HomeMy WebLinkAboutAgenda Packet for 06/27/2016CITY OF
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AGENDA
City Council Regular Meeting
7:00 PM - Monday, June 27, 2016
Council Chambers, 7th Floor, City Hall — 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Boeing 100th Anniversary - July 15, 2016
4. SPECIAL PRESENTATION
a) Renton Rowing Club
5. ADMINISTRATIVE REPORT
6. AUDIENCE COMMENTS
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
When recognized, please state your name & city of residence for the record.
7. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of June 20, 2016.
Council Concur
b) AB - 1703 Mayor Law appoints Aaron Blalack to the Municipal Arts Commission with a
term expiring on 12/31/2019.
Refer to Community Services Committee
c) AB - 1702 Mayor Law appoints the following individuals to the Benson Hill Community
Plan Advisory Board: Tracey Zelenka, Keith Hoag, and Charles Seil for terms expiring on
8/1/2021; Lila Wheatley and Carol Whitson for terms expiring on 8/1/2019; and George
Houston, Virginia Brokx, Andy Pierce, Alan Brittenham, Joel Osborn, and Cynthia Burns for
terms expiring on 8/1/2017.
Refer to Planning & Development Committee
d) AB - 1699 City Clerk reports the results from the 6/15/2016 bid opening for CAG -16-049 -
Sunset Lane NE Improvements Project; and submits the staff recommendation to accept
the lowest responsive bid submitted by Road Construction Northwest, Inc., in the amount
of $4,704,215.56.
Council Concur
e) AB - 1707 Administrative Services Department recommends approving an ordinance
allowing for a refinancing plan that will issue approzimately $8.26 million of new bonds
together with $1.13 million in issue premium to replace the existing $8.8 million bonds
through private placement.
Refer to Finance Committee
f) AB - 1701 Community Services Department recommends awarding a two-year Job Order
Contract (JOC) to the two top evaluated firms, Forma Construction and Sayber
Contractors, for small public works contracts (under $350,000) as authorized by
Resolution #4177.
Refer to Finance Committee
g) AB -1700 Police Department recommends approval of the 2016 Edward Byrne Memorial
Justice Assistance Grant (JAG) in order to accept funds in the amount of $24,086.73 to
help fund the Domestic Violence Advocacy Assistance Program.
Refer to Public Safety Committee
h) AB -1691 Transportation Systems Division recommends approval of Addendum No. 4 to
CAG -15-046 with Perteet, Inc., in the amount of $583,059, for the Sunset Ln. and NE 10th
St. Roadway Improvements Project.
Refer to Transportation (Aviation) Committee
8. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers; New City of Renton Website; 2016 2nd Quarter Budget
Amendment Ordinance*; Return to Renton Car Show Fee Waiver Request; Emerging
Issues in Revenue Streams
b) Planning & Development Committee: Sidewalk Maintenance & Construction*; Adoption
of 2015 Construction Codes*; 168 Development Rezone*
9. LEGISLATION
Ordinances for first reading:
a) Sidewalk Maintenance & Construction (See item 8.b.)
b) Adoption of 2015 Construction Codes (See item 8.b.)
c) Rezone: 168 Development R-10 to R-14 (See item 8.b.)
Ordinance for first reading and advancement to second and final reading:
d) 2016 2nd Quarter Budget Amendment Ordinance (See item 8.a.)
Ordinance for second and final reading:
e) Granting a Franchise Agreement with Sprint Communications Company (First reading
612012016)
10. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
11. ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7th Floor Conferencing Center
June 27, 2016
Monday, 6:00 p.m.
Downtown Revitalization Update
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
AGENDA ITEM #3. a)
�+
Denib Law May
Proclamation
Whereas, William E. Bueing fuunded the Bueing Cumpany in Seattle, Washingtun in 1916 and the
company is a leading curpurate citizen and valued parTner in Rentun and Washingtun State; and
Whereas, Boeing opened a factory in Renton in 1941 and has been a valued member of the
Rentun LUMMUnity for 75 years; and
Wkruus, Boeing products play a major role in our daily lives by transporting people and goods
across our country and the globe; and
Whereas, a Bueing airplane pruduced in Rentun takes uff ur lands suiiiewhere in the world every
1.9 secunds, 24 hours a day and 7 days a week; and
Wfiurezu, Boeing is a major driver of prosperity in Renton having employed thousands of citizens
and thereby supporting Renton tamilies for generations; and
Whureas, Boeing is on the cusp of producing two new airplanes—the /3/ MAX and ///X—
exclusively in Washington State; and
Whereas, Renton is hume to the 737 MAX and the first MAX airplane is named SNirir of Rif nto";
and
ZWhoTeas, Boeing is approac5ing the 1UUth anniversary of its founding on July 15, ZU1b;
%uw, thrmfm, I, Denis Law, Mayor of the City of Renton, do hereby proclaim July 15, 2016,
to be
hoeing 100tFt�lnniversary Day
in the city of Kenton, and commend Boeing for its contributions to the Renton community and
wish the company success in the next 1UU years.
1rc wit/cam whemuf, I have hereunto set my hand and caused
the seal of the city of Kenton to be affixed this Z/th day of lune, ZU1b.
Oe is LAw, uyor
City of Rtfnrun, Wushingrun
Renton City Hall, ith Fluor mij South Grady Way, Renton, WA!)BUJ/ - ientunwa.gov
AGENDA ITEM #7. a)
MINUTES
City Council Regular Meeting
7:00 PM - Monday, June 20, 2016
Council Chambers, 7th Floor, City Hall — 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Ryan Mclrvin
Armondo Pavone
Ruth Perez
Don Persson
Ed Prince
Carol Ann Witschi
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Shane Moloney, Senior Assistant City Attorney
Jason Seth, City Clerk
Preeti Shridhar, Deputy Public Affairs Administrator
Ellen Bradley -Mak, Human Resources / Risk Management Administrator
Chip Vincent, Community & Economic Development Administrator
Gregg Zimmerman, Public Works Administrator
Iwen Wang, Administrative Services Administrator
Chief Mark Peterson, Fire & Emergency Services Administrator
Anjela St. John, Fire Marshal
Commander Karlewicz, Police Department
June 20, 2016 REGULAR COUNCIL MEETING MINUTES
AGENDA ITEM #7. a)
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City's recent progress towards goals and work programs adopted as part of
its business plan for 2016 and beyond. Items noted were:
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
The public was invited to join Mayor Law on Tuesday, June 21, 2016 from 3:00 p.m.
until 7:00 p.m. at the Piazza Park in downtown Renton. The Renton Farmers Market
celebrates "Kid's Day!" from 3:30 p,m. to 4:30 pm. which will feature a kid's talent
showcase followed by kid -friendly performer Ponte el Ritmo. They will also be
launching their Kid's Passport program to encourage kids to eat their fruit & veggies.
The Market will run until September 27, 2016 every Tuesday from 3:00 p.m. - 7:00
p.m.
Fire & Emergency Services Administrator Mark Peterson introduced Fire Marshal Anjela St.
John. Ms. St. John provided a brief overview of the department's fireworks education,
notification, and enforcement plan for 2016.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing. At the request
of Councilmember Mclrvin, Consent Agenda item 5.i. was pulled for separate consideration.
a) Approval of Council Meeting minutes of June 13, 2016. Council Concur.
b) AB -1687 City Clerk recommended approval of the 168 Development Rezone from R-10 to R-
14, along with the preliminary plat, Site Plan, and two street waiver/modification requests,
with conditions, for the .75 acres located at 16826 108th Ave. SE. Refer to Planning &
Development Committee.
c) AB - 1689 City Clerk reported the results from the 6/7/2016 bid opening for CAG -16-004 -
Duvall Ave. NE Pavement Preservation Project; and submitted the staff recommendation to
accept the lowest responsive bid submitted by ICON Materials, in the amount of
$1,363,058.30. Council Concur.
d) AB -1692 Administrative Services Department recommended approval of the 2016 second
quarter 2015/2016 Biennial Budget amendments, increasing appropriations by $2,068,013,
with the total amended budget to be $686,217,258 for the biennium. Refer to Finance
Committee.
e) AB - 1677 Community & Economic Development Department recommended a public hearing
be set on 7/11/2016 to consider adopting the amended Sunset Area Planned Action
ordinance. Refer to Planning & Development Committee; Set public hearing for 7/11/2016.
June 20, 2016 REGULAR COUNCIL MEETING MINUTES
AGENDA ITEM #7. a)
f) AB - 1693 Community Services Department recommended waiving the parking fees in the
amount of $300 for the Return to Renton Benefit Car Show volunteers. Refer to Finance
Committee.
g) AB - 1694 Executive Department recommended entering into a five-year contract agreement
with Reliance Communications in the amount of $91,000, with an annual software -as -a -
service fee of $15,900 for years two - five, for the purpose of developing a new City website.
Refer to Finance Committee.
h) AB - 1690 Human Resources / Risk Management Department requested pre -approval to offer
up to an E step of the salary range m36 to the person filling the position of HR Labor
Relations, Classification and Compensation Manager. Council Concur.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA MINUS ITEM 5.1. CARRIED.
ITEM 5.1. - SEPARATE CONSIDERATION
i) AB - 1688 Utility Systems Division recommended approving the Job Order Contract (JOC)
Work Order with Forma Construction Company (CAG -13-149), in the amount of $273,709.53,
for the 1-405 and SR 169 High Density Polyethylene Pipe Pull Project. Refer to I i+ci:
GerRmittee Council Concur.
MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE
CONSENT AGENDA ITEM 5.1. AS COUNCIL CONCUR. CARRIED.
UNFINISHED BUSINESS
a) Council President Corman presented a report recommending concurrence in the staff
recommendation to approve the lease agreements for Fire Station 11 and Fire Station 12, and
adopt the resolution authorizing the Mayor and City Clerk to enter into the interlocal agreement
with Renton Regional Fire Authority. (See below for resolution.)
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Utilities Committee Chair Mclrvin presented a report recommending concurrence in the staff
recommendation to execute the Engineering Consultant Agreement for the Thunder Hills
Sanitary Sewer Replacement Project — Design and Construction Services with Stantec Consulting
Services, Inc. in the amount of $313,700.
MOVED BY MCIRVIN, SECONDED BY PEREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Utilities Committee Chair Mclrvin presented a report recommending concurrence in the staff
recommendation to execute the First Amendment to the Agreement between King County and
the City of Renton for the Cedar River Gravel Removal Project (CAG -13-009), which provides a
revised total of $13,171,131 in non-matching funding to the City of Renton to fund all costs
related to the project. A budget adjustment for the additional revenue and expenditures was
included in the second quarter budget amendment ordinance.
MOVED BY MCIRVIN, SECONDED BY PEREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
June 20, 2016 REGULAR COUNCIL MEETING MINUTES
AGENDA ITEM #7. a)
d) Utilities Committee Chair Mclrvin presented a report recommending concurrence in the staff
recommendation to authorize the Mayor and City Clerk to enter into a franchise agreement with
Sprint Communications Company L.P. as a purveyor of broadband telecommunication services
within the City of Renton. (See below for ordinance.)
MOVED BY MCIRVIN, SECONDED BY PEREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
e) Transportation Committee Chair Ruth Perez presented a report recommending concurrence in
the staff recommendation to authorize the Mayor and City Clerk to execute Supplemental
Agreement No. 1 to the consultant agreement CAG -15-089 with KPG, P.S. for the Rainier Avenue
South Project - Phase 4 (TIP #7) in the amount of $423,539.18.
MOVED BY PEREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
f) Transportation Committee Chair Ruth Perez presented a report recommending concurrence in
the staff recommendation to authorize the Mayor and City Clerk to execute the Local Agency
A&E Professional Services Negotiated Hourly Rate Consultant Agreement for consultant services
for the Duvall Avenue NE (NE 10th Street to NE Sunset Blvd/SR 900) Improvements Project with
Parametrix, Inc. in the amount of $390,848.
MOVED BY PEREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
g) Transportation Committee Chair Ruth Perez presented a report recommending concurrence in
the staff recommendation to authorize the Mayor and City Clerk to execute the Local Agency
Professional Services Negotiated Hourly Rate Consultant Agreement for consultant services for
the Duvall Avenue NE Pavement Preservation (NE 4th Street to NE 10th Street) Project with KBA,
Inc. in the amount of $131,350.
MOVED BY PEREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
h) Transportation Committee Chair Ruth Perez presented a report recommending concurrence in
the staff recommendation to authorize the Mayor and City Clerk to execute contract CAG -15-207
with BergerABAM, Inc. for the NE 31st Street Bridge Replacement Project (TIP #36) in the amount
of $329,204.
MOVED BY PEREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
i) Public Safety Committee Chair Pavone presented a report recommending concurrence in the
staff recommendation to approve the proposed update to the Renton Municipal Code. The
Committee further recommends that the ordinance regarding this matter be presented for first
and advanced to second and final reading. (See below for ordinance.)
MOVED BY PAVONE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
June 20, 2016 REGULAR COUNCIL MEETING MINUTES
AGENDA ITEM #7. a)
LEGISLATION
Resolutions:
a) Resolution No. 4290: A resolution was read authorizing the Mayor to enter into a
Memorandum of Understanding and an application, along with King County Housing
Authority and Renton Housing Authority, for a U.S. Department of Housing and Urban
Development Choice Neighborhoods Implementation grant for the Sunset Area
Transformation Plan.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
b) Resolution No. 4291: A resolution was read authorizing the Mayor and City Clerk to enter into
an Interlocal Agreement with Renton Regional Fire Authority to implement the Regional Fire
Authority Plan approved by voters on April 26, 2016.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
c) Ordinance No. 5807: An ordinance was read granting unto Sprint Communications Company
L.P. authorized to do business within the State of Washington, its affiliates, successors and
assigns, the right, privilege, authority and master permit to install communications facilities
under, along, over, below and through and across the streets, avenues and alleys of the City
of Renton within the public right-of-way of Renton.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinance for first reading and advancement to second and final reading:
d) Ordinance No. 5806: An ordinance was read Repealing Chapter 3-5, and Amending Sections
2-4-1, 2-4-2, 2-4-3, 4-3-050, 4-4-080, 4-4-110, 4-5-020, 4-5-070, 4-5-120, 4-5-130, 4-6-030, 4-
8-060, 4-9-110, 4-9-240, 4-11-060, 4-11-080, 5-3-2, 5-12-5, 5-22-2, 8-4-35, 9-3-2 and 9-11-2 of
the Renton Municipal Code, to reflect the Renton Regional Fire Authority's Role in Providing
Fire and Emergency Services and to Adopt by Reference and Amend the Most Recent Edition
of the International Fire Code that was adopted by The Washington State Building Council,
where such amendments include but are not limited to requiring Operational Permits for
Mobile Food Facilities, updating and clarifying definitions, updating outdated references, and
clarifying the penalty for Violation of the City's Existing Prohibition of Fireworks; and
establishing and effective date of July 1, 2016.
MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL ADVANCE THE
ORDINANCE FOR SECOND AND FINAL READING. CARRIED.
Following a second reading, it was
MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
June 20, 2016 REGULAR COUNCIL MEETING MINUTES
AGENDA ITEM #7. a)
Ordinance for second and final reading:
e) Ordinance No. 5805: An ordinance was read amending Title II (Commissions and Boards) of
the Renton Municipal Code, by adopting a New Chapter 2-21, entitled Renton Regional Fire
Authority and Fire Department; and Establishing an Effective Date.
NEW BUSINESS
MOVED BY PAVONE, SECONDED BY PERSSON, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
Please see the attached Council Committee Meeting Calendar.
EXECUTIVE SESSION & ADJOURNMENT
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL RECESS INTO EXECUTIVE
SESSION FOR APPROXIMATELY 10 MINUTES TO DISCUSS LABOR NEGOTIATIONS
RCW 42.30.140(4)(b) WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE
COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED.
CARRIED. TIME: 7:25 P.M.
Executive session was conducted. There was no action taken. The executive session
and Council Meeting adjourned at 7:34 p.m.
Jason A. Seth, CMC, City Clerk
Megan Gregor, Recorder
Monday, June 20, 2016
June 20, 2016 REGULAR COUNCIL MEETING MINUTES
AGENDA ITEM #7. a)
Council Committee Meeting Calendar
June 20, 2016
June 20, 2016
Monday
Following Council Executive Session, Council Conference Room
Labor Negotiations (1 5 minutes)
June 22, 2016
Wednesday
5:30 PM Meet and Greet with the Renton School District Board
Kohlwes Education Center, 300 SW 7`h Street
June 23, 2016
Thursday
CANCELLED Community Services Committee, Chair Witschi
June 27, 2016
Monday
4:00 PM Planning & Development Committee, Chair Prince, Council Conference Room
1 . Sidewalk Maintenance & Construction
2. Sunset Planned Action Ordinance - briefing
3. Adoption of 2015 Construction Codes
4. 168 Development Rezone
5. Benson Hill Community Plan Advisory Board Briefing
CANCELLED Public Safety Committee, Chair Pavone
5:00 PM Finance Committee, Chair Persson - Council Conference Room
1. Vouchers
2. Sunset Waived Fees
3. 2016 2nd Quarter Budget Amendment Ordinance
4. Return to Renton Car Show Fee Waiver Request
5. Emerging Issues in Revenue Streams
6:00 PM Committee of the Whole, Chair Corman - Conferencing Center
1. Downtown Revitalization Update
AGENDA ITEM #7. b)
AB - 1703
CITY OF
enton u
SUBJECT/TITLE: Appointment of Aaron Blalack to Renton Municipal Arts Commission
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
None.
Mayor Law appoints Mr. Aaron Blalack to the Renton Municipal Arts Commission for a term expiring 12/31/19.
A. Memo to Mayor Law re: appointment to RMAC
B. Application for Boards/Commissions/Committees-Aaron Blalack
Confirm Mayor Law's appointment of Mr. Blalack to the Renton Municipal Arts Commission.
AGENDA ITEM #7. b)
DEPARTMENT OFCOMM UNI1fY aTvaei
AND 9CONOM IC DEVBIIIOPMBNT "�Rento
MEMC RAN DUM E CEIVE10
-11-I 21116
DIA TO: .Ii ne 8, 20116
MAYOR'S OFFICE
110: Denis Law, M ay cir I %
ARC M: C.B. "CF irl" Viriaerit, CBD Administrator C*-t�
SUB.180: Alppointi r ent to Reritor ML niciipal Arts Corr missiiori
11F El Renton Mu nicipal Arts Corr rr isisiciin aurrEintly has a rlosiitiori oKIEm,, vacatec ty.laris
BriElllish at the enc of X1015,,11611 a tEirrr of office tF at will Eixpire in DEiciembEir of 7019. Th El
FIN A C solicited applicatiaris thrcui ghou t tF El community t y z1 varkllty of rr Ell r ods.
A Rentor 1iEisic Eint,, Aaron Blalvclk, at1 Eindec the moritH ly Apuil 2016 RMAC meeting anc
subsequEuritly sut rr itted an application (attached herewith ; to becomie a Commissioner.
TF a Clorrlmlissioneusl WE o were at th a meeting and were able to c isau ssi with h im F is
t acikgroc nd and interest in the arts in genEnal aric in Renton iri rlarticular wEire
irrlpnessec with his eripaing zrld Eirlthusiiastic cEirrEianor. His professional experiEinaEi in
tF a l igh tec t it dustry arlc t aakgrou nd in rr usia w ill contribute to the at ility of the
RMAC to ilu (fill its responlsit ilities to tF El comirr unity. The RMAC h as, therefore, providec
a rr1 ern ouaridumi 1lat1 zlah Etc J puttiriEl his name forward to fill th El vaciarit pcisii iori.
AltF ouElh I dci nat belima it was a aonsic eraticln,, thEi appClintmEirlt of Mr. Bllalack to the
Commission will iricuiEiase its alneacy signifiazlnt diversity.
In aonc urrEirlCE1 with tP a eric oiiserrl ent oil tr a full Renton M uniciipal Arts Commission and
tN a RMAC liaisori, I rec orr rr end the appciintm Brit tai thEi Rerii on M uniaipal Arts
Commission o1lAaron Blalack tC1 a positicin tr at will Eirpire December 201151.
AGENDA ITEM #7. b)
Hannah L Mill ler
Fram: April A leuNeiricer
Scrlt: Momc a�, May 09, JC11E -):59 A M
To: Hannan L N iller
Subject: FW: A ppliaatiari 11or boards, carrlmissions, on carr ruitileas.
From: aianorl.tladaclkCabgmail.(lom[mailtcl:aarlorl.blalaakca')gmail.(lom1
Sent Sah rlc ay, N a} 02, 2016 11:214 RM
Tllo: April Alexanc ar
Cell: amor.bla11a1cIk@gmail.cclm
Su t jeet: APF1licatiorl fan t oaids, clommissicirls, or (ommitteles.
Thu fbllowin€1 reugisiralion was submitted vial the ClitN oflRenlon wabsiter
LllatEi ftcim fkirm "Appliealtiorl fbr Boares, commissions, or aommiltues" was raeeived on Seiilurdq, Ulay 07,
3016 11:24:3f PMI.
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AGENDA ITEM #7. b)
Value
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aansvatently rEicueicluii2ed as a baipidl learner and highly
adaptable to any pane. Initlat iiva-driiven and self-motivat Eid -
SIIEUEiks out chat llEii and oppel3ituniitlies for praaess
eiflfliiieiiienciies and personal & team skiillls devallarlment.
Employment Hi:itlony:
- Mcibidlle Aid Operations @ Amaacir.i
Upclsade Services Engineer @ Miczosoft (via 7eksystems)
- 3idl Party Repoxtincl ArlalyEut CIII Disney (vijia Alrlex SystemEi)
- Assistant Produat Analyst @ Aviiteah Internatiiional
Ilaunch Consulting Clsaup (Micrasaflt vendor)
- Aatiive iin Seattlle-area nerd musiia and hip -hurl saene--usEid tcu
bap and perform, wifEi Is sti771 actively perfluxming and
ma leasiing music.
- Pas experiencEI l oak ing &I prcmut ing shows, same light
elxrlasuxe to larger Eluent planning.
- Valllur.teared many hours to omganiaatilons ina111Liling Habitats
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think this would bEi a c_lneat way fcun to start wcizking for clubs
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Email "A11plicaltian for boards, commissions, erc(immitteesi." aiiiginally sent tei analexander@rentenwa.aciv fiiom
aanan1lalaaik0a gmail.corni cr 9a1trc ay, Ma)l (l7, 2C J ( :11:21 :2 ` PM.'Ilhe following weue also sem a coFllly: aarcm.Halack@nTiail.ccim.
2
AB - 1702
City Council Regular Meeting - 27 Jun 2016
SUBJECT/TITLE: Appointments to Benson Hill Community Plan Advisory Board
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
None.
SUMMARY OF ACTION:
Mayor Law appoints the following to the Benson Hill Community Plan Advisory Board:
Tracy Zelenka for a term expiring 8/1/2021
Keith Hoag for a term expiring 8/1/2021
Charles Seil for a term expiring 8/1/2021
Lila Wheatley for a term expiring 8/1/2019
Carol Whitson for a term expiring 8/1/2019
George Houston for a term expiring 8/1/2017
Virginia Brokx for a term expiring 8/1/2017
Andy Pierce for a term expiring 8/1/2017
Alan Brittenham for a term expiring 8/1/2017
Joel Osborn for a term expiring 8/1/2017
Cynthia Burns for a term expiring 8/1/2017
EXHIBITS:
A. Memo to Mayor Law regarding appointments to Benson Hill Community Plan Advisory Board
STAFF RECOMMENDATION:
Confirm Mayor Law's appointments of the above-named applicants to the Benson Hill Community Advisory
Plan Board.
AGENDA ITEM #7. c)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT ——“Renton C
M E M OR A N D U M
DATE:May 17,2016
TO:Denis Law,Mayor
FROM:C.E.“Chip”Vincent,CED Administrator
STAFF CONTACT:Paul Hintz,Associate Planner,x7436
SUBJECT:Benson Hill Community Plan Advisory Board
In October 2013,the City Council adopted the Benson Hill Community Plan.Formal
implementation of the Plan was postponed in order to allocate sufficient resources to the
development of the City’s Comprehensive Plan,which was adopted in June 2015.In
anticipation of available resources,staff began advertising positions in April 2015 in order to
form an Advisory Board,which will help guide implementation of the Benson Hill Community
Plan.To be eligible for appointment to a Community Planning Advisory Board,prospective
members must live,own property,or represent a business or non-profit organization within the
planning area.Additionally,the Board will be supplemented by one member of the Parks
Commission,and one member of the Planning Commission who will serve as Chair of the Board.
Staff believes that the nine applicants (Lila Wheatley,Tracy Zelenka,George Houston,Keith
Hoag,Virginia Brokx,Andy Pierce,Alan Brittenham,Carol Whitson,and Joel Osborn)are
representative of the Benson Community,and will be stewards of the Benson Hill Community
Plan.Additionally,staff recommends appointment of Parks Commissioner Cynthia Burns,and
Charles Seil of the Planning Commission to serve as the Chair.
Staff further recommends the following term lengths for each applicant:
Lila Wheatley:3 years
Tracy Zelenka:5 years
George Houston:1 year
Keith Hoag:5 years
Virginia Brokx:1 year
Andy Pierce:1 year
Alan Brittenham:1 year
Carol Whitson:3 years
Joel Osborn:1 year
Cynthia Burns:1 year
Charles Seil:5 years
cc:Kelly Beymer,Community Services Administrator
AGENDA ITEM #7. c)
AB - 1699
City Council Regular Meeting - 27 Jun 2016
SUBJECT/TITLE: Contract Award for Bid Opening on 6/15/2016; CAG-16-049; Sunset
Lane NE Improvements Project
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
The lowest responsive bid comes in under budget at $4,704,215.56. The estimated project cost was
$5,035,000. The total combined project budget is approximately $7,042,762.
SUMMARY OF ACTION:
Engineers Estimate: $5,035,000.
In accordance with Council procedure, bids submitted met the following three criteria:
There was more than one bid.
The low bid was within the project budget.
There were no irregularities with the low bid.
Staff recommends acceptance of the lowest responsive bid by Road Construction Northwest, Inc., in the amount of
$4,704,215.56 for the Sunset Lane NE Improvements Project.
EXHIBITS:
A. Staff Recommendation
B. Bid Tabs
STAFF RECOMMENDATION:
Accept the lowest responsive bid by Road Construction Northwest, Inc., in the amount of $4,704,215.56 for the Sunset
Lane NE Improvements Project.
AGENDA ITEM #7. d)
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Item No.SPEC.
REFERENCE ITEM UNIT QUANTITY UNIT PRICE AMOUNT Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
DIV 1 DIV 1 GENERAL REQUIREMENTS
A1 1-04.4SP UNEXPECTED SITE CHANGES EST 1 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
A2 1-05.4SP ROADWAY SURVEYING LS 1 130,000$ 130,000$ 56,900$ 56,900$ 75,000$ 75,000$ 58,000$ 58,000$ 32,000$ 32,000$
A3 1-05.18SP RECORD DRAWINGS (MIN. BID = $5,000)LS 1 5,000$ 5,000$ 5,500$ 5,500$ 5,000$ 5,000$ 15,000$ 15,000$ 5,000$ 5,000$
A4 1-07.15 SPCC PLAN LS 1 5,000$ 5,000$ 1,500$ 1,500$ 2,000$ 2,000$ 2,000$ 2,000$ 1,000$ 1,000$
A5 1-07.17SP POTHOLING EA 30 500$ 15,000$ 900$ 27,000$ 500$ 15,000$ 150$ 4,500$ 500$ 15,000$
A6 1-08.3SP TYPE B PROGRESS SCHEDULE (MIN. BID = $10,000)LS 1 10,000$ 10,000$ 14,000$ 14,000$ 15,000$ 15,000$ 10,000$ 10,000$ 10,000$ 10,000$
A7 1-09.7 MOBILIZATION LS 1 433,000$ 433,000$ 441,000$ 441,000$ 510,509.86$ 510,510$ 400,000$ 400,000$ 925,000$ 925,000$
A8 1-10SP PROJECT TEMPORARY TRAFFIC CONTROL LS 1 201,000$ 201,000$ 118,300$ 118,300$ 15,000$ 15,000$ 60,000$ 60,000$ 375,000$ 375,000$
A9 1-10SP TRAFFIC CONTROL SUPERVISOR HR 1,500 50$ 75,000$ 55$ 82,500$ 75$ 112,500$ 50$ 75,000$ 54$ 81,000$
A10 1-10SP UNIFORMED POLICE OFFICER HR 60 150$ 9,000$ 100$ 6,000$ 125$ 7,500$ 75$ 4,500$ 80$ 4,800$
A11 1-10SP PEDESTRIAN TRAFFIC CONTROL LS 1 15,000$ 15,000$ 12,800$ 12,800$ 10,000$ 10,000$ 2,000$ 2,000$ 5,000$ 5,000$
DIV 2 DIV 2 EARTHWORK
A12 2-01 CLEARING AND GRUBBING ACRE 1.4 35,000$ 49,000$ 36,200$ 50,680$ 50,000$ 70,000$ 25,000$ 35,000$ 18,500$ 25,900$
A13 2-01 ROADSIDE CLEANUP EST 1 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
A14 2-02SP REMOVAL OF STRUCTURE AND OBSTRUCTION LS 1 6,000$ 6,000$ 37,000$ 37,000$ 75,000$ 75,000$ 35,000$ 35,000$ 12,500$ 12,500$
A15 2-02SP SAW CUTTING LF 1,540 4$ 6,160$ 3$ 4,620$ 3$ 4,620$ 7$ 10,780$ 4$ 6,160$
A16 2-02SP REMOVING CEMENT CONC. SIDEWALK SY 2,590 10$ 25,900$ 11$ 28,490$ 10$ 25,900$ 10$ 25,900$ 10$ 25,900$
A17 2-02SP REMOVING ASPHALT CONC. SIDEWALK SY 200 10$ 2,000$ 6$ 1,200$ 10$ 2,000$ 10$ 2,000$ 7$ 1,400$
A18 2-02SP REMOVING CEMENT CONC. CURB AND GUTTER LF 3,080 10$ 30,800$ 6$ 18,480$ 4$ 12,320$ 5$ 15,400$ 5$ 15,400$
A19 2-02SP REMOVING CEMENT CONC. CURB LF 1,020 10$ 10,200$ 6$ 6,120$ 3.60$ 3,672$ 5$ 5,100$ 3$ 3,060$
A20 2-02SP REMOVING ASPHALT CONC. PAVEMENT SY 10,790 20$ 215,800$ 10$ 107,900$ 6.50$ 70,135$ 10$ 107,900$ 7$ 75,530$
A21 2-03 ROADWAY EXCAVATION INCL. HAUL CY 3,400 30$ 102,000$ 46.25$ 157,250$ 30$ 102,000$ 35$ 119,000$ 25$ 85,000$
A22 2-03 GRAVEL BORROW INCL. HAUL TON 1,100 30$ 33,000$ 22$ 24,200$ 26.50$ 29,150$ 1$ 1,100$ 20$ 22,000$
DIV 4 DIV 4 BASES
A23 4-04 CRUSHED SURFACING TOP COURSE TON 2,000 30$ 60,000$ 36.25$ 72,500$ 65$ 130,000$ 35$ 70,000$ 25$ 50,000$
DIV 5 DIV 5 SURFACE TREATMENTS AND PAVEMENTS
A24 5-04SP HMA CL. 1/2 IN. PG 64-22 TON 1,600 75$ 120,000$ 90$ 144,000$ 115$ 184,000$ 150$ 240,000$ 95$ 152,000$
A25 5-04 HMA FOR APPROACH CL. 1/2 IN. PG 64-22 TON 60 120$ 7,200$ 150$ 9,000$ 150$ 9,000$ 290$ 17,400$ 210$ 12,600$
A26 5-04SP ASPHALT PRICE COST ADJUSTMENT CALC 1 4,370$ 4,370$ 4,370$ 4,370$ 4,370$ 4,370$ 4,370$ 4,370$ 4,370$ 4,370$
A27 5-04SP PLANING BITUMINOUS PAVEMENT SY 230 30$ 6,900$ 30$ 6,900$ 33.50$ 7,705$ 15$ 3,450$ 25$ 5,750$
A28 5-05SP CEMENT CONC. PAVEMENT SY 1,340 70$ 93,800$ 81.25$ 108,875$ 105$ 140,700$ 105$ 140,700$ 122$ 163,480$
DIV 8 DIV 8 MISCELLANEOUS CONSTRUCTION
A29 8-01 INLET PROTECTION EA 61 55$ 3,355$ 80$ 4,880$ 100$ 6,100$ 45$ 2,745$ 70$ 4,270$
A30 8-01 SILT FENCE LF 1,160 5$ 5,800$ 5.25$ 6,090$ 7$ 8,120$ 8$ 9,280$ 5$ 5,800$
A31 8-01 HIGH VISIBILITY FENCE LF 3,700 4$ 14,800$ 3.25$ 12,025$ 3.72$ 13,764$ 5$ 18,500$ 5$ 18,500$
A32 8-01SP EROSION/WATER POLLUTION CONTROL EST 1 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
A33 8-01SP SEEDING, FERTILIZING, AND MULCHING SY 8,310 2$ 16,620$ 1.15$ 9,557$ 2$ 16,620$ 1$ 8,310$ 1$ 8,310$
A34 8-02 PLANT SELECTION FRAXINUS AMERICANA / AUTUMN PURPLE ASH (3" CAL)EA 16 425$ 6,800$ 560$ 8,960$ 400$ 6,400$ 450$ 7,200$ 500$ 8,000$
A35 8-02 PLANT SELECTION ACER GRISEUM / PAPERBARK MAPLE (1.5" CAL)EA 1 180$ 180$ 250$ 250$ 400$ 400$ 250$ 250$ 300$ 300$
A36 8-02 PLANT SELECTION FOTHERGILLA GARDENII / BLUE MIST DWARF BOTTLE BRUSH EA 24 70$ 1,680$ 32.50$ 780$ 40$ 960$ 40$ 960$ 40$ 960$
A37 8-02 PLANT SELECTION MAHONIA REPENS / CREEPING MAHONIA (2 GAL)EA 38 32$ 1,216$ 17.25$ 656$ 20$ 760$ 15$ 570$ 16$ 608$
A38 8-02 PLANT SELECTION VACCINIUM OVATUM / EVERGREEN HUCKLEBERRY (2 GAL)EA 35 32$ 1,120$ 18.50$ 648$ 20$ 700$ 15$ 525$ 16$ 560$
A39 8-02 PLANT SELECTION VACCINIUM OVATUM / EVERGREEN HUCKLEBERRY (5 GAL)EA 18 70$ 1,260$ 30.25$ 545$ 27$ 486$ 25$ 450$ 38$ 684$
A40 8-02 PLANT SELECTION ROSA GYMNOCARPA / DWARF NATIVE ROSE (2 GAL)EA 33 32$ 1,056$ 14$ 462$ 20$ 660$ 15$ 495$ 12$ 396$
A41 8-02 PLANT SELECTION HOLODISCUS DISCOLOR / OCEANSPRAY (2 GAL)EA 22 32$ 704$ 15.25$ 336$ 20$ 440$ 15$ 330$ 13$ 286$
A42 8-02 PLANT SELECTION ANAPHALIS DC / PEARLY EVERLASTING (2 GAL)EA 114 32$ 3,648$ 23.75$ 2,708$ 27$ 3,078$ 16.50$ 1,881$ 16$ 1,824$
A43 8-02 PLANT SELECTION GAULTHERIA SHALLON / SALAL (2 GAL)EA 16 32$ 512$ 17.25$ 276$ 20$ 320$ 15$ 240$ 13$ 208$
A44 8-02 PLANT SELECTION PTERIDIUM AQUILINUM / WESTERN BRACKENFERN (1 GAL)EA 186 18$ 3,348$ 25$ 4,650$ 20$ 3,720$ 11$ 2,046$ 7$ 1,302$
A45 8-02 PLANT SELECTION ARCTOSTAPHYLOS UVA-URSI / KINNIKINNICK (1 GAL)EA 900 15$ 13,500$ 8.75$ 7,875$ 10$ 9,000$ 8$ 7,200$ 8$ 7,200$
A46 8-02 PLANT SELECTION FRAGARIA CHILOENSIS / COAST STRAWBERRY (1 GAL)EA 800 15$ 12,000$ 8.75$ 7,000$ 10$ 8,000$ 8$ 6,400$ 7$ 5,600$
June 15, 2016
Road Construction NW Active Construction NW R.L. Alia Company Rodarte Construction Inc
100% Opinion of Cost
City of Renton - Sunset Lane NE
SCHEDULE A
Bid Tabulation
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Item No.SPEC.
REFERENCE ITEM UNIT QUANTITY UNIT PRICE AMOUNT Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
June 15, 2016
Road Construction NW Active Construction NW R.L. Alia Company Rodarte Construction Inc
100% Opinion of Cost
City of Renton - Sunset Lane NE
Bid Tabulation
A47 8-02SP ROOT BARRIER LF 170 11$ 1,900$ 8$ 1,360$ 7$ 1,190$ 10$ 1,700$ 12$ 2,040$
A48 8-02SP TOPSOIL TYPE A CY 550 55$ 30,250$ 35.75$ 19,663$ 45$ 24,750$ 45$ 24,750$ 42$ 23,100$
A49 8-02SP BARK OR WOOD CHIP MULCH CY 120 45$ 5,400$ 48.75$ 5,850$ 45$ 5,400$ 48$ 5,760$ 57$ 6,840$
A50 8-02SP PROPERTY RESTORATION EST 1 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$
A51 8-03 IRRIGATION SYSTEM LS 1 23,000$ 23,000$ 55,000$ 55,000$ 50,000$ 50,000$ 42,500$ 42,500$ 57,000$ 57,000$
A52 8-04 CEMENT CONC. TRAFFIC CURB AND GUTTER LF 2,050 25$ 51,250$ 25.50$ 52,275$ 35$ 71,750$ 30$ 61,500$ 22$ 45,100$
A53 8-04SP THICKENED CEMENT CONC. TRAFFIC CURB AND GUTTER LF 1,000 35$ 35,000$ 31$ 31,000$ 38$ 38,000$ 36$ 36,000$ 32$ 32,000$
A54 8-04 CEMENT CONC. PEDESTRIAN CURB LF 60 25$ 1,500$ 22.50$ 1,350$ 45$ 2,700$ 30$ 1,800$ 30$ 1,800$
A55 8-04 EXTRUDED CURB LF 170 15$ 2,550$ 16.25$ 2,763$ 15$ 2,550$ 27$ 4,590$ 12$ 2,040$
A56 8-04SP CEMENT CONC. VALLEY GUTTER LF 270 15$ 4,050$ 23.50$ 6,345$ 35$ 9,450$ 60$ 16,200$ 30$ 8,100$
A57 8-06 CEMENT CONC. DRIVEWAY ENTRANCE TYPE C2B SY 610 55$ 33,550$ 45$ 27,450$ 80$ 48,800$ 60$ 36,600$ 92$ 56,120$
A58 8-07 PRECAST SLOPED MOUNTABLE CURB LF 20 25$ 500$ 60$ 1,200$ 50$ 1,000$ 30$ 600$ 54$ 1,080$
A59 8-07SP PRECAST CEMENT CONC. WHEEL STOP EA 10 300$ 3,000$ 165$ 1,650$ 150$ 1,500$ 170$ 1,700$ 150$ 1,500$
A60 8-09 RAISED PAVEMENT MARKER TYPE 1 HUND 0.5 350$ 175$ 1,100$ 550$ 700$ 350$ 4,444$ 2,222$ 600$ 300$
A61 8-09 RAISED PAVEMENT MARKER TYPE 2 HUND 0.1 500$ 50$ 1,625$ 163$ 1,300$ 130$ 4,444$ 444$ 1,000$ 100$
A62 8-13 MONUMENT CASE AND COVER EA 11 750$ 8,250$ 1,625$ 17,875$ 1,200$ 13,200$ 400$ 4,400$ 500$ 5,500$
A63 8-13SP ADJUST EXISTING MONUMENT CASE AND COVER EA 1 500$ 500$ 525$ 525$ 550$ 550$ 400$ 400$ 400$ 400$
A64 8-14SP CEMENT CONC. SIDEWALK SY 1,780 35$ 62,300$ 40.50$ 72,090$ 60$ 106,800$ 54$ 96,120$ 54$ 96,120$
A65 8-14SP MONOLITHIC CEMENT CONC. CURB, GUTTER, AND SIDEWALK LF 750 75$ 56,250$ 58$ 43,500$ 70$ 52,500$ 75$ 56,250$ 45$ 33,750$
A66 8-14SP CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A SY 15 125$ 1,875$ 115$ 1,725$ 200$ 3,000$ 150$ 2,250$ 200$ 3,000$
A67 8-14SP DETECTABLE WARNING SURFACE SF 440 40$ 17,600$ 48.75$ 21,450$ 55$ 24,200$ 67$ 29,480$ 32$ 14,080$
A68 8-20SP ILLUMINATION SYSTEM, COMPLETE LS 1 375,000$ 375,000$ 297,600$ 297,600$ 380,000$ 380,000$ 246,000$ 246,000$ 439,515.11$ 439,515$
A69 8-20SP RELOCATE LUMINAIRE LS 1 5,000$ 5,000$ 4,500$ 4,500$ 5,200$ 5,200$ 4,150$ 4,150$ 7,298.11$ 7,298$
A70 8-20SP TRAFFIC SIGNAL SYSTEM MODIFICATION COMPLETE, HARRINGTON AVE NE LS 1 20,000$ 20,000$ 22,000$ 22,000$ 40,000$ 40,000$ 20,325$ 20,325$ 35,963.39$ 35,963$
A71 8-20SP TRAFFIC SIGNAL SYSTEM MODIFICATION COMPLETE, NE 10TH ST LS 1 20,000$ 20,000$ 22,000$ 22,000$ 40,000$ 40,000$ 20,325$ 20,325$ 18,300.41$ 18,300$
A72 8-20SP INTERCONNECT SYSTEM, COMPLETE LS 1 35,000$ 35,000$ 48,600$ 48,600$ 70,000$ 70,000$ 44,800$ 44,800$ 44,071.09$ 44,071$
A73 8-21 PERMANENT SIGNING LS 1 12,000$ 12,000$ 15,500$ 15,500$ 15,000$ 15,000$ 10,000$ 10,000$ 11,000$ 11,000$
A74 8-22 PLASTIC LINE LF 680 5$ 3,400$ 2.25$ 1,530$ 5.50$ 3,740$ 1.25$ 850$ 5$ 3,400$
A75 8-22 PLASTIC CROSSWALK LINE SF 970 5$ 4,850$ 5.25$ 5,093$ 4$ 3,880$ 5.60$ 5,432$ 3$ 2,910$
A76 8-22 PLASTIC ACCESS PARKING SPACE SYMBOL EA 3 150$ 450$ 155$ 465$ 250$ 750$ 400$ 1,200$ 200$ 600$
A77 8-28SP DECORATIVE EXPOSED AGGREGATE TREATMENT SY 40 200$ 8,000$ 400$ 16,000$ 183$ 7,320$ 100$ 4,000$ 150$ 6,000$
SCHEDULE A TOTAL 2,782,000$ 2,611,850$ 2,941,320$ 2,513,830$ 3,338,686$
DIV 7 DIV 7 DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER MAINS, AND CONDUITS
B1 7-08SP PLUG AND ABANDON EXISTING PIPE EA 32 250$ 8,000$ 260$ 8,320$ 400$ 12,800$ 70$ 2,240$ 500$ 16,000$
B2 7-09SP DUCTILE IRON PIPE FOR WATER MAIN, CL. 52, 12 IN. DIAM., WITH POLYWRAP, I LF 2,350 130$ 305,500$ 88$ 206,800$ 80$ 188,000$ 195$ 458,250$ 99$ 232,650$
B3 7-09SP SHORING OR EXTRA EXCAVATION TRENCH LS 1 15,000$ 15,000$ 3,000$ 3,000$ 500$ 500$ 1,500$ 1,500$ 1,000$ 1,000$
B4 7-09SP BLOW-OFF ASSEMBLY, 2-INCH EA 5 3,000$ 15,000$ 1,725$ 8,625$ 2,400$ 12,000$ 6,000$ 30,000$ 1,500$ 7,500$
B5 7-09SP BANK RUN GRAVEL FOR TRENCH BACKFILL TON 2,800 35$ 98,000$ 10$ 28,000$ 9$ 25,200$ 1$ 2,800$ 32$ 89,600$
B6 7-09SP CONNECTION TO EXISTING WATER MAIN EA 7 1,000$ 7,000$ 2,425$ 16,975$ 8,000$ 56,000$ 4,000$ 28,000$ 4,000$ 28,000$
B7 7-09SP RELOCATION OF 4-INCH PIV, 1-INCH DCVA FOR KCLS LIBRARY AND WATER MET LS 1 1,600$ 1,600$ 2,400$ 2,400$ 5,500$ 5,500$ 15,000$ 15,000$ 12,000$ 12,000$
B8 7-09SP CONCRETE THRUST BLOCKING AND DEAD-MAN ANCHOR BLOCKING CY 60 200$ 12,000$ 410$ 24,600$ 400$ 24,000$ 200$ 12,000$ 200$ 12,000$
B9 7-12SP GATE VALVE, 12 IN.EA 24 2,500$ 60,000$ 2,175$ 52,200$ 3,100$ 74,400$ 5,000$ 120,000$ 2,200$ 52,800$
B10 7-12SP ADJUST EXISTING VALVE BOX EA 9 400$ 3,600$ 425$ 3,825$ 425$ 3,825$ 200$ 1,800$ 450$ 4,050$
B11 7-12SP INDIVIDUAL PRESSURE REDUCING VALVE, 1 IN. DIAM.EA 7 1,000$ 7,000$ 675$ 4,725$ 2,800$ 19,600$ 2,000$ 14,000$ 1,500$ 10,500$
B12 7-14SP RESETTING EXISTING HYDRANT EA 1 2,000$ 2,000$ 1,500$ 1,500$ 2,300$ 2,300$ 2,900$ 2,900$ 3,000$ 3,000$
B13 7-14SP HYDRANT ASSEMBLY EA 9 6,200$ 55,800$ 4,950$ 44,550$ 8,700$ 78,300$ 7,000$ 63,000$ 5,000$ 45,000$
B14 7-14SP REMOVE AND SALVAGE HYDRANT EA 8 1,000$ 8,000$ 500$ 4,000$ 1,500$ 12,000$ 1,000$ 8,000$ 1,200$ 9,600$
B15 7-15SP SERVICE CONNECTION, 1 IN. DIAM.EA 8 1,000$ 8,000$ 1,775$ 14,200$ 9,000$ 72,000$ 2,000$ 16,000$ 1,500$ 12,000$
SCHEDULE B SUBTOTAL 606,500$ 423,720$ 586,425$ 775,490$ 535,700$
57,620$ 40,253$ 55,710$ 73,672$ 50,892$
SCHEDULE B TOTAL 665,000$ 463,973$ 642,135$ 849,162$ 586,592$
SCHEDULE B - Water Line Work
Sales Tax (9.5%)
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Item No.SPEC.
REFERENCE ITEM UNIT QUANTITY UNIT PRICE AMOUNT Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
June 15, 2016
Road Construction NW Active Construction NW R.L. Alia Company Rodarte Construction Inc
100% Opinion of Cost
City of Renton - Sunset Lane NE
Bid Tabulation
DIV 2 DIV 2 EARTHWORK
C1 2-02SP REMOVING EXISTING SANITARY SEWER MANHOLE EA 3 750$ 2,250$ 1,100$ 3,300$ 1,000$ 3,000$ 2,500$ 7,500$ 1,200$ 3,600$
DIV 7 DIV 7 DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER MAINS, AND CONDUITS
C2 7-05SP MANHOLE 48 IN. DIAM. TYPE 1 EA 16 5,500$ 88,000$ 4,800$ 76,800$ 8,000$ 128,000$ 6,000$ 96,000$ 3,500$ 56,000$
C3 7-05SP MANHOLE 60 IN. DIAM. TYPE 1 DROP EA 2 7,000$ 14,000$ 12,500$ 25,000$ 15,000$ 30,000$ 7,000$ 14,000$ 6,500$ 13,000$
C4 7-05SP MANHOLE 60 IN. DIAM. TYPE 1 SADDLE EA 1 7,500$ 7,500$ 10,500$ 10,500$ 16,000$ 16,000$ 9,500$ 9,500$ 8,000$ 8,000$
C5 7-05 MANHOLE ADDITIONAL HEIGHT 48 IN. DIAM. TYPE 1 LF 13 250$ 3,250$ 225$ 2,925$ 1$ 13$ 150$ 1,950$ 400$ 5,200$
C6 7-05 MANHOLE ADDITIONAL HEIGHT 60 IN. DIAM. TYPE 1 DROP LF 7 350$ 2,450$ 300$ 2,100$ 1$ 7$ 220$ 1,540$ 600$ 4,200$
C7 7-05 ADJUST MANHOLE EA 1 1,000$ 1,000$ 525$ 525$ 1,000$ 1,000$ 850$ 850$ 500$ 500$
C8 7-05 ABANDON EXISTING MANHOLE EA 10 750$ 7,500$ 875$ 8,750$ 800$ 8,000$ 2,500$ 25,000$ 750$ 7,500$
C9 7-05SP CONNECTION TO SANITARY SEWER STRUCTURE EA 5 1,000$ 5,000$ 875$ 4,375$ 3,100$ 15,500$ 2,500$ 12,500$ 2,000$ 10,000$
C10 7-08SP PLUG AND ABANDON EXISTING PIPE EA 34 250$ 8,500$ 225$ 7,650$ 675$ 22,950$ 150$ 5,100$ 500$ 17,000$
C11 7-08 SHORING OR EXTRA EXCAVATION CLASS B SF 21,200 1$ 21,200$ 0.10$ 2,120$ 0.01$ 212$ 0.10$ 2,120$ 0.25$ 5,300$
C12 7-17SP BANK RUN GRAVEL FOR TRENCH BACKFILL TON 3,900 35$ 136,500$ 10$ 39,000$ 9$ 35,100$ 1$ 3,900$ 32$ 124,800$
C13 7-17SP PVC SANITARY SEWER PIPE 8 IN DIAM. LF 130 60$ 7,800$ 114$ 14,820$ 74$ 9,620$ 222$ 28,860$ 55$ 7,150$
C14 7-17SP PVC SANITARY SEWER PIPE 12 IN DIAM.LF 1,710 70$ 119,700$ 95$ 162,450$ 82$ 140,220$ 242$ 413,820$ 62$ 106,020$
C15 7-19 SEWER CLEANOUT EA 4 800$ 3,200$ 550$ 2,200$ 1,500$ 6,000$ 400$ 1,600$ 800$ 3,200$
SCHEDULE C SUBTOTAL 427,850$ 362,515$ 415,622$ 624,240$ 371,470$
40,650$ 34,439$ 39,484$ 59,303$ 35,290$
SCHEDULE C TOTAL 469,000$ 396,954$ 455,106$ 683,543$ 406,760$
DIV 2 DIV 2 EARTHWORK
D1 2-02SP REMOVING EXISTING DRAINAGE STRUCTURE EA 18 500$ 9,000$ 375$ 6,750$ 900$ 16,200$ 1,000$ 18,000$ 500$ 9,000$
DIV 7 DIV 7 DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER MAINS, AND CONDUITS
D2 7-01SP CLEANOUT 8 IN. DIAM.EA 6 550$ 3,300$ 500$ 3,000$ 1,400$ 8,400$ 1,000$ 6,000$ 750$ 4,500$
D3 7-04SP CORRUGATED POLYETHYLENE STORM SEWER PIPE 8 IN. DIAM.LF 100 55$ 5,500$ 68$ 6,800$ 56$ 5,600$ 185$ 18,500$ 55$ 5,500$
D4 7-04SP SCHEDULE A STORM SEWER PIPE 8 IN. DIAM.LF 160 55$ 8,800$ 56$ 8,960$ 49$ 7,840$ 185$ 29,600$ 55$ 8,800$
D5 7-04SP SCHEDULE A STORM SEWER PIPE 12 IN. DIAM.LF 490 65$ 31,850$ 61$ 29,890$ 65$ 31,850$ 195$ 95,550$ 61$ 29,890$
D6 7-04SP SCHEDULE A STORM SEWER PIPE 18 IN. DIAM.LF 1,440 90$ 129,600$ 97$ 139,680$ 86$ 123,840$ 205$ 295,200$ 65$ 93,600$
D7 7-04SP SCHEDULE A STORM SEWER PIPE 24 IN. DIAM.LF 120 140$ 16,800$ 138$ 16,560$ 158$ 18,960$ 205$ 24,600$ 92$ 11,040$
D8 7-04SP HIGH-DENSITY POLYETHYLENE (HDPE) PIPE 24 IN. DIAM.LF 180 200$ 36,000$ 176$ 31,680$ 118$ 21,240$ 215$ 38,700$ 150$ 27,000$
D9 7-04SP BANK RUN GRAVEL FOR TRENCH BACKFILL TON 2,870 35$ 100,450$ 10$ 28,700$ 9$ 25,830$ 1$ 2,870$ 32$ 91,840$
D10 7-05 ABANDON EXISTING MANHOLE EA 2 750$ 1,500$ 900$ 1,800$ 900$ 1,800$ 2,000$ 4,000$ 500$ 1,000$
D11 7-05 ADJUST CATCH BASIN EA 14 500$ 7,000$ 525$ 7,350$ 450$ 6,300$ 300$ 4,200$ 500$ 7,000$
D12 7-05SP CATCH BASIN TYPE 1 EA 12 1,500$ 18,000$ 1,225$ 14,700$ 1,700$ 20,400$ 1,700$ 20,400$ 1,000$ 12,000$
D13 7-05SP CATCH BASIN TYPE 1L EA 5 1,500$ 7,500$ 1,425$ 7,125$ 2,200$ 11,000$ 1,700$ 8,500$ 1,200$ 6,000$
D14 7-05SP CATCH BASIN TYPE 2 48 IN. DIAM.EA 24 3,000$ 72,000$ 4,000$ 96,000$ 4,500$ 108,000$ 3,500$ 84,000$ 2,500$ 60,000$
D15 7-05SP CONNECTION TO DRAINAGE STRUCTURE EA 7 1,000$ 7,000$ 825$ 5,775$ 2,500$ 17,500$ 2,500$ 17,500$ 1,500$ 10,500$
D16 7-05SP SOLID CATCH BASIN LID AND FRAME EA 1 750$ 750$ 600$ 600$ 1,150$ 1,150$ 600$ 600$ 500$ 500$
D17 7-06SP BIORETENTION FILTRATION STANDARD UNIT 4 FT. X 4 FT.EA 8 16,000$ 128,000$ 16,900$ 135,200$ 21,000$ 168,000$ 21,800$ 174,400$ 20,000$ 160,000$
D18 7-06SP BIORETENTION FILTRATION STANDARD UNIT 4 FT. X 6 FT.EA 1 18,000$ 18,000$ 19,400$ 19,400$ 23,000$ 23,000$ 23,300$ 23,300$ 22,000$ 22,000$
D19 7-08 SHORING OR EXTRA EXCAVATION CLASS B SF 18,100 1$ 18,100$ 0.10$ 1,810$ 0.01$ 181$ 0.10$ 1,810$ 0.25$ 4,525$
D20 7-08SP PLUG AND ABANDON EXISTING PIPE EA 41 250$ 10,250$ 350$ 14,350$ 550$ 22,550$ 150$ 6,150$ 500$ 20,500$
SCHEDULE D TOTAL 630,000$ 576,130$ 639,641$ 873,880$ 585,195$
DIV 8 DIV 8 MISCELLANEOUS CONSTRUCTION
E1 8-20 DIRECTIONAL BORING LF 240 100$ 24,000$ 165$ 39,600$ 100$ 24,000$ 100$ 24,000$ 80$ 19,200$
E2 8-20SP BANK RUN GRAVEL FOR TRENCH BACKFILL TON 1,710 35$ 59,850$ 26$ 44,460$ 9$ 15,390$ 1$ 1,710$ 32$ 54,720$
E3 8-20SP SHORING OR EXTRA UTILITY TRENCH EXCAVATION SF 11,400 1$ 11,400$ 0.10$ 1,140$ 0.22$ 2,508$ 0.10$ 1,140$ 0.25$ 2,850$
E4 8-20SP UTILITY TRENCH EXCAVATION CY 1,770 20$ 35,400$ 137$ 242,490$ 75$ 132,750$ 40$ 70,800$ 38$ 67,260$
SCHEDULE D - Storm Water
Sales Tax (9.5%)
SCHEDULE E - Utility Undergrounding
SCHEDULE C - Sanitary Sewer
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Item No.SPEC.
REFERENCE ITEM UNIT QUANTITY UNIT PRICE AMOUNT Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
June 15, 2016
Road Construction NW Active Construction NW R.L. Alia Company Rodarte Construction Inc
100% Opinion of Cost
City of Renton - Sunset Lane NE
Bid Tabulation
E5 8-20SP BACKFILL FOR SAND DRAINS TON 820 40$ 32,800$ 34.50$ 28,290$ 27.50$ 22,550$ 25$ 20,500$ 25$ 20,500$
E6 8-20SP COMCAST - CONDUIT 2 IN. DIAM. - INSTALL LF 230 4$ 920$ 2$ 460$ 3$ 690$ 10$ 2,300$ 8$ 1,840$
E7 8-20SP COMCAST - CONDUIT 4 IN. DIAM. - INSTALL LF 5,640 4$ 22,560$ 2.50$ 14,100$ 3$ 16,920$ 10$ 56,400$ 8$ 45,120$
E8 8-20SP CENTURYLINK - CONDUIT 4 IN. DIAM. - INSTALL LF 3,720 4$ 14,880$ 2.50$ 9,300$ 3$ 11,160$ 10$ 37,200$ 8$ 29,760$
E9 8-20SP PSE - CONDUIT 3 IN. DIAM. - INSTALL LF 70 4$ 280$ 2$ 140$ 3$ 210$ 10$ 700$ 13$ 910$
E10 8-20SP PSE - CONDUIT 4 IN. DIAM. - INSTALL LF 4,780 4$ 19,120$ 2.50$ 11,950$ 3$ 14,340$ 10$ 47,800$ 9$ 43,020$
E11 8-20SP PSE - CONDUIT 6 IN. DIAM. - INSTALL LF 1,550 4$ 6,200$ 3$ 4,650$ 3$ 4,650$ 15$ 23,250$ 12$ 18,600$
E12 8-20SP COMCAST PRECAST VAULT INSTALL EA 10 1,500$ 15,000$ 2,000$ 20,000$ 600$ 6,000$ 6,000$ 60,000$ 5,000$ 50,000$
E13 8-20SP CENTURY LINK PRECAST VAULT INSTALL EA 7 1,500$ 10,500$ 2,000$ 14,000$ 600$ 4,200$ 6,000$ 42,000$ 5,000$ 35,000$
E14 8-20SP PSE PRECAST VAULT INSTALL EA 8 1,500$ 12,000$ 3,000$ 24,000$ 700$ 5,600$ 6,000$ 48,000$ 7,500$ 60,000$
E15 8-20SP PSE HANDHOLE INSTALL EA 1 500$ 500$ 1,075$ 1,075$ 600$ 600$ 500$ 500$ 2,000$ 2,000$
SCHEDULE E SUBTOTAL 265,410$ 455,655$ 261,568$ 436,300$ 450,780$
25,220$ 43,287$ 24,849$ 41,449$ 42,824$
SCHEDULE E TOTAL 291,000$ 498,942$ 286,417$ 477,749$ 493,604$
F1 8-20SP PARK ILLUMINATION SYSTEM, COMPLETE LS 1 180,000$ 180,000$ 142,800$ 142,800$ 150,000$ 150,000$ 120,000$ 120,000$ 150,000$ 150,000$
SCHEDULE F SUBTOTAL 180,000$ 142,800$ 150,000$ 120,000$ 150,000$
17,100$ 13,566$ 14,250$ 11,400$ 14,250$
SCHEDULE F TOTAL 198,000$ 156,366$ 164,250$ 131,400$ 164,250$
CONSTRUCTION TOTAL $5,035,000 $4,704,216 $0 $5,128,869 $0 $5,529,563 $0 $5,575,086
ALL SCHEDULES
Sales Tax (9.5%)
Sales Tax (9.5%)
SCHEDULE F - Park Illumination System
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Project: Sunset Lane NE Improvements Project
CAG‐16‐049
Date: 06/15/2016
CITY OF RENTON
BID TABULATION SHEET
1 of 1
Bid Total from
Prop Form Subcont Bid Sch. of 1,2 Non Schedule of Prices
& box List Bond Prices Addn Coll *Includes Sales Tax
Active Construction Inc.
P.O. Box 430
1 Puyallup
WA x x x x x x $5,128,869.29
98371
David
Ceccanti
R.L. Alia Company
107 Williams Ave. S
2 Renton
WA x x x x x x $5,529,563.25
98057
Richird L.
Alia
Road Construction Northwest, Inc.
P.O. Box 188
3 Renton
WA x x x x x x $4,704,215.56
98057
Peter
Kenney
Rodarte Construction Inc.
17 E. Valley Hwy E
4 Auburn
WA x x x x x x $5,575,087.08
98092
Frank
Rodarte
Bidder
FORMS
Engineer's Estimate $5,035,000
AGENDA ITEM #7. d)
AB - 1707
City Council Regular Meeting - 27 Jun 2016
SUBJECT/TITLE: Advance Refunding of 2008 Water Sewer Revenue Bonds
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Administrative Services Department
STAFF CONTACT: Iwen Wang, ASD Administrator
EXT.: 6858
FISCAL IMPACT SUMMARY:
The proposed refunding will replace the existing $8.8 million of bonds carrying an average interest rate of
4.18% with approximately $8.26 million of new bonds together with $1.13 million in issue premium at a true
interest cost of approximately 2%, and generate an estimated net present value savings of $870k or
approximately 10% of the refunded bonds.
SUMMARY OF ACTION:
The proposed refinancing plan will issue approximately $8.26 million of new bonds together with $1.13
million in issue premium to replace the existing $8.8 million of bonds through private placement.
EXHIBITS:
A. Issue Paper
B. Draft Ordinance
STAFF RECOMMENDATION:
Approve the refinancing plan and place the attached ordinance with the associated documents for first,
second readings and adoption.
AGENDA ITEM #7. e)
ADMINISTRATIVE SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:June 21, 2016
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang, Admin. Services Administrator
SUBJECT:Advance Refunding of 2008 Water-Sewer Revenue Bonds
ISSUE
Should the City refinance the 2008 Water-Sewer Bonds and use private placement method to
sell these bonds?
RECOMMENDATION
Staff recommends approval of the proposed refinancing plan and adoption of the necessary
ordinance authorizing the issuance of approximately $8.26 million of bonds together with $1.13
million in issue premium at a true interest cost of approximately 2%, which will replace the
existing $8.8 million of bonds carrying an average interest rate of 4.18% and generate an
estimated savings of $870k in net present value savings or nearly 10% of the refunded bonds.
BACKGROUND
The City issued $12.01 million of Water and Sewer Revenue Bonds in 2008 to pay for various
utility capital improvement projects. Principal maturing on and after December 1, 2018 is
subject to optional redemption without penalty on or after December 1, 2017. Because the
bonds will be issued more than 90 days prior to the optional redemption date, this is
considered an advance refunding. The proceeds of approximately $8.3 million new bonds
issued plus the projected issue premium of $1.1 million, will pay for issuance costs and the
remaining $9.3 million will be deposited into an escrow account to pay interest when due until
December 1, 2017, at which time the principle amount of $8.8 million will be fully paid.
In addition, staff recommends the proposed refunding be done through “private placement”
instead of the public offing. The difference between the two methods is that public offering is
an open process that the underwriter will present the bonds by maturity and proposed interest
is conducted on an open platform, while in a private placement, the proposed bond issue is
presented to multiple investors (typically more than 40 banks and institutional investors) who
will then submit their “bid” to purchase the entire issue. Both options provides competitive
pricing and process, the key difference is there are fewer bidders who can buy the entire issue
than those can participate in public officering and buy smaller chunks of the issue. The
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resulting difference in interest rates is somewhere between 0% and 0.3%. Based on issues
done earlier this year, the interest rate difference should be at the low end of the spectrum.
Part of the consideration in using the private placement method is the difference in the amount
of staff time required to put together the official statement (prospectus) and a rating
presentation. With the RFA transition and budget work in the next few months, the expedited
process for a private offering is more manageable.
CONCLUSION
Staff recommends the Council approve the refinancing plan. The bond ordinance will be
presented to Council for first/second reading and adoption on July 11.
Attachment: Refunding Savings Calculation Date June 1, 2016.
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CITY OF RENTON, WASHINGTON
WATER AND SEWER REVENUE REFUNDING BOND, 2016
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE ISSUANCE OF A WATER AND SEWER REVENUE REFUNDING BOND IN
THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $9,500,000 FOR
THE PURPOSE OF REFUNDING A PORTION OF THE CITY’S WATER AND
SEWER REVENUE BONDS, SERIES 2008A; PROVIDING THE FORM, TERMS
AND COVENANTS OF THE BOND; DELEGATING CERTAIN AUTHORITY TO
APPROVE THE FINAL TERMS OF THE BOND; AND AUTHORIZING OTHER
MATTERS RELATED THERETO.
PASSED: July 11, 2016
PREPARED BY:
PACIFICA LAW GROUP LLP
Seattle, Washington
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ORDINANCE NO. ________
TABLE OF CONTENTS
Section 1. Definitions ..................................................................................................................... 3
Section 2. Findings Regarding Parity Provisions .......................................................................... 13
Section 3. Authorization and Description of Bond ...................................................................... 13
Section 4. Registration of Bond.................................................................................................... 14
Section 5. Priority and Payment from the Waterworks Utility Fund ........................................... 15
Section 6. Funds and Accounts .................................................................................................... 17
Section 7. Covenants .................................................................................................................... 20
Section 8. Tax Covenants ............................................................................................................. 24
Section 9. Future Parity Bonds ..................................................................................................... 26
Section 10. Form of Bond ............................................................................................................. 29
Section 11. Execution of Bond ..................................................................................................... 32
Section 12. Right of Prepayment ................................................................................................. 32
Section 13. Sale of Bond .............................................................................................................. 32
Section 14. Application of Bond Proceeds; Plan of Refunding .................................................... 34
Section 15. Ongoing Disclosure; Additional Covenants ............................................................... 37
Section 16. Contract; Savings Clause ........................................................................................... 37
Section 17. General Authorization, Ratification of Prior Acts ..................................................... 37
Section 18. Lost, Stolen or Destroyed Bond ................................................................................ 39
Section 19. Effective Date of Ordinance ...................................................................................... 39
This Table of Contents is provided for convenience only and is not a part of this
ordinance.
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CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE ISSUANCE OF A WATER AND SEWER REVENUE REFUNDING BOND IN
THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $9,500,000 FOR
THE PURPOSE OF REFUNDING A PORTION OF THE CITY’S WATER AND
SEWER REVENUE BONDS, SERIES 2008A; PROVIDING THE FORM, TERMS
AND COVENANTS OF THE BOND; DELEGATING CERTAIN AUTHORITY TO
APPROVE THE FINAL TERMS OF THE BOND; AND AUTHORIZING OTHER
MATTERS RELATED THERETO.
WHEREAS, the City of Renton, Washington (the “City”) has created and operates a
waterworks utility of the City, including the water, sewer, wastewater and storm drainage
systems (together, the “Waterworks Utility”); and
WHEREAS, the City issued and now has outstanding the following water and sewer
revenue bonds, each being payable on a parity of lien on the revenues of the Waterworks
Utility:
Series
Authorizing
Ordinance
Original
Principal Amount
Outstanding
Principal Amount
2007 5313 $ 9,750,000 $ 7,995,000
2008A 5313 9,975,000 9,975,000
2008B 5313 2,035,000 195,000
2012 5672 9,190,000 9,080,000
(together, the “Outstanding Parity Bonds”); and
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WHEREAS, the Water and Sewer Revenue Bonds, Series 2008A, issued on January 4,
2008, mature in principal amounts and bear interest as follows:
Maturity Date
(December 1)
Principal
Amount
Interest
Rate
2016 $ 480,000 4.00%
2017 695,000 4.00
2018 565,000 5.00
2019 645,000 4.00
2020 720,000 4.00
2021 760,000 4.00
2022 790,000 4.00
2023 980,000 4.10
2024 1,020,000 4.15
2025 1,060,000 4.20
2026 1,105,000 4.25
2027 1,155,000 4.30
(the “2008A Bonds”); and
WHEREAS, the 2008A Bonds maturing on or after December 1, 2018 (the “Refunding
Candidates”), are subject to optional redemption, in whole or in part, on any date on or after
December 1, 2017, at a price of par plus interest accrued to the date of redemption; and
WHEREAS, after due consideration it appears to this Council that all or a portion of the
Refunding Candidates (the “Refunded Bonds”) may be defeased and refunded by proceeds of
the water and sewer revenue refunding bond authorized herein (the “Bond”) at a savings to the
City and its ratepayers; and
WHEREAS, the respective ordinances authorizing the issuance of the Outstanding Parity
Bonds permit the issuance of additional bonds on a parity with the Outstanding Parity Bonds for
refunding purposes if certain conditions are met; and
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WHEREAS, the Council wishes to delegate authority to the Mayor, the Chief
Administrative Officer and the Finance Director of the City (as further described herein, each a
“Designated Representative”) for a limited time, t o approve the interest rates, maturity date,
redemption terms, and other terms for the Bond within the parameters set by this ordinance;
and
WHEREAS, the City intends to issue a request for proposals from various financial
institutions to purchase the Bond; and
WHEREAS, the Council now wishes to authorize the issuance of the Bond, the
acceptance of a commitment confirming such a proposal, and the sale of the Bond to the
successful respondent subject to the terms and conditions set forth in this ordinance;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DOES
ORDAIN AS FOLLOWS:
Section 1. Definitions. As used in this ordinance, the following words shall have the
following meanings:
Acquired Obligations means the Government Obligations acquired by the City under the
terms of this ordinance and the Escrow Agreement to effect the defeasance and refunding of
the Refunded Bonds, but only to the extent that the same are acquired at Fair Market Value .
Annual Debt Service for any year means all the interest on plus all principal (except
principal of Term Bonds due in any Term Bond Maturity Year) of Parity Bonds, plus all
mandatory redemption and sinking fund installments, less all bond interest payable from the
proceeds of any such bonds, which will mature or come due in that year.
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Bank means the financial institution that is the successful respondent to a request for
proposals to purchase the Bond, selected by a Designated Representative.
Base Period means any consecutive 12-month period selected by the City out of the
24-month period next preceding the date of issuance of an additional series of Future Parity
Bonds.
Bond means the City’s Water and Sewer Revenue Refunding Bond, 2016, authorized to
be issued by this ordinance.
Bond Fund means that special fund of the City known as the Waterworks Revenue Bond
Fund, 2016 created by the City for the payment of the principal of and interest on the Bond.
Bond Register means the registration records for the Bond maintained by the Bond
Registrar.
Bond Registrar means the Finance Director, whose duties include registering and
authenticating the Bond, maintaining the Bond Register, transferring ownership of the Bond,
and paying the principal of and interest on the Bond.
Call Date means December 1, 2017.
City means the City of Renton, Washington, a municipal corporation duly organized and
existing by virtue of the laws of the State.
Code means the Internal Revenue Code of 1986, as amended, together with
corresponding and applicable final, temporary or proposed regulations and revenue rulings
issued or amended with respect thereto by the United States Treasury Department or the
Internal Revenue Service, to the extent applicable to the Bond .
Commission means the Securities and Exchange Commission.
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Commitment means the commitment of the Bank to purchase the Bond.
Council means the City Council as the general legislative authority of the City, as duly
and regularly constituted from time to time.
Coverage Requirement means in any calendar year 1.25 times the Annual Debt Service
for such year.
Credit Facility means a policy of municipal bond insurance, a letter of credit, surety
bond, line of credit, guarantee or other financial instrument or any combination of the
foregoing, which obligates a third party to make payment or provide funds for the payment of
financial obligations of the City. There may be one or more Credit Facilities outstanding at any
time.
Designated City Representative means each the Mayor, the Chief Administrative Officer
and the Finance Director of the City, any successors to the functions of such offices, and their
designees. The signature of one Designated City Representative shall be sufficient to bind the
City.
Escrow Agent means U.S. Bank National Association, Seattle, Washington.
Escrow Agreement means the Escrow Deposit Agreement between the City and the
Escrow Agent to be dated as of the date of closing and delivery of the Bond.
Fair Market Value means the price at which a willing buyer would purchase the
investment from a willing seller in a bona fide, arm’s length transaction (determined as of the
date the contract to purchase or sell the investment becomes binding) if the investment is
traded on an established securities market (within the meanin g of Section 1273 of the Code)
and, otherwise, the term “Fair Market Value” means the acquisition price in a bona fide arm’s
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length transaction (as referenced above) if (i) the investment is a certificate of deposit that is
acquired in accordance with applicable regulations under the Code, (ii) the investment is an
agreement with specifically negotiated withdrawal or reinvestment provisions and a specifically
negotiated interest rate (for example, a guaranteed investment contract, a forward supply
contract or other investment agreement) that is acquired in accordance with applicable
regulations under the Code, (iii) the investment is a United States Treasury Security --State and
Local Government Series that is acquired in accordance with applicable regulation s of the
United States Bureau of Public Debt, or (iv) any commingled investment fund in which the City
and related parties do not own more than a 10% beneficial interest therein if the return paid by
the fund is without regard to the source of the investme nt. To the extent required by the
applicable regulations under the Code, the term “investment” shall include a hedge.
Federal Tax Certificate means the Federal Tax Certificate signed by the Finance Director
pertaining to the tax-exemption of interest on the Bond.
Finance Director means the City’s Finance and Information Services Administrator or the
successor to such officer.
Fitch means Fitch, Inc., organized and existing under the laws of the State of Delaware,
its successors and their assigns, and, if such organization shall be dissolved or liquidated or shall
no longer perform the functions of a securities rating agency, Fitch shall be deemed to refer to
any other nationally recognized securities rating agency designated by the City.
Future Parity Bonds means all water and sewer revenue bonds of the City issued after
the date of the issuance of the Bond and having a lien and charge on Net Revenue on a parity
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with the lien and charge on Net Revenue for the payment of the principal of and interest on the
Outstanding Parity Bonds and the Bond.
Government Obligations means those obligations now or hereafter defined as such in
chapter 39.53 RCW.
Gross Revenue means all of the earnings and revenues received by the City from the
maintenance and operation of the Waterworks Utility and all earnings from the investment of
money in the Reserve Fund or any Parity Bond Fund, and connection and capital improvement
charges collected for the purpose of defraying the cost of capital facilities of the Waterworks
Utility, except government grants, proceeds from the sale of Waterworks Utility property (other
than timber), City taxes collected by or through the Waterworks Utility, principal proceeds of
bonds and earnings or proceeds from any investments in a trust, defeasance or escrow fund
created to defease or refund Waterworks Utility obligations (until commingled with other
earnings and revenues of the Waterworks Utility) or held in a special account for the purpose of
paying a rebate to the United States Government under t he Code.
Maintenance and Operation Expense means all reasonable expenses incurred by the
City in causing the Waterworks Utility to be operated and maintained in good repair, working
order and condition, including payments made to any other municipal corpor ation or private
entity for water service and for sewage treatment and disposal service or other utility service in
the event the City combines such service in the Waterworks Utility and enters into a contract
for such service, and including pro-rata budget charges for the City’s administration expenses
where those represent a reasonable distribution and share of actual costs, but not including
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any depreciation or taxes levied or imposed by the City or payments to the City in lieu of taxes,
or capital additions or capital replacements to the Waterworks Utility.
Maximum Annual Debt Service means, at the time of calculation, the maximum amount
of Annual Debt Service that will mature or come due in the current calendar year or any future
calendar year on the Parity Bonds.
Moody’s means Moody’s Investors Service, its successors and their assigns, and, if such
corporation shall be dissolved or liquidated or shall no longer perform the functions of a
securities rating agency, Moody’s shall be deemed to refer to any other nationally recognized
securities rating agency designated by the City.
Net Revenue means Gross Revenue less Maintenance and Operation Expense.
Outstanding means, as of any particular time, all Parity Bonds issued theretofore except
(a) Parity Bonds theretofore canceled by the Bond Registrar after purchase by the City in the
open market or because of payment at, or redemption prior to, maturity; (b) Parity Bonds for
which funds have been deposited into a trust account pursuant to the ordinances aut horizing
the issuance of the Parity Bonds, but only to the extent that the principal of and interest on
such Parity Bonds are payable from such trust account; (c) temporary, mutilated, lost, stolen or
destroyed Parity Bonds for which new Parity Bonds have been issued pursuant to the ordinance
authorizing their issuance; and (d) Parity Bonds exchanged for new Parity Bonds pursuant to
the ordinances authorizing their issuance.
Outstanding Parity Bond Ordinances mean the ordinances authorizing the issuance of
the Outstanding Parity Bonds identified in the recitals to this ordinance.
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Outstanding Parity Bonds means the water and sewer revenue bonds of the City
identified in the recitals to this ordinance.
Parity Bonds means the Outstanding Parity Bonds, the Bond, and any Future Parity
Bonds.
Parity Bond Fund means any fund created for the payment and redemption of Parity
Bonds.
Parity Requirement means Net Revenue equal to or greater than:
(a) 1.25 times the Maximum Annual Debt Service for all Parity Bonds plus the Future
Parity Bonds proposed to be issued; and
(b) 100% of Maximum Annual Debt Service for all subordinate lien evidences of
indebtedness secured by Gross Revenue.
Professional Utility Consultant means an independent licensed professional engineer,
certified public accountant or other independent person or firm selected by the City having a
favorable reputation for skill and experience with municipal utilities of comparable size and
character to the Waterworks Utility in such areas as are relevant to the purposes for which such
consultant is retained.
Qualified Insurance means any non-cancelable municipal bond insurance policy or
surety bond issued by any insurance company licensed to conduct an insurance business in any
state of the United States (or by a service corporation acting on behalf of one or more such
insurance companies) which insurance company or companies, as of the time of issuance of
such policy or surety bond, are currently rated in the two highest rating categories by any
Rating Agency but no lower than the highest then-existing rating for any of the Parity Bonds.
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Qualified Letter of Credit means any irrevocable letter of credit issued by a financial
institution for the account of the City on behalf of Registered Owner of the Bond, which
institution maintains an office, agency or branch in the United States and as of the time of
issuance of such letter of credit, is currently rated in the two highest rating categories by any
Rating Agency but no lower than the highest then-existing rating for any of the Parity Bonds.
Rate Stabilization Fund means the Waterworks Rate Stabilization Fund created by the
City pursuant to Ordinance No. 4709.
Rating Agency means Moody’s, S&P or Fitch.
Refunded Bonds means the Refunding Candidates designated by the Designated City
Representative pursuant to Section 14.
Refunding Account means the account by that name established pursuant to Section 14.
Refunding Candidates mean the outstanding 2008A Bonds maturing on or after
December 1, 2018.
Registered Owner means the person in whose name the Bond is registered on the Bond
Register.
Reserve Fund means that special fund of the City known as the Waterworks Revenue
Bond Reserve Fund created by Ordinance No. 4709.
Reserve Requirement means with respect to any issue of Parity Bonds, the lesser of
(a) Maximum Annual Debt Service on all Outstanding Parity Bonds, and (b) 125% of average
Annual Debt Service on all Outstanding Parity Bonds; provided, that the amount required to be
deposited hereunder with respect to any Fut ure Parity Bonds in order to meet the Reserve
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Requirement shall not exceed 10% of the net proceeds of such Future Parity Bonds under the
Code.
Rule means the SEC’s Rule 15c2-12 under the Securities Exchange Act of 1934, as the
same may be amended from time to time.
S&P means Standard & Poor’s Rating Services, its successors and their assigns, and, if
such corporation shall be dissolved or liquidated or shall no longer perform the functions of a
securities rating agency, S&P shall be deemed to refer to any other nationally recognized
securities rating agency designated by the City.
State means the State of Washington.
Term Bonds mean any Parity Bonds identified as such in the bond purchase contract or
in the ordinance authorizing the issuance thereof, the payment of which is provided for by a
requirement for mandatory deposits of money into the principal and interest account of the
bond redemption fund created for the payment of such issue of Parity Bonds in accordance
with a mandatory sinking fund requirement.
Term Bond Maturity Year means any calendar year in which Term Bonds are scheduled
to mature.
2008 Bond Ordinance means Ordinance No. 5313 adopted by the City Council on
October 22, 2007 and Resolution No. 3919 adopted by the Council on November 26, 2007
authorizing the issuance of the 2008A Bonds.
2008A Bonds means the Water and Sewer Revenue Bonds, Series 2008A, of the City
issued on January 5, 2008, as more particularly described in the recitals of this ordinance.
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Waterworks Utility means the combined water, sewer, wastewater and storm drainage
systems of the City as the same may be added to, improved and extended for as long as any of
the Parity Bonds are outstanding.
Waterworks Utility Fund means that special fund of the City into which all Gross
Revenue (except for earnings in any special fund for the redemption of revenue obligations of
the Waterworks Utility) shall be deposited.
Rules of Interpretation. In this ordinance, unless the context otherwise requires:
(a) The terms “hereby,” “hereof,” “hereto,” “herein, “hereunder” and any similar
terms, as used in this ordinance, refer to this ordinance as a whole and not to any particular
article, section, subdivision or clause hereof, and the term “hereafter” shall mean after, and the
term “heretofore” shall mean before, the date of this ordinance;
(b) Words of the masculine gender shall mean and include correlative words of the
feminine and neuter genders and words importing the singular number shall mean and include
the plural number and vice versa;
(c) Words importing persons shall include firms, associations, partnerships
(including limited partnerships), trusts, corporations and other legal entities, including public
bodies, as well as natural persons;
(d) Any headings preceding the text of the se veral sections of this ordinance, and
any table of contents or marginal notes appended to copies hereof, shall be solely for
convenience of reference and shall not constitute a part of this ordinance, nor shall they affect
its meaning, construction or effect;
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(e) All references herein to “articles,” “sections” and other subdivisions or clauses
are to the corresponding articles, sections, subdivisions or clauses hereof; and
(f) Words importing the singular number include the plural number and vice versa.
Section 2. Findings Regarding Parity Provisions. The City Council hereby finds that there
is no deficiency in any Parity Bond Fund, that provisions hereinafter meet the conditions for th e
issuance of Future Parity Bonds as set forth in the Outstanding Parity Bond Ordinances, and on
or prior to the date of issuance of the Bond the City will have on file a certificate showing that
that the issuance of the Bond will result in a debt service savings for the Waterworks Utility and
does not require an increase of more than $5,000 in any year for principal of and interest on
the Bond over and above the payments that were required to be made for the Refunded Bonds.
The conditions contained in the Outstanding Parity Bond Ordinances having been
complied with or assured, the payments required herein to be made out of the Waterworks
Utility Fund into the Bond Fund and the Reserve Fund to pay and secure the payment of the
principal of and interest on the Bond shall constitute a lien and charge upon the money in the
Waterworks Utility Fund equal in rank with the lien and charge thereon for the payments
required to be made for the Outstanding Parity Bonds.
Section 3. Authorization and Description of Bond. The City is hereby authorized to issue
a water and sewer revenue refunding bond (the “Bond”) in a principal amount of not to exceed
$9,500,000 for the purpose of providing the funds necessary to refund the Refunded Bonds and
pay all or a portion of the costs incidental to the foregoing and to the issuance of the Bond.
The Bond shall be designated the “City of Renton, Washington Water and Sewer
Revenue Refunding Bond, 2016” or other such designation as set forth in the Bond and
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approved by the Finance Director. The Bond shall be dated as of its date of delivery to the
Bank, shall be fully registered as to both principal and interest, shall be in one denomination of
not to exceed $9,500,000, and shall mature on the date set forth in the Commitment and
approved by the Designated Representative pursuant to Section 13.
The Bond shall bear interest from its dated date or the most recent date to which
interest has been paid at the interest rate set forth in the Commitment. Interest on the
principal amount of the Bond shall be calculated per annum on a 30/360 basis, or as otherwise
provided in the Bond and in the Commitment. Principal of and interest on the Bond shall be
payable at the times and in the amounts as set forth in the Commitment and in the payment
schedule attached to the Bond.
The Bond shall be payable solely out of the Bond Fund and the Reserve Fund and shall
not be a general obligation of the City.
Section 4. Registration of Bond.
(a) Registrar/Bond Registrar. The Finance Director shall act as Bond Registrar. The
Bond Registrar is authorized, on behalf of the City, to authenticate and deliver the Bond if
transferred or exchanged in accordance with the provisions of the Bond and this ordinance and
to carry out all of the Bond Registrar’s powers and duties under this ordinance.
(b) Registered Ownership. The City and the Bond Registrar may deem and treat the
Registered Owner of the Bond as the absolute owner for all purposes, and neither the City nor
the Bond Registrar shall be affected by any notice to the contrary. Payment of the Bond shall
be made only as described in subsection (d) below. All such payments made as described in
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subsection (d) below shall be valid and shall satisfy the liability of the City upon the Bond to the
extent of the amount so paid.
(c) Transfer or Exchange of Registered Ownership. The Bond shall not be
transferrable without the consent of the City unless (i) the Bank’s corporate name is changed
and the transfer is necessary to reflect such change; or (ii) the transferee is a successor in
interest of the Bank by means of a corporate merger, an exchange of stock, or a sale of assets.
Notwithstanding the foregoing, the Bond may be transferred upon satisfaction of the
requirements, if any, set forth in the Commitment and in the Bond.
(d) Place and Medium of Payment. Both principal of and interest on the Bond shall
be payable in lawful money of the United States of America. Principal and interest on the Bond
shall be payable by check, warrant, ACH transfer or by other means mutually acceptable to the
Bank and the City. Upon final payment of principal and interest of the Bond, the Registered
Owner shall surrender the Bond for cancellation at the office of the Bond Registrar in
accordance with this ordinance.
Section 5. Priority and Payment from the Waterworks Utility Fund.
(a) Waterworks Utility Fund. A special fund of the City known as the “Waterworks
Utility Fund” has been established by the City, into which shall be deposited all Gross Revenue
as collected. Moneys in the Waterworks Utility Fund shall be trust funds and shall be held
separate and apart from all other funds and accounts of the City.
(b) Priority of Payments from the Waterworks Utility Fund. Gross Revenue on
deposit in the Waterworks Utility Fund (other than in any bond redemption or federa l rebate
account) shall be used in the following order of priority:
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(i) To pay Maintenance and Operation Expense;
(ii) To pay the interest on the Parity Bonds, including reimbursements to the
issuer of a Credit Facility if the Credit Facility secures the payment of interest on Parity
Bonds and the ordinance authorizing such Parity Bonds provides for such
reimbursement;
(iii) To pay the principal of the Parity Bonds, including reimbursements to the
issuer of a Credit Facility if the Credit Facility secures t he payment of principal on Parity
Bonds and the ordinance authorizing such Parity Bonds provides for such
reimbursement;
(iv) To make all payments required to be made into any sinking fund or bond
redemption fund hereafter created for the payment of Future Parity Bonds which are
Term Bonds;
(v) To make all payments required to be made into the Reserve Fund,
including any reimbursements required for Qualified Insurance or Qualified Letter of
Credit;
(vi) To make all payments required to be made into any revenue bond
redemption fund or warrant redemption fund and debt service account or reserve
account created to pay and secure the payment of the principal of and interest on any
revenue bonds or revenue warrants of the City having a lien upon Gross Revenue jun ior
and inferior to the lien thereon for the payment of the principal of and interest on the
Parity Bonds; and
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(vii) To retire by optional redemption or purchase any outstanding revenue
bonds or revenue warrants of the City, to make necessary additions, betterments,
improvements and repairs to or extensions and replacements of the Waterworks Utility,
to make deposits into the Rate Stabilization Fund, or for any other lawful City purpose.
(c) Rate Stabilization Fund. The City has previously created a Waterworks Rate
Stabilization Fund (the “Rate Stabilization Fund”). The City may, at any time, as determined by
the City and as consistent with subsection (b) of this section, deposit Gross Revenue into the
Rate Stabilization Fund, excluding principal proceed s of Parity Bonds or other borrowing. The
City may withdraw any or all of the money from the Rate Stabilization Fund for inclusion in
Gross Revenue for any fiscal year of the City. Such deposits or withdrawals may be made up to
and including the date 90 days after the end of the fiscal year for which the deposit or
withdrawal will be included in Gross Revenue. No deposit of Gross Revenue will be made into
the Rate Stabilization Fund to the extent that such deposit would prevent the City from meeting
the Coverage Requirement.
Section 6. Funds and Accounts.
(a) Bond Fund. There is hereby authorized to be created the Waterworks Revenue
Bond Fund, 2016 (the “Bond Fund”), which shall be a “Parity Bond Fund” and a subaccount of
the Waterworks Utility Fund. The Bond Fund shall be maintained for the purpose of paying the
principal of and interest on the Bond. As long as the Bond remains outstanding, the City hereby
irrevocably obligates and binds itself to set aside and pay from the Waterworks Utility Fund into
the Bond Fund those amounts necessary, together with such other funds as are on hand and
available in the Bond Fund, to pay the interest or principal and interest next coming due on the
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Bond. Such payments from the Waterworks Utility Fund to the Bond Fund shall be made in a
fixed amount without regard to any fixed proportion following the closing and delivery of the
Bond on or before each date on which an installment of interest or principal and inte rest falls
due on the Bond equal to the installment of interest or principal and interest. Money in the
Bond Fund not needed to pay the interest or principal next coming due may temporarily be
deposited in legal investments for City funds, but only to the extent that the same are acquired,
valued and disposed of at Fair Market Value.
(b) Reserve Fund. There has been created by the City a special fund of the City
known as the Waterworks Revenue Bond Reserve Fund (the “Reserve Fund”) for purpose of
securing the payment of the principal of and interest on all Parity Bonds. The City hereby
irrevocably covenants and agrees that on or prior to the date of issuance of the Bond, the
amount on deposit in the Reserve Fund will be at least equal to the Reserve Requirement.
Except for withdrawals therefrom as authorized herein, the Reserve Fund shall be
maintained at the Reserve Requirement at all times so long as any Parity Bonds are
Outstanding. When the total amount in the Bond Fund shall equal the total amount of principal
and interest for all outstanding Bonds, no further payment need be made into the Bond Fund.
Notwithstanding the first sentence of this paragraph, the Reserve Requirement may be
decreased for any issue of Parity Bonds when and to the extent the City has redeemed or
otherwise defeased any Outstanding Parity Bonds.
If there shall be a deficiency in the Bond Fund to meet maturing installments of either
principal or interest, as the case may be, on the Bond, that deficiency shall be made up from
the Reserve Fund by the withdrawal of cash therefrom for that purpose and after all cash has
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been depleted, then by draws on the Qualified Insurance or Qualified Letter of Credit for that
purpose. Any deficiency created in the Reserve Fund by reason of any su ch withdrawal shall
then be made up from Net Revenue first available after making necessary provisions for the
required payments into the Bond Fund. Any money in the Reserve Fund in excess of the
Reserve Requirement may be withdrawn and deposited in any P arity Bond Fund and spent for
the purpose of retiring Parity Bonds or may be deposited in any other fund and spent for any
other lawful Waterworks Utility purpose.
The City may provide for the purchase, redemption or defeasance of Parity Bonds by the
use of money on deposit in the Bond Fund or the Reserve Fund as long as the money remaining
in those funds is sufficient to satisfy the required deposits in those funds for the remaining
Parity Bonds.
All money in the Bond Fund or Reserve Fund may be kept in cash or on deposit in the
official bank depository of the City or in any national bank or may be invested in any legal
investment for City funds, but only to the extent that the same are acquired, valued and
disposed of at Fair Market Value. Interest on any of those investments or on that bank account
shall be deposited in the Reserve Fund until the total Reserve Requirement shall have been
accumulated therein, after which time the interest shall be deposited in any Parity Bond Fund.
Notwithstanding the provisions for the deposit or maintenance of earnings in the Bond
Fund or the Reserve Fund, the City also may transfer out of the Bond Fund or Reserve Fund any
money required in order to prevent any Parity Bonds from becoming “arbitrage bonds” under
the Code.
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If the City fails to set aside and pay into the Bond Fund or the Reserve Fund the amounts
set forth above, the Registered Owner of any of the outstanding Bonds may bring an action
against the City to compel that setting aside and payment.
(c) Pledge of Revenue and Lien Position. The Net Revenue is hereby pledged to the
payment of the Parity Bonds, and the Parity Bonds shall constitute a lien and charge upon such
Net Revenue prior and superior to any other charge whatsoever.
(d) Regarding Sufficiency of Revenues. The Council hereby finds that in fixing the
amounts to be paid into the Bond Fund out of Gross Revenue, it has exercised due regard for
the Maintenance and Operation Expense and has not obligated the City to set aside and pay
into such Fund a greater amount of such Gross Revenue than in its judgment will be available
over and above the Maintenance and Operation Expense.
Section 7. Covenants. The City covenants and agrees with the Registered Owner of the
Bond as follows:
(a) Rate Covenant. It will establish, maintain and collect rates and charges for all
services and facilities provided by the Waterworks Utility which will be fair and
nondiscriminatory, and will adjust those rates and charges from time to time so that:
(1) Gross Revenue will at all times be sufficient to (A) pay all Maintenance
and Operation Expense on a current basis, (B) pay when due all amounts that the City is
obligated to pay into the Reserve Fund and any Parity Bond Funds and (C) pay all taxes,
assessments or other governmental charges lawfully imposed upon the Waterworks Utility or
other revenue therefrom or payments in lieu thereof and any and all other amounts which the
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City may now or hereafter become obligated to pay from Gross Rev enue by law or contract;
and
(2) Net Revenue in each calendar year will be at least equal to the Coverage
Requirement.
(b) Maintenance and Repair. It will at all times maintain and keep the Waterworks
Utility in good repair, working order and condition an d also will at all times operate such Utility
and the business in connection therewith in an efficient manner and at a reasonable cost.
(c) Disposal of Waterworks Utility. It will not sell, lease, mortgage or in any manner
encumber or otherwise dispose of the Waterworks Utility in its entirety unless, simultaneously
with such sale or other disposition, all Parity Bonds are defeased pursuant to the provisions of
this ordinance.
It will not sell, lease, mortgage or in any manner encumber or otherwise dispose of any
part of the Waterworks Utility (other than timber), including all additions and improvements
thereto and extensions thereof at any time made, that are used, useful or material in the
operation of the Waterworks Utility, unless provision is made for the replacement thereof or
for payment into the Bond Fund of the greatest of the following:
(1) An amount which will be in the same proportion to the net amount of
any Parity Bonds then outstanding (defined as the total amount of those bonds less the amou nt
of cash and investments in the Reserve Fund and any Parity Bond Funds) that Gross Revenue
from the portion of the Waterworks Utility sold or disposed of for the preceding year bears to
the total Gross Revenue for that period;
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(2) An amount which will be in the same proportion to the net amount of
any Parity Bonds then outstanding (as defined above) that the Net Revenue from the portion of
the Waterworks Utility sold or disposed of for the preceding year bears to the total Net
Revenue for that period; or
(3) An amount which will be in the same proportion to the net amount of
any Parity Bonds then outstanding (as defined above) that the depreciated cost value of the
facilities sold or disposed of bears to the depreciated cost value of the entire Waterworks
Utility immediately prior to such sale or disposition.
Notwithstanding any other provision of this subsection, (1) the City in its discretion may
sell or otherwise dispose of any of the works, plant, properties or facilities of the Waterworks
Utility or any real or personal property comprising a part of the same which shall have become
unserviceable, inadequate, obsolete or unfit to be used in the operation of the Waterworks
Utility, or no longer necessary, material to or useful to the operation of the Wate rworks Utility,
without making any deposit into the Bond Fund, and (2) the City may transfer the Waterworks
Utility to another municipal corporation so long as Net Revenue of the portion of the
Waterworks Utility so transferred is used for payment of debt service on the Parity Bonds prior
to any other purpose. In no event shall such proceeds be treated as Gross Revenue for
purposes of this ordinance.
(d) Books and Records. It will keep proper books, records and accounts with respect
to the operations, income and expenditures of the Waterworks Utility in accordance with
proper accounting procedures and any applicable rules and regulations prescribed by the State.
It will prepare annual financial and operating statements within 270 days of the close of each
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fiscal year showing in reasonable detail the financial condition of the Waterworks Utility as of
the close of the previous year, and the income and expenses for such year, including the
amounts paid into the Bond Fund and Reserve Fund and into any and all special funds or
accounts created pursuant to this ordinance, the status of all funds and accounts as of the end
of such year, and the amounts expended for maintenance, renewals, replacements and capital
additions to the Waterworks Utility.
(e) No Free Service. Except to aid the poor or infirm, to provide for resource
conservation or to provide for the proper handling of hazardous materials, it will not furnish or
supply or permit the furnishing or supplying of any service or facility in connection with t he
operation of the Waterworks Utility free of charge to any person, firm or corporation, public or
private, other than the City, so long as any Parity Bonds are outstanding. On at least an annual
basis, it will determine all accounts that are delinquent and will take all necessary action to
enforce payment of such accounts against those property owners whose accounts are
delinquent.
(f) Insurance. It at all times will carry fire and extended coverage and such other
forms of insurance, including public liability and property damage insurance, with responsible
insurers and with policies payable to or on behalf of the City and any additional insureds on
such of the buildings, equipment, works, plants, facilities and properties of the Waterworks
Utility, and against such claims for damages, as are ordinarily carried by municipal or privately
owned utilities engaged in the operation of like systems, or will implement and maintain a
self-insurance or an insurance pool program with reserves adequate, in the reasonable
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judgment of the City, to protect the Waterworks Utility and the Registered Owners of the Parity
Bonds against loss.
(g) Maintenance and Operation Expense. It will pay all Maintenance and Operation
Expense and the debt service requirements for the outstanding Parity Bonds, and otherwise
meet the obligations of the City as herein set forth.
Section 8. Tax Covenants. The City shall take all actions necessary to assure the
exclusion of interest on the Bond from the gross income of the owners of the Bond to the same
extent as such interest is permitted to be excluded from gross income under the Code as in
effect on the date of issuance of the Bond, including but not limited to the following:
(a) Private Activity Bond Limitation. The City shall assure that the proceeds of the
Bond are not so used as to cause the Bond to satisfy the private business tests of Section 141(b)
of the Code or the private loan financing test of Section 141(c) of the Code.
(b) Limitations on Disposition of Improvements. The City shall not sell or otherwise
transfer or dispose of (i) any personal property components of the projects refinanced with
proceeds of the Bond (the “Projects”) other than in the ordinary course of an established
government program under Treasury Regulation 1.141-2(d)(4) or (ii) any real property
components of the Projects, unless it has received an opinion of nationally recognized bond
counsel to the effect that such disposition shall not adversely affect the trea tment of interest
on the Bond as excludable from gross income for federal income tax purposes.
(c) Federal Guarantee Prohibition. The City shall not take any action or permit or
suffer any action to be taken if the result of such action would be to cause the Bond to be
“federally guaranteed” within the meaning of Section 149(b) of the Code.
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(d) Rebate Requirement. The City shall take any and all actions necessary to assure
compliance with Section 148(f) of the Code, relating to the rebate of excess invest ment
earnings, if any, to the federal government, to the extent that such Section is applicable to the
Bond.
(e) No Arbitrage. The City shall not take, or permit or suffer to be taken, any action
with respect to the proceeds of the Bond which, if such acti on had been reasonably expected to
have been taken, or had been deliberately and intentionally taken, on the date of issuance of
the Bond would have caused the Bond to be an “arbitrage bond” within the meaning of Section
148 of the Code.
(f) Registration Covenant. The City shall maintain a system for recording the
ownership of the Bond that complies with the provisions of Section 149 of the Code until all
Bond have been surrendered and canceled.
(g) Record Retention. The City shall retain its records of all accounting and
monitoring it carries out with respect to the Bond for at least three years after the Bond mature
or are redeemed (whichever is earlier); however, if the Bond are redeemed and refunded, the
City shall retain its records of accounting and monitoring at least three years after the earlier of
the maturity or redemption of the obligations that refunded the Bond.
(h) Compliance with Federal Tax Certificate. The City shall comply with the
provisions of the Federal Tax Certificate with respect t o the Bond, which are incorporated
herein as if fully set forth herein. The covenants of this section shall survive payment in full or
defeasance of the Bond.
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(i) Bank Qualification. The City hereby designates the Bond for purposes of
paragraph (3) of Section 265(b) of the Code and represents that not more than $10,000,000
aggregate principal amount of obligations the interest on which is excludable (under Section
103(a) of the Code) from gross income for federal income tax purposes (excluding (i) private
activity bonds, as defined in Section 141 of the Code, except qualified 501(c)(3) bonds as
defined in Section 145 of the Code and (ii) current refunding obligations to the extent the
amount of the refunding obligation does not exceed the outstanding amoun t of the refunded
obligation), has been or will be issued by the City, including all subordinate entities of the City,
during the calendar year 2016.
Section 9. Future Parity Bonds. The City reserves the right to issue Future Parity Bonds
if the following conditions are met and complied with at the time of issuance of those
additional bonds:
(a) There shall be no deficiency in any Parity Bond Fund.
(b) The ordinance providing for the issuance of such Future Parity Bonds shall
provide for the payment of the principal thereof and interest thereon out of a Parity Bond
Fund.
(c) The ordinance providing for the issuance of such Future Parity Bonds shall
provide for the deposit into the Reserve Fund from the proceeds of those Future Parity Bonds
of (1) an amount equal to the increase in the Reserve Requirement attributable to those Parity
Bonds or (2) Qualified Letter of Credit or Qualified Insurance or an amount plus Qualified Letter
of Credit or Qualified Insurance equal to the increase in the Reserve Requirement attributable
to those Future Parity Bonds. At the discretion of the City, the City may provide for deposit into
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the Reserve Fund of other legally available money from Net Revenue or Qualified Letter o f
Credit or Qualified Insurance on or prior to the date of issuance of such Future Parity Bonds.
(d) The ordinance authorizing the issuance of such Future Parity Bonds shall provide
for the payment of mandatory redemption or sinking fund requirements into the applicable
Parity Bond Fund for any Term Bonds to be issued and for regular payments to be made for the
payment of the principal of such Term Bonds on or before their maturity, or, as an alternative,
the mandatory redemption of those Term Bonds prior t o their maturity date from money in the
applicable Parity Bond Fund.
(e) There shall be on file with the City either:
(1) a certificate of the Finance Director demonstrating that Net Revenue for
the Base Period, without regard to deposits into or withdrawa ls from the Rate Stabilization
Fund, is equal to at least the Parity Requirement; or
(2) a certificate of a Professional Utility Consultant that in such Consultant’s
opinion Net Revenue for the Base Period, as adjusted, without regard to deposits into or
withdrawals from the Rate Stabilization Fund, shall be equal to at least the Parity Requirement.
The Professional Utility Consultant, in estimating Net Revenue available for debt services, may
adjust Net Revenue to reflect:
(A) Any changes in rates in effect and being charged or expressly
committed by ordinance to be made in the future;
(B) Income derived from customers of the Waterworks Utility who
have become customers during the 12 consecutive month period or thereafter adjusted to
reflect one year’s Net Revenue from those customers;
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(C) Income from any customers to be connected to the Waterworks
Utility who have paid the required connection charges;
(D) The Professional Utility Consultant’s estimate of the Net Revenue
to be derived from customers anticipated to connect for whom building permits have been
issued;
(E) Income received or to be received which is derived from any
person, firm corporation or municipal corporation under any executed contract for water,
sewage disposal or other utility service, which revenue was not included in the historical Net
Revenue;
(F) The Professional Utility Consultant’s estimate of the Net Revenue
to be derived from customers with existing homes or buildings which will be required to
connect to any additions to and improvements and extensions of the Waterworks Utility
constructed and to be paid for out of the proceeds of the sale of the additional Future Parity
Bonds or other additions to and improvements and extensions of the Waterworks Utility when
such additions, improvements and extensions are not completed; and
(G) Any increases or decrease in Net Revenue as a result of any actual
or reasonably anticipated changes in Maintenance and Operation Expense subsequent to the
12-month period.
(f) Refunding Obligations. If Future Parity Bonds proposed to be so issued are for
the sole purpose of refunding outstanding bonds payable from any Parity Bond Fund, such
certification of coverage shall not be required if the amount required for the payment of the
principal and interest in each year for the refunding bonds is not increased more than $5,000
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over the amount for that same year required for the bonds or the portion of that bond issue to
be refunded thereby and if the maturities of such refunding bonds are not extended beyond
the maturities of the bonds to be refunded thereby.
Nothing contained herein shall prevent the City from issuing Future Parity Bonds to
refund maturing Parity Bonds, money for the payment of which is not otherwise available.
(g) Subordinate Lien Obligations. Nothing contained herein shall prevent the City
from issuing revenue bonds that are a charge upon Gross Revenue subordinate to the
payments required to be made therefrom into any Parity Bond Fund.
Section 10. Form of Bond. The Bond shall be in substantially the following form:
UNITED STATES OF AMERICA
NO. R-1 $____________
STATE OF WASHINGTON
CITY OF RENTON
WATER AND SEWER REVENUE REFUNDING BOND, 2016
INTEREST RATE: _____%
MATURITY DATE: ____________, 20[__]
REGISTERED OWNER: ______________________
PRINCIPAL AMOUNT: ________ MILLION AND NO/100 DOLLARS
The City of Renton, Washington, a municipal corporation organized and existing under
and by virtue of the laws of the State of Washington (herein called the “City”) hereby
acknowledges itself to owe and for value received promises to pay, but only from the sources
and as hereinafter provided, to the Registered Owner identified above, or registered assigns, on
the Maturity Date identified above, the Principal Amount indicated above and to pay interest
thereon from the date of delivery, or the most recent date to which interest has been paid or
duly provided for, at the Interest Rate set forth above (the “Interest Rate”). Interest on this
bond shall accrue from its dated date until paid and shall be computed per annum on the
principal amount outstanding on a 30/360 basis. Principal of and accrued interest on this bond
shall be payable on the dates set forth in the payment schedule attached hereto.
Both principal of and interest on this bond are payable in lawful money of the United
States of America. Principal and interest on this bond shall be payable by check or warrant or
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by other means mutually acceptable to the Registered Owner and the City. Upon final payment
of principal and interest of this bond, the Registered Owner shall surrender this bond for
cancellation at the office of the Bond Registrar in accordance with Ordinance No. __________
of the City (the “Bond Ordinance”). Reference is made to the Bond Ordinance and any and all
modifications and amendments thereto for a description of the nature and extent of the
security for this bond, the funds or revenues pledged, and the terms and conditions upon which
such bond is issued.
This bond is being issued for the purpose of refunding certain outstanding water and
sewer revenue bonds of the City and paying costs of issuance of the bond.
The City may prepay this bond as provided in the Bond Ordinance and in the
Commitment. Any such prepayment may be subject to a prepayment fee.
This bond has been designated by the City as a “qualified tax-exempt obligation” within
the meaning of Section 265(b) of the Internal Revenue Code of 1986, as amended (the “Code”).
This bond is payable solely from the Bond Fund and the Reserve Fund. The City has
irrevocably obligated and bound itself to pay into the Bond Fund out of the Net Revenue or
from such other moneys as may be provided therefor certain amounts necessary to pay and
secure the payment of the principal and interest on this bond. This bond is not a general
obligation of the City, the State or any other political subdivision.
The City does hereby pledge and bind itself to set aside from the Waterworks Utility
Fund out of the revenue of the Waterworks Utility and to pay into the Bond Fund and the
Reserve Fund the various amounts required by the Bond Ordinance to be paid into and
maintained in such Funds, all within the times provided by the Bond Ordinance. To the extent
more particularly provided by the Bond Ordinance, the amounts so pledged to be paid from the
Waterworks Utility Fund out of the revenue of the Waterworks Utility into the Bond Fund shall
be a lien and charge thereon equal in rank to the lien and charge upon said revenue of t he
amounts required to pay and secure the payment of the Outstanding Parity Bonds and any
revenue bonds of the City hereafter issued on a parity with the bond and superior to all other
liens and charges of any kind or nature except Maintenance and Operation Expense.
This bond is issued under and in accordance with the provisions of the Constitution and
applicable statutes of the State of Washington and duly adopted ordinances of the City. The
City hereby covenants and agrees with the owner of this bond t hat it will keep and perform all
the covenants of this bond and of the Bond Ordinance to be by it kept and performed, and
reference is hereby made to the Bond Ordinance for a complete statement of such covenants.
This bond shall not be valid or become obligatory for any purpose or be entitled to any
security or benefit under the Bond Ordinance until the Certificate of Authentication hereon
shall have been manually signed by the Bond Registrar.
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It is hereby certified that all acts, conditions, and things required by the Constitution and
statutes of the State of Washington to exist, to have happened, been done, and performed
precedent to and in the issuance of this bond have happened, been done, and performed.
IN WITNESS WHEREOF, the City of Renton, Washington has caused this bond to be
signed with the facsimile or manual signature of the Mayor, to be attested by the facsimile or
manual signature of the City Clerk, all as of this _____ day of ____________, 2016.
CITY OF RENTON, WASHINGTON
[SEAL]
By /s/ facsimile or manual
Mayor
ATTEST:
/s/ facsimile or manual
City Clerk
REGISTRATION CERTIFICATE
This bond is registered in the name of the Registered Owner on the books of the City, in
the office of the Finance Director of the City (the “Bond Registrar”), as to both principal and
interest, as noted in the registration blank below. All payments of principal of and interest on
this bond shall be made by the City from the Bond Fund.
Date of
Registration
Name and Address of
Registered Owner
Signature of
Bond Registrar
__________ __, 2016 ______________________
Finance Director
PAYMENT SCHEDULE
Principal and interest on this bond shall be payable as set forth in the following
schedule:
Date Principal Interest Total Payment
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Section 11. Execution of Bond. The Bond shall be executed on behalf of the City with
the manual or facsimile signature of the Mayor, and shall be attested by the manual or
facsimile signature of the Clerk.
Only such Bond as shall bear thereon a Certificate of Authentication in the form earlier
recited, manually executed by the Bond Registrar, shall be valid or obligatory for any purpose or
entitled to the benefits of this ordinance. Such Certificate of Auth entication shall be conclusive
evidence that the Bond so authenticated has been duly executed, authenticated and delivered
hereunder and is entitled to the benefits of this ordinance.
In case either of the officers who shall have executed the Bond shall ce ase to be an
officer or officers of the City before the Bond so signed shall have been authenticated or
delivered by the Bond Registrar, or issued by the City, such Bond may nevertheless be
authenticated, delivered and issued and upon such authentication, delivery and issuance, shall
be as binding upon the City as though those who signed the same had continued to be such
officers of the City. The Bond may also be signed and attested on behalf of the City by such
persons who at the date of the actual execution of the Bond, are the proper officers of the City,
although at the original date of such Bond any such person shall not have been such officer of
the City.
Section 12. Right of Prepayment. The City may prepay the Bond in whole or in part on
any date as set forth in the Commitment and approved by a Designated Representative
pursuant to Section 13. If the Bond is prepaid in full, interest shall cease to accrue on the date
such prepayment occurs.
Section 13. Sale of Bond.
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(a) Bond Sale. The Council has determined that it would be in the best interest of
the City to delegate to the Designated Representatives for a limited time the authority to
request proposals from financial institutions to purchase the Bond and to approve the final
terms of the Bond, as set forth in the Commitment of the successful respondent. The
Designated Representative shall solicit proposals to purchase the Bond and shall select the Bank
that submits the proposal that is in the best interest of the City.
Subject to the terms and conditions set forth in this Section 13, each Designated
Representative is hereby authorized to select the Bank, to designate all or a portion of the
Refunding Candidates as Refunded Bonds, to approve the principal amount, principal payment
dates, dated date, denominations, interest payment dates, redemption/prepayment provisions
and interest rate or rates for the Bond, to accept the Commitment, to agree to any additional
terms and covenants that are in the best interest of the City and consistent with this ordinance,
and to execute the sale of the Bond to the Bank; provided that (1) the principal amount of the
Bond does not exceed $9,500,000, (2) the final maturity of the Bond is no later than
December 1, 2027, (3) the Bond is sold at a price not less than 97% and not greater than 105%,
(4) the Bond is sold for a price that results in a minimum net present value debt service savings
over the Refunded Bonds of 5%, and (5) the true interest cost for the Bond does not exceed
3.00%.
(b) Report to Council; Expiration of Authority. Following the sale of the Bond, a
Designated Representative shall provide a report to Council describing the sale and final term s
of the Bond approved pursuant to the authority delegated in this section. The authority
granted to the Designated Representatives by this section shall expire on December 31, 2016.
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If the Bond has not been sold by December 31, 2016, the authorization for the issuance of the
Bond shall be rescinded, and the Bond shall not be issued nor its sale approved unless such
Bond shall have been re-authorized by ordinance of the Council. The ordinance re -authorizing
the issuance and sale of such Bond may be in the form of a new ordinance repealing this
ordinance in whole or in part or may be in the form of an amendatory ordinance approving a
Commitment or establishing terms and conditions for the authority delegated under this
Section 13.
(c) Delivery of Bond; Documentation. Upon the passage and approval of this
ordinance, the proper officials of the City, including the Designated Representatives, are
authorized and directed to undertake all action necessary for the prompt execution and
delivery of the Bond to the Bank and further to execute all closing certificates, agreements, loan
agreements, and documents required to effect the closing and delivery of the Bond in
accordance with the terms of the Commitment.
Section 14. Application of Bond Proceeds; Plan of Refunding.
(a) Refunding Plan. For the purpose of realizing a debt service savings and
benefiting the City’s ratepayers, the Council proposes to refund and defease the Refunded
Bonds as set forth herein. The Refunded Bonds shall include those Refunding Candidates
designated by a Designated City Representative and identified in the Escrow Agreement.
Proceeds of the Bond shall be deposited with the Escrow Agent pursuant to th e Escrow
Agreement to be used immediately upon receipt thereof to defease the Refunded Bonds as
authorized by the 2008 Bond Ordinance and to pay costs of issuance of the Bond.
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The net proceeds deposited with the Escrow Agent shall be used to defease the
Refunded Bonds and discharge the obligations thereon by the purchase of certain Government
Obligations (which obligations so purchased, are herein called “Acquired Obligations”), bearing
such interest and maturing as to principal and interest in such amounts and at such times
which, together with any necessary beginning cash balance, will provide for the payment of:
(1) interest on the Refunded Bonds due and payable on and prior to the Call
Date; and
(2) the redemption prices of the Refunded Bonds on the Call Date.
Such Acquired Obligations shall be purchased at a yield not greater than the yield
permitted by the Code and regulations relating to acquired obligations in connection with
refunding bond issues.
(b) Escrow Agent/Escrow Agreement. The City hereby appoints U.S. Bank National
Association, Seattle, Washington, as the Escrow Agent for the Refunded Bonds (the “Escrow
Agent”). A beginning cash balance, if any, and the Acquired Obligations shall be deposited
irrevocably with the Escrow Agent in an amount sufficient to defease the Refunded Bonds. The
proceeds of the Bond remaining after acquisition of the Acquired Obligations and provision for
the necessary beginning cash balance shall be utilized to pay expenses of the acquisition and
safekeeping of the Acquired Obligations and expenses of the issuance of the Bond .
In order to carry out the purposes of this Section 14, the Finance Director is authorized
and directed to execute and deliver to the Escrow Agent, an Escrow Agreement.
AGENDA ITEM #7. e)
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(e) Call for Redemption of Refunded Bonds. The Designated Representatives are
hereby authorized to set aside sufficient funds out of the purchase of Acquired Obligations
from proceeds of the Bond to make the payments described in Section 14(d).
The Designated Representatives are hereby authorized to call the Refunded Bonds for
redemption on their Call Date in accordance with the provisions of the 2008 Bond Ordinance
authorizing the redemption and retirement of the 2008A Bonds prior to their fixed maturities.
Said defeasance and call for redemption of the Refunded Bonds shall be irrevocable
after the issuance of the Bond and delivery of the Acquired Obligations to the Escrow Agent.
The Escrow Agent is hereby authorized and directed to provide for the giving of notices
of the redemption of the Refunded Bonds in accordance with the applicable provisions of the
2008 Bond Ordinance. The costs of publication of such notices shall be an expense of the City.
The Escrow Agent is hereby authorized and directed to pay to the Finance Direct or, or,
at the direction of the Finance Director, to the paying agent for the Refunded Bonds, sums
sufficient to pay, when due, the payments specified in this ordinance. All such sums shall be
paid from the moneys and Acquired Obligations deposited with the Escrow Agent, and the
income therefrom and proceeds thereof. All such sums so paid to said Finance Director shall be
credited to the Refunding Account, which is hereby authorized to be created . All moneys and
Acquired Obligations deposited with the Escrow Agent and any income therefrom shall be held,
invested (but only at the direction of the Finance Director) and applied in accordance with the
provisions of this ordinance and with the laws of the State for the benefit of the City and
owners of the Refunded Bonds.
AGENDA ITEM #7. e)
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The City will take such actions as are found necessary to see that all necessary and
proper fees, compensation and expenses of the Escrow Agent for the Refunded Bonds shall be
paid when due.
Section 15. Ongoing Disclosure; Additional Covenants.
(a) Ongoing Disclosure. The Bond is exempt from ongoing disclosure requirements
of the Rule.
(b) Covenants. The City may agree to provide the Bank certain financial or other
information and agree to such additional covenants as determined to be necessary by a
Designated Representative and as set forth in the Commitment and approved by the
Designated Representative pursuant to Section 13.
Section 16. Contract; Savings Clause. The covenants contained in this ordinance and
in the Bond shall constitute a contract between the City and the Registered Owner of the Bond.
If any one or more of the covenants or agreements provi ded in this ordinance to be performed
on the part of the City shall be declared by any court of competent jurisdiction and after final
appeal (if any appeal be taken) to be contrary to law, then such covenant or covenants,
agreement or agreements, shall be null and void and shall be deemed separable from the
remaining covenants and agreements in this ordinance and shall in no way affect the validity of
the other provisions of this ordinance or of the Bond.
Section 17. General Authorization; Ratification of Prior Acts. The Mayor, the Chief
Administrative Officer, the Finance Director and other appropriate officers of the City are
authorized to take any actions and to execute documents as in their judgment may be
necessary or desirable in order to carry out the terms of, and complete the transactions
AGENDA ITEM #7. e)
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contemplated by, this ordinance. All acts taken pursuant to the authority of this ordinance but
prior to its effective date are hereby ratified.
AGENDA ITEM #7. e)
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Section 18. Lost, Stolen or Destroyed Bond. In case the Bond shall be lost, stolen or
destroyed while in the Registered Owner’s possession, the Bond Registrar may at the request of
the Registered Owner execute and deliver a new Bond of like date, number and tenor to the
Registered Owner thereof upon the Registered Owner’s paying the expenses and charges of the
City and the Bond Registrar in connection therewith and upon its filing with the City written
certification that such Bond was actually lost, stolen or destroyed and of its ownership thereof.
In the case the Bond shall be lost, stolen, or destroyed while in the Registered Owner’s
possession, the Registered Owner may elect upon final payment of principal and interest of the
Bond to surrender a photocopy of the Bond for cancellation at the office of the Bond Registrar
together with written certification that such Bond was actually lost, stolen or destroyed and of
its ownership thereof.
Section 19. Effective Date of Ordinance. This ordinance shall be effective upon its
passage, approval, and thirty (30) days after publication.
PASSED by the City Council this 11th day of July, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ____ day of July, 2016.
Denis Law, Mayor
Approved as to form:
Pacifica Law Group LLP
Bond Counsel
Date of Publication: ___________________
AGENDA ITEM #7. e)
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CERTIFICATE
I, the undersigned, City Clerk of the City Council of the City of Renton, Washington (the
“City”), DO HEREBY CERTIFY:
1. The attached copy of Ordinance No. ________ (the “Ordinance”) is a full, true
and correct copy of an ordinance duly passed at a regular meeting of the City Council of the City
held at the regular meeting place thereof on July 11, 2016, as that ordinance appears on the
minute book of the City; and the Ordinance will be in full force and effect after publication in
the City’s official newspaper as provided by law; and
2. A quorum of the members of the City Council was present throughout the
meeting and a majority of those members present voted in the proper manner for the passage
of the Ordinance.
IN WITNESS WHEREOF, I have hereunto set my hand this 11th day of July, 2016.
Jason A. Seth, City Clerk
AGENDA ITEM #7. e)
AB - 1701
City Council Regular Meeting - 27 Jun 2016
SUBJECT/TITLE: Approval of new Job Order Contractor (JOC)
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Michael Nolan, Facilities Coordinator
EXT.: 6608
FISCAL IMPACT SUMMARY:
Per the RCW, a Job Order Contract provides the city with an on-call contractor who can perform public works
up to $350,000 per project and up to a cumulative $4 million per year for two years with an option to extend
for a third. Individual projects are created as Work Orders under the contract which are funded by the
individual departments who create the Work Order. Departments can only initiate projects that they already
have funding for in their budget. Therefore the Job Order Contract does not add any additional burden to the
City's budget and the fiscal impact is neutral.
SUMMARY OF ACTION:
In 2013, the city awarded its first ever Job Order Contract to Forma Construction for a period of two years. In
2015, the city exercised its option to extend the Job Order Contract for a third year. Having reached its
maximum term per RCW, the contract is set to expire on July 16, 2016. Since the Job Order Contract program
has been such a success for both the Community Services and Public Works departments, it was decided to
not only continue the program, but to award two Job Order Contracts, the maximum allowed by state law.
This will increase competition and adds accountability and transparency to the process by using more than one
contractor.
On May 9, 2016, the city issued an RFP to select a new Job Order Contractor. Three firms submitted proposals,
(Forma Construction, Sabyr Contractors, and Centennial), and all three were interviewed by a panel of four
city employees. When the score sheets from the reviewers were tabulated, Forma had the highest score
followed by Sabyr and then Centennial. (The RCW allows for the same firm to be awarded successive Job
Order Contracts.)
EXHIBITS:
A. Resolution 4177 Authorizing JOC
B. JOC Request For Proposal 05-09-16
C. Forma Construction Proposal
D. JOC Evaluation Form 2016, summary
E. JOC Contract, draft
F. Sabyr Contractors Proposal
STAFF RECOMMENDATION:
Approve the Job Order Contract to be awarded to the two highest scoring firms, Forma Construction and
Sayber Contractors, and authorize the Mayor and City Clerk to sign the contracts.
AGENDA ITEM #7. f)
CITY OF RENTON, WASHINGTON
RESOLUTION NO. 4177
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, MAKING A
DETERMINATION TO USE A JOB ORDER CONTRACT FOR PUBLIC WORKS
PROJECTS.
WHEREAS, the traditional public works process for contracting for public works projects
is time consuming and costly as it requires separate contracting actions for each small project;
and
WHEREAS, pursuant to RCW 39.10.420(3) (Job order procedure — Which public bodies
may use — Authorized use), public bodies may use a job order contract for public works
projects when a determination is made;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The City Council now makes a determination that, consistent with RCW
39.10.420(3), the City of Renton's use of job order contracts will benefit the public by providing
an effective means of reducing the total lead-time and cost for the construction of public works
projects for repair and renovation required at public facilities through the use of unit price
books and work orders by eliminating time-consuming, costly aspects of the traditional public
works process, which requires separate contracting actions for each small project and
authorizes its use by City staff.
1
AGENDA ITEM #7. f)
RESOLUTION NO. 417 7
PASSED BY THE CITY COUNCIL this lst day of April 7 2013.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this lst day of April ^ 2Q1S
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1592:3/13/13:scr
2
AGENDA ITEM #7. f)
REQUEST FOR PROPOSAL
Job Order Contracting
May 9, 2016 RFP Issued
May 13, 2016 Informational Meeting
May 27, 2016 SUBMITTAL DEADLINE, 5:00 PM
June 10, 2016 Interviews of Finalists
June 10, 2016 JOC Coefficient Bids Opened, 4:30 PM
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
2
1.0 INTRODUCTION
The CITY OF RENTON, WA (hereinafter referred to as “CITY”) is requesting PROPOSALS from
general contractors and construction management firms that are actively providing well-
managed Job Order Contracting (JOC) and/or Design-Build construction services to publicly
funded government entities.
JOC is proven to provide an effective means of reducing the time-consuming and costly aspects
of traditional public works construction where separate contracting actions are required for each
individual project. CITY has determined that the use of a competitively bid JOC contract where
a pre-qualified contractor manages small construction projects initiated by individual Work
Orders with pre-determined pricing tied to unit price books, will improve current construction
contracting procedures and provide a more efficient process that benefits the public with greater
value for tax payer funded construction projects.
RCW 39.10.420 - 460 outlines the requirements for JOC and authorizes the CITY to utilize this
contracting procedure. One or two JOC contracts will be awarded with this solicitation through a
competitive open public bid process. JOC services may be utilized by any of the CITY’s
departments, divisions or agencies for any type of construction work.
Job Order Contracting is a contract mechanism that differs from traditional low-bid construction
contract awards. Pre-qualified JOC contractor(s) will be responsible for managing and
completing individual Work Order driven indefinite delivery, indefinite quantity construction
services for repair, remodeling, renovation and maintenance on small public works projects at
fixed unit prices. Payment for each Work Order identifying individual tasks will be made
according to fixed pricing based on a designated construction Unit Price Book with a pre-
determined coefficient or multiplier established through this open public RFP solicitation. There
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
3
is no guaranteed minimum committed dollar amount assigned to issuance of individual W ork or
Task orders, and there is no guarantee that CITY will engage selected JOC contractor(s) to
complete projects up to the maximum contract dollar amount.
JOC is performance based construction similar to Design-Build construction. CITY is soliciting
for a JOC provider that will manage, operate and perform related construction activities in a
responsible manner that will minimize CITY’s need to oversee and manage this JOC program.
Responding companies will be evaluated and selected on their ability, capacity and motivation
to provide innovative, on-time deliveries of JOC services in a reliable, fair and competent
manner that consistently provides the CITY with best value construction results.
A competitive process undertaken with this public request for Proposals is utilized to evaluate
and select the best qualified responding JOC provider(s). Qualified contractors are encouraged
to submit their Proposals. Those that are not clearly responsive to minimum qualifications of
five (5) years experience as a general contractor, construction management contractor, or JOC
contractor with extensive experience simultaneously managing multiple subcontractors and
multiple projects at multiple jobsite locations to accomplish small Design-Build types of public
works construction for maintenance, repair, remodeling and renovation projects shall be
rejected without further consideration.
Certified minority and women’s owned business enterprises (MWBE), small, historically
underutilized businesses and veteran owned companies are strongly encouraged to submit a
PROPOSAL or to participate in the JOC program as subcontractors on this solicited JOC to the
extent permitted by the Washington state civil rights act, RCW 49.60.400.
Proposal evaluations, JOC contractor selection, and JOC contractor performance are subject to
RCW 39.10.470 that provides for open inspection of all proceedings, records, contracts and
other public records relating to alternative public works transactions. CITY reserves the right in
its sole discretion to reject the submittal of any Proposer that fails to comply with these stated
procedures.
2.0 SCOPE OF WORK
The selected Job Order Contractor will provide timely, creative and best value services to
accomplish an undetermined number of small public works construction projects during the term
of the JOC. This is a fixed unit price, indefinite delivery, indefinite quantity type of contract for
the performance of a broad range of construction services. Activity initiated by Work Orders
issued on an as-needed basis will include management and completion of small public works
maintenance projects including repair, remodeling, renovation, alteration and facility
maintenance at fixed unit prices performed by multiple subcontractors of multiple construction
trades potentially working on multiple jobsites at the same time.
CITY will issue individual project Job, Task or Work Orders authorizing specific construction
performance on individual projects. Any Change Orders issued for a Work Order must keep the
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
4
Work Order within the maximum dollar limits. Total JOC contract Work Orders shall not exceed
$4,000,000 per year.
The specific work requirements identified in individual project Job, Task or W ork Orders to be
issued by the CITY will include, but are not limited to:
A. Coordinate with CITY at individual project pre-construction meetings to obtain
information needed for scope of work, incidental project design, building
specifications, material requirements, performance schedule, jobsite safety plan,
security expectations and hours of access for subcontractors to perform needed
work
B. For each JOC project, provide Scope of Work, incidental project design, basic
working drawings, value engineering and suggested best value construction methods
to make projects cost efficient
C. Provide project construction cost estimates and firm, fixed project pricing based on
individual line items priced with designated RSMeans Construction Unit Price Book
D. Coordinate project schedules with CITY and other affected parties to start JOC
projects without delay
E. Obtain necessary permits in full compliance with applicable codes, ordinances and
stated building requirements
F. Provide experienced professional project management and jobsite supervision for
each project Work Order
G. Effectively coordinate schedules and sequence of work with project oversight and
management personnel to assure on-time completion
H. Handle all aspects of material acquisition, delivery, storage and security
I. Interact with and manage WMBE related subcontractor activities
J. Supervise and manage construction tasks including safety, quality control, record
keeping, reporting, job status communications to CITY and other specifically
identified performance requirements
K. Manage, oversee and coordinate the entire construction process of each project to
consistently assure best value construction results
L. Coordinate and communicate project activities with CITY’s team members
throughout all phases of construction from incidental design sequence to project
completion
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
5
3.0 INFORMATION FOR CONTRACTORS
A. The CITY reserves the right to select up to two contractors under this solicitation with
the term of contract for one beginning shortly after award and the other beginning at
a later date not longer than six months out.
B. The initial contract term for the selected JOC will not exceed two years, and may,
upon mutual consent of the CITY and the JOC contractor, be extended for one
additional year, for a total contract duration not to exceed three years under this
solicitation.
C. Maximum total dollar amount that the CITY may award under each JOC contract
awarded under this solicitation shall not exceed $4 million in the first year; $8 million
over the first two years; and, if JOC contract is extended or renewed for an additional
year, $12 million over the three years of the contract.
D. Specific project requirements will be identified in individual project Job, Work and/or
Task Orders issued by the CITY.
E. Each individual Work Order to be issued for a particular project will not exceed
$350,000.
F. All Work Orders issued for the same project shall be treated as a single Work Order
for purposes of the $350,000 limit on Work Orders.
G. Each Work Order issued shall be treated as a separate contract for the purposes of
chapters 39.08, 39.12, 39.76, and 60.28 RCW.
H. JOC does not allow contractor to add on work and/or additional costs beyond that
which is identified in each project Scope of Work.
I. There is no guaranteed issuance of Work Orders, no guaranteed minimum Work
Order dollar amount, and there is no guarantee that CITY will engage selected
maximum allowable contract dollar amount. CITY may cancel the JOC contract
without penalty or financial obligation for work not yet underway.
J. Any new permanent, enclosed building space constructed under a Work Order shall
not exceed 2,000 gross square feet.
K. The published Unit Price Book to be used on this contract for project pricing is the
current edition of the RSMeans Facility Construction Cost Data and all other
RSMeans cost data manuals as needed. The Seattle, Washington, Weighted
Average CITY Cost Index and the prices in the “Bare Cost Total” column will be
used. The value of the applicable line items and their quantities will be multiplied by
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
6
the CITY’s Cost Index and the designated coefficient and totaled to determine the
lump sum cost of Work Orders. The current RSMeans edition and quarterly online
updates, when revised and made available to the public, will apply to execution of
Work Orders at the time they are priced or awarded to the JOC contactor.
L. For Non-Priced Items (specific line items not found in the Unit Price Book), the
Contractor shall submit unit prices for all costs of the Work that includes
reimbursement for all direct costs of the Work. For direct costs for Labor and
Materials, CITY may request up to three (3) bids from sources acceptable to CITY. If
equipment costs are not found in the Unit Price Book, equipment charges shall be
computed on the basis of actual invoice costs.
M. Specifications governing the materials and work under the JOC contract to be
executed based on this RFQ must be in compliance with all current national, state
and local construction and codes; industry standards; and applicable CITY
technical requirements and regulations. When the Specification Standards for JOC
are not inclusive of the work to be performed under a Work Order, the JOC
contractor may be required to propose appropriate technical specifications,
drawings, and/or products and procedures to the City for approval and pricing.
N. For each Work Order the successful Bidder shall not self-perform more than 10% of
the direct construction work with his own forces and must subcontract at least 90% of
the direct construction work to local subcontractor entities.
O. The Job Order Contractor shall publish notification of intent to perform public works
projects at the beginning of each contract year in a statewide publication and in a
legal newspaper for general circulation in every county in which the public works
projects are anticipated.
P. The Job Order Contractor and its subcontractors shall pay prevailing wages for all
work that would otherwise be subject to the requirements of chapter 39.12 RCW.
Prevailing wages for all work performed pursuant to each Work Order must be at
rates not less than those shown in the prevailing wage schedule established by the
State Department of Labor and Industries and must be the rates in effect at the time
the individual work order is issued. Intents and Affidavits must be filed with the
Department of Labor and Industries for each individual Work Order.
Q. In the event that the State law (RCW 39.10.420) currently governing the JOC
process is modified by the State Legislature, the CITY reserves the right to
incorporate or not to incorporate provisions of the revised law into either one or both
of the JOC contracts to be executed based on this RFP by change order, including
but not limited to provisions relating to the dollar thresholds for Work Orders and
MWBE reporting requirements. Any such changes that the CITY makes shall not
change the established pricing book units and coefficients bid by the contractor.
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
7
4.0 SELECTION PROCESS
A competitive process using public requests for Proposals is utilized to evaluate the selected
JOC provider(s). A weighted selection of responding JOC contractors and selection of those
requested to respond with a Price Quote will be based upon and shall include, but not be limited
to past performance on similar type of work order contracts showing ability to perform JOC;
ability to provide a performance and payment bond for the Job Order Contract; ability of the
professional personnel who will work on the Job Order Contract; construction estimating and
scheduling experience; safety record and accident prevention program; subcontractor work
experience; ability to meet time and budget requirements; small business and MWBE outreach
plan and activity; recent, current, and projected workloads of the proposer; JOC contractor office
location(s); ability to simultaneously work with multiple subcontractors in multiple jobsite
locations; financial stability; and the fixed Proposal price bid as the Unit Price Book
multiplier/coefficient.
The CITY will utilize a three step process to select Job Order Contractor(s).
1) Following receipt of Proposals from interested firms in response to this Request for
Proposal (RFP), CITY will convene a Selection Committee to evaluate and select
best qualified JOC RFP responses in accordance with RCW 39.10.430 using the
qualifications and evaluation criteria set forth in Section 5.0 of this RFP.
2) Based on the evaluation and rating of Proposals submitted, the highest ranked firms
will be invited to participate in an interview, where they will make a presentation,
answer questions and be evaluated according to the criteria outlined in Section 5.7 of
this RFP.
3) The highest ranked firms invited to an interview will be requested to submit their
sealed JOC Coefficient Bid(s), considered as part of their Proposal. The coefficient
becomes the contractor’s competitively bid price adjustment to the unit prices as
published in the Unit Price Book, and it is to be applied to pre-priced tasks based on
Work Order documents developed by the CITY and provided to the contractors. The
coefficient shall compensate the contractor for all non-craft labor, field office
expense, supervision, field engineering, as-built drawings, home office cost, bonds,
insurance, taxes, overhead and profit necessary to complete the work in accordance
with the terms of the contract.
The firm with the highest combined scoring of their Proposal, Interview and Coefficient Bid(s)
will at the CITY’s option, be selected as the JOC contractor. CITY reserves the right to
terminate the JOC contract for convenience and award the JOC contract to the next highest
scoring contractor not yet awarded a contract under this RFP.
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
8
If the CITY chooses to award a second JOC contract under this RFP, the firm with the second
highest combined scoring may be selected within six months of award of the first JOC without
further solicitation. CITY reserves the right to conduct a separate selection process for the
second JOC contract.
5.0 QUALIFICATIONS AND EVALUATION CRITERIA
All qualifications received will be reviewed and evaluated by the Selection Committee. The
designated Selection Committee will review all qualifications received in response to this RFP,
and based upon the results of their scoring of items, develop a short list of firms to interview and
request them to submit Final Proposals.
It is strongly recommended that respondents limit the main narrative portion of their proposal to
20 pages or less. Attachments such as resumes, project schedules, estimates, plans, photos
and similar items will be considered to be in addition to the 20 page recommended limit.
Each evaluation criterion has been assigned points based on its relative value to the contract as
a whole and will be scored as follows:
Experience & Past Performance 15 points
References & Letters of Recommendation 15 points
Construction Management Abilities 15 points
Qualifications of Professional Personnel 15 points
MWBE Outreach & Participation Plan 5 points
Company Ownership & Office Location 5 points
Recent, current and projected workloads 5 points
Interview 20 points
Final Proposal Price Bid 5 points
Bonding Capacity Pass/Fail
Total: 100 points
Bidding firms must reply to each of the items set forth in the same order as listed below. All
Proposals responding to this RFQ are required to be in 8½ x 11 format and submitted with one
unbound and seven (7) bound copies prior to RFP due date. Proposal responses are limited to
a maximum of 20 pages of content and should be thorough, clear, concise and without
repetition or duplicated information.
A weighted point scored selection of responding JOC contractors, and selection of those
requested to respond with a JOC Price Quote will be based upon and shall include, but not be
limited to:
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
9
A. EXPERIENCE & PAST PERFORMANCE (Maximum of 15 points available)
1) Describe your firm’s past performance in Job Order Contracting or similar type
(Design-Build) of facility work for public agencies within Washington and provide
specific information on relevant experience. Detail your experience, and include
a list of JOC or JOC type Work Order contracts completed within the last five (5)
years and those currently in progress involving the use of multiple subcontractors
on multiple projects. Describe how you provided best value construction. Do not
leave out any relevant project. CITY reserves the right to check additional
references other than those submitted.
The following information should be provided on each past JOC or Work Order
contract:
a) Customer name and location of contract
b) Description of projects completed and total value of work done
c) Start date and completion date
d) Names and phone numbers of major subcontractors, if applicable
e) Name, phone number, address, e-mail address, and title of the primary
point of contact (a secondary point-of-contact may also be provided).
2) Describe your firm’s past relationship with other customers with particular
emphasis on partnering, teamwork, communication and cooperation. Itemize
ways your firm has initiated and continued positive working relationships based
on trust and performance.
3) Describe your firm’s ability and commitment to work with multiple small business
subcontractors and provide mentoring and technical assistance as needed.
4) Describe your ability to simultaneously manage multiple projects with multiple
subcontractors and your experience at meeting the timelines and schedule needs
for Work Orders within the estimates provided. Refer to experience managing
JOC Work Orders in particular and other experience that can indicate success at
ability to meet scheduling, project costs and budget requirements.
5) Provide a summary of your firm’s safety plan and your approach for Safety
responsibility during a Job Order Contract. Submit a Safety and Health
Qualification Statement showing your firm’s Experience Modification Rates for
the past three years. Data from your firm’s OSHA 200 and 300 logs and any
OSHA or WISHA violations received in the past three years shall be reported on
the Statement.
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
10
6) Describe your success and past performance of WMBE inclusion in JOC and/or
public works subcontracting. Describe your plans for small business outreach
and recruitment of WMBE firms including HUBZone subcontractors, women,
minorities and veteran owned firms, and your knowledge and expertise in how to
perform such outreach. Identify the WMBE utilization you have had on past JOC
contracts if any, and if none, identify percentages of WMBE utilization on the
facility work you have performed for public agencies. Detail your knowledge of
available WMBE firms in the subcontracting community for facility services.
7) Describe your firm’s recycling and energy conservation program showing how
jobsite sustainability will be part of JOC activities.
8) Relate your firm’s experience at working with licensed specialty subcontractors
selected to properly handle disposal of hazardous materials.
9) Describe your firm’s ability to handle emergency construction problems at times
outside of normal working hours and show how your participation in this JOC will
provide CITY with excellent risk management backup.
B. REFERENCES & LETTERS OF RECOMMENDATION (Maximum of 15 points)
Provide a minimum of four references from Owners Representatives who have
worked directly with you on projects, preferably job order contracts. The preferred
format for the references is a brief Letter of Recommendation in which the Owner
Representative gives a numeric evaluation of your firm’s performance from 1 to
10, with 1 being poorest and 10 being best. Phone numbers for a Owners
Representative reference are acceptable in lieu of a Letter of Recommendation.
C. CONSTRUCTION MANAGEMENT ABILITIES (Maximum of 15 points)
1) Describe your firm’s plan to manage the JOC. Explain how your firm plans to
staff and operate the work of the JOC. Present your project management and
subcontracting procedures and staffing in the following order:
a) Corporate organization, their interface and support with this JOC project;
b) Project Management Organization Chart;
c) Proposed interface of Contractor’s staff with CITY to include
communication procedures with CITY, customers, and subcontractors;
d) Job Order Management. Describe your firm’s process for planning and
preparing Work Order documentation, developing and reviewing plans,
developing scopes of work, preparing and distributing bid packages,
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
11
managing required submittals, developing estimates for each Work Order,
providing site supervision, and ensuring a timely and efficient close-out
process;
e) Describe the roles, responsibilities and accountability of your Project
Managers, Assistant Project Managers, Project Engineers, Site
Superintendents and Safety Director as they apply to a JOC program.
f) Quality Control Procedures. Describe your firm’s process for assuring
best value commercial grade construction quality. State how a quality
control plan will be developed for the work performed at CITY’s site.
Describe any quality problems your firm has documented in the past five
(5) years. Provide documentation to show how many JOC or similar type
projects delivered in the past five (5) years have been completed on time
and within budget, showing the value of change orders to the original
value of the work.
g) Demonstrate the ability to work with a CITY in developing and executing
best value facility maintenance construction projects with less than a full
set of plans and specifications. Give examples of how you have helped
an CITY solve construction problems.
2) Subcontractor Management Ability
a) Describe your firm’s plan and methods used for identifying, selecting,
managing and assisting subcontractors
b) Describe your firm’s contingency plan for handling unsatisfactory
subcontractor performance to assure timely project completion.
D. QUALIFICATIONS OF PROFESSIONAL PERSONNEL (Maximum of 15 points)
1) Provide a brief description of your project organization. Describe your contract
team, each of your key personnel for contract management and Work Order
planning, and a resume for each individual. Provide an organization chart that
shows how your team integrates with each other. Designate the proposed
Project Manager, Project Engineer, Project Superintendent, and corporate
executive to be dedicated to this proposed Job Order Contract, and describe
their depth of knowledge and experience in executing similar types of work with
multiple trade disciplines. At any time, the CITY reserves the right to require the
substitution of any designated personnel provided that the CITY has first notified
the Job Order Contractor in writing and has allowed a reasonable period for
making the transition.
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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2) Describe your firm’s experience in project management, construction estimating
using a Unit Price Book, and construction scheduling within a JOC or Work Order
contract. Describe your management tools to develop, manage and monitor
individual Work Orders. Describe the methodology used to develop individual
Work Order estimates, including any software tools used to prepare estimates or
schedules. Describe the methodology used to develop individual project
schedules including any software utilized for this purpose. Describe key staff
experience in each of these areas.
3) Describe contractor’s history and past endeavor to include all trades of organized
labor unions on JOC projects.
E. MWBE OUTREACH AND PARTICIPATION PLAN (Maximum of 5 points)
Contractors shall submit with their qualifications an MWBE Outreach and
Participation Plan. The Plan should detail the specific measures the Contractor will
take to reach out to and ensure the maximum participation of subcontractors that
are certified by the State of Washington Office of Minority and Women’s Business
Enterprises (OMWBE) as Minority Business Enterprises (MBEs), Women’s Business
Enterprises (WBEs), and Minority and Women’s Business Enterprises (MWBEs).
Provide evidence of past success in recruiting MWBE subcontractors.
F. COMPANY CITYSHIP & OFFICE LOCATION (Maximum of 5 points)
Demonstrate your firm’s knowledge of and experience in working with local
subcontractors, suppliers, permitting officials and design professionals from an office
location that is close, or adjacent to CITY’s facilities. Supply the address of your
local office.
G. RECENT, CURRENT & PROJECTED WORKLOAD (Maximum of 5 points)
Describe your firm’s capability to perform overlapping Work Orders, and to work up
to the maximum available contract amount. Provide the volumes of work you have
successfully provided in past JOC or Work Order contracts (through both the number
of projects and the total dollar value). Describe the resources you have as
subcontractors to absorb greater amounts of work. What has been your annual
volume (in dollars) of construction for each of the past five years? What is your
anticipated dollar value of construction work for the current year and what is your
projected dollar value of construction work for the next three years? Based on this
RFP how would your firm’s participation in the JOC contract to be executed affect
your projected workload, and what measures would you need to take to meet the
projected workload under a JOC contract?
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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H. INTERVIEW (Maximum of 20 points)
Interviews will be held for firms selected by the selection committee based upon the
firms' responses to this Request for Proposal. Should your firm be invited to an
interview, questions will be directed solely to the proposed key project staff. At a
minimum, the corporate executive to be dedicated to the JOC contract, the Project
Manager, the project superintendent, and the key individuals responsible for JOC
services shall be in attendance. In addition to presenting their qualifications and
experience and the project team’s approach to JOC, the interviewees will be
expected to respond to questions from the interview panel regarding the firm’s
qualifications and Proposal, as well as responding to any written questions sent
before the interview to the firms selected for an interview.
The interview panel will evaluate firms invited to an interview and assign points
based on the following criteria:
1) As presented by the contractor’s project team members, demonstration of
contractor’s experiences, qualifications and capabilities to successfully
manage and perform the JOC services with description of project team’s
approach, method and history to consistently provide best value
construction. (10 points)
2) Completeness and content of response to questions from the interview
panel raised during the interview. (10 points)
I. JOC COEFFICIENT BID (Maximum of 15 points)
The Firms that the Selection Committee determines to be most qualified finalists
based upon their evaluation of the submittals received in response to this RFP, will
be requested to submit a JOC Coefficient Bid for pricing pre priced tasks in the form
of a composite coefficient (multiplier) to be applied against line item pricing in the
RSMeans Unit Price publications. Bidders may be asked to bid multiple coefficients.
An official Bid Form shall be provided only to those contractors that the CITY has
requested to submit a JOC Coefficient Bid.
The coefficient(s) shall compensate the contractor for all overhead costs, general
and administrative costs, profit and all other costs not covered by RS Means Bare
Cost Data and shall compensate the contractor for all non-craft labor, field office
expense, supervision, field engineering, as-built drawings, home office cost, bonds
insurance, taxes other than WSST, overhead and profit necessary to complete the
work in accordance with the terms of the contract. Note that the coefficient does NOT
include Washington State Sales Tax. WSST will be added to each Work Order
budget after the estimate has been calculated using RS Means and the contractor’s
Coefficient.
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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Evaluation of the JOC Coefficient Bids will be evaluated and scored based on the
following criteria:
1) Lowest Bid to receive 5 points
2) Bids within 5% of the low Bid receive 4 points
3) Bids within 10% of the low Bid receive 3 points
4) Bids within 15% of the low Bid receive 2 points
5) Bids within 20% of the low Bid receive 1 points
6) Bids greater than 20% of the low Bid receive 0 points
Percentage calculation method: Bid – low bid / low bid x 100 = %
J. BONDING CAPACITY (no points, Pass/Fail)
Demonstrate your firm’s ability to provide a performance and payment bond for the
Job Order Contract in the amount of four million dollars ($4,000,000). With
Solicitation Response, the JOC contractor shall submit a Letter of Commitment from
an approved surety confirming surety intention to provide a bond should the
company receive an award. This letter does not actually supply the bond, but
expresses that the surety can provide a qualified bond should an award be given.
Alternately, you may provide a copy of a current or previous bond in the amount
stated. (No points are allocated for this item as it is an absolute requirement. Failure
to demonstrate bonding capacity will disqualify a Proposal.)
Note: no-bid bond is required with the Proposal.
K. FINAL SELECTION
The firm with the highest scoring Proposal resulting from the Selection Committee's
evaluation of the qualifications, the interview and the JOC Coefficient Bid will be
selected as the JOC contractor. The CITY may at its option award a second JOC
Contract to the second scoring Proposal within six months of award of the first JOC
without further solicitation.
6.0 ADDITIONAL INFORMATION
A. CONTRACTOR’S REGISTRATION
Respondents to this JOC solicitation must be properly licensed and bonded to
perform general construction and/or construction management in the state of
Washington and the City of Renton, and must be registered by the Washington State
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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Department of Labor and Industries in accordance with RCW 18.27.020. The
winning Proposer will be required to obtain a City of Renton business license.
B. SUBMITTAL INFORMATION
It is the Proposer’s responsibility to provide a full and complete Proposal response
that does not require interpretation or clarification. The Proposer is to provide all
requested materials, forms and information. The Proposer is to ensure that the
submitted materials properly and accurately reflect the Proposer’s offering. During
scoring and evaluation (prior to interviews if any), CITY will rely upon the submitted
materials and shall not accept materials from the Proposer after the RFP deadline;
this does not limit the CITY’s right to consider additional information (such as
references that are not provided by the Proposer but are known to CITY, or their past
experience with the Proposer), or to seek clarifications as needed.
1) Proposer Responsibility The Proposer has responsibility to examine all
specifications and conditions, and comply fully with specifications and all
contract terms and conditions. Proposers must comply with all Federal and
State laws, ordinances, rules and CITY demands, and must meet all registration
requirements where required for contractors as set forth in the Washington
Revised Statutes.
2) Changes or Corrections to Proposal Submittal Prior to the submittal closing
date and time, a Proposer may make changes to its Proposal, if initialed and
dated by the Proposer. No changes are allowed after the closing date and
time.
3) Errors in Proposals Proposers are responsible for errors and omissions in
their Proposals. No such error or omission shall diminish the Proposer’s
obligations to the CITY.
4) Rejection of Proposals The CITY reserves the right to reject any or all
Proposals at any time with no penalty. The CITY also has the right to waive
immaterial defects and minor irregularities in any submitted Proposal.
5) Readability Proposers are advised that the CITY’s ability to evaluate
Proposals is dependent on the Proposer’s submittal document, including
specific information, organization, level of detail and clarity of content.
6) Incorporation of RFP and Proposal in Contract This RFP and the Proposer’s
response, including all promises, warranties, commitments, and
representations made in the successful Proposal as accepted by the CITY,
shall be binding and incorporated by reference in the CITY’s contract with the
Proposer.
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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7) Submission Deadline Firms desiring consideration shall submit their
Proposal response prior to the designated date due and time. Proposals
received after the required bid submission deadline will not be accepted or
considered. Mail or hand deliver one PDF file on CD and six (6) bound
printed copies of responses to this Request for Qualifications for receipt no
later than 5:00 PM, MAY 27, 2016 at the following address:
CITY OF RENTON
City Clerk’s Office
7th floor, Renton City Hall
1055 South Grady Way
Renton, W A 98057
8) Withdrawal of Proposal A submittal may be withdrawn by written request of
the submitter, prior to the closing date and time. After the closing date and
time, the submittal may be withdrawn only with permission by the CITY.
C. INSURANCE REQUIREMENTS
Before execution of the contract, the Proposer shall secure and maintain commercial
general liability insurance in the minimum amount of $1,000,000, per occurrence, in
full force throughout the duration of the Agreement. It is agreed that on the
Proposer’s general liability policy, the City of Renton will be named as Additional
Insured(s) on a non-contributory primary basis
1) The minimum insurance limits shall be subject to a possible change based
upon inflation, increased liability awards, recommendation of the City’s
professional insurance advisors and other relevant factors.
2) The Proposer shall also maintain in full force throughout the duration of this
Agreement a policy of automobile liability insurance, with minimum limits of
$1,000,000 per occurrence, insuring the Proposer against liability for bodily
injury, property damage and personal injury or death arising out of the
operation or use of a vehicle by the Proposer’s employees, agents, sub-
Proposers and invitees in the work, if the work being provided to the City
requires the use of a automobile.
3) Should any of the above described policies be cancelled before the expiration
date thereof, notice will be delivered in accordance with the policy provisions.
The Proposer shall comply with all State of Washington regulations relating to
workers’ compensation coverage for the Proposer’s employees.
4) A certificate of insurance showing all required insurance, properly endorsed,
shall be delivered to the City and approved by the City Risk Manager before
executing the work of this agreement.
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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D. INFORMATIONAL MEETING
An informational meeting is scheduled for:
Time: 10:00 AM , Friday May 13, 2016
Place: Renton City Hall
Conferencing Center, 7th Floor
1055 South Grady Way
Renton, WA 98057
E. QUESTIONS
Proposers may submit questions or comments relative to this RFP and any
questions or comments must be received IN WRITING or by electronic e-mail no
later than seven (7) calendar days prior to the date for submission of Proposals.
Written requests should be addressed to the attention of:
Michael Nolan, Facilities Coordinator
Renton City Hall
1055 South Grady Way
Renton, W A 98057
425-430-6608
mnolan@rentonwa.gov
Failure to request clarification of any inadequacy, omission, or conflict will not relieve
the Proposer of responsibilities in any subsequent contract. It is the responsibility of
the interested Proposer to assure they receive responses to questions if any are
issued.
F. PROTESTS
The City will provide a protest period of at least ten business days following the day
of the announcement of the apparent successful proposal to allow a protester to file a
detailed statement of the grounds of the protest. The City will promptly make a
determination on the merits of the protest and provide to all proposers a written
decision of denial or acceptance of the protest. The City will not execute the contract
until two business days following the public body's decision on the protest.
G. ADDENDA
A change may be made by the CITY if, in the sole judgment of the CITY, the change
will not compromise the CITY’s objectives in this RFP process. A change to this
RFP will be made by formal written Addendum which shall become part of this RFP
and included as part of the Contract. It is the responsibility of the interested Proposer
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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to assure that they have received Addenda if any are issued. Any addenda issued
for this RFP will be published at the following website address:
http://www.bxwa.com/
END OF RFP
AGENDA ITEM #7. f)
City of Renton, WA 2016 JOC RFP Solicitation (continued)
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CITY OF RENTON
Job Order Contracting
REQUEST FOR PROPOSALS
Proposals will be received until 5:00 p.m. May 27, 2016 at the City Clerk's office, 7th floor,
Renton City Hall, 1055 South Grady Way, Renton WA 98057.
This is an indefinite quantity, indefinite delivery (IDIQ) contract for up to three years duration
with a maximum dollar amount of $4 million per year. There is no guaranteed minimum dollar
amount assigned to issuance of individual task orders, and there is no guarantee that selected
JOC contractor(s) will be engaged to complete projects up to the maximum allowable contract
dollar amount. Selected Job Order Contractor to provide construction services to accomplish an
indefinite delivery, indefinite quantity of small public works construction and minor facility
maintenance, repair, remodeling, renovation and alteration projects at pre-determined fixed unit
prices. All construction work is to be based on a coefficient bid against the current edition of the
RSMeans Unit Price Book as the basis for pricing line item tasks to be performed by the
resulting JOC contract.
The City reserves the right to reject any and/or all Proposals and to waive any and/or all
informalities.
Request For Proposal documents will be available May 9, 2016. RFP, sample contract, general
conditions of the contract, addenda, and plan holders list for this project are available on-line
through Builders Exchange of Washington, Inc., at http://www.bxwa.com. Click on
“bxwa.com”; “Posted Projects”; “Public Works”, “City of Renton”, “Projects Bidding”. (Note:
Bidders are encouraged to “Register as a Bidder,” in order to receive automatic email
notification of future addenda and to be placed on the “Bidders List.” Questions about the
project shall be addressed to , Michael Nolan, City of Renton, Facilities Department, 1055 Grady
Way, Fifth Floor, Renton, WA, 98057, phone (425) 430-6608, fax (425) 430-6603, email
mnolan@rentonwa.gov .
An informational meeting will be held on May 13, 2016, at 10:00 a.m. in the Conferencing
Center on the 7th floor of Renton City Hall, 1055 South Grady Way, Renton, WA. All
prospective proposers are encouraged to attend.
The City's Fair Practices, Non-Discrimination, and Americans with Disability Act Policies shall
apply.
Jason Seth, City Clerk
Published:
Daily Journal of Commerce May 9, 2016
Daily Journal of Commerce May 11, 2016
AGENDA ITEM #7. f)
CITY OF RENTON
JOB ORDER CONTRACTING SERVICES
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH, STE 400 SEATTLE WA 98134 P 206.626.0256
27 MAY 2016
AGENDA ITEM #7. f)
May 27, 2016
City of Renton, City Clerk’s Office
7th floor, Renton City Hall
1055 South Grady Way
Renton, Washington 98057
re: 2016 JOC RFP Solicitation
Members of the Selection Committee,
FORMA Construction is currently serving as the City’s Job Order Contractor and we are eager to continue to partner with you. Following are
a few keys to our proposal:.
By proving that JOC can be both effective and economical, our open and transparent approach in this market has quickly made us the
most active and sought-after Job Order Contractor in the region. Currently running Job Order Contracts for Sound Transit and WSDOT;
Snohomish and King Counties; the State of Washington; the University of Washington; and the Cities of Renton, Seattle, Everett, and
Bellevue; FORMA’s JOC-specific QC, estimating, and scope development systems handle hundreds of work orders for our clients every year.
Taking the approach of a builder—not a broker—we look for ways to make a positive impact on every job. Effective Job Order Contractors
do more than create estimates and execute subcontracts. FORMA looks to use our own forces to perform sensitive and difficult scopes of
work, or even supplement subcontractor crews. This ability to lead by example creates a better jobsite culture of safety and efficiency on
every project, and gives our team an opportunity to provide meaningful mentorship to local subcontractors.
FORMA is proactive—we don’t wait for the phone to ring to react to projects. Instead, by working with individual departments and Project
Managers on an on-going basis, we help our clients plan their pipelines of work on a 12 to 14 month horizon, while maintaining the flexibility
to handle the on-call work that inevitably also comes with being a JOC contractor.
We regularly run both horizontal and vertical job orders to offer the City of Renton maximum flexibility and responsiveness. Our crews
manage commercial, industrial, and civil work orders everyday; performing facilities renovations, maintenance, and T/I scopes; as well as
sewer, stormwater, flatwork, utilities, and roadway improvements.
FORMA has the expert personnel and infrastructure in place to manage this work. With fourteen JOC contracts awarded, and nearly
800 work orders executed, FORMA Construction maintains one of the largest active special projects teams in the region. While Renton
representatives will continue to easily interface with our handful of key staff as primary points of contact, our project teams can scale up with
additional superintendents, foremen, QA personnel, and designers as needed.
With an extensive background in Job Order Contracting and a successful track record delivering JOC work for the City of Renton; FORMA
Construction is well qualified to continue to serve as your Job Order Contractor, and we are look forward to building on our relationship.
Sincerely,
Jim Phillips, President
FORMA Construction Company
FORMA Construction officially acknowledges receipt of Addendum No. 1
CONSTRUCTION
FORMA CONSTRUCTION OLYMPIA & SEATTLE FORMACC.COM
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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CONTENTS 00
CONTENTS
EXPERIENCE & PAST PERFORMANCE
LETTERS OF RECOMMENDATION
CONSTRUCTION MANAGEMENT ABILITIES
QUALIFICATIONS OF PROFESSIONAL PERSONNEL
MWBE OUTREACH & PARTICIPATION PLAN
COMPANY CITYSHIP & OFFICE LOCATION
RECENT, CURRENT & PROJECTED WORKLOAD
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above: a parking lot paving work order at Seattle Center, recently completed by FORMA under our City of Seattle Job Order Contract
on the cover: removing dangerous metal from a Renton water tower under the City’s Job Order Contract
AGENDA ITEM #7. f)
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EXPERIENCE & PAST PERFORMANCE
FORMA HAS DELIVERED OVER $70M IN WORK ORDERS
VIA FOURTEEN JOB ORDER CONTRACTS IN THE
STATE OF WASHINGTON
repainting and signage scopes performed in the iconic 4th floor of the Seattle Public Library,
delivered under a City of Seattle JOC work order
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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1. EXPERIENCE IN JOC
FORMA Construction maintains the most skilled and responsive
Job Order Contracting teams in the region and these small
scale construction jobs, renovations and emergency repairs are
exactly the work that we perform everyday—both as a Job Order
Contractor, and as a trusted GC who has developed solid working
relationships with local public agencies and private businesses.
Our proposed JOC team will continue to bring expertise to City of
Renton work orders in each of the following areas that are directly
relevant to the work ahead:
JOC-SPECIFIC EXPERIENCE
With 14 Job Order Contracts awarded, our proposed personnel are
experts in Job Order Contracting and they work everyday within
Renton preferred protocol and the requirements of the RCW.
Utilizing state of the art estimating and scheduling tools, we have
proven, JOC-specific systems in place to ensure success—from
proposal development protocol and estimate building tools, to
MWBE inclusion tracking; subcontractor oversight, quality control,
and project closeout processes.
VETERAN INDUSTRY PROFESSIONALS
Builders–not brokers, FORMA’s integrated JOC teams are
comprised of hands-on construction professionals and in-house
designers dedicated full time to our JOC work.
PUBLIC AGENCY PROCUREMENT & SCREENING
As the Job Order Contractor for WA State, Snohomish and King
Counties, UW, Sound Transit, WSDOT, and the Cities of Bellevue,
Seattle, Everett, and Renton, 100% of our JOC work is completed
for public agencies under federal and local RCW regulations
and agency directives. Our JOC personnel are screened, tested,
badged and certified to work on a wide array of secure sites.
WORKING WITH MULTIPLE, DIVERSE STAKEHOLDERS
FORMA’s 780+ JOC work orders are excellent examples of our
ability to manage and synthesize the priorities of multiple and
diverse stakeholders.
Our City of Seattle JOC, for example, involves coordination
with Police, Fire, Libraries, Parks, Utilities & Transportation
Department heads and their maintenance & facilities personnel;
as well as contract managers; MWBE stakeholders; user groups;
inspectors & regulatory agencies; design teams, specialists and
proprietary vendors.
We take the time up front to understand the needs of each
group, establish clear roles early on, and lead the team through
the scoping, budgeting and construction processes to arrive at
a built project that meets the objectives of all parties.
OCCUPIED FACILITIES EXPERIENCE
More than 85% of our JOC work is performed in operating,
fully occupied facilities. Our JOC teams have managed work
orders in busy civic buildings, on crowded college campuses, in
police, fire, justice and correctional facilities; in active rail yards,
ports and airports; and in critical hospital patient care areas.
VERTICAL & HORIZONTAL CAPABILITIES
In addition to the wide range of facilities scopes we deliver,
FORMA JOC teams are regularly completing paving and
concrete work; utilities, stormwater, and civil scopes; as well
as ROW and signaling improvements. FORMA has owned and
operated an earthwork construction firm for over 20 years and
offers the responsiveness and versatility of an experienced GC
who easily delivers both horizontal and vertical scopes.
MANAGING MULTIPLE SUBS AT MULTIPLE SITES
In 2015, our JOC teams managed over 350 work orders—all
of which required the management of multiple subcontractors
at multiple sites across the state. Our JOC experts are
collaborative, hands-on managers who have the technical
knowledge to communicate effectively with field crews and
insist on the high quality of installation that FORMA demands.
FORMA Construction has quickly become the preferred JOC
choice in Washington. In the past five years alone we have :
14
780+
OVER $70M
been awarded Washington Job Order Contracts,
compiled work orders, and delivered
in JOC work to date.
EXPERIENCE & PAST
PERFORMANCE
EXPERIENCE & PAST PERFORMANCE 01
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 02
CITY OF
RENTON
JOB ORDER
CONTRACT
CUSTOMER NAME & LOCATION
the City of Renton
sites primarily within the city of Renton
TOTAL VALUE OF WORK DONE
$6,088,336 (to date)
START & COMPLETION DATES
05/2013 - 05/2016
MAJOR SUBCONTRACTORS
Marine Vacuum 206.255.8174
Wrecking Ball 425.339.3111
Mocon Fence 425.228.2296
Hammer Construction 253.888.0396
West Coast Painting, llc 425.251.8300
Thermatech Northwest 253.606.4905
Custom Craft Cabinets 253.826.5450
Sustainable Floors 253.202.8156
Columbia Fire 206.232.8569
PRIMARY POINT OF CONTACT
MICHAEL NOLAN, AIA
Facilities Coordinator, City of Renton
Community Services Dept., Facilities Division
P 425.766.6164 mnolan@rentonwa.gov
DESCRIPTION OF PROJECTS
Led by the FORMA personnel proposed here, our Renton JOC team provides on-call
renovation, repair and construction services at Renton-owned facilities throughout
the region for a variety of City agencies and user groups.
Both horizontal and vertical work orders, we have completed T/Is for the City
Attorney’s Office and Police Department; miscellaneous upgrades at the Airport and
fire stations; as well as paving, flatwork, utilities, and other scopes at area parks and
community centers. Our Renton work orders have involved tight timelines, limited
drawings & specs, occupied buildings, background checks & badging; and required
the oversight of multiple subcontractors at multiple sites throughout the region.
the Mill Ave Emergency Sidewalk Repair job order involved extensive curb, gutter,
sidewalk & asphalt work in front of the new Renton Library in time for its Grand Opening
a structural demolition, grading, and painting work order for the City
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
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...It was an unreasonable scope with a ridiculous schedule and an inflexible
deadline, but you guys carried it off...It was truly a team effort between the City and FORMA
but both you and your subs went above and beyond to make this happen. The grand
opening of the library would not have been the same without your accomplishment.
Michael Nolan, AIA, Facilities Coordinator | City of Renton
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renovation of a Police evidence storage
facility—a $145k work order delivered under our
Job Order Contract for the City of Renton
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 03
CITY OF
SEATTLE
JOB ORDER
CONTRACTS
CUSTOMER NAME & LOCATION
City of Seattle
Primarily downtown Seattle locations, as well
as City-owned sites across the state, such as
the City Light facilities in the North Cascades
TOTAL VALUE OF WORK DONE
JOC NO. 1: $11,485,967
JOC NO. 2: $7,768,878 (to date)
START & COMPLETION DATES
JOC NO. 1: 10/2011 - 10/2014
JOC NO. 2: 03/2014 - 03/2017
MAJOR SUBCONTRACTORS
Illuminate Contracting 206.497.1961
Valley Electric 425.407.0832
Queen City Sheetmetal & Roofing
206.457.2195
Airflow Mechanical 425.776.9857
Skyline Tile & Marble 425.485.2000
Auburn Mechanical 253.838.9780
Wrecking Ball 425.339.3111
Corona Steel 253.874.4766
Firstline Systems 425.820.1947
Peterson Scaffolding 360.616.1635
Turnstone Construction 425.881.0218
Thompson Floor 206.527.1439
Highpoint Flooring 425.806.5335
SASCO 425.806.8400
Performance Contracting 425.488.7171
PRIMARY POINTS OF CONTACT
JEREMY NICHOLS, PE, PM
City of Seattle FAS
P 206.684.0647 jeremy.nichols@seattle.gov
GLENN OSAKO, PROJECT MANAGER
Seattle Public Libraries
P 206.615.1785
glenn.osako@spl.org
DESCRIPTION OF PROJECTS
Currently managing our 2nd Job Order Contract for the City of Seattle, FORMA has
worked with City Departments such as Seattle Public Libraries, SDOT, FAS, Parks &
Recreation, Seattle Public Utilities, Seattle Center, and City Light. We have delivered
work orders at local libraries, fire stations, municipal buildings, police, court and
detention facilities, city parks and schools. Specific scopes include ADA & lighting
upgrades, interior renovations, roofing and cladding, M/E/P and specialty systems
installations, as well as flatwork, ROW improvements, utilities, civil, and infrastructure
scopes for a wide variety of agencies throughout the region..
With 90% of our Seattle JOC work executed in occupied downtown facilities, FORMA
personnel are experts at managing the challenging logistics of parking, access,
storage, safety and security posed by these congested, urban conditions surrounded
by user groups and the public. WMBE inclusion is a major focus for the City—through
these JOC contracts, we have added significantly to our database of local, small,
disadvantaged, and historically under-utilized businesses who are experts in their
fields and well acquainted with Job Order Contracting.
FORMA completes a wide range of T/I’s, installations, paving, civil, and ROW scopes for
the City under JOC—including this $300,000 build-out of the 4th fl of City Hall
Lighting upgrades at the Arboretum as part of a JOC work order for the City of Seattle
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
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AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 04
WA STATE
DEPT OF
ENTERPRISE
SERVICES
JOB ORDER
CONTRACTS
CUSTOMER NAME & LOCATION
WA State Department of Enterprise Services
Sites throughout Washington State, from
Beacon Rock State Park on the Oregon border
to Clallam Bay Corrections facility, and sites
in La Conner, North Bend, Walla Walla, and
Spokane
TOTAL VALUE OF WORK DONE
JOC NO. 1: $9,254,022
JOC NO. 2: $10,587,001 (to date)
START & COMPLETION DATES
JOC NO. 1: 06/2010 - 06/2013
JOC NO. 2: 09/2013 - 09/2016
MAJOR SUBCONTRACTORS
Illuminate Contracting 206.497.1961
Master Pools 206.395.2475
Mastercraft Electric 253.872.2400
JP Francis 253.872.8950
Freeland Industries 360.895.1135
D|B Solutions 425.744.6300
High Point Flooring 425.806.5335
Valley Electric 206.931.9086
Meyer Brothers Roofing 253.596.5005
Sare Electric 360.352.2628
PRIMARY POINTS OF CONTACT
BOB BOURG, FACILITIES
Washington State Dept of Enterprise Services
P 360.902.7230 bob.bourg@des.wa.gov
MARLENE ANGLEMYER
Washington State Dept of Enterprise Services
P 360.407.8023
marlene.anglemyer@des.wa.gov
DESCRIPTION OF PROJECTS
FORMA teams are currently running our second Job Order Contract for Washington
State’s Department of Enterprise Services—managing horizontal and vertical scopes
for the Parks Department, Washington State Patrol, DSHS, the Military Department,
and community colleges on sites across Washington State.
Our team’s efficient management of work orders throughout this wide geographic
area, and on remote sites such as Clallam Bay and Beacon Rock State Park
illustrates our scheduling, planning, and subcontractor oversight expertise; as well
the extensive network of qualified vendors and subs we have immediate access to
across the region, and our ready knowledge of the legal, permitting and building
regulations in jurisdictions Statewide.
This work order involved re-roofing and abatement scopes at Beacon Rock State Park
in Skamania, on the Columbia River Gorge
work diagramed as part of a State work order proposal for drainage repairs at
Highline Community College, Building 19
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
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AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 05
UNIVERSITY
OF
WASHINGTON
JOB ORDER
CONTRACTS
CUSTOMER NAME & LOCATION
University of Washington
UW education, athletic, and medical facilities
primarily on the Seattle campus, as well as
UW-properties in Forks, Friday Harbor and
Tacoma
TOTAL VALUE OF WORK DONE
JOC NO. 1: $11,729,020
JOC NO. 2: $3,505,021 (to date)
START & COMPLETION DATES
JOC NO. 1: 10/2012 - 10/2015
JOC NO. 2: 11/2015 - 11/2018
MAJOR SUBCONTRACTORS
Crown 253.243.9015
Bond Plumbing 425.672.8281
Custom Craft Cabinets 253.826.5450
Sustainable Floors 253.202.8156
Thermatech Northwest 253.606.4905
Early Bird Painting 360.710.5931
Marine Vacuum 206.762.0240
Olympic Ironworks 360.491.2500
Longs Painting 253.234.8050
Pacific Utility 253.537.1115
ETS-Lindgren 425.868.2558
Reliance Fire 206.682.6636
Hammer Construction 253.888.0396
Reliance Fire 206.682.6636
PRIMARY POINTS OF CONTACT
ASHLEY KANGAS, UNIT MANAGER, SPDT
University of Washington, Capital Projects
P 206.616.1868 akangas@uw.edu
BECKI EATCH, PROJECT MANAGER
University of Washington, Special Projects
P 206.616.5217 beatch@uw.edu
DESCRIPTION OF PROJECTS
Our work for the University involves preparing work order proposals and estimates
in collaboration with UW user groups, and managing each work order through the
administrative, design, permitting, installation, and inspection phases to deliver these
small-scale construction and repair projects within limited schedules and budgets.
Scopes include minor construction, renovation, repair and alterations in classroom,
research, laboratory, medical, administrative, sports and other UW education and
healthcare facilities and grounds. Working in and around fully occupied University
buildings and sensitive medical facilities demands extensive proactive planning,
flexibility, and open lines of communication with Owner reps and user groups—as
well as diligent oversight of field crews and our subcontractors on every work order.
under our UW Job Order Contract, FORMA crews are regularly working in critical
patient care areas of occupied hospitals and sensitive research and technical facilities with
significant logistical challenges
the new UW Softball locker room facilities, delivered under a UW work order
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
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AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 06
CITY OF
BELLEVUE
JOB ORDER
CONTRACTS
CUSTOMER NAME & LOCATION
City of Bellevue
City-owned sites throughout King County,
primarily located in Bellevue
TOTAL VALUE OF WORK DONE
JOC NO. 1: $3,747,968
JOC NO. 2: $716,092 (to date)
START & COMPLETION DATES
JOC NO. 1: 08/2012 - 08/2014
JOC NO. 2: 08/2015 - 08/2018
MAJOR SUBCONTRACTORS
Cut All Concrete 425.398.0900
McFall Inc. 425.890.9639
Kodo Construction 253.833.0911
NWB, Inc. 253.750.4127
MacDonald Miller 206.391.3613
Watson Asphalt, Inc. 425.868.4377
Dutton Electric 425.347.7600
Spiritridge Construction 425.564.0971
West Coast Signal 206.579.3675
Trenchless Construction 360.474.0195
Kodo Construction 253.833.0911
PRIMARY POINTS OF CONTACT
MARINA STEFANOVIC, PROJECT MANAGER
City of Bellevue, Civic Services
P 425.452.4486
mstefanovic@bellevuewa.gov
SHANNON HORST, PROJECT MANAGER
City of Bellevue
P 425.452.4072 shorst@bellevuewa.gov
KEN KROEGER, PROJECT MANAGER
City of Bellevue
P 425.452.4624 kkroeger@bellevuewa.gov
DESCRIPTION OF PROJECTS
FORMA personnel have managed infrastructure, facilities, environmental restoration,
civil, and ROW scopes under two Job Order Contracts for the City of Bellevue for Parks,
Utilities, and Transportation Departments. Work orders involve utility relocations and
upgrades, traffic flow revisions, ADA improvements, and a wide range of landscaping,
paving, and trails work at area parks; as well as T/I’s, roofing, repair, and other vertical
scopes at Bellevue government administration facilities, fire stations, and community
use buildings.
We responded quickly to owners, collaborate efficiently with users and design
professionals, tightly control safety and quality, and deliver these small scale
construction, site work, and repair projects through a transparent process that
ensures a cost-effective, timely result—all of which involves the oversight of multiple
subcontractors on multiple sites.
installation of several foot bridges along the Coal Creek Primrose Loop Trail—an
environmental restoration project sequenced around the salmon migratory windows, was
delivered under a City of Bellevue JOC work order.
lighting bollards installed at the Kelsey Creek Farm under the City’s Job Order Contract.
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
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AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 07
CUSTOMER NAME & LOCATION
Sound Transit
Sound Transit-owned locations throughout
western Washington
TOTAL VALUE OF WORK DONE
$2,116,271 (to date)
START & COMPLETION DATES
07/2013 - 07/2016
MAJOR SUBCONTRACTORS
Valley Electric 425.322.7486
Seahurst Electric 425.309.2554
Early Bird Painting 360.710.5931
Hammer Construction 206.457.4772
H.S. Wold Co., Inc 425.359.1708
PRIMARY POINTS OF CONTACT
BILL GARDNER, DEPUTY CM
Sound Transit
P 206.718.2405
bill.gardner@soundtransit.org
CARRIE WHITTON
ST Construction Contracts Specialist
P 206.689.4971
carrie.whitton@soundtransit.org
DESCRIPTION OF PROJECTS
Work on Sound Transit’s Capital Projects JOC—governed by a Project Labor
Agreement—has involved complex renovations, upgrades, installations and specialty
scopes on logistically challenging, frequently occupied sites, under the strict
regulations of multiple agencies and in collaboration with multiple stakeholders.
FORMA’s recent facilitation of ST’s ULink Door Closer work order for example,
required the procurement of a King County Metro permit, Stacy and Witbeck permit,
and Link Access Permit; as well as the methodical coordination of all process
requirements to gain access and schedule installations at multiple stations along a
three mile Link light rail corridor between Westlake Station & UW Station. FORMA
managed all work within the preferred practices of each agency and coordinated
with Hoffman, Stacey and Witbeck, Turner, and Tallus Construction whose work was
ongoing adjacent to our scopes.
test pile driving at the Tacoma Trestle, executed under a JOC work order for Sound Transit
FORMA recently installed handrails in the new ULink light rail tunnel
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
x
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x
x
x
x
SOUND TRANSIT JOB ORDER CONTRACT
The work was coordinated well with your subcontractors, the railroad flagger and the local businesses as well as
Sound Transit. I truly appreciate the work you did to make this operation go smoothly for all the parties involved.
Tom Dean, DECM Construction Manager
Sound Transit JOC - Tacoma Trestle Test Piles work order
“
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 08
SNOHOMISH
COUNTY JOC
CUSTOMER NAME & LOCATION
Snohomish County, Sites throughout Snohomish County
DESCRIPTION OF PROJECTS
FORMA is currently scoping and pricing a range of work orders
on this recently awarded JOC. Work will involve a range of
facilities T/Is & repairs and horizontal and civil scopes.
TOTAL VALUE OF WORK DONE
$45,252 (to date)
START & COMPLETION DATES
01/2016 - 01/2019
MAJOR SUBCONTRACTORS
Early Bird Painting 360.710.5931
Valley Electric 425.322.7486
H.S. Wold Co., Inc 425.359.1708
Seahurst Electric 425.309.2554
PRIMARY POINT OF CONTACT
DON WOLFE, CPPO, Snohomish County Procurement
P 425.388.3453 dwolfe@co.snohomish.wa.us
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
x
x
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x
x
x
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
x
x
x
x
x
x
CITY OF EVERETT
JOC
CUSTOMER NAME & LOCATION
City of Everett, City-owned sites primarily in Everett
DESCRIPTION OF PROJECTS
FORMA is working with the City to estimate a range of horizontal
& vertical scopes at City transit & admin facilities, parks, fire
stations, and libraries, under this recently awarded JOC.
TOTAL VALUE OF WORK DONE
$1,093,162 (to date)
START & COMPLETION DATES
08/2015 - 08/2018
MAJOR SUBCONTRACTORS
Seahurst Electric 425.309.2554
Early Bird Painting 360.710.5931
Hammer Construction 206.457.4772
H.S. Wold Co., Inc 425.359.1708
PRIMARY POINT OF CONTACT
SHARON CHRISTIE, CPPB, City of Everett Purchasing
P 425.257.8903 schristie@everettwa.gov
FORMA JOC crews are currently re-surfacing Howarth Park pedestrian bridge under a JOC work order for Everett’s Parks Department
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 09
KING COUNTY
JOB ORDER
CONTRACT
CUSTOMER NAME & LOCATION
King County Procurement
County-owned sites throughout western WA
DESCRIPTION OF PROJECTS
As the Job Order Contractor for King County,
FORMA meets with a range of County
Departments, client groups & stakeholders
to document objectives and build work order
proposal packages to scope, price, schedule,
and execute these small scale civil, industrial,
commercial and municipal projects.
Work has included horizontal & vertical
scopes, T/I’s, roofing & facilities repairs, parks
maintenance, and miscellaneous installations.
TOTAL VALUE OF WORK DONE
$4,232,881 (to date)
START & COMPLETION DATES
10/2014 - 10/2017
MAJOR SUBCONTRACTORS
Auburn Mechanical 206.730.0068
Valley Electric 206.931.9086
Marine Vacuum 206.255.8174
Ironclad Industrial Flooring 425.220.7774
PRIMARY POINT OF CONTACT
TRI ONG, PE
CAPITAL PROJECTS MANAGER III
King County Parks & Recreation Division
P 206.477.3591 tri.ong@kingcounty.gov
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
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to aid in salmon spawning, FORMA facilitated the installation of felled trees via
helicopter in a local waterway under a King County JOC work order
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 10
CUSTOMER NAME & LOCATION
Woodland Park Zoo, Seattle Washington
TOTAL VALUE OF WORK DONE
Ongoing relationship, a partial list of these work orders includes:
Central Shops Offices Renovation $189,163
New viewing deck at the Cougar Exhibit $30,000
Penguin Life Support System piping repair $3,400
Bear Grotto Storage $2,472
Replacement of Orangutan Boardwalk $107,377
Pony Barn Demolition $2,615
Gorilla Keepers’ Rest room $136,794
START & COMPLETION DATES
Ongoing relationship since 2008: Individual jobs have ranged from
a 3 day piping repair job to the 4 month renovation of an historical
building on site to house new offices for Zoo Administration.
MAJOR SUBCONTRACTORS
Turnstone Construction 206.634.1521
Hammerhead International 702.646.4275
Biscayne Aquaculture 512.477.3700
Lacey Glass 360.459.8411
Valley Electric 425.407.0832
Northend Excavating Inc 360.691.2172
Hope-Amundson 619.232.4673
PRIMARY POINT OF CONTACT
MONICA LAKE, CAPITAL PROJECTS MGR
Woodland Park Zoo P 206.548.2459 monica.lake@zoo.org
DESCRIPTION OF PROJECTS
FORMA has been providing on-call construction and
consultation services for Woodland Park Zoo since 2008.
From miscellaneous repairs and small construction projects to
short-notice expert advice and oversight, our teams are often
managing multiple Zoo work orders simultaneously, often when
the busy Zoo is open and occupied.
our on-call team reacted quickly to manage the critical repair of life support systems at the Zoo’s Humboldt Penguin Exhibit, also built by FORMA
FORMA worked with the Zoo and our subs to precisely document
the sizes & arrangement of each of the existing planks that
comprised the decking adjacent to the Orangutan’s habitat in order
to replace the boardwalk with new FSC All Weather Wood lumber
As always your ability to get things done was exactly what I
needed. Thanks so very much - you were able to proceed w/out much
direction and I don’t know anyone else who could have managed this so well.
Monica Lake, Capital Projects Manager
Woodland Park Zoo
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WOODLAND PARK ZOO
ON-CALL WORK ORDERS
CONTRACT RELEVANCE
JOC contract
multiple work orders, subs, sites
vertical & horizontal scopes
unit price book estimating
public agency procurement
work order range: $50K - $350K
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AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 11
2. PARTNERING, TEAMWORK,
COMMUNICATION, COOPERATION
FORMA’s approach to partnering in JOC is focused on
creating an integrated team from Day One.
While we are experts in construction first, simply delivering
quality work on time and on budget is not enough. The real
key to building a successful JOC Division that owners are
eager to use lies in the way our teams interact with their
clients and colleagues.
We have found that the degree to which we actively
partner with owners and truly build an integrated team will
determine just how useful the JOC contract will be for that
agency.
To foster and maintain these positive relationships, FORMA
is committed to the following:
In our experience, the best way to ensure a
positive working relationship and foster trust with our
clients is to deliver on expectations. Every one of our
JOC contracts has been readily & enthusiastically
extended by the Owner when it’s come up for
renewal—a strong indicator that we’re meeting
expectations and building solid partnerships.
g
Facilitating conversations and coordination between the
Owner’s own departments to minimize disruptions and
maximize economies of scale.
Offering in-house design services dedicated to our JOC
clients to bring a fully integrated approach to the Scope
of Work development.
Dedicating resources exclusively to each JOC, our staff
is always available for same day meetings or site visits.
Actively coaching and explaining systems and
approaches to client PM’s that may be unfamiliar with
the JOC process.
Offering our frank assessment of whether a job is a good
fit for JOC—not all projects are well suited to JOC and
it’s in everyone’s best interests to identify those as early
in the process as possible.
Establishing a regular, reliable schedule of meetings
that start promptly and encourage open lines of
communication.
Careful selection, diligent oversight and support of
subcontractors to ensure quality execution.
•
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3. COMMITMENT TO ASSISTING AND
MENTORING SMALL BUSINESSES
Job Order Contracting provides an ideal framework for us to match
small businesses to scopes of work that can easily scale to their
abilities, and gives our JOC team opportunities to mentor these
businesses and enhance their long-term success in the industry.
We offer both general best practices and project-specific bidding,
estimating, and field crew training to any subcontractor that requests
it—with great success. As the brief success stories illustrate below,
often our biggest challenge in helping grow a small and eager JOC
subcontractor is not overusing them across our many JOC contracts
and over-extending their developing capabilities.
FORMA’s on-site mentorship gives field crews new to the industry an
opportunity to earn certifications and valuable hands-on training while
they break into public contracting.
SUBCONTRACTING SUCCESS STORIES
COMPASS PLUMBING
We were introduced to Compass Plumbing, an MBE, at an outreach
event and promptly awarded their first subcontract for $17,732. To date
they have partnered with FORMA on $386,733 in JOC work.
HAMMER CONSTRUCTION
Since their first JOC subcontract for $27,360, Woman-Owned Hammer
Construction has been a go-to, invoicing more than $1.8M to date.
MARINE VACUUM SERVICE INC
An MBE/DBE certified business, Marvac’s first JOC contract was
$6,618 for vactor truck services. Since then, they have successfully
partnered on scores of FORMA work orders, totaling over $1.3M for civil
excavation, underground utility work, site concrete and miscellaneous
carpentry scopes.
JET PAINTING
Since their first $2,000 painting contract, MBE-certified Jet has
teamed with us frequently, executing $108,525 to date in JOC work.
FOY ELECTRIC
The first FOY contract was for $231,063 to install grounding to multiple
Seattle City Light light poles. Since then, this Seattle certified WBE has
successfully executed more than $975,000 on FORMA JOC projects
ranging from basic electrical re-work to service upgrades.
AGENDA ITEM #7. f)
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EXPERIENCE & PAST PERFORMANCE 12
4. MANAGING MULTIPLE PROJECTS WITH
MULTIPLE SUBCONTRACTORS
With an average of 50 work orders active in our JOC pipeline at any given
time, FORMA JOC teams are
Our work order development, staffing plans, and subcontractor
management procedures have been developed out of proven field
experience successfully delivering JOC jobs on schedule, within the
estimates provided for clients across the region.
On any single JOC contract we typically see an average of 15-30
projects active and in various stages of completion on multiple sites. Our
management approach relies on clear lines of communication through a
single point of established contact, and a work order Pipeline Management
process (detailed on page 17 of this submittal) that tracks the progress of
each work order within each contract from initial site meeting and scope
development, to final completion and commissioning.
The team we propose has been developed to easily scale to the scope and
size of each project and the number of open work orders. By drawing from
our strong pool of Superintendents, Project Engineers and Tradespeople,
we can build teams that match the needs of the City on a case by case
basis and efficiently run multiple work orders simultaneously.
To date, with 14 Job Order Contracts awarded and over $73M in JOC work
executed, our successful management of this work is evident in our low
number of change orders and nearly perfect record of on-schedule delivery:
VARIANCE OFF ORIGINAL
JOC ESTIMATES:
UNDER 9% ACROSS ALL JOB
ORDER CONTRACTS
ON-SCHEDULE DELIVERY:
OVER 99% OF ALL FORMA
WORK ORDERS
Our experience delivering JOC work orders on schedule
& within the estimates provided is further detailed by
contract in a table on page 28 of this submittal
REGULARLY MANAGING
THE WORK OF MORE THAN
200 SUBCONTRACTORS ON
MULTIPLE JOC SITES AT
ONCE ACROSS WESTERN
WASHINGTON.internally, our JOC teams stay in constant contact and
collaborate via our Sharepoint system, regularly scheduled
resource-allocation meetings, and up-to-date work order
tracking and cloud-based filing systems
paving scopes and installation of bollards outside the UW
ULink station, executed under our Sound Transit JOC
AGENDA ITEM #7. f)
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EXPERIENCE & PAST PERFORMANCE 13
Our approach to ensuring safety on JOC work orders stresses the
oversight, training, and administration of our subcontractors and the
thorough review and documentation of each of their Corporate and
work-order-specific safety plans, and appropriate JHA’s.
We have developed a detailed preconstruction site safety check list
(attached here for your review) that we require each Subcontractor
fill out completely and submit before any work begins on site.
Distributed during our mandatory Site Safety Orientation, this
checklist ensures that we have all the Subcontractors’ work plans
and corporate APPs on file and establishes a time and day for weekly
safety meetings.
Steve Hagen, our Corporate Safety Officer, will continue to work
with PM Lon Weaver, Superintendent Darrell Matuizek and our
on site supervision personnel to develop, implement, and follow-
through on a site-specific safety plan for each Renton JOC work
order we take on.
OUR JOC SAFETY RECORD
IS PERFECT.
ZERO SAFETY INCIDENTS
RECORDED WITH 700+
JOC WORK ORDERS RUN.
5. APPROACH TO SAFETY IN JOB
ORDER CONTRACTING
Being a Job Order Contractor comes with the responsibility of
ensuring that our subcontractors and suppliers are executing their
work safely and efficiently on every jobsite.
We utilize our 10% allowance of self-performed work to lead by
example on our JOC job sites, and we apply our proven JOC-specific
safety program to all work orders—providing thorough screening,
diligent supervision, and regular inspections.
RECENT SAFETY METRICS 2015 2014 2013 2012 2011 5 YR AVERAGE
EMR VALUES
OSHA RECORDABLE INCIDENCE RATES
0.7715
0.0
0.7322
0.0
0.6804
0.0
0.7145
0.0
0.7062
0.0
0.6826
0.0
As our safety metrics indicate above, job site safety is a top priority
for FORMA and our safety performance is consistently ranked among
the best in the region.
Not merely a gauge of safe working conditions, strong safety
performance ratings are indicative of the level of quality and
professionalism of a GC, and the degree to which job site conduct,
time and materials are managed and allocated.
MANAGING WORK ON OCCUPIED SITES
FORMA JOC teams work closely with the Owner and users
on site to establish objectives and develop together the
detailed plan and sequence of operations best adapted
to each job’s unique conditions. We strictly cordon off and
control all construction zones to protect the public, delicate
equipment, our own crews, and adjacent operations—and we
remain available and flexible to stakeholders at all times.
PROTECTION FROM WEATHER
Also in the instance of weather-sensitive scopes such
as paving and roofing—FORMA’s success is born out of
careful preparation and open lines of communication with
stakeholders.
FORMA Construction has been a member of
Washington State’s SMART Dream Team for over 10
years. With membership dependant on maintaining
excellent safety metrics, this elite group is comprised
of only the top performing contractors in WA.
g
We attribute our excellent safety record to an overall
dedication to strict construction management and
performance standards that include a tidy, well-organized
job site; respectful, professional conduct from every member
of our team; and a proactive approach to deliveries, storage,
and sequencing that result in low incidence of injury and
keeps our projects running smoothly.
AGENDA ITEM #7. f)
Subcontractor certifies that every employee working on site has attended the required preconstruction site safety
orientation and that commencement of work constitutes full acceptance of all requirements contained therein
FORMA JOC WORK ORDER
SUBCONTRACTOR SAFETY PRECONSTRUCTION CHECKLIST
subcontractor: date:
work order no. work order:
FORMA’s officer:
TO BE COMPLETED BEFORE ANY WORK BEGINS ON SITE
Required on every work order regardless of scope:
Subcontractor has submitted their corporate Accident Prevention Program
Subcontractor has submitted a Site Specific Safety plan
Plan has been approved by FORMA’s representative:
The Site Specific Safety plan must address the anticipated hazards and plans to control them specific to this project. Additionally
any special programs, such as confined space, fall protection, respiratory protection, must be addressed and the designation of a
competent person named for each program.
Subcontractor has submitted JHAs (Job Hazard Analyses) specific to this work order
Subcontractor has submitted their work plan specific to this work order
Plan has been approved by FORMA’s representative:
Subcontractor has supplied a first aid kit and has a first aid certified employee on site at all times
Required as necessary dependant on Subcontractor’s scope of work:
Subcontractor has supplied FORMA Construction with M.S.D.S. sheets for material brought on site
Subcontractor has submitted a fall protection plan
Subcontractor has the appropriate specific equipment training and all necessary certifications
Other appropriate requirements specific to the Subcontractor’s scope of work:
Subcontractor’s designated representative, date FORMA’s representative, date
required weekly safety meetings will be held every (day) at (time)
FORMA CONSTRUCTION COMPANY SEATTLE & OLYMPIA WA P 206.626.0256 FORMACC.COM
AGENDA ITEM #7. f)
FORMA Construction Company
1016 1st Ave South, Suite 400 Seattle, Washington 98134
206.626.0256 360.943.5868
Jim Phillips, President
206.626.0256 jimp@formacc.com
x
Division 2 Site Construction
Division 3 Concrete Work
Division 6 Wood & Plastics
0.7715 0.7062 0.6826
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
x
AGENDA ITEM #7. f)
0
7
14
7
273,295
15.37
5.12
0
2
3
0
161,618
6.19
0
0
8
4
2
272,324
8.81
1.47
0 0 0
0 0 0
x
N/A
May 27, 2016
Jim Phillips, President
FORMA Construction Company
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EXPERIENCE & PAST PERFORMANCE 14
6. SUCCESS & PAST PERFORMANCE OF WMBE
INCLUSION IN JOB ORDER CONTRACTING
Recently named the
2015 CHAMPION OF INCLUSION,
FORMA is dedicated to proactively encouraging the participation of a maximum
number of small and historically under-utilized businesses and awarding them with
JOC work whenever possible.
JOC work serves as an ideal springboard for State and locally certified small,
minority, veteran, and woman-owned businesses looking to break into public
contracting, and FORMA has had great success identifying and utilizing these
businesses in our Job Order Contracts.
To continue to identify an ever greater number of these businesses, FORMA hosts
and attends a series of industry outreach events, closely monitors critical online
directories, and proactively contacts potential subcontractors when opportunities
arise—giving them ample information and time to assemble a bid. Further, FORMA
breaks down scopes to scale opportunities to the abilities of our subs, offers
training and mentoring, and provides thorough guidelines to assist with the RCW’s
contractual requirements. For a more detailed account of FORMA’s outreach and
inclusion plan, please review Section E of this submittal, MWBE Outreach and
Participation Plan.
FORMA’s knowledge of available WMBE firms is illustrated by the partial list (at right)
of state and locally-certified businesses with whom we partner on a regular basis to
execute JOC work orders; and the table below, which details our past performance
and ongoing inclusion efforts in Job Order Contracting:
MWBE
UTILIZATIONFORMA JOC CONTRACTS
UW JOC NO. 1
STATE OF WA DES JOC NO. 1
CITY OF SEATTLE JOC NO. 1
CITY OF BELLEVUE JOC NO. 1
CITY OF RENTON JOC
SOUND TRANSIT JOC
STATE OF WA DES JOC NO. 2
CITY OF SEATTLE JOC NO. 2
KING COUNTY JOC
WSDOT JOC
CITY OF BELLEVUE JOC NO. 2
CITY OF EVERETT JOC
UW JOC NO. 2
SNOHOMISH COUNTY JOC
16.69%
10.43%
24.95%
8.46%
24.44%
8% (to date)
3.4% (to date)
53% (to date)
18% (to date)
19.13% (to date)
21.46% (to date)
15% (to date)
55.2% (to date)
-
UTILIZATION
GOAL
20%
20%
20%
20%
20%
20%
20%
65%
20%
20%
20%
20%
20%
20%
A PARTIAL LIST OF THE WMBE FIRMS
FORMA REGULARLY TEAMS WITH ON
JOC WORK ORDERS
THE EARLY BIRD PAINT COMPANY
WBE: W2F7322843
AUBURN MECHANICAL
WBE
QUEEN CITY SHEET METAL & ROOFING
WBE: W2F00002432
ILLUMINATE CONTRACTING, LLC
WBE
THERMATECH NW, INC
WBE
METRO PAINTING LLC
WBE: W2F0021643 DBE/SBE: D2F0021643
HAMMER CONSTRUCTION
WBE
SKYLINE TILE & MARBLE, INC
WBE: W2F0011049
N I PAINTING & CONSTRUCTION CO.
MBE: M4M0018809
MARINE VACUUM SERVICE INC
MBE: M4M0002341 DBE/SBE: D4M0002341
FOY ELECTRIC
WBE
SUSTAINABLE FLOORS
8(a), SB/MBE/WBE, VOB
WS CONTRACTING
MBE
TALLUSS ARCHITECTURAL PRODUCTS
MBE
JET PAINTING & SPECIALTY FINISHES
MBE: M5M0022004
COMPASS PLUMBING & DRAIN
MBE: M4M0023490
IRONCLAD INDUSTRIAL FLOORING
MBE: M5M0023315 DBE/SBE: D5M0023315
WASHINGTON HEATING & A/C
MBE: M4M0017683
EXCEL ELECTRICAL
WBE
AIRFLOW MECHANICAL, INC
MBE/DBE/SBE: D5M0015287
JP FRANCIS & ASSOCIATES, INC
MBE: M3M0018112 DBE/SBE: D3M0018112
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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LEED PLATINUM PROJECTS
OLYMPIA REGIONAL LEARNING ACADEMY Net Zero Ready
CEBULA HALL, ST MARTIN’S UNIVERSITY LEED Platinum
SEATTLE FIRE STATION NO.20 LEED Platinum
LEED GOLD PROJECTS
HIGH POINT NEIGHBORHOOD CENTER LEED Gold
FIRSTENBURG COMMUNITY CENTER LEED Gold
CASCADE SCHOOL AGE CENTER, JBLM LEED Gold
MERCER SLOUGH ENV. EDUCATION CENTER LEED Gold
SEATTLE FIRE STATION NO. 28 LEED Gold
YESLER COMMUNITY CENTER LEED Gold
OLYMPIA FIRE STATION NO.4 LEED Gold
M PARSONS PLAZA BUILDING LEED Gold
ACADEMIC BUILDING NO. 23, SPSCC LEED Gold
APPLIED TECHNOLOGY BUILDING, SPSCC LEED Gold
ASSOCIATION OF WASHINGTON CITIES LEED Gold
HSSR BUILDING, NORTH SEATTLE CC LEED Gold
HANDS ON CHILDREN’S MUSEUM LEED Gold, 4 Green Globes
ADVANCED TECH CENTER, BATES TC LEED Gold pending
STEM BLDG, GRAYS HARBOR COLLEGE LEED Gold pending
HARNED CENTER, TACOMA CC LEED Gold pending
LEED SILVER PROJECTS
LIBERTY HALL, EVERETT COMMUNITY COLLEGE LEED Silver
OUR LADY OF GUADALUPE PARISH LIFE CENTER LEED Silver
JOHN L O’BRIEN BLDG HISTORIC RENOVATION LEED Silver
PACIFIC NORTHWEST EYE ASSOCIATES LEED Silver
HARNED HALL, ST MARTIN’S UNIVERSITY LEED Silver
SOUND TRANSIT MOW FACILITY LEED Silver pending
THURSTON COUNTY HAZOHOUSE LEED Silver pending
COMMITMENT TO SUSTAINABLE CHOICES & AN
INTEGRATED DESIGN APPROACH
FORMA employs 10 LEED Accredited Professionals and several
designers with professional architectural experience and
certifications. We work regularly on integrated project teams—
collaborating with user groups, owners and expert colleagues to
identify objectives and analyze the costs and benefits of available
systems, materials and innovative building solutions.
Our job site recycling program typically sees 95% of construction
waste diverted from landfills. More than just a mandatory sorting
of construction debris, our Corporate recycling program starts with
dedicated Project Managers and detail-oriented Superintendents
who minimize waste at the outset through the diligent selection
and storage of materials—particularly important on JOC work
orders, where budgets are small and time is short. With this in
mind, FORMA JOC teams order only what’s required for each work
order, protect it carefully from the elements, and actively work to
avoid products with excessive packaging and waste built-in.
Specifying locally sourced, rapidly renewable, durable and low-VOC
materials; as well as energy and water-efficient fixtures and systems
are more ways to save Owners money on long-term life cycle costs,
while conserving resources and greatly improving the interior
environments of the facilities we renovate through JOC.
In addition to following our own best practices, FORMA JOC crews
work easily within Owner preferences and sustainability goals. As
the Job Order Contractor for the City of Seattle for example, our
work orders are subject to the City’s Sustainable Building and
Sites policy. In partnership with the Architect and City PM, we work
in accordance with their Capital Green Submittal Requirements—
taking the lead on the Checklist process and gathering all
submittals and documentation necessary for each work order.
7. RECYCLING & CONSERVATION
FORMA is a leader in sustainable building, completing 30+ projects
in compliance with USGBC, WSSP & GBI standards in the last 10
years alone—including Cebula Hall at SMU & Seattle Fire Station 20,
THE 2 HIGHEST SCORING
LEED PLATINUM
BUILDINGS IN THE US.
At right is a partial list of certified-sustainable FORMA projects.
With this demonstrated experience, FORMA offers the City of
Renton not only proven experience in JOC, but the enthusiasm
and expertise to capitalize on innovative and cost-effective
opportunities for sustainable initiatives in Job Order Contracting.
EXPERIENCE & PAST PERFORMANCE 15
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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EMERGENCY RESPONSE WORK ORDER EXAMPLES
MILL AVE CONCRETE SIDEWALK REPAIR
Led by the same individuals proposed here, our Renton
JOC team facilitated this emergency work order to demo,
re-pour and upgrade significant portions of the pedestrian
area in front of the new Renton Library in time for its Grand
Opening event. FORMA partnered with the City to develop
and implement a full traffic control plan and coordinate
the extensive curb, gutter, sidewalk & asphalt work without
drawings or engineering. Two new ADA ramps, planter boxes,
a new catch basin, widened sidewalks, and a new metro bus
station were installed in just two weeks.
SOUTH SEATTLE COLLEGE FLOOD INVESTIGATION & REPAIR
Within 90 minutes of a flooding call from South Seattle CC,
our JOC team had reviewed the building’s as-built drawings
and met subcontractors on site to investigate the cause
and mitigate the damage. Our team identified and repaired
a crushed section of the rain leader under the floor of
an occupied room in just six days to deliver this $12,000
emergency work order.
McNEIL ISLAND SPECIAL COMMITMENT CENTER FIRE REPAIRS
The State of Washington DSHS contacted FORMA when
they needed emergency services performed to repair their
fire damaged facilities on McNeil Island. We arrived that
evening to assist with damage assessment; scope, budget,
and schedule definition; and even set up temporary walls and
structures to quarantine and isolate inmates. Geographical,
security, and logistical challenges required careful scheduling
and off-hour shifts to quickly complete all cleanup, repair and
installation services on this $350,000 work order.
EMERGENCY SEWER LINE REPLACEMENT
Our Washington State JOC team mobilized immediately to
facilitate the replacement of a crushed sewer line at Fircrest
School. Diligent coordination and persistence was necessary
from our skilled teammembers to properly sequence all
of the utility locates, inspections, permitting, deliveries,
subcontracted scopes, and administrative details to handle
emergency repairs and ensure total project completion for
users in just 10 days.
PEPSI NW EMERGENCY ROOF REPAIR
FORMA teams responded quickly on New Year’s Day when
we were contacted to shore up 4,000 sf of failed roof at
Pepsi NW’s regional bottling facility near our Olympia office.
We erected a temporary solution to prevent further damage,
facilitated an efficient permitting process, and had the roof
replaced and all repairs made in just 6 weeks under this
$295,660 emergency work order for a private owner.
8. HAZARDOUS MATERIALS
More than 85% of our JOC work orders are renovations of existing
facilities where tearing into walls and ceilings, repairing flooring,
and site excavation can involve hazardous materials, underground
storage tanks, and contaminated soils.
In our JOC work we regularly contract with local licensed specialty
subcontractors to ensure the safe and complete remediation
of all material. In the course of our work with the City of Renton
specifically, FORMA has teamed with Wrecking Ball Demolition and
Thermatech Northwest (a certified WBE) to successfully manage
the safe abatement of black mastic adhesives, asbestos tiles, lead
windows, lead paint, asbestos pipe fittings, and other hazardous
materials on multiple work orders.
9. MANAGING EMERGENCY WORK
As your Job Order Contractor, FORMA becomes an extension
of your own Maintenance and Facilities department—available
whenever and wherever you need us. Builders first, our proposed
team members are skilled and experienced craftsmen, ready to
troubleshoot emergency issues and get started on minor repairs.
We respond quickly, have the local industry connections to fast-
track the process, and the scheduling expertise to deliver work
efficiently while minimizing risk and costly off-shift hours. At right
are a few examples of JOC work orders that required our swift
response.
FORMA JOC teams further mitigate risk by coordinating
with Owners to set clear expectations and develop a detailed
communication plan and schedule of tasks prior to any off-shift
work beginning. In the event problems arise during off-hours,
there is an agreed-upon plan in place and the contact information
of the appropriate point person ready, as well as our own on-site
supervisor at hand, ready to put the plan into action.
EXPERIENCE & PAST PERFORMANCE 16
FORMA is currently managing the demolition of Sunset public housing
buildings under a Renton work order, which requires coordination with
licensed specialty abatement subcontractors
AGENDA ITEM #7. f)
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REFERENCES & RECOMMENDATIONS
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“I HAVE HIGH REGARD FOR FORMA AS A JOB ORDER
CONTRACTOR. THEIR PRICING IS ACCURATE AND
REPRESENTS GOOD VALUE FOR THE STATE, THE
QUALITY OF WORK IS EXCELLENT AND THEY PERFORM
ALL TASKS IN A TIMELY AND RESPONSIBLE MANNER.”
Bob Bourg, Claims & Disputes Manager
Washington State Department of Enterprise Services
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CONSTRUCTION MANAGEMENT
“FORMA WORKED HARD TO CONSERVE COSTS AND
KEEP THE PROJECTS MOVING DURING ADVERSE
CONDITIONS, WHILE ALL THE TIME PRESERVING A
SAFE WORKING ENVIRONMENT AND A CLIMATE FOR
GOOD COMMUNICATION ACROSS CONTRACT LINES.”
Thomas G Lindahl, Senior Engineer
Washington State Patrol - multiple JOC Work Orders
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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CONSTRUCTION MANAGEMENT ABILITIES
1. FORMA’S PLAN TO MANAGE THE JOC
FORMA has scoped, staffed and managed nearly 800 JOC work orders.
On any single JOC contract we typically see an average of 15-30 projects active and in various stages of completion on multiple sites
throughout the area. Our successful JOC approach relies on clear lines of communication, expert personnel, and a pipeline management
process that tracks the progress of each work order from initial site meeting and scope development, to final completion and commissioning.
milestone / task
• MEET W/ OWNER, USERS
• DOCUMENT EXISTING
CONDITIONS
• DEVELOP, REFINE SCOPES
• FLAG MWBE OPPS
• GENERATE OPTIONS
• FINALIZE PRICING
• CREATE JOC WORK ORDER
PROPOSAL PACKAGE
key personnel staffing
05% CORPORATE EXEC
30% PROJECT MANAGER
15% SUPERINTENDENT
30% QC MANAGER / PE
05% SAFETY OFFICER
milestone / task
• SCHEDULING, MOBILIZATION
• ORDER MATERIALS
• ISSUE SUBCONTRACTS
• ASSESS MWBE/VOB/SBA
UTILIZATION VS GOALS
• SUBMITTAL REVIEW / QC
• LOGISTICS & TEAM MTNGS
• DESIGN AND PERMIT
COORDINATION
key personnel staffing
05% CORPORATE EXEC
30% PROJECT MANAGER
15% SUPERINTENDENT
30% QC MANAGER / PE
10% SAFETY OFFICER
milestone / task
• SITE COORDINATION &
ONGOING MANAGEMENT
• SUBCONTRACTOR
OVERSIGHT & PAYMENT
• SUBS ASSISTANCE, AS NEC
• CITY / USER UPDATES
& MILESTONE MEETINGS
• QC & SAFETY INSPECTIONS
key personnel staffing
05% CORPORATE EXEC
20% PROJECT MANAGER
60% SUPERINTENDENT
30% QC MANAGER / PE
20% SAFETY OFFICER
milestone / task
• PUNCH LISTS
• DOCUMENTATION
• FINAL INSPECTIONS
• OWNER TRAINING
• WARRANTY, CLOSEOUT
& FINAL SUBMITTALS
• MWBE UTILIZATION
REPORTING & ANALYZING
key personnel staffing
05% CORPORATE EXEC
20% PROJECT MANAGER
10% SUPERINTENDENT
10% QC MANAGER / PE
05% SAFETY OFFICER
5 work orders in
CLOSEOUT
10 work orders in
SCOPING & PRICING
6 work orders in
PRECONSTRUCTION
6 work orders in
CONSTRUCTION
PROPOSAL PREP PRECONSTRUCTION CONSTRUCTION CLOSEOUT
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mMANAGING MULTIPLE WORK ORDERS
Based on our understanding of the City’s likely work
order volumes on this contract, we have created a
pipeline framework, that will efficiently respond to
your needs. At any point in time, there may be only
six projects under construction, but there may be
well over twenty in the active pipeline, all of varying
size, complexity, location, and priority.
mMAJOR MILESTONES & JOC TASKS
By viewing the JOC process as a pipeline and
assigning responsibilities to each phase, work orders
are completed swiftly and are not plagued with
lingering issues.
m KEY PERSONNEL STAFFING PLAN & SUBCONTRACTOR MANAGEMENT
The proposed staffing plan illustrated above is a proven framework that will
efficiently support 30+ active work orders at a time, each with multiple trades
and subcontractors.
Our Superintendents, Safety Manager, PE, and field oversight personnel will be
on site, monitoring construction progress against schedule milestones, ensuring
quality and safety standards, and assisting our subcontractors, as necessary.
In the event the needs of the contract require increased staffing, our flexible
approach and depth of personnel will allow us to scale up support quickly at
any City of Renton location. Please note that the personnel detailed under
Staffing does not reflect the support these crews receive from our team of
on-call design professionals or FORMA Risk Managers, Estimating staff, field
oversight, and support personnel.
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THE FORMA JOB ORDER CONTRACTING MANAGEMENT PIPELINE
CONSTRUCTION MANAGEMENT 17
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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ESTIMATING,
PRECONSTRUCTION
SUPPORT
DREW PHILLIPS
Lead Estimator
IN-HOUSE
DESIGNERS
HUMAN RESOURCES
MWBE / SBA
INCLUSION
MELISSA ASHCRAFT
Human Resources
Director
ACCIDENT
PREVENTION &
RISK MANAGEMENT
STEVE HAGEN
Safety Director
ACCOUNTING
AR & AP
NED OWENS
CFO
ADMINISTRATION
AND PROJECT
SUPPORT
MARY PETERS
Lead Project
Administrator
CITY OF RENTON
JOB ORDER CONTRACT
LON WEAVER, PROJECT MANAGER
PRIMARY POINT OF CONTACT
FORMA CORPORATE PROJECT OVERSIGHT
JIM PHILLIPS, PRESIDENT & CORPORATE EXECUTIVE
FORMA’s corporate organization is
designed to give our people at the
jobsite level the ability and authority to
solve problems quickly and completely.
It also obligates our corporate managers
to be actively involved in the details of
every project to which they are assigned.
EXPERT PERSONNEL
Our proposed team is comprised of
JOC experts who have been efficiently
managing Renton work orders for the
past three years. We have the JOC-
specific expertise you can depend on
to continue to scope, price, schedule,
and manage these work orders
successfully—and we have in-house
designers dedicated full time to JOC
work.
We utilize proven estimating and
scheduling tools and truly partner with
our team and stakeholders to develop
reliable, targeted plans that result in
the best possible work for the available
budget.
PRINCIPAL
INVOLVEMENT
Our owners and corporate
management staff are actively
involved in every project that
passes through our offices,
whether large or small. Rather
than approaching your work
orders as an outsider, FORMA
President and Corporate
Executive Jim Phillips will
take an active, visible role in
these jobs, and will continue
to be an integral part of your
JOC team from start to finish.
Because Jim remains in
constant contact with our
Project Managers and
Renton stakeholders, any
adjustments to staffing,
logistics, and even pricing
are dealt with swiftly at the
jobsite level.
KNOWLEDGEABLE SUPPORT &
ADMINISTRATIVE STAFF
FORMA Construction has significant experience
working on publicly funded projects at the state,
federal and local levels that include certified payroll
and other specialized requirements, and our offices
are well staffed with knowledgeable, detail-
oriented process experts.
Our Project Administrators, Accountants, and
support staff are critical members of our project
teams who have developed reliable systems for
managing the specialized contract requirements,
standard forms, billing, procurement, bidding, and
legal details of our JOC contracts—and they are
a big part of the reason our JOC process is so
efficient.
“ ...the projects were successful in large part
due to FORMA approaching the project as a team
member and active collaborator. FORMA brings this
attitude to all JOC projects. They are easy to work
with, collaborative, and work to identify issues prior to
them arising in the field
Becki Eatch, PM, UW Capital Projects
1a. CORPORATE ORGANIZATION, INTERFACE & SUPPORT
CONSTRUCTION MANAGEMENT 18
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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Already serving the City, our proposed team is an experienced, scalable,
flexible entity with a consistent management structure, a single point of
contact, and the ability to produce design documents in-house and self-
perform small scopes of work as necessary. We have the proven JOC systems
in place to seamlessly run the work of multiple trades at multiple work order
sites across the region—offering both horizontal and vertical construction
expertise.
FORMA President Jim Phillips will serve as Corporate Executive and
oversee our team’s work from start to finish. Jim’s management plan
emphasizes dedicated lines of communication, proactive planning and
progress tracking, a consistent client interface, and a reliable network of JOC
experts and support staff.
TRUSTED ON-CALL COLLEAGUES
ARCHITECTS
& CITY-APPROVED FIRMS
ENGINEERS & SPECIALISTS
IDENTIFIED THROUGH PAST
WORK & OUTREACH
FORMA employs some of the most skilled &
experienced construction professionals in the region.
We can scale our work order teams to fit your needs
with additional:
CONSTRUCTION MANAGERS
SUPERINTENDENTS
PROJECT ENGINEERS
FOREMEN, CRAFTSMEN
PROJECT ACCOUNTANTS, SUPPORT PERSONNEL
ADDITIONAL JOC POOL
Key among these experts are PM Lon Weaver and
Project Engineer Jesse Trujillo, JOC specialists
who have already fostered strong relationships
with Renton Departments and facilities personnel
in our current work. Lon and Jesse bring proven
expertise in scope analysis & development, work
order pricing & planning, and subcontractor
management—and they will be dedicated to the
City’s contract full time.
Superintendent Darrell Matuizek is also currently
serving on our Renton JOC team and brings
significant technical expertise to the jobsite
of each work order. To ensure the safety and
quality of installations, Darrell will continue to
oversee subs, schedule pre-installation meetings
& inspections via the City’s preferred protocol; and
work in tandem with Safety Director Steve Hagen,
one of the top Safety Managers in the Pacific
Northwest.
Detail-oriented process experts, our PA’s &
Accountants are critical members of our team who
have developed reliable systems for managing the
specialized contract requirements, standard forms,
billing, bidding, procurement, and legal details of
our JOC contracts—and they are a big part of the
reason our JOC process is so efficient.
Further, our proven approach to JOC staffing
means we have a deep pool of qualified
professionals to draw from as your needs grow and
we can ramp up quickly as necessary to support
this core team.
STEVE HAGEN
SAFETY DIRECTOR
(as necessary)
ON-CALL DESIGN PARTNERS
FORMA IN-HOUSE
DESIGNERS
LON WEAVER
PROJECT MANAGER
(MAIN POINT OF CONTACT)
JESSE TRUJILLO, LEED AP
PROJECT ENGINEER, QA/QC
DARRELL MATUIZEK
SUPERINTENDENT & SCHEDULER
CORE MANAGEMENT TEAM
JIM PHILLIPS, LEED AP
CORPORATE EXEC
1b. PROJECT MANAGEMENT
ORGANIZATION
CONSTRUCTION MANAGEMENT 19
CITY OF RENTON
DEPARTMENT HEADS
& STAKEHOLDERS
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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CONSTRUCTION MANAGEMENT 20
1d. JOB ORDER MANAGEMENT
As the most sought-after Job Order Contractor in the region, FORMA has built a robust JOC Division that has the experience,
resources and proven systems in place to continue to serve the City of Renton as a collaborative, expert partner. We are regularly
managing scores of work orders in various stages of completion on sites throughout western Washington via a team of well-organized,
detail-oriented professionals.
Once work begins, we will document existing conditions, owner objectives and potential challenges and opportunities. We collaborate
with Stakeholders and the appropriate trade professionals to review any plans and identify a range of options and approaches that can
be implemented to meet budget, programming, and scheduling constraints. By preparing several options from the initial meeting and
site review, we avoid revisiting the budgeting and scheduling cycle multiple times before the work order is complete. The graphic below
illustrates FORMA’s approach to successfully managing the receipt, performance and closure of each JOC work order. We will collaborate
with you to streamline the JOC process and arrive at an agreed-on work plan quickly and efficiently to meet your objectives, schedule, and
budget:
identify any emergency
needs
meet with stakeholders
review, assess, document
existing conditions,
challenges, opportunities
establish & document
objectives & priorities,
quantify work items
identify potential major
subs / suppliers, target
MWBE / SBA / VOB
goals, outreach
establish & document
budget parameters
review site assessment,
challenges, opportunities;
owner’s objectives,
priorities; budget &
schedule parameters
break out work tasks,
use takeoff & scheduling
software to assign values,
match owner needs to time
& budget constraints
assess & develop scopes
to maximize MWBE / VOB
participation
prepare multiple scope
options and phasing
solutions per owner
priorities, budget and
schedule constraints
request & develop design/
specs as necessary
review & evaluate scope
options and phasing
solutions
evaluate sequencing, VE
opportunities, other job-
specific ways to deliver
objectives
internal review of subs
participation targets
collaborative discussion
& agreement on scope &
work plan
work order request is
issued
review / refine agreed on
submittal, prepare and
submit final plan
NTP is received
Assist subcontractors,
MWBE’s with contract
compliance as necessary
demo / construction /
repair work begins
on-site coordination
and subcontractor
management
on-going progress updates
/ communication with
stakeholders, subs
on-going site inspections,
safety & quality assurance
punch lists, project close-
out, owner training as
necessary
SITE VISIT &
TEAM MEETING
TEAM PREPARES
OPTIONS
REVIEW OF
OPTIONS
NTP &
CONSTRUCTION
•
•
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•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
We don’t wait for the
phone to ring to react
to projects—instead, by
working on a continual
basis with individual
Project Managers, we
help our JOC clients plan
their pipelines of work on
a 12 month horizon.
g
1c. INTERFACE & COMMUNICATION PROCEDURES
To ensure responsiveness and accountability, our approach to JOC emphasizes the early
establishment of roles and clear lines of authority, careful documentation of stakeholder objectives,
open communication, and the creation of an integrated team from day one. We begin with a team
meeting and a collaborative assessment of objectives, existing conditions, expectations, and
access & safety issues that could impact our work and/or surrounding operations.
PM Lon Weaver will continue to serve as your main point of contact—coordinating with our
estimating and field oversight teams who will in turn manage work orders and deliveries from
suppliers, oversee subcontractors’ work, and interface with stakeholders on site as directed.
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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CONSTRUCTION MANAGEMENT 21
1e. ROLES, RESPONSIBILITIES &
ACCOUNTABILITY OF TEAM MEMBERS
As the most sought-after Job Order Contractor in the region,
FORMA has built a robust JOC Division that has the experience,
resources and proven systems in place to continue to serve the
City of Renton as a collaborative, expert partner. We are regularly
managing scores of work orders in various stages of completion on
sites throughout western Washington via a team of well-organized,
detail-oriented professionals.
CORPORATE EXECUTIVE JIM PHILLIPS, LEED AP
roles and responsibilities: overall client maintenance and
coordination, dispute resolution and contract negotiations, Renton
& FORMA corporate standards compliance, MWBE utilization
monitoring, work order client group meetings, closeout meetings
with user groups, resource allocation oversight and overall ongoing
assessment
PROJECT MANAGER LON WEAVER
roles and responsibilities: primary point of contact, general
contract oversight, staffing and manpower management, client
meeting attendance, existing conditions inspection, scope &
proposal package development, collaboration with subcontractors,
specialists, and vendors, budget analysis & reconciliation, systems
selection, specification development, RS Means estimating,
scheduling & pre-planning, closeout oversight
SUPERINTENDENT DARRELL MATUIZEK
roles and responsibilities: existing conditions inspections, logistics
planning, work order scheduling & sequencing, field personnel
allocation, submittal reviews, precon meetings with user groups,
planning & oversight, initial site safety orientations & on-going
safety inspections, oversight of subs, assistance & training as
necessary in the field, ongoing punchlist development, closeout &
user training
PROJECT ENGINEER JESSE TRUJILLO
roles and responsibilities: existing conditions documentation,
assistance with logistics planning & sequencing, assistance with
scope & proposal package development, review of work order
estimates & schedules, contract scheduling & pre-planning, QA
pre-installation site meetings, QA/QC forms & log maintenance,
installation inspections, daily oversight & CA, closeout &
commissioning management
STEVE HAGEN SAFETY DIRECTOR
roles and responsibilities: logistics planning, site-specific safety plan
development, implementation of site-specific plan & FORMA’s APP,
review of subcontractors’ site-specific safety plans & JHA’s, safety
forms & log maintenance, inspections & enforcement
Your FORMA JOC team will prepare multiple scope
options and phasing solutions based on existing conditions
and opportunities; City priorities, budget, and schedule
constraints
Our scalable JOC pipeline (detailed on
page 17 of this submittal) provides the proven
framework to manage the City’s contract at $4M
per year, and the flexibility to provide the same
attention and service if it is less than $1M/yr.
g
all JOC work is carefully estimated, planned and sequenced
in UW’s occupied medical facilities where FORMA has
successfully delivered multiple work orders—such as the
above $200K upgrades to UWMC’s specialized imaging
equipment & facilities
bike cage fabrication & installation at the Beacon Hill Link
Light Rail Station in Seattle, delivered under a Sound
Transit JOC work order
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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CONSTRUCTION MANAGEMENT 22
1f. QUALITY CONTROL
PROCEDURES
ASSURING BEST VALUE CONSTRUCTION
QUALITY & QC PLANNING
Issuing over $80M in subcontracts each year,
FORMA ensures the thorough, high-quality
execution of each scope of work by demanding
the same level of quality and responsibility that is
expected of our own self-performed scopes.
FORMA stresses four key elements in ensuring
quality on our JOC work orders:
1. SUBCONTRACTOR QUALIFICATION
FORMA’s QA program starts with matching scopes
of work to subcontractors that we know have the
expertise to be successful.
Subcontractors are thoroughly vetted to ensure
that they have a history of completing their work
safely with the highest level of craftsmanship and
professionalism and within the timeframe required
by our clients.
The wide range of project sizes and complexities in
JOC also means that our vetting process involves
finding right-size projects where new contractors can
build a strong reputation with our team before taking
on more complex work.
2. PRE-INSTALLATION MEETINGS
Jobsite QA is based on a series of meetings and forms maintained on each
project. Starting with the pre-installation conference, FORMA superintendents
and managers meet with the subcontractor’s foreman assigned to the project
to review the relevant plans and specifications, submittals, schedule durations,
site specific safety plans, crew sizes and logistics. This meeting sets the tone
and expectations for every team working on site.
3. ON-GOING REVIEW
While trades are underway, the Superintendent, PE/QA Manager, and Safety
Officer will provide ongoing observation and input on each subcontractor’s
performance and make adjustments to the schedule and crew size to maximize
the efficiency, quality and safety of each installation. Any concerns are tracked
on an ongoing contractor-specific deficiencies log. FORMA field personnel
verify equipment and material for compliance at delivery, observe installations,
and work closely with City and State inspectors. At a minimum, each week,
these three primary representatives meet with all subcontractors on site, and
those about to begin work, to discuss the sequencing and logistics required,
and how conflicts between trades can be minimized.
4. SUBCONTRACTOR CHECK-OUT
Before any trade can leave the site, they must perform a Subcontractor
Check-Out with our Superintendent. This is a final inspection where any
deficiencies from the ongoing punch list are confirmed to have been remedied.
FORMA requires that representatives from successive trades also attend these
walks to ensure there will be no disagreement between trades as the project
progresses.
On JOC work our PE/QA personnel and Superintendent take on the
responsibilities of Commissioning Lead and facilitate owner inspections and
training. By participating in the scope development process and the selection
of key systems and materials, including any mechanical equipment and
controls systems, this expert team member will provide valuable feedback on
how the products are designed to perform and how they interact. Because
our teams are planning for closeout as they develop the scope of work, key
commissioning deliverables such as owner training, special inspections for
warranties, and O&M deliverables are all explicitly called out in each work
order document. “ Their quality of work is among the best I have seen or worked with over
the years. And when the job is done, they are still there to work with you.
Bill McGregor, Former Director of Facilities Management
Saint Martin’s University, Lacey Washington - multiple work orders
FORMA Construction uses the RCW’s 10% self-performed work
allowance to find opportunities to embed our staff into a project to
better lead by example—even going so far to create compound crews
where we share labor resources and management with developing
companies on sensitive scopes of work.
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AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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ENSURING OUR WORK ORDERS ARE
COMPLETED IN ACCORDANCE WITH
SPECIFICATIONS
We believe diligent pre-planning and ongoing
communication are the keys to successfully
managing quality control on multiple work order
sites with multiple subcontractors—and our
early, thorough investment in every detail of
these projects ensures that they are completed
precisely as they’ve been budgeted and
scheduled.
Wherever possible our JOC teams include
relevant project information as part of our
work order proposal packages. This may
include product data, manufacturers, color
selections, relevant warranty data or durations,
documentation of existing conditions, and/or
logistics plans and site information.
This compiled documentation ensures that
during any stage of construction any member
of our JOC team will know exactly what is being
done and what to expect when finished.
Led by proposed PM Lon Weaver and scrutinized
in the field by our PE, Superintendent, and
foremen, FORMA will develop and enforce
project-specific quality control plans for each
work order. The core of our JOC QC Plan centers
on Subcontractor Vetting, Pre-installation
Meetings & Submittal Review, Ongoing Review
for Deficiencies, and Project Check Out &
Deficiency Review.
Based on the high volume and short duration
of JOC work orders, once construction begins,
the key to success is assigning actionable items
with clearly defined responsibilities, roles, and
deadlines to keep the project on schedule and
moving forward.
Lon Weaver and Jesse Trujillo will be fully
involved in the construction administration
and document controls process, attending
preconstruction meetings and weekly progress
meetings. They will work in tandem with the
Superintendent on site to ensure and inspect
the work is implemented according to the work
order documents and industry standards. They
have the authority to direct the correction of any
defective work and the ability to replace any sub
from the project should it be warranted.
”
“At Lake Washington, the facilities department supplied the
painting materials and shortly after we began, it became clear it
wasn’t what the users had in mind. With the space scheduled to be
turned over the next day, our subs and field staff convened a quick
meeting with the owner’s group, provided alternative products,
and worked through the night to maintain the turnover schedule.
In this instance, we worked closely with the College Facilities
director and our subcontractors to gain additional panel space
and conduit routing locations to successfully complete the scope.
We then specifically detailed each item in the scope, including
quantities, sequence of work, and locations.
JOC WORK ORDER EXAMPLE
LAKE WASHINGTON
INSTITUTE OF TECHNOLOGY
CLASSROOM RENOVATION
Washington State DES JOC
ERIC LINDSTROM, SR PM
FORMA Construction
DEFICIENCY CORRECTION PROCEDURES
We take every precaution to ensure that we have thoroughly vetted our
subcontractors and have retained the most experienced and reliable team
possible for each JOC work order.
Prior to any official punchlist walkthrough, FORMA will have identified any
corrective items with our own rolling completion list. We strive for zero
corrections, however, should corrections be required we will document them
and notify the owner when completed.
In a rare instance that the performance of one of our subcontractors
is unsatisfactory, or we judge there is a deficiency in materials or
workmanship, FORMA will immediately document the circumstance and
correct the issue, as below:
CONSTRUCTION MANAGEMENT 23
JOC PROJECTS COMPLETED ON TIME & WITHIN BUDGET
Because we work so closely with Owners and subs as our JOC work order
packages are developed, every detail of the project is discovered, analyzed,
and quantified as a line item in the estimate. When owner’s objectives exceed
their budgets, we propose value engineering opportunities and assess
alternative approaches with specialists and local subcontractors.
To date, with 14 Job Order Contracts awarded and over $73M in JOC work
orders executed, our successful management of this work is documented
in our low number of change orders and near perfect record of on-schedule
delivery. Please see the table on page 28 of this submittal for a detailed
breakdown of each of FORMA’s Job Order Contracts.
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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We will consult with our own team of
in-house designers and based on the
complexity of the scopes of work and
field conditions, we will evaluate:
Partnering with key subs and suppliers
who are experts in particular products or
scopes of work
Hiring an engineering firm, architect, or
specialist as necessary
Researching building code restrictions
Researching materials and methods for
specific scopes of work
Performing site surveys, utility locates,
field dimensioning, and/or potholing
Our JOC team members have decades
of hands-on experience in a wide range
of specialized project types and unique
scopes of work.
We have found that this depth of
expertise is particularly valuable on JOC
work, where little is communicated about
the project, drawings and specs are
limited, and schedules are tight.
LESS THAN 1%
OF OUR JOC
WORK ORDERS
COME WITH A
FULL SET OF
PLANS & SPECS
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CONSTRUCTION MANAGEMENT 24
1g. DEVELOPING AND
EXECUTING WORK
WITHOUT PLANS &
SPECIFICATIONS
More often than not our JOC jobs are
initiated with only a verbal description of
project objectives and proposed scope. It’s
up to our team to work in concert with the
Owner’s representative to begin to build
the scope and work plan from there.
”
“The City contacted our JOC team wanting to remodel the Permitting
area on the 6th floor of City Hall. We received a basic as-built pdf of the
current layout and met with the owner on site to document existing
conditions and discuss their objectives.
Based on this limited coordination, within a week we’d developed a
detailed work plan and diagrammed a renovation drawing for City review
and approval. Demolition, patching, painting, and electrical scopes were
completed during off-hours in this operational area of the occupied City
Hall building.
JOC WORK ORDER EXAMPLE
RENTON CITY HALL
6TH FL, PERMIT AREA REMODEL
City of Renton Job Order Contract
LON WEAVER, PROJECT MANAGER
FORMA Construction
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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2. SUBCONTRACTOR MANAGEMENT ABILITY
In 2015 FORMA JOC teams managed over 350 work orders—all of which required
site investigation, comprehensive scope development, estimate building, design
coordination, and the management of multiple subcontractors at multiple sites.
IDENTIFYING AND SELECTING SUBCONTRACTORS
Subcontractor management at FORMA begins with a strict prequalification process in
which new vendors are vetted to identify potential risks or deficiencies. We carefully
review financial statements, letters of bondability, historical and current safety records
and corporate safety plans. Subcontractors that meet our criteria are entered into our
database and become available to provide pricing on bid packages and assist with
scope-development and estimate-building on specialized work orders as necessary.
Once a subcontractor has been selected and their price and qualifications have been
reviewed, we request a listing of their proposed tier subs and suppliers, a project-specific
site safety plan & JHA, and proposed staffing plan. The firm is then issued a subcontract
binding them both to the work order’s scheduled milestones and the FORMA QC
documentation and inspection program. In this way we are able to match each scope
with a responsible and reliable subcontractor on every JOC work order.
With a current database of hundreds of qualified subcontractors we maintain a legacy
of strong working relationships with construction professionals in local markets. By
identifying not only the most qualified companies, but also the best crews within
those firms, FORMA ensures that our work order teams are as strong as possible.
ASSISTING SUBCONTRACTORS
Our Project Administrators make the JOC
administrative requirements easier for
our subs by assembling an Information
Packet tailored to their needs at the
start of each new work order. The packet
contains all appropriate payroll forms
and instructions; in addition to links to
informative websites, and a project-
specific checklist.
FORMA posts retainage bonds on
every project—streamlining the
process and expediting payments for
our subcontractors. Additionally, we
often help trusted smaller subs make it
through challenging cash-flow phases
by advancing payment prior to receiving
owner funds, or by making payments
directly to subs and suppliers. By
monitoring the balances owed to tier
subs and suppliers, our system ensures
that any funds distributed on the project
actually pay for the work in place.
UNSATISFACTORY
SUBCONTRACTOR PERFORMANCE
Because our subs are so carefully vetted
and managed, and made aware of
FORMA standards and protocol before
work begins, our JOC teams rarely deal
with unsatisfactory performance. In
the infrequent case that a sub cannot
perform, our team will adjust that firm’s
role to a scope of work better in line with
their abilities. In the event this course of
action is not effective, we will document
the circumstances and replace them.
Our expansive database means
there is always a qualified contractor
ready to step in if a sub cannot meet
expectations.
As Prime, FORMA guarantees all work delivered under our Job Order
Contracts. As such, our JOC teams are careful to vet each subcontractor,
provide detailed project information in our bid packages with ample time for
review, and ensure that all scopes are scaled to the technical, financial, and
staffing capabilities of these firms.
g”
MANAGING SUBCONTRACTORS
FORMA uses the 10% self-performed work allowance to find opportunities to embed
our staff into a project to better lead by example—even going so far to create
compound crews where we share labor resources and management with developing
companies on sensitive scopes of work.
Before construction begins, each subcontractor participates in a pre-installation meeting
on site where all materials, milestones, and work components are reviewed and verified,
and standards of quality, safety, and behavior are established and documented.
During construction, FORMA crews provide ongoing observation and input on each
sub’s performance and make adjustments to the schedule and crew size to maximize
efficiency, quality and safety. At a minimum each week, we meet with the subcontractors
on site and those about to begin work to discuss the sequencing and logistics required,
and how conflicts between trades can be minimized.
Before any sub can leave the site they complete a thorough project walk-through
with the Superintendent verifying that on-going punchlist items for which their firm is
responsible have been completed.
CONSTRUCTION MANAGEMENT 25
AGENDA ITEM #7. f)
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PROFESSIONAL PERSONNEL
OUR PROPOSED TEAM IS COMPRISED OF JOC
EXPERTS WHO ARE ALREADY WORKING WITH THE
CITY OF RENTON
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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PROFESSIONAL PERSONNEL 26
QUALIFICATIONS
OF PROFESSIONAL
PERSONNEL
No team is better qualified for this work.
Already serving as the City’s Job Order Contractor, FORMA
Construction has redefined JOC contracting in the region—
adding value for our clients by putting hands-on, seasoned
construction experts in charge and offering a collaborative,
transparent process.
Managing these small scale renovation and construction
projects, collaborating with colleagues to facilitate incidental
design services quickly and efficiently, and coordinating the
work of multiple trades will require seasoned professionals
who have significant teaming experience, leadership skills,
and hands-on expertise. Our proposed JOC team members
have this experience in addition to a solid background in the
intricate JOC delivery process, and the City’s own preferred
practices and protocol.
FORMA President Jim Phillips will serve as Corporate
Executive on the City’s contract and will oversee our flexible,
scalable team from start to finish. Jim’s management plan
emphasizes dedicated lines of communication, proactive
planning and progress tracking, consistent client interface,
and a reliable network of key personnel and support staff
who will run day to day operations and preserve the project
memory.
Key among these experts are proposed PM Lon Weaver and
Project Engineer Jesse Trujillo who are already working with
Renton Departments to plan and execute more than $6M in a
wide variety of horizontal and vertical scopes under our current
Job Order Contract.
Superintendent Darrell Matuizek—with over 30 years of
hands-on field experience—will continue to bring his significant
technical expertise to the jobsite of each Renton work order—
ensuring the efficient facilitation of subcontracted and self-
performed scopes, and overseeing safety and quality assurance in
close collaboration with Safety Director Steve Hagen, recognized
as one of the top Safety Managers in the Pacific Northwest.
Each of our proposed team members brings proven Renton
JOC expertise in scope analysis and development, work order
planning, RS Means estimating, and subcontractor selection and
management—and we look forward to continuing to serve the City
of Renton.
Please find the full resumes of our proposed team members on the
following pages and an organizational chart on page 19 of this
submittal
YEARS OF
INDUSTRY
EXPERIENCE
JOB ORDER
CONTRACTING
EXPERIENCE
SIMILAR
TYPE
JOBSPROPOSED PERSONNEL
JIM PHILLIPS, LEED AP
CORPORATE EXECUTIVE
LON WEAVER
PROJECT MANAGER
DARRELL MATUIZEK
SUPERINTENDENT
JESSE TRUJILLO, LEED AP
PROJECT ENGINEER
STEVE HAGEN
SAFETY OFFICER
EXECUTING
WORK W/
MULT TRADES
CITY OF
RENTON JOC
EXPERIENCE
WORKING IN
OCCUPIED
FACILITIES
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
17
9
35
7
30
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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PRESIDENT, CORPORATE EXECUTIVE
FORMA President Jim Phillips has experience in all areas of the JOC
facilitation and management process—assessing and weighing in as
necessary on all company activities from the estimate building and scope
development of individual work orders to overall staffing projections and
resource allocation across multiple Job Order contracts.
His relevant experience includes work with the City of Renton, and JOC work
orders in King, Pierce, Snohomish, and Thurston Counties; as well as complex,
award-winning community centers, civic buildings, and infrastructure projects
for public agencies and transit authorities.
With excellent facilitation, leadership, and communication skills, Jim is
proficient in all aspects of overall project facilitation, and regularly oversees
the management of multiple projects at multiple sites across the region.
EDUCATION
UW, Master of Business Administration
Wheaton College, Bachelor of Science, Physics
USGBC LEED AP
RELEVANT PROJECT EXPERIENCE
STATE OF WA JOB ORDER CONTRACTING - NW REGION & STATEWIDE
WA State Department of Enterprise Services, various locations statewide
CITY OF RENTON JOB ORDER CONTRACTING
City of Renton Facilities Division, various locations
SOUND TRANSIT JOB ORDER CONTRACTING
Sound Transit, primarily sites in Seattle Washington
WSDOT JOB ORDER CONTRACTING
Washington State Department of Transportation, various locations statewide
KING COUNTY JOB ORDER CONTRACTING
King County, sites throughout King County Washington
CITY OF EVERETT JOB ORDER CONTRACTING
City of Everett, various locations
UNIVERSITY OF WASHINGTON JOB ORDER CONTRACTING
University of Washington Capital Projects, various locations statewide
CITY OF SEATTLE JOB ORDER CONTRACTING
City of Seattle Purchasing & Procurement, various locations statewide
CITY OF BELLEVUE JOB ORDER CONTRACTING
City of Bellevue Contracting Services, Bellevue Washington
ON-CALL WORK ORDERS AT WOODLAND PARK ZOO
Woodland Park Zoo, Seattle Washington
SNOHOMISH COUNTY JOB ORDER CONTRACTING
Snohomish County Purchasing, sites throughout Snohomish County WA
• Oversight of 700+ JOC work orders to date
• City of Renton Job Order Contracting experience
• Proficient in all phases of JOC contract oversight
staffing allocation, planning and facilitation
• Commitment to Small & MWBE subcontracting and
meaningful mentorship
EXPERIENCE & STRENGTHS
JIM PHILLIPS, LEED AP
PROFESSIONAL PERSONNEL
installation of a custom fabricated “W” crash barrier
on UW’s Tacoma campus under our University of
Washington Job Order Contract
our State JOC team collaborated with DES stakeholders
& Seattle Central College, user groups at Seattle
Vocational Institute, and 12 subcontractors to deliver
this build-out housing classrooms & childcare space
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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PROJECT MANAGER
Already working in King County running the Job Order Contract for the City
of Renton, Project Manager Lon Weaver is a skilled construction professional
with more than nine years of industry experience and a strong background in
Job Order Contracting in both vertical and horizontal scopes.
Lon’s experience includes detailed line item takeoffs and development of
line-item estimates, scope creation, implementation and verification; as well
as preparing bid documents for subs, assembling subcontractor quotes for
review and procurement, and verifying all subcontractor safety and reference
information. Lon is also regularly responsible for Quality Assurance and
manages our proven, JOC-specific QA/QC processes on site in tandem with
our Superintendents and field oversight personnel.
Lon works easily with clients and colleagues to define project parameters
and detail scopes of work, and has the right combination of targeted
experience to benefit our team. He will work in tandem with City
stakeholders, client/user groups, and FORMA site supervisors to oversee the
staffing, scheduling, and pricing of all work orders, as well as the day-to-day
construction operations and he will attend all joint scope meetings.
EDUCATION
Renton Technical College, 2-Year Industrial Certificate
OSHA 30 Trained and Current, First Aid/CPR certified
ASHE Healthcare Construction (HCC) training
Hazardous Materials/Wastes Management Workshops, Lead & Asbestos
RELEVANT PROJECT EXPERIENCE
CITY OF RENTON JOB ORDER CONTRACTING
City of Renton Facilities Division, various locations
CITY OF BELLEVUE JOB ORDER CONTRACTING
City of Bellevue Contracting Services, Bellevue Washington
CITY OF SEATTLE JOB ORDER CONTRACTING
City of Seattle Purchasing & Procurement, various locations statewide
STATE OF WA JOB ORDER CONTRACTING - NW REGION & STATEWIDE
WA State Department of Enterprise Services, various locations statewide
KING COUNTY JOB ORDER CONTRACTING*
King County, sites throughout King County Washington
UNIVERSITY OF WASHINGTON JOB ORDER CONTRACTING*
University of Washington Capital Projects, various locations statewide
LAKE WASHINGTON SCHOOL DISTRICT JOB ORDER CONTRACTING *
Lake Washington School District, various locations
* project completed with previous employer
• In-depth knowledge of JOC, RCW regulations
• Proficient in all phases of JOC work order
management, estimating, scheduling & staffing
• Over 95 JOC work orders planned & managed
• Understands the fluctuating Renton market
conditions that affect work order pricing
EXPERIENCE & STRENGTHS
LON WEAVER
PROFESSIONAL PERSONNEL
comprehensive T/I of the Renton City Attorney’s offices,
preformed under our Renton Job Order Contract
paving & landscaping scopes performed at a local park
under a City of Renton JOC work order
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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SUPERINTENDENT
With nearly 35 years of hands-on experience, Superintendent Darrell Matuizek
regularly manages phased, complex construction on occupied sites where
safety, deliveries, limited access, and the tieing-in of new systems into existing
conditions can be challenging. He has a strong background in the public
sector and adds value to his project teams through expert existing conditions
analysis, logistics planning, and the sequencing of construction activities
around delicate adjacent operations in sensitive, occupied facilities.
A critical member of our current Renton Job Order Contracting program,
Darrell works regularly in this fast-paced, coordination-heavy, on-call delivery
system—which involves expert logistics planning, detailed construction phase
sequencing, and on-going, open communication with multiple tenants, user
groups, and Owner stakeholders.
EDUCATION
Darrell’s training comes from apprenticeships, years of hands-on field
experience, and scores of successfully completed projects.
RELEVANT PROJECT EXPERIENCE
CITY OF RENTON JOB ORDER CONTRACTING
City of Renton Facilities Division, various locations
STATE OF WA JOB ORDER CONTRACTING - STATEWIDE
WA State Department of Enterprise Services, various locations statewide
CITY OF SEATTLE JOB ORDER CONTRACTING
City of Seattle Purchasing & Procurement, various locations statewide
CITY OF BELLEVUE JOB ORDER CONTRACTING
City of Bellevue Contracting Services, Bellevue Washington
PROVIDENCE EVERETT CLINIC & LIBERTY HALL AT EVERETT CC
WA State Department of Enterprise Services & EVCC, Everett Washington
HEALTH SCIENCES BUILDING AT NORTH SEATTLE COLLEGE
WA State Dept of Enterprise Services & N Seattle College, Seattle WA
TEKNION SHOWROOM BUILD-OUT
Diversification Inc, Seattle Washington
MULTIPLE T/I’s, RENOVATIONS AT SEATTLE CANCER CARE ALLIANCE *
Seattle Cancer Care Alliance, Seattle Washington
RENOVATIONS & BUILD-OUTS AT MULTIPLE HARBORVIEW LOCATIONS *
Harborview Medical / UW Medicine, Seattle Washington
* project completed with previous employer
• Current City of Renton JOC experience
• Extensive technical knowledge
• Nearly 35 years of hands-on experience
• Management of deliveries, schedules & complex
construction on occupied, challenging sites
• Experience working with design teams, stakeholders,
Inspectors, and public facilities personnel
EXPERIENCE & STRENGTHS
DARRELL MATUIZEK
PROFESSIONAL PERSONNEL
Darrell’s kindness, professionalism and
attention to detail was exemplary. It is rare to find an
individual who truly loves doing what he does and it
certainly showed in how Darrell began and completed
our project. The end product is a testimony to his skills,
abilities and desire to do his very best.
Dr David-Paul Zimmerman, Head of Schools
Amazing Grace and Renton Preparatory Schools
“
build-out of new school facilities for the Amazing Grace
Lutheran Church, delivered under a City of Renton JOC
work order
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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PROJECT ENGINEER
Already supporting our current Job Order Contract with the City of Renton,
Project Engineer Jesse Trujillo is a skilled construction professional with
extensive JOC facilitation experience and a strong background in both
vertical and horizontal scopes.
Jesse’s experience includes detailed line item takeoffs and development of
line-item estimates, scope creation, implementation and verification; as well
as preparing bid documents for subs, assembling subcontractor quotes for
review and procurement, and verifying all subcontractor safety and reference
information. Jesse is also regularly responsible for Quality Assurance
and will continue to work in tandem with proposed PM Lon Weaver and
Superintendent Darrell Matuizek to implement our proven, JOC-specific QA/
QC processes in accordance with City practices.
Jesse works easily with clients and colleagues to define project parameters
and detail scopes of work, and has the right combination of targeted
experience to benefit our team. He will continue to work closely with Renton
personnel and FORMA site supervisors to support the staffing, scheduling,
and pricing of all work orders, as well as the day-to-day construction
operations and he will attend all joint scope meetings.
EDUCATION
University of New Mexico, Bachelor of Science, Construction Management
USGBC LEED AP
RELEVANT PROJECT EXPERIENCE
CITY OF RENTON JOB ORDER CONTRACTING
City of Renton Facilities Division, various locations
STATE OF WA JOB ORDER CONTRACTING - STATEWIDE
WA State Department of Enterprise Services, various locations statewide
CITY OF EVERETT JOB ORDER CONTRACTING
City of Everett, various locations
CITY OF SEATTLE JOB ORDER CONTRACTING
City of Seattle Purchasing & Procurement, various locations statewide
SNOHOMISH COUNTY JOB ORDER CONTRACTING
Snohomish County Purchasing, sites throughout Snohomish County WA
• Expert facilitation of dozens of JOC work orders
• Current City of Renton JOC experience
• Proficient in all phases of JOC contract support
Means estimating, procurement, field oversight
• Experience interfacing with designers, owners, users,
subcontractors, inspectors and facilities personnel
EXPERIENCE & STRENGTHS
JESSE TRUJILLO, LEED AP
PROFESSIONAL PERSONNEL
remodel of the permitting area at Renton City Hall,
executed under a Renton JOC work order
our proposed JOC team managed this structural
demolition, grading, and painting work order for the City
of Renton
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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SAFETY DIRECTOR
Recognized as one of the top Safety Managers in the Pacific Northwest, Steve
has been in the construction industry for 30+ years and is a collaborative and
committed team member, a thorough and detail-oriented Safety Officer, a
mentor and an asset to his project teams.
Under Steve’s guidance FORMA Construction has cultivated and maintained
a JOC-specific Safety Program that has some of the best safety metrics in
the region. He works closely with our field teams on site at each work order
to ensure that all OSHA/WISHA, FORMA, and site-specific safety issues are
adequately addressed prior to commencing construction operations, and
throughout the construction process. He performs ongoing independent site
safety inspections and maintains extensive safety documentation and records
for each JOC work order, based on the Work Order Safety program we’ve
developed.
With more than thirty years of construction experience in functioning facilities
and on occupied sites, Steve is an expert in safe working environments that
keep users, field crews, and visitors safe and minimize the loss of time and
materials.
EDUCATION
South Puget Sound CC, Business Administration
RELEVANT PROJECT EXPERIENCE
STATE OF WA JOB ORDER CONTRACTING - NW REGION & STATEWIDE
WA State Department of Enterprise Services, various locations statewide
CITY OF RENTON JOB ORDER CONTRACTING
City of Renton Facilities Division, various locations
SOUND TRANSIT JOB ORDER CONTRACTING
Sound Transit, primarily sites in Seattle Washington
KING COUNTY JOB ORDER CONTRACTING
King County, sites throughout King County Washington
CITY OF EVERETT JOB ORDER CONTRACTING
City of Everett, various locations
UNIVERSITY OF WASHINGTON JOB ORDER CONTRACTING
University of Washington Capital Projects, various locations statewide
CITY OF SEATTLE JOB ORDER CONTRACTING
City of Seattle Purchasing & Procurement, various locations statewide
CITY OF BELLEVUE JOB ORDER CONTRACTING
City of Bellevue Contracting Services, Bellevue Washington
ON-CALL WORK ORDERS AT WOODLAND PARK ZOO
Woodland Park Zoo, Seattle Washington
SNOHOMISH COUNTY JOB ORDER CONTRACTING
Snohomish County Purchasing, sites throughout Snohomish County WA
• 30+ years of industry experience
• A top Safety Manager in the Northwest
• Average EMR of .7145 over the past 5 yrs
• Experience overseeing safe working conditions in
occupied facilities on 700+ JOC work orders
EXPERIENCE & STRENGTHS
STEVE HAGEN
PROFESSIONAL PERSONNEL
OSHA 500 Trainer
Forklift Operator Trainer
First Aid & CPR Training
Asbestos & Lead Awareness Trainer
Scaffold User Hazard Awareness Training
3M Fire Protection products training
OSHA 30 Hour Training
Hazardous Waste Operations and Emergency
Response Supervisor
Certified to Conduct Qualitative Respirator
Fit Tests
8 Hour Dangerous Waste Mgmt Training
Dept of Ecology
Accident Investigation Workshop
Sling & Rigging Certified
Trench & Excavation
2.5 Day, 20 Hour Fall Protection
REGISTRATIONS & LICENSES
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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Being a Job Order Contractor means understanding the budget
and schedule constraints of the owner up front. Because we
develop the scopes of work, and have the opportunity to create
strong logistics plans, the burden of maintaining the budget
and schedule rests squarely on our shoulders. Our work order
estimates and project schedules are assessed and adjusted daily
by the site Superintendent, and weekly by the full JOC team
during our regular JOC oversight meetings; where progress is
carefully monitored and resources are shared across all JOC
contracts.
WORK ORDER MANAGEMENT TOOLS
FORMA’s proven management tools for JOC are both web-
hosted project management systems—like Prolog, Bluebeam, and
Viewpoint—and traditional forms, checklists and key deliverables
that must be maintained on each work order. A partial list of these
include:
Contract Administration Checklist: a comprehensive list of the
paperwork, owner-specific forms, and filings that are required to begin
each new work order along with their deadlines and frequency
Work Order Proposal Packages: the consistent set of clear and
concise materials we submit to an owner detailing existing conditions,
user objectives, assumptions & exclusions, schedules, estimate
breakdowns and support materials to lay the ground work for a
successful work order
Work Order Preconstruction Checklists: completed by all subs
before work starts on site to ensure all necessary paperwork has been
submitted, and that every individual on site fully understands the
requirements of working on a FORMA JOC job
Daily Activity Reports and Field Change Request Forms carefully
track and document work order progress and changes on site,
creating a history of the project
Hands-on field leadership: weekly site meetings, on-going
inspections, and maintenance of project-specific forms and logs
by our seasoned construction professionals ensure the safety and
quality of all installations
As the JOC Contractor for the City of Renton, we consider
ourselves part of the Owner’s team, and as such we are
collaborative advocates for your objectives.
We build our work order proposals, estimates, and schedules
with you in an open, transparent process around the confines
of your budgetary restraints and compressed schedules.
There are no expensive surprises or unexpected schedule
extensions in our JOC work because every detail of the
project has been discovered, analyzed, and quantified ahead
of time, and approved by you before work begins.
Our Means estimates are not based off of templates
or linked activities designed to maximize the cost of
the work order. FORMA JOC estimating is an ‘opt-in’
system that starts with a clean sheet for every project,
ensuring that only relevant costs are captured—
providing owners with a transparent budgeting process.
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PROFESSIONAL PERSONNEL 27
2. JOC PROJECT MANAGEMENT,
ESTIMATING & SCHEDULING
DEVELOPING ACCURATE WORK ORDER ESTIMATES
Our JOC teams successfully price work orders everyday—
creating transparent estimates with Timberline, WinEst and
CostWorks.
Our estimates are organized to show clear correlation
between specific, stand alone scopes of work, so that
our clients can prioritize and understand the budget
implications of every decision. When scope is added or cut
during preconstruction, it becomes an immediate and simple
adjustment that the client can see and understand.
Our early analysis and proactive planning sets realistic
expectations, develops clearly defined objectives, and ensures
that we adhere closely to the budgets of our JOC work orders.
The State DES work order above involved modifications to the
return desk at Highline Community College’s Library. Our JOC
personnel priced the work quickly to expedite the job and work
was completed in just over a month at our original estimate
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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FORMA JOC SCHEDULES & BUDGETS AT A GLANCE
To date, with fourteen Job Order Contracts awarded; and over $73M in work orders executed, our successful management of JOC work is
evident below in our low number of change orders and nearly perfect record of on-schedule delivery. Please note “change orders” in Job
Order Contracting are more often than not a mechanism for Owners to add scope to their projects once construction is underway, rather
than an indication of omitted scopes or even unforeseen conditions.
Our JOC experts will build work order
schedules with you in an open, transparent
process around the requirements of your
facilities personnel and tenant groups.
Surprises, delays and extensions are rare
in our JOC work because every detail
of the project has been discovered,
analyzed, and quantified ahead of time by
veteran construction professionals, and
approved by you before work begins.
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DEVELOPING & ENSURING RELIABLE JOC SCHEDULES
Developed in MS Project or P6, our JOC work order schedules and sequencing
plans remain flexible tools, with work tasks tied to cost implications that can be
easily adjusted as changing field conditions require.
As an experienced JOC contractor, we have come to expect the logistical
and scheduling challenges that come with this type of work, and we have the
proven expertise to anticipate and manage them. FORMA JOC Superintendents
integrate their detailed logistics plans into the work order’s CPM schedule, so
that work tasks are tied to schedule implications that can be easily adjusted as
changing field conditions require. Long lead items, milestones, inspections and
critical work zones are identified and proactively flagged before they can bog
down progress.
Our early, thorough investment in every detail of these projects generates
detailed, line item schedules that are diligently maintained and assessed
everyday by the PM and Superintendent. Each work order is also evaluated
via FORMA’s overall resource schedule where projects are tracked from
preconstruction through closeout, progress is monitored, and resources are
shared across contracts. This allows FORMA to manage the needs and mitigate
the risks of our clients from the perspective of a pipeline of work, not as just a
single work order at a time.
TOTAL
$ VALUE OF
WORK ORDERS
TOTAL
$ VALUE OF
CHANGE ORDERS
% OF WORK ORDERS
COMPLETED
ON SCHEDULEFORMA JOC CONTRACTS
# OF
WORK
ORDERS
UW JOC NO. 1
STATE OF WA DES JOC NO. 1
CITY OF SEATTLE JOC NO. 1
CITY OF BELLEVUE JOC NO. 1
CITY OF RENTON JOC
SOUND TRANSIT JOC
STATE OF WA DES JOC NO. 2
CITY OF SEATTLE JOC NO. 2
KING COUNTY JOC
WSDOT JOC
CITY OF BELLEVUE JOC NO. 2
CITY OF EVERETT JOC
UW JOC NO. 2
SNOHOMISH COUNTY JOC
TOTALS:
$11,729,020
$9,254,022
$11,485,967
$3,747,968
$6,088,336
$2,116,271
$10,587,001
$7,768,878
$4,232,881
$942,512
$716,092
$1,093,162
$3,505,021
$45,252
$73,312,383
$2,675,868
$90,564
$1,073,018
$35,179
$663,704
$176,314
$924,186
$299,871
$89,141
$17,375
$19,048
$28,706
$8,200
$0
$6,101,174
96
149
107
47
74
18
145
47
45
5
13
12
21
2
781
97%
99%
98%
100%
100%
100%
99%
100%
100%
100%
100%
100%
100%
100%
99.5%
TOTAL
$ VALUE
VARIANCE %
22.81%
0.98%
9.34%
0.94%
10.9%
8.33%
8.73%
3.86%
2.11%
1.84%
2.66%
2.63%
0.23%
-
8.32%
PROFESSIONAL PERSONNEL 28
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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PROFESSIONAL PERSONNEL 29
3. ORGANIZED LABOR UNIONS AND JOB ORDER CONTRACTING
FORMA Construction Company is signatory with the Carpenter and Laborer unions and is well acquainted with the procedures and
expectations of organized labor in the public works arena. In addition, we are members of other local and regional organizations with their
own high standards and further utilization requirements, and have no problem following all necessary protocol and meeting these criteria.
We employ a diverse group of tradespeople—from apprentices to the most seasoned craftsmen, and we maintain an internship program
that has provided opportunities to aspiring construction professionals from community college to university level students. Roughly 15% of
all our labor is provided by Apprentices.
FORMA’s current Job Order Contract for Sound Transit is facilitated under a Project Labor Agreement, and we have managed over thirty
projects at SeaTac Airport over the years that were also subject to PLA’s. In all instances, FORMA teams with labor groups to efficiently
facilitate the PLA and Owner’s own preferred practices and run multiple subcontracted scopes without incident.
Following are FORMA’s estimated rates of union participation on each of our Job Order Contracts:
UNION
LABOR
UTILIZATION
FORMA JOC CONTRACTS
UW JOC NO. 1
STATE OF WA DES JOC NO. 1
CITY OF SEATTLE JOC NO. 1
CITY OF BELLEVUE JOC NO. 1
CITY OF RENTON JOC
SOUND TRANSIT JOC
STATE OF WA DES JOC NO. 2
40%
43%
35%
45%
30%
60%
25%
20%
45%
35%
45%
60%
30%
50%
FORMA JOC CONTRACTS
CITY OF SEATTLE JOC NO. 2
KING COUNTY JOC
WSDOT JOC
CITY OF BELLEVUE JOC NO. 2
CITY OF EVERETT JOC
UW JOC NO. 2
SNOHOMISH COUNTY JOC
UNION
LABOR
UTILIZATION
FORMA crews coordinated the fabrication and installation of a custom bronze UW “W” in front of the new University of Washington light rail
station at Montlake—just in time for the grand opening events to celebrate the new ULink Extension
AGENDA ITEM #7. f)
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MWBE OUTREACH & PARTICIPATION
FORMA HAS DELIVERED OVER 750 JOC WORK
ORDERS IN WESTERN WASHINGTON—ALL
IN PARTNERSHIP WITH QUALIFIED LOCAL
SUBCONTRACTORS IDENTIFIED VIA OUR PROACTIVE
OUTREACH & MENTORSHIP PROGRAM
FORMA Construction was named the 2015 Champion of Inclusion
AGENDA ITEM #7. f)
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INDIVIDUALS WITH THE AUTHORITY AND
RESPONSIBILITY TO IMPLEMENT THE PLAN
Because no team member is more invested in the
definition of scopes, or more directly involved in the
selection and oversight of subcontracting firms, as PM,
Lon Weaver will be involved in the daily management of
each work order and best positioned to ensure that our
Program is ingrained in how we approach all facets of
our JOC work, at all stages of the process.
contact: Lon Weaver, Project Manager
Jim will oversee the development and implementation of
the Plan, monitor its progress in collaboration with Lon,
and will be responsible for its ultimate success.
contact: Jim Phillips, President
Coaching and mentoring small and historically under-
utilized firms in the construction industry has long
been a key to FORMA Construction’s competitiveness
and strength. By identifying developing companies
with great potential, we look for opportunities to help
them become more successful and grow into seasoned
subcontractors with whom we can partner for years to
come.
Job Order Contracting provides an ideal framework for
us to match disadvantaged and small businesses to
scopes of work that can easily scale to their abilities,
and gives our JOC team opportunities to mentor these
businesses and enhance their long-term success in the
industry.
We will continually monitor the OMWBE, SBA and VOB online
directories; as well as the L&I prevailing wage filings of other JOC &
IDIQ contracts to identify certified businesses with whom we could
potentially team on this contract.
We will break down subcontracting bid opportunities into smaller,
trade-specific packages to encourage participation.
We have developed and regularly send out our Invitation to
Subcontract form that includes business status information. In this
way we continue to grow and maintain a strong database of certified
firms on which to call. (attached here for your review)
We will call and email local small, MWBE, and veteran-owned subs
about each bid opportunity—providing adequate time & information.
We will set project-specific goals for each work order based on the
scopes of work and what our historical participation has been for
that scope of work—ensuring that our goals are achievable.
We will include guidelines and directions in our subcontract
packages to help our subcontractors understand & file Certified
Payroll, insurance certificates, and other documentation to make
contract compliance easy.
We will offer training and support in the field as necessary, involving
our own forces, and/or forming compound crews in order to lead by
example.
We will offer our subcontractors help developing their estimating
and bidding processes through hands-on assistance pricing scopes
of work and through examples of our pricing processes.
We will offer our subcontractors help refining their corporate
and site specific safety plans, QC systems, and Operations and
Maintenance manuals through examples of our own materials.
Guaranteeing Subcontractor’s Creditor Agreements
Offering weekly progress payments
Providing flexible retainage agreements
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STRATEGIC APPROACHES & METHODOLOGY FORMA
CONSTRUCTION USES TO ENSURE THE EQUITABLE SPREAD
OF SUBCONTRACTING OPPORTUNITIES
The sidebar at right identifies the specific measures FORMA
will take to reach out to and ensure the equitable spread of
subcontracting opportunities.
FORMA IS OPEN TO PROVIDING FINANCIAL SUPPORT TO
OUR SUBCONTRACTORS ON A CASE BY CASE BASIS BY:
Following are some of the events we plan to take part in in each
year of our JOC contract to reach out to small and historically
under-utilized businesses. We will:
host a table at the annual Regional Contracting Forum
host our annual JOC Subcontractor Appreciation Lunch
exhibit at the Blue Book Building & Construction Network Showcase
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CITY OF RENTON JOC INCLUSION GOALS:
MBE goal 10%
WBE goal 10%
MWBE OUTREACH & PARTICIPATION 30
MWBE
OUTREACH AND
PARTICIPATION
PLAN
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AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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TEAM MEMBER RESPONSIBLE FOR
ASSISTING SUBCONTRACTING FIRMS IN THE
ESTIMATING & BIDDING PROCESS
We offer both general best-practices and project-
specific bidding & estimating assistance to subs that
request it. It’s been our experience that providing
training on bid procedures, documentation and project
work packages has been an effective way to help
MWBE companies looking to make the move to public
contracting. As a member of both the Laborer’s and
Carpenter’s Unions we employ a diverse group of
tradesmen—from apprentices to the most seasoned
craftsmen. FORMA Construction also has an internship
program that has provided opportunities to aspiring
construction professionals from community college to
university level students.
contact: Lon Weaver, Project Manager
TEAM MEMBER RESPONSIBLE FOR
COMMUNICATING TO & TRAINING STAFF ON
POLICIES RELATIVE TO THE PLAN
FORMA’s policies and procedures will be reviewed at
issuance of the first work order, and as employees are
assigned to this contract. The Plan itself is reviewed
internally twice a year.
contact: Melissa Ashcraft, HR Director
TEAM MEMBER RESPONSIBLE FOR HANDLING
DISPUTES WITH MWBE SUBCONTRACTORS
While conflict may be an inevitable part of the
creative and construction process, FORMA’s attitude
toward resolution starts by keeping the facts of every
situation clear and organized, and making sure all
parties are working off the same information. Heated
disagreements are all too often based on simple
misunderstandings. FORMA views the contractual
claims process as a tool for all parties to stay organized
and accountable to each other, and most importantly,
as a motivator to meet and discuss issues as they arise.
Many MWBEs are often technically sound at the
jobsite level, but many lack the experience to follow
contractual requirements, such as certified payroll,
notices of changed conditions, or pre-lien notice
filing. Every FORMA subcontract contains explicit
instructions for all such basic contract requirements.
As with all subcontractor or supplier disputes, MWBE
disputes will be dealt with both by the project manager,
and the principal in charge of the project.
contact: Jim Phillips, President
TEAM MEMBER RESPONSIBLE FOR MONTHLY REPORTING OF
PAYMENTS MADE TO MWBE SUBCONTRACTORS
FORMA will also be tracking tier subcontractor certification. Our contracts
mandate that we are to be notified of all tier subcontractors providing any
labor or materials on any of our jobs, we then determine their MWBE status
to ensure that all reporting is accurate.
contact: Lon Weaver, Project Manager
TEAM MEMBER RESPONSIBLE FOR ENSURING PROMPT
PAYMENT TO MWBE SUBCONTRACTORS
As a general course of good business practices, FORMA Construction
ensures the prompt payment of each subcontractor, vendor, and
consultant that teams with us on our projects. As JOC Work Orders
are typically of short duration, the work can often occur faster than the
required paperwork. FORMA tries to expedite this by posting retainage
bonds for every Job Order Contract to minimize the number of billings that
subcontractors have to process and expedite their payment. Additionally,
we are open to helping smaller businesses make it through challenging
cash-flow phases by advancing payment prior to receiving owner funds,
paying weekly, or by making payments directly to subs and suppliers.
contact: Lon Weaver, Project Manager
MONITORING PROGRESS & ADJUSTING THE STRATEGY
We identify scope opportunities for MWBEs early in the pre-planning
process of each work order and work with the team to develop project
specifications that support our MWBE Plan. This effort, coupled with our
outreach activities and QC procedures, ensures that MWBE companies
are aware of bid opportunities, have scopes of work that are manageable/
biddable and have the support to perform their work from material
procurement through the installation phase.
Evaluation of each work order is important in achieving MWBE goals.
Our MWBE pre-planning effort includes analysis of MWBE opportunities,
MWBE Utilization Plan Development, MWBE Bid Opportunity Pre-
notifications, MWBE Project Informational Meetings, MWBE Pre-bid
Meetings and MWBE Post Bid participation reporting.
The MWBE Project Informational Meeting has been an effective tool in
encouraging participation. We partner with local MWBE administrators to
host informational meetings and/or webinars where we can discuss bidding
procedures, schedules, project scopes and field open questions. We also
use these meetings as an early gauge of the effectiveness of our outreach
efforts and adjust as necessary to ensure participation.
OTHER MEASURABLE STEPS
A unique component of our Plan is our own internal objective
of contracting with at least one qualified new firm on each work
order we run. By pushing ourselves to expand our qualified pool of
business partners in this way, we are able to spread the subcontracting
opportunities more generously and identify a greater number of firms that
may be eligible for MWBE certification.
MWBE OUTREACH & PARTICIPATION 31
AGENDA ITEM #7. f)
FORMA is an equal opportunity
employer, soliciting bids
from all subcontractors and
suppliers, including minority,
disadvantaged, & woman-
owned businesses; service
disabled veteran owned firms;
and emerging small business
enterprises.
INVITATION TO SUBCONTRACT
Directions: Fill out all fields below to the best of your ability. Lack of experience in any particular area will not preclude you from
working with us—we can offer assistance and training. Attach additional sheets as necessary.
IN
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COMPLETE THIS FORM TO BE ADDED TO FORMA’S DATABASE OF SELECT FIRMS
prime/GC
subcontractor
prime/GC
subcontractor
prime/GC
subcontractor
CONTACT & FIRM INFORMATION
firm name: date:
contact person & title:
phone: email:
my firm is a certified: (please check all that apply)
EXPERTISE
What primary scopes of work does your firm typically perform? (ie: framing, roofing, painting, landscaping)
PROJECT EXPERIENCE
List a maximum of 3 projects your firm has completed in the past 5 years. (Public Agency experience preferred):
name of project and owner:
reference name & phone of owner or GC:
scopes performed by your firm: $ value of work performed:
name of project and owner:
reference name & phone of owner or GC:
scopes performed by your firm: $ value of work performed:
name of project and owner:
reference name & phone of owner or GC:
scopes performed by your firm: $ value of work performed:
GENERAL EXPERIENCE (please check the box if “yes”)
Has your firm worked on projects subject to WA State Prevailing Wage Laws?
Has your firm managed certified payrolls?
Has your firm been asked to provide certificates of insurance?
Is your firm bondable? to what dollar value? what is your bond rate?
Does your firm have a written corporate safety plan?
Has your firm prepared site-specific safety plans on past projects?
Does your firm have a drug and alcohol prevention program including pre-employment & random screenings?
Please list your firm’s Experience Modification Rate for the most recent three years:
2015: 2014: 2013:
yes!
please alert my
firm of upcoming
bid opportunities
estimating@formacc.com
OLYMPIA & SEATTLE WA
P 360.754.5788 P 206.626.0256
CONSTRUCTION
info@formacc.com
WBE (woman-owned) MBE (minority-owned) DBE (disadvantaged business enterprise)
VOB (veteran-owned business) SBA (small business)
certification no. SCS (King County small contractor & supplier)
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AGENDA ITEM #7. f)
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CITYSHIP & OFFICE LOCATION
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HEADQUARTERED IN SOUTH SEATTLE, FORMA WORKS
REGULARLY IN RENTON—INCLUDING AS THE CITY’S
JOB ORDER CONTRACTOR FOR THE PAST 3 YEARS
,
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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CITYSHIP & OFFICE LOCATION
CITYSHIP, OFFICE LOCATION 32
In addition to our Renton JOC contract, FORMA has worked extensively
with the Renton School District, as well as Renton health care providers
and local business owners.
Located adjacent to Century Link Field in south Seattle at:
1016 1ST AVE SOUTH
SEATTLE WA 98134,
FORMA is less than 15 miles from Renton City Hall.
FORMA is one of the largest and most active GCs in the
greater Seattle Metropolitan area and
THE CURRENT JOB
ORDER CONTRACTOR
FOR THE CITIES OF
RENTON & SEATTLE,
KING COUNTY, AND
THE STATE OF WA.
Consequently, FORMA personnel are delivering horizontal
and vertical JOC scopes for a wide range of City
Departments, State agencies, Community Colleges, transit
authorities, and user groups on sites across the region
everyday—executing more than $6M in JOC work for the
City of Renton alone.
Our local presence and experience not only assures that
our JOC teams respond quickly anywhere in the City; it
means that we understand how to mitigate the access,
safety and logistical challenges that come with working in a
major metropolitan area; and it means we have a thorough
understanding of local building codes, regulations, and
restrictions specific to the City of Renton. We have built
lasting relationships in the local labor and subcontracting
markets, and we maintain a carefully-curated database
of hundreds of local subcontractors—many of whom
are highly qualified MWBEs, already familiar with the
processes and protocol of Job Order Contracting.
In our facilitation of JOC work orders, we begin by
identifying the critical scopes and seeking out local experts
to advise and provide reliable, current costing information.
Our extensive database of trusted design professionals
and subs ensures that our Means estimates are developed
detail by detail based on knowledgable competitive
pricing—even on the most specialized systems.
AGENDA ITEM #7. f)
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“IT WAS TRULY A TEAM EFFORT BETWEEN THE CITY
AND FORMA BUT BOTH YOU AND YOUR SUBS WENT
ABOVE AND BEYOND TO MAKE THIS HAPPEN.”
Michael Nolan, AIA, Facilities Coordinator, City of Renton
Mill Avenue Emergency Sidewalk Repair JOC work order
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY 1016 1ST AVE SOUTH #400 SEATTLE WA
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RECENT, CURRENT &
PROJECTED WORKLOAD
WORKLOAD 33
ANNUAL VOLUME OF CONSTRUCTION
FORMA’s workload averages over $100M/ year and is steadily growing. Below is a break
down of our historical and projected annual volume figures in dollars:
HOW THIS JOC WOULD AFFECT OUR WORKLOAD
We have carefully reviewed our current project schedule and forecasted opportunities, as
well as the availability of the key personnel proposed here, to determine that this contract
will fit well into our immediate workload, and we are ready to make it a top priority.
As the most sought-after JOC contractor in western Washington, we have built a robust
Special Projects Division that has the extensive resources and proven systems in place
to seamlessly run multiple JOC contracts simultaneously. Further, because we work
proactively with Project Managers to forecast their work orders on a 12 to 14 month horizon,
we are better positioned to allocate our resources on an on-going basis, and thus remain
flexible as short-term needs arise.
UW JOB ORDER CONTRACT NO. 1
# of work orders: 96
$ value: $11,729,020
WA STATE DES JOC NO. 1
# of work orders: 149
$ value: $9,254,022
CITY OF SEATTLE JOC NO. 1
# of work orders: 107
$ value: $11,485,967
CITY OF BELLEVUE JOC NO. 1
# of work orders: 47
$ value: $3,747,968
CITY OF RENTON JOC
# of work orders: 74 to date
$ value: $6,088,336 to date
SOUND TRANSIT (PLA) JOC
# of work orders: 18 to date
$ value: $2,116,271 to date
WA STATE DES JOC NO. 2
# of work orders: 145 to date
$ value: $10,587,001 to date
CITY OF SEATTLE JOC NO. 2
# of work orders: 47 to date
$ value: $7,768,878 to date
KING COUNTY JOC
# of work orders: 45 to date
$ value: $4,232,881 to date
WSDOT JOC
# of work orders: 5 to date
$ value: $942,512 to date
CITY OF BELLEVUE JOC NO. 2
# of work orders: 13 to date
$ value: $716,092 to date
CITY OF EVERETT JOC
# of work orders: 12 to date
$ value: $1,093,162 to date
UW JOB ORDER CONTRACT NO. 2
# of work orders: 21
$ value: $3,505,021
SNOHOMISH COUNTY JOC
# of work orders: 2 to date
$ value: $45,252 to date
As illustrated by the list of our past and current Job Order Contracts at right, FORMA is
regularly running scores of overlapping work orders in various stages of completion on sites
throughout Washington state.
Our proposed team is comprised of the well-organized, detail-oriented professionals you
already work with, and we have the JOC-specific expertise and project management tools
to efficiently manage the City’s work orders up to the maximum available contract amount.
In addition to the skilled personnel we propose here, our resources include:
• financial stability; sufficient bonding capacity; JOC-specific estimating, scheduling &
communication tools.
• experienced administrative personnel to fast-track JOC paperwork and ensure our
subcontractors understand all filing & contract requirements so we can mobilize and
close out each work order as swiftly as possible.
• a database of reliable, skilled local subs & suppliers, many of whom are SCS, MWBE,
DBE/MBE, SBA & VOB certified and already teaming with us on JOC work orders.
• a pool of experienced Safety, Quality, and oversight personnel—constantly overseeing
work order sites to monitor progress, inspect work, and communicate with users & our
field teams.
Our scalable JOC pipeline
provides the proven framework
to handle this contract at $4M
per year, and the flexibility to
provide the same attention and
service if it is less than $1M / yr.
2011 2012 2013 2014 2015 2016 2017 2018 2019
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AGENDA ITEM #7. f)
AGENDA ITEM #7. f)
FORMA CONSTRUCTION COMPANY
1016 1ST AVE SOUTH #400 SEATTLE WA 98134
P 206.626.0256 FORMACC.COM
AGENDA ITEM #7. f)
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Michael Nolan 91 90 99
Robert Ebert 82 90 97
Jonathan Wilson 99 93 99
Tom Malphrus 76 71 76
TOTAL divided by four 87 86 92.75
Reviewer:
JOC SUMMARY FORM 2016
AGENDA ITEM #7. f)
JOB ORDER CONTRACT
THIS JOB ORDER CONTRACT (JOC), made and entered into this __________ day of ___________,
____, (the “Effective Date”), by and between the City of Renton, a noncharter code city under RCW 35A,
and a municipal corporation under the laws of the State of Washington (“Renton”), and
_________________________________, a Washington Corporation, referred to as “Contractor.”
Renton and the Contractor are at times collectively referred to as the “Parties”.
WHEREAS, a JOC is most effective when addressing renovations, rehabilitations and repair work
on large facilities and infrastructures;
WHEREAS, a JOC contractor is selected based on qualifications and ability to deliver the best
value, and not based on the lowest price or lowest bid;
WHEREAS, a JOC is defined in RCW 39.10.210 (Definitions) as a contract in which the contractor
agrees to a fixed period, indefinite quantity delivery order contract which provides for the use of
negotiated, definitive work orders for public works as defined in RCW 39.04.010.
WHEREAS, RCW 39.10.420(1)(d) (Job order procedure — Which public bodies may use —
Authorized use) provides that every city with a population greater than seventy thousand (70,000) is
authorized to use the job order contracting procedure.
WHEREAS, RCW 39.10.420(3) (Job order procedure – Contract award process) authorizes
Renton to use a job order contract for public works projects when a determination is made that the use
of job order contracts will benefit the public by providing an effective means of reducing the total lead-
time and cost for the construction of public works projects for repair and renovation required at public
facilities through the use of unit price books and work orders by eliminating time-consuming, costly
aspects of the traditional public works process, which require separate contracting actions for each
small project.
WHEREAS, RCW 39.10.430 through RCW 39.10.460 provide the requirements for how JOCs are
to be awarded and procedures and requirements related to the use of JOCs.
NOW THEREFORE, in consideration of the recitals, which are incorporated by reference, and the
following mutual promises and covenants contained in this JOC, the Parties mutually agree as follows:
1. Scope of Services and Term: The Contractor shall within two (2) years from the Effective
Date perform all the work and services required, provide and furnish all of the labor, materials,
appliances, machines, tools, equipment, utility and transportation services necessary to perform the
JOC, and shall complete the construction and installation work in a workmanlike manner, in connection
with Renton’s Project (No. _________________ ) for improvement by construction and installation
Work as described in “Request for Proposal” dated ________________, attached as Exhibit A, and fully
incorporated in this JOC by reference.
AGENDA ITEM #7. f)
Job Order Contract 04/13 2
All the foregoing shall be timely performed, furnished, constructed, installed and completed in
strict conformity with the plans and specifications, including any and all addenda issued by Renton and
all other documents enumerated in section 2, and in full compliance with all applicable codes,
ordinances and regulations of the City of Renton and any other governmental authority having
jurisdiction thereover. It is further agreed and stipulated that all of said labor, materials, appliances,
machines, tools, equipment and services shall be furnished and the construction installation performed
and completed to the satisfaction and the approval of the Renton’s representative as being in such
conformity with the plans, specifications and all requirements of or arising under the JOC. The
Contractor agrees to use recycled materials whenever practicable.
2. Exhibits/Parts of this JOC: This JOC, entered into by the acceptance of the Contractor's
bid and signing of this JOC, consists of the following documents attached and fully incorporated in this
JOC by reference.
a. Request for Proposal (“Exhibit A”)
b. Contractor Proposal (“Exhibit B”)
c. JOC Coefficient Bid Form (“Exhibit C”)
d. JOC General Conditions (“Exhibit D”)
3. Business License Required: The Contractor shall verify, when submitting first payment
invoice and annually thereafter, possession of a current City of Renton business license while conducting
work for Renton. The Contractor shall require, and provide verification upon request, that all
subcontractors participating in a city project possess a current City of Renton business license. The
Contractor shall provide, and obtain Renton’s approval of, a traffic control plan prior to conducting work
in city right-of-way.
4. Contract Price: The total maximum amount of this JOC, including Washington State
Sales Tax, is:
First Year: Four Million Dollars and no cents ($4,000,000)
Second Year: Four Million Dollars and no cents ($4,000,000)
Third Year: Four Million Dollars and no cents ($4,000,000)
Payments will be made to Contractor as specified in the "Special Provisions" of this JOC.
5. Defective or Unauthorized Work: Renton reserves its right to withhold payment from
Contractor for any defective or unauthorized work. Defective or unauthorized work includes, without
limitation: work and materials that do not conform to the requirements of this JOC; and extra work and
materials furnished without Renton’s written approval. If Contractor is unable, for any reason, to
satisfactorily complete any portion of the work, Renton may complete the work by contract or
otherwise, and Contractor shall be liable to Renton for any additional costs incurred by Renton.
“Additional costs” shall mean all reasonable costs, including legal costs and attorney fees, incurred by
Renton beyond the maximum Contract Price specified above. Renton further reserves its right to deduct
the cost to complete the work, including any Additional Costs, from any and all amounts due or to
become due the Contractor.
AGENDA ITEM #7. f)
Job Order Contract 04/13 3
The Contractor agrees the above one year limitation shall not exclude or diminish Renton’s
rights under any law to obtain damages and recover costs resulting from defective and unauthorized
work discovered after one year but prior to the expiration of the legal time period set forth in RCW
4.16.040 (Actions limited to six years) limiting actions upon a contract in writing, or liability expressed or
implied arising out of a written agreement.
Final Payment: Waiver of Claims. Contractor’s acceptance of final payment (excluding withheld
retainage) shall constitute a waiver of contractor’s claims, except those previously and properly made
and identified by Contractor as unsettled at the time final payment is made and accepted.
6. Indemnity: Contractor agrees and covenants to hold and save Renton, its elected
officials, officers, agents, representatives, employees and volunteers harmless and to promptly
indemnify same from and against any and all claims, actions, damages, liability of every type and nature
including all costs and legal expenses incurred by reason of any work arising under or in connection with
this JOC or work related to the JOC, including loss of life, personal injury and/or damage to property
arising from or out of any occurrence, omission or activity upon, on or about the premises worked upon
or in any way relating to this JOC. This hold harmless and indemnification provision shall likewise apply
for or on account of any patented or unpatented invention, process, article or appliance manufactured
for use in the performance of the JOC, including its use by Renton, unless otherwise specifically provided
for in this JOC.
The Contractor agrees to name Renton as an Additional Insured on a noncontributory primary
basis. In the event Renton shall, without fault on its part, be made a party to any litigation commenced
by or against Contractor, then Contractor shall proceed and hold Renton harmless and he shall pay all
costs, expenses and reasonable attorney's fees incurred or paid by Renton in connection with such
litigation. Furthermore, Contractor agrees to pay all costs, expenses and reasonable attorneys’ fees that
Renton may incur or pay in the enforcement of any of the covenants, provisions and agreements.
Nothing in this JOC shall require the Contractor to indemnify Renton against and hold harmless
Renton, from claims, demands or suits based solely upon the conduct of Renton, its elected officials,
officers, and employees and provided further that if claims or suits are caused by or result from the
concurrent negligence of (a) the Contractor's agents or employees and (b) Renton, its elected officials,
officers, and employees, and involves those actions covered by RCW 4.24.115, (Validity of agreement to
indemnify against liability for negligence relative to construction, alteration, improvement, etc., of
structure or improvement attached to real estate or relative to a motor carrier transportation contract),
this indemnity provision with respect to claims or suits based upon such concurrent negligence shall be
valid and enforceable only to the extent of the Contractor's negligence or the negligence of the
Contractor's agents or employees.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction,
alteration, improvement, etc., of structure or improvement attached to real estate or relative to a motor
carrier transportation contract) then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of the contractor
and Renton, its elected officials, officers, employees, agents, representatives and volunteers, the
contractor’s liability under this JOC shall be only to the extent of the contractor’s negligence. It is further
specifically and expressly understood that the indemnification provided herein constitute the
contractor’s waiver of immunity under RCW 51, the Industrial Insurance Act, solely for the purposes of
AGENDA ITEM #7. f)
Job Order Contract 04/13 4
this indemnification. This waiver has been mutually negotiated by the Parties. The provisions of this
section shall survive the expiration or termination of this JOC.
7. Insurance.
a. Consultant’s Insurance. Consultant shall secure and maintain the following
insurance policies, and shall not cancel or suspend the insurance policies identified below,
except after twenty (20) calendar day’s prior written notice by certified-mail to the City of
Renton:
i. Commercial General Liability Insurance: Commercial general liability
insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000
aggregate throughout the duration of this Agreement.
ii. Professional Liability Insurance: Professional liability insurance, in the
minimum amount of $1,000,000 for each occurrence, shall also be secured for any
professional services being provided to Renton that are excluded in the commercial
general liability insurance.
iii. Workers’ Compensation: Workers’ compensation coverage, as required
by the Industrial Insurance laws of the State of Washington, shall also be secured.
iv. Renton as an Additional-Insured: Primary insurance with coverage for
the City of Renton. It is agreed that on Consultant’s commercial general liability policy,
the City of Renton will be named as an Additional-Insured on a primary and non-
contributory primary basis.
v. Verification of Coverage: Subject to Renton’s review and acceptance, a
certificate of insurance showing the proper endorsements, shall be delivered to Renton
before executing the work of this Agreement.
b. Renton’s Insurance. The City of Renton’s insurance, self-insurance, or insurance
pool coverage shall only cover the City of Renton and not contribute to the Consultant’s
coverage.
c.b. Review of Policy: Upon request, the Consultant shall give Renton a full copy of
the insurance policy for its records and for the Renton City Attorney’s or Risk Manager’s review.
The policy limits may be reviewed and the value reassessed annually.
d.c. Termination: Notwithstanding any other provision of this JOC, the failure of the
Consultant to comply with the above provisions of this section shall subject this JOC to
immediate termination without notice to any person in order to protect the public interest.
8. Notice and Communication: Any notice from one party to the other party under the JOC
shall be in writing and shall be dated and signed by the party giving such notice or by its duly authorized
representative of such party. Any such notice as heretofore specified shall be given by personal delivery
thereof or by depositing same in the United States mail, postage prepaid, certified or registered mail.
AGENDA ITEM #7. f)
Job Order Contract 04/13 5
9. Access to Records: The Contractor and each subcontractor, if any, shall submit to
Renton such schedules of quantities and costs, progress schedules, payrolls, reports, estimates, records
and miscellaneous data pertaining to the JOC as may be requested by Renton from time to time.
10. Assignment: The Parties may not assign any portion of this JOC without the non-
assigning party’s written consent, and any assignment in violation of this provision shall be void. If the
non-assigning party gives its written consent to any assignment, the terms of this JOC shall continue in
full force and effect and no further assignment shall be made without additional written consent.
11. Compliance with Laws: The Contractor agrees to comply with all federal, state, and
municipal laws, rules, regulations, or guidelines that exist or come into existence that are applicable to
Contractor’s business, equipment, and personnel engaged in operations covered by this JOC or accruing
out of the performance of those operations.
12. Counterparts: The Parties may execute this JOC in any number of counterparts, each of
which shall constitute an original, and all of which will together constitute this one JOC.
13. Independent Contractor: The Parties intend to create an Independent Contractor-
Employer Relationship and that the Contractor will have the ability to control and direct the
performance and details of its work, with Renton being interested only in the results obtained under the
JOC. As a result, the Contractor and its subcontractors, employees, agents and volunteers are not
Renton employees and shall not be entitled to any employee benefits or protections.
14. Limitation of Actions: Contractor must, in any event, file any lawsuit arising from or
connected with this agreement within 120 calendar days from the date the contract work is complete or
Contractor’s ability to file that claim or suit shall be forever barred or waived. This section further limits
any applicable statutory limitations period.
15. Modification: No waiver, alteration, or modification of any of the provisions of this JOC
shall be binding unless in writing and signed by each party’s duly authorized representative.
16. No Waiver: Neither the final certificate of payment not any provision in the JOC nor
partial or entire use of any installation provided for by this JOC shall relieve the Contractor of liability in
respect to any warranties or responsibility for faulty materials or workmanship. The Contractor shall be
under the duty to remedy any defects in the work and pay for any damage to other work resulting
therefrom which shall appear within the period of one (1) year from the date of final acceptance of the
work, unless a longer period is specified. Renton will give notice of observed defects within a reasonably
prompt time after discovery, and Contractor shall be obligated to take immediate steps to correct and
remedy any such defect, fault or breach at the sole cost and expense of Contractor.
The failure of Renton to insist upon strict performance of any of the covenants and agreements
contained in this JOC, or to exercise any option conferred by this JOC in one or more instances shall not
be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same
shall be and remain in full force and effect.
17. Public Document/Public Disclosure: This JOC will be considered a public document and
will be available for reasonable inspection and copying by the public during regular business hours. This
document may be disclosed pursuant to RCW 42.56 (Public records act).
AGENDA ITEM #7. f)
Job Order Contract 04/13 6
18. Remedies: Any remedies provided for in this JOC are non-exclusive, and shall be
cumulative with all other remedies available to Renton at law, in equity, or by statutes, unless
specifically waived in this JOC or in a subsequent signed document signed by Renton’s authorized
representative.
19. Singular, Plural and Gender: Whenever required by the context of JOC, the singular
shall include the plural and the plural shall include the singular. The masculine, feminine and neuter
genders shall each include the other.
20. Surety/Performance Bond: The Contractor shall furnish surety or performance bond(s)
as security for the faithful performance of the JOC, including the payment of all persons and firms
performing labor on the construction project under this JOC or furnishing materials in connection with
this JOC; said bond to be in the full amount of the contract price as specified in Paragraph 4. The surety
or sureties on such bond or bonds must be duly licensed as a surety in the State of Washington.
21. Sole and Entire Agreement: This JOC is the entire agreement between the Parties and
any representations or understandings, whether oral or written, not incorporated by reference into this
JOC are excluded.
22. Termination: If the Contractor refuses or fails to prosecute the work or any part
thereof, with such diligence as will insure its completion within the time specified in this Contract, or any
extension in writing thereof, or fails to complete said work with such time, or if the Contractor shall be
adjudged a bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a
receiver shall be appointed on account of the Contractor's insolvency, or if he or any of his
subcontractors should violate any of the provisions of this JOC, Renton may then serve written notice
upon him and his surety of its intention to terminate the JOC, and unless within ten (10) days after the
serving of such notice, such violation or non-compliance of any provision of the JOC shall cease and
satisfactory arrangement for the correction thereof be made, this JOC, shall, upon the expiration of said
ten (10) day period, cease and terminate in every respect. In the event of any such termination, Renton
shall immediately serve written notice thereof upon the surety and the Contractor and the surety shall
have the right to take over and perform the JOC, provided, however, that if the surety within fifteen (15)
days after the serving upon it of such notice of termination does not perform the JOC or does not
commence performance thereof, Renton itself may take over the work under the JOC and prosecute the
same to completion by JOC or by any other method it may deem advisable, for the account and at the
expense of the Contractor, and his surety shall be liable to Renton for any excess cost or other damages
incurred by Renton. In such event, Renton, if it so elects, may, without liability for so doing, take
possession of and utilize in completing said JOC such materials, machinery, appliances, equipment,
plants and other properties belonging to the Contractor as may be on site of the project and useful to
complete the JOC.
23. Third-Party Beneficiaries: Nothing in this JOC is intended to, nor shall be construed to
give any rights or benefits in the JOC to anyone other than Renton and Contractor, and all duties and
responsibilities undertaken pursuant to this JOC will be for the sole and exclusive benefit of Renton and
Contractor and no one else.
24. Written Notice: All communications regarding this JOC shall be sent to the Parties at
the addresses listed on the signature page of the JOC, unless notified to the contrary. Any written
notice shall become effective three (3) business days after the date of mailing by registered or certified
AGENDA ITEM #7. f)
Job Order Contract 04/13 7
mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this JOC or
such other address as may be specified by the recipient Party in writing.
IN WITNESS WHEREOF, the Parties have entered into this JOC effective as of the date written
above.
CONTRACTOR CITY OF RENTON
President/Partner/Owner Mayor
ATTEST
Secretary City Clerk
dba
Firm Name
check one
Individual Partnership Corporation Incorporated in ______________________
Attention:
If business is a CORPORATION, name of the corporation should be listed in full and both President and
Secretary must sign the contract, OR if one signature is permitted by corporation by-laws, a copy of the
by-laws shall be furnished to Renton and made a part of the contract document.
If business is a PARTNERSHIP, full name of each partner should be listed followed by d/b/a (doing
business as) and firm or trade name; any one partner may sign the contract.
If business is an INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a
and name of the company.
AGENDA ITEM #7. f)
TECHNICAL PROPOSAL
CITY OF RENTON
2016 JOB ORDER CONTRACT
Presented to:
City of Renton
Renton City Hall, City Clerk’s Office
1055 South Grady Way
Renton, WA 98057
Proposal Due: May 27, 2016
SAYBR CONTRACTORS, INC.
3852 South 66th Street
Tacoma, WA 98409‐2408
Phone: 253.531.2144
Fax: 253.536.2068
Email: info@saybr.com
www.saybr.com
AGENDA ITEM #7. f)
3852 South 66th St. Tacoma, WA 98409
Phone (253) 531‐2144 Fax (253) 536‐2068
Email: info@saybr.com Website: www.saybr.com
May 27, 2016
City of Renton
1055 South Grady Way
Renton, WA 98057
SUBJECT: SAYBR CONTRACTORS, INC. JOB ORDER CONTRACT PROPOSAL
City of Renton Indefinite Quantity/Indefinite Delivery (IDIQ) Job Order Contract (JOC)
Dear Proposal Review Board:
Saybr Contractors, Inc. is pleased to present our technical qualifications for the City of Renton Job Order
Contract. Saybr’s experienced management staff, relevant experience, and highly rated past performance
demonstrates a proven history of providing well‐managed, high‐quality, cost‐effective JOC‐execution. We
feel our team’s qualifications are precisely the attributes the City is looking for in a JOC contractor,
including the following advantages:
Successful Project Experience. Saybr’s contract experience includes numerous job order contracts
similar in size and scope to this prospective JOC. Within the last five years, Saybr has completed
thirteen similar IDIQ contracts representing more than 500 projects and $55 million in contract value.
These contracts were accomplished for a variety of state and municipal government agencies,
including the Washington State Department of Enterprise Services, and the Cities of Seattle, Bellevue,
and Kirkland, as well as federal agencies, such as the U.S. Postal Service, the Federal Aviation
Administration, and the U.S. Army Corps of Engineers. From building renovations to road repairs,
Saybr’s contract history showcases a consistent ability to complete projects on time, within budget,
and with the highest level of safety and quality.
Proven Management Team. Saybr’s organization is comprised of a talented, successful management
team, experienced in similar job order contracts. Each of our staff has a strong technical background
in small public works and maintenance projects, including repair, remodeling, renovation, alteration
and facility maintenance, and each member of our team is well versed in managing concurrent
projects with multiple subcontractors and trades.
Commitment to Maximum WMBE Participation. Saybr is itself a certified woman‐owned small
business. Based on our own experience, Saybr has developed a proven and effective internal program
of WMBE utilization and mentorship that ensures that we provide maximum participation of certified
WMBE’s.
Saybr would like to thank the City of Renton for the opportunity to submit this proposal. We are confident
that the selection of Saybr will result in a successful job order contract.
Sincerely,
SAYBR CONTRACTORS, INC.
Karen Say‐Valadez, President/CEO
ksay@saybr.com
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Table of Contents May 27, 2016
TABLE OF CONTENTS
SECTION A – EXPERIENCE & PAST PERFORMANCE ............................................................................1
Section A.1 Past Performance in Job Order Contracting ................................................................. 1
Section A.2 Customer Relations ....................................................................................................... 2
Section A.3 Small Business Subcontractor Mentorship ................................................................... 2
Section A.4 Simultaneous Multiple Project Management Experience ............................................ 3
Section A.5 Safety Plan Summary and Approach ............................................................................. 3
Section A.6 WMBE Inclusion Success & Past Performance .............................................................. 4
Section A.7 Recycling & Energy Conservation Program ................................................................... 4
Section A.8 Experience with Specialty Contractors for Hazardous Materials Disposal ................... 4
Section A.9 Emergency Response .................................................................................................... 5
SECTION B – REFERENCES & LETTERS OF RECOMMENDATION ........................................................................6
SECTION C – CONSTRUCTION MANAGEMENT ABILITIES ................................................................................7
Section C.1 JOC Management Plan .................................................................................................. 7
Section C.2 Subcontractor Management Ability ............................................................................ 13
SECTION D – QUALIFICATIONS OF PROFESSIONAL PERSONNEL ..................................................................... 15
Section D.1 Project Organization ................................................................................................... 15
Section D.2 Unit Price Book Estimating Experience ....................................................................... 17
Section D.3 History of Trade Inclusion ........................................................................................... 17
SECTION E – WMBE OUTREACH & PARTICIPATION PLAN .......................................................................... 18
SECTION F – COMPANY CITYSHIP & OFFICE LOCATION ............................................................................... 19
SECTION G – RECENT, CURRENT & PROJECTED WORKLOAD ........................................................................ 20
Figures
Figure 1 Saybr JOC Past Performance List
Figure 2 JOC WMBE Utilization Past Performance Record
Figure 3 Change Order Percentages for JOC Work Orders
Figure 4 JOC Project Management Organization Chart
Appendices
Appendix A Customer Evaluation & Commendation Letters
Appendix B Safety & Health Qualification Statement
Appendix C Resumes
Appendix D Sample Work Order Estimate
Appendix E Sample Work Order Schedule
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 1 of 20 May 27, 2016
SECTION A – EXPERIENCE & PAST PERFORMANCE
Section A.1 Past Performance in Job Order Contracting
Managing a successful job order contract takes an
exceptional team: one committed to customer service
and capable of demonstrating that commitment
through clear communication, innovative solutions,
and an ability to stay focused on the customer’s goals
and expectations. As a full-service general contractor
with years of successful job order contract experience,
Saybr has the proven ability to manage and effectively
complete numerous concurrent projects involving
multiple subcontractors and trades.
Saybr’s extensive construction management history
includes many federal, state, and municipal job order
contracts, including recent contracts for the City of
Bellevue, the City of Seattle, and the Washington State
Department of Engineering and Architectural Services,
as well as virtually every federal agency operating in the
Pacific Northwest, including the U.S. Army Corps of
Engineers, the U.S. Department of the Navy, and the
U.S. Coast Guard, to name a few.
Our staff has a strong background in public works
projects, including repair, remodeling, renovation,
alteration and facility maintenance. Saybr and its team
will work diligently to reduce the City’s procurement
time and administrative burden, while facilitating
continuous teamwork and productive communication,
coordination, and continuity.
The following page provides a list of job order contracts and similar multiple award task order contracts
Saybr has completed within the past ten years, including information regarding the four job order
contracts Saybr currently holds with the City of Bellevue, the City of Kirkland, the City of Seattle, and the
Washington State Department of Enterprise Services.
Our team has specifically pursued job order contracts because they capitalize on what Saybr does best:
working as an extension of our customer’s teams to realize their goals. Saybr works hard to foster and
maintain a long-term relationship with our customers, regardless of whether we’re replacing a door or
providing a total building renovation. The JOC process allows us the platform from which we can
effectively showcase our commitment to working on your team and meeting your needs job after job.
We look forward to the opportunity to work with the City of Renton and deliver superior performance on
this Job Order Contract!
The photos above depict the diversity of projects
Saybr is able to complete.
Photos shown (clockwise from top left): Raymond
Historic Post Office Cupola Replacement, GSA
Headquarters Renovation, Olympic National Park
Staircase Bridge Installation, Diablo Dam Access
Road Paving, Jody Mullins Bridge Demolition, and
Stehekin Marina Fuel System Upgrade.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
JOC Past Performance List May 27, 2016
Figure 1. SAYBR CONTRACTORS, INC. JOB ORDER CONTRACTING PAST PERFORMANCE LIST
Customer Name
Contract Title & Number, Location
Contract Start
and End Dates Primary Point of Contact
Total
Contract
Value
Scope of Services Total Work
Orders Major Subcontractors
Bonneville Power Administration
Construction IDIQ MATOC
Contract No. 00069044
May 2015
Through
April 2018
Dan Guffey, Contract Manager
7600 NE 41st Street, Suite 200
Vancouver, WA 98662
$659,926
(To Date)
General construction services including design/build, renovation, building
additions/upgrades, HVAC, electrical, mechanical and other trades at substations and
other BPA-operated facilities in Washington, Oregon, Idaho, and Montana.
12
(To Date)
• Hunter-Davisson, Inc., (503) 234-0477
• Pacific NW Environmental, (503) 218-2080
• EC Electrical Construction Co., (503) 220-5320
City of Bellevue
General Construction Services JOC
Contract No. 15075
August 2015
Through
August 2017
Terry Keys, Contract Manager
450 110th Ave. NE, Bellevue, WA 98009
(425) 452-4870, tkeys@bellevuewa.gov
$415,558
(To Date)
General construction services for general construction projects, including maintenance,
repairs, remodels, and renovations to existing offices, fire stations, park structures,
wastewater facilities, etc.
15
(To Date)
• Ace Tank & Equipment Co., (800) 426-2880
• Asphalt Patch Systems, (253) 535-2590
• FD Thomas, Inc., (253) 548-1600
Washington Dept. of Enterprise Services
Northwest Construction JOC
Contract No. 2014-034G
September 2013
through
January 2017
Marlene Anglemyer, Senior Cost Engineer
1500 Jefferson St., Olympia, WA 98504
(360) 407-8023, marlene.anglemyer@des.wa.gov
$8,530,126
(To Date)
Small construction and repair projects for vertical and horizontal construction within the
Northwest Region of the State of Washington, including work at community colleges,
courthouses, and correctional facilities other state-owned properties.
111
(To Date)
• Duncan's Asphalt, Inc., (253) 863-3715
• Eco Electric, (206) 282-0838
• WA Heating & AC, Inc., (206) 860-3832
City of Kirkland
General Construction Services JOC
Contract No. 14-14-PW
December 2014
Through
December 2016
Scott Gonsar, Contract Manager
123 Fifth Ave., Kirkland, WA 98033
(425) 587-3830, SGonsar@kirklandwa.gov
$674,118
(To Date)
General construction services for general construction projects, including maintenance,
repairs, remodels, and renovations to existing offices, fire stations, park structures,
wastewater facilities, etc.
14
(To Date)
• Pyramid Development, Inc., (425) 861-6990
• Commercial Fence Corp., (206) 767-7433
• JRT Mechanical, Inc, (360) 666-0330
City of Seattle
General Construction Services JOC
Contract No. 2014-043A
September 2014
through
September 2016
Aleanna Kondelis, Contracts Manager
700 Fifth Ave. Ste. 4112, Seattle, WA 98124
(206) 684-4542, Aleanna.Kondelis@seattle.gov
$2,342,944
(To Date)
Renovation and construction services for general construction projects, including
maintenance, repairs, remodels, and renovations to existing offices, fire stations, park
structures, wastewater facilities, etc.
21
(To Date)
• RCA Construction LLC, (206) 218-2990
• L & R Finishers, (360) 755-9301
• RJ Richards, C.E., LLC, (425) 347-6929
Federal Aviation Administration
Western Service Area IDIQ Contract
DTFAAL10D00007, Western U.S.
June 2010
through
December 2015
Elaina Audette, Contracting Officer
1601 Lind Avenue SW, Renton, WA 98057
(425) 227-2131, Elaina.D.Audette@faa.gov
$4,515,068
Renovation, remediation and demolition services for a variety of FAA facilities (air traffic
control towers, terminal radar facilities, middle and outer markings) throughout the
western United States and Pacific Islands.
38
• Brice Environmental, (907) 275-2820
• Northern Sierra Construction, 775.852.7774
• MJ Mechanical, LLC, 801.292.8844
U.S. Postal Service
State of Oregon Job Order Contract
07297605B267 & 07297610B0150, OR
July 2006
through
August 2015
Jim Schmidt, Facilities Engineer
11855 NE Glenn Widing Dr., Portland, OR 97220
(503) 261-5497, james.r.schmidt@usps.gov
$7,222,553
Vertical and horizontal new construction, alterations and repairs on Postal facilities in
Oregon State, including post offices, mail processing facilities, vehicle maintenance
centers.
106
• Pacific NW Environmental, 206.596.8560
• Swinn’s Sheet Metal, Inc., 541.672.5892
• Oregon Commercial Painters, 503.254.5213
U.S. Federal Highway Administration
Road & Bridge Construction MATOC
DTFH7007D00004 & -D00007, WA & OR
March 2007
Through
March 2013
Craig Sanders, Contract Officer
610 East Fifth Street, Vancouver, WA 98661
(360) 619-7985, craig.sanders@dot.gov
$6,672,368
Emergency repairs and construction on federally-owned roads and bridges.
6
• Q. King Trucking & Construction, 360.497.2115
• T&C Construction Staking, Inc., 360.686.3974
• Lakeside Industries, 360.452.7803
City of Bellevue
Horizontal Construction JOC
Contract No. 10088, Bellevue, WA
July 2010
through
June 2012
Mayvis Schwab, Procurement Officer
450 110th Ave NE, Bellevue, WA 98004
(425) 452-4870, mschwab@bellevuewa.gov
$1,815,445
Renovation and construction services for horizontal (i.e. heavy civil) construction projects,
including maintenance, repairs, and upgrades to parks, trails, sidewalks, playgrounds, etc. 34
• NWB Construction, 253.750.4124
• Danard Electric, 253.875.8650
• NW Asphalt, 253.254.1820
City of Bellevue
Vertical Construction JOC
Contract No. 10091, Bellevue, WA
July 2010
through
June 2012
Mayvis Schwab, Procurement
450 110th Ave NE, Bellevue, WA 98004
(425) 452-4870, mschwab@bellevuewa.gov
$2,281,124
Renovation and construction services for vertical (i.e. building) construction projects,
including maintenance, repairs, remodels, and renovations to existing offices, fire
stations,
46
• Native Green Landscapes, 425.481.6889
• Saxon Painting, LLC, 253.539.3327
• McDonald-Miller, 206.763.9400
U.S. Coast Guard
Construction Basic Ordering Agreement
HSCG8806ABOA003, WA & OR
October 2005
Through
August 2010
Joyce Groda, Contracting Officer
2000 Embarcadero, Ste. 200, Oakland, CA 94606
(510) 535-7243, joyce.a.groda@uscg.mil
$5,259,281
Minor construction and design, renovation and repairs on Coast Guard facilities, such as
piers, boat storage facilities, offices, and personnel housing, 19
• Terra Firma Foundation Repair, 541.229.4049
• Quigg Brothers, Inc., 360.533.1530
• Hunter-Davisson, Inc., 503.234.0477
U.S. Army Corps of Engineers
JBLM IDIQ Construction Contract
W912DW07D1019, WA & OR
September 2007
through
September 2010
Rich Golden, Contracting Officer
P.O. Box 339500, JBLM, WA 98433
(253) 966-1750 richard.golden@us.army.mil
$3,261,038
Design/build construction services, maintenance, and repairs on Army facilities, such as
barracks, personnel offices, firing ranges, medical centers. 25
• V.P. Peri Painting Co., 425.898.8494
• Heilberg, Inc., 253.927.6146
• Cressy Door Co., Inc., 206.632.0533
U.S. Postal Service
Washington State Job Order Contract
07297606B0051, Western Washington
January 2007
through
December 2010
Jim Schmidt, Facilities Engineer
11855 NE Glenn Widing Dr., Portland, OR 97220
(503) 261-5497, james.r.schmidt@usps.gov
$11,472,715
Vertical and horizontal new construction, alterations and repairs on postal facilities
throughout Washington State, including post offices, mail processing facilities, and vehicle
maintenance centers.
84
• Allied Fire & Safety, 800.448.8338
• Blue Mountain Mechanical, Inc., 360.459.4498
• Catworks, LLC, 360.666.1113
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SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 2 of 20 May 27, 2016
Section A.2 Customer Relations
Saybr’s business is not simply building buildings, its building relationships. To our customers, we are not
just an outside contractor – we are an extension of their team focused on the same goals, objectives, and
expectations that result in success, project after project.
Saybr works hard to form a partnership with our customers and project stakeholders. To foster teaming,
every Saybr project begins with a partnering meeting that establishes and/or furthers the relationships
among the Saybr team, the customer, the project end-users, and our subcontractors performing the work.
Our partnering meeting focuses on identifying the customer’s goals for a project – beyond what is
contained in the specifications – and ensuring that the team understands the key measures of success for
that particular work order.
Throughout the completion of a work order, Saybr maintains continuous communication with our
customer to ensure we are delivering a successful project at every stage of construction, from submittal
to closeout phase. We listen closely to the customer’s concerns regarding workmanship and never
hesitate to correct an item that does not exceed our customer’s expectations. As each work order reaches
completion, Saybr conducts a final meeting with our internal management team to review the project and
its overall performance. Our intent during this review is to identify important “lessons learned” and to
achieve continual process improvement.
Saybr recently demonstrated superior partnering, teamwork, communication and cooperation during the
completion of more than 190 work orders for our two U.S. Postal Service JOCs. When the Postal JOCs were
initially awarded, the contracts included two other contractors who shared the JOCs with Saybr. Work
orders were to be divided equally among all three contractors. The Postal Service moved tentatively at
first, issuing small repair work orders to assess the performance capabilities of each contractor. Saybr
quickly excelled at these smaller projects, demonstrating great communication and cooperation, not only
with the JOC postal management personnel, but also with the on-site postal staff. Soon the Postal Service
was awarding Saybr larger work orders at a faster rate. Our performance so far outweighed the other two
contractors that the Postal Service began issuing work orders exclusively to Saybr.
Appendix A provides copies of commendation letters from the Postal Service and other Saybr customers.
As you read these letters, you will see the repetition of several qualities defining Saybr’s customer service
values, such as “professional,” “responsive,” “cooperative.” As attested by these letters, Saybr is
committed to providing superior customer service to our client’s construction needs.
Section A.3 Small Business Subcontractor Mentorship
As a woman-owned small business, Saybr is well aware of the hurdles many small, disadvantaged
businesses encounter when attempting to bid projects managed by large general contractors. Having
experienced these difficulties firsthand, Saybr has developed an internal program that ensures that, as
our company is successful and grows larger, we continue to provide project opportunities to other small,
disadvantages businesses to the maximum extent possible.
Saybr regularly provides technical assistance to emerging and small contractors, including assistance to
complete required payment documents; help with filing payroll Intents and Affidavits; access to free
safety and technical training classes; help with interpreting contract documents; and guidance in
developing safety plans.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 3 of 20 May 27, 2016
Section A.4 Simultaneous Multiple Project Management Experience
Within the last five years, Saybr has been awarded thirteen similar IDIQ contracts representing, to date,
more than 500 projects, many of which were completed concurrently at locations throughout the Pacific
Northwest and beyond. From a remote FAA radar facility located in the Arctic Circle of Alaska to a major
renovation at a downtown Seattle Post Office during holiday season, Saybr expended the same level of
care and effort on every work order, ensuring each project was managed and completed with a
consistently high level of customer service.
Each of the job order contracts Saybr has been awarded use a Unit Price Book for estimating and project
scheduling. Work orders for each of our JOCs were similar in size and scope to those expected for Renton,
including repair, remodeling, renovation, and maintenance on small public works-type projects. Each of
JOCs had WMBE utilization goals, which were closely monitored by Saybr to ensure maximum
participation. For more information on the specific means and methods Saybr will employ for JOC
Management, please see Section C of this proposal.
Section A.5 Safety Plan Summary and Approach
Saybr is committed to providing a safe, injury-free and healthy work environment for our employees and
our customer’s worksites. We believe that a safe and healthy work environment is the main responsibility
of a company to their employees. Our goal is to achieve and maintain a health and safety program that
establishes a foundation from which to build an accident-free establishment. At Saybr, safety is pervasive;
every person is accountable for safety, from the officers of the company to the laborers in the field. Our
safety policies form an integral part of our personnel policies and compliance is a primary condition of
employment.
Saybr maintains a comprehensive Health and Safety Plan that complies with both Occupational Safety and
Health Administration (OSHA) and Washington State Department of Safety & Health (DOSH) regulations
and policies. It has been reviewed by a certified industrial hygienist, as well as the National Compliance
Management Service Board (NCMS). In addition to our corporate plan, Saybr develops a detailed site-
specific safety plan for each project. Our site-specific safety plan assigns safety responsibilities, establishes
personnel protection standards and safety procedures, and provides for contingencies that may arise
during construction.
Before any project begins, Saybr holds a site safety meeting to provide workers with a thorough safety
orientation to the site, discuss specific site safety issues, and complete a job hazard analysis (JHA). All site
employees, including subcontractors, are required to attend this meeting. The meeting will include
discussions of site-specific hazardous activities, personal protective equipment, potential access
restrictions, and accident reporting procedures. Each job site will have a CPR and First Aid certified
employee on site at all times. A minimum of once-weekly safety meetings will be held throughout the
duration of the project to update the JHAs as needed and review safety concerns.
Saybr’s designated Site Safety and Health Officer (SSHO) will perform and document site safety
inspections of ongoing projects. He/she will identify, document, and correct any deficiencies discovered
during the inspections. The SSHO will report any deficiencies to Saybr’s Project Manager and Safety Officer
and keep him/her aware of the actions taken to correct the deficiencies. Appendix B includes Saybr’s
Safety & Health Qualification Statement, including our Experience Modification Rate and our OSHA 300
logs for the last three years.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 4 of 20 May 27, 2016
Section A.6 WMBE Inclusion Success & Past Performance
Saybr has had great success in the inclusion of WMBE firms on former IDIQ contracts. For our two most
recently completed JOC’s for the City of Bellevue, for example, Saybr achieved more than 14 percent
WMBE utilization on our vertical construction JOC and more than 32 percent WMBE utilization on our
horizontal construction JOC. Below is a breakdown of our WMBE Outreach Plan goals compared to our
actual utilization.
Figure 2. JOC WMBE Utilization Past Performance
City of Bellevue – Vertical Construction JOC WMBE Utilization
Subcontracting Minority Woman-Owned Small Business
Goal 90% 10% 6% N/A
Actual 96% 14% 3% 96%
City of Bellevue – Horizontal Construction JOC WMBE Utilization
Subcontracting Minority Woman-Owned Small Business
Goal 90% 10% 6% N/A
Actual 100% 25% 4% 98%
Section E of this proposal provides a copy of Saybr’s WMBE Outreach and Participation Plan, which we
implemented as part of our City of Bellevue JOC. Saybr solicits WMBE subcontractor participation in a
variety of ways, including attending small business outreach events, advertising projects with the Office
of Minority and Women Owned Business Enterprises, and searching WMBE databases on both the
OMWBE website and U.S. Small Business Administration website. Saybr’s extensive database of local
qualified WMBE firms continues to grow daily.
Section A.7 Recycling & Energy Conservation Program
Saybr is committed to sustainable practices, both at our job sites and within our own organization. At our
job sites, Saybr has extensive experience performing projects with sustainability goals, including projects
that have required LEED certification. Saybr recently completed a major office renovation project for the
General Services Administration, which included on-site compliance with a stringent Indoor Air
Environmental Quality Management Plan and a comprehensive Construction Waste Management Plan
with a diversion goal of 95 percent. Saybr’s site superintendent ensured that all subcontractor activities
complied with both plans, allowing the GSA to achieve LEED accreditation for their project.
In addition to the GSA project, Saybr has performed hundreds of federal government contracts that have
required waste diversion and recycling measures. We have prepared numerous project waste diversion
and recycling plans for our military customers and have successfully implemented effective waste
diversion and recycling procedures for a variety of projects.
Section A.8 Experience with Specialty Contractors for Hazardous Materials Disposal
Saybr has completed a range of projects involving hazardous materials removal and disposal, such as,
asbestos, lead, and PCB’s. Saybr has established relationships with numerous specialty contractors
throughout Washington that can provide quick-turnaround abatement services. Our project managers
understand the rigorous safety and environmental standards surrounding this type of work, including the
necessity for comprehensive containment measures, careful management of chain-of-custody
documentation, strict compliance with transportation rules, and proper disposal at licensed facilities.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 5 of 20 May 27, 2016
In addition to working with specialty abatement subcontractors, Saybr also maintains an in-house
Remediation Division, which provides environmental soil and water remediation services, including
contaminated soil excavation, stockpiling/containment, treatment, and removal. Due to our extensive
experience performing remediation projects for both public and private sector customers, Saybr
recognizes the sensitive nature of these types of projects and the importance of careful coordination with
all stakeholders, including the property owner and local, state, and federal regulatory agencies, such as
the Washington State Department of Ecology and the federal Environmental Protection Agency.
Section A.9 Emergency Response
Saybr has an established record of responding quickly to construction emergencies. For our U.S. Postal
Service JOC, for instance, Saybr provided emergency response to waterline breaks, HVAC system shut-
downs, building damage from vehicle impacts, and other emergency situations at post offices anywhere
throughout Washington and Oregon.
Two recent emergency response situations for the Postal Service included the repair of a waterline break
on Christmas Eve 2009 at the Seattle Bulk Mail Center and the repair of a structural wall at the Portland
Postal Processing & Distribution Center in April of this year. Both facilities are 24/7 operational mail
processing facilities that process billions of pieces of mail. Any length of idle time creates enormous
impacts to the Postal Service’s mission of timely mail delivery. For both of these sites, Saybr’s team was
at the site in less than two hours to assess the damage, make temporary repairs as necessary, and quickly
begin work on permanent repairs.
Photos Above: Before and after photos of State Route 123 in Mt. Rainier National Park, which Saybr repaired as a
Work Order under our Federal Highway Emergency Road and Bridge Repair IDIQ Contract.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 6 of 20 May 27, 2016
SECTION B – REFERENCES & LETTERS OF RECOMMENDATION
Below are references for Owner Representatives who have worked directly with Saybr on recent projects
for Job Order Contracts. In addition to these references, Appendix A provides copies of formal customer
evaluations and commendation letters from various clients regarding Saybr’s performance.
1. Tom Jones, Senior Project Manager, City of Seattle
Phone: (206) 615-1033
Email: Thomas.Jones2@seattle.gov
Reference Projects: City of Seattle North Seattle Precinct 9-1-1 Center Renovation, $317,644
City of Seattle Municipal Tower Floor 53 Demolition, $238,632
2. Ken Hays, Project Manager, Washington Dept. of Health & Human Services
Phone: (360) 902-8171
Email: hayskm@dshs.wa.gov
Reference Projects: Echo Glen Children’s Center Cottage HVAC System Upgrade, $224,749
3. Jae Lee, Sr. Capital Projects Coordinator, City of Seattle
Phone: (206) 684-7347
Email: Jae.Lee@seattle.gov
Reference Projects: City of Seattle Armory Second Floor Restroom Renovation, $48,936
4. Bob Colasurdo, Architect, Washington State Department of Enterprise Services
Phone: (206) 510-8147
Email: robert.colasurdo@des.wa.gov
Reference Projects: Skagit Valley College Dividing Curtain Installation, $47,925
5. Marina Stefanovic, AIA, LEED A.P., Senior Project Manager, City of Bellevue
Phone: (425) 452-4486
Email: MStefanovic@bellevuewa.gov
Reference Projects: Fire Station Fuel System Dispenser Replacements (5 Sites), $33,813
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 7 of 20 May 27, 2016
SECTION C – CONSTRUCTION MANAGEMENT ABILITIES
Section C.1 JOC Management Plan
Saybr’s management team has worked together for over twenty years and is experienced at every level
of the JOC construction process, from developing detailed cost estimates using Unit Price Books, to
managing concurrent work orders with multiple subcontractors and trades. Employing highly trained,
skilled and experienced personnel, Saybr maintains multi-layered levels of monitoring and control
throughout the work order process, beginning at the pre-bid planning stage all the way through final
closeout.
a) Corporate Organization
Saybr’s highest level of corporate authority resides with Karen Say-Valadez, who serves as the President
and CEO of the company. Karen will primarily be available to execute contracts and serve as a contact in
the event of any performance, safety, or quality control issues that are not dealt with effectively by the
JOC Program Manager. Michael Muller serves as Saybr’s Chief Operations Officer and provides the next
level of corporate authority. Mike is primarily responsible for coordinating project staffing and field
management for all of Saybr’s ongoing projects and forecasting future requirements in order to be able
to respond adequately to our customers’ needs.
b) Project Management Organization Chart
With our highly experienced staff, Saybr will provide dedicated and involved supervision for this JOC. Saybr
will closely manage every work order to ensure budget and schedule compliance and the delivery of a
successful project. From the design phase all the way to final close-out submittals, our team will
concentrate on making timely, informed and effective decisions that provide the best balance of quality
and price for each of the City’s work orders.
Daryn Gilstrap will serve as our JOC Program Manager and serve as the primary point of contact for the
City of Renton. Daryn will be responsible for coordinating the overall response to the JOC, including
assigning Estimators/Project Managers, conducting frequent reviews of ongoing work, and providing for
the overall success of the program. Saybr’s single authority structure for the contract, comprised of the
JOC Program Manager, a single staffing and field management coordinator, and the Chief Operations
Officer, allows Saybr to maintain a high degree of control and coordination.
Unlike many other construction firms, Saybr’s construction estimators become the project manager for
the work orders they have bid. Having the same person scope, estimate, schedule and manage the project
from concept to completion ensures continuity and accountability on every task order. Saybr’s
estimators/project managers have a strong background in every aspect of the building construction and
renovation process, which ensures that they will be able to provide accurate budgeting, scheduling, and
management skills required to fulfill specific task order requirements.
In the field, Saybr is proud of our multi-faceted construction superintendents, who ensure that each
project is completed quickly, efficiently, safely and with an eye always out for what’s best for the
customer. All of our superintendents have received Construction Quality Control Management training
from the Army Corps of Engineers and have completed a 30-Hour OSHA Construction Safety Course. Our
superintendents are experienced in overseeing multiple subcontractor trades. Details on our project
management team’s roles, responsibilities, and accountability are provided in Section C.1.e. A JOC Project
Management Organization Chart is provided in Section D.1. Resumes for each of our team members is
provided in Appendix C.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 8 of 20 May 27, 2016
c) Proposed Interface
Saybr has a demonstrated history of working closely with government project managers, ensuring that
the needs of the project are being satisfied in accordance with the schedule, budget, and customer
expectations. Our first task in establishing this close line of communication is holding a pre-construction
meeting that delineates the chain-of-command, identifies the points-of-contact for all involved parties,
defines the roles for each team member, and sets the key measures of success by which the project will
be measured.
After construction has begun, Saybr’s project manager will hold regularly scheduled project meetings -
daily, or weekly, as required – with City representatives to discuss continued adherence to the
construction documents and project schedule. At these meetings, Saybr’s project managers will update
and distribute construction schedules depicting the work order’s progress. The work order
estimator/project manager will hold additional meetings as necessary to review any unforeseen issues
arise that need to be resolved before the regularly scheduled project meetings. He/she will formally
document and submit all issues to the government project manager, including any potential solutions the
construction and design teams have developed.
d) Job Order Management
Having successfully completed hundreds of JOC work orders, Saybr is very familiar with the team-oriented
approach necessary for job order contract success. Throughout the term of our contract, Saybr will focus
on reducing the City of Renton’s administrative burden and procurement time while facilitating productive
communication, coordination, and continuity. Below is an outline of the approach we have successfully
implemented on two City of Bellevue JOC programs, two U.S. Postal Service JOCs, and other IDIQ
contracts.
CONCEPT / SCOPE DEVELOPMENT / PREBID PHASE
Upon notification of a work order, Saybr will hold a joint scoping meeting with City representatives,
appropriate subcontractor trades, and the end user (as necessary) to define the scope of work in
accordance with the administrative and technical construction requirements and the end users’ needs.
Our scoping meeting will accomplish the following objectives:
Determine budget constraints and funding limitations,
Define the project quality standards (such as finishes, etc.),
Ensure project features conform with existing architectural elements, system capability, operability,
maintainability, and sustainability features,
Set duration and work hours for construction,
Delineate the work area and associated materials staging area,
Identify permit or inspection requirements, including any third-party testing or commissioning that
may be required before final acceptance,
Identify any potential negative impacts to the project schedule or budget (for instance, materials
with long-lead procurement time),
Identify any safety hazards or environmental concerns that could impact the project,
Identify items that will be required as part of close-out documentation, such as warranties.
Following the scoping meeting, Saybr will generate a scope document and review the details with the
City’s designated representative to ensure the scope and objectives are accurate. The scope document
will summarize the elements discussed at the meeting and will provide the blueprint by which the project
will be built, inspected, and evaluated. The detailed scope of work contained in the scoping document will
then serve as the foundation of the work order.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 9 of 20 May 27, 2016
REQUEST FOR PROPOSAL / BIDDING STAGE
Once the scope has been defined, Saybr will issue a formal Request for Proposal (RFP) to subcontractors.
Saybr’s estimator/project manager will assemble a bid package incorporating the defined scope of work,
which will be sent along with the RFP. Every attempt will be made to obtain coverage from at least three
subcontractors for each craft area.
While subcontractors are assembling costs, Saybr’s estimator/project manager will use the RS Means
system, the Unit Price Book, and City specifications to develop a proposal package to submit to the City.
Since no task catalog can completely account for all site-specific conditions and all the various
idiosyncrasies of a project, our estimators understand that selecting the most appropriate line items is
paramount to obtaining the most accurate estimate for the project. The cost estimate will be submitted
for review and approval to the City. If the estimate is not within the funding limitation available, Saybr will
provide value engineering, suggestions for scope reduction, or other innovative solutions to assist the City
team in determining how to fit the project within the available budget.
After receipt of bids from our subcontractors, each proposal will be reviewed in detail by our
estimator/project manager to determine its compliance with the scope of work. When bids have minor
price differences, the estimator will contact each subcontractor to determine their level of understanding
about the scope and to gauge their flexibility in the construction schedule and overall commitment to the
project.
After submitting the work order proposal package to the City, Saybr’s estimator/project manager will work
closely with the City’s designated project manager to review the cost estimate line items and provide any
additional information the City may need during its review. Saybr prides itself on the accuracy of our work
order packages and our ability to provide JOC Contracting teams with support throughout its review.
WORK EXECUTION & CONSTRUCTION MANAGEMENT PLAN
Saybr understands that the success of any project is predicated on the communication and coordination
efforts among all team members. As described below, Saybr’s team, led by the Project
Manager/Estimator, will maintain seamless coordination with the City’s contracting team to ensure that
the objectives of each work order are met.
Pre-Construction Activities
Once a work order has been approved and awarded, Saybr expends
significant energy at the pre-construction stage to ensure that the
goals for successful completion of each work order are
communicated effectively to all members of the team. Saybr begins
this process by issuing scope-specific subcontracts and supplier
purchase orders to the project vendors. These documents outline
the work order’s health and safety requirements, contractual
obligations, insurance levels, and adherence to any specific
contractual language the master contract may require.
Once subcontracts and purchase orders have been returned, reviewed, and accepted, Saybr’s team begins
work on developing a detailed project field binder, which will be used by Saybr’s superintendent to
manage the project in the field. The field binder will include the scope of work, specifications and/or
drawings, a defined budget, a schedule identifying the critical path, a copy of the wage determination,
and copies of any permits.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 10 of 20 May 27, 2016
Saybr’s team will also begin work on compiling the required submittal documents copies of which will be
added to the field binder. Each submittal will be tracked on a comprehensive submittal log, which provides
a list of all submittals related to the project and identifies the associated specification and/or drawing
reference and status of the submittal review. Submittals will be transmitted to the City electronically,
along with a copy of the submittal log. Typical submittals include:
• Site Specific Safety Plan
• Quality Control Plan
• Stormwater Pollution Prevention Plan
• Shop Drawings
• Product Data
Mobilization
Upon mobilization to the site, Saybr’s superintendent will hold a project kickoff meeting that will set the
stage for project success. During the meeting, the chain-of-command will be identified and roles defined
for each team member. The team will review the work plan, including the site-specific safety plan, the
quality control plan, and the environmental protection plan. All workers on-site will be required to attend
this meeting.
Communication & Quality Control
Once construction has begun, the construction Superintendent will manage the project using the project
manual and its related inspection sheets to track quality and performance. Daily Quality Control Reports
will be completed and copies forwarded to the project manager and City representatives within the
required time. Continuous communication will be maintained among the team. Throughout the
completion of a work order, Saybr will work closely with the City of Renton to ensure that the needs of
the project are being satisfied in accordance with the schedule, budget, and customer expectations.
Schedule
An electronic schedule will be maintained and updated with progress each week and copies will be
provided to the City and to each subcontractor. Any potential problems will be identified and progress
meetings will be held to respond to any conflicts. When necessary, work hours will be extended and/or
the number of workers will be increased to ensure the project remains on schedule. If a subcontractor
does not augment the work hours or work force to maintain the schedule, our crew or an alternate
subcontractor will correct the deficiency and charge the responsible subcontractor. Any unforeseen
conditions that affect the schedule will be documented and every effort will be made to maintain the
original schedule despite the disruption.
Changes
Saybr recognizes that the City contracting official will be the sole person sanctioned to provide
authorization for any matters that affect contract terms and conditions, scope of work and construction
costs. If any potential impact is identified, Saybr will contact the contracting official immediately, verbally
and in writing, to inform him or her of the details of any possible change.
Closeout
Saybr’s end goal for each project is to provide our customers with an in-depth knowledge of the new
facility and/or equipment in order to allow a high level of self-sufficiency in managing and maintaining
their new facility. To achieve this goal, Saybr places great importance on startup and testing of systems,
facilitating proper training, and providing comprehensive closeout packages.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 11 of 20 May 27, 2016
All startup and testing of systems will be completed with the City’s participation to ensure the end users
are skilled and knowledgeable in the operation of those systems. In addition, Saybr will provide the
necessary preventative maintenance and operation and maintenance manuals as dictated by equipment
manufacturers.
e) Team Member Roles, Responsibilities, and Accountabilities
Estimators/Project Managers: Saybr’s Estimators/Project Managers will be assigned to manage each
work order from the cost estimate stage through closeout. They will create realistic and accurate work
order budgets and ensure those budgets are met; they will develop detailed schedules that identify the
critical path and mobilize materials, subcontractors, labor and other resources expeditiously to meet the
schedule; they will monitor on-going site activities and enforce the highest levels of quality and safety
performance. Our Estimators/Project Managers report directly to the JOC Program Manager, Daryn
Gilstrap, and will work with Saybr’s Operations Officer, Mike Muller, to ensure each of their projects is
adequately staffed and the necessary equipment is available to complete the project.
Assistant Project Managers/Project Engineers: Saybr’s assistant project managers will ensure that the
proper paperwork is channeled to the appropriate person when needed, including permits, submittal
data, and closeout packages. Additionally, these individuals will coordinate closely with our Project
Managers and any design team partners to ensure that bid packages reflect the latest and most applicable
codes, standards, and construction techniques.
Site Superintendents: Saybr’s site superintendents will closely manage our subcontractors’ on-site
performance to ensure compliance with the project’s goals, including quality, budget, and schedule. As
Quality Control Managers, our Superintendents will prepare quality control plans and conduct inspections
in coordination with our customer’s representative, ensuring a high level of quality at every stage of
construction. Additionally, the Superintendent will act as the Site Safety and Health Officer and ensure
that onsite employees, subcontractors, and others on the site understand and act in full compliance with
Saybr’s Site-Specific Safety and Health Plan. The Superintendent will report directly to the Project
Manager of each project.
Safety Officer: Our Health and Safety Officer certifies that each construction site complies with OSHA and
Washington DOSH safety regulations. Her duties will include developing site-specific accident prevention
plans and hazard analysis plans for each work order based on the project parameters, conducting safety
inspections, and implementing effective safety measures.
f) Quality Control Procedures
Saybr stakes its reputation on the quality of its work. Throughout a project’s duration, we are constantly
inspecting the work in place and carrying out preliminary, pre-final and final inspections. We listen closely
to the customer’s concerns regarding workmanship and never hesitate to correct an item that does not
exceed our customer’s expectations. In order to standardize our high level of our quality workmanship,
Saybr implements a rigorous Quality Control Plan for each project, which provides multi-level review and
documentation procedures for dictating the quality of work. Our QC Plans include:
Preparatory Phase: This phase will take place before any contractor or subcontractor will be allowed to
begin work on the project. Saybr’s QC Manager will hold a preparatory meeting to review all of the
Contract requirements for each definable phase of work, coordinate the submittal requirements and
certifications, review the Contract drawings and verify that appropriate shop drawings and submittals
have been approved.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 12 of 20 May 27, 2016
Initial Phase: During the initial phase, the QC Manager will review contract requirements with the
personnel that will be performing the work to establish standards for high quality workmanship. The QC
Manager will be responsible for the daily inspection of work to ensure that Contract requirements are
being met and to resolve any conflicts that may arise. If work items are determined to be non-compliant,
the QC Manager will list the item on a Rework Items List, which is then submitted, along with our daily report,
to the City. After the item has been reworked or replaced, the QC Manager will re-inspect the work’s quality.
When the item meets and/or exceeds the Contract requirements, the item will be removed from the Rework
Item List.
Follow-Up Phase: Throughout the follow-up phase, the QC Manager will be responsible for conducting
intermittent and continuous inspection of the construction operations to identify and correct deficiencies.
All completed phases of construction will be inspected by the QC Manager to ensure that the work is in
compliance with the Contract requirements before scheduling a final acceptance inspection by the
Contracting Officer.
Saybr is committed to finishing projects within agreed upon timeframes. This is why we work closely with
our clients, key subcontractors and suppliers, and other project stakeholders during the scoping meeting
to identify potential scheduling challenges, such as long-lead procurement items, permits that require
extensive review time, or facility operational concerns. This information will be reflected in our schedule,
which will be submitted to the City representative for review and approval. Once the schedule has been
approved, copies will be provided to all parties of the construction team, including subcontractors.
For longer or more complex projects, the schedule will be updated regularly to reflect ongoing progress
and the updated schedules will be provided to the team so everyone can be apprised of the project status.
When necessary, work hours will be extended and/or the number of workers will be increased to ensure
the project remains on schedule. If a subcontractor does not augment the work hours or workforce to
maintain the schedule, an alternate subcontractor and/or Saybr’s in-house crew will be brought in to
correct the deficiency. Any unforeseen conditions that affect the schedule will be documented and every
effort will be made to maintain the original schedule despite the disruption.
In Saybr’s history of performing job order contracts, the majority of work order schedules have been met.
The few work orders that have not met the original scheduled completion date were due to owner-
directed work added on to the original contract, the discovery of unforeseen conditions, or owner-related
scheduling issues, such as being unable to vacate a room in time for the scheduled renovation.
Similarly, once the cost estimate has been agreed upon, the budget will be closely managed by Saybr’s
project manager to ensure that we complete the project without any increases. In our decades-long
experience of working for federal, state, and municipal governments, Saybr has demonstrated careful
stewardship of public funds, providing value engineering and innovative construction solutions to provide
cost-efficiency and a high quality product.
Saybr has implemented a number of controls to ensure that project budgets are met for every work order.
Since our inception, Saybr has used ComputerEase construction accounting software, which provides
detailed job cost reports, payroll tracking, general ledger, accounts receivable, accounts payable and
equipment utilization modules for a variety of construction projects, including lump sum, time and
materials, and pre-negotiated unit costs. This comprehensive system integrates all these components in
a user-friendly, real-time basis, allowing the administrative staff to provide estimator/project managers
and field superintendents with immediate, detailed cost and scheduling analyses.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 13 of 20 May 27, 2016
Below is a list of Saybr’s four current job order contracts, including the total number of work orders
awarded, the number of work orders with change orders, and the total percentage of the increases. Many
of these changes were due to owner-directed requests for additional work not identified in the original
scope of work.
Figure 3. Change Order Percentages for JOC Work Orders
JOC Title Total Work
Orders
Total Work Orders
w/ Change Orders
Total
Increase
City of Bellevue JOC 15 2 4%
Washington Dept. of Enterprise Services JOC 111 44 11%
City of Seattle JOC 21 10 5%
City of Kirkland JOC 14 5 3%
g) Value Engineering Support
Saybr excels at providing value engineering support on projects with less than a full set of plans and
specifications. For our U.S. Postal JOC, for instance, Saybr rarely was provided with as-builts, let alone
plans or specifications. Instead, working closely with the Postal facilities engineers and on-site staff,
Saybr’s estimators clearly identified the main objectives of a particular scope of work and then, based on
our own construction expertise, materials knowledge, and incidental design input from our engineering
partners, provided innovative, cost-effective solutions to the Postal Service’s needs. Saybr has found that
value engineering serves a vital role as one of the proven tools for reducing project cost and improving
product and process performance.
Section C.2 Subcontractor Management Ability
a) Subcontractor Selection Methods
Saybr maintains an extensive subcontractor database that allows us to assemble all of the subcontractors
that we meet through our outreach efforts into a single, easily searchable and easily utilized resource for
our project managers and estimators. All subcontractors are required to complete a prequalification
process prior to being included as a viable subcontractor in the Saybr database. The pre-qualification
process gathers information related to the past performance and experience of the subcontractor, the
subcontractor’s bonding and insurance capability, their financial health, and a variety of other questions.
Additionally, all subcontractors are required to complete an extensive safety questionnaire that
investigates the safety record of the company including its EMR and DART rates and its OSHA and DOSH
citation record. No subcontracts will be issued to a subcontractor with an EMR above 1.0 or a DART rate
in excess of 4.0. Additionally, the questionnaire inquires as to how often the company conducts company-
wide, supervisor and tail-gate safety meetings, whether or not the company has a Corporate Safety Officer
and the types of safety training provided to their employees.
Based on the results of this questionnaire, Saybr will ensure that all subcontractors utilized in the course
of performing any task order under this contract conform to our baseline safety expectations. Saybr has
found that the prequalification process has allowed us to remove many of the poor performing or less
safety conscious subcontractors from our subcontractor pool prior to actually engaging them to perform
work. This has allowed us to decrease the incidence of poor work performance and increase the efficacy
of our safety programs.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 14 of 20 May 27, 2016
Soliciting Bids: The Saybr subcontractor database is then used by our estimators to solicit bids. Priority is
given to small business subcontractors that have a proven track record of high performance and
compliance. We also give special consideration to women and minority, disabled veteran and veteran-
owned, and HUB-Zone subcontractors to increase inclusion. Each firm is given additional support if their
resources limit their ability to submit a cost proposal or complete Saybr’s or our customer’s documents.
Following subcontract award, information on each subcontractor, including which subcontractor was
awarded, the scope of work, and the awarded amount is also entered into our database. We periodically
conduct audits on this information to assess if our small business utilization program is working effectively
and to ensure we are promoting a diverse subcontractor group.
b) Contingency Plan for Handling Unsatisfactory Subcontractors
Saybr prides itself on providing our customers with work performance that exceeds their expectations; it
forms one of our foremost objectives on our projects. In alignment with that objective, Saybr’s management
team works hard to prevent poor performance from inhibiting a project’s quality.
A Saybr superintendent will be present at all times when on-site construction activities are performed by
our own staff and subcontractors. We will maintain written daily reports, which will record adherence to
all work rules, health and safety requirements, quality control, and construction progress. Project
photographs will also be taken to document pre-construction conditions and construction progress.
Saybr’s superintendents are skilled in supervising many craft trades concurrently. Poor performing
subcontractors are given verbal warnings, then written warnings, and, if necessary, are replaced.
All subcontractors are required to comply with Saybr’s corporate and site-specific safety and health
policies at all times and consistently exhibit professional, customer-oriented behavior. If a subcontractor
is found to have violated any safety rule or performance standard, they are usually notified verbally and
given a chance to immediately correct the action. With subsequent violations, a written notice may be
given or depending upon the magnitude of the breach, they could be immediately removed from the job
site.
Each subcontractor contracted with Saybr agrees to a takeover clause, which allows Saybr to terminate
their contract for cause or convenience. If a subcontractor is removed from a job site, written notice is
provided to explain the violation in detail and inform them that they are prohibited from bidding on future
projects for our company. Another qualified firm is contracted immediately for replacement, as to not
affect the schedule.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 15 of 20 May 27, 2016
SECTION D – QUALIFICATIONS OF PROFESSIONAL PERSONNEL
Section D.1 Project Organization
Description of Project Organization
Saybr’s management team has worked together for decades and is experienced at every level of the
construction business. Our team has successfully executed numerous IDIQ contracts totaling more than
700 work orders and more than $57 million worth of work. Our team maintains multi-layered levels of
monitoring and control throughout the construction process, beginning at the pre-bid planning stage all
the way through final close-out of each work order. The following organizational structure narrative
provides an overview of the personnel that will be assigned to this contract. Resumes for each of our team
members can be found in Appendix C.
Contract Team & Key Personnel for Contract Management and Work Order Planning
DARYN GILSTRAP, JOC PROGRAM MANAGER (LEAD)
Our JOC Program Manager will be the primary contact for City of Renton procurement team. He will assign
individual task orders to the appropriate work order estimator/Project Manager, conduct frequent
reviews of on-going work, and provide overall management for the success of the program. Working
closely with the City, Daryn will ensure that Saybr is providing a seamless and coordinated response as
work orders are issued and that we are continuously meeting our goals of reducing the City’s
administrative burden and increasing the focus on defining and meeting their needs.
Daryn has nineteen years of construction experience; since joining the Saybr team in 2002, he has
estimated and managed hundreds of public works, military and private sector construction projects to
successful completion. Additionally, Daryn has served as the Program Manager for all of Saybr’s job order
contracts.
TOM SHEA, JOC ESTIMATOR/PROJECT MANAGER
Tom Shea has over twenty years of success managing multi-million-dollar commercial building projects.
Skilled in managing multiple projects concurrently, Tom is adept at working with engineers, architects,
subcontractors and field superintendents to coordinate activities and resolve concerns. He is highly
experienced in developing detailed cost estimates, budgets and project schedules using R.S. Means cost
estimating and WinEst estimating software. Tom’s project management experience includes numerous
multi-million dollar civil and building construction projects for various military and federal government
agency clients, including construction of an award-winning Air Park Museum for the Air Force at Joint Base
Lewis-McChord.
LLOYD ICKES, JOC ESTIMATOR/PROJECT MANAGER
Lloyd Ickes is a project manager with seventeen years of proven success overseeing all phases of
multimillion-dollar construction, infrastructure, and environmental projects for the Department of
Defense and other government agencies. Lloyd’s experience includes all aspects of project management
from budget projections to scheduling and managing subcontractors and project crews up to 150 workers.
Lloyd’s area of expertise include airfield construction/roadway improvements, asbestos abatement,
HAZWOPER initiatives, and building construction and demolition projects. Backed by strong credentials
and a proven history of on-time, on-budget and high-quality project completions, with extensive
experience bring numerous concurrent projects to successful completion.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 16 of 20 May 27, 2016
TED MARX, JOC ESTIMATOR/PROJECT MANAGER
Ted Marx has eight years of experience in the construction industry including three years of experience in
commercial estimating and project management with an additional four years in the field carpentry and
tenant improvement/remodeling experience. Ted’s successful project history demonstrates a consistent
ability to complete projects on time and on budget while delivering an exceptional product that meets
client expectations.
AMANDA GRINDLE, HEALTH & SAFETY OFFICER
Amanda has been Saybr’s Health and Safety Officer since 2004. Her role encompasses the total
management of all aspects of Saybr’s Safety Program, from implementing new policies and procedures to
setting the annual safety budget. Amanda has worked as the on-site health and safety officer on several
construction projects conducting safety audits and inspections to ensure Saybr’s construction methods
and procedures are carried out in a safe manner. She has established relationships with state and federal
safety inspectors for both compliance and consultation services.
JAMES JACK, SUPERINTENDENT/QC MANAGER
With over forty-one years of construction experience, Jim provides the team with considerable experience
supervising projects to successful completion. He has provided site supervision, quality control, and safety
oversight on many federal, state and private contracts and has performed a diverse range of construction
activities with the utmost care for safety and budget and schedule adherence. Jim has served as the
superintendent for numerous work orders on Saybr’s job order contracts.
MAURICE RICK, SUPERINTENDENT/QC MANAGER
Maurice has twenty-six years of experience in commercial construction as a Quality Control Manager,
Superintendent, Foreman, and Site Safety Supervisor. Maurice is experienced at every level of
construction, from permitting to construction and closeout. He has worked with Saybr since 2006 as a
Superintendent for various building construction projects for all sectors of federal, state, and private
business. Maurice has served as the superintendent for numerous work orders on Saybr’s job order
contracts.
BRUCE TONEY, SUPERINTENDENT/QUALITY CONTROL MANAGER
Bruce Toney has fifteen years of experience in commercial construction as a Construction Superintendent
on a wide array of building renovation, remodel, and repair projects. Bruce’s experience includes work on
an extensive number of government projects, for which he has provided detailed coordination with
government representatives and project stakeholders. Bruce’s successful project history demonstrates a
consistent ability to complete projects on time and on budget while delivering an exceptional product that
meets client expectations. Bruce has served as the superintendent for numerous work orders on Saybr’s
job order contracts.
BRENT HANSON, SUPERINTENDENT/QUALITY CONTROL MANAGER
Brent Hanson has nineteen years of experience in as a Construction Superintendent on a wide array of
building renovation, remodel, and repair projects. Brent has a thorough understanding of project
documentation, safety, and quality control requirements and provides detailed coordination with project
stakeholders. His successful project history demonstrates a consistent ability to complete projects on time
and on budget while delivering an exceptional product that meets client expectations. He is an
experienced superintendent with supervisory authority over all field construction related activities. Brent
has served as the superintendent for numerous work orders on Saybr’s job order contracts.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Organization Chart May 27, 2016
Figure 4. JOC Organization Chart
Subcontractors
Dedicated, diverse group of pre-
qualified subcontractors
representing all CSI Codes.
JOC Program Manager
Daryn Gilstrap
Safety Officer
Amanda Grindle
Executive Support
Karen Say-Valadez, President
Operations Support
Michael Muller, C.O.O.
On-Site Superintendents
Brent Hanson Jim Jack
Maurice Rick Bruce Toney
Field Personnel
Cross-trained and licensed in
numerous disciplines.
Lead Cost Estimators/Project Managers
Daryn Gilstrap Ted Marx
Lloyd Ickes Tom Shea
Assistant Project Managers
Marcia Valdez
Kayla Young
Accounting/Payroll Support
Fran Burns
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SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 17 of 20 May 27, 2016
Section D.2 Unit Price Book Estimating Experience
Meeting a project’s budget is important for any customer but is especially important in the public sector,
where limited public funding must be maximized to accomplish project goals. In our decades-long
experience of working for federal and state governments, Saybr has demonstrated careful stewardship of
public funds, providing value engineering and innovative construction solutions to provide cost-efficiency
AND a high quality product.
Estimating Tools & Methodology
Saybr’s team includes knowledgeable and experienced construction estimators who have compiled
estimates for a wide range of projects using pre-priced unit cost construction data books, such as RS
Means. In order to accurately estimate a task order, Saybr estimators employ detailed spreadsheets to
develop tasks and quantities associated with a task order’s scope of work. The spreadsheet tasks and
quantities are then input into RS Means Costworks and the coefficients are applied to develop the
estimate. Finally, the estimate is exported from Costworks into excel format to provide to the City’s
procurement staff. All of Saybr’s estimating personnel are familiar with both with RS Means and other
pre-priced construction task books and programs. Appendix D provides an example of a work order cost
estimate Saybr compiled for our City of Seattle Job Order Contract. The work order involved converting a
former utility building into an emergency service center and homeless shelter.
Work Order Management Tools & Methodology
Saybr has implemented a number of controls to ensure that project budgets are met for every work order.
Since our inception, Saybr has used ComputerEase construction accounting software, which provides
detailed job cost reports, payroll tracking, general ledger, accounts receivable, accounts payable and
equipment utilization modules for a variety of construction projects, including lump sum, time and
materials, and pre-negotiated unit costs. This comprehensive system integrates all these components in
a user-friendly, real-time basis, allowing the administrative staff to provide project managers and field
superintendents with immediate, detailed cost and scheduling analyses.In addition to the use of our
detailed and comprehensive accounting system, Saybr will also implement project-level cost controls,
including purchasing material directly and in bulk to avoid excessive mark-ups and regionalizing projects
in order to complete projects within various areas simultaneously, thereby reducing extra mobilization
costs.
Scheduling Tools & Methodology
Depending on the complexity of a particular work order, Saybr is able to utilize a diverse range of software
to schedule our projects. For lower complexity projects that do not require a resource-loaded schedule,
Saybr generally utilizes Microsoft Project. However, if resource-loading is required, or the project involves
a high degree of personnel and subcontractor coordination across multiple construction divisions, the
project is usually scheduled with Primavera 6 scheduling. In either case, project schedules are regularly
updated to reflect progress and are compared against the baseline schedule for deviations. Appendix E
provides a sample schedule Saybr created for the City of Seattle JOC emergency service center building.
Section D.3 History of Trade Inclusion
Saybr will have no difficulty subcontracting the 90 percent subcontracting requirement of this JOC, having
successfully met similar thresholds on other JOCs. As demonstrated on those contracts, we will include all
trades, regardless of union affiliation. Saybr regularly uses both union and non-union subcontractors alike
on all our projects. Saybr has a long history of complying with the Davis Bacon Wage Act and Prevailing
Wage requirements and will ensure all certified payroll requirements as well as Prevailing Wage Intents
and Affidavits are paid.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 18 of 20 May 27, 2016
SECTION E – WMBE OUTREACH & PARTICIPATION PLAN
Policy Statement:
Saybr Contractors is committed to maximizing participation by certified minority and women owned
business enterprises in contracting to supply good and services as required by RCW 39.19 and 39.10 and
WAC 326. We will continue to conduct our procurement activities in a way that maximizes opportunities
for minority and women’s business enterprises to contract with us.
Implementation Responsibility:
The President of Saybr Contractors, Karen Say-Valadez, delegates the authority to ensure implementation
of this plan to the JOC Program Manager, who is responsible for administering its functions. The JOC
Program Manager works with the Project Management staff and any other employees involved in the
subcontractor solicitations to ensure that the procurement of goods and services is conducted in
accordance with this plan.
Outreach Strategies:
1. Saybr’s JOC Project Manager Assistant will post contracting opportunities on the Saybr website
located at www.saybr.com and www.omwbe.wa.gov.
2. While processing quotes we will research the Office of Minority and Women Owned Business
Enterprises Directory/website for qualified MWBE firms.
3. Saybr’s Contracts Administrator will review on a quarterly basis the OMWBE database of certified
MBE and WBE firms to identify new opportunities for contracting with certified firms.
4. The Contracts Administrator will assist OMWBE in developing its certified supplier database by
referring self-declared MBE and WBE vendors to become certified.
5. Saybr Contractors will divide the total job requirements when economically feasible into small tasks
or quantities to permit maximum participation of MBE and WBE’s.
6. Saybr will request minority outreach participation for second and third tier subcontractors from its
primary subs.
7. Saybr will participate in vendor outreach programs such as the Annual “Bluebook” General Contractor
Fair and Associated Builders and Contractors General Contractors Fair. Additionally, Saybr will
participate in OMWBE sponsored events as recommended by OMWBE staff.
Staff Training and Communication:
The JOC Program Manager or designate will annually train departmental employees with responsibility
for procurement and contracting regarding the appropriate implementation measures for each of the
outreach strategies.
Annual Goals:
1. Participation for OMWBE certified MBE and WBE utilization for this JOC will be set at 10% and 6%
respectively.
2. Saybr Contractors establishes the annual goal as increasing participation by certified MBE and WBE
firms at a rate of 5% above historical participation. The Program Manager or designate shall calculate
and monitor progress towards this goal and report results to the President of Saybr Contractors. The
goal to be established for subsequent fiscal years shall take into consideration: 1) the number of MBE’s
and WBE’s available to perform the work; 2) the programs’ success in attaining goals during the
current year.
Annual Review
This program shall be reviewed and reported annually to the City of Renton for measuring progress
towards established goals.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 19 of 20 May 27, 2016
SECTION F – COMPANY CITYSHIP & OFFICE LOCATION
Saybr was incorporated in Washington State in 1997 and since then we have completed thousands of
projects in nearly every city and county in Washington State, establishing close relationships with
subcontractors, design professionals and permitting authorities from a wide variety of as well as many
located in and near Renton City limits.
Subcontractor Relationships
Saybr fully understands that a key element to effective scheduling and estimating for JOC-type contracts
is the use of local, high-quality, cost effective subcontractors and suppliers. Saybr has an extensive
database of more than 3,000 of subcontractors located throughout Washington and Oregon. These
relationships allow us to ensure high-quality, cost-competitive, and timely completion of task orders. Over
the years, we have compiled an impressive list of best-value subcontractors who understand Saybr’s
expectations for safety, quality, cost, and schedule and are able to apply these expectations within local
market conditions.
Permitting Official Relationships
Saybr has established relationships with numerous jurisdictions and regulatory agencies throughout
Washington State and within the City of Renton. Our estimators, project managers, and on-site
construction superintendents have an in-depth understanding of the permit process, ensuring fast and
flawless coordination of permit submittals, issuance, and inspections.
Design Professional Relationships
Saybr has established relationships with many architectural/engineering (A/E) firms with whom we have
completed various federal and military installations and who are well-acquainted with the teaming
process that makes for a successful design-build project. As opposed to a fully designed project, creativity,
schedule, and cost are all maximized by the design-build process. As a team, Saybr is committed to making
the design-build process faster, better and more cost effective. Our team approach provides single-source
responsibility as a motivation for quality and excellent performance.
Our past design/build projects have included a number of disciplines, including architecture, civil,
mechanical, structural, and landscaping services. Based on each project’s specific design requirements,
Saybr selects the most experienced and technically capable design partner. We understand the team-
oriented approach necessary for these arrangements and, together with our chosen design firm, our team
will concentrate on making timely, informed and effective decisions to provide superior contract
performance.
Saybr’s headquarters and main office is located at 3852 S 66th Street, Tacoma, WA 98409.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Page 20 of 20 May 27, 2016
SECTION G – RECENT, CURRENT & PROJECTED WORKLOAD
Capability to Perform Overlapping Work Orders up to $4 million
Saybr is more than capable of performing overlapping work orders up to the maximum available contract
amount of $4 million per year, having successfully completed an average of $13 million worth of work for
each of the last five years.
Volume of Work Successfully Completed on Past IDIQ-Contracts
Within the last five years, Saybr has completed thirteen similar IDIQ-Contracts representing more than
500 work orders and more than $55 million worth of work.
Resources to Absorb Greater Amounts of Work
In addition to our in-house team, Saybr has formal contracts with various site supervisors and quality
control managers with whom we have worked to augment our team.
Annual Volume of Construction Last Five Years
Below is the average volume of construction Saybr has performed in the last five years.
2015: $16,622,767
2014: $10,060,937
2013: $10,188,569
2012: $12,350,000
2011: $16,930,014
Anticipated Dollar Value of Construction Work for Current Year
Saybr’s current backlog for 2016 is approximately $5 million, consisting of approximately forty projects
ranging in size from a few thousand dollars to several million dollars each.
Project Dollar Value of Construction for the Next Three Years
Saybr anticipates an average of $20 million in projected construction work for the next three years.
Effects of JOC on Projected Workload
Saybr is adept at handling varying numbers and sizes of concurrent work orders on multiple job order
contracts. Saybr is well-versed in ramping up our procurement and project management procedures in
order to handle a quick increase in job order work flow. Each year, for example, in the fall before the
federal government’s fiscal year ends on October 30, Saybr is inundated with work orders issued from our
various federal JOC-type contracts. Saybr has successfully completed and billed for these work orders
before the year-end deadline, which in turn allows the government to secure their budget for the
following year. Regardless of when a work flow variation occurs, Saybr is able to adequately meet the
demands of our customers in a timely manner without a loss of continuity, cost, or quality.
Over the past ten years, Saybr has focused on successfully executing IDIQ contracts for a number of federal
and state agencies. We have specifically pursued these contracts because they capitalize on what Saybr
does best—working as an extension of our customer’s teams to realize their goals. Saybr works hard to
foster and maintain a long-term relationship with our customers, regardless of whether we’re replacing
carpet or providing a total building renovation, and the JOC process allows us the platform from which we
can effectively showcase our commitment to working on your team to meet your needs job after job after
job.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix A May 27, 2016
Appendix A
Customer Evaluations &
Commendation Letters
AGENDA ITEM #7. f)
Procurement-Sensitive Source Selection Document.
Page 2 of 5 Pages
PAST PERFORMANCE QUESTIONNAIRE
SOURCE SELECTION SENSITIVE INFORMATION
Name of Offeror:
Client/Contract Information (Supplied by offeror)
Name of Client: Contract Number:
Contract Title:
Contract Value:
Type of Contract: Period of Performance:
The ratings below are supplied by the contractor identified above, NOT the offeror.
Performance Elements Unsatisfactory
0
Poor
1
Fair
2
Good
3
Excellent
4
Outstanding
5
1. Quality of Product or
Service
2. Cost Control
3. Timeliness of
Performance
4. Business Relations
5. Remarks on outstanding performance:
Provide data supporting this observation; you may continue on a separate sheet if needed.
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________
.
6. Remarks on unsatisfactory performance:
Provide data supporting this observation; you may continue on a separate sheet if needed.
___________________________________________________________________________________
Saybr Contractors, Inc.
City of Seattle, Parks Dept.000002050
Buttnick Property Soil Remediation
$134,658.00
Fixed Cost 10/20/2014 - 10/24/2014
X
X
X
X
Saybr provided Seattle Parks with a quailty project within the agreed upon fee. They were able to work with the property's leasee
and resolved all of their concerns without any issues. Great customer service.
AGENDA ITEM #7. f)
RFP No. 3216 Alter/Repair IDIQ Contracts for BPA
Procurement-Sensitive Source Selection Document.
Page 3 of 5 Pages
7. Please identify any corporate affiliations with the offeror.
8.Other comments that you wish to make:
_____________________________________________________________________________________
9. Would you do business with again?
(insert offeror’s name)
10. Questionnaire completed by:
Name:
Title:
Mailing Address (Street and P.O. Box):
City, State and Zip Code:
Telephone Number:
Fax Number:
Date Information provided:
Patrick Donohue, Senior Capital Projects Coordinator
02.10.14
206.233.3949
206.684.9286
Seattle Parks
800 Maynard Avenue South 3rd Flr.
Seattle, WA 98134
Saybr Contractors
Yes I would
None
AGENDA ITEM #7. f)
RFP No. 3216 Alter/Repair IDIQ Contracts for BPA
Procurement-Sensitive Source Selection Document.
Page 4 of 5 Pages
PAST PERFORMANCE QUESTIONNAIRE
Ratings and Performance Categories
The offeror shall be evaluated based on the following ratings and performance categories:
Ratings:
0 = unsatisfactory
1 = poor
2 = fair
3 = good
4 = excellent
5 = outstanding
Quality of Product or Service
Unsatisfactory: Non-conformances are jeopardizing the achievement of contract requirements, despite use of client
resources. Recovery is not likely. If performance cannot be substantially corrected, it constitutes a significant impediment
in consideration for future awards containing similar requirements.
Poor: Overall compliance requires significant client resources to ensure achievement of contract requirements.
Good: There are no, or very minimal, quality problems, and the offeror has met the contract requirements.
Excellent: There are no quality issues, and the offeror has substantially exceeded the contract performance requirements
without commensurate additional costs to the client.
Outstanding: The offeror has demonstrated an outstanding performance level that was significantly in excess of
anticipated achievements and is commendable as an example for others, so that it justifies adding a point to the score. It
is expected that this rating will be used in those rare circumstances where offeror performance clearly exceeds the
performance levels described as “Excellent”.
Cost Control
Unsatisfactory: Ability to manage cost issues is jeopardizing performance of contract requirements, despite use of client
resources. Recovery is not likely. If performance cannot be substantially corrected,
this level of ability to manage cost issues constitutes a significant impediment in consideration for future awards.
Poor: Ability to manage cost issues requires significant client resources to ensure achievement of
contract requirements.
Fair: Ability to control cost issues requires minor client resources to ensure achievement of contract requirements.
Good: There are no, or very minimal, cost management issues and the offeror has met the contract requirements.
Excellent: There are no cost management issues and the offeror has exceeded the contract requirements, achieving cost
savings to the client.
Outstanding: The offeror has demonstrated an outstanding performance level that justifies adding a point to the score. It
is expected that this rating will be used in those rare circumstances where the offeror achieved cost savings and
performance clearly exceeds the performance levels described as “Excellent”.
AGENDA ITEM #7. f)
RFP No. 3216 Alter/Repair IDIQ Contracts for BPA
Procurement-Sensitive Source Selection Document.
Page 5 of 5 Pages
Timeliness of Performance
Unsatisfactory: Delays are jeopardizing the achievement of contract requirements, despite use of client resources.
Recovery is not likely. If performance cannot be substantially corrected, it constitutes a significant impediment in
consideration for future awards.
Poor: Delays require significant client resources to ensure achievement of contract requirements.
Fair: Delays require minor client resources to ensure achievement of contract requirements.
Good: There are no, or minimal, delays that impact achievement of contract requirements.
Excellent: There are no delays and the offeror has exceeded the agreed upon time schedule.
Outstanding: the offeror has demonstrated an outstanding performance level that justifies adding a point to the score. It
is expected that the rating will be used in those race circumstances where offeror performance clearly exceeds the
performance levels described as “Excellent”.
Business Relations
Unsatisfactory: Response to inquires and/or technical, service, administrative issues are not effective. If not substantially
mitigated or corrected it should constitute a significant impediment in considerations for future awards.
Poor: Response to inquires and/or technical, service, administrative issues are marginally effective.
Fair: Response to inquiries and/or technical, service, administrative issues are somewhat effective.
Good: Response to inquiries and/or technical, service, administrative issues are somewhat effective.
Excellent: Response to inquiries and/or technical, services administrative issues exceeds client expectation.
Outstanding: The offeror has demonstrated an outstanding performance level that justifies adding a point to the score. It
is expected that this rating will be used in those rare circumstances where offeror performance clearly exceeds the
performance levels described as “Excellent”.
AGENDA ITEM #7. f)
.. Georgia.pacific Contractor EH&S Compliance Standard
APPENDIX H "CONTRACTOR POST/FINAL WORK PERFORMANCE EVALUATION .. .. . . . .
• ..
Contractor Name: S4~8R CP;Ng-71€~,on/ Facility Name: Piicc,vl¢ UY/'7
GP Contractor Field Coordinator (or GP Designee): Project Name/Details: Rc~/R "':::;::..:,/.c: Rt.t# .::s;.f.=,RC~OfFC
Date: #vt:Ur-r Z~ :to/I/-Work Order# (s): ~CC7t:f %/BOOO'37B8
INSTRUCTIONS: Select the rating that best describes the Contractor's performance for each category. Use page 2 for category rating considerations, Add additional Comments as necessary.
I CATEGORY
RATING
EVALUATION 1 2 3 (1,.2'or 3 COMMENTS
CATEGORY BELOW EXPECTATIONS I MET EXPECTATIONS EXCEEDS EXPECTATIONS from' columns at loft) RELATED TO CONTRACTOR WORK
Safe practices often bypassed in the Proactive safety vision and management. ~y~ /,~v'FM.i) interest of resources.Ongoing rerrindersl Followed safe practices. Needed few Qear plan for addressing and rmigating risk. g SAFETY & HEALTH regular interventions required throughout reninders about safety and health. No Followed safe practices. Errployees .s;tF~'I .A:A"" "DAeaR
work. Constant oversight of contractor SH incidents while on site. actively understand and defT"CInstrate safe
. work to ensure safe practices. behavior. 7G /v'tARK
Environmental procedures often Additional effort taken by contractor to ho-;'(]¥D ;K.r
bypassed or overlooked in the interest of Follow all environmental procedures. prevent environmental incidents and irrpacl 3 ~UR-r"""" ,,4"J.41£C-L
ENVIRONMENTAL timefcosl. Ongoing rerrinders and regular
interventions required throughout No inciOents while on site. to site. Contract employees understand their Ai'$ 5PI"-K;'7
contractors work. role in prevention.
Documented quality standards were &/VMI'?i-Qr ,;.~,_ ... t.. Specifications and standards were not
QUALITY of WORK foUowad throughout the contractor's Quality specifications were established follow ad and quality expectations met. 3 .6c-~ ~,f-" ...,..r and met while on site. Contractor made ongoing irrprovements 10 work quality standards.
Job w as not corrpleted on time and Contractor work w as corrpleled safely and s'CJl4:>t.dC t?',15' corrections had to made several times Job was corrpleted safely and on schedule or ahead of schedule. .5"'#.6Gr ~~-r PRODUCTIVITY/EFFICIENCY throughout the contractor work. Safety efficiently. Contactor displayed a true sense of Z reninders may also have been urgency while maintain safety expectations
necessary and cost.
Expectations met rmst of the time. Professional. corrpetent and Contractor comnitment to custorner focus AtWAtf R"err Xn:
Regular reminders were necessary. cooperative while on site. Met was not cOflllrorrised, while meeting g ?~o~C /. ..... -
.,
CUSTOMER ·FOCUS Missed some colTlTitments related to the colTlTitments and deliverable expectations. Provkled regular updates to
site personal and worked well w ~h all job and deliverables. expectations. contacts on site. .;-t,fPl)A-rc.p I
WOULD YOU CONS·IDER A Contractor overall rating should be ~R,( 7'7'P~ 1-
THIS CONTRACTOR FOR NO or MAYBE ~ Meeting or Exceeding Expectations.
FUTURE WORK? Provide details if necessary in Any Below Expectations in Safety 3' /koR.5.510~ . (CIRCLE ONE) Comment box. and/or Environmental will impact the
entire overall rating to unacceptable.
Contractor Representative Signature: ________________ --;;;r-:;;-=~71'7')>----------------Date:. __ -::-, __ -;-__ _
GP Contractor Field Coordinator (or GP designee) Signature ____ ""'''''''-L'''''=''''J~~'''-----------------.Date:---'t3=cf)~~"~"?T0-'."_if:L-__ r I See Page 2 for Additional Considerations for each Category on Page 1
Version 4.1.0 Revised 11/28/2012 Page 1 of 3
lEonnh _ ?n1? r,."'(\rnj~_D:::o('ifj(' i=rlllihi i-I(\lrlinnc: I I r. All Rinhtc: R",c:",r.I",rI
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FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101, 3.104, AND 42.1503
CONTRACTOR PERFORMANCE ASSESSMENT REPORT (CPAR)
Construction
FOR OFFICIAL USE ONLY
Name/Address of Contractor:
Company Name: SAYBR CONTRACTORS, INC.
Division Name:
Street Address: 3852 S 66TH ST
City: TACOMA
State/Province: WA Zip Code: 98409
Country: USA
CAGE Code: 1UCC4
DUNS Number: 160070538
PSC: F108 NAICS Code: 562910
Evaluation Type: Final
Contract Percent Complete: 100
Period of Performance Being Assessed: 09/03/2015 - 10/14/2015
Contract Number: INP15PC00538 Business Sector & Sub-Sector: Construction
Contracting Office: PWR OLYMPIC NATIONAL PARK Contracting Officer: PHAEDRA FULLER Phone Number: 360-565-3009
Location of Work:
Building 916, Hoh Apartments, is located in the Hoh sub-district of Olympic National Park in Clallam County, WA.
Award Date: 09/03/2015 Effective Date: 09/03/2015
Completion Date: 10/14/2015 Estimated/Actual Completion Date: 10/13/2015
Total Dollar Value: $40,676 Current Contract Dollar Value: $47,496
Complexity: Low Termination Type: None
Competition Type: Competed under SAP Contract Type: Firm Fixed Price
Key Subcontractors and Effort Performed:
DUNS:
Effort:
DUNS:
Effort:
DUNS:
Effort:
Project Number:
Project Title:
OLYM Asbestos Abatement in Hoh Apartment Building
Contract Effort Description:
Asbestos Abatement in the Hoh Apartment Building which is a 4-unit, 2,375 square foot single story structure. The work includes but
is not limited to the removal and disposal of approximately 1,844 square feet of grey (dull grey with black and white stripes) 9-inch by
9-inch floor tile throughout the building residence excepting the laundry room, and removal and disposal of approximately 7,239
square feet (approx. 5,235 SF wall plus approx. 2,004 of ceiling) of gypsum wallboard ceiling and walls throughout the building. NPS
will remove all fixed and moveable furnishings and fixtures prior to abatement.
Small Business Utilization:
Does this contract include a subcontracting plan? No
Date of last Individual Subcontracting Report (ISR) / Summary Subcontracting Report (SSR): N/A
Evaluation Areas Past Rating Rating
Quality: N/A Very Good
Schedule: N/A Very Good
Cost Control: N/A Very Good
Management: N/A Very Good
Utilization of Small Business: N/A N/A
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AGENDA ITEM #7. f)
FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101, 3.104, AND 42.1503
FOR OFFICIAL USE ONLY
Regulatory Compliance: N/A Very Good
Other Areas:
(1) : N/A
(2) : N/A
(3) : N/A
Variance (Contract to Date):
Current Cost Variance (%): Variance at Completion (%):
Current Schedule Variance (%):
Assessing Official Comments:
QUALITY: Workmanship was of a high quality from start to finish. The signage, containment, clean up, monitoring and abatement of
Asbestos was of very good quality. The subcontractor that performed the work provided a high level of quality assurance, with little to
no technical advice required from the Government. The crew was very efficient in removal of all wall board and tile and used allowed
time frame wisely. The building was spotless, with the exception of a 2x2 inch asbestos tile chunk that had been pinned under a wall
plate and not visible, but, located after the removal of that wall framing. The exterior clean up of debris was very well done and the
noise kept at a minimal to prevent impact on wildlife and visitors
SCHEDULE: The project was completed several days before the original completion date. The project stayed on schedule and was
completed early. The original schedule was met. The team worked through adverse weather and darkness of winter to complete the
project, they brought in additional lighting to meet the needs of the job. The crew had all dumpster unit and equipment on site one
day early to insure the job could begin immediately the day the contract specified.
COST CONTROL: There was only one change to the contract price via Modification 0001 for work within scope where it as
discovered that additional removal and disposal of ceiling sheetrock and wall insulation was necessary. It was not possible to have
known that in advance during the pre-bid site walk. Contractor otherwise kept to their prices, as quoted, and no other change orders
occurred.
MANAGEMENT: The subcontractor and site superintendent kept close oversite of the project and worked diligently to accomplish the
project. Contact with all parties was done daily via telephone. The area was contained and kept very clean, inside and out. Site
superintendence was minimal. The prime contractor's site superintendent was on site two days during the project, the first day and
the last day. This was because the site superintendent was not cleared to be inside the building during the abatement work, which
was only a minimal effect on the outcome of the project. The Government feels in hind-sight, that management could improve in this
area to reduce the possible risk for detriment to the project from not having more oversight of the work from the superintendent.
REGULATORY COMPLIANCE: Contractor complied with all submittals, plans, clauses and specifications requirements. No issues.
RECOMMENDATION:
Given what I know today about the contractor's ability to perform in accordance with this contract or order's most significant
requirements, I would recommend them for similar requirements in the future.
Name and Title of Assessing Official:
Name: Phaedra Fuller
Title: Contracting Officer
Organization: National Park Service - Olympic National Park
Phone Number: 360-565-3009 Email Address: phaedra_fuller@nps.gov
Date: 05/10/2016
Contractor Comments:
ADDITIONAL/OTHER: Thanks to the teamwork from the NPS, Saybr and its abatement subcontractor, Thermatech Northwest, Inc.,
this project was completed ahead of schedule and with ZERO safety incidents or time loss.
CONCURRENCE: I concur with this evaluation.
Name and Title of Contractor Representative:
Name: KAREN SAY-VALADEZ
Title: CEO/President
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AGENDA ITEM #7. f)
FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101, 3.104, AND 42.1503
FOR OFFICIAL USE ONLY
Phone Number: 253.531.2144 Email Address: ksay@saybr.com
Date: 05/11/2016
Review by Reviewing Official:
Review by Reviewing Official not required.
Name and Title of Reviewing Official:
Name:
Title:
Organization:
Phone Number: Email Address:
Date:
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AGENDA ITEM #7. f)
UNITED II.
Letter of Recommendation June 26, 2015
To Whom It May Concern:
I have had the pleasure of working closely with Saybr Contractors, Inc. on several projects
located at United Airlines facilities at the Port of Seattle's SeaTac International Airport. These
projects have included the installation of a fuel system for our ground support equipment, the
closure of 2 in-ground vehicle hoist pits, and replacement of our commercial dishwasher in our
United Club for premier customers within the terminal.
Despite working within a challenging environment at an active airport with stringent security,
permitting, and inspection requirements, Saybr's team has excelled at providing efficient and
effective project management and execution. Their team is professional, collaborative, and
committed to customer service.
Based on my own experience, I can attest to Saybr's ability to successfully complete the scope
of work we have contracted them for in a timely and efficient manner with minimal impact to
our airline operation.
I confidently recommend Saybr's services to any business.
Feel free to contact me if you need further information at jeff.r.barrow@united.com or by
phone as listed below.
Jeff Barrow
United Airlines
Supervisor/ Environmental Coordinator
PDX and SEA
2230 S. 161" St.
Seattle WA 98158
Cell: 503-319-2502
SEA office: 206-965-2280
PDX office: 503-249-4230
Email: jeff.r.barrow@united.com
2230 South 161~ Street Seattle, WA 98158 A STAR ALLIANCE MEMBER "~
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix B May 27, 2016
Appendix B
Safety & Health Qualification Statement
AGENDA ITEM #7. f)
Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always Verify Scale
Saybr Contractors, Inc.
3852 S 66th Street, Tacoma, WA 98409-2408
(253) 531-2144 (253) 536-2068
Amanda Grindle, Safety Officer
(253) 531-2144 Ext. 103 agrindle@saybr.com
X
1 General Conditions (Contract Management & Supervision)
2 Site Construction (Demolition, Soil Remediation, Utilities, etc.)
15 Mechanical (Fuel System Services, e.g. tanks, dispensers, etc.)
0.72830.7033
Note: Saybr's EMR for 2016 is 0.6000.
0.7041
Not applicable.
X
AGENDA ITEM #7. f)
Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always Verify Scale
0 0 0
0 0 0
0
0
63,672
0
0
0
0
54,926
0
0
1
0
56,021
3.57
0
0
0
0
0
0
0
N/A - No Violations
Amanda Grindle, Safety Officer
Saybr Contractors, Inc.05/25/2016
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
Appendix C
Resumes
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
KAREN SAY-VALADEZ, PROGRAM MANAGER
President/CEO
EXPERIENCE OVERVIEW
Karen Say-Valadez has been a construction management professional for 27 years. Since founding Saybr
Contractors, Inc. in 1997, Karen’s exemplary leadership and guidance has resulted in Saybr’s continued and
consistent growth and success over the past two decades. From its start as a small environmental contractor,
Saybr has now become an industry-leading general commercial construction services provider successful in all
aspects of civil and building projects.
As the President and CEO of Saybr, Karen provides executive-level management of the company’s team of
estimators and project managers, ensuring the delivery of superior project performance. In addition to her
duties as President, Karen also occasionally estimates and manages projects as needed to support the Saybr
team. Karen has extensive experience completing a variety of projects for federal government agencies and
private commercial customers, including Boeing.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., June 1997 to Present
Omega Environmental, Inc., September 1989 to August 1997
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion
Date
Contract
Value
Federal Aviation Administration: Ketchikan Flight Service Stn. Abatement 15-Apr-16 $137,951
United Airlines, Inc.: SeaTac Airport Maintenance Fuel System Installation 13-Mar-15 $198,814
Boeing Company: Renton (Longacres) Sounder Pathway Lighting Installation 12-Mar-15 $197,989
Boeing Duwamish Water Intrusion Repairs 17-Jan-15 $65,612
Federal Aviation Administration: Riverside MALSR Equipment Demolition 28-Sep-14 $51,741
Federal Aviation Administration: Scappoose Generator Fuel System Replacement 21-Apr-14 $45,126
Federal Aviation Administration: Butte Mt. Shed Demo & Soil Remediation 30-May-14 $40,948
Burton Const.: Ecology Air Monitoring Station Site Preparation 15-Jan-14 $31,445
Federal Aviation Administration: Broomfield Outer Marker Demo 22-Nov-13 $67,895
Federal Aviation Administration: Karluk SSO Decommissioning 21-Jun-13 $48,983
Nisqually Tribe: Lakewood Gas Station Renovation 27-Feb-13 $468,380
MacDonald-Miller: St. Joseph Hospital Generator UST Install 01-Feb-13 $495,686
U.S. Dept. of the Navy: Puget Sound Naval Shipyard Building 817 UST Closure 31-Jan-13 $51,230
Unico Properties, LLC: SeaTac UST Removals and AST Installations 09-Jan-13 $104,388
U.S. Dept. of the Navy: Fleet Industrial Ships Oily Waste Removal 30-Dec-10 $167,951
U.S. Postal Service: Seattle Distribution Center Parking Lot Upgrades 30-Sep-10 $102,728
U.S. Army Corps of Engineers: Various Dams Security Upgrades 13-Oct-08 $739,453
U.S. National Park Service: Olympic Park Roofing & Painting 25-Jul-07 $211,229
U.S. Army Corps of Engineers: Bonneville Dam Pump Replacement 03-Jul-07 $911,627
U.S. Army Corps of Engineers: Applegate Dam Spillway Gate Repairs 14-Dec-06 $157,853
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
DARYN GILSTRAP
JOC Program Manager and Estimator / Project Manager
EXPERIENCE SUMMARY
Daryn Gilstrap has 19 years’ experience in the construction industry. Since 2002, he has provided Saybr
Contractor’s, Inc. with project management and quality control services on a variety of public works,
military and private sector construction projects. Additionally, Daryn has had multiple years of experience
acting as the Program Manager for Saybr’s Job Order Contract Program, including job order contracts for
the Washington State Department of Enterprise Services, the Cities of Seattle, Bellevue, and Kirkland, the
U.S. Postal Service, and the U.S. Coast Guard.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., May 2002 to Present
Buffelen Woodworking, January 2000 to April 2002
Harvey Cain Construction, Inc., June 1997 to December 1999
LICENSES & CERTIFICATIONS
US Army Corps of Engineers Construction Quality Management for Contractors
OSHA 30-Hour Construction Safety Training
CPR/First Aid Certified
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion Date Contract Value
DES JOC Shoreline Community College: B1600 Restroom Renovation 01-Nov-15 $100,226
City of Kirkland JOC: Houghton Pedestrian Bridge Construction 31-Oct-15 $108,464
City of Bellevue JOC: Fire Station #7 Bay Addition 02-Oct-15 $205,332
City of Seattle JOC: Roy St. Emergency Services Center Renovation 07-Sep-15 $306,679
DES JOC Clark Community College: Walker Hall Building Addition 30-Jun-15 $123,822
DES JOC Spokane Falls Community College: Building 17 Remodel 30-Jun-15 $258,457
DES JOC Dept. of Licensing: Union Gap Parking Lot Repairs 30-Jun-15 $102,256
PABCO Roofing Products: Tacoma Headquarters Office Renovation 05-Feb-15 $632,167
DES JOC Employment Security Dept.: Olympia Office Renovation 23-Dec-14 $333,402
U.S. Coast Guard: Newhalem Station: Exterior Finish Rehabilitation 31-Jul-14 $238,353
Multicare Health Services: Puyallup Building Demolition 10-Jan-14 $90,693
U.S. Dept. of the Navy: Evergreen Lodge Bldg 2750 Renovation 13-Dec-13 $2,255,515
Hussman: McChord Commissary Demising Wall Installation 15-Nov-13 $93,891
Shell Oil Products: Harbor Island Tank Farm Asphalt Paving 31-Jul-13 $100,873
Pabco Roofing Products: Employee Restroom Renovations 05-Apr-13 $75,582
U.S. Army Corps of Engineers: Golf Course Restroom Renovations 28-Sep-12 $88,672
U.S. Postal Service JOC: Albany Post Office Building Upgrades 31-Aug-12 $654,190
U.S. Postal Service JOC: Astoria Historic Post Office Roof Replacement 23-Dec-11 $179,674
City of Bellevue JOC: Electric Vehicle Charging Stations Installations 30-Nov-11 $59,452
U.S. General Services Administration: Headquarters Office Renovation 15-May-11 $1,789,687
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
TOM SHEA
Estimator / Project Manager
EXPERIENCE OVERVIEW
Tom Shea has over twenty years of success managing multi-million-dollar commercial building projects.
Skilled in managing multiple projects concurrently, Tom is adept at working with engineers, architects,
subcontractors and field superintendents to coordinate activities and resolve concerns. He is highly
experienced in developing detailed cost estimates, budgets and project schedules using R.S. Means cost
estimating and WinEst estimating software. Tom’s project management experience includes numerous
multi-million dollar civil and building construction projects for various military and federal government
agency clients, including construction of an award-winning Air Park Museum for the Air Force at Joint Base
Lewis-McChord.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., March 2016 – Present (Estimator and Construction Project Manager)
Chugach Federal Solutions, Inc., August 2015 – March 2016 (Sr. Construction Project Manager)
Glen/Mar Construction Inc., May ’14 – August ‘15 (Superintendent)
Chugach Industries, Inc., August 2007 – Dec. 2013 (Construction Project Manager)
Chugach Industries, Inc., Aug. 2004 – July 2007 (Senior Site Superintendent)
Rock Solid Construction, Inc., June 1990 – August 2004 (Vice President / Operations Manager)
LICENSES & CERTIFICATIONS
US Army Corps of Engineers Construction Quality Management for Contractors
OSHA 30-Hour Construction Safety Training
CPR/First Aid Certified
AWARDS
• 2010 Air Force Merit Award for Design “Heritage Hill Park” McChord AFB
• 2010 Air Mobility Command Design Award “Heritage Hill Park” McChord AFB
• 2009 WADS Commander’s Achievement Award “F-16 Static Display
• 2007 McChord Fire Chief’s Achievement Award “Fire Station Fire Alarm Upgrade”
• 2006 McChord Fire Chief’s Achievement Award “Bunk House Renovation”
• 2005 McChord 62nd Wing Commander’s Achievement Award “Evergreen Inn Renovation”
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion Date Contract Value
City of Seattle JOC: Armory Second Floor Restroom Renovation 06-May-16 $48,936.21
Below is a list of projects Tom completed prior to joining Saybr:
• Bldg. 34 Expansion, PM/Estimator, Value: $7,436,471
• De-Icer Tank Retrofit, PM/Estimator, Value: $84,272
• C-45 & B-18 Display, PM/Estimator, Value: $139,671
• Replace Dental Air Compressor Dryers & PRVS, Superintendent/Estimator, Value: $102,208
• Repair Document Storage Facility B91, Superintendent/Estimator, Value: $191,206
• Install Eyewash Shower Station B6502, Superintendent/Estimator, Value: $78,805
• Install Mobile Armory & Fencing B4070, Superintendent/Estimator, Value: $ 271,660
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
LLOYD ICKES
Estimator / Project Manager
EXPERIENCE OVERVIEW
Lloyd Ickes is a project manager with over nineteen years of proven success overseeing all phases of
multimillion-dollar construction, infrastructure, and environmental projects for the Department of
Defense and other government agencies. Lloyd’s experience includes all aspects of project management
from budget projections to scheduling and managing subcontractors and project crews up to 150 workers.
Lloyd’s area of expertise include airfield construction/roadway improvements, asbestos abatement,
HAZWOPER initiatives, and building construction and demolition projects. Backed by strong credentials
and a proven history of on-time, on-budget and high-quality project completions, with extensive
experience bring numerous concurrent projects to successful completion.
EMPLOYMENT HISTORY
Saybr Contractors, Inc. – March 2016 to Present (Estimator and Construction Project Manager)
Chugach Federal Solutions Inc., Oak Harbor, WA, Mar. 2015 – Mar. 2016 (Sr. Construction Manager)
Walsh Pacific Construction, Seattle, WA, Aug. 2014 – Mar. 2015 (Estimator & Construction Project Mngr)
United States Air Force, MT, Oct. 1997 – Aug 2014 (Construction Project Manager/ Pavements and
Equipment Craftsman)
Lowe’s Home Improvement Co., Oct. 2000 – August 2005 (Commercial Sales Manager)
Dimensions Northwest Inc., Oct. 1997 – October 2000 (Superintendent and Safety Coordinator)
EDUCATION
Community College of the Air Force (Maxwell AFB, AL)
AAS in Construction Management, 1999 to 2006
LICENSES & CERTIFICATIONS
US Army Corps of Engineers Construction Quality Management for Contractors
OSHA 30-Hour Construction Safety Training
CPR/First Aid Certified
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion Date Contract Value
City of Seattle JOC: Municipal Tower Floor 53 Demolition 31-May-16 $238,631.83
Below is a list of projects Lloyd completed prior to joining Saybr:
• Bearcat Engine Replacement 3/EGR Cooler Replacement 1, Bangor, WA, Value: $ 93,878
• Construct Wall and Install Doors in HRO Office, B1101, Bangor, WA, Value: $15,326
• Test Air Emissions, scrubber, PSNS, WA, Value: $55,546
• Repair Septic System Naval Magazine B848, Bangor, WA, Value: $6,470.00
• Trouble shoot and Repair Electrical Casualties B433, PSNS, WA, Value: $51,667
• Install JP8 Pipeline Utilidor & Repair Exp Joint, S. dike Rd, PSNS, WA, Value: $144,420
• Prep & Prime the Base Chapel B300, Woodinville, WA, Value: $19,712
• Repair Refuse Packer Truck N58-02586, Bangor, WA, Value: $8,391
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
TED MARX
Estimator / Project Manager
EXPERIENCE OVERVIEW
Ted Marx has six years of experience in the construction industry including three years of experience in
commercial estimating and project management with an additional four years in the field carpentry and
tenant improvement/remodeling experience. Ted’s successful project history demonstrates a consistent
ability to complete projects on time and on budget while delivering an exceptional product that meets
client expectations.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., May 2014 – Present (Project Manager)
Core Construction, Inc., February 2015 – June 2015 (Asst. P.M./Estimator)
Palmer Construction & Remodel, August 2013 – November 2014 (Lead Remodeler)
Allsource Co, August 2012 – November 2013 (Lead Estimator)
Centennial Contractors Enterprises, July 2010 – May 2012 (Project Engineer)
LICENSES & CERTIFICATIONS
• Asbestos/Lead Awareness Training
• CPR/First Aid Certified
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion Date Contract Value
DES JOC: Skagit Valley College Brewery Flooring Replacement 01-May-16 $13,462
City of Seattle JOC: Street Car Truing Machine Electrical Upgrades 15-Apr-16 $27,800
City of Bellevue JOC: SE 6th St & 100th Ave SE Sidewalk Replacement 01-Apr-16 $68,142
City of Bellevue JOC: Fire Station #8 Fuel System Sump Repair 22-Jan-16 $13,701
City of Seattle JOC: City Light ADA Parking Lot Access Improvements 15-Jan-16 $134,698
City of Bellevue JOC: Neighborhood Speed Humps Installation 31-Dec-15 $54,615
DES JOC: Camp Murray Reader Board Installation 01-Dec-15 $26,614.68
DES JOC: Joint Base Lewis-McChord Motorized Gate Installation 30-Nov-15 $39,565
DES JOC: Camp Murray Entrance Gate Lane Indicators Installation 30-Nov-15 $29,904
City of Bellevue JOC: Somerset Reservoir No. 2 Roof Structural Repairs 13-Oct-15 $161,748
City of Bellevue: Fire Station Fuel System Dispenser Replacements 06-Oct-15 $41,724
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
AMANDA GRINDLE
Corporate Safety Officer
EXPERIENCE OVERVIEW
Amanda has been Saybr’s Health and Safety Officer since 2003. Her role encompasses the total
management of all aspects of Saybr’s Safety Program, from implementing new policies and procedures to
setting the annual safety budget. Amanda has worked as the on-site health and safety officer on several
construction projects conducting safety audits and inspections to ensure Saybr’s construction methods
and procedures are carried out in a safe manner. She has established relationships with state and federal
safety inspectors for both compliance and consultation services.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., November 2003 to Present
Kleinfelder Engineering, Inc., August 2001 to November 2003
Institute for Shock Physics, September 2000 to August 2001
EDUCATION
B.A., Communications, Washington State University (2001)
Pierce Community College, Construction Safety (2006-2007)
LICENSES & CERTIFICATIONS
U.S. Army Corps of Engineers, Construction Quality Management for Contractors Certification
OSHA 30-Hour Construction Safety Training Certification
40-Hour Hazardous Waste Operations & Emergency Response Training with Annual 8-Hour Updates
CPR/First Aid Certified
DUTIES & RESPONSIBILITIES
• Create/enforce safety policy based on OSHA, USACE EM385-1-1, and WA DOSH requirements.
• Set annual budget for overall safety program, including training, PPE needs, etc.
• Write and implement Site Specific Accident Prevention Plans and update Corporate Accident
Prevention Program
• Conduct new employee safety orientations.
• Conduct periodic safety inspections of worksites and equipment, providing on-site safety
supervision as necessary.
• Recommend disciplinary action for safety infractions.
• Direct accident and near miss investigations.
• Coordinate and/or provide employee safety training.
• Maintain MSDS files and other safety documentation.
• Provide feedback on employee safety compliance for employees’ annual reviews.
• Coordinate with compliance agencies for loss time and light duty management.
• Work with federal, state and private customers to implement safety solutions for work tasks.
• Provide rule interpretation and code compliance for on-site safety supervisors.
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
JIM JACK
Construction Superintendent
EXPERIENCE OVERVIEW
Jim Jack has 41 years of experience in commercial construction experience with twenty-nine years
working as a Construction Superintendent on new, ground-up construction projects as well as extensive
building renovation, remodel, and repair projects. Since joining the Saybr team in 2006, Jim has
consistently delivered excellent project results through his professional and efficient site management.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., May 2006 to Present
Shinstine Associates, Inc., September 2003 to April 2006
Tri-Way Construction, Inc., February 2002 to September 2003
Self-Employed, November 1999 to February 2002
In-Store Services, Inc., March 1983 to October 1999
J.A. Jones Construction, Inc., December 1981 to February 1983
Tide Construction, Inc., June 1975 to November 1981
LICENSES & CERTIFICATIONS
U.S. Army Corps of Engineers, Construction Quality Management for Contractor Certification
OSHA 30 Hour Construction Safety Training
CPR/First Aid Certified
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion
Date
Contract
Value
U.S. Army Corps of Engineers: Hooper Hall USARC Facility Upgrades 13-May-16 $353,566
Veca Electric, Inc.: Boeing Everett Bldg. 40-04 Electrical Rooms Construction 11-Mar-16 $55,837
Bonneville Power Administration: McNary Maint. Headquarters Demolition 25-Feb-16 $190,550
Bonneville Power Administration: N Bonneville Substation HVAC Upgrades 07-Jan-16 $186,384
Bonneville Power Administration: Wenatchee Battery Room Renovations 11-Dec-15 $41,433
Veca Electric, Inc.: Boeing Everett Bldg. 40-04 Generator Pad Installation 16-Nov-15 $24,275
Greenberry Industrial: Boeing Everett B. 40-12 Generator Site Preparation 08-Sep-15 $52,981
Federal Aviation Administration: Red Bluff Proberta Beacon Demolition 08-Jun-15 $33,128
U.S. Army Corps of Engineers: Libby Dam Powerhouse Office Renovation 14-May-15 $536,392
Veca Electric, Inc.: Boeing Rm 40-02, 03, 05, 55 Electrical Rooms Construction 01-Mar-15 $106,059
Boeing: Everett Bldgs. 40-92/45-80 Restroom Renovations 18-Feb-15 $1,168,364
Seattle Central Community College: Room 1130 Renovation 29-Aug-14 $252,171
U.S. Army Corps of Engineers: Yakima Training Center Bldg. 822 Roof Repairs 30-May-14 $743,085
Georgia-Pacific Gypsum, LLC: Tacoma Plant Interior & Exterior Upgrades 31-Jan-14 $26,732
The Boeing Company: Boeing Tukwila Bldgs. 9-96 & 9-08 Office Renovations 22-Oct-13 $422,030
The Boeing Company: Tukwila Bldgs. 11-14 Kitchenette Upgrades 30-Nov-12 $102,453
Federal Aviation Administration: Anchorage Air Traffic Tower Admin Wing T.I. 29-Jun-12 $167,915
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
MAURICE RICK
Construction Superintendent
EXPERIENCE OVERVIEW
Maurice has 26 years of experience in commercial and residential construction as a Quality Control
Manager, Superintendent, Foreman, and Site Safety Supervisor. Maurice is experienced at every level of
construction, from permitting to construction and closeout. He has worked with Saybr since 2007 as a
superintendent for various building construction and site work projects for federal and state agencies, as
well as private customers. Throughout his career, Maurice has displayed the utmost care for safety and
budget and schedule adherence and his experience demonstrates a long history of bringing projects to
successful completion.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., July 2007 to Present
Shinstine & Associates, May 2001 to June 2006
HHJ Construction, September 1988 to May 2001
Vintage Construction, June 1990 to September1991
LICENSES & CERTIFICATIONS
U.S. Army Corps of Engineers, Construction Quality Management for Contractor Certification
OSHA 30 Hour Construction Safety Training
CPR/First Aid Certified
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion Date Contract Value
Chevron, Inc.: Shoreline Gas Station Retaining Wall Repairs 08-Apr-16 $148,102
U.S. National Park Service: Hoh Apts. B416 Asbestos Abatement 06-Nov-15 $47,497
City of Bellevue: Fire Station #7 Bay Extension 30-Oct-15 $205,332
Pabco Roofing Products, Inc.: Tacoma Headquarters Office Renovation 05-Feb-15 $632,167
U.S. Coast Guard: Newport Station Exterior Finish Rehabilitation 31-Jul-14 $238,352
Multicare Health Systems, Inc.: Puyallup 5th Ave. Building Demolition 10-Jan-14 $90,693
U.S. Dept. of the Navy: Evergreen Lodge Building 2750 Renovation 13-Dec-13 $2,255,515
Federal Aviation Administration: Broomfield Outer Marker Demolition 22-Nov-13 $67,895
Shell Oil Products, U.S.: Seattle Harbor Is. Terminal Asphalt Paving 31-Jul-13 $100,873
Pierce County: Tacoma District Courtrooms Flooring Replacement 31-Dec-12 $55,840
Federal Aviation Administration: SLC ATCT Radio System Removal 19-Nov-12 $42,109
City of Bellevue: Bellevue Public Training Facility Utilities Installation 31-Oct-12 $123,186
U.S. Army Corps of Engineers: JBLM Golf Course Restroom Upgrade 28-Sep-12 $88,672
City of Bellevue: Safety Training Center Primary Power Upgrades 15-Sep-12 $181,985
City of Bellevue: Old Fire Station #3 HVAC System Upgrades 08-Aug-12 $44,037
City of Bellevue: Fire Station # 3 Kitchen Renovation 23-Feb-12 $53,733
Federal Aviation Administration: Utah HVAC System Replacement 10-Oct-11 $516,283
General Services Administration: Auburn HQ Office Renovation 15-May-11 $1,789,687
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
BRUCE TONEY
Construction Superintendent
EXPERIENCE OVERVIEW
Bruce Toney has 15 years’ experience in commercial building construction as a Superintendent, Quality
Control Manager, and Site Safety Officer on a variety of building renovation, remodel, and repair projects.
Bruce’s experience includes extensive work in occupied facilities, including mission-critical air traffic
control towers, 24/7 operating postal processing centers, and high-security military bases. Bruce
coordinates closely with project representatives and project stakeholders and has a thorough
understanding of the documentation, safety, and quality control requirements for successful project
execution.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., June 2005 to Present
W.S. Contractors, May 2004 to May 2005
Saybr Contractors, Inc., April 2002 to April 2004
Tegrity Contractors, February 2001 to March 2002
LICENSES & CERTIFICATIONS
U.S. Army Corps of Engineers, Construction Quality Management for Contractors Certification
OSHA 30-Hour Construction Safety Certification
Lockout/Tagout Training
CPR/First Aid Certified
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion
Date
Contract
Value
City of Seattle: Seattle Municipal Tower Summit Office Renovation 28-Mar-16 $276,670
City of Seattle: Seattle Central Library Light Fixtures Replacement 15-Jan-16 $103,595
U.S. Army Corps of Engineers: CJ Dam Garage Fuel System Replacement 11-Nov-15 $307,006
Grays Harbor College: Riverside Education Center Waterproofing 30-Jun-15 $46,339
WA Dept. of Enterprise Services: State Capitol Museum Electrical Upgrades 29-May-15 $63,493
Bonneville Power Administration: Duckabush Grounding Well Installation 22-May-15 $37,034
U.S. Army Corps of Engineers: Willows Flat Fuel Facility Replacement 24-Nov-14 $479,175
The Boeing Company: Everett Bldg. 40-56 Silkscreen Relocation Project 03-Jan-14 $424,816
Federal Aviation Administration: Denver Operational Facility Renovation 29-Oct-13 $184,152
Federal Aviation Administration: Boise Terminal Radar Facility Addition 17-Oct-13 $658,483
The Boeing Company: Tukwila Bldgs. 11-14 Kitchenette Upgrades 30-Nov-12 $102,453
Federal Aviation Administration: Nevada Air Route Facility HVAC Upgrade 01-May-12 $429,500
U.S. Defense Commissary: Smokey Pt. Commissary Repairs & Upgrades 25-Mar-11 $134,972
U.S. Postal Service: Sequim Post Office Roof & Loading Dock Replacement 24-Oct-10 $438,634
U.S. Army Corps of Engineers: JBLM Remote Monitoring System Installation 18-Dec-09 $599,016
U.S. Postal Service: Everett Bulk Mail Processing Facility Lighting Upgrades 30-Sep-09 $455,602
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix C May 27, 2016
BRENT HANSON
Construction Superintendent
EXPERIENCE OVERVIEW
Brent Hanson has nineteen years of experience in as a Construction Superintendent on a wide array of
building renovation, remodel, and repair projects. Brent has a thorough understanding of project
documentation, safety, and quality control requirements and provides detailed coordination with project
stakeholders. Brent’s successful project history demonstrates a consistent ability to complete projects on
time and on budget while delivering an exceptional product that meets client expectations. He is an
experienced superintendent with supervisory authority over all field construction related activities.
EMPLOYMENT HISTORY
Saybr Contractors, Inc., May 2014 – Present (Superintendent and Site Safety Officer)
Stetz Construction / Northwest Abatement, Dec. 2013 – April 2014 (Superintendent)
Homestead Property Service Inc., Aug. 2005 – November 2013 (Owner)
Lowe’s Home Improvement Co., Oct. 2000 – August 2005 (Commercial Sales Manager)
Dimensions Northwest Inc., Oct. 1997 – October 2000 (Superintendent and Safety Coordinator)
EDUCATION
Construction Management, Montgomery Community College, Rockville Maryland
TRAINING, LICENSES, CERTIFICATION
• OSHA 30-Hour Construction Safety Certification
• U.S. Army Corps of Engineers Construction Quality Management for Contractors Certification
• Excavation & Training Competent Person Training
• Substation Electrical Hazard Training
• First Aid/CPR Certification
RECENT PROJECT EXPERIENCE
Customer Name / Project Name Completion
Date
Contract
Value
City of Bellevue JOC: SE 6th St & 100th Ave SE Sidewalk Replacements 01-Apr-16 $68,142
DES JOC: Western State Hospital Quad Security Fencing 06-Jan-16 $647,316
DES JOC S: Western State Hospital E4 Ward Expansion 03-Dec-15 $359,587
City of Seattle JOC: North Substation Annex Building Demolition 17-Nov-15 $66,099
City of Bellevue JOC: Somerset Reservoir No. 2 Roof Structural Repairs 01-Nov-15 $161,748
DES JOC: Western State Hospital E2 Security Improvements 15-Oct-15 $305,472
DES JOC: Monroe Correctional Center Generator Relocation 18-Sep-15 $114,091
DES JOC: Fire Training Academy Security Entrance Upgrades 29-Jun-15 $151,171
DES JOC: Washington State Patrol Sanitary Sewer Upgrades 30-Jun-15 $142,917
DES JOC: Fire Training Academy Security Entrance Upgrades 29-Jun-15 $151,171
City of Kirkland: Stormwater Ponds Fencing Installation 18-May-15 $91,841
City of Seattle: Lake Youngs Puget Sound Energy Yard Improvements 31-Dec-14 $169,105
DES JOC: Green River College Holman Library T.I. 30-Nov-14 $145,576
AGENDA ITEM #7. f)
SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix D May 27, 2016
Appendix D
Sample Work Order Cost Estimate
AGENDA ITEM #7. f)
2014-043A
Work Title:
Location:
Requesting Agency:
Date of Proposal:
Completion Schedule:JOC Firm:
Liquidated Damages:
Bare Cost
Total
City Cost
Index
Contractor
Coefficient
Division Total
Price
01 10,901.85$ 1.048 1.030 $11,767.89
02 20,101.75$ 1.048 1.030 $21,698.63
03 4,261.46$ 1.048 1.030 $4,599.99
04 -$ 1.048 1.030 $0.00
05 2,696.31$ 1.048 1.030 $2,910.50
06 3,429.36$ 1.048 1.030 $3,701.79
07 -$ 1.048 1.030 $0.00
08 1,992.75$ 1.048 1.030 $2,151.05
09 28,807.60$ 1.048 1.030 $31,096.08
10 8,117.55$ 1.048 1.030 $8,762.41
11 8,695.00$ 1.048 1.030 $9,385.73
12 400.50$ 1.048 1.030 $432.32
13 -$ 1.048 1.030 $0.00
14 -$ 1.048 1.030 $0.00
21 -$ 1.048 1.030 $0.00
22 18,326.70$ 1.048 1.030 $19,782.57
23 $ 664.80 1.048 1.030 $717.61
26 26,895.35$ 1.048 1.030 $29,031.92
$146,038.50
Item
No Units Qty Unit Mat'l
Price Labor Hours Unit Labor
Price
Item Price
(Includes Coeff.)
1 ea 1 300.00$ -$ 309.00$
2 ea 1 300.00$ -$ 309.00$
3 ea 1 11,128.74$ -$ 11,462.60$
4 ea 1 1,800.00$ -$ 1,854.00$
5
13,934.60$
$159,973.10
9.6 % in City $15,357.42
$175,330.52
Approval Signatures
City of Seattle - JOC Work Order
7-Jul-15
2014-616
JOC Contractor
7/17/2015
Saybr Contractors Inc.
Cost Engineer
Cesco Equipment shipping costs
Plumbing
HVAC
Electrical
Equipment
Furnishings
Special Construction
Conveying Systems
Division Description
General Requirements
Site Construction
Concrete
Masonry
Job Order Contract:
Seattle City Light / Utility Support Services Division (USSD)
Project Number: 157 Roy Street – Tenant Improvements (TI)
157 Roy St, Seattle, WA 98109 Work Order No.:
Modification No.:
Fire Suppression
Total of all items listed is Price Book
Work Order Items Not Listed in Unit Price Book (This cannot exceed 20% of the total work order.)
Total Funding Amount
Work Order Items Listed in R.S. Means Unit Price Book
-$
Labor Materials
Metals
Wood and Plastics
Thermal and Moisture Protection
Doors and Windows
Finishes
Specialties
Electrical Permit
Plumbing Permit
Notice to Proceed (NTP) DATE ____________
Date:
Washington State Sales Tax
Work Item Description Include type of material,
manufacture name, part number, type of work…
Total of all items not listed in Price Book
Cesco Equipment Delta cost for Washer/Dryer
Assistant Program Manager
Project Manager
Client Agency Funding Auth.
Total Work Order Amount
AGENDA ITEM #7. f)
AGENDA ITEM #7. f)
SCOPE OF WORK DOCUMENT
1
COS JOC 2014-043A
COS Project No. 2014-616
Date: June 17, 2015
Work Location: Downtown Emergency Service Center
157 Roy Street
Seattle, WA 98124
Saybr Project Manager: Daryn Gilstrap 206-730-8305
Work hours: Day shift Monday through Friday 7am-3:30
Estimated construction date/duration: Work to be completed in 2 phases. 1a) Demolition, limited flooring, limited
painting and wall patching, ceiling patching, electrical demolition and plumbing rough in. 1b) New walls, misc.
carpentry, painting, flooring, ceiling modifications, bathroom upgrades including new fixtures and showers,
electrical upgrades. 2) Fire Sprinkler. Phase 1a complete by August 24 phase 1b by September 17.
Project Summary: Downtown Emergency Service center will convert this current building to accommodate a
homeless overnight shelter. The first phase will be in place with 50 beds by August 24 and phase 2 will add 50
beds and be operational by September 18.
GENERAL INFORMATION:
• This Scope of Work is based on the information received from sketch provided from Seattle City Light dated
6/25/15.
• The performance of all work will be in accordance with OSHA & WISHA safety requirements.
• Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required
prior to final inspection and acceptance.
• Contractors will be responsible for their own waste disposal.
• Project requires State of Washington prevailing wages to be paid including intents to pay and affidavits of
wages paid.
• OUTAGES: To be coordinated with GC and client agency
• LONG LEAD ITEMS:
TECHNICAL SCOPE OF WORK:
Orange phase 1a
Green phase 1b
1. Demolition/General Construction
1.1. X-ray prior to saw cuts and core drill
1.2. Saw cut access cover location for new drains
1.3. Demo walls and doors as identified on demo plan.
1.4. Demo lockers as identified on demo plan. Remove soffit wall above lockers to ceiling above.
1.5. Demolish drop lid in locker room patch ceiling as needed
1.6. Patch wall at location where demolished wall meets a wall that will remain, texture to match adjacent
as applies. Painting by others
1.7. Demo existing corkboard in entry and frame lower wall to close in this space.
1.8. Demo closet lower wall in laundry (retaining upper cabinet doors). Place a slider (or bi-fold) door for
closet. Trim out to be finished door.
1.9. Demo door at kitchen rear entry
1.10. Demo and dispose of all upper and lower cabinets identified to be removed.
1.11. Retain 1) door from demolition for installation at new closing off the restroom.
1.12. Retain 1) door from demolition for installation at opening to stairs. This door needs to be secure.
1.13. Frame in new wall at kitchen where door is removed
1.14. Frame in new wall to close off new restroom, this area previously accessed locker room.
AGENDA ITEM #7. f)
SCOPE OF WORK DOCUMENT
2
1.15. Relocate upper cabinets to Laundry room
1.16. Relocate lower cabinets to match placement of upper cabinets. Reuse counter as applicable.
1.17. Provide and install new laundry folding table. This table must be sturdy. Submit.
1.18. Provide new urinal partitions.
1.19. Provide and install new framed ceiling in restroom as needed. Match existing height.
1.20. Provide and install new mirror in restroom
1.21. Pull access flooring as necessary to allow demo of electrical
1.22. Install new 2x3 access cover in 2 locations
1.23. Provide and install 1) HY30 washer
1.24. Provide and install 1) HT030 Stacked dryers
1.25. Provide and install 2) HT075 dryer
2. Ceiling
2.1. Patch all locations where walls are demolished
2.2. Patch material to be best match under conditions
2.3. Patch ceiling in locations where electrical fixtures are removed.
2.4. Open ceiling adjacent to new light fixture replacement for electrician, replace following work.
3. Flooring
3.1. Demolish flooring in laundry room.
3.2. Demolish all old cove base in area identified for new flooring.
3.3. Provide VCT resilient flooring over access raised flooring in main housing room. (See 3.11 below).
3.4. Provide VCT resilient flooring from new restroom door threshold down hall and into the main housing
area. (Subject to change).
3.5. Provide and install 4” cove base over new flooring throughout facility as identified.
3.6. Provide and install new VCT resilient flooring in laundry room.
3.7. Patch tile locations where existing electrical and data monuments are removed by electrician.
3.8. Demolish dal tile on restroom floor, including mortar bed.
3.9. Float floor with self-leveling compound in bathroom
3.10. Place hardboard over access flooring via glue down methods
3.11. Provide resilient flooring with flash cove in restroom (0ptional pricing)
4. Painting
4.1. Paint all walls in main sleeping area.
4.2. Paint walls in kitchen.
4.3. Paint laundry room walls.
4.4. Paint any wall damaged by construction or investigational operation.
4.5. Paint staff restroom.
4.6. Paint all walls above tile in main restroom, where applicable.
4.7. Paint ceiling in restroom.
4.8. Paint restroom floor with Fastop S Urethane Slurry System with broadcast media inserted leaving a slip
resistant surface.
5. Mechanical
5.1. Demo 2) drinking fountains
5.2. Provide rough in for new washer 1) in laundry room.
5.3. Demo fixtures in restroom and provide new.
5.4. Add rough in for new urinal in restroom.
5.5. Provide and install new urinal in restroom
5.6. Demo fixtures in staff restroom and replace with new.
AGENDA ITEM #7. f)
SCOPE OF WORK DOCUMENT
3
6. Electrical
6.1. Disconnect power in walls to be demolished
6.2. Demolish all drop pendant lighting in main sleeping area.
6.3. Demolish all floor mounted electrical and data pendants and cap.
6.4. Any circuits that become abandoned with construction should be pulled completely and breaker
identified as spare.
6.5. Provide locks for electrical panels in hallway.
6.6. Provide locks for data panels in hallway.
6.7. Provide and install new lighting in locker room, affix to framed ceiling.
6.8. Disconnect lighting in locker room to allow demolition of drop ceiling.
6.9. Remove 2x4 troffers in main sleeping area and replace with LED lights (34) break out pricing.
6.10. Remove 2x2 troffers in main sleeping area and replace with LED lights (9). Break out pricing.
6.11. Replace 4) exit signs with single face units
ASSUMPTIONS:
• This proposal excludes hazardous materials removal. Based on Good Faith survey by Bureau Veritas North
America, dated 3/6/08 we should be aware of spray fireproofing, lead in the tile on the bathroom walls,
ACM in the VCT at the vestibule and insulation packing’s at elbows.
PERMITS:
• Demo permit by COS
• Building Permit (phase 1b) by COS
• Electrical permit by Contractor
• Fire Sprinkler permit-TBD
• Mechanical permit-by Contractor
SUBMITTALS:
• Product Data Sheets as requested above.
• Construction Schedule
AGENDA ITEM #7. f)
AGENDA ITEM #7. f)
Page 1 of 17
Daryn Gilstrap, Project Manager
253-531-2144 Ext. 120
dgilstrap@saybr.com
Data Release : Year 2014 Q3
Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
1 015439700100
Small tools, as % of contractor's bare
labor cost for project, maximum Total -$ 1,298.29$ -$ 1,298.29$
2% of total bare labor cost
for project
4 014523508000 X-ray concrete slabs Ea.-$ -$ 728.00$ 728.00$
Saw cut access holes for
plumbing in exterior soffit
provide 2 access panels. 2
locations inside building for
plumbing pentrations
14 015423702150
Scaffolding, steel tubular, regular,
frame, rent/mo, 5' high x 5' wide Ea.70.00$ -$ -$ 70.00$ Painters' scaffolding
14 015423702500
Scaffolding, steel tubular, regular,
accessory, cross brace, rent/mo Ea.14.00$ -$ -$ 14.00$ Painters' scaffolding
14 015423702550
Scaffolding, steel tubular, regular,
accessory, guardrail post, rent/mo Ea.14.00$ -$ -$ 14.00$ Painters' scaffolding
14 015423702600
Scaffolding, steel tubular, regular,
accessory, guardrail section, rent/mo, 7'
long Ea.14.00$ -$ -$ 14.00$ Painters' scaffolding
28 015423702750
Scaffolding, steel tubular, regular,
accessory, caster, rent/mo, 8" diam Ea.224.00$ -$ -$ 224.00$ Painters' scaffolding
21 015423702850
Scaffolding, steel tubular, regular,
accessory, plank, rent/mo, 2" x 10" x 16'
long Ea.210.00$ -$ -$ 210.00$ Painters' scaffolding
1 015433101600
Rent floor grinder, concrete and
terrazzo, electric, 22" path, Excl. Hourly
Oper. Cost.Week -$ -$ 475.00$ 475.00$
3.1. Grind concrete lip from
existing locker room to
where existing restroom Dal
tile is demolished
1 015433101750
Rent vacuum pick-up system for floor
grinders, wet/dry, Excl. Hourly Oper.
Cost.Week -$ -$ 245.00$ 245.00$
3.1. Grind concrete lip from
existing locker room to
where existing restroom Dal
tile is demolished
1 015433102600
Rent saw concrete manual gas 18 HP,
Excl. Hourly Oper. Cost.Week -$ -$ 135.00$ 135.00$
Saw cut access holes for
plumbing in exterior soffit
provide 2 access panels.
2 015433404000
Rent paint sprayers complete 17 cfm,
Excl. Hourly Oper. Cost.Week -$ -$ 760.00$ 760.00$
Painting, 2 sprayers for 1
week
4 015433407100
Rent truck pickup 3/4 ton 2 wheel drive,
Excl. Hourly Oper. Cost.Week -$ -$ 700.00$ 700.00$
Daily mobilization to and
from site for demo crew
2 015433407100
Rent truck pickup 3/4 ton 2 wheel drive,
Excl. Hourly Oper. Cost.Week -$ -$ 350.00$ 350.00$
Daily mobilization to and
from site for plumbing crew
Seattle City Light / Utility Support Services Division (USSD)
Adjustments
ruth.meraz@seattle.gov
Ruth Meraz-Caron - Project Manager
206-684-3094
Saybr Contractors Inc.
2014-043A COS WO 2014-616
157 Roy Street – Tenant Improvements (TI)
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
4 015433407100
Rent truck pickup 3/4 ton 2 wheel drive,
Excl. Hourly Oper. Cost.Week -$ -$ 700.00$ 700.00$
Daily mobilization to and
from site for Carpentry crew
2 015433400160
Rent aerial lift to 25'high 2000 lb cap
scissor type, Incl. Hourly Oper. Cost.Week -$ -$ 676.00$ 676.00$ Electrician use of lift.
1 015433400160
Rent aerial lift to 25'high 2000 lb cap
scissor type, Incl. Hourly Oper. Cost.Day -$ -$ 94.10$ 94.10$ Saw cut use of lift
3 015433400160
Rent aerial lift to 25'high 2000 lb cap
scissor type, Incl. Hourly Oper. Cost.Day -$ -$ 282.30$ 282.30$ Ceiling contractor use of lift
6 015436501300
Mobilization or demobilization, delivery
charge for equipment, hauled on 3-ton
capacity towed trailer Ea.-$ 876.00$ 402.00$ 1,278.00$ Mob/demob equipment
1 015433402040
Rent forklift, straight mast, 21' lift, 5000
lb., 4 wheel drive, diesel, Incl. Hourly
Oper. Cost.Day -$ -$ 407.20$ 407.20$ Saw cut slab support forklift.
2 015436501400
Mobilization or demobilization, delivery
charge for equipment, hauled on 20-ton
capacity towed trailer Ea.-$ 710.00$ 474.00$ 1,184.00$ Mob/demob forklift only.
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
16 017413200052
Cleaning up, cleanup of floor area,
continuous, per day, during construction M.S.F.34.88$ 680.00$ 61.44$ 776.32$ 4 Fridays cleanup
4 017413200100
Cleaning up, cleanup of floor area, final
by GC at end of job M.S.F.9.24$ 236.00$ 21.40$ 266.64$ Final cleanup.
4 024119161000
Selective demolition, cutout, concrete,
elevated slab, bar reinforced, under 6
C.F., excludes loading and disposal C.F.-$ 136.00$ 20.60$ 156.60$
Saw cut access holes for
plumbing in exterior soffit
provide 2 access panels.
1 024119190110
Selective demolition, rubbish handling,
top chute, circular steel 4' length, 36"
diameter, cost to be added to demolition
cost Ea.375.00$ 61.00$ 29.00$ 465.00$ Demolition
2 024119190122
Selective demolition, rubbish handling,
regular chute, circular steel 4' length,
36" diameter, cost to be added to
demolition cost Ea.620.00$ 122.00$ 58.00$ 800.00$ Demolition
1 024119190144
Selective demolition, rubbish handling,
top chute cover, cost to be added to
demolition cost Ea.153.00$ 12.55$ -$ 165.55$ Demolition
1 024119190148
Selective demolition, rubbish handling,
top chute trough, cost to be added to
demolition cost Ea.510.00$ 50.00$ -$ 560.00$ Demolition
4 024119190725
Selective demolition, rubbish handling,
dumpster, 20 C.Y., 5 ton capacity,
weekly rental, includes one dump per
week, cost to be added to demolition
cost Week 2,260.00$ -$ -$ 2,260.00$ Demolition
80 024119180200
Selective demolition, disposal only,
urban buildings with salvage value
allowed, steel frame, includes loading
and 5 mile haul to dump C.Y.-$ 365.60$ 480.00$ 845.60$ Demolition
15 024119192150
Selective demolition, rubbish handling, 0
- 50' haul, load, haul, dump and return,
hand carried, including 11 - 21 riser
stairs, cost to be added to demolition
cost C.Y.-$ 450.00$ -$ 450.00$
Hauling large items out of
building by hand
2 024210200170
Deconstruction of building plumbing
fixtures, water fountain, wall hung or
deck mounted, up to 2 stories, excludes
handling, packaging or disposal costs Ea.-$ 100.00$ -$ 100.00$ Demolition
Total Div 01
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
9 024210200400
Deconstruction of building electrical
fixtures, recessed drop-in fluorescent, 2
lamp, up to 2 stories, excludes handling,
packaging or disposal costs Ea.-$ 202.50$ -$ 202.50$ Demolition
34 024210200410
Deconstruction of building electrical
fixtures, recessed drop-in fluorescent, 4
lamp, up to 2 stories, excludes handling,
packaging or disposal costs Ea.-$ 1,139.00$ -$ 1,139.00$ Demolition
51 024210200620
Deconstruction of millwork and trim,
countertops, up to 2 stories, excludes
handling, packaging or disposal costs L.F.-$ 382.50$ -$ 382.50$
1.8. Demo and dispose of all
upper and lower cabinets
identified to be removed.
24 024210300400
Deconstruction material handling,
miscellaneous materials for recycling
stack and wrap per pallet Ea.432.00$ 1,800.00$ -$ 2,232.00$
Salvage status printers from
wall
50 024210300350
Deconstruction material handling, light
fixtures for recycling stack and wrap per
pallet Ea.3,250.00$ 5,000.00$ -$ 8,250.00$
Salvage light fixtures and
"Red" wall status board
13 024210300375
Deconstruction material handling,
windows for recycling stack and wrap
per pallet Ea.793.00$ 1,300.00$ -$ 2,093.00$ Salvage windows and doors
1 030505101910
Selective concrete demolition, minimum
labor/equipment charge Job -$ 760.00$ 116.00$ 876.00$
3.1. Grind concrete lip from
existing locker room to
where existing restroom Dal
tile is demolished
1 038113753020
Concrete sawing, blades for saw,
diamond, 12" diameter, included in
cutting line items Ea.241.00$ -$ -$ 241.00$
Saw cut access holes for
plumbing in exterior soffit
provide 2 access panels.
80 038116500820
Concrete sawing, concrete walls, rod
reinforcing, per inch of depth L.F.4.80$ 374.40$ 456.00$ 835.20$
Saw cut access holes for
plumbing in exterior soffit
provide 2 access panels.
2 038116500890
Selective demolition, concrete cutting,
wall, minimum labor/equipment charge Job -$ 700.00$ 860.00$ 1,560.00$
Saw cut access holes for
plumbing in exterior soffit
provide 2 access panels.
6 038213100300
Concrete core drilling, core, reinforced
concrete slab, 3" diameter, up to 6" thick
slab, includes bit cost, layout and set up
time Ea.2.28$ 258.00$ 43.50$ 303.78$
Core drill holes for new
plumbing rough in.
Total Div 02
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
36 038213100350
Concrete core drilling, core, reinforced
concrete slab, 3" diameter, up to 6" thick
slab, includes bit cost, layout and set up
time, for each additional inch of slab
thickness in same hole, add Ea.2.16$ 34.56$ 5.76$ 42.48$
Core drill holes for new
plumbing rough in.
1 038213101999
Concrete core drilling, includes bit cost,
layout and set up time, minimum
equipment/labor charge Job -$ 345.00$ 58.00$ 403.00$
Core drill holes for new
plumbing rough in.
100 050505100060
Selective metals demolition, structural
bolts/nuts, up to 3/4" diameter, unbolt &
remove, excl shoring, bracing, cutting,
loading, hauling, dumping Ea.-$ 175.00$ -$ 175.00$
Dismantle 7 roughly 4'
sections of "Red" electronics
wall
3 050505100230
Selective metals demolition, structural
framing members, up to 500 lb, remove
whole or cut up into smaller pieces, incl
loading, excl shoring, bracing, cutting,
hauling, dumping Ea.-$ 78.00$ 59.25$ 137.25$
Dismantle 7 roughly 4'
sections of "Red" electronics
wall
7 050505100390
Selective metals demolition,
manufactured or fabricated specialty
item, 501 - 1000 lb, remove whole or cut
up into smaller pieces, excl shoring,
bracing, cutting, loading, hauling,
dumping Ea.-$ 241.50$ 185.50$ 427.00$
Dismantle 7 roughly 4'
sections of "Red" electronics
wall
200 050523250190
High strength bolt, 5/8" dia x 3" L, A325
Type 1, incl washer & nut Ea.440.00$ 712.00$ -$ 1,152.00$
Install anchor bolts to bunk
beds delivered and installed
by others. 50 beds.
3 054113250200
Boxed headers/beam, galvanized CF
joist/LB track for LB stud partition,
double, 18 ga x 6" D L.F.15.30$ 10.23$ -$ 25.53$
Frame new door opening to
stairwell - header
3 054113250200
Boxed headers/beam, galvanized CF
joist/LB track for LB stud partition,
double, 18 ga x 6" D L.F.15.30$ 10.23$ -$ 25.53$
Frame new door opening to
restroom - header
5 054113304100
Partition, galvanized LB studs, 18 ga x 2-
1/2" W studs 12" O.C. x 8' H, incl
galvanized top & bottom track, excl
openings, headers, beams, bracing &
bridging L.F.42.50$ 69.50$ -$ 112.00$
1.5. Demo existing
corkboard in entry and frame
lower wall to close in this
space.
4 054113304160
Partition, galvanized LB studs, 18 ga x
4" W studs 12" O.C. x 8' H, incl
galvanized top & bottom track, excl
openings, headers, beams, bracing &
bridging L.F.42.20$ 57.80$ -$ 100.00$
Framing to infill at kitchen
door and around new door to
stairway.
Total Div 03
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
20 054113305160
Partition, galvanized LB studs, 18 ga x
4" W studs 12" O.C. x 10' H, incl
galvanized top & bottom track, excl
openings, headers, beams, bracing &
bridging L.F.253.00$ 289.00$ -$ 542.00$
Framing new walls, including
shower dividers, in restroom
2430 061623108990 Subfloors, adhesive bead, 3/8"L.F.291.60$ 388.80$ -$ 680.40$
Place hardboard over
access flooring via glue
down methods
2430 061626101100
Underlayment, hardboard, underlayment
grade, 4' x 4', .215" thick S.F.1,409.40$ 1,215.00$ -$ 2,624.40$
Place hardboard over
access flooring via glue
down methods
18 064816103020
Interior wood door frames, pine, 11/16"
x 4-9/16" deep L.F.88.56$ 36.00$ -$ 124.56$
1.6. Demo closet lower wall
in laundry (retaining upper
cabinet doors). Place a
slider (or bi-fold) door for
closet. Trim out to be
finished door.
9 080505100500
Door demolition, interior door, single, 3'
x 7' high, 1-3/8" thick, remove Ea.-$ 135.45$ -$ 135.45$
1.1. Demo walls and doors
as identified on demo plan.
9 080505102000
Door demolition, door frames, metal,
remove Ea.-$ 423.00$ -$ 423.00$
1.1. Demo walls and doors
as identified on demo plan.
9 080505102205 Door demolition, door hardware, remove Ea.-$ 73.80$ -$ 73.80$
1.1. Demo walls and doors
as identified on demo plan.
4 080505201020
Window demolition, steel, to 25 S.F.,
remove old mesh Ea.-$ 134.00$ -$ 134.00$
1.1. Demo walls and doors
as identified on demo plan.
2 081213130100
Frames, steel, knock down, hollow
metal, single, 16 ga., up to 5-3/4" deep,
3'-0" x 7'-0"Ea.-$ 94.00$ -$ 94.00$
Reuse existing HM frames
for new door to restroom &
stairwell - Labor Only
2 081313131570
Doors, hollow metal, commercial, steel,
flush, full panel, hollow core, 1-3/4"
thick, 16 ga., 3'-0" x 7'-0"Ea.-$ 83.00$ -$ 83.00$
Reuse existing HM doors for
new door to restroom &
stairwell - Labor Only
1 081433204600
Doors, wood, residential, interior, bi-
passing closet, flush, birch, 4'-0" x 6'-8",
incl. hardware and frame, excl. trim Opng.223.00$ 62.50$ -$ 285.50$
1.6. Demo closet lower wall
in laundry (retaining upper
cabinet doors). Place a
slider (or bi-fold) door for
closet. Trim out to be
finished door.
2 083113101250
Doors, specialty, access, fire rated, with
lock, metal, 24" x 36"Ea.670.00$ 94.00$ -$ 764.00$
Saw cut access holes for
plumbing in exterior soffit
provide 2 access panels.
Total Div 05
Total Div 06
Total Div 08
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
10 090170100180
Gypsum wallboard, repairs, cut square,
patch, sand and finish, holes, 12" to 32"
square Ea.15.50$ 625.00$ -$ 640.50$
1.4. Patch wall at location
where demolished wall
meets a wall that will remain,
texture to match adjacent as
applies. Painting by others
500 090505100200
Ceiling demolition, drywall, furred and
nailed, remove S.F.-$ 375.00$ -$ 375.00$
1.1. Demo walls and doors
as identified on demo plan. 3
offices on N side of main
room
80 090505101250
Ceiling demolition, suspended ceiling,
mineral fiber, on suspension system,
remove S.F.-$ 40.00$ -$ 40.00$
1.3. Demolish drop lid in
locker room patch ceiling as
needed
3870 090505200400
Flooring demolition, carpet, bonded,
includes surface scraping S.F.-$ 1,161.00$ -$ 1,161.00$
3.2. Demolish carpet in
designated areas.
400 090505200850
Flooring demolition, vinyl or rubber cove
base, straight section L.F.-$ 120.00$ -$ 120.00$
1 090505200850
Vinyl or rubber cove base, for glued and
caulked installation, add to labor -$ 60.00$ -$ 60.00$ [Adjusted by 090505200870]
248 090505202020
Flooring demolition, tile, ceramic, mud
set S.F.-$ 238.08$ -$ 238.08$
3.9. Demolish dal tile on
restroom floor
110 090505202020
Flooring demolition, tile, ceramic, mud
set S.F.-$ 105.60$ -$ 105.60$
Demolish dal tile on
restroom floor, including
mortar bed.
2430 090505208200
Selective demolition, demolish floor,
Raised S.F.-$ 3,669.30$ -$ 3,669.30$
Remove existing access
floor to demo electrical
pathways, replace access
floor.
40 090505301000
Walls and partitions demolition, drywall,
nailed or screwed S.F.-$ 12.00$ -$ 12.00$
1.1. Demo walls and doors
as identified on demo plan.
3230 090505302300
p
wood studs, finish two sides,
plasterboard (drywall)S.F.-$ 5,717.10$ -$ 5,717.10$
1.1. Demo walls and doors
as identified on demo plan.
28 090505302300
Walls and partitions demolition, metal or
wood studs, finish two sides,
plasterboard (drywall)S.F.-$ 49.56$ -$ 49.56$
1.6. Demo closet lower wall
in laundry (retaining upper
cabinet doors). Place a
slider (or bi-fold) door for
closet. Trim out to be
finished door.
40 092910302050
Gypsum wallboard, on walls, standard,
taped & finished (level 4 finish), 5/8"
thick S.F.15.20$ 31.20$ -$ 46.40$
1.5. Demo existing
corkboard in entry and frame
lower wall to close in this
space.
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
96 092910302195
Gypsum wallboard, on walls, fire
resistant, w/compound skim coat (level
5 finish), 5/8" thick S.F.42.24$ 93.12$ -$ 135.36$
1.4. Patch wall at location
where demolished wall
meets a wall that will remain,
texture to match adjacent as
applies. Painting by others
40 092910303190
Gypsum wallboard, on ceilings, fire
resistant, w/compound skim coat (level
5 finish), 5/8" thick S.F.17.60$ 48.80$ -$ 66.40$
2.1. Patch all locations
where walls are demolished
400 095153100900
Ceiling tile, mineral fiber, fire rated, plain
faced, 3/4" thick S.F.508.00$ 500.00$ -$ 1,008.00$
2.2. Patch material to be
best match under conditions
2.3. Patch ceiling in locations
where electrical fixtures are
removed.
400 095323300400
Concealed Z bar suspension system,
12" module S.F.336.00$ 288.00$ -$ 624.00$
2.2. Patch material to be
best match under conditions
2.3. Patch ceiling in locations
where electrical fixtures are
removed.
400 096513130700
Wall base, vinyl, straight or cove,
standard colors, 4" high, 1/8" thick L.F.528.00$ 436.00$ -$ 964.00$
3.6. Provide and install 4”
cove base over new flooring
throughout facility as
identified.
54 096516108450 Flooring, integral cove base, add L.F.40.50$ 105.84$ -$ 146.34$
Paint restroom floor with
Fastop S Urethane Slurry
System with broadcast
media inserted leaving a slip
resistant surface.
1 096516108700
Resilient flooring, adhesive cement, 1
gallon per 200 - 300 S.F.Gal.27.00$ -$ -$ 27.00$
Provide resilient flooring with
flash cove in restroom.
200 096726260600
Composition flooring, epoxy, with
colored quartz chips, broadcast, 3/8"
thick S.F.562.00$ 558.00$ 18.00$ 1,138.00$
Paint restroom floor with
Fastop S Urethane Slurry
System with broadcast
media inserted leaving a slip
resistant surface.
200 096726261300
Composition flooring, epoxy, heavy duty
epoxy topping, 1/4" thick, 500 to 1,000
S.F.S.F.1,110.00$ 896.00$ 30.00$ 2,036.00$
Float floor with self-leveling
compound in bathroom.
2230 096913100110
Access floors, computer room
application, particle board or steel floor
panels, metal covered, under 6,000 sf S.F.-$ 4,460.00$ -$ 4,460.00$
Remove existing access
floor to demo electrical
pathways, replace access
floor. Labor only
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
3100 099103200530
Paint preparation, sanding & puttying
interior trim, surface protection,
placement & removal, volume cover up
(using plastic sheathing or building
paper)S.F.-$ 62.00$ -$ 62.00$
4.1. Paint all walls in main
sleeping area.
335 099103200530
Paint preparation, sanding & puttying
interior trim, surface protection,
placement & removal, volume cover up
(using plastic sheathing or building
paper)S.F.-$ 6.70$ -$ 6.70$
4.3. Paint laundry room
walls.
168 099103200530
Paint preparation, sanding & puttying
interior trim, surface protection,
placement & removal, volume cover up
(using plastic sheathing or building
paper)S.F.-$ 3.36$ -$ 3.36$ 4.2. Paint walls in kitchen.
3100 099103400660
Surface preparation, interior, walls,
sand, gypsum board and plaster, light S.F.-$ 310.00$ -$ 310.00$
4.1. Paint all walls in main
sleeping area.
532 099103400660
Surface preparation, interior, walls,
sand, gypsum board and plaster, light S.F.-$ 53.20$ -$ 53.20$ 4.2. Paint walls in kitchen.
808 099103400660
Surface preparation, interior, walls,
sand, gypsum board and plaster, light S.F.-$ 80.80$ -$ 80.80$
4.3. Paint laundry room
walls.
3080 099103400730
Surface preparation, interior, walls,
wash, gypsum board and plaster S.F.-$ 308.00$ -$ 308.00$
4.1. Paint all walls in main
sleeping area.
532 099103400730
Surface preparation, interior, walls,
wash, gypsum board and plaster S.F.-$ 53.20$ -$ 53.20$ 4.2. Paint walls in kitchen.
808 099103400730
Surface preparation, interior, walls,
wash, gypsum board and plaster S.F.-$ 80.80$ -$ 80.80$
4.3. Paint laundry room
walls.
880 099123720240
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
latex paint, primer or sealer coat,
smooth finish, roller S.F.52.80$ 211.20$ -$ 264.00$
4.5. Paint staff restroom. 4.6.
Paint all walls above tile in
main restroom.
880 099123720840
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
latex paint, 2 coats, smooth finish, roller S.F.114.40$ 352.00$ -$ 466.40$
4.5. Paint staff restroom. 4.6.
Paint all walls above tile in
main restroom.
915 099123740240
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, primer or sealer coat,
smooth finish, roller S.F.54.90$ 219.60$ -$ 274.50$
Paint GWB ceilings in main
sleeping area.
1 099123740240
Paints & coatings, walls & ceilings,
interior, zero voc latex, for work 8'-15'
high, add S.F.-$ 21.96$ -$ 21.96$ [Adjusted by 099123748200]
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
1 099123740240
Paints & coatings, walls & ceilings,
interior, zero voc latex, for ceiling
installation, add S.F.-$ 54.90$ -$ 54.90$ [Adjusted by 099123741800]
185 099123740240
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, primer or sealer coat,
smooth finish, roller S.F.11.10$ 44.40$ -$ 55.50$
4.7. Paint ceiling in
restroom.
1 099123740240
Paints & coatings, walls & ceilings,
interior, zero voc latex, for work 8'-15'
high, add S.F.-$ 4.44$ -$ 4.44$ [Adjusted by 099123748200]
3080 099123740280
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, primer or sealer coat,
smooth finish, spray S.F.154.00$ 369.60$ -$ 523.60$
4.1. Paint all walls in main
sleeping area.
532 099123740280
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, primer or sealer coat,
smooth finish, spray S.F.26.60$ 63.84$ -$ 90.44$ 4.2. Paint walls in kitchen.
808 099123740280
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, primer or sealer coat,
smooth finish, spray S.F.40.40$ 96.96$ -$ 137.36$
4.3. Paint laundry room
walls.
3080 099123740440
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
roller S.F.246.40$ 770.00$ -$ 1,016.40$
4.1. Paint all walls in main
sleeping area.
532 099123740440
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
roller S.F.42.56$ 133.00$ -$ 175.56$ 4.2. Paint walls in kitchen.
808 099123740440
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
roller S.F.64.64$ 202.00$ -$ 266.64$
4.3. Paint laundry room
walls.
915 099123740440
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
roller S.F.73.20$ 228.75$ -$ 301.95$
Paint GWB ceilings in main
sleeping area.
1 099123740440
Paints & coatings, walls & ceilings,
interior, zero voc latex, for work 8'-15'
high, add S.F.-$ 22.88$ -$ 22.88$ [Adjusted by 099123748200]
1 099123740440
Paints & coatings, walls & ceilings,
interior, zero voc latex, for ceiling
installation, add S.F.-$ 57.19$ -$ 57.19$ [Adjusted by 099123741800]
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
3080 099123740480
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
spray S.F.215.60$ 431.20$ -$ 646.80$
4.1. Paint all walls in main
sleeping area.
532 099123740480
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
spray S.F.37.24$ 74.48$ -$ 111.72$ 4.2. Paint walls in kitchen.
808 099123740480
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
spray S.F.56.56$ 113.12$ -$ 169.68$
4.3. Paint laundry room
walls.
915 099123740480
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 1 coat, smooth finish,
spray S.F.64.05$ 128.10$ -$ 192.15$
Paint GWB ceilings in main
sleeping area.
1 099123740480
Paints & coatings, walls & ceilings,
interior, zero voc latex, for work 8'-15'
high, add S.F.-$ 12.81$ -$ 12.81$ [Adjusted by 099123748200]
1 099123740480
Paints & coatings, walls & ceilings,
interior, zero voc latex, for ceiling
installation, add S.F.-$ 32.02$ -$ 32.02$ [Adjusted by 099123741800]
185 099123740840
Paints & coatings, walls & ceilings,
interior, concrete, drywall or plaster,
zero voc latex, 2 coats, smooth finish,
roller S.F.29.60$ 74.00$ -$ 103.60$
4.7. Paint ceiling in
restroom.
1 099123740840
Paints & coatings, walls & ceilings,
interior, zero voc latex, for work 8'-15'
high, add S.F.-$ 7.40$ -$ 7.40$ [Adjusted by 099123748200]
1 100505101100
Specialties demolition, boards and
panels, wall mounted Ea.-$ 40.00$ -$ 40.00$
1.5. Demo existing
corkboard in entry and frame
lower wall to close in this
space.
3 100505101910
Specialties demolition, toilet cubicles,
remove Ea.-$ 225.00$ -$ 225.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
1 100505101930 Urinal screen, remove Ea.-$ 25.00$ -$ 25.00$
Demo fixtures in restroom
and provide new.
24 100505105050 Selective demolition, lockers Opng.-$ 480.00$ -$ 480.00$
1.2. Demo lockers as
identified on demo plan.
Remove soffit wall above
lockers to ceiling above.
Total Div 09
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
3 102113130200
Partitions, toilet, cubicles, ceiling hung,
powder coated steel Ea.1,575.00$ 564.00$ -$ 2,139.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
2 102113130600
Partitions, toilet, cubicles, incl. 52" grab
bars, ceiling hung, for handicap units,
add Ea.900.00$ -$ -$ 900.00$
Demo fixtures in restroom
and provide new.
2 102113136800
Urinal screen, wall hung, bracket
supported, powder coated steel Ea.326.00$ 150.00$ -$ 476.00$ Provide new urinal partitions.
3 102813130200
Toilet accessories, curtain rod, stainless
steel, 1" diameter x 5' long Ea.85.50$ 87.00$ -$ 172.50$ Provide new.
3 102813130360 Toilet accessories, for vinyl curtain, add S.F.2.73$ 0.57$ -$ 3.30$ Provide new.
1 102813132010
Commercial toilet accessories, grab bar,
tub/shower/toilet, stainless steel, 2-wall,
36" x 24", 1-1/4" dia Ea.91.00$ 31.50$ -$ 122.50$
Demo fixtures in restroom
and provide new.
2 102813132600
Toilet accessories, hat & coat strip,
stainless steel, 4 hook, 36" long Ea.136.00$ 31.30$ -$ 167.30$ Provide new.
2 102813133600
Toilet accessories, mirror, 36" x 24",
with 5" stainless steel shelf & stainless
steel 3/4" square frame Ea.472.00$ 50.00$ -$ 522.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
3 102813136200
Toilet accessories, toilet tissue
dispenser, stainless steel, surface
mounted, double roll Ea.70.50$ 46.95$ -$ 117.45$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
2 102813136700
Toilet accessories, towel dispenser,
stainless steel, surface mounted Ea.89.00$ 47.00$ -$ 136.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
2 102813138100
Toilet accessories, waste receptacle,
stainless steel, w/top, 36 gallon Ea.810.00$ 94.00$ -$ 904.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
1 102813138200
Toilet accessories, shower seat
w/adjustable back Ea.315.00$ 12.50$ -$ 327.50$
Demo fixtures in restroom
and provide new.
2 102819100400
Shower compartment, floor mounted,
cabinet, no door, fiberglass, 32" x 32",
includes bases, excludes plumbing Ea.1,060.00$ 300.00$ -$ 1,360.00$
2 standard 32"x32" showers,
one ADA fixture
1 113123136760
Washing machine, energy star, front
loading, maximum Ea.1,575.00$ 460.00$ -$ 2,035.00$
HY30 washer See NPP on
work order form for delta
cost as NPP. Quote is
attached from Cesco
showing actual costs
Total Div 10
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
3 113123236780
Dryer, electric, automatic, front-loading,
energy-star qualified, maximum Ea.5,700.00$ 960.00$ -$ 6,660.00$
2) HT075 Dryers, 1) stacked
HT030. NPP on work order
for delta cost as NPP. Quote
is attached from Cesco.
Total Div 11
4 123223101200
Custom cabinets, kitchen base cabinets,
hardwood, prefinished, 2 top drawers, 2
doors below, 24" deep, 35" high, 27"
wide, excl. countertops Ea.-$ 136.00$ -$ 136.00$
1.16. Relocate lower
cabinets to match placement
of upper cabinets. Reuse
counter as applicable. Labor
Only
4 123223105300
Custom cabinets, kitchen wall cabinets,
hardwood, prefinished, 2 doors, 12"
deep, 30" high, 27" wide Ea.-$ 152.00$ -$ 152.00$
1.15. Relocate upper
cabinets to Laundry room.
Labor Only
9 123623130020
Countertops, stock, plastic laminate, 24"
wide, includes backsplash, minimum L.F.-$ 112.50$ -$ 112.50$
1.16. Relocate lower
cabinets to match placement
of upper cabinets. Reuse
counter as applicable. Labor
Only
2 220505100710
Fountains, sinks or lavatories, selective
demolition Ea.-$ 67.00$ -$ 67.00$
and provide new. Demo
fixtures in staff restroom and
replace with new. - Carriers
and supports
3 220505100720 Water closets, selective demolition Ea.-$ 117.00$ -$ 117.00$
and provide new. Demo
fixtures in staff restroom and
replace with new. - Carriers
and supports
2 220505101300
Fixture, sink, single compartment,
selective demolition Ea.-$ 117.00$ -$ 117.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
3 220505101420
Fixture, water closet, wall mounted,
selective demolition Ea.-$ 201.00$ -$ 201.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
2 220505101520
Fixture, urinal, wall mounted, selective
demolition, includes 10' piping Ea.-$ 134.00$ -$ 134.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
7 220505101900
Pipe fittings with a single connection, up
thru 1-1/2" diameter, selective
demolition Ea.-$ 109.55$ -$ 109.55$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
Total Div 12
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
3 224113130400
Water closet, tank type, vitreous china,
wall hung, close coupled, two piece,
includes seat, supply pipe with stop Ea.1,890.00$ 477.00$ -$ 2,367.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
3 224113440150
Toilet seat, molded composition, white,
industrial, open front, regular bowl,
excludes cover Ea.63.00$ 58.65$ -$ 121.65$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
2 224116134180
Lavatory, wall hung, porcelain enamel
on cast iron, white, single bowl, 20" x
18", includes trim Ea.554.00$ 212.00$ -$ 766.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
1 224123203220
, , g , p
three walls, handicap, 1-1/2" OD grab
bars, nonskid floor, corner seat, 60" x 34-
1/2" x 72", includes drain only, excludes
valve control and door/curtain Ea.750.00$ 211.00$ -$ 961.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
3 224123204200
Shower, stall, rough-in, supply, waste
and vent for above shower Ea.1,035.00$ 1,230.00$ -$ 2,265.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
2 224139102280
Faucets/fittings, lavatory faucet, center
set with single control lever handle, satin
nickel, with pop-up drain Ea.554.00$ 141.00$ -$ 695.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
3 224139104250
Faucets/fittings, shower pressure
balancing mixing valve, satin nickel, with
shower head, arm, flange and diverter
tub spout Ea.1,665.00$ 229.50$ -$ 1,894.50$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
2 224139701980
y g
supply, waste and vent for washer
boxes Ea.488.00$ 272.00$ -$ 760.00$
5.2. Provide rough in for new
washer 2) in laundry room.
2 224139709605
y g
machine valve assembly, hot and cold
water supply, recessed Ea.140.00$ 117.00$ -$ 257.00$
5.2. Provide rough in for new
washer 2) in laundry room.
3 224213133510
Water closet, gang side by side carrier
system, rough-in, supply, waste and
vent, for single hook-up Ea.3,750.00$ 1,290.00$ -$ 5,040.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new. - Carriers
and supports
2 224213163140
Urinal, wall hung, vitreous china, with
self-closing valve, water saving, .5 gpf Ea.1,100.00$ 564.00$ -$ 1,664.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
1 224213166980
Urinal, stall type, rough-in, supply, waste
and vent Ea.365.00$ 425.00$ -$ 790.00$
Demo fixtures in restroom
and provide new. Demo
fixtures in staff restroom and
replace with new.
60 230505101610
Ductwork, flex, prefabricated, selective
demolition L.F.-$ 96.60$ -$ 96.60$
Demo flex ducts to three
offices on N side of main
sleeping area.
6 230505101640
Diffusers, registers or grills, 21" thru 36"
max dimension, selective demolition Ea.-$ 74.70$ -$ 74.70$
Demo grilles & diffusers to
three offices on N side of
main sleeping area.
1 233813107800
Vent hood, commercial kitchen
equipment, wall canopy with fire
protection, 30"Ea.425.00$ 68.50$ -$ 493.50$
Remove and reinstall
existing kitchen exhaust
hood securely to upper
cabinet.
120 260505100100
Conduit, rigid galvanized steel, 1/2" to 1"
diameter, electrical demolition, remove
conduit to 15' high, including fittings &
hangers L.F.-$ 217.20$ -$ 217.20$
6.4. Any circuits that become
abandoned with construction
should be pulled completely
and breaker identified as
spare.
120 260505100120
Conduit, rigid galvanized steel, 1-1/4" to
2" diameter, electrical demolition,
remove conduit to 15' high, including
fittings & hangers L.F.-$ 262.80$ -$ 262.80$
6.4. Any circuits that become
abandoned with construction
should be pulled completely
and breaker identified as
spare.
120 260505100140
Conduit, rigid galvanized steel, 2-1/2" to
3-1/2" diameter, electrical demolition,
remove conduit to 15' high, including
fittings & hangers L.F.-$ 348.00$ -$ 348.00$
6.4. Any circuits that become
abandoned with construction
should be pulled completely
and breaker identified as
spare.
360 260505100330
Armored cable, (BX), #10, 3 wire,
average 50' runs, electrical demolition,
remove L.F.-$ 370.80$ -$ 370.80$
6.4. Any circuits that become
abandoned with construction
should be pulled completely
and breaker identified as
spare.
1 260505101260
Panelboards, 4 wire, 120/208 V, 125
amp, to 20 circuits, electrical demolition,
remove, including removal of all
breakers, conduit terminations & wire
connections Ea.-$ 182.00$ -$ 182.00$
6.4. Any circuits that become
abandoned with construction
should be pulled completely
and breaker identified as
spare.
18 260505206000
Floor box and carpet flange, electrical
demolition, remove Ea.-$ 873.00$ -$ 873.00$
6.3. Demolish all floor
mounted electrical and data
pendants and cap.
Total Div 23
Total Div 22
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
20 260505504100
Incandescent fixture, explosionproof,
electrical demolition, remove Ea.-$ 1,010.00$ -$ 1,010.00$
Demo existing can lights. No
line item in RS Means for
incandescent can lights.
24 260505505500
Track lighting, 8' section, electrical
demolition, remove Ea.-$ 528.00$ -$ 528.00$
6.2. Demolish all drop
pendant lighting in main
sleeping area.
27 260505505510
Track lighting fixture, electrical
demolition, remove Ea.-$ 184.95$ -$ 184.95$
6.2. Demolish all drop
pendant lighting in main
sleeping area.
8 260533162200 Outlet boxes, abandonment plate Ea.308.00$ 109.60$ -$ 417.60$
3.8. Patch tile locations
where existing electrical and
data monuments are
removed by electrician.
1 262416309000
Panelboards, minimum labor/equipment
charge Job -$ 440.00$ -$ 440.00$
6.5. Provide locks for
electrical panels in hallway.
6.6. Provide locks for data
panels in hallway.
4 265113503580
Fluorescent fixture, interior, wet location,
recess mounted, 2-32 W T8, 2' W x 4' L,
incl lamps, mounting hardware and
connections Ea.948.00$ 330.00$ -$ 1,278.00$
6.7. Provide and install new
lighting in locker room, affix
to framed ceiling.
20 265113550100
Interior LED fixtures, downlight, recess
mounted, 25 watt, 7.5" diameter, incl
lamps, mounting hardware and
connections Ea.6,700.00$ 1,090.00$ -$ 7,790.00$
Replace existing can lights
with LED fixtures
43 265113551020
Interior LED fixtures, troffer, recess
mounted, 6400 Lumens, 2' x 4', replaces
four T8 lamp, incl lamps, mounting
hardware and connections Ea.8,514.00$ 3,999.00$ -$ 12,513.00$
6.9. Remove 2x4 troffers in
main sleeping area and
replace with LED lights (34)
break out pricing. 6.10.
Remove 2x2 troffers in main
sleeping area and replace
with LED lights (9). Break
out pricing. No line item in
RS Means for 2x2 LED
troffers
4 265313100150
Exit lighting, fluorescent, single face,
ceiling or wall mount Ea.266.00$ 214.00$ -$ 480.00$ Install 4 new exit signs
Total Div 26
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Quantity Line Number Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
CSI Net Cost 59,667.04$ 66,212.88$ 8,931.05$ 135,290.98$
01 $ 10,901.85 4.80% $ 6,493.97
02 $ 20,101.75 Subtotal $ 141,784.95
03 $ 4,261.46 3% $ 4,253.55
05 $ 2,696.31 Total $ 146,038.50
06 $ 3,429.36
08 $ 1,992.75
09 $ 28,807.60
10 $ 8,117.55
11 $ 8,695.00
12 $ 400.50
22 $ 18,326.70
23 $ 664.80
26 $ 26,895.35
$ 135,290.98
Cost index
Saybr Coefficient
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SAYBR CONTRACTORS, INC.
City of Renton
2016 Job Order Contract
Appendix E May 27, 2016
Appendix E
Sample Work Order Schedule
AGENDA ITEM #7. f)
ID
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AGENDA ITEM #7. f)
May 16, 2016
Mr. Michael Nolan
City of Renton, Facilities Department
1055 Grady Way, Fifth Floor
Renton, WA 98057
Re: Saybr Contractors, Inc. -Bonding Capacity
Job Order Contracting, Estimated annual value $4,000,000
Dear Mr. Nolan:
8
ZURICH
Zurich Sur11ty, Cr11dit & Political
Risk 999 l"' Ave, Suite 800
Sea111e, WA. 98104
Phone: ( 206) 346-2640
Fax: ( 206) 346-2622
Zurich American Insurance Company and/or its subsidiary , Fidelity and Deposit Company of Maryland,
have provided surety credit to Saybr Contractors, Inc. for single projects of $10 million and an aggregate
uncompleted backlog of $20 million . Zurich/F&D is rated "A+" (Superior) with a financial size category of
XV ($2 billion+) by AM Best and has a US Treasury Limit exceeding $732 million.
If Saybr Contractors, Inc. is awarded a contract for projects falling within the identified ranges and
requests that we provide the necessary Performance and/or Payment Bonds, we will be prepared to
execute the bonds subject to our acceptable review of the contract terms and conditions, bond forms .
appropriate contract funding and any other underwriting considerations at the time of the request.
Our consideration and issuance of bonds Is a matter solely between Saybr Contractors, Inc. and
ourselves, and we assume no liability to third parties or to you by the issuance of this letter.
We trust that this information meets with your satisfaction. If there are further questions, please feel free
to contact me.
Sincerely,
Zurich American Insurance Company
Fidelity and Deposit Company of Maryland
Holly E. Ulfers
Attorney in Fact
AGENDA ITEM #7. f)
AB - 1700
City Council Regular Meeting - 27 Jun 2016
SUBJECT/TITLE: Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY
2015 Local Solicitation
RECOMMENDED ACTION: Refer to Public Safety Committee
DEPARTMENT: Police
STAFF CONTACT: Russ Radke, Sergeant
EXT.: 7527
FISCAL IMPACT SUMMARY:
The Renton Police Department has been awarded a total of $24,086.73 to be used through September 30,
2018.
SUMMARY OF ACTION:
The City of Renton Police Department has applied for, and been awarded, the 2015 Edward Byrne Memorial
Justice Assistance Grant to help fund the Renton Police Department's Domestic Violence Victim Advocacy
Program and provide assistance to victims of domestic violence. The grant requires no contributing funds for
eligibility. It does require that the application, in its entirety, be made available to the Mayor and City Council
for their review and comment. This is the twelfth year that the City of Renton ha s applied for this grant and
successfully received the funding for the citizens of Renton.
The grant assists with direct victim services to include emergency shelter, food, clothing, gas, travel, moving
truck, emergency cell phones, and assistance with costs associated with law enforcement in locating and
arresting the defendant to help ensure victim safety. The grant will also assist with costs associated with the
Victim Advocate coming in after hours to assist victims, or the family of a victim, on sign ificant calls for service
such as DV homicides. Prevention/education and supplies are needed for the ongoing awareness to the
citizens of Renton via community outreach and presentations. The Renton Police Department has been a
leading department for training and education by sending law enforcement teams consisting of Detectives,
Patrol Officers, and City Prosecutors to national training conferences and co -sponsoring local trainings with
the Violence Against Woman's Act (VAWA). With the assistance of this grant, the Police Department has made
a commitment to outfit every first responding vehicle with trauma kits. It is necessary to purchase additional
kits and supplies due to growth in our fleet and department and the need for additional or replacement
supplies.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor to sign the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2015 Local
Solicitation.
AGENDA ITEM #7. g)
Interagency Agreement
Edward Byrne Memorial
JusticeAssistance Grant (JAG)Program
FY 2015 Local Solicitation
Executed by
City of Seattle
Department Authorized Representative:Diane Pilon
610 5”‘Avenue
PO Box 34986
Seattle,WA 98124-4986
and
City of Renton;hereinafter referred to as "Recipient"
Grant Manager:Sgt.Russ Radke
1055 Grady Way
Renton,WA 98057
IN WITNESS WHEREOF,the parties have executed this Agreement by having their
representatives affix their signatures below.
City of Renton Seattle Police Department
Denis Law,Mayor Brian Maxey,Chief Operating Officer
Date:
Authorized by:
Grant Program:Edward Byrne Memarialjustice Assistance Grant (JAG)Program
FY I5 JAG Interagency Agreement
AGENDA ITEM #7. g)
WHEREAS,the JusticeAssistance Grant (JAG)Program is the primary provider of federal criminaljusticefundingtostateandlocaljurisdictions;and
WHEREAS,the JAGProgram supports all components of the criminal justice system,from multi-jurisdictional drug and gang task forces to crime prevention and domestic violenceprograms,courts,corrections,treatment,and justice information sharing initiatives;and
WHEREAS,the United States Congress authorized $604,936 in the JusticeAssistance Grant (JAG)Program for jurisdictions in King County;and
WHEREAS,10 jurisdictions in King County were required to apply for a JAGProgram award with asingle,joint application;and
WHEREAS,the City,as the identified Fiscal Agent,submitted the joint application to the Bureau ofJusticeAssistanceonJune26,2015 to request JAGProgram funds;and
WHEREAS,based on the City's successful application,the Bureau of JusticeAssistance hasawarded$604,936 to the City from these JAGProgram funds;and
WHEREAS,pursuant to the terms of the grant whereby the City,as the identified Fiscal Agent forthisaward,is to distribute grant funds to co-applicants,the City intends to transfer some oftheJAGfundsitreceivestothoseco-applicants;and
WHEREAS,the City is not obligated to continue or maintain grant funding levels for the JAGProgramoncegrantfundshavelapsed;and
WHEREAS,recipients ofJAGfunds from the City should not anticipate the City will assumeresponsibilityforanyprogramcostsfundedbyJAGonceJAGfundsarespent;
NOW THEREFORE,the parties hereto agree as follows:
This lnteragency Agreement contains six Articles:
ARTICLE I:TERM OF AGREEMENT:
The term ofthis lnteragency Agreement shall be in effect from the date it is executed by the SPDChiefofPolice,or designee,until September 30,2018 unless terminated earlier pursuant to theprovisionshereof.
ARTICLE1]:DESCRIPTIONOF SERVICES
Theservices to be performed under this Agreement shall be conducted for the stated purposes oftheByrneMemorialJusticeAssistanceGrant[JAG]Program (42 U.S.C.3751[a.]The Edward ByrneMemorialJusticeAssistanceGrant(JAG)Program is the primary provider of federal criminaljusticefundingtostateandlocaljurisdictions.JAGfunds support all components ofthe criminaljusticesystem,from multijurisdictional drug and gang task forces to crime prevention anddomesticviolenceprograms,courts,corrections,treatment,and justice information sharing
FY 15 JAG lnlcragency Agreement
AGENDA ITEM #7. g)
initiatives.JAGfunded projects may address crime through the provision of services directly toindividualsand/orcommunities and by improving the effectiveness and efficiency of criminal
justice systems,processes,and procedures.
ARTICLE III:SPECIALCONDITIONS
Funds are provided by the U.S.Department ofjustice,Office ofjustice Programs,Bureau of
justice Assistance solely for the purpose of furthering the stated objectives of the EdwardByrneMemorialjusticeAssistanceGrant(JAG)Program.The Recipient shall use the funds
to perform tasks as described in the Scope ofWork portion ofthis Agreement.
The Recipient acknowledges that because this Agreement involves federal funding,the
period ofperformance described herein will likely begin prior to the availability of
appropriated federal funds.The Recipient agrees that it will not hold the Seattle Police
Department,the City of Seattle,or the Department of justice liable for any damages,claimforreimbursement,or any type ofpayment whatsoever for services performed under this
Agreement prior to the distribution and availability of federal funds.
The Recipient shall comply with all conditions and limitations set forth in the FY 2015
justice Assistance Grant Program Award #2015—D]—BX-0552.
The FY2015 justice Assistance Grant Program Award Report #:2015-D]-BX-0552 is
attached to and made part of this agreement,as Attachment A.Allocationand use of grantfundingmustbeinaccordancewithallspecialconditionsincludedintheAwardReport.All
Recipients are assumed to have read,understood,and accepted the Award Report asbinding.
The Recipient acknowledges that all allocations and use of funds under this agreement willbeinaccordancewiththeEdwardByrneMemorialjusticeAssistanceGrant[JAG]FormulaProgram:Local Solicitation.Allocation and use of grant funding must be coordinated withthegoalsandobjectivesincludedintheLocalSolicitation.All Recipients are assumed tohaveread,understood,and accepted the Local Solicitation as binding.
Recipient agrees to obtain a valid DUNSprofile and create an active registration with the
Central Contractor Registration (CCR)database no later than the due date of the Recipient'sfirstquarterlyreportafterasubawardismade.
The Recipient shall comply with all applicable laws,regulations,and program guidance.A
non-exhaustive list of regulations commonly applicable to BIAgrants are listed below,
including the guidance:
(U)Administrative Requirements:OMB Circular A-102,State and Local Governments
(10/7/94,amended 8/29/07)(44CFR Part 13)
(V)Cost Principles:OMB Circular A-87,State and Local Governments (5/10/04)
FY I5 JAG Inleragency Agreement
AGENDA ITEM #7. g)
(W)Audit Requirements:OMC Circular A-133,Audits of State,Local Governments,and
Non—ProfitOrganizations (6/24/97,includes revisions in the Federal Register6/27/03)
(X)The Recipient must comply with the most recent version ofthe Administrative
Requirements,Cost Principals,and Audit Requirements.
36)Non-Federal entities that expend $500,000 or more in one fiscal year inFederalawardsshallhaveasingleorprogram-specific audit conducted for that
year in accordance with the Office of Management and Budget (OMB)Circular -
A-133-Auditsof States,Local Governments,and non—ProfitOrganizations.
Non-federal entities that spend less than $500,000 a year in federal awards are
exempt from federal audit requirements for that year,except as noted in
Circular No.A-133,but records must be available for review or audit by
appropriate officials of the Federal agency,pass-through entity,and General
Accounting Office (GAO).
37)Recipients required to have an audit must ensure the audit is performed in
accordance with Generally Accepted Auditing Standards (GAAS),as found intheGovernmentAuditingStandards[the Revised Yellow Book)developed by
the Comptroller General and the OMB Compliance Supplement.The Recipient
has the responsibility of notifying the Washington State Auditor's Office and
requesting an audit.
38)The Recipient shall maintain auditable records and accounts so as to facilitatetheauditrequirementandshallensurethatanysub-recipients also maintain
auditable records.
39)The Recipient is responsible for any audit exceptions incurred by its own
organization or that of its subcontractors.Responses to any unresolved
management findings and disallowed or questioned costs shall be included
with the audit report submitted to the Seattle Police Department.The
Recipient must respond to requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request.The
City reserves the right to recover from the Recipient all disallowed costs
resulting from the audit.
40)lfapplicable,once any single audit has been completed,the Recipient must
send a full copy ofthe audit to the City and a letter stating there were no
findings,or if there were findings,the letter should provide a list ofthe
findings.The Recipient must send the audit and the letter no later than nine
months after the end of the Recipient's ?scal year(s)to:
Diane Pilon,JAGProgram Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
FY 15 JAG lntcragency Agreement
AGENDA ITEM #7. g)
Seattle,WA 98124-4986
206-386-1996
41)In addition to sending a copy of the audit,the Recipient must include a
corrective action plan for any audit findings and a copy of the management
letter if one was received.
42)The Recipient shall include the above audit requirements in any subcontracts.
0 The Recipient agrees to cooperate with any assessments,national evaluation efforts,or
information or data collection requirements,including,but not limited to,the provision of
any information required for assessment or evaluation of activities within this agreement,
and for compliance BIAreporting requirements.
0 When implementing funded activities,the Recipient must comply with all applicable
federal,state,tribal government,and local laws,regulations,and policies.The Recipient is
entirely responsible for determining the Recipient's compliance with applicable laws,
regulations and policies,which include,but are not limited to:
(F)City ofSeattle regulations including,but not limited to:
(1 1)Equal Benefits Program Rules
(SMC Ch.20.4-S:http://cityofseattle.net/contract/equalbene?ts/)
(12)Women and Minority Owned Af?rmative Effort:If a Recipient intends to subcontract
out any part ofa contract instead of performing the work itself,then the following
requirement applies:Consultant shall use affirmative efforts to promote and
encourage participation by women and minority businesses on subcontracting
opportunities within the contract scope of work.Consultant agrees to make such
efforts as a condition of this Agreement.
k.Outreach efforts may include the use of solicitation lists,advertisements in
publications directedto minority communities,breaking down total
requirements into smaller tasks or quantities where economically feasible,
making other useful schedule or requirements modifications that are likely to
assist small or WMBE businesses to compete,targeted recruitment efforts,and
using the services of available minority community and public organizations to
perform outreach.
1.Record-Keeping:The Consultant shall maintain,for at least 24 months after
the expiration or earlier termination of this Agreement,relevant records and
information necessary to document all Consultant solicitations to
subconsultants and suppliers,all subconsultant and supplier proposals
received,and all subconsultants and suppliers actually utilized under this
Agreement.The City shall have the right to inspect and copy such records.
(33)Licenses and Similar Authorizations:The Consultant,at no expense to the City,shall
secure and maintain in full force and effect during the term ofthis Agreement all
FY 15 JAG lnteragency Agreement
AGENDA ITEM #7. g)
required licenses,permits,and similar legal authorizations,and comply with allrequirementsthereof.
(34)Use of Recycled Content Paper:Whenever practicable,Consultant shall use reusableproductsincludingrecycledcontentpaperonalldocumentssubmittedtotheCity.Consultant is to duplex all documentsthat are prepared for the City under thisContract,whether such materials are printed or copied,except when impracticable
to do so due to the nature of the product being produced.Consultants are to use100%post-consumer recycled content,chlorine-free paper in any documents thatareproducedfortheCity,whenever practicable,and to use other paper-saving andrecyclingmeasuresinperformanceofthecontractwithandfortheCity.
(35)Americans with Disabilities Act:The Consultant shall comply with all applicable
provisions of the Americans with DisabilitiesAct of 1990 as amended (ADA)inperformingitsobligationsunderthisAgreement.Failure to comply with the
provisions ofthe ADAshall be a material breach of,and grounds for the immediateterminationof,this Agreement.
(36)Fair Contracting Practices Ordinance:The Consultant shall comply with the FairContractingPracticesOrdinanceofTheCityofSeattle[Chapter 14.10 SMC],asamended.
(37)Suspension and Debarment:The Recipient certi?es that neither it nor its principalsarepresentlydebarred,suspended,proposed for debarment,declared ineligible,orvoluntarilyexcludedfromparticipatingintransactionsbyanyFederaldepartment oragency.By signing and submitting this Agreement,the Recipient is providing thesignedcertificationsetoutbelow.The certification this clause is a material
representation of fact upon which reliance was placed when this transaction wasenteredinto.
If it is later determinedthat the Recipient rendered an erroneous certification,theFederalGovernmentandCitymaypursueavailableremedies,including terminationand/ordebarment.The Recipient shall provide immediate written notice to the CityifatanytimetheRecipientlearnsthatitscertificationwaserroneouswhensubmittedorhasbecomeerroneousbyreasonofchangedcircumstances.
The Recipient agrees by signing this Agreement that it shall not enter into anycoveredtransactionwithapersonorsubcontractorwhoisdebarred,suspended,
proposed for debarment,declared ineligible,or voluntarily excluded from
participation in this covered transaction,unless authorized in writing by the City.
The Recipient shall include the requirement in this section in any subcontracts.
(38)In the event of the Recipient's or subcontractor'snoncompliance or refusal to
comply with any applicable law,regulation or policy,the City may rescind,cancel,or
terminate the Agreement in whole or in part.The Recipient is responsible for any
FY 15 JAG Inicragency Agreement
AGENDA ITEM #7. g)
and all costs or liability arising from the Recipient's failure to comply with applicable
law,regulation,or policy.
ARTICLE IV:SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is as
described in Attachment B:[AG Budget Worksheet,as approved by BIA.Attachment B is attached
to and made part ofthis agreement.
The work shall,at all times,be subject to the City's general review and approval.The Recipient
shall confer with the City periodically during the progress of the Work,and shall prepare and
present suchinformation and materials (e.g.a detailed outline of completed work)as may be
pertinent,necessary,or requested by the City or BJAto determine the adequacy of the Work or
Recipient's progress.
ARTICLE V:PAYMENT
(K)Compensation
The Recipient shall be reimbursed on an actual cost basis.Total compensation under this
Agreement is $26,587.
The Recipient shall incur authorized allowable expenses in accordance with the Project
Budget,as detailed in Attachment B.
The Recipient may request additional reimbursement up to the amount of interest accrued on
their portion of the grant award.The City will provide quarterly statements to the Recipient,
oncethe interest balance accrued equals at least $1,000.Reimbursements will not be made for
interest accrued that is less than $1,000.Reimbursements can be requested,up to the total
amount of interest accrued,after the initial quarterly statement has been sent,to perform
tasks in accordance with the Project Budget,as detailed in Attachment B.
The Recipient shall submit invoices not more than monthly,and at least quarterly.After the
first quarter,monthly submission is preferred.Invoices are due no later than 30 days after the
end of the period in which the work was performed.
No travel or subsistence costs,including lodging and meals,reimbursed with federal funds
may exceed federal maximum rates,which can be found at:http://www.gsa.gov.
(L)Manner of Payment
The Recipient shall submit reimbursement requests not more than monthly,and at least
quarterly.After the first quarter,monthly submission is preferred.
Requests are dueno later than 30 days after the end of the period in which the work was
performed.Reimbursement request forms are provided.Substitute forms are acceptable.
With each reimbursement request,the Recipient shall submit:
I Detailed spreadsheet of expenditures by task and related financial documents [timesheets,
invoices)
FY 15 JAG Interagency Agreement
AGENDA ITEM #7. g)
I Project status report
_
I These documentsand invoices must be kept on file by the Recipient and be made availableuponrequestbytheCityortostateorfederalauditors
Reimbursement will not be processed without accompanying documentationfor thecorrespondingtimeperiod.
Once the above conditions are met,payment shall be made by the City to the Recipient.
Submit invoicing and documentation to:
Diane Pilon,IAGProgram Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle,WA 98124-4986
206-386-1996
ARTICLE VI:AMENDMENTS A
No modi?cation or amendment of the provisions hereofshall be effectiveunless in writing andsignedbyauthorizedrepresentativesofthepartieshereto.The parties hereto expressly reservetherighttomodifythisAgreement,by mutual agreement.
FY 15 JAG Interagoncy Agreement
AGENDA ITEM #7. g)
I Department oflustice
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PAGE 1 or 9BureauofJustIccAssistanceGram
1.RECIPIENTNAMEANDADDRESS(IncludingZip Code)4.AWARD NUMBER::o1s.w-ax-ossz
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AGENDA ITEM #7. g)
Department oflustice
Of?ce of Justice Programs AWARD CONTINUATION
Bureau oi'Justlce Assistance SHEET PAGE 2 OF 9
Grant
PROJECTNUMBER 2lll5«DJ-BX-0552 AW/tRD DATE 09I|l/20lS
SPECIALCONDITIONS
l.Applicabilityof Part 200 Unifonn Requirements ‘
The UnifonnAdministrativeRequirements.Cost Principles,and AuditRequirements in 2 C.l-‘.l(.Part 200,as adoptedandsupplementedbytheDepartmentofJustice(D0!)in 2 C.F.R.Part 1800 (the “Part 200 UniformRequirements")apply to this2015award fromthe Oflice of Justice Programs (OIP).For this 2015 award,the Part 200 UniformRequirements,which were ?rst adoptedby D01 on December26,ZOI4,supersede.among other things,the provisionsol'28C.F.R.PttrLs66 and 70,as well as thoseol'2 C.F.R.Parts 215,220,225.and 230.
if this 20l5 award supplements funds previously awardedby 01?underthe same award number.the Part 200 Unil‘ortnRequirementsapplywithrespecttoallawardfunds(whetherderivedfromthe initialaward or a supplemental award)that are obligatedon or after the acceptance date of this2015 award.
Potentialavailabilityof grace period for procurement standards:Under the Part 200 UniformRequirements.a time-limited gntoe period may be availableunder certain circumstancesto allowfor transition from policies and proceduresthatcompliedwithpreviousstandardsforpmcurementsunderfederalawardstopoliciesandprocedurestltatcomplywiththenewstandards(that is,to thoseat 2 C.F.R.200.317 through200.325).
For more inforrnatiouon thePan 200 Unifomr llequircmcns,includinginformationregarding thepotentially-availablegraceperioddescribedabove,see the Oltice ot'.lustieePrograms (OJP)websiteat
http://ojp.gov/iimding/PartZO0UniformRequirements.htm.
in tireevent that an award-relatedquestion arisesfrom documentsor other materialsprepared or distributedby OJPthatmayappeartoconflictwith,or differin some way from.the provisions of the Part 200 Uniform Requirements.therecipientistocontact011’promptly for clari?cation.
2.Therecipientagrees to complywith the Departmentof JusticeGrants FinancialGuide as posted on the OJ?website(currently,the "2Di5 DOI Grants FinancialGuide"),
3.The recipientacl-uroivledgcsthat failure to submitan acceptableEqual Employment OpportunityPlan (ifrecipient isrequiredtosubmitonepursuanttoZ8C.F.R.Section 42.302)that is approved by the Ollice for Civil Rights is aviolationoftheStandardAssurancesexecutedbytherecipient.and may result in suspension of funding until such timeastherecipientisincompliance,or tenninationof the award.I
4.The recipient understandsandagrees that 011’may withholdaward funds,or may impose otherrclatedrequirements,it‘the recipient does not satisfactorilyand promptly addressoutstanding issuesfrom auditsrequiredby the Part 200UnifomrRequirements(or by the terms of this award),or other outstandingissues that arise in connectionwith audits.investigations.or reviews of DO]awards.
5.Recipientunderstandsand agrees that it cannot use any federalfunds,eitherdirectly or indirectly,in support of the
enactment.repeal.modi?cationor adoptionof any law,regulation or policy.at any level of government,withouttheexpresspriorwrittenapprovalofOil’.
6.Tirerecipientand any subrecipientsmust promptly referto the D0]OIG any credibleevidencethat tr principal,employee.agent,subrecipient,contractor,subcontractor,or other person has --(I)submitteda claim for award fundsthatviolatestheFalseClaimsAct;or (2)committeda criminalor civil violationoflaws pertaining to fraud,conflict ofinterest.bribery,gratuity,or similarmisconductinvolvingaward funds.Potentialfraud,waste,abuse.or misconductshouldbereportedtothe0lGby—mail:Office of the inspector GeneralUS.Department ofiustice investigationsDivision950PennsylvaniaAvenue,N.W.Room4706 Washington,DC 20530 e-rnail:oig.hotline@usdnj.govhotline:(contact information in English and Spanish):(800)869-4499 or hotlinefax:(202)6 i6—9tlSlAdditionalinformationisavailablefromtheDOJOIGwebsiteatwww.usdoj.gov/oig
Z5%.’!
0.’?FDlLVl4000/'1(REV.4--lb)
AGENDA ITEM #7. g)
Department oflustice
Oftice oflustice Programs AWARD CONTINUATION
Bureau ol'Justlce Assistance SHEET PAGE 3 OF 9
Grant
PROJECTNUMBER 20l5-DJ-BX-0552 AWARDDATE av/mots
_
SPECIAL CONDITIONS
7.Restrictionsand certi?cations regarding non-disclosureagreementsand relatedmatters
No recipient or subreeipient underthis award.or entity that receivesa contract or subcontractwith any funds under this
award,may require any employee or contractor to sign an internalcon?dentialityagreement or statement that prohibits
or otherwiserestricts.or purports to prohibitor restrict,the reporting(in accordancewith law)of waste,fraud,or abuse
to an investigativeor law enforcementrepresentative of a federaldepartment or agency authorizedto receive such
information;--——>»——--v «—»-
The foregoing is not intended.and shallnot be understoodby the agency making this award.to contravene
requirements applicable to Standard Form 312(which relat to classi?edinformation),Form 4414 (which relatesto
'eompartmcntcd information),or any other form issuedby a federal department or agency governing the
oTHa§ ”"‘A’*‘—"”"'""“‘"""“""“‘“‘“"“"‘"”‘"“’
I.In accepting this award,the recipient --
n.represents that it neitherrequiresnor has required internalcon?dentialityagreements or statements from employees
or contractors thatcurrently prohibit or otherwisecurrently restrict(or purport to prohibit or restrict)employeesor
contractors from reportingwaste,fraud,or abuse as describedabove,and
la.certi?es that,if it learnsoris noti?ed that it is or has been requiringits employeesor contractors to execute
agreements or statements that prohibitor otherwiserestrict (or purport to prohibit or restrict),reporting of waste,Fraud.
or abuseas describedabove,it will immediatelystop any further obligations of award funds.will provide promptwrittennoti?cation to the agency making this award,and will resume(or permit resumption oi)such obligationsonly ifexpresslyauthorizedtodosobythatagency.
2.If the recipient doesor is authorizedto make submvztrdsor contracts trader this award —
a.it represents that—
(I)it has determinedthat no other entity that the recipient‘:application proposes may or will receive award funds
(whether through a subawurd,contract.or subcontract)either requires or has required intomalcon?dentiality
agreements or statements from employees or contractors that currently prohibit or otherwisecurrentlyrestrict (or
purport to prohibit or restrict)employees or contractors from reportingwaste.fntud,or abuse as describedabove;and
(2)it has made appropriate inquiry,or otherwisehas an adequate factual basis.to support this representation;and
b.it certifies that.if it learns or is noti?ed that any subrccipient.contractor,or subeontmctorentity that receives tbnds
underthis award is or has been requiring its employeesor contractors to execute agreements or statements that prohibit
or otherwiserestrict(or purport to prohibit or restrict),reporting ofwastc,fraud.or abuse as describedabove,it will
immediately stop any furtherobligationsof award funds to or by that entity,will provide prompt written notificationtotheagencymakingthisaward,and will resume (or permit resumptionoi)such obligations only if expressly authorized
to do so by thatagency.
8.Recipientunderstandsand agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subawardto eitherthe Associationof Community Organizationsfor Reform Now (ACORN)or its
subsidiaries,withoutthe express prior written approvalof Oil’.
9.The recipient agrees to comply with any additionalrequirements that may be imposed during the grant pcrforrnancc
period if the agency determinesthat the recipientis a high-risk grantee.Ct‘.28 C.F.R.parts 65.70.
44/24
OH’FORM4000f:(REV.-LS5)
AGENDA ITEM #7. g)
Departmentof Justice
Officeof Justice Programs
Bureau of Justice Assistance
PROJECTNUMBER 2|1l5-D.l-B.‘(~l)552
AWARD CONTINUATION
AWARDDATE
SHEET
Grant
PAGE 4 OF 9
09/I4/2015
Manngc-rnent(SAM
recipientalsoagrees to com
and provide a Data UniversalNumberin
the Of?ce ol‘.lusticePrograms web site at ht
System for Award Managementand Univ
)(or witha successorgovemment—wide
l I.Pursuantto ExecutiveOrder 135l3,"FederalLeaders5I225(October I,2009),the Department encourages reci
banningemployeesfrom text messaging while drivin
gmnt,and to establishworkplace safety policies and
crashescausedby distracteddrivers,
pi
relatedto conferences,meetings,trainings,
FinancialGuide(currently,as section 3.10 of"Postawardit
provided underthis awardmust adhere to the On’Trninin
at hltp://www.ojp.usdoj.govlfunding/ojptrainingguidingpB
Therecipientagrees that if it currentlyhas an
other than thisO.ll’award,and those award fu
more of the identicalcost itemsfor whichfundsare being pnotify,in writing,the grant manager for thisDIP award,a
change-of—project-scopegmntadjustment notice (GAN)
The recipientunderstandsand agrees thataward funds m
religiousor moralbeliefsof studentswho participate in
funds,orofthe parents or legal guardians of such students.
33/
The recipientunderstandsand ag
networkunlesssuch networkblocksthe viewin
subsection(it)limitstheuse of fundsnecessaryfor a
otherentitycarryingout criminalinvestigations,proseculio
describedin 2 C.l-ZR.200.414
oflrothits eligib ty and its cl
activitiesunderthis award,in the manner,
otherwisespeci?ed by Oil’.Data colleclio
Oil’FORM 4|llIllIZ (REV,-I-Sit)
SPECIAL CONDITIONS
The recipientagrees to comply with applicable requirementsregarding registrationwith the System for Award
ply with applicablerestrictionson subawardsto first-tiersubrccipicnts that d
g System (DUNS)number.The detailsofrecipicnt obligations n
tp://www.ojp.govIfunding/sat-n.htm(Award condition:Registration with theersalIdenti?er Requirements),special conditiondoes not apply to an awardto an individualwho rcceiv
to any businessor non-pro?t organization that he or she my own or a
hip on ReducingText MessagingWhileDriving,"7-?Fed.Reg.
g any vehicleduring the course of pcrfonning work funded laythisconducteducation,awareness,and other outreachto decrease
The recipientagrees to comply with all applicablelaws,regulations,
limits,prior approval and reportingrequirements,where applicable)
and other events,includingtheprovisionof foodandlcrbeveragesat suchevents.and costs of attendanceat such events.lnforrnationon
The recipientunderstands and agrees that any training or tra
rinciples.htm.
open awardof federalfundsor if it receivesan award of federalfundsndshavebeen.
nd,if so requested by OH’,seek a budget-modi?cationor
to eliminateany inappropriateduplicationoffunding.
programs for which?nancialassistanceis provided from those
tees that -(a)No award funds may be used to maintainor establisha computer
g,do\vnlonding.and exchangingofpomography,and (b)Nothing in
ny Federal,State.tribal.or load law enforcementagency or any
A recipient thatis eligible under the Part 200 UniformRequirementsto use the"de minimis"indirectcost rate(0,and that elects to use the “de minimis“indirectcost rate,must adviseOJP in writingection,and must comply with all usaclated requirements in the Part 200 UniformRequirements.The "de minirnis"rate may be applied only to modi?ed total direct costs (MTDC).
The recipientmust collect,maintain,and provide to 011’.data that measurethe performance and effectiveness ofandwithinthetimeframcs.specified in the program solicitation,urns
n supports compliancewiththe Governmentl’t:rl'ormanceandResultsAct(GPRA)and the GPR.-\ModemizatiunAct.and other applicablelaws.
system ctticially designated by OMB and OJP).The
n not acquire
re posted on
and are incorporatedby reference here.This
ed the awardas t\natural person (i.e.,unrelated
peralc in his or her name).
eat:and sub recipientsto adopt and enforce policies
policies,and guidance (includingspeci?c cost
govcn-tingthe use of federalfundsfor expenses
rules applicable to this award appears in the DOJ Grants
equircments"in the "2Dl5DOJ Grants FinancialGuide“).
ining materials developed or delivered with funding
GuidingPrinciplesfor Grantees and Subgrnntces,available
are being,or are to be used.in whole or in part,for one or
ravidedunderthis 01?award,the rccipientwillpromptly
not be used to discriminateagainst or denigrate the
n.or adjudicationactivities.
c.-7%
AGENDA ITEM #7. g)
Department ot'.lustice
Office of JusticePrograms AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 9
Grant
raorecrNUMBER rots-atax-ass:AWARDDATE 09/mots
SPECIAL CONDITIONS
22.
The recipient agrees to comply \vith OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
MA and OCFO on all grant monitoring requests,including requests related to desk reviews,entrancedprogrammatic
desk reviews,andlorsite visits.The recipient agrees to provide to BIA and OCFO all documentationnecessary to
complete monitoring tasks.including documentationrelated to any subawatdsmade under this award.Further,the
recipient agrees to abide by reasonabledeadlinesset by BIA and OCFO for providing the requested documents.
Failureto cooperate with BIA’:/DC]-'O's grant monitoringactivitiesmay result in sanctionsaffecting the recipient's
D01 awarLls,.iaclucling..but.anLlimitcd.Io:wiLhho1d.ingsantl/ornlherantrictionsonthe reaipicntfsaacss to grant
_s...funds;referralto theOffice ofthe Inspector General for auditreview;designationof the recipientas a DO}High Risk
grantee;or terminationof an awarti(s).
.TiIt=_IV€,iJ7i¢T1l,=\?l'.¢.€5.‘°&‘°mDl)'.Y’iFl1}‘YP”¢t1’l¢.|TFm'i!€FJ£“E5.'t?..'Fl?9"E53111‘-‘VS!tl"“"¥‘i!.“§52§;@Q
£""?€""i'"d.
iscertaincircumstances,to report the names and total compensation of the five nathig W‘i
therecipientand first-tieraulrrccipientsof award funds.Such data will be submittedto the FFATA Subaward
ReportingSystem (FSRS).The detailsofrecipient obligations,whichderive fromthe Fed:-al Funding AccountabilityandTransparencyActol‘2006(FFATA).are posted on the Of?ce of JtuticeProgramswebsite at
http://www.ojp.gov/funding/Ifatahtm(Award condition:Reporting Subttwardsand ExecutiveCompensation),andare
incorporatedby reference here.This condition.and its reportingrequirement,does not apply to grant awardsmade to
an individualwho receivedthe award as a.naturalperson (i.e.,unrelatedto any businessor non-prolit organization that
he or she may own or operate in his or her name).
Therecipientunderstandsand agrees that it has a responsibilityto monitorits sul:rrecipients'compliance with
applicable federalcivil rights laws.The recipient agrees to submitwrittenMethodsof Administration(MOA)for
ensuring sabreeiplents‘complianceto the O.lP'sOiiioe for Civil Rightsat CivilRighuMOA@uadoj.govwithin90 days
of receivingthe grant award,and to make supporting documentationavailableforreview upon request by Oil’or any
other authorized persons.The required elementsof the MOA are set forth at
httpd/www.ojp.usdcj.gov/handing/othcr_rcquiremcnts.htm,under the heading,"Civil RightsCompliance Speci?c to
State AdministeringAgencies."
in order to promote informationsharing andenable interoperabilityamong disparatesystems across the justiceand
publicsafety community,On’requiresthe grantee to complywithD0i‘s GlobalJustice informationSharinginitiative
(DO.l"sGlobal)guidelinesand recommendationsfor this particulargmnr.Granteeahall confomtto the Global
StandardsPackage(GSP)and all constituentelements.where applicable.as describedat:
http:/lwww.it.ojp.govIgsp_gra.ntcondition.Grantee shall documentplanned approachu to informationsharing and
describecompliance to the GS?and appropriate privacy policy that protects shared infonnation,or provide detailed
justificationforwhy an alternativeapproach is recommended.
To avoid duplicating existingnetworksor IT systems in any initiativesfunded by BIA for law enforcement information
sharing systems which involve interstateconnectivity betweenjurisdictions.such systems shall employ,to the extent
possible,existing networksas the communicationbackboneto achieve interstateconnectivity,unless the grantee can
demonstrateto the satisfaction of BIA that this requirement would not be cost effective or would impair the
functionalityofan existing or proposed IT system.
Therecipientagrees that any informationtechnology system fundedor supported by OJP funds will comply with 28
C.F.lL Part 23,Criminalintelligence Systems Operating Policies,ifOIP determinesthis regulation to be applicable.
ShouldOIP determine28 C.F.R.Part 13 to be applicable,OIP may,at its discretion,perform audits of the system,as
per the regulation.Should any violationof2B C.F.R.Part 23 occur,the recipientmay be ?ned as per 42 U.S.C.
373930.‘)-(d).Recipientmay not satisfy sucha fine with federal funds.
{?x
0!!’FORM4000/1 (REV.-t-XX)
hly compeasatediexecuti?sof T i V
AGENDA ITEM #7. g)
Department of Justice
Otlice oflusticc Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OF 9
PROJECTNUMBER 2t1lS~Dl-BX-D552 AWARDDATE 0')Il ‘/20 l 5
25.
27.
28.
29.
31.
SPECIALCONDITIONS
The gmntcc agrees to complywith the applicablerequirementsol'2l!C.F.R.Part 38,the Department of Justiceregulationgoverning"EqualTreatmentfor Faith Based Organizations"(the "Equal TreatmentRegulation”).The EqualTreatmentRegulationprovidesinpartthatDepartmentofiustieegrantawardsofdircct?tnding may not he used tofundanylaherentlyreligiousactivities,such as worship,religious instruction,or proselytization.Recipientsof directgrantsmaystillengageininherentlyreligiousactivities.but such activitiesmust be separate in time or place from theDepartmentofJusticefundedprogram,and participation in such activitiesby individualsreceivingservices from thegranteeorasttb-granteemust be voluntary.The Equal TreatmentRegulationalso makes clear that organizationsparticipatinginprogramsdirectlyfundedbytheDepartmentofJusticearenotpermittedtodiscriminateintheprovisionofservieesonthebasisof:bene?ciary’:religion.Notwithstandingany otherspecialconditionof this award,faith-basedorganizationsmay,in sume circumstances.considerreligion as a basis for employment.Seehttpil/www.ojprgov/about/ocrlequal_ibo.htrn.
Grantee agrees to comply withthe requirementsof 28 C.F.R.Part 46 and all O?ice oflustlce Programs policies andproceduresregardingtheprotectionofhumanresearchsubjects,includingobtainmcntof InstitutionalReviewBoardapproval,if appropriate,andsubject informed consent.
Grantee agrees to comply withall con?dentialityrequirements of 42 U.S.C.section 3789g and 28 CrF.R.Part 22 thatareapplicabletocollection,use,and revelationof data or information.Grantee further agrees.as a conditionofgruntapproval.to submit:1 Privacy Certi?cate that is in accordwith requirementsot‘28 C.F.R.Part22 and.in particular,section22.23‘
Awardrecipientsmust verify Pointof Contact(POC),FinancialPointof Contact(FPOC),andAuthorizedRepresentativecontactinfomtationinGMS,includingtelephone numberand c-mail address.If any infonnnticnisincorrectorhsschanged,aGrant Adjustment Notice (GAN)musthe submittedvia the Grants Management System(GMS)to documentchanges.
The grantee agrees that within 120 days ofawurtl acceptance.euch current memberof a law enforcement task forcefundcdwiththesefundswhoisataskforcecommander,agency executive,task forceofficer,or other task forcemcmbcrcfcquivnlentrank,will completerequired online(intemet-based)task forcetraining.Additionally,all futuretaskforcemembersarerequiredtocompletethistrainingonceduringthelifeofthisaward,or once every fourycars ifmultipleawardsincludethisrequirement.The training is provided free of charge online throughB.lA‘sCenter for TaskForceIntegrityandLeadership(www.cttli.org).This trainingaddressestask force effectivenessas well as other keyissuesincludingprivacyandcivilliberties/rights,task force performance measurement,personnel selection.and taskforceoversightandaccountability.When BIA funding supports a task force,a task force personnel roster shouldbecompiledandmaintained,along with course completion certi?cates.by the grant recipient.Additionalinfon-nationisavailableregardingthisrequiredtrainingandaccessmethodsviaBIA's web site and the Center for Task ForceintegrityandLeadership(ww\v.cttli.org).
Therecipient agrees to panicipatein BIA-sponsoredtrainingevents.technicalassistanceevents,or conferencesheldbyBIAoritsdesignces,upon BJ/\‘s request.
All procurement (contract)transactionsunder this a\vordmust be conductedin a manner that is consistentwithapplicableFederalandStatelaw.and with Federalprocurement standards specified in regulations governing Fcdemlawardstonon-Federalentities.Procurement(contract)transactionsshouldbe competitivelyawarded unlesscircumstancesprecludecompetition.Noncompclitive (e.g.,sole source)procurements by the award recipient in excessoftheSimpli?ed AcquisitionThreshold(currently Sl50,000)set out in the Federal Acquisition Regulation mustreceivepriorapprovalfromtheawardingagency.and mustothenvisecomply with rules governingsuch procurementsfoundinthecurrentcditionoftheOJPFinancialGuide.
DIP FORM 4000/2 (REV.4-83)
AGENDA ITEM #7. g)
Department of Justice
Of?ee ofirmtice Progr-urns AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 7 OF 9
Grant
r .
PRO)!-‘.Cl'NUMBER zorsoraxassz AWARD om:a9/rmurs
SPECIAL CONDITIONS
32.
36.
40.
Approval of this award does not indicateapproval of any eonsultant rate in excess ofS650 per day.It detailed
justification must be submitted to and approved by the Office ofiustiee Programs (OJP)program offree prior to
obligationor expenditureof such funds.
Program income(as de?ned in the Pan 200 UniformRequirements)must be used in accordancewith the provisionsof
the Part 200 Unifona Requiremenm Program incomeearningsand expendinrreaboth must be reportedon the quarterly
Pedenrl‘Pirra1'tI:ial‘Rr:port;'SF4H:'*—~~-
Award recipientsmust submit quarterly I FederalFinancialReport(SF-425)and annual performancereports through
GMS (https://grants.ojp.usdoj.gov).Consistent with the Department’:responsibilities underthe Oovemment
Pert‘orenneuru.LR.esulta.AisL(GP1m)pPLe10l6LApplinntLwhonmivefrrndiagmdeethiasoUcita?ummst_.._._.,
provide data that measure the results of their work.Therefore,quarterly performance metricsreport:must be submitted
throughE.lA's PerformanceMeasurementTool (PMT)website(www.bjapert‘orrnanoetonls.org).For more detailed
infonrrationon reportingand other JAG requiremenu,referto theJAG reportingrequirements webpage.Failureto
submitrequiredJAG reports by establisheddeadlinesmay result in the frec?ng of grant fundsand futureHigh Risk
cluignatiurr.
The recipient agrees that funds received underthis award will not be used to supplant State or local funds,but will he
usedto increase the amounts of such funds that would.in the absenceof Federal funds,be made availablefor law
enforcementactivities.
The recipientagrees to monitorsubawardsunder this JAG award in accordancewith all applicablestatutes,regulations,
OMB circulars,and guidelines,includingthe 0!?FinancialGuide,andto includethe applicableconditionsofthis
awardin any subaward.The recipient is responsible for oversightof subrecipientspending and monitoring of speci?c
outcomes and benefits attributableto use of 1AG funds by subreeipients.The recipient agrees to submitupon request,
documentationof its policiesand procedures for monitoring of subawarclsunder this award.
The recipient agrees to submit:signed certi?cation that that all law enforcement agencies receivingvests purchased
withJAG funds have a written "mandatorywear"policy in etTeeLFiscalagents and state agencies must keep signed
certi?cationson tile for any subreeipients planningto utilizeJAG funds for ballistic-resistantand stalrresistant body
armor purchases.This policy must be in place for at least all uniformed officers beforeany JAG funding can be used by
the agency for body armor.There are no requirements regarding the nature of the policy otherthan it being a mandatory
wear policy for all uniformed of?cers while on duty.
Ballistic-resistantand stab-resistantbody armor purchased\vith JAG funds may he purchased at any threatlevel,make
or model,from any distributoror manufacturer,as long as the vests havebeen tested and found to comply with
applicable Na?onal Instituteofiustice ballisticor stab standard:and are listed on the Ni!Compliant Body Armor
ModelList(http://nij.gov).in addition,ballistic-resistantand stub-resistantbody armor purchased must be American-
made.The latest NIJ standardinformationcan be found here:http:I/www.nij.gov/topieslteehnotogy/body-arrnorlsnfety-
initiative.htm.
JAG fundsmay be used to purchase vests for an agency,but they may not he used as the 50%match for purposes of the
BulletproofVest Partnership(BVP)program.
The recipient is required to establisha trust fund account.(Tiretrust fund may or may not be an interest-bearing
account.)The fund.includingany interest.may not be usedto pay dehLsor expenses incurredby otheractivitiesbeyond
the scope of the EdwardByrne Memorial Justice AssistanceGrant Progmm (JAG).The recipient also agrees to obligate
thegrant funds in the trust fund (including nny interestearned)during the period ofthe grant and expend within 90
days thereafter.Any unobligated or on expended funds,includinginteresteamed.must be returned to the Ollice of
Justice Programs at the tirrrcofcloseout.
Oil’FORM41300.2(REV.44!!)
AGENDA ITEM #7. g)
Department of Justice
Oflice of Justice Programs AWARD CONTINUATION
Bureau of.lusticc Assistance SHEET PAGE A or 9
Grant
PROJECTNu.\mEtt 1015-DJ-BX-0552 AWARDDATE as/wzats
SPECIALCONDITIONS
4|.The grantee agrees to assistBIA in complyingwith the NationalEnvironmentalPolicy Act (NEPA),theNationalHistoricPreservationAct,and other related {edentl environmentalimpact analyses requirements in the use of thesegrantfunds,eitherdirectly by the grantee or by tl subgmntee.Accordingly,the grantee agrees to first determineif anyofthefollowingactivitieswillbefundedbythegrant,prior to obligatingfunds for any of these purposes.If it isdeterminedthatanyofthefollowingactivitieswillbefundedbythegrant,the grantee agrees to contact BIA.
The grantee understandsthat this special conditionapplies to its following new activitieswhether or not they are beingspeci?callyfundedwith thesegrant funds.That is,as Iong as the activityis being conductedby the grantee,nsubgrantee,or any thirdparty and the activityneeds to be undertakenin order to use thesegrant funds,thisspecialconditiontrntsttirstbemet.The activitiescoveredby thisspecialconditionare:a.New construction:
b.Minorrenovationor remodelingon:property locatedin an environmentallyor historicallysensitive area,includingpropertieslocatedwithinal00-year lloodplain,a wetland,or habitatfor endangered species,or a property listedon oreligibleforlistingontheNationalRegisterofHistoricPlaces;
c.A renovation,lease,or any proposed use of a buildingor facilitythatwill either(:1)result in a change in its basicprioruseor(b)signi?cantlychange its size;
d.implementationon new program involvingthe use ofchcmicnlsother than chemicalsthat are (a)purchased as anincidentalcomponentofafundedactivityand(b)traditionallyused,for example,in o?icc,household.recreational,oreducationenvironments:and
2:.Implementationof a program relating to clandestinemethamphetaminelaboratoryoperations,includingtheidenti?cation,seizure,or closureof clandestinemethamphetaminelaboratories.
The grantee understandsand agrees that complyingwith NEPAmay requirethepreparation of an EnvironmentalAssessmentand/or an Environmenmllmpactstatement,as directedby BIA.The grantee furtherunderstandsandagreestotherequirementsforimplementationofaMitigationPlan,as detailedathttp:l/\vww.ojp.uxdoj.gov/BIA/resource/nepa.l1tml,for programs relatingto methamphetaminelaboratory operations.
Applicationof ThisSpecial Conditionto Grantee's ExistingProgramsor Activities:For any of the grantee’:or itssubgrantees'existingprograms or activitiesthat will be funded by thesegrant funds,the grantee,upon speci?c requestfromBIA,agrees to cooperate with BIA in any preparationby EM of a nationalor program environmentalassessmentofthatfundedprogramoractivity.
-12.B]A strongly encouragesthe recipient to submitannual(or more frequent)JAG success stories.To submita successstory,sign in to your My EJA account at https:Il\v\vw.bja.gov/Login.cspxtoaccess the Success Story Submissionform.If you do not yet have a My BIA account,please register at https:l/www.bja.gov/pro?le.aspx.Once you register,one oftheavailableareasonyourMyBIApagewillbe"My SuccessStories".Withinthis box,you will see an option to add rtSuccessStory.Once reviewedand approved by BM,all successstories will appear on the new BIA Success Story webpageathttps1//www.bja.gcvlSucccssStoryList.aspx.
43.Recipientunderstandsand agrees that award funds may not be used for itemsthat are listed on the ProhibitedExpenditureListatthetimeofpurchaseoracquisition.includingas the listmay be amendedfrom time to time.TheFmltibitedExpenditurelistmaybeaccessedhere:https://www.bja.gov/funding/JAGControlledPurchaseList.pd?
44.Recipientunderstandsand agrees that awardfundsmay not be used for itemsthat are listed on the ControlledExpenditureListatthetimeofpurchaseoracquisition,includingas the listmay be amendedfrom time to time.withoutexplicitwrittenpriorapproval?om BIA The Controlled ExpenditureList,and instructionson how to request approvalforpurchaseoracquisitionsmaybeaccessedhere:htrps://www.bja.gov/funding/.lAGControlledPurchaseList.pdt‘
0!!’FORM JDUDIZ(REV.4-KK)
AGENDA ITEM #7. g)
PROJECTNUMBER 20 ISDLBX-0552
45.
46.
47.
48.
49.
50.
Department oflusticc IOfliceoflusticeProgramsAWARDCONTINUATION
Bureau of Justice Assistance SHEET
Grant
PAGE 9 OF 9
AWARDDATE 09/l 4/20l 5
SPECIAL CONDITIONS
ltecipientundcrstnnds and agrees that the purchase or acquisition ofarry itemon the Controlled Expenditure List at thetimenfpurcbnseoracquisition.including as the list may be amended from time to time,with award funds by an agencywilltriggerarequirementthattheagencycollectandretain(for at least3 years)certain infomiationabout the use of 1)any federally-acquiredControlledEquipmentin the agency's inventory,and 2)any other controlledequipmentin thesamecategoryasthefederally-acquiredcontrolledequipment in the agency's inventory,regartllcas of source;andmakethatinformationavailabletoBIAuponrequest.Detailsaboutwhatinfonnutionmust be collectedandretainedmaybeaccessedhere:https://www.whitehouse.govlsitea/defaulI/?les/docsIlo__equiprnent_wg;?nal_report_fnel.pdf
Reeipientunderstandsand agrees that,notwithstanding2 CPR 5200.313,no equipment listedon the ControlledExpenditureListthatispurchasedunderthisawardmaybetransferredorsoldtoathirdparty,except as described
a.Agencies may transfer or sell any conrrollcdequipment,except riot helmetsand riot shields,to a Law EnforcementAgency(LEA)after obtainingprior writtenapproval from MA.As a conditionofthat approval,the acquiringLEA willberequiredtosubmitinfonnatianandcerti?cationsto BIA as if it was requestingapproval to use awardfundfor theinitialpurchaseofitemsontheControlledExpenditureList.
b.Agenciesmay not transfer or sell any riot helmetsor riot shieldspurchased under this award.c.Agenciesmay not transferor sell any ControlledEquipmentpurchased under this award to non-LEAs,with theexceptionoffixedwingaircralt,rotary wing aircraft,and commandand controlvehicles.Before any such transfer orsaleisfinalized.the agency must obtain prior written approval from BIA.All law enforcement-relatedand othersensitiveorpotentiallydangerouscomponents,and all la\v enforcementinsignins and idcnti?iing markings must beremovedpriortotransferorsale.
Recipientfurtherunderstandsand agrees to notify BIAprior to the disposalof any itemson the ControlledExpenditureListpurchasedunderthisaward,and to abide by any applicable lawsand regulations in such disposal.
Recipientunderstandsand agrees that failure to comply with conditionsrelated to Prohibitedor ControlledExpendituresmayresultinaprohibitionFromfurtherControlledExpenditureapprovalunderthisorotherfederalawards.
Recipient may not expend or drawdownfunds until the Bureau of Justice Assistance(BIA)has receiveddocumentationdemonstratingthatthestateorlocalgoverningbodyreviewrequirementshavebeenmetandaGrantAdjustmentNotice(GAN)has been approved releasing Lhisspecial condition.
Recipientmaynot expend or drawdmvnfunds untilthe Bureauof Justice Assistance(BIA)has receiveddocumentationdemonstratingthattherccipientjurisdiction'spublic comment requirements have been met and a GrantAdjustmentNotice(CAN)has beenapproved releasing thisspecial condition.
Withrespect to this award,federal ?inds may not be used to pay cash compensation (salary plus bonuses)to anyemployeeoftheawardrecipientataratethatexceedsI10%of the maximumannual salary payable to a member of thefederalgovernment's Senior ExecutiveService (SE5)at an agencywith a CertifiedSES Performance Appraisal Systemforthatyear.(An award recipient may compensate an employee at a higher rate.provided the amount in excess of thiscompensationlimitationispaidwithnon-federalfunds.)
Thislimitationon compensation rates allowable underthis awardmay be waivedon an individualbasisat thediscretionoftheOil’cnicial indicatedin the progrtun announcement underwhichthis award is made.
57%
0.’?FORM 4000/2(l’t.EV.l|-ti!)
AGENDA ITEM #7. g)
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
A.Personnel
CITY OF SEATTLE
Name/Position Computation Cost
#of
Crime Prevention CoordinatorSalary monthly salary months #of positions
(3 positions)$6,584.50 105 3 $207,412
TOTAL:$207,412
B.FringeBene?ts
1
CITY OF SEATTLE
Name/Position Computation Cost
monthly #of
Crime Prevention CoordinatorSalary bene?ts months #of positions
(3 positions)$1,665 10.5 3 $52,448
TOTAL:$52,448
Seattle SubTotnl:$259,859G.
Consultants/Contracts
CITY OF AUBURN:
#of
OT Rate Hours
Teen Late Night Program Officer OT $87.13 39.00 $3,398
Citizen's Police Academy Program Officer OT $87.13 34.50 $3,006
FireworksEmphasis Program Officer OT $87.13 221.00 $19,256
Fireworks Emphasis Rental Trailer for Storage One month rental with delivery $482.00
Auburn SubTotal:$26,142
CITY OF BELLEVUE:
Item Computation Cost
BriefCam Syndex FX Video Synopsis So?ware $13403 $10,403
Stand-Alone laptop computer w/high speed processor $3);45 $3,145
Bellevue SubTotal:$13,548
CITY OF BURIEN:
Purpose location Computation Cost
3 ofiicers xDefenseTacticalTrainingRegistrationSeattlearea$300/each $900.00GangTrainingRegistrationSeattlearea3officersx$750.00
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
$250/each
4 officers XREEDInterviewTrainingTBD$5 50/each $2,200ForensicComputerTrainingAirfareTBD1RoundtripAirfare$500ForensicComputerHotel/Per Diem TBD 5 days x $200/day $1,000IACPConferenceRegistrationTBD1ChiefX$350/each $350IACPConferenceTravelTBD1RoundtripAirfare$500IACPConferenceHotel/Per Diem TBD 5 days x $200/day $1,000OvertimeforTrainings20hoursX$75 $1,500
AutomatedExternal De?brillators(AED)for police cars 2 units X $1,000 each $2,000
2 licenses@$72/monthX 15AccurintInvestigativeSoftwaremonths $2,160VerizonMonthlyI-Pad service 2 @$50/mo X 15 months $1,500BicyclesforPatrolwithbagsandequipment2@$l,800 each $3,600
_
Portable Breath Test Units 3 @$600 each $1,800SuppliesforSECTOR(printers and wands)$1,452
Burien SubTotal:$21,212
CITY OF FEDERAL
WAY:
Item Computation Cost
1 XCanine$8,000 $8,000
I XTasers$7,000 $7,000
1 xComputerStorage/HW $7,199 $7,1991TContract/TemporaryPersonnel $25 per hour X 173 hours $4,325
Federal Way
SubTotal:$26,524CITYOFKENT:
Item Computation CostCommunityEducationCoordinatorsOvertimeforYouthAcademy
$68 hour X 30 hours $2,040
$85.30 hour X 60OfficerOvertimeforYouthAcademyhours $5,121
Graffiti RemovalKits $100 X 50 Kits $5,000YouthAcademyShirts$20 X 20 shirts $400YouthAcademyMaterials/Notebooks $50 X 20 notebooks $1,000
$10 X 20 waterYouthAcademyWaterBottlesbottles $200YouthAcademyBlock/LessonSupplies
(simunitions,taser training cartridges,crime scene kits,
etc.)$2,500 $2,500YouthAcademyRefreshments$2.50 X 25 people x 5 days $313
Sealing ofFloors in Firing Range to Enhance
Of?cer Safety from Lead Exposure vendor estimate $29,222
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Kent SubTotal:$45,796
KING COUNTY
Item Computation Cost
Recidivism Reduction/ReentryCoordinator
(Senior Project Manager)Annual Salary $1 14,704
Annual
Bene?ts $38,508
King County
SubTotal:$153,212
CITY OF RENTON:
Purpose Computation Cost
Direct Victim Services Assistance for victims protection/relocation $16,087
DV Program (Items purchased vary depending on needs of the victim/investigation)
Domestic Violence Training Conference Location and #of employees TBD $3,000
Domestic Violence,Violence Against Women Training Location and #of employees TBD $3,000
Trauma Kits 20 Kits x $125 each $2,500
DV Prevention Program OfficeSupplies $2,000 $2,000
Renton SubTotal:$26,587
CITY OF SEATAC:
Item Computation Cost
Overtime_(Active Shooter Training)$100 X 143 hours $14,300
MiscellaneousTraining Supplies $74
SeaTac SubTotal:$14,374
CITY OF TUKWILA:
Items Computation Cost
iPhone SS 44 x $164.24 each $7,227
Tax
(9.5%)$686
Smart InformationBoard 1 X $6,115 each $6,]15
Tax
(9.5%)$581
Surface Pro 3 2 x $1,404 each $2,808
Tax
(9.5%)$266
Tukwila SubTotal:$17,682
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
GRAND TOTAL $604,936
BUDGET SUMMARY
Overall Summary
Budget Category Total Budget
A.Personnel $207,412
B.Fringe Bene?ts $52,448
C.Travel $0
D.Equipment $0
E.Supplies $0
F.Construction $0
G.Contractual $345,077
H.Other $0
Total Direct Costs:$604,936
TOTAL PROJECT COSTS:$604,936
TOTAL JOINT ALLOCATION:$604,936
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Budget Narrative
A.Personnel ($207,412)
A request of $207,412 is includedfor City of Seattle for salary costs associated with preservation
of 3 Crime Prevention CoordinatorPositions in the Seattle Police Department.This amount will
pay for 10.5 months in 2016.
B.Fringe Benefits ($52,448)
A request of $52,448 is includedfor City of Seattle for fringe benefit costs associated with
preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department.
Fringe bene?ts are City of Seattle standard fringe benefits for civilian personnel,and include
FICA,Health Care Medicare,Life Insurance,Retirement,Workers Comp,EAP,Disability
Insurance,and Death Benefits,and are calculated at a rate of approximately26%of base salary.
G.Consultants/Contracts ($345,077)
As the ?scal agent,City of Seattle will enter into InteragencyAgreements with all of the sub-
agencies listed below.Sub-Agencieswill be required to spend their funds,and then request
reimbursementfrom City of Seattle.Therefore,we are listing all of the costs associatedwith
their programs under Consultants/Contracts:
City of Auburn ($26,142)
A request of $25,660 will cover Auburn Police Officer overtime costs associated with three
programs requested by City of Auburn:Teen Late Night,Citizen’s Police Academy,and
Fireworks Emphasis Patrols.At an average overtime rate of $87.13 per hour,approximately295
hours of overtime will be worked.Additionally,$482 is requested for one month rental fees and
delivery charges to rent a Trailer for storage of fireworks con?scated during Fireworks Emphasis
Patrols.
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
City of Bellevue ($13,548)
A request of $13,548 will be used to purchase BriefCam Syndex FX Video Synopsis Softwareandastandalonelaptopcomputerwithahighspeedprocessor.There are no administrativecostsassociatedwiththisproposal.This proposal directly supports the JAG Purpose Area for“Planning,evaluatian,and technology improvement programs”,because it takes an existingtechnology(investigatorsreviewing video evidence)and potentially eliminateshours ofcontinuousreviewingthroughinnovativesoftwarethatallowstheinvestigatortoenter
parameters (c.g.“red sports car”or “woman walking dog"and be able to immediatelyproceed
to the visual evidence.
All expenses are expected to be incurredin 2016.The costs are from a direct quote from themanufacturer(BriefCam)and known costs for a laptop computer of the type needed to run thesoftware.
The Bellevue Police Department will leverage the grant funding by providing department fundsfortheremainderofthecostofthelaptopandforannualmaintenancecostof$1,500.This itemwasnotbudgetedforintherecent2015-2016 Bellevue Police General Fund Budget,so for the
costs the department will bear,it will have to reduce its discretionaryspending to stay withinbudget.For the actual grant request items themselves(the BriefCam and the laptop),becausetheywerenotbudgeted,there is no supplanting.
City of Burien ($21,212)
The FY2015 JAG funds are proposed to be used for Travel/Training($8,700)and Equipment
($12,512)for a total of$2l,2l2.
City of Federal Way ($26,524)
A request of $26,524 is included to support 4 projects:$8,000 is included for the purchase of a
canine dog,$7,000 is included for the purchase ofl taser,$7,199 is included for the purchase of
1 Computer Storage/HW,and $4,325 is includedfor contracting with temporary IT personnel.
At $25 per hour,the temporary IT person will work approximately 173 hours.
City of Kent ($45,796)
Personnel:Funding for personnel includes overtime costs directly associated with the Kent TeenPoliceAcademy.Overtime rates for Community Education Coordinators are calculated using
current overtime rate plus an estimated 3%increase for 2016 cost of living.We estimate 30
overtime hours used by two community education coordinators.
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Officerovertime is also includedfor the teen police academy.There are four NeighborhoodResponseTeamofficersandonesergeantwhowillbeteachingandcoordinatingtheweeklongclass.The overtime rate is calculatedusing the current overtime rate plus an estimated3%increasefor 2016 cost of living.We estimate 60 hours shared among officers who will beimplementing,coordinating,and teaching the week long course.
Fringe Bene?ts:Fringe benefits included in this grant application are for the communityeducationcoordinatorstaffandtheofficerswhowillbeworkingovertimerelatedtotheTeenPoliceAcademy.Calculated in the fringe bene?ts for both the coordinatorsand of?cers includesocialsecurityandretirement.
Supplies:Most of the supplies includedin this grant proposal are for the teen police academy.We includedshirts for the participants who attend the entire week long academy and estimate thecosttobe$20 per shirt,purchasing20 shirts.CommunityEducation Coordinatorswill havematerialspurchasedandprintedandeachparticipantwillhaveanotebookprovidedtothem.Wewillprovideparticipantswithwaterbottlestohaveonhandforthevarioustrainingthatmaytakeplace(such as physical ?tness,EVOC simulation,etc.).Supplies related to the curriculum to betaughtisincludedsuchassimunitions,taser training cartridges,crime scene processing kits,bullets,etc.).We are estimating refreshments for participants over the week long class.Refreshmentsare estimated at $2.50 per person,25 people,over five days.A total of $5,000 hasbeenallocatedtowardsstockinggraffitiremovalkitswhichwillincludegraffitiremover,paint,rollers,rollerpads,paint brushes,cloths,etc.CommunityEducationCoordinatorswill work withtheCorrectionsWorkCrewsandcommunitymemberstoeradicategraffitiacrosstheCity.
Kent Police will utilize the city’s procurement process to request bids from potential contractorstoeradicateleadfromthe?ooring of the Kent Police Training Center Firing Range.This workwillincluderemovingthecurrentpaintfromthe?oor and painting over the floor with aNeoprenepainttosealintheleadtoxins.
King County ($153,212)
The Byrne JAG will fund one Temporary Term Limitedposition for approximately one year.Personnel salary is 74.9%of cost and fringe bene?ts are 25.1%of cost,based on the position’scurrentproportionalexpenses.The full cost of the position in 2015 is $153,212.
City of Renton ($26,587)
DomesticViolence Victim Advocacy Program
Program Budget
Direct Victim Service $16,087
Ofiice Supplies/Material $2,000
Training $6,000
Total Allocated for DV:$24,087
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Direct Victim Services
These services are vitally importantfor the victim(s)and children when they are leaving anabusivesituation.Many of these services are necessary until temporary or long term shelter isfound.We provide emergency shelter (up to 7 days),gift cards for the purchase of food,clothing,gas,travel expenses (plane,bus,taxi,&train),moving truck rental and we purchasecellphoneswithadditionalminutesforvictims.The gift cards are in the form of VISA,Safeway,Wal-Mart,McDonaldsand/or airline gift cards for victims who need to travel longerdistancestogetawayfromanabusivesituationorreturntoKingCountyforcourtproceedings.The grant will assist with the purchase of items or costs associated with,identifying,locating,interviewing,processing evidence/crime scenes,arresting and the prosecution of defendants tohelpensurethesafetyofthevictims.This grant will also assist our victims by providing fundsforourDVAdvocatesoshecanbeoncallafterhourstoassistvictimsorthevictim’s familymembersonsignificantcallsforservicesuchasDVhomicides.
Supplies
Supplies are used constantly to maintain the needs of the Domestic Violence Victim AdvocacyProgram,includingthe victim advocate,detective,evidence technicians,and sergeant.Suppliesincludethepurchaseofeducationalmaterialforthevictimsandtheirfamily,such as brochures,videos,books,promotional items,handouts,and other items identi?ed by the domestic violencevictimadvocateforthepreventionandeducationofthistopic.They also include necessaryequipmentfortheDVadvocateanddetective(s)such as laptops,computers,scanners,cameras oranyotheritem(s)needed to investigate a domestic violence related offense.
2016-2018 Supply items are purchased as needed.Brochures and educational material ispurchasedatthetimeneededforvictims,training or as new information becomes available.
Training
Training is required for the continued knowledge and education on the topic of domesticviolence.Laws and court rulings change regularly and training is very important.The trainingbudgetistobeusedbythedomesticviolencevictimadvocate,detective(s),patrol off1cer(s),probation staff,prosecutor both local Renton Prosecutors and our DV Prosecutor from the KingCountyProsecutorsOfficeandcommandstaff.Yearly we send two to three people to the
National Domestic Violence Conference.We use a team approach to strengthen the programandbuildonideasfromotheragenciesprograms.We also co-sponsor training with our localVAWA(Violence Against Woman’s Act)for law enforcement officers,prosecutors,andadvocates.
2016 DV Training:Costs yet to be determined,dependingon location and #of employees going.2017 DV Training:Costs yet to be determined,depending on location and #of employees going.2018 DV Training:Costs yet to be determined,dependingon location and #of employees going.
Trauma Kits
Total Allocatedfor Trauma Kits:$2,500 (20 Kits @ $125 each)
Page 1
AGENDA ITEM #7. g)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
A few years ago,we used some Grant funds to stock every first responding vehicle with TraumaKits.Growth in our department and ?eet plus additionalor replacement supplies necessitatesadditionalkitsandsupplies.This equipment has proven bene?cial to both our officers on the
streets and the public they serve.It is anticipated these funds will be spent the first year the grantfundsareavailable.
City of SeaTac ($14,374)
A request of $14,300 is included for approximatelyl43 hours of overtime for Active Shooter
Training and $74 is included for miscellaneoustraining supplies.
City of Tukwila ($17,682)
A request of$17,682 is included to purchase 44 iPhone 5S’s (44 iPhones X $164.24 each plus
tax),1 Smart Information Board (1 x $6,115 each plus tax),and 2 Surface Pro 3’s (2 x $1,404
plus tax).
Page 1
AGENDA ITEM #7. g)
AB - 1691
City Council Regular Meeting - 27 Jun 2016
SUBJECT/TITLE: Supplemental Agreement No. 4 to CAG-15-046 with Perteet, Inc. for
the Sunset Lane and NE 10th Street Roadway Improvements Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Keith Woolley, Transportation Design Project Manager
EXT.: 7318
FISCAL IMPACT SUMMARY:
The Sunset Lane Roadway Improvements Project construction estimate is $5,000,000 an d the proposed
Supplemental Agreement No. 4 for construction observation and administration (CM) services is $583,059.
The Sunset Lane Roadway Improvements Project 2016 Public Works Transportation Systems Division budget is
$4,000,000. The construction and CM costs above the Transportation budget are covered under Public Works
Utility Systems budget.
SUMMARY OF ACTION:
This project will reconstruct Sunset Lane as a two-lane roadway providing access to the new Highlands library,
the Sunset Neighborhood Park and new private development. This agreement retains the services of Perteet,
Inc. for administration and observation of the subject construction project.
The consultant will be responsible to provide the following:
Staff to manage the project documentation and recordkeeping in compliance with contract
requirements.
Weekly construction meetings, review materials and submittals, respond to requests for information
and design changes, review change orders, maintain progress payments, maintain construction files
and ensure the project is constructed per the contract.
Daily construction reports, daily field measurements, inspection of traffic control and daily
photography.
Project start-up activities, project execution and project close-out requirements.
Survey and design services when the need arises during construction.
Construction and documentation of ADA compliance with sidewalks, curb ramps, crosswalks and other
pedestrian amenities.
The services to be provided by the consultant are based on construction activity lasting approximately
9 months. The consultant will be providing a resident engineer and a project docum ent control specialist,
similar to consultant construction management contracts on many recent Transportation Division capital
improvement projects.
The subject budget is included in the City’s 2016 -2021 Six Year Transportation Improvement Program (TIP).
Funding for this supplemental agreement is included in the 2016 budget.
EXHIBITS:
A. Agreement
AGENDA ITEM #7. h)
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 4 to the consultant agreement
CAG-15-046 with Perteet, Inc. for the Sunset Lane and NE 10th Street Roadway Improvements Project.
AGENDA ITEM #7. h)
DOT Form 140-063
Revised 09/2005
Supplemental Agreement
Number 4
Organization and Address
Perteet, Inc.
2707 Colby Avenue, Suite 900
Everett, WA 98201
Phone: (425) 252‐7700
Original Agreement Number
CAG‐15‐046
Project Number
Execution Date
03/26/2015
Completion Date
12/31/2017
Project Title
Sunset Lane – Construction Management
New Maximum Amount Payable
$ 1,047,028
Description of Work
This supplement will provide construction observation and administration services for the Sunset Lane Project.
The Local Agency of City of Renton
Desires to supplement the agreement entered in to with Perteet, Inc.
and executed on 03/26/2015 and identified as Agreement No. CAG‐15‐046
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
The SCOPE OF WORK described in Section II of the Agreement is amended as follows:
The additional services are described in the attached and incorporated Exhibit A.
II
The COMPLETION DATE referenced in Section IV of the agreement is amended as follows:
Extend the completion date from January 1, 2017 to December 31, 2017.
III
The PAYMENT PROVISIONS in Section V of the Agreement are amended as follows:
The original maximum amount payable was $135,792. Additional services in Supplement 1 increased the maximum
amount payable by $276,127, Supplement 2 increased the maximum amount payable by $17,179, and Supplement 3
increased the maximum amount payable by $34,871. Additional services added by this Supplemental Agreement
increase the maximum amount payable by $583,059, making the new maximum amount payable $1,047,028. The basis
for the increase in the maximum amount payable is detailed within the attached and incorporated Exhibit B.
as set forth in the attached Exhibit(s), and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate
spaces below and return to this office for final action.
By: Crystal L. Donner, Perteet, Inc. By: Denis Law, Mayor
Consultant Signature Approving Authority Signature
Date
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CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, REPEALING CHAPTER
8, SIDEWALK CONSTRUCTION, OF TITLE IX (PUBLIC WAYS AND PROPERTY) OF
THE RENTON MUNICIPAL CODE, AND REPLACING IT WITH A NEW CHAPTER 9-8,
“SIDEWALK MAINTENANCE AND CONSTRUCTION.”
WHEREAS, maintenance and repair of sidewalks are an element of public safety; and
WHEREAS, abutting property owners are responsible for the maintenance and repair of
the sidewalks adjoining their properties; and
WHEREAS, abutting property owners do not always repair hazardous sidewalks in a
timely fashion; and
WHEREAS, the City of Renton is a non-charter code city with many financial
responsibilities; and
WHEREAS, the City has limited resources to devote to sidewalk maintenance and repair
within its budget; and
WHEREAS, the City Council is exercising its discretionary legislative authority to devote
what resources it deems advisable toward the maintenance and repair of the City’s sidewalks;
and
WHEREAS, the City Council has determined that the City shall allocate those resources
by creating a Sidewalk Rehabilitation and Replacement Program; and
WHEREAS, the Sidewalk Rehabilitation and Replacement Program is designed to
maintain and repair those sidewalks determined by the City Council to be in greatest need of
rehabilitation;
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. Chapter 8, Sidewalk Construction, of Title IX (Public Ways and Property)
of the Renton Municipal Code, is hereby repealed in its entirety and replaced with a new
Chapter 9-8, entitled “Sidewalk Maintenance and Construction,” to read as follows:
CHAPTER 8
SIDEWALK MAINTENANCE AND CONSTRUCTION
SECTION:
9-8-1: Definitions
9-8-2: Abutting Property Owner’s Responsibility
9-8-3: Expense Of Construction, Repair And Maintenance
9-8-4: Procedure To Order Construction Or Repair
9-8-5 Hazardous Conditions Of Sidewalk
9-8-6: Indemnification
9-8-1 DEFINITIONS:
A. Abutting Property Owner: The owner, or person in charge, of real
property having frontage on the margin of any street, public place, or where
sidewalk exists or is required to exist.
B. Administrator: For the purposes of this Chapter, the Administrator of the
Public Works Department, or designee, unless otherwise stated.
C. Sidewalk: All structures or forms of improvement for pedestrians included
in the space between the street margin, as defined by a curb or the edge of the
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
3
traveled road surface, and the line where the public right-of-way meets the
abutting property.
D. Sidewalk Improvement: Any construction, reconstruction, or repair made
to a sidewalk.
E. Sidewalk Maintenance: The removal and disposal of debris, litter and
vegetation which tends to impair the utilization of the right-of-way for public
purposes and the removal of ice and snow from sidewalks.
F. Sidewalk Reconstruction: The removal and disposal of broken, cracked,
raised or sunken portions of the sidewalk, or broken, cracked or dislodged
portions of retaining walls and rockeries lying within the right-of-way, and
replacement of the removed sections with materials to match the portion on
either side of the removed section in accordance with City standards.
G. Sidewalk Repair: The removal, replacement, and/or grinding and patching
of small damaged portions of sidewalks, retaining walls or rockeries lying within
the right-of-way with like materials. Repair of damaged portions exceeding ten
(10) linear feet shall be classified as reconstruction.
9-8-2 ABUTTING PROPERTY OWNER’S RESPONSIBILITY:
It shall be the responsibility of the owner of property abutting upon a public
sidewalk to maintain the sidewalk at all times in a safe condition, free of any and
all obstructions or hazardous conditions, including but not limited to ice, snow,
vegetation, loose dirt, rocks and debris.
9-8-3 EXPENSE OF CONSTRUCTION, REPAIR AND MAINTENANCE:
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
4
A. Responsible Party: The burden and expense of maintaining sidewalks
shall devolve upon and be borne by the owner of the property directly abutting
the sidewalk; the property owner shall be responsible only for the sidewalk
abutting his or her property. The abutting property owner shall be responsible
for performing and paying for sidewalk construction and repairs, unless such
improvements are part of a program approved and funded by the City Council.
The abutting property owner shall be responsible for performing and paying for
sidewalk reconstruction upon a written finding adopted via resolution that a
current or past owner caused the hazardous condition(s) defined by section 9-8-
5, Hazardous Conditions of Sidewalk. An abutting property owner shall not be
charged with the costs of reconstruction if the reconstruction is required to
correct deterioration or damage to the sidewalk that is the direct result of
actions by the City or its agents, or to correct deterioration of, or damage to, the
sidewalk that is the direct result of the failure of the City to enforce its
ordinances. The abutting property owner shall be liable for the costs of repair, to
the extent permitted by Chapter 35.68 RCW.
B. Sidewalk Barriers: When the sidewalk is located more than two feet
(2’) above or below the abutting property, or if the slope of the property
immediately adjacent to the sidewalk exceeds a one-to-one (1:1) ratio, the
erection and/or maintenance of suitable barriers along the outer margin of the
sidewalk shall be the responsibility of the owner of the directly abutting
property. If the difference in elevation is the result of a change in street grade
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
5
occasioned by any city, county or state roadway construction, reconstruction, or
improvement project, then in that event said barrier shall be erected or installed
as a part of such project and the cost thereof shall be included in the project. The
subsequent maintenance, cleaning, repair and renewal of said barrier shall be
the responsibility of the owner of the directly abutting property. All such repairs
shall be made after application for and issuance of a proper right-of-way
construction permit therefor, as required by law, and all of such work to be duly
inspected and approved by the Administrator.
9-8-4 PROCEDURE TO ORDER CONSTRUCTION OR REPAIR:
A. Sidewalk Repair: Sidewalk repair may be performed by the Maintenance
Services Division through the Sidewalk Rehabilitation and Replacement Program
on an as-needed basis to improve pedestrian safety and remove tripping
hazards. Temporary repairs such as grinding or installing asphalt patches may be
used. Work conducted under the Sidewalk Rehabilitation and Replacement
Program is performed at the discretion of the Administrator until budgeted
resources are depleted, and does not require a biennial report to the City Council
or City Council resolution.
B. Biennial Report to Council: If, in the judgment of the Administrator, public
convenience or safety requires that a sidewalk be constructed, reconstructed, or
repaired, such determination shall be reported to the City Council on a biennial
basis in conjunction with a proposed resolution. The resolution shall specify the
location(s) and length(s) of sidewalk to be constructed, reconstructed, or
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
6
repaired based upon the Administrator’s assessment of documented hazardous
sidewalk, the severity of those hazardous conditions, the cost of making
improvements, and available budgeted funds.
C. Cost of Improvements: If upon receiving a report from the Administrator,
the City Council, in its discretion, deems the construction, reconstruction, or
repair of such sidewalk necessary for public convenience or safety, the City
Council may then order such work to be performed pursuant to the Sidewalk
Rehabilitation and Maintenance Program. The City may participate in the cost of
engineering, when required, removal of vegetation, placing topsoil, bankrun
gravel, drains, or other materials. In the case of corner lots, the City may pay the
full cost of the sidewalk aprons and the curb around the radius from back of walk
to back of walk. The City may also pay the full cost of replacing defective alley
crossings. The City may construct, reconstruct or repair sidewalks and pay the
costs thereof from any available budgeted funds in such amounts as the City
Council, in its discretion, may determine, or the City may require the abutting
property owner to construct the sidewalk improvement at his or her own cost or
expense; alternatively, the City may assess all or any portion thereof against the
abutting property owner in accordance with Chapter 35.68 RCW. In the event
the City requests an abutting property owner to undertake or pay for the
improvement, it shall follow the procedures for resolution, notice and hearing on
such improvements as outlined in Chapter 35.68 RCW. The Administrator is
authorized to enter into agreements with owners of abutting property for the
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
7
repair of any sidewalk or curb determined defective or hazardous as herein
defined. The agreements shall define the extent of costs involved and the
amount, if any, to be contributed by the City and the property owner.
D. Citizen Requests: Any person requesting the City to construct,
reconstruct, or repair sidewalk shall make requests in writing to the
Maintenance Services Division of the Public Works Department. Such requests
shall accurately identify the abutting property, those portions of the right-of-way
sought to be improved, and photographic documentation of the conditions if
requested by the City. On a biennial basis the Administrator shall prepare a
report that assesses requests submitted during the previous two (2) years, make
a determination of improvements necessary or convenient for the public health,
safety or welfare, and determine the priority among other sidewalk
improvement requests and City projects with respect to the conditions of the
sidewalk, estimated cost of improvements, available City resources, and other
factors promulgated by the Administrator or City Council.
E. Sidewalk Construction by Property Owner: Any person desiring to
construct, reconstruct, repair, alter or relocate any sidewalk abutting their
property shall submit a complete application in writing to the Development
Services Division of the Department of Community and Economic Development.
No change or relocation of any sidewalk shall be made until the issuance of an
appropriate permit.
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
8
F. Sidewalk Standards: Sidewalks shall be designed and constructed to
conform with existing City standards. The Community and Economic
Development Administrator may approve deviations from existing sidewalk
standards through a Modifications Permit.
9-8-5 HAZARDOUS CONDITIONS OF SIDEWALK:
It shall be a code violation for the owner of any property abutting upon any
public street right-of-way or alley in the City to construct, place, cause, create,
maintain, or permit to remain upon any part of said right-of-way any condition,
structure, or object dangerous or hazardous to members of the general public,
including but not limited to the following conditions:
A. Defective sidewalk surfaces, including but not limited to broken or cracked
cement concrete, upheaved, elevated, or depressed cement concrete within or
between sidewalk joints;
B. Defective cement concrete surfaces placed adjacent to the public sidewalk
or defects at the juncture between said cement surfaces and said public
sidewalks, including elevations or depressions at said junction;
C. Defects in sidewalks or public ways caused or contributed to by the roots
or trees or similar growth or vegetation located either on private adjoining
property or on the parking strip portion of any such street right-of-way;
D. Defective conditions caused by tree limbs, foliage, brush, or grass on or
extending over such public sidewalks or rights-of-way or tree roots extending
under such public sidewalks or rights-of-way and damaging the sidewalk;
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
9
E. Defective conditions between the curb line and the sidewalk or, if there is
no curb line, then between the edge of the traveled portion of the street and the
sidewalk and between the sidewalk and the abutting property line;
F. Defects resulting from accumulation of ice and snow on public sidewalks or
on the right-of-way between the curb line or, if there is no curb line, then
between the adjacent edge of the traveled portion of the street roadway and the
abutting property line;
G. Defects consisting of foreign matter on the public sidewalks, including but
not limited to gravel, oil, dirt, vegetation, leaves, grease, moss, or any other
foreign subject matter that might cause pedestrians using said sidewalk to fall,
stumble, or slip by reason of the existence of such foreign matter;
H. Defective handrails or fences or other similar structures within or
immediately adjacent to said right-of-way area; and
I. Any defect or obstruction that is likely to cause injury to a reasonable
person exercising due care for their own safety or wellbeing.
9-8-6 INDEMNIFICATION:
A. Notification of Hazardous Conditions on Sidewalk: In order to protect the
public, owners of property abutting a sidewalk are obligated to report, in writing,
any hazardous conditions, as described by subsection 9-8-5, Hazardous
Conditions of Sidewalk, of that portion of the sidewalk to the Maintenance
Services Division of the Public Works Department.
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
10
B. Property Owner Liable: In the event of any injury or damage to any
persons and/or property proximately caused by a defective, dangerous or
hazardous sidewalk condition as specified in this Chapter, the City shall:
1. Notify all record owners of property abutting the hazardous sidewalk
condition(s) of any claim for injury within sixty (60) days of receipt of such claim.
Such notification shall advise the abutting owner of the nature of the claim, and
shall provide a copy of the notice of claim filed by the claimant, and offer the
property owner an opportunity to defend, adjust, or pay the claim; and
2. Notify the abutting property owner more than thirty (30) days prior
to trial or arbitration, or more than fourteen (14) days prior to payment of any
claim for damages, of the pendency of trial, arbitration, or payment. Such
notification shall advise the property owner of the right to attend and participate
in such trial or arbitration, and the right to prevent the City from making
payment to an injured person by agreeing, in writing, fourteen (14) days in
advance of trial or arbitration, or three (3) days in advance of the date of
payment, to assume the entire defense of the claim.
C. Indemnification: If the City makes payment, by reason of judgment or
settlement, for any claim for damages proximately caused by a hazardous
sidewalk condition, the City has the right to indemnification by and from any
abutting property owner who had actual knowledge of the condition constituting
the hazard, if:
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
11
1. The abutting property owner failed to notify the Maintenance
Services Division of the Public Works Department, as provided herein, of the
hazardous sidewalk condition prior to the injury for which a claim is made; and
2. Such failure to notify proximately caused the injuries claimed; and
3. The City did not cause the hazard, create the hazard, or have actual
knowledge of the hazard.
SECTION II. This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordnance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1925:6/23/16:jlc
AGENDA ITEM # 9. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
SECTIONS 4‐5‐020, 4‐5‐050, 4‐5‐051, 4‐5‐055, 4‐5‐060, 4‐5‐090, 4‐5‐100, 4‐5‐110
AND 4‐5‐130 OF CHAPTER 5, BUILDING AND FIRE PREVENTION STANDARDS, OF
TITLE IV (DEVELOPMENT REGULATIONS) OF THE RENTON MUNICIPAL CODE,
ADOPTING BY REFERENCE AND AMENDING THE MOST RECENT EDITIONS OF
STATE, NATIONAL, UNIFORM AND INTERNATIONAL CODES AND AMENDING
THE CONSTRUCTION ADMINISTRATIVE CODE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Subsection 4‐5‐020.C, City Clerk Duty, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
C. CITY CLERK DUTY:
The City Clerk is hereby authorized and directed to duly authenticate and
record shall keep a copy of the International, Uniform and other Codes adopted
under this Chapter, together with any amendments or additions thereto,
together with an authenticated copy of this Chapter and made available in the
City Clerk’s Office for examination by the public.
SECTION II. Subsection 4‐5‐050.A, Adoption, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
A. ADOPTION:
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
2
The 2012 2015 Edition of the International Building Code (IBC) including the
adoption of ICC/ANSI A117.1‐2009, Requirements for Accessible and Useable
Buildings and Facilities, as adopted and amended by the State Building Code
Council in chapter 51‐50 WAC, as published by the International Code Council,
excluding Chapter 1, Administration, is adopted by reference, together with the
following amendments and additions. The Construction Administrative Code, as
set forth in RMC 4‐5‐060, shall be used in place of IBC Chapter 1, Administration.
Appendix E – Supplementary Accessibility Requirements of the 2012 2015
Edition of the International Building Code is also adopted by reference.
The 2012 2015 International Existing Building Code (IEBC) is included in the
adoption of the International Building Code as provided by IBC Section 3401.5
101.4.7 and amended in WAC 51‐50‐480000, including Appendix A, Guidelines
for the Seismic Retrofit of Existing Buildings, excluding Chapter 1, Part 2 –
Administration. The Construction Administrative Code, as set forth in RMC 4‐5‐
060, shall be used in place of IEBC Chapter 1, Part 2 – Administration.
The 2015 International Swimming Pool and Spa Code (ISPSC) is included in
the adoption of the International Building Code as provided by IBC Section
3109.1 and amended in WAC 51‐50‐3109, excluding Chapter 1, Part 2 –
Administration. The Construction Administrative Code, as set forth in RMC 4‐5‐
060, shall be used in place of ISPSC Chapter 1, Part 2 – Administration. The
design and construction of swimming pools, spas and other aquatic recreation
facilities shall comply with the International Swimming Pool and Spa Code,
AGENDA ITEM # 9. b)
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except that Public swimming pool barriers are regulated by WAC 246‐260‐031(4).
All other "water recreation facilities" as defined in RCW 70.90.110 are regulated
under chapters 246‐260 and 246‐262 WAC.
SECTION III. Subsection 4‐5‐050.C.4, Electrical Power, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
repealed.
SECTION IV. Subsection 4‐5‐050.D.1, Section 903.2, Where required, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. Section 903.2, Where required. Approved automatic sprinkler systems
in new buildings and structures shall be provided in the locations described in
this Section.
All newly constructed buildings with a gross square footage of five
thousand (5,000) or greater square feet, regardless of type of use as well as zero
lot line townhouses within an aggregate area of all connected townhouses
equaling five thousand (5,000) square feet or greater square feet must be
sprinklered. Additions to existing buildings which would result in a gross floor
area greater than five thousand (5,000) square feet must be retrofitted with an
automatic sprinkler system.
Exceptions:
AGENDA ITEM # 9. b)
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a. One time additions to Group R‐3 occupancies of up to five hundred
(500) square feet are permitted without compliance with this Section.
b. One‐ and two‐family dwellings and townhouses built in compliance
with the International Residential Code and meeting fire flow and access
requirements of the City of Renton.
When not required by other provisions of this Chapter, a fire
extinguishing system installed in accordance with NFPA 13 may be used for
increases and substitutions allowed in Sections 504.2, 504.3, 506.3 506.2 and
Table 601.
SECTION V. Subsection 4‐5‐050.D.8, Section 903.2.2, Group E, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
8. Section 903.2.2, 903.2.3, Group E. An automatic sprinkler system shall
be provided for Group E occupancies as follows:
a. Throughout all Group E fire areas greater than five thousand
(5,000) square feet in area.
b. Throughout every portion of educational buildings below the
lowest level of exit discharge serving that portion of the building.
Exception:
Portable school classrooms, provided aggregate area of clusters of
portable school classrooms does not exceed five thousand (5,000) square feet;
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and clusters of portable school classrooms shall be separated as required by the
building code.
SECTION VI. Subsection 4‐5‐050.D.15, Section 903.2.6, Group I, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is repealed.
SECTION VII. Subsection 4‐5‐050.D.16, Section 903.2.7, Group M, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
16 15. Section 903.2.7, Group M. An automatic sprinkler system shall be
provided throughout buildings containing a Group M occupancy where one (1) of
the following conditions exists:
a. Where a Group M gross floor area exceeds five thousand (5,000)
square feet;
b. Where a Group M fire area is located more than three (3) stories
above grade plane;
c. Where the combined area of all Group M fire areas on all floors,
including any mezzanines, exceeds five thousand (5,000) square feet; or
d. A Group M occupancy is used for display and sale of upholstered
furniture or mattresses exceeds five thousand (5,000) square feet.
SECTION VIII. Subsections 4‐5‐050.D.17, Section 903.2.7.1, High piled storage; and 4‐5‐
050.D.18, Section 903.2.8, Group R, of Chapter 5, Building and Fire Prevention Standards, of
AGENDA ITEM # 9. b)
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Title IV (Development Regulations) of the Renton Municipal Code, are repealed and the
remaining subsections shall be renumbered accordingly.
SECTION IX. Subsections 4‐5‐050.D.19, Section 903; 4‐5‐050.D.20, Section 903.2.9,
Group S‐1; and 4‐5‐050.D.21, Section 903.2.9.1, Repair Garages, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, are
amended as follows:
19 16. Section 903 is amended by adding Sections 903.2.8.1 903.2.8.5
and 903.2.8.2 903.2.8.6 to read as follows:
Section 903.2.8.1 903.2.8.5 – Group R‐3 occupancy. When the
occupancy has over five thousand (5,000) square feet of gross floor area.
Section 903.2.8.2 903.2.8.6 – Dwellings. When proposed within all
residential zones, clustered or constructed so that, when attached, the total
square foot gross floor area of all dwelling units exceeds five thousand
(5,000) square feet. For the purpose of this subsection, portions of buildings
separated by one (1) or more firewalls will not be considered a separate
building.
20 17. Section 903.2.9, Group S‐1. An automatic sprinkler system shall be
provided throughout all buildings containing a Group S‐1 occupancy where one
of the following conditions exists:
a. A Group S‐1 fire area exceeds five thousand (5,000) square feet.
b. A Group S‐1 fire area is located more than three (3) stories above
grade plane.
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c. The combined area of all Group S‐1 fire areas on all floors, including
any mezzanines, exceeds five thousand (5,000) square feet.
d. A Group S‐1 fire area used for the storage of commercial trucks or
buses motor vehicles where the fire area exceeds five thousand (5,000) square
feet.
e. A Group S‐1 occupancy used for the storage of upholstered
furniture or mattresses exceeds two thousand five hundred (2,500) square feet.
21 18. Section 903.2.9.1, Repair Garages. An automatic sprinkler system
shall be provided throughout all buildings used as repair garages in accordance
with Section 406 of the International Building Code, as shown:
a. Buildings having two (2) or more stories above grade plane,
including basements, with a fire area containing a repair garage exceeding five
thousand (5,000) square feet.
b. Buildings no more than one (1) story above grade plane, with a fire
area containing a repair garage exceeding five thousand (5,000) square feet.
c. Buildings with repair garages servicing vehicles parked in
basements.
d. A Group S‐1 fire area used for the repair of commercial trucks or
buses motor vehicles where the fire area exceeds five thousand (5,000) square
feet.
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SECTION X. Subsection 4‐5‐050.D.24, Section 903.2.10.1, Commercial Parking
Garages, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
24 21. Section 903.2.10.1, Commercial Parking Garages. An automatic
sprinkler system shall be provided throughout buildings used for storage of
commercial trucks or buses motor vehicles where the fire area exceeds five
thousand (5,000) square feet.
SECTION XI. Subsection 4‐5‐050.D.31, Section 903.2.11.3, Buildings Fifty‐Five Feet
(55’) or More in Height, of Chapter 5, Building and Fire Prevention Standards, of Title IV
(Development Regulations) of the Renton Municipal Code, is amended as follows:
31 28. Section 903.2.11.3, Buildings Fifty‐Five Feet (55') or More in
Height. An automatic sprinkler system shall be installed throughout buildings
that have one or more stories with a floor level having an occupant load of thirty
(30) or more that is located fifty‐five feet (55') or more above the lowest level of
fire department vehicle access, measured to the finished floor.
Exceptions: Airport control towers.
a. Open parking structures; and
b. Occupancies in Group F‐2.
SECTION XII. Subsection 4‐5‐050.D.34, Section 903.2.11.6, Other Required Suppression
Systems, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
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34 31. Section 903.2.11.6, Other Required Suppression Systems. In
addition to the requirements of Section 903.2, the provisions indicated in Table
903.2.11.6 also require the installation of a fire suppression system for certain
buildings and areas.
SECTION XIII. Subsection 4‐5‐050.D.37, Section 903, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
37 34. Section 903 is amended to add a new Section 903.2.14 to read as
follows:
Section 903.2.14, Sprinkler Systems in Remodeled Buildings:
a. Section 903.2.14.1 – When existing buildings with full sprinkler
systems are remodeled or added onto, the remodeled or added on portion shall
be fully sprinklered.
b. Section 903.2.14.2 – When an existing building is added onto or
remodeled and the resulting total square foot gross floor area exceeds five
thousand (5,000) square feet, then the entire structure shall be fully sprinklered.
All existing non‐sprinklered buildings currently exceeding five thousand (5,000)
square feet where a remodel, alteration or repair exceeds fifty percent (50%) of
the building valuation within a three (3) year period shall have a sprinkler system
installed throughout the building. Valuation shall be determined from the King
County Assessor records at the time of the first application for a building permit.
AGENDA ITEM # 9. b)
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SECTION XIV. Section 4‐5‐051, Washington State Energy Code Adopted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
4‐5‐051 WASHINGTON STATE ENERGY CODE ADOPTED:
The Washington State Energy Code (WSEC), as adopted by the State Building
Code Council in chapter 51‐11 WAC, excluding the Administration sections C106
through C111 and R106 through R111, is adopted by reference. The Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of the
Administration sections C106 through C111 and R106 through R111.
SECTION XV. Section 4‐5‐055, International Residential Code Adopted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
4‐5‐055 INTERNATIONAL RESIDENTIAL CODE ADOPTED:
The 2012 2015 Edition of the International Residential Code (IRC), as adopted
and amended by the State Building Code Council in chapter 51‐51 WAC, as
published by the International Code Council, is adopted by reference, with the
City’s amendments thereto, as specified in subsections 4‐5‐055.A through 4‐5‐
055.C, below. Chapter 1, Administration, is not adopted and the Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of IRC
Chapter 1, Administration.
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A. City Amendments to IRC Table R301.2(1), Climatic and Geographic
Design Criteria: Table R301.2(1) of the International Residential Code is
amended to read as follows:
Footnotes:
1. When using this roof snow load it will be left to the engineer’s
judgment whether to consider drift or sliding snow. However, rain on snow
surcharge of five (5) psf must be considered for roof slopes less than five degrees
(5°).
2. Wind exposure category and Topographic effects (Wind Speed‐up Kzt
factor) shall be determined on a site‐specific basis by the Design Professional in
Responsible Charge (components and cladding need not consider topographic
effects unless otherwise determined by the engineer of record).
3. From IRC Table 301.2(1).
4. Weathering may require a higher strength concrete or grade of
masonry than necessary to satisfy the structural requirements of this code. The
IRC Table R301.2(1)
Climatic and Geographic Design Criteria
Roof
Snow
Load1
Wind Design2
Seismic
Design
Category
3
Subject to Damage From:
Outside
Design
Temp. –
Heat/Cool
Ice
Barrier
Under‐
layment
Required
Flood
Hazards5
Air
Freezing
Index
Mean
Annual
Temp. Speed
Topo‐
graphic
Effects
Weathering
4
Frost
Line
Depth
Termite
Decay
25 psf 110
mph
See
footnote
2
D2 Moderate 12" Slight to
Moderate
24ºF/83ºF No N/A 113 50ºF
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grade of masonry units shall be determined from ASTM C 34, C 55, C 62, C 73, C
90, C 129, C 145, C 216 or C 652.
5. The City of Renton participates in the National Flood Insurance
Program (NFIP) as specified in City of Renton Resolution No. 1984, dated April
21, 1975. The City’s Flood Insurance Study is April 19, 2005, and the number and
date of current effective Flood Insurance Rate Maps (FIRMS) are as follows:
53033CIND0A 04/19/2005
53033C0664F 05/16/1995
53033C0666F 05/16/1995
53033C0668F 05/16/1995
53033C0669F 05/16/1995
53033C0957F 05/16/1995
53033C0976F 05/16/1995
53033C0977F 05/16/1995
53033C0978F 05/16/1995
53033C0979F 05/16/1995
53033C0981F 05/16/1995
53033C0982F 05/16/1995
53033C0983F 05/16/1995
53033C0984F 05/16/1995
53033C0986F 05/16/1995
53033C0987F 05/16/1995
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B. Exceptions: The provisions of this code do not apply to temporary
growing structures used solely for the commercial production of horticultural
plants including ornamental plants, flowers, vegetables, and fruits. “Temporary
growing structure” means a structure that has the sides and roof covered with
polyethylene, polyvinyl, or similar flexible synthetic material and is used to
provide plants with either frost protection or increased heat retention. A
temporary growing structure is not considered a building for purposes of this
code.
C. Conflicts: In the case of conflict between the duct sealing or insulation
requirements of Section 603 or Section 604 of this code and the duct sealing or
insulation requirements of Chapter 51‐11C/R WAC, the Washington State Energy
Code, shall govern.
SECTION XVI. Subsection 4‐5‐060.A.2, 101.2 Scope, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
2. 101.2 Scope. The provisions of this Construction Administrative Code
shall apply to building, plumbing, and mechanical permits and the following
“Construction Codes”:
a. 2012 2015 International Building Code – WAC 51‐50;
b. 2012 2015 International Residential Code – WAC 51‐51;
c. 2012 2015 International Mechanical Code – WAC 51‐52;
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d. 2012 2015 National Fuel Gas Code (ANSI Z223.1/NFPA 54) – WAC
51‐52;
e. 2011 2014 Liquefied Petroleum Gas Code (NFPA 58) – WAC 51‐52;
f. 2012 2015 Uniform Plumbing Code – WAC 51‐56 and 51‐57;
g. 2014 National Electrical Code (NFPA 70);
h. 2012 2015 International Property Maintenance Code. ;
i. 2015 International Existing Building Code – WAC 51‐50‐48000; and
j. 2015 International Swimming Pool and Spa Code – WAC 51‐50‐3109
and WAC 51‐51‐0329.
SECTION XVII. Subsection 4‐5‐060.A.5, 101.4 Intent, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
5. 101.4 Intent. The purpose of the Construction Codes and the
Construction Administrative Code is to establish the minimum requirements to
safeguard the provide a reasonable level of safety, public health, safety and
general welfare through structural strength, means of egress facilities, stability,
sanitation, adequate light and ventilation, energy conservation, and safety to life
and property from fire and other hazards attributed to the built environment
and to provide a reasonable level of safety to fire fighters and emergency
responders during emergency operations.
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SECTION XVIII. Subsection 4‐5‐060.A.6.a, 101.5.1 International Building Code –
Scope, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
a. 101.5.1 International Building Code – Scope. The provisions of the
International Building Code (IBC) shall apply to the construction, alteration,
movement, enlargement, replacement, repair, equipment, use and occupancy,
location, maintenance, removal, and demolition of every building or structure or
any appurtenances connected or attached to such buildings or structures.
Exception: Detached one (1) ‐ and two (2) ‐ family dwellings and
multiple single‐family dwellings (townhouses) not more than three (3) stories
above grade plane in height with separate means of egress and their accessory
structures not more than three (3) stories above grade plane in height shall
comply with the International Residential Code.
SECTION XIX. Subsection 4‐5‐060.A.6.b, 101.5.2 International Residential Code – Scope,
of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of
the Renton Municipal Code, is amended as follows:
b. 101.5.2 International Residential Code – Scope. The provisions of
the International Residential Code for One‐ and Two‐Family Dwellings (IRC) shall
apply to the construction, alteration, movement, enlargement, replacement,
repair, equipment, use and occupancy, location, removal and demolition of
detached one (1) ‐ and two (2) ‐ family dwellings and multiple single‐family
dwellings (townhouses) not more than three (3) stories above grade plane in
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height with a separate means of egress and their accessory structures not more
than three (3) stories above grade plane in height, including adult family homes,
foster family care homes and family day care homes licensed by the Washington
state department of social and health services.
Exception: Live/work units located in townhouses complying with the
requirements of Section 419 of the International Building Code shall be
permitted to be built as one (1) ‐ and two (2) ‐ family dwellings or townhouses
constructed in accordance with the International Residential Code for One‐ and
Two‐Family Dwellings. Fire suppression required by Section 419.5 of the
International Building Code when where constructed under the International
Residential Code for One‐ and Two‐Family Dwellings shall conform to Section
P2904 903.3.1.3 of the International Building Residential Code.
SECTION XX. Subsection 4‐5‐060.A.6.i, 101.5.8 Fire prevention, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
i. 101.5.8 Fire prevention. The provisions of the International Fire
Code (IFC) shall apply to matters affecting or relating to structures, processes,
and premises and safeguards from the hazard of fire and explosion arising from
the storage, handling or use of structures, materials or devices; from conditions
hazardous to life, property or public welfare in the occupancy or operation of
structures or premises; and from matters related to the construction, extension,
repair, alteration or removal of fire suppression and alarm systems or fire
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hazards in the structure or on the premises from occupancy or operation: and
matters related to preparedness for natural or manmade disasters; and from
conditions affecting the safety of fire fighters and emergency responders during
emergency procedures.
SECTION XXI. Subsection 4‐5‐060.A.6.j, 101.5.9 Energy Code ‐ Scope, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
j. 101.5.9 Energy Code – Scope. The provisions of the Washington
State Energy Code (WSEC) shall apply to all matters governing the design and
construction of buildings for energy efficiency. WAC 51‐11R applies to residential
buildings, building sites, associated systems and equipment, and WAC 51‐11C
applies to commercial buildings, building sites, associated systems and
equipment.
SECTION XXII. Subsection 4‐5‐060.A.6, 101.5 Referenced Codes, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended to add two new subsections 4‐5‐060.A.6.l and 4‐5‐060.A.6.m, to
read as follows:
l. 101.5.11 International Existing Building Code – Scope. The
provisions of the International Existing Building Code shall apply to matters
governing the repair, alteration, change of occupancy, addition to and relocation
of existing buildings.
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i. 101.5.11.1 Buildings previously occupied. The legal occupancy
of any building existing on July 1, 2016 shall be permitted to continue without
change, except as is specifically covered in this code, the International Fire Code,
or as deemed necessary by the code official to mitigate an unsafe building. For
the purpose of this section, "unsafe building" is not to be construed to mean a
mere lack of compliance with the current code.
ii. 101.5.11.2 Appendices. The code official is authorized to
require rehabilitation and retrofit of buildings, structures, or individual structural
members in accordance with the appendices of this code if such appendices
have been individually adopted. Appendix A of the International Existing Building
Code, Guidelines for the Seismic Retrofit of Existing Buildings, is hereby adopted
as part of this code without any specific adoption by the local jurisdiction.
m. 101.5.12 International Swimming Pool and Spa Code – Scope. The
provisions of this code shall apply to the construction, alteration, movement,
renovation, replacement, repair and maintenance of aquatic recreation facilities,
pools and spas. The pools and spas covered by this code are either permanent or
temporary, and shall be only those that are designed and manufactured to be
connected to a circulation system and that are intended for swimming, bathing
or wading. Swimming pools, spas and other aquatic recreation facilities shall
comply with the International Swimming Pool and Spa Code, where the facility is
one of the following:
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i. For the sole use of residents and invited guests at a single‐family
dwelling;
ii. For the sole use of residents and invited guests of a duplex
owned by the residents; or
iii. Operated exclusively for physical therapy or rehabilitation and
under the supervision of a licensed medical practitioner.
Public swimming pool barriers shall be regulated by WAC 246‐260‐
031(4). All other "water recreation facilities" as defined in RCW 70.90.110 are
regulated under chapters 246‐260 and 246‐262 WAC.
SECTION XXIII. Subsections 4‐5‐060.B.2, 102.1.2 New installations; 4‐5‐060.B.3,
102.1.3, Existing installations; 4‐5‐060.B.4, Maintenance; and 4‐5‐060.B.5, Additions,
alterations, modifications or repairs, of Chapter 5, Building and Fire Prevention Standards, of
Title IV (Development Regulations) of the Renton Municipal Code, are amended as follows:
2. 102.1.2 New Installations. This section applies The adopted
Construction Codes apply to new installations.
Exception: If an electrical, plumbing or mechanical permit application is
received after this section has the adopted Construction Codes have taken
effect, but is identified with a building permit application received prior to the
effective date of the ordinance codified in this section, all applicable codes
adopted and in force at the time of a complete building permit application will
apply.
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3. 102.1.3 Existing installations. Lawfully installed existing installations
that do not comply with the provisions of this section the adopted Construction
Codes shall be permitted to be continued without change, except as specifically
authorized by this section, the International Existing Building Code, the
International Property Maintenance Code, the International Fire Code or as is
deemed necessary by the building official for the general safety and welfare of
the occupants and the public. Where changes are required for correction of
hazards, a reasonable amount of time shall be given for compliance, depending
on the degree of the hazard.
4. 102.1.4 Maintenance. Buildings and structures, including their
electrical, plumbing and mechanical systems, equipment, materials and
appurtenances, both existing and new, and parts thereof shall be maintained in
proper operating condition in accordance with the original design and in a safe,
hazard‐free condition. Devices or safeguards that are required by this section the
adopted Construction Codes shall be maintained in compliance with the code
edition under which installed. The owner or the owner’s designated agent shall
be responsible for the maintenance of the systems and equipment. To
determine compliance with this provision, the code official shall have the
authority to require that the systems and equipment be reinspected.
5. 102.1.5 Additions, alterations, modifications or repairs. Additions,
alterations, modifications or repairs to a building or structure or to the electrical,
plumbing or mechanical system(s) of any building, structure, or premises shall
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conform to the requirements of this section the adopted Construction Codes.
However, without requiring those portions of the existing building or system not
being altered or modified are only required to comply with all the requirements
of this section the adopted Construction Codes when specifically required in this
chapter, the International Existing Building Code, the International Property
Maintenance Code, the International Fire Code, or when deemed necessary by
the building official for the general safety and welfare of the occupants and the
public. Installations, additions, alterations, modifications, relocations or repairs
shall not cause an existing building to become unsafe or to adversely affect the
performance of the building as determined by the building official or designated
representative. Electrical wiring added to an existing service, feeder, or branch
circuit shall not result in an installation that violates the provisions of the code in
force at the time the additions were made.
SECTION XXIV. Subsection 4‐5‐060.B.10, 102.6.1 Moved buildings, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
10. 102.6.1 Moved buildings. Buildings or structures moved into or
within a jurisdiction shall comply with the provisions of this code, the
International Existing Building Code (WAC 51‐50) when applicable, the
International Residential Code (WAC 51‐51), the International Building Code
(WAC 51‐50), the International Mechanical Code (WAC 51‐52), the International
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Fire Code (WAC 51‐54), the Uniform Plumbing Code and Standards (WAC 51‐56
and 51‐57), and the Washington State Energy Code (WAC 51‐11).
Exception: Group R‐3 buildings or structures are not required to comply
if:
a. The original occupancy classification is not changed; and
b. The original building is not substantially remodeled or
rehabilitated.
For the purposes of this section a building shall be considered to be
substantially remodeled when the costs of remodeling exceed sixty percent
(60%) of the value of the building exclusive of the costs relating to preparation,
construction, demolition or renovation of foundations. Valuation shall be
determined from the King County Assessor records at the time of the first
application for a building permit.
SECTION XXV. Subsection 4‐5‐060.B.13, 102.7.2 International Fire Code –
Referenced codes and standards, of Chapter 5, Building and Fire Prevention Standards, of Title
IV (Development Regulations) of the Renton Municipal Code, is amended as follows:
13. 102.7.2 International Fire Code ‐ Referenced codes and
standards. The codes and standards referenced in this code shall be those that
are listed in Chapter 4780, except all references to the NFPA 70‐08 National
Electrical Code shall be substituted with the phrase, “Renton Electrical Code”.
Such codes and standards shall be considered part of the requirements of this
code to the prescribed extent of each such reference as determined or modified
AGENDA ITEM # 9. b)
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by the fire code official. In the event the referenced codes are inconsistent with
this code, this code shall apply.
SECTION XXVI. Subsection 4‐5‐060.D.2, 104.2 Liability, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
2. 104.2. Liability. The building official, or employee charged with the
enforcement of this code, while acting in good faith and without malice in the
discharge of the duties required by this code or other pertinent law or
ordinance, shall not thereby be rendered civilly or criminally liable personally
and is hereby relieved from personal liability for any damage accruing to persons
or property as a result of any act or by reason of an act or omission in the
discharge of official duties. Any suit or criminal complaint instituted against an
officer or employee because of an act performed by that officer or employee in
the lawful discharge of duties while acting in good faith and without malice and
under the provisions of this code shall be defended by legal representative of the
jurisdiction until the final termination of the proceedings. The building official or
subordinate shall not be liable for cost in any action, suit or proceeding that is
instituted in pursuance of the provisions of this code.
SECTION XXVII. Subsection 4‐5‐060.D.8, 104.8 Right of entry, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
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8. 104.8 Right of entry. Where it is necessary to make an inspection to
enforce the provisions of the Construction Codes and the Construction
Administrative Code, or where the building official has reasonable cause to
believe that there exists in a structure or upon a premises a condition which is
contrary to or in violation of the Construction Codes and the Construction
Administrative Code which makes the structure or premises unsafe, dangerous
or hazardous, the building official is authorized to enter the structure or
premises at reasonable times to inspect or to perform the duties imposed by the
Construction Codes and the Construction Administrative Code, provided that if
such structure or premises be occupied that credentials be presented to the
occupant and entry requested. If such structure or premises is unoccupied, the
building official shall first make a reasonable effort to locate the owner, the
owner’s authorized agent or other person having charge or control of the
structure or premises and request entry. If entry is refused, the building official
shall have recourse to the remedies provided by law to secure entry.
Where the code official has first obtained a proper inspection warrant or
other remedy provided by law to secure entry, an owner, the owner’s authorized
agent or occupant or person have charge, care or control of the building or
premises shall not fail or neglect to promptly permit entry therein by the code
official for the purpose of inspection and examination pursuant to the applicable
construction code.
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SECTION XXVIII. Subsections 4‐5‐060.D.12, 104.12 Modifications, and 4‐5‐060.D.13,
104.13 Alternative material, design and methods of construction and equipment, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, are amended as follows:
12. 104.12 Modifications. Wherever there are practical difficulties
involved in carrying out the provisions of the Construction Codes and the
Construction Administrative Code, the building official shall have the authority to
grant modifications for individual cases, upon application of the owner or
owner’s representative authorized agent, provided the building official shall first
find that special individual reason makes the strict letter of the Construction
Codes and the Construction Administrative Code impractical and the
modification is in compliance with the intent and purpose of the Construction
Codes and the Construction Administrative Code and that such modification
does not lessen health, accessibility, life and fire safety, or structural
requirements. The details of action granting modifications shall be recorded and
entered in the files of the department. The building official is authorized to
charge an additional fee to evaluate any proposed modification under the
provisions of this section.
13. 104.13 Alternative materials, design and methods of construction
and equipment. The provisions of the Construction Codes are not intended to
prevent the installation of any material or to prohibit any design or method of
construction not specifically prescribed by the Construction Codes, provided that
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any such alternative has been approved by the building official. An alternative
material, design or method of construction shall be approved where the building
official finds that the proposed design is satisfactory and complies with the
intent of the provisions of the Construction Codes, and that the material,
method or work offered is, for the purpose intended, at least the equivalent of
that prescribed in the Construction Codes in quality, strength, effectiveness, fire
resistance, durability and safety. Where the alternative material, design or
method of construction is not approved, the building official shall respond in
writing, stating the reasons why the alternative was not approved. The building
official is authorized to charge an additional fee to evaluate any proposed
alternate material, design and/or method of construction and equipment under
the provisions of this section.
SECTION XXIX. Subsection 4‐5‐060.E.1, 105.1 Required, of Chapter 5, Building and
Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code,
is amended as follows:
E. SECTION 105 – PERMITS:
1. 105.1 Required. Any owner or owner’s authorized agent who intends
to construct, enlarge, alter, repair, move, demolish, or change the occupancy of
a building or structure, or to erect, install, enlarge, alter, repair, remove, convert
or replace any electrical, gas, mechanical or plumbing system, the installation of
which is regulated by the Construction Codes and the Construction
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Administrative Code, or to cause any such work to be done, shall first make
application to the building official and obtain the required permit.
a. 105.1.1 Annual permit. In lieu of an individual permit for each
alteration to an already approved electrical, gas, mechanical or plumbing
installation, the building official is authorized to issue an annual permit upon
application therefor to any person, firm or corporation regularly employing one
or more qualified tradespersons in the building, structure or on the premises
owned or operated by the applicant for the permit.
b. 105.1.2 Annual permit records. The person to whom an annual
permit is issued shall keep a detailed record of alterations made under such
annual permit. The building official shall have access to such records upon
request during the time of inspection and such records shall be filed with the
building official as designated.
a.c. 105.1.13 Electrical permit required. In accordance with
Chapter 19.28 RCW, an electrical permit is required for the following
installations:
i. The installation, alteration, repair, replacement, modification or
maintenance of all electrical systems, wire and electrical equipment regardless
of voltage.
ii. The installation and/or alteration of low voltage systems
defined as:
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(a) NEC, Class 1 power limited circuits at thirty (30) volts
maximum.
(b) NEC, Class 2 circuits powered by a Class 2 power supply as
defined in NEC 725.41(A).
(c) NEC, Class 3 circuits powered by a Class 3 power supply as
defined in NEC 725.41(A).
iii. Telecommunications Systems.
(a) All installations of telecommunications systems on the
customer side of the network demarcation point for projects greater than ten
(10) telecommunications outlets.
(b) All backbone installations regardless of size and all
telecommunications cable or equipment installations involving penetrations of
fire barriers or passing through hazardous locations require permits and
inspections.
(c) The installation of greater than ten (10) outlets and the
associated cables along any horizontal pathway from a telecommunications
closet to work areas during any continuous ninety (90) ‐ day period requires a
permit and inspection.
(d) In Residential Groups R‐1 and R‐2 occupancies as defined
in the International Building Code, permits and inspections are required for all
backbone installations, all penetrations of fire‐resistive walls, ceilings and floors;
and installations of greater than ten (10) outlets in common areas.
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(e) Definitions of telecommunications technical terms will
come from Chapter 19.28 RCW, the currently adopted WAC rules, EIA/TIA
standards, and the NEC.
b.d. 105.1.24 Grading permit required. No person shall do any
grading without first obtaining a grading permit from the building official.
SECTION XXX. Subsection 4‐5‐060.E.2.c.xix, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
xix. In‐kind window replacement for IRC structures where no
alteration of structural members is required and when the window U‐values
meet the prescriptive requirements within the Washington State Energy Code.
Window and door replacement for IRC structures where openings are not
increased, U‐Value is .30 or less, safety glass is installed in hazardous locations,
and the openable portion of egress window in bedrooms and basements are not
decreased in any dimension.
SECTION XXXI. Subsection 4‐5‐060.E.7, 105.3.2 Time limitation on application, of
Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of the
Renton Municipal Code, is amended to add a new subsection 4‐5‐060.E.7.c, to read as follows:
c. The building official may approve a request for extension of the
application for an additional (12) twelve months for a fee of one‐half (1/2) of the
original plan review fee where special circumstances exist and justifiable cause is
demonstrated.
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SECTION XXXII. Subsection 4‐5‐060.E.10, 105.5 Expiration, of Chapter 5, Building and
Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code,
is amended as follows:
10. 105.5 Expiration. a. Every permit issued shall expire two one (21)
years from the date of issuance. For permits that have expired, a new permit
must be obtained and new fees paid.
Exceptions:
a. The building official may approve a request for an extended
expiration date where a construction schedule is provided by the applicant
and approved prior to permit issuance.
b. An existing building permit may be renewed one (1) time for a fee
of one‐half (1/2) the original permit fee, provided the permit has not expired.
Permit renewals shall expire in one (1) year. For permits that have been
expired, a new permit must be obtained and new fees paid. No permit shall
be renewed more than once except the building official may consider a
request for further extension where special circumstances exist and
justifiable cause is demonstrated.
c. Electrical, mechanical, plumbing, fire, signs and demolition permits
shall expire one (1) year from issuance. An electrical, mechanical, plumbing,
fire or sign permit associated with a building permit may be extended at the
applicant’s request to the same expiration date as the associated building
permit.
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d. c. The building official may authorize a thirty (30) ‐ day extension to
an expired permit for the purpose of performing a final inspection and
closing out the permit as long as not more than one hundred eighty (180)
days has passed since the permit expired. The thirty (30) ‐ day extension
would commence on the date of written approval. If work required under a
final inspection is not completed within the thirty (30) ‐ day extension period,
the permit shall expire. However, the building official may authorize an
additional thirty (30) ‐ day extension if conditions outside of the applicant’s
control exist and the applicant is making a good faith effort to complete the
permitted work.
SECTION XXXIII. Subsection 4‐5‐060.F.1, 106.14 Live Loads Posted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. 106.1 Live Loads Posted. Where the live load for which each floor or
portion thereof of a commercial or industrial building is or has been designed to
exceed fifty (50) psf (2.40kN/m2), such design live load shall be conspicuously
posted by the owner or the owner’s authorized agent in that part of each story
in which they apply, using durable signs. It shall be unlawful to remove or deface
such notices.
SECTION XXXIV. Subsection 4‐5‐060.G.2.h.v, Plan review required, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
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v. Plan review required. Electrical plan review is required for all
new or altered electrical projects in the following occupancies and/or
installations:
(a) Educational, institutional, or health care facilities/buildings
as follows:
(1) Hospital;
(2) Nursing home unit or long‐term care unit;
(3) Boarding home;
(4) Assisted living facility;
(5) Private alcoholism hospital;
(6) Alcoholism treatment facility;
(7) Private psychiatric hospital;
(8) Maternity home;
(9) Ambulatory surgery facility;
(10) Renal hemodialysis clinic;
(11) Residential treatment facility for psychiatrically
impaired children and youth;
(12) Adult residential rehabilitation center;
(13) Educational facilities; and
(14) Institutional facilities.
Exceptions:
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(b) Electrical Plan review is not required for the above
educational, institutional, or health care facilities buildings where:
(1) Lighting specific projects that result in an electrical load
reduction on each feeder involved in the project;
(2) Low voltage systems;
(3) Modification to existing electrical installations where all
of the following conditions are met:
(A) Service or distribution equipment involved is rated
less than one hundred (100) amperes or greater and does not exceed two
hundred fifty (250) volts;
(B) Does not involve emergency systems other than
listed unit equipment per NEC 700.12(F);
(C) Does not involve branch circuits or feeders of an
essential electrical system as defined in NEC 517.2; and
(D) Service and feeder load calculations are increased
by five percent (5%) or less.
(4) Stand‐alone utility fed services that do not exceed two
hundred fifty (250) volts, one hundred (100) amperes where the project’s
distribution system does not include:
(A) Emergency systems other than listed unit
equipment per NEC 700.12(F);
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(B) Critical branch circuits or feeders as defined in NEC
517.2; or
(C) A required fire pump system.
(c) Alterations in non‐residential occupancies two thousand
five hundred (2,500) square feet and greater.
(dc) Installations in occupancies, except one (1) ‐ and two (2) ‐
family dwellings, where a service or feeder rated four hundred (400) amperes or
greater is installed or altered or if more than four hundred (400) amperes is
added to the service or feeder.
(ed) All work on electrical systems operating at/over six
hundred (600) Volts.
(fe) All commercial generator installations or alterations.
(gf) All work in areas determined to be hazardous (classified)
location by the NEC.
(hg) If sixty percent (60%) or more of luminaires change.
(ih) Installations of switches or circuit breakers rated four
hundred amperes or over except for one (1) ‐ and two (2) ‐ family dwellings.
(ji) Wind driven generators.
(kj) Solar photovoltaic systems.
(lk) Any proposed installation which cannot be adequately
described in the application form.
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SECTION XXXV. Subsection 4‐5‐060.G.3.c, 107.3.3 Phased approval, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
c. 107.3.3 Phased approval. The building official is authorized to issue
a permit for the construction of foundations or any other part of a building or
structure before the construction documents for the whole building or structure
have been submitted approved, provided that adequate information and
detailed statements have been filed complying with pertinent requirements of
the Construction Codes and the Construction Administrative Code. The holder of
such permit for the foundation or other parts of a building or structure shall
proceed at the holder’s own risk with the building operation and without
assurance that a permit for the entire structure will be granted.
SECTION XXXVI. Subsection 4‐5‐060.G.4, 107.4.1 Design professional in
responsible charge ‐ General, of Chapter 5, Building and Fire Prevention Standards, of Title IV
(Development Regulations) of the Renton Municipal Code, is amended as follows:
4. 107.4.1 Design professional in responsible charge ‐ General. When it
is required that documents be prepared by a qualified registered design
professional, the building official shall be authorized to require the owner or the
owner’s authorized agent to engage and designate on the building permit
application a registered design professional who shall act as the registered
design professional in responsible charge. If the circumstances require, the
owner or the owner’s authorized agent shall designate a substitute registered
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design professional in responsible charge who shall perform the duties required
of the original registered design professional in responsible charge. The building
official shall be notified in writing by the owner or the owner’s authorized agent
if the registered design professional in responsible charge is changed or is unable
to continue to perform the duties. The registered design professional in
responsible charge shall be responsible for reviewing and coordinating submittal
documents prepared by others, including phased and deferred submittal items,
for compatibility with the design of the building. Where structural observation is
required by Section 1710 of the IBC, the inspection program shall name the
individual or firms who are to perform structural observations and describe the
stages of construction at which structural observation is to occur (see also other
duties specified in Chapter 17 of the IBC).
SECTION XXXVII. Subsection 4‐5‐060.G.5, 107.4.2 Design professional in
responsible charge – Deferred submittals, of Chapter 5, Building and Fire Prevention Standards,
of Title IV (Development Regulations) of the Renton Municipal Code, is amended as follows:
5. 107.4.2 Design professional in responsible charge ‐ Deferred
submittals. For the purposes of this section, deferred submittals are defined as
those portions of the design that are not submitted at the time of the application
and that are to be submitted to the building official within a specified period.
Deferral of any submittal items shall have the prior approval of the building
official. The registered design professional in responsible charge shall indicate
the list of deferred submittals on the construction documents for review by the
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building official. Documents for deferred submittal items shall be submitted to
the registered design professional in responsible charge who shall review them
and forward them to the building official with a notation indicating that the
deferred submittal documents have been reviewed and have been found to be in
general conformance to the design of the building. The deferred submittal items
shall not be installed until the deferred submittal documents have been
approved by the building official. The building official is authorized to charge an
additional plan review fee to evaluate deferred submittals under the provisions
of this section.
SECTION XXXVIII. Subsection 4‐5‐060.H.1, 108.1 General, of Chapter 5, Building and
Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code,
is amended as follows:
1. 108.1 General. The building official is authorized to issue a permit for
temporary structures and temporary uses. Such permits shall be limited as to
time of service, but shall not be permitted for more than one hundred eighty
(180) days. The building official is authorized to grant extensions for
demonstrated cause. Temporary structures and uses shall comply with the
requirements in Section 3103.
SECTION XXXIX. Subsection 4‐5‐060.H, Section 108.1 – Temporary Structures and
Uses, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended to add two new subsections 4‐5‐
060.H.3 and 4‐5‐060.H.4, to read as follows:
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3. 108.3 Plumbing and Mechanical. The building official is authorized to
issue a permit for temporary equipment, systems and uses. Such permits shall be
limited to time of service, but shall not be permitted for more than one hundred
and eighty (180) days. The building official is authorized to grant extensions for
demonstrated cause.
4. 108.4 Utilities. The building official is authorized to give permission to
temporarily supply utilities before an installation has been fully completed and
the final certificate of completion has been issued. The part covered by the
temporary certificate shall comply with the requirements specified for
temporary lighting, heat or power in the code.
SECTION XL. Subsection 4‐5‐060.J.1, 110.1 General, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
1. 110.1 General. Construction or work for which a permit is required
shall be subject to inspection by the building official and such construction or
work shall remain accessible and exposed for inspection purposes until
approved. Approval as a result of an inspection shall not be construed to be an
approval of a violation of the provisions of the Construction Codes, the
Construction Administrative Code, or of other ordinances of the jurisdiction.
Inspections presuming to give authority to violate or cancel the provisions of the
Construction Codes, the Construction Administrative Code, or of other
ordinances of the jurisdiction shall not be valid. It shall be the duty of the permit
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applicant owner or the owner’s authorized agent to cause the work to remain
accessible and exposed for inspection purposes. Neither the building official nor
the jurisdiction shall be liable for expenses entailed in the removal or
replacement of any material required to allow inspection.
SECTION XLI. Subsection 4‐5‐060.J.11.i, 110.11.9 Exterior Finish and Insulations
Systems (EFIS), Lath and gypsum board inspection, of Chapter 5, Building and Fire Prevention
Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is amended as
follows:
i. 110.11.9 Exterior Finish and Insulation Systems (EFIS), Lath and
gypsum board inspection. EFIS, Lath, and gypsum board and gypsum panel
product inspections shall be made after backing, lathing or gypsum board and
gypsum panel products, interior and exterior, is in place, but before any
plastering is applied or gypsum board joints and fasteners are taped and
finished.
Exception: Interior gypsum board and gypsum panel products that is are
not part of a fire‐resistance‐rated assembly or a shear assembly does not require
inspection.
SECTION XLII. Subsection 4‐5‐060.J.11.j, 110.11.10 Fire‐ and smoke‐ resistant
penetrations, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
j. 110.11.10 Fire‐ and smoke‐resistant penetrations resistance rated
construction inspections. Where fire‐resistance‐rated construction is required,
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an inspection of such construction shall be made after lathing or gypsum board
or gypsum panel products are in place, but before any plaster is applied, or
before board or panel joints and fasteners are taped and finished. Protection of
joints and penetrations in fire‐resistance‐rated assemblies, smoke barriers and
smoke partitions shall not be concealed from view until inspected and approved.
SECTION XLIII. Subsection 4‐5‐060.K.1, 111.1 Use and occupancy, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. 111.1 Use and occupancy. No building or structure shall be used or
occupied, and no change in the existing use or occupancy classification of a
building or structure or portion thereof shall be made, until the building official
has issued a certificate of occupancy as provided herein. Issuance of a certificate
of occupancy shall not be construed as an approval of a violation of the
provisions of the Construction Codes, the Construction Administrative Code, or
of other ordinances of the jurisdiction.
Exceptions:
a. Work exempt from permits per RMC 4‐5‐060.E.2, 105.2 Work exempt
from permit.
b. For single family dwellings and their accessory structures, the City
issued building permit inspection record may serve as the certificate of
occupancy when the final inspection has been approved by the building official
or the building official’s designee.
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SECTION XLIV. Subsection 4‐5‐060.K.2.c of Chapter 5, Building and Fire Prevention
Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is amended as
follows:
c. The name and address of the owner or the owner’s authorized
agent;
SECTION XLV. Subsection 4‐5‐060.K.3, 111.3 Temporary or phased occupancy, of
Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of the
Renton Municipal Code, is amended as follows:
3. 111.3 Temporary or phased occupancy. The building official is
authorized to issue a temporary or phased certificate of occupancy before the
completion of the entire work covered by the permit, provided that such portion
or portions shall be occupied safely. The building official is authorized to require
in addition to the completion of life safety building components any or all
accessibility components. The building official shall set a time period during
which the temporary or phased certificate of occupancy is valid. The building
official is authorized to require that a performance bond surety device be posted
with the City in an amount equal to one hundred fifty percent (150%) of the
incomplete work as determined by the design professional. The bond surety
device shall be refundable upon inspection, final approval and a request in
writing for the refund. It shall be the duty of the applicant to request the refund.
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SECTION XLVI. Subsection 4‐5‐060.L, Section 112 – Service Utilities, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended to add a new subsection 4‐5‐060.L.4 to read as follows:
4. 112.4 Connection after order to disconnect. A person shall not make
source connections to mechanical, plumbing, or electrical systems regulated by
the construction codes, which have been disconnected or ordered to be
disconnected by the code official, or the use of which has been ordered to be
discontinued by the code official until the code official authorizes the
reconnection and use of such systems. Where a system is maintained in violation
of the construction code, and in violation of a notice issued pursuant to the
provisions of this section, the code official shall institute appropriate action to
prevent, restrain, correct or abate the violation.
SECTION XLVII. Subsection 4‐5‐060.M.3, 113.3 Stop work order issuance, of Chapter
5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
3. 113.3 Stop work order issuance. The stop work order shall be in
writing and shall be given to the owner of the property involved, or to the
owner’s authorized agent, or to the person doing the work. Upon issuance of a
stop work order, the cited work shall immediately cease. The stop work order
shall state the reason for the order, and the conditions under which the cited
work will be permitted to resume.
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SECTION XLVIII. Subsection 4‐5‐060.N.1, 113.3 Stop work order issuance, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. 114.1 Notice to person responsible. Whenever the code official
determines that there has been a violation of this code or has grounds to believe
that a violation has occurred, notice shall be given in the manner prescribed in
RMC 4‐5‐060.G.2, 107.2 Construction documents, as amended and the
applicable provisions of the RMC 1‐3‐2, Civil Penalties Enforcement of Code.
SECTION XLIX. Subsection 4‐5‐060.O, Section 115 – Unsafe Structures and
Equipment, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended to add a new subsection 4‐5‐060.O.8 to
read as follows:
8. 115.8 Restoration. Where the structure or equipment determined to
be unsafe by the building official is restored to a safe condition, to the extent
that repairs, alterations or additions are made or a change of occupancy occurs
during the restoration of the structure, such repairs, alterations, additions and
change of occupancy shall comply with the requirements of this code and the
International Existing Building Code.
SECTION L. Section 4‐5‐060, Construction Administrative Code, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended to add a new subsection 4‐5‐060.S to read as follows:
S. SECTION 119 – APPLICABILITY OF CODES:
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For mechanical, electrical or plumbing permit applications submitted after
July 1, 2016, but related to the scope of work identified in a building permit
application that was complete prior to July 1, 2016, all applicable construction
codes adopted and in force at the time of filing of the complete building permit
application will apply.
SECTION LI. Section 4‐5‐090, International Mechanical Code Adopted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
4‐5‐090 INTERNATIONAL MECHANICAL CODE ADOPTED:
A. ADOPTION BY REFERENCE: The 2012 2015 Edition of the International
Mechanical Code (IMC), as adopted and amended by the State Building Code
Council in chapter 51‐52 WAC, as published by the International Code Council, is
adopted by reference with the following additions, deletions and exceptions:
Provided that Chapter 1, Administration, is not adopted and the Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of IMC
Chapter 1, Administration. Provided that the installation of fuel gas distribution
piping and equipment, fuel gas‐fired appliances and fuel gas‐fired appliance
venting systems shall be regulated by the International Fuel Gas Code. Provided
that detached one (1)‐ and two (2)‐family dwellings and multiple single‐family
dwellings (townhouses) not more than three (3) stories high with separate
means of egress and their accessory structures not more than three (3) stories
above grade plane in height shall comply with the International Residential Code.
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Provided that the standards for liquefied petroleum gas installations shall be the
2011 2014 Edition of NFPA 58 (Liquefied Petroleum Gas Code) and the 2012
2014 Edition of ANSI Z223.1/NFPA 54 (National Fuel Gas Code).
B. EXCEPTIONS: The provisions of this code do not apply to temporary
growing structures used solely for the commercial production of horticultural
plants including ornamental plants, flowers, vegetables, and fruits. “Temporary
growing structure” means a structure that has the sides and roof covered with
polyethylene, polyvinyl, or similar flexible synthetic material and is used to
provide plants with either frost protection or increased heat retention. A
temporary growing structure is not considered a building for purposes of this
code.
C. CONFLICTS: In the case of conflict between the duct sealing or insulation
requirements of Section 603 or Section 604 of this code and the duct sealing or
insulation requirements of Chapter 51‐11C/R WAC, the Washington State Energy
Code, shall govern.
SECTION LII. Section 4‐5‐100, National Fuel Gas Code Adopted, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
4‐5‐100 NATIONAL FUEL GAS CODE ADOPTED:
The 2012 2015 Edition of the National Fuel Gas Code (ANSI Z223.1/NFPA 54), as
adopted by the State Building Code Council in chapter 51‐52 WAC, as published
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
46
by NFPA, is adopted by reference. The Construction Administrative Code, as set
forth in RMC 4‐5‐060, shall be applied for the administration of this code.
SECTION LIII. Section 4‐5‐110, Uniform Plumbing Code Adopted, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
4‐5‐110 UNIFORM PLUMBING CODE ADOPTED:
The 2012 2015 Edition of the Uniform Plumbing Code (UPC), as adopted and
amended by the State Building Code Council in chapter 51‐56 WAC, as published
by the International Association of Plumbing and Mechanical Officials, is adopted
by reference with the following additions, deletions and exceptions: Provided
that Chapter 1, Administration, is not adopted and the Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of UPC
Chapter 1, Administration. Provided that Chapters 12 and 15 14 of the Uniform
Plumbing Code are not adopted. Provided that those requirements of the
Uniform Plumbing Code relating to venting and combustion air of fuel‐fired
appliances as found in Chapter 5 and those portions of the code addressing
building sewers are not adopted.
The following appendices of the 2012 2015 Edition of the Uniform Plumbing
Code as adopted and amended by the State Building Code Council in chapter 51‐
57 WAC, as published by the International Association of Plumbing and
Mechanical Officials, are also adopted by reference: Appendix A –
Recommended Rules for Sizing the Water Supply System; Appendix B –
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
47
Explanatory Notes on Combination Waste and Vent Systems; Appendix I –
Installation Standards. In addition, Appendix C – Alternate Plumbing Systems,
excluding Sections C5 through C7 C303.3 and C304.0 through C601.9, is adopted
by reference.
Where a conflict exists between the provisions of Appendix I and the
manufacturer’s installation instructions, the conditions of the listing and the
manufacturer’s installation instructions shall apply.
SECTION LIV. Subsection 4‐5‐130.A, International Property Maintenance Code
Adopted, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
A. INTERNATIONAL PROPERTY MAINTENANCE CODE ADOPTED:
The 2012 2015 Edition of the International Property Maintenance Code is
adopted as amended, added to, or excepted in this title, and shall be applicable
within the City, except Chapter 1, Scope and Administration, and Sections 303,
307, 308, and 507, which are not adopted. The Construction Administrative
Code, as set forth in RMC 4‐5‐060 shall be used in place of IPMC Chapter 1,
Scope and Administration.
SECTION LV. This ordinance shall be in full force and effect five (5) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordnance’s title.
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
48
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1921:6/16/16:scr
AGENDA ITEM # 9. b)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, CHANGING THE
ZONING CLASSIFICATION OF CERTAIN PROPERTY WITHIN THE CITY OF RENTON
(KING COUNTY PARCEL NO. 863710‐0440; TRACT F OF THRESHOLD 1) FROM
RESIDENTIAL‐TEN UNITS PER NET ACRE (R‐10), TO RESIDENTIAL‐FOURTEEN
UNITS PER NET ACRE (R‐14) (FILE NO. LUA‐15‐000745, ECF, SHPL‐A, SA‐A, R,
MOD, MOD).
WHEREAS, on March 15, 2015, the City accepted an application from Zhao Zhang Su and
Ying Han Wei to amend the City of Renton zoning map to change the zoning classification of King
County Parcel No. 863710‐0440 (“Subject Property”) from Residential‐Ten (R‐10) units per net
acre to Residential‐Fourteen (R‐14) units per net acre; and
WHEREAS, the Subject Property is 3,571 square feet in size and is located at
approximately 450 feet northeast of the intersection of 108th Avenue SE and SE 170th Street;
and
WHEREAS, on April 18, 2016 the Environmental Review Committee issued a SEPA
Determination of Non‐Significance (DNS) for the zoning map amendment from Residential‐Ten
(R‐10) units per net acre to Residential‐Fourteen (R‐14) units per net acre; and
WHEREAS, the Subject Property is located within the Residential High Density (RHD)
Comprehensive Plan land use designation, which includes the Residential‐Ten (R‐10) and
Residential‐Fourteen (R‐14) zoning classifications; and
WHEREAS, this matter was duly referred to the Hearing Examiner for investigation and
study, after notice of public hearing was posted and circulated as required by the Renton
Municipal Code; and
WHEREAS, the Hearing Examiner held a public hearing on May 17, 2016; and
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
2
WHEREAS, the matter was duly considered by the Hearing Examiner, who issued Findings
of Fact, Conclusions of Law and Recommendation on May 31, 2016; and
WHEREAS, the Council duly considered all matters relevant thereto, and all parties were
heard appearing in support or opposition;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. The City Council hereby affirms and adopts the Hearing Examiner Findings
of Fact, Conclusions of Law and Recommendation, attached hereto as Attachment A.
SECTION II. The official City of Renton Zoning Map is hereby amended as set forth in
Attachment B, attached hereto.
SECTION III. This ordinance shall be in full force and effect five (5) days after publication
of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this
ordnance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
3
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1924:5/23/16:scr
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
4
ATTACHMENT A
AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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AGENDA ITEM # 9. c)
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20
ATTACHMENT B
King County Parcel
863710‐0440
Legal Description
TRACT F OF THRESHOLD 1, AS PER PLAT RECORDING IN VOLUME 164 OF PLATS, PAGES 8
THROUGH 12, INCLUSIVE, RECORDS OF KING COUNTY AUDITOR;
SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON.
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
21
AGENDA ITEM # 9. c)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY
OF RENTON FISCAL YEARS 2015/2016 BIENNIAL BUDGET AS ADOPTED BY
ORDINANCE NO. 5737 AND THEREAFTER AMENDED BY ORDINANCE NOS. 5755,
5764, 5777 AND 5789, IN THE AMOUNT OF $1,962,841.
WHEREAS, on November 3, 2014, the Council adopted Ordinance No. 5737 approving
the City of Renton’s 2015/2016 Biennial Budget; and
WHEREAS, on April 13, 2015, the Council adopted Ordinance No. 5755 carrying forward
funds appropriated in 2014, but not expended in 2014 due to capital project interruptions and
delays in invoice payments, that needed to be carried forward and appropriated for
expenditure in 2015; and
WHEREAS, on August 10, 2015, the Council adopted Ordinance No. 5764 making minor
corrections and recognizing grants, contributions and associated costs, and new cost items not
included in the budget, which required additional adjustments to the 2015/2016 Biennial
Budget; and
WHEREAS, on November 2, 2015, the Council adopted Ordinance No. 5777 pursuant to
Chapter 35A.34 RCW, which requires the Council to provide for a mid -biennial review and any
modification to the biennial budget shall occur no sooner than eight months after the start, but
no later than the conclusion of the first year of the biennium; and
WHEREAS, on April 11, 2016, the Council adopted Ordinance No. 5789 carrying forward
funds appropriated in 2015, but not expended in 2015 due to capital project interruptions and
delays in invoice payments, which needed to be carried forward and appropriated for
expenditure in 2016; and
AGENDA ITEM # 9. d)
ORDINANCE NO. _______
2
WHEREAS, minor corrections and the recognition of grants, contributions and
associated costs, and new cost items not included in the budget require additional adjustments
to the 2015/2016 Biennial Budget;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. Ordinance Nos. 5737, 5755, 5764, 5777 and 5789 establishing the City of
Renton’s 2015/2016 Biennial Budget are hereby amended in the total amount of $1,962,841 for
an amended total of $686,112,086 over the biennium.
SECTION II. The 2016 2nd Quarter Budget Adjustment Summary by Fund is hereby
attached as Exhibit A and the 2015 Adjusted Budget Summary by Fund is hereby attached as
Exhibit B. Detailed lists of adjustments are available for public review in the Office of the City
Clerk, Renton City Hall.
SECTION III. This ordinance shall be in full force and effect five (5) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordnance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _______________________, 2016.
Denis Law, Mayor
AGENDA ITEM # 9. d)
ORDINANCE NO. _______
3
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1927:6/23/16:jlc
AGENDA ITEM # 9. d)
ORDINANCE NO. _______
4
Exhibit A: 2016 2nd Quarter Budget Adjustment Summary by Fund
BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE
Fund
2016 Beg
Fund Bal Changes
2016 Adj.
Fund Bal
2016
Budgeted
Revenue Changes
2016
Adjusted
Revenue
2016
Budgeted
Expenditure Changes
2016
Adjusted
Expenditure
Ending Fund
Balance
Reserved/
Designated
Available
Fund
Balance
000 GENERAL 8,397,091 4,225,356 12,622,447 89,121,012 134,454 89,255,466 91,918,450 684,899 92,603,349 9,274,563 9,274,563
001 COMMUNITY SERVICES 1,838,267 980,517 2,818,784 12,661,674 - 12,661,674 13,355,577 - 13,355,577 2,124,880 2,124,880
003 STREETS 1,836,229 586,439 2,422,668 10,489,584 - 10,489,584 10,529,492 1,040,000 11,569,492 1,342,760 1,342,760
004 COMMUNITY DEVELOPMENT BLOCK GRANT 89,055 (22,401) 66,654 307,462 574,696 882,158 295,986 586,172 882,158 66,654 66,654
005 MUSEUM 65,500 888 66,388 235,281 - 235,281 235,281 - 235,281 66,388 66,388
009 FARMERS MARKET 104,897 5,933 110,830 96,900 16,107 113,007 88,135 16,107 104,242 119,595 (119,595) -
011 FIRE AND EMERGENCY SVC HEALTH & WELLNESS 74,565 13,841 88,406 25,000 - 25,000 49,500 - 49,500 63,906 (63,906) -
21X GENERAL GOVERNMENT MISC DEBT SVC 1,475,175 291,493 1,766,668 6,248,676 - 6,248,676 6,248,676 - 6,248,676 1,766,668 - 1,766,668
Total General Governmental Funds 13,880,779 6,082,066 19,962,845 119,185,588 725,257 119,910,845 122,721,097 2,327,178 125,048,276 14,825,414 (183,501) 14,641,913
- 102 ARTERIAL STREETS 14,885 16,812 31,697 650,000 - 650,000 650,000 - 650,000 31,697 31,697
108 LEASED CITY PROPERTIES 11,553 548,962 560,515 931,590 - 931,590 1,445,852 - 1,445,852 46,252 46,252
110 SPECIAL HOTEL-MOTEL TAX 200,148 115,442 315,590 225,000 - 225,000 326,298 - 326,298 214,292 214,292
125 ONE PERCENT FOR ART 13,430 97,776 111,206 15,000 - 15,000 102,950 - 102,950 23,256 23,256
127 CABLE COMMUNICATIONS DEVELOPMENT 293,090 37,286 330,376 97,674 - 97,674 128,191 - 128,191 299,859 299,859
135 SPRINGBROOK WETLANDS BANK 330,922 1,569 332,491 - - - - - - 332,491 332,491
303 COMMUNITY SERVICES IMPACT MITIGATION 852,836 386,673 1,239,509 86,500 - 86,500 - - - 1,326,009 1,326,009
304 FIRE IMPACT MITIGATION 775,488 434,182 1,209,670 99,000 - 99,000 250,000 600,000 850,000 458,670 458,670
305 TRANSPORTATION IMPACT MITIGATION 292,313 644,935 937,248 600,000 - 600,000 800,000 - 800,000 737,248 737,248
316 MUNICIPAL FACILITIES CIP 293,776 8,970,365 9,264,141 12,601,188 (4,400,000) 8,201,188 21,805,950 (4,441,587) 17,364,363 100,966 100,966
317 CAPITAL IMPROVEMENT 1,699,813 2,247,319 3,947,132 28,379,373 110,000 28,489,373 31,971,038 110,000 32,081,038 355,467 (290,000) 65,467
326 HOUSING OPPORTUNITY/ECO DEV REVOLVING 1,011,766 30,009 1,041,775 - - - 25,000 - 25,000 1,016,775 (1,000,000) 16,775
336 NEW LIBRARY DEVELOPMENT - 3,400,174 3,400,174 - - - 3,400,174 - 3,400,174 - -
402 AIRPORT OPERATIONS & CIP 933,782 210,967 1,144,749 15,253,846 (498,500) 14,755,346 16,211,016 (2,046,662) 14,164,354 1,735,741 (182,138) 1,553,602
403 SOLID WASTE UTILITY 1,332,193 819,263 2,151,456 16,514,320 - 16,514,320 17,140,339 - 17,140,339 1,525,437 (400,000) 1,125,437
404 GOLF COURSE SYSTEM & CAPITAL (3,580) (106,476) (110,056) 2,812,793 - 2,812,793 2,295,432 - 2,295,432 407,305 (179,583) 227,722
405 WATER OPERATIONS & CAPITAL 8,845,347 13,836,274 22,681,621 16,959,363 (650,992) 16,308,371 28,592,307 (2,500,000) 26,092,307 12,897,685 (2,562,991) 10,334,694
406 WASTEWATER OPERATIONS & CAPITAL 7,796,463 7,832,430 15,628,893 29,004,255 2,959,405 31,963,660 34,204,647 1,850,000 36,054,647 11,537,906 (1,532,720) 10,005,186
407 SURFACE WATER OPERATIONS & CAPITAL 3,851,809 6,830,969 10,682,778 17,288,273 5,969,074 23,257,347 21,766,589 5,969,074 27,735,663 6,204,462 (1,120,835) 5,083,627
501 EQUIPMENT RENTAL 3,774,813 1,845,467 5,620,280 6,129,145 35,000 6,164,145 5,409,692 104,838 5,514,530 6,269,895 6,269,895
502 INSURANCE 13,241,380 (156,070) 13,085,310 4,166,201 - 4,166,201 3,612,594 - 3,612,594 13,638,917 (15,229,391) (1,590,473)
503 INFORMATION SERVICES 940,414 1,386,895 2,327,309 4,861,871 (28,000) 4,833,871 5,988,478 (28,000) 5,960,478 1,200,702 1,200,702
504 FACILITIES 898,321 361,182 1,259,503 4,953,544 - 4,953,544 5,389,389 18,000 5,407,389 805,658 805,658
505 COMMUNICATIONS 384,155 192,178 576,333 1,040,239 - 1,040,239 1,112,381 - 1,112,381 504,191 504,191
512 HEALTHCARE INSURANCE 6,205,668 1,317,599 7,523,267 14,295,824 - 14,295,824 14,596,149 - 14,596,149 7,222,942 (4,378,845) 2,844,097
522 LEOFF1 RETIREES HEALTHCARE 8,867,553 24,935 8,892,488 2,272,207 - 2,272,207 1,167,553 - 1,167,553 9,997,142 (9,997,142) -
611 FIREMENS PENSION 5,298,507 528 5,299,035 468,000 - 468,000 200,475 - 200,475 5,566,560 (5,566,560) -
Total Other Funds 68,156,845 51,327,645 119,484,490 179,705,206 3,495,987 183,201,193 218,592,494 (364,337) 218,228,157 84,457,526 (42,440,205) 42,017,321
TOTAL ALL FUNDS 82,037,624 57,409,711 139,447,335 298,890,794 4,221,244 303,112,038 341,313,591 1,962,841 343,276,432 99,282,940 (42,623,706) 56,659,234
2 year total 123,798,945 599,965,127 4,221,244 604,186,371 684,149,245 1,962,841 686,112,086 99,282,940 (42,623,706) 56,659,234
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Exhibit B: 2015 Adjusted Budget Summary by Fund
BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE
Fund
2015 Beg
Fund Bal Changes
2015 Adj
Fund Bal
2015
Budgeted Changes
2015
Adjusted
2015
Budgeted Changes
2015
Adjusted
Ending Fund
Balance
Reserved/
Designated
Available
Fund
Balance
000 GENERAL 11,159,313 - 11,159,313 87,577,058 - 87,577,058 90,339,279 - 90,339,279 8,397,091 8,397,091
001 COMMUNITY SERVICES 2,467,703 - 2,467,703 11,978,920 - 11,978,920 12,608,356 - 12,608,356 1,838,267 1,838,267
003 STREETS 2,147,229 - 2,147,229 10,029,242 - 10,029,242 10,340,242 - 10,340,242 1,836,229 1,836,229
004 COMMUNITY DEVELOPMENT BLOCK GRANT 74,951 - 74,951 462,908 - 462,908 448,804 - 448,804 89,055 89,055
005 MUSEUM 65,500 - 65,500 227,761 - 227,761 227,761 - 227,761 65,500 65,500
009 FARMERS MARKET 104,950 - 104,950 59,400 - 59,400 59,453 - 59,453 104,897 (104,897) -
011 FIRE AND EMERGENCY SVC HEALTH & WELLNESS 74,565 - 74,565 25,000 - 25,000 25,000 - 25,000 74,565 (74,565) -
21X GENERAL GOVERNMENT MISC DEBT SVC 1,471,071 - 1,471,071 20,155,392 - 20,155,392 20,151,288 - 20,151,288 1,475,175 - 1,475,175
Total General Governmental Funds 17,565,282 - 17,565,282 130,515,681 - 130,515,681 134,200,183 - 134,200,183 13,880,779 (179,462) 13,701,317
102 ARTERIAL STREETS 14,885 - 14,885 640,000 - 640,000 640,000 - 640,000 14,885 14,885
108 LEASED CITY PROPERTIES 121,014 - 121,014 1,651,457 - 1,651,457 1,760,918 - 1,760,918 11,553 11,553
110 SPECIAL HOTEL-MOTEL TAX 219,090 - 219,090 265,000 - 265,000 283,942 - 283,942 200,148 200,148
125 ONE PERCENT FOR ART 101,380 - 101,380 15,000 - 15,000 102,950 - 102,950 13,430 13,430
127 CABLE COMMUNICATIONS DEVELOPMENT 313,090 - 313,090 97,674 - 97,674 117,674 - 117,674 293,090 293,090
135 SPRINGBROOK WETLANDS BANK 330,922 - 330,922 - - - - - - 330,922 330,922
303 COMMUNITY SERVICES IMPACT MITIGATION 1,238,600 - 1,238,600 86,500 - 86,500 472,264 - 472,264 852,836 852,836
304 FIRE IMPACT MITIGATION 926,488 - 926,488 99,000 - 99,000 250,000 - 250,000 775,488 775,488
305 TRANSPORTATION IMPACT MITIGATION 844,648 - 844,648 600,000 - 600,000 1,152,335 - 1,152,335 292,313 292,313
316 MUNICIPAL FACILITIES CIP 4,493,986 - 4,493,986 14,168,279 - 14,168,279 18,368,489 - 18,368,489 293,776 293,776
317 CAPITAL IMPROVEMENT 4,059,718 - 4,059,718 16,630,864 - 16,630,864 18,990,769 - 18,990,769 1,699,813 (650,000) 1,049,813
326 HOUSING OPPORTUNITY/ECO DEV REVOLVING 1,086,766 - 1,086,766 - - - 75,000 - 75,000 1,011,766 (1,000,000) 11,766
336 NEW LIBRARY DEVELOPMENT 15,329,760 - 15,329,760 - - - 15,329,760 - 15,329,760 - -
402 AIRPORT OPERATIONS & CIP 806,821 - 806,821 16,596,888 - 16,596,888 16,469,927 - 16,469,927 933,782 (172,053) 761,729
403 SOLID WASTE UTILITY 1,545,606 - 1,545,606 16,461,726 - 16,461,726 16,675,139 - 16,675,139 1,332,193 (400,000) 932,193
404 GOLF COURSE SYSTEM & CAPITAL (42,911) - (42,911) 2,655,383 - 2,655,383 2,616,052 - 2,616,052 (3,580) - (3,580)
405 WATER OPERATIONS & CAPITAL 15,872,094 - 15,872,094 16,272,634 - 16,272,634 23,299,381 - 23,299,381 8,845,347 (2,830,093) 6,015,254
406 WASTEWATER OPERATIONS & CAPITAL 10,905,399 - 10,905,399 28,617,862 - 28,617,862 31,726,798 - 31,726,798 7,796,463 (1,695,988) 6,100,475
407 SURFACE WATER OPERATIONS & CAPITAL 7,804,221 - 7,804,221 17,838,911 - 17,838,911 21,791,323 - 21,791,323 3,851,809 (1,084,194) 2,767,615
501 EQUIPMENT RENTAL 5,310,319 - 5,310,319 5,901,271 - 5,901,271 7,436,777 - 7,436,777 3,774,813 3,774,813
502 INSURANCE 12,069,311 - 12,069,311 5,641,647 - 5,641,647 4,469,578 - 4,469,578 13,241,380 (14,733,653) (1,492,273)
503 INFORMATION SERVICES 1,916,048 - 1,916,048 4,677,631 - 4,677,631 5,653,265 - 5,653,265 940,414 940,414
504 FACILITIES 1,154,089 - 1,154,089 4,954,325 - 4,954,325 5,210,093 - 5,210,093 898,321 898,321
505 COMMUNICATIONS 383,969 - 383,969 992,431 - 992,431 992,245 - 992,245 384,155 384,155
512 HEALTHCARE INSURANCE 6,675,505 - 6,675,505 12,954,736 - 12,954,736 13,424,573 - 13,424,573 6,205,668 (4,027,372) 2,178,296
522 LEOFF1 RETIREES HEALTHCARE 7,711,863 - 7,711,863 2,271,434 - 2,271,434 1,115,744 - 1,115,744 8,867,553 (223,149) 8,644,404
611 FIREMENS PENSION 5,040,982 - 5,040,982 468,000 - 468,000 210,475 - 210,475 5,298,507 (5,298,507) -
Total Other Funds 106,233,663 - 106,233,663 170,558,653 - 170,558,653 208,635,471 - 208,635,471 68,156,845 (32,115,009) 36,041,836
TOTAL ALL FUNDS 123,798,945 - 123,798,945 301,074,333 - 301,074,333 342,835,654 - 342,835,654 82,037,624 (32,294,471) 49,743,153
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"� CITY OF
EXECUTIVE DEPARTMENT �_����rr/'Renton �
M E M O R A N D U M
DATE: lune 27, 2016
TO: Randy Corman, Council President
Members of the Renton City Council
FROM: Denis Law, Mayor
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
• Preventative street maintenance, traffic impact projects, and road closures will be at the
following locations:
✓ Monday,June 27th through Friday,July 1st, approximately 8:00 a.m. to 3:00 p.m.
Possible single lane closure will take place on Duvall Avenue NE near the intersection of
NE 9th Street due to sidewalk installation. Questions may be directed to Mark
Wetherbee at 206-999-1829.
✓ Monday,lune 27th through Sunday,July 3rd. The two west lanes on Main between
2nd and 3rd will be closed for project improvements while the east lanes will be open
for traffic flow. Approved traffic control plans have been issued for all work and will be
followed. The on-site inspector, Pat Miller, can be reached at 206-794-6162.
✓ Monday,June 27th through Sunday,July 3rd. Lane closures on SW 41st Street, SW
43rd Street, and Lind Avenue SE around IKEA will take place due to utility installation.
Approved traffic control plans have been issued for all work and will be followed.
Questions may be directed to Tom Main at 206-999-1833.
✓ Monday,June 27th through Friday,July 8th, approximately 7:00 a.m. to 4:00 p.m.
Street maintenance crews will be grinding and repaving both directions of Talbot Road
South between South 33rd Place and South 23rd Street. Lane closures will be in effect
and traffic will be managed by use of flaggers. Questions may be directed to John
Kalmbach at 425-766-6183.
✓ Monday,lune 27th through approximately August 31st. Logan Avenue North between
North 6th Street and Airport Way will be closed 24/7 to atl southbound traffic during
construction of the Logan Avenue Improvement Project. Southbound Logan Avenue
North traffic will be rerouted along Park Avenue North to Bronson Way and South 2nd
Street. Questions may be directed to James Wilhoit at 425-430-7319 or via email at
jwilhoit@rentonwa.gov. For updates, visit the project web page at Rentonwa.gov.
--....
��/r"`'-= _
� CITY C7F
w,�,
'�� °��
�' City Council Regular Meeting
7:00 PM- Monday, �/����� �
Council Chambers, 7th Floor, City Hall— 1055 S. Grady Way
AUDIENCE COMMENT
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
PLEASE PRINT CLEARLY
1 4
Name: Name:
Address: Address: �
City: Zip Code: /
Email: City / Zip Code
Topic: Topic: /
2 5
Name: Na .
Address: / Address:
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Topic: Topic:
3 � 6
Name: Name:
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Topic: Topic:
(CONTINUED ON REVERSE SIDE)
(Continued From Reverse Side— PAGE 2)
7 11
Name: Name:
Address: Address: '�
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City Zip Code Cit�i Zi ode
Topic: Topic:
8 12 /
Name: Name:
Address: Address: /
1
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9 13 /
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10 �"� � 14
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15 � 16
Name: � Name:
Address: r''�� Address:
� '
City Zip Code City Zip Code
Topic: Topic:
FINANCE COMMITTEE �+�����-"��� ��
COMMITTEE REPORT �lT`� ����C��"
June 27, 2016
����-' l.e Z� ��
I New City of Renton Website
(June 20, 2016)
The Finance Committee recommends concurrence in the staff recommendation to authorize
the Mayor and City Clerk to execute the five-year contract with Reliance Communications for
$91,000.00, with an annual Software-as-a-Service fee of$15,900.00 for years two through five.
Not in Attendance
Don Persson, Chair
/'
C
A �rido Pavone, Vice Chair
�
\ `� -.-_
Ruth Perez�Member
cc: Preeti Shridhar, Deputy Public Affairs Administrator
Dave Neubert, Interim Communications Manager
✓
PLANNING AND DEVELOPMENT COMMITTEE � �' }�cc�`k'�`°-� ���
COMMITTEE REPORT �� `� �:,�..������"
;�'�"�
��
June 27, 2016 . • � ����/'�
Approval of rezone, 4-lot short plat, site plan review and two street
waivers/modifications for 168 Development
(Referred June 20, 2016)
The Planning and Development Committee recommends concurrence with the Hearing
Examiner's recommendation to approve a rezone, 4-lot short plat, site plan review, and two
street waivers/modifications for the construction of three new townhomes with two
dwelling units in each for 168 Development (LUA15-000745). The City Council has final
reviewing authority over Type IV land use permits (RMC 4-8-080G). This site specific rezone
is not associated with a Comprehensive Plan amendment. The proposed rezone, preliminary
short plat, site plan and 108 Ave SE street standard waivers/modifications are all consistent
with applicable code criteria subject to 15 conditions of approval.
The Committee further recommends that an ordinance regarding this matter be presented
for first reading.
�Prince, Chair
�
Irvin, Vice Chair
A mo do Pavone, Member
cc: Jason Seth,City Clerk
Jennifer Henning, Planning Director
Vanessa Dolbee,Current Planning Manager
V
!���'"{�l�"'$'a..�'`'.'�.��.e�,r t��s �.
PLANNING & DEVELOPMENT COMMITTEE REPORT ��--�,� ����i��;��,��
June 27, 2016 im�..'F:�:.,..... �1�����
Adoption of 2015 Construction Codes
(Referred on June 6, 2016)
The Planning and Development Committee recommends concurrence in the staff
recommendation to amend the Renton Municipal Code that adopts the 2015 Construction
Codes. This will allow the City to utilize the same Code as adopted by the State of Washington.
Changes proposed to the construction codes were limited to those deemed necessary to
provide conformity with the updated code editions or for clarification purposes. Changes made
to the administrative provisions were to remain consistent with Model Codes and amendments
and with the regional administrative code of cities participating within MyBuildingpermit.com.
The Committee further recommends that an ordinance regarding this matter be presented for
first reading.
E Prince, Chair
/R{�n Mclrvin, Vice Chair
Armondo Pavone, Member
cc: Craig Burnell, Building Official
Jennifer Henning, Planning Director
V
PLANNING & DEVELOPMENT COMMITTEE REPORT
' �-�,��:"��:�"*��.� d:a�1�
�:=rt�`'�°' �".��`�_���Il..
June 27, 2016 . (,Q/Z7��
/
Sidewalk Maintenance and Construction
(Referred on April 11, 2016)
The Planning and Development Committee recommends concurrence with the staff
recommendation to amend Chapter 9-8, Sidewalk Construction, to formalize practices and
policies of the Public Works Department with respect to the process by which sidewalk is
constructed or repaired, responsibility of improvements, and indemnification from
injuries/damage resulting from hazardous conditions.
The Committee further recommends that an ordinance regarding this matter be presented for
first reading.
Ed Prince, Chair
�---
� �.
`�an Mclrvin, Vice Chair
�►�do Pavone, Member
cc: Gregg Zimmerman, PW Administrator
Chip Vincent, CED Administrator
Iwen Wang,ASD Administrator
Jennifer Henning, Planning Director
J
FINANCE COMMITTEE
COMMITTEE REPORT �;�������'� �3'Y�
�i�� ��►1.��8�11�
June 27, 2016
��a��� � Z7
Return to Renton Benefit Car Show 2016
Fee Waiver Request
(June 20, 2016)
The Finance Committee recommends concurrence with the staff recommendation to waive
parking fees in the City Center Parking Garage for volunteer workers laboring at Return to
Renton Benefit Car Show. This waiver is equivalent to $300.00 in parking fees.
� Not in Attendance
Don Persson, Chair
r ondo Pavone, Vice-Chair
9
Ruth�e�cei, Member
cc: Kelly Beymer,Community Services Administrator
Iwen Wang, FIS Administrator
Michael Kirk, Facilities Director
J
FINANCE COMMITTEE ��F3��'��� ��
COMMITTEE REPORT l;�"�Y �����C��'
�;��``____�. 2? (
June 27, 2016 r
I 2016 2"d Quarter Budget Amendment Ordinance
(Referred June 20, 2016)
The Finance Committee recommends concurrence in the staff recommendation to approve
an amendment in the 2015/2016 Budget appropriations in the amount of $1,962,841 with
the total amended budget to be $686,112,086 for the biennium.
The Committee further recommends that the ordinance regarding this matter be presented
for first reading and advancement to second reading and adoption.
Not in Attendance
Don Persson, Chair
ondo Pavone, Vice Chair
Ruth Perez, Member
�
`�' `'r�'
FINANCE COMMITTEE REPORT
APP����,�C�j
June 27, 2016 C�"�( G�u
[��t2
�s Z? �
APPROVAL OF CLAIMS AND PAYROLL VOUCHERS
The Finance Committee approves for payment on June 27, 2016 claims vouchers 347699 —
348115, 9 wire transfers and 1 payroll run with benefit withholding payments totaling
$7,054,291.47 and payroll vouchers including 761 direct deposits and 76 payroll checks totaling
$1,656,982.94.
b��' �►+ a1�'t�Ana.
Don Persson, Chair
A mr ondo Pavone, Vice-Chair
Ruth P re e�, Member
�
STAFF RECAP
COUNCIL MEETING REFERRALS
6/27/2016
MOTIONS REFERRED TO ADMINISTRATION: None
Other Requests: Add 8/15/2016 to schedule of regular Council meetings for 2016. —Seth
MOTIONS REFERRED TO COUNCIL COMMITTEE: None*
*The consent agenda items were adopted as presented,with the exception of Items 7.c.which was
removed for separate consideration and adopted as Council concur.
�r�„r�.�u.�---- ... .�._
-� �IT`� taF
+�°�.
=�- ..
M I N UTES
City Council Regular Meeting
7:00 PM -Monday,lune 27,2016
Caunci)Chambers, 7th Floar,City Hall—1055 S. Grady Way
CALt TO ORDER AND PLEDGE t3F ALLEGiANCE
` Mayor Law called the meeting of the Renton City Council to order at 7:Q0 PM and led the
Pledge of AAegiance.
RG?lL CAI.L — -- -- _.— �..— --.—.——_ ——-- —-- —..— —.— — — ——
Councilmembers Present: Councilmembers Absent:
Ryan Mclrvin Randy Corman
Armondo Pavone, President Pro-Tem Don Persson
Ruth Perez
Ed Prince
Carol Ann Witschi
MOVED BY PAVONE,SECONQED BY PRINCE,COUNCIL EXCUSE ABSENT
COUNGI.MEMBERS RANQY CC?RMAN AND DtaN PERSSON.{:ARRIED.
ADMINiSTRATIVE STAFF PRESENT
Denis Law, Mayor
Preeti Shridhar, Deputy Public Affairs Administrator
Alex Tuttle,Assistant City Attorney
Jason A.Seth,City Clerk
Gregg Zimmerman, Public Works Administrator
Iwen Wang,Administrative Services Administrator
Cliff Long, Ecanomic Develapment Director
Commander Tracy Wilkinson, Palice Qepartment
PROCIAMATION .-- —--- —— -- -- -- -- — _..—. _.. �.— —— —
Boeing 10Qth Anniversary-July 15,2Q16:A praclamation by Mayor Law was read
proclaiming July 15, 2016 to be Boeing 1QOth Anniversary Day in the City of Renton, and
Boeing was commended for its contributions ta the Renton community and the City wishes
the company success in the next 100 years. Boeing Company's Vice President of Fuel
Operations Eric Nelson, accepted the prociamation with thanks and provided a brief overview
of Baeing's achievements over the iast 100 years.
MOVED BY PRINCE,SEC!?NQED BY PAVONE, COUNCIL CONCUR IN THE
PRQCLAMATION. CARRIED.
June 27, 2016 REGULAR COUNCIL MEETING MINUTES
SPECIAL PRESENTATION
Renton Rowing Club: Community Services Administrator Kelly Beymer introduced Matthew
Lacey who delivered a presentation regarding the Renton Rowing Center. He provided details
about recent activities and opportunities the center has offered over the past two years.
ADMINISTRATIVE REPORT
Deputy Public Affairs Administrator Preeti Shridhar reviewed a written administrative report
summarizing the City's recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were regarding:
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
CONSENT AGENDA
Items listed on the ConsentAgenda were adopted with one motion,following the listing. At the request
of CouncilmemberPrince, ConsentAgenda item 7.c. was pulled forseparate consideration.
a) Approval of Council Meeting minutes of June 20, 2016. Council Concur.
b) AB-1703 Mayor Law appointed Aaron Blalack to the Municipal Arts Commission with a term
expiring on 12/31/2019. Refer to Community Services Committee.
d) AB-1699 City Clerk reported the results from the 6/15/2016 bid opening for CAG-16-049 -
Sunset Lane NE Improvements Project; and submitted the staff recommendation to accept
the lowest responsive bid submitted by Road Construction Northwest, Inc., in the amount of
$4,704,215.56. Council Concur.
e) AB-1707 Administrative Services Department recommended approving an ordinance
allowing for a refinancing plan that will issue approximately$8.26 million of new bonds
together with $1.13 million in issue premium to replace the existing$8.8 million bonds
through private placement. Refer to Finance Committee.
f) AB-1701 Community Services Department recommended awarding a two-year 1ob Order
Contract(JOC)to the two top evaluated firms, Forma Construction and Sayber Contractors,
for small public works contracts (under$350,000) as authorized by Resolution#4177. Refer to
Finance Committee.
g) AB-1700 Police Department recommended approval of the 2016 Edward Byrne Memorial
Justice Assistance Grant(JAG) in order to accept funds in the amount of$24,086.73 to help
fund the Domestic Violence Advocacy Assistance Program. Refer to Public Safety Committee.
h) AB-1691 Transportation Systems Division recommended approval of Addendum No. 4 to
CAG-15-046 with Perteet, Inc., in the amount of$583,059, for the Sunset Ln. and NE 10th St.
Roadway Improvements Project. Refer to Transportation (Aviation)Committee.
MOVED BY PAVONE,SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA MINUS ITEM 7.C. CARRIED.
June 27, 2016 REGULAR COUNCIL MEETING MINUTES
ITEM 7.C.-SEPARATE CONSIDERATION
c) AB-1702 Mayor Law appointed the following individuals to the Benson Hill Community Plan
Advisory Board:Tracey Zelenka, Keith Hoag, and Charles Seil for terms expiring on 8/1/2021;
Lila Wheatley and Carol Whitson for terms expiring on 8/1/2019; and George Houston,
Virginia Brokx,Andy Pierce, Alan Brittenham,Joel Osborn, and Cynthia Burns for terms
expiring on 8/1/2017.�t�f�-+„ o�-,„.,;„,. Q. n,,.,,,�,,,,.„„ �r �++ . Council Concur.
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MOVED BY PRINCE,SECONDED BY MCIRVIN,COUNCIL CONCUR TO APPROVE
CONSENT AGENDA ITEM 7.C.AS COUNCIL CONCUR. CARRIED.
UNFINISHED BUSINESS
a) Finance Committee Vice-Chair Pavone presented a report recommending approval for payment
on lune 27, 2016 claims vouchers 347699-348115, nine wire transfers and one payroll run with
benefit withholding payments totaling$7,054,291.47 and payroll vouchers including 761 direct
deposits and 76 payroll checks totaling$1,656,982.94.
MOVED BY PAVONE,SECONDED BY PEREZ, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION.CARRIED.
b) Finance Committee Vice-Chair Pavone presented a report recommending concurrence in the
staff recommendation to approve an amendment in the 2015/2016 Budget appropriations in the
amount of$1,962,841 with the total amended budget to be$686,112,086 for the biennium.The
Committee further recommended that the ordinance regarding this matter be presented for first
reading and advancement to second reading and adoption.
MOVED BY PAVONE,SECONDED BY PEREZ, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION.CARRIED.
c) Finance Committee Vice-Chair Pavone presented a report recommending concurrence in the
staff recommendation to authorize the Mayor and City Clerk to execute the five-year contract
with Reliance Communications for$91,000.00, with an annual Software-as-a-Service fee of
$15,900.00 for years two through five.
MOVED BY PAVONE,SECONDED BY PEREZ, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
d) Finance Committee Vice-Chair Pavone presented a report recommending concurrence in the
staff recommendation to waive parking fees in the City Center Parking Garage for volunteer
workers laboring at Return to Renton Benefit Car Show. This waiver is equivalent to $300.00 in
parking fees.
MOVED BY PAVONE,SECONDED BY PEREZ, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
e) Planning&Development Committee Chair Prince presented a report recommending
concurrence in the staff recommendation to amend Chapter 9-8, Sidewalk Construction,to
formalize practices and policies of the Public Works Department with respect to the process by
which sidewalk is constructed or repaired, responsibility of improvements, and indemnification
from injuries/damage resulting from hazardous conditions. The Committee further
recommended that an ordinance regarding this matter be presented for first reading.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
June 27, 2016 REGULAR COUNCIL MEETING MINUTES
f) Planning& Development Committee Chair Prince presented a report recommending
concurrence in the staff recommendation to amend the Renton Municipal Code that adopts the
2015 Construction Codes. This will allow the City to utilize the same Code as adopted by the
State of Washington. Changes proposed to the construction codes were limited to those
deemed necessary to provide conformity with the updated code editions or for clarification
purposes. Changes made to the administrative provisions were to remain consistent with Model
Codes and amendments and with the regional administrative code of cities participating within
MyBuildingpermit.com.The Committee further recommended that an ordinance regarding this
matter be presented for first reading.
MOVED BY PRINCE,SECONDED BY MCIRVIN,COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
g) Planning&Development Committee Chair Prince presented a report recommending
concurrence with the Hearing Examiner's recommendation to approve a rezone,4-lot short plat,
site plan review, and two street waivers/modifications for the construction of three new
townhomes with two dwelling units in each for 168 Development (LUA15-000745).The City
Council has final reviewing authority over Type IV land use permits(RMC 4-8-080G).This site
specific rezone is not associated with a Comprehensive Plan amendment.The proposed rezone,
preliminary short plat, site plan and 108 Ave SE street standard waivers/modifications are all
consistent with applicable code criteria subject to 15 conditions of approval.
MOVED BY PRINCE, SECONDED BY MCIRVIN,COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Ordinances for first reading:
a) Ordinance No. 5809: An ordinance was read repealing Chapter 8, Sidewalk Construction, of
Title IX(Public Ways and Property) of the Renton Municipal Code, and replacing it with a new
Chapter 9-8, "Sidewalk Maintenance and Construction."
MOVED BY PRINCE,SECONDED BY MCIRVIN,COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING.CARRIED.
b) Ordinance No. 5810: An ordinance was read amending sections 4-5-020,4-5-050, 4-5-051,4-
5-055,4-5-055,4-5-060,4-5-090,4-5-100,4-5-110, and 4-5-130 of Chapter 5, Building and
Fire Prevention Standards,of Title IV(Development Regulations) of the Renton Municipal
Code, adopting by reference and amending the most recent editions of State, National,
Uniform, and International Codes and amending the Construction Administrative Code.
MOVED BY PRINCE,SECONDED BY MCIRVIN,COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
c) Ordinance No. 5811: An ordinance was read changing the zoning classification of certain
property within the City of Renton (King County parcel no. 863710-0440; tract f of threshold
1)from Residential-Ten Units Per Net Acre (r-10),to Residential-Fourteen Units Per Net Acre
(r-14) (file no. LUA-15-000745, ECF, SHPL-A, SA-A, R, MOD, MOD).
MOVED BY PRINCE,SECONDED BY MCIRVIN,COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING.CARRIED.
June 27, 2016 REGULAR COUNCIL MEETING MINUTES
Ordinance for first reading and advancement to second and final reading:
d) Ordinance No. 5808:An ordinance was read amending the City of Renton Fiscal Years
2015/2016 Biennial Budget as adopted by Ordinance No. 5737 and thereafter amended by
Ordinance Nos. 5755, 5764, 5777 and 5789, in the amount of$1,962,841.
MOVED BY PAVONE,SECONDED BY PEREZ, COUNCIL ADVANCE THE ORDINANCE
FOR SECOND AND FINAL READING. CARRIED.
Following a second reading, it was:
MOVED BY PAVONE,SECONDED BY PEREZ, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL:ALL AYES. CARRIED.
Ordinance for second and final reading:
e) Ordinance No. 5807:An ordinance was read granting unto Sprint Communications Company
L.P. authorized to do business within the State of Washington, its affiliates, successors and
assigns, the right, privilege, authority and master permit to install communications facilities
under, along, over, below and through and across the streets, avenues and alleys of the City
of Renton within the public right-of-way of Renton.
MOVED BY MCIRVIN,SECONDED BY PEREZ, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL:ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
It was requested that Council add a meeting to the Council Calendar for August 15, 2016,
allowing for one additional regular meeting during the month of August.
MOVED BY PRINCE,SECONDED BY PAVONE, COUNCIL CONCUR. CARRIED.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADJOURN. CARRIED.TIME 7:41
P.M.
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Jas A. Seth,yC�, City Clerk
Megan Gregor, CMC, Recorder
Monday,June 27, 2016
lune 27, 2016 REGULAR COUNCIL MEETING MINUTES
Council Committee Meeting Calendar
)une 27, 2016
July 4,2016
Monday
NO MEETINGS Independence Day - City Holiday
3uly 11, 2016
Monday
4:00 PM Transportation Committee, Chair Perez - Council Conference Room
1 . Sunset Lane Supplemental Agreement with Perteet
2. ST3 Update
3. Emerging Issues in Transportation
4:30 PM Public Safety Committee, Chair Pavone - Council Conference Room
1 . Justice Assistance Grant (JAG) Acceptance
2. Emerging Issues in Public Safety
5:00 PM Finance Committee, Vice Chair Pavone - Council Conference Room
1. Vouchers
2. Advance Refunding of 2008 Water Sewer Refunding Bonds
3. New,Job Order Contractors
4. Legislative Budget Briefing
5. Emerging Issues in Revenue Streams
6:00 PM Committee of the Whole, Vice Chair Pavone - Council Chambers
1 . Demonstration of Electronic Court Records System
2. King County Solid Waste Proposed Fee Increase