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HomeMy WebLinkAbout11/16/2011 - Minutes R , � • Renton Library Advisory Board ..---�_ c�cy of;, `� ._ :D �� , ; ; `, .,;�� c�: �' -r. :.5���J_�'� Meeting Minutes Renton City Hall,Council Conference Room, 7th Floor November 16, 2011, 5:30 p.m. I. CALL TO ORDER Vice-Chair Erica Richey called the meeting to order at 5:40 p.m. In Attendance Members: Laurie Beden, Erica Richey, Amy Pieper, Catherine Ploue-Smith, Suzi Ure City of Renton Staff: Terry Higashiyama, Peter Renner, Preeti Shridhar, Alex Pietsch, Diane Wagner KCLS Staff: Angelina Benedetti Other: Michael Riley, Citizen II. APPROVAL OF AGENDA A motion was made by Amy Pieper, seconded by Catherine Ploue-Smith, to approve the November 16, 2011, agenda as written. All were in favor, motion carried, agenda approved. III. APPROVAL OF MINUTES Amy Pieper made a motion to approve the October 19, 2011, minutes as written, seconded by Suzi Ure. All were in favor motion carried, October minutes approved as written. IV. ORAL COMMUNICATIONS/PUBLIC COMMENTS None. V. BOARD COMMUNICATION Suzi Ure gave an Advisory Board Forum update and mentioned they were sectioned in groups to discuss and brainstorm the impact in the communities and other topics. One group discussed Advocacy between Library Boards and Cities; and group two discussed and brainstormed how to elicit information from community sources and how to bring what is learned to Library and City staff. Angelina Benedetti advised that notes from the Forum will be posted on the KCLS website as soon as they are available. Amy Pieper said she learned a lot from listening to the older boards and what they are facing vs. a newer board such as the City of Renton's. She said she feels lucky to have so much involvement from the City of Renton as some Boards do not have any City representation; no staff, no interaction or direct contact, no City support at all. It was mentioned that some other city's Library Boards could face being dissolved due to budget constraints. Amy Pieper gave an update for the Ad-Hoc Design Committee Meeting for the Downtown location. Amy said they are still in the beginning phases of design. She felt that the Architects i , • • City of Renton Library Board Minutes November 16,2011 Page 2 of 4 Board Communications Continued responded quickly to the feedback they received at the first meeting. She has a good feeling about the progress,though very preliminary. The next open house is scheduled for Wednesday, December 14, 2011, at the Renton Pavilion Event Center from 6:30 p.m. to 8:00 p.m. Alex commented there would be more of a formal presentation from the Architects. The Architects will begin to develop the schematic design phase. A meeting is being scheduled with Renton's Parks staff regarding the Gateway Park concepts. The City owns the Gateway-side property where electric and lighting is located and it's important to make design concepts work. A meeting is also being scheduled with the Design Team, hopefully before the upcoming holidays but after the Open House. Erica Richey said she feels the Architects are doing a great job of moving forward. VI. CITY REPORT Peter Renner discussed the Mithun Feasibility Analysis with regards to potential locations. Peter talked about how he previously worked with the Architect on the Pavilion Feasibility Study and said they efficiently provided their services and didn't do more than what was required. They also have experience in working with KCLS and their libraries, which eliminates the learning curve, a huge advantage. Peter Renner mentioned that the Architects work with realtors and property owners to see what properties are available. They went through the sufficiently sized properties and analyzed geography and visibility, similar to what would be done in a retail situation. Terry Higashiyama introduced Preeti Shridhar, City of Renton Communications Director. Preeti discussed effective communication strategies and how to deal with the public. She offered strategies to bridge gaps, listen to the audiences, deal with people who are upset with decisions and who may have concerns. She also showed a clip from Peter Sandman's online video presentation with brief discussions following. - VII. KCLS REPORT/ANGELINA BENEDETTI Angelina Benedetti handed out and briefly commented on two KCLS publications: "Engage, the Renton Libraries 2011 Community Study"; and, "Alignment, 2012 Preliminary Budget". ��� . � . ;��. H:\\Boards and Commissions\Library Board\2011\2011 Minutes\November 2011 � � s • City of Renton Library Board Minutes November 16, 2011 Page 3 of 4 VIII. DISCUSSION/ACTION ITEMS Terry Higashiyama gave an update on the Liberty Park Library Building Steering Committee. She talked about the number of people who attended and assisted with the recent open house,the plans review,the Arts& Cultural Plan, Museum Master Plan, and discussed a review of what is up and coming for the City. IX. DISCUSSION/ACTION ITEMS None. X. OLD BUSINESS Friendly reminder about Boards & Commissions Training, scheduled for Wednesday, November 30, 2011,from 5:30 p.m. to 8:30 p.m., at the Senior Activity Center. Dinner will be provided. Topics include Interactive Diverse Population, results of the City Survey, protocols, guidelines, RCW changes, and reviewing the Boards and Commission manual, etc. Everyone is encouraged to attend. XI. NEW BUSINESS None. XII. INFORMATION None. XI11. ADIOURNMENT A motion was made by Amy Pieper, seconded by Laurie Beden to adjourn the November meeting. Al)were in favor, motion carried, the meeting adjourned at 7:20 p.m. � � /. � � i.-��'✓ t� Signature ' �J NEXT REGULAR MEETINGS DECEMBER MEETING Wednesday, December 21,2011, 5:30 p.m. • Renton City Hall,Council Conference Room, 7t" Floor Telephone 425.430.6574 _�!7�.�! .�"'�7 • ,_�� H:\\Boards and Commissions\Library Board\2011\2011 Minutes\November 2011 t ` • • City of Renton Library Board Minutes November 16, 2011 Page 4 of 4 JANUARY EETING Wednesday,lanuary 18, 2012, 5:30 p.m. Renton City Hall, Council Conference Room, 7th Floor Telephone 425.430.6574 _�! . . . >'�i• . - H:\\Boards and Commissions\Library Board\2011\2011 Minutes\November 2011 t ` • � Partial List of Communications Efforts Related to Renton Library and KCLS Date Title Media 1/6/09 City Council Votes to send Library Merger to Renton Reporter Voters 1/29/09 Potential Annexation Booklet Handout 2/9/10 Potential Annexation Revised Utility Bill Insert 7/22/09 Renton Library Survey Web 7/31/09 Voters to decide library fate Renton Reporter 10/17/09-2/8/10 News Current Events and Newsletters Web 6/10 KCLS to show Renton's "new libraries Renton Reporter 7/9/10 KCLS Kicks off summer reading program Renton Reporter 8/6/10 KCLS plans could mean smaller downtown Renton Reporter library 3/8/11 Renton&KCLS Select sites for libraries (FAQ) Handout 3/11/11 City KCLS pick locations for library branches Renton Reporter 3/18/11 Old library would need upgrade Renton Reporter 3/25/11 Letters to the Editar Renton Reporter 4/29/11 City Council to get library briefing Renton Reporter 5/6/11 Library bond now before council Renton Reporter 5/13/11 Our View—Council,move forward with building Renton Reporter libraries 5/13/11 City Council to take final vote Monday on bonds Renton Reporter on libraries 5/25/11 Council to get library input Renton Reporter 6/24/11 Split council votes to build library downtown Renton Reporter 6/28/11 Group tries to reverse library vote Seattle Times 6/30/11 Library Steering Committee Application Web ' � • i Sl GI'1 d-lN SH�ET � �, Cityof y �e`,•,, ,� �. r._ �c:�;('l i[�.C` �(,.1 :�.d:,l `:.�.._ ..�. �:_ . �. � Renton Library Aduis��y ���rd nATE: Wednesday, November 16, 20�,� _ ' Do you wish to Name Address City/�6p Phon� speak? � PLEASE PRINT I Yes No (<�1 ���� h��r G���� � ���-� - �� r�<<.�,. 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