Nelson/Nygaard ConsulƟng Associates, Inc. ‐ Prepare a comment
leƩer addressing ST3 Candidate Projects of interest to City of
Renton
$28,205 $28,205 P
Contractor: (054769) NELSON NYGAARD CONSULTING
04/30/2016
CAG‐16‐032 ScoƩ Davis ‐ Consultant Agreement ‐ Planning study for a WWII ‐
era duplex (Sunset Area Transforma Ɵon Plan)
$8,500 $8,500 P 04/30/2016
CAG‐16‐039 Karen Reed ConsulƟng, LLC. ‐ RFA InformaƟon Project $55,720 $55,720 P
Contractor: (040113) KAREN REED CONSULTING LLC
04/30/2016
CAG‐15‐220 Cortona, LLC ‐ Façade Improvement $0 $0 M 05/30/2016
CAG‐08‐202 Waste Management ‐ Solid Waste CollecƟon Contract‐
Comprehensive Garbage, Recylables & Compostables CollecƟon
PW $7,900,000 $7,900,000 P
Contractor: (089920) WASTE MANAGEMENT
05/31/2016
CAG‐15‐136 Benita Horn ‐ consulƟng services for diversity programs. Court $93,600 $93,600 P 05/31/2016
CAG‐15‐176 Stantec ConsulƟng Services ‐ engineering design for water/sewer
uƟlity improvements at Ron Regis Park.
$42,728 $52,228 P
Contractor: (077215) STANTEC CONSULTING SVCS INC
06/01/2016
CAG‐13‐211 Department of Commerce ‐ Riverview Bridge Replacement
($1,067,000 rev)
CS $1,067,000 $1,067,000 R
Contractor: (2635) US DEPARTMENT OF COMMERCE
06/30/2016
CAG‐15‐193 King County Sheriff's Office ‐ Verifying the adress & residency of
registered sex offenders ($40,298.37 Receivable)
$0 $0 P 06/30/2016
CAG‐16‐031 Pacific Development Concepts (Deborah Gooden) ‐ Consultant
Agreement Improving the Sunset Area Transforma Ɵon Plan &
preparing for HUD CNI Grant
$30,000 $30,000 P
Contractor: (059246) DEBORAH J GOODEN
06/30/2016
CAG‐16‐047 Prothman ‐ Recruitment of AdministraƟve Services Administrator $19,500 $19,500 P
Contractor: (063704) PROTHMAN COMPANY
06/30/2016
CAG‐96‐078 Wa Community, Trade & Economic Development Trust Fund Loan ‐
Sunset Interceptor
PW $0 $0 M
Contractor: (089191) WA ST DEPT OF COMMUNITY, TRADE
07/02/2016
CAG‐96‐079 Wa Community, Trade & Economic Development Trust Fund Loan ‐
ConstrucƟon of East Kennydale Interceptor
PW $0 $0 M
Contractor: (089191) WA ST DEPT OF COMMUNITY, TRADE
07/02/2016
CAG‐15‐178 DKS Associates ‐ 7th St & ShaƩuck Av IntersecƟon ConstrucƟon
Design Support Services
$97,079 $97,079 P
Contractor: (021454) DKS ASSOCIATES
07/30/2016
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Data as of: 4/1/2016 9:00:57AM Printed: 4/1/2016 Page 1 of 2
AGENDA ITEM #8. c)
Contracts Expiring from 4/1/2016 thru 9/30/2016
Orig Contr AmtContract No DescripƟon Dept ClassCurrent Amt ExpiraƟon
CAG‐15‐099 ScoƩy's General ConstrucƟon ‐ SE 165TH Sanitary Sewer Extension PW $127,504 $131,762 P
Contractor: (100975) SCOTTY'S GENERAL CONSTRUCTION
07/31/2016
CAG‐15‐135 US Dept of Ag. ‐ Interlocal Agreement ‐ Waterfowl Management CS $2,230 $2,230 P
Contractor: (083655) USDA, APHIS; GENERAL
07/31/2016
CAG‐13‐189 Phil Olbrechts ‐ Hearing Examiner Contract ($40,000 maximum for
3 years) ‐ Expires: 8/31/2016.
CED $120,000 $120,000 P
Contractor: (057800) OLBRECHTS & ASSOCIATES PLLC
08/31/2016
CAG‐15‐194 WA State Military & US Dept of Home Security ‐ 2015 Emergency
Mgmt Performance Grant (EMPG) Award LeƩer
$72,093 $72,093 R 08/31/2016
LAG‐84‐003 Lease of 350 Bldg. PW $45,143 $45,143 R
Contractor: (1025) KAYNAN, INC
08/31/2016
CAG‐16‐020 Lotus Development Partners, LLC ‐ CoordinaƟon of a developer
selecƟon process for the 200 Mill bldg redevelopment
$35,000 $35,000 P
Contractor: (045276) LOTUS DEVELOPMENT PARTNERS LLC
09/30/2016
LAG‐96‐001 Lease ‐ Sprint Spectrum communicaƟons for antenna space on the
Highlands elevated storage tank at 3410 NE 12th Street. w/memo
of PCS site agreement and Addenda #1 & 2 ‐ moving antennas &
change date of assessments. Term: 9/30/2016
PW $0 $0 R
Contractor: (2552) SPRINT
09/30/2016
Number of Contracts/Leases: 24 Expired Contract Amt: Payable $10,962,685 Receivable $1,357,567 Miscellaneous $0
\\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt
Data as of: 4/1/2016 9:00:57AM Printed: 4/1/2016 Page 2 of 2
AGENDA ITEM #8. c)
AB - 1633
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: Sidewalk Maintenance and Construction
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Paul Hintz, Associate Planner
EXT.: 7436
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Chapter 9-8 RMC, entitled Sidewalk Construction, details the processes by which a sidewalk is constructed
when not done concurrently with development of the abutting lot, or when a previously constructed sidewalk
needs to be reconstructed, repaired, or cleaned. The Chapter has not been substantially updated in over forty
years. City personnel have adjusted their practices to conform to decisions of the Washington State Supreme
Court (e.g., Rivett v. Tacoma), but the code should be updated to reflect those practices that are formally
approved by City Council; for example, Public Works staff regularly repairs or constructs new sidewalks in
existing residential neighborhoods.
In addition to updating the RMC with respect to process, responsibility of improvements, and indemnification from
injuries/damage resulting from hazardous conditions, staff would like to explore policies, such as:
Prioritizing sidewalk construction/repair based on the severity of any sidewalk defects and the location
of the sidewalk (see attached Sidewalk Repair Priority Matrix); and
The City will perform construction/repair of sidewalk abutting residences in the RC through R-14 zoning
districts (all other uses and zones would be financially responsible for constructing/repairing sidewalk).
EXHIBITS:
A. Sidewalk Priority Matrix
STAFF RECOMMENDATION:
Refer the Sidewalk Maintenance and Construction item to the Planning Commission and then the Planning and
Development Committee for review.
AGENDA ITEM #8. d)
Sidewalk Priority Matrix
Non-Specific Along Local
Street
Along
Collector
Street
Along Arterial
Street
Within 1/4
mile of
transit/bus
stop
Within 1/4
mile of parks
& libraries
Within 2
miles of a
school
1 2 3 4 5 6 7
Low Severity 1
Medium-Low
Severity 2
Medium
Severity 3
Medium-High
Severity 4
High Severity 5
No Sidewalk 6
No Sidewalk 7
Missing sidewalk segment/slab
No sidewalk constructed
Low Severity
Medium-Low
Severity
Medium Severity
Medium-High
Severity
High Severity
No Sidewalk
No Sidewalk
Sidewalk Location
Si
d
e
w
a
l
k
C
o
n
d
i
t
i
o
n
Sidewalk impassable to average mobility-impaired pedestrian; hinders mobility of average pedestrian
Sidewalk impassable to average mobility-impaired pedestrian
Uneven/distressed surface may hinder movement of mobility-impaired pedestrian and may cause injury
Low distress; unlikely to hinder mobility of average person
Sidewalk in good condition; no maintenance needed
A
G
E
N
D
A
I
T
E
M
#
8
.
d
)
AB - 1641
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: City Center Community Plan Advisory Board Recommended Priorities
2016
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Angie Mathias, Long Range Planning Manager
EXT.: 6576
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The City Center Community Plan contains eight goals and numerous strategies to accomplish those goals. In
order to ensure the plan is implemented and successful, the City created the City Center Community Plan
Advisory Board. The Board is tasked with making recommendations to the City regarding which strategies
should be prioritized for inclusion in departmental work programs. In 2013, the City Center Community Plan
Advisory Board made their first round of recommendations. Those six p riorities were presented to the
Planning and Development Committee for consideration and the Committee recommended that staff move
forward with work programs for all six priorities. Many of the work programs have been completed and the
Board has made new recommendations. Council will evaluate their recommendations and direct staff on
which priorities work should be initiated.
EXHIBITS:
A. Advisory Board Priorities
STAFF RECOMMENDATION:
Refer to the Planning and Development Committee for evaluation and recommendation regarding which City
Center Community Plan work priorities should be initiated.
AGENDA ITEM #8. e)
Votes
Received Improve the overall visual character of City Center.
6
Work to implement recommendations from the Arts and Culture Master Plan to expand the
presence of art, art activities, and art facilities in City Center.
(Planning & Arts Commission) (On-going) (On-going work)
3 Create a building improvement program for buildings within City Center.
(Economic Development) (Mid term) (25% complete)
Continue to support opportunities to create a more vibrant City Center where people live, work,
learn, and play.
7 Continue to improve incentives to encourage investment and employment in City Center.
(Economic Development) (Short Term) (On-going work)
3
Determine necessary utilities and infrastructure to support the regional employment center, and
City Center as a whole.
(Utilities) (On-going) (No change in status)
Continue to support opportunities to create a more vibrant Downtown.
4 Continue to support community events in Downtown.
(Community Services) (On-going) (On-going work)
Improve Park Ave N as a key pedestrian connection between Coulon Park, the Landing, North
Renton, Downtown, and South Renton with sidewalks, landscaping, wayfinding, public art, and
other amenities.
5 Conduct a detailed design study for Park Ave N.
(Transportation) (Mid term) (No change in status)
Increase bike connections within City Center and connect trails between Green River, Cedar River,
and E. Lake Washington.
5 Implement the City’s Trails and Bicycle Master Plan.
(Community Services) (Long term) (On-going work)
Goal 7: Finish trail connections & utilize for economic development
Goal 6: Improve connections within area
Goal 2: Support diverse economic sectors
Goal 1: Create distinct identity & improve visability.
City Center Advisory Board Priorities 2016
AGENDA ITEM #8. e)
AB - 1634
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: 2015-2018 Fresh Bucks Implementation (Interlocal Agreement with
City of Seattle)
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Carrie Olson, Farmers Market Coordinator
EXT.: 7214
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ TBD
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The City applied for, and was subsequently granted a FINI Grant that allows the Renton Farmers Market (RFM)
to fund an incentive program (Fresh Bucks) for shoppers utilizing their Supplemental Nutrition Assistance
Program (SNAP) benefits at the RFM. (The SNAP program at the Renton Farmers Market began in 2015.) This
agreement sunsets on March 31, 2019. The amount of the supplemental grant will vary slightly from year to
year. The amount awarded for the 2016 RFM season is $2,401.27.
EXHIBITS:
A. City of Seattle Provider Agreement #OSE-16-15
STAFF RECOMMENDATION:
Approve Agreement #OSE-16-15 with the City of Seattle Office of Sustainability and Environment and
authorize the Community Services Administrator to execute this agreement and the subsequ ent two annual
addenda for 2017 and 2018.
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 1| Page
Agreement No. OSE-16-15
City of Seattle
Office of Sustainability & Environment
PROVIDER AGREEMENT
Title: 2015-2018 Fresh Bucks Implementation
AGREEMENT NUMBER: OSE-16-15
This Agreement is made and entered into by and between the City of Seattle (“the City”), a Washington
municipal corporation, through its Office of Sustainability & Environment as represented by the
Director; and the City of Renton (“Provider”), a Washington municipal corporation, through its
Community Services Department as represented by the Administrator.
Recitals:
WHEREAS, the cost of healthy food has been identified as a barrier to consuming recommended
amounts of healthy food for low-income communities; and
WHEREAS, The Seattle Food Action Plan, released in 2012, has a goal of providing all Seattle residents
with access to fresh, healthy, affordable, sustainable, culturally appropriate food; and
WHEREAS, Fresh Bucks changes the relative cost of healthy (as compared to unhealthy) food for
Supplemental Nutrition Assistance Program (SNAP) users by incentivizing the use of SNAP benefits to
purchase healthy, local food’ and
WHEREAS, Fresh Bucks also increases retail sales for local producers, contributing to the success of
the local farm economy; and WHEREAS, the United States Department of Agriculture (“USDA”) awarded
the Washington State Department of Health (“DOH” or “the State”) a Food Insecurity Nutrition Incentive
(“FINI”) Grant, with an Award Term from April 1, 2015 through March 31, 2019 and CFDA Number of
10.331, through an Interagency Agreement and Federal Grant # 20157001823357 between USDA and
the State; and
WHEREAS, the City of Seattle Office of Sustainability and Environment (“OSE” or “the City”) is a Sub-
Recipient of the FINI Grant awarded to DOH through an Interagency Agreement #N21725-0 between the
State and the City; and
WHEREAS, DOH charged the City with expanding and implementing Fresh Bucks in Farmers Markets
(“Market(s)”) throughout Seattle and King County; and
WHEREAS, the purpose of this contract is to implement the Fresh Bucks program at City of Renton
Farmers Market of the City of Renton from January 1, 2016 through March 31, 2019 with the goal of
expanding access to healthy food for low-income King County residents enrolled in the Basic Food
Program (including SNAP).
NOW, THEREFORE, in consideration of the terms, conditions, covenants and performance of the Scope
of Work contained herein, the City and Provider (together “the Parties”) mutually agree as follows:
1. TERM OF AGREEMENT.
The term of this Agreement begins on January 1, 2016, and ends on March 31, 2019, unless amended by
written agreement or terminated earlier under the provisions. The City of Seattle and the Provider will
amend this Agreement annually to modify funding; clarify any changes to tasks and deliverables in the
Scope of Work; and adjust contract terms and conditions as necessary.
2. TIME OF BEGINNING AND COMPLETION.
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 2| Page
Agreement No. OSE-16-15
The Provider shall begin the work outlined in the “Scope of Work” (the “Work”) upon receipt of written
notice to proceed from the City. The City will acknowledge in writing when the Work is complete. Time
limits established under this Agreement shall not be extended because of delays for which the Provider is
responsible, but may be extended by the City, in writing, for the City’s convenience or conditions beyond
the Provider’s control. This being said, the Award Date and Period of Performance shall begin on January
1, 2016, regardless of the signature date.
3. SCOPE OF WORK AND BUDGET
The Provider will implement Fresh Bucks from January 1, 2016 through December 31, 2018, at its City
of Renton Farmers Market. The Scope of W ork is attached to this Agreement as Exhibit A and describes
the tasks that the Provider will undertake to implement the Fresh Bucks program and City of Seattle roles
and responsibilities. The associated budget for 2016 is attached to this Agreement as Exhibit B. Note that
reporting requirements are incorporated as deliverables in the Scope of Work and templates are attached
to this Agreement as Exhibits, as specified in the Scope of Work.
4. PAYMENT.
Total compensation under this Agreement shall not exceed $2,401.27 by December 31, 2016 unless
modified by a written amendment to this Agreement.
5. PAYMENT PROCEDURES.
Provider must provide verification of its tax status as a municipal corporation before payment can begin.
Payment shall be made by the City to the Provider upon the City’s receipt of an invoice on City of Renton
letterhead, which shall include:
• Date invoice issued
• Invoice number
• Contract Name and number, specifically “OSE-16-15 City of Renton
• Provider name and address
• Total amount invoiced, divided by the line items in the budget included in Exhibit B Budget. Since
the Provider only operates one market, the Provider shall only detail the total Fresh Bucks
redeemed at this Market. All required monthly reporting documentation is detailed in Exhibit A
Scope of Work.
Payment is subject to the continuing appropriation authority of the Seattle City Council and other
awarding agencies. Provider agrees that there is no guarantee of a minimum amount of work or payment
under this Contract.
Provider must notify the City when 75% of annual budget for Fresh Bucks incentives has been distributed.
Based on the 2016 Fresh Bucks budget detailed in Exhibit B of this Agreement, the Provider must notify
the City of Seattle when $1,435.61 has been distributed. This notification will allow the City and the
Provider amend this Agreement as necessary, by increasing the budget for Fresh Bucks and associated
Farmers Market Support for the market to support the program through December 31, 2016.
Contract Timeline:
Invoices shall be submitted to:
Adam Buick, Fiscal Specialist
Seattle Office of Sustainability &
Environment
P.O. Box 94729
Seattle, WA 98124-4729
adam.buick@seattle.gov
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 3| Page
Agreement No. OSE-16-15
Year 1 April 1, 2015 – December 31, 2015
Year 2 January 1, 2016 – December 31, 2016
Year 3 January 1, 2017 – December 31, 2017
Year 4 January 1, 2018 – December 31, 2016
Year 5 January 1, 2019 – March 31, 2019
6. TAXES, FEES AND LICENSES.
A. Provider shall pay and maintain in current status, all necessary licenses, fees, assessments, permit
charges, etc. It is the Provider’s sole responsibility to monitor and determine changes or the
enactment of any subsequent requirements for said fees, assessments, or changes and to
immediately comply.
B. Where required by state statute, ordinance or regulation, Provider shall pay and maintain in current
status all taxes necessary for performance. Provider shall not charge the City for federal excise
taxes. The City will furnish Provider an exemption certificate where appropriate.
C. As authorized by SMC, the Director of Finance and Administrative Services may withhold payment
pending satisfactory resolution of unpaid taxes and fees due the City.
7. ADDRESSES FOR NOTICES AND DELIVERABLE MATERIALS.
Deliver all official notices under this Agreement to:
If to the City: If to the Provider:
Robyn Kumar, Program Manager
Seattle Office of Sustainability & Environment
PO Box 94729
Seattle WA 98124-4729
(206)386-4607
robyn.kumar@seattle.gov
Carrie Olson, Farmers Market Coordinator
Renton Community Services Department
1055 S Grady Way
Renton, WA 98057
(425)430-7214
CLOlson@Rentonwa.gov
8. EQUAL BENEFITS.
The Provider shall comply with SMC Ch 20.45 and Equal Benefit Program Rules, which require the
Provider to provide the same or equivalent benefits (“equal benefits”) to domestic partner of employees
as the Provider provides to spouses of employees. At City’s request, the Provider shall provide
information and verification of the Provider’s compliance. Any violation of this Section is material breach,
for which the City may exercise enforcement actions or remedies defined in SMC Chapter 20.45.
9. SOCIAL EQUITY REQUIREMENTS.
A. Provider shall not discriminate against any employee or applicant for employment because of race,
color, age, sex, marital status, sexual orientation, gender identity, political ideology, creed, religion,
ancestry, national origin, or any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification. The Provider shall affirmatively try to ensure applicants are employed, and
employees are treated during employment, without regard to race, color, age, sex, marital status,
sexual orientation, gender identify, political ideology, creed, religion, ancestry, national origin, or any
sensory, mental or physical handicap. Such efforts include, but are not limited to: employment,
upgrading, demotion, transfer, recruitment, layoff, termination, rates of pay or other compensation,
and training.
B. Provider shall seek inclusion of woman and minority business for subcontracting. A woman or
minority business is one that self-identifies to be at least 51% owned by a woman and/or minority.
Such firms do not have to be certified by the State of Washington but must be registered in the City
Online Business Directory.
10. INDEMNIFICATION.
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The Provider releases and shall defend, indemnify, and hold the City and its officers, employees and
agents harmless from all losses, liabilities, claims (including claims arising under federal, state or local
laws or regulations) (and including, but not limited to, claims for infringement of any copyright, patent,
trademark, or trade secret), costs (including attorneys’ fees), actions or damages of any sort arising out of
the Provider’s performance or nonperformance of the services to be provided under this Agreement
attributable to the acts or omissions, willful misconduct, or breach of this Agreement by the Provider, sub-
consultants, its servants, agents, officers or employees. The Provider’s obligations shall not be
eliminated or reduced by any alleged negligence on the part of the City. In furtherance of these
obligations, and only regarding the City and its officers, employees, and agents, the Provider waives any
immunity it may have or limitation on the amount or type of damages imposed under Title 51 RCW, or any
other industrial insurance, workers compensation, disability, employee benefit or similar laws. The
Provider acknowledges that the foregoing waiver of immunity was mutually negotiated, and that the
contract price reflects this negotiation. The indemnification provided for in this section shall survive any
termination or expiration of this Agreement.
11. INSURANCE.
Insurance is required, however, insurance certification does not need to be submitted to the City.
Provider will maintain premises and vehicle liabilit y insurance in force with coverages and limits of liability
generally maintained by similarly situated Providers and workers compensation insurance as required by
Washington State statutes.
12. AUDIT.
Upon request, the Provider shall permit the City and any other governmental agency (“Agency”) involved
in the funding of the Work to inspect and audit all pertinent books and records. This includes work of the
Provider, any sub-consultant, or any other person or entity that performed connected or related Work.
Such books and records shall be made available at any and all times deemed necessary by the Agency,
including up to six years after final payment or release of withheld amounts. Such inspection and audit
shall occur in King County, Washington, or other reasonable locations that the Agency selects. The
Provider shall supply or permit the Agency to copy such books and records. The Provider shall ensure
that inspection, audit and copying rights of the Agency is a condition of any subcontract, agreement or
other arrangement under which any other persons or entity may perform Work under this Agreement.
13. KEY PERSONS.
The Provider shall not transfer or reassign any individual designated in this Agreement as essential to the
Work, without the express written consent of the City, which shall not be unreasonably withheld. If any
such individual leaves the Provider’s employment, the Provider shall present to the City one or more
individuals with greater or equal qualifications as a replacement, subject to the City’s approval, which
shall not be unreasonably withheld. The City’s approval does not release the Provider from its obligations
under this Agreement.
14. ASSIGNMENT AND SUBCONTRACTING.
The Provider shall not assign or subcontract its obligations under this Agreement without the City’s written
consent, which may be granted or withheld in the City’s sole discretion. Any subcontract made by the
Provider shall incorporate by reference this Agreement, except as otherwise provided. The Provider shall
ensure that all sub-consultants comply with the obligations and requirements of the subcontract. The
City’s consent to any assignment or subcontract does not release the consultant from liability or any
obligation within this Agreement, whether before or after City consent, assignment or subcontract.
15. FEDERAL DEBARMENT.
The Provider shall immediately notify the City of any suspension or debarment or other action that
excludes the Consultant or any sub-consultant from participation in Federal contracts. Provider shall
verify all sub-consultants intended and/or used by the Provider for performance of City Work are in good
standing and are not debarred, suspended or otherwise ineligible by the Federal Government.
Debarment shall be verified at https://www.sam.gov. Provider shall keep proof of such verification within
the Provider records.
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16. CITY ETHICS CODE (SMC 4.16.010 TO .105).
A. Provider shall promptly notify the City in writing of any person expected to be a Provider Worker
(including any Provider employee, sub-consultant, principal, or owner) and was a former City officer
or employee within the past twelve (12) months.
B. Provider shall ensure compliance with the City Ethics Code by any Provider Worker when the Work or
matter related to the Work is performed by a Provider Worker who has been a City officer or
employee within the past two years.
C. Provider shall provide written notice to the City of any Provider worker who shall or is expected to
perform over 1,000 hours of contract work for the City within a rolling 12-month period. Such hours
include those performed for the Provider and other hours that the worker performed for the City under
any other contract. Such workers are subject to the City Ethics Code, SMC 4.16. The Provider shall
advise their Provider Workers.
D. Provider shall not directly or indirectly offer anything of value (such as retainers, loans, entertainment,
favors, gifts, tickets, trips, favors, bonuses, donations, special discounts, work or meals) to any City
employee, volunteer or official that is intended, or may appear to a reasonable person to be intended,
to obtain or give special consideration to the Provider. Promotional items worth less than $25 may be
distributed by the Provider to City employees if the Provider uses the items as routine and standard
promotional materials. Any violation of this provision may cause termination of this Agreement.
Nothing in this Agreement prohibits donations to campaigns for election to City office, so long as the
donation is disclosed as required by the election campaign disclosure laws of the City and of the
State.
17. NO CONFLICT OF INTEREST.
Provider confirms that the Provider or workers have no business interest or a close family relationship
with any City officer or employee who was or will be involved in the Provider selection, negotiation,
drafting, signing, administration or evaluation of the Provider’s work. As used in this Section, the term
Provider includes any worker of the Provider who was, is, or will be, involved in negotiation, drafting,
signing, administration or performance of the Agreement. The term “close family relationship” refers to:
spouse or domestic partner, any dependent parent, parent-in-law, child, son-in-law, daughter-in-law; or
any parent, parent in-law, sibling, uncle, aunt, cousin, niece or nephew residing in the household of a City
officer or employee described above.
18. ERRORS AND OMMISSIONS, CORRECTIONS.
Provider is responsible for professional quality, technical accuracy, and the coordination of all designs,
drawings, specifications, and other services furnished by or on the behalf of the Provider under this
Agreement. Provider, without additional compensation, shall correct or revise errors or mistakes in
designs, drawings, specifications, and/or other services immediately upon notification by the City. The
obligation provided for in this Section regarding acts or omissions resulting from this Agreement survives
Agreement termination or expiration.
19. INTELLECTUAL PROPERTY RIGHTS.
A. Copyrights. The Provider shall retain the copyright (including the right of reuse) to all materials and
documents prepared by the Provider for the Work, whether or not the Work is completed. The
Provider grants to the City a non-exclusive, irrevocable, unlimited, royalty-free license to use copy
and distribute every document and all the materials prepared by the Provider for the City under this
Agreement. If requested by the City, a copy of all drawings, prints, plans, field notes, reports,
documents, files, input materials, output materials, the media upon which they are located (including
cards, tapes, discs, and other storage facilities), software program or packages (including source
code or codes, object codes, upgrades, revisions, modifications, and any related materials and/or any
other related documents or materials developed solely for and paid for by the City to perform the
Work, shall be promptly delivered to the City.
B. Patents: The Provider assigns to the City all rights in any invention, improvement, or discovery, with
all related information, including but not limited to designs, specifications, data, patent rights and
findings developed with the performance of the Agreement or any subcontract. Notwithstanding the
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above, the Provider does not convey to the City, nor does the City obtain, any right to any document
or material utilized by the Provider created or produced separate from the Agreement or was pre-
existing material (not already owned by the City), provided that the Provider has identified in writing
such material as pre-existing prior to commencement of the Work. If pre-existing materials are
incorporated in the work, the Provider grants the City an irrevocable, non-exclusive right and/or
license to use, execute, reproduce, display and transfer the pre-existing material, but only as an
inseparable part of the work.
C. The City may make and retain copies of such documents for its information and reference with their
use on the project. The Provider does not represent or warrant that such documents are suitable for
reuse by the City or others, on extensions of the project or on any other project.
20. PROPRIETARY AND CONFIDENTIAL INFORMATION.
The State of Washington’s Public Records Act (Release/Disclosure of Public Records) Under
Washington State Law (reference RCW Chapter 42.56, the Public Records Act) all materials received
or created by the City of Seattle are considered public records. These records include but are not
limited to bid or proposal submittals, agreement documents, contract work product, or other bid
material.
The State of Washington’s Public Records Act requires that public records must be promptly disclosed
by the City upon request unless that RCW or another Washington State statute specifically exempts
records from disclosure. Exemptions are narrow and explicit and are listed in Washington State Law
(Reference RCW 42.56 and RCW 19.108).
As mentioned above, all City of Seattle offices (“the City”) are required to promptly make public records
available upon request. However, under Washington State Law some records or portions of records
may be considered legally exempt from disclosure. A list and description of records identified as
exempt by the Public Records Act can be found in RCW 42.56 and RCW 19.108.
If the City receives a public disclosure request for any records or parts of records that Provider has
properly and specifically listed on the City Non-Disclosure Request Form (Form) submitted with
Provider’s bid/proposal, or records that have been specifically identified in this contract, the City will
notify Provider in writing of the request and will postpone disclosure. While it is not a legal obligation,
the City, as a courtesy, will allow Provider up to ten business days to obtain and serve the City with a
court injunction to prevent the City from releasing the records (reference RCW 42.56.540). If you fail
to obtain a Court order and serve the City within the ten days, the City may release the documents.
The City will not assert an exemption from disclosure on Provider’s behalf. If Provider believes that its
records are exempt from disclosure, Provider is obligated to seek an injunction under RCW 42.56.540.
Provider acknowledges that the City will have no obligation or liability to Provider if the records are
disclosed.
21. DISPUTES.
Any dispute or misunderstanding that may arise under this Agreement, concerning the Provider’s
performance, shall first be through negotiations, if possible, between the Provider’s Project Manager and
the City’s Project Manager. It shall be referred to the Director and the Provider’s senior executive(s). If
such officials do not agree upon a decision within a reasonable period of time, either party may decline or
discontinue such discussions and may then pursue the legal means to resolve such disputes, including
but not limited to alternative dispute resolution processes. Nothing in this dispute process shall mitigate
the rights of the City to terminate the contract. Notwithstanding all of the above, if the City believes in
good faith that some portion of the Work has not been completed satisfactorily, the City may require the
Provider to correct such work prior to the City payment. The City will provide to the Provider an
explanation of the concern and the remedy that the City expects. The City may withhold from any
payment otherwise due, an amount that the City in good faith finds to be under dispute, or if the Provider
provides no sufficient remedy, the City may retain the amount equal to the cost to the City for otherwise
correcting or remedying the work not properly completed.
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22. TERMINATION.
A. For Cause: The City may terminate the Agreement if the Provider is in material breach of this
Agreement, and such breach has not been corrected to the City’s reasonable satisfaction in a timely
manner.
B. For Reasons Beyond Control of Parties: Either party may terminate this Agreement without recourse
by the other where performance is rendered impossible or impracticable for reasons beyond such
party’s reasonable control, such as, but not limited to, an act of nature, war or warlike operation, civil
commotion, riot, labor dispute including strike, walkout or lockout, except labor disputes involving the
Provider’s own employees, sabotage, or superior governmental regulation or control.
C. For City’s Convenience: The City may terminate this Agreement without cause and including the
City’s convenience, upon written notice to the Provider.
D. Notice: Notice of termination under this Section shall be given by the party terminating this
Agreement to the other, not fewer than five (5) business days prior to the effective date of termination.
E. Actions upon Termination: If termination occurs not by the fault of the Provider, the Provider shall be
paid for the services properly performed prior to termination, with any reimbursable expenses then
due, but such compensation shall not exceed the maximum compensation to be paid under the
Agreement. The Provider agrees this payment shall fully and adequately compensate the Provider
and all sub-consultants for all profits, costs, expenses, losses, liabilities, damages, taxes and charges
of any kind (whether foreseen or unforeseen) attributable to the termination of this Agreement.
F. Upon termination, the Provider shall provide the City with the most current design documents,
contract documents, writings and other products the Provider has produced to termination, along with
copies of all project-related correspondence and similar items. The City shall have the same rights to
use these materials as if termination had not occurred; provided however, that the City shall
indemnify and hold the Provider harmless from any claims, losses, or damages to the extent caused
by modifications made by the City to the Provider’s work product.
23. DEBARMENT.
Under SMC Chapter 20.70, the Director of Finance and Administrative Services or designee may debar
and prevent a Provider from contracting or sub-consultant with the City for up to five years after
determining the Provider:
A. Received overall performance evaluations of deficient, inadequate, or substandard performance on
three or more City contracts;
B. Failed to comply with City ordinances or contract terms, including but not limited to, ordinance or
contract terms related to woman and minority business utilization, discrimination, equal benefits, or
other state, local or federal non-discrimination laws;
C. Abandoned, surrendered, or failed to complete or to perform work on or for a City contract;
D. Failed to comply with contract provisions, including but not limited to quality of workmanship,
timeliness of performance, and safety standards;
E. Submitted false or intentionally misleading documents, reports, invoices, or other statements to the
City in connection with a contract;
F. Colluded with another firm to restrain competition;
G. Committed fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a contract for the City or any other government entity;
H. Failed to cooperate in a City debarment investigation.
The Director or designee may issue an Order of Debarment under the SMC 20.70.050. Rights and
remedies of the City under these provisions are besides other rights and remedies provided by law or
under the Agreement.
24. INTERLOCAL COOPERATION ACT.
RCW 39.34 allows cooperative agreements between public agencies and other political subdivisions, to
share the work or results of work that each agency also has authority to independently perform. SMC
20.60.100 allows certain non-profits to also use these agreements. If a public agency files or has filed an
Intergovernmental Cooperative Purchasing Agreement with the City Purchasing and Contracting Services
Division, those agencies may utilize City contracts in lieu of their own selection process, as long as the
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contract meets the requirements requires of their local and state law. The Provider may accept or decline
such Work. If the Provider accepts work from another public agency using the City of Seattle Agreement
as the authority, the Provider shall offer the same prices, terms and conditions. The City of Seattle
accepts no responsibility for the choice of an agency to utilize the City contract, or for payment or
performance.
25. EXPANSION FOR NEW WORK.
This Agreement scope may be expanded for new work. Any expansion for New W ork (work not specified
within the original Scope of Work Section of this Agreement) must comply with all the following limitations
and requirements: (a) the New Work is not reasonable to solicit separately; (b) the New Work is for
reasonable purpose; (c) the New Work was not reasonably known either the City or Provider at time of
contract or else was mentioned as a possibility in the solicitation (such as future phases of work, or a
change in law); (d) the New W ork is not significant enough to be reasonably regarded as an independent
body of work; (e) the New Work would not have attracted a different field of competition; and (f) the
change does not vary the essential identified or main purposes of the Agreement. The City may make
exceptions for immaterial changes, emergency or sole source conditions, or other situations required in
City opinion. Certain changes are not New Work subject to these limitations, such as additional phases of
Work anticipated at the time of solicitation, time extensions, Work Orders issued on an On-Call contract,
and similar. New Work must be mutually agreed and issued by the City through written Addenda. New
Work performed before an authorizing Amendment may not be eligible for payment.
26. FEDERAL TERMS AND CONDITIONS
The City of Seattle Office of Sustainability and Environment is a Sub-Recipient to Federal Grant
#20157001823357 between the United States Department of Agriculture and the Washington State
Department of Health for the Food Insecurity Nutrition Incentive (“FINI”) Grant. As a result, this
Agreement and the Provider are subject to certain Terms and Conditions included in the Interagency
Agreement between the City and DOH, attached to this Agreement as Exhibit C.
27. MISCELLANEOUS PROVISIONS.
A. Amendments: No modification of this Agreement shall be effective unless in writing and signed by an
authorized representative of each of the parties hereto.
B. Background Checks and Immigrant Status: The City has strict policies regarding the use of
Background checks, criminal checks and immigrant status for contract workers. The policies are
incorporated into the contract and available for viewing on-line at http://www.seattle.gov/business/WithSeattle.htm
C. Binding Agreement: This Agreement shall not be binding until signed by both parties. The
provisions, covenants and conditions in this Agreement shall bind the parties, their legal heirs,
representatives, successors and assigns.
D. Americans with Disabilities Act (ADA): RESERVED
E. The Provider, at no expense to the City, shall comply with all laws of the United States and
Washington, the Charter and ordinances of the City of Seattle; and rules, regulations, orders and
directives of their administrative agencies and officers. Without limiting the generality of this
paragraph, the Provider shall comply with the requirements of this Section.
F. This Agreement shall be construed and interpreted under the laws of Washington. The venue of any
action brought shall be in the Superior Court of King County.
G. Remedies Cumulative: Rights under this Agreement are cumulative and nonexclusive of any other
remedy of law or in equity.
H. Captions: The titles of sections or subsections are for convenience only and do not define or limit the
contents.
I. Severability: If any term or provision is determined by a court of competent jurisdiction to be invalid or
unenforceable, the remainder of this Agreement shall not be affected, and each term and provision
shall be valid and enforceable to the fullest extent permitted by law.
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J. Waiver: No covenant, term or condition or the breach shall be deemed waived, except by written
consent of the party against whom the waiver is claimed, and any waiver of the breach of any
covenant, term or condition shall not be deemed a waiver of any preceding or succeeding breach of
the same or any other covenant, term of condition. Neither the acceptance by the City of any
performance by the Provider after the time the same shall have become due nor payment to the
Provider for any portion of the Work shall constitute a waiver by the City of the breach or default of
any covenant, term or condition unless otherwise expressly agreed to by the City in writing.
K. Entire Agreement: If conflict occurs between contract documents and applicable laws, codes,
ordinances or regulations, the most stringent or legally binding requirement shall govern and be
considered a part of this contract to afford the City the maximum benefits.
L. Negotiated Agreement: The parties acknowledge this is a negotiated agreement, that they have had
this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this
Agreement are not to be construed against any party on the basis of such party’s draftsmanship.
M. No personal liability: No officer, agent or authorized employee of the City shall be personally
responsible for any liability arising under this Contract, whether expressed or implied, nor for any
statement or representation made or in any connection with this Agreement.
IN WITNESS WHEREOF, in consideration of the terms, conditions and covenants contained, or attached
and incorporated and made a part, the parties have executed this Agreement by having legally-binding
representatives affix their signatures below.
PROVIDER CITY OF SEATTLE
By______________________________________ By____________________________
Signature Date Signature Date
________________________________________ _______________________________
Kelly Beymer Jessica Finn Coven
________________________________________ ________________________________
Administrator Director
City of Seattle Business License Number: N/A
Washington State Unified Business Identifier Number (UBI): 177-000094
Attachments:
EXHIBIT A: Scope of Work
EXHIBIT B: Budget
EXHIBIT C: FINI Grant Agreement N21725-0 between the City and DOH
EXHIBIT D: Fresh Bucks Currency Inventory Form
EXHIBIT E: MONTHLY Fresh Bucks/FINI Match Document and Invoice
EXHIBIT F: Direct Time & Effort Log
EXHIBIT G: FINI Time & Effort – for special staff & volunteers
EXHIBIT H: Sign-in Sheet | FINI Event/Activity”
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EXHIBIT A: Scope of Work and City Roles & Responsibilities
SCOPE OF WORK
The Scope of Work of this Agreement and the time scheduled for completion of such work are as follows.
Due Dates for Deliverables
Timeframe Due Date Deliverables Notes
Monthly Electronic Copies:
15th of the following month
e.g. January deliverable is
due by February 15th.
Original Hard Copies:
Last day of the following
month e.g. January
deliverable is due by
February 28th.
Invoices, Fresh Bucks
distribution data, Fresh Bucks
redemption documentation,
match documentation (Task
1)
Exception: electronic
copies of the
December 2016
Invoice will be due on
January 6th, 2017. O
Quarterly The 15th of the month
following the quarter e.g.
January through March
quarterly (Q1) deliverable is
due by April 15th.
Quarterly outreach reports
and requested data set
(Tasks 2 & 3)
As needed As needed 75% expenditure notification
(Task 1)
Task 1: Implement Fresh Bucks at all authorized markets
1.1 Train staff and vendors on Fresh Bucks implementation protocol
1.1.1 Participating markets must agree to use the Fresh Bucks name, logo, and associated
branding.
1.1.2 Fresh Bucks may be used for fruits and vegetables only (includes mushrooms, herbs and
plant starts).
1.2 Distribute Fresh Bucks to EBT shoppers at a rate of $2 in Fresh Bucks for every $2 in EBT
spent, up to $10 in Fresh Bucks per market day. Note: Fresh Bucks are to be distributed to all
shoppers who purchase at least $2 at the farmers market with EBT. Fresh Bucks are to be
distributed such that they provide a match of $2 for every $2 in EBT spent, up to a maximum
of $10 per market day.
1.3 Track Fresh Bucks usage and shopper information by market based on provided tracking
data form(s). Note: All data provided to the City of Seattle is available for use by the City of
Seattle in evaluation and reporting, and will become publicly available information.
1.4 Document receipt from City of Seattle of all Fresh Bucks currency on the Fresh Bucks
Currency Inventory Form attached to this Agreement as Exhibit A.
1.5 Track EBT sales and Fresh Bucks distributed and redeemed through daily after-market
bookkeeping.
Deliverables:
Submit Fresh Bucks Distribution Data per Transaction to the City Monthly. Farmers markets
shall distribute Fresh Bucks to EBT shoppers and collect data for each transaction (transaction is
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defined as each time a market provides an EBT shopper with Fresh Bucks) including, but not limited
to:
• Last 8 Digits of EBT card used by the shopper.
• Zip code for the address of the EBT shopper.
• Dollars ($) EBT distributed to the shopper.
• Dollars ($) Fresh Bucks distributed to the shopper.
• Questions about shopping habits, such as whether the shopper is a first time EBT user, first
time Fresh Bucks user, and/or a first time farmer’s market shopper.
Markets shall collect this data at the point of sale (transaction) via a data collection application
that the City modified to collect Fresh Bucks data and will provide markets with access. Markets
will download this application to their tablet(s) and smartphone(s) and submit required data
electronically to the City via the application within two (2) days of each market day. The City will
only accept Fresh Bucks distribution in this format. See below City Roles and Responsibilities for
details on City-provided data collection training and technical assistance.
Submit Expenditure Documentation to the City Monthly. Markets shall submit monthly
documentation of expenditures to the City of Seattle via the required reporting template that DOH
developed for the FINI Grant called the “MONTHLY Fresh Bucks/FINI Match Document and Invoice”
attached to this Agreement as Exhibit E Allowable expenditures are detailed in the below budget and
include:
• Fresh Bucks redeemed by Market
• Technology reimbursement(s) for tablet and/or Smartphone purchases
• Other Reimbursable costs approved on a case-by-case basis by the City of Seattle and added to
this Agreement and associated Budget via an Amendment signed by both Parties.
As detailed under the City Roles and Responsibilities section below, the City of Seattle will provide
markets with technical assistance to complete this form and develop a Fresh Bucks Monthly
Reporting Workbook to include this, and all other required monthly reports.
Submit Match Documentation to the City Monthly. Markets shall submit documentation of local
match contributions to the City of Seattle via the required reporting templates that DOH developed
for the FINI Grant. Aggregated match documentation (e.g. total match contribution for an employee
for the month) will be included in the “MONTHLY Fresh Bucks/FINI Match Document and Invoice”,
which the Provider also uses to submit monthly documentation of expenditures to the City (see
above bullet). For convenience, the related sections in this form for each match type is also detailed
in the below table. All match funds must come from non-City and non-federal sources and must be
related to Fresh Bucks. Allowable match funds, required associated reporting templates, and special
instructions are detailed in the following table. See Due Dates for Deliverables table above for
associated due dates.
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Match Type Reporting
Template
Exhibit
#
Section in
MONTHLY
Fresh
Bucks/FINI
Match
Document and
Invoice
Special Instructions
Salaries for individual
paid staff
Direct Time &
Effort Log
F A Provider must submit original
signed copies to the City
monthly for each employee
Equivalent Salaries
for individual
volunteers
FINI Time &
Effort – for
special staff &
volunteers
G B Provider will submit copies of
Time & Effort documentation to
the City electronically
Sign-in Sheet
| FINI
Event/Activity
H B Provider must submit original
signed copies of volunteer sign-
in sheets for each FINI
Event/Activity
Non-Capital
Equipment
n/a n/a E Provider will submit scanned
copies of receipts and/or
invoices for each expenditure
Goods/Materials/Sup
plies
n/a n/a F Provider will submit scanned
copies of receipts and/or
invoices for each expenditure
As a reminder, Provider must notify the City when 75% of annual budget for Fresh Bucks
incentives has been distributed. This provision is further detailed in Section 5 Payment
Procedures of this Agreement.
Task 2: Outreach and promotion
2.1 Market Fresh Bucks program to social service agencies, religious organizations, WIC clinics,
health clinics, and other community gathering places surrounding your market.
2.2 Display Fresh Bucks signage at market info booth and on marketing materials.
2.3 Participate, as requested, in media events about the Fresh Bucks program .
2.4 Notify City of Seattle of any media inquiries about the Fresh Bucks program.
2.5 Participate in coordinated program-wide outreach planning to maximize the impact of Fresh
Bucks outreach efforts by the City and markets participating in the Fresh Bucks program.
Deliverables:
Submit a report to the City quarterly providing:
• A summary of outreach activities conducted;
• Copies of all press releases and earned media;
Task 3: Evaluation
In addition to data tracking (addressed in Task 1), assist in program evaluation by:
3.1 Assist evaluators in administering Fresh Bucks user survey (may include facilitating
evaluators’ presence at market, assisting the design of delivery to ensure easy integration
with market operations).
3.2 Assist evaluator in administering vendor survey (may include facilitating evaluators’ access to
vendors, assisting in identifying opportunities to survey or interview vendors).
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 13| Page
Agreement No. OSE-16-15
3.3 Provide the City with requested information on a quarterly and annual basis required as part
of the statewide FINI evaluation.
3.4 Participate in end of the season interviews and/or focus groups as part of process or outcome
evaluation activities.
Deliverables:
Provide to the City information and data quarterly as required by the State FINI evaluation
including but not limited to:
• Number of market staff and volunteers involved in Fresh Bucks programming;
• Listing of participating nutrition assistance programs (e.g., Senior Farmers Market Nutrition
Program);
• Listing of nutrition education programs and education activities offered by the market
Task 4: Coordination
4.1 Identify 1 individual from the market to serve as the main point of contact who will maintain
regular communication with the City.
4.2 Attend quarterly meetings with participating markets (four 2-hour meetings) to facilitate
collaboration between markets and share best practices for Fresh Bucks program
implementation.
4.3 Attend quarterly check-in meetings with the City (four 1-hour meetings), via phone or in
person (at the Provider’s preference), to discuss successes and challenges and how the City
can support the Provider with program implementation. The Parties will regularly
communicate as issues arise, and these quarterly meetings will not preclude that
communication.
4.4 Participate in other events convened by the City related to Fresh Bucks planning and
implementation, as required.
All work is subject to City review and approval. The Provider shall confer with the City periodically, and
prepare and present information and materials (e.g. detailed outline of completed Work) requested by the
City to determine the adequacy of the Work or Provider’s progress.
CITY ROLES & RESPONSIBILITIES
The City agrees to support this Work as follows:
1. Provide technical assistance to markets
• Assist markets with training, using, and troubleshooting the Fresh Bucks Distribution data
collection application:
o Provide market and market staff with in-person training and technical assistance
on how to download and use the data collection application for collecting
distributed Fresh Bucks by transaction described in the deliverables under Task
1 above.
o Work with m arket staff to test the application and devices used at each market to
ensure that data collection tools and transfers are working correctly.
o For the first month of market season (markets to notify City of market launch
date), notify markets within 1 week of the market day if data transfers are not
coming through.
o Provide ongoing technical assistance as needed.
• Assist markets with the paperwork requirements associated with the FINI Grant, including
but not limited to:
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 14| Page
Agreement No. OSE-16-15
o Meet in-person with market staff as necessary to teach them how to fill out each
required form.
o Build a workbook by April 1, 2016, that aggregates all required spreadsheet-
based reports and documentation into a single Excel workbook and auto-
populates totals where possible to reduce data entry errors and save time.
o Specify cells that require data entry and lock cells that auto-calculate.
o Train market staff on how to use the workbook, as necessary.
2. Provide markets with outcome reports
• Create a monthly outcome report showing trends, analyses, and visual representations
using monthly submitted market data, including:
o EBT and Fresh Bucks distribution and redemption over time.
o Geographical distribution of EBT and Fresh Bucks recipients.
o Number of unique users over time.
o Other metrics as requested by Markets and available via submitted data, as
feasible.
• Create an annual outcome report for Markets with the same data as detailed above.
3. Assist with regional Fresh Bucks program outreach
• Provide presentations and promotional materials for regional service providers serving
low income, SNAP-eligible and SNAP-participating community members.
• Partner with local Community-Based Organizations to provide peer-to-peer outreach to
low-income communities about Fresh Bucks.
• Work with marketing agency to launch countywide Fresh Bucks promotional campaign.
4. Provide markets with printed Fresh Bucks program promotional materials
• Purchase and provide Markets with Fresh Bucks promotional materials in different
languages (e.g., posters, trifold brochures, vendor signs, etc.).
• Provide markets with A-boards and inserts, as available and program budget allows.
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 15| Page
Agreement No. OSE-16-15
EXHIBIT B: Budget
The following budget is for the period between January 1, 2016 and December 31, 2016.
Budget Line Item Amount
Fresh Bucks $ 1,914.15
15% Market Support $ 287.12
Technology $ 200.00
Total $ 2,401.27
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 16| Page
Agreement No. OSE-16-15
EXHIBIT C: FINI Grant Agreement N21725-0 between the City and DOH
AGENDA ITEM #8. f)
DOH Contract N21725-0 Page 1 of 22
CONTRACT NUMBER:
N21725-0
SUBRECIPIENT *
YES NO
FFATA FORM REQUIRED
YES NO
INTERAGENCY AGREEMENT
Between
STATE OF WASHINGTON
DEPARTMENT OF HEALTH
and
CITY OF SEATTLE, OFFICE OF
SUSTAINABILITY AND ENVIRONMENT
THIS AGREEMENT is made by and between the state of Washington Department of Health,
hereinafter referred to as DOH, and CITY OF SEATTLE, OFFICE OF SUSTAINABILITY AND
ENVIRONMENT, hereinafter referred to as Contractor pursuant to the authority granted by Chapter
39.34 RCW.
PURPOSE: The purpose of this contract is to provide Food Insecurity Nutrition Incentive program
(FINI) funding to increase the purchase of fruits and vegetables by consumers participating in SNAP by
providing incentives at the point of purchase.
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK AND BUDGET: The Contractor shall furnish the necessary personnel,
equipment, material and/or services and otherwise do all things necessary for or incidental to the
performance of the work set forth in Exhibit A, attached hereto and incorporated herein.
PERIOD OF PERFORMANCE: Subject to its other provisions, the period of performance of this
Agreement shall commence on April 01, 2015 and be completed on March 31, 2019, unless terminated
sooner as provided herein.
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA): If checked
above, this Agreement is supported by federal funds that require compliance with the Federal Funding
Accountability and Transparency Act (FFATA or the Transparency Act). The purpose of the
Transparency Act is to make information available online so the public can see how federal funds are
spent.
To comply with the act and be eligible to enter into this Agreement, your organization must have a Data
Universal Numbering System (DUNS®) number. A DUNS® number provides a method to verify data
about your organization. If you do not already have one, you may receive a DUNS® number free of
charge by contacting Dun and Bradstreet at www.dnb.com.
Information about your organization and this Agreement will be made available on
www.USASpending.gov by DOH as required by P.L. 109-282. DOH’s form, Federal Funding
Accountability and Transparency Act Data Collection Form, is considered part of this Agreement and
must be completed and returned along with the Agreement.
PAYMENT: Compensation for the work provided in accordance with this Agreement has been
established under the terms of RCW 39.34.130. The parties have estimated that the cost of accomplishing
the work herein will not exceed $1,582,290.00 in accordance with Exhibit A, attached hereto and
incorporated herein. Payment will not exceed this amount without a prior written amendment. DOH will
AGENDA ITEM #8. f)
DOH Contract N21725-0 Page 2 of 22
authorize payment only upon satisfactory completion and acceptance of deliverables and for allowable
costs as outlined in the statement of work and/or budget.
Source of Funds:
Federal $1,582,290.00 State Other TOTAL $1,582,290.00
Contractor agrees to comply with applicable rules and regulations associated with the federal funds.
BILLING PROCEDURE: Payment to the Contractor for approved and completed work will be made
by warrant or account transfer by DOH within 30 days of receipt of the invoice. Upon expiration of the
Agreement, any claim for payment not already made shall be submitted within 60 days after the
expiration date or the end of the fiscal year, whichever is earlier.
AGREEMENT ALTERATIONS AND AMENDMENTS: This Agreement may be amended by
mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and
signed by personnel authorized to bind each of the parties.
ASSIGNMENT: The work to be provided under this Agreement, and any claim arising thereunder, is
not assignable or delegable by either party in whole or in part, without the express prior written consent of
the other party, which consent shall not be unreasonably withheld.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION: The use or disclosure by any party
of any information concerning a client obtained in providing service under this Agreement shall be
subject to Chapter 42.56 RCW and Chapter 70.02 RCW, as well as any other applicable federal and state
statutes and regulations.
Any unauthorized access or use of confidential information must be reported to the DOH IT Security
Officer at (360) 236-4432. The notification must be made in the most expedient time possible (usually
within 24 hours of discovery) and without unreasonable delay, consistent with the legitimate needs of law
enforcement, or any measures necessary to determine the scope of the breach and restore the reasonable
integrity of the data system.
CONTRACT MANAGEMENT: The contract manager for each of the parties shall be responsible for
and shall be the contact person for all communications and billings regarding the performance of this
agreement.
The Contract Manager for DOH is: The Contract Manager for the Contractor is:
Name Bridget Igoe Name Sharon Lerman
Office Office of Healthy Communities Title Food Policy Advisor
Department of Health
Company
City of Seattle, Office of
Sustainability and Environment
PO Box 47848 Address PO Box 94729
Olympia, WA 98504-7848 City State Zip Seattle, WA 98124-4729
Phone: (360) 236-3629 Phone (206) 615-1693
DISPUTES: In the event that a dispute arises under this Agreement, it shall be determined by a Dispute
Board in the following manner: Each party to this agreement shall appoint one member to the Dispute
Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The determination of the Dispute Board shall be final and binding on the
AGENDA ITEM #8. f)
DOH Contract N21725-0 Page 3 of 22
parties hereto. As an alternative to this process, either of the parties may request intervention by the
Governor, as provided by RCW 43.17.330, in which event the Governor's process will control.
GOVERNANCE: This Agreement is entered into pursuant to and under the authority granted by the
laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall
be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
A. Federal statutes and regulations
B. State statutes and regulations
C. Agreement amendments
D. The Agreement (in this order)
1. Special Terms and Conditions (Exhibit C if used)
2 Federal compliance and Standard Federal Certifications and Assurances (Attachment 1)
3. Primary document (document that includes the signature page)
4. Standard/General Terms and Conditions (Exhibit B)
5. Statement of Work (Exhibit A)
INDEPENDENT CAPACITY: The employees or agents of each party who are engaged in the
performance of this Agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
PRIVACY: Personal information collected, used or acquired in connection with this Agreement shall be
used solely for the purposes of this Agreement. Contractor and its subcontractors agree not to release,
divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information
without the express written consent of the agency or as provided by law. Contractor agrees to implement
physical, electronic and managerial safeguards to prevent unauthorized access to personal information.
DOH reserves the right to monitor, audit or investigate the use of pers onal information collected, used or
acquired by the Contractor through this Agreement. The monitoring, auditing, or investigating may
include but is not limited to "salting" by DOH. Contractor shall certify the return or destruction of all
personal information upon expiration of this Agreement. Salting is the act of placing a record containing
unique but false information in a database that can be used later to identify inappropriate disclosure of
data contained in the database.
Any breach of this provision may result in termination of the Agreement and the demand for return of all
personal information. The contractor agrees to indemnify and hold harmless DOHfor any damages
related to the Contractor's unauthorized use of personal information.
RECORDS MAINTENANCE: The parties to this Agreement shall each maintain books, records,
documents and other evidence which sufficiently and properly reflect all direct and indirect costs
expended by either party in the performance of the services described herein. These records shall be
subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by
either party, the Office of the State Auditor, and federal officials so authorized by law. All books,
records, documents, and other material relevant to this Agreement will be retained for six years after
expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the
parties shall have full access and the right to examine any of these materials during this period.
Records and other documents, in any medium, furnished by one party to this Agreement to the other
party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will
not disclose or make available this material to any third parties without first giving notice to the
furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable
AGENDA ITEM #8. f)
DOH Contract N21725-0 Page 4 of 22
security procedures and protections to assure that records and documents provided by the other party are
not erroneously disclosed to third parties.
RIGHTS IN DATA: Unless otherwise provided, data, which originates from this Agreement shall be
"works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by DOH. Data shall
include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys,
studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to
copyright, patent, register, and the ability to transfer these rights.
SEVERABILITY: If any provision of this Agreement or any provision of any document incorporated
by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement
which can be given effect without the invalid provision, if such remainder conforms to the requirements
of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this
Agreement are declared to be severable.
SUBCONTRACTING: Neither the Contractor, nor any subcontractors, shall enter into subcontracts for
any of the work contemplated under this agreement without prior written approval of DOH. In no event
shall the existence of the sub operate to release or reduce the liability of the Contractor to DOH for any
breach in the performance of the contractor’s duties. This clause does not include contracts of
employment between the contractor and personnel assigned to work under this Agreement.
Additionally, the Contractor is responsible for ensuring that all terms, conditions, assurances and
certifications set forth in this Agreement are carried forward to any subcontracts. Contractor and its
subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to
unauthorized persons personal information without the express written consent of DOH or as provided by
law.
If, at any time during the progress of the work, DOH determines in its sole judgment that any
subcontractor is incompetent, DOH shall notify the Contractor, and the Contractor shall take immediate
steps to terminate the subcontractor's involvement in the work. The rejection or approval by DOH of any
subcontractor or the termination of a subcontractor shall not relieve the Contractor of any of its
responsibilities under the Agreement, nor be the basis for additional charges to DOH.
SUSPENSION OF PERFORMANCE AND RESUMPTION OF PERFORMANCE: In the event
contract funding from state, federal, or other sources is withdrawn, reduced, or limited in a ny way after
the effective date of this Agreement and prior to normal completion, DOH may give notice to Contractor
to suspend performance as an alternative to termination. DOH may elect to give written notice to
Contractor to suspend performance when DOH determines that there is a reasonable likelihood that the
funding insufficiency may be resolved in a timeframe that would allow performance to be resumed prior
to the end date of this Agreement. Notice may include notice by facsimile or email to Contract or’s
representative. Contractor shall suspend performance on the date stated in the written notice to suspend.
During the period of suspension of performance each party may inform the other of any conditions that
may reasonably affect the potential for resumption of performance.
When DOH determines that the funding insufficiency is resolved, DOH may give Contractor written
notice to resume performance and a proposed date to resume performance. Upon receipt of written notice
to resume performance, Contractor will give written notice to DOH as to whether it can resume
performance, and, if so, the date upon which it agrees to resume performance. If Contractor gives notice
to DOH that it cannot resume performance, the parties agree that the Agreement will be terminated
retroactive to the original date of termination. If the date Contractor gives notice it can resume
performance is not acceptable to DOH, the parties agree to discuss an alternative acceptable date. If an
alternative date is not acceptable to DOH, the parties agree that the Agreement will be terminated
retroactive to the original date of termination.
AGENDA ITEM #8. f)
DOH Contract N21725-0 Page 5 of 22
TERMINATION: Either party may terminate this Agreement upon 30 days prior written notification to
the other party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of
termination.
TERMINATION FOR CAUSE: If for any cause, either party does not fulfill in a timely and proper
manner its obligations under this Agreement, or if either party violates any of these terms and conditions,
the aggrieved party will give the other party written notice of such failure or violation. The responsible
party will be given the opportunity to correct the violation or failure within 15 working days. If the failure
or violation is not corrected, this Agreement may be terminated immediately by written notice of the
aggrieved party to the other.
WAIVER: A failure by either party to exercise its rights under this Agreement shall not preclude that
party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under
this Agreement unless stated to be such in a writing signed by an authorized representative of the party
and attached to the original Agreement.
ALL WRITINGS CONTAINED HEREIN: This Agreement contains all the terms and conditions
agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of
this Agreement shall be deemed to exist or to bind any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement.
This Agreement has been approved as to form by the Attorney General; May 1997
NOTE: The Contractor’s signature is also required on Attachment 1,
Federal Certifications and Assurances (pages 19 and 22).
CONTRACTOR SIGNATURE
DATE
PRINT OR TYPE NAME AND TITLE
DOH CONTRACTING OFFICER SIGNATURE
DATE
Jessica Finn Coven, Director, Seattle Office of Sustainability & Environment
AGENDA ITEM #8. f)
EXHIBIT A
DOH CONTRACT N21725-0
Sub-recipient Statement of Work
DOH Contract N21725-0 Page 6 of 22
Item Description Federal Funding Source #1
1 Sub-recipient Name (Exactly as listed in DUNS): www.SAM.gov City of Seattle – Office of Sustainability and Environment
2 Sub-recipient DUNS Number: www.SAM.gov 009483561
3 Federal Award Identification Number (FAIN): 20157001823357
4 Federal Award Date: 04/01/2015
5 Start and End Date of the DOH contract: 4/01/2015- 03/31/2019
6 Amount of Federal Funds Obligated by this action: $1,582,290
7
Total Amount of Federal Funds Obligated to the sub-recipient by
DOH for this sub-award (per funding source):
$1,582,290
8 Total Amount of the Federal Award to DOH: ADDS.net $5,859,307
9 Project description as listed on the FFATA form: See OSE’s FFATA form
10
Name of Federal awarding agency: United States Department of Agriculture – National Institute of Food and
Agriculture (NIFA)
11 Name of the pass-through entity: Washington State Department of Health
12 Contact information for awarding official – Statement of Work: Bridget Igoe
13 Contact information for awarding official – General Contact: dohcon.mgmt@doh.wa.gov
14 CFDA Number: 10.331
15 CFDA Name: www.cfda.gov Food Insecurity Nutrition Incentive Grants Program
16 Is the award Research & Development? Yes ☐ No ☒
17 The limiting indirect cost rate for the Federal award, if any: N.A.
18
Certifications and Assurances – all requirements imposed on the
sub-recipient by the federal awarding agency:
See contract for standard certifications and assurances.
19 Are there any additional requirements imposed by the pass through
entity (DOH) to meet its own responsibilities to the awarding agency:
Yes ☒
No ☐
20 Indirect Rate: DOH Grant Website Yes ☐ No ☒ NA ☐
21 Access to Sub-grantee’s accounting records: See contract for records maintenance requirements.
22
Closeout Requirement:
(1) submit all final billings within 60 days of the end of the contract
(This is required per standard contract language)
(2) submit all required program reports and deliverables within 60 days
(This is required per standard contract language)
(3) dispose of property purchased with sub-award funds and dispose of
or return government-furnished property no longer used for sub-
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DOH Contract N21725-0 Page 7 of 22
award related activities (If applicable, DOH must be contacted for
disposal requirements)
(4) additional DOH program specific contract closeout requirements:
(If applicable, see SOW for additional closeout requirements)
Contract Term: April 1, 2015 – March 31, 2019
DOH Program Name /Title: Food Insecurity Nutrition Incentive (FINI)
Program
Contractor Name: City of Seattle – Office of Sustainability and
Environment (OSE)
Contract Number:
SOW Type: Original Revision # (for this SOW) Funding Source
Federal
State
Other
Federal Compliance (if applicable)
ARRA (Recovery Act)
FFATA (Transparency Act)
Type of Payment
Reimbursement
Fixed Price Period of Performance: April 1, 2015—March 31, 2019.
Statement of Work Purpose: To provide Food Insecurity Nutrition Incentive program (FINI) funding to increase the purchase of fruits and vegetables by
consumers participating in SNAP by providing incentives at the point of purchase. This program will test strategies that could contribute to our understanding of
how to best increase the purchase of fruits and vegetable by SNAP participants and develop effective and efficient benefit redemption technologies.
Revision Purpose: N/A
Chart of Accounts Program Name or
Title
CFDA # BARS
Revenue
Code
Master Index
Code
Funding
Start Date
Period
End Date
Current
Consideration
Change
Increase (+)
Total
Consideration
FFY15 Food Insecurity Nutrit (FINI) 10.331 78760253 04/01/2015 3/31/2019 $1,582,290 $1,582,290 $1,582,290
TOTALS $1,582,290 $1,582,290 $1,582,290
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Sub-recipient Statement of Work
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*Complete this section for all federally funded sub-recipient statements of work:
CFDA # CFDA Program Title Federal Grant Award # Federal Grant Award Name Federal Agency Name
10.331 Food Insecurity Nutrition Incentive
(FINI) Grant Program
20157001823357 Food Insecurity Nutrition
Incentive (FINI) Grant
Program
United States Department of
Agriculture – National Institute of
Food and Agriculture
Task
Number Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Payment Information and/or
Amount
1.0 The contractor will execute work as
described in the federally approved FINI
grant application and sub-awardee budget,
and in the DOH approved work plan. The
contractor will work with DOH to finalize
annual work plans.
Any changes to this plan must be
submitted to DOH in writing and pre-
approved by DOH before they can be
implemented.
1. SNAP clients reached
2. SNAP fruit and vegetable
incentives redeemed
3. Project activities completed
4. Data collection and
evaluation activities
completed
For the period:
4/1/16-3/31/19
Due: based on approved
annual work plan
Reimbursement upon receipt and
approval of deliverables for the four-
year funding period will not exceed
$1,582,290. Contractors are
reimbursed for allowable costs
incurred based on approved federal
budget and match documented.
Contractors must provide match up
front to drawdown federal funding.
All match must be from non-federal
sources and meet USDA’s
requirements.
*See special billing
requirements section
1.1 Submit Quarterly Progress and Data
Reports
Report data to be collected:
1. Required data elements established by
DOH and FINI evaluators.
2. Progress reports on project activities
and deliverables
3. If available, any success stories when
appropriate.
Use forms provided by DOH to
summarize the work
aforementioned in the FINI
work plans and budgets for
monthly reports.
For the period: April 1, 2015 –
December 31, 2015
Due:
1) Reports for all Seattle
Farmers Market Fresh Bucks
data due no later than March
3, 2016.
2) Reports for Pike Place
Market and Seattle Tilth
CSA, Pike Place Market
High Stalls, and King County
Farmers Market Fresh Bucks
See payment information as
referenced in task number 1.0
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Task
Number Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Payment Information and/or
Amount
data (for Lake Forest Park,
Vashon Island, and Duvall)
data due no later than March
31, 2016.
For the period:
January 1, 2016 - March 31,
2019:
Due: Quarterly, no later than
30 days after the end of the
preceding quarter.
Quarters are as follows:
Q1: Apr 1 – June 30
Q2: July 1 – Sept 30
Q3: Oct 1 – Dec 31
Q4: Jan 1 – March 31
1.2 Submit Monthly Invoice Vouchers Prepare and submit invoicing
which includes;
FINI A19-1A
An agency fiscal ledger
Backup documentation
supporting all reimbursable
costs and non-federal match
Invoicing must be sent to DOH
fiscal lead for review before
payment is made.
For the period: April 1, 2015 -
March 31, 2016:
Due: no later than April 30,
2016.
For the period April 1, 2016 -
March 31, 2019:
Monthly: due no later than 30
days after the end of the
preceding month.
(For example, October A19
invoice voucher submitted no
later than November 30).
See payment information as
referenced in task number 1.0
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Program Specific Requirements/Narrative: This section is for program specific information not included elsewhere.
Assurances – All agencies will comply with the following assurances;
Programming, services, and incentives focus on SNAP participants.
Activities funded by the SNAP-Ed grant are not to be included in the budget for FINI.
Documentation of payments and match for approved FINI activities must be maintained by the contractor and be available for review and audit.
Program activities are conducted in compliance with all Federal laws, rules, and regulations including Civil Rights, NIFA grant terms and
conditions and OMB circulars governing cost issues.
o NIFA Agency Specific Terms and Conditions:
http://nifa.usda.gov/sites/default/files/resource/NIFA%20Grant_Cooperative%20Agreement%20General%20Terms%20April%2015 -
July%2028%20FINAL.pdf
o General Provisions found in Title 2: 2 CFR Part 400; 2 CFR Part 415; 2 CFR Part 416; 2 CFR Part 418; 2 CFR Part 422; and, Title 7:
7 CFR Part 3430 - all incorporated by reference and found at:
http://www.gpo.gov/searchwebapp/browse/collectionCfr.action?collectionCode=CFR
Acknowledgement of USDA support on publications and audiovisuals (see 2 CFR Part 415.2).
DOH publication standards are met. Publication standards will be emailed by DOH.
Program activities do not supplant existing programs, and where operating in conjunction with existing programs, enhance and supplement them.
Program activities are reasonable and necessary to accomplish FINI objectives and goals.
Audits and Monitoring Expectations
Contractors must make State financial and program audits or reviews conducted by other entities available to the DOH and USDA or its designee.
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In addition, premises and records will be made available upon request to DOH and USDA staff for the purposes of observing activities and for reviewing program
and fiscal compliance.
Retention Requirements for Records
In accordance with 2 CFR 200.333, financial records, supporting documents, statistical records, and all other NFE records pertinent to an award must be retai ned
for a period of three years from the date of submission of the final expenditure report.
Travel
The contractor is expected to comply with the Office of Financial Management’s Travel Management Requirement and Restric tions as found in policy 10.10:
http://www.ofm.wa.gov/policy/10.htm
Amendments
Agencies must submit a request to DOH to amend a project plan and/or budget for prior approval whenever they wish to change t he USDA-approved scope of
activities and/or budget. No changes may be incorporated into the project plan until an amendment request is approved by DOH.
Special Funding Requirements
Payment for deliverables as specified herein is dependent on receipt of funding from the USDA funding sources. In t he event funding is not received, DOH is
under no obligation to make payments for the deliverables as specified. If funding is reduced or limited in any way after th e effective date of this contract and
prior to normal completion, DOH may terminate task(s), remove funds, or reallocate funds at DOH’s discretion under new funding limitations and conditions. The
obligation of funds may be terminated without further cause unless the recipient commences the timely drawdown of funds. DOH will make payments only upon
the receipt of the funding. DOH will notify the contractor within 7 working days upon notice by the funding source of fundin g availability.
Special Billing Requirements
1. Contractors must provide match up front to drawdown federal funding. All matching must directly benefit and be specifically identifiable with
approved project objectives. The contractor is required to maintain complete, accurate, up-to-date records to support all matching activities under the
award. Matching requirements may not be satisfied with Federal funds or with property or services provided under another Federal assistance award.
See Cost Sharing or Matching Requirements at:
http://nifa.usda.gov/sites/default/files/resource/NIFA%20Grant_Cooperative%20Agreement%20General%20Terms%20April%2015 -
July%2028%20FINAL.pdf
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DOH CONTRACT N21725-0
Sub-recipient Statement of Work
DOH Contract N21725-0 Page 12 of 22
2. All invoices, billing, and reimbursements must be in compliance with all applicable Federal laws and rules including OMB circulars governing cost
issues.
3. Total costs billed will not exceed the USDA-approved budget amount listed in Task 1.0 above.
a. Bills must be for FINI specific activities only, using a DOH A19-1A invoice voucher.
b. A FINI specific A19-1A must be submitted to the agency’s designated DOH FINI contract manager within 30 days of the last day of the
month for which the work is being billed.
4. Documentation must be submitted with each FINI A19-1A. Documentation should include the following;
a. A copy of the agency’s financial expanded/detailed general ledger.
b. Backup documentation for all costs which may include but are not limited to receipts, timesheets, volunteer hours, tracking incentive
reimbursement, and must be available upon request.
5. Indirect Rate
All indirect rates must be submitted in writing and preapproved by DOH. The contractor is responsible for ensuring that indirect costs included in the
contractor’s budget and invoicing is supported by an indirect cost agreement and/or cost allocation plan approved by the appropriate agency.
The contractor cannot bill indirect costs that are determined to be unacceptable by DOH or USDA.
DOH Program Contact:
Bridget Igoe, Contract Manager
Washington State Department of Health
PO Box 47848
Olympia WA 98504-7886
Bridget.Igoe@doh.wa.gov
360-236-3629
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FEDERAL COMPLIANCE
AND STANDARD FEDERAL CERTIFICATIONS AND ASSURANCES
In the event federal funds are included in this agreement, added by future amendments(s), or redistributed
between fund sources resulting in the provision of federal funds, the following sections apply: “I. Federal
Compliance” and “II. Standard Federal Assurances and Certifications”. In the instance of inclusion of
federal funds as a result of an amendment, the contractor may be designate as a “Subrecipient” and the
effective date of the amendment shall also be the date at which these requirements go into effect.
I. FEDERAL COMPLIANCE - The use of federal funds requires additional compliance and control
mechanisms to be in place. The following represents the majority of compliance elements that may
apply to any federal funds provided under this contract. (Refer to Catalog of Domestic Assistance
number(s) cited in the “Payment” section of this contract for requirements specific to that fund
source.) For clarification regarding any of these elements or details specific to the federal funds in
this contract, contact:
Compliance and Internal Control Officer
Office of Financial Services
Department of Health
Post Office Box 47901
Olympia, Washington 98504-7901
1. UNIFORM ADMINISTRATIVE GUIDANCE – The Uniform Administrative Guidance
(Supercircular) became effective December 26, 2014 and combines numer ous OMB Circulars
into one document. This document established requirements which govern expenditure of federal
funds. These requirements apply to the Department of Health, as the primary recipient of federal
funds, and then follow the funds to the subrecipient. The Uniform Administrative Guidance
provides the applicable administrative requirements, cost principles, and audit requirements are
identified by subrecipient organization type.
Compliance Matrix
OMB CIRCULAR
ENTITY TYPE ADMINISTRATIVE
REQUIREMENTS
COST PRINCIPLES AUDIT
REQUIREMENTS
State. Local and Indian
Tribal Governments &
Governmental Hospitals
2 CFR 200 2 CFR 200
Subpart E
2 CFR 200
Subpart F
Non-Profit Organizations 2 CFR 200 2 CFR 200
Subpart E
2 CFR 200
Subpart F
Hospitals 45 CFR 74
Appendix E
2 CFR 200
Subpart D
2 CFR 200
Subpart F
Colleges or Universities &
Affiliated Hospitals
2 CFR 200 2 CFR 200
Subpart E
2 CFR 200
Subpart F
2. CITIZENSHIP/ALIEN VERIFICATION/DETERMINATION - The Personal Responsibility
and Work Opportunity Reconciliation Act (PRWORA) of 1996 (PL 104-193) states that federal
public benefits should be made available only to U.S. citizens and qualified aliens. Entities that
offer a service defined as a “federal public benefit” must make a citizenship/qualified alien
determination/ verification of applicants at the time of application as part of the eligibility criteria.
Non-US citizens and unqualified aliens are not eligible to receive the services. PL 104 -193 also
AGENDA ITEM #8. f)
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DOH Contract N21725-0 Page 14 of 22
includes specific reporting requirements. Exemptions from the determination/verification
requirement is afforded the following programs offered by the Department of Health: Family
Planning, Breast & Cervical Health Program (BCHP), Special Supplemental Nutrition Program
for Women, Infants, and Children (WIC), WIC Farmers Market Program, Immunization
Programs, and Ryan White CARE Act programs and other communicable disease treatment and
diagnostic programs.
3. CIVIL RIGHTS AND NONDISCRIMINATION - During the performance of this agreement,
the Contractor shall comply with all current and future federal statutes relating to
nondiscrimination. These include but are not limited to: Title VI of the Civil Rights Act of 1964
(PL 88-352), Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681-1683 and 1685-
1686), section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101-6107), the Drug Abuse Office and Treatment Act of 1972 (PL
92-255), the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616), §§523 and 527 of the Public Health Service Act of 1912
(42 U.S.C. §§290dd-3 and 290ee-3), Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601
et seq.), and the Americans with Disability Act (42 U.S.C., Section 12101 et seq.).
4. SINGLE AUDIT ACT - A subrecipient (including private, for-profit hospitals and non-profit
institutions) shall adhere to the federal Uniform Administrative Guidance (subpart F) as well as
all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or
more in federal awards during a given fiscal year shall have a single or program -specific audit for
that year in accordance with the provisions of 2 CFR 200 Subpart F.
II. STANDARD FEDERAL CERTIFICATIONS AND ASSURANCES - Following are the
Assurances, Certifications, and Special Conditions that apply to all federally funded (in whole or in
part) agreements administered by the Washington State Department of Health.
CERTIFICATIONS
1. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
The undersigned (authorized official signing for the contracting organization) certifies to the best
of his or her knowledge and belief, that the contractor, defined as the primary participant in
accordance with 45 CFR Part 76, and its principals:
A. are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal Department or agency;
B. have not within a 3-year period preceding this contract been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
C. are not presently indicted or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b)
of this certification; and
AGENDA ITEM #8. f)
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D. have not within a 3-year period preceding this contract had one or more public transactions
(Federal, State, or local) terminated for cause or default.
Should the contractor not be able to provide this certification, an explanation as to why should be
placed after the assurances page in the contract.
The contractor agrees by signing this contract that it will include, without modification, the clause
titled Certification Regarding Debarment, Suspension, In eligibility, and Voluntary Exclusion--
Lower Tier Covered Transactions in all lower tier covered transactions (i.e., transactions with
sub- grantees and/or contractors) and in all solicitations for lower tier covered transactions in
accordance with 45 CFR Part 76.
2. CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
The undersigned (authorized official signing for the contracting organization) certifies that the
contractor will, or will continue to, provide a drug-free workplace in accordance with 45 CFR
Part 76 by:
A. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee’s
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
B. Establishing an ongoing drug-free awareness program to inform employees about:
1) The Dangers of drug abuse in the workplace;
2) The contractor’s policy of maintaining a drug-free workplace;
3) Any available drug counseling, rehabilitation, and employee assistance programs; and
4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
C. Making it a requirement that each employee to be engaged in the performance of the contract
be given a copy of the statement required by paragraph 1) above;
D. Notifying the employee in the statement required by paragraph 1), above, that, as a condition
of employment under the contract, the employee will:
1) Abide by the terms of the statement; and
2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
E. Notifying the agency in writing within ten calendar days after receiving notice under
paragraph D. 2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every
contract officer or other designee on whose contract activity the convicted employee was
working, unless the Federal agency has designated a central point for the receipt of such
notices. Notice shall include the identification number(s) of each affected grant;
AGENDA ITEM #8. f)
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F. Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph D. 2) with respect to any employee who is so convicted:
1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
G. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (A), (B), (C), (D), (E), and (F).
For purposes of paragraph (E) regarding agency notification of criminal drug convictions,
DOH has designated the following central point for receipt of such notices:
Compliance and Internal Control Officer
Office of Grants Management
WA State Department of Health
PO Box 47905
Olympia, WA 98504-7905
3. CERTIFICATION REGARDING LOBBYING
Title 31, United States Code, Section 1352, entitled "Limitation on use of appropriated funds to
influence certain Federal contracting and financial transactions," generally prohibits recipients of
Federal grants and cooperative agreements from using Federal (appropriated) funds for lobbying
the Executive or Legislative Branches of the Federal Government in connection with a SPECIFIC
grant or cooperative agreement. Section 1352 also requires that each person who requests or
receives a Federal grant or cooperative agreement must disclose lobbying undertaken with non -
Federal (nonappropriated) funds. These requirements apply to grants and cooperative agreements
EXCEEDING $100,000 in total costs (45 CFR Part 93).
The undersigned (authorized official signing for the contracting organization) certifies, to the best
of his or her knowledge and belief, that:
A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with the awarding of any Federal contract, the making
of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
B. If any funds other than Federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying
AGENDA ITEM #8. f)
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DOH Contract N21725-0 Page 17 of 22
Activities," in accordance with its instructions. (If needed, Standard F orm-LLL, "Disclosure
of Lobbying Activities," its instructions, and continuation sheet are included at the end of this
application form.)
C. The undersigned shall require that the language of this certification be included in the award
documents for all subcontracts at all tiers (including subcontracts, subcontracts, and contracts
under grants, loans and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
4. CERTIFICATION REGARDING PROGRAM FRAUD CIVIL REMEDIES ACT
(PFCRA)
The undersigned (authorized official signing for the contracting organization) certifies that the
statements herein are true, complete, and accurate to the best of his or her knowledge, and that he
or she is aware that any false, fictitious, or fraudulent statements or claims may subject him or her
to criminal, civil, or administrative penalties. The undersigned agrees that the contracting
organization will comply with the Public Health Service terms and conditions of award if a
contract is awarded.
5. CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE
Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that smoking
not be permitted in any portion of any indoor facility owned or leased or contracted for by an
entity and used routinely or regularly for the provision of health, day care, early childhood
development services, education or library services to children under the age of 18, if the services
are funded by Federal programs either directly or through State or local governments, by Federal
grant, contract, loan, or loan guarantee. The law also applies to children’s services that are
provided in indoor facilities that are constructed, operated, or maintained with such Federal funds.
The law does not apply to children’s services provided in private residence, portions of facilities
used for inpatient drug or alcohol treatment, service providers whose sole source of applicable
Federal funds is Medicare or Medicaid, or facilities where WIC coupons are redeemed.
Failure to comply with the provisions of the law may result in the imposition of a civil monetar y
penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance
order on the responsible entity.
By signing the certification, the undersigned certifies that the contracting organization will
comply with the requirements of the Act and will not allow smoking within any portion of any
indoor facility used for the provision of services for children as defined by the Act.
The contracting organization agrees that it will require that the language of this certification be
included in any subcontracts which contain provisions for children’s services and that all
subrecipients shall certify accordingly.
AGENDA ITEM #8. f)
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The Public Health Services strongly encourages all recipients to provide a smoke-free workplace
and promote the non-use of tobacco products. This is consistent with the PHS mission to protect
and advance the physical and mental health of the American people.
6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS INSTRUCTIONS FOR CERTIFICATION
By signing and submitting this proposal, the prospective contractor is providing the certification
set out below.
A. The inability of a person to provide the certification required below will not necessarily result
in denial of participation in this covered transaction. The prospective contractor shall submit
an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective contractor to
furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
B. The certification in this clause is a material representation of fact upon which r eliance was
placed when the department or agency determined to enter into this transaction. If it is later
determined that the prospective contractor knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency
may terminate this transaction for cause of default.
C. The prospective contractor shall provide immediate written notice to the department or
agency to whom this contract is submitted if at any time the prospective contractor learns that
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
D. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and
voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and
Coverage sections of the rules implementing Executive Order 12549. You may contact the
person to whom this contract is submitted for assistance in obtaining a copy of those
regulations.
E. The prospective contractor agrees by submitting this contract that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by DOH.
F. The prospective contractor further agrees by submitting this contract that it will include t he
clause titled Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -- Lower Tier Covered Transaction, provided by HHS, without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions.
G. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is
erroneous. A participant may decide the method and frequency by which it determines the
AGENDA ITEM #8. f)
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eligibility of its principals. Each participant may, but is not required to, check the
Nonprocurement List (of excluded parties).
H. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
I. Except for transactions authorized under paragraph 6. of these instructions, if a participant in
a covered transaction knowingly enters into a lower tier covered transaction with a person
who is suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government, DOH may
terminate this transaction for cause or default.
7. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS
A. The prospective contractor certifies to the best of its knowledge and belief, that it and its
principals:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
2) Have not within a three-year period preceding this contract been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the offenses
enumerated in paragraph 1. B. of this certification; and
4) Have not within a three-year period preceding this contract had one or more public
transactions (Federal, State or local) terminated for cause or default.
B. Where the prospective contractor is unable to certify to any of the statements in this
certification, such prospective contractor shall attach an explanation to this contract.
CONTRACTOR’S SIGNATURE IS REQUIRED
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
PLEASE OR TYPE NAME:
ORGANIZATION NAME: (if applicable) DATE
Director, Seattle Office of Sustainability & Environment
Jessica Finn Coven
City of Seattle
AGENDA ITEM #8. f)
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FEDERAL ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response,
including time for reviewing instructions, searching existing data sources, gathering and maintaining the
data needed, and completing and reviewing the collection of information. Send comments regarding the
burden estimate or any other aspect of this collecti on of information, including suggestions for reducing
this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040),
Washington, DC 20503
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF
MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE
SPONSORING AGENCY.
Note: Certain of these assurances may not be applicable to your project or program. If you have
questions, please contact the awarding agency. Further, certain Federal awarding agencies may
require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the contractor, I certify that the contractor:
1. Has the legal authority to apply for Federal assistance, and the institutional , managerial and financial
capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper
planning, management, and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the
State, through any authorized representative, access to and the right to examine all records, books,
papers, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. -4763) relating to
prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5
C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited
to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the
basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended
(2 -1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c)
discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42
-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis
AGENDA ITEM #8. f)
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U.S.-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse
relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance
is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to
the application.
7. Will comply, or has already complied, with the requirements of Titles II and III of the uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which
provide for fair and equitable treatment of persons displaced or whose property is acquired as a result
of Federal or federally assisted programs. These requirements apply to all interests in real property
acquired for project purposes regardless of Federal participation in purchases.
8. Will comply, as applicable, with the -1508 and 7324-
7328) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-to 276a-
-333), regarding labor standards for federally assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area
to participate in the program and to purchase flood insurance if the total cost of insurable construction
and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of
1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant
to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved
State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.
Section 176(c) of the Clea
of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended,
(P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973,
as amended, (P.L. 93-205).
12.
protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C.
-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
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15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C.
research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Pois
prohibits the use of lead- based paint in construction or rehabilitation of resi
17. Will cause to be performed the required financial and compliance audits in accordance with the
Single Audit Act Amendments of 1996 and OMB Circular No. A-133, Audits of States, Local
Governments, and Non-Profit Organizations.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations
and policies governing this program.
CONTRACTOR’S SIGNATURE IS REQUIRED
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
PLEASE OR TYPE NAME:
ORGANIZATION NAME: (if applicable) DATE
Director, Seattle Office of Sustainability & Environment
Jessica Finn Coven
City of Seattle
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 17| Page
Agreement No. OSE-16-15
EXHIBIT D: Fresh Bucks Currency Inventory Form
AGENDA ITEM #8. f)
Fresh Bucks Currency Inventory
On ______________ (date), _______________________________ (organization name)
received $ ___________ in Fresh Bucks currency from the City of Seattle Office of Sustainability (OSE).
Fresh Bucks currency is required in order to implement the Fresh Bucks program at each of the
farmers market organization’s sites. The organization understands there is a limit to how much
Fresh Bucks a market organization can redeem; the maximum amount is stated in their Fresh
Bucks contract.
When an organization has distributed 75% of its contract maximum for Fresh Bucks, the
organization is required to notify City of Seattle OSE so plans can be in place in time to either
amend a contract to include more funds (if funding is available), or to create a plan to wind
down the program in a clear and timely way until more funding is available.
Signed,
Name & Title _______________________________________________
Organization ________________________________________________
Verified:
Name & Title _______________________________________________
City of Seattle OSE
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 18| Page
Agreement No. OSE-16-15
EXHIBIT E: MONTHLY Fresh Bucks/FINI Match Document and Invoice
AGENDA ITEM #8. f)
Agency Name:
Agency Contract #:
Agency Fiscal Contact:
Month & Year:
Line #Federal Share Local Share
(Match)Total
1 $0.00 $0.00
2 $0.00 $0.00
3 $0.00 $0.00
4 $0.00 $0.00
5 $0.00 $0.00
6 $0.00 $0.00
7 $0.00 $0.00
8 $0.00 $0.00
9 $0.00 $0.00
10 $0.00 $0.00
11 $0.00 $0.00
12 $0.00 $0.00
13 $0.00 $0.00
14 $0.00 $0.00
$0.00 $0.00
15 $0.00 $0.00
16 $0.00 $0.00
17 $0.00 $0.00
18 $0.00 $0.00
19 $0.00 $0.00
$0.00 $0.00
20 $0.00 $0.00
21 $0.00 $0.00
MONTHLY Fresh Bucks/FINI Match Document and Invoice
Subtotal [B] Volunteers
[A] Personnel - Staff
Line Item Description
Subtotal [A] Staff
[B] Personnel - Volunteers
[D] Incentives - $$$ Fresh Bucks Redeemed (by market)
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22 $0.00 $0.00
23 $0.00 $0.00
24 $0.00 $0.00
25 $0.00 $0.00
26 $0.00 $0.00
$0.00 $0.00
27 $0.00 $0.00
28 $0.00 $0.00
29 $0.00 $0.00
30 $0.00 $0.00
31 $0.00 $0.00
$0.00 $0.00
32 $0.00 $0.00
33 $0.00 $0.00
34 $0.00 $0.00
35 $0.00 $0.00
36 $0.00 $0.00
$0.00 $0.00
$0.00 $0.00 $0.00
$0.00
$0.00
$0.00
Subtotal [F] Goods/Materials/Supplies
Subtotal [D] Incentives
[E] Non-Capital Equipment - for EBT & Fresh Bucks ONLY (<$5,000)
Subtotal [E] Non-Capital Equipment
[F] Goods/Materials/Supplies
15% of Fresh Bucks Redeemed
INVOICE TOTAL
TOTAL FINI DIRECT COSTS
TOTAL LOCAL MATCH
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2015-2018 Fresh Bucks Implementation 19| Page
Agreement No. OSE-16-15
EXHIBIT F: Direct Time & Effort Log
AGENDA ITEM #8. f)
Month/Year:
Organization Name:
Staff Name:
Staff Role:
Wage/Wage Equivalent:
Day of the Month FINI Hours Non-FINI
Hours
TOTAL Hours
Worked Description of FINI Duties
1 0
2 0
3 0
4 0
5 0
6 0
7 0
8 0
9 0
10 0
11 0
12 0
13 0
14 0
15 0
16 0
17 0
18 0
19 0
20 0
21 0
22 0
23 0
24 0
25 0
26 0
27 0
28 0
29 0
30 0
31 0
TOTAL HOURS 0 0 0
Employee Signature: Date:
Supervisor Signature: Date:
$0.00
$0.00
FOR BUDGETING PURPOSES:
Total FINI Costs (Total FINI Hours*Wage/Wage equivalent) =
FINI Costs Billed to FEDERAL Budget =
FINI Costs Billed to LOCAL MATCH Budget =
I certify and attest that the allocation of time reported on this personnel activity report is an accurate and
truthful disclosure of the work performed for the sources of funding identified herein.
Direct Time and Effort Log
AGENDA ITEM #8. f)
2015-2018 Fresh Bucks Implementation 20| Page
Agreement No. OSE-16-15
EXHIBIT G: FINI Time & Effort – for special staff & volunteers
AGENDA ITEM #8. f)
Organization Name:
Event/Activity* Title:
Event/Activity Date:
Event/Activity Location:
Event/Activity Description:
Staff/Volunteer Information
Full Name1 Title
# of
Hours2
Hourly Wage
Rate3
Total
wages Tasks Completed
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
1. Must be listed on the Special Staff/Volunteer Sign-in Sheet with signature
2. Only report hours/tasks spent directly on FINI
3. Use $27.54 per hour, unless otherwise specified (source: http://www.independentsector.org/volunteer_time)
FINI Time & Effort - for special staff & volunteers
Total Staff/Volunteer Wages
*e.g. Farmers Market (FM), Cooking Demo, FM Board Meeting, Grocery Store Tour
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2015-2018 Fresh Bucks Implementation 21| Page
Agreement No. OSE-16-15
EXHIBIT H: Sign-in Sheet | FINI Event/Activity”
AGENDA ITEM #8. f)
Sign-in Sheet | FINI Event/Activity
For individuals paid by non-Federal funds ONLY
Month: Event/Activity Title:
Total Hours
(month):
By signing below, I certify that I have attended and/or volunteered at the event/activity listed above, and that the hours shown are
an accurate reflection of the amount of time and effort that I have spent for this event/activity. I was not paid for this effort directly
with any Federal funds, and this time is not being used as cost share match on any other Federal grant.
Date: First Name (PRINT) Last Name (PRINT) Time
IN
Time
OUT Total Time FINI
Time Signature
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AB - 1636
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: 2016 - 2018 Contract Landscape Maintenance Agreement
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Terry Flatley, Urban Forestry and Natural Resources Manager
EXT.: 6601
FISCAL IMPACT:
Expenditure Required: $ 156,897.27 Transfer Amendment: $ N/A
Amount Budgeted: $ 184,221.00 Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ 156,897.27
SUMMARY OF ACTION:
The City currently contracts for landscape maintenance of 43 separate sites including 27 right -of-way
locations, a park, 2 trails, 7 facility sites (fire stations and Public Works Shops), and 6 Open Space areas.
Together these areas comprise approximately 63 acres and over 15 lineal miles. Between 2010 and 2015,
Canber Corporation provided this service and met or exceeded City expectations.
On March 1, 2016, Request for Proposals (RFP) were issued and three companies responded by the deadline,
March 16, 2016; Canber Corporation provided the lowest cost at $156,897.27 and was the most responsive to
the RFP
The Parks Planning and Natural Resources Division, "Maintenance" line item contains $184,221, which will be
used to manage the 43 locations (001.020.576.81.48.003).
EXHIBITS:
A. Issue Paper
B. 2016-2018 Contract Landscape Maintenance Agreement
STAFF RECOMMENDATION:
Approve the contract agreement with Canber Corporation for landscape maintenance services in the amount
of $156,897.27.
AGENDA ITEM #8. g)
H:\Ztree\1 UFNR\Contracts\LandscapeMaintenance\2016-2018\Contract\2016-TFmb (Issue Paper-Contract Landscape Maint-Canber).doc
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE: April 4, 2016
TO: Randy Corman, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: Kelly Beymer, Community Services Administrator
STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director (x-6619)
Terry Flatley, Urban Forestry and Natural Resources Manager (x-6601)
SUBJECT: 2016 – 2018 Contract Landscape Maintenance – Contract Agreement
ISSUE:
Should the Council concur with the staff recommendation to enter into the 2016 – 2018
Contract Agreement with Canber Corporation to maintain landscaping at 43 sites
including 27 rights-of-ways, 1 park, 2 trails, 7 facilities, and 6 open space areas?
RECOMMENDATION:
Staff recommends approval of the Agreement for Services in the base amount of
$156,897.27 per year between the City of Renton and Canber Corporation of Renton,
Washington. The City has a 2016 budgeted amount of $184,221.00 in the 2016 Parks
Planning and Natural Resources Division’s, “Maintenance” line item
(001.020.576.81.48.003). Between 2010 to present, Canber Corporation provided
excellent service under the contract landscape maintenance agreement. In 2010, there
were 33 locations and in 2016 there are 43 locations.
BACKGROUND SUMMARY:
Between 2010 and March 31, 2016, the City contracted with Canber Corporation for
landscape maintenance. The original three-year contract in 2010 included 33 sites and
the contract was renewed for a second three-year term in 2012. Since 2010, by
addenda, some sites were eliminated (e.g. libraries) and additional sites were added
when city streets were reconstructed with landscaping (e.g. Rainier Avenue South), as
new sites were acquired (e.g. Tiffany-Cascade Connector) or as new locations for service
were received (e.g. Public Works Shops). By the end of the 2012 – 2015 Agreement,
there were 43 sites maintained by Canber Corporation, comprised of an area equivalent
to 62 acres and more than 15 lineal miles.
AGENDA ITEM #8. g)
Randy Corman, Council President
Members of Renton City Council
Subject: 2016 – 2018 Contract Landscape Maintenance – Contract Agreement
April 4, 2016
Page 2 of 2
h:\ztree\1 ufnr\contracts\landscapemaintenance\2016-2018\contract\2016-tfmb (issue paper-contract landscape
maint-canber).doc
A Request for Proposals (RFP) was issued on March 1, 2016, for landscape maintenance
of the 43 sites. The City received three proposals by the deadline of March 16, 2016.
The RFP submitted by Canber Corporation included the lowest annual cost at
$156,897.27 per year and provided the best response to the RFP.
CONCLUSION:
Approval of this Agreement at a cost of $156,897.27 per year will continue landscape
maintenance of right-of-ways, one park, trails, and City facilities within 2016 budgeted
funds. The Agreement for years 2017 and 2018 is contingent upon available funding in
those years.
Contracting landscape maintenance services of these sites will augment the work of City
crews, reduce staff safety concerns of working in the right-of-way, and allow more
efficient use of crew time to focus maintenance on the park system and the downtown
core area.
AGENDA ITEM #8. g)
CONTRACT AGREEMENT
THIS AGREEMENT is made as of the day of April , 2016, between the CITY OF RENTON, a
municipal corporation of the State of Washington, hereinafter referred to as "CITY" and
Canber Corporation herein after referred to as "CONTRACTOR", to provide Landscaping Maintenance
Services for Right-of Ways, Parks, Open Spaces, Trails, Fire Stations, and Other Public Property, located
in Renton, Washington.
The City and Contractor agree as set forth below.
1. Scope of Services. The Contractor will provide all material and labor necessary to perform all
required landscape maintenance services described in the Request for Proposal which is attached
to and made part of this Agreement as Exhibit A.
2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in
the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted
accordingly. Such changes in the work shall be authorized by contract addenda, signed by the City
and the Contractor.
3. Time of Performance. The Contractor shall commence performance of the Contract no later than
ten (10) calendar days after Contract’s final execution, and in accordance with the times and
schedules reflected in the Request for Proposal.
4. Term of Agreement. The Term of this Agreement shall be for a three (3) year term from the date
of signing by the City through December 31, 2018, based upon available funding in any of the
years. This Agreement may be extended for additional periods of time upon mutual written
agreement of the City and the Contractor.
5. Agreement Sum. In consideration of the Contractor performing the specified services, for a
twelve month (12) period, the City agrees to pay the Contractor an amount not to exceed
One Hundred Fifty-six Thousand, Eight Hundred Ninety-seven dollars and Twenty-seven cents
($156,897.27/yr.) per year.
6. Method of Payment. Payment by the City for the Services will only be made after the services
have been performed and a detailed voucher or invoice is submitted in the form specified by the
City. Payment will be made on a monthly basis, thirty (30) days after receipt of such voucher or
invoice. The City shall have the right to withhold payment to the Contractor for any work not
completed in a satisfactory manner until such time as the Contractor modifies such work so that
the same is satisfactory.
7. Prevailing Wages. The City is required by RCW 39.12.040 to require Contractor to pay prevailing
wages to its employees. A “Statement of Intent to Pay Prevailing Wages,” approved by the
Washington State Department of Labor and Industries (L&I), must be received from Contractor
before any payment is made, and a L & I certified, “Affidavit of Wages Paid” must be received
AGENDA ITEM #8. g)
following final acceptance of the work. Final payment will be withheld on the contract until L & I
certified Intent and Affidavit forms are received.
8. Hold Harmless: Contractor shall indemnify, defend and hold harmless Renton, its elected officials,
officers, agents, employees and volunteers, from and against any and all claims, losses or liability,
or any portion of the same, including but not limited to reasonable attorneys’ fees, legal expenses
and litigation costs, arising from injury or death to persons, including injuries, sickness, disease or
death of Contractor’s own employees, agents and volunteers, or damage to property caused by
Contractor’s negligent act or omission, except for those acts caused by or resulting from a
negligent act or omission by Renton and its officers, agents, employees and volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the contractor and
Renton, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the
extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW
Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and
agreed to this waiver. The provisions of this section shall survive the expiration or termination of
this Agreement.
9. Warranty. The contractor warrants for itself and all of its employees that they have the requisite
training, skill, and experience necessary to provide the services specified in the Request for
Proposal and are appropriately accredited and licensed by all applicable agencies and
governmental entities.
10. Independent Contractor. The Parties intend and agree to create an Independent Contractor-
Employer Relationship. Contractor’s employees, while engaged in the performance of any of
Contractor’s services under this Agreement, shall be considered employees of the Contractor and
not employees, agents, representatives of Renton and as a result, shall not be entitled to any
coverage or benefits from the City of Renton. Contractor’s relation to Renton shall be at all times
as an independent contractor. Contractor has the ability to control and direct the performance
and details of its work, Renton being interested only in the results obtained under this Agreement.
Any and all Workman’s Compensation Act claims on behalf of Contractor employees, and any and
all claims made by a third-party as a consequence of any negligent act or omission on the part of
Contractor’s employees, while engaged in services provided to be rendered under this
Agreement, shall be the solely Contractor’s obligation and responsibility. Contractor has the
ability to control and direct the performance and details of its work, Renton being interested only
in the results obtained under this Agreement.
11. Discrimination Prohibited. The Contractor, with regard to work performed under this agreement,
will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the
presence of any physical or sensory handicap, or sexual orientation, in the selection and/or
retention of employees, or procurement of materials or supplies.
AGENDA ITEM #8. g)
12. Record Keeping and Reporting. The Contractor shall maintain accounts and records which
properly reflect all direct and indirect costs expended and services provided in the performance of
this Agreement for a period of six years following the Contract Term. The Contractor agrees to
provide access to any records required by the City.
13. Hold Harmless. The Contractor shall indemnify, defend, and hold harmless the City, its officers,
officials, employees, and volunteers from and against any and all claims, injuries, damages, losses,
or suits including attorneys’ fees arising out of or in connection with the performance of this
Contract, except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of the bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Contractor and the City, its
officers, officials, employees, and volunteers, the Contractor’s liability hereunder shall be only to
the extent of the Contractor’s negligence. It is further specifically and expressly understood that
the indemnification provided herein constitutes the Contractor’s waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has
been mutually negotiated by the parties. The provisions of this section shall survive the expiration
or termination of this Contract.
14. Insurance. Contractor shall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000 for each
occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. Professional liability insurance, in the minimum amount of $1,000,000 for each
occurrence, shall also be secured for any professional services being provided to Renton
that are excluded in the commercial general liability insurance.
c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
d. It is agreed that on Contractor’s commercial general liability policy, the City of Renton
will be named as an Additional Insured on a non-contributory primary basis. Renton’s
insurance policies shall not be a source for payment of any Contractor liability.
e. Subject to Renton’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to Renton before executing the work of this
Agreement.
f. Contractor shall provide Renton with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
15. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Contractor agrees as follows:
a. Contractor, and Contractor’s agents, employees, representatives, and volunteers with
regard to the services performed or to be performed under this Agreement, shall not
discriminate on the basis of race, color, sex, religion, nationality, creed, marital status,
sexual orientation or preference, age (except minimum age and retirement provisions),
honorably discharged veteran or military status, or the presence of any sensory, mental
or physical handicap, unless based upon a bona fide occupational qualification in
relationship to hiring and employment, in employment or application for employment,
AGENDA ITEM #8. g)
the administration of the delivery of services or any other benefits under this
Agreement, or procurement of materials or supplies.
b. The Contractor will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
c. If Contractor fails to comply with any of this Agreement’s non-discrimination provisions,
Renton shall have the right, at its option, to cancel the Agreement in whole or in part.
d. Contractor is responsible to be aware of and in compliance with all federal, state and
local laws and regulations that may affect the satisfactory completion of the project,
which includes but is not limited to fair labor laws and worker's compensation.
16. Termination. Prior to the expiration of the Term, this Agreement may be terminated with cause
by either party, subject to a 30-day written notice of termination. The termination notice must
specify the grievance and cause for termination, which must relate directly to a failure to meet
specific contract provisions. The notice shall allow the other party a minimum of seven (7) days to
remedy the grievance. Failure to remedy the grievance will be sufficient grounds for termination.
In addition, a 30-day written notice of termination by the City will be provided to the Contractor if
funding for the next year’s contract is not available.
17. Renton Business License. Prior to signing the Contract, the Contractor agrees to apply for, and
obtain a City of Renton Business License and maintain the license in full force and effect
throughout the work of the Contract. License may be purchased from the Finance Department
located in the City of Renton Municipal Building, 1055 South Grady Way, Renton, WA.
18. Other Provisions:
a. Administration and Notices. Each individual executing this Agreement on behalf of
Renton and Contractor represents and warrants that such individuals are duly
authorized to execute and deliver this Agreement on behalf of Renton or Contractor.
Any notices required to be given by the Parties shall be delivered at the addresses set
forth below. Any notices may be delivered personally to the addressee of the notice or
may be deposited in the United States mail, postage prepaid, to the address set forth
below. Any notice so posted in the United States mail shall be deemed received three
(3) calendar days after the date of mailing. This Agreement shall be administered by
and any notices should be sent to the undersigned individuals or their designees.
b. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
c. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of
this Agreement without the City of Renton’s prior express written consent.
d. Compliance with Laws. Contractor and all of the Contractor’s employees shall perform
the services in accordance with all applicable federal, state, county and city laws, codes
and ordinances. A copy of this language must be made a part of any contractor or
subcontractor agreement.
e. Conflicts. In the event of any inconsistencies between contractor proposals and this
contract, the terms of this contract shall prevail.
AGENDA ITEM #8. g)
f. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington.
g. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
h. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
i. Recyclable Materials. Renton recommends that its contractors and consultants use
recycled and recyclable products whenever practicable.
j. Resolution of Disputes and Governing Law. If the Parties are unable to settle any
dispute, difference or claim arising from the Parties’ performance of this Agreement,
the exclusive means of resolving that dispute, difference or claim, shall only be by filing
suit exclusively under the venue, rules and jurisdiction of the King County Superior
Court, King County, Washington, unless the Parties agree in writing to an alternative
dispute resolution process. In any claim or lawsuit for damages arising from the Parties’
performance of this Agreement, each party shall pay all its legal costs and attorneys’
fees incurred in defending or bringing such claim or lawsuit, including all appeals, in
addition to any other recovery or award provided by law; provided, however, nothing in
this paragraph shall be construed to limit Renton’s right to indemnification under
Section 9 (Hold Harmless) of this Agreement.
k. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
l. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
m. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
n. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either Renton or Contractor from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless
it is expressly waived in writing.
19. Exhibit to Contract. The following exhibit is attached to this contract and incorporated herein by
this reference:
Exhibit A: Contractor’s Request for Proposal and all submittals therein.
This Agreement is entered into as of the day and year written above.
CONTRACTOR CITY OF RENTON
AGENDA ITEM #8. g)
Signature
Printed Name and Title
Business Name
Mailing Address
City State Zip
Signature
Printed Name and Title
Attest
Printed Name and Title
AGENDA ITEM #8. g)
AB - 1635
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: Amending the Renton Municipal Code regarding parking next to
mailboxes
RECOMMENDED ACTION: Refer to Public Safety Committee
DEPARTMENT: Police
STAFF CONTACT: Chad Karlewicz, Commander
EXT.: 7640
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
In an effort to address resident's concerns and complaints about vehicles blocking mailboxes and preventing
mail/parcel deliveries, an amendment to City Code 10-10-3.U is required. The proposed amendment will
reflect the current delivery schedule of the USPS, which has greatly expanded since this Renton Municipal
Code was last revised. In addition, the proposed amendments will clarify what constitutes a violation of the
Code by providing a definitive area and measurements from a mailbox in which a vehicle is prohibited from
parking.
EXHIBITS:
A. Draft Ordinance
STAFF RECOMMENDATION:
Approve recommended amendment to Renton Municipal Code 10-10-3.U
AGENDA ITEM #8. h)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING RMC 10‐
10‐3.U, OF CHAPTER 10, PARKING REGULATIONS, OF TITLE X (TRAFFIC),
ACCOMMODATING DAILY UNITED STATES POSTAL SERVICE DELIVERIES BY
DISALLOWING PARKING WITHIN FIFTEEN (15) FEET OF RESIDENTIAL MAIL
BOXES.
WHEREAS, the United States Postal Service now conducts some deliveries seven (7)
days per week; and
WHEREAS, the hours of delivery on any delivery day have expanded since the city
enacted its current ordinance regulating parking near residential mailboxes; and
WHEREAS, the time limitations to enforce parking regulations near mailboxes, as they
appear in our current ordinance, are no longer effective due to the expansion of services by the
postal service; and
WHEREAS, the police department has received an increased number of complaints
regarding parked vehicles blocking mailboxes; and
WHEREAS, an express number of feet distance from a mailbox is easier to enforce than
the current language;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. Subsection 10‐10‐3.U, Parking Next to Mail Boxes, of Chapter 10, Parking
Regulations, of Title X (Traffic) of the Renton Municipal Code, is hereby amended as follows:
U. Parking Next To Mail Boxes: No person shall park directly adjacent to a
curbside, next to within fifteen feet (15’) of any clearly visible residential mail
AGENDA ITEM #8. h)
ORDINANCE NO. ________
2
box, between 10:00 a.m. and 3:00 p.m. on any day of scheduled mail delivery by
the United States Postal Service.
SECTION II. This ordinance shall be effective upon its passage, approval, and thirty
(30) days after publication.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1916:3/25/16:scr
AGENDA ITEM #8. h)
AB - 1640
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: Increased Bonus Pay and Benefits for Lateral Officer Applicants
RECOMMENDED ACTION: Refer to Public Safety Committee
DEPARTMENT: Police
STAFF CONTACT: Kevin Milosevich, Police Chief
EXT.: 7503
FISCAL IMPACT:
Expenditure Required: $ (see below) Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The Department has two options for filling officer vacancies. One of them is to hire entry level officers and
send them to the academy. The other option is to hire experienced officers from our state or any other state
in the nation. These experienced officers are called “Lat eral Officers” and require a substantial less amount of
time to be deployed as a fully functional officer.
In the State of Washington, an entry level officer attends the Basic Law Enforcement Academy for 18 weeks
upon initial hire date. The Department typically assigns a hire date four weeks prior to the start of the
academy. Once the candidate successfully completes the basic academy they begin a two week post academy
training at the Department. The post -academy training is then followed by an additional 18 weeks of field
training before the officer can be on his/her own. In a perfect scenario, it takes approximately 42 weeks upon
the initial hire date until the officer is filling a position in patrol as a fully functional officer.
Currently, due to a lack of budget at the state level and an increase in hiring statewide, there is a five month
back log of gaining admittance to the academy. Departments cannot submit a candidate’s name for an
academy position until the candidate has passed the entire hiring process.
We have delayed the hire date of entry level officers to reduce the amount of down time between the hire
date and the academy date, but if we delay too long the candidates will take a position with another agency
willing to hire them earlier in the process. With the current budget crisis at the basic academy, we may have
officers on the payroll for three to four months prior to attending the academy.
The typical training required of a lateral officer consists of the two-week orientation followed by 12-18 weeks
of field training. This allows us to deploy an officer within 14 -20 weeks upon hire date.
As of today the Department has:
Six unfilled officer positions;
Two officers have been hired and are waiting an assignment to an academy class; and
AGENDA ITEM #8. i)
Four officers who have been given a job offer and are waiting for a hire date in the very near future.
The Department currently has a bonus program for lateral officers consisting of a $2,500 payment upon hire
date and a second $2,500 payment upon completion of their one year probation.
I am proposing increasing the bonus to a $5,000 payment upon hire date and a second $5,000 payment upon
completion of their one year probation. In addition to the increase in the bonus payment is a requested
increase in their leave banks. I am requesting a lateral officer be given forty hours of personal leave and forty
hours of sick leave upon hire date.
In reality, the Department is saving approximately twenty-two weeks of compensation by hiring a lateral
officer in exchange for $5,000 and eighty hours of leave time. I believe that adjusting the compensation for
lateral officers will increase the applicant pool for the Department and will allow us to deploy officers in the
field at a much faster rate.
EXHIBITS:
None.
STAFF RECOMMENDATION:
Approve the proposed change in compensation and benefits for lateral officers.
AGENDA ITEM #8. i)
AB - 1631
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: Project Acceptance: SW 7th Street/Naches Avenue SW Storm System
Improvement Project, CAG-14-090
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Daniel Carey, Surface Water Utility Engineer
EXT.: 7293
FISCAL IMPACT:
Expenditure Required: $ 12,240.63 Transfer Amendment: $ N/A
Amount Budgeted: $ 12,240.63 Revenue Generated: $ N/A
Total Project Budget: $ 5,596,000 City Share Total Project: $ N/A
SUMMARY OF ACTION:
Road Construction Northwest, Inc. started work on the SW 7th Street/Naches Avenue SW Storm System
Improvement Project on August 25, 2014. All work was completed by February 4, 2016. The project included
installing 1,429 feet of new 60-inch storm pipe, 18 new catch basins, one concrete vault, 11 Filterra
stormwater quality treatment units, curb, gutter, sidewalk and pavement restoration. The original contract
amount was $1,975,032.00 and the final contract amount was $2,109,053.83, an increase of $134,021.83 , or
6.8%.
Increases in costs included using more trench backfill than estimated ($30,429) and disposing of an area of
petroleum contaminated soil ($12,309). The condition of the existing street and construction impacts required
removing more of the existing asphalt pavement ($34,332), so more asphalt was used for the new street sub -
base, trench patch and overlay ($52,485). The landscaping irrigation system in the planting strip and median
needed to be removed for construction, so new irrigation pipes, sprinkler heads, watering timer and power
connections needed to be installed ($71,995). Other bid item quantities used were less than estimated, so the
total cost increase for the project was $134,021.83.
The project was funded by the CIP budget for the Ha rdie Avenue South/SW 7th Street Storm System
Improvement Project account #427.475475. A Department of Ecology FY 2012 Stormwater Quality Grant
funded 75% of the costs for the Filterra unit installations ($378,080). There is sufficient budget remaining in
the CIP account to fund the final pay estimate and anticipated staff costs.
EXHIBITS:
A. Final Pay Estimate #19
B. Notice of Completion of Public Works Contract
STAFF RECOMMENDATION:
Accept the project, approve the final pay estimate, and release the retainage for the project after 60 days and
after all required releases from the state have been obtained.
AGENDA ITEM #8. j)
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AB - 1632
City Council Regular Meeting - 11 Apr 2016
SUBJECT/TITLE: Agreement Between the City of Renton and King County Department
of Natural Resources and Parks Water and Land Resources Division
for Maintenance of the Cedar River Section 205 Flood Control Project
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Joe Farah, Surface Water Utility Engineer
EXT.: 7205
FISCAL IMPACT:
Expenditure Required: $ 204,179 Transfer Amendment: $ N/A
Amount Budgeted: $ 0 Revenue Generated: $ 204,179
Total Project Budget: $ 204,179 City Share Total Project: $ 0
SUMMARY OF ACTION:
The Cedar River Section 205 Flood Control Project protects critical infrastructure such as downtown Renton,
the Boeing 737 plant and the Renton Airport from the 100 -year flood. The project was constructed in
cooperation with the United States Army Corps of Engineers (USACE). The City entered into an agreement
with USACE for maintenance and inspection of the flood protection facilities. A routine inspection conducted
by USACE and City staff in June 2015 revealed that the majority of the joints along the floo dwalls exhibit a
moderate degree of deterioration or loss of sealant material. Another deficiency found in the inspection was
the overgrown vegetation consisting of blackberries and scotch brooms which hinder the ability to inspect the
floodwalls and levee system. Both the loss of the joint sealant material and the overgrown vegetation
compromise the structural integrity of the floodwalls and may undermine the benefits of the Cedar River
Section 205 Flood Control Project.
This agreement with the King County Department of Natural Resources and Parks Water and Land Resources
Division (WLRD) will allow the City to receive funding needed for replacing the sealant material along the
floodwall joints and clearing the inspection path behind the floodwall, and wi ll ensure the project remains
compliant with the terms of its operation and maintenance manual. There is currently $50,506 budgeted in
the proposed 2016 carry forward budget adjustment for these repairs in the Surface Water Utility Capital
Improvements Program budget (427.475185 – ACOE 205 Project Monitoring O&M). A King County WLRD grant
of $204,179 will fund the design, permitting, construction and project management of the needed
maintenance activities.
EXHIBITS:
A. Issue Paper
B. Agreement
C. Draft Resolution
STAFF RECOMMENDATION:
AGENDA ITEM #8. k)
Execute the agreement between King County Department of Natural Resources and Parks Water and Land
Resources Division and the City of Renton for maintenance of the Cedar River Section 205 Flood Control
Project. The City budget will be adjusted to include this grant revenue in the next budget adjustment
ordinance.
AGENDA ITEM #8. k)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:March 23, 2016
TO:Randy Corman, Council President
Members of the City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ron Straka, Surface Water Utility Engineering Manager, ext. 7248
Joe Farah, Surface Water Utility Engineer, ext. 7205
SUBJECT:Agreement Between the City of Renton and King County
Department of Natural Resources and Parks Water and Land
Resources Division for Maintenance of the Cedar River Section
205 Flood Control Project
ISSUE:
Should Council execute the agreement between the City of Renton and King County
Department of Natural Resources and Parks Water and Land Resources Division for
maintenance of the Cedar River Section 205 Flood Control Project?
RECOMMENDATION:
Execute the agreement between the City of Renton and King County Department of
Natural Resources and Parks Water and Land Resources Division for maintenance of the
Cedar River Section 205 Flood Control Project.
BACKGROUND:
The Cedar River levees are part of the Cedar River Section 205 Flood Control Project
(Cedar River 205 Project) constructed in cooperation with the United States Army Corps
of Engineers (USACE). The levees are located on the lower 1.25 miles of the Cedar River
and extend from Williams Avenue North to the mouth of the Cedar River at Lake
Washington. The Cedar River 205 Project protects critical infrastructure such as
downtown Renton, the Boeing 737 plant, and the Renton Airport from the 100-year
flood. The City of Renton was the local sponsor of the project and entered into an
agreement with USACE for initial project construction, future maintenance, and
inspection of the flood protection facilities as required by the project operation and
maintenance manual.
AGENDA ITEM #8. k)
Mr. Corman, Council President
Page 2 of 2
March 23, 2016
/JFad
One of the significant findings of the routine inspection conducted by USACE and City
staff in June 2015 was that the majority of the joints along the floodwalls exhibit a
moderate degree of deterioration or loss of sealant material. Another deficiency found
in the inspection was the overgrown vegetation consisting of blackberries and Scotch
brooms behind the floodwalls. This thick vegetation hinders the ability to inspect the
floodwalls and levee system, and in some locations the vegetation has grown through
the wall. Both the loss of the joint sealant material and the overgrown vegetation
compromise the structural integrity of the floodwalls and may undermine the benefits
of the Section 205 Flood Control Project.
Replacing the sealant material along the floodwall joints and clearing the inspection
path behind the floodwall is not only a routine maintenance activity of an essential City
facility, but is also a necessary component of the agreement with USACE, that would
ensure the Cedar River 205 Project remains compliant with the terms of its operation
and maintenance manual. As such, the City requested that the King County Flood
Control District fund these maintenance activities through its Water and Land Resources
Division (WLRD). King County WLRD sent an interlocal agreement to cover the needed
maintenance activities to the City on February 26, 2016.
There is currently $50,506 budgeted in the proposed 2016 carry forward budget
adjustment for these repairs in the Surface Water Utility Capital Improvements Program
budget (427.475185 – ACOE 205 Project). The total 2016 project budget is $50,506.
The funds received through the agreement with King County WLRD will increase the
total project budget to $251,685, which will be included in the next quarterly budget
adjustment. The King County WLRD grant of $204,179 will fund the design, permitting,
construction and project management of the needed maintenance activities.
Expenditures incurred after December 29, 2015 are eligible for reimbursement under
this agreement. The vegetation clearing work was completed in February and will be
partly reimbursed through the funds received from this agreement. The floodwall joint
sealant repair project is scheduled for this summer.
CONCLUSION:
It is recommended that Council approve the agreement between the City of Renton and
King County Department of Natural Resources and Parks Water and Land Resources
Division for maintenance of the Cedar River Section 205 Flood Control Project.
cc:Lys Hornsby, P.E., Utility Systems Director
Tracy Schuld, Accounting Supervisor
Hai Nguyen, Finance Analyst
AGENDA ITEM #8. k)
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CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH
KING COUNTY REGARDING THE CEDAR RIVER SECTION 205 FLOOD HAZARD
REDUCTION PROJECT FLOODWALL JOINT SEALANT REPLACEMENT AND
VEGETATION MANAGEMENT.
WHEREAS, the City and King County are authorized, pursuant to RCW Chapter 39.34,
the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement;
and
WHEREAS, the City and the US Army Corps of Engineers constructed the Lower Cedar
River Section 205 Flood Hazard Reduction Project in 1998, in accordance with Project
Cooperation Agreement (CAG‐98‐164), which included dredging and construction of levees and
floodwalls along the lower 1.25 miles of the Cedar River (“Cedar River Section 205 Project”);
and
WHEREAS, the Cedar River Section 205 Flood Project Cooperation Agreement requires
the City of Renton to maintain the flood protection benefits of the project, including inspection
of the floodwalls and maintenance of the structural integrity; and
WHEREAS, in order to avert corresponding flood damages to critical infrastructure and
regionally significant economic investments in this area, replacement of the joint sealant
material along the floodwalls is necessary to maintain the flood reduction benefits of the Cedar
River Section 205 Project; and
WHEREAS, maintaining a clear path behind the floodwalls would facilitate inspections
and maintenance activities; and
AGENDA ITEM #8. k)
RESOLUTION NO. _______
2
WHEREAS, the City and King County intend to continue jointly working on maintaining
the flood reduction benefits of the Cedar River Section 205 Project; and
WHEREAS, the King County Flood Control District has allocated $204,179 dollars in its
2016 budget to support this project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
interlocal agreement with King County entitled “Agreement between King County and the City
of Renton for Maintenance of the USACE Cedar River Section 205 Flood Control Project".
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2016.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2016.
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
RES.1698:3/8/16:scr
AGENDA ITEM #8. k)
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ORDINANCE NO.
Exhibit A:2016 Carry Forward Budget Adjustment Summary by Fund
I BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE
2016 2016 2016 2016 Available
2016 Beg 2016 Adj.Budgeted Adjusted Budgeted Adjusted Ending Fund Reserved!Fund
Fund Fund Bal Changes Fund Bal Revenue Changes Revenue Expenditure Changes Expenditure Balance Designated Balance
000 GENERAL 8,397,091 4,225,356 12,622,447 88,974,330 146,682 89,121,012 87,960,498 3,957,952 91,918,450 9,825,008 9,825,008
001 COMMUNITh’SERVICES 1,838,267 980,517 2,818,784 12,478,994 182,680 12,661,674 13,038,993 316,584 13,355,577 2,124,880 2,124,880
003 STREEtS 1,836,229 586,439 2,422,668 10,489,584 -10,489,584 10,508,360 21,132 10,529,492 2,382,760 2,382,760
004 COMMUNIWDEVELOPMENTBLOCKGRANT 89,055 (22,401)66,654 307,462 -307,462 295,986 -295,986 78,130 78,130
005 MUSEUM 65,500 888 66,388 235,281 -235,281 235,281 -235,281 66,388 66,388
009 FARMERS MARKER 104,897 5,933 110,830 59,400 37,500 96,900 63,315 24,820 88,135 119,595 (119,595)-
OH FIREANDEMEHGENCYSVCHEAITh&WELLNESS 74,565 13,841 88,406 25,000 -25,000 25,000 24,500 49,500 63,906 (63,906)-
21X GENERAL GOVERNMENT MISC DEBT SVC 1,475,175 291,493 1,766,668 6,248,676 -6,248,676 6,248,676 -6,248,676 1,766,668 -1,766,668
Total General Governmental Funds 13,880,779 6,082,066 19,962,845 118,818,726 366,862 119,185,588 118,376,109 4,344,988 122,721,097 16,427,336 (183,501)16,243,834
102 ARTERIAL STREEtS 14,885 16,812 31,697 650,000 -650,000 650,000 -650,000 31,697 31,697
108 LEASED CIWPROPERTIES 11,553 548,962 560,515 924,090 7,500 931,590 877,163 568,689 1,445,852 46,252 46,252
110 SPECIAL HOThL-MOTELTAX 200,148 115,442 315,590 265,000 (40,000)225,000 265,000 61,298 326,298 214,292 214,292
125 ONEPERCENTFORART 13,430 97,776 111,206 15,000 -15,000 -102,950 102,950 23,256 23,256
127 CABLE COMMUNICARONS DEVELOPMENT 293,090 37,286 330,376 97,674 -97,674 97,674 30,517 128,191 299,859 299,859
135 SPRINGBROOK WEtLANDS BANK 330,922 1,569 332,491 ------332,491 332,491
303 COMMUNITYSERVICESIMPAC[MIflGA11ON 852,836 386,673 1,239,509 86,500 -86,500 ---1,326,009 1,326,009
304 FIRE IMPACt MITIGATION 775,488 434,182 1,209,670 99,000 -99,000 250,000 -250,000 1,058,670 1,058,670
305 TRANSPORTADONIMPACTMITIGAflON 292,313 644,935 937,248 433,000 167,000 600,000 -800,000 800,000 737,248 737,248
316 MUNICIPALFACILITIESCIP 293,776 8,970,365 9,264,141 6,144,587 6,456,601 12,601,188 6,433,587 15,372,363 21,805,950 59,379 59,379
317 CAPITAL IMPROVEMENT 1,699,813 2,247,319 3,947,132 15,823,465 12,555,908 28,379,373 17,195,758 14,775,280 31,971,038 355,467 (290,000r 65,467
326 HOUSINGOPPORTUNIW/ECODEVREVOLVING 1,011,766 30,009 1,041,775 ----25,000 25,000 1,016,775 (1,O00,OOO’16,775
336 NEW LIBRARY DEVELOPMENT -3,400,174 3,400,174 ----3,400,174 3,400,174 --
402 AIRPORT OPERATIONS &CIP 933,782 210,967 1,144,749 3,473,293 11,780,553 15,253,846 3,240,185 12,970,831 16,211,016 187,579 (181,988)5,590
403 SOLID WASTE UTILIVf 1,332,193 819,263 2,151,456 16,514,320 -16,514,320 17,144,532 (4,193)17,140,339 1,525,437 (400,000)1,125,437
404 GOLF COURSE SYSTEM &CAPITAL (3,580)(106,476)(110,056)2,812,793 -2,812,793 2,303,479 (8,047)2,295,432 407,305 (179,583)227,722
405 WATER OPERATIONS &CAPITAL 8,845,347 13,836,274 22,681,621 16,959,363 -16,959,363 17,909,135 10,683,172 28,592,307 11,048,677 (3,162,991)7,885,686
406 WASTEWATER OPERATIONS &CAPITAL 7,796,463 7,832,430 15,628,893 26,807,993 2,196,262 29,004,255 25,915,659 8,288,988 34,204,647 10,428,501 (1,892,720)8,535,781
407 SURFACE WATER OPERATIONS &CAPITAL 3,851,809 6,830,969 10,682,778 10,052,536 7,235,737 17,288,273 10,271,085 11,495,504 21,766,589 6,204,462 (1,120,835)5,083,627
501 EQUIPMENIRENTAL 3,774,813 1,845,467 5,620,280 5,970,145 159,000 6,129,145 4,248,192 1,161,500 5,409,692 6,339,733 6,339,733
502 INSURANCE 13,241,380 (156,070)13,085,310 4,166,201 -4,166,201 3,509,594 103,000 3,612,594 13,638,917 (1s,179,391r (1,540,473)
503 INFORMATION SERVICES 940,414 1,386,895 2,327,309 4,722,871 139,000 4,861,871 4,749,478 1,239,000 5,988,478 1,200,702 1,200,702
504 FACILI11ES 898,321 361,182 1,259,503 4,953,544 -4,953,544 4,959,108 430,281 5,389,389 823,658 823,658
505 COMMUNICATIONS 384,155 192,178 576,333 1,027,739 12,500 1,040,239 1,029,881 82,500 1,112,381 504,191 504,191
512 HEALTHCARE INSURANCE 6,205,668 1,317,599 7,523,267 14,295,824 -14,295,824 14,596,149 -14,596,149 7,222,942 (4,378,845)2,844,097
522 LEOFE1 RETIREES HEALTHCARE 8,867,553 24,935 8,892,488 2,272,207 -2,272,207 1,167,553 -1,167,553 9,997,142 (9,997,142)-
611 FIREMENS PENSION 5,298,507 528 5,299,035 468,000 -468,000 200,475 -200,475 5,566,560 (5,566,560)-
Total Other Funds 68,156,845 51,327,645 119,484,490 139,035,145 40,670,061 179,705,206 137,013,687 81,578,807 218,592,494 80,597,202 (43,350,055)37,247,147
TOTAL ALL FUNDS 82,037,624 57,409,711 139,447,335 257,853,271 41,036,923 298,890,794 255,389,796 85,923,795 341,313,591 97,024,537 (43,533,556)53,490,981
2 year total 123,798,945 558,928,204 41,036,923’599,965,127 598,225,450 85,923,795 684,149,245 97,024,537 (43,533,556)53,490,981
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ORDINANCE NO.
Exhibit B:2015 Adjusted Budget Summary by Fund
BEGINNING FUND BALANCE REVENUES II EXPENDITURES I ENDING FUND BALANCE
Available
2015 Beg 2015 Ad)2015 2015 2015 2015 Ending Fund Reserved/Fund
Fund Fund Bal Changes Fund Bal Budgeted Changes Adjusted Budgeted Changes Adjusted Balance Designated Balance
000 GENERAL 11,159,313 -11,159,313 87,577,058 -87,577,058 90,339,279 -90,339,279 8,397,091 8,397,091
001 COMMUNIPi’SERVICES 2,467,703 -2,467,703 11,978,920 -11,978,920 12,608,356 -12,608,356 1,838,267 1,838,267
003 STREETS 2,147,229 -2,147,229 10,029,242 -10,029,242 10,340,242 -10,340,242 1,836,229 1,836,229
004 COMMUNITY DEVECOPMENTBLOCK GRANT 74,951 -74,951 462,908 -462,908 448,804 -448,804 89,055 89,055
005 MUSEUM 65,500 -65,500 227,761 -227,761 227,761 -227,761 65,500 65,500
009 FARMERS MARKEt 104,950 -104,950 59,400 -59,400 59,453 -59,453 104,897 (104,897)-
011 FIREANDEMERGENCYSVCHEALTH&WELLNESS 74,565 -74,565 25,000 -25,000 25,000 -25,000 74,565 (74,565)-
21X GENERAL GOVERNMENT MISC DEBT SVC 1,471,071 -1,471,071 20,155,392 -20,155,392 20,151,288 -20,151,288 1,475,175 -1,475,175
Total General Governmental Funds 17,565,282 -17,565,282 130,515,681 -130,515,681 134,200,183 -134,200,183 13,880,779 (179,462)13,701,317
102 ARTERIAL STREEtS 14,885 -14,885 640,000 -640,000 640,000 -640,000 14,885 14,885
108 LEASEDCITYPROPERflES 121,014 -121,014 1,651,457 -1,651,457 1,760,918 -1,760,918 11,553 11,553
110 SPECIALHOTEL-MOTELTAX 219,090 -219,090 265,000 -265,000 283,942 -283,942 200,148 200,148
125 ONEPERCENTFORART 101,380 -101,380 15,000 -15,000 102,950 -102,950 13,430 13,430
127 CABLECOMMUNICAflONS DEVELOPMENT 313,090 -313,090 97,674 -97,674 117,674 -117,674 293,090 293,090
135 SPRINGBROOKWEtLANDSBANK 330,922 -330,922 ------330,922 330,922
303 COMMUNIPiSERVICESIMPACTMITIGATION 1,238,600 -1,238,600 86,500 -86,500 472,264 -472,264 852,836 852,836
304 FIREIMPACtMITIGATION 926,488 -926,488 99,000 -99,000 250,000 -250,000 775,488 775,488
305 TRANSPORTATION IMPACt MITIGATION 844,648 -844,648 600,000 -600,000 1,152,335 -1,152,335 292,313 292,313
316 MUNICIPALFACILITIESCIP 4,493,986 -4,493,986 14,168,279 -14,168,279 18,368,489 -18,368,489 293,776 293,776
317 CAPITAL IMPROVEMENT 4,059,718 -4,059,718 16,630,864 -16,630,864 18,990,769 -18,990,769 1,699,813 (650,00O’1,049,813
326 HOUSING OPPORTUNICY/ECODEVREVOLVING 1,086,766 -1,086,766 --75,000 -75,000 1,011,766 (1,000,00O’11,766
336 NEW LIBRARYOEVELOPMENT 15,329,760 -15,329,760 ---15,329,760 -15,329,760 --
402 AIRPORT OPERATIONS &CIP 806,821 -806,821 16,596,888 -16,596,828 16,469,927 -16,469,927 933,782 (172,053)761,729
403 SOLID WASTYUflLIIV 1,545,606 -1,545,606 16,461,726 -16,461,726 16,675,139 -16,675,139 1,332,193 (400,000)932,193
404 GOLF COURSE SYSTEM &CAPITAL (42,911)-(42,911)2,655,383 -2,655,383 2,616,052 -2,616,052 (3,580)-(3,580)
405 WATER OPERATIONS &CAPITAL 15,872,094 -15,872,094 16,272,634 -16,272,634 23,299,381 -23,299,381 8,845,347 (2,830,093)6,015,254
406 WASTEWATER OPERATIONS &CAPITAL 10,905,399 -10,905,399 28,617,862 -28,617,862 31,726,798 -31,726,798 7,796,463 (1,695,988)6,100,475
407 SURFACE WATER OPERATIONS &CAPITAL 7,804,221 -7,804,221 17,838,911 -17,838,911 21,791,323 -21,791,323 3,851,809 (1,084,194)2,767,615
501 EQUIPMENTRENTAL 5,310,319 -5,310,319 5,901,271 -5,901,271 7,436,777 -7,436,777 3,774,813 3,774,813
502 INSURANCE 12,069,311 -12,069,311 5,641,647 -5,641,647 4,469,578 -4,469,578 13,241,380 (14,683,653 (1,442,273)
503 INFORMATION SERVICES 1,916,048 -1,916,048 4,677,631 -4,677,631 5,653,265 -5,653,265 940,414 940,414
504 FACILITIES 1,154,089 -1,154,089 4,954,325 -4,954,325 5,210,093 -5,210,093 898,321 898,321
505 COMMUNICATIONS 383,969 -383,969 992,431 -992,431 992,245 -992,245 384,155 384,155
512 HEALTRCARE INSURANCE 6,675,505 -6,675,505 12,954,736 -12,954,736 13,424,573 -13,424,573 6,205,668 (4,027,372)2,178,296
522 LEOFF1 REflREES HEALTHCARE 7,711,863 -7,711,863 2,271,434 -2,271,434 1,115,744 -1,115,744 8,267,553 (223,149)8,644,404
611 FIREMENS PENSION 5,040,982 -5,040,982 468,000 -468,000 210,475 -210,475 5,298,507 (5,298,507)-
Total Other Funds 106,233,663 -106,233,663 170,SS8,653 -170,5S8,653 208,635,471 -208,635,471 68,156,845 (32,065,009)36,091,836
TOTAL ALL FUNDS 123,798,945 -123,798,945 301,074,333 -301,074,333 342,835,654 342,835,654 82,037,624 (32,244,471)49,793,153
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�
� GTY OF '
EXECUTIVE DEPARTMENT __ Rentan �
M E M O R A N D U M
DATE: April 11, 2016
TO: Randy Corman, Council President
Members of the Renton City Council
FROM: Denis Law, Mayor
Jay Covington, Chief Administrative Officer
SUBIECT: Administrative Report
� Preventative street maintenance, traffic impact projects, and road closures will be at the
following locations:
✓ Monday, April 11th through Friday, April 15th, approximately 9:00 a.m.to 3:00 p.m.
The westbound curb lane of SE Carr Road will be closed between 106th Place SE and
103rd Avenue SE for sidewalk replacement. Questions may be directed to Patrick
Zellner at 425-766-6181.
✓ Monday,April 11th through Sunday,April 17th. The two west lanes on Main between
2nd and 3rd will be closed for project improvements while the east lanes will be open
for traffic flow. Approved traffic control plans have been issued for all work and will be
followed. The on-site inspector, Pat Miller, can be reached at 206-794-6162.
✓ Monday,April 11th through Friday, April 15th, approximately 8:00 a.m. to 3:00 p.m.
Lane closures on Lake Washington Blvd just north of Houser Way North due to storm
main installation. Approved traffic control plans have been issued for all work and will
be followed. Questions may be directed to Patrick DeCaro at 206-207-603.
✓ Monday, April 11th through Sunday,April 17th. South 4th Street will be closed
between Logan Avenue North and Burnett Avenue North due to the work being
performed on the Logan Avenue CIP project. An approved traffic control plan has been
issued and will be followed during this procedure. Questions can be directed to Keith
Wooley at 425-430-7318 or Todd Freih at 425-999-1832.
✓ Monday, April 11th through Friday, April 15th, approximately 9:00 p.m. to 7:00 a.m.
Lane closures on SW 41st Street, SW 43rd Street, and Lind Avenue SE around IKEA due
to utility installation. Approved traffic control plans have been issued for all work and
will be followed. Questions may be directed to Tom Main at 206-999-1833.
✓ Monday, April iith through Wednesday,April 13th, approximately 7:00 p.m. to 10:00
p.m. Lane closures at the intersection of Talbot Road South and South Carr Road for PSE
-�~"�~�� �
CITY OF
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, .,;
City Council Re�ular Meeting
7:00 PM - Monday, �l �� I I � /�'�� �
Council Chambers, 7th l�loor, City Hall — 1055 S. Grady Way
AUDIENCE COMMENT
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
PLEASE PRINT CLEARLY
. 1 4 .
Name: Name:
Address: Address: ,,�'
City: Zip Code: „�
Email: City �p Code
Topic: Topic: �
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Topic: Topic:
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(CONTINUED ON REVERSE SIDE III�
�
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FINANCE COMMITTEE REPORT �P�RO`/�p B�
! . Y �pu�CIL
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April 11, 2016 "
APPROVAL OF CLAIMS AND PAYROLL VOUCHERS
The Finance Committee approves for payment on April 11, 2016 claims vouchers 346003 —
346302, 4 wire transfers and 1 payroll run with benefit withholding payments totaling
$4,782,477.72 and payroll vouchers including 747 direct deposits and 54 payroll checks totaling
$1,619,671.30.
_ �� �
Don Persson, Chair
\
Armo� d►� Pavone, Vice-Chair
Ruth Perez, M�mber
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APPRpVED BY
COMMITTEE OF THE WHOLE CETY COU`'1�(;�L,
COMMITTEE REPORT � / //6
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April 11, 2016
I Lodging Tax Advisory Committee Review of Visitor's Center Funding
(March 7, 2016)
The Committee of the Whole recommends concurrence in the Lodging Tax Advisory
Committee recommendation to approve the $75,000 request by the Renton Chamber of
Commerce for lodging tax funds to operate the Renton Visitor's Center for 2016.
� !
;I C--�-�� �� /
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Randy Corman, Council President
cc: Cliff Long, Economic Development Director
Clarice Martin,Administrative Secretary
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FINANCE COMMITTEE i��P�Q��D B}/
COMMITTEE REPORT ,"`��� ��UI�4CIL
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April 11, 2016 __._ .-:�,.,�!S�._
Sunset Neighborhood Park, Phase 1—Consultant Services Contract
(AB 1630- Referred March 28, 2016)
The Finance Committee recommends concurrence in the staff recommendation to award
the consultant services contract agreement to Hough Beck & Baird, tnc. in the amount of
$338,214.65 to prepare design and construction documents for Phase 1 of the Sunset
Neighborhood Park. Funding is budgeted in the Capital Improvement Fund under Sunset EIS
Park (316.332043.020.594.76.63.000).
The Committee further recommends that the Mayor and City Clerk be authorized to execute
the contract agreement.
Not in Attendance
Don Persson, Chair
A�e�n�o Pavone, Vice-Chair
� � ,
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Ruth Perez, Member
Cc: Todd Black,Capital Project Coordinator
Jamie Thomas, Fiscal Services Director
Misty Baker,Senior Finance Analyst
Tracy Schuld,Senior Finance Analyst
Leslie Betlach, Parks Planning& Natural Resources Director
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FINANCE COMMITTEE ,Y�PPRO��D B�
COMMITTEE REPORT 6;,.,�� ���������
April 11, 2016 "�' ry' y�r /(�
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Resolution to approve JOC Work Order Proposal #69
(April 11, 2016)
The Finance Committee recommends concurrence with staff recommendation to approve
JOC Work Order Proposal #69 for the remodel of the lobby and open office area of the
Renton History Museum. WO #69 is in the amount of $95,418.58 and will drawn from
account #316.220026.020.594.76.62.000. The Committee further recommends that the
Mayor and City Clerk be authorized to sign the Work Order.
Not in Attendance
Don Persson, Chair
`AcmQn�l�' Pavone, Vice-Chair
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Ruth P�ez, Member
cc: Michael Kirk, Facilities Director
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M I N UTES
City Council Regular Meeting
7:00 PM -Monday,April 11,2016
Council Chambers, 7th Floor, City Hall—1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present: Councilmembers Absent:
Randy Corman,Council President Don Persson
Ryan Mclrvin
Armondo Pavone
Ruth Perez
Ed Prince
Carol Ann Witschi
MOVED BY CORMAN,SECONDED BY PAVONE,COUNCIL EXCUSE ABSENT
COUNCILMEMBER DON PERSSON.CARRIED.
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Alex Tuttle,Assistant City Attorney
Megan Gregor, Deputy City Clerk
Preeti Shridhar, Deputy Public Affairs Administrator
Chip Vincent, Community& Economic Development Administrator
Gregg Zimmerman, Public Works Administrator
Ellen Bradley-Mak, Human Resources and Risk Management Administrator
Michael Kirk, Facilities Director
Amanda Askren, Mapping Supervisor
Chief Kevin Milosevich, Police Department
Deputy Chief Ed VanValey, Police Department
Commander Katie McClincy, Police Department
April 11, 2016 REGULAR COUNCIL MEETING MINUTES
PROCLAMATION
Sikh Heritage Day-April 14,2016: Satwinder Kaur accepted the proclamation with thanks
and invited the community to attend the Sikh Heritage Celebration at the Gurudwara Singh
Sabha Temple in Renton on Sunday, April 17, 2016 at 12:00 p.m. She then introduced Noor
Singh who briefly described the history of this celebration of the Birth of Khalsa and invited
others to join the Sikh community.
MOVED BY CORMAN,SECONDED BY PRINCE,COUNCIL ADOPT THE
PROCLAMATION AS READ.CARRIED.
SPECIAL PRESENTATION
Police Employee Recognition and Promotions. Police Chief Kevin Milosevich recognized the
following individuals, chosen by their peers,for outstanding performance in 2014, and
recapped each person's achievements:
• Employee of the First Quarter: Bryan Elliot
• Employee of the Second Quarter:Cyndie Parks
• Employee of the Third Quarter:Tanuj Soni
• Employee ofthe Fourth Quarter: Matthew Hohensee
• Employee of the Year:Tanuj Soni
Additionally he announced the following individuals who received promotions:
• Sergeant Jason Trader
• Sergeant Pete Kordel
• Sergeant Steve Morris
• Commander Dan Figaro
• CommanderJeffEddy
• Manager Stephanie Cour
PUBLIC HEARING
Street Vacation Request:In the Vicinity of Sunset Ln. NE,Harrington Ave. NE,Glenwood
Ave.NE,and NE lOth St. (Petitioner City of Renton;VAC-16-001).This being the date set,
and proper notices having been posted and published in accordance with local and State laws,
Mayor Law opened the public hearing to consider the petition to vacate a portion of a right-
of-way(ROW) in the vicinity of Sunset Ln. NE, Harrington Ave. NE,Glennwood Ave. NE,and
NE 10th St.; petitioner City of Renton.
Mapping Supervisor Amanda Askran reported that 100%of the abutting property owners
have signed the vacation petition. She relayed that the ROW was originally dedicated in plats
from 1956, and that City owned utilities and other utilities are located within the ROW and
properties. She also specified that the ROW is currently located within the Sunset Area Park
Property, and that the vacation would support the Sunset Area Community Planned Action by
establishing future roadway right-of-ways that will provide access to future mixed-use
development and the future Sunset Neighborhood Park, creating a more vibrant and
attractive community for residents, businesses, and property owners.
April 11, 2016 REGULAR COUNCIL MEETING MINUTES
Upon circulation of the petition to City departments and outside agencies,there were no
objections to the vacation. However, several comments were raised during the review
process.Specifically:
• Surface Water Utility and Water Utility both commented that there are existing utility
systems in the Right-of-Way that must remain functional until the systems are
relocated for the Sunset Ln. Roadway and Utilities Improvements.
• Puget Sound Energy(PSE)will require an easement and is working with the City
during the design process to secure the necessary easements as part of the project.
• To date, Comcast, Qwest, and Electric Lightwave have not responded to the City's
request for comments.
Ms.Askren recommended that Council approve the request to vacate subject to the
conditions that the City utilities remain operational and accessible until the relocation of the
utilities has occurred, and that the City secure an easement with PSE at such time is
appropriate for the project.
There were no audience comments.
There being no further discussion, it was
MOVED BY PRINCE,SECONDED BY CORMAN,COUNCIL CONCUR TO CLOSE THE
PUBLIC HEARING.CARRIED.
MOVED BY PRINCE,SECONDED BY CORMAN,COUNCIL CONCUR IN THE STAFF
RECOMMENDATION TO APPROVE THE VACATION PETITION AND PLACE THE
ORDINANCE TO VACATE THE RIGHT-OF-WAY FOR FIRST READING ON NEXT
WEEK'S AGENDA. CARRIED.
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City's recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were regarding:
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
CONSENT AGENDA
Items listed on the ConsentAgenda were adopted with one motion,following the listing.
a) Approval of Council Meeting minutes of March 28, 2016. Council Concur.
b) AB-1639 Mayor Law reappointed Mr. Doug Baugh to the City Center Community Plan
Advisory Board for a one year term expiring on 4/30/2017. Council Concur.
c) AB-1642 City Clerk submitted the quarterly list of fully executed contracts between 1/1/2016
-3/31/2016,and a report of agreements expiring between 4/1/2016-9/30/2016. None;
Information Only.
April 11, 2016 REGULAR COUNCIL MEETING MINUTES
d) AB-1633 Community& Economic Development Department recommended amending RMC
9-8 to reflect the updated process for sidewalk maintenance and construction prioritization.
Refer to Planning Commission and Planning&Development Committee.
e) AB-1641 Community& Economic Development Department submitted the City Center
Community Plan Advisory Board Annual Report of priorities for review and approval. Refer to
Planning&Development Committee.
f) AB-1634 Community Services Department recommended approval of an Interlocal
Agreement with the City of Seattle Office of Sustainability and Environment to accept FINI
Grant funding for 2016-2018 ($2,401.27 for 2016),to fund an incentive program for shoppers
using their Supplemental Nutrition Assistance Program (SNAP) benefits. Refer to Finance
Committee.
g) AB-1636 Community Services Department recommended approval of a three-year contract
with Canber Corporation in the amount of$156,897.27, for landscape maintenance services
of 43 different sites. Refer to Finance Committee.
h) AB-1635 Police Department recommended amending RMC 10-10-3.0 regarding parking next
to mailboxes. Refer to Public Safety Committee.
i) AB-1640 Police Department requested approval to increase hiring retention bonuses and
compensation benefits for lateral police officers. Refer to Public Safety Committee.
j) AB-1631 Utility Systems Division submitted CAG-14-090, SW 7th Street/Naches Avenue SW
Storm System Improvement Project,contractor Road Construction Northwest, Inc.; and
requested approval of the project, approval of the final pay estimate in the amount of
$12,240.63,and release the retainage bond after 60 days, if all required releases are
obtained.Council Concur.
k) AB-1632 Utility Systems Division recommended approval of an agreement between King
County Department of Natural Resources and Parks Water and Land Resources Division to
receive funding in the amount of$204,179 to replace the sealant material along the floodwall
joints and clear the inspection path behind the floodwall for the Cedar River Section 205
Flood Control Project. Refer to Utilities Committee.
MOVED BY CORMAN,SECONDED BY PAVONE,COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA AS PRESENTED.CARRIED.
UNFINISHED BUSINESS
a) Council President Corman presented a report recommending concurrence in the Lodging Tax
Advisory Committee recommendation to approve the$75,000 request by the Renton Chamber
of Commerce for lodging tax funds to operate the Renton Visitor's Center for 2016.
MOVED BY CORMAN,SECONDED BY PAVONE,COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION.CARRIED.
b) Finance Committee Vice-Chair Pavone presented a report approving for payment on April 11,
2016 claims vouchers 346003-346302,four wire transfers, and one payroll run with benefit
withholding payments totaling$4,782,477.72 and payroll vouchers including 747 direct deposits
and 54 payroll checks totaling$1,619,671.30.
MOVED BY PAVONE,SECONDED BY PEREZ,COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION.CARRIED.
April 11, 2016 REGULAR COUNCIL MEETING MINUTES
c) Finance Committee Vice-Chair Pavone presented a report recommending concurrence in the
staff recommendation to award the consultant services contract agreement to Hough Beck&
Baird, Inc. in the amount of$338,214.65 to prepare design and construction documents for
Phase 1 of the Sunset Neighborhood Park. Funding is budgeted in the Capital Improvement Fund
under Sunset EIS Park.The Committee further recommended that the Mayor and City Clerk be
authorized to execute the contract agreement.
MOVED BY PAVONE,SECONDED BY PEREZ,COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION.CARRIED.
d) Finance Committee Vice-Chair Pavone presented a report recommending concurrence in the
staff recommendation to approve JOC Work Order Proposal#69 for the remodel of the lobby and
open office area of the Renton History Museum.WO#69 is in the amount of$95,418.58.The
Committee further recommended that the Mayor and City Clerk be authorized to sign the Work
Order.
MOVED BY PAVONE,SECONDED BY PEREZ,COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION.CARRIED.
RESOLUTIONS AND ORDINANCES
Ordinance for second and final reading:
a) Ordinance No. 5789:An ordinance was read amending the City of Renton fiscal years
2015/2016 Biennial Budget as adopted by ordinance no. 5737 and thereafter amended by
ordinance nos. 5755, 5764, and 5777, in the amount of$85,923,795.
MOVED BY PAVONE,SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL:ALL AYES.CARRIED.
NEW BUSINESS
Please see attached Committee Meeting Calendar.
ADIOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED.TIME:
7:40 P.M.
///1 �
Jason A. e , CMC, C�lerk
Megan Gregor, CMC, Recorder
Monday,April 11, 2016
April 11, 2016 REGULAR COUNCIL MEETING MINUTES
Council Committee Meeting Calendar
April 11, 2016
Apri 14, 2016 �
F�-�. .
�., „s. �� ,.;�
T ursday
r �
3:00 PM Planning & Development Committee, Chair Prince
1. Code Interpretations
2. Docket 1 1
3. Emerging Issues
4. City Center Community Plan Advisory Board Recommended Priorities 2016
4:00 PM Community Services Committee, Chair Witschi
1. Sunset Neighborhood Park Grant Applications Briefing
April 18, 2016
Monday
3:30 PM Utilities Committee, Chair Mclrvin - Council Conference Room
1 . Water Briefing
2. Surface Water Briefing
3. Cedar River Maintenance Agreement
4:30 PM Transportation Committee, Chair Perez - Council Conference Room
1. Temporary Road Closure at N 3'd Street and Logan Ave. N Intersection
2. Emerging Issues in Transportation
5:30 PM Committee of the Whole, Vice Chair Pavone - Conferencing Center
1 . Solid Waste Contract with Republic Services
2. Regional Issues - Briefing on ST3 for Comment Letter; Renton Rep. for
Eastside Rail Corridor Advisory Committee
STAFF RECAP
COUNCIL MEETING REFERRALS
4/11/2016
MOTIONS REFERRED TO ADMINISTRATION: None.
Other Reauests: None.*
MOTIONS REFERRED TO COUNCIL COMMITTEE: None
*The consent agenda items were adopted as presented.
APR 11, 2016 - CITY COUNCIL REGULAR MEETING - MOTION SHEET
Agenda
Placement
Agenda Section Title/Item Motion Staff Contact Interested Parties
2) ROLL CALL Councilmembers Absent:
Don Persson
N/A N/A N/A
3.a) PROCLAMATION Sikh Heritage Day - April 14, 2016 Council Concur N/A N/A
5.a) PUBLIC HEARING Street Vacation Request: Council place the ordinance to
vacate this right-of-way for first reading on next week's
agenda.
Council Concur Amanda Askran Jason Seth
Cindy Moya
8.a) CONSENT
AGENDA
Approval of Council Meeting minutes of March 28, 2016. Council Concur Jason Seth Megan Gregor
8.b) CONSENT
AGENDA
AB - 1639 Mayor Law reappointed Mr. Doug Baugh to the
City Center Community Plan Advisory Board for a one year
term expiring on 4/30/2017.
Council Concur April Alexander Angie Mathias
Judith Subia
Sandi Weir
8.c) CONSENT
AGENDA
AB - 1642 City Clerk submitted the quarterly list of fully
executed contracts between 1/1/2016 - 3/31/2016, and a
report of agreements expiring between 4/1/2016 -
9/30/2016.
None; Information
Only
Jason Seth Cindy Moya
8.d) CONSENT
AGENDA
AB - 1633 Community & Economic Development
Department recommended amending RMC 9-8 to reflect the
updated process for sidewalk maintenance and construction
prioritization.
Refer to Planning
Commission and
Planning &
Development
Committee
Paul Hintz Judith Subia
8.e) CONSENT
AGENDA
AB - 1641 Community & Economic Development
Department submitted the City Center Community Plan
Advisory Board Annual Report of priorities for review and
approval.
Refer to Planning
& Development
Committee
Angie Mathias Judith Subia
8.f) CONSENT
AGENDA
AB - 1634 Community Services Department recommended
approval of an Interlocal Agreement with the City of Seattle
Office of Sustainability and Environment to accept FINI Grant
funding for 2016-2018 ($2,401.27 for 2016), to fund an
incentive program for shoppers using their Supplemental
Nutrition Assistance Program (SNAP) benefits.
Refer to Finance
Committee
Carrie Olson Sandi Weir
8.g) CONSENT
AGENDA
AB - 1636 Community Services Department recommended
approval of a three-year contract with Canber Corporation in
the amount of $156,897.27, for landscape maintenance
services of 43 different sites.
Refer to Finance
Committee
Terry Flatley Sandi Weir
8.h) CONSENT
AGENDA
AB - 1635 Police Department recommended amending RMC
10-10-3.U regarding parking next to mailboxes.
Refer to Public
Safety Committee
Chad Karlewicz Melissa Day
8.i) CONSENT
AGENDA
AB - 1640 Police Department requested approval to increase
hiring retention bonuses and compensation benefits for
lateral police officers.
Refer to Public
Safety Committee
Kevin Milosevich Melissa Day
8.j) CONSENT
AGENDA
AB - 1631 Utility Systems Division submitted CAG-14-090,
SW 7th Street/Naches Avenue SW Storm System
Improvement Project, contractor Road Construction
Northwest, Inc.; and requests approval of the project,
approval of the final pay estimate in the amount of
$12,240.63, and release the retainage bond after 60 days, if
all required releases are obtained.
Council Concur Daniel Carey Teresa Phelan
Li Li-Wong
8.k) CONSENT
AGENDA
AB - 1632 Utility Systems Division recommended approval of
an agreement between King County Department of Natural
Resources and Parks Water and Land Resources Division to
receive funding in the amount of $204,179 to replace the
sealant material along the floodwall joints and clear the
inspection path behind the floodwall for the Cedar River
Section 205 Flood Control Project. Refer to Utilities
Committee.
Council concur Joe Farah Teresa Phelan
Li Li-Wong
9.a) UNFINISHED
BUSINESS
Council President Corman presented a report recommending
concurrence in the Lodging Tax Advisory Committee
recommendation to approve the $75,000 request by the
Renton Chamber of Commerce for lodging tax funds to
operate the Renton Visitor’s Center for 2016.
Council Concur Cliff Long Clarice Martin
9.b) UNFINISHED
BUSINESS
Finance Committee Vice-Chair Pavone presented a report
approving for payment on April 11, 2016 claims vouchers
346003 - 346302, four wire transfers, and one payroll run
with benefit withholding payments totaling $4,782,477.72
and payroll vouchers including 747 direct deposits and 54
payroll checks totaling $1,619,671.30.
Council Concur Jamie Thomas Natalie Wissbrod
9.c) UNFINISHED
BUSINESS
Finance Committee Vice-Chair Pavone presented a report
recommending concurrence in the staff recommendation to
award the consultant services contract agreement to Hough
Beck & Baird, Inc. in the amount of $338,214.65 to prepare
design and construction documents for Phase 1 of the Sunset
Neighborhood Park. Funding is budgeted in the Capital
Improvement Fund under Sunset EIS Park. The Committee
further recommended that the Mayor and City Clerk be
authorized to execute the contract agreement.
Council Concur Leslie Betlach Sandi Weir
9.d) UNFINISHED
BUSINESS
Finance Committee Vice-Chair Pavone presented a report
recommending concurrence in the staff recommendation to
approve JOC Work Order Proposal #69 for the remodel of the
lobby and open office area of the Renton History Museum.
WO #69 is in the amount of $95,418.58. The Committee
further recommended that the Mayor and City Clerk be
authorized to sign the Work Order.
Council Concur Michael Nolan Jessi Merriman
Sandi Weir
10.a) Ordinance for
second and final
reading:
Ordinance No. 5789: An ordinance was read amending the
City of Renton fiscal years 2015/2016 Biennial Budget as
adopted by ordinance no. 5737 and thereafter amended by
ordinance nos. 5755, 5764, and 5777, in the amount of
$85,923,795.
Council Adopt the
Ordinance as read.
Roll call: all ayes
Iwen Wang Jamie Thomas
Chris Seese
Cindy Moya
CITY OF RENTON
RENTON CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 11th day of April,
z016, at 7 p.m. as the date and time for a public hearing to be held in the seventh floor
Council Chambers of Renton City Hall, 1055 S. Grady Way, Renton, WA 98057, to
consider the following:
Petition for Street Vacation for portion of right-of-way located in the vicinity of
Sunset Lane NE, Harrington Ave NE, Glennwood Ave NE, and NE 10th St.
(Petitioner: City of Renton, File No. VAC-16-001)
The meeting is open to the public. All interested parties are invited to attend the
hearing and present written or oral comments regarding the petition. Renton City Hall
is in compliance with the American Disabilities Act, and interpretive services for the
hearing impaired will be provided upon prior notice. For information, call 425-430-
6510.
,
J� I
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F' I
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/ Jason A. Seth, CMC �
'� City Clerk �
Published Renton Reporter
March 25, 2016
Account No. 50640
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CITY OF
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City Council Regular Meeting
7:00 PM - Monday, ����� � �� � � �'� �='
Council Chambers, 7th�'loor, City Hall— 1055 S. Grady Way
PUBLIC HEARING/MEETING — Topic: 5�f��� ����� �'�'� �`�``(�`�'����
• Each speaker is allowed five minutes.
• When recognized, please state your name & ciry of residence for the record.
PLEASE PRINT CLEARLY
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Name: Name:
Address: Address:
City: Zip Code: .�'�
Email: City �Zip Code
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Topic: Topic: r''�
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(CONTINUED ON REVERSE SIDE)
�1
STA1'r; OF WASHINGTON, COUNTY OF KING }
AFFIDAVIT OF PUBLICATION
PUBLIC NOTICE
Linda M Mills, being first duly sworn on oath that she is the Legal
Advertising Representative of the
Renton Reporter
CITY OF RENTON
RF;NTON CITY COUNC[L
�o�r�cE oF
a weekly newspaper, which newspaper is a legal newspaper of PURLIC IiF.ARING
NOTICE IS HF.RBBY" GIVEN
general circulation and is now and has been for more than six months �nat cne aenc�� City Council has
prior to the date of publication hereinafter referred to, published in fixea ine iitn day oe�p��i, zoi6,
the English language continuously as a weekly newspaper in King at 7 p.m, as the date and time for
a public hearing to be held in the
County, Washington. The Renton Reporter has been approved as seventh floor coUn��i cnamne�s
a Legal Newspaper by order of the Superior Court of the State of or Renton c�ry E�au, �oss s.
Washin ton for Kin Count .
Grady Way, Renton, WA 98057,
g g y to consider the following:
The notice in the exact form annexed was published in regular issues Petition ro� Street Vacation for
of the Renton Reporter (and not in supplement form) which was portion of right-of-way loc;ated
in the vicinity of Sunset Lane
regularly distributed to its subscribers during the below stated period. Nf., Harrington Ave NE,
The annexed notice, a: Glennwood Ave NE, and NE
�7 * IOth St. (Petitionec City of
Pj�bljC 1VQI.jCQ Renton,�ile No.VAC-16-001)
The meeting is open to the pub-
lic. All interested parties are in-
vited to attend the hearing and
was published on Mareh 25, 2016. present written or oral comments
regarding the petition. Renton
City Hali is in compliance with
the American Disabilities Act,
and interpretive services for the
The full amount of the fee charged for said foregoing publication is hearing impaired W�u ne provid-
the sum of$82.63. �a upon prior notice. For infor-
mation,call 425-430-6510.
- % � .lason A.Seth,CMC
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;��J �`��- Publ shed in the Renton Reporter
� ' March 25,2016.#I 564535
�inda Mills
� Legal Advertising Representative, Renton Reporter ����i����r������,
♦ � r i
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Subscribed and sworn to me th's . . .�
i 25th day of March 2016. �. �P,.� • �,r.., �
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STATE OF WASHINGTON, COUNTY OF KING }
AFFIDAVIT OF PUBLICATION
PUBLIC NOTICE
Linda M Mills, being first duly sworn on oath that she is the Legal
Advertising Representative of the
Renton Reporter CITY OF RENTON
NOTICE OF ORDINANCES
ADOPTED BY THE
RENTON CITY COUNCIL
Following is a summary of the
a weekly newspaper, which newspaper is a legal newspaper of Ordinance adopted by the Renton
City Council on April 11,2016:
general circulation and is now and has been for more than six months ORDINANCE NO.5789
prior to the date of publication hereinafter referred to, published in An Ordinance of the Ciry of Ren-
ton, Washington, amending the
the English language continuously as a weekly newspaper in King c�ri of Renton fiscal years
County, Washington. The Renton Reporter has been approved as 2o�sizo�6 biennial budget as
a Legal Newspaper by order of the Superior Court of the State of adopted by Ordinance No. 5737
and thereafter amended by Ordi-
Washington for King County. nan�e rros. s�ss, 5764 and 5777,
The notice in the exact form annexed was published in regular issues in the amount of$85,923,�9s.
Effective:4/21/2016
of the Renton Reporter (and not in supplement form) which was Complete ceXc of tn�s ordinances
regularly distributed to its subscribers during the below stated period. �an be foUnd on the Ciry's web-
site at www.rentonwa.gov. Upon
The annexed notice, a: request to the City Clerk's office,
Public Notice (425) 430-6510, copies will also
be mailed for a fee.
Jason A.Seth,City Clerk
Published in Renton Reporter,
April 15,2016.#1586282
was published on April 15, 2016.
The full amount of the fee charged for said foregoing publication is
the sum of$64.50.
/ ' ,
:f%G�� ��fL � ;,�„i����
`�,inda Mills - `'W�N ���•,
Legal Advertising Representative, Renton Reporter . :s;5y`o" Ekp�9•,. ��
Subscribe and sworn to me this 15th day of April, 2016. ro� �s�. %
�" Np�ARY � �
_� P�B�-�� ?o=
"� - ` r �
�°'.' �,j' �
Gale Gwin, Notary Public for the State of Washington, Residing in �.:••°g::3:?�.;�,��\�•
Puyallup,Washington �F W PS���`
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