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PARKSI ACI iTIES
USE OF CITY-OWNEQ Number:
PORTABLE STAGE 600-03
Effective Date: Supersedes: Page Of Prepared by; Appraved byc
3/i j87 1 3 M. Farness 8rt.av,5'.c.r'LpOG`
1 .0 PURPOSE: To establish policy and procedural guidelines far the use of
the City-owned portable stage and related equipment.
2.0 ORGANIZATIONS AFFEC7ED: All departmentsldivisions, public agencies
with jurisdictians irt Renton, lacal community groups and assaciations.
3.Q REFERENCES: Not applicable.
4.0 POLICY:
4.1 The City shall use its portable stage and make' the stage available
ta support activities and events that are beneficial to the public
interest and general public welfare,
4.1.3 All pub]ic or gavernmental agencies shall qctaiify as
arganizations that may utilize the stage for official
programs and events.
4.1.2 Any public service group, association, fraternal
organization, or community club may apply for use af this
equipment when the use is shown ta support an effort to
erthance the cu1 tural , SOC1 d , educati onal , or recreational
well-being of the Renton comr unity,
4.2 The Di rector of the Renton Parks and Recreati an Department or hi s
designee shall be respansible for maintaining, storing, and
administering the use of this equipment for the City.
4.3 When reviewing applications for use af the stage, the Parks
Director or designee must determine that the proposed use does not:
a support an dC'1 Y1 tJ/ the purpose of whi c h i s to dCIY@1"'1 S@ or
pramote the sale of commercial products or services for
private gain;
b) support an event or actirtity which promates a particular
partisan or political position, issue, or any political
600-03
USE OF CITY-OWNED PORTABLE STAGE
PAGE 2
candidate or group of candidates except when formally
approved as appropriate by a duly elected body as allowed by
law (i.e. , City Council , School Board);
c) support events or activities that would produce a conflict
with established rules and regulations of the Park Board or
other City laws, regulations or policies.
4.4 The Park Director or designee may establish reasonable fees for
use of the stage by users outside of the City organization. The
amount of such fees shall not exceed the real cost incurred by
the City in providing the stage for external use.
5.0 DEFINITIONS: Not applicable.
6.0 PROCEDURES:
6.1 Any party requesting use of the stage must submit a completed
application (form available at Parks Department) at least two
weeks prior to the event.
6.2 The requesting party must provide adequate insurance for the
event. (See Park form. ) It is the responsibility of the
requesting party to pay for all repair costs to the stage ard/or
related equipment damaged during the use of said equipment.
6.3 The Parks Director shall determine if the proposed use of the
stage conforms to the intent established by this policy and
approve or deny the application.
6.3.1 If the Director decides that the proposed use is or may be
in conflict with policies established herein, the question
may at his discretion be submitted to the Mayor's office
for a review and final administrative determination.
6.4 Fees assessed for use of the stage must be paid 72 hours in
advance of the event.
6.4.1 An applicant may be charged an additional amount if the
cost to the City to provide the stage exceeds the
estimated amount established by the fee. For instance, if
City personnel are assigned to retrieve the stage at a
specified time and the equipment is still in use, the
additional personnel costs for stand-by time may be
transferred to the applicant.
6.5 Any cancellation of the request to use the stage should be
provided in writing at least 72 hours prior to the time
established for delivery of the stage. Upon timely receipt of
the written cancellation, any fees collected shall be reimbursed
in full .
600-03
USE OF CITY-OWNED PORTABLE STAGE
PAGE 3
6.5.1 If the written cancellation is received with less than 72
hours' notice, the reimbursement shall be made less any
costs that have been incurred by the City.
2679A