HomeMy WebLinkAboutAgenda Packet for 09/26/2016
AGENDA
City Council Regular Meeting
7:00 PM - Monday, September 26, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
a) Cub Scout Pack 942 to Present Colors
2. ROLL CALL
3. PROCLAMATIONS
a) Diaper Need Awareness Week - September 26 - October 2, 2016
b) Community Planning Month - October 2016
c) Fire Prevention Week - October 9 - 15, 2016
4. ADMINISTRATIVE REPORT
5. AUDIENCE COMMENTS
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
When recognized, please state your name & city of residence for the record.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of September 19, 2016.
Council Concur
b) AB - 1759 City Clerk reports the results from the 9/7/2016 bid opening for CAG-16-035 -
116th Ave. SE Sidewalk Project; and submits the staff recommendation to accept the
lowest responsive bid submitted by Kamins Construction, in the amount of $500,000.62.
Council Concur
c) AB - 1757 Community & Economic Development Department recommends approval of a
Facade Improvement Agreement loan, not to exceed $165,000, from Community
Development Block Grant (CDBG) funds, to Hocevar Real Estate LLC., for the purpose of
assisting with exterior improvements to their property located at 332 Burnett Ave. S.
Council Concur
d) AB - 1755 Community Services Department recommends approval of an Interagency
Agreement with the State of Washington Department of Enterprise Services, to provide
future energy/utility conservation project management and monitoring services.
Refer to Finance Committee
e) AB - 1758 Police Department recommends approval of an Interagency Agreement with
the Washington Traffic Safety Commission to receive $12,500 in grant funds for the
purpose of conducting multi-jurisdictional, high visibility enforcement traffic safety
emphasis patrols to reduce traffic related deaths and serious injuries.
Refer to Public Safety Committee
f) AB - 1754 Utility Systems Division submits proposed changes to surface water utility and
wastewater utility rates, and solid waste utility rates; and requests approval of the
2017/2018 System Development Charges, code amendments regarding the fee increases;
and requests direction to prepare the 2017/2018 Solid Waste Rate and 2017/2018 Piped
Utilities ordinances.
Refer to Utilities Committee
g) AB - 1756 Utility Systems Division recommends approval of Addendum No. 2 to CAG-15-
224 with Tetra Tech, Inc., in the amount of $431,754, for Phase 2 of the Cedar River
Section 205 Project Levee Certification.
Refer to Utilities Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Planning & Development Committee: Low Impact Development; Unit-lot Subdivisions;
Marijuana Regulations*
b) Finance Committee: Vouchers; Parks Maintenance North Building Interior Upgrade; FINI
Grant Amendment
8. LEGISLATION
Ordinance for first reading:
a) Marijuana Regulations (See item 7.a.)
Ordinance for second and final reading:
b) Speed Limit Increase - SE May Valley Road and Nile Av NE (First Reading 9/19/2016)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
Council Chambers | September 26, 2016 | Monday, 5:30 p.m.
Draft 2017 Legislative Priorities | Downtown Revitalization Update
Police Photogrammetry Demonstration
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
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September 19, 2016 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, September 19, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Ryan McIrvin
Armondo Pavone
Ruth Pérez
Don Persson
Ed Prince
Carol Ann Witschi
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Preeti Shridhar, Deputy Public Affairs Administrator
Lawrence J. Warren, City Attorney
Jason Seth, City Clerk
Gregg Zimmerman, Public Works Administrator
Craig Burnell, Building Official
Commander Jeff Eddy, Police Department
PROCLAMATIONS
a) National Recovery Month ‐ September 2016: A proclamation by Mayor Law was read
declaring September 2016 to be "National Recovery Month" in the City of Renton,
encouraging all citizens to join in this special observance to help more people achieve and
sustain long‐term recovery. Vocational Services Expert, Dani Eagleton with Navos Mental
Health Solutions, Community Development Manager, Janet Arthur with Sound Mental Health,
and Project/Program Manager, Maria Guizar with King County Department of Community and
Human Services' Behavioral Health and Recovery Division accepted the proclamation with
thanks, and recognized their agency partners who provide prevention intervention treatment
and support from those who are seeking to recover from mental illness and substance abuse.
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
AGENDA ITEM #6. a)
September 19, 2016 REGULAR COUNCIL MEETING MINUTES
b) Women on the Rise Month ‐ September 2016: A proclamation by Mayor Law was read
declaring September 2016 to be "Women on the Rise Month" in the City of Renton,
encouraging all citizens to join in the special observance.
MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
SPECIAL PRESENTATIONS
a) Seattle South Asian Film Festival (SSAFF): Deputy Public Affairs Administrator, Preeti Shridhar
introduced SSAFF Festival Director Kiran Dhillon. After thanking Council for providing the
opportunity for her to speak, Ms. Dhillon explained the history and purpose of the Festival,
and provided information about Tasveer, the organization that hosts this film festival. She
also introduced this year's theme of "#LoveWins" and played a short video previewing some
of the films being showcased. The Festival will be held from October 14‐23, 2016 at theaters
in Bellevue, Seattle, Mercer Island, Redmond, and Renton. For more information please visit
tasveer.org.
b) Renton Youth Advocacy Center (RYAC): Executive Director of RYAC, John Houston thanked
Council for the opportunity to speak and provided a brief summary of the organizations
recent accomplishments and played a video introducing RYAC. He also introduced various
board members who shared their positive experiences working with RYAC.
ADMINISTRATIVE REPORT
Deputy Public Affairs Administrator Preeti Shridhar reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were:
The City will begin pruning 56 maple trees along Maple Valley Highway beginning on
Monday, September 26th. The project will close one westbound lane along the row
of trees. Pruning of the low‐hanging red and Norway maple trees will provide at least
15 feet of clearance over the highway and remove branches that have grown through
the netting along the 10th fairway. The project is expected to take three days and be
completed by Wednesday, September 28th.
The new, 135 foot, single span Riverview Bridge will be dedicated with a ribbon
cutting and short program on September 23, 2016 at 11:00 a.m. The event will take
place at Riverview Park at 3201 Maple Valley Highway.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
Diane Dobson, Renton, spoke on behalf of the North Renton Community Association
and addressed concerns regarding the proposed building of the Sartori Elementary
School, and issues regarding communication between the Neighborhood Association,
the School District, and the City. Mayor Law responded that the City will contact Ms.
Dobson and attempt to facilitate any gaps in communication.
Kathleen Booher, Renton, from the North Renton Association also addressed
concerns regarding the proposed building of the Sartori Elementary School and the
problems with communication between the residents and the School District,
especially regarding the State Environmental Policy Act (SEPA) review.
AGENDA ITEM #6. a)
September 19, 2016 REGULAR COUNCIL MEETING MINUTES
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of September 12, 2016. Council Concur.
b) AB ‐ 1739 City Attorney Department recommended adopting a resolution assigning the City's
rights and obligations for Basic Life Support Services, provided by King County, to the Renton
Regional Fire Authority. Council Concur.
c) AB ‐ 1753 Community & Economic Development Department recommended setting a public
hearing on 10/3/2016 to consider extending interim zoning limiting the number of retail
marijuana stores that will be licensed in the City of Renton.
Council Concur; Set public hearing on 10/3/2016.
d) AB ‐ 1751 Community Services Department recommended setting a public hearing on
10/10/2016 to consider approving the 2016 Community Development Block Grant allocation
of funds for human services. Council Concur; Set public hearing on 10/10/2016.
e) AB ‐ 1752 Transportation Systems Division submitted the LED Conversion of City‐Owned
Street Lights Project (CAG‐12‐120); and requested approval of the project and release of the
retainage of $154,953.95, once all required releases are obtained. Council Concur.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Transportation (Aviation) Committee Chair Pérez presented a report recommending NOT
authorizing the expenditure of $98,274.22 to complete the Airport Blast Wall Artwork Project.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
b) Transportation (Aviation) Committee Chair Pérez presented a report recommending
concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute a
General Services Contract Agreement with Western Systems, Inc. for the Siemens Split Cycle
Offset Optimization Technique Adaptive Signal Control Technology System for the SW 43rd
Street/SE Carr Road/SE 176th Street/SE Petrovitsky Road Corridor Safety Project in an amount
not to exceed $406,251.55, plus any applicable state and local sales tax.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
c) Transportation (Aviation) Committee Chair Pérez presented a report recommending
concurrence in the staff recommendation to adopt the Ordinance amending Renton Municipal
Code 10‐11‐1.B to include the speed limit on SE May Valley Rd. and Nile Ave. NE be established
at 30 (thirty) miles per hour.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
September 19, 2016 REGULAR COUNCIL MEETING MINUTES
LEGISLATION
Resolution:
a) Resolution No. 4294: A resolution was read authorizing the assignment of King County
contract No. EMS3342, entitled King County Contract for Emergency Medical Services, to the
Renton Regional Fire Authority.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
b) Ordinance No. 5815: An ordinance was read amending subsection 10‐11‐1.B of the Renton
Municipal Code, increasing the speed limit on Southeast May Valley Road and Nile Avenue
Northeast from twenty‐five (25) miles per hour to thirty (30) miles per hour; and establishing
an effective date.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL ADOPT THE ORDINANCE AS
READ. CARRIED.
NEW BUSINESS
Please see attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADJOURN. CARRIED. TIME:
7:58 P.M.
Jason A. Seth, CMC, City Clerk
Megan Gregor, CMC, Recorder
Monday, September 19, 2016
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
September 19, 2016
Thursday, September 22, 2016
1:00 PM Public Safety Committee, Chair Pavone
1. Walking Tour of Downtown Renton (meet at Senior Center)
2. Tour of 5th Floor Traffic Operations Center (meet on 5th floor)
3. Emerging Issues
3:00 PM Planning & Development Committee, Chair Prince – Council Conference Room
1. Low Impact Development
2. Unit-lot Subdivisions
3. Marijuana Regulations
4. Safe & Healthy Housing Briefing
CANCELLED Community Services Committee, Chair Witschi
Monday, September 26, 2016
4:30 PM Finance Committee, Vice Chair Pavone – Council Conference Room
1. Vouchers
2. Parks Maintenance North Building Interior Upgrade
3. FINI Grant Amendment
4. Emerging Issues in Revenue Streams
5:30 PM Committee of the Whole, Chair Corman – Council Chambers
1. Draft 2017 Legislative Priorities
2. Downtown Revitalization Update
3. Police Photogrammetry Demonstration
AGENDA ITEM #6. a)
AB - 1759
City Council Regular Meeting - 26 Sep 2016
SUBJECT/TITLE: Contract Award for Bid Opening on 9/7/2016; CAG -16-035; 116th Ave.
SE Sidewalk Project
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
The lowest responsive bid is within budget at $500,000.62. The estimated construction cost for the project
was $500,017. The total project budget is $834,000.
SUMMARY OF ACTION:
The City received ten bids for the 116th Ave. SE Sidewalk Project. Bids ranged from $446,720 to $597,758.15.
The City rejected the lowest bid as non -responsive due to deficiencies with the contractor's bid bond.
Kamins Construction submitted the lowest responsive bid in the amount of $500,000.62, which is just less
than the City's estimated construction cost of $500,017.
EXHIBITS:
A. Staff Recommendation
B. Bid Tabs
C. Rejection letter to Lowest Bidder
STAFF RECOMMENDATION:
Accept the lowest responsive bid for the 116th Ave. SE Sidewalk Project, which Kamins Construction
submitted in the amount of $500,000.62.
AGENDA ITEM #6. b)
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H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Flora\116th Ave SE\600 Pre‐Construction\620 Advertising and Award\620.5 Bid
Review & Analysis\contract award memo_116.docx
Sufficient funding is available to award the contract to Kamins Construction Inc., in the amount of
$500,000.62. We are requesting that an agenda bill for “Council Concur” be prepared for the
September 26, 2016 Council Meeting.
Attachments: Bid Tabs
cc: Gregg Zimmerman, Public Works Administrator
Jim Seitz, Transportation Systems Director
Flora Lee, Project Manager
Juliana Fries, Transportation Programming Coordinator
Project File
AGENDA ITEM #6. b)
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X
X
X
$
5
9
7
,
7
5
8
.
1
5
WA
98
2
2
5
Gr
a
n
t
Ja
n
s
e
n
Bi
d
d
e
r
FO
R
M
S
AGENDA ITEM #6. b)
Pr
o
j
e
c
t
: 11
6
t
h
Av
e
.
SE
Si
d
e
w
a
l
k
Bi
d
Op
e
n
i
n
g
;
CA
G
‐16
‐03
5
CI
T
Y
OF
RE
N
T
O
N
BI
D
TA
B
U
L
A
T
I
O
N
SH
E
E
T
Da
t
e
:
9/
7
/
2
0
1
6
2 of 4 Engineer's Estimate $500,257 Bid Total from
Sc
h
e
d
u
l
e
of
No
n
C
e
r
t
fo
r
D
B
E
D
B
E
P
r
o
p
o
s
a
l
A
d
d
ac
k
B
i
d
In
c
o
r
p
Schedule of Prices
Pr
i
c
e
s
C
o
l
l
f
e
d
ai
d
C
e
r
t
C
o
n
f
#
1
‐3
B
o
n
d
R
e
c
y
c
l
e
d
Ma
t
.
*Includes Sales Tax
Bi
d
d
e
r
FO
R
M
S
Ka
m
i
n
s
Co
n
s
t
r
u
c
t
i
o
n
PO
Bo
x
86
7
4
Bo
t
h
e
l
l
X
X
X
X
X
X
X
X
X
$
4
9
8
,
7
2
6
.
2
0
WA
98
0
4
1
‐08
6
7
Ch
a
d
Ka
m
i
n
s
Ka
r
‐Ve
l
Co
n
s
t
r
u
c
t
i
o
n
PO
Bo
x
58
2
7
5
5
Re
n
t
o
n
X
X
X
X
X
X
X
X
X
$
5
7
3
,
4
1
3
.
0
0
WA
98
0
5
8
Mi
k
e
Wa
l
d
n
e
r
R.
W
.
Sc
o
t
t
Co
n
s
t
r
u
c
t
i
o
n
Co
.
40
0
5
We
s
t
Va
l
l
e
y
Hw
y
.
,
Su
i
t
e
A
6
Au
b
u
r
n
X
X
X
X
X
X
X
X
X
$
5
2
9
,
1
7
3
.
5
0
WA
98
0
0
1
Je
f
f
Sc
o
t
t
AGENDA ITEM #6. b)
Pr
o
j
e
c
t
: 11
6
t
h
Av
e
.
SE
Si
d
e
w
a
l
k
Bi
d
Op
e
n
i
n
g
;
CA
G
‐16
‐03
5
CI
T
Y
OF
RE
N
T
O
N
BI
D
TA
B
U
L
A
T
I
O
N
SH
E
E
T
Da
t
e
:
9/
7
/
2
0
1
6
3 of 4 Engineer's Estimate $500,257 Bid Total from
Sc
h
e
d
u
l
e
of
No
n
C
e
r
t
fo
r
D
B
E
D
B
E
P
r
o
p
o
s
a
l
A
d
d
ac
k
B
i
d
In
c
o
r
p
Schedule of Prices
Pr
i
c
e
s
C
o
l
l
f
e
d
ai
d
C
e
r
t
C
o
n
f
#
1
‐3
B
o
n
d
R
e
c
y
c
l
e
d
Ma
t
.
*Includes Sales Tax
Bi
d
d
e
r
FO
R
M
S
Re
e
d
Tr
u
c
k
i
n
g
& Ex
c
a
v
a
t
i
n
g
In
c
.
22
0
7
In
t
e
r
Av
e
.
,
Su
i
t
e
A
Pu
y
a
l
l
u
p
7
WA
X
X
X
X
X
X
X
X
X
$
4
4
6
,
7
2
0
.
0
0
98
3
7
2
Co
p
y
Sh
a
w
n
Re
e
d
Ro
a
d
Co
n
s
t
r
u
c
t
i
o
n
No
r
t
h
w
e
s
t
,
In
c
.
P.
O
.
Bo
x
18
8
Re
n
t
o
n
8
WA
X
X
X
X
X
X
X
X
X
$
5
1
3
,
3
5
1
.
7
5
98
0
5
7
‐01
8
8
Pe
t
e
r
J.
Ke
n
n
e
y
Ro
d
a
r
t
e
Co
n
s
t
r
u
c
t
i
o
n
,
In
c
.
17
E.
Va
l
l
e
y
Hw
y
Ea
s
t
9
Au
b
u
r
n
X
X
X
X
X
X
X
X
X
$
5
6
2
,
6
3
0
.
0
0
WA
98
0
9
2
J.
R
.
Ro
d
a
r
t
e
AGENDA ITEM #6. b)
Pr
o
j
e
c
t
: 11
6
t
h
Av
e
.
SE
Si
d
e
w
a
l
k
Bi
d
Op
e
n
i
n
g
;
CA
G
‐16
‐03
5
CI
T
Y
OF
RE
N
T
O
N
BI
D
TA
B
U
L
A
T
I
O
N
SH
E
E
T
Da
t
e
:
9/
7
/
2
0
1
6
4 of 4 Engineer's Estimate $500,257 Bid Total from
Sc
h
e
d
u
l
e
of
No
n
C
e
r
t
fo
r
D
B
E
D
B
E
P
r
o
p
o
s
a
l
A
d
d
ac
k
B
i
d
In
c
o
r
p
Schedule of Prices
Pr
i
c
e
s
C
o
l
l
f
e
d
ai
d
C
e
r
t
C
o
n
f
#
1
‐3
B
o
n
d
R
e
c
y
c
l
e
d
Ma
t
.
*Includes Sales Tax
Bi
d
d
e
r
FO
R
M
S
We
s
t
w
a
t
e
r
Co
n
s
t
r
u
c
t
i
o
n
Co
m
p
a
n
y
16
2
0
9
SE
17
3
PL
10
Re
n
t
o
n
X
X
X
X
X
X
X
X
X
$
5
8
7
,
0
8
5
.
0
0
WA
98
0
5
8
Th
o
m
a
s
J.
Ca
p
l
i
s
AGENDA ITEM #6. b)
Fe
d
e
r
a
l
A
i
d
N
o
.
:
C
M
-
1
1
9
3
(
0
0
3
)
Co
n
t
r
a
c
t
N
o
.
:
C
A
G
-
1
6
-
0
3
5
Bi
d
O
p
e
n
i
n
g
:
S
e
p
t
e
m
b
e
r
7
,
2
0
1
6
Ci
t
y
o
f
R
e
n
t
o
n
11
6
t
h
A
v
e
n
u
e
S
E
S
i
d
e
w
a
l
k
Bi
d
T
a
b
IT
E
M
NO
.
IT
E
M
DE
S
C
R
I
P
T
I
O
N
SP
E
C
.
SE
C
T
I
O
N
UN
I
T
QU
A
N
T
I
T
Y
U
N
I
T
PR
I
C
E
*
A
M
O
U
N
T
U
N
I
T
PR
I
C
E
*
A
M
O
U
N
T
U
N
I
T
PR
I
C
E
*
A
M
O
U
N
T
U
N
I
T
PR
I
C
E
*
A
M
O
U
N
T
U
N
I
T
PR
I
C
E
*
A
M
O
U
N
T
U
N
I
T
PR
I
C
E
*
A
M
O
U
N
T
U
N
I
T
PR
I
C
E
*
A
M
O
U
N
T
U
N
I
T
PRICE*
A
M
O
U
N
T
U
N
I
T
PRICE*
A
M
O
U
N
T
U
N
I
T
PRICE*
A
M
O
U
N
T
U
N
I
T
PRICE*
A
M
O
U
N
T
1
M
I
N
O
R
CH
A
N
G
E
1
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E
S
T
1
$
1
0
,
0
0
0
.
0
0
$
1
0
,
0
0
0
.
0
0
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1
0
,
0
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.
0
0
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1
0
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0
.
0
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1
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0
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0
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0
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1
0
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0
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0
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0
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0
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0
0
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1
0
,
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1
0
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0
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0
.
0
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$
10
,
0
0
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.
0
0
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1
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0
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0
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2
R
O
A
D
W
A
Y
SU
R
V
E
Y
I
N
G
1
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.
S
.
1
$
7
,
3
0
0
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0
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$
7
,
3
0
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0
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8
,
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0
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0
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8
,
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0
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0
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4
,
5
3
6
.
0
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4
,
5
3
6
.
0
0
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7
,
0
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0
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0
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7
,
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0
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9
,
3
6
0
.
0
0
$
9
,
3
6
0
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0
0
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0
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7
,
4
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0
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7,
4
0
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0
0
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3
,
5
0
0
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0
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5
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6
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1
1
,
8
2
5
.
0
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1
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,
8
2
5
.
0
0
3
RE
C
O
R
D
DR
A
W
I
N
G
S
(M
i
n
i
m
u
m
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d
$1
,
5
0
0
.
0
0
)
1 ‐05
L
.
S
.
1
$
1
,
5
0
0
.
0
0
$
1
,
5
0
0
.
0
0
$
1
,
5
0
0
.
0
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,
5
0
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.
0
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5
0
0
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0
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5
0
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0
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2
,
0
0
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.
0
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3
,
5
0
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0
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5
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0
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0
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,
5
0
0
.
0
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5
0
0
.
0
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$
1
,
500.00
$
1
,
5
0
0
.
0
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1
,
5
0
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.
0
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2
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6
5
0
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0
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6
5
0
.
0
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4
S
P
C
C
PL
A
N
1
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L
.
S
.
1
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1
,
2
0
0
.
0
0
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,
2
0
0
.
0
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5
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0
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5
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0
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0
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0
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$
2
50.00
$
2
5
0
.
0
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1
,
2
0
0
.
0
0
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2
0
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0
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2
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0
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,
6
5
0
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0
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,
6
5
0
.
0
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5
U
T
L
I
T
Y
PO
T
H
O
L
I
N
G
1
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A
C
H
5
$
2
,
0
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0
.
0
0
$
1
0
,
0
0
0
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0
0
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2
5
0
.
0
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1
,
2
5
0
.
0
0
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3
0
0
.
2
4
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1
,
5
0
1
.
2
0
$
7
5
0
.
0
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,
7
5
0
.
0
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0
0
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,
5
0
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0
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8
0
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0
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4
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0
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0
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5
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0
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,
5
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0
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4
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0
.
00
$
2
,
2
5
0
.
0
0
$
3
0
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.
0
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$1,500.00 $900.00
$
4
,
5
0
0
.
0
0
$
1
,
5
7
3
.
0
0
$
7
,
8
6
5
.
0
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6
M
O
B
I
L
I
Z
A
T
I
O
N
1
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.
S
.
1
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3
8
,
9
0
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0
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8
,
9
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P
R
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C
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AGENDA ITEM #6. b)
September 15,2015 Public Works Department»Gregg Zimmerman,P.E.,Administrator
Shawn Reed,President
Reed Trucking and Excavating,lnc.
2207 Inter Avenue
Suite A
Puyallup,WA 98372
RE:City of Renton 116"‘Avenue SE Sidewalk Project,CAG-16-035
Determination of Bid Proposal submitted on September 7,2016 from the Reed
Trucking and Excavating,Inc.
Sent Via:U.5.Mail &E-mail
Dear Mr.Reed:
The City of Renton has reviewed the Bid Proposal submitted by Reed Trucking and
Excavating,lnc.on September 7,2016 for the 116"‘Avenue SE Sidewalk Project.
Pursuant to WSDOT 2016 Standard Specification Sections 1—02.7and 1-02.13,as
amended in the Special Provisions,and RCW 35.23.352,the City of Renton has
determined that the Bid Proposal submitted by the Reed Trucking and Excavating,Inc.is
non—responsive and irregular.Therefore,the Bid Proposal submitted by Reed Trucking
and Excavating,lnc.has been rejected by the City of Renton.
The applicable provisions that require the rejection are quoted below.
0 Per Special Provision Section 1—02.7Bid Deposit,bid bonds shall contain,#6,"the
signature of the surety’s officer empowered to sign the bond and the power of
attorney."
I Per Special Provision Section 1-02.13 Irregular Proposals,#1f,a proposal will be
considered irregular and will be rejected if ”the Proposal form is not properly
executed.”
0 Per RCW 35.23.352(1),"Each bid shall be accompanied by a bid proposal deposit
in the form of a cashier's check,postal money order,or surety bond to the
council or commission for a sum of not less than five percent of the amount of
the bid,and no bid shall be considered unless accompanied by such bid proposal
deposit."
Renton City Hall -1055 South Grady Way -Renton,Washington 98057 -rentonwa.gov
AGENDA ITEM #6. b)
Shawn Reed,President
Page 2 of 2
September 15.2()l6
The City has determined that the power of attorney submitted by Reed Trucking and
Excavating,Inc.on September 7,2016 contains irregularities,is not properly executed
by the surety,and is therefore invalid.As a result,the Proposal Bid Bond that was
submitted is not a binding bid bond.The Bid Proposal,therefore,is non—responsive and
irregular.
Please feel free to contact Flora Lee,Project Manager,anytime via email at
FLee@Rentonwa.gov or at (425)430-7303.
Sincerely,
ou.—ya&\-‘J
Robert M.Hanson,PE
Transportation Design Manager
cc:Shane Moloney,Senior Assistant City Attorney
Gregg Zimmerman,Public Works Administrator
Jim Seitz,Transportation Director
Flora Lee,Project Manager
Megan Gregor,Deputy City Clerk
File
AGENDA ITEM #6. b)
AB - 1757
City Council Regular Meeting - 26 Sep 2016
SUBJECT/TITLE: Facade Improvement Agreement for 332 Burnett Avenue S
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community & Economic Development
STAFF CONTACT: John Collum, Community Development Project Manager
EXT.: 6589
FISCAL IMPACT SUMMARY:
This is a conditional loan not to exceed $165,000. The Facade Improvement Loan Program ("Program") funding
will be provided in the form of a loan that will be forgiven following a five (5)-year period, beginning with the
recordation of a deed of trust but subject to certain provisions within this Agreement, and provided that
Developer is in compliance with the terms, the Developer remains the owner of the Property, the Property
and the facade continue to be maintained, and insurance and property taxes are paid and current. The source
of loan funds is the City of Renton Community Development Block Grant ("CDBG") funds.
SUMMARY OF ACTION:
In 2014, City Council approved the Downtown Commercial Rehabilitation and Program as part of an action to
allocate CDBG monies to fund local economic development activities. The Program provides financial
assistance as an incentive for owners in the Downt own and South Renton subareas (as designated in the City
Center Community Plan) to rehabilitate their commercial buildings, improve existing building facades,
encourage private investment, provide marketable space for new and expanding businesses, achieve
significant visual improvements, and improve the combined subareas’ overall health and safety.
In May 2016, the City received an application for Program funding from the owner (Hocevar Real Estate LLC,
represented by Luka Hocevar) of the property located at 332 Burnett Avenue S. The owner plans to
significantly rehabilitate the property’s existing building, commonly known by the H & H Plaza sign located on
its rooftop. The owner is planning to make an estimated $330,000 (rounded) worth of renovations to the
building’s exterior, along with significant additional improvements to the building’s interior to accommodate
the owner’s personal training and boot camp business, Vigor Ground Fitness & Performance. Additional minor
improvements are also planned for two existing tenant spaces in the building that will continue to house a hair salon
and nail and spa facility. The owner has future plans for the new Vigor suite to include subleasing space for a massage
therapist, chiropractor, physical therapist, and smoothie/coffee café.
The Facade Improvement Agreement and its funding will allow the owner to finalize a contract with his
selected general contractor and move forward with construction, which he expects to begin within 30 days
following execution of the Agreement. Construction of the façade improvements are expected to be
completed by January 2017. The owner plans to move his business into the rehabilitated building shortly
thereafter.
EXHIBITS:
A. Issue Paper
B. Draft Facade Improvement Agreement
AGENDA ITEM #6. c)
C. Renderings
STAFF RECOMMENDATION:
Authorize the Mayor to execute the Facade Improvement Agreement with Hocevar Real Estate LLC.
AGENDA ITEM #6. c)
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE: September 16, 2016
TO: Randy Corman, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: C.E. “Chip” Vincent, CED Administrator
STAFF CONTACT: John W. Collum, Community Development Project Manager
SUBJECT: Façade Improvement Agreement for 332 Burnett Avenue S
ISSUE:
Should the City enter into an agreement with Hocevar Real Estate LLC to provide $165,000 in
Community Development Block Grant (CDBG) assistance for façade improvements to the
building located at 332 Burnett Avenue S in Downtown Renton?
RECOMMENDATION:
Authorize the Mayor to execute the Façade Improvement Agreement with Hocevar Real Estate
LLC.
BACKGROUND SUMMARY:
In 2014, City Council approved the Downtown Commercial Rehabilitation and Façade
Improvement Loan Program (“Program”) as part of an action to allocate CDBG monies to fund
local economic development activities. The Program provides financial assistance as an
incentive for owners in the Downtown and South Renton subareas (as designated in the City
Center Community Plan) to rehabilitate their commercial buildings, improve existing building
facades, encourage private investment, provide marketable space for new and expanding
businesses, achieve significant visual improvements, and improve the combined subareas’
overall health and safety.
In May 2016, the City received an application for Program funding from the owner (Hocevar
Real Estate LLC, represented by Luka Hocevar) of the property located at 332 Burnett Avenue S.
The owner plans to significantly rehabilitate the property’s existing building, commonly known
by the H & H Plaza sign located on its rooftop. The owner is planning to make an estimated
$330,000 (rounded) worth of renovations to the building’s exterior, along with significant
additional improvements to the building’s interior to accommodate the owner’s personal
training and boot camp business, Vigor Ground Fitness & Performance.
AGENDA ITEM #6. c)
Randy Corman, Council President
Page 2 of 3
September 16, 2016
Vigor’s new suite at 332 Burnett will almost double the size of the current location at 1222
Bronson Way N in North Renton, as well as increase the business’ clients by over 100 percent
within 18-24 months of opening. Additional minor improvements are also planned for two
existing tenant spaces in the building that will continue to house a hair salon and nail and spa
facility. The owner has future plans for the new Vigor suite to include subleasing space for a
massage therapist, chiropractor, physical therapist, and smoothie/coffee café.
The owner is requesting Program funding to assist with 50% of the exterior improvement costs
(the maximum percentage allowed under the Program guidelines). He plans to use personal
funds and a conventional bank construction loan to cover the balance of the exterior costs.
Economic Development staff reviewed the funding request and believes it presents a prime
opportunity to utilize Program funding to provide significant improvements and investment to a
mostly-vacant building in the center of the downtown area. The proposed improvements will
allow an existing Renton business to expand, increase pedestrian and economic activity along a
generally inactive block of Burnett Avenue S, and further catalyze additional downtown
revitalization activity.
Economic Development staff and the owner negotiated a set of proposed loan terms that were
reviewed by the Program Loan Committee, which consists of representatives from the City’s
Finance and Community & Economic Development departments and a local financial
institution. The Program Loan Committee approved the requested funding in a not-to-exceed
amount of $167,000 on August 24, 2016, with the condition that the owner provide a Personal
Guarantee to re-pay the loan in the case of a default and there are no other remedies available
to the City to recover the loan funds. The approval was also based upon approval of the
owner’s construction loan through US Bank. Currently, the construction loan is in its final week
of review and is expected to be approved the week of September 19th.
Economic Development staff and the City Attorney Office are drafting a Façade Improvement
Agreement (“Agreement”) that embodies the terms under which the Program funding would be
provided to the owner as a conditional loan. The owner is expected to sign the Agreement
prior to final City Council action. Following Council authorization, the Agreement would be
executed by the Mayor on behalf of the City.
The general terms of the Agreement are as follows:
• Loan amount not to exceed $165,000, to be matched dollar for dollar by the owner’s
funds and construction loan proceeds; the amount of the City loan was reduced from
the amount approved by the Program Loan Committee based upon an updated project
budget presented to staff after the committee met;
• Loan proceeds disbursed on a reimbursement basis;
• Loan funds used only for exterior improvements in accordance with architectural
drawings to be attached to the Agreement;
• Zero interest;
AGENDA ITEM #6. c)
Randy Corman, Council President
Page 3 of 3
September 16, 2016
• Loan term of five years following completion of construction; loan is eligible to be
forgiven at end of term based upon the owner meeting certain performance standards
during the term period;
• Loan secured by a Promissory Note, Deed of Trust, and a Personal Guarantee (forms of
which will be attached to the Agreement); and
• Owner to provide insurance and meet other required standards for projects utilizing
federal CDBG funds managed through the “King County Housing and Community
Development Contract” between the City and King County.
The Agreement and its funding will allow the owner to finalize a contract with his selected
general contractor and move forward with construction, which he expects to begin within 30
days following execution of the Agreement. Construction of the façade improvements are
expected to be completed by January 2017. The owner plans to move his business into the
rehabilitated building shortly thereafter.
AGENDA ITEM #6. c)
1
FAÇADE IMPROVEMENT AGREEMENT
DEVELOPER/OWNER
This Façade Improvement Agreement (the "Agreement") is made this ___ day of
_________ 201_, between Hocevar Real Estate LLC ("Developer"), and the City of Renton
(“City”), acting by and through the Department of Community and Economic Development
(CED), having its office at 1055 South Grady Way, Renton, Washington 98057, and is executed
for the purpose of providing funding to Developer through City's Façade Improvement Loan
Program (the "Program") for the rehabilitation of the façade of a building located at 332
Burnett Avenue South, Renton, Washington (the "Property").
IN CONSIDERATION OF DEVELOPER'S COMPLIANCE WITH THIS FAÇADE
IMPROVEMENT AGREEMENT, CITY AGREES TO PROVIDE DEVELOPER THE FOLLOWING
FUNDING FOR REHABILITATION OF PROPERTY:
A conditional loan not to exceed $165,000. The Program funding will be provided in the
form of a loan that will be forgiven following a five (5)-year period, beginning with the
recordation of a deed of trust but subject to certain provisions within this Agreement, and
provided that Developer is in compliance with the terms below, the Developer remains the
owner of the Property, the Property and the façade continue to be maintained, and insurance
and property taxes are paid and current. The source of loan funds is the City of Renton
Community Development Block Grant ("CDBG") funds.
DEVELOPER AGREES TO THE FOLLOWING TERMS AND CONDITIONS:
1. Use of Loan Funds. Developer shall use the loan proceeds for customary and
reasonable project specific expenses necessary for the rehabilitation of the façade of the
building located on the Property, which will be used for commercial purposes. The loan funds
shall be used only for exterior improvements. The loan funds shall not be used for interior
rehabilitation or improvements that are not included in the approved architectural designs
related to the façade renovation.
2. Budget. Developer agrees to adhere to the project budget, which is attached hereto
as Exhibit A and incorporated herein by reference in carrying out the rehabilitation project
described in this Agreement. Any line-item changes in the budget require submission of a
written budget amendment request to CED. If approved, CED will respond with a written letter
of approval to Developer, and will keep a record of the budget amendment on file.
3. Licensed Contractor Procurement.
A. Developer agrees to solicit a minimum of three (3) competitive quotes for the
façade improvement work from general contractors licensed by the State of Washington.
AGENDA ITEM #6. c)
2
B. Developer is advised to develop written quoting instructions for invited
contractors to include in its record of evidence for the procurement process.
C. Developer shall ensure that there is no conflict of interest between the City and
the Developer’s selected general contractor and subcontracting team, specifically in relation to
Section 17, Ethical Standards, of this Agreement.
D. Quotes shall be solicited solely for the Program eligible work. If non-façade
(building interior) work is to be completed before, simultaneously, or following façade work
funded through this loan, Developer shall delineate non-façade improvements into a separate
contract.
E. In accordance with U.S. Department of Housing and Urban Development (HUD)
requirement A24 CFR 85.36 (b) (9), Developer agrees to provide evidence to the City to support
the significant history of the procurement action, including the rationale for the selected
method of procurement, the selection of the contract type, contractor selection or rejection,
and the basis for the contract price. City may request a copy of all quotes received and the
amount of each quote. Typically, the City would expect that Developer select the lowest most
responsive quoting contractor, taking into consideration contractor qualifications to sufficiently
complete work within budget and project timeline. An award should be made to the quoting
contractor whose quote is responsive to the solicitation and is most advantageous to the
Developer, price, quality and other factors considered.
4. Project Timetable. Developer shall complete the Project within the time frames
established within the project schedule listed below, unless the City approves an alternative
schedule, at the City's sole discretion:
# Task Deadline Responsible Party(ies)
1 Environmental review complete. July 18, 2016 King County
Housing and
Community
Development (HCD)
2 a. Funding approval provided by
the City’s Program Loan
Committee.
b. Funding commitment letter
provided to Developer.
a. August 24, 2016
(expected)
b. Following
completion of 2a
__________
a. City
b. City
3 Environmental Conditions and
Mitigation Measures, if any
No mitigation
measures are
required per King
County
AGENDA ITEM #6. c)
3
Environmental
Review Record
dated July 18, 2016.
4 Execute Agreement. Following approval
of Agreement terms
by Developer and
City following
negotiations, and
approval of King
County HCD
following its review
of Agreement draft.
City, Developer
5 Submit loan package
(commitment letter and
executed Agreement with Loan
Reimbursement Request Form
format and signed Promissory
Note and Deed of Trust) to King
County HCD.
No less than seven
(7) business days
before loan closing.
City
6 Close loan. No earlier than
seven (7) business
days following
submittal of loan
closing package to
King County HCD.
City, Developer
7 a. Complete quoting process
and select general contractor.
b. Submit procurement action
records to City.
Prior to start of
construction.
a. Developer
b. Developer
8 Execute construction contract. Following selection
of general
contractor.
Developer
9 Hold pre-construction meeting to
review project schedule and
compliance with CDBG Program
Regulations (including federal
labor standards).
Following execution
of construction
contract and prior to
issuance of Notice
to Proceed.
Developer (with
contractor team),
City, King County
HCD
10 Issue Notice to Proceed. Following pre-
construction
meeting and prior to
beginning
construction.
City
11 Install “Coming Soon” poster in Following receipt of Developer
AGENDA ITEM #6. c)
4
building window with project
rendering, details, and funding
source (City of Renton CDBG
Program).
Notice to Proceed,
but prior to
beginning building
improvements.
12 Begin building improvements
included within project budget
attached as Exhibit A.
Within 30 days
following execution
of Agreement by
City and Developer.
Developer
13 Submit a completed Loan
Reimbursement Request Form
with all supporting
documentation for:
costs claimed in the request
(purchase orders, subcontractor
invoices, receipts), evidence of
payment of costs by Developer,
evidence of City inspections as
related to the items included in
the request, federally compliant
certified weekly payrolls of
construction activity, and
supporting documents for the
request period.
No more often than
every 30 days
(unless approved in
advance by CED),
and within 45 days
of start of
construction.
Developer
14 a. Complete review of Loan
Reimbursement Request Form
and supporting documentation,
including requesting any missing
or corrected information needed
to complete review and approve
payment.
b. Remit reimbursement
payment to Developer.
a. Within 15 days of
receipt of each
monthly submittal
by Developer.
b. Within 30 days of
receipt of each
monthly submittal
from Developer.
a. City, King
County HCD (labor
compliance only)
b. City
15 a. Complete construction.
b. Record Deed of Trust.
January 2017 a. Developer
b. City
16 a. Review and accept labor
standards.
b. Release retainage.
February 2017 a. King County
HCD
b. City
17 Complete and submit project
funding report to King County
HCD.
March 2017 City
18 Close project. No later than May
2017
City, King County
HCD
19 Submit annual reports on leasing Once per year, Developer
AGENDA ITEM #6. c)
5
and occupancy status to CED. starting six (6)
months after start of
construction and
every one year
anniversary of the
first report
thereafter for five
(5) years.
5. Accomplishment of Work. Developer agrees to carry out the rehabilitation work
specified in this Agreement with all practical dispatch in a sound, economical, and efficient
manner. At its option, the City reserves the right to cancel and terminate the Agreement if
Developer fails or refuses to cause commencement of physical rehabilitation work on the
Property after a period of sixty (60) days from the date of execution of this Agreement, or if
Developer fails or refuses to complete such rehabilitation work within a reasonable time. The
City's failure to exercise its right to terminate this Agreement due to the Developer's failure or
refusal to cause commencement of or to complete the physical rehabilitation work on the
Property shall not be deemed a waiver thereof.
6. Records. For a period of six (6) years following completion of the improvements
specified in this Agreement, Developer agrees to keep the following records: all loan
documents; contracts; invoices; materials; personnel and payroll records; conditions of
employment; books of account; tenant leases; tenant income verifications; and any other
documentation pertinent to the construction of the Property, the occupancy and rental of the
Property, and the disposition of the loan proceeds. Developer shall permit City, HCD, HUD, the
Comptroller of the United States, and their designees to have full and free access to these
records for the purpose of making audits, examinations, excerpts, and transcriptions.
7. Security, Termination and Repayment.
A. Security/Termination. This conditional loan shall be evidenced by a Promissory
Note executed by Borrower (Exhibit B), and secured by a Personal Guarantee (Exhibit C) and a
Deed of Trust (Exhibit D) on the Property. The Deed of Trust shall be recorded in the Recorder’s
Office for King County, Washington when project construction is complete; the final
reimbursement request is submitted and approved by the City and HCD; and the final loan
amount has been determined based upon the approved loan expenditures. Developer agrees
that City shall have the right to cancel or terminate the loan, and that the full amount of the
loan that has been paid out to the Developer by City shall be due and payable by the Developer
to City on demand if:
i. The rehabilitation construction is not carried out with reasonable diligence or is
discontinued at any time for any reason other than a Force Majeure event, not within the
control of either party, as described in Section 32(M) of this Agreement;
AGENDA ITEM #6. c)
6
ii. Developer makes material changes in the scope of work or enters into another
contract or subcontract for work on the Property without the prior written approval of City;
iii. All Developer's principals die, become legally incapacitated, or otherwise
become legally unable to act before the completion of the construction;
iv. Developer abandons the Property; fails to keep insurance and taxes current;
fails to obtain permits; violates building code; or otherwise fails to maintain the façade;
v. The sale, lease, or other transfer of any kind or nature of the Property before
the completion of the construction without the prior written consent of City, excluding (a)
creation of a purchase-money security interest for household appliances, or (b) a transfer by
devise, descent, or operation of law upon the death of a joint tenant;
vi. Developer defaults on any covenant; agreement; term; or condition of this
Agreement or any other agreement made between Developer and City; or
vii. Developer transfers ownership of the Property or discontinues the approved
use during the five (5)-year period after construction completion. However, Developer may
request City approval to use the Property for another eligible purpose.
Termination or cancellation shall be accomplished by mailing by certified mail or by
personally delivering written notice of termination to Developer at Developer's business
address, or to any other address that Developer has made known to City either personally or by
mail. Termination shall be effective on the date the notice is mailed or personally delivered to
Developer's address, regardless of whether the notice is actually received by Developer.
B. Repayment. Any payments are deferred to the end of loan term. No repayment
will be required if all terms are met and a determination has been made regarding loan
forgiveness (see next section).
C. Loan Forgiveness. The loan amount will be forgiven at the end of the term,
provided all Agreement requirements have been completed; the Developer is in good standing;
and the property continues to be maintained in accordance with the Program and Agreement
requirements, including (a) the Developer remains the owner of the building and property, (b)
remains current on City and County property taxes and fees, (c) maintains insurance on the
property in accordance with the terms of this Agreement, and (d) maintains the façade
improvements funded through this Agreement and Developer’s funds in good repair and free
from any accumulation of debris, graffiti, or waste materials, and takes all other actions
necessary to maintain and ensure the neat and clean appearance of the surrounding
streetscape area.
AGENDA ITEM #6. c)
7
i. In addition to the terms provided above regarding the loan amount being
forgiven at the end of the term, the Developer must also reach and maintain an acceptable
level of building occupancy of the Property. Upon completion of the façade improvements
funded through this Agreement and recordation of the Deed of Trust, Developer has sixty (60)
days to install tenants within one hundred percent (100%) of the building’s commercial space
square footage.
Should the commercial space square footage not maintain one hundred percent
(100%) occupancy throughout the term of the Promissory Note, the Developer shall notify the
City immediately. The City, at its sole discretion, may then grant Developer a ninety (90)-day
grace period for Developer to show proof of active and aggressive efforts to obtain tenants for
the property to achieve one hundred percent (100%) occupancy, including but not limited to,
the engagement of a professional commercial brokerage firm. Proof of efforts to obtain tenants
may also include invoices for advertising, copies of advertisement runs, and any other proof of
active marketing of the Property. If the Developer has executed a lease(s) to reach one
hundred percent (100%) occupancy of the commercial space square footage during this grace
period, the City, at its sole discretion, may then grant Developer an additional ninety (90)-day
grace period to ensure that the tenant(s) occupy the space to achieve one hundred percent
(100%) occupancy. "Occupancy" refers to having an active business open to the public, or
tenant in the case of mixed use properties. Use of the building for storage does not qualify as
occupancy.
After the initial sixty (60)-day period and expiration of any grace periods that
have been granted by the City during the term of the Promissory Note, if the commercial space
square footage is not one hundred percent (100%) occupied, or any of the other terms for loan
forgiveness under this section have not been met, Developer will be notified that the loan shall
become immediately due and payable.
ii. Developer shall submit a request to the CED for each identified tenant for an
acknowledgement that the tenant generally meets the intent of the Program Guidelines
subsection entitled “Project Impact & Public Benefit” under “Application Evaluation”.
8. Term.
A. This Agreement shall be effective until Developer has well and truly performed all
the terms and conditions of this Agreement and any other agreement made between
Developer and the City.
B. All activities specified in Section 4 of this Agreement shall begin and be completed
within the timeframes provided, unless the City approves any changes, at the City’s sole
discretion.
AGENDA ITEM #6. c)
8
C. The date of total forgiveness shall be five (5) years after the recordation of the
Deed of Trust, estimated to be around January 31, 2022, provided Developer has paid all other
sums, with interest, advanced to protect the security of the Deed of Trust, and complied with
all covenants and agreements.
9. Architectural Drawings and Specifications/Design Standards. The façade
improvements shall be based upon the façade (exterior improvement) drawings dated
September 5, 2016, attached as Exhibit E, and any subsequent comments provided by the City
of Renton through its building permitting process.
A. To be left blank.
B. All work shall be performed by qualified contractors in accordance with industry
standards, local codes, ordinances, permit and inspection requirements, and both local and
federal requirements related to accessibility for persons with disabilities.
C. Any finishes proposed at the ground level that may be accessible to humans are
subject to an anti-graffiti coating being applied to ensure easy removal of graffiti. The
recommended product for this purpose is found at the following link: https://www.sherwin-
williams.com/painting-contractors/business-builders/paint-technology-and-application/sw-
article-pro-antigraffiticoa.html. Alternative products may be considered, but shall be
submitted to the CED for review and approval prior to application of the coating.
D. Any specific signs and storefront treatments that are proposed for the building as
tenants are identified and tenant improvements are designed, during the effective period of
this Agreement, shall be submitted to CED for review and approval prior to any required
permitting by the City, manufacture, and installation.
10. Environmental Review. King County HCD has provided an Environmental Review
Record signed July 18, 2016, indicating that the subject project has been determined to be
exempt per Section 58.34(a)(12) and has therefore received satisfactory environmental
clearance. The record indicates that since the project in compliance with all Section 58.5
regulations, mitigation measures are not required for this project.
11. Permitting. Developer shall obtain all permits necessary from the City or other
applicable jurisdictions to construct the approved project improvements.
12. Financial Requirements.
A. Matching Funds. Developer shall match, as a condition of receiving funds
pursuant to this Agreement, at a minimum, the amount of the loan in this Agreement. The
matching funds must be spent on the approved exterior project improvements. Developer shall
provide evidence of payment from matching funds with each request for reimbursement.
AGENDA ITEM #6. c)
9
B. Financial Capacity.
i. Developer shall provide financial information confirming that it has the
capacity to provide matching funds, including, but not limited to, credit history, mortgage
verification, business and personal tax returns, reviewed or audited business financial
statements (if applicable), and evidence of matching funds (bank statement or similar if
personal funds or loan documents if debt).
ii. Developer shall at all times remain current on all property taxes, mortgages
and insurance.
13. Fees and Closing Costs.
A. Developer shall pay a Loan Origination Fee of one hundred fifty dollars ($150) or
one quarter of one percent (0.25%) of the actual loan amount, whichever is greater. The fee
cannot be paid out of City loan proceeds.
B. Developer shall pay fifty percent (50%) of actual closing costs, including any legal
fees.
14. Loan Closing. A loan closing shall be scheduled once all requisite documents have
been prepared. As part of the closing process, the City shall provide the following materials to
HCD no less than seven (7) days business days before the scheduled loan closing:
A. Copy of executed commitment letter;
B. Copy of the signed loan Agreement; and
C. Loan Reimbursement Request Form.
15. Disbursements.
A. All financial assistance shall be provided on a reimbursement basis as the project
is under construction.
B. Developer may request reimbursement of funds for reasonable expenses incurred
during the façade improvement work.
C. Reimbursement requests may not be submitted more frequently than every thirty
(30) days, unless approved in advance by CED.
AGENDA ITEM #6. c)
10
D. City reserves the right to retain up to ten percent (10%) of funds available per
reimbursement request until work is inspected and certified complete at completion of entire
project.
E. Disbursement of funds shall be contingent upon Developer’s and its contractor’s
compliance with federal regulations related to funding, including any applicable federal labor
standards.
F. Payment of each reimbursement request is contingent upon:
i. Completion of agreed upon project improvements identified in Exhibit E and
this Agreement and for which the reimbursement request intends to cover, and all applicable
City inspections have been approved.
ii. HCD staff has verified that all federal labor requirements, HUD Section 3
requirements, and other regulatory requirements have been met prior to approving any
payment by the City on the project.
a. HCD shall be the recipient of federally compliant certified weekly payrolls
of construction activity and supporting documents for labor compliance. Upon review and
approval of said documents, HCD shall approve payment.
b. Payment shall be withheld by the City for any costs by the general
contractor or subcontractors that are out of compliance.
G. For each reimbursement request, the Developer shall submit a completed “Loan
Reimbursement Request Form” (Exhibit G) to indicate all project costs for that request period’s
work, and indicating costs to be reimbursed by the City and those to be paid from Developer’s
matching funds during that request period. For each request form submitted, the Developer
shall provide all supporting documentation for costs claimed in the request. Supporting
documentation for costs claimed includes, but is not limited to, purchase orders and
subcontractor invoices. The Developer shall also submit evidence of payment for costs included
in each request.
H. Upon Developer’s submittal of any completed Loan Reimbursement Request
Form and all necessary supporting documentation, the City shall work with HCD to complete a
timely review and approve payment. The City will seek to remit reimbursement payments to
the Developer within thirty (30) days of receipt of the Developer’s reimbursement requests,
pending Developer’s cooperation in submitting any missing or corrected information requested
by the City or HCD.
16. Default.
AGENDA ITEM #6. c)
11
A. Developer shall be considered in default and the balance of financial assistance
shall be immediately due and payable upon: 1) failure of the borrower to retain ownership of
the property for the duration of the forgivable loan; 2) failure to properly maintain the façade
after improvements are completed; 3) becoming delinquent in paying city and county property
taxes and fees; 4) failure to maintain property insurance listing the City of Renton as an
Additionally Insured; 5) failure to operate in compliance with all applicable local, state, and
federal codes, laws, and regulations; or 6) in the event of breach of this Agreement.
B. Remedies of Default. In the event of default, the City may exercise any
combination of the remedies available to it with respect to the security agreements. The City
may take whatever action at law, or in equity, as may appear necessary or desirable to collect
any outstanding balance or to enforce the performance and observation of any other obligation
or agreement of the Developer.
17. Ethical Standards. Developer takes notice of and represents that it is not in violation
of, or has not participated and will not participate in, the violation of any of the following
ethical standards prescribed by Title I, Chapter 6 of the Renton Municipal Code (Code of Ethics),
including, but not limited to the following:
RMC 1-6-4 Acceptance of Gifts:
No public official shall receive, accept, take, seek, or solicit, directly or indirectly,
anything of economic value as a gift, gratuity, or favor, from any person if such public official
has reason to believe the donor would not grant or give such gift, gratuity, or favor, but for such
public official’s office or position within the City of Renton.
No public official shall receive, accept, take, seek, or solicit, whether directly or
indirectly, anything of economic value as a gift, gratuity, or favor, from any person or from any
officer or director of such person if such public official has reason to believe such person:
A. Has, or is seeking to obtain contractual or other business or financial relationship
with the City of Renton; or
B. Conducts operations or activities which are regulated by the City Council, its
committees or any board or commission of the City of Renton; or
C. Has interests which may be substantially affected by such public official’s
performance or nonperformance of his or her official duty.
RMC 1-6-5 Interest in Contracts Prohibited; Exceptions:
No public official shall be beneficially interested, directly or indirectly, in any
contract which may be made by, through, or under the supervision or direction of such public
official, in whole or in substantial part, or which may be made for the benefit of his office, or
accept, directly or indirectly, any compensation, gratuity or reward in connection with such
AGENDA ITEM #6. c)
12
contract from any other person beneficially interested therein. The foregoing shall not apply to
the exceptions specified in RCW 42.23.030 which are incorporated herein as if fully set forth.
Remote Interest: A public official shall not be deemed to be interested in a contract as specified
in the immediately preceding paragraph if he has only a remote interest in the contract and if
the fact and extent of such interest is disclosed to the governing body of the City of Renton of
which he is a member and noted in the official minutes or similar records of the City prior to the
consummation of the contract, and thereafter the governing body authorizes, approves or
ratifies the contract in good faith by a vote of its membership sufficient for the purpose without
counting the vote or votes of the public official having a remote interest therein.
RMC 1-6-6 Incompatible Service; Confidential Information:
No elected public official shall engage in or accept private employment or render
services for any person or engage in any business or professional activity when such
employment, service or activity is incompatible with the proper and faithful discharge of his
official duties as such elected official, or when it would require or induce him to disclose
confidential information acquired by him by reason of his official position. No such official shall
disclose confidential information gained by reason of his official position, nor shall he otherwise
use such information for his personal gain or benefit.
RMC 1-6-7 Personal or Private Interests:
Every elected public official who has a financial or other private or personal interest
in any ordinance, resolution, contract, proceeding, or other action pending before the City
Council or any of its committees, shall promptly disclose such interest at the first public
meeting when such matter is being considered by the City Council, on the records of the official
Council minutes, the nature and extent of such personal or private interest and same shall be
incorporated in the official minutes of the City Council proceedings. Such disclosure shall
include, but not be limited to, the following information which shall be submitted in writing by
such Councilman, sworn to under penalty of perjury, to-wit:
A. The name and address of any private business corporation, firm or enterprise
affected by such councilmanic action of which the Councilman or other elected public official is
or has been during the preceding twelve (12) months a shareholder, bond holder, secured
creditor, partner, joint entrepreneur or sole proprietor, whenever the total value of his
individual or undivided legal and equitable financial interest therein is and at any time during
the preceding twelve (12) months has been in excess of one thousand five hundred dollars
($1,500.00).
B. The name of any such private business or corporation, firm or enterprise of which
such elected public official or his relatives are or have been during the preceding twelve (12)
months as officer, director, partner, attorney, agent, or employee, who, for services rendered
during such preceding twelve (12) months or to be rendered in any such capacity, has received
AGENDA ITEM #6. c)
13
or has been promised compensation in excess of one thousand five hundred dollars
($1,500.00).
C. Every office or directorship held by such elected public official or his spouse in any
corporation, partnership, sole proprietorship or like business enterprise, which conducts its
business activities within the boundaries of the Renton School District and which is subject to
any regulation or control by the City of Renton, and from which such elected public official has
received compensation or has been promised compensation during the preceding twelve (12)
month period in excess of one thousand five hundred dollars ($1,500.00), or services; or any
other thing of value in excess of said amount.
D. A list containing a correct legal description of any and all real property located
within the City limits of Renton in which any such elected public official has any interest
whatsoever, as owner, purchaser, optionee, optionor, or any other proprietary interest,
acquired during the preceding twelve (12) month period whenever such proprietary interest is
in excess of one thousand five hundred dollars ($1,500.00). This subsection shall not apply to
the residence home of such official.
The foregoing provisions shall not apply to policies of life insurance issued to such
public official or his spouse or members of his family, accounts in any commercial bank, savings
and loan association or credit unions, or similar financial institutions subject to regulation by
the State of Washington or any other governmental agency having jurisdiction thereover.
Any such elected public official who is disqualified by reason of such personal,
private or similar conflict of interest in any matter as hereinabove defined, shall, after having
made the required disclosure as herein set forth, remove himself from his customary seat
during such debate and, by permission of the presiding officer, leave the Council chamber until
such time as the matter at hand, from which such public official has been disqualified, has been
disposed of in the regular course of business.
18. Indemnification of City. Developer shall indemnify, defend and hold harmless
Renton, its elected officials, officers, agents, employees and volunteers, from and against any
and all claims, losses or liability, or any portion of the same, including but not limited to
reasonable attorneys’ fees, legal expenses and litigation costs, arising from injury or death to
persons, including injuries, sickness, disease or death of Developer’s own employees, agents
and volunteers, or damage to property caused by Developer’s negligent act or omission, except
for those acts caused by or resulting from a negligent act or omission by Renton and its officers,
agents, employees and volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to
RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of Developer and
AGENDA ITEM #6. c)
14
Renton, its officers, officials, employees and volunteers, Developer’s liability shall be only to the
extent of Developer’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Developer’s waiver of immunity under the Industrial Insurance Act,
RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually
negotiated and agreed to this waiver. The provisions of this section shall survive the expiration
or termination of this Agreement.
Claims shall include, but not be limited to, assertions that use or transfer of software,
book, document, report, film, tape, or sound reproduction, or material of any kind, delivered
hereunder, constitutes an infringement of any copyright, patent, trademark, trade name and/or
otherwise results in unfair trade practice.
Developer agrees not to perform any acts that include use or transfer of software, book,
document, report, film, tape, or sound reproduction, or material of any kind, delivered
hereunder, that constitutes an infringement of any copyright, patent, trademark, trade name
and/or otherwise results in unfair trade practice. Developer agrees to indemnify the City for any
harm resulting from unfair trade practices.
The provisions in this section shall survive the termination and/or duration of the
contract term. Nothing contained within this provision shall affect and/or alter the application
of any other provision contained within this Contract. The indemnification, protection, defense
and hold harmless obligations contained herein shall survive the expiration, abandonment or
termination of this Contract.
19. Joint Agreement Provisions.
The amended “King County Housing and Community Development Contract – 2014”
(“Joint Agreement”) with the City contains several provisions that the City is responsible for
monitoring or implementing should it utilize CDBG federal funds for projects, such as the
project covered through this Agreement. As this Agreement meets the definition of
“subcontract” as defined in the Joint Agreement, certain applicable provisions must be included
in this Agreement, and the Developer shall be responsible for monitoring and implementing
them with oversight by the City. The provisions (verbatim from the Joint Agreement) follow in
this Agreement (Sections 20 to 29), with the Joint Agreement section references noted to
identify them. References to “Contractor” are intended to be the City. For purposes of this
Agreement, the Developer would replace the City within some provisions. There may be
provisions included that are not applicable to the Developer. Developer should consult City and
HCD where necessary.
20. Not-for-profit Corporations. (Section V.G of Joint Agreement) If the Contractor is a
not-for-profit corporation, costs for which the Contractor requests reimbursement shall comply
with, unless otherwise provided in the Project/Program Exhibit(s), the policies, guidelines and
AGENDA ITEM #6. c)
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requirements of 2 CFR Part 230, "Cost Principles for Non-Profit Organizations," and the sections
of 24 CFR Part 84, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, identified at 2
CFR Part 215 and 24 CFR § 570.502 (b), Applicability of Uniform Administrative Requirements.
21. Program Income. (Section V.I of Joint Agreement) The Contractor shall report all
CDBG and HOME Program Income, as defined in 24 CFR § 92.2, 92.503 and 570.504(c) and in
the ICAs, generated under this Contract for the purposes specified herein or generated through
the project(s) funded under this Contract. Program income is to be reported to the County.
Program income shall be returned to the County unless the County specifies that it may be
retained by the Contractor. If the County authorizes the Contractor to retain the Program
Income to continue or benefit a project(s), the Contractor shall comply with all provisions of
this Contract in expending the funds. This duty to repay the County shall not be diminished or
extinguished by the prior termination of the Contract pursuant to Section II. Duration of
Contract or Section XV. Termination.
22. Hold Harmless And Indemnification. (Section XVII of Joint Agreement)
A. Contractor is an Independent Contractor. In providing services under this
Contract, the Contractor is an independent contractor and neither it, nor its officers, agents or
employees, are employees of the County for any purpose. The Contractor shall be responsible
for all federal and/or state tax, industrial insurance, and Social Security liability that may result
from the performance of and compensation for these services and shall make no claim of
career service or civil service rights which may accrue to a County employee under state or local
law.
The County assumes no responsibility for the payment of any compensation, wages,
benefits or taxes by, or on behalf of, the Contractor, its employees, and/or others by reason of
this Contract. The Contractor shall protect, indemnify, and hold harmless the City, its officers,
agents and employees from and against any and all claims, costs, and/or losses whatsoever
occurring or resulting from:
1. The Contractor’s failure to pay any such compensation, wages, benefits or
taxes; and/or
2. The supplying to the Contractor of work, services, materials or supplies by
Contractor employees or other suppliers in connection with or support of the performance of
this Contract.
B. Contractor Agreement to Repay. The Contractor further agrees that it is financially
responsible for and shall repay the County all indicated amounts following an audit exception
that occurs due to the negligence, intentional act, and/or failure, for any reason, to comply with
the terms of this Contract by the Contractor, its officers, employees, agents, and/or
representatives. This duty to repay the County shall not be diminished or extinguished by the
AGENDA ITEM #6. c)
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prior termination of the Contract pursuant to the Duration of Contract or the Termination
Sections.
C. Contractor Indemnification of County.
1. The Contractor shall protect, defend, indemnify, and hold harmless the
County, its officers, employees and agents, from and against any and all costs, claims,
judgments and/or awards of damages, arising out of, or in any way resulting from, the
negligent acts or omissions of the Contractor, its officers, employees, contractors,
subcontractors and/or agents, in its performance and/or non-performance of its obligations
under this Contract. The Contractor agrees that its obligations under this subparagraph extend
to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees
or agents. For this purpose, the Contractor, by mutual negotiation, hereby waives, as respects
to the County only, any immunity that would otherwise be available against such claims under
the industrial insurance provisions of RCW, Title 51. In the event the County incurs any
judgment, award and/or cost arising there from including attorneys’ fees to enforce the
provisions of this article, all such fees, expenses, and costs shall be recoverable from the
Contractor. To the extent that a Contractor subcontractor fails to satisfy its obligation to
defend and indemnify King County, as detailed in Section XVII. Hold Harmless and
Indemnification, the Contractor shall protect, defend, indemnify and hold harmless King
County, its officers, employees, and agents from any and all costs, claims, judgments, and/or
awards or damages arising out of, or in any way resulting from the negligent act or omissions of
the Contractor’s contractor/subcontractor, its officers, employees, and/or agents in connection
with in or support of this Contract.
2. Claims shall include, but not be limited to, assertions that use or transfer of
software, book, document, report, film, tape, or sound reproduction, or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade
name and/or otherwise results in unfair trade practice.
3. The Contractor agrees not to perform any acts that include use or transfer of
software, book, document, report, film, tape, or sound reproduction, or material of any kind,
delivered hereunder, that constitutes an infringement of any copyright, patent, trademark,
trade name and/or otherwise results in unfair trade practice. The Contractor agrees to
indemnify the County for any harm resulting from unfair trade practices.
4. The provisions in this section shall survive the termination and/or duration of
the contract tern.
5. Nothing contained within this provision shall affect and/or alter the
application of any other provision contained within this Contract.
6. The indemnification, protection, defense and hold harmless obligations
contained herein shall survive the expiration, abandonment or termination of this Contract.
AGENDA ITEM #6. c)
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23. Insurance Requirements-General. (Section XVIII of Joint Agreement)
A. Insurance Required. By the date of execution of this Contract, the Contractor shall
procure and maintain for the duration of this Contract, insurance against claims for injuries to
persons or damages to property which may arise from, or in connection with, the performance
of work hereunder by the Contractor, its agents, representatives, employees and/or
contractor/subcontractors. The Contractor or contractor/subcontractor shall pay the costs of
such insurance. The Contractor shall furnish separate certificates of insurance and policy
endorsements from each contractor/subcontractor as evidence of compliance with the
insurance requirements of this Contract.
The Contractor is responsible for ensuring compliance with all of the insurance
requirements stated herein. Failure by the Contractor, its agents, employees, officers,
contractor/subcontractors, providers and/or provider subcontractors to comply with the
insurance requirements stated herein shall constitute a material breach of this Contract.
Each insurance policy shall be written on an “occurrence” form; except that
insurance on a "claims made" form may be acceptable with prior County approval. If coverage
is approved and purchased on a "claims made" basis, the Contractor warrants continuation of
coverage, either through policy renewals or the purchase of an extended discovery period, if
such extended coverage is available, for not less than three years from the date of Contract
termination, and/or conversion from a "claims made" form to an "occurrence" coverage form.
Nothing contained within these insurance requirements shall be deemed to limit the
scope, application and/or limits of the coverage afforded by said policies, which coverage will
apply to each insured to the full extent provided by the terms and conditions of the policy(s).
Nothing contained in this provision shall affect and/or alter the application of any other
provision contained within this Contract.
B. Risk Assessment by Contractor. By requiring such minimum insurance, the County
shall not be deemed or construed to have assessed the risks that may be applicable to the
Contractor under this Contract, nor shall such minimum limits be construed to limit the limits
available under any insurance coverage obtained by the Contractor. The Contractor shall assess
its own risks and, if it deems appropriate and/or prudent, maintain greater limits and/or
broader coverage.
C. Minimum Scope of Insurance. Coverage shall be at least as broad as the following:
1. General Liability. Insurance Services Office form number (CG 00 01) covering
COMMERCIAL GENERAL LIABILITY.
2. Professional Liability, Errors and Omissions Coverage. In the event that
services delivered pursuant to this Contract either directly or indirectly involve or require
AGENDA ITEM #6. c)
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professional services, Professional Liability, Errors and Omissions coverage shall be provided.
"Professional Services", for the purpose of this Contract section, shall mean any services
provided by a licensed professional or those services that require a professional standard of
care.
3. Automobile Liability. Insurance Services Office form number (CA 00 01)
covering BUSINESS AUTO COVERAGE, symbol 1 “any auto”; or the appropriate coverage
provided by symbols 2, 7, 8, or 9.
4. Workers' Compensation. Workers' Compensation coverage, as required by the
Industrial Insurance Act of the State of Washington, as well as any similar coverage required for
this work by applicable federal or “Other States” state law.
5. Stop Gap/Employers Liability. Coverage shall be at least as broad as the
protection provided by the Workers' Compensation policy Part 2 (Employers Liability) or, in
states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement
to the general liability policy.
6. Property Insurance. Insurance Services Office form number (CP 00 10)
covering BUILDING AND PERSONAL PROPERTY COVERAGE and Insurance Services Office form
number (CP 10 30) CAUSES OF LOSS- SPECIAL FORM or project appropriate equivalent.
7. National Flood Insurance. The use of CDBG and HOME funds for acquisition or
construction purposes in identified special flood hazard areas shall be subject to Contractor
mandatory purchase of flood insurance as required by Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub L. 93-237).
8. Builder's Risk/Installation Floater. The Contractor shall procure and maintain
during the life of the Contract, or until acceptance of the project by King County, whichever is
longer, "All Risk" Builders Risk Insurance at least as broad as ISO form number CP0020 (Builders
Risk Coverage Form) with ISO form number CP0030 (Causes of Loss-Special Form) including
coverage for collapse, theft and property in transit. The coverage shall insure for direct physical
loss to property of the entire construction project, for one hundred percent of the replacement
value thereof. The policy shall be endorsed to cover the interests, as they may appear, of King
County, Owner, Contractor and subcontractors of all tiers with King County listed as a loss
payee.
D. Minimum Limits of Insurance-Capital Projects. The Contractor Developer shall
maintain limits no less than the following:
1. Commercial General Liability: $1,000,000 combined single limit per occurrence
by bodily injury, personal injury, and property damage; and for those policies with aggregate
limits, a $2,000,000 aggregate limit.
AGENDA ITEM #6. c)
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2. Professional Liability, Errors, and Omissions: $1,000,000, Per Claim and in the
Aggregate.
3. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage if the use of motor vehicles is contemplated.
4. Workers' Compensation: Statutory requirements of the state of residency.
5. Stop Gap /Employers Liability: $1,000,000.
6. Property Insurance: One hundred percent replacement value of funded
structure.
E. Minimum Limits of Insurance-Building Construction Period. Prior to
commencement of building construction and until construction is complete and approved by
the Contractor, the Contractor shall cause the construction contractor and related professionals
to procure and maintain Insurance against claims for injuries to persons or damages to property
which may arise from, or in connection with the activities related to this Contract. The
Contractor and County shall be named as additional insureds on liability policies except
Workers Compensation and Professional Liability, and as Named Insureds on Builders Risk
policies. The cost of such insurance shall be paid by the Contractor and/or any of the
Contractor’s contractors/subcontractors. The Contractor shall maintain limits no less than the
following:
1. Commercial General Liability: $1,000,000 combined single limit per occurrence
for bodily injury, personal injury and property damage and $2,000,000 in the aggregate.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
3. Professional Liability, Errors & Omissions: $1,000,000, Per Claim and in the
Aggregate.
4. Builder's Risk Insurance: One hundred percent replacement cost value.
5. Workers Compensation: Statutory requirements of the State of residency.
6. Stop Gap or Employers Liability Coverage: $1,000,000.
F. Minimum Limits of Insurance-Services Agreements: The Contractor shall maintain
limits no less than the following:
AGENDA ITEM #6. c)
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1. Commercial General Liability: $1,000,000 combined single limit per occurrence
for bodily injury, personal injury and property damage and $2,000,000 in the aggregate.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
3. Professional Liability, Errors & Omissions: $1,000,000, Per Claim and in the
Aggregate.
4. Workers Compensation: Statutory requirements of the State of Residency.
5. Stop Gap or Employers Liability Coverage: $1,000,000.
Paragraphs G, H, I, J, K and L below apply to Capital Projects, Construction Projects
and Services Contracts.
G. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to, and approved by, the County. The deductible and/or self-
insured retention of the policies shall not apply to the Contractor’s liability to the County and
shall be the sole responsibility of the Contractor.
H. Other Insurance Provisions. The insurance policies required in this Contract are to
contain, or be endorsed to contain, the following provisions:
1. All Liability Policies except Professional and Workers Compensation.
a. The County, its officers, officials, employees, and agents are to be covered
as additional insureds as respects liability arising out of activities performed by or on behalf of
the Contractor in connection with this Contract. Such coverage shall include Products-
Completed Operations.
b. To the extent of the Contractor’s negligence, the Contractor’s insurance
coverage shall be primary insurance as respects the County, its officers, officials, employees,
and agents. Any insurance and/or self-insurance maintained by the County, its officers, officials,
employees, or agents shall not contribute with the Contractor’s insurance or benefit the
Contractor in any way.
c. The Contractor’s insurance shall apply separately to each insured against
whom claim is made and/or lawsuit is brought, except with respect to the limits of the insurer's
liability.
2. Property Coverage Policies.
AGENDA ITEM #6. c)
21
a. The County shall be added to all Property Coverage Policies as a loss payee
as its interests may appear.
b. The County shall be added as a Named Insured as its interests may appear
to all Builders Risk policies.
3. All Policies. Coverage shall not be suspended, voided, canceled, reduced in
coverage or in limits, except by the reduction of the applicable aggregate limit by claims paid,
until after 30 days prior written notice has been given to the County.
I. Acceptability of Insurers. Unless otherwise approved by the County, insurance is to
be placed with insurers with a Bests' rating of no less than A: VIII, or, if not rated with AM Bests,
with minimum surpluses the equivalent of AM Bests' surplus size VIII.
Professional Liability, Errors, and Omissions insurance may be placed with insurers
with AM Bests' rating of B+VII. Any exception must be approved by the County.
If, at any time, the foregoing policies shall fail to meet the above requirements, the
Contractor shall, upon notice to that effect from the County, promptly obtain a new policy, and
shall submit the same to the County, with appropriate certificates and endorsements, for
approval.
J. Verification of Coverage. The Contractor shall furnish the County with certificates
of insurance and endorsements required by this Contract. The certificates and endorsements
for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements for each insurance policy are to be
on forms approved by the County prior to the commencement of activities associated with the
Contract The County reserves the right to require complete, certified copies of all required
insurance policies at any time.
If the Agency/Contracting Party is a Municipal Corporation or an agency of the State
of Washington and is a member of the Washington Cities Insurance Authority (WCIA) or any
other self-insurance risk pool, a written acknowledgement/certification of current membership
will be attached to the Agreement as Exhibit I and satisfies the insurance requirements
specified above.
K. Subcontractors. The Contractor shall include all subcontractors as insureds under
its policies or shall require separate certificates of insurance and policy endorsements from
each subcontractor. If the Contractor is relying on the insurance coverages provided by
subcontractors as evidence of compliance with the insurance requirements of this Contract,
then such requirements and documentation shall be subject to all of the requirements stated
herein.
L. Municipal or State Contractor Provisions. If the Contractor is a municipal
corporation or a Contractor of the state of Washington and is self-Insured for any of the above
AGENDA ITEM #6. c)
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insurance requirements, a certification of self-insurance shall be provided for the self-insured
requirements and attached hereto and be incorporated by reference and shall constitute
compliance with this Section. If the certificate of self-insurance does not cover all mandatory
requirements, the Contractor shall provide separate certificates and endorsements that
document coverage.
24. Nondiscrimination and Equal Employment Opportunity. (Section XIX of Joint
Agreement)
A. Equal Benefits to Employees with Domestic Partners
To the extent prohibited by KCC Chapter 12.19, King County’s “Equal Benefits” (EB)
ordinance, and related administrative rules adopted by the County Executive, as a condition of
a competitive award of a contract valued at $25,000 or more, non-public Contractors agree not
to discriminate in the provision of employee benefits between an employees with spouses,
employees with domestic partners or employees who reside with legally domiciled members of
households during the performance of this Contract. Failure to comply with this provision shall
be considered a material breach of this Contract, and may subject the Contractor to
administrative sanctions and remedies for breach.
When a competitively awarded contract is valued at $25,000 or more, the
Contractor shall complete a Worksheet and Declaration form for County review and acceptance
prior to Contract execution. The EB Compliance forms, KCC Chapter 12.19, and related
administrative rules are incorporated herein by reference. They are also available online at:
http://www.kingcounty.gov/operations/procurement/Services/Equal_Benefits.aspx
B. Nondiscrimination in Employment Provision of Services
To the extent prohibited by KCC Chapter 12.16 or 12.17, during the performance of
this Contract, neither the Contractor nor any party subcontracting under the authority of this
Contract shall discriminate or tolerate harassment on the basis of sex, race, color, marital
status, national origin, religious affiliation, disability, sexual orientation, gender identity or
expression or age except by minimum age and retirement provisions, unless based upon a bona
fide occupational qualification.
C. Nondiscrimination in Subcontracting Practices
To the extent prohibited by KCC Chapter 12.16 or 12.17, during the term of this
Contract, the Contractor shall not create barriers to open and fair opportunities to participate
in County contracts or to obtain or compete for contracts and subcontracts as sources of
supplies, equipment, construction and services. In considering offers from and doing business
with subcontractors and suppliers, the Contractor shall not discriminate against any person
because of their sex, race, color, marital status, national origin, religious affiliation, disability,
AGENDA ITEM #6. c)
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sexual orientation, gender identity or expression or age except by minimum age and retirement
provisions, unless based upon a bona fide occupational qualification.
D. Compliance with Laws and Regulations
The Contractor shall comply fully with all applicable federal, state and local laws,
ordinances, Presidential Executive Orders and regulations that prohibit discrimination, to the
extent applicable. These laws include, but are not limited to, RCW Chapter 49.60, Titles VI and
VII of the Civil Rights Act of 1964, the American with Disabilities Act, and the Restoration Act of
1987. In addition, King County Code chapters 12.16, 12.17 and 12.18 are incorporated herein
by reference and the requirements in these code chapters shall specifically apply to this
contract, to the full extent applicable. The Contractor shall further comply fully with any equal
opportunity requirements set forth in any federal regulations, statues or rules included or
referenced in the contract documents.
E. Small Contractors and Suppliers and Minority and Women Business Enterprises
Opportunities
King County encourages the Contractor to utilize small businesses, including Small
Contractors and Suppliers (SCS), as defined below, and minority-owned and women-owned
business enterprises certified by the Washington State Office of Minority and Women’s
Business Enterprises (OMWBE) in County contracts. The County encourages the Contractor to
use the following voluntary practices to promote open competitive opportunities for small
businesses, including SCS firms and minority-owned and women-owned business enterprises.
1. Inquire about King County’s Contracting Opportunities Program. King County
has established a Contracting Opportunities Program to maximize the participation of SCS in the
award of King County contracts. The Program is open to all SCS firms certified by King County
Business Development and Contract Compliance (BDCC). As determined by BDCC and identified
in the solicitation documents issued by the County, the Program or for which the Contractor
elected not to participate in the Program during the solicitation stage, the Contractor is still
encouraged to inquire voluntarily about available firms. Program materials, including
application forms and a directory of certified SCS firms, are available at the following website
address: http://www.kingcounty.gov/bdcc
The term “Small Contractors and Suppliers” (SCS) means that a business and the
person or persons who own and control it are in a financial condition which puts the business at
a substantial disadvantage in attempting to compete for public contracts. The relevant financial
condition for eligibility under the Program is set at fifty percent of the Federal Small Business
Administration (SBA) small business size standards using the North American Industry
Classification System and Owners’ Personal Net Worth less than $750,000 dollars.
AGENDA ITEM #6. c)
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2. Contact OMWBE to obtain a list of certified minority-owned and women-
owned business enterprises by visiting their website at http://www.omwbe.wa.gov/or by Toll
Free telephone (866)208-1064.
3. Use the services available community organizations, consultant groups, local
assistance offices, the County, and other organizations that provide assistance in the
recruitment and placement of small businesses, including SCS firms and minority-owned and
women-owned business enterprises.
F. Equal Employment Opportunity Efforts
The Contractor shall undertake equal employment opportunity efforts to ensure
that applicants and employees are treated, without regard to their sex, race, color, marital
status, national origin, religious affiliation, disability, sexual orientation, gender identity or
expression or age. The Contractor’s equal employment opportunity efforts shall include but not
be limited to, the following; employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeships. The Contractor agrees to post in
conspicuous places available to employees and applicants for employment notices setting forth
this nondiscrimination clause. In accordance with KCC 12.16.010.J. “equal employment
opportunity efforts” shall mean active efforts to ensure equal opportunity in employment that
is free from all forms of discrimination.
G. Compliance with Section 504 of the Rehabilitation Act of 1973 as amended
(Section 504) and the American Disabilities Act of 1990 as amended (ADA)
Pursuant to Title II of the ADA and Section 504 the County must not discriminate
against people with disabilities in providing services, programs or activities even if those
services, programs or activities are carried out by contractors. The Contractor agrees that it
shall provide all programs, services and activities to County employees or members of the
public under this Contract in the same manner as King County is obligated to under Title II of
the ADA, and Section 504 and shall not deny participation or the benefits of such services,
programs or activities to people with disabilities on the basis of such disability. Failure to
comply with this section shall be a material breach of, and grounds for, the immediate
termination of this Contract.
1. The Contractor agrees to provide to persons with disabilities access to
programs, activities and services provided under the Contract or agreement, as required by the
disability access laws as defined by KCC 12.16; and
2. The Contractor shall not discriminate against persons with disabilities in
providing the work under the Contract. In any subcontracts for the programs, activities and
services under their contract or agreement, the Contractor shall include the requirement that
the subcontractor provide to persons with disabilities access to programs, activities and
AGENDA ITEM #6. c)
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services provided under the contract or agreement as required by the disability access laws as
defined by KCC 12.16, that the subcontractor shall not discriminate against persons with
disabilities in providing the work under the Contract and that the subcontractor shall provide
that the County is a third party beneficiary to that required provision.
H. Sanctions for Violations
Any violation of the mandatory requirements of the provisions of this section shall
be a material breach of contract for with the Contractor may be subject to damages,
withholding payment and any other sanctions provided for by the Contract and by applicable
law.
I. Fair Housing Protections
The Contractor shall comply with the federal Fair Housing Act, Public Law 90-284 (42
USC 3601 et seq.). The Contractor shall take necessary and appropriate actions to prevent
discrimination in any housing-related project under this Contract, which includes rental housing
projects and/or projects that include residential real estate-related transactions, as required by
the Federal Fair Housing Act as amended (42 USC 3601) and the Washington State Law Against
Discrimination (RCW Chapter 49.60). Residential real estate-related transactions include the
making or purchasing of loans or the provision of financial assistance for the purchasing,
constructing, improving, repairing or maintaining of a dwelling. Rental housing includes any
dwelling that is intended for occupancy as a residence for one or more families by lease,
sublease or by grant for a consideration of the right to occupy Premises not owned by the
occupant. In addition, except for projects located in incorporated jurisdictions, the Contractor
shall comply with the applicable provisions of the King County Open Housing Ordinance,
codified at Chapter 12.20 of the King County Code, which prohibits practices of housing
discrimination against any person on the basis of age, ancestry, color, disability, marital status,
national origin, parental status, possession of Section 8 housing assistance, race, religion,
retaliation, sex, and sexual orientation.
Projects using federal funds shall also comply with subsections J, K, L, and M below.
J. Additional Federal Nondiscrimination Requirements
The Contractor shall comply with all applicable federal laws prohibiting
discrimination, including the following:
1. Presidential Executive Order 11063 as amended and implementing regulations
at 24 CFR Part 107;
2. Section 109 of the HCD Act of 1974, as amended (42 USC 5301);
AGENDA ITEM #6. c)
26
3. The Americans with Disabilities Act (42 USC 1213; 47 USC 155, 201, 218 and
225); and
4. Section 504 of the Rehabilitation Act of 1973 and regulations at 24 CFR Part 8.
K. Prohibited Discriminatory Actions
1. Except where expressly authorized by federal law, the Contractor may not,
under any program or activity to which this Contract applies, directly or through contractual or
other arrangements, discriminate on the grounds of age, color, creed, familial status, marital
status, nationality, religion, race, sex, sexual orientation, or the presence of any physical,
mental or sensory disability. Discriminatory actions may include but are not limited to the
following:
a. Denying any person access to facilities, services, financial aid or other
benefits provided under the program or activity;
b. Denying any person services to limited English proficiency;
c. Providing any person with facilities, services, financial air or other benefits,
which are different, or are provided in a different form from that provided to others under the
program or activity;
d. Subjecting any person to segregated or separate treatment in any facility
or in any matter or process related to receipt of any service or benefit under the program or
activity;
e. Restricting in any way access to or in the enjoyment of any advantage or
privilege enjoyed by others in connection with facilities, services, financial air or other benefits
under the program or activity;
f. Treating any person differently from others in determining whether the
person satisfies any admission, enrollment, eligibility, membership, or other requirement or
condition which individuals must meet in order to be provided any facilities, services or other
benefit provided under the program or activity;
g. Denying any person any opportunity to participate in a program or activity
as an employee; and
h. Failing to design and construct facilities for fist occupancy after January 26,
1993, that are readily accessible to and usable by individuals with disabilities and failure to
remove architectural and communication barriers that are structural in nature in existing
facilities, where such removal can be accomplished without difficulty and expense.
AGENDA ITEM #6. c)
27
2. The Contractor shall not utilize criteria or methods of administration that have
the effect of subjecting individuals to discrimination on the basis of age, color, familial status,
nationality, race, religion, sex, or sexual orientation; or mental, physical, or sensory disability; or
have the effect of defeating of substantially impairing accomplishment of the objectives of the
program or activity with respect to individuals of a particular age, color, familial status,
nationality, race, religion, sex, or sexual orientation; or the presence of any mental, physical, or
sensory disability.
3. The Contractor, in determining the site or location of housing of facilities
provided in whole or in part with funds under this contract, may not make selections of such
site or location which have the effect of excluding individuals, denying them benefits, or
subjecting them to discrimination on the grounds of age, sex, marital status, familial status,
religion, race, creed, color, sexual orientation, nationality, or the presence of any sensory,
mental or physical disability; or which have the purpose or effect of defeating or substantially
impairing the accomplishment of the objectives of the HCD Act or the HUD Regulations.
L. Employment Projections
In all solicitations under this Contract, the Contractor shall state that all qualified
applicants will be considered for employment. The words “equal opportunity employer: in
advertisements shall constitute compliance with this section.
M. No Conflict with Federal Requirements
As indicated by HUD Notice CPD 04-10, a faith-based organization’s exemption from
the federal prohibition on employment discrimination on the basis of religion, set forth in 42
USC 2000e-1(a), is not forfeited when the organization receives HUD funding. Faith-based
organizations, like any other entity participating in a HUD-funded program, must, however,
comply with all the statutory requirements of that particular HUD-funded program. Both the
CDBG and HOME Programs contain statutory provisions imposing non-discrimination
requirements on all subrecipients, subgrantees or contractors. Religious organization that
believe that certain non-discrimination statutory requirements are substantially burdensome
may be entitled to protection under the Religious Freedom Restoration Act [42 USC 4000bb-
2(1)] which applies to all federal law and its implementation. Subrecipients, subgrantees, or
contractors should be aware that anti-discrimination provisions of Section 109 of the Housing
and Community Development Act of 1974, Section 282 of the HOME Investment Partnership
Act may pose questions of conformance with Title VII of the Civil Rights Act of 1964 and future
court rulings could define more specifically the application of these laws to faith-based
organizations. In the event that a provision of this Contract is deemed to be in actual conflict
with federal law, the conflicting provision in this Contract shall not apply.
25. Subcontracts and Purchases. (Section XX of Joint Agreement)
AGENDA ITEM #6. c)
28
A. Subcontract Defined. “Subcontract” shall mean any agreement between the
Contractor and a subcontractor or between subcontractors that is based on this Contract,
provided that the term "subcontract" does not include the purchase of (1) support services not
related to the subject matter of this Contract, or (2) supplies.
B. Writing Required. Any work or services assigned or subcontracted hereunder shall
be in writing and must be approved by the County as provided in Section XIV. Assignment. The
Contractor agrees that it is as fully responsible to the County for the acts and omissions of its
subcontractors and their employees and agents, as it is for the acts and omissions of its own
employees and agents, as specified in Section XVII. Hold Harmless and Indemnification
Subsection C.
C. Required Contract Terms. The Contractor shall include the applicable provisions of
Sections XVIII. Insurance Requirements - General, XIX. Nondiscrimination and Equal
Employment Opportunity, and XX. Subcontracts and Purchases in every subcontract or
purchase order for goods or services which are paid for in whole or in part with funds provided
under this Contract. The Contractor agrees to include the following language verbatim in every
subcontract, provider agreement, or purchase agreement for services, which relate to the
subject matter of this Contract:
“Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
officers, employees, and agents from any and all costs, claims, judgments, and/or awards of
damages arising out of, or in any way resulting from the negligent act or omissions of
subcontractor, its officers, employee, and/or agents in connection with or in support of this
Contract. Subcontractor expressly agrees and understands that King County is a third party
beneficiary to this Contract and shall have the right to bring an action against subcontractor to
enforce the provisions of this paragraph.”
Projects using federal funds must also comply with subsections D, E, G and H.
D. Debarred Contractors. Developer certifies that neither the Contractor nor any
person or entity with a controlling interest in the Contractor is under suspension, debarment,
voluntary exclusion or determination of ineligibility from participation in federal assistance
programs under Presidential Executive Order 12549 or 12689, "Debarment and Suspension".
The Contractor further certifies that neither the Contractor nor any person or entity with a
controlling interest in the Contractor has any proceeding pending to suspend, debar, exclude
or determine them ineligible from participation in federal assistance programs under
Presidential Executive Order 12549 or 12689.
The Contractor shall not make any award at any time to any contractor, which is
debarred, suspended or excluded, from participation in federal assistance programs under
Presidential Executive Order 12549, "Debarment and Suspension".
The Contractor shall ensure that all subcontractors receiving any federal funds
pursuant to this agreement have not been disbarred or suspended from federal contract
AGENDA ITEM #6. c)
29
participation. This may be done by checking the System for Award Management at
https://www.sam.gov, which lists all suspended and debarred entities.
E. Subcontracting Requirements. A Contractor which receives federal funds under
this Contract also shall include the following sections in every subcontract or purchase order
for goods and services which are paid in whole or In part with funds provided under this
Contract: Section V. Compensation and Method of Payment Subsections F. or G. and I.,
Sections XVII. Hold Harmless and Indemnification Subsection B., XVIII. Insurance Requirements
- General, Subsection K, XIX. Nondiscrimination and Equal Employment Opportunity and XXII.
No Conflict of Interest Subsection B. and, if the subcontract is for construction, Sections XXXIV.
Labor Standards and XXXV. Employment Opportunities.
G. Federal Bid Guarantee and Bond Requirements. If the Contractor is
subcontracting construction work under this Contract, the subcontract shall require for any
construction contracts exceeding $100,000:
1. A bid guarantee from each bidder equivalent to five percent of the bid price;
2. A performance bond from the contractor for one hundred percent of the
contract price; and
3. A payment bond from the contractor for one hundred percent of the contract
price. The Contractor may, at its discretion, require any of these requirements on construction
contracts of less than $100,000. The specific requirements for bid guarantees and bonds are at
24 CFR § 84.48(c) for nonprofit corporations and 24 CFR § 85.36(h) for municipal corporations
and agencies of the State of Washington.
4. (This Section 4 is not included in the Joint Agreement, but added to clarify the
applicability of the Federal Bid Guarantee and Bond Requirements for this project.) For
purposes of this Agreement, the Developer shall obtain quotes (not bids), and is permitted to
base the performance and payment bond amounts on the $______ value of the loan of CDBG
funds by the City. The latter is based upon the requirement that the Developer provide a
Personal Guarantee to ensure repayment of the loan in the case of default or in accordance
with any other applicable terms of the Agreement or the Personal Guarantee document.
H. Failure to Comply is Default. Failure by the Contractor to require compliance with
the above terms and conditions in subcontracts shall constitute a breach of this Contract.
26. Nondiscrimination in Subcontracting Practices. (Section XXI of Joint Agreement)
Projects using federals funds shall comply with the following requirements:
A. Federal Requirements. In soliciting subcontractors to supply goods or services for
the activities under this Contract, the Contractor shall comply with 24 CFR 85.36(e) as amended
AGENDA ITEM #6. c)
30
if the Contractor is a municipal corporation or an Agency of the State of Washington, and 24
CFR 84.44(b)(1)-(5) if the Contractor is a nonprofit corporation. In accordance with these
regulations, the Contractor shall take all necessary affirmative steps to assure M/WBEs and
labor surplus area firms are used as subcontractors when possible. Affirmative steps shall
include those actions specified above in this section of the Contract.
B. Non-discrimination in Federally Assisted Construction. The Contractor shall also
require compliance with Presidential Executive Order 11246 as amended and 41 CFR Part 60
regarding nondiscrimination in bid conditions for construction projects over $10,000.
27. No Conflict of Interest. (Section XXII.B of Joint Agreement)
The Contractor shall abide by the provision of 24 CFR 84.42 and 570.611, if applicable,
and by the following:
1. The Contractor shall maintain a written code of standards of conduct that shall
govern the performance of its officer, employees or agents engaged in the award and
administration of contracts supported by funds under this Contract.
2. No employee, director, officer or agent of the Contractor shall participate in the
selection of in the award, or administration of a contract supported by funds under this
contract if a conflict of interest, real or apparent, would be involved. By way of example, such a
conflict would arise if such a person, or his or her employer, immediate family member or
partner has financial or other interest in the entity selected; and
3. No covered persons who exercise or have exercised any functions or
responsibilities with respect to any Contract-assisted activities, or who are in a position to
participate in a decision-making process to gain inside information with regard to such
activities, may have or obtain a financial interest in any contract, subcontract or agreement
regarding a Contract-assisted activity, either for themselves or those with whom they have
business or immediate family ties, during their tenure and for one year thereafter. For
purposes of this paragraph, “covered persons” includes any person who is an employee, agent,
consultant, officer, or director of the Contractor or the County.
28. Labor Standards. (Section XXXIV of Joint Agreement)
Agencies receiving a CDBG and/or HOME award shall comply with Subsections A and C
below.
A. Davis-Bacon Requirements
For projects assisted with CDBG funds, this Subsection shall not apply to
construction or rehabilitation of residential property consisting of fewer than eight units. For
AGENDA ITEM #6. c)
31
projects assisted with HOME funds, this Subsection shall not apply to rehabilitation of rental
property consisting of fewer than twelve units.
All construction work funded in whole or in part under this Contract must be
performed in accordance with the Davis-Bacon Act, as amended (40 USC sections 276(a)-
276(a)(5)), the Copeland “Anti-Kickback” Act, as amended (40 USC 276 (c)) and the Contract
Work Hours and Safety Standards Act (40 USC 327 et seq.) as further prescribed at 29 CFR Parts
1, 3, 5, 6 and 7. The Contractor will follow all Davis-Bacon documentation requirements and
regularly submit required documentation to the County shall maintain records sufficient to
evidence compliance with this section and shall make such records available for the County’s
review upon request.
A copy of the current Davis-Bacon wages must be included in all construction bid
specifications, contracts, and/or subcontracts over two thousand dollars ($2,000), except where
the project includes a copy of applicable state prevailing wages that are higher than current
Davis-Bacon wages.
Agencies receiving an award of local funds (HOF, RAHP, HB 2331, Veterans and
Human Services Levy or MIDD funds) or federal funds that do not trigger Davis-Bacon shall
comply with Subsections B and C below:
B. Prevailing Wages
Projects that are not subject to Section A above, shall pay State residential prevailing
wage rates as a minimum. Projects that are subject to State prevailing wage requirements of
chapter 39.12 RCW shall pay prevailing wages at or above the applicable State classification
rate.
The Contractor shall provide annual certification to the County of its compliance
with the requirements of this section. The contractor shall additionally maintain records
sufficient to evidence compliance with this section and shall make such records available for the
County’s review upon request.
C. Use of Volunteers
The Contractor shall obtain the written approval of the County prior to allowing any
volunteers to perform construction work on a project assisted under this Contract.
D. Labor Compliance (From Joint Agreement Amendment Section II.F.3.d.i)
HCD will present each prime contractor and their accounting and/or payroll staff
with detailed Information regarding compliance with CDBG Program Regulations including, but
not limited to, federal labor standards files (Davis-Bacon and Related Acts documentation) and
AGENDA ITEM #6. c)
32
Section 3 regulations. Pertinent federal forms will be distributed at a preconstruction meeting
prior to a Notice to Proceed being issued.
29. Employment Opportunities on Assisted Construction Projects. (Section XXXV of
Joint Agreement)
A. Section 3 Requirements. The work to be performed under this Contract may be
subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as
amended, 12 USC 1701u (Section 3). The purpose of Section 3 is to ensure that employment
and other economic opportunities generated by HUD assistance or HUD-assisted projects
covered by Section 3, shall, to the greatest extend feasible, be directed to low and very low-
income persons, particularly persons who are recipients of HUD assistance for housing.
B. Section 3 Criteria for Capital Projects. As set forth in the HCD Plan, Section 3
regulations found at 24 CFR § 135.38 apply to all Project/Program Exhibits which meet all three
of the following criteria:
1. The Project/Program Exhibit must include $200,000 or more in total HUD
funds from one or more program years;
2. The Project/Program Exhibit must include construction or rehabilitation work
as a task that will be funded in full or in part with the HUD funds; and
3. The construction or rehabilitation work that will be funded must have a
contract value, which exceeds $100,000. Actual contract value of construction or rehabilitation
work is the determining factor, not a cost estimate.
Additionally, Section 3 regulations are applicable to Project/Program Exhibit(s),
which do not initially meet the above criteria but which are amended so as to add funds or
change the activities for which the funds are used. Section 3 regulations do not apply to
projects that include $200,000 or more in HUD funds when the funds are being used for
acquisition and/or professional services only and not for construction or rehabilitation work.
30. Other General Requirements.
A. The proposed project is an eligible activity (Economic Development – Commercial
Rehabilitation) and meets the CDBG program’s national objective of benefitting low- and
moderate-income persons on an area basis. The combined Downtown and South Renton
subareas (as designated in the City Center Community Plan) are located within three (3) census
tract block groups (Nos. 53 033 025300-3, -4 and -5) where at least fifty-one percent (51%) of
the residents are considered to meet low- and moderate-income levels as defined by HUD
guidelines.
AGENDA ITEM #6. c)
33
B. All work must be done in accordance with industry standards, all applicable local,
state and federal codes, ordinances, permit and inspection requirements, and rules and
regulations for the CDBG program.
C. Any renovation work undertaken prior to the City's final written authorization to
begin construction is not eligible for assistance under this loan agreement.
D. All rehabilitation work undertaken in conjunction with the Program and this
Agreement which exceeds approved financial assistance shall be borne by the Developer.
E. All construction management shall be the responsibility of the Developer. All
work undertaken is subject to the Davis-Bacon Act.
F. Uniform Relocation Act. Developer agrees to comply with all applicable provisions
of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, 42 U.S.C. § 4601 et seq. (the "URA''). Developer is responsible for all acquisition and
relocation costs when displacement of tenants occurs as a result of the project, in accordance
with the URA.
G. Contacts. For purposes of submitting notices or other written correspondence
between parties, the following will serve as primary contacts:
DEVELOPER: Luka Hocevar
Hocevar Real Estate LLC
1222 Bronson Way N #250
Renton WA 98057
CITY: John W. Collum
Community & Economic Development Department
1055 South Grady Way
Renton, WA 98057
31. Property Maintenance.
For the duration of this Agreement, the Developer shall:
A. Maintain all improvements in compliance with all requirements under the Renton
Municipal Code (RMC).
B. Be responsible for assuring the property is maintained in good repair and free
from accumulation of debris, graffiti or waste materials; and take all other actions necessary to
maintain and ensure the neat and clean appearance of the surrounding streetscape area.
During rehabilitation of the property, the Developer shall maintain a well-kept construction
site.
AGENDA ITEM #6. c)
34
C. Provide the City, its agents and/or its representative the right to inspect the
Property at any reasonable hour of the day to determine Developer’s compliance with these
requirements.
32. Miscellaneous Provisions.
A. Independent Contractor. The Developer shall perform all obligations under this
Agreement as an independent contractor; neither it nor its employees shall be considered
employees, partners or agents of the City, nor shall it or its employees be entitled to any
benefits, insurance, pension, or workers' compensation as an employee of the City.
B. Assignment. The Developer shall not assign or transfer any interest in this
Agreement without obtaining the prior written approval of the City.
C. Subcontracts to the Agreement. The Developer shall not enter into a subcontract
for any of the services performed under this Agreement without obtaining the prior written
approval of the City.
D. Written Amendments. This Agreement may be modified only by a written
amendment or addendum that has been executed and approved by the appropriate officials
shown on the signature page of this Agreement.
E. Required Approvals. Neither the Developer nor the City is bound by this
Agreement until it is approved by the appropriate officials shown on the signature page of this
Agreement.
F. Article Captions. The captions appearing in this Agreement are for convenience
only and are not a part of this Agreement; they do not in any way limit or amplify the provisions
of this Agreement.
G. Annual Reports. Developer shall submit an annual report to the City providing a
status of the building’s leasing activity and occupancy status, including a status report on items
discussed in Section 7.C above. The report will assist the City in determining whether the
Developer is meeting requirements necessary to achieve loan forgiveness. The first report shall
be submitted six (6) months after start of construction and then every one year anniversary of
the first report thereafter for five (5) years.
H. Project Poster. Following receipt of a Notice to Proceed with building
improvements, the Developer shall install a “Coming Soon” poster in a building window facing
South 3rd Street announcing the project. The poster shall:
i. Measure a minimum 48 inches by 72 inches.
AGENDA ITEM #6. c)
35
ii. Include a rendering(s) of the project (southeast corner perspective preferred).
iii. Include a floor plan of the street level space.
iv. Provide a list of primary project details (project name, size, amenities, special
features, completion date, developer, contractor, and any ground floor tenants that have
signed leases).
v. Include the following: “A project funded by the City of Renton Community
Development Block Grant Program,” and list the names of the current Mayor and City Council
members.
I. Severability. If any provision of this Agreement is determined to be unenforceable
or invalid, such determination shall not affect the validity of the other provisions contained in
this Agreement. Failure to enforce any provision of this Agreement does not affect the rights of
the parties to enforce such provision in another circumstance, nor does it affect the rights of
the parties to enforce any other provision of this Agreement at any time.
J. Federal, State and Local Requirements. The Developer is responsible for full
compliance with all applicable federal, state, and local laws, rules and regulations.
K. Asbestos Demolition and Abatement. The Developer shall ensure that
construction contracts, subcontracts and all work done by either owner, contractor or other
entity shall comply with Federal, State and Local asbestos demolition and disposal regulations,
including but not limited to:
Environmental Protection Act: 40 CFR § 61.145 & 763. Appendix C-E
Occupational Safety and Health Act: 29 CFR 1910.1001
Washington Authorized Code: 296 62-077 & 65
Puget Sound Clean Air Agency Article IV, Regulation III.
The Developer shall ensure that copies of demolition notifications and other
compliance documents are sent to the City (c/o its CED contact) and King County (c/o its HCD
contact).
L. No Benefit for Third Parties. The services to be performed by the Developer
pursuant to this Agreement with the City are intended solely for the benefit of the City, and no
benefit is conferred hereby, nor is any contractual relationship established herewith, upon or
with any person or entity not a party to this Agreement. No such person or entity shall be
entitled to rely on the Developer's performance of its services hereunder, and no right to assert
a claim against the City or the Developer, its officers, employees, agents or contractors shall
accrue to the Developer or to any subcontractors, independently retained professional
consultant, supplier, fabricator, manufacturer, lender, tenant, insurer, surety or any other third
AGENDA ITEM #6. c)
36
party as a result of this Agreement or the performance or non-performance of the Developer's
services hereunder.
M. Non-Reliance of Parties. Parties explicitly agree that they have not relied upon
any earlier or outside representations other than what has been included in this Agreement.
Furthermore, neither party has been induced to enter into this Agreement by anything other
than the specific written terms set forth herein.
N. Force Majeure. In the event that Developer is prevented or delayed in the
performance of any of its obligations under this Agreement by reason(s) beyond the reasonable
control of Developer (each, a “Force Majeure Event”), then Developer’s performance shall be
excused during the Force Majeure Event. Upon removal or termination of the Force Majeure
Event, Developer shall promptly perform the affected obligations in an orderly and expedited
manner under this Agreement or procure a substitute for such obligation or performance that
is reasonably satisfactory to Renton. Developer shall not be excused by mere economic
hardship or by misfeasance or malfeasance of its directors, officers or employees. As used
herein, Force Majeure Events include, but are not limited to, Acts of God, war, acts of domestic
terrorism or violence, civil commotion, labor disputes, strikes, earthquakes, fire, flood or other
casualty, shortages of labor or materials, government regulations or restrictions, extreme
weather conditions, any other cause or event not reasonably within the control of either party,
or any failure or delay in the performance by Renton or any third party that is not an employee,
agent or contractor of Developer. The Parties shall use all commercially reasonable efforts to
eliminate or minimize any delay caused by a Force Majeure Event.
O. Governing Law and Venue. This Agreement shall be governed and construed in
accordance with the laws of the State of Washington. Any action for breach of this Agreement
or to enforce or nullify any provision of this agreement shall be instituted only in a court of
appropriate jurisdiction in King County, Washington.
P. Entire Agreement. This Agreement forms the entire Agreement between the City
and the Developer. Any prior representations, promises, agreements, oral or otherwise,
between the parties, which are not embodied in this writing, shall be of no force or effect.
(Signatures appear on following pages)
AGENDA ITEM #6. c)
37
IN WITNESS WHEREOF, this Agreement has been duly executed and delivered and is
effective on the latest of the dates set forth below.
DEVELOPER:
By: ____________________________________ Date:____________________
Name: _________________________________
Title: __________________________________
By: ____________________________________ Date:____________________
Name: _________________________________
Title: __________________________________
AGENDA ITEM #6. c)
38
LLC/CORPORATE FORM OF ACKNOWLEDGMENT
Notary Seal must be
within box
STATE OF ________________ ) SS
COUNTY OF ______________ ) On this _______ day of _____________, 20____, before me
personally appeared:
to me
known to be the
of _____________________, and acknowledged the
said instrument to be the free and voluntary act and deed of
said limited liability company/corporation, for the uses and
purposes therein mentioned, and each on oath stated that
he/she was authorized to execute said instrument and that
the seal affixed, if any, is the corporate seal of said
corporation.
Notary Public in and for the State of___________________
Notary (Print)_____________________________________
My appointment expires:____________________________
Dated:
AGENDA ITEM #6. c)
39
CITY OF RENTON
By: ____________________________________
Denis Law, Mayor
ATTEST:
By: ____________________________________
Jason A. Seth, City Clerk
APPROVED AS TO FORM
By: ____________________________________
Lawrence J. Warren, City Attorney
AGENDA ITEM #6. c)
EXHIBIT A
PROJECT BUDGET
AGENDA ITEM #6. c)
Line Item Project Budget
Item Total Funds
Consultant Services (non-construction cost: $26,565 Architecture, Historic Preservation, Archaeology)
Permits (non-construction cost) $2,000
Financing (non-construction cost: Loan Closing, etc.) $5,000
Sitework (Tree removal, Misc. Sitework, Abatement) $21,559
Masonry $0
Metals/Awnings (Roof Screening, Trash Enclosure) $24,842
Thermal and Moisture Protection (Replace Roofing) $8,715
Doors and Windows (Storefront & OH Doors) $100,378
Finishes (Ext Paint/A nti-Graffiti Coating) $19,179
Mechanical $0
Electrical (Ext. Lighting, Relocation of Sub Meters) $30,900
Contractor General Requirements (incl. Performance Bond) $28,882.78
Prevailing Wages (10% -incl in above canst. cost) $(incl above)
SUBTOTAL $268,020.78
Contingency 10% (of Subtotal) $26,802.08
Profit & Overhead 5% (of canst. cost) $11,247.06
Sales Tax 9.5% (of canst. cost plus Profit $23,341.77 and Overhead)
TOTAL PROJECT BUDGET (incl services, permits & financing) $329,411.69
Prevailing Wages
The City of Renton is utilizing Community Development Block Grant (CDBG) monies to fund loans supported by
this program. Federal prevailing wage rates are the minimum requirement whenever CDBG funds are used for
construction. Projects receiving federal funds are required to follow federal Davis Bacon wage rate requirements.
Please describe how federal wage requirements are reflected in the project budget above.
Included above. Anticipate approximate 10% increase to canst. cost based on discussions with Cost Estimator
working for a general contractor operating in the area with over 30 years of experience.
Applicant Signature
Signature Date 9.13.2016 ----------
Page 2 of 2
AGENDA ITEM #6. c)EXHIBIT A
EXHIBIT B
PROMISSORY NOTE
AGENDA ITEM #6. c)
NOTE - Page 1
PROMISSORY NOTE
$____________165,000
Date
_____________Renton, WA___________
City, State
FOR VALUE RECEIVED, Hocevar Real Estate, LLC, hereinafter “Maker” promises to pay to
the City of Renton, a Washington municipal corporation, hereinafter “Holder” or order, at 1055
South Grady Way, Renton, Washington 98057, or other such place as may be designated by the
Holder from time to time, the principal sum of one hundred sixty-five thousand dollars
($165,000), with interest on the unpaid principal at the rate of zero percent (0%) per annum as
follows:
1. PAYMENTS: During the term of this Note, Maker shall make no payments of
principal or interest provided, however, that if Maker shall be found in default of any of the
terms or conditions of this Note, then the full balance shall become immediately due and
payable. Payment of the principal amount of this Note will be forgiven five years following the
recorded date of the attached Deed of Trust (Exhibit A) as long as (a) the Maker remains the
owner of the building and property that is financed in full or in part by this Note and secured by
a Deed of Trust and a Personal Guarantee, (b) remains current on City and County property
taxes and fees, (c) maintains insurance on the property in accordance with the terms of the
Façade Improvement Agreement, and (d) maintains the façade improvements funded through
this loan and Maker’s funds in good repair and free from any accumulation of debris, graffiti, or
waste materials, and takes all other actions necessary to maintain and ensure the neat and
clean appearance of the surrounding streetscape area. "Owner" means that the Maker owns
the property in fee simple and does not enter into a lease purchase, land sales contract, or
other similar property agreement.
2. DUE DATE: The entire balance of this Note together with any and all interest
accrued thereon shall be due and payable in full on January 31, 2022, subject to the terms of
the Façade Improvement Agreement.
3. ALLOCATION OF PAYMENTS: Each payment shall be credited first to any late charge
due, second to interest, and the remainder to principal.
4. PREPAYMENT: Maker may prepay all or part of the balance owed under this Note at
any time without penalty.
AGENDA ITEM #6. c)EXHIBIT B
NOTE - Page 2
5. USE FOR FAÇADE IMPROVEMENT ONLY: This Note evidences a loan by the Holder to
the Maker for the exclusive purpose of façade improvements to real estate located at 332
Burnett Avenue South, Renton, Washington (tax parcel ID # 7231502300) (hereafter referred to
as the “Property”), as described in the Façade Improvement Agreement between the Maker
and the Holder, dated _____________ , 20___ . Maker agrees to comply with all provisions of
the Façade Improvement Agreement in carrying out the rehabilitation work. Proceeds of the
loan not required for the rehabilitation shall be applied against the principal balance of the
Note.
6. INTEREST IN EVENT OF DEFAULT: Upon default of any of the terms and conditions of
this Note, this Note will accrue interest at a rate of four percent (4%) per annum until the
principal amount of this Note is paid.
7. LOAN FORGIVENESS: In addition to the terms provided under Section 1 above
regarding the principal amount of this Note being forgiven five (5) years following the recorded
date of the Deed of Trust, the Maker must also reach and maintain an acceptable level of
building occupancy of the Property. Upon completion of the façade improvements funded
through the Façade Improvement Agreement and recordation of the Deed of Trust, Maker has
sixty (60) days to install tenants within one hundred percent (100%) of the building’s
commercial space square footage.
Should the commercial space square footage not maintain one hundred percent (100%)
occupancy throughout the term of the Note, the Maker shall notify the Holder immediately.
The Holder, at its sole discretion, may then grant Maker a ninety (90)-day grace period for
Maker to show proof of active and aggressive efforts to obtain tenants for the property to
achieve one hundred percent (100%) occupancy, including but not limited to, the engagement
of a professional commercial brokerage firm. Proof of efforts to obtain tenants may also include
invoices for advertising, copies of advertisement runs, and any other proof of active marketing
of the Property. If the Maker has executed a lease(s) to reach one hundred percent (100%)
occupancy of the commercial space square footage during this grace period, the Holder, at its
sole discretion, may then grant Maker an additional ninety (90)-day grace period to ensure that
the tenant(s) occupy the space to achieve one hundred percent (100%) occupancy.
"Occupancy" refers to having an active business open to the public, or tenant in the case of
mixed use properties. Use of the building for storage does not qualify as occupancy.
After the initial sixty (60)-day period and expiration of any grace periods that have been
granted by the Holder during the term of the Note, if the commercial space square footage is
not one hundred percent (100%) occupied, or any of the other terms for loan forgiveness under
Section 1 have not been met, Maker will be notified that the loan shall become immediately
due and payable.
AGENDA ITEM #6. c)
NOTE - Page 3
8. HOLDER'S RIGHTS IN EVENT OF DEFAULT: At the Holder’s option, breach or default
in any of the above-described conditions in this Note or in the Deed of Trust shall cause this
Note to become due and payable without notice, and the principal will not be forgiven from
and after the date of the breach or default. Failure to exercise this option shall not constitute a
waiver of the right to exercise this option in the event of any subsequent default.
9. CURRENCY: All principal and interest payments shall be made in lawful money of
the United States.
10. DUE ON SALE: If this Note is secured by a Deed of Trust or any other instrument
securing repayment of this Note, the property described in such security instruments may not
be sold or transferred without the Holder’s consent. Upon breach of this provision, Holder may
declare all sums due under this Note immediately due and payable, unless prohibited by
applicable law.
11. ACCELERATION: If Maker fails to abide by the terms of the Façade Improvement
Agreement, or if Maker defaults under any Deed of Trust or any other instruments securing
repayment of this Note, and such default is not cured within thirty (30) days after written
notice of such default, then Holder may, at its option, declare all outstanding sums owed on
this Note to be immediately due and payable, in addition to any other rights or remedies that
Holder may have under the Deed of Trust or other instruments securing repayment of this
Note.
12. ATTORNEYS’ FEES AND COSTS: Maker shall pay all costs incurred by Holder in
collecting sums due under this Note after a default, including reasonable attorneys’ fees,
whether or not suit is brought. If Maker or Holder sues to enforce this Note or obtain a
declaration of its rights hereunder, the prevailing party in any such proceeding shall be entitled
to recover its reasonable attorneys’ fees and costs incurred in the proceeding (including those
incurred in any bankruptcy proceeding or appeal) from the non-prevailing party.
13. WAIVER OF PRESENTMENTS: Maker waives presentment for payment, notice of
dishonor, protest and notice of protest.
14. NON-WAIVER: No failure or delay by Holder in exercising Holder’s rights under this
Note shall be a waiver of such rights.
15. SEVERABILITY: If any clause or any other portion of this Note shall be determined to
be void or unenforceable for any reason, such determination shall not affect the validity or
enforceability of any other clause or portion of this Note, all of which shall remain in full force
and effect.
AGENDA ITEM #6. c)
NOTE - Page 4
16. INTEGRATION: There are no verbal or other agreements which modify or affect the
terms of this Note. This Note may not be modified or amended except by written agreement
signed by Maker and Holder.
17. CONFLICTING TERMS: In the event of any conflict between the terms of this Note
and the terms of any Deed of Trust or other instruments securing payment of this Note, the
terms of this Note shall prevail.
18. EXECUTION: Each Maker executes this Note as a principal and not as a surety. If
there is more than one Maker, each such Maker shall be jointly and severally liable under this
Note.
19. COMMERCIAL PROPERTY: Maker represents and warrants to Holder that the sums
represented by this Note are being used for business, investment or commercial purposes, and
not for personal, family or household purposes.
20. ORAL AGREEMENTS: Oral Agreements or oral commitments to loan money, to
extend credit, or to forebear from enforcing repayment of a debt are not enforceable under
Washington law.
21. DEFINITIONS: The word Maker shall be construed interchangeably with the words
Maker or Payer and the word Holder shall be construed interchangeably with the words Lender
or Payee. In this Note, singular and plural words shall be construed interchangeably as may be
appropriate in the context and circumstances to which such words apply.
22. ADDITIONAL TERMS AND CONDITIONS: (check one)
a. ( ) NONE
OR
b. () As set forth on the Façade Improvement Agreement, attached hereto as
“Exhibit B” which is incorporated by this reference.
(Note: If neither a or b is checked, then option “a” applies)
AGENDA ITEM #6. c)
NOTE - Page 5
23. THIS NOTE IS SECURED BY () DEED OF TRUST, ( ) MORTGAGE, ( )
_________________ OF EVEN DATE.
Maker (signatures)
By___________________________________
Luka Hocevar
Member, Hocevar Real Estate LLC
Maker’s address for all notices given by Holder under this Note:
______________
DO NOT DESTROY THIS NOTE
WHEN PAID this original Note together with the Deed of Trust securing the same must be
surrendered to the Trustee for cancellation and retention before any reconveyance can be
processed.
AGENDA ITEM #6. c)
EXHIBIT A
DEED OF TRUST
AGENDA ITEM #6. c)
EXHIBIT B
FAÇADE IMPROVEMENT AGREEMENT
AGENDA ITEM #6. c)
EXHIBIT C
PERSONAL GUARANTEE
AGENDA ITEM #6. c)
PERSONAL GUARANTEE
THIS GUARANTEE dated this ______ day of ________________________, 20______.
From: Luka Hocevar (The Guarantor)
To: City of Renton of 1055 South Grady Way, Renton, WA 98057 (The Lender)
Re: Hocevar Real Estate LLC of __________ (The Debtor)
IN CONSIDERATION OF the Lender extending a loan of one hundred sixty-five thousand dollars
($165,000) to the Debtor plus other valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Guarantor personally guarantees the prompt, full and complete
performance of any and all present and future duties, obligations and indebtedness (the “Debt”)
due to the Lender by the Debtor, up to a limit of $165,000, under the terms of the Promissory Note
dated __________________________ signed by Debtor (the “Agreement”) and under the following
terms and conditions:
1. The Guarantor guarantees that Debtor will promptly pay the full amount of principal and
interest of the Debt as and when the same will, in any manner, be or become due, either
according to the terms and conditions provided by the Agreement or upon acceleration of
the payment under the Agreement by reason of a default;
2. The Guarantor agrees not to pledge, hypothecate, mortgage, sell or otherwise transfer all or
substantially all of Guarantor’s assets without the prior written consent of the Lender;
3. To the extent permitted by law, the Guarantor waives all defenses, counterclaims or offsets
that are legally available to the Guarantor with respect to the payment of the Debt of
Debtor; and
4. If Guarantor is married, Guarantor hereby expressly agrees that Guarantor is acting on
behalf of Guarantor's marital community, that this Guarantee benefits or is expected to
benefit the community, and that recourse may be had against both Guarantor's separate
property and community property.
This Personal Guarantee shall be construed exclusively in accordance with, and governed by, the
laws of the State of Washington. Any dispute arising hereunder may only be brought within the
King County Superior Court, State of Washington. This Personal Guarantee embodies the entire
promise of Guarantor to personally guarantee Debtor’s Debt and supersedes all prior agreements
and understandings relating to the subject matter here, whether oral or in writing. This Personal
Guarantee may not be assigned or transferred without a written document, signed by the
Guarantor, Debtor, and Lender, permitting such assignment or transfer.
Dated this _________ day of ________________, 20____.
________________________________
Luka Hocevar – Guarantor
AGENDA ITEM #6. c)EXHIBIT C
EXHIBIT D
DEED OF TRUST
AGENDA ITEM #6. c)
DEED OF TRUST - Page 1
When recorded return to:
City Clerk
City of Renton
1055 South Grady Way
Renton, WA 98057-3232
DEED OF TRUST Assessor’s Property Parcel/ Tax Account
Number: 7231502300
Reference Number(s) of Documents assigned or released: N/A
Grantor(s): Grantee(s):
1. Hocevar Real Estate LLC, a
Washington Limited Liability Company
1. City of Renton, a Washington Municipal
Corporation
LEGAL DESCRIPTION: (Abbreviated or full legal must go here. Additional legal on Exhibit A)
_________________________________________
DEED OF TRUST
THIS DEED OF TRUST, made this ____________ day of ______________________, ________
between Hocevar Real Estate LLC, having its office at _________________ ("Grantor"), First
American Title Company, having its office at 818 Stewart Street, Suite 800, Seattle, WA
98101 ("Trustee"), and the City of Renton, a Washington municipal corporation, having its
office at 1055 South Grady Way, Renton, Washington 98057 ("Beneficiary").
WITNESSETH: Grantor hereby bargains, sells, and conveys to Trustee in trust, with power of
sale, the following described real property in King County, Washington:
See Exhibit A, Legal Description, attached hereto and incorporated herein by this reference.
King County Parcel Number: 7231502300, which real property is not used principally for
agricultural or farming purposes, together with all the tenements, hereditaments, and
AGENDA ITEM #6. c)EXHIBIT D
DEED OF TRUST - Page 2
appurtenances now or hereafter thereunto belonging or in any wise appertaining, and the
rents, issues, and profits thereof.
This Deed of Trust is for the purpose of securing performance of each agreement of Grantor
contained in this Deed of Trust, and payment of the sum of one hundred sixty-five thousand
dollars ($165,000) with interest, in accordance with the terms of a Promissory Note of even
date herewith, payable to Beneficiary or order, and made by Grantor, and all renewals,
modifications, and extensions thereof, and also such further sums as may be advanced or
loaned by Beneficiary to Grantor, together with interest thereon at such rate as shall be
agreed upon, and the performance of the covenants and agreements of the Grantor, which
follow. The Promissory Note is described as follows:
One Promissory Note, describing a Deferred Payment Loan in the principal amount of one
hundred sixty-five thousand dollars ($165,000). Upon default of any of the terms and
conditions of the Note, interest will accrue at the rate of four percent (4%) per annum and
the principal balance will become due and payable.
DUE DATE: The date of total forgiveness shall be five years after the recordation of this
Deed of Trust, estimated to be January 31, 2022, provided Grantor has paid all other sums,
with interest, advanced to protect the security of this Deed of Trust, and complied with all
covenants and agreements.
A. To protect the security of this Deed of Trust, Grantor covenants and agrees:
1. To keep the property in good condition and repair; to permit no accumulation of
debris, graffiti, or waste thereof; to take all actions necessary to maintain and ensure the
neat and clean appearance of the surrounding streetscape area; to complete any building,
structure, or improvement being built or about to be built thereon; to restore promptly any
building, structure, or improvement thereon which may be damaged or destroyed; and to
comply with all laws, ordinances, regulations, covenants, conditions, and restrictions
affecting the property.
2. To pay before delinquent all lawful taxes and assessments upon the property; to
keep the property free and clear of all other charges, liens, or encumbrances impairing the
security of this Deed of Trust.
3. To keep all buildings now or hereafter erected on the property described herein
continuously insured against loss by fire or other hazards in an amount not less than the
total debt secured by this Deed of Trust. All policies shall be held by the Beneficiary, and be
in such companies as the Beneficiary may approve and have loss payable first to the
Beneficiary, as its interest may appear, and then to the Grantor. The amount collected
AGENDA ITEM #6. c)
DEED OF TRUST - Page 3
under any insurance policy may be applied upon any indebtedness hereby secured in such
order as the Beneficiary shall determine. Such application by the Beneficiary shall not cause
discontinuance of any proceedings to foreclose this Deed of Trust. In the event of
foreclosure, all rights of the Grantor in insurance policies then in force shall pass to the
purchaser at the foreclosure sale.
4. To defend any action or proceeding purporting to affect the security hereof or the
rights or powers of Beneficiary or Trustee, and to pay all costs and expenses, including cost
of title search and attorney's fees in a reasonable amount, in any such action or proceeding,
and in any suit brought by Beneficiary to foreclose this Deed of Trust.
5. To pay all costs, fees, and expenses in connection with this Deed of Trust, including
the expenses of the Trustee incurred in enforcing the obligation secured hereby and
Trustee's and attorney's fees actually incurred, as provided by statute.
6. Should Grantor fail to pay when due any taxes, assessments, insurance premiums,
liens, encumbrances, or other charges against the property hereinabove described,
Beneficiary may pay the same, and the amount so paid, with interest at the rate set forth in
the note secured hereby, shall be added to and become a part of the debt secured in this
Deed of Trust.
7. This Deed of Trust and Promissory Note were executed and delivered to secure
monies advanced to the Grantor by the Beneficiary as or on account of a loan evidenced by
the Promissory Note, for the purpose of rehabilitating the property.
8. DUE ON SALE: The property described in this security instrument may not be sold or
transferred without the Beneficiary’s consent. Upon breach of this provision, Beneficiary
may declare all sums due under the note and Deed of Trust immediately due and payable,
unless prohibited by applicable law.
9. NO FURTHER ENCUMBRANCES: As an express condition of Beneficiary making the
loan secured by this Deed of Trust, Grantor shall not further encumber, pledge, mortgage,
hypothecate, place any lien, charge or claim upon, or otherwise give as security the property
or any interest therein nor cause or allow by operation of law the encumbrance of the Trust
Estate or any interest therein without the written consent of a Beneficiary even though such
encumbrance may be junior to the encumbrance created by this Deed of Trust.
Encumbrance of the property contrary to the provisions of this provision shall constitute a
default and Beneficiary may, at Beneficiary’s option, declare the entire balance of principal
and interest immediately due and payable, whether the same be created by Grantor or an
unaffiliated third party asserting a judgment lien, mechanic’s or materialmen’s lien or any
other type of encumbrance or title defect.
AGENDA ITEM #6. c)
DEED OF TRUST - Page 4
B. IT IS MUTUALLY AGREED THAT:
1. In the event any portion of the property is taken or damaged in an eminent domain
proceeding, the entire amount of the award or such portion as may be necessary to fully
satisfy the obligation secured by this Deed of Trust shall be paid to Beneficiary to be applied
to said obligation.
2. By accepting payment of any sum secured by this Deed of Trust after its due date,
Beneficiary does not waive its right to require prompt payment when due of all other sums
so secured or to declare default for failure to so pay.
3. The Trustee shall reconvey, at the Grantor’s sole expense, all or any part of the
property covered by this Deed of Trust to the person entitled thereto, on written request of
the Grantor and the Beneficiary, or upon satisfaction of the obligation secured and written
request for reconveyance made by the Beneficiary or the person entitled thereto.
4. Upon default by Grantor in the payment of any indebtedness secured by this Deed of
Trust or in the performance of any agreement contained in this Deed of Trust, all sums
secured hereby shall immediately become due and payable at the option of the Beneficiary
subject to any cure period provided in the note secured by this Deed of Trust. In such event
and upon written request of Beneficiary, Trustee shall sell the trust property, in accordance
with the Deed of Trust Act of the State of Washington, at public auction to the highest
bidder. Any person except Trustee may bid at Trustee's sale. Trustee shall apply the
proceeds of the sale as follows: (1) to the expense of the sale, including a reasonable
Trustee's fee and attorney's fee; (2) to the obligation secured by this Deed of Trust; and (3)
the surplus, if any, shall be distributed to the persons entitled thereto.
5. Trustee shall deliver to the purchaser at the sale its deed, without warranty, which
shall convey to the purchaser all right, title and interest in the real and personal property
which Grantor had or had the power to convey at the time of the execution of this Deed of
Trust, and such as Grantor may have acquired thereafter. Trustee's deed shall recite the
facts showing that the sale was conducted in compliance with all the requirements of law
and of this Deed of Trust, which recital shall be prima facie evidence of such compliance and
conclusive evidence thereof in favor of bona fide purchaser and encumbrancers for value.
6. The power of sale conferred by this Deed of Trust and by the Deed of Trust Act of the
State of Washington is not an exclusive remedy; Beneficiary may cause this Deed of Trust to
be foreclosed as a mortgage.
AGENDA ITEM #6. c)
DEED OF TRUST - Page 5
7. In the event of the death, incapacity, disability, or resignation of Trustee, or at the
discretion of the Beneficiary, Beneficiary may appoint in writing a successor trustee, and
upon the recording of such appointment in the mortgage records of the county in which this
Deed of Trust is recorded, the successor trustee shall be vested with all powers of the
original trustee. The trustee is not obligated to notify any party hereto of pending sale
under any other Deed of Trust or of an action or proceeding in which Grantor, Trustee, or
Beneficiary shall be a party unless such action or proceeding is brought by the Trustee.
8. This Deed of Trust applies to, inures to the benefit of, and is binding not only on the
parties hereto, but on his/her/their heirs, devisees, legatees, administrators, executors, and
assigns. The term Beneficiary shall mean the holder and owner of the note secured hereby,
whether or not named as Beneficiary herein.
9. ADDITIONAL TERMS AND CONDITIONS: (check one)
a. ( ) None
b. () As set forth on the Façade Improvement Agreement, attached hereto as Exhibit
B, which is incorporated by this reference.
(Note: If neither “a” nor “b” is checked, then option “a” applies.)
AGENDA ITEM #6. c)
DEED OF TRUST - Page 6
Grantor – Hocevar Real Estate LLC
By___________________________________
Luka Hocevar
Member, Hocevar Real Estate LLC
LLC/CORPORATE FORM OF ACKNOWLEDGMENT
Notary Seal must be within
box
STATE OF ________________ ) SS
COUNTY OF ______________ ) On this _______ day of _____________, 20____, before me
personally appeared:
to me known to be the
of _____________________, and acknowledged
the said instrument to be the free and voluntary act and
deed of said limited liability company/corporation, for the
uses and purposes therein mentioned, and each on oath
stated that he/she was authorized to execute said
instrument and that the seal affixed, if any, is the corporate
seal of said corporation.
Notary Public in and for the State of___________________
Notary (Print)_____________________________________
My appointment expires:____________________________
Dated:
AGENDA ITEM #6. c)
DEED OF TRUST - Page 7
REQUEST FOR FULL RECONVEYANCE - Do not record. To be used only when note has been
paid.
TO: TRUSTEE
The undersigned is the legal owner and holder of the note and all other indebtedness secured
by the within Deed of Trust. Said note, together with all other indebtedness secured by said
Deed of Trust, has been fully paid and satisfied; and you are hereby requested and directed,
on payment to you of any sums owing to you under the terms of said Deed of Trust, to cancel
said note above mentioned, and all other evidences of indebtedness secured by said Deed of
Trust delivered to you herewith, together with the said Deed of Trust, and to reconvey,
without warranty, to the parties designated by the terms of said Deed of Trust, all the estate
now held by you thereunder.
Dated: ________________________
AGENDA ITEM #6. c)
EXHIBIT A
LEGAL DESCRIPTION
Real property in the County of King, State of Washington, described as follows:
__________________________________________________________________________
AGENDA ITEM #6. c)
EXHIBIT B
FAÇADE IMPROVEMENT AGREEMENT
AGENDA ITEM #6. c)
EXHIBIT E
ARCHITECTURAL DRAWINGS
AGENDA ITEM #6. c)
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EXHIBIT F
ENVIRONMENTAL REVIEW RECORD
AGENDA ITEM #6. c)
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EXHIBIT G
LOAN REIMBURSEMENT REQUEST FORM
AGENDA ITEM #6. c)
EXHIBIT G
LOAN REIMBURSEMENT REQUEST FORM
City of Renton
1055 S Grady Way
Attn: John Collum, 6th Floor Check if Final Invoice
Renton, WA 98057
Project Name
DUNS
Name CCR/CAGE #
Address CCR Expiration
Request Number
Phone Invoice Period
Budget Line Item
Total Original
Budget
Total Revised
Budget
Total This
Request
Developer
Portion This
Request
(50%)
City Portion
This Request
(50%)
City Portion
Cumulative
to Date
Total
Requestor (Payable to)
City Portion
Remaining
Balance
I, the undersigned, do hereby certify under penalty of perjury, that this is a true and correct claim for CDBG
eligible costs incurred in compliance with applicable environmental mitigation measures. I understand that any
false claims, statements, documents, or concealment of material fact may be prosecuted under applicable Federal
and State laws. This certification includes any attachments which serve as supporting documentation to this
request.
Authorized Signature _______________________________________ Date _______________
Yes No
□□
Funding Sources:
Source PRO ORG EXP TAS AWA Budget Invoice Total YTD Amount Balance
Davis ‐Bacon Law ‐ if applicable, HCD Davis‐Bacon Officer's signature is required.
Total
HCD Program/Project Manager Approval for Payment Date
If yes, this form must be signed by HCD Davis‐Bacon OfficerIs this a federally funded project in
which Davis Bacon is applicable?
AGENDA ITEM #6. c)EXHIBIT G
Downtown Update
Vigor Ground Fitness & Performance
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AB - 1755
City Council Regular Meeting - 26 Sep 2016
SUBJECT/TITLE: Interagency Agreement Between the State of Washington
Department of Enterprises Services and City of Renton for Project
Management and Monitoring Services of Energy/Utility Conservation
and Proposal
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Robert Ebert, Capital Projects Coordinator
EXT.: 6602
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Community Services is investigating energy savings performance contracts that will help reduce energy and
operation costs. Under state law, the Department of Enterprise Services (DES) Energy Savings Performance
Contracting program is designed specifically for existing public buildings in Washington. The program offers
state agencies and local government entities the most cost-effective process for completing building energy
upgrades, a means to use utility savings to pay off set project costs and a partne rship involving the City of
Renton, a private Energy Service Company (ESCO) and the DES Energy Program. In order to work with DES and
an ESCO the City of Renton will need to enter into an Interagency Agreement with the State of Washington
Department of Enterprise Services.
EXHIBITS:
A. Interagency Agreement
B. Draft Resolution
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute an Interagency Agreement to provide future energy/utility
conservation project management and monitoring services with the State of Washington Department of
Enterprise Services. There is no fiscal impact to enter into this agreement.
AGENDA ITEM #6. d)
Interagency Agreement No. K4137 Page 1 of 5
Interagency Agreement Department of Enterprise Services
Date: July 8, 2016 Interagency Agreement No: K4137
Interagency Agreement Between the
State of Washington
Department of Enterprise Services
and
City of Renton
This Agreement, pursuant to Chapter 39.34 RCW, is made and entered into by and between the
Department of Enterprise Services, Engineering & Architectural Services, hereinafter referred to
as “DES”, and City of Renton, hereinafter referred to as the “CLIENT AGENCY”.
The purpose of this Agreement is to establish a vehicle for DES to provide future Energy/Utility
Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to
authorize the development of the energy services proposal.
Now therefore, in consideration of the terms and conditions contained herein, or attached and
incorporated by reference and made a part hereof, the above-named parties mutually agree as
follows:
1. Statement of Work
DES shall furnish the necessary personnel and services and otherwise do all things necessary
for or incidental to the performance of the work set forth in Attachment “A” and Attachment
“C”, attached hereto and incorporated herein by reference. Unless otherwise specified, DES
shall be responsible for performing all fiscal and program responsibilities as set forth in
Attachment “A” and Attachment “C”.
Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement.
2. Terms and Conditions
All rights and obligations of the parties to this Agreement shall be subject to and governed by
the terms and conditions contained in the text of this Agreement.
The CLIENT AGENCY shall provide the Energy Services Company (ESCO) with any
additional contract language necessary to comply with the requirements established under
federal grants, the American Recovery & Reinvestment Act of 2009 (ARRA) and the Energy
Efficiency and Conservation Block Grant (EECBG). The ESCO and their subcontractors are
required to comply with all applicable federal regulations and reporting procedures.
AGENDA ITEM #6. d)
Interagency Agreement No. K4137 Page 2 of 5
3. Period of Performance
Subject to its other provisions, the period of performance of this master Agreement shall
commence when this Agreement is properly signed, and be completed on December 31,
2020 unless altered or amended as provided herein.
4. Consideration
Compensation under this Agreement shall be by Amendment to this Agreement for each
authorized project. Each Amendment will include a payment schedule for the specific
project.
For Project Management Services provided by DES under Attachment “A” of this
Agreement, the CLIENT AGENCY will pay DES a Project Management Fee for services
based on the total project value per Project Management Fees Schedule set forth in
Attachment “B”.
If the CLIENT AGENCY decides not to proceed with an Energy/Utility Conservation project
that meets CLIENT AGENCY’s cost effective criteria, then the CLIENT AGENCY will be
charged a Termination Fee per Attachment “B”. The Termination Fee will be based on the
estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal
prepared by the ESCO.
If monitoring and verification services are requested by the CLIENT AGENCY and provided
by DES under Attachment “C” of this Agreement, the CLIENT AGENCY will pay DES
$2,000.00 annually for each year of monitoring and verification services requested.
Compensation for services provided by the ESCO shall be paid directly to the ESCO by the
CLIENT AGENCY, after DES has reviewed, approved and sent the invoices to the CLIENT
AGENCY for payment.
5. Billing Procedure
DES shall submit a single invoice to the CLIENT AGENCY upon substantial completion of
each authorized project, unless a project specified a Special Billing Condition in the
Amendment. Substantial completion of the project will include the delivery and acceptance
of closeout documents and commencement of energy savings notification. Each invoice will
clearly indicate that it is for the services rendered in performance under this Agreement and
shall reflect this Agreement and Amendment number.
DES will invoice for any remaining services within 60 days of the termination of this
Agreement.
AGENDA ITEM #6. d)
Interagency Agreement No. K4137 Page 3 of 5
6. Payment Procedure
The CLIENT AGENCY shall pay all invoices received from DES within 90 days of receipt
of properly executed invoice vouchers. The CLIENT AGENCY shall notify DES in writing
if the CLIENT AGENCY cannot pay an invoice within 90 days.
7. Non-Discrimination
In the performance of this Agreement, DES shall comply with the provisions of Title VI of
the Civil Rights Act of 1964 (42 USC 200d), Section 504 of the Rehabilitation Act of 1973
(29 USC 794), and Chapter 49.60 RCW, as now or hereafter amended. DES shall not
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensory, mental, or
physical disability in:
a) Any terms or conditions of employment to include taking affirmative action necessary to
accomplish the objectives of this part and
b) Denying an individual the opportunity to participate in any program provided by this
Agreement through the provision of services, or otherwise afforded others.
In the event of DES’s non-compliance or refusal to comply with the above provisions, this
Agreement may be rescinded, canceled, or terminated in whole or in part, and DES declared
ineligible for further Agreement with the CLIENT AGENCY. DES shall, however, be given
a reasonable time in which to cure this noncompliance. Any dispute may be resolved in
accordance with the “Disputes” procedure set forth therein.
8. Records Maintenance
The CLIENT AGENCY and DES shall each maintain books, records, documents, and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the services described herein. These records shall be subject to
inspection, review, or audit by personnel of both parties, other personnel duly authorized by
either party, the Office of the State Auditor, and federal officials so authorized by law. DES
will retain all books, records, documents, and other material relevant to this agreement for six
years after expiration; and the Office of the State Auditor, federal auditors, and any persons
duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
9. Contract Management
a. The CLIENT AGENCY Representative on this Agreement shall be:
Robert Ebert
Capital Projects Coordinator
Community Services Department
AGENDA ITEM #6. d)
Interagency Agreement No. K4137 Page 4 of 5
Renton City Hall – 6th Floor
1055 South Grady Way
Renton, WA 98057-3232
Telephone (425) 430-6602
Fax (425) 430-6603
Email: rebert@rentonwa.gov
The Representative shall be responsible for working with DES, approving billings and
expenses submitted by DES, and accepting any reports from DES.
b. The DES Project Manager on this Agreement shall be:
Douglas Kilpatrick
Energy Engineer
Department of Enterprise Services
Engineering and Architectural Services
PO Box 41476
Olympia, WA 98504-1476
Telephone (360) 407-9380
Email: doug.kilpatrick@des.wa.gov
Doug Kilpatrick will be the contact person for all communications regarding the conduct
of work under this Agreement.
10. Hold Harmless
Each party to this Agreement shall be responsible for its own acts and/or omissions and those
of its officers, employees and agents. No party to this Agreement shall be responsible for the
acts and/or omissions of entities or individuals not a party to this Agreement.
11. Agreement Alterations and Amendments
The CLIENT AGENCY and DES may mutually amend this Agreement. Such Amendments
shall not be binding unless they are in writing and signed by personnel authorized to bind the
CLIENT AGENCY and DES or their respective delegates.
12. Termination
Except as otherwise provided in this Agreement, either party may terminate this Agreement
upon thirty (30) days written notification. If this Agreement is so terminated, the terminating
party shall be liable only for performance in accordance with the terms of this Agreement for
performance rendered prior to the effective date of termination.
AGENDA ITEM #6. d)
Interagency Agreement No. K4137 Page 5 of 5
13. Disputes
If a dispute arises under this Agreement, it shall be determined in the following manner: The
CLIENT AGENCY shall appoint a member to the Dispute Board. The Director of DES shall
appoint a member to the Dispute Board. The CLIENT AGENCY and DES shall jointly
appoint a third member to the Dispute Board. The Dispute Board shall evaluate the dispute
and make a determination of the dispute. The determination of the Dispute Board shall be
final and binding on the parties hereto.
14. Order of Precedence
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order:
a) Applicable Federal and State Statutes and Regulations
b) Terms and Conditions
c) Attachment “A”, Project Management Scope of Work; Attachments “B”, Project
Management Fees; and Attachment “C”, Monitoring Services Scope of Work, and
d) Any other provisions of the Agreement incorporated by reference.
15. All Writings Contained Herein
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
AUTHORIZATION TO PROCEED
Agreed to and signed by:
City of Renton Department of Enterprise Services
Engineering & Architectural Services
Signature Signature
William J. Frare, P.E.
Name Name
Assistant Director
Title Title
Date Date
The Department of Enterprise Services provides equal access for all people without regard to
race, creed, color, religion, national origin, age, gender, sex, marital status, or disability.
Contract information is available in alternative formats. For more information, please call Kim
Obi at (360) 407-8273.
K4137IAAagrko
AGENDA ITEM #6. d)
Interagency Agreement No. K4137
ATTACHMENT A
Scope of Work
Energy/Utility Conservation Projects
Management Services
Statewide Energy Performance Contracting Program
Master Energy Services Agreement No. 2015-181
DES will provide the following project management services for each specific project for the
CLIENT AGENCY. Each individual project shall be authorized by Amendment to this
Agreement.
1. Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO)
consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state
agencies and school districts.
2. Assist in identifying potential energy/utility conservation measures and estimated cost
savings.
3. Negotiate scope of work and fee for ESCO audit of the facility(s).
4. Assist in identifying appropriate project funding sources and assist with obtaining project
funding.
5. Assist in negotiating the technical, financial and legal issues associated with the ESCO’s
Energy Services Proposal.
6. Review and recommend approval of ESCO energy/utility audits and Energy Services
Proposals.
7. Provide assistance during the design, construction and commissioning processes.
8. Review the ESCO invoice voucher(s) received for reasonableness and forward to CLIENT
AGENCY for review and payment.
9. Assist with final project acceptance.
10. Provide other services as required to complete a successful energy performance contract.
AGENDA ITEM #6. d)
Interagency Agreement No. K4137 Revised 3/12/2012
ATTACHMENT B
Fee Schedule
2015-17 Interagency Reimbursement Costs
for Project Management Fees to Administer
Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION
5,000,001…....6,000,000.................................. $66,000................................ 25,700
4,000,001....…5,000,000................................... 65,000................................ 25,400
3,000,001…....4,000,000................................... 64,000................................ 25,000
2,000,001…....3,000,000................................... 60,000................................ 23,400
1,500,001…....2,000,000................................... 56,000................................ 21,800
1,000,001…....1,500,000................................... 49,500................................ 19,300
900,001...… 1,000,000................................... 42,000................................ 16,400
800,001……...900,000................................... 39,600................................ 15,400
700,001……...800,000................................... 36,800................................ 14,400
600,001……...700,000................................... 35,000................................ 13,700
500,001……...600,000................................... 32,400................................ 12,600
400,001……...500,000................................... 29,000................................ 11,300
300,001……...400,000................................... 24,800................................ 9,700
200,001……...300,000................................... 19,800................................. 7,700
100,001……...200,000................................... 13,800................................. 5,400
50,001……...100,000..................................... 7,500................................. 3,500
20,001…….....50,000..................................... 4,000................................. 2,000
0…….....20,000 .................................... 2,000................................. 1,000
The project management fee on projects over $6,000,000 is 1.1% of the project cost. The
maximum DES termination fee is $25,700.
1. These fees cover project management services for energy/utility conservation projects managed
by DES’s Energy Program.
2. Termination fees cover the selection and project management costs associated with managing
the ESCO's investment grade audit and proposal that identifies cost effective conservation
measures if the CLIENT AGENCY decides not to proceed with the project through DES.
3. If the project meets the CLIENT AGENCY’s cost effectiveness criteria and the CLIENT
AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be
invoiced per Attachment B Termination or $25,700 whichever is less. If the CLIENT
AGENCY decides to proceed with the project then the Agreement will be amended per
Attachment B for Project Management Fee.
4. If the audit fails to produce a project that meets the CLIENT AGENCY’s established Cost
Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further
obligation by the CLIENT AGENCY.
AGENDA ITEM #6. d)
Interagency Agreement No. K4137
ATTACHMENT C
Scope of Work
Energy/Utility Conservation Projects
Monitoring Services
Statewide Energy Performance Contracting Program
Master Energy Services Agreement No. 2015-181
If requested DES will provide the following monitoring services for each specific project for the
CLIENT AGENCY.
1. Monitor actual energy use and dollar costs, compare with the ESCO’s annual Measurement
and Verification (M&V) report and any ESCO guarantee, resolve differences, if needed, and
approve any vouchers for payment.
2. Monitor facility operations including any changes in operating hours, changes in square
footage, additional energy consuming equipment and negotiate changes in baseline energy
use which may impact energy savings.
3. Provide annual letter report describing the ESCO’s performance, equipment performance and
operation, energy savings and additional opportunities, if any, to reduce energy costs.
AGENDA ITEM #6. d)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH
STATE OF WASHINGTON DEPARTMENT OF ENTERPRISE SERVICES,
ENGINEERING & ARCHITECTURAL SERVICES, REGARDING THE PROVISION OF
ENERGY/UTILITY CONSERVATION PROJECT MANAGEMENT AND MONITORING
SERVICES.
WHEREAS, the City and State of Washington Department of Enterprise Services,
Engineering & Architectural Services (“DES”) are authorized, pursuant to RCW Chapter 39.34,
the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement;
and
WHEREAS, DES desires to furnish, and the City wishes to receive, the necessary
personnel and services in order to provide Energy/Utility Conservation Project Management
and Monitoring Services; and
WHEREAS, it is necessary to document the terms and conditions of DES providing the
above‐mentioned services and authorize the development of an energy services proposal;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
interlocal agreement with DES entitled Interagency Agreement Between the State of
Washington Department of Enterprise Services and City of Renton.
AGENDA ITEM #6. d)
RESOLUTION NO. _______
2
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2016.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2016.
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
RES.1710:7/18/16:scr
AGENDA ITEM #6. d)
AB - 1758
City Council Regular Meeting - 26 Sep 2016
SUBJECT/TITLE: Interagency agreement between Renton Police Department and
Washington Traffic Safety Commission
RECOMMENDED ACTION: Refer to Public Safety Committee
DEPARTMENT: Police
STAFF CONTACT: Chad Karlewicz, Commander
EXT.: 7640
FISCAL IMPACT SUMMARY:
If the grant is awarded, the Renton Police Department would be eligible for reimbursement in overtime costs
up to $12,500 between October 1, 2016 and September 30, 2017.
SUMMARY OF ACTION:
Receive funds from the Washington Traffic Safety Commission to conduct multi-jurisdictional, high visibility
enforcement traffic safety emphasis patrols in support of Target Zero priorities of reducing traffic related
deaths and serious injuries.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Approve an interagency agreement with the Washington Traffic Safety Commission to receive $12,500 in grant
funds to conduct multi-jurisdictional, high visibility enforcement traffic safety emphasis patro ls in support of
Target Zero priorities of reducing traffic related deaths and serious injuries.
AGENDA ITEM #6. e)
1
INTERAGENCY AGREEMENT
BETWEEN
RENTON POLICE DEPARTMENT AND
WASHINGTON TRAFFIC SAFETY COMMISSION
THIS AGREEMENT is made and entered into by and between the Renton Police Department,
hereinafter referred to as “AGENCY,” and the Washington Traffic Safety Commission,
hereinafter referred to as “WTSC.”
THE PURPOSE OF THIS AGREEMENT is to provide funding for the AGENCY to conduct
multijurisdictional, high visibility enforcement (HVE) traffic safety emphasis patrols (as outlined
in Exhibit A), in support of Target Zero priorities. The Target Zero Manager (TZM) and/or Law
Enforcement Liaison (LEL) assigned to the AGENCY shall coordinate the Scope of Work
as outlined below with the goal of reducing traffic related deaths and serious injuries.
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK
The AGENCY shall conduct specific HVE patrols as described in the Statement of Work
attached as Exhibit A and as coordinated by the local TZM and/or LEL.
PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence on October 1, 2016 and remain
in effect until September 30, 2017 unless terminated sooner, as provided herein.
COMPENSATION AND CONDITIONS
Compensation for the work provided in accordance with this Agreement has been established
under the terms of RCW 39.34. The cost of accomplishing the work described in the Statement
of Work will not exceed $12,500.00. Funds break down into the following enforcement overtime
categories:
Statewide Impaired Driving Patrols: $4,000.00
Grant Award # Section 402
Statewide Distracted Driving Patrols: $1,500.00
Grant Award # Section 402
Statewide Seat Belt Patrols: $1,000.00
Grant Award # Section 402
Flex Funding: $2,500.00
(Local DUI, Speed, Distracted, and Seat Belt Patrols)
Grant Award # Section 402
Motorcycle Safety: $0.00
Grant Award # Section 402
Target Zero Teams (DUI): $3,500.00
Grant Award # MAP-21 Section 405d
AGENDA ITEM #6. e)
2
These funds shall not be commingled and are only to be utilized for the
specified emphasis area.
See Exhibit C for detailed federal award information.
PARTICIPATION REQUIREMENTS AND CONDITIONS:
For each of the emphasis patrols listed above, Multijurisdictional High Visibility
Enforcement Protocols, as outlined in Exhibit B of this document, will be followed.
Exceptions to these protocols may only be provided by the WTSC Program Manager.
Standardized Field Sobriety Testing (SFST) Training Requirement
The AGENCY certifies that all officers participating in traffic safety emphasis patrols are SFST
trained. To meet this requirement:
•Officer must be BAC certified and have passed the SFST refresher training
within the prior three years, or
•Officer must have successfully completed Advanced Roadside Impaired Driving
Enforcement (ARIDE), or
•Officer must be a certified Drug Recognition Expert.
SHIFT LENGTH: The AGENCY will not schedule individual officer overtime shifts for longer
than eight hours. WTSC understands there may be instances when more than eight hours are
billed because of DUI processing, etc.
RESERVE OFFICERS: The AGENCY certifies that any reserve officer for whom
reimbursement is claimed has exceeded his/her normal monthly working hours when
participating in this emphasis patrol and is authorized to be paid the amount requested. Reserve
officers may only be paid at the normal hourly rate and not at the 1.5 overtime rate.
DISPATCH: WTSC will reimburse communications officers/dispatch personnel for work on this
project providing Agency has received prior approval from the designated TZM.
ALLOWABLE COSTS: The AGENCY will provide commissioned law enforcement with
appropriate equipment (vehicle, radar, PBTs etc.) to participate in the emphasis patrols. WTSC
will reimburse for overtime at 1.5 times officer’s normal rate plus AGENCY’s contributions to
employee benefits including FICA, Medicare, Worker’s Compensation and unemployment. The
total cost of salary and benefits shall not be exceeded in any one enforcement overtime
category and funds may not be commingled between campaign areas.
PERFORMANCE STANDARDS
Participating law enforcement officers are required to make a minimum of 3 self-initiated
contacts per hour of enforcement. Some violator contacts may result in related, time-consuming
activity. This activity is reimbursable. Other activities, such as collision investigation or
emergency response that are not initiated through emphasis patrol contact WILL NOT be
reimbursed.
AGENDA ITEM #6. e)
3
BILLING PROCEDURE
The AGENCY shall submit invoices for reimbursement with supporting documentation to WTSC
monthly. All invoices for reimbursement shall be submitted via WTSC’s Enterprise Management
System (WEMS), and associated with approved HVE logs. Payment to the AGENCY for
approved and completed work will be made by warrant or account transfer by WTSC within 30
days of receipt of the invoice. Upon expiration of the Agreement, any claim for payment not
already made shall be submitted within 45 days after the expiration date of this Agreement. All
invoices for goods received or services performed on or prior to June 30, must be submitted in
WEMS no later than July 31. All invoices for goods or services performed on or prior to
September 30, must be received by WTSC no later than November 15.
OVERTIME REPORTING
The AGENCY agrees to have all personnel who work HVE patrols complete officer Emphasis
Patrol Activity Logs in WEMS within 48 hours of the end of all shifts worked. These same logs
will be associated with invoices as detailed above.
ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this
contract shall be made by the WTSC.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties. Upon agreement by the AGENCY and the local TZM, allocation categories may be
increased or decreased without amending this agreement PROVIDED THAT the increase in the
allocation does not exceed 50% of the original agreed amount for the specific category. Any
increase in allocation exceeding 50% will require an amendment to this document.
STATE AND FEDERAL TERMS AND CONDITIONS
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the party, which consent shall not be unreasonably withheld. The AGENCY shall
provide the WTSC a copy of all third-party contracts and agreements entered into for purposes
of fulfilling the Statement of Work outlined in Exhibit A. All third-party awards must allow for the
greatest practical competition in accordance with applicable procurement rules and procedures.
ATTORNEYS’ FEES
In the event of litigation or other action brought to enforce contract terms, each party agrees to
bear its own attorney fees and costs.
AGENDA ITEM #6. e)
4
BUY AMERICA ACT
The AGENCY will comply with the provisions of the Buy America Act (49 U.S.C. 5323(j)), which
contains the following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased
with Federal funds unless the Secretary of Transportation determines that such domestic
purchases would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or that inclusion of domestic materials will increase the
cost of the overall project contract by more than 25 percent. Clear justification for the purchase
of non-domestic items must be in the form of a waiver request submitted to and approved by the
Secretary of Transportation.
CONFIDENTIALITY / SAFEGUARDING OF INFORMATION
The AGENCY shall not use or disclose any information concerning the WTSC, or information
which may be classified as confidential, for any purpose not directly connected with the
administration of this contract, except with prior written consent of the WTSC, or as may be
required by law.
COST PRINCIPLES
Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E.
The AGENCY shall not utilize Federal grant funds to replace routine and/or existing State or
local expenditures; or utilize Federal grant funds for costs of activities that constitute general
expenses required to carry out the overall responsibilities of State, local, or Federally-
recognized Indian tribal governments.
COVENANT AGAINST CONTINGENT FEES
The AGENCY warrants that no person or selling agent has been employed or retained to solicit
or secure this contract upon an agreement or understanding for a commission, percentage,
brokerage or contingent fee, excepting bona fide employees or bona fide established agents
maintained by the AGENCY for the purpose of securing business. The WTSC shall have the
right, in the event of breach of this clause by the AGENCY, to annul this contract without liability
or, in its discretion, to deduct from the contract price or consideration or recover by other means
the full amount of such commission, percentage, brokerage or contingent fee.
DEBARMENT AND SUSPENSION
Instructions for Lower Tier Certification
1. By signing and submitting this proposal, the AGENCY (hereinafter in this section referred to
as “prospective lower tier participant”) is providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective lower
tier participant knowingly rendered an erroneous certification, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns that
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
AGENDA ITEM #6. e)
5
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily
excluded, as used in this clause, have the meanings set out in the Definition and Coverage
sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for
assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant
in a lower tier covered transaction that it is not proposed for debarment under
48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its principals. Each participant
may, but is not required to, check the List of Parties Excluded from Federal Procurement and
Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in
a covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower
Tier Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or
agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
DISPUTES
AGENDA ITEM #6. e)
6
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute
Board in the following manner: Each party to this Agreement shall appoint one member to the
Dispute Board. The members so appointed shall jointly appoint an additional member to the
Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable
statutes and rules and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding on the parties hereto. As an alternative to this process, either
of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in
which event the Governor's process will control.
DRUG-FREE WORKPLACE
In accordance with the Drug-Free Workplace Act of 1988 (41 USC 8103 and 42 USC 12644),
the AGENCY shall publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is prohibited in the
workplace and shall specify the actions that will be taken against employees for violation of such
provision. The AGENCY shall establish a drug-free awareness program and require that
employees provide notification of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after such incident. The AGENCY shall notify WTSC
within ten days after such notification by an employee engaged in the performance of the grant.
Within 30 days, the AGENCY will take appropriate personnel action against such employee, up
to and including termination, and require the employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such purposes by a Federal, state, or
local health, law enforcement, or other appropriate agency.
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
In accordance with FFATA, the AGENCY shall, upon request, provide WTSC the names and
total compensation of the five most highly compensated officers of the entity if:
(i)the entity in the preceding fiscal year received—
I.80 percent or more of its annual gross revenues in Federal awards;
II.$25,000,000 or more in annual gross revenues from Federal awards; and
(ii)the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986;
FEDERAL LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
AGENDA ITEM #6. e)
7
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under
grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the
state of Washington and any applicable federal laws. The provisions of this Agreement shall be
construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
a.Applicable state and federal statutes and rules;
b.Terms and Conditions of this agreement;
c.Any Amendment executed under this Contract;
d.Any Statement of Work executed under this Contract; and
e.Any other provisions of the agreement, including materials incorporated by reference.
INCOME
Income earned by the AGENCY with respect to the conduct of the Statement of Work (e.g. sale
of publications, registration fees, service charges) must be accounted for and income applied to
project purposes or used to reduce project costs.
INDEMNIFICATION
To the fullest extent permitted by law, the AGENCY shall indemnify, defend, and hold harmless
state, agencies of state and all officials, agents and employees of state, from and against all
claims for injuries or death arising out of or resulting from the performance of the Contract. The
AGENCY’s obligation to indemnify, defend, and hold harmless includes any claim by the
AGENCY’s agents, employees, representatives, or any subAGENCY or its employees.
The AGENCY expressly agrees to indemnify, defend, and hold harmless the state for any claim
arising out of or incident to AGENCY’s or any subAGENCY’s performance or failure to perform
the Contract.
The AGENCY waives its immunity under Title 51 RCW to the extent it is required to indemnify,
defend and hold harmless state and its agencies, officials, agents or employees.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
LICENSING, ACCREDITATION AND REGISTRATION
The AGENCY shall comply with all applicable local, state, and federal licensing, accreditation
and registration requirements/standards, necessary for the performance of this contract.
AGENDA ITEM #6. e)
8
NONDISCRIMINATION
The AGENCY will comply with all Federal statutes and implementing regulations relating to
nondiscrimination. These include but are not limited to:
1.Title VI of the Civil Rights Act of 1964 (Pub. L. 88–352), which prohibits discrimination on
the basis of race, color or national origin (and 49 CFR Part 21);
2.Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681–1683 and
1685–1686), which prohibits discrimination on the basis of sex;
3.Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the
Americans with Disabilities Act of 1990 (Pub. L. 101–336), as amended (42 U.S.C.
12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR
Part 27);
4.the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101–6107), which prohibits
discrimination on the basis of age;
5.The Civil Rights Restoration Act of 1987 (Pub. L.100–259), which requires Federal-aid
recipients and all subrecipients to prevent discrimination and ensure nondiscrimination in
all of their programs and activities;
6.The Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92–255), as amended,
relating to nondiscrimination on the basis of drug abuse;
7.The comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (Pub. L. 91–616), as amended, relating to nondiscrimination
on the basis of alcohol abuse or alcoholism;
8.Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C.
290dd–3 and 290ee–3), relating to confidentiality of alcohol and drug abuse patient
records;
9.Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating
to nondiscrimination in the sale, rental or financing of housing;
10.Any other nondiscrimination provisions in the specific statute(s) under which application
for Federal assistance is being made; and
11.The requirements of any other nondiscrimination statute(s) which may apply to the
application.
In the event the CONTRACTOR is in non-compliance or refuses to comply with any
nondiscrimination law, regulation, or policy, this Agreement may be rescinded, canceled or
terminated in whole or in part, and the CONTRACTOR may be declared ineligible for further
contracts with the WTSC. The CONTRACTOR shall, however, be given a reasonable time in
which to cure this noncompliance. Any dispute may be resolved in accordance with the
"Disputes" procedure set forth herein.
POLITICAL ACTIVITY (HATCH ACT)
The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the
political activities of employees whose principal employment activities are funded in whole or in
part with Federal funds.
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the service(s) described herein. These records shall be subject to
inspection, review or audit by personnel of both parties, other personnel duly authorized by
either party, the Office of the State Auditor, and federal officials so authorized by law. All books,
records, documents, and other material relevant to this Agreement will be retained for six years
AGENDA ITEM #6. e)
9
after expiration and the Office of the State Auditor, federal auditors, and any persons duly
authorized by the parties shall have full access and the right to examine any of these materials
during this period.
Records and other documents, in any medium, furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available this material to any third parties without first
giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each
party will utilize reasonable security procedures and protections to assure that records and
documents provided by the other party are not erroneously disclosed to third parties.
RIGHT OF INSPECTION
The AGENCY shall provide right of access to its facilities to the WTSC, or any of its officers, or
to any other authorized agent or official of the state of Washington or the federal government, at
all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this contract.
The AGENCY shall make available information necessary for WTSC to comply with the right to
access, amend, and receive an accounting of disclosures of their Personal Information
according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any
regulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of
Washington State law. The AGENCY shall upon request make available to the WTS and the
U.S. Secretary of the Department of Health & Human Services all internal policies and
procedures, books, and records relating to the safeguarding, use, and disclosure of Personal
Information obtained or used as a result of this contract.
RIGHTS IN DATA
Unless otherwise provided, data that originates from this Agreement shall be “works for hire” as
defined by the U.S. Copyright Act and shall be owned by the WTSC and the State Of
Washington. In the event the Materials are not considered “works for hire” under the U.S.
Copyright laws, the AGENCY hereby irrevocably assigns all right, title, and interest in data,
including all intellectual property rights, to the WTSC effective from the moment of creation.
Data shall include, but not be limited to data, reports, documents, pamphlets, advertisements,
books, magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions. Ownership includes the right to copyright, patent, register, and the ability to
transfer these rights.
The AGENCY may publish, at its own expense, the results of project activities without prior
review by the WTSC, provided that any publications (written, visual, or sound) contain
acknowledgment of the support provided by the National Highway Traffic Safety Administration
(NHTSA) and the WTSC. Any discovery or invention derived from work performed under this
project shall be referred to the WTSC, who will determine through NHTSA whether patent
protections will be sought, how any rights will be administered, and other actions required to
protect the public interest.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this contract and prior to normal completion, the WTSC may
terminate the contract under the "Termination for Convenience" clause, without the ten day
AGENDA ITEM #6. e)
10
notice requirement, subject to renegotiation at the WTSC’s discretion under those new funding
limitations and conditions.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which
can be given effect without the invalid provision, if such remainder conforms to the requirements
of applicable law and the fundamental purpose of this agreement, and to this end the provisions
of this Agreement are declared to be severable.
STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge
or influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct
and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a
State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State
practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
TAXES
All payments accrued on account of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the AGENCY or its staff shall be the sole responsibility of the
AGENCY.
TERMINATION FOR CAUSE
If the CONTRACTOR does not fulfill in a timely and proper manner its obligations under this
contract, or violates any of these terms and conditions; the WTSC will give the CONTRACTOR
written notice of such failure or violation, and may terminate this contract immediately. The
CONTRACTOR may be given the opportunity to correct the violation or failure within 15
(FIFTEEN) days. If the CONTRACTROR is given the opportunity to correct the violation and
the violation is not corrected within 15 (FIFTEEN) days, this contract may be terminated by
written notice of the WTSC.
TERMINATION FOR CONVENIENCE
Either party may, by 30 (THIRTY) days written notice, terminate this contract. If this contract is
so terminated, the WTSC shall be liable only for payment required under the terms of this
contract for services rendered or goods delivered prior to the effective date of termination.
TREATMENT OF ASSETS
1.Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all
property furnished by the AGENCY, for the cost of which the AGENCY is entitled to be
reimbursed as a direct item of cost under this contract, shall pass to and vest in the WTSC
upon delivery of such property by the AGENCY. Title to other property, the cost of which is
reimbursable to the AGENCY under this contract, shall pass to and vest in the WTSC upon
(i) issuance for use of such property in the performance of this contract, or (ii)
AGENDA ITEM #6. e)
11
commencement of use of such property in the performance of this contract, or (iii)
reimbursement of the cost thereof by the WTSC in whole or in part, whichever first occurs.
2.Any property of the WTSC furnished to the AGENCY shall, unless otherwise provided herein
or approved by the WTSC, be used only for the performance of this contract.
3.The AGENCY shall be responsible for any loss or damage to property of the WTSC which
results from the negligence of the AGENCY or which results from the failure on the part of
the AGENCY to maintain and administer that property in accordance with sound
management practices.
4.If any WTSC property is lost, destroyed or damaged, the AGENCY shall immediately notify
the WTSC and shall take all reasonable steps to protect the property from further damage.
5.The AGENCY shall surrender to the WTSC all property of the AGENCY prior to settlement
upon completion, termination or cancellation of this contract.
6.All reference to the AGENCY under this clause shall also include AGENCY 's employees,
agents or SubAGENCIES.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement unless stated to be such in a writing signed by an authorized
representative of the party and attached to the original Agreement.
PRIMARY CONTACT
The following named individuals will serve as designated contacts for each of the parties, for all
communications and billings regarding the performance of this Agreement:
The Primary Contact for the AGENCY
is:
The Contact for WTSC is:
Name: Bill Judd
Title: Sergeant
Mailing Address: 1055 Grady Way
Renton, WA 98057
Phone:425-430-7500
Email:bjudd@rentonwa.gov
Angie Ward
Program Manager
PO BOX 40944
Olympia, WA 98504 – 0944
360-725-9888
award@wtsc.wa.gov
AGENDA ITEM #6. e)
12
IN WITNESS WHEREOF, the parties have executed this Agreement.
RENTON POLICE DEPARTMENT
___________________________________
Denis Law, Mayor Date
Attest:
___________________________________
Jason Seth, City Clerk Date
___________________________________
City Attorney, City of Renton Date
WASHINGTON TRAFFIC SAFETY COMMISSION
____________________________________
Signature
____________________________________
Printed Name
_____________________________________
Title Date
Please return this signed Agreement to your Target Zero Manager:
John Pagel
Kent Police Department
220 4th Avenue South
Kent, WA 98032
_______________________________________________
Target Zero Manager will forward this signed document to:
WTSC
621 – 8th Avenue SW, Suite 409
PO Box 4094 4
Olympia, WA 98504-0944
AGENDA ITEM #6. e)
13
Exhibit A
STATEMENT OF WORK
1.GOAL: To reduce traffic related deaths and serious injuries through aggressive
impaired driving, occupant protection, speeding and distracted driving
multijurisdictional HVE patrols.
2.SCOPE OF WORK :
The specific dates for individual campaigns are subject to change.
Impaired Driving:
Agency will engage in multijurisdictional HVE patrols, as part of the national effort,
for all or part of the following dates:
Holiday DUI Patrols; December 15, 2016 – January 1, 2017
Drive Sober or Get Pulled Over Labor Day DUI Crackdown;
August 18 – September 4, 2017.
These DUI patrols shall be deployed at locations where the data indicates that the
most traffic safety benefit can be realized as determined by the local Traffic Safety
Task Force. Whenever possible statewide mobilization patrols shall begin after 4:00
p.m. and will occur Friday-Sunday.
Law enforcement officers will complete an Emphasis Patrol Activity Log in WEMS
within 48 hours of the completion of the patrols.
Seat Belts:
Agency will engage in multijurisdictional HVE seat belt-focused patrols on some or
all of the following dates as part of the national effort:
Click it or Ticket - May 22 - June 4, 2017
These patrols shall be deployed at locations where the data indicates that the most
traffic safety benefit can be realized as determined by the local Traffic Safety Task
Force. Whenever possible these patrols shall occur in areas with the lowest seat
belt use. Ideally, these patrols will not begin before 4:00 pm.
Law enforcement officers will complete an Emphasis Patrol Activity Log in WEMS
within 48 hours of the completion of the patrols.
AGENDA ITEM #6. e)
14
Distracted Driving
Agency may engage in multijurisdictional HVE distracted driving focused patrols, as
part of the national effort, for all or part the following dates:
U Drive. U Text. U Pay. – April 3 – 16, 2017
These patrols shall be deployed at locations where the data indicates that the most
traffic safety benefit can be realized as determined by the local Traffic Safety Task
Force. Wherever possible these patrols shall occur in areas with the highest number
of distracted driving violations.
Law enforcement officers will complete an Emphasis Patrol Activity Log in WEMS
within 48 hours of the completion of the patrols.
Motorcycle Safety Patrols - July 28, 2017 – August 13, 2017
These motorcycle safety patrols shall be deployed at locations where the data
indicates that the most traffic safety benefit can be realized as determined by the
local Traffic Safety Task Force.
Patrols should focus on the illegal and unsafe driving actions of motorcycles.
Patrols should also focus on the illegal and unsafe driving actions of all other motor
vehicles when relating to motorcycles. This includes failure to yield to a motorcycle,
following too closely to a motorcycle, etc.
Law enforcement officers will complete an Emphasis Patrol Activity Log in WEMS
within 48 hours of the completion of the patrols.
Whenever possible, AGENCY should include motorcycle officers in these patrols.
Flex Patrols:
The local Task Force may coordinate local HVE impaired driving, seatbelt, distracted
driving, or speeding patrols during the contract period. Refer to each section above
for the scope of work for each category. Dates may not coincide with statewide
patrol periods. Dates of local patrols will be reported in advance to the WTSC on a
quarterly basis by the county Target Zero Manager. Refer to Exhibit B for patrol plan
due dates. Only work done on Task Force/TZM pre-approved dates will be
considered for reimbursement.
CONDITIONS:
For each of the emphasis patrols listed above, Multijurisdictional High Visibility
Enforcement Protocols, as outlined in Exhibit B of this document will be
AGENDA ITEM #6. e)
15
followed. These protocols are incorporated in their entirety to this document by
reference. Exceptions to these protocols may only be provided by the WTSC
Program Manager.
Standardized Field Sobriety Testing (SFST) Training Requirement
Agency certifies that all officers participating in these patrols are
SFST trained. To meet this requirement:
•Officer must be BAC certified and have passed the SFST refresher
training within the prior three years, or
•Officer must have successfully completed Advanced Roadside Impaired
Driving Enforcement (ARIDE), or
•Officer must be a certified Drug Recognition Expert.
Media Contacts:
All of these patrols are conducted as part of a highly publicized, statewide effort. As
such, publicity campaigns about these patrols are planned to alert the public to the
fact that extra patrols are targeting these violations. Therefore, Agency must provide
the names of at least two agency officers who can be available for media requests
and questions.
*At least one of the individuals listed below must be available for weekend
media contacts, beginning at noon on Fridays before mobilizations:
Dave Leibman, Commander_____
Name/Title
425-430-7573 dleibman@rentonwa.gov
Office Phone & e-mail
___________________________
Cell Phone
AGENDA ITEM #6. e)
16
Exhibit B
Multijurisdictional High-Visibility Enforcement Protocols
Purpose
This protocol is intended to guide Target Zero Managers, Law Enforcement Liaisons, and law
enforcement agencies in coordinating multijurisdictional high visibility enforcement (HVE)
mobilizations to address impaired driving, distracted driving, speeding, and seat belt use.
These mobilizations are funded by federal highway safety grants.
Goal
The goal of multijurisdictional high-visibility campaigns is to reduce fatal and serious injury
collisions through the coordination of:
Publicity addressing increased enforcement, and
Increased contacts and arrests of violators.
Method
Funding from the Washington Traffic Safety Commission (WTSC) will support multijurisdictional
HVE patrol activities to increase the number of officers working on impaired driving, distracted
driving, speeding, and occupant protection enforcement. Public education and media will be
coordinated by the Target Zero Manager and Law Enforcement Liaison. The law enforcement
activity will support the media effort by demonstrating to the public that the media messages are
true; i.e., that “extra enforcement patrols (with a particular focus) are going on now” so that the
public takes the media messages seriously.
The media work will support the police effort by encouraging voluntary compliance with the law.
The objective of multijurisdictional HVE patrol activities is to change driver behavior by raising
the awareness of increased enforcement.
Definitions:
HVE is enforcement of the law in conjunction with publicity that draws the attention of the
public to the enforcement activity.
Multijurisdictional enforcement is defined as a minimum of three law enforcement
agencies (LEA’s) or patrol units participating at a designated date and time, enforcing a
specific activity, in a location determined by the local Target Zero Task Force.
AGENDA ITEM #6. e)
17
Responsibilities
WTSC:
Provide funding.
Provide state/local traffic fatality and serious injury data.
Coordinate paid media at the state level for statewide and local mobilizations (when
possible).
Lead news media efforts for:
o Holiday DUI
o Click It or Ticket
o U Drive. U Text. U Pay.
o Drive Sober or Get Pulled Over
Summarize statewide enforcement activity.
Report results to the National Highway Traffic Safety Administration.
Target Zero Manager and Law Enforcement Liaison:
Lead the development of Multijurisdictional High Visibility Enforcement Mobilization
Plans.
Submit local patrol plans for local DUI, seat belt, speeding, and distracted mobilizations
to the WTSC on quarterly basis:
Plans Due:For local patrols planned from:
August 31, 2016 October 1 – December 31, 2016
October 31, 2016 January – March, 2017
January 30, 2017 April – June, 2017
April 30, 2017 July – September, 2017
*One yearly plan for local mobilizations may be submitted in lieu of four quarterly plans.
Coordinate mobilization briefings.
Lead news media and community outreach efforts for local mobilizations.
Review and approve all IAAs, invoices, and other documentation before submission to
WTSC. This includes follow-up on incomplete invoicing paperwork and Emphasis Patrol
Activity Logs with unexplained low contacts.
AGENDA ITEM #6. e)
18
Law Enforcement Agencies:
Send a representative to local task force meetings to plan mobilization locations and exact
dates.
Ensure availability of agency media contact, noted on page 3 of this agreement, prior to and
during all mobilization dates.
Provide commissioned police officer(s) (active or paid reserve) with appropriate equipment
(vehicle, radar, etc.) to participate in multijurisdictional HVE patrols.
Ensure that officers assigned to the multijurisdictional HVE campaigns are qualified to
enforce the impaired driving laws as outlined on page 2, section 3 of this agreement.
Require all officers participating in multijurisdictional HVE patrols to attend mobilization
briefings.
Ensure officers working the overtime conduct a minimum of three (3) self-initiated contacts
per hour.
Require officers to complete and submit multijurisdictional HVE patrol productivity on WTSC
Emphasis Patrol Activity Log.
AGENDA ITEM #6. e)
19
Exhibit C
Federal Agency – National Highway Traffic Safety Administration
Funding
Source
Grant Award #Grant Award Name CFDA
#
HVE
Categories
402 Section 402 State and Community
Highway Safety Program
20.600 Statewide DUI,
Distracted Driving,
Seat Belt, Local
Flex, Speed,
Motorcycle
National Priority Safety
Programs
405b Map-21 Section 405b Occupant Protection 20.616
405c Map-21 Section 405c State Traffic Safety
Information Systems
20.616
405d Map-21 Section 405d Impaired Driving
Countermeasures
20.616 TZT
405d II Map-21 Section 405d II Impaired Driving Ignition
Interlock
20.616
405f Map-21 Section 405f Motorcycle Safety 20.616
AGENDA ITEM #6. e)
20
Agency: Renton Police Department
Project Number: FFY2017 HVE
Acknowledgement of WTSC Grant Requirements
When the authorizing official and the project manager sign the agreement for a WTSC grant, they agree
to comply fully with the terms and conditions set forth in the contract as well as additional federal
requirements outlined in the Electronic Code of Federal Regulations for Federal Grants and
Agreements: (http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl).
The WTSC provides all grant recipients an opportunity to ask questions or discuss concerns about the
terms and conditions of the grant. This opportunity may consist of an in-person meeting or conference
call, depending on the complexity of the project and the recipient’s level of experience with federal
grants. Once this opportunity has been provided, the grant recipient’s project manager certifies to the
grant requirements, including the following elements:
Contract Provisions
o Billing procedure o Political activity/Hatch Act
o Project Reporting o Suspension & debarment
o Nondiscrimination o Contract Termination
o Drug-Free workplace
o State Lobbying
o Buy America Act
o Federal Lobbying
Project changes and amendments
Quarterly and final reports
Third-party contracts
Indirect costs (Cost Allocation Plan or Federal Cognizant Agency rate approval letter)
Project Income Requirements
Promotional/Incentive Item Purchase Restrictions
Equipment purchases (approval and tracking requirements)
Travel rules (State Administrative & Accounting Manual-http://ofm.wa.gov/policy/10.htm)
Light Refreshments Policy (WTSC Policy #7.5- http://wtsc.wa.gov/resources/policies/)
Single audit requirements
Time keeping requirements
I understand the items listed above or they have been explained to me by representatives of the
Washington Traffic Safety Commission.
____________________________________ ____________________
Agency Signature (Grant Recipient) Date
AGENDA ITEM #6. e)
AB - 1754
City Council Regular Meeting - 26 Sep 2016
SUBJECT/TITLE: 2017 and 2018 Utility Revenue Requirements, CIP and Fees
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Lys Hornsby, Utility Systems Director
EXT.: 7239
FISCAL IMPACT SUMMARY:
The proposed revenue increase will generate $408,353 in 2017 and $431,057 in 2018 for the Surface Water
Utility, $374,930 in 2017 and $389,927 in 2018 for the Wastewater Utility, and $170,000 in 2018 for the Solid
Waste Utility.
SUMMARY OF ACTION:
Staff hired a consultant to run the rate model for the 2017 and 2018 budget and provide six -year revenue
projections. The recommended revenue increases for 2017 and 2018 are 4% each year for the Surface Water
Utility and Wastewater Utility; maintain the current Water Utility rates for 2017 and 2018; maintain the
current Solid Waste Utility rates for 2017; and increase the Solid Waste Utility rates by 1% for 2018.
In addition staff proposes to defer the King County rate stabilization charge for 2017 and 2018. This fund has
been growing so we can defer this charge for the next two years.
Staff also proposes increasing the system development charges by 14% to 26% to be phased in over two years
to provide funding for revitalization capital projects.
Staff further proposes moderate increases to fees to reflect actual costs of permits and hydrant meters.
EXHIBITS:
A. Issue Paper
B. Table 1 Average Monthly Rates for 2017 and 2018
C. Table 2 System Development Charges
D. Table 3 System Development Charges Comparison
E. CIP Maps
F. Fee Schedule
STAFF RECOMMENDATION:
Approve the 2017-2018 proposed utility rates and fees and direct staff to prepare the necessary ordinances to
effect the changes.
AGENDA ITEM #6. f)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:September 15, 2016
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Lys Hornsby, Utility Systems Director, ext. 7239
SUBJECT:2017 and 2018 Utility Revenue Requirements, CIP and Fees
ISSUE:
Should Council approve the proposed 2017 and 2018 utility revenue requirements and
updated fees?
RECOMMENDATION:
Approve the proposed 2017 and 2018 revenue increase of 4% each year for the
Surface Water Utility and Wastewater Utility; maintain the current Water Utility
rates for 2017 and 2018; maintain the current Solid Waste Utility rates for 2017
and increase the Solid Waste Utility rate by 1% for 2018.
Change the King County rate stabilization charge from $0.58 to $0.00.
Approve the proposed 2017 and 2018 system development charges and updated
utility development fees and charges.
Direct staff to prepare the ordinances allowing the City to charge the 2017 utility
rates beginning January 1, 2017, and to charge the 2018 utility rates beginning
January 1, 2018.
BACKGROUND SUMMARY:
In 2010 Council adopted financial criteria to stabilize the utility funds. The financial
criteria include:
Fund Balance, Operating Reserves and Rate Stabilization:
Water, Wastewater and Surface Water funds: 12% of annual
operating expenses or 30 to 45 days.
AGENDA ITEM #6. f)
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 6
September 15, 2016
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Solid Waste: $400,000.
King County Wastewater Treatment: $380,000.
Capital Contingency as System Reinvestment and Debt Service:
Surface Water: 1.25 debt service coverage (DSC) and
approximately $3 million annual system reinvestment.
Wastewater: 1.25 DSC and approximately $3 million annual
system reinvestment.
Water: 1.25 DSC and approximately $4 million annual system
reinvestment.
Bonds versus Cash Funded Projects:
All non-CIP projects should be paid for using rates (programs,
system plans, education materials, etc.).
All system reinvestment, maintenance, replacement and
rehabilitation CIPs should be paid for using rates.
CIPs for new infrastructure, growth or increased capacity can be
paid for using bonds.
Over the past eight years, City utilities placed a high priority on reinvesting in the
infrastructure and replacing, rehabilitating and maintaining the system. We have been
able to avoid bonding during this period which has stabilized the utility funds, reduced
our debt service costs and our debt to equity ratio.
Budget Considerations
Capital Improvement Program (CIP)
The emphasis in the utility capital improvement program for 2017 and 2018 is on
providing infrastructure for the City’s revitalization areas in downtown and the
Highlands. In addition, we must maintain our level of system reinvestment to ensure
that our infrastructure is up to date and operating efficiently. System reinvestment
projects include major maintenance, rehabilitation and replacement.
Water Utility
The Water CIP consists of transmission and distribution main improvements for
revitalization areas and system reinvestment, infrastructure improvements (security and
telemetry), increased reservoir capacity (Kennydale and Highlands reservoirs) and
emergency power improvements (see Water CIP map for project locations). Program
work includes water conservation, update of the geographical information system (GIS),
hydraulic modeling, and water quality monitoring. The list of the Water CIP projects for
2017 and 2018 and their budgeted amounts (in thousands of dollars) is listed as follows:
AGENDA ITEM #6. f)
Randy Corman, Council President
Members of the Renton City Council
Page 3 of 6
September 15, 2016
\LLHtp
Water CIP Projects 2017
Budget
2018
Budget
Emergency Response Projects 50 50
Kennydale 320-Reservoir 3,500 3,500
Highlands 435-Zone Reservoir 2,000 2,000
Water Main Replacement 1,200 1,200
Downtown Water Main Replacement 2,000 500
Transmission Main Replacement 500 500
Telemetry Improvements 100 100
Water System Security 50 50
Emergency Power to Water Facilities 250 500
Water System Plan Update 200 200
Water Pump Station Rehab 150 150
Reservoir PRV Meters 100 100
Reservoir Recoating 150 150
Highlands Water Main Improvements 200 200
Aquifer Monitoring 30 30
Maplewood Filter Media Replacement 50 50
Water Main Oversizing 100 100
Total Project Costs 10,630 9,380
Wastewater Utility
The Wastewater CIP consists of revitalization projects for downtown and the Highlands,
replacement/rehabilitation of a major interceptor (Thunder Hills), force mains and
sewer mains rehabilitation, lift station rehabilitation (Falcon Ridge) and major
maintenance projects (see Wastewater CIP map for project locations). The list of the
Wastewater CIP projects for 2017 and 2018 and their budgeted amounts (in thousands
of dollars) are listed below:
Wastewater CIP Projects
2017
Budget
2018
Budget
Force Main Rehabilitation/Replacement 300 300
Miscellaneous Sewer Projects 200 200
Thunder Hills Interceptor Replacement/Rehabilitation 3,000 2,000
Downtown Sewer Replacement/Rehabilitation 500 2,500
Falcon Ridge Lift Station Rehabilitation 900 0
Lift Station Replacement/Rehabilitation 500 500
Total Project Costs 5,400 5,500
AGENDA ITEM #6. f)
Randy Corman, Council President
Members of the Renton City Council
Page 4 of 6
September 15, 2016
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Surface Water Utility
The Surface Water CIP consists of the Cedar River dredging, revitalization projects for
downtown and the Highlands, infrastructure maintenance/replacement/rehabilitation,
pump station upgrades, and major maintenance (wetland mitigation bank and sediment
pond cleaning). Program work includes mosquito abatement, update of GIS, manual
update, and flow and water quality monitoring (see Surface Water CIP Map for project
locations). The complete list of the Surface Water CIP projects for 2017and 2018 and
their budgeted amounts (in thousands of dollars) are listed below:
Surface Water CIP Projects
2017
Budget
2018
Budget
Cedar River Gravel Removal (Maintenance Dredge)954 505
Downtown Storm System Improvements 2,000 5,000
Renton Hill Storm System Improvements 950 0
Small Drainage Projects 250 250
Maplewood Golf Course Sedimentation Basin Cleaning 75 75
Madsen Creek Sedimentation Basin Cleaning 50 50
Rainier Ave and Oakesdale Ave Pump Station Upgrades 0 100
Wetland Mitigation Bank 120 120
Surface Water Utility GIS 100 100
Stormwater Facility Fencing 100 100
Mosquito Abatement Program - Talbot Hill Area 75 75
Stream Flow & Water Quality Monitoring Program 10 10
Green River Watershed Forum Ecosystem Restoration 20 20
Miscellaneous/Emergency Storm 50 50
Total Project Costs 4,754 6,455
Rate Modeling
Budget year 2015 was the fifth year of our five-year plan to stabilize the utility funds,
levelize rates, reduce debt and maintain our infrastructure. We accomplished our goal
of meeting the financial policies by the end of the last budget cycle. Our goal now is to
continue to commit adequate funds for system reinvestment, while providing
infrastructure for revitalization projects and economic priority areas. The increase in
capital funding necessary to complete major revitalization projects scheduled for 2017
and 2018 require small rate increases in the Wastewater and Surface Water utilities.
Rate modeling for 2017 and 2018 showed a need for revenue increases in both the
Wastewater and Surface Water utilities (4% in 2017 and 2018). Solid Waste rate
modeling indicated a need for a 1% increase in 2018. The aggregate rate revenue
AGENDA ITEM #6. f)
Randy Corman, Council President
Members of the Renton City Council
Page 5 of 6
September 15, 2016
\LLHtp
increase for all four utilities for 2017 is 1.6% and 1.9% in 2008, which is significantly less
than the average inflation rate (approximately 2.5%).
There are two significant rate increases by King County that affect our rates. King
County is proposing an increase of 14.7% in the solid waste disposal fee (tipping fee)
from $120.17/ton to $137.75/ton. This is a significant increase that represents an
equivalent 3.7% rate increase. The City’s new solid waste contract starts on
February 1, 2017 and we are realizing significant savings from the new contract. These
savings make it possible to have no increase in the solid waste rate in 2017 and only 1%
in 2018 even with the increase in King County’s waste disposal fee.
The second increase by King County is an increase in the King County (KC) treatment
charge of 5.2% ($2.19) in 2017 from $42.03 to $44.22. This rate increase impacts the
Wastewater Utility by increasing the amount of utility tax paid. In previous years we
have had a KC treatment stabilization fund to equalize the way that King County charges
for treatment. We propose this charge be deferred during the 2017 and 2018 budget
cycle because we have enough in the funds to cover the 2017 and 2018 charges. We
will assess the need for this charge in the 2019 and 2020 budget.
Table 1 shows the proposed average monthly bills for the single-family customer class.
The average single-family customer’s total City utility bill will increase by $1.04 in 2017
(1.0% overall) and $1.96 in 2018 (1.9% overall).
System Development Charges and Development Fees
As part of the rate modeling, the consultant updated the system development charges
necessary to pay for the future capital projects that increase system capacity to serve
growth. The consultant’s calculations projected increases ranging from 14% to 26%
depending on the utility. Staff has proposed that these increases be phased in over two
years. Table 2 shows the proposed system development charges for the piped utilities.
The increases in system development charges are due to the increase in plant value
from the City’s contribution in capital projects and improvements. An increase in plant
value increases the share a new customer pays to connect to the existing infrastructure.
All three piped utilities have been completing record high capital improvement project
costs and adding significant capacity to the infrastructure as part of the City’s
revitalization program. These investments by the utilities are the major factor in the
increasing connection charges for 2017 and 2018. Table 3 shows a comparison of
system development charges for neighboring utilities. Renton still has very low
connection charges compared to the rest of the region.
Staff updates the utility development fees each two-year budget cycle to reflect
increases in labor and materials costs and to add necessary permits. We propose an
increase in the Wastewater and Surface Water construction permit fees from $200 or
AGENDA ITEM #6. f)
Randy Corman, Council President
Members of the Renton City Council
Page 6 of 6
September 15, 2016
\LLHtp
$250, to $300. We also propose increases to King County permits and inspections to
reflect King County’s increased fees. We are also proposing increases to all of the
hydrant meter fees to reflect actual costs. Table 4 lists the proposed utility
development fees.
CONCLUSION:
Implementing the proposed 2017 and 2018 revenue requirements will allow the utilities
to continue to reduce reliance on debt, stabilize rates, invest in existing infrastructure to
prevent deterioration, failure, and/or lapse in service and complete revitalization
projects critical to the City’s vision. Increases in system development charges reflect the
increase in the value of the system and provide funding for capital projects to increase
system capacity for growth and complete revitalization projects. Updating the
development fees assures that the utilities are recouping their costs to serve
development.
cc: Jan Hawn, Administrative Services Administrator
Hai Nguyen, Senior Finance Analyst
AGENDA ITEM #6. f)
TABLE 1
Utility Rates for 2017 and 2018
Average Single-family Residential Monthly Rates
Current
Rate
Proposed Rates- Budget
$ (%)
2- year Projected Rates
$ (%)
Utility 2016 2017 2018 2019 2020
Water $37.12 $37.12 (0%)$37.12 (0%)$37.86 (2%)$38.62 (2%)
Wastewater $27.65 $28.72 (4%)$29.90 (4%)$31.39 (5%)$32.95 (5%)
Surface Water $13.73 $14.28 (4%)$14.85 (4%)$15.55 (4%)$16.06 (4%)
Solid Waste $21.12 $21.12 (0%)$21.33 (1%)$21.75 (2%)$22.18 (2%)
King County Rate
Stabilization charge
$0.58 $0.00 (-100%)$0.00 (0%)
CITY TOTAL $100.20 $101.24 $103.20 $106.55 $109.81
Change (%)$1.04 (1.0%)$1.96 (1.9%)$3.35 (3.2%)$3.26 (3.0%)
King County
Treatment Charge
$42.03 $44.22 (5.2%)$44.22 (0%)$46.53 (5.2%)$46.53 (0%)
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TABLE 2
System Development Charges
3/4” or 1” Single-family Residential Customers
Existing Charge
2016
Recommendation from
Rate Study $ (%)
Proposed 2017 $ (%)Proposed 2018 $ (%)
Water $3,245 $3,727 (14.8%)$ 3,486 (7%)$3,727 (7%)
Wastewater $2,242 $2,837 (26%)$2,540 (13%)$2,837 (13%)
Surface Water $1,485 $1,718 (16%)$1,602 (8%)$1,718 (8%)
Total $6,972 $8,282 $7,628 $8,282
$ (% change)$1,310 (18.7%)$656 (9%)$656 (9%)
Split the increase to put half in 2017 and half in 2018
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TABLE 3
System Development Charges Comparison
Other Agencies (Existing Fees-2016)
Agency Water Wastewater Storm Total
Kirkland $9,411 $3,106 $508 $13,025
Issaquah $12,034 None None $12,034
Redmond $8,625 $2,500 None $11,125
Skyway Water and Sewer District $5,379 $5,696 Seattle, Renton $11,075
Auburn $6,423 $2,383 $1,190 $9,996
Kent $7,156 None $2,150 $9,306
Lacey $5,776 $3,305 None $9,081
Olympia $3,918 $3,442 $1,164 $8,524
Renton (proposed 2018)$3,727 $2,837 $1,718 $8,282
Renton (proposed 2017)$3,486 $2,540 $1,602 $7,628
Renton (existing 2016)$3,245 $2,242 $1,485 $6,972
Federal Way (Lakehaven WS)$3,629 $3,306 None $6,835
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Re
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King County
N e w c a s t l e
K i n g C o u n t y
NewcastleNewcastle
Kent
King County
K ing County
K i n g C o u n t y
King County
Seattle
K i n g C o u n t y
Seattle
K i n g C o u n t y
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R e n t o n
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S. Talbot HillReservoirRecoating
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NE 12thSt Transmission MainReplacement
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SunsetLane Wat erImprovements
Water MainImprovements in S2nd St & S 3rd St
Sources: Esri, DeLor me, NAVTEQ, USGS, NRCAN, METI, iPC, TomTom
City of Renton Utility SystemsCapital Improvement Program µ
Drinking Water Utility Projects - 2017/2018
Water Programs
- Telem etry Upgrade to Water Facilities- "City works" Maintenance Management System Replac eme nt- Implementation of Aquifer Protection Code, Cross-Connection Control, and Water use Efficie ncy Programs- Public Edu cation on Water Conservation and Aqu ifer Protection- Publication of Annual Water Quality Report- Monitoring and Maintain Database for Water Quality, Water Levels- Hydraulic Modeling for Water System and Fire flow Mapp ing- Maintain and Update GIS Database for Water Pipes
Print Date: 0 9/0 8/2 016Document Path: Y:\Files\DrinkingWater\MapDocuments\wCIP_2017-2018.mxd
AGENDA ITEM #6. f)Exhibit E, Page 1 of 3
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d
140thWaySE
1 5 4 t h P l S E
Falcon RidgeLift StationReplacement
DowntownSewerRepalcement/Rehabilitation
Thunder HillsInterceptorRepl/Rehab
City of Renton Utility SystemsCapital Improvement Program µ
Wastewater Utility Projects - 2017/2018
0 0.5 10.25 Miles
Sanitary Sewer Programs
- Forcemain Rehabilitation / Replacement- Lift Station Replacement / Rehabilitation- Misc. Sewer Projects
Print Date: 08/30/2016Document Path: Y:\Files\WasteWater\MapDocuments\ssCIP_2017-2018.mxd
AGENDA ITEM #6. f)Exhibit E, Page 2 of 3
Springbrook CreekWetland and HabitatMitigation - $240,000
Cedar River Gravel Removal(Maint. Dredge) Project - $1,459,000
Green River Watershed ForumEcosystem RestorationProject - $40,000
Rainier Ave/OakesdaleAve Stormwater PumpStations Upgrade - $100,000
Maplewood CreekSediment FacilityMaintenance - $150,000
Madsen CreekSediment FacilityMaintenance - $100,000
Downtown StormSystem ImprovementProjects - $7,000,000
Renton Hill StormSystem ImprovementProject - $950,000
Talbot Hill AreaMosquito AbatementProgram - $150,000
Cedar River205 LeveeRecertification Harrington AveNE StormwaterRetrofit Phase 2
Sunset LaneNE Storm SystemImprovements
City of R enton, ESRI, Inc.
2017-2018 Surface Water Utility CIP Projects ´
Small Drainage Projects Program - $500,000Stream Flow - Water Quality Monitoring Program - $20,000Misc Emergency Storm Projects - $100,000Surface Water Utility GIS - $200,000Stormwater Facility Fencing Project - $200,000Surface Water Utility System Plan - $75,000
Print D ate: 09/01/2016
Programs/Projects:
AGENDA ITEM #6. f)Exhibit E, Page 3 of 3
City of Renton Fee Schedule
TYPE OF FEES 2016 2017 2018
1Per RMC 4‐3‐050F7, the City may charge and collect fees from any applicant to cover costs incurred by the city
in review of plans, studies, monitoring reports and other documents related to evaluation of impacts to or
hazards from critical areas and subsequent code‐required monitoring.
2 When the City is the lead agency for a proposal requiring an Environmental Impact Statement (EIS) and the
Environmental Review Committee (ERC) determines that the EIS shall be prepared, the City may charge and collect a
reasonable fee from any applicant to cover costs incurred by the City in preparing the EIS. The ERC shall advise the
applicant(s) of the projected costs for the EIS prior to actual preparation; the applicant shall post bond or
otherwise ensure payment of such costs. The ERC may determine that the City will contract directly with a
consultant for preparation of an EIS, or a portion of the EIS, and may bill such costs and expenses directly to the
applicant. Such consultants shall be selected by mutual agreement of the City and applicant after a call for
proposals. If a proposal is modified so that an EIS is no longer required, the ERC shall refund any fees collected
under this subsection which remain after incurred costs are paid. The City may collect a reasonable fee from an
applicant to cover the cost of meeting the public notice requirements of this Title relating to the applicant’s
proposal. The City shall not collect a fee for performing its duties as a consulted agency. The City may charge any
person for copies of any document prepared under this Title, and for mailing the document, in a manner provided
by chapter 42.17 RCW.
b.Exception for Projects Vested in the County: For those projects that have vested to a land use permit under
the development regulations of King County, the King County Land Use Review Fee Schedule shall apply, and
is hereby adopted by reference. A copy of that fee schedule has been filed with the City Clerk and is
available at the City Clerk’s office for public review.
3. Public Works Fees
a.Franchise Permit Fees:
Unless otherwise specified in a franchise agreement, the fee shall be due and payable at or prior to the
time of construction permit issuance. If a franchise agreement does not specify the fee amount, the generic
fee, as identified in the following table, shall be collected. A bond as stipulated in RMC 9‐10‐5,
Street Excavation Bond, is also required.
(i) Small work, including trenching less than 60 $350.00 $350.00 $350.00
linear feet or installation of 6 or less utility poles
(ii) All other work permit fee plus $60.00 per $350.00 $350.00 $350.00
overtime hour of inspection.
b.Latecomers' Agreement Application Fees:
The processing fee is due at the time of application. The administration and collection fee is deducted
from each individual latecomer fee payment and the balance forwarded to the holder of the latecomer’s
agreement pursuant to RMC 9‐5, Tender of Fee.
(i) Processing fee (Nonrefundable) if amount covered $500.00 $500.00 $500.00
by latecomers’ is $20,000.00 or less
(ii) Processing fee (Nonrefundable) if amount $1,000.00 $1,000.00 $1,000.00
covered by latecomers' is between $20,000.00
and $100,000.00
(iii) Processing fee (Nonrefundable) if amount $2,000.00 $2,000.00 $2,000.00
covered by latecomers' is greater than $100,000.00
(iv) Latecomers' Agreement – Administration and 15% of total 15% of total 15% of total
collection fee if amount covered by latecomers'
is $20,000.00 or less
(v) Latecomers' Agreement – Administration and 10% of total 10% of total 10% of total
collection fee if amount covered by latecomers' is
between $20,000.00 and $100,000.00
(vi) Latecomers' Agreement – Administration and 5% of total 5% of total 5% of total
collection fee if amount covered by latecomers'
is greater than $100,000.00
(vii) Segregation processing fee, if applicable $750.00 $750.00 $750.00
c.System Development Charge Tables:
(i) Water and Wastewater System Development Charges:
(1) 5/8 x 3/4 inch and 1 inch
(a) Water service fee $3,245.00 3245 3486 3245 3727
(b) Fire service fee a,b $422.00 422 450 422 477
(c) Wastewater fee $2,242.00 2242 2540 2242 2837
AGENDA ITEM #6. f)
City of Renton Fee Schedule
TYPE OF FEES 2016 2017 2018
(2)1 inch
(a)Water service fee $3,245.00 $3,245.00 $3,245.00
(b)Fire service fee a,b $422.00 $422.00 $422.00
(c)Wastewater fee $2,242.00 $2,242.00 $2,242.00
(2)1‐1/2 inch
(a) Water service fee $16,225.00 16225 17430 16225 18635
(b) Fire service fee a,b $2,110.00 2110 2247 2110 2384
(c) Wastewater fee $11,210.00 11210 12700 11210 14185
(3)2 inch
(a) Water service fee $25,960.00 25960 27888 25960 29816
(b) Fire service fee a,b $3,376.00 3376 3596 3376 3815
(c) Wastewater fee $17,936.00 17936 20320 17936 22696
(4)3 inch
(a) Water service fee $51,920.00 51920 53776 51920 59632
(b) Fire service fee a,b $6,752.00 6752 7191 6752 7630
(c) Wastewater fee $35,872.00 35872 40640 35872 45392
(5)4 inch
(a) Water service fee $81,125.00 81125 87150 81125 93175
(b) Fire service fee a,b $10,550.00 10550 11236 10550 11922
(c) Wastewater fee $56,050.00 56050 63500 56050 70925
(6)6 inch
(a) Water service fee $162,250.00 162250 174300 162250 186350
(b) Fire service fee a,b $21,100.00 21100 22476 21100 23843
(c) Wastewater fee $112,100.00 112100 127000 112100 141850
(7)8 inch
(a) Water service fee $259,600.00 259600 278880 259600 298160
(b) Fire service fee a,b $33,760.00 33760 35955 33760 38149
(c) Wastewater fee $179,360.00 179360 203200 179360 226960
a Based upon the size of the fire service (NOT detector bypass meter)
b Unless a separate fire service is provided, the system development charge(s) shall be based upon the size
of the meter installed and a separate fire service fee will not be charged.
(ii) Storm Water System Development Charges:
(1) New single family residence (including $1,485.00 1485 1608 1485 1718
mobile/manufactured homes)
(2) Addition to existing single family residence greater than $0.594 0.594 0.641 0.594 0.687
500 square feet (including mobile/manufactured homes) per sq foot per sq foot per sq foot
Fee not to exceed $1,485.00
(3) All other uses charge per square foot of new impervious $0.594 0.594 0.641 0.594 0.687
surface, but not less than $1,485.00 per sq foot per sq foot per sq foot
d.Administrative Fees for SDC Segregation Request: The applicant shall pay the City’s administrative costs for
the preparation, processing and recording of the partial payment of the fee(s). At the time of application for
special assessment district, and/or latecomer’s charge partial payment the applicant shall pay the
administrative fee of $750.00 for each segregation. If the same segregation is used for more than one
utility’s special assessment district, and/or latecomer’s charge, then only one administrative fee is
collected.
e.Public Works Construction Permit Fees: The following public works construction permit fees, utility permit
fees, and miscellaneous charges are payable at or prior to the time of construction permit issuance.
(i) Water Construction Permit Fees:
(1) Water meter tests for 3/4” to 2" meter $50.00 $50.00 $50.00
(a) Water meter tests on meters 2" or larger $60 deposit +
time and
materials
$60 deposit +
time and
materials
$60 deposit +
time and
materials
(b) Open and close fire hydrants for fire Time and Time and Time and
flow tests conducted by others. materials materials materials
AGENDA ITEM #6. f)
City of Renton Fee Schedule
TYPE OF FEES 2016 2017 2018
(c) Water service disconnection $250.00 $250.00 $250.00
(cut at main)
(d) Meter resets $95.00 $95.00 $95.00
(e) Repair of damage to service $225.00 $225.00 $225.00
(f) Water main connections $535.00 $535.00 $535.00
(g) Water main cut and cap $1,000.00 $1,000.00 $1,000.00
(h) Water quality/inspection/purity tests $65.00 65 80 65 80
(i) Specialty water tests (lead, copper, etc) Cost of test + $70
processing fee
Cost of test + $70
processing fee
Cost of test + $70
processing fee
(j) Water turn ons/offs after hours $185.00 $185.00 $185.00
(k) Installation of isolation valve. $2,000 deposit +
time and
materials
$2,000 deposit +
time and
materials
$2,000 deposit +
time and
materials
(l) New water line chlorination fee. Fee $250 + $0.15 $250 + $0.15 $250 + $0.15
plus $0.15 per lineal foot for any per lineal per lineal per lineal
footage after the first two hundred fifty foot foot foot
(250) lineal feet
(m) Miscellaneous water installation fees.
Time and
materials
Time and
materials
Time and
materials
(n) Service size reductions $50.00 $50.00 $50.00
(o) Installation fees for ring and cover $200.00 $200.00 $200.00
castings
(2) Water meter installation fees – City installed: The following fees are payable at the time of
application for water meter installation(s).
(a) 3/4” meter installed by City within $3,075.00 3075 2850 3075 2850
City limits. Installation of stub
service and meter setter only.
(i) 3/4" meter drop in only $400.00 $400.00 $400.00
(b) 3/4” meter installed by City outside City $3,310.00 3310 2910 3310 2910
limits. Installation of stub service
and meter setter only.
(i) 3/4" meter drop in only $400.00 $400.00 $400.00
(c) 1” meter installed by the City. $3,310.00 3310 2850 3310 2850
Installation of stub service and meter setter only.
(i) 1" meter drop in only $460.00 $460.00 $460.00
(d) 1‐1/2" meter installed by the City. $5,330.00 5330 4580 5330 4580
Installation of stub service and meter setter only.
(i) 1‐1/2” meter drop in only $750.00 $750.00 $750.00
(e) 2” meter installed by the City. $5,660.00 5660 4710 5660 4710
Installation of stub service and meter setter only.
(i) 2" meter drop in only $950.00 $950.00 $950.00
(3) Water meter processing fees – Applicant installed: For meters larger than 2”, 220 220
the applicant must provide materials and installs.
The City charges a $220.00 processing fee at the time of meter application.
(4) Hydrant Meter fees: The following fees are payable at the time of application for a hydrant meter:
(a) Hydrant meter permit fee $50.00 $50.00 $50.00
(b) Deposits:
(i) 3/4” meter and backflow $300.00 300 500 300 500
prevention assembly.
(ii) 3” meter and backflow $800.00 800 2000 800 2000
prevention assembly.
(iii) Deposit processing charge, $25.00 $25.00 $25.00
nonrefundable.
(c) Cost of water per ccf. $3.70 3.7 5.58 3.7 5.58
(d) Meter rental begins on day of pickup.
(i) 3/4” meter and backflow $11.66 11.66 50 11.66 50
prevention assembly. Per month.
(ii) 3” meter and backflow $143.67 143.67 250 143.67 250
prevention assembly. Per month.
AGENDA ITEM #6. f)
City of Renton Fee Schedule
TYPE OF FEES 2016 2017 2018
(ii) Wastewater and surface water construction permit Fees:
(1) Residential:
(a) Wastewater permit fee $250.00 250 300 250 300
(b) Surface water permit fee $250.00 250 300 250 300
(2) Commercial:
(a) Wastewater permit fee $300.00 $300.00 $300.00
(b) Surface water permit fee $300.00 $300.00 $300.00
(3) Industrial:
(a) Wastewater permit fee $300.00 $300.00 $300.00
(b) Surface water permit fee $300.00 $300.00 $300.00
(4) Repair of any of the above
(a) Wastewater permit fee $200.00 200 300 200 300
(b) Surface water permit fee $200.00 200 300 200 300
(5) Cut and cap/Demolition permit
(a) Wastewater permit fee $250.00 250 300 250 300
(b) Surface water permit fee $250.00 250 300 250 300
(6) Ground water discharge (temporary Reinspection Fee for Wastewate N/C N/C 300 N/C 300
connection to wastewater system for Surface Water Permits
one‐time discharge of contaminated ground
water to 50,000 gallons)
(7) Ground water discharge (temporary $300.00 $300.00 $300.00
connection to wastewater system for plus King plus King plus King
discharge of contaminated ground water County County County
over 50,000 gallons) Rate plus billed for sewer rate on sewer rate on sewer rate on
current Renton and King County sewer rate discharged discharged discharged
on discharged amount (meter provided by amount amount amount
property owner)
(iii) Work in right‐of‐way – construction permit: Utility and street/sidewalk improvements: A bond is required,
as stipulated in RMC 9‐10‐5, Street Excavation Bond.
(1) Less than 35 feet in length $100.00 $100.00 $100.00
(2) 35 to 100 feet in length $125.00 $125.00 $125.00
(3) Greater than 100 feet in length $150.00 $150.00 $150.00
(4) Wastewater or storm water service $150.00 150 300 150 300
(5) King County ROW Permits/Inspections
(a) Service Installation Only $600.00 600 1000 600 1000
(b) Utility Extension per 100' of Length (Min 200' Length) $300.00 300 500 300 500
Exception: No permit fee shall be charged for individual homeowners for work in street rights‐of‐way
for street tree or parking strip irrigation systems.
(iv) Street light system fee: All new installations of street lighting facilities shall incur a fee of $500.00 per
connection to the power system, payable at or prior to the time of construction permit issuance.
f.Public works plan review and inspection fees: All developers, municipal or quasi‐municipal entities, or utility
corporations or companies, except those specifically exempted, shall pay fees under this Section. Exempted
entities include City‐franchised cable TV, cable modem, natural gas, telecommunications, and electrical power.
Half of this fee must be paid upon application and the remainder when the permit(s) is issued. There are
additional construction permit fees which are also payable upon issuance. The fee will be based upon
percentages of the estimated cost of improvements using the following formula.
(i) Street and utility plan review and inspection fees; estimated construction cost: The applicant must
submit separate, itemized cost estimates for each item of improvement subject to the approval by the
Public Works Plan Review Section.
(1) $150,000.00 or less 6% of cost 6% of cost 6% of cost
(2) Over $150,000.00 but less than $300,000.00. $9,000 + 5% over
$150,000
$9,000 + 5% over
$150,000
$9,000 + 5% over
$150,000
(3) $300,000.00 and over. $16,500 + 4%
over $300,000
$16,500 + 4%
over $300,000
$16,500 + 4%
over $300,000
(ii)Standard or minor drainage adjustment review $550.00 $550.00 $550.00
AGENDA ITEM #6. f)
City of Renton Fee Schedule
TYPE OF FEES 2016 2017 2018
Construction cost, also known as the Engineer’s Estimate or the Contractor’s Bid, shall mean cost estimate for all
project related improvements outside of the building envelopes, including, but not limited to, all costs required to
construct the following: paved parking lots, private sidewalks or walkways; private and public storm water
management facilities; temporary erosion and sedimentation control facilities; water quality facilities; public and
private streets; public and private sanitary sewers; public water main improvements; required off‐site street, bike
and pedestrian improvements; street lighting improvements; required landscaping and street tree improvements;
and site grading and mobilization costs.
g.Release of easement fees: The imposition, collection, payment and other specifics concerning this charge are
detailed in chapter 9‐1 RMC, Easements.
(i) Filing fee, payable at the time of application $250.00 $250.00 $250.00
(ii) Processing fee (paid upon Council approval of $250.00 $250.00 $250.00
release of easement)
h.Right‐of –Way use permit fees & Revocable permits for the Use of Excess Public Right‐of way: These fees are
payable at the time of application. The imposition, collection, payment and other specifics concerning this charge
are detailed in chapter 9‐2 RMC, Excess Right‐of Way Use.
(i) Single family and two family uses annually, fee $10.00 + LET1 $10.00 + LET1 $10.00 + LET1
plus leasehold excise tax1 if applicable
(ii) All uses without public benefit fee is a per month 0.5% x Value2 0.5% x Value2 0.5% x Value2
charge based on property value2 of land to be LET1 LET1 LET1
utilized, plus leasehold excise tax1, if applicable.
Payable yearly in advance
(iii) Uses with public benefit fee is a per year of 0.5% x Value2 0.5% x Value2 0.5% x Value2
assessed value of land adjoining the property, LET1 LET1 LET1
plus leasehold excise tax1, if applicable. In no
case less than $10.00. Payable yearly in advance.
(iv) Insurance Required: Public Liability and property damage insurance is also required pursuant to
RMC 9‐2‐5B, Minimum Permit Requirements for Excess Right‐of‐Way Use.
(v) Exception for Public Agencies: a no‐fee permit may be issued only when the applicant is a public agency
and when the proposed use of the right‐of‐way provides a direct service to the public (e.g., Metro
applications for right‐of‐way for bus shelters).
1There is hereby levied and shall be collected a leasehold excise tax on that act or privilege of occupying or using
public owned real or personal property through a leasehold interest at the rate established by the
State of Washington
2Right‐of‐way value shall be based on the assessed value of the land adjoining the property as established by
the King County Assessor
i.Street and Alley vacation Fees: The imposition, collection, payment and other specifics concerning this charge
are detailed in chapter 9‐14 RMC, Vacations.
(i) Filing fee, payable at the time of application $500.00 $500.00 $500.00
(ii) Processing and completion fee, payable upon Council approval of the vacation and upon administrative
determination of appraised value of vacated right‐of‐way:
Appraised Value of Vacated right‐of‐way:
(1) Less than $25,000 $750.00 $750.00 $750.00
(2) $25,000 to $75,000 $1,250.00 $1,250.00 $1,250.00
(3) Over $75,000 $2,000.00 $2,000.00 $2,000.00
j.Temporary connections to a City utility system may be granted for a one‐time, temporary, short‐term use of a
portion of the property for a period not to exceed three (3) consecutive years.
(i) Storm Water Fee; Annual fFee equal to ten thirty percent (10% 30%) of the current system development charge
applicable to that portion of the property.*
(ii) Wastewater Fee; Annual fFee equal to ten thirty percent (10%30%) of the current system development charge
applicable to the size of the temporary domestic water meter(s).*
(iii) Water Fee; Annual fFee equal to ten thirty percent (10%30%) of the current system development charge
applicable to the size of the temporary water meter(s).*
AGENDA ITEM #6. f)
AB - 1756
City Council Regular Meeting - 26 Sep 2016
SUBJECT/TITLE: Addendum No. 2 to CAG-15-224 for the Cedar River 205 Project Levee
Certification with Tetra Tech, Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Joseph Farah, Surface Water Civil Engineer III
EXT.: 7205
FISCAL IMPACT SUMMARY:
Addendum No. 2 to cover Phase 2 of the Cedar River 205 Project Levee Certification is for $431,754. Phase 1
of CAG-15-224 was $98,908 and Addendum No. 1 was $7,633. The project is funded through the approved
2016 Surface Water Utility Capital Improvement Program (427.475501). The 2016 approved adjusted budget
for this project is $683,927, which includes a King County Flood Control District Opportunity Grant in the
amount of $343,343. There are sufficient funds in the project budget to fund this addendum.
SUMMARY OF ACTION:
The Cedar River 205 Project levee system certification to FEMA levee standards allows for FEMA accreditation
of the levee system as providing 100-year level of flood protection. Certification of the Cedar River 205
Project levee system will verify the areas that are protected by the levee/floodwall system on the lower 1.25
miles of the Cedar River and would not have to comply with floodplain insurance and development
regulations.
Tetra Tech Inc. is the consultant selected to certify the levee system and prepare all FEMA required
documents. Phase 1 of the work needed to certify the levee system was completed in July 2016 a nd Phase 2
scope and budget were defined based on the Phase 1 findings and conclusions. Phase 1 consisted of data
collection, survey, inspections, site reconnaissance and preliminary analyses to define Phase 2 work. Phase 2
includes all of the technical analyses required to demonstrate that the levees and floodwalls meet all FEMA
structural stability, seismic behavior and hydraulic freeboard requirements. If these analyses demonstrate
that the levee system is certifiable then the report produced in Phase 2 will be submitted to FEMA.
EXHIBITS:
A. Issue Paper
B. Addendum No. 2
C. USACE Letters
STAFF RECOMMENDATION:
Approve Addendum No. 2 to CAG-15-224 for the Cedar River Section 205 Project Levee Certification Phase 2
with Tetra Tech, Inc. in the amount of $431,754.
AGENDA ITEM #6. g)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:September 14, 2016
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Joseph Farah, Surface Water Utility Engineer, x7205
SUBJECT:Addendum No. 2 to CAG-15-224 for the Cedar River 205 Project
Levee Certification with Tetra Tech, Inc.
ISSUE:
Should Council approve Addendum No. 2 to CAG-15-224 for the Cedar River Section 205
Project Levee Certification project for Phase 2 work, with Tetra Tech, Inc., in the amount
of $431,754?
RECOMMENDATION:
Approve Addendum No. 2 to CAG-15-224 for the Cedar River Section 205 Project Levee
Certification project for Phase 2 work, with Tetra Tech, Inc., in the amount of $431,754?
BACKGROUND:
The Cedar River levees are part of the Cedar River Section 205 Flood Damage Reduction
Project (Cedar River 205 Project) constructed in 1998 in cooperation with the United
States Army Corps of Engineers (USACE). The levees are located on the lower 1.25 miles
of the Cedar River and extend from Williams Avenue North to the mouth of the Cedar
River at Lake Washington. The Cedar River 205 Project protects portions of downtown
Renton, The Landing, The Boeing 737 plant, and the Renton airport from the 100-year
flood. On September 30, 2004, the USACE issued a letter certifying the levees as
containing the 100-year base flood. On July 10, 2012, United States Army Corps of
Engineers sent a letter to the City indicating that the levee certification letter would
expire on August 31, 2013 (i.e. it would no longer be valid) because they would no
longer be certifying levees and their 2004 levee certification letter would no longer be
valid. The USACE letter also stated that a new Levee certification with FEMA would be
the responsibility of the City of Renton.
The Cedar River 205 Project levee system certification to FEMA levee standards allows
for FEMA accreditation of the levee system as providing 100-year level of flood
AGENDA ITEM #6. g)
Mr. Corman, Council President
Page 2 of 3
September 14, 2016
H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3708 Cedar River Levee
Recertification\1003 Phase 2 Scope and Contract\JFtp
protection. Unless a levee system is certified and accredited by FEMA, floodplain
mapping of areas behind the levee assumes the levee does not exist or does not provide
any flood protection. Accreditation enables the properties protected by the levee
system in Renton to be mapped as protected areas (designated as Zone X) instead of
being mapped in the FEMA 100-year floodplain (designated Zone A). In FEMA Zone A,
property owners and businesses would have to purchase flood insurance for their
homes and buildings, and new development in the floodplain would have to meet
construction requirements for building finished floor elevation and filling in the
floodplain. Certification of the Cedar River 205 Project levee system will ensure that the
areas protected would not have to comply with such floodplain insurance and
development regulations. Currently, the area protected by the Cedar River levees is still
mapped as Zone X even though the levee certification has expired because FEMA has
not updated their maps. We expect to maintain this designation while the certification
efforts are underway. FEMA has also offered to designate the Cedar River Section 205
levees as “Provisionally Accredited” while the City prepares the certification package.
In accordance with the City’s Purchasing, Bidding and Contracting Requirements Policy
#250-02, Tetra Tech, Inc. was selected to perform this work and services required to
achieve the recertification and reaccreditation of the levee system. Tetra Tech’s
approach, which was approved by the City, includes multiple phases of work:
Phase 1: This phase mainly consists of data collection, survey, inspections, site
reconnaissance, and preliminary analyses to define extent of work needed in
Phase 2 and what detailed analyses should be performed.
Phase 2: This phase includes all the technical analyses required to demonstrate
that the levees and floodwalls meets all FEMA structural stability, seismic
behavior, and hydraulic freeboard requirements. If these analyses demonstrate
that the levee system is certifiable, then the report produced in this phase would
be submitted to FEMA.
Phase 3: If it were determined in Phase 2 that capital improvements are required
to the levee system to meet certification standards, then the City would need to
design and construct those improvements under a separate phase.
On December 7, 2015, the Mayor signed Engineering Consultant Agreement CAG-15-224
with Tetra Tech, Inc. for the Phase 1 work in the amount of $98,908, in accordance with
City Policy #250-02. Then on March 1, 2016, the Public Works Administrator signed
Addendum No. 1 in the amount of $7,633 to cover a task requesting Tetra Tech, Inc. to
provide peer review of the plans and specifications of the Cedar River Maintenance
Dredge project, whose successful completion is necessary for levee certification.
AGENDA ITEM #6. g)
Mr. Corman, Council President
Page 3 of 3
September 14, 2016
H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3708 Cedar River Levee
Recertification\1003 Phase 2 Scope and Contract\JFtp
Phase 1 was completed in July 2016 and the Phase 2 work plan was submitted by Tetra
Tech, Inc. Based on this work plan, the Phase 2 scope and budget were defined.
The Cedar River Section 205 Project Levee Certification project is funded through the
approved 2016 Surface Water Utility Capital Improvement Program (427.475501). The
approved 2016 adjusted budget for this project is $683,927, which includes a King
County Flood Control District Opportunity Grant, in the amount of $343,343. There are
sufficient funds in the project budget to fund this addendum.
CONCLUSION:
It is recommended that Council approve Addendum No. 2 to CAG-15-224, in the amount
of $431,754, for the Phase 2 work of the Cedar River Section 205 Project Levee
Certification with Tetra Tech, Inc.
cc:Lys Hornsby, P.E., Utility Systems Director
Ron Straka, Surface Water Utility Engineering Manager
Hai Nguyen, ASD Senior Financial Analyst
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H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3708 Cedar River Levee
Recertification\1003 Phase 2 Scope and Contract\JLtp Page 2 of 2
EXECUTION
IN WITNESS WHEREOF, the parties have executed this Addendum No. 2 to ENGINEERING
CONSULTANT AGREEMENT CAG-15-224 as of the day and year first above written.
CONSULTANT CITY OF RENTON
Signature Date Mayor Date
ATTEST:
Type or Print Name
Title Jason A. Seth, CMC, City Clerk
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c
h
20
1
6
le
v
e
e
re
c
o
n
n
a
i
s
s
a
n
c
e
.
Th
e
Ci
t
y
n
e
e
d
s
to
p
r
e
p
a
r
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a
pa
c
k
a
g
e
fo
r
bi
d
fo
r
th
e
re
p
a
i
r
of
th
e
s
e
jo
i
n
t
se
a
l
s
.
Fo
r
th
i
s
ta
s
k
,
th
e
co
n
s
u
l
t
a
n
t
wi
l
l
pr
o
v
i
d
e
on
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dr
a
w
i
n
g
de
t
a
i
l
i
n
g
ty
p
i
c
a
l
jo
i
n
t
se
a
l
a
n
t
re
p
a
i
r
wo
r
k
wi
t
h
co
n
s
t
r
u
c
t
i
o
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n
o
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e
s
fo
r
th
i
s
re
p
a
i
r
.
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e
c
o
n
s
u
l
t
a
n
t
wi
l
l
pr
o
v
i
d
e
fi
e
l
d
se
r
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s
w
h
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n
t
h
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co
n
s
t
r
u
c
t
i
o
n
s
t
a
r
t
s
,
a
n
o
t
h
e
r
vi
s
i
t
ea
r
l
y
in
co
n
s
t
r
u
c
t
i
o
n
to
ch
e
c
k
on
im
p
l
e
m
e
n
t
a
t
i
o
n
of
th
e
jo
i
n
t
re
p
a
i
r
wo
r
k
,
an
d
a
th
i
r
d
ti
m
e
to
de
v
e
l
o
p
a
pu
n
c
h
li
s
t
.
A
s
s
u
m
p
t
i
o
n
s
:
•
Al
l
fl
o
o
d
w
a
l
l
jo
i
n
t
s
wi
l
l
be
re
p
a
i
r
e
d
.
•
C
o
n
s
u
l
t
a
n
t
’
s
ro
l
e
wi
l
l
be
to
pr
o
v
i
d
e
on
e
s
h
e
e
t
of
co
n
s
t
r
u
c
t
i
o
n
d
e
t
a
i
l
s
an
d
n
o
t
e
s
,
wi
t
h
no
s
e
p
a
r
a
t
e
sp
e
c
i
f
i
c
a
t
i
o
n
s
.
•
Ci
t
y
wi
l
l
ta
k
e
ca
r
e
of
o
t
h
e
r
a
s
p
e
c
t
s
of
t
h
e
bi
d
pa
c
k
a
g
e
.
•
Th
e
fi
r
s
t
tw
o
si
t
e
vi
s
i
t
s
ar
e
2
ho
u
r
s
e
a
c
h
.
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e
th
i
r
d
(p
u
n
c
h
li
s
t
)
si
t
e
vi
s
i
t
is
4
ho
u
r
s
.
•
Th
e
Ci
t
y
wi
l
l
pr
o
v
i
d
e
ac
c
e
s
s
co
o
r
d
i
n
a
t
i
o
n
wi
t
h
t
h
e
Re
n
t
o
n
Ai
r
p
o
r
t
as
n
e
e
d
e
d
.
D
e
l
i
v
e
r
a
b
l
e
s
•
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e
dr
a
w
i
n
g
co
n
s
i
s
t
i
n
g
of
ty
p
i
c
a
l
jo
i
n
t
s
e
a
l
a
n
t
re
p
a
i
r
d
e
t
a
i
l
s
an
d
co
n
s
t
r
u
c
t
i
o
n
no
t
e
s
.
•
Th
r
e
e
si
t
e
vi
s
i
t
s
(o
n
e
at
th
e
s
t
a
r
t
of
co
n
s
t
r
u
c
t
i
o
n
,
on
e
du
r
i
n
g
co
n
s
t
r
u
c
t
i
o
n
,
o
n
e
to
de
v
e
l
o
p
a
pu
n
c
h
li
s
t
)
.
•
S
h
o
r
t
e-
m
a
i
l
wi
t
h
ob
s
e
r
v
a
t
i
o
n
s
of
jo
i
n
t
re
p
a
i
r
wo
r
k
p
e
r
f
o
r
m
e
d
du
r
i
n
g
t
h
e
c
o
n
s
t
r
u
c
t
i
o
n
ph
a
s
e
.
•
Pu
n
c
h
li
s
t
of
ad
d
i
t
i
o
n
a
l
wo
r
k
r
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q
u
i
r
e
d
to
c
o
m
p
l
e
t
e
th
e
jo
i
n
t
s
e
a
l
a
n
t
re
p
a
i
r
s
.
Ta
s
k
3
—
Fr
e
e
b
o
a
r
d
An
a
l
y
s
i
s
an
d
Fl
o
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d
p
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a
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p
p
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g
Ba
s
e
d
on
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a
s
e
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Ne
e
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A
s
s
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s
m
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t
Re
p
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r
t
,
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h
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r
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ar
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a
n
u
m
b
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r
of
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c
a
t
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o
n
s
al
o
n
g
th
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ri
g
h
t
an
d
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f
t
ba
n
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v
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t
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t
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t
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r
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t
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e
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b
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r
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r
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a
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p
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)
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w
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r
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th
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a
s
e
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ef
f
o
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by
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u
r
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(b
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cf
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t
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t
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t
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t
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in
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it
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u
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c
r
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q
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T
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C
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e
p
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m
b
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20
1
6
AG
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#
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&
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S
u
b
t
a
s
k
3.
4
—
F
i
n
a
l
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t
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F
r
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b
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m
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m
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to
th
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1
0
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r
fl
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di
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d
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a
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t
lo
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th
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t
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m
w
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sp
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t
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th
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l
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b
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m
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co
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d
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th
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a
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cr
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l
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on
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y
of
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l
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s
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m
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by
th
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of
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t
o
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.
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t
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wh
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no
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b
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t
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p
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m
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t
in
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h
a
s
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l
.
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is
ex
p
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c
t
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d
t
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a
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th
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d
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t
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r
m
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a
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s
t
co
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b
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a
t
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of
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d
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c
t
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al
l
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w
a
b
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r
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v
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d
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t
r
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c
t
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r
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p
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m
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t
s
to
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v
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s
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d
fl
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d
w
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be
an
it
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r
a
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pr
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in
wh
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c
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d
th
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a
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wo
r
k
t
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v
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p
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b
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p
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r
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c
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/
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d
w
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l
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(r
a
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s
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s
)
an
d
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fl
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.
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b
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c
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n
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ti
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p
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b
t
a
s
k
3.
5
-
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t
h
an
d
W
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t
h
o
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t
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v
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a
l
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d
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p
p
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g
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fi
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d
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d
r
a
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m
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,
in
c
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a
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d
10
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c
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a
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b
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q
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m
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m
th
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a
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ch
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in
cr
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t
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g
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m
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to
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p
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n
t
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a
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d
b
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or
c
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in
th
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r
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a
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w
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be
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t
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be
us
e
d
to
pe
r
f
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m
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”
an
d
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w
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v
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m
a
p
p
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of
th
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ba
s
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d
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x
t
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n
t
s
.
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e
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u
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t
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t
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de
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a
p
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p
p
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of
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an
d
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t
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t
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in
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c
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st
a
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A
s
s
u
m
p
t
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n
s
:
•
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ef
f
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c
t
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d
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m
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T
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p
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20
1
6
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P
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s
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1.
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a
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l
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a
l
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I
m
p
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m
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n
t
P
r
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s
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s
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in
c
l
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d
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p
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s
th
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t
do
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re
q
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x
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s
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p
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m
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q
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s
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or
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t
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q
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in
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s
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t
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p
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y
no
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q
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a
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ev
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a
t
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an
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c
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a
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d
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to
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s
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2.
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r
g
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p
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t
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l
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m
p
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v
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m
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t
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j
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c
t
s
.
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h
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s
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in
c
l
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d
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m
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r
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co
s
t
l
y
s
t
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t
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r
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im
p
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m
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t
s
a
n
d
ma
y
re
q
u
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e
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x
t
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s
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v
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p
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m
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t
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n
g
an
d
in
-
w
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t
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co
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s
t
r
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c
t
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t
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t
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s
.
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Pr
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j
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c
t
M
a
n
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g
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r
an
d
t
h
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Ci
t
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wi
l
l
m
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t
to
pe
r
f
o
r
m
an
in
f
o
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m
a
l
al
t
e
r
n
a
t
i
v
e
s
an
a
l
y
s
i
s
if
m
u
l
t
i
p
l
e
o
p
t
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n
s
ex
i
s
t
to
a
d
d
r
e
s
s
a
sp
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c
i
f
i
c
is
s
u
e
.
A
s
s
u
m
p
t
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o
n
s
:
•
Th
e
de
s
i
g
n
of
th
e
im
p
r
o
v
e
m
e
n
t
is
no
t
p
e
r
f
o
r
m
e
d
in
P
h
a
s
e
II
,
bu
t
wi
l
l
be
th
e
fo
c
u
s
of
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a
s
e
Il
l
.
•
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P
r
o
j
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c
t
M
a
n
a
g
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r
wi
l
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m
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t
wi
t
h
th
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t
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pr
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o
r
to
pr
o
d
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c
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th
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c
h
n
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c
a
l
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m
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d
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m
to
sc
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n
an
d
th
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s
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l
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c
t
t
h
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im
p
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o
v
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m
e
n
t
s
.
D
e
l
i
v
e
r
a
b
l
e
s
:
•
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c
h
n
i
c
a
l
M
e
m
o
r
a
n
d
u
m
de
s
c
r
i
b
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n
g
th
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im
p
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v
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m
e
n
t
s
id
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n
t
i
f
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d
ne
c
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s
s
a
r
y
to
al
l
o
w
ce
r
t
i
f
i
c
a
t
i
o
n
of
th
e
le
v
e
e
s
Ta
s
k
11
—
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r
t
i
f
i
c
a
t
i
o
n
Re
p
o
r
t
l
i
t
h
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le
v
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a
p
p
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a
r
s
to
m
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t
FE
M
A
Ce
r
t
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f
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c
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t
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c
r
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r
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a
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t
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c
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p
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v
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t
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f
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c
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t
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p
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t
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c
k
a
g
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.
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im
p
r
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v
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m
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n
t
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d
s
w
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r
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id
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t
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f
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d
as
be
i
n
g
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s
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l
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be
co
n
s
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d
a
Co
n
d
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t
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o
n
a
l
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t
t
e
r
of
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p
Re
v
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s
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o
n
(C
L
O
M
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)
an
d
t
h
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r
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p
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r
t
wi
l
l
in
c
l
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th
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pr
e
l
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m
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de
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g
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th
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p
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m
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CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
4‐1‐250 OF CHAPTER 1, ADMINISTRATION AND ENFORCEMENT, SECTION 4‐4‐
080 OF CHAPTER 4, CITY‐WIDE PROPERTY DEVELOPMENT STANDARDS, AND
SECTION 4‐11‐130 OF CHAPTER 11, DEFINITIONS, OF TITLE IV (DEVELOPMENT
REGULATIONS) OF THE RENTON MUNICIPAL CODE, BY AMENDING MARIJUANA
ZONING AND PARKING REGULATIONS, AND ADDING AND AMENDING
DEFINITIONS.
WHEREAS, the City of Renton adopted interim zoning that limited the number of retail
marijuana stores in the City to five (5); and
WHEREAS, the interim zoning was adopted to allow time to engage in a work program to
consider allowing six (6) retail stores, as allocated by the Washington State Liquor and Cannabis
Board; and
WHEREAS, the City also needed to consider and evaluate amendments to City regulations
regarding marijuana in response to amendments to State laws regarding marijuana, such as
allowing some buffers from sensitive uses to be reduced, and to allow for a public process; and
WHEREAS, the Planning Commission duly studied and considered regulations for
recreational marijuana; and
WHEREAS, the Planning Commission held a public hearing on the matter of the proposed
regulations for recreational marijuana on August 17, 2016; and
WHEREAS, the Planning Commission deliberated and made a recommendation regarding
recreational marijuana on September 7, 2016; and
WHEREAS, the Council held a public hearing on October 3, 2016;
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. Section 4‐1‐250, Marijuana Regulations, of Chapter 1, Administration and
Enforcement, of Title IV (Development Regulations) of the Renton Municipal Code, is amended
as follows:
4‐1‐250 MARIJUANA REGULATIONS:
A. PURPOSE:
The City of Renton, in an effort to comply with state law, has adopted
marijuana laws that are intended to be consistent with Chapter 69.50 RCW,
Uniform Controlled Substances Act, and Chapter 69.51A RCW, Medical Cannabis,
as they exist or may be amended.
B. AUTHORITY:
The City of Renton derives its authority to act on marijuana use, production,
processing, and sales, and cooperatives within its jurisdiction from Washington
State Constitution Article XI, Section 11, Police and Sanitary Regulations; Chapters
69.50 and 69.51A RCW, as they exist or may be amended; its authority to regulate
zoning within its jurisdiction; and any and all other authority granted to Renton by
the State Legislature and the Washington State Liquor Control and Cannabis
Board.
C. COOPERATIVES AND TRANSPORTERS:
Marijuana cooperatives are not allowed in the City and marijuana transporters
shall not be licensed in the City.
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
3
DC. BUSINESS REGULATION:
By accepting a license issued pursuant to this chapter and/or Chapter 5‐5 RMC,
Business Licenses, as they exist or may be amended, a licensee, jointly and
severally, if more than one, agrees to indemnify and defend the City, its officers,
elected officials, employees, attorneys, agents, insurers, and self‐insurance pool,
if any, against all liability, claims and demands, on account of injury, loss or
damage, including, without limitation, claims arising from bodily injury, personal
injury, sickness, disease, death, property loss or damage, or any other loss of any
kind whatsoever, which arise out of or are in any manner connected with the
operation of the marijuana‐related business that is the subject of the license. The
licensee further agrees to investigate, handle, respond to, and to provide defense
for and defend against, any such liability, claims, or demands at its expense, and
to bear all other costs and expenses related thereto, including court costs and
attorney fees. The Administrative Services Administrator may require a licensee
to execute a written instrument confirming the provisions of this chapter.
E. D. LICENSE REQUIREMENT:
All business licenses related to marijuana shall contain language that
substantially conforms to the following:
1. Renton shall not be responsible or liable for any claim, defense, or
anything related to the operation of a marijuana‐related business activity.
2. By signing the business license application, the licensee accepts, agrees
and acknowledges that it shall not have any claim again Renton related to any
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
4
claim, defense, or loss related to the operation of a marijuana‐related business
activity, and that the applicant shall hold Renton absolutely harmless for any such
claim, defense or loss. This Section shall govern the licensee’s responsibilities in
the event of a claim, defense, or loss related to the operation of a marijuana‐
related business activity.
3. By signing the business license application, the licensee accepts, agrees
and acknowledges that under federal law, and more specifically the Supremacy
Clause of the United States Constitution, Article VI, Paragraph 2, federal law
generally takes precedence over Washington State laws, and even the Washington
State Constitution.
4. Based on the supremacy clause and federal law in general, the applicant
may still be subject to arrest, prosecution, imprisonment, and/or fines for violating
federal law, Renton shall have no duty, responsibility, or liability based on any of
those events, and that Renton may be the entity to arrest, prosecute, imprison or
fine the applicant.
F. E. PROCEDURE FOR OBTAINING CITY LICENSE FOR MARIJUANA USE:
1. Any marijuana retailer, producer, or processor must obtain and
maintain a valid Washington State Liquor and Cannabis Board license or
endorsement to sell, produce or process marijuana in the City of Renton at the
State approved location. Any existing marijuana businesses and operations that
do not currently have a valid State license must apply for and receive a license or
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
5
endorsement at the first opportunity to do so, but in no event be later than July
1, 2016.
2. Upon timely obtaining a marijuana license or endorsement from the
State and complying with the City Zoning Code and other applicable City codes,
and upon application and payment of all appropriate taxes and/or fees, a City
business license may be issued.
F. ZONING G. LOCATION:
1. Marijuana zoning can be found in RMC 4‐2‐060.
2. As defined and measured in WAC 314‐55 and as authorized under RCW
59.50.331, marijuana retailers, producers, and processors shall not be located:
a. Within one thousand feet (1,000’) of any elementary or secondary
school, playground, public park, or public transit center, and
b. Within seven hundred fifty feet (750’) of any recreation center or
facility, child care center, library, or game arcade.
H. MAXIMUM NUMBER OF MARIJUANA RETAIL LICENSES:
The City will issue no more than five (5) business licenses to marijuana
retailers. The licenses shall be issued to the first five (5) applicants that hold valid
licenses from the Washington State Liquor and Cannabis Board and comply with
City zoning and development requirements. The date applications are received by
the City shall be used for the purpose of determining order.
SECTION II. The Commercial Activities Outside of the Center Downtown Zone
and Except Shopping Centers section of subsection 4‐4‐080.F.10.d, Parking Spaces Based
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
6
on Land Use, of Chapter 4, City‐Wide Development Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended to add a new row labeled “Retail
Marijuana,” to read as shown below. The rest of the subsection shall remain as currently
codified, except for the addition in SECTION III of this ordinance.
USE NUMBER OF REQUIRED SPACES
COMMERCIAL ACTIVITIES OUTSIDE OF THE CENTER DOWNTOWN ZONE AND EXCEPT
SHOPPING CENTERS:
Drive‐through retail or
drive‐through service:
Stacking spaces: The drive‐through facility shall be so located
that sufficient on‐site vehicle stacking space is provided for the
handling of motor vehicles using such facility during peak
business hours. Typically 5 stacking spaces per window are
required unless otherwise determined by the Community and
Economic Development Administrator. Stacking spaces cannot
obstruct required parking spaces or ingress/egress within the
site or extend into the public right‐of‐way.
Banks: A minimum of 2.5 per 1,000 square feet of net floor area and a
maximum of 5.0 per 1,000 square feet of net floor area except
when part of a shopping center.
Convalescent centers: A minimum and maximum of 1 for every 2 employees plus 1 for
every 3 beds.
Day care centers, adult day
care (I and II):
A minimum and maximum of 1 for each employee and 2 drop‐
off/pick‐up spaces within 100 feet of the main entrance for
every 25 clients of the program.
Hotels and motels: A minimum and maximum of 1 per guest room plus 1 for every
3 employees.
Bed and breakfast houses: A minimum and maximum of 1 per guest room.
Mortuaries or funeral
homes:
A minimum and maximum of 10 per 1,000 square feet of floor
area of assembly rooms.
Vehicle sales (large and
small vehicles) with outdoor
retail sales areas:
A minimum and maximum of 1 per 5,000 square feet. The sales
area is not a parking lot and does not have to comply with
dimensional requirements, landscaping or the bulk storage
section requirements for setbacks and screening. Any
arrangement of motor vehicles is allowed as long as:
• A minimum 5‐foot perimeter landscaping area is provided;
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
7
• They are not displayed in required landscape areas; and
• Adequate fire access is provided per Fire Department
approval.
Vehicle service and repair
(large and small vehicles):
A minimum and maximum of 2.5 per 1,000 square feet of net
floor area.
Offices, medical and dental: A minimum and maximum of 5.0 per 1,000 square feet of net
floor area.
Offices, general: A minimum of 2.0 per 1,000 square feet of net floor area and a
maximum of 4.5 parking spaces per 1,000 square feet of net
floor area.
Eating and drinking
establishments and taverns:
A minimum and maximum of 10 per 1,000 square feet of dining
area.
Eating and drinking
establishment combination
sit‐down/drive‐through
restaurant:
A minimum and maximum of 1 per 75 square feet of dining
area.
Retail sales and big‐box
retail sales:
A minimum and maximum of 2.5 per 1,000 square feet of net
floor area, except big‐box retail sales, which is allowed a
maximum of 5.0 per 1,000 square feet of net floor area if
shared and/or structured parking is provided.
Retail Marijuana: A minimum of 4.0 and a maximum of 5.0 per 1,000 square feet
of net floor area.
Services, on‐site (except as
specified below):
A minimum and maximum of 3.0 per 1,000 square feet of net
floor area.
Clothing or shoe repair
shops, furniture, appliance,
hardware stores, household
equipment:
A minimum and maximum of 2.0 per 1,000 square feet of net
floor area.
Uncovered commercial area,
outdoor nurseries:
A minimum and maximum of 0.5 per 1,000 square feet of retail
sales area in addition to any parking requirements for buildings.
Recreational and entertainment uses:
Outdoor and indoor sports
arenas, auditoriums,
stadiums, movie theaters,
and entertainment clubs:
A minimum and maximum of 1 for every 4 fixed seats or 10 per
1,000 square feet of floor area of main auditorium or of
principal place of assembly not containing fixed seats,
whichever is greater.
Bowling alleys: A minimum and maximum of 2 per alley.
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
8
Dance halls, dance clubs,
and skating rinks:
A minimum and maximum of 1 per 40 square feet of net floor
area.
Golf driving ranges: A minimum and maximum of 1 per driving station.
Marinas: A minimum and maximum of 2 per 3 slips. For private marina
associated with a residential complex, then 1 per 3 slips. Also 1
loading area per 25 slips.
Miniature golf courses: A minimum and maximum of 1 per hole.
Other recreational: A minimum and maximum of 1 per occupant based upon 50%
of the maximum occupant load as established by the adopted
Building and Fire Codes of the City of Renton.
Travel trailers: A minimum and maximum of 1 per trailer site.
SECTION III. The Commercial Activities Within the Center Downtown Zone
section of subsection 4‐4‐080.F.10.d, Parking Spaces Based on Land Use, of Chapter 4,
City‐Wide Development Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended to add a new row labeled “Retail Marijuana,” to read as
shown below. The rest of the subsection shall remain as currently codified, except for the
addition in SECTION II of this ordinance.
USE NUMBER OF REQUIRED SPACES
COMMERCIAL ACTIVITIES WITHIN THE CENTER DOWNTOWN ZONE:
Convalescent center, drive‐through
retail, drive‐through service, hotels,
mortuaries, indoor sports arenas,
auditoriums, movie theaters,
entertainment clubs, bowling alleys,
dance halls, dance clubs, and other
recreational uses:
These uses follow the standards applied outside
the Center Downtown Zone.
Retail Marijuana: A minimum of 4.0 and a maximum of 5.0 per 1,000
square feet of net floor area.
All commercial uses allowed in the CD
Zone except for the uses listed above:
A maximum of 1 space per 1,000 square feet of net
floor area, with no minimum requirement.
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
9
SECTION IV. Section 4‐11‐130, Definitions M, of Chapter 11, Definitions, of Title IV
(Development Regulations) of the Renton Municipal Code is amended to add definitions of
“Marijuana Cooperative” and “Marijuana Transporter” in alphabetical order and to read as
shown below, and to amend the definitions of “Marijuana Processor,” “Marijuana Producer” and
“Marijuana Retail,” as follows:
MARIJUANA COOPERATIVE: Persons that as qualified patients or designated
providers, as defined by RCW 69.51A, share responsibility for acquiring and
supplying the resources needed to produce and process marijuana in the
residence of one of the members.
MARIJUANA PROCESSOR: A person or business entity that is licensed by the
Washington State Liquor Control and Cannabis Board, under RCW 69.50.325
(Marijuana producer’s license) and/or RCW 69.50.328 (Marijuana producers,
processors – No direct or indirect financial interest in licensed marijuana retailers),
and related sections of the RCW, as they exist or may be amended, to process,
package, and label useable marijuana and marijuana‐infused products for sale at
wholesale to marijuana retailers.
MARIJUANA PRODUCER: A person or business entity that is licensed by the
Washington State Liquor Control and Cannabis Board, under RCW 69.50.325
(Marijuana producer’s license), and related sections of the RCW, as they exist or
may be amended, to produce and sell marijuana at wholesale to marijuana
processors and other marijuana producers.
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
10
MARIJUANA RETAIL: A person or business entity that is licensed by the
Washington State Liquor Control and Cannabis Board, under RCW 69.50.354
(Retail outlets licenses), RCW 69.50.357 (Retail outlets – Rules), and related
sections of the RCW, as they exist or may be amended, to sell useable marijuana
and/or marijuana infused products and restrict entry to the premises to persons
twenty one (21) years of age and older.
MARIJUANA TRANSPORTER: A person or business entity that is licensed by the
Washington State Liquor and Cannabis Board, under RCW 69.50.385 (Common
carriers – Licensing – State liquor and cannabis board to adopt rules), and related
sections of the RCW, as they exist or may be amended, to transport marijuana
plants, useable marijuana, and/or marijuana infused products to other marijuana
licensees.
SECTION V. This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
11
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1933:9/12/16:scr
AGENDA ITEM # 8. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
SUBSECTION 10-11-1.B OF THE RENTON MUNICIPAL CODE, INCREASING THE
SPEED LIMIT ON SOUTHEAST MAY VALLEY ROAD AND NILE AVENUE
NORTHEAST FROM TWENTY-FIVE (25) MILES PER HOUR TO THIRTY (30) MILES
PER HOUR; AND ESTABLISHING AN EFFECTIVE DATE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Subsection 10-11-1.B of section 10-11-1, Speed Limits, of Chapter 11,
Speed Limits, of Title X (Traffic) of the Renton Municipal Code, is hereby amended to add new
subsections 10-11-1.B.17 and 10-11-1.B.18 to read as follows:
17. Southeast May Valley Road from City limits near Coal Creek Parkway to
City limits near Nile Avenue Northeast.
18. Nile Avenue Northeast from Southeast May Valley Road to City limits
near Northeast 23rd Street.
SECTION II. This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s offi cial newspaper and the revised
speed limits shall take effect upon posting of speed limit signs giving notice thereof. The
published summary shall consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2 016.
Jason A. Seth, City Clerk
AGENDA ITEM # 8. b)
ORDINANCE NO. ________
2
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1931:9/20/16:scr
AGENDA ITEM # 8. b)
� � ��rr �■CITY OF
EXECUTIVE DEPARTMENT —/�� Renton �
M E M O R A N D U M
DATE: September 26, 2016
TO: Randy Corman, Council President
Members of the Renton City Council
FROM: Denis Law, Mayor
Jay Covington, Chief Administrative Officer
SUBIECT: Administrative Report
In addition to our day-to-day activities, the following are some items worthy of note for this
week:
• The City of Renton will begin pruning 56 maple trees along Maple Valley Highway beginning
on Tuesday, September 27th. The project will close one westbound lane along the row of
trees. Pruning of the low-hanging red and Norway maple trees will provide at least 15 feet
of clearance over the highway and remove branches that have grown through the netting
along the 10th fairway. The project is expected to take three days and be completed by
Thursday, September 29th. For further information, please contact Terry Flatley, Urban
Forestry and Natural Resources Manager at 425-430-6600 or by email at
tflatley@rentonwa.�av.
• It's the final Renton Farmers Market of the year! Please join us tomorrow, Tuesday,
September 27th, from 3:00 p.m. until 7:00 p.m. at the Piazza Park in downtown Renton one
last time as we shop, stock up, and say thank you to our favorite farmers and vendors that
bring us fresh, local foods and goods each and every week throughout the market season.
• Information about preventative street maintenance, traffic impact projects, and road
closures happening this week can be found at http:l/rentonwa.�ov/trafficimpacts.
• Preventative street maintenance, traffic impact projects, and road closures will be at the
following locations:
✓ Monday, September 26th through Friday, September 30th, 8:00 a.m.to 3:00 p.m. '
Single lane closure will take place on Talbot Road South at South 198th Place due to
utility installation. Questions may be directed to Tom Main at 206-999-1833.
✓ Monday, September 26th through Friday, September 30th, 8:30 a.m. to 3:30 p.m.
Duvall Avenue NE will have intermittent lane closures in various locations due to
channelization, placement of precast curbing, and utility adjustments for the Duvall
Avenue Pavement Preservation project. Questions can be directed to Flora Lee at 425-
430-7303 or Todd Freih at 206-999-1832.
�
R
Randy Corman,Council President e �
Members of Renton City Council
Page 2
September 26,2016
✓ Monday, September 26th through Friday, September 30th, 8:00 a.m.to 3:00 p.m.
Lane closures will take place along NE 5th Place at Ferndale Avenue NE due to gas main
construction. Questions may be directed to Mark Wetherbee at 206-999-1829.
✓ Monday, September 26th through Friday, September 30th, 8:00 a.m. to 3:00 p.m.
Road closure will take place on South 14th Street between Shattuck Avenue South
through Smithers Avenue South for WSDOT Talbot Hill project. Open to local access
only. Questions may be directed to Patrick DeCaro at 425-207-6013.
✓ Monday, September 26th through Friday, September 30th, 8:00 a.m. to 3:00 p.m.
Intermittent lane closures will take place near 1300 Lake Washington Boulevard North
for the Hampton Inn utility installations. Questions may be directed to Brad Stocco at
425-282-2373.
✓ Monday, September 26th through Friday, September 30th, 8:00 a.m.to 3:00 p.m.
Lane closures will take place along SW 7th Street between Powell Avenue SW and Lind
Avenue SW due to storm water Capital Improvement Project. Questions may be
directed to Dan Carey at 425-430-7293, or Pat Miller at 206-794-6162.
✓ Monday, September 26th through Friday, September 30th. Street maintenance crews '
will be crack sealing on Taylor Avenue NW between Renton Avenue South and NW 7th
Street. Questions may be directed to John Kalmbach at 425-766-6183.
✓ Monday, September 26th through approximately Friday, September 30th. Water
maintenance crews will have a vactor truck conducting routine maintenance on Renton
Avenue South, High Avenue South, and Beacon Way South on Renton Hill. Questions
may be directed to Gregg Seegmiller at 425-766-2884.
✓ Monday, September 26th through Sunday, October 2nd. The two west lanes on Main
between 2nd and 3rd will be closed for project improvements while the east lanes will
be open for traffic flow. The on-site inspector is Pat Miller, 206-794-6162.
✓ Monday, September 26th through Sunday, October 2nd. Full road closure will take
place during the weekdays, and a single lane will be open after 5:00 p.m. until 7:00 a.m.
on Burnett Avenue North between North 30th Street and North 32nd Street and on
North 30th Street between Burnett Avenue North and Park Avenue North due to a
storm water Capital Improvement Project. Questions may be directed to Joe Farah at
425-430-7205, or Brad Stocco at 425-430-6582.
✓ Monday, September 26th through approximately Friday, October 28th. Intermittent
daytime lane closures will take place in both directions along Duvall Avenue NE between
NE 4th Street and NE 10th Street to accommodate a pavement preservation project.
Randy Corman,Council President
Members of Renton City Council
Page 3
September 26, 2016
Questions may be directed to Flora Lee at 425-430-7303. For more information, a
project website has been set up at wrrr��.rer�ton�;��.�ovld�vall.
✓ Monday, September 26th through Friday, December 16th, 7:00 a.m. to 5:00 p.m. SW
7th Street will be reduced to one lane to accommodate construction of a surface water
utility project. Flaggers will be onsite managing traffic flow. One lane in each direction
along SW 7th Street will be open during non-construction hours between 5:00 p.m. and
7:00 a.m. Questions may be directed to Dan Carey at 425-430-7293.
✓ Monday, September 26th through Friday, March 31st (2017). Full road closure will
take place on Harrington between Sunset Lane NE and Harrington Avenue NE as well as
a full road closure on Harrington Avenue NE between NE 10th Street and Sunset Lane
NE will be in place as part of the Sunset Lane Capital Improvement Project. Questions
can be directed to Keith Wooley at 425-430-7318, or Mark Wetherbee at 206-999-1829.
✓ Monday, September 26th through approximately Friday, July 28th (2017). Complete
road closure of Harrington Avenue NE, Sunset Lane NE, and Glennwood Avenue NE will
take place for approximately one year to accommodate the Sunset Lane NE Roadway
Improvements Project. Detours are in place. Questions may be directed to Keith
Woolley at 425-430-7318.
�� CITY O
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City Council Regular Meeting
7:00 PM - Monday, �I�"-��" I + �''
Council Chambers, 7th Floor, City Hall— 1055 S. Grady Way
AUDIENCE COMMENT
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
PLEASE PRINT CLEARLY
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PLANNING AND DEVELOPMENT COMMITTEE �'-�-� ��u��IL
COMMITTEE REPORT
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September 26, 2016
Low Impact Development (LID) Code Review
Referred on luly 11, 2016
The Planning and Development Committee concurs with the Planning Commission and staff
recommendation to adopt the proposed amendments to incorporate low impact
development principles and practices into RMC Title 4 and Title 9. The Planning and
Development Committee further recommends that the ordinance regarding these
amendments be prepared and presented when complete.
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nce, Chair
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y Mclrvin, Vice Chair
n o Pavone, Member
cc: Chip Vincent,CED Administrator
Gregg Zimmerman, Public Works Administrator
Lys Hornsby, Utility Systems Director
Ron Straka,Surface Water Utility Engineering Manager '�
Angie Mathias, Long Range Planning Manager
Hebe Bernardo,Surface Water Utility Engineer
Kristina Lowthian,Surface Water Utility Engineer
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�PPROVED BY
PLANNING AND DEVELOPMENT COMMITTEE �,�� ��U���L
COMMITTEE REPORT �
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September 26, 2016
City Code Title IV(Development Regulations) Unit Lot Subdivisions
Referred on September 22, 2015
The Planning and Development Committee concurs with the Planning Commission and staff
recommendation to adopt amendments to the development regulations to allow Unit Lot Subdivisions
in the R-10, R-14, and RMF zones and to establish standards for such subdivisions. The Committee
further recommends that an ordinance for this item be prepared and presented for first reading.
rince, Chair
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Mclrvin, Vice Chair
ndo Pavone, Member
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PLANNING AND DEVELOPMENT COMMITTEE ��P����['j �`�
� COMMITTEE REPORT ����y �.-�����L
September 26, 2016 ��$� � ���
Regulations for Legalized Marijuana Work Program
Referred on January 6, 2014
The Planning and Development Committee concurs with the Planning Commission and staff
recommendation to adopt regulations to adopt a maximum of five retail marijuana stores in
the City, to establish parking requirements for retail marijuana stores, and to not allow
marijuana cooperatives or transporters. The Planning and Development Committee
reviewed and amended the buffer distance required from sensitive uses to retain a
minimum 1,000 feet. The Committee authorizes first reading of the ordinance on
September 26, 2016.
Finally, the Planning & Development Committee further recommends the interim zoning for
marijuana be extended.
E�ince, Chair
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Jondo Pavone, Member
cc: Chip Vincent,CED Administrator
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FINANCE COMMITTEE REPORT
t'�,PP'i���d�� E�°Y�
� September 26, 2016 �''��� �������
��_�.,'�$c� � �� ��'>
APPROVAL OF CLAIMS AND PAYROLL VOUCHERS
The Finance Committee approves for payment on September 26, 2016 claims vouchers
350143 – 350157, 350178 – 350574 and 5077 – 5079, 5088 - 5095, 4 wire transfers and 1
payroll run with benefit withholding payments totaling $6,688,207.23 and payroll vouchers
including 704 direct deposits and 59 payroll vouchers totaling$1,369,469.96.
/ � �--��r� .___
Don Persson, Chair
ndo Pavone, Vice-Chair
—______
Ruth Perez, Member
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FINANCE COMMITTEE �`���P����� ��
COMMITTEE REPORT `�%��� �'������"
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_: ___ __. _
September 26, 2016
I Parks Maintenance North Interior Upgrade Contract Approval
(Referred September 12, 2016) I
The Finance Committee recommends concurrence in the staff recommendation to approve the
Forma Contract (JOC-02) Work Order in the amount of$162,965.59 for the Parks Maintenance
North Building Interior Upgrade.
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Don Persson, Chair �_
�Tmer�do Pavone, Vice Chair
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Ruth Perez, Member
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cc: Robert Ebert
Michael Nolan
Jessi Merriman
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FINANCE COMMITTEE " ���C.�''��� �t� �
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COMMITTEE REPORT '�',�e;� "�'�'��-4:
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Se tember 26 2016 ' `��` G��� '�
p , _._ _
Amendment No. 2 to 2015-2018 Fresh Bucks Implementation Agreement
(Referred September 12, 2016)
The Finance Committee recommends concurrence in the staff recommendation to approve
Amendment No. 2 to CAG-16-129 with The City of Seattle Office of Sustainability and
Environment to accept additional FINI Grant Funding for 2016 (increasing the amount by
$5,232.50), to fund an incentive program for shoppers using their Supplemental Nutrition
Assistance Program (SNAP) benefits.
� �
Don Persson, Chair
�t�nondo Pavone, Vice Chair
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Ruth Pere�'i, Member
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cc: Carrie Olson, Farmers Market Coordinator
Jeannie Gabriel,Administrative Secretary I
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STAFFRECAP
COUNCIL MEETING REFERRALS
9/26/2016
MOTIONS REFERRED TO ADMINISTRATION: None
Other Requests: None*
MOTIONS REFERRED TO COUNCIL COMMITTEE:
Perez requested that a full update be provided to the Transportation Committee meeting
regarding the King County commitment to work with the City to relocate the transit center to a
new station at Rainier Ave. S and S. Grady Way; and that an update be provided on the Airport
Master Plan. - Zimmerman
Corman requested that an update be provided to the Committee of the Whole on the Eastside
Rail Corridor. -Zimmerman
*The consent agenda items were adopted as presented,with the exception of item 6.e.which was
removed for separate consideration and adopted as Council Concur(instead of Refer to Public Safety
Committee).
CITY t F
R.
M I N UTES
City Council Regular Meeting
7:00 PM -Monday,September 26,2016
Council Chambers, 7th Floor, City Hall—1055 5. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and invited Cub
Scout Pack 942 to present the national and state colors and lead the Pledge of Allegiance.
ROLL CALL
Councilmembers Present: Councilmembers Absent:
Randy Corman, Council President Ed Prince
Ryan Mclrvin Carol Ann Witschi
Armondo Pavone
Ruth Perez
Don Persson
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL EXCUSE ABSENT
COUNCILMEMBERS ED PRINCE AND CAROL ANN WITSCHI. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Preeti Shridhar, Deputy Public Affairs Administrator
Shane Moloney, Senior Assistant City Attorney
Megan Gregor, Deputy City Clerk
Gregg Zimmerman, Public Works Administrator
Cliff Long, Economic Development Director
Jennifer Henning, Planning Director
Michael Kirk, Facilities Director
Commander Kevin Keys, Police Department
Chief Mark Peterson, Renton Regional Fire Authority
Fire Marshall Angela St.John, Renton Regional Fire Authority
September 26, 2016 REGULAR COUNCIL MEETING MINUTES
PROCLAMATIONS
Diaper Need Awareness Week-September 26-October 2, 2016:A proclamation by Mayor
Law was read declaring September 26-October 2, 2016 to be "Diaper Need Awareness
Week" in the City of Renton, encouraging all citizens to join in this special observance and to
generously donate to diaper banks, diaper drives, and those organizations that distribute
diapers to families in need in the City of Renton. Executive Director of Eastside Baby Corner,
Renee Zimmerman, accepted the proclamation with thanks and provided a brief overview of
the services that Eastside Baby Corner provides to the Renton community.
MOVED BY CORMAN,SECONDED BY PEREZ, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
Community Planning Month -October 2016:A proclamation by Mayor Law was read
declaring October 2016 to be "Community Planning Month" in the City of Renton,
encouraging all citizens to join him in this special observance. Planning Director,Jennifer
Henning accepted the proclamation with thanks and explained that the purpose of having a
Community Planning Month is to highlight the role of planners and good planning. She shared
that this year's theme is "Community Engagement" and emphasized the necessity of engaging
public officials, community members, and key leaders within the community. Additionally, she
encouraged community members to attend community meetings and public hearings so as to
ensure their voice is heard in the planning process.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
Fire Prevention Week-October 9-15,2016:A proclamation by Mayor Law was read
declaring October 9- 15, 2016 to be "Fire Prevention Week" in the City of Renton, and he
encouraged all citizens to join him in this special observance. Renton Regional Fire Authority
Fire Marshall,Angela St.John, accepted the proclamation with thanks and shared this year's
theme of"Don't Wait: Check Your Date!" encouraging all residents to confirm that their
smoke alarms are up to date. She explained that smoke alarms should be replaced every 10
years to ensure proper fire safety within the home.
MOVED BY PAVONE,SECONDED BY CORMAN, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
ADMINISTRATIVE REPORT
Deputy Public Affairs Administrator Preeti Shridhar reviewed a written administrative report
summarizing the City's recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were:
The City of Renton will begin pruning 56 maple trees along Maple Valley Highway
beginning on Tuesday, September 27th. The project will close one westbound lane
along the row of trees. Pruning of the low-hanging red and Norway maple trees will
provide at least 15 feet of clearance over the highway and remove branches that have
grown through the netting along the 10th fairway. The project is expected to take
three days and be completed by Thursday, September 29th.
Tuesday, September 27th is the final Renton Farmers Market of the year from 3:00
p.m. until 7:00 p.m., at the Piazza Park in downtown Renton.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
September 26, 2016 REGULAR COUNCIL MEETING MINUTES
AUDIENCE COMMENTS
Steve Roediger, Renton, expressed concerns related to Ordinance No. 5815 (see
belowJ regarding Council's decision to change the speed limit on SE May Valley Rd.
and Nile Ave. NE from 25 miles an hour to 30. He had hoped they would be changing
the speed limit back to 35 miles an hour and provided reasons he believed 35 to be a
more reasonable number. Councilmember Perez clarified that Council's decision to
change it to a number lower than 35 is mostly due to the preservation of safety
especially for bicyclists and small children getting off of school buses that stop along
that street.
David Linville, Seattle, addressed council as legal representation for Reed Trucking&
Excavating Inc. and shared his concerns for the City's dismissal of Reed's bid proposal
see item 6.b.J, and that he believed the errors in the bid were not material. Senior
Assistant City Attorney Shane Moloney provided clarification that due to multiple
irregularities found in the bid bond, it is the City's opinion that if this was challenged
by who is believed to be the lowest responsive bidder the City would lose.
Diane Dobson, Renton, apologized to Council for failing to effectively communicate in
an email she sent that morning. Additionally, she thanked Mayor Law for his quick
action in requesting for assistance in facilitating better communication between the
North Renton Community and the Renton School District. She requested clarification
regarding responsibilities of the City and the School District, primary relating to offsite
transportation impacts.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion,following the listing. At the request
of Councilmember Pavone, Item 6.e. was removed for separate consideration.
a) Approval of Council Meeting minutes of September 19, 2016. Council Concur.
b) AB-1759 City Clerk reported the results of the 9/7/2016 bid opening for CAG-16-035- 116th
Ave. SE Sidewalk Project; and submitted the staff recommendation to accept the lowest
responsive bid submitted by Kamins Construction, in the amount of$500,000.62.
Council Concur.
c) AB-1757 Community& Economic Development Department recommended approval of a
Facade Improvement Agreement loan, not to exceed $165,000,from Community
Development Block Grant (CDBG)funds, to Hocevar Real Estate LLC.,for the purpose of
assisting with exterior improvements to the property located at 332 Burnett Ave.5.
Council Concur.
d) AB-1755 Community Services Department recommended approval of an Interagency
Agreement with the State of Washington Department of Enterprise Services,to provide
future energy/utility conservation project management and monitoring services.
Refer to Finance Committee.
f) AB-1754 Utility Systems Division submitted proposed changes to surface water utility and
wastewater utility rates, and solid waste utility rates; and requested approval of the
2017/2018 System Development Charges, code amendments regarding the fee increases; and
requested direction to prepare the 2017/2018 Solid Waste Rate and 2017/2018 Piped Utilities
ordinances. Refer to Utilities Committee.
September 26, 2016 REGULAR COUNCIL MEETING MINUTES
g) AB-1756 Utility Systems Division recommended approval of Addendum No. 2 to CAG-15-224
with Tetra Tech, Inc., in the amount of$431,754,for Phase 2 of the Cedar River Section 205
Project Levee Certification. Refer to Utilities Committee.
MOVED BY CORMAN,SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, MINUS ITEM 6.E. CARRIED.
ITEM 6.E -SEPARATE CONSIDERATION
e) AB-1758 Police Department recommended approval of an Interagency Agreement with the
Washington Traffic Safety Commission to receive $12,500 in grant funds for the purpose of
conducting multi-jurisdictional, high visibility enforcement traffic safety emphasis patrols to
reduce traffic related deaths and serious injuries. ° {_ +_ o_hr_ -.„+;,r,,.Y,..;;«.
Council Concur.
MOVED BY PAVONE,SECONDED BY CORMAN,COUNCIL CONCUR TO APPROVE
CONSENT AGENDA ITEM 6.E.AS COUNCIL CONCUR. CARRIED.
UNFINISHED BUSINESS
a) Planning&Development Committee Vice Chair Mclrvin presented a report recommending
concurrence with the Planning Commission and staff recommendation to adopt the proposed
amendments to incorporate low impact development principles and practices into RMC Title 4
and Title 9.The Planning and Development Committee further recommended that the ordinance
regarding these amendments be prepared and presented when complete.
MOVED BY MCIRVIN,SECONDED BY PAVONE,COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Planning&Development Committee Vice Chair Mclrvin presented a report recommending
concurrence with the Planning Commission and staff recommendation to adopt amendments to
the development regulations to allow Unit Lot Subdivisions in the R-10, R-14, and RMF zones and
to establish standards for such subdivisions.The Committee further recommended that an
ordinance for this item be prepared and presented for first reading.
MOVED BY MCIRVIN,SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Planning&Development Committee Vice Chair Mclrvin presented a report recommending
concurrence with the Planning Commission and staff recommendation to adopt regulations to
adopt a maximum of five retail marijuana stores in the City,to establish parking requirements for
retail marijuana stores, and to not allow marijuana cooperatives or transporters.The Planning
and Development Committee reviewed and amended the buffer distance required from sensitive
uses to retain a minimum 1,000 feet.The Committee recommends first reading of the ordinance
on September 26, 2016. Finally, the Planning& Development Committee further recommended
the interim zoning for marijuana be extended.
MOVED BY MCIRVIN,SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
September 26, 2016 REGULAR COUNCIL MEETING MINUTES
II
d) Finance Committee Chair Persson presented a report approving for payment on September 26,
2016 claims vouchers 350143—350157, 350178—350574 and 5077—5079, 5088- 5095,four
wire transfers and one payroll run with benefit withholding payments totaling$6,688,207.23 and
payroll vouchers including 704 direct deposits and 59 payroll vouchers totaling$1,369,469.96.
MOVED BY PERSSON,SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
e) Finance Committee Chair Persson presented a report recommending concurrence in the staff
recommendation to approve the Forma Contract(JOC-02) Work Order in the amount of
162,965.59 for the Parks Maintenance North Building Interior Upgrade.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
f) Finance Committee Chair Persson presented a report recommending concurrence in the staff
recommendation to approve Amendment No. 2 to CAG-16-129 with The City of Seattle Office of
Sustainability and Environment to accept additional FINI Grant Funding for 2016 (increasing the
amount by$5,232.50),to fund an incentive program for shoppers using their Supplemental
Nutrition Assistance Program (SNAP) benefits.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Ordinance for first reading:
a) Ordinance No. 5816:An ordinance was read amending Section 4-1-250 of Chapter 1,
Administration and Enforcement,Section 4-4-080 of Chapter 4,City-Wide Property
Development Standards, and Section 4-11-130 of Chapter 11, Definitions, of Title IV
Development Regulations) of the Renton Municipal Code, by amending marijuana zoning and
parking regulations, and adding and amending definitions.
MOVED BY MCIRVIN,SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinance for second and final reading:
b) Ordinance No. 5815:An ordinance was read amending subsection 10-11-1.6 of the Renton
Municipal Code, increasing the speed limit on Southeast May Valley Road and Nile Avenue
Northeast from twenty-five (25) miles per hour to thirty (30) miles per hour; and establishing
an effective date.
MOVED BY PEREZ,SECONDED BY PERSSON,COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL:ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
MOVED BY PEREZ,SECONDED BY MCIRVIN, COUNCIL REFER THE TOPIC OF KING
COUNTY'S COMMITMENT TO WORK WITH THE CITY TO RELOCATE THE TRANSIT
CENTER TO A NEW STATION AT RAINIER AVE. 5 AND S. GRADY WAY;AND AN
UPDATE OF THE AIRPORT MASTER PLAN TO THE TRANSPORTATION COMMITTEE.
CARRIED.
September 26, 2016 REGULAR COUNCIL MEETING MINUTES
MOVED BY CORMAN,SECONDED BY PEREZ, COUNCIL REFER AN UPDATE ON THE
EASTSIDE RAIL CORRIDOR TO THE COMMITTEE OF THE WHOLE. CARRIED.
ADJOURNMENT
MOVED BY PERSSON, SECONDED BY CORMAN,COUNCIL ADIOURN. CARRIED.TIME:
7:56 P.M.
n
Jason A.Seth, CMC City I rk
Megan Gregor, CMC, Recorder
Monday, September 26, 2016
September 26, 2016 REGULAR COUNCIL MEETING MINUTES
Council Committee Meeting Calendar
September 26, 2016
October 3, 2016
Monday
3:00 PM Transportation Committee, Chair Perez—Council Conference Room
1. Emerging Issues
4:00 PM Utilities Committee, Chair Mclrvin — Council Conference Room
1. Cedar River 205 Project Levee Certification Contract Addendum
2. 2017 & 2018 Utility Revenue Requirements and CIP
5:00 PM Committee of the Whole, Chair Corman — Council Chambers
1. Mayor Presents 2017-2018 Preliminary Budget
2. 2017-2018 Revenue Projections
SEP 26, 2016 - CITY COUNCIL REGULAR MEETING - MOTION SHEET
Agenda
Placement
Agenda Section Title/Item Motion Staff Contact Interested Parties
2) ROLL CALL Councilmembers Absent:
Ed Prince
Carol Ann Witschi
N/A N/A N/A
3.a) PROCLAMATIONS Diaper Need Awareness Week - September 26 - October
2, 2016:
COUNCIL CONCUR
IN THE
PROCLAMATION
N/A N/A
3.b) PROCLAMATIONS Community Planning Month - October 2016 COUNICL CONCUR
IN THE
PROCLAMATION
N/A N/A
3.c) PROCLAMATIONS Fire Prevention Week - October 9 - 15, 2016 COUNCIL CONCUR
IN THE
PROCLAMATION
N/A N/A
6.a) CONSENT
AGENDA
Approval of Council Meeting minutes of September 19,
2016.
COUNCIL CONCUR Jason Seth Megan Gregor
6.b) CONSENT
AGENDA
AB - 1759 City Clerk reported the results of the 9/7/2016
bid opening for CAG-16-035 - 116th Ave. SE Sidewalk
Project; and submitted the staff recommendation to
accept the lowest responsive bid submitted by Kamins
Construction, in the amount of $500,000.62.
COUNCIL CONCUR Jason Seth Megan Gregor
Cindy Moya
Flora Lee
Bob Hanson
Shane Moloney
6.c) CONSENT
AGENDA
AB - 1757 Community & Economic Development
Department recommended approval of a Facade
Improvement Agreement loan, not to exceed $165,000,
from Community Development Block Grant (CDBG) funds,
to Hocevar Real Estate LLC., for the purpose of assisting
with exterior improvements to the property located at 332
Burnett Ave. S.
COUNCIL CONCUR John Collum Judith Subia
6.d) CONSENT
AGENDA
AB - 1755 Community Services Department
recommended approval of an Interagency Agreement with
the State of Washington Department of Enterprise
Services, to provide future energy/utility conservation
project management and monitoring services.
REFER TO FINANCE
COMMITTEE
Robert Ebert Michael Kirk
Jessi Merriman
6.f) CONSENT
AGENDA
AB - 1754 Utility Systems Division submitted proposed
changes to surface water utility and wastewater utility
rates, and solid waste utility rates; and requested approval
of the 2017/2018 System Development Charges, code
amendments regarding the fee increases; and requested
direction to prepare the 2017/2018 Solid Waste Rate and
2017/2018 Piped Utilities ordinances.
REFER TO UTILITIES
COMMITTEE
Lys Hornsby Jamie Thomas
Terri Weishaupt
Hai Nguyen
Teresa Phelan
6.g) CONSENT
AGENDA
AB - 1756 Utility Systems Division recommended approval
of Addendum No. 2 to CAG-15-224 with Tetra Tech, Inc., in
the amount of $431,754, for Phase 2 of the Cedar River
Section 205 Project Levee Certification.
REFER TO UTILITIES
COMMITTEE
Joe Farah Lys Hornsby
Ron Straka
Hai Nguyen
Teresa Phelan
6.e) ITEM 6.E -
SEPARATE
CONSIDERATION
AB - 1758 Police Department recommended approval of
an Interagency Agreement with the Washington Traffic
Safety Commission to receive $12,500 in grant funds for
the purpose of conducting multi-jurisdictional, high
visibility enforcement traffic safety emphasis patrols to
reduce traffic related deaths and serious injuries. Refer to
Public Safety Committee.
COUNCIL CONCUR Chad Karlewicz Melissa Day
7.a) UNFINISHED
BUSINESS
Planning & Development Committee Vice Chair McIrvin
presented a report recommending concurrence with the
Planning Commission and staff recommendation to adopt
the proposed amendments to incorporate low impact
development principles and practices into RMC Title 4 and
Title 9. The Planning and Development Committee further
recommended that the ordinance regarding these
amendments be prepared and presented when complete.
COUNCIL CONCUR Angie Mathias Chip Vincent
Gregg Zimmerman
Lys Hornsby
Ron Straka
Hebé Bernardo
Kristina Lowthian
Judith Subia
7.b) UNFINISHED
BUSINESS
Planning & Development Committee Vice Chair McIrvin
presented a report concurrence with the Planning
Commission and staff recommendation to adopt
amendments to the development regulations to allow Unit
Lot Subdivisions in the R-10, R-14, and RMF zones and to
establish standards for such subdivisions. The Committee
further recommended that an ordinance for this item be
prepared and presented for first reading.
COUNCIL CONCUR Paul Hintz Judith Subia
7.c) UNFINISHED
BUSINESS
Planning & Development Committee Vice Chair McIrvin
presented a report recommending concurrence with the
Planning Commission and staff recommendation to adopt
regulations to adopt a maximum of five retail marijuana
stores in the City, to establish parking requirements for
retail marijuana stores, and to not allow marijuana
cooperatives or transporters. The Planning and
Development Committee reviewed and amended the
buffer distance required from sensitive uses to retain a
minimum 1,000 feet. The Committee authorizes first
reading of the ordinance on September 26, 2016. Finally,
the Planning & Development Committee further
recommended the interim zoning for marijuana be
extended.
COUNCIL CONCUR Chip Vincent Angie Mathias
Judith Subia
7.d) UNFINISHED
BUSINESS
Finance Committee Chair Persson presented a report
approving for payment on September 26, 2016 claims
vouchers 350143 – 350157, 350178 – 350574 and 5077 –
5079, 5088 - 5095, 4 wire transfers and 1 payroll run with
benefit withholding payments totaling $6,688,207.23and
payroll vouchers including 704 direct deposits and 59
payroll vouchers totaling $1,369,469.96.
COUNCIL CONCUR Jamie Thomas Natalie Wissbrod
7.e) UNFINISHED
BUSINESS
Finance Committee Chair Persson presented a report
recommending concurrence in the staff recommendation
to approve the Forma Contract (JOC-02) Work Order in the
amount of $162,965.59 for the Parks Maintenance North
Building Interior Upgrade.
COUNCIL CONCUR Robert Ebert Michael Nolan
Jessi Merriman
7.f) UNFINISHED
BUSINESS
Finance Committee Chair Persson presented a report
recommending concurrence in the staff recommendation
to approve Amendment No. 2 to CAG-16-129 with The City
of Seattle Office of Sustainability and Environment to
accept additional FINI Grant Funding for 2016 (increasing
the amount by $5,232.50), to fund an incentive program
for shoppers using their Supplemental Nutrition Assistance
Program (SNAP) benefits.
COUNCIL CONCUR Carrie Olson Jeannie Gabriel
8.a) ORDINANCE FOR
FIRST READING:
Ordinance No. 5816: An ordinance was read amending
Section 4-1-250 of Chapter 1, Administration and
Enforcement, Section 4-4-080 of Chapter 4, City-Wide
Property Development Standards, and Section 4-11-130 of
Chapter 11, Definitions, of Title IV (Development
Regulations) of the Renton Municipal Code, by amending
marijuana zoning and parking regulations, and adding and
amending definitions.
COUNCIL REFER THE
ORDINANCE FOR
SECOND AND FINAL
READING AT THE
NEXT COUNCIL
MEETING
Chip Vincent Angie Mathias
Judith Subia
8.b) ORDINANCE FOR
SECOND AND
FINAL READING:
Ordinance No. 5815: An ordinance was read amending
subsection 10-11-1.B of the Renton Municipal Code,
increasing the speed limit on Southeast May Valley Road
and Nile Avenue Northeast from twenty-five (25) miles per
hour to thirty (30) miles per hour; and establishing an
effective date.
COUNCIL ADOPT
THE ORDINANCE AS
READ. ROLL CALL:
ALL AYES
Chris Barnes Jim Seitz
Heather Ulit
9.a) NEW BUSINESS Council refer the topic of King County's commitment to
work with the City to relocate the transit center to a new
station at Rainier Ave. S and S. Grady Way; and an update
of the Airport Master Plan to the Transportation
Committee.
COUNCL CONCUR
(Refer to
Transportation
Committee)
Gregg
Zimmerman
Jim Seitz
Linda Moschetti
Heather Ulit
9.b) NEW BUSINESS Council refer an update on the Eastside Rail Corridor to the
Committee of the Whole
COUNCIL CONCUR
(Refer to
Committee of the
Whole)
Gregg
Zimmerman
Jim Seitz
Jay Covington
STATE OF WASHINGTON, COUNTY OF KING }
AFFIDAVIT OF PUBLICATION
PUBLIC NOTICE
Linda M Mills, being first duly sworn on oath that she is the Legal
Advertising Representative of the CITY OF RENTON
NOTICE OF ORDINANCE
ADOPTED BY THE
RENTON CITY COUNCIL
Following is a summary of the
Renton Reporter Ordinances adopted by the Ren-
ton City Council on September
26,2016:
ORDINANCE NO.5815
a weekly newspaper, which newspaper is a legal newspaper of an Ordinance of cne c�ri of
general circulation and is now and has been for more than six months Rento�, Washington, amending
subsection 10-11-1.b of the Ren-
prior to the date of publication hereinafter referred to, published in co� Municipal code, �n�Teas��g
the English language continuously as a weekly newspaper in King the speed limit on southeast May
Valley Road and Nile Avenue
County, Washington. The Renton Reporter has been approved as Northeast from twenry-five �zs>
a Legal Newspaper by order of the Superior Court of the State of miles per noU� co cn;,�y �30�
Washington for King County. m+ies per nou�; and establishing
an effective date.
The notice in the exact form annexed was published in regular issues Et�e�n�e: ioi3oizo�6
of the Renton Reporter (and not in supplement form) which was co�„piece ceXc of this ordinance
can be found on the City's web-
regularly distributed to its subscribers during the below stated period. S�te at www.rentonwa.gov. Upon
The annexed notice, 1: request to the Ciry Clerk's office,
PubllC N�tICe be mai ed for a�ee.opies will also
Jason A.Seth,Ciry Clerk
Pubiished in Renton Reporter on
September 3Q 2016.#1703ll 1.
was published on September 30, 2016.
The full amount of the fee charged for said foregoing publication is
the sum of$71.75
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Gale Gwin, Notary Public for the State of Washington, Residing in'/��'�i�F��i i w P��•`,,`
Covington,Washington
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