HomeMy WebLinkAboutContract CAG-16-116
INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
I. PARTIES
The parties to this interlocal agreement for cooperation resulting from the formation
of the Renton Regional Fire Authority ("Agreement") are the City of Renton
(hereinafter the "City"), a Washington municipal corporation, and the Renton
Regional Fire Authority (hereinafter the "RRFA" or "RFA"), a Washington municipal
corporation formed in accordance with Chapter 52.26 of the Revised Code of
Washington ("RCW").
I1. AUTHORITY
The City and the RRFA are public agencies as defined by Chapter 39.34 RCW, and are
authorized to enter into interlocal agreements on the basis of mutual advantage and
thereby to provide services and facilities in the manner and pursuant to forms of
governmental organization that will accord best with geographic, economic,
population, and other factors influencing the needs of local communities.
I11. PURPOSE
The City has maintained a full service fire department for decades. On April 26, 2016,
voters within the jurisdictions of the City and King County Fire Protection District No.
25 ("District") voted to create the RRFA in order to provide fire protection,
emergency medical and life safety services, and approved the Renton Regional Fire
Authority Plan ("RFA Plan") which sets forth the manner in which the services will be
provided by the RRFA. The RRFA came into existence and became effective on luly 1,
2016. The RRFA consolidated the City Fire Department and the District into one
independent municipal corporation, with taxing authority, designed to provide fire
protection, emergency medical and life safety services within the geographical
boundaries of the City and the District.
It is the parties' desire that the City continues to perform certain internal support
services for a limited period of time for the RRFA such as the provisioning of payroll,
accounting, human resources, civil service, fleet operation and management,
information technology, and facilities maintenance as outlined in the RFA Plan and
more specifically described in the attached exhibits. It is the parties' further desire
that the RRFA provide certain services to the City such as fire prevention, fire
investigation and emergency management support as outlined in the RFA Plan and
more specifically described in the attached exhibits.
This Agreement establishes the framework for transferring responsibilities from the
City to the RRFA and, the ongoing coordination between the City and the RRFA
pursuant to the RFA Plan. This Agreement also sets forth the manner in which the
services described above will be provided by both the City and the RRFA.
INTERLOCAL AGREEMENT FOR COOPERATION
CITY OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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IV. ADMINISTRATIVE COMMITTEE TO ADMINISTER AGREEMENT
To carry out the purposes of this Agreement, a two (2)-person committee is hereby
created to administer this Agreement ("Committee"). The Committee shall consist of
the Chief Administrative Officer "CAO" of the City of Renton and the Fire Chief, or
their designees. The Committee shall meet no less than one (1) time per year to
discuss the performance of the obligations of the City and the RRFA pursuant to this
Agreement; provided that either member of the Committee may call additional
meetings as deemed appropriate. The Committee may develop policies and
procedures to aid in the implementation of this Agreement. Unless otherwise
specified in this Agreement, all decisions of the Committee must be unanimous. The
Committee may amend procedural and administrative aspects of the exhibits to this
Agreement without approval by the parties' governing bodies, but only to the extent
such amendments are consistent with the RFA Plan and do not increase the cost of
either party to administer this Agreement or decrease the revenues received by
either party. In the event of a dispute of the Committee, such dispute shall be
handled in accordance with Subsection XIX(B) of this Agreement.
V. EXHIBITS INCORPORATED
Attached to this Agreement are a number of exhibits that detail the work to be
performed by the RRFA in coordination with the City, and the work to be performed
by the City for the benefit of the RRFA. There are also exhibits attached to this
Agreement that designate the manner of transferring documents and handling other
matters related to the transfer of fire services from the City to the RRFA. The
attached Exhibits 1 through 7 (the "Exhibits") are adopted and incorporated into this
Agreement by this reference.
VI. RRFA RESPONSIBLE FOR COMPLIANCE WITH LAWS AND REGULATIONS
It is recognized that with the passage of the RFA Plan by the voters of the City and the
District, a new municipal corporation was created as of July 1, 2016, with a purpose
separate from that of the City, and with officers, employees, and elected and
appointed officials separate from those of the City. It is recognized that as of July 1,
2016, the RRFA is a stand-alone and independent legal entity completely separate in
all purposes from that of the City and King County Fire Protection District No. 25.
Except as otherwise provided for in this Agreement, the RRFA shall be solely legally
responsible for all conduct and services provided by the RRFA.
VII. DESIGNATION OF FIRE CHIEF, FIRE MARSHAL,AND FIRE CODE OFFICIAL
For the purposes of enforcement of federal, state, and City laws relating to the
provision of fire services, and for the purposes of complying with federal and state
grant programs or any other programs which relate to the provision of the services
formerly provided by the City of Renton Fire Department, the Chief Officer of the
RRFA (hereinafter "Fire Chief") shall be considered the City's Fire Chief, and City shall
designate the Fire Marshal assigned to the Community Risk Reduction Section shall
be considered the City's Fire Marshal and Fire Code Official.
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CIiY OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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Vill. SERVICES PERFORMED BY THE RRFA FOR THE CITY
A. Services to be Provided. The RRFA will perform Community Risk Reduction
Services within the City boundaries as set forth and described in Exhibit 1 of this
Agreement.
B. Community and Special Events. The RRFA will cooperate with the City and will,
to the extent resources allows, participate in and provide resources for the City's
Fourth of July events, Renton River Days, and other mutually agreed community
and special events that may include, but are not limited to, community picnics,
farmers markets, holiday parades and other similar events.
IX. SERVICES PERFORMED BY THE CITY FOR THE RRFA
The City agrees to perform the following services for the RRFA, as prescribed in more
detail in the following Exhibits to this Agreement:
Exhibit No./Title of Exhibit:
2. Information Technology Services;
3. Facilities/Landscaping Maintenance Services;
4. Fleet Management Services; and
5. HR and Financial Support Services.
X. EMPLOYEES
A. Emplovees of the RRFA Are Not Emplovees of the Citv. All RRFA employees who
provide any services called for in this Agreement shall be employees of the RRFA,
and not employees of the City. The RRFA shall, at all times, be solely responsible
for the compensation, management and conduct of RRFA employees that are
performing the services called for in this Agreement.
B. Emplovees of the Citv Are Not Emplovees of the RRFA. All City employees who
provide any services called for in this Agreement shall be employees of the City
and not employees of the RRFA. The City shall, at all times, be solely responsible
for the compensation, management and conduct of City employees that are
performing the services called for in this Agreement.
XI. RECORDS TRANSFER AND REQUESTS FOR RECORDS
The City and the RRFA anticipate the transfer of certain records as provided in Exhibit
6 from City custody to RRFA custody. Except as provided elsewhere in this
Agreement, Exhibit 6 shall govern the retention and disclosure of any records of one
party held by the other.
XI1. ASSET TRANSFER
A. Real Propertv. The real property associated with City fire services will be
transferred or leased to the RRFA in accordance with Section 6 of the RFA Plan.
RRFA is responsible for the full operation, maintenance, upkeep, and capital
INTERLOCAL AGREEMENT FOR COOPERATION
CITY OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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improvement to the leased facilities during the lease term as more particularly
set forth in the lease agreements.
B. Vehicles, Equipment and Other Personal Propertv., All vehicles, equipment, and
other personal property listed in Appendix E of the RFA Plan will be transferred
in accordance with Section 6 of the RFA Plan. In the event any Exhibit provides
for specific personal properties to be transferred, or not, such Exhibit shalt
control.
Upon transfer of vehicles, equipment, and property that must by law be
registered, the RRFA shall take all necessary steps to transfer title to the RRFA
and register the vehicles, equipment and property in the name of the RRFA
within the time requirements of state law. All vehicles, equipment, and property
are being transferred "as-is, where is, without warranties, express or implied,"
and the RRFA shall defend, indemnify, and hold the City harmless from any and
all injuries or damages to persons or property that may be occasioned in any
manner whatsoever by the vehicles and equipment, whether those damages or
injuries are suffered by agents, employees, officials, or assigns of the RRFA or by
third parties.
C. Citv of Renton Accounts and Funds. The City Funds and Accounts identified in
Section 6 of the RFA Plan will be transferred on the RRFA effective date.
D. Other Assets. It is anticipated that some assets relating to the provision of fire
services may not have transferred pursuant to the RFA Plan. Any assets not
contained within the RFA Plan shall be transferred only by a separately
negotiated written agreement between the City and the RRFA.
E. Office Space. Through December 31, 2018, at no charge to the RRFA, the City
will provide the RRFA with the same or equivalent office space that was
previously used by the Fire & Emergency Services Department in the Renton City
Hall. Prior to the expiration of such period, the parties agree to collaborate in the
public interest to address their common interests and future needs for office
space. The parties should consider the benefits of co-locating interdependent
and complimentary services.
XIII. WAIVER OF FIRE BENEFIT AND SERVICE CHARGES
As partial consideration for the assets transferred, leased properties, services, and
other consideration provided by the City pursuant to this Agreement, all personal
property and improvements to real property owned by the City shall be permanently
exempt from any fire benefit charge or service charge that could otherwise be
imposed by the RRFA pursuant to the RFA Plan, Chapter 52.26 RCW, or RCW
52.30.020, as they may be amended or recodified in the future.
INTERLOCAL AGREEMENT FOR COOPERATION
CITY OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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XIV. SERVICE AND IMPACT FEE AND PAYMENT
A. Fire Impact Fees Paid to RRFA. The City shall continue to charge the Fire Impact
Fees listed in Subsection XII (6)(d) of the 2015-2016 City of Renton Fee Schedule.
The RRFA agrees to initially adopt the applicable portions of the City's Capital
Facilities Plan and take any other necessary steps to support continued collection
of such fees. Beginning in 2017, by no later than September 1 of each year, the
RRFA may submit to the City proposed updates to the Fire Impact Fees, together
with an updated Fire Capital Facilities Plan. Updates to the Fire Impact Fees are
subject to City Council approval, which will not be unreasonably withheld. The
parties agree to enter into a separate ILA that is consistent with the existing City
of Renton and Renton School District Impact Fee ILA for more specific
responsibilities and requirements regarding Impact Fees. Pursuant to the RFA
Plan, the City will retain collected Fire Impact Fees necessary to cover the debt
service requirement for a promissory note between Fire District 40 and the City
for the transfer of Fire Station 13 (the "Debt"). Fire Impact Fees collected in
excess of such debt service shall be remitted to the RRFA and spent in
accordance with all applicable laws. To the degree Fire Impact Fees are collected
by the City through its billing, permit or license systems, the City will remit to the
RRFA in a timely manner all funds collected in excess of the Debt. Subject to the
terms of any subsequent Fire Impact Fee ILA entered into by the City and the
RRFA, the RRFA accepts full responsibility for ensuring the remitted Fire Impact
Fees are lawfully charged and agrees to indemnify, defend and hold the City
harmless from all claims or actions arising out of the collection and remittance of
Fire Impact Fees pursuant to this subsection.
B. Time for Pavment. Fees for the services provided by the City to the RRFA are set
forth in Exhibits 2 through 5 of this Agreement. Payment shall be calculated
either on a pre-established, per-year cost of service basis, on an hourly basis, or,
in the case of units provided, on a cost per-unit basis. Unless as otherwise
provided in Exhibits 2 through 5, payments shall be made as follows:
1. Pavments Dependent on Pre-Established Per-Year Cost. In the case of any
costs of services that are established on a per-year basis, such costs shall be
divided into twelve (12) equal payments paid on the 15th day of each month;
provided, for the remainder of the year 2016, such costs shall be divided into
six (6) equal payments, payable on the 15th day of each month.
2. Pavments Dependent on Time and/or Material. In the case of payments
which are based upon the number of hours worked and/or units of material
used, the party providing the service shall, by the last day of each month,
submit an invoice for the time and materials incurred in the previous month.
For example, an invoice submitted by August 315t would cover the time and
material incurred during the month of July. Payment of the invoiced amount
INTERLOCALAGREEMENT FOR COOPERATION
CITY OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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shall be due no later than thirty (30) calendar days from the date of the
invoice.
C. Failure to Submit Invoice. The failure of one party to submit an invoice for
services to the other party within the timeframes provided in this Agreement
shall not result in a waiver of the requirement of the other party to pay for those
services.
D. Disputed Amounts. In the event that there is a dispute regarding the amount of
money owed by a party, any undisputed amounts shall remain due and payable
in accordance with the payment dates and terms established in Subsection XIV(C)
above. As to any remaining disputed amount, the Committee shall make every
effort to resolve that dispute. In the event that the Committee is unable to
resolve the dispute, the only means of resolving that dispute will be by the
dispute resolution process provided in Subsection XX(B).
E. Reconciliation of Amount Due After Termination. Within ninety (90) calendar
days of the effective date of this Agreement's termination, the parties shall
submit to each other a final invoice consistent with the methods of invoicing
required above. Final payment and settlement of accounts shall occur within
ninety (90) calendar days of the effective date of termination of the Agreement.
Any disputed amounts will be resolved in accordance with the procedures in
Subsection XIV(D) above.
XV. DURATION OF AGREEMENT
This Agreement shall become effective on July 1, 2016. Should this Agreement be
ratified by the governing bodies of the City and the RRFA after luly 1, 2016, this
Agreement shall be effective retroactively as of July 1, 2016, and all acts consistent
with this Agreement shall be deemed ratified by the City and the RRFA. This
Agreement shall remain in full force and effect until terminated as provided for in
Section XVI.
XVI. TERMINATION
A. Restriction on Termination. Except as specifically provided in this Agreement or
the Exhibits or mutually agreed to by the parties, this Agreement shall not be
terminated. Services identified in Exhibits 2 through 5 may be terminated at the
end of the agreed term, by mutual agreement, or by notice pursuant to
Subsection B of this Section.
B. Termination of Exhibits 2-5 bv Notice. The services identified in Exhibits 2
through 5 of this Agreement may be terminated by either party upon providing
the other party with three hundred and sixty-five (365) days' advance written
notice of termination. A termination pursuant to this subsection will terminate
all services provided by one or more of Exhibits 2-5, as specified in the notice of
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CITY OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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termination. Partial termination of services within an exhibit may only be
accomplished by mutual agreement and negotiated payment terms.
C. Termination of Exhibits 1, 6 or 7. Except as provided herein, Exhibits 1, 6, and 7
are intended to continue indefinitely. The parties may mutually agree to amend
or terminate Exhibits 1, 6, and/or 7 at any time. Without mutual agreement,
Exhibits 1, 6 or 7 shall not be terminated prior to December 31, 2021. If either
party desires to amend or terminate Exhibit 1, 6, or 7 and the other party does
not agree, the parties shall engage in the following process: Any party desiring
to modify or terminate Exhibits 1, 6 or 7 shall provide notice to the Committee of
the proposed modifications or reason for termination. The Committee shall
attempt to negotiate a resolution. If the Committee cannot reach a negotiated
resolution, either party may initiate mediation proceedings to be facilitated by a
neutral mediator agreed to by the parties. In the absence of an agreed
mediator, a mediator shall be appointed pursuant to mediation procedures
adopted by the American Arbitration Association. The parties will each pay their
own costs of inediation and half the amount charged by the mediator. If a
negotiated resolution is not reached within thirty (30) days of the first mediation
session, either party may provide written notice of its intent to terminate
continued application of the Exhibit(s) in dispute. Such notice shall be delivered
to the other party no less than three hundred and sixty-five (365j days prior to
the effective date of the termination. No unilateral termination of Exhibits 1, 6,
or 7 may be effective prior to December 31, 2021, and the RRFA may not
unilaterally terminate Exhibit 1 prior to amending the RFA Plan to account for
such change. All other disputes that cannot be resolved by negotiated
agreement shall be handled in accordance with Subsection XIX(B) of this
Agreement.
D. Rene�otiation of Exhibit 1. In the event the RRFA fails to obtain voter approval
of the continuation of the fire benefit charge, the parties agree to collaborate in
the public interest to renegotiate the funding and level of service terms of
Exhibit 1.
E. Termination for Breach. Either party may terminate Exhibits 1 through 7 of this
Agreement with thirty (30) days' advance written notice upon the failure of the
other party to make timely payments or provide services as required by this
Agreement. Failure to make timely payments or to provide the services required
in this Agreement shall constitute a breach. In the event of a breach, the non-
breaching party shall provide a written notice describing the breach to the
breaching party, and the breaching party will have thirty (30) calendar days to
cure the breach, unless that time period is extended by mutual agreement of the
parties. If the breaching party fails to cure the breach in the allotted time, the
non-breaching party may immediately terminate this Agreement.
INTERLOCALAGREEMENT FOR COOPERATION
CITV OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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F. Citv Reacquisition of Fire Protection Authoritv. Unless the parties otherwise
agree, in the event the City reacquires authority over fire protection services
within the City pursuant to RCW 52.26.110, as that section may be amended or
recodified, or the RRFA is otherwise dissolved, all assets of the RRFA that serve
the City shall be transferred at no cost to the City and all assets that serve King
County Fire Protection District No. 25 shall either be transferred at no cost to
District 25 or the City shall contract to provide services to King County Fire
Protection District No. 25. This subsection shall survive termination of this
Agreement.
XVI1. INDEMNIFICATION AND HOLD HARMLESS
Each party agrees to defend, indemnify, and hold harmless the other party and each
of its employees, officials, agents, and volunteers from any and all losses, claims,
liabilities, lawsuits, or legal judgments arising out of its breach of this Agreement or
any negligent or willfully tortious actions or inactions by the performing party or any
of its employees, officials, agents, or volunteers, while acting within the scope of the
duties required by this Agreement. This provision shall survive the expiration of this
Agreement. This provision shall also survive and remain in effect in the event that a
court or other entity with jurisdiction determines that this Agreement or any portion
thereof is not enforceable.
It is further specifically and expressly understood that the indemnification provided
herein constitutes each party's waiver of immunity under industrial insurance, Title
51 RCW, solely to carry out the purposes of this indemnification clause.The parties
further acknowledge that they have mutually negotiated this waiver.
XVIII. LIABILITY INSURANCE.
Effective no later than luly 1, 2016, each party shall carry and maintain insurance
coverage as described below. Coverages shall be written with an insurance carrier
admitted in the State of Washington.
General. Automobile, and Director & Officer Liabilitv
Insurance: Coverage for damages caused resulting in
personal injury, property damage or advertising liability
shall be provided. Coverage shall be in an amount not less
than five million dollars ($5,000,000) per Occurrence.
The insurance policies of each party shall name the other party and its officials,
officers, employees, and volunteers, who are acting within the scope of this
Agreement as additional insureds for any and all actions taken by each party, its
officials, officers, employees, and volunteers in the scope of their duties pursuant to
this Agreement.
INTERLOCALAGREEMENT FOR COOPERATION
CITY OF RENTON AND RENTON REGIONAL F�RE AUTHORITY
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XIX. MISCELLANEOUS
A. Non-Waiver of Breach. The failure of either party to insist upon strict
performance of any of the covenants and agreements contained in this
Agreement, or to exercise any option conferred by this Agreement in one or
more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements, or options, and the same shall be and remain in full force
and effect.
B. Resolution of Disputes and Governin� Law.
1. If the parties are unable to resolve a dispute regarding this Agreement
through negotiation, any party may demand mediation through a process to
be mutually agreed to in good faith between the parties within thirty (30)
days of a party notifying the other party in writing that a dispute exists
"Dispute Notice." The participating parties shall share equally the costs of
mediation and each participating party shall be responsible for its own costs
in preparation and participation in the mediation, including expert witness
fees and reasonable attorney's fees.
2. If a mediation process cannot be agreed upon or if the mediation fails to
resolve the dispute then, no sooner than thirty (30) calendar days after the
Dispute Notice, any party may submit the dispute to binding arbitration
according to the procedures of the Superior Court Rules for Mandatory
Arbitration, including the Local Mandatory Arbitration Rules of the King
County Superior Court, King County, Washington, as amended, unless the
parties agree in writing to an alternative dispute resolution process. The
arbitration shall be before a disinterested arbitrator selected pursuant to the
Mandatory Arbitration Rules with all participating parties sharing equally in
the cost of the arbitrator. The location of the arbitration shall be mutually
agreed or established by the assigned arbitrator, and the laws of Washington
will govern its proceedings. Each participating party shall be responsible for
its own costs in preparing for and participating in the arbitration, including
expert witness fees and reasonable attorney's fees.
3. Following the arbitrator's issuance of a ruling/award, either party shall have
thirty (30) calendar days from the date of the ruling/award to file and serve a
demand for a bench trial de novo in the King County Superior Court. The
court shall determine all questions of law and fact without empaneling a jury
for any purpose. If the party demanding the trial de novo does not improve
its position from the arbitrator's ruling/award following a final judgment, that
party shall pay all costs, expenses and attorney fees to the other party,
including all costs, attorney fees and expenses associated with any appeals.
INTERLOCAL AGREEMENT FOR COOPERATION
CITY OF RENTON AND RENTON RE610NAL FIRE AUTHORITY
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4. Unless otherwise agreed in writing, this dispute resolution process shall be
the sole, exclusive and final remedy to or for either party for any dispute
regarding this Agreement, and its interpretation, application or breach,
regardless of whether the dispute is based in contract, tort, any violation of
federal law, state statute or local ordinance or for any breach of
administrative rule or regulation and regardless of the amount or type of
relief demanded.
C. Assi�nment. Any assignment of this Agreement by either party without the prior
written consent of the non-assigning party shall be void. If the non-assigning
party gives its consent to any assignment, the terms of this Agreement shall
continue in full force and effect and no further assignment shall be made without
additional written consent.
D. Modification. No waiver, alteration, or modification of any of the provisions of
this Agreement shall be binding unless in writing and signed by a duly authorized
representative of each party and subject to ratification by the legislative body of
each party.
E. Compliance with Laws. Each party agrees to comply with all local, federal, and
state laws, rules, and regulations that are now effective or in the future become
applicable to this Agreement.
F. Entire A�reement. The written terms and provisions of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior communications,
negotiations, representations or agreements, either verba) or written of any
officer or other representative of each party, and such statements shall not be
effective or be construed as entering into or forming a part of or altering in any
manner this Agreement. All of the Exhibits are hereby made part of this
Agreement.
G. Severabilitv. If any section of this Agreement is adjudicated to be invalid, such
action shall not affect the validity of any section not so adjudicated.
H. Interpretation. The legal presumption that an ambiguous term of this Agreement
should be interpreted against the party who prepared the Agreement shall not
apply.
I. Notice. All communications regarding this Agreement shall be sent to the parties
at the addresses listed on the signature page of the Agreement, unless notified
to the contrary. Any written notice hereunder shall become effective upon
personal service or three (3) business days after the date of mailing by registered
or certified mail, and shall be deemed sufficiently given if sent to the addressee
at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
INTERLOCALA6REEMENTfOR COOPERATION
CIN OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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1. Counterparts. This Agreement may be exeeuted in any number af counterparts,
each af which shall constitute an original, and ali af which wiH together
constitute this ane Agreement.
K. Calendar Days. The word "days" as used in this Agreement shall mean cafendar
days unless the context otherwise specifically provides that business days are
intended.
L. Prapertv �wnership. Except as specifically addressed in the Agreement or the
Exhibits:
1. This Agreement does not provide for jointly owned property;
2. All property presently owned ar hereafter acquired by the RRFA to enable it
to perform the services required under this agreement, shall remain the
praperty of the RRFA in the event of the termination af this agreement
except as provided in Subsectian XVI(F}; and
3. All property presently awned or hereafter acquired by the City to enable it to
perform the services required under this Agreement, shall remain the
property af the City in the event of the terminatian of this Agreement.
M. Benefits. This agreement is entered into for the benefit of the parties to this
agreement anly and shall canfer no benefits, direct or implied, an any third
persons.
(The remainder of this pa�e is biank; si�natures foilaw below.l
INTERLOCAt A6REEMENT FOR COdPERATION
CITV OF RENTON AND RENTON REGIONAL FIRE AUTHORITY
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IN WITNESS, the parties below execute this Agreement,which shall become effective
on the last date entered below.
RENTON REGIONAL FIRE AUTHORITY:
�C� A `
�
By: Mark Peterson
Its: Fire Chief
Dated: J'� ev �, � o/�
� �
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
On this 1�day of T`iL>��/ , 2016, before me personally appeared Mark Peterson,to
me known to be the Fire Chief of RENTON REGIONAL FIRE AUTHORITY, a Washington municipal
corporation, that executed and acknowledged said instrument to be the free and voluntary act and
deed of said municipal corporation,for the uses and purposes therein mentioned, and on oath stated
that he was authorized to execute said instrument.
DATED � " I ' � � , 2016.
, �� r�
JUUE E. BRAY /� �'�`��t�
NOTARY PUBLIC
(Sign e�._..
'� STATE OF WASHINGTON . ��J`�„Q � ��tQ�/
� COMMISSION EXPIRES (Name legibly printed or stamped)
� DECEMRER 9, 2019 Notary Public in and for the State of Washington,
- residing at �P.�t1�d'Y1
� �����`� My appointment expires: I v�� y' -%q
APPROVED AS TO FORM:
� , �
Attorney f�RRFA
NOTICES TO BE SENT TO RRFA:
Fire Chief
Renton Regional Fire Authority
1055 South Grady Way
Renton, WA 98057
INTERLOCAL AGREEMENT FOR COOPERATION
CITY OG RENTON AND RENTON REGIONAL FIRE AUTHORITY
Page 12 of 49
CITY OF RENTON:
By: Denis Law
Its: Mayor ,,�yti���tE��°.p€�,��,��,����r,v��,
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Dated: \�,��y O� �T��%,,,
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ATTEST: _ �-v � � ��
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Jaso A. Seth, ity Clerk ��''��-�- ��,,���'`~`
� ���/•r,�e !S�U°,'�L ol,,:.�
�'n' ..,.�,,. �
STATE OF WASHINGTON )
)ss.
COUNTY OF KING )
On this ��day o��� 7 . 2016, before me personally appeared Denis Law to me
known to be the Mayor of CITY OF REN1�N, a Washington municipal corporation, that executed and
acknowledged said instrument to be the free and voluntary act and deed of said municipal
corporation, for the uses and purposes therein mentioned, and on oath stated that he was
authorized to execute said instrument.
DATED d� � , 2016.
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APPROVED AS TO FORM:
�t�.as+�s.+�.������G..�-.�t._.
Larry Warren, City Attorney
NOTICES TO BE SENT TO CITY:
Chief Administrative Officer
City of Renton
1055 South Grady Way
Renton, WA 98057
INTERLOCAI AGREEMENT FOR COOPERATION
CIiV OF RENTON AND RENTON REGIONAL F�RE AUTHORITY
Page 13 of 49
.�w��
EXHIBIT 1
TO TNE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
COMMUNITY RISK REDUCTION SERVICES
1. Communitv Risk Reduction Services. Prior ta the establishment of the RRFA, the
City's Fire and Emergency Services Department provided Community Risk Reduction
Services through its Cammunity Risk Reduction Section. Community Risk Reduction
Services include, but are not limited to, administratian and enforeement of applicable
fire code and preventian regulatians ("Code ar Codes"), inciuding RMC 4-5-070 as
that section may be amended or recodified by the City. The RRFA will contintae ta
pravide these Cammunity Risk Reduction Services far the City within the City's
baundaries, as those boundaries may be adjusted in the future. As further described
within this Exhibit 1,3 Community Risk Reduction Services are comprised of
Cammunity Risk Reduction Administration Services, Fire Prevention Code
Enforcement Services, Fire Prevention Development Services, and Fire Investigatian
Services (coiiectively, the "Services").
2. Fire Service Fees Paid to RRFA. The Gty shall continue to charge the Fire
Department Community Risk Reduction Fees listed in Subsectian XII(4� af the 2015-
2016 City af Rentan Fee Schedule. By no later than September 1 of each year, the
RRFA may submit to the City proposed updates ta the fee schedule. Updates to the
fee schedule are subject to City Council appraval, which wril! not be unreasonably
withheld. In the event the City �ouncil daes not approve the fee schedufe proposed
by the RRFA, the RRFA may, using the process identified in Seetion XV1(C} of the
Agreement, request discussion of the financial impacts to the RRFA of not having its
proposed fee schedule approved. All Fire Department Cammunity Risk Reduction
fees, as such fees may be renamed, shall be paid to the RRFA as compensation for
the RRFA providing the City the serwices described in Exhibit 1. To the degree these
fees and any associated late fees are collected lay the City through its billing, permit
or license systems, the C.ity wil! remit #he funds collected to RRFA in a timely
manner. The parties agree these fees, along with any other consideration provided
by this Agreement, constitute full, fair, and complete campensation for the RRFA's
performance of the Services described in Exhibit 1.
3. Communitv Risk Reductian Administration Services. The RRFA shali provide the
following Community Risk Reductian Administration 5ervices:
I The descriptian of Community Risk Reduction Services in this Exhibit 1 is intended to provide an overview of
the Services that were previously provided by the City's Fire and Emergency Services Department. With the
exceptian af emergency management services,the Services should be construed broadly so that the RRFA will
cantinue seamlessly providing al)services previous(y provided by the City's Fire and Emergency Services
Department.
EXHIBIT 1—COMMUNITY RI5K REDUCTION SERVICES
Page 14 of 49
a. Direct the management and supervision of personnel performing the Services.
b. Administer community risk reduction programs and activities to include Code
inspections, plan review for Code compliance, Code enforcement, addressing, fire
investigations, and public education.
c. Interpret Codes as necessary to perform the Services. In the event of ambiguity
or conflict in the Code, the RRFA will consult with the City.
d. Approve materials, equipment, and devices used in construction, and the
methods of construction to the extent that approval is required by the Code.
e. Coordinate the collection of fees with the City.
f. Maintain records in accordance with state approved retention schedules, route
development applications and plans, and fulfill public record requests consistent
with Exhibit 6.
g. Coordinate with the City to process development plans and Code related permit
application packages in a timely manner consistent with City established
customer service goals and applicable laws.
h. Coordinate with the City to issue Code related permits in a timely manner
consistent with City established customer service goals and applicable laws.
i. Process Code complaints or inquiries from the public to include data entry, file
creation, and routing of information.
j. Schedule and conduct Code inspections for developers or contractors.
k. Recommend and prepare updates to the Code for consideration by the City,
including but not limited to state mandated updates to the International Fire
Code.
I. Review and sign voluntary correction agreements.
m. Participate on the City's Environmental Review Committee (ERC). The RRFA shall
be represented by its Fire Chief or designee.
n. Perform all other administrative tasks necessary to support Community Risk
Reduction Services for the City, including all administrative tasks designated by
the Code as the responsibility of the Fire Chief, Fire Marshall, and/or Fire Code
Official.
o. Participate in the City's Special Events Committee.
EXNIBIT 1—COMMUNITY RISK REDUCTION SERVICES
Page 15 of 49
4. Fire Prevention Code Enforcement Services. The RRFA shall provide the following Fire
Prevention Code Enforcement Services in Renton city boundaries:
a. Perform all inspections required or authorized by the Code, including the
inspection of new or relocated businesses for Code compliance and permit
issuance.
b. Investigate and resolve Code violation complaints or inquiries.
c. Perform all Code enforcement duties of the Fire Marshall, Fire Code Official,
and/or Fire Chief as provided in the Code. Provided, however, the City shall be
responsible for providing prosecution services and legal counsel necessary to
prosecute any civil or criminal code enforcement issues when enforcement
requires judicial action (including hearing examiner proceedings). Once
enforcement is turned over to the City for judicial action, the City retains
independent prosecutorial discretion as to how or whether to proceed with
enforcement action. The City will also maintain responsibility for any Code
enforcement activities that require the presence or involvement of commissioned
law enforcement officers. The RRFA staff who inspected the property and found it
to be in violation shall appear before any court, hearing examiner, board,
committee, or other body empowered to enforce the provisions of the IFC in
order to assist Renton with enforcing the IFC at the sole cost of the RRFA. If the
parties mutually agree, the City may provide employees of the RRFA with a
limited law enforcement commission to enforce portions of the Code that require
such commission (e.g. issuance of infractions for fire lane parking or fireworks
enforcement). The parties acknowledge that the RRFA, by statute, has no duty
to enforce any provisions of the code or to enforce ordinances of the City except
under the terms of this Interlocal Agreement and the RFA Plan. Any duty the
RRFA does have to enforce the Code is not intended to benefit any specific
members of the general public. The City agrees that all court costs and other
legal costs incurred in the judicial enforcement of the Code within the City limits
shall be paid by the City and shall not be considered an operating expense of the
RRFA.
d. Coordinate with the City when enforcement efforts are contested and when the
City is undertaking related non-fire code enforcement efforts.
e. Perform special inspections required by outside agencies such as Department of
Defense, Department of Early Learning, Department of Social and Health Services,
and private insurance companies.
f. Coordinate with the City on post-disaster building and system inspections and/or
evaluations.
g. Approve and review fire safety, emergency evacuation, lockdown, shelter-in-
place, and hazardous materials management plans.
EXHIBIT 1—COMMUNITY RISK REDUCTION SERVICES
Page 16 of 49
h. Attend and provide testimony and exhibits at Code enforcement hearings before
the City's Hearing Examiner, and upon appeal, if any, to court.
i. Perform all other tasks related to providing the above Fire Prevention Code
Enforcement Services.
5. Fire Prevention Development Services. The RRFA shall provide the following Fire
Prevention Development Services in Renton city boundaries:
a. Manage the Knox/Supra lock box program.
b. Coordinate with the City to provide timely development review program services,
including answering project inquiries, attending meetings, reviewing plans for
Code compliance, and approving plans when in compliance with the Code.
c. Provide development inspection program services to include pre-construction
meetings, inspections, troubleshooting fire protection systems, final acceptance
tests, field review of basic permits, coordination with the Building Services
Division for the issuance of Certificates of Occupancy.
d. Assist and advise the City in its economic development activities to include
research of properties, systems and code requirements for potential projects and
existing buildings.
e. Approve hydrant placement on public and private projects.
f. Provide false alarm reduction program activities, which should include follow up
with owners of faulty alarm systems, coordination with property owner/agent in
its efforts to troubleshoot and repair faulty alarm systems, and quality assurance
of incident reports from false alarms.
g. Provide fire protection system confidence test program activities to include
evaluation of confidence tests provided by third parties, issuance of correction
notices and/or notices of violation, and drafting of voluntary correction
agreements and field inspections.
h. Perform all other tasks related to providing the above Fire Prevention
Development Services and any related tasks arising from application of the Code.
6. Timeline of Work Provided. All services provided pursuant to this Exhibit shall be
performed in a professional and competent manner pursuant to and within the
timelines required of the Codes, City policies and procedures, including applicable
customer service standards, and any state or federal laws applicable to the
performance of that work.
EXHIBIT 1—COMMUNITY RISK REDUCTION SERV�CES
Page 17 of 49
7. Level of Service. The consideration provided for the services identified in this
Agreement are intended to maintain existing levels of service. The existing levels of
service include initial development review completed according the schedules
generally described as follows:
a. Land Use:
• Green Folder 1St Review completed within two (2) weeks
• Pre-Application 15Y Review completed within two (2) weeks
• SEPA 15t Review completed within two (2) weeks
b. Construction Permits*:
• Single Family 15t Review within two (2) weeks
• Commercial TI 15t Review within two (2) weeks
• Commercial 15t Review within four(4) weeks
*It is recognized by both parties that there are exceptions that arise that impact
turnaround times that shall be taken into consideration in determining compliance
with this section of the agreement.
8. In the event the City, for any reason, determines that it is in the interest of the City to
increase the defined Level of Service, the City shall be responsible for the additional
costs incurred by the RRFA to provide additional staffing to meet the increased Level
of Service. Any modification to the Level of Service shall be preceded by an
agreement relating to the modifications and the funding requirements. In event
substantial volume increases affect the ability of the RRFA to meet the defined Level
of Service, the parties agree to collaborate in the public interest to address
adjustments in funding or services levels on mutually agreeable terms.
9. Fire Marshal/Fire Code Official Reports to Citv's CAO or Communitv and Economic
Development (CED) Administrator. The City's Fire Marshal/Fire Code Official shall
provide reports to the CAO or the City's CED Administrator as requested. While the
Fire Chief shall have the authority to direct the work of the RRFA employees, the
City's CED Administrator or designee shall be kept informed of the development
review work performed by the RRFA employees, and shall have authority to provide
input to the Fire Chief in setting the desired outcomes of the Fire Prevention staff.
10. Equipment to Perform Services. Equipment for stafF that performs Community Risk
Reduction Services shall be provided by the RRFA and/or leased by the RRFA from the
City. For the purposes of performing the Services and subject to licensing terms and
security requirements, the parties agree to cooperate and share access to electronic
EXHIBIT Z-COMMUNITY RISK REDUCTION SERVICES
Page 18 of 49
permitting systems and other electronic systems necessary to coordinate services.
Initially, the parties anticipate sharing access to the enerGov Permit System, Zoll, and
the RRFA's Fire Record Management System.
11. Office Space to Perform Services. As partial consideration for the services provided,
the City will, if requested by the RRFA, provide the RRFA with adequate office space
to house the RRFA staff necessary to provide the services identified in this Exhibit.
12. Transmission of Fees and Char�es. The City shall establish a standard procedure for
the transmission of all fees it collects pursuant to Section XIV of the Agreement and
remit the money to the RRFA on a timely basis that is no less frequent than monthly.
When remitting payment to the RRFA, the City may deduct any costs it incurred to
collect the fees, including but not limited to court costs, attorneys' fees, and
payments to debt collection companies.
13. Accountin� of Fees and Char�es. When the City transmits money to the RRFA
pursuant to Section 10 of this Exhibit, the City shall provide the RRFA with supporting
documents that describe the Services for which the money was collected. Parties
recognize these fees are administered through the permit system that both parties
have access and responsibility to ensure the accuracy and integrity of the data. The
RRFA has a right to request an audit of the system no more frequently than once per
year. The cost of an audit requested by the RRFA shall be paid by the RRFA unless
otherwise agreed by the parties.
14. Collection of Fees. The parties will cooperate to collect outstanding unpaid fees and
charges for the Services. The City is not required to pay the RRFA for uncollected or
unpaid fees.
15. Fire Investi�ation Services. The RRFA shall perform Fire Investigation Services within
the City limits that include but are not limited to:
a. Investigate the cause and origin of fires, interview suspects and witnesses,
examine fire scenes, document findings and prepare reports, protect evidence,
cooperate with prosecutors and law enforcement, be available for interviews and
courtroom testimony, and other associated duties.
b. Investigate all fires that are arson, suspicious, injurious, and fires with a loss of
ten thousand dollars ($10,000) or more.
c. Coordinate arson investigation activities with the Renton Police Department as
necessary.
d. Staff the 24/7 Fire Investigation Unit by responding to all working fires when
requested.
e. Participate in regional and state fire investigative organizations and activities.
EXHIBIT 1—COMMUNITV RISK REDUCTION SERVICES
Page 19 of 49
f. Perform all other tasks related to Fire Investigation Services.
16. Evidence Retention. All evidence gathered during the criminal investigation of a fire
or other event for which Fire Investigative Services are provided shall be collected
and maintained by the evidence custodians of the City's Police Department pursuant
to the policies and procedures for the maintenance of evidence set forth by the City's
Police department.
17. Cooperation in Criminal Investigations. The Parties will cooperate and keep each
other informed as to the status of all fires in the City that occur as a result of
suspected or confirmed criminal conduct by providing status reports of investigations
as the investigations evolve. This obligation shall not be construed to require the
disclosure of information if disclosure could jeopardize a criminal investigation.
18. Records. All records relating to the provisioning of the services called for in Exhibit 1
shall be maintained as follows:
a. Fire Plans Review Records shall be maintained in a permit system prescribed by
the City, that shall be accessible by the assigned RRFA personnel.
b. Fire Inspection Records shall be maintained in a records management system
prescribed by the RRFA. Records shall be made available within a reasonable
timeframe to the City upon request.
c. Other records, not specifically listed herein, shall be retained in a method that is
mutually agreed upon between the City and the RRFA. Records shall be made
available within a reasonable timeframe to the City upon request.
d. Record retention shall be in accordance with state records retention
requirements. Custody and disclosure of the records shall be managed in
accordance with Exhibit 6.
19. Emplovee Performance Feedback. The City of Renton shall provide regular feedback
to the Fire Chief pertaining to the performance of RRFA employees performing
services called for in Exhibit 1.
20. New Emplovees — Hirin� or Assi�nment. The City's CAO shall have input into the
appointment or assignment of any person to a position that performs services
pursuant to Exhibit 1, which could include one (1) or more Renton employees serving
on an interview panel for the hiring and/or assignment of that position.
EXHIBIT 1-COMMUNITY RISK REDUCTION SERVICES
Page 20 of 49
EXHIBIT 2
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
INFORMATION TECHNOLOGY SERVICES
1. Purpose. This Exhibit details the agreement between the City and the RRFA for the
City's provision of Information Technology Services ("IT Services") to the RRFA by
the City of Renton's Information Technology Department ("IT"). This Exhibit
describes the scope of work and responsibility for all parties as it relates to the
ownership, operation, maintenance, and repair of the data, telecommunications,
networking infrastructure, and associated systems and applications installed for the
operation of the RRFA.
2. Maintenance of Supported Svstems. IT has installed and will maintain the
telecommunications, cable plant, voice and data networks, computers, multi-
function devices, servers, applications, GIS data layers and associated services
identified in Table 1, Supported Systems ("Supported Systems"), for the RRFA
pursuant to the terms of this Exhibit. IT will keep the supported systems
operational on an "as-is" basis, consistent with the operational level the City
provided to other City departments through the duration of this Agreement. RRFA
specific applications and services support shall be limited to the software,
hardware, services or application that was owned by the City and utilized by the
Renton City Fire and Emergency Services Department on June 30, 2016. To this
end, the RRFA accepts the operational level and capabilities of the City's Supported
Systems in an "as-is" condition as of June 30, 2016.
I I To be owned i
Table 1.Supported Systems by RFA(units) �
�felecommunications � I
� Telephone Switch Board � �
_ _ � �
Telephone Sets(IP and Analog)
� Telephone&Voice mail system � I
� Cross Connections to PSTN � I
� Provisioned Data Circuits �
I Cell Phones,Smart Phones,Cellular data modems I (see Edge Equipment
below)
I I I
�Cable Plant �
� Cat 5/6, Fiber,Coax Network Cabling �
� � I
Network access �
Local Area Network(LAN),Wide Area Network(WANj Wireless LAN, (
Internet,VCC,and IGN (Inter Governmental Network),Connectivity
� Virtual Private Network(VPN), Remote access. �
EXHIBIT 2—IT SERVICES
Page 21 of 49
I To be owned
Table 1.Supported Systems I by RFA(units) I
� _
�Network systems and services � I
� Switches, Routers,Access Points � I
� Fire walls, Intrusion detection � I
� Virus/Malware protection � I
iSPAM Filter,Web Gateway i I
IEdge Equipment � I
� Computers � I
� Computers(Desktop, Laptop,Tablet)and accessories � 51/18/27 �
-
� Mobile Data Computers(MDC)and accessories � 25
_ . _
I _ _—
Printers � 11 �
Multi-Function(print,copy,fax,scan)Devices(MFDs) � 7 �
� Cell Phones,Smart Phones,Cellular data modems � 32/7/36 �
� � �
�Servers(virtual and physical) � I
� Email(MS Exchange, MS Web Access)Servers � �
� Active Directory/Domain Controller � I
� File Servers,Web servers, Database Servers, � �
� Email Archiving server(UMB) � I
� Netmotion(VPN)Server, �
� GIS Server � �
�
� Phone Server � I
� Voicemail Server � �
_ __ ___
Telestaff,Zoll,SMS, FTP application servers � �
� __ -
�GIS Support � �
� Fire incident/data layers � '
� Pre-Incident Planning data layer development and maintenance � �
Fire map-book, no more than 1/year,does not include actual I
printing/publication I
� Maps and analysis � I
� Risk assessment Application � I
� ArcGIS/CorMap systems/services � �
� __ ._� �
pplications: Maintenanee and support of existing system,scheduled system
patch and general upgrades. Minor system reconfiguration,vendor contact,
system troubleshooting.
I Zoll Fire RMS/SMS Feed for Fire RMS&My Fire Rules data validation I 1 enterprise license
utility and 6 mobile license
� LaserFiche Records Management system �
� Telestaff timesheet/scheduling � 160 user licenses I
� Permitting(enerGov) � I
� Va11ey Com.,ESO,ePCR interfaces � 1 each 1
� Access to Eden financial � I
� Access to CoreMaps/GIS � I
� CAD GUI Mobile � I
� SharePoint Intranet, Department, Project,Team spaces �
� Net motion VPN(on laptops, MDCs,and tablets) �
Internet Explorer(on applicable edge equipment) � Included with RFA
EXHIBIT�-IT$ERVICES
Page 22 of 49
To be owned
Table 1.Supported Systems by RFA(units)
� owned equipment
Microsoft Licenses:Office Suite, Microsoft Client Access Licenses(CALS), Included with RFA
and Workstation Operation System Licenses(on applicable edge owned equipment
equipment)
Microsoft Visio, Project,Adobe Acrobat Pro licenses on selected � Up to 10 each
workstations
3. Cost of Maintenance of Supported Svstems. The City accounts for all IT costs in an
Internal Service Fund. The costs are allocated to all City departments based on
number of employees, equipment, services, efforts, and other factors including but
are not limited to "direct charge" for department specific projects/equipment. The
resulting allocated cost is the base of the cost identified in Section 13 to operate and
maintain the Supported Systems.
4. Additional Services Provided. Additional Services are not considered Supported
Systems, are not captured in the cost estimate described above, and therefore, are
subject to staff hourly charges. The Additional Services are as follows:
a. Support of Non-Citv Devices. Non-City devices are those devices that are not
integrated into the City's IT systems and are either purchased privately by an
RRFA employee for business use or were purchased by the RRFA in a process that
does not ensure integration with the City's IT services and systems. With non-City
devices, IT will make its best efforts to do the following at an additional cost to
the RRFA:
(i) IT will provide its best efforts to establish and maintain data network
or telecommunications connectivity and support. IT may, at its sole
option, provide additional services beyond Supported Systems
depending upon knowledge of the device or system and availability of
staff. If the RRFA requests IT support outside of the Supported
Systems, IT should notify the RRFA promptly whether it can perform
such additional services, and provide an estimate of costs if it would
result in additional cost to the RRFA.
(ii) In the event of a device problem or failure, IT will provide its best
efforts to replace the unit with a spare unit provided by the RRFA, if
available, and establish and maintain data network or
telecommunications connectivity and support.
b. Unique Support Service Requests. The nature of the business activity within the
offices and spaces occupied and managed by the RRFA may require installation
of unique or larger than normal scale equipment sets or configurations in order
to support unique business needs. Some service requests are beyond the scope
of covered services in the interlocal agreement between the RRFA and the City,
EXHIBIT 2—IT SERVICES
Page 23 of 49
but may be provided by IT at an additional cost to the RRFA. Without limitation,
examples of these services are:
(i) Additions of cable plant to new facilities or new locations requiring
installation and routing of Cat 5/6e or fiber optic cable.
(ii) Provision of network ports that would require the purchase of
additional network switchgear or other support hardware.
(iii) Expansion of services that would require the purchase of additional
hardware.
(iv)Addition, expansion, or replacement of networked data services,
software, and applications.
In these situations, the costs, vendors, and other circumstances surrounding the
service request must be mutually agreed to by the City and the RRFA in writing
prior to proceeding. It is recommended that the RRFA requests a planning
meeting with IT at least four (4) weeks prior to such an event in order to
completely plan and provide a scope of work and timeline for completion.
5. Additional Service Staff Costs. The Additional Services set forth in Section 4 are not
considered Supported Systems under Table 1, are not covered in IT budget, and
therefore, may result in additional staff time or third party service charges to the
RRFA. In such situations, the additional staff time and third party expenses should
be agreed to in advance and be tracked using a project accounting system and billed
separately.
6. Supported Svstems and Equipment Ownership. All Supported Systems shall remain
the sole property of the City except for those units identified in Table 1 to be owned
by the RRFA. All Supported Systems to be Owned by RRFA shall be maintained by
the City during the term of this Exhibit 2, and ownership shall transfer to the RRFA
no later than the date the IT Services contemplated by this Exhibit 2 terminate.2 The
City's ownership or maintenance of Supported Systems shall not, on its own, give
the City an ownership interest in any records created or retained by the RRFA using
the Supported Systems.
The service charge identified in Section 13 is inclusive of systematic upgrades and
maintenance of Supported Systems and upgraded Supported Systems that serve the
RRFA's current staffing levels. In the event the RRFA needs to replace, expand, or
Z The transfer of ownership in software or software licenses may be limited by the terms of software licensing
agreements. In the event of such limitations,the City will work with the RRFA to transfer its rights to the
software, but if such transfer is prohibited by the software's licensing terms,the City will not be responsible for
purchasing new software licenses for the RRFA.
EXHIBIT 2—IT SERVICES
Page 24 of 49
upgrade a Supported System outside its regular replacement schedule and for
reasons other than equipment failure, such replacement, expansion, or upgrade shall
be agreed to in writing in advance and shall be at the sole cost of the RRFA.
Generally, equipment purchased at the RRFA's sole cost or for its sole benefit shall be
owned by the RRFA. However, if such equipment is to be integrated into City-owned
equipment in such a manner that future separation from City equipment will result in
a cost to the City, the City shall become the owner of the RRFA purchased equipment
at no further cost to the City or, in the alternative, the RRFA shall reimburse the City
for any costs of separation.
7. Backups and Data Recoverv. IT is responsible for data backup and recovery services.
Except as provided in subsections (a) and (b) below, data backups are performed
every twenty-four(24) hours, Monday through Friday, and server operating system
and operating data files are backed up once per month.
a. The following servers and data sets will be backed up:
(i) Server operating systems and operating system files (monthly);
(ii) User Directories and Profiles;
(iii) Public (departmental/workgroup) directories, on file servers or
attached storage; and
(iv) Email (email is backed up for purposes of system data recovery, and
not for archiving purposes.)
b. The following systems and data sets will not be backed up.
(i) Data stored on individual PC hard drives; and
(ii) Any other systems not specifically named in the paragraph above.
In the event that data recovery is necessary, the data recovery point will be the time
of the last backup. It is anticipated that the time it takes to recover data will be three
(3) business days or less.
RRFA staff is to coordinate and work with IT staff on required backup and
maintenance plans for any databases used in association with the applications
identified in the Supported Systems set forth in Table 1.
It is agreed that the backup system shall not be relied upon by the RRFA as a data
archiving system. The RRFA understands that data not properly archived may be lost
and not recovered by use of the backup system. The RRFA will use its best efforts to
EXHIBIT 2—IT SERVICES
Page 25 of 49
procure, install, and maintain a data archiving system that complies with Washington
regulations regarding the archiving of public records. The recovery of data for any
purposes other than to recover from a system failure shall be at the sole cost of the
RRFA.
8. Problem Reqortin�. Prioritization, and Response. RRFA users needing IT service
assistance should contact the service desk or log the problem into the City's trouble
ticket system. Once logged, the problem will be assigned a trouble ticket number
and will be dispatched to an IT engineer for resolution. The IT engineer is responsible
for contacting the user(s) and to establish a time that they will respond and begin
work to resolve the issue.
a. Table 2 below lists the standard criteria and guidelines for response and
resolution for reported problems. There may arise in the course of events that
two (2) or more high or urgent priority calls are actively in IT's queue, and the
ability to respond according to the criteria and guidelines below may be
impaired. An occurrence of this nature is contemplated to be rare. In the event
that multiple issues are logged and are considered urgent or high priority,
consideration will be given to responding first to issues that directly affect public
safety, life, property, business operations.
b. For the purposes of Table 3 below, the terms that follow shall have the following
definitions:
(i) Response Time: The time elapsed from the time a problem is
reported to the time that a service engineer contacts the customer to
arrange for service.
(ii) Turnaround Time: The time elapsed from the time a problem is
reported to the time that a final resolution to the problem has been
made, and the issue/problem has been closed. The turnaround times
are guidelines and are not guaranteed. Turnaround times for Service
Requests are as mutually agreed upon at the time the request is
entered, and may be amended by the City as necessary.
(iii)Alert: In cases of an urgent problem, or in cases of unusual or extreme
failures, an alert indicates that upper IT Management has been
notified of the problem, and is also directly involved in the resolution
process.
(iv) Service Requests: Service requests are activities that are not problems
or break/fix incidents. Examples of Service Requests are:
• System moves;
EXHIBIT 2-IT$ERVICES
Page 26 of 49
• Telecom moves, adds or changes (MACs);
• Telecom system programming - voicemail, forwarding, call
hunt, etc.;
• New user account setup;
• Software installation/training;
• Database management or repairs beyond normal maintenance;
• Data extraction/export, or translation;
• Custom report development and preparation; and
• Application development/enhancement or modifications.
c. The RRFA shall enter service requests as soon as the need is known, in order to
a{low as much lead time as possible for IT to plan and arrange the appropriate
resources to accommodate the request. Requests received less than two (2)
business days before their needed completion may not be completed in time.
Table Z. Problem Prioritization and Response Times
I Dispatch ( Response ( Turnaround
Priority Criteria Action Time Time
1.Urgent Entire Site or Sites affected- Immediate Alert Immediate ASAP
unable to work-network, and Dispatch
telecom,application(including
CAD)or server problem
2.High User or Users completely Immediate 30 Minutes 1 Business Day
unable to perform job function Dispatch
due to problem
3.Medium User or Users able to perform Dispatch Queue 3 Hours 3 Business Days
job function on another
machine or limited ability on
affected machines
4.Low Inconvenience to user or users. Dispatch queue 8 Hours 1 Week
Ability to perform job function
not affected
5.Service Request Not Break/Fix related-moves I Dispatch Queue I 8 Hours I As arranged
adds changes etc.
9. Operations Hours. IT Service Desk Hours are 8 a.m. - S p.m., Monday through
Friday. On-call emergency service is available for Priority 1 (urgent) service events.
In these situations, the RRFA shall contact IT's after hours service number (206-
300-0571) to reach the on-cal) service engineer. After hours calls received that are
not Priority 1 will be responded to on the next business day.
EXHIBIT 2—IT SERVICES
Page 27 of 49
10. Service Availabilitv Standards. The service availability standards set forth in Table 4
apply to services provided by and maintained by IT. They represent a target
availability of the noted services. These standards are exclusive of planned or
scheduled outages for maintenance or upgrade, or incidents/events that are not in
IT's control.
� Table 3.Service Availability Standards f
� Service or System I Availability Standard �
�Telephone System-Voice Calls Fax Calls-In/Outbound I 99.999%("5 Nines") I
�Voicemail �99.99� 1
�Internet Connectivity I 99.99% I
�Email Server Availability �99.99% �
Internet Email Transmitted/Received I 99•99% �
File Server Availability �99.99/0 �
RRFA Facilities Local Area Network Availability �99.99% �
�Wide Area Fiber Optic Links-City Hall to RRFA Sites �99.999�o I
�Wireless Network Access Points �99.0% �
11. Routine Scheduled Maintenance. Table 4 below defines the scheduled
maintenance windows for services, servers, and devices. Unless otherwise noted,
all maintenance occurs on the third Sunday of each calendar month. In cases of
some Sundays that fall on or close to holidays, this schedule may be altered. Upon
request, this schedule may be changed to accommodate other special
requirements of the RRFA; provided that the RRFA shall cover all costs of such
schedule change.
Other minor "windows" may be added, or these published windows may be
modified upon discussion and mutual consent of both parties. These adjustments
to the schedule may be for convenience or necessity, but in no case will occur
without mutual agreement by both parties.
� Table 4.Scheduled Maintenance Windows
�Service or Device �Maintenance Window
�Core Network Services �0800—1000
�Telecommunications �0700--1100 �
�Servers I I
� Email and File Server �0900—1200 �
� Domain Controller and Network Services �0900--1200(Active Directory)Server �
___ ___ �
PC Workstations �As Needed
�Other Devices �As negotiated I
12. Network. Email, Internet, and Social Media Policv. The City has certain policies and
standards regarding the use and access of the Supported Systems. From time to
time the City may adopt additional for amend existing policies and standards with
prior notice to the RRFA and with an opportunity for the RRFA to provide input. As a
condition of the City providing IT Services to the RRFA as set forth in this Exhibit, the
RRFA agrees to abide by such City policies and standards.
EXHIBIT 2—IT SERVICES
Page 28 of 49
13. Cost of Services for Period of July 1. 2016 throu�h December 31, 2016. The City shall
charge the RRFA three hundred and eighty-nine thousand five hundred dollars
($389,500) plus applicable sales tax for the period of July 1, 2016, through December
31, 2016 for the maintenance of Supported Systems. This amount shall be divided
into six (6) equal payments and payable to the City in accordance with the payment
section of the interlocal agreement.
14. Cost of Services after Januarv 1, 2017 throu�h December 31, 2019. For the period
after January 1, 2017 through December 31, 2019, the baseline service charge shall
be annualized and adjusted by any equipment added or deleted during the previous
year and then further adjusted by application of the Seattle/Tacoma/Bremerton
CPIW for the period of June to June, which shall be established in August each year,
for the following year.
15. Cost of Services After December 31, 2019. Beginning January 1, 2020, should the City
and RRFA chose to continue the IT Services, the parties should review the actual cost
of the service and may adjust the charge accordingly. Such charge shall be established
by negotiations between the City and the RRFA, and an amendment to this Exhibit 2.
16. Pavment for Additional Services. Any additional staff time and third party costs
attributable to Additional Services performed during any month will be billed before
the end of the following month. The RRFA will pay the City in accordance with the
payment terms of the interlocal agreement.
EXHIBIT 2-IT SERVICES
Page 29 of 49
EXHIBIT 3
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
FACILITIES AND GROUNDS MAINTENANCE SERVICES
1. RRFA Locations For Which Services Shall be Provided. The City shall provide Facilities
and Grounds Maintenance Services consistent with the scope of services set forth in
this Exhibit 3 to the RRFA at the following locations:
• Station 11, located at 211 Mill Ave S, Renton, WA 98057;
• Station 12, located at 1209 Kirkland Ave NE, Renton, WA 98057;
• Station 13, located at 18002 108th Ave SE, Renton, WA 98055;
• Station 14, located at 1900 Lind Ave SW, Renton, WA 98057;
• Station 16, located at 12923 156th Ave SE, Renton, WA 98059; and
• New Station 15, to be built on the southern portion of the parcel identified as
3342103245 in the King County Assessor's record located in Renton, WA 98056.
Cost of maintaining Station 15 is NOT included in the amount identified in Section
8 of this Exhibit.
2. Subcontracted Locations For Which Services Shall be Provided. The City shall provide
Facilities and Grounds Maintenance Services for District 40's Station 17, located at
14810 SE Petrovitsky Rd, Renton, WA 98058, consistent with the provisions of CAG-
08-015, which has been or will be assigned to the RRFA.
3. Scope of Services. The Facilities and Grounds Maintenance Services provided
pursuant to this Exhibit 3 shall include the following:
• Provide janitorial service and supplies in the public areas of the stations (not the
dorm, kitchen, exercise room areas);
• Change light bulbs and replace ballasts interior and exterior;
• Install keyboard trays, monitor arms, install/repair furniture and cabinets;
• Troubleshoot and repair appliances;
• Repair localized plumbing or replace fixtures, e.g., toilets, hot water tanks,
faucets, etc.;
• Replace ceiling tiles/repair ceiling grid;
• Provide electrical repairs/fixture replacements, add new circuits;
EXHIBIT 3—FACILITIES AND GROUND MAINTENANCE$ERVICES
Page 30 of 49
• Repair building envelope, e.g., windows, siding, doors, minor roof
repairs, etc.;
• Repair bay door;
• Repair/replace drywall;
• Paint interior and exterior;
• Hang art work/coat hooks/white boards/bulletin boards;
• Repair vehicle exhaust extraction system;
• Repair air compressor;
• Provide HVAC system maintenance and repair, e.g., change filters, repair
motors, pumps, and compressors;
• Maintain direct digital HVAC controls;
• Certify fire alarm systems, fire suppression systems, fire extinguishers, and
building related back flow prevention devices on an annual basis;
� Repair and monitor fire alarm system;
• Repair building fire suppression systems;
• Replace,test and repair fire extinguishers;
• Repair building-related back flow prevention devices;
• Repair or replace building lock including keying/resetting combinations;
• Repair and clean carpet;
� Clean and restripe, etc., parking Iot; and
• Provide routine grounds maintenance consistent with City standards and past
practices where applicable, including mowing, weeding, fertilizing, herbicide
application, tree maintenance, irrigation water and irrigation system maintenance
and repair where applicable, and exterior lighting maintenance and repair.
4. Capital Improvements Excluded. Capital improvements to any of the properties
listed in Section 1 and 2, or attachments thereto, shall be excluded from the scope
of services set forth in Section 3. Capital improvements shall include any installation
of new attachments, components, or systems to the properties, structural alteration
of properties, and replacement of structural or major system components of the
properties, including but not limited to walls, windows, bay doors, roofs, electrical
EXHIBIT 3-FACILITIES AND GROUND MAINTENANCE SERVICES
Page 31 of 49
systems, plumbing systems, heating, ventilation, and air conditioning systems, and
alarm systems. Unless otherwise agreed by the parties, any individual repairs that
exceed twenty-five thousand dollars ($25,000) in cost shall be considered capital
improvements. The RRFA will be responsible for all capital improvements;
provided, the RRFA may utilize City staff for capital improvements by separate
agreement with the City.
5. Cost of Service Adiustment for New or Expanded Facilities. The cost of services
established in Section 8 is calculated based upon the number and size of facilities
maintained by the City prior to creation of the RRFA. When new facilities are built or
acquired (including Station 15) or existing facilities are expanded in a manner that
increases the City's cost to perform the scope of services, the RRFA agrees to
increase its payments to the City to account for the additional cost.
6. Maintenance Requests Submittal. All maintenance requests shall be submitted by a
designated representative of the RRFA to a designated representative at the City.
The RRFA's requests will be placed in a queue, and prioritized and processed
consistent with an internal City request. The RRFA will be entitled to no response
preference to its requests. Facilities will give special consideration to mission critical
items such as apparatus bay doors, decontamination equipment, and plymo-vent
systems.
7. Cost of Services for Period of Julv 1, 2016 throu�h December 31, 2016. The City shall
charge the RRFA four hundred and sixty-five thousand dollars ($465,000) plus
applicable sales tax for the period of July 1, 2016 through December 31, 2016 for the
services provided under this Exhibit 3. This amount shall be divided into six (6) equal
payments and payable to the City in accordance with the payment section of the
interlocal agreement.
8. Cost of Services After Januarv 1. 2017 throu�h December 31, 2019. For the period
after January 1, 2017 through December 31, 2019, the service charge shall be
annualized and adjusted by additional facilities added during the previous year and
then further adjusted by application of the Seattle/Tacoma/Bremerton CPIW for the
period of June to June, which shall be established in August each year, for the
following year.
9. Cost of Services After December 31, 2019. Beginning January 1, 2020, should the City
and RRFA chose to continue the Facilities and Grounds Maintenance Services, the
parties shall review the actual cost of the service and may adjust the charge or service
accordingly. Such charge shall be established by negotiations between the City and
the RRFA, and an amendment to this Exhibit 3.
10. Costs of Contract Development and Compliance with Biddin� or Proposal
Repuirements. In the event that any maintenance will require the development or
EXHIBIT 3—FACILITIES AND GROUND MAINTENANCE SERVICES
Page 32 of 49
execution of a contract, or the establishment of a process relating to bidding or
requests for proposals, City Facilities staff shall assist the RRFA in preparing such
contract, bidding, or request for proposal documents; provided, that any legal
review or representation during or after the bidding process shall be the
responsibility of and at the cost of the RRFA, and the issuance of any required notice
or advertising pursuant to such bidding or request for proposal shall be at the cost of
the RRFA.
11. Additional Services. Any additional services not covered by this Exhibit 3 should first
be approved by the RRFA. Costs associated with such additional services shall be
tracked separately using the Project Accounting system. These additional costs,
including applicable staff time and third party costs, incurred during a month will be
billed by the end of the following month. The RRFA will pay the City in accordance
with the payment terms of the interlocal agreement.
EXHtBIT 3—FACILITIES AND GROUND MAINTENANCE$ERVICES
Page 33 of 49
EXHIBIT 4
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
FLEET MAINTENANCE SERVICES
1. Vehicle Schedule. The City shall provide Fleet Maintenance Services consistent with
the scope of services set forth in this Exhibit 4 to the RRFA for the vehicles/apparatus
identified in Attachment A to this Exhibit 4.
2. Scope of Services. The Fleet Maintenance Services provided pursuant to this Exhibit
4 shall include the following:
a. Preventive Maintenance: the City shall perform regular preventive maintenance
as specified by vehicle/equipment type and provide all required labor, parts and
materials therefore. Said service shall be in accordance with manufacturer and
NFPA service recommendations for the mileage interval of the vehicle, including
lube, oil and filter change, with safety inspection at each service. The City will
also pay for regular drive through car washes for covered RRFA passenger
vehicles.
b. Routine Maintenance and Repairs: The City shall perForm routine maintenance
and repairs to maintain the safe and legal operating condition of covered
vehicles/apparatus in accordance with manufacturer and NFPA
recommendations. The City will provide or contract to provide all required labor,
parts, and materials to perform the routine maintenance and repairs. The City
will coordinate and pay for any towing costs associated with covered repairs or
maintenance.
c. Non-Routine Repairs: Non-routine repairs are the responsibility of the RRFA.
Non-routine repairs include those that are necessitated by collisions, vandalism,
negligent operation or misuse, intentionally caused damage, and failures of
major vehicle/apparatus components. Major vehicle/apparatus components
include any part or piece of equipment attached to the vehicle/apparatus that
would cost more to replace than twenty percent (20%) of the estimated repaired
value of the vehicle/apparatus or twenty thousand dollars ($20,000), whichever
is less.
d. Manufacture Warranty, Recall: The City shall coordinate warranty repairs and
recalls with the equipment manufacturer and timely complete required work.
Any costs paid by the warranty provider for the City's work shall be retained by
the City.
EXHIBIT 4-FLEET MAINTENANCE SERVICES
Page 34 of 49
e. Fueling: The City will provide for gasoline and diesel fueling of RRFA vehicles with
an accounting system to identify gasoline and diesel usage by equipment, or fuel
cards issued by the Fleet Division. RRFA will be permitted to fuel vehicles on a
twenty-four (24j-hour, seven (7)-day a week basis, at the City Shop by authorized
employees and vehicles. The parties agree Fire Station 13 (FS13) will continue to
serve as a backup fueling station for all City and RRFA vehicles indefinitely. The
City shall manage the fueling system, inventory, and maintain the automated
accounting system at both the City Shop and FS13 to allow fueling at both
locations, except for occasional repair and maintenance of these stations and
accounting software, and all consumptions to be tracked by equipment or fuel
cards as applicable.
City will provide fuel cards to be assigned to RRFA vehicles for fueling outside of
the service area at private fuel stations.
f. Non-routine Repairs: The City shall arrange for non-routine repairs at the RRFA's
sole cost as soon as authorized by the RRFA and Fleet Manager, assuming a
repair vs. replacement analysis supports it. If the repairs will be paid by an
insurance company, the RRFA will be charged the City's labor and parts cost plus
a twenty percent (20%) administrative fee or such administrative fee as is
approved by the insurance company. RRFA shall coordinate with its insurance
carrier for the approval of any such repairs and their reimbursement to the RRFA
for associated costs. RRFA's payment to the City for such repairs, once
authorized by the RRFA, shall not be conditioned upon receiving or the amount
of the reimbursement from the insurance carrier.
g. New Equipment Acquisition, Setup, and Licensing: The RRFA will maintain and
follow vehicle/apparatus replacement schedules to replace depreciated vehicles
and avoid expensive and economically inefficient repair costs. The RRFA is
responsible for the cost of new and replacement vehicles/apparatus and all
associated equipment. The City shall assist in developing specifications, process
procurement in accordance with RRFA policy, take delivery and set up the new
equipment/vehicle with RRFA markings, install communications equipment,
wiring and setup, complete title registration and obtain license as required.
h. Disposal: The City shall complete all disposal preparation and delivery to
disposal site in accordance with set standards and schedules. Proceeds from the
disposal of RRFA equipment shall be transferred to the RRFA within thirty (30)
dates of receipt.
3. Capital Improvements Excluded. Capital improvements to any of the equipment
listed in Attachment A shall be excluded from the scope of services set forth in
Section 2. Capital improvements shall include, but are not limited to, addition to or
replacement of existing scheduled equipment, and the complete
EXHIBIT 4—FLEET MAINTENANCE SERV�CES
Page 35 of 49
rebuild/reconditioning of an existing scheduled apparatus or equipment. The RRFA
will be responsible for the cost of all capital improvements; provided, the RRFA may
utilize City staff for specification, procurement, and set up of capital improvements.
4. Cost of Services for Period of Julv 1. 2016 throu�h December 31, 2016. The City shall
charge the RRFA three hundred and twenty-five thousand dollars ($325,000j plus
applicable sales tax for the period of July 1, 2016 through December 31, 2016 for the
services provided under this Exhibit 4. This amount shall be divided into six (6) equal
payments and payable to the City in accordance with the payment section of the
interlocal agreement.
5. Cost of Services after Januarv 1, 2017 throu�h December 31, 2019. For the period
after lanuary 1, 2017 through December 31, 2019, the baseline service charge shall
be annualized and adjusted by additional equipment added during the previous year
and then further adjusted by application of the Seattle/Tacoma/Bremerton CPIW for
the period of June to June, which shall be established in August each year, for the
following year.
6. Cost of Services After December 31, 2019. Beginning January 1, 2020, should the City
and RRFA chose to continue the Fleet Maintenance Services, the parties shall review
the actual cost of the service and may adjust the charge or service accordingly. Such
charge shall be established by negotiations between the City and the RRFA, and any
changes documented by an amendment to this Exhibit 4.
7. Citv Assistance with Contracted Services and Purchases. For an additional negotiated
cost paid by the RRFA, the City may assist the RRFA with the purchase of new
vehicles/apparatus or contracted services to rebuild/recondition the RRFA's
vehicles/apparatus or other services outside the scope of services provided by this
Exhibit 4. Such assistance may include preparing requests for proposals, contacts, or
bids. Any legal review or representation associated with such additional services
shall be the responsibility of and at the cost of the RRFA, and the issuance of any
required notice or advertising shall be at the cost of the RRFA.
8. Additional Services. Any additional Fleet services not covered by this Exhibit 4
should first be approved by the RRFA. Costs associated with such additional services
shall be tracked separately using the City's Project Accounting system. These
additional costs, including applicable staff time and third party costs, incurred during
a month will be billed by the end of the following month. The RRFA will pay the City
in accordance with the payment terms of the interlocal agreement.
EXHIBIT 4—FLEET MAINTENANCE$ERVICES
Page 36 of 49
Attachment A to
Exhibit 4
Fleet Schedule
List as of 4/15/2016
6ttJi (Jaw�s _ 7Arrlb.reimitWila vw 9�wMM� . �,►OMYiw s�a�faM �owu
F044 07274D 1996 fHEV HKUBE VAN 2GCKP32I(313 3 3 149 3 HAZ MAT VAN Pre Suppression Supprauion 31,143
F044-Rplc 2016 CHEV Fre S�
ppress�on Supprasza� 3i5,000
F065 181250 19991NTE 4700 1HTSt/6tt6YH697060 �NTERNAT�ONAUBRAUNA'DTRUCK Fre Suppress�on Suppressan 133,576
f068 18118D 3949 FORD F550 2FDAF57F3XEf93031 FORD F-5504 X 4 Fre �ive Team Drvc Team 32,631
F073 18132D 1999 EONE CYCLONE II 4EN3«1AA�84x10p0687 E-0NE VUMPER i�rc Suppression Supp�eu�m 315,766
F0�2 18i330 2000 INTE 4700 3HTSLAAt1YM261992 iN�ENNAT�ONA�JBRAUN A�D TRUCK Fwt Supprezvon wpwe:s�a, 328,999
f072-Rplc 2016 EONE F'ae Suppresvon Suppressron 250,000
i073 18140D 2000 EONE CYCIONE 11 4EN3AAN86%3000688 E-ONE VUMPER SO+r20688 Fve SuOWezzion Suppresvon 312,508
F074 18141D :000 EONE CYQONE il 4EN3AAA$8%3000689 E-0NE PUMPER SQt 20689 Fire Suppressron SuOpr�ssion 312,508
F075 18134D 2000 EONE AER!AL 4EN3ABA85%F000848 95�AER�ALPtATFORM SOw120848 Fie Suppress�on Supprezs�a+ 676,802
Prevenbonand Preventroa and
f077 18163D 2001 DMCH t�tEROKEE 114Fi485011530758 3EEP4%4 Pire inveso5at�oe Invert�`at�on 22,959
F079 18382D 20D1 fORD CROWNYICTORtA :FpfP71W91%161456 CRON'NYICTOR�A Fae Suppfession Suppression 22,557
F080 33123D 2001 FORD E%CURSION IFMNU43SilED29999 COMMANDVENICtE ive Suppreupn SUDpreuan 78,274
F08? 35098D ?OD3 FORD E%PEDRfON ifMPU16i&3LB01702 fORDE%PEDITiON F"rc Aamm Admi� 28,948
FOS3 35610D 2003 CHEV BIAZER ]GNDT13%13K156907 2003CHEVROLET BLA2EP fre Admn ACmm 22,A6E
F084 35b09D 2003 DMCH MTREG�D 283HD46R94N613483 2003 DODGE INTREP�D Fre ACmm Admm 15,761
LO85 43404D 2005 EONE CYCLONE II OEN3AAA8951009172 :005 EONE CYCLONE 9UMPER Fin Suppressia+ Suppreu�on 393.592
F095 43848D 2007 fORD ESCA➢E I6MYU93167KA60p18 2007 FORD ESCA➢E F'ae Adm�n Admin 20,003
FO87 44111D 2008 FOND EXAPE SfMC1393188KA30367 2QOSFOROESCAPEXLT Fre AOmn AEm�n 38,165
Pre�tntwn snd Werentwn and
FO&& 45535D :008 f080 f250 iFTSx.1538E815702 2008fORDi2504M4 firz invezbpat�an ImenKat�on 24,OS1
Prevem�on and Gre rMron uW
f089 44110� 2008 FORD ESGAPE 3fMCU931R8AA30368 2008 fORO ESCAVE XLT Fire �mest�ptwn ImesupaUon 18,165
F091 45577D 2008fOR0 F550 IFDAWS7R78E844465 :OO8fOROF550CREWCAB Firc Suppression Suppreu�on 41,932
F092 45540D 2007CARG iH818TA3 SNHUTBT?97T412120 2007CARGOMATETRAIIER ire invem6sorn Imestiption 7.572
F093 48335D :006 EONE VUMPER 4EN3AAAS861d03545 _>008f-0NEPUM9ER-SW 133545 frt Suppreuion Suppresvon 494,531
YreveM�w+anA Prevenbon an0
F094 49_'lOD ?008EG1E UTII�TV 2848U34188A005215 2008EAGlEUTIIiTYTRA)LER Fve lmertKatron Invetti6ation •
F095A 46350D :069 FORD ESCAPE IFMCU59339KA72927 2009 FORD ESCAPE HYBAID F'ar Adm» Admir+ 27,1&t
F096A 48353D 2009POR0 ESCAPE 1FMCU59359KA12928 2009fQRDESCAPEHYBRID Fee Atlmm AQmrn 27,180
f09SA 48353D 20D9iOND EXAPE 1FMCU59339KA32%0 2009fOR0E5CAVEHYBRID Frce Adm�n Admin ?7,184
F099A 48354D 2009 FORD ESCAPE SiMCU59359Kk22931 2009PoND ESCA➢E HYBRID ivt Atlm�n ACmin 27,184
f300A 48355D 2009 FORD FSCAPE ;PMCU59379KA32932 2009PORDESCAPEHYBRID Pirc AOmm kAmm 27,164
f303 2008CLU8 �NTEL7RAK SYOS39-900173 2008CiU8CAAIN7ElLt7RAk4%4 Pne Atlmin Admin -
F203 WN5263S5 2010PLR5 SPiRIT ZYPBY24PA808 2010POtFNCSSP�RITINFWTABCE F"ve Admm Atlmm 39,63�
i304 530240 .'012 KORD ESCAfE 3FMCV9C73CI(h10284 2012GORDESCAPE fwe ACmm .t0mm 39,883
F105 Sa0700 ?Oti EONE AER�AI 4EN3a8A8981006%6 2011EONEAERrAl100'SW136a66 Frce Suppess�on Suppreszan S,W4,959
f106 55768D 2006 FABR PQAM TRA�IER 26MPF3225YD02b950 2000 FABR`QUE FOAM TRAILER Fire Supplession Suppressron -
FS07 55773D 1991�SUZ FTR JALM7ASNGM3200640 .SU2UTRUCK F've Suppezsion Supprassan -
F208 55953D 2000 CHEV ASTRO iGNOM19WXv8219557 CHPlROIET ASTRO VAN fre Atlmm Aclmm •
F309 56473D 2013 CHEV TAHOE iGH5K2E0%DR3374b7 CHEVROLETTAHOE Gire Admn Admfn 32497
f11C 5J3140 2013�NTE 4400 3HAMRAZl1EV80345 :NTERNATtONACBRAUNNWA�UUNi Firc Suppreuron Supprezsion 220,i25
i111 57333D 20131NTF 44pp 3NAMROZLXEV8D394 �NTERNAT!ONAE4400BRAi1NAIDU F'rc Supp�ession $upqess�on 22Q725
f212 56550D 2015 FORO P250 2iT7W2864FEAd7Q19 2015FORDF250CREYJ fRe Suppreuion Suppressao 2S,?57
F413 5755:D 2015 DODG PROMASTER 3C6TRVBGSiE530766 20I5 DODGE PROMASTER Fire Atlmm AEmin 32,334
Fi14 59733D ;075 EONE Pl1MPEN 4ENbUA83f2009103 2015 EONE PUMPER 50 Fire SuDWeszw/+ Suppressqn 469,199
F315 59732D :O15EONE PUMPER CEN6AAA8qF1009141 ZOISEONEVUMPERS(1 F're Suppression Suppreszip+ %9,199
F.16 59704D 2015 FORD POL�CE UT!LITY SFMSK8Ak8GGA37368 FORD E%PLORER POI+CE F're AOmm TCmin 30,287
PreveMwn aod Prevent�on and
F;17 59752D :015 iORD CMA% 2FApP5AV9Ft124177 FORDCtvLS%NYBRID F've InveztKatron Investisai�on 25,243
F138 59I61D 2016 EZLU TRAtLFR 1ZEAAMSH%GA006448 2016 EZIOADER BOAT TRAILER Frcc ACmm Admn 7,589
F2573 i5958D 1996 EONE PUMGER 4EN3AAA82T1006210 1996 f-ONE PUMVER Frc FD:S fD2S 167,Oai
F2533-Rplc 2016 EONE Fa� 5�
ppression Suppressan 520,000
F2514 5619DD ?001 INTE 4700 iHTSIl.AC31H347410 !NTERNA7:QNAUBRAUN A�0 UNI7 ire FD'S iD25 132,276
F2515 562$90 2003 EONE CYCIONE�1 4EN3AAA&133006791 2003 EONE PUMPER SWi 1?b792 iirc FD25 F025 397,003
F029 49249D 2002 fORO FOCUS 3fRHP36352W180373 2002GORDFOLUS Fre FD40 FD40 19,500
F43b 5857pC 1995 ti1RT WATERTANK PHOR616691 1995 TURTLE W'ATER TANK a00 GAL F've fD40 FD40 -
W34 49250D 2004 CHEV TAHOf SGNEN33290J249355 2009CHEVROIFTTlJIOE Fre F040 FD40 31,000
F034Repl ?016 f'v� F0+10 FD40 Si,500
F436 A925?0 2005 CHEV PV IGCEK19v85E232ll9 200551tVERAD01500 Frc FD40 FD40 :5,000
f438 492530 2007 CHEV TAHOE 3GNfG03067R363061 2007CkEVROLETTAHOE P�e iD00 FD40 31,000
Total Euimated VsWa Transhrred(wm
53 muws uexts to be repixed) 7.SilA2T
FDIO Eouiomeirc ro 6e moined,vd Sv RfAWouah tlu litv os aort oI fD10 Se�vitw tonbact wiM Me RFA.
f431 62992C 2002 FORD AID UN�T SfDWE35F?2H806475 ?002 FORDAiO UNR Fwe fD40 F040 ;50,000
F439 97632C ?O131NTE 4400 iMTMRPZl68H375442 2011�MENNATIONAtA�DilNIT Fxc FD40 iD40 ?65,464
W3? 65655C 2003 SPAR VUMPER 4S7ATG09B3C073245 :0035PARTANPUMFER Fire fD40 Fp40 600,000
P43i 77001C 2006 SPAR FUMPER 4S7AT?C946G054392 20065PARTAN PUMPER Fue FD40 FD40 600,Opp
�Y Enuinm�nt b rnnein�h Citv
F096 4510:D 2008 FORD ESGAPE 1FMCU93118KA30369 2008 fire EM EM 18,165
F09?A 483520 2009 FORD EXAPE 1FMCU59379KA329?9 2009 FORD ESCAPE HYBRID Fre EM EM :7,184
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ExHisiT 4-FLEET
Page 37 of 49
EXHIBIT 5
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
FINANCE SERVICE.GENERAL HR,AND
CIVIL SERVICE EXAMlNER SERVICES
1. Services Provided bv Citv. The City's Finance and HRRM departments currently
provide a number of internal support services to all city departments including the
Renton Fire Department. The parties deem desirable, for a limited period of time,
after the RRFA formation that the City to continue providing certain support services
to the RRFA, to ensure smooth operation and transition of these services.
a. The City shall provide the following Financial Services to the RRFA:
(ij Payroll processing:
(a) Finance will continue to process payroll for the RRFA using existing
systems (Telestaff and EDEN) and existing procedures. The
existing procedures include data collection and approval using a
combination of Telestaff and Fire Department staff to complete
payroll data collection and approvai by cut-off dates specified by
Finance;
(b) As (ong as Finance continues payrol) processing, it will perform all
payroll tax transmission and filing functions;
(c) All regular employees will be paid by direct deposit and no paper
pay stub will be issued. Employees will be able to access employee
payment and tax records on line using EDEN "Employee Services"
portal.
(ii) Accounts Receivable/Revenue: Finance will continue to process billing
and receipting of revenues, such as permit fees, fire inspection and
reinspection fees, false alarm fees, late fees, BLS payments, service
contract and grant billing and receipts.
(iii)Vendor Payments:
(a) Finance will continue process vendor payments for the RRFA using
existing process and system. The existing process and system
includes, but is not limited to, decentralized invoice data entry and
EXHIBITS—FINANCE,HRANDCIVILSERVICE
Page 38 of 49
approval by department using EDEN Financial system by
established cut-off dates; and
(b) Finance will issue 1099 forms pursuant to IRS requirements as long
as Finance continues to process vendor payments.
(iv) New Accounts Set Up: Finance will assist RRFA to establish necessary
employer/taxpayer accounts with:
(a) The Interna) Revenue Service;
(b) The State of Washington (Departments of Industrial Insurance,
Unemployment, Revenue, the state auditor's office, etc.);
(c) The King County Treasurer (cash management and investment
arrangements); and
(d) A bank, if necessary.
(v) Financial Reports:
(a) The City will establish separate Funds (as related to a chart of
accounts) to allow RRFA finances be tracked separately from City
funds and accounts.
(b) The City will provide interim and annual reports to RRFA, submit
required reports to and facilitate any audit by the Washington
State Auditor's Office as long as all RRFA transactions (revenues,
expenditures, transfers, loans and their repayments, due to/from
other entities, and other balance sheet transactions) are processed
by the City through its financial system. Any out of pocket audit
costs will be borne by RRFA.
(vi) Business Registration, Special Permit Fees, and Annual Operational
Fire Permit Fees: The City and RRFA believe the combined business
registration and Fire permit fee collection system is mutually beneficial
and wish to continue its practices and current process. To allow this
partnership to continue, parties agree to the following roles and
responsibilities:
(a) RRFA agrees to:
i. Timely review and approve/deny new business
applications;
EXHIBIT 5-FINANCE,H R AND CIVI L SERVICE
Page 39 of 49
ii. Forward business information to the City when it discovers
a business is operating without a valid license.
(b) City agrees to:
i. Collect the Fire Operational Permit Fee;
ii. Collect the tent and membrane structures permit fees and
other special permit fees as outlined in Section 4-5-070 of
Renton Municipal Code or the fees outlined in Section
XII(4). of the City of Renton Fee Schedule and as they are
recodified or amended;
iii. Collect False Alarm Fees, Late Fees and billings for
Operational Permits that are issued outside of Business
Licensing to non-licensed entities such as churches;
iv. Timely deposit/remit revenues to appropriate RRFA
revenue accounts.
b. The City shall provide the following General HR Services to the RRFA:
(i) Process recruitment and promotional testing/selection of non-
commissioned personnel using the online neoGov position
procurement system;
(ii) Act as or provide a lead negotiator on RRFA's behalf on labor contract
negotiation matters, unless requested otherwise;
(iii)Act as or provide RRFA's representative in PERC hearings, arbitrations,
and other administrative hearings and legal proceedings, unless
requested otherwise;
(iv) Maintain RRFA's access to and use of the Halogen Performance
Management System;
(v) Facilitate RRFA's transition from Renton benefit plans to a RRFA
sponsored medical, dental, vision plan, Flexible Benefit (125) account,
employee assistance program, deferred compensation program, life
insurance, and short and long term disability programs as requested;
and
EXHIBIT 5—FINANCE,HR AND CIVIL$ERVICE
Page 40 of 49
(vi) Facilitate RRFA's transition to its own commute trip reduction
program.
c. The City shall provide the following Civil Service Examiner Services to the RRFA:
(i) Recruitment and promotional services pursuant to the then applicable
Civil Service Rules;
(ii) Pre-employment testing (psychological and physical exams), driver's
license record checks, etc.;
(iiij Attendance by the Civil Service Examiner at the monthly Civil Service
Commission meetings;
(iv) Maintenance of Civil Service rules and regulations;
(v) Establishment and maintenance of eligibility lists;
(vi)Validation of Tests and scores;
(vii) Notifications to candidates;
(viii) Contract management for Civil Service testing by third party
contractors;
(ix) Maintenance of Civil Service personnel files; and
(x) Performance of all other tasks related to providing Civil Service
Examiner Services.
2. Conditions of Citv Performance. In order for the City to provide Civil Service
Examiner Services to the RRFA, the RRFA shall meet the following conditions:
a. The RRFA shall appoint the then existing Civil Service Commissioners who serve
on the City's Civil Service Commission to serve on the RRFA's Civil Service
Commission. The RRFA shall coordinate such appointment with the current Civil
Service Commissioners.
b. The RRFA shall adopt interim Civil Service Rules that are substantially the same as
the City's rules.
c. The RRFA shall ensure that it has taken all necessary steps to establish a proper
Civil Service system compliant with Chapter 41.08 RCW.
EXHIBIT S-FINANCE,HR AND CNIL$ERVICE
Page 41 of 49
d. The RRFA Civil Service Commission shall appoint the City's Civil Service Examiner
as the RRFA's lnterim Civil Service Examiner.
e. In the event that there is a vacancy on the City's Civil Service Commission, the
City shall have full discretion to appoint a new Commissioner, and the RRFA shall
appoint that same Commissioner to its own Commissian.
3. Occurrence of Civil Service Commission Meetin�s. Civil Service Commission
meetings of the RRFA shall be held directly following the Civil Service Commission
meetings of the City, and on the same days as the City's Civil Service Commission
meetings. The meetings of the RRFA shall be separate from the meetings of the City,
shall be governed by separate agendas, and shall be recorded separately from the
City's recordings.
4. Records of Civil Service Commissions. Civil Service records of the RRFA shall be kept
separate from those of the City. Records shall be maintained by either the Interim
Civil Service Examiner or the RRFA as agreed to by the parties. After the December
31, 2016 termination date, or any agreed extension of that date, all Civil Service
records will be transferred to the RRFA.
5. Commission Appeals and Attornev for Commission. In the event an appeal is filed
before the RRFA Civil Service Commission, the RRFA shall, if requested by the RRFA
Civil Service Commission, provide the Commission with the services of an attorney
for the purpose of assisting the Commission through the appeal process. The
attorney, if requested, shall be available to provide the Commission with assistance
prior to and during the hearing, as well as assistance in preparing the decision of the
Commission. The provision of such an attorney shall be at the sole expense of the
RRFA.
6. Commission Appeals and Attornev for Civil Service Examiner. In the event an appeal
is filed before the RRFA Civil Service Commission, the RRFA shall, if requested by the
RRFA Interim Civil Service Examiner, provide the Examiner with the services of an
attorney for the purpose of assisting the Examiner through the appeal process. The
provision of such an attorney shall be at the sole expense of the RRFA.
7. Appeals to Court. In the event an appeal of an RRFA Civil Service Commission
decision is made before a court of law, such appeal shall be at the sole expense of
the RRFA, and shall be prosecuted or defended by an attorney hired by the RRFA.
8. Period of Performance. The services provided pursuant to Section 1 of this Exhibit 4
shall be provided between July 1, 2016 and December 31, 2017 at no charge to the
RRFA, unless terminated earlier by agreement of the parties. Any services provided
after December 31, 2017 shall be provided only pursuant to separate written
agreement with compensation.
EXHIBITS—FINANCE,HRANDCIVILSERVICE
Page 42 of 49
EXHIBIT 6
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
RECORDS MANAGEMENT
1. Record Custodv and Cooperation. The parties recognize that the cooperative nature of
their relationship and history of the City providing services and employing staff that will
now be provided and employed by the RRFA will require cooperation and coflaboration
to transfer and maintain records in which both parties may have records retention and
public records disclosure obligations. The parties agree to collaborate to transfer or
jointly maintain public records in accordance with applicable records retention
requirements, including Chapter 40.14 RCW, and the Washington State Public Records
Act, Chapter 42.56 RCW.
2. Records Custodv and Transfer. Either party may request business and operational
records be transferred to or from the other party as necessary to efficiently conduct its
operations and/or comply with applicable laws. Upon such request, the parties will
coordinate to transfer the records, or accurate copies thereof. If the party with custody
of the requested records determines it has a business need or legal requirement to
independently retain the records, it may retain the original records and transfer copies
to the other party. Alternatively, to the extent permitted by applicable laws, the parties
may designate a joint records custodian to maintain the records in compliance with the
applicable retention schedules that apply to each party. During the initial term of the
City's provision of human resource services pursuant to Exhibit 5, the City will act as the
joint records custodian for the Fire Department/RRFA personnel and civil service files
that are held and maintained by the City's Human Resources Department. The RRFA will
initially act as the joint records custodian for any personnel files for Fire
Department/RRFA employees that are not in the possession of the City's Human
Resources department (e.g. supervisor desk files). If either party desires to destroy any
former Fire Department personnel or civil service files that were created prior to the
formation of the RRFA and the files have not previously been transferred to the other
party, it will first offer to transfer the files to the other party.
3. Cost of Transfer and Stora�e.The costs of copying and transferring records shall be paid
for by the party receiving the transferred records. Each party will be responsible for
paying for applicable storage costs of the records it retains. If the parties designate one
party to act as a joint records custodian, the other party will pay for half of the records
custodian's reasonable electronic or physical storage costs if payment of such costs is
requested by the designated records custodian.
EXHIBIT 6—RECORDS MANAGEMENT
Page 43 of 49
4. Requests for Records. The parties recognize that each party may maintain custody of
records the other needs to respond to a lawful request pursuant to the Public Records
Act or subpoena. In the event of a public records request, the receiving party shall be
responsible providing an initial 5 business day response to the requestor as required by
RCW 42.56.520, as that section may be amended or recodifed. The parties establish
the processes set forth in Sections 5 and 6 to provide a method of responding to
records requests received through subpoenas and the Public Records Act, or records
otherwise requested by the City or the RRFA. The method set forth in this Exhibit 6 shall
serve only as a guideline, and may be altered from time to time as necessary.
5. Requests Directed to or Received bv the Citv for Records in the Custodv of the RRFA . In
the event the City receives a public records request, subpoena, or other lawful request
for records held by the RRFA that the City might be required to produce, the following
process shall be followed:
a. The City will advise the RRFA in writing that the request has been received. The
RRFA will have five (5) business days to respond to the City with the records or a
reasonable estimate of the time necessary to provide the City with the records.
b. The RRFA will provide copies, at its sole cost and expense and in the form requested
by the City to the City. In the event the City receives payment for the copies
provided at the RRFA's cost, the payment received will be equitably distributed.
c. The City will remain responsible for communicating with the requestor in
compliance with all legal obligations. The City and the RRFA shall jointly work to
determine which records are to be disclosed to the requestor, and if the request
was submitted under the Public Records Act, which records are exempt from
disclosure.
d. It shall be the responsibility of the City, and at the expense of the City, to defend
any claim or lawsuit for a violation of the Public Records Act or laws relating to a
subpoena, and pay any damages, fees, costs, or settlements relating to such claim
or lawsuit; provided, that in the event the claim or lawsuit relates in any manner to
City records in the sole custody of the RRFA that were not provided to the City by
the RRFA, then the RRFA shall defend such claim or lawsuit and pay any damages,
fees, costs, or settlements relating to such claim or lawsuit. The City and the RRFA
agree to cooperate fully in the defense of any such claim or lawsuit. If both the City
and the RRFA fail to produce all records, they will cooperate in defense and each
party will pay all its own legal costs and attorneys' fees.
6. Requests Directed to or Received bv the RRFA for Records in the Custodv of the Citv . In
the event the RRFA receives a public records request, subpoena, or other lawful request
EXHIB�T 6—RECORDS MANAGEMENT
Page 44 of 49
for records held by the City that the RRFA might be required to produce, the following
process shall be followed:
a. The RRFA will advise the City in writing that the request has been received. The City
will have five (5) business days to respond to the RRFA with the records or a
reasonable estimate of the time necessary to provide the RRFA with the records.
b. The City will provide copies, at its sole cost and expense and in the form requested
by the RRFA to the RRFA. In the event the RRFA receives payment for the copies
provided at the City's cost, the payment received will be equitably distributed.
c. The RRFA will remain responsible for communicating with the requester in
comp{iance with all legal obligations. The City and the RRFA shall jointly work to
determine which records are to be disclosed to the requester, and if the request
was submitted under the Public Records Act, which records are exempt from
disclosure.
d. It shall be the responsibility of the RRFA, and at the expense of the RRFA, to defend
any claim or lawsuit for a violation of the Public Records Act or laws relating to a
subpoena, and pay any damages, fees, costs, or settlements relating to such claim
or lawsuit; provided, that in the event the claim or lawsuit relates in any manner to
RRFA Records in the sole custody of the City that were not provided to the RRFA by
the City, then the City shall defend such claim or lawsuit and pay any damages, fees,
costs, or settlements relating to such claim or lawsuit. The parties agree to
cooperate fully in the defense of any such claim or lawsuit. If both the RRFA and the
City fail to produce all records, they will cooperate in defense and each party will
pay all its legal costs and attorneys'fees.
EXHIBIT 6—RECORDS MANAGEMENT
Page 45 of 49
EXHIBIT 7
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
EMERGENCY MANAGEMENT PROGRAM SUPPORT
1. The purpose of this exhibit is to provide a foundation for the best possible emergency
management services for the community by ensuring the active cooperation and
participation between the RRFA and the Emergency Management program of the City,
while maintaining the same level of emergency management participation as that prior
to the formation of the RRFA. In keeping with that intent, the RRFA agrees, to the extent
RRFA resources are available, to use reasonable efforts to provide the following:
a. Supporting a shared emergency and disaster response, which includes:
• Participating as part of the Mayor's Staff Policy Group discussions;
• Retaining the authority to request activation of the EOC in support of an
emergency incident;
• Conducting field damage assessment in coordination with City damage
assessment procedures;
• Relaying information about observed damage and field conditions to the
Renton Emergency Operations Center (EOC);
• Providing a qualified RRFA representative to the EOC during activations;
• Providing the City with a list of personnel qualified at the Incident Command
System Section Chief level to be part of the Section Chief rotation in the EOC;
• Providing qualified administrative support staff to be part of the EOC staff
rotation;
• Maintaining communication between the Fire Department Operations
Center(DOC) the EOC, and/or between the Fire Incident Commander and the
EOC;
• Embracing Unified Command where appropriate in the field;
• Advising the EOC of operational readiness;
• Notifying the EOC Duty Officer of significant events (e.g., those that result in
the need for emergency notification of the public, evacuation or sheltering,
EXHIBIT 7—EMERGENCY MANAGEMENT PROGRAM SUPPORT
Page 46 of 49
hazmat releases, or other threats to the public), or other incidents that
would trigger use of the City's emergency plan or activation of the EOC; and
• Participating in recovery activities.
b. Engaging in planning, training, and exercise activities with the City, which
includes:
• Assigning a representative to serve on the City's Emergency Management
group and participating in those monthly meetings;
• Assisting in the plan revision for specified Emergency Support Functions
in the City of Renton Comprehensive Emergency Management Plan to
meet state revision deadlines;
• Contributing to other emergency plans with a role for Fire, Emergency
Medical Services, Rescue, Hazmat, etc.;
• Participating in a minimum of one (1) functional exercise annually with
the City and other exercises as needed to maintain necessary familiarity
with multiple City emergency functions; and
• Providing qualified instructors for up to three (3j units of instruction
twice a year for the Community Emergency Response Team program.
c. Maintaining a Continuity of Operations Plan (COOP) for the RRFA.
d. Maintaining and reporting on National Incident Management System
compliance.
e. Acknowledging the City's Emergency Management program as the sole agency
responsible within the boundaries of the City of Renton for recruiting, training,
managing, and deploying volunteers covered under the Washington State
Emergency Worker program, including the Renton Emergency Communication
Service, the Community Emergency Response Teams, and any other similar
emergency worker volunteer groups which might be initiated and managed by
the City in the future.
f. Acknowledging the City's Emergency Management program as the sole
originator of emergency management public education messages as well as
broader emergency messages to the public by coordinating emergency
community notifications through the EOC Duty Officer.
EXHIBIT7—EMERGENCY MANAGEMENT PROGRAM SUPVORT
Page 47 of 49
�. Tfie City and the RRFA agree to provide certain accommodations with respect to shared
���'°��;and equipment use:
a. RRFA will provide use of a predesignated fire station as a backup EOC;
b. RRFA will keep existing emergency communications eauipment/stations in place.
and maintain free and clear access to such equipment for use during testin� �r
emergency activation;
c. RRFA will grant properly authorized and insured City volunteers and City staff
access to RRFA fac'rfities during reasonable hours to maintain and operate
emergency equipment, inciuding antennas and radio towers;
d. The RFA will cooperate with the City to coordinate City use of the Fire Station 14
training facility for special Emergency Management classes with reasonable
accommodation, e.g., CERT classes which are traditionally provided in the spring
and the fall of each year;
e. The RRFA will provide one (1) outdoor covered parking space with electrical
power at Fire Station 13 for the Mobile Communieations Response Unit;
f. The RRFA will work cooperatively with the City to provide adequate storage
space for training, public education, and communication systems supplies and
equipment at Station 14 and Station 13 to the extent the RRFA has sufficient
surplus space (public education closet and amateur radio closet);
g. The City will coordinate with the RRFA for the use of fire stations for quick-grab
emergency food/water supplies for all field responders, and the RRFA will
determine the best storage location and mechanism for accessing them during
an emergency;
h. The Mobile Communications Response Unit (MCRU) may be requested via the
Renton EOC Duty Officer to support communications at an incident at no cost to
the RRFA. MCRU must be operated by a qualified City volunteer or City staff;
i. Assets transferred to the RRFA, but which were purchased by Emergency
Management grant funds, shall not be disposed of without the approval of the
City's Emergency Management group, must maintain their Emergency
Management inventory tag, and must be made available for inspection upon
request by the State Auditor's Office or State Department of Emergency
Management at any time;
j. 800 MHz radios assigned to Emergency Management will be retained by the City,
which will assume responsibility for maintenance and service costs; and
EXHIBIT 7—EMERGENCY MANAGEMENT PROGRAM$UPPORT
Page 48 of 49
,�, i ne K�c�A will coarciinate with Emergency Management staffi far the use of the
primar}r EOC facility as a classroam.
EXHIBIT 7-EMERGENCY MANAGEMENT N'ROGRAM JUPPORT
Page 49 of 49