HomeMy WebLinkAboutCommittee of the Whole Packet for 05/02/2016 Committee of the Whole Attendance
Date: ��2�j ��
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COUNCIL PRESENT
� Randy Corman, President
� Armondo Pavone, Pres. Pro-Tem
�Ryan Mclrvin
� Ruth Perez
� Don Persson
�Ed Prince
J� Carol Ann Witschi
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SAFF PRESENT
❑ Other:
❑ Kelly Beymer, Community Services Administrator ❑ Other:
❑ Ellen Bradley-Mak, Human Resources& Risk ❑ Other:
Management Administrator
❑ Other:
❑ Jay Covington, Chief Administrative Officer �
❑ Other:
❑ Zanetta Fontes, Senior Assistant City Attorney
❑ Megan Gregor, Deputy City Clerk
❑ Other:
❑ Other:
❑ Jennifer Henning, Planning Director
❑ Other:
� Doug Jacobson, Deputy Public Works
Administrator
❑ Other:
�,^ ❑ Other:
/q� Denis Law, Mayor
❑ Cliff Long, Economic Development Director
❑ Other:
❑ Julia Medzegian, City Council Liaison
❑ Other:
Chief Kevin Milosevich, Police Department
❑ Other:
❑ Other:
❑ Shane Moloney, Senior Assistant City Attorney
❑ Other:
❑ Chief Mark Peterson, Fire & Emergency Services
Department
❑ Jason Seth, City Clerk
❑ Preeti Shridhar, Deputy Public Affairs Administrator
�- Chip Vincent, Community and Economic Development Administrator
❑ Larry Warren, City Attorney
❑ Gregg Zimmerman, Public Works Administrator
❑ Iwen Wang,Administrative Services Administrator
AGENDA
Committee of the Whole Meeting
6:00 PM - Monday, May 2, 2016
Conferencing Center, 7th Floor, City Hall – 1055 S. Grady Way
1. COUNCIL REFERRAL PROCESS
a) Council Committee Referrals
b) Council Concur Items
c) Council Policy 800-03 Draft
2. DOWNTOWN REVITALIZATION UPDATE
4/19/2016
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COUNCIL COMMITTEE REFERALLS – SAMPLE TOPICS
COMMITTEE OF THE WHOLE (Or Regular Council Meeting)
1.Budget meetings and issues to include matters of compensation, position classifications, taxes, penalties, rates and
user fees
2.Business Plan;
3.Regional Issues
4.Collective Bargaining
5.Compliance Issues
6.Council policies, procedures, rules
7.Economic development, marketing, media
8.Final Comprehensive Plan adoption
9.Large annexations and those by election
10.Matter of general interest to the entire Council
11.Multi-departmental government services
12.Policy issues; State &Federal audit reports
13.Real Property acquisition, sale, ownership, disposition
14.Utility rates
COMMUNITY SERVICES COMMITTEE
1.Appointments to boards/commissions
2.Block grant (CDBG) program (depending on allocation) and human services programs
3.Community Center, Carco Theater, Golf Course, Aquatic Center
4.Community events
5.Municipal facilities and space needs
6.Neighborhood program
7.Parks, Open Space and Trails
8.Recreational, cultural, social needs
9.Senior citizen programs
10.Senior housing programs and projects
FINANCE COMMITTEE
1.Vouchers
2.Claims
3.Investments and reserves
4.Borrowing and fund transfers
5.Insurance, retirement, and pension services
6.Licensing – Business and pets
7.Consolidated Annual Financial Report
8.Financial matters (bonds, interest rates, establishment of fund accounts, banking services)
9.Procurement
10.Reclassifications
11.Computer technology systems
12.Fiber optic issues
13.Grant acceptance
14.Hire above Step C
15.Non-Airport related leases
AGENDA ITEM #1. a)
4/19/2016
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PLANNING AND DEVELOPMENT COMMITTEE
1.Annexation policies and procedures
2.Appeals of Hearing Examiner decisions
3.Block grant (CDBG) program (depending on allocation)
4.Building and Development regulations; permitting
5.Community and master planning
6.Comprehensive plan amendment development
7.Land use legislation (e.g. tree cutting and land clearing ordinance)
8.Rezones; redevelopment
9.Shoreline and critical area issues
10.Subdivisions and Plat regulations
11.Zoning; development strategy
12.Monthly Arts Commission update
13.International Building Codes
14.Sidewalk prioritization plan
PUBLIC SAFETY COMMITTEE
1.Animal control
2.Civil Service
3.Crime prevention
4.Emergency Communications
5.Emergency Management
6.Fireworks
7.Jail services
8.Marine patrol
9.Matters related to safety issues (Police & Fire)
10.Parking ordinance
11.Underground tanks
12.International Fire Codes
13.Valley Communications Center
TRANSPORTATION (AVIATION) COMMITTEE
1.Airport related matters (e.g. leases, project bids, rules and regulations, FAA, Airport noise, Boeing property)
2.Bridges
3.Consultant services related to traffic and roads
4.I-405 issues
5.Local Improvement Districts (LID) for roadway and lighting improvements (public process requires full Council action
but initial project discussions stay in Committee)
6.Six-Year Transportation Improvement Program
7.Latecomer Agreements for roadway and lighting improvement (public process requires full Council action but initial
project discussions stay in Committee)
8.Stop signs, speed limits
9.Street and alley vacations; right-of-way dedications
10.Traffic mitigation fees and benefit zones
AGENDA ITEM #1. a)
4/19/2016
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UTILITIES COMMITTEE
1.Cable television issues
2.Consultant agreements for utilities
3.Flood control
4.Franchises
5.Solid Waste/Recycling issues
6.Latecomer Agreements for utilities (public process requires full Council action but initial project discussions stay in
Committee)
7.Local Improvement Districts (LID) for utilities ((public process requires full Council action but initial project
discussions stay in Committee)
8.Release of utility easements
9.Sewer issues
10.Surface water issues
11.Water issues
12.Special Assessment Districts (SAD) for utilities (public process requires full Council action but initial project
discussions stay in Committee)
13.Telecommunications issues
AGENDA ITEM #1. a)
4/19/2016
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ROUTINE ITEMS GENERALLY ADOPTED AS COUNCIL CONCUR
1.Setting Public Hearings/Meetings
2.Weekly approval of Council meeting minutes
3.Project acceptance and final payment requests
4.Mayor reappointments to boards/commissions
5.Basic rent increases for city leases
6.Administrator appointments
7.Information only items
8.Annual state sales tax credit for Benson Hill annexation
9.Routine fee waivers (High School Golf teams, shelter waivers for annual events, etc.)
10.Accepting bids for construction projects if they meet the following requirements:
Policy & Procedure 250-02, Section 8.1.1:
1.The lowest bid is within the project budget;
2.More than one bid was received; and
3.The bids contained no significant irregularities
Policy & Procedure 800-12:
The City Council shall approve all Public Works contracts $150,000 and over.
11.Non-public works contracts if they meet the following requirements:
Policy & Procedure 250-02, Section 8.1.2
Non-public works contracts over $100,000 and over shall be placed on the Council consent agenda
with recommended action of referral to the appropriate Council committee, unless the purchase is
for routine or reoccurring goods or services, in which case it may be placed on the Council consent
agenda with the recommended action of “Council concur.”
If the contract or purchase is through an interlocal agreement that has not been previously
approved by the City Council, the interlocal agreement requires adoption of a resolution.
Policy & Procedure 800-12:
The City Council shall approve all non-public works contracts $100,000 and over.
AGENDA ITEM #1. b)
POLICY & PROCEDURE
Subject:
ORDER OF BUSINESS, PREPARATION
AND APPROVAL OF THE MINUTES
Index: LEGISLATIVE
Number: 800-03
Effective Date
8/13/2007
Supersedes
5/17/2004
Page
1 of 2
Staff Contact
Jay Covington
Approved By
1.0 PURPOSE:
To establish the City Council’s order of business and guidelines pertaining to Council
minutes.
2.0 ORGANIZATIONS AFFECTED:
City Council
3.0 REFERENCES:
RCW 35A.12.120 and RCW 35A.39.010
4.0 POLICY:
4.1 The Council shall establish an order of business to facilitate the organization of
Council meetings and expedite proceedings.
4.2 The city clerk shall have exclusive responsibility for the preparation and recording
of the minutes, and shall be authorized to use audio recording at any regular or
special meeting of the Council to assist in the preparation of such minutes.
5.0 DEFINITIONS:
Consent Agenda:The consent agenda shall consist of a number of items/issues that
shall be proposed for adoption in a single motion.
5.1 The consent agenda shall be utilized to adopt routine items, which need no
discussion, and to refer items to committee, the administration or any other
appropriate body or individual for study and formulation of a recommendation,
which may eventually serve as the basis for a Council action.
5.2 Any consent agenda item can be removed for further discussion or separate action if
requested by any Councilmember. A formal motion is not required to remove a
consent agenda item for further consideration.
5.3 The minutes shall be included in the consent agenda, and a copy shall have been
furnished to each Councilmember prior to the meeting. Minutes shall not be read
aloud except by separate consideration, motion and majority vote of the City
Council. Any corrections to the minutes, except for typographical errors or
misspellings, shall be made by separate consideration, motion and majority vote of
the Council.
AGENDA ITEM #1. c)
800-03
Page 2
6.0 PROCEDURES:
At each regular Council meeting, the business of the Council shall be taken up for
consideration and disposition in the following order, which shall not be changed, except
by majority vote of the Council:
1.Call to Order and Pledge of Allegiance
2.Roll Call
3.Proclamations
4.Special Presentations and Reports
5.Public Meetings/Hearings
6.Appeals
7.Administrative Report
8.Audience Comment (limited to five minutes per speaker and 30 minutes total)
9.Consent Agenda
10.Unfinished Business (including committee reports)
11.LegislationResolutions and Ordinances
12.New Business (includes upcoming committee meeting announcements and
correspondence)
13.Audience Comment (limited to 5 minutes per speaker and unlimited duration)
14.Executive Session (if any)
15.Adjournment
AGENDA ITEM #1. c)