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Council 03/10/2008
r t AGENDA RENTON CITY COUNCIL • REGULAR MEETING March 10, 2008 Monday, 7 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATION: Police Department promotions/presentation 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 3/3/2008. Council concur. b. Community Services Department recommends approval of a contract in the amount of$224,000 • with Heery International for space planning, architectural, and move management services necessitated by the Benson Hill Communities Annexation. Council concur. c. Community Services Department recommends approval of the Parks Consultant Roster, valid from March 2008 to December 2010, listing 66 professional consultants. Council concur. d. Community Services Department recommends approval of a contract in the amount of $251,442.48 with sole source supplier Saxton, Bradley, Inc. to purchase lockers for the Police Department. Council concur. e. Fire and Emergency Services Department recommends approval of an agreement in the amount of$24,340.78 with FDM Software Ltd. for software support and maintenance related to the department's records management system. Council concur. f. Utility Systems Division recommends approval of the annual roster of consultants chosen to provide telemetry and supervisory control and data acquisition (SCADA) services, which is valid from March 2008 to March 2009 and lists nine professional consultants. Council concur. 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by • the Chair if further review is necessary. a. Finance Committee: Vouchers; Urban & Community Forestry Development Plan Contract b. Planning & Development Committee: City Code Title IV (Development Regulations) Docket 8. RESOLUTIONS AND ORDINANCES Ordinances for second and final reading: a. 2008 Budget amendment related to Farmers Market (1st reading 3/3/2008) • b. 2008 Budget amendment related to Benson Hill Communities Annexation (1st reading 3/3/2008) c. 2008 Budget amendment related to carrying forward 2007 funds (1st reading 3/3/2008) d. Clarifying parking sign regulations (1st reading 3/3/2008) (CONTINUED ON REVERSE SIDE) 4) 9. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) • 10. AUDIENCE COMMENT 11. ADJOURNMENT • COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 6 p.m. Emerging Issues - Regional Updates and Transportation •Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 1 1 AM&9 PM,WED.&FRI.AT 9 AM&7 PM AND SAT.&SUN.AT 1 PM&9 PM i RENTON CITY COUNCIL Regular Meeting March 10, 2008 Council Chambers Monday, 7 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Denis Law called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF MARCIE PALMER, Council President; RANDY CORMAN; GREG COUNCILMEMBERS TAYLOR; RICH ZWICKER; TERRI BRIERE; KING PARKER; DON PERSSON. CITY STAFF IN DENIS LAW, Mayor; JAY COVINGTON, Chief Administrative Officer; ATTENDANCE LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; MARTY WINE,Assistant CAO; PREETI SHRIDHAR, Communications Director; TERRY HIGASHIYAMA, Community Services Administrator; LESLIE BETLACH,Parks Director; PETER RENNER, Facilities Director; FIRE CHIEF/EMERGENCY SERVICES ADMINISTRATOR I. DAVID DANIELS and DEPUTY CHIEF ROBERT VAN HORNE,Fire Department; CHIEF KEVIN MILOSEVICH, DEPUTY CHIEF TIM TROXEL, DEPUTY CHIEF CHARLES MARSALISI, COMMANDER PAUL CLINE, COMMANDER KATIE MCCLINCY, COMMANDER FLOYD ELDRIDGE and COMMANDER CHARLES KARLEWICZ,Police Department. SPECIAL PRESENTATION Police Chief Milosevich announced Police Department employee promotions as Police: Employee Promotions follows: and Recognitions • Officer Bill Judd,promoted to Sergeant; • Officer Christine Matthews,promoted to Sergeant; • Officer Russell Radke,promoted to Sergeant; • Officer David Skelton,promoted to Sergeant; • Officer Ed Van Valey,promoted to Sergeant; • Sergeant Paul Cline,promoted to Commander; • Sergeant Charles Karlewicz,promoted to Commander; and • Commander Charles Marsalisi,promoted to Deputy Chief. Additionally, Chief Milosevich announced that ParkingEnforcement Officer Dianne Ford and Officer Robert Dreher were each selected by their peers and honored as Employee of the First Quarter and of the Third Quarter, respectively, in 2007. Evidence Technician Chad Jay,the Employee of the Fourth Quarter, was also named Employee of the Year. ADMINISTRATIVE Chief Administrative Officer Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2008 and beyond. Items noted included: * Five red maple trees along S. 3rd St.,between Shattuck Ave. S. and Burnett Ave. S.,that were severely damaged during the windstorms in November 2007 are to be removed. Replacement trees will be planted during the spring planting season. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 3/3/2008. Council concur. 3/3/2008 IMarch 10,2008 Renton City Council Minutes Page 76 Community Services: City Community Services Department recommended approval of a contract in the Space Planning &Move amount of$224,000 with Heery International for space planning, architectural, Management, Heery and move management services necessitated by the Benson Hill Communities International Annexation. Council concur. Community Services: Parks Community Services.Department recommended approval of the Parks Consultant Roster Consultant Roster,valid from March 2008 to December 2010, listing 66 professional consultants. Council concur. Community Services: Police Community Services Department recommended approval of a contract in the Department Locker Purchase, amount of$251,442.48 with sole source supplier Saxton,Bradley,Inc. to Saxton Bradley purchase lockers for the Police Department. Council concur. Fire: Records Management Fire and Emergency Services Department recommended approval of a contract System, FDM Software in the amount of$24,340.78 with FDM Software Ltd. for software support and maintenance related to the department's records management system. Council concur. Utility: Annual Consultant Utility Systems Division recommended approval of the annual roster of Roster,Telemetry & SCADA consultants chosen to provide telemetry and supervisory control and data acquisition (SCADA) services,which is valid from March 2008 to March 2009 and lists nine professional consultants. Council concur. MOVED BY PALMER, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS Planning and Development Committee Chair Parker presented a report Planning & Devement regarding the City Code Title IV(Development Regulations) docket. The Committee Committee recommended that a public hearing be set on 3/24/2008 to consider Planning: Development the proposed commercial office residential (COR), assisted living, helipad, and Regulations (Title IV)Docket utilities height zoning text amendments. MOVED BY PARKER, SECONDED Review BY ZWICKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Persson presented a report recommending approval of Finance: Vouchers Claim Vouchers 269561 -270146 and three wire transfers totaling $5,365,841.39; and approval of 163 Payroll Vouchers, one wire transfer, and 699 direct deposits totaling $2,420,934.61. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services: Urban & Finance Committee Chair Persson presented a report recommending Community Forestry concurrence in the staff recommendation to approve the contract with Worthy Development Plan, Worthy and Associates, LLC, in the amount of$119,654 to provide consulting services and Associates for an Urban and Community Forestry Development Plan. The Committee further recommended that the Mayor and City Clerk be authorized to execute the contract. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utility: Low-Income Senior Finance Committee Chair Persson presented a report regarding utility discount Utility Rates rates for low-income senior/disabled residents. The Committee recommended concurrence in the staff recommendation to approve the following: • Eliminate the two-tier structure(40 percent and 75 percent) and implement a single discount level of 50 percent. • Eliminate the 900 cubic feet of water subsidy to send a consistent water conservation message to all customers. March 10,2008 Renton City Council Minutes Page 77 • Under the new 50 percent discount program, offer customers the option of a 32-gallon can for solid waste service. • For the lowest income customers,retain the existing 75 percent subsidy program only for those customers(approximately 100) currently enrolled. • Provide additional outreach to low-income senior/disabled customers to increase participation, assist in determining eligibility and help with the application process. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following ordinances were presented for second and final reading and ORDINANCES adoption: Ordinance#5360 An ordinance was read amending the City of Renton 2008 Budget as adopted by EDNSP: Farmers Market Ordinance 5325 creating a new fund for Farmers Market revenues and expenses Funding, Budget Amend and appropriating revenues and expenses in the net amount of$46,492.19. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5361 An ordinance was read amending the City of Renton 2008 Budget as adopted by Budget: 2008 Amendment, Ordinance 5325, in the total amount of$1,189,368, to provide for costs to serve Benson Hill Communities the Benson Hill Communities Annexation area. MOVED BY BRIERE, Annexation SECONDED BY PALMER, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5362 An ordinance was read amending the City of Renton 2008 Budget as adopted by Finance: Carry Forward Ordinance 5325, in the total amount of$31,097,336,to carry forward to 2008 Ordinance funds appropriated in 2007,but not expended in 2007. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5363 An ordinance was read amending Chapter 10, Parking Regulations, of Title X Legal: Parking Sign (Traffic), of City Code by amending Section 6, Signs And/Or Markings Regulations Required. MOVED BY TAYLOR, SECONDED BY PERSSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Councilmember Corman extended his appreciation to Council President Palmer Council: Workshop (3/6 & and City staff for their work related to the Council offsite workshop held on 3/7) March 6 and 7. He stated that new territory was covered and the workshop was very productive. Citizen Comment: Patti - 116th Councilmember Taylor reported receipt of an e-mail from Frank Patti (Renton) Ave SE, Speed Limit Increase requesting that the speed limit be increased from 25 to 35 miles per hour on a one-mile stretch of 116th Ave. SE, from SE 168th St. to Puget Dr. SE,to match the rest of the street's speed limit of 35 miles per hour. MOVED BY TAYLOR, SECONDED BY PARKER, COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION(AVIATION) COMMITTEE. CARRIED. Annexation: Benson Hill Councilmember Zwicker and Mayor Law acknowledged the success of the Communities, Open House Benson Hill Communities Annexation area informational open house held on March 8, and they thanked everyone involved for coordinating the event. Citizen Comment: Guthrie - Councilmember Zwicker reported receipt of an e-mail from Trish Guthrie(King Shamrock Annexation, County), Co-President of Ellis Park Homeowners Association,requesting Application Fee Waiver waiver of the $2,500 filing fee for the proposed Shamrock Annexation. MOVED BY ZWICKER, SECONDED BY TAYLOR, COUNCIL REFER 1. March 10, 2008 Renton City Council Minutes Page 78 THIS CORRESPONDENCE TO THE PLANNING AND DEVELOPMENT COMMITTEE. CARRIED. AUDIENCE COMMENT Frederick Andrews (King County) expressed his concerns regarding the build- Citizen Comment: Andrews - up of silt below the water level at the interface between the mouth of the Cedar Cedar River/Lake Washington River and Lake Washington,pointing out that this is a potential hazard to Interface, Silt Build-up Hazard boaters. Additionally he noted that despite the number of agencies that are involved with this area,none seem to take responsibility for the situation. Mr. Andrews suggested that the City take the initiative to apprise the stakeholders (those who benefit from the amenities)of the situation. Chief Administrative Officer Covington stated that the City has worked on this matter for many years,but has been unsuccessful in doing much more than maintenance dredging. He assured that the City is doing what it can in the wake of the habitat impacts and jurisdictional disputes. Citizen Comment: Dere- Spirit In response to the inquiry of Jeff Dere (Renton), Chief Administrative Officer of Washington Dinner Train Covington stated that the City does not know of any plans to reinstate the Spirit of Washington Dinner Train. He explained that the dinner train could no longer run from Renton to Woodinville due to the abandonment of a portion of the railroad tracks, and to the I-405 expansion that affects the Wilburton Trestle. ADJOURNMENT MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 7:42L�p.m. �, 1 aL (.-- Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann March 10, 2008 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING March 10, 2008 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 3/17 Comcast Franchise Renewal; (Palmer) 6 p.m. Legislative Session Wrap-Up COMMUNITY SERVICES MON., 3/17 Municipal Arts Commission Revisions (Briere) 5:30 p.m. FINANCE MON., 3/17 Benson Hill Communities Annexation (Persson) 4 p.m. Funding; Newly Annexed Areas Franchise/Utility Fees; Surface Water Maintenance Worker II Hire at Step D; Purchase & Sale Agreement with King County for Future Maintenance Facility PLANNING & DEVELOPMENT (Parker) PUBLIC SAFETY MON., 3/17 CANCELLED (Taylor) TRANSPORTATION (AVIATION) THURS., 3/13 Local and Regional Transportation Issues (Corman) 4 p.m. Update; Duvall Ave. Bid Award (briefing only); Airport Layout Plan (briefing only) UTILITIES (Zwicker) NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. `0 O ADMINISTRATIVE, JUDICIAL, AND C.) ® , LEGAL SERVICES DEPARTMENT • MEMORANDUM DATE: March 10, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council FROM: Denis Law, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: • This week the Community Services Department will be coordinating the removal of five red maple trees along South 3rd Street between Shattuck,Avenue South and Burnett Avenue South. The trees were severely damaged during windstorms that occurred in November of last year. Replacement trees will be planted during the spring planting season. • Renton and other south King County cities are presenting a Pre-Application Workshop for non-profit agencies interested in applying for 2009-2010 Human Services funding. The workshop will be held from 10:00 a.m. to 1:00 p.m., Wednesday, March 12, at Carco Theatre, 1717 SE Maple Valley Highway in Renton. • The Parks Division will be contracting for tree removal along street frontage and the new Seahawks Headquarters and Training Facility near Ripley Lane and Lake Washington Boulevard. Approximately 30 cottonwood trees of various sizes will be removed that are either dead or in poor condition. Additional trees will be pruned over the roadway to remove dead branches and improve vehicle safety. Following tree work, blackberry and other brush will be removed. Landscaping this area will follow over the next several months. This is a cooperative project between the Community Services Department and the Public Works Department. • CATV CO �C3H. ; API.PEliotipp BY -1 PLANNING AND DEVELOPMENT COMMITTEE Date 3-/D- Odi - COMMITTEE REPORT March 10,2008; Title IV Docket. '(Referred May 14;2007) The Planning and Development Committee recommends that the public hearing on proposed, ' • Comnier a ffice,Residential (COR), Assisted Living, Helipad, and Utilities Height zoriing - tej1sbesetfor March 24,2008: King:Parker, Chair ��.'... Rich Zwi cker, Vi► Chair • Greg Tr, Member • Alex:Pietsch, • • • • Rebecca Lind `� k � CITY OF RENTON COUNCIL AGENDA BILL AI#: (0 A ij L . •Submitting Data: Community Services For Agenda of: March 3, 2008 Dept/Div/Board.. Facilities Staff Contact Peter Renner, X6605 Agenda Status Consent X Subject: Public Hearing.. Contract with Heery International for space planning, Correspondence.. architectural services, and move management. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Contract Information Statement of Qualifications Rate Schedule Recommended Action: Approvals: Council concur. Legal Dept X Finance Dept X Risk Management X Fiscal Impact: Expenditure Required... $224,000.00 Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. •SUMMARY OF ACTION: Staff reviewed the qualifications and availability of the facilities roster architects and architects not on the roster. One of the roster architects, Heery International, was available to work immediately with the City on space planning, move management, and the development of permit and construction drawings for work necessitated by the Benson Hill annexation. The work will be done on a time and reimbursable basis, and the Expenditure Required figure above represents more complexity than will likely be encountered. STAFF RECOMMENDATION: Approve a contract with Heery International for annexation-related services, and authorize the Mayor and City Clerk to sign • Rentonnet/agnbill/ bh i (Y U „ �� COMMUNITY SERVICES DEPARTMENT + ® + MEMORANDUM • DATE: February 20, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: S' Denis Law, Mayor FROM: Terry Higashiyama,kdministrator Community Services STAFF CONTACT: Peter Renner, Facilities Director X6605 SUBJECT: Contract with Heery International Issue: Should Council authorize the Mayor and City Clerk to sign a contract with Heery International for space planning,move management and architectural services related to providing space for additional employees related to the Benson Hill annexation? Recommendation: Council authorize the Mayor and City Clerk to sign a contract with Heery International. Background: • • Action in advance of Council approval of the Benson Hill Annexation was necessarily limited • We are at the point of a major space reconfiguration • More developed space is required • Many of the new employees will have to be accommodated early in the year • We must manage this project at an accelerated pace In advance of the Benson Hill annexation vote, a preliminary headcount and a general space planning effort was made by department administrators, the Mayor's office, and the Facilities Division. It became apparent that, in the event of Benson Hill annexation, additional space would be required for staff and that significant space changes would be necessary to accommodate new workers. For budgeting purposes, we used our historical average cost to accommodate new employees in City Hall over the past several years— typically cubicle furniture, sometimes a new hard-walled office. It should also be noted that all of the departments located at City Hall are"landlocked", that is, there is no room for contiguous departmental expansion. Further, the Police Department in particular is already experiencing serious space problems related to the previous addition of officers during the 2007 budget cycle. However, other than preliminary discussions with space planners, architects,. and vendors, specific development projects or expenditures were not appropriate until after • Council approved the annexation and a budget to begin the work. h:\peter renner\peter renner 2008\issuepaperheerycontr.doc Issue Paper—Heery International Page 2 of 2 February 20,2008 Undeveloped space on the 3rd floor is the last undeveloped space at City Hall and it will • be entirely used up because of Police Department expansion. Further, we will also need to expand the police substation space at the Municipal Parking Garage, developing the ground floor space on the west side of the building to accommodate the Traffic Division. We have already relocated the Human Services Division and Renton Communities in Schools to available space in the 200 Mill Building. The Facilities, Parks, and Recreation Divisions of Community Services moved to the Liberty Park Community Building to create space in City Hall so that other reorganizations could proceed. There is office space available at FS 11 and the new FS 13 in Fire District 40. All of these areas have required, or will require, space planning for work groups to occupy them. In terms of the overall relocation strategy, this is our guiding philosophy: • Retain work groups here at City Hall that have consistent public contact. • Create at least a small amount of expansion space in each department to allow for normal (small, annual) growth. • Maintain department integrity where possible, and make sensible separations when it is not possible. • By the end of the process, all City Administrators will be lodged in City Hall. There is a very short amount of time available to create or provide the additional workspaces. Even though new hires are spaced throughout the year, new employees • needing new workspaces will be coming on early this year. Facilities staff, as a matter of due diligence, researched the availability of qualified and experienced space planners and architects from the area. These are the people who need to be working on the project immediately. We selected an architectural firm from the Facilities 2005-2007 Small Projects Architectural Roster, Heery International. They were the only firm on or off the roster that had the combination of immediate availability, large amounts of recent space planning and move management experience in the public section, and reasonable rates. Conclusion: Heery's services are structured on a time and material basis within normal and customary cost ranges. We understand that one-time costs that are directly annexation related are reimbursable through a State program,but that these costs need to pass an audit process. Attachments C: Jay Covington,Chief Administrative Officer Mike Bailey,Finance/IS Administrator • h:\peter renner\peter renner 2008\issuepaperheerycontr.doc r • t! Document 6141 - 1997 Part 1 Standard Form of Agreement Between Owner and Architect with Standard Form of Architect's Services TABLE OF ARTICLES , I ADDITIONS AND DELETIONS: The author of this document has 1.1 INITIAL INFORMATION added information needed for its completion.The author may also 1.2 RESPONSIBILITIES OF THE PARTIES have revised the text of the original � AIA standard form.An Additions and 1.3 TERMS AND CONDITIONS I Deletions Report that notes added information as well as revisions to 1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS the standard form text is available from the author and should be 1,5. COMPENSATION ' reviewed.A vertical line in the left margin of this document indicates I where the author has added AGREEMENT made as of the .Twenty-ninth day of February in the year Two necessary information and where Thousand Eight the author has added to or deleted an words,indicate day,month and year) from the original AIA text. BETWEEN the Architect's client identified as the Owner: This document has important legal (Name,address and other information) consequences.Consultation with an attorney is encouraged with respect City of Renton,Washington,Municipality to its completion or modification. •" - City of Renton,Facilities Division 1055 South Grady Way- Renton,WA 98057,- ';Telephone Number:425-430-6608 I Fax'Number.425-430-4603 i " and the.Architect: .. .. ' • (Name,address and other information) 'Heel),.International . • -.101 I Western Avenue,Suite 706. ' I i..:_ Seattle,WA98104 Telephone Number:206-587 0473 • Fax Numbec:'206-587-0469' =For the following:Project:" (Include detailed description of Project) + Renton City Hall Annexation Remodel(Renton Project#CAG-08- ) - Renton,WA 1 ".Space planning and remodeling of the existing Renton City Hall building to accomodate # revisions regtiried by annexation. Additional space planning and remodeling will also be • required in the:following other city buildings as a result of annexation:', Liberty Park ;. .•Office.-Building,City of Renton Parking Garage Police Storefront(655 S.21'd Street; 'Renton,WA):' The Owner and Architect agree as follows:III AIA Document 13141 T"-1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 1 Unauthorized reproduction or distribution of this AtA` Document,or any portion of it,may result in severe civil and criminal penalties,and will be / prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. 1 User Notes: (3053715046) i I ARTICLE 1.1 INITIAL INFORMATION §1.1.1 This Agreement is based on the following information and assumptions. • (Note the'disposition for the following items by inserting the requested information or a statement such as "not applicable," "unknown at time of execution"or"to be determined later by mutual agreement.") .§1.1.2 PROJECT PARAMETERS • §1.1.2.1 The objective or use is: • (Identify or describe, if appropriate,proposed use or goals.) Space plan and remodel existing Renton City Hall building to accommodate additional staff,plus the same objective iriahhe following other city buildings: Liberty Park Office Building and City of Renton Parking Garage Police 'StorefrontMove Management and Move Logistics services are included. §1.1.2.2 The`physical parameters are: (Identify or describe,if appropriate, size, location,dimensions,or other pertinent information,such as geotechnical •reports about the site.) I. Not Applicable. §1.1.2.3 The Owner's Program is: ,(Iderttify documentation or state the manner in which the program will be developed.) Architect will assist Owner in development of programming information to be used as the basis for execution of the • Owner's program. Architect will conduct a limited existing furniture inventory in the existing Renton City Hall to assist in space planning of the remodeled spaces. §1:1.2.4 The legal parameters are: (Identify pertinent legal information, including, if appropriate, land surveys and legal descriptions and restrictions •• of the site.)- Unknown at this time. • §1.1:2.5 The:financial parameters are"as follows. • . .1 Amount of the Owner's overall budget for the Project,including the Architect's compensation,is: to be"determined later by mutual agreement .2 Amount of the Owner's budget for the Cost of the Work,excluding the Architect's compensation,is: to be determined later by.,mutual agreement §:1.1.2:8 The time parameters are:. (Identify, if appropriate,milestone dates,durations or fast track scheduling.) Project will be planned'and:executed in multiple mutually agreeable phases to be implemented as quickly as posssible,with completion of allphases to be no later than December 1,2008. rt r, ,t 1.1.2.7 The proposed procurement or delivery method for the Project is: "(Identify method:such.as competitive bid,negotiated contract,or construction management.) Competitively bid in multiple work packages. §1,1..2.8.Other parameters are: • ,,(Identify special characteristics or needs of the Project such as energy,environmental or historic preservation ` requirements.) Not Applicable. §1.1.3 PROJECT TEAM §1.1.3.1 The Owner's Designated Representative is: Init. AIA Document B141TM—1997 Part 1.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The 111 American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be 2 prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) (List name,address and other information.) • Michael Nolan City of Renton,Facilities Division 1055 South Grady Way Renton,WA 98057 Telephone Number:425-430-6608 Fax Number:425-430-6603 mnplan@cisenton.wa.us §1.1.3.2 The persons or entities,in addition to the Owner's Designated Representative,who are required to review the Architect's submittals to the Owner are: (List name,address and other information.) MichaelNoian,AIA City of Renton Facilities Coordinator 1055 South Grady Way !Renton,WA 98057• §1.1.3.3 The Owner's other consultants and contractors are: (List discipline and ifknown,idents them by name and address.) Not Applicable. §1.13.4 The'Architect's Designated Representative is: (List name,address and other information.) : Richard A.Lundstrom 1011 Western Avenue;Siiite 706 Seattle,WA 9.8104• Telephone Number:206.5870473 Fax Number:206-587-0469 §1.135'Th consultants retained'at the Architect's expense are: • (List discipline and, if known, identify them by name and address.) I,:Mechanical,electrical and'structural consultants,as needed. §1.9,4 Other important initial information is: • • Not Applicable. '. _§1.1.5 When the services under this Agreement include contract administration services,the General Conditions of the Contract for Construction shall be the edition of MA Document A201 current as of the date of this Agreement, of as follows: ;,<° __ • z i §1:16 The'information contained in this Article 1.1 may be reasonably relied upon by the Owner and Architect in '=wdeternuning the:Architect's compensation.Both parties,however,recognize that such information may change and, inxthat event;the Owner and the Architect shall negotiate appropriate adjustments in schedule,compensation and Change in.Services in accordance with Section 1.3.3. f AIA Document B141TM-1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 3 Unauthorized reproduction or distribution of this AIA'Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) l I ARTICLE 1.2 RESPONSIBILITIES OF THE PARTIES • §1.2.1 The Owner and the Architect shall cooperate with one another to fulfill their respective obligations under this 'Agreement.Both parties shall endeavor to maintain good working relationships among all members of the Project • team. §1.2.2 OWNER §1.2.2:1 Unless otherwise provided under this Agreement,the Owner shall provide full information in a timely manner regarding requirements for and limitations on the Project.The Owner shall furnish to the Architect,within 15 days after receipt of a written request,information necessary and relevant for the Architect to evaluate,give notice of or enforce lien rights. §1.2.2.2 The Owner shall periodically update the budget for the Project,including that portion allocated for the Cost of the Work:The Owner shall not significantly increase or decrease the overall budget,the portion of the budget • allocated for the Cost of the Work,or contingencies included in the overall budget or a portion of the budget, without the agreement of the Architect to a corresponding change in the Project scope and quality. • 11:2.2.3 The Owner's Designated Representative identified in Section 1.1.3 shall be authorized to act on the Owner's behalf with respect to'.the Project.The Owner or the Owner's Designated Representative shall render decisions in a,tirnely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the Orderly and`sequential progress of the Architect's services. The Owner shall furiiishthe services of consultants other than those designated in Section 1.1.3 or authorize The Architect to furnish them:as a Change in Services when such services are requested by the Architect and are • reasonably required by the scope of the Project. 1.2,15 Unless otherwise:provided in this Agreement,the Owner shall furnish tests,inspections and reports required by law or the ContractDocuments,such as structural,mechanical,and chemical tests,tests for air and water •,pollution,:and tests for hazardous materials. • §1.22.6 The Owner shall furnish all legal,insurance and accounting services,including auditing services,that may tie reasonably necessary_at,"any time for the Project to meet the Owner's needs and interests. • • §1.2.2.7 The Owner shall provideproliipt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project;including:any„errors,omissions or inconsistencies in the Architect's Instruments of Service. • ',.714:2.3 ARCHITECT •• §,1:2,3:1 The services performed.bythe,Architect,Architect's employees and Architect's consultants shall be as T?enumerated-in'Article 1.4. .• . • §1.2.3.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of,the Project.The Architect shall submit for the Owner's approval a schedule for the performance'of the Architect'sservices which initially shall be consistent with the time periods established in • Section 1.1.2.6 and which•shall be adjusted,if necessary,as the Project proceeds.This schedule shall include a aallowances ifor.periods of time required for the Owner's review,for the performance of the Owner's consultants,and A` • for approVal:of submissions by authorities having jurisdiction over the Project.Time limits established by this schedule approved by'the Owner shall not,except for reasonable cause,be exceeded by the Architect or Owner. §1.2.3.3 The Architect's Designated Representative identified in Section 1.1.3 shall be authorized to act on the ,Architect's behalf with respect to the Project. ,<:-'§1.2:1A The Architect shall maintain the confidentiality of information specifically designated as confidential by the� Owner,unlessswithholding such information would violate the law,create the risk of significant harm to the public -'' ork revent„the Architect from establishing a claim or defense in an adjudicatory roceedin The Architect shall require of the Architect's consultants similar agreements to maintain the confidentiality of information specifically designated as confidential by the Owner. AIA Document 6141 T",—1997 Part 1.Copyright©1917 1926 1948 1951 1953 1958 1961 1963 1966 1967 1970 1974 1977 1987 and 1997 b The Y Init. E' • American Institute of Architects. All rights reserved. WARNING:This AIA Document isprotected byU.S.Copyright ht Law and International Treaties. 9 � PY 94 Unauthorized reproduction or distribution of this AIA Document,or any portion of Et,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extentpossible under the law. This document wasproduced byAIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) h §1.2.3.5 Except with the Owner's knowledge and consent,the Architect shall not engage in any activity,or accept , • any employment,interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. §1.2.3.6 The Architect shall review laws,codes,and regulations applicable to the Architect's services.The Architect shall respond in the design of the Project to requirements imposed by governmental authorities having jurisdiction over the Project. §1.2.3.7 The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner.The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any errors,omissions or inconsistencies in such services or information. ARTICLE 1.3 TERMS AND CONDITIONS §1.3.1 COST OF THE WORK §1.3.1.1 The Cost of the Work shall be the total cost or,to the extent the Project is not completed,the estimated cost to the Owner of all elements of the Project designed or specified by the Architect. §1.3.1.2 The Cost of the Work shall include the cost at current market rates of labor and materials furnished by the . Owner and equipment designed,specified,selected or specially provided for by the Architect,including the costs of management or supervision of construction or installation provided by a separate construction manager or contractor,plus a reasonable allowance for their overhead and profit.In addition,a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work. §1.3.1.3 The Cost of the Work,does not include the compensation of the Architect and the Architect's consultants, the costs of the land,rights-of--way and financing or other costs that are the responsibility of the Owner. §1.3.2 INSTRUMENTS OF SERVICE §1.3.2.1 Drawings;specifications and other documents,including those in electronic form,prepared by the Architect and the Architect's consultants are Instruments of Service for use solely with respect to this Project.The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law,statutory and other reserved rights,including copyrights. §1.3,2.2 Upon execution of this Agreement,the Architect grants to the Owner a nonexclusive license to reproduce the'Architect's Instruments of Service solely for purposes of constructing,using and maintaining the Project, provided that the Owner shall comply with all obligations,including prompt payment of all sums when due,under this Agreement.The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement.Any terniination:of this Agreement prior to completion of the Project shall terminate this license.Upon such termination,the Owner shall refrain from making further reproductions of Instruments of Service and shall return to the Architect'within'seven days of termination all originals and reproductions in the Owner's possession or control.If and upon the date the Architect is adjudged!in default of this Agreement,the foregoing license"shall be deemed.terrninated and replaced by a second,nonexclusive license permitting the Owner to authorize other similarly credentialed design professionals to reproduce and,where permitted by law,to make changes,corrections or additions to the Instruments of Service solely for purposes of completing,using and maintaining the Project. '§1.3.2.3 Except for the licenses granted in Section 1.3.2.2,no other license or right shall be deemed granted or implied under this Agreement.The Owner shall not assign,delegate,sublicense,pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect.However,the Owner - shall:be,permitted to authorize the Contractor,Subcontractors,Sub-subcontractors and material or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in their execution Of,the Work by license granted in Section 1.3.2.2.Submission or distribution of Instruments of Service to meet , official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication"in derogation of the reserved rights of the Architect and the Architect's consultants.The Owner shall not use the Instruments of Service for future additions or alterations to this Project or for other projects,unless the Owner obtains the prior written agreement of the Architect and the Architect's consultants.Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. AIA Document B141 TM-1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The ID Init. American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 5 Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by MA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: 4 (3053715046) §1.3.2.4 Prior to the Architect providing to the Owner any Instruments of Service in electronic form or the Owner 4110 providing to the Architect any electronic data for incorporation into the Instruments of Service,the Owner and the Architect shall by separate written agreement set forth the specific conditions governing the format of such Instruments of Service or electronic data,including any special limitations or licenses not otherwise provided in this Agreement. §1.3.3 CHANGE IN SERVICES §1.3.3.1 Change in Services of the Architect,including services required of the Architect's consultants,may be • accomplished after execution of this Agreement,without invalidating the Agreement,if mutually agreed in writing, • if required by circumstances beyond the Architect's control,or if the Architect's services are affected as described in Section 1.33.2.In the absence of mutual agreement in writing,the Architect shall notify the Owner prior to „providing such services.If the Owner deems that all or a part of such Change in Services is not required,the Owner shall give prompt written notice to the Architect,and the Architect shall have no obligation to provide those services.Except for a change due to the fault of the Architect,Change in Services of the Architect shall entitle the • • Architect to an adjustment in compensation pursuant to Section 1.5.2,and to any Reimbursable Expenses described • in Section 1.3.9.2 and Section 1.5.5. ;§1:3.3.2 If any of the following circumstances affect the Architect's services for the Project,the Architect shall be entitled to an appropriate adjustment in the Architect's schedule and compensation: .1 change in the instructions or approvals given by the Owner that necessitate revisions in Instruments of Service; .2 :enactment or revision of codes,laws or regulations or official interpretations which necessitate changes to previously prepared Instruments of Service; .3 decisions of the Owner not rendered in a timely manner; :4 significant change in the Project including,but not limited to,size,quality,complexity,the Owner's schedule or budget,or procurement method; .5 . _ failure of performance on the part of the Owner or the Owner's consultants or contractors; :6 preparation for and attendance at a public hearing,a dispute resolution proceeding or a legal proceeding except where the Architect is party thereto; • .7 change in the information contained in Article 1.1. ;:x1:3.4 MEDIATION §1.341 Anyclaiin,dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation•as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party. . . . If such matter relates to or is the stibject of a lien arising out of the Architect's services,the Architect may proceed s :in accordance with applicable law to:.comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration.. " §1.3.4:2 The;Owner and Architect shall endeavor to resolve claims,disputes and other matters in question between them by mediation;which uniess•the parties mutually agree otherwise,shall be in accordance with the Constructionn Industry Mediation Rules of the Atnerican Arbitration Association currently in effect.Request for mediation shall be w<.filed in writing with,the other party to this Agreement and with the American Arbitration Association.The request " may be made concurrently with the filing of a demand for arbitration but,in such event,mediation shall proceed in ' ' =advance of arbitration or legal or equitable proceedings,which shall be stayed pending mediation for a period of 60 days from the"date of filing,unless stayed for a longer period by agreement of the parties or court order. : . •" `•,•.§1.3:&3 The parties shall share the mediator's fee and any filing fees equally.The mediation shall be held in the ,,placewhere the:Project is located,unless another location is mutually agreed upon.Agreements reached in 1`• `' -'::mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. §,1.3.5 ARBITRATION §1.3.5.1 Any claim,dispute or other matter in question arising out of or related to this Agreement shall be subject to arbitration.Prior to arbitration,the parties shall endeavor to resolve disputes by mediation in accordance with Section 1.3.4. (nit. AIA Document B141*'—1997 Part 1.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The 6 American Institute of Architects. All rights reserved. WARNING:This AIA"Document is protected by U.S.Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA"Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) ' III §1.3.5.2 Claims,disputes and other matters in question between the parties that are not resolved by mediation shall be decided by arbitration which,unless the parties mutually agree otherwise,shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect.The demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. 1 §1.3.5.3 A demand for arbitration shall be made within a reasonable time after the claim,dispute or other matter in question has arisen.In no event shall the demand for arbitration be Imade after the date when institution of legal or equitable proceedings based on such claim,dispute or other matter in question would be barred by the applicable statute of limitations. • §1.3.5.4 No arbitration arising out of or relating to this Agreement shall include,by consolidation or joinder or in any other manner,an additional person or entity not a party to this Agreement,except by written consent containing a specific reference to this Agreement and signed by the Owner,Architect,and any other person or entity sought to be joined.Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of • any claim,dispute or other matter in question not described in the written consent or with a person or entity not named or described therein.The foregoing agreement to arbitrate and other agreements to arbitrate with an ,additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. §1.3.5.5 The award•:rendered by the arbitrator or arbitrators shall be final,and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. §1.3.6 i §1.3.7 MISCELLANEOUS PROVISIONS §1.3.7.1'.This Agreement shall be governed by the law of the principal place of business of the Architect,unless otherwise provided in Section 1.4.2. I • §1.3.7.2.Termsin this Agreement shall have the same meaning as those in the edition of AIA Document A201, General Conditions of the Contract for Construction,current as of the date of this Agreement. §1.3.7.3'Causes of action between'the.parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and,the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment-for'aets or failures to act occurring after Substantial Completion.In no event shall such statutes of limitations commence to run any later than the date when the Architect's services are substantially • completed. . §1.17.4 To the extent damages are covered by property insurance during construction,the Owner and the Architect waive all rights againsteach other and against the contractors,consultants,agents and employees of the other for damages,except such•rights"as they may have to the proceeds of such'insurance as set forth in the edition of AIA Document A201,General Conditions of the Contract for Construction,current as of the date of this Agreement.The • Owner or.the Architect,as appropriate,shall require of the contractors,consultants,agents and employees of any of -•them similar waivers,in favor of the other parties enumerated herein. §1.3.7.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. -§1.17.6E nt es otherwise provided in this Agreement,the Architect and Architect's consultants shall have no responsibility for the discovery,presence,handling,removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the Project site. §1.3.7.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials.The Architect shall be given reasonable access to the completed Project to make such representations.However,the Architect's materials shall not include •Init. AIA Document B141 TM-1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 7 Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be / prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:4029 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) 1 the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary.The Owner shall provide • professional credit for the Architect in the Owner's promotional materials for the Project. §1.3.7.8 If the Owner requests the Architect to execute certificates,the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution.The Architect shall not be required to execute certificates that would require knowledge,services or responsibilities beyond the • scope of this Agreement. §1.3.7.9 The Owner and Architect,respectively,bind themselves,their partners,successors,assigns and legal representatives to the other party to this Agreement and to the partners,successors,assigns and legal representatives of.such other party with respect to all covenants of this Agreement.Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other,except that the Owner may assign this Agreement to an institutional lender providing,financing for the Project.In such event,the lender shall assume the Owner's rights and obligations under this Agreement.The Architect shall execute all consents reasonably required to facilitate such assignment. , §1.3.8 TERMINATION OR SUSPENSION §1.3.8.1 If.the Owner fails to make payments to the Architect for services properly performed in accordance with this Agreement,such failure shall be considered substantial nonperformance and cause for termination or,at the Architect's option,•cause for suspension of performance of services under this Agreement.If the Architect elects to •suspend services,prior to suspension of services,the Architect shall give seven days' written notice to the Owner.In the event of a suspension of services,the Architect shall have no liability to the Owner for delay or damage caused the Owner because.of such suspension of services.Before resuming services,the Architect shall be paid all sums due prior to.suspension and.any expenses incurred in the interruption and resumption of the Architect's services. The.Architect's fees for the remaining services and the time schedules shall be equitably adjusted. §1.3.8.2.If the Project is suspended by the Owner for more than 30 consecutive days,the Architect shall be compensated for services performed prior to notice of such suspension.When the Project is resumed,the Architect • shall be compensated for expenses incurred in the interruption and resumption of the Architect's services.The Architect's fees forthe remaining services and the time schedules shall be equitably adjusted. . §1.3.8.3 If the Project is"suspended or the-Architect's services are suspended for more than 90 consecutive days,the `Architect may terminate this Agreement by giving not less than seven days'written notice. •§,1.3:8.4 This Agreement may be terminated by either party upon not less than seven days' written notice should the • other party fail'substantially to perform in accordance with the terms of this Agreement through no fault of the party • `••initiating the:termination. §:1.33.5 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. §1:3 8.6 In the event of termination not the fault of the Architect,the Architect shall be compensated for services performed"prior to;termination,together with Reimbursable Expenses then due and all Termination Expenses as :Fdefined in Section:1.3.8.7. '§t3.8.7 Termination Expenses are in addition to compensation for the services of the Agreement and include expenses directly attributable to termination for which the Architect is not otherwise compensated,plus an amount ,for the Architect's anticipated profit on the value of the services not performed by the Architect. • . §1.3.9 PAYMENTS TO THE ARCHITECT §:13 Payments on account of services rendered and for Reimbursable Expenses incurred shall be made monthly • NA::upon presentation of the Architect's statement of services.No deductions shall be made from the Architect's compensation on account of penalty,liquidated damages or other sums withheld from payments to contractors,or on account of the cost of changes in the Work other than those for which the Architect has been adjudged to be liable. AIA Document 8141 TM—1997 Part 1.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 8 Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) §1.3.9.2 Reimbursable Expenses are in addition to compensation for the Architect's services and include expenses incurred by the Architect and Architect's employees and consultants directly related to the Project,as identified in . • the following Clauses: j • .1 transportation in connection with the Project,authorized out-of-town travel and subsistence,and electronic communications; .2 fees paid for securing approval of authorities having jurisdiction over the Project; .3 reproductions,plots,standard form documents,postage,handling and delivery of Instruments of • - Service; .4 expense-of overtime work requiring higher than regular rates if authorized in advance by the Owner; .5 renderings,models and mock-ups requested by the Owner; .6 expense'of professional liability insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner in excess of that normally carried by . the Architect and the Architect's consultants; .7 reimbursable•expenses as designated in Section 1.5.5; . .8. other similartirect Project-related expenditures. §1.3.9.3 Records of Reimbursable Expenses,of expenses pertaining to a Change in Services,and of services performed on the'basis'of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's.authorized representative at mutually convenient times. §.1.3.9.4 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto,such " •as employment taxes and other statutory employee benefits,insurance,sick leave,holidays,vacations,employee retirement plans and similar.contributions. ARTICLE 1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS §1.4a1 Enumeration of Parts of the Agreement.This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations,representations or agreements,either • 'written or oral.This.Agreement may be amended only by written instrument signed by both Owner and Architect. This Agreement comprises the documents listed below. 1;4.1.1 Standard Form-of Agreetnent Between Owner and Architect,AIA Document B 141-1997. •§1.4.1.2 Standard Forni,of Architect's'Services:Design and Contract Administration,AIA Document B 141-1997,or . as follows: . .. , (List other documents, if any„delineating Architect's scope of services.) -§1.4.1.3 Other- Iocurftents'as as i (List other documents,if any,forming part of the Agreement.) •§1.4.2 Special"Terms'and Conditions.Special terms and conditions that modify this Agreement are as follows: . '•,ARTICLE 1.5 -COMPENSATION j : 1 .5.1 § Far the Architect's services as described under Article 1.4,compensation shall be computed as follows: { Compensation for Architect's services will be on a Time and Expense spent basis to a Maximum Not To Exceed Amount of$365,264.00. This does not include consultants. AIA Document B141 TMM—1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958;1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The III Init. American Institute of Architects. All rights reserved. WARNING:This AIA'Document is protected by U.S.Copyright Law and International Treaties. 9 Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be / prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. r User Notes: F (3053715046) i 1 ' , §1.5.2 If the services of the Architect are changed as described in Section 1.3.3.1,the Architect's compensation shall III be adjusted.Such adjustment shall be calculated as described below or,if no method of adjustment is indicated in this Section 1.5.2,in an equitable manner. (Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and . employees,and identify Principals and classify employees, if required.Identify specific services to which particular methods of compensation apply.) 1.5.3 For a Change in Services of the Architect's consultants,ts,com ensation shall be computed as a multiple of P P P (' )times the amounts billed to the Architect for such services. . '§1.5.4 For Reimbursable Expenses as described in Section 1.3.9.2,and any other items included in Section 1.5.5 as Reimbursable Expenses,the compensation shall be computed as a multiple of One and one-tenth ( 1.10 )times the expenses incurred"by the Architect,and the Architect's employees and consultants. . §1.5.5 Other Reimbursable`Expenses,if any,are as follows: 11.5.6 The rates and Multiples,for services of the Architect and the Architect's consultants as set forth in this Agreement shall be adjusted in accordance with their normal salary review practices. §1.5.7 An initial payment of Zero Dollars and Zero Cents ($0.00)shall be made upon execution of this . Agreement and is the mm mum payment under this Agreement.It shall be credited to the Owner's account at final '; payment.Subsequentpayinents for services shall be made monthly,and where applicable,shall be in proportion to services performed"on-the basis set forth in this Agreement. §1.5.8 Payments are due and payable Thirty ( 30 )days from the date of the Architect's invoice.Amounts unpaid . . . Forty-five ( 45 )days after the invoice date shall bear interest at the rate entered below,or in the absence thereof at 411 ; ,:.:: ,:‘, ,,.s.--, :the legal rate prevailing-from time to time at the principal place of business of the Architect. • (Insert rate of interest agreed upon.)". l- per annum r'= , (Usury laws and requirements under the Federal Truth in Lending Act,similar state and local consumer credit laws , /- , and other regulations at the.Ownaer's:and Architect's principal places of business, the location of the Project and •els• ewhere may affect the"validity<of this provision.Specific legal advice should be obtained with respect to deletions >:.' or.modifications,and also:regarding requirements such as written disclosures or waivers.) _§1,5.9 If the services covered`by this Agreement have not been completed within Eight ( 8)months of the date { hereof,through no faultAthe Architect,extension of the Architect's services beyond that time shall be compensated as provided'in Section 1.5.2. :i. ;v;;This Agreement entered into as of the day and year first written above. .'vi:: ',' '''' OWNER ARCHITECT ,, '' '` `(Signtut'e) (Signature) ;;" °. '•',C Mtchael•Nolan,Facilities Coordinator Jim Isaf,NW Region Manager :''`•:' ; ,,',.':. ': (Printed name and title) (Printed name and title) AIA Document B141TM—1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The 111 Init. American Institute of Architects. All rights reserved. WARNING:This AleDocument is protected by U.S.Copyright Law and International Treaties. 10 Unauthorized reproduction or distribution of this AlAg Document,or any portion of it,may result In severe civil and criminal penalties,and will be / prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476 8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) I a • Additions and Deletions Report for • A/A®Document B 141'— 1997 Part 1 This Additions and Deletions Report,as defined on page 1 of the associated document,reproduces below all text the author has . added to the standard form AIA document in order to complete it,as well as any text the author may have added to or deleted from the original AIA text.Added text is shown underlined.Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document.This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 09:40:29 on 02/29/2008. PAGE 1• AGREEMENT made as of the Twenty-ninth day of February in the year Two Thousand Eight City of Renton,Washington,Municipality : " City of Renton,Facilities Division 1055 South Grady Way Renton,WA 98057 • Telephone Number:425-430-6608 Fax Number:425430-6603; Heery International ' . 1011 Western Avenue,Suite 706 Seattle,WA 98104. Telephone Number 206-587-0473 - .. Fax Number:206-587:0469 Renton City Hall Annexation Remodel(Renton Project#CAG-08- Denton,WA •" Spaceplanning and reinodelirig.oftheexisting Renton City Hall building to accomodate revisions requried by 'annexation. Additional space planning and remodeling will also be required in the following other city buildings as a result of annexation:"Liberty=Park Office Building,City of Renton Parking Garage Police Storefront(655 S.2nd • Street;Renton,WA).• PAGE 2 `.Space plan and remodel'existing Renton City Hall building to accommodate additional staff,plus the same objective in thhe following other city buildings: Liberty Park Office Building and City of Renton Parking Garage Police StorefrontMove Management and Move Logistics services are included. ' ; Not Applicable. • Additions and Deletions Report for AIA Document 8141 TM—1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AlAe Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) Architect will assist Owner in development of programming information to be used as the basis for execution of the Owner's program. Architect will conduct a limited existing furniture inventory in the existing Renton City Hall to • assist in space planning of the remodeled spaces. Unknown at this time. .1 .Amount of the Owner's overall budget for the Project,including the Architect's compensation,is: to be determined later by mutual agreement .2 Amount of the Owner's budget for the Cost of the Work,excluding the Architect's compensation,is: to be determined later by mutual agreement Project wilt beplanned and executed in multiple mutually agreeable phases to be implemented as quickly as posssible,with completion of allphases to be no later than December 1,2008. Competitively bid in"multiple work packages. Not Applicable.' PAGE3 . Michael Nolan . City of:Renton,Facilities Division 1055 South"Grady Way: `Renton;WA 98057 Telephone Number 425-430-6608 - Fax Numb'er:425-430-6603 mnolan@ci.rentonlwa.us •=-,Michael Nolan,AIA City of Renton Facilities Coordinator 1055:South Grady Way '- Renton,WA',98057 Not Applicable. rV ;:;.:Richard A:'Lundstrom 10:11 Western Avenue,Suite 706 Seattle,WA 98104 Telephone Number:206-587-0473 Fax Number:206-587-0469 Additions and Deletions Report for AIA Document B141TM—1997 Part 1.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 111 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AleDocument,or any portion of it,may result in severe civil and 2 criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) • s, • Mechanical,electrical and structural consultants,as needed. Not Applicable. PAGE 7 §1.3.6 - , - •r 'a, . - . ,• i . ., - PAGE 8 • §1.3:8.1 If the Owner fails to make payments to the Architect for services properly performed in accordance with this Agreement,such failure shall be considered substantial nonperformance and cause for termination or,at the Architect's option,cause for suspension of performance of services under this Agreement.If the Architect elects to suspend services;prior to suspension of services,the Architect shall give seven days' written notice to the Owner.In the event of a•suspension of services,the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services.Before resuming services,the Architect shall be paid all sums due prior to suspension and any`expenses incurred in the interruption and resumption of the Architect's services. The Architect'sfees for.the remaining services and the time schedules shall be equitably adjusted. PAGE 9 Compensation for Architects services will be on a Time and Expense spent basis to a Maximum Not To Exceed 111 Amount of$365,264.00. This does not include consultants. PAGE 10 §1'.5.4 For Reimbursable Expenses as described in Section 1.3.9.2,and any other items included in Section 1.5.5 as Reimbursable Expenses;the coritpensation shall be computed as a multiple of One and one-tenth ( 1.10 )times the expenses incurred by the Architect,and the Architect's employees and consultants. §1.5.7 An initial payment of Zero Dollars and Zero Cents ($0.00)shall be made upon execution of this Agreement and is the minimtym payment under this Agreement.It shall be credited to the Owner's account at final payment.Subsequent pgymeitts,for services shall be made monthly,and where applicable,shall be in proportion to services performed on the basisset forth in this Agreement. §1.5.8 Payments are due and payable Thirty ( 30 )days from the date of the Architect's invoice.Amounts unpaid Forty-five-4 45')days'after the invoice date shall bear interest at the'rate entered below,or in the absence thereof at ''-'the legal rate prevailing from time to time at the principal place of business of the Architect. • per annum • §1.5.9 If the services covered by this Agreement have not been completed within Eight ( 8)months of the date hereof,through no fault of the Architect,extension of the Architect's services beyond that time shall be compensated as provided in Section 1.5.2. • Additions and Deletions Report for AIA Document 8141 TM—1997 Part 1.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this Ale,Document,or any portion of it.may result in severe civil and 3 criminalpenalties, aand will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) 1. • Michael Nolan,Facilities Coordinator Jim Isaf,NW Region Manager • • • • • • 4p • cV I y .; II • Additions and Deletions Report for AIA Document B141n-1997 Part 1.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, • 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright 4 Law and International Treaties.Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) - Certification of Document's Authenticity AIA®Document D401 TM — 2003 I,Jinn Isaf,hereby certify,to the best of my knowledge,information and belief,that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 09:40:29 on 02/29/2008 under Order No. 1000339476_8 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA®Document B 141TM— 1997 Part 1 -Standard Form of Agreement Between Owner and Architect with Standard Form of Architect's Services,as published by the AIA in its software,other than those additions and deletions shown in the associated Additions and Deletions Report. I (Signed) (Title) (Dated) . I i 1 AIA Document D401 TM-2003.Copyright©1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING:This AIA` Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AlA' Document,or any portion of it, may result in severe civil and criminal penalties.and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 09:40:29 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (3053715046) 4 o � � • Document B141 - 1997 Part 2 Standard Form of Architect's Services: Design and Contract Administration TABLE OF ARTICLES j ADDITIONS AND DELETIONS: The author of this document has 2.1 PROJECT ADMINISTRATION SERVICES added information needed for its completion.The author may also 2.2 SUPPORTING SERVICES have revised the text of the original AIA standard form.An Additions and 2.3 EVALUATION AND PLANNING SERVICES Deletions Report that notes added information as well as revisions to -2.4 DESIGN SERVICES the standard form text is available from the author and should be 2.5- CONSTRUCTION PROCUREMENT SERVICES reviewed.A vertical line in the left margin of this document indicates where the author has added 2.6 . CONTRACT ADMINISTRATION SERVICES necessary information and where 2,7 FACILITYOPERATION,SERVICES the author has added to or deleted from the original AIA text. 2.8 SCHEDULE OF SERVICES This document has important legal consequences.Consultation with an 2.9 MODIFICATIONS attorney is encouraged with respect to its completion or modification. • ARTICLE 2.1 PROJECT:ADMINISTRATION SERVICES • §2.1.1 The Architect shall manage the Architect's services and administer the Project. ' The Architect shall consult with the Owner,research applicable design criteria,attend Project:meetings,communicate with members of the Project team and issue progress . reports.The,Architectshall coordinate the services provided by the Architect and the :.Architect's consultants with those services provided by the Owner and the Owner's -consultants. §2.1.2.When Project requirements have been sufficiently identified!the Architect shall • prepare,and periodically update,.a Project schedule that shall identify milestone dates for • ..decisions required of the Owner;design services furnished by the Architect,completion of documentation provided by the Architect,commencement of construction and Substantial,Completion of the Work. §2.1.3 The Architect shall consider the value of alternative materials,building systems and equipmetit,Ttogether with other considerations based on program,budget and aesthetics inAeveloping the design for the Project. §2.1.4 Upon request of the Owner,the Architect shall make a presentation to explain the design of the Project to representatives of the Owner. ' ,§2.1.5 The Architect shall submit design documents to the Owner at intervals appropriate to the-design-process for purposes of evaluation and approval by the Owner.The Architect shall be entitled to rely on approvals received from the Owner in the further development.oithe design. • Init. AIA Document 8141 '-1997 Part 2.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This AIA"'Document is protected by U.S.Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA'Document;or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: I (1854924539) , §2.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 111 §2.1.7 EVALUATION OF BUDGET AND COST OF THE WORK §2.1.7.1 When the Project requirements have been sufficiently identified,the Architect shall prepare a preliminary estimate of the Cost of the Work.This estimate may be based on current area,volume or similar conceptual estimating techniques.As the design process progresses through the end of the preparation of the Construction Documents,the Architect shall update and refine the preliminary estimate of the Cost of the Work.The Architect shall advise the Owner of any adjustments to previous estimates of the Cost of the Work indicated by changes in Project requirements or general market conditions.If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget,the Architect shall make appropriate recommendations to the Owner to adjust the Project's size,quality or budget,and the Owner shall cooperate with the Architect in making such adjustments. §2.1.7.2 Evaluations of the Owner's budget for the Project,the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect represent the Architect's judgment as a design professional familiar with the construction industry.It is recognized,however,that neither the Architect nor the Owner has control over the cost of labor,materials or equipment,over the Contractor's methods of determining bid prices,or over competitive bidding,market or negotiating conditions.Accordingly,the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Project or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect. §'2.1.7.3 In preparing estimates of the Cost of the Work,the Architect shall be permitted to include contingencies for design,bidding and price escalation;to determine what materials,equipment,component systems and types of construction are to be included in the Contract Documents;to make reasonable adjustments in the scope of the •Project and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work.If an increase in the Contract Sum occurring after execution of the Contract,between the Owner and the Contractor causes the budget for the Cost of the Work to be exceeded,that budget,shall be increased accordingly. §2.1.7.4 If bidding or negotiation has not commenced within 90 days after the Architect submits the Construction • Documents to the Owner,the budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the construction industry. §2.1.7.5 If the budget for the Cost of the Work is exceeded by the lowest bona fide bid or negotiated proposal,the Owner shall:: .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 1.3.8.5;or A" ' "cooperate in revising the Project scope and quality as required to reduce the Cost of the Work. §2.1.7,:6 If the Owner chooses to proceed under Section 2.1.7.5.4,the Architect,without additional compensation, shall modify the documents for 1.'vhich the Architect is responsible under this Agreement as necessary to comply with the budget for the Cost of the Work.The modification of such documents shall be the limit of the Architect's responsibility under this-Section 2.1.7.The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not construction is commenced. ARTICLE 2.2 SUPPORTING SERVICES §2.2.1 Unless specifically designated in Section 2.8.3,the services in this Article 2.2 shall be provided by the Owner or the Owner's consultants and contractors. §.2.2.1.1 The Owner shall furnish a program setting forth the Owner's objectives,schedule,constraints and criteria, including space requirements and relationships,special equipment,systems and site requirements. §2.2.1.2 The Owner shall furnish surveys to describe physical characteristics,legal limitations and utility locations for the site of the Project,and a written legal description of the site.The surveys and legal information shall include, as applicable,grades and lines of streets,alleys,pavements and adjoining property and structures;adjacent drainage; rights-of-way,restrictions,easements,encroachments,zoning,deed restrictions,boundaries and contours of the site; AIA Document B141TM—1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This AIA'Document is protected by U.S.Copyright Law and International Treaties. 2 Unauthorized reproduction or distribution of this AlA'Document,or any portion of it,may result in severe civil and criminal penalties.and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476 8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) 1 locations,dimensions and necessary data with respect to existing buildings,other improvements and trees;and • information concerning available utility services and lines,both public and private,above and below grade, including inverts and depths.All the information on the survey shall be referenced to a Project benchmark. §2.2.1.3 The Owner shall furnish services of geotechnical engineers which may include but are not limited to test borings,test pits,determinations of soil bearing values,percolation tests,evaluations of hazardous materials,ground • corrosion tests and resistivity tests,including necessary operations for anticipating subsoil conditions,with reports • and appropriate recommendations. ARTICLE 2.3 EVALUATION AND PLANNING SERVICES '§2.3.1 The Architect shall provide a preliminary evaluation of the information furnished by the Owner under this Agreement,including the Owner's program and schedule requirements and budget for the Cost of the Work,each in terms of the other.The Architect shall review such information to ascertain that it is consistent with the requirements of the Project and shall notify the Owner of any other information or consultant services that may be reasonably needed for the Project. - I4 §2.3.2 The Architect shall provide a preliminary evaluation of the Owner's site for the Project based on the •information provided by the Owner of site conditions,and the Owner's program,schedule and budget for the Cost of the Work. §2.3.3 The Architect shall review the Owner's proposed method of contracting for construction services and shall notify the Owner of anticipated impacts that such method may have on the Owner's program,financial and time requirements,and the scope of the Project. ARTICLE 2.4 DESIGN SERVICES §2.4.1 The Architect's design services shall include normal structural,mechanical and electrical engineering services. I • -" §2.4.2 SCHEMATIC DESIGN DOCUMENTS §2.42.1 The Architect shall provide Schematic Design Documents based on the mutually agreed-upon program, schedule,and budget for the Cost of the Work.The documents shall establish the conceptual design of the Project illustrating the scale,and relationship of the Project components.The Schematic Design Documents shall include a conceptual site plan,if appropriate,`arid preliminary building plans,sections and elevations.At the Architect's ,. option,the Schematic Design Documents may include study models,perspective sketches,electronic modeling or combinations of these media.Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. §2.4.3 DESIGN DEVELOPMENT DOCUMENTS §2.4.3.1 The Architect shall provide-Design Development Documents based on the approved Schematic Design - Documents and updated budget for the Cost of the Work.The Design Development Documents shall illustrate and describe the refinement of the•design of the Project,establishing the scope,relationships,forms,size and appearance of the Project by means ofpIans,'sections and elevations,typical construction details,and equipment layouts.The Design Development Documents shall include specifications that identify major materials and systems and establish in general their quality levels. • ' .§2.4.4 CONSTRUCTION DOCUMENTS §2.4.4.1 The Architect shall provide Construction Documents based on the approved Design Development Documents and updated budget for the Cost of the Work.The Construction Documents shall set forth in detail the - • requirements for construction of the Project.The Construction Documents shall include Drawings and Specifications that establish in detail the quality levels of materials and systems required for the Project. §2.4A.2 During the development of the Construction Documents,the Architect shall assist the Owner in the development and preparation of:(1)bidding and procurement information which describes the time,place and conditions of bidding;bidding or proposal forms;and the form of agreement between the Owner and the Contractor; and(2)the Conditions of the Contract for Construction(General,Supplementary and other Conditions).The Architect also shall compile the Project Manual that includes the Conditions of the Contract for Construction and • Specifications and may include bidding requirements and sample forms. Init. AIA Document B1411N-1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ate Document is protected by U.S.Copyright Law and International Treaties. 3 Unauthorized reproduction or distribution of this AIA`'Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) ii f ARTICLE 2.5 CONSTRUCTION PROCUREMENT SERVICES §2.5.1 The Architect shall assist the Owner in obtaining either competitive bids or negotiated proposals and shall assist the Owner in awarding and preparing contracts for construction. §2.5.2 The Architect shall assist the Owner in establishing a list of prospective bidders or contractors. §2.5.3 The Architect shall assist the Owner in bid validation or proposal evaluation and determination of the successful bid or proposal,if any.If requested by the Owner,the Architect shall notify all prospective bidders or • " contractors of the bid or proposal results. §2.5.4 COMPETITIVE'BIDDING §2.5.4.1 Bidding Documents shall consist of bidding requirements,proposed contract forms,General Conditions and Supplementary Conditions,Specifications and Drawings. §2.5.4.2 If requested by the Owner,the Architect shall arrange for procuring the reproduction of Bidding Documents for distribution to prospective bidders.The Owner shall pay directly for the cost of reproduction or shall reimburse the Architect for such expenses. §2.5.43 If requested by the Owner,the Architect shall distribute the Bidding Documents to prospective bidders and • request their return upon completion of the bidding process.The Architect shall maintain a log of distribution and retrieval,-and the amounts of deposits,if any,received from and returned to prospective bidders. •§2.5.4.4 The Architect shall consider requests for substitutions,if permitted by the Bidding Documents,and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. §2.5:4:5.The Architect shall participate in or,at the Owner's direction,shall organize and conduct a pre-bid conference for prospective bidders. §2:5.4.6 The Architect shall prepare responses to questions from prospective bidders and provide clarifications and • interpretations of the Bidding Documents to all prospective bidders in the form of addenda. §2.5.4.7 The Architect•shall participate in or,at the Owner's direction,shall organize and conduct the opening of the .,bids.The Architect shall subsequently,document and distribute the bidding results,as directed by the Owner. §2.5.5.NEGOTIATED'PROPOSALS §.2.5$.1 Proposal'Documentsshall consist of proposal requirements,proposed contract forms,General Conditions and Supplementary Conditions;Specifications and Drawings. ' §2.5.5.2 If requested by the Owner,the Architect shall arrange for procuring the reproduction of Proposal Documents for distribution to prospective contractors.The Owner shall pay directly for the cost of reproduction or shall reimburse theAArchitect for such expenses. • §2.5.5.3 If requested by the Owner,the Architect shall organize and participate in selection interviews with • • prospective contractors. §1.5.5.4 The'Arcliitect shall consider requests for substitutions,if permitted by the Proposal Documents,and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. §2.5.5.5,If requested by the Owner,the Architect shall assist the Owner during negotiations with prospective • ;; `: t;,:contractors:=Tlie Architect shall subsequently prepare a summary report of the negotiation results,as directed by the -1Owner.. ARTICLE 2.6 CONTRACT ADMINISTRATION SERVICES §2.6.1 GENERAL ADMINISTRATION §2.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in the edition of AIA Document A201,General Conditions of the Contract for Construction,current • Init. AIA Document 51411'—1997 Part 2.Copyright @1917,1926,1948.1951.1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 4 Unauthorized reproduction or distribution of this AlA'Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) t 4. as of the date of this Agreement.Modifications made to the General Conditions,when adopted as part of the • g P Contract Documents,shall be enforceable under this Agreement only to the extent that they are consistent with this Agreement or approved in writing by the Architect. §2.6.1.2 The Architect's responsibility to provide the Contract Administration Services under this Agreement commences with the award of the initial Contract for Construction and terminates at the issuance to the Owner of the final Certificate for Payment.However,the Architect shall be entitled to a Change in Services in accordance with Section 2.8.2 when Contract Administration Services extend 60 days after the date of Substantial Completion of the Work. • §2.6.1.3 The Architect shall be a representative of and shall advise and consult with the Owner during the provision of the Contract Administration Services.The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. §2.6.1.4 Duties,responsibilities and limitations of authority of the Architect under this Article 2.6 shall not be restricted,modified or extended without written agreement of the Owner and Architect with consent of the Contractor,which consent will not be unreasonably withheld. §2.6.1.5 The Architect shall review properly prepared,timely requests by the Contractor for additional information about.the Contract Documents.A properly prepared request for additional information about the Contract Documents shall"be in a form prepared or approved by the Architect and shall include a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification 'requested. §2.6.1.6 If deemed appropriate by the Architect,the Architect shall On the Owner's behalf prepare,reproduce and distribute supplemental Drawings and Specifications in response to requests for information by the Contractor. ,.§2.6.1.7 The Architect shall interpret and decide matters concerning performance of the Owner and Contractor under,and requirements of,the Contract Documents on written request of either the Owner or Contractor.The ••Architect'sresponse to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. • §2:6.1.8 Interpretations-and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings.When making such interpretations and initial decisions,the Architect shall endeavor to secure faithful performance by both Owner and Contractor, . :shall•not show partiality to either,and shall not be liable for the results of interpretations or decisions so rendered in • • good faith.. 2.6.1.9 The Architect shall render initial decisions on claims,disputes or other matters in question between the Owner and Contractor as provided in the Contract Documents.However,the Architect's decisions on matters `• relating to aesthetic effect shall-be final if consistent with the intent expressed in the Contract Documents. §2.6,2 EVALUATIONS OF.THE WORK §2.6.2.1 The Architect,as a representative of the Owner,shall visit the site at intervals appropriate to the stage of the Contractor's operations,or as otherwise agreed by the Owner and the Architect in Article 2.8,(1)to become generally familiar with and to keep the Owner informed about the progress and quality of the portion of the Work —completed,(2)"to endeavor to guard the Owner against defects and deficiencies in the Work,and(3)to determine in general if the Work is being performed in a manner indicating that the Work,when fully completed,will be in accordance with-the Contract Documents.However,the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work.The Architect shall neither have control over orcharge of,nor be responsible for,the construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the Work,since these are solely the Contractor's rights and • ,.,responsibilities under the Contract Documents. • §2.6.2.2 The Architect shall report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor.However,the Architect shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents.The IIIAIA Document B1411"-1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Inst' American Institute of Architects. All rights reserved. WARNING:This AIA'Document is protected by U.S.Copyright Law and International Treaties. 5 Unauthorized reproduction or distribution of this AIA'Document,or any portion of it,may result in severe civil and cr#mina#Pe nalt#es,and will be prosecuted to the maximum extent possible under the law, This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) � t Architect shall be responsible for the Architect's negligent acts or omissions,but shall not have control over or . charge of and shall not be responsible for acts or omissions of the Contractor,Subcontractors,or their agents or employees,or of any other persons or entities performing portions of the Work. §2.6.2.3 The Architect shall at all times have access to the Work wherever it is in preparation or progress. §2.6.2.4 Except as otherwise provided in this Agreement or when direct communications have been specially authorized,the Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents.Communications by and with the Architect's consultants shall be through the Architect. §2.6.2.5 The Architect shall have authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable,the Architect will have authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents,whether or not such Work is fabricated,installed or completed.However,neither this authority of the Architect nor a decision made in good faith either to exerciseor not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor,Subcontractors,material and equipment suppliers,their agents or employees or other persons or entities performing portions.of the Work. §2.6.3 CERTIFICATION OF PAYMENTS TO CONTRACTOR §2.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue Certificates for Payment in such amounts.The Architect's certification for payment shall constitute a representation to the Owner, based on-the Architect's evaluation of the Work asrovided in Section 2.6.2 and on the data comprising the P P g Contractor's Application'forPa Payment,that the Work has progressed to the point indicated and that,to the best of the Y P g Architect's knowledge,information and belief,the quality of the Work is in accordance with the Contract Documents.The foregoing representations are subject(1)to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion,(2)to results of subsequent tests and inspections,(3)to correction of minor deviations from the Contract Documents prior to completion,and(4)to specific qualifications expressed by the Architect. 2.6.3.2.The issuance of a Certificate for Payment shall not be a representation that the Architect has 1 made • § Y O P , exhaustive or'confinuous on-site inspections to check the quality or quantity of the Work,(2)reviewed construction • "means,methods,techniques,sequences-or procedures,(3)reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment; purpose a menta or(4)ascertained how or for'what the Contractor has used moneypreviouslypaid on account of the Contract Sum, - x.,;§2.6.3.3 The Architect shall maintain a'record of the Contractor's Applications for Payment. 2.6,4 SUBMITTALS §2.6A.1 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings;Product Data and Samples,but only for the limited purpose of checking for conformance with information given and"the design concept expressed in the Contract Documents.The Architect's action shall be ":;z c2taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner,Contractor or separate°contractors,while allowing sufficient time in the Architect's professional judgment to permit adequate ' • review.Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of "tither details such as dimensions and quantities,or for substantiating instructions for installation or performance of equipment or systems,all of which remain the responsibility of the Contractor as required by the Contract , .Documents.The-Architect's review shall not constitute approval of safety precautions or,unless otherwise �,r ;specifically stated by the Architect,of any construction means,methods,techniques,sequences or procedures.The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. §2.6A;2,The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. §2.6.4.3 If professional design services or certifications by a design professional related to systems,materials or equipment are specifically required of the Contractor by the Contract Documents,the Architect shall specify AIA Document 8141 rr"-1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 6 Unauthorized reproduction or distribution of this Ate Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) t • appropriate performance and design criteria that such services must satisfy.Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor shall bear such professional's written approval when submitted to the Architect.The Architect shall be entitled to rely upon the adequacy,accuracy and completeness of the services,certifications or approvals performed by such design professionals. §2.6.5 CHANGES IN THE WORK §2.6.5.1 The Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents.The Architect may authorize minor changes in the Work not involving an adjustment in Contract Sum or an extension of the Contract Time which are consistent with the intent of the Contract Documents.If necessary,the Architect shall prepare,reproduce and distribute Drawings and Specifications to describe Work to be added,deleted or modified,as provided in Section 2.8.2. §2.6.5.2 The Architect shall review properly prepared,timely requests by the Owner or Contractor for changes in the Work,including adjustments to the Contract Sum or Contract Time.A properly prepared request for a change in the Work shall be accompanied by sufficient supporting data and information to permit the Architect to make a reasonable determination without extensive investigation or preparation of additional drawings or specifications.If the Architect determines that:requested changes in the Work are not materially different from the requirements of the Contract Documents;the Architect may issue an order for a minor change in the Work or recommend to the Owner that the requested change be denied. §2.6.5.3 If the Architect determines that implementation of the requested changes would result in a material change to the Contract that may causean adjustment in the Contract Time or Contract Sum,the Architect shall make a recommendation to the Owner;who may authorize further investigation of such change.Upon such authorization, and based upon information furnished by the Contractor,if any,the Architect shall estimate the additional cost and time that might result from"such change,including any additional costs attributable to a Change in Services of the Architect.With the Owner's approval,the Architect shall incorporate those estimates into a Change Order or other appropriate documentation for the Owner's execution or negotiation with the Contractor. §2.6.5.4The Architect shall maintain records relative to changes in the Work. §:2.6.6 PROJECT COMPLETION §2.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion,shall receive from the Contractor and forward to the Owner,for the Owner's review and records,written warranties and related documents required by the Contract Documents and assembled by the Contractor,and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements-of the Contract Documents. • _ I §2.6.6.2 TheArchitect's inspection shall be conducted with the Owner's Designated Representative to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. §2.6.6.3 When the Work is found to be substantially complete,the Architect shall inform the Owner about the balance of the Contract Suit remaining to be paid the Contractor,including any amounts needed to pay for final completion or correction of the Work. §2.6.6.4 The Architect Shall receive from the Contractor and forwardto the Owner:(1)consent of surety or sureties, if any,to reduction in or partial release of retainage or the making of final payment and(2)affidavits,receipts, releases and-waivers of liens or bonds indemnifying the Owner against liens. ARTICLE 2.2 'FACILITY OPERATION SERVICES §2.7.1 The Architect shall meet with the Owner or the Owner's Designated Representative promptly after Substantial Completion to review the need for facility operation services. §2.7.2 Upon request of the Owner,and prior to the expiration of one year from the date of Substantial Completion, the Architect shall conduct a meeting with the Owner and the Owner's Designated Representative to review the facility operations and performance and to make appropriate recommendations to the Owner. • Init. AIA Document 13141m—1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This AIA''Document is protected by U.S.Copyright Law and international Treaties. 7 Unauthorized reproduction or distribution of this AIA Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) i • ARTICLE 2.8 SCHEDULE OF SERVICES • §2.8.1 Design and Contract Administration Services beyond the following limits shall be provided by the Architect as a Change in Services in accordance with Section 1.3.3: .1 up to Two ( 2 )reviews of each Shop Drawing,Product Data item,sample and similar submittal of the Contractor. .2 up to Three ( 3 )visits to the site by the Architect over the duration of the Project during construction. .3 up to One ( 1 )inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents. .4 up to One ( 1 )inspections for any portion of the Work to determine final completion. §2.8.2 The following Design and Contract Administration Services shall be provided by the Architect as a Change in Services in accordance with Section 1.3.3: .1 review of a Contractor's submittal out of sequence from the submittal schedule agreed to by the - Architect; 2 responses to the Contractor's requests for information where such information is available to the Contractor from a careful study and comparison of the Contract Documents,field conditions,other Owner-provided information,Contractor-prepared coordination drawings,or prior Project correspondence or documentation; .3 Change Orders-and Construction Change Directives requiring evaluation of proposals,including the preparation or revision of Instruments of Service; .4 providing consultation concerning replacement of Work resulting from fire or other cause during construction; .5 evaluation of an extensive number of claims submitted by the Owner's consultants,the Contractor or others in connection with the Work; .6 evaluation of substitutions proposed by the Owner's consultants or contractors and making subsequent revisions to Instruments of Service resulting therefrom; • .7-' , preparation of design and documentation for alternate bid or proposal requests proposed by the Owner;or • .8 Contract Administration Services provided 60 days after the date of Substantial Completion of the Work. §2.8.3 The Architect shall furnish or provide the following services only if specifically designated: • • •Services:; • Responsibility Location of Service Description (Architect,Owner or Not Provided) • 1 Programming Architect .2 Land Sur ey.Services .3 - Geotechnical Services '`. .4_,- Space Schematics/Flow Diagrams Architect 5:.:: Exiiting Facilities Surveys .6 Econbinic Feasibility Studies .7 Site Analysis and Selection .8 Environmental Studies and Reports ..9. . ;Owner-Supplied Data Coordination 5 • •Schedule Development and Monitoring ti,. .. Civil Design 4 aQs; :12 Landscape Design ;> •, .13F • ,Interior Design Architect .14 Special Bidding or Negotiation .15 Value Analysis .16 Detailed Cost Estimating .17 On-Site Project Representation • AIA Document B141 TM-1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties. 8 Unauthorized reproduction or distribution of this AIA'Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 0929:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) .18 Construction Management .19 Start-up Assistance .20 Record Drawings Architect '.21 Post-Contract Evaluation .22 Tenant-Related Services I .23 Furniture Inventory Architect , 1 .24 Move Management Architect .25 Move Logistics Architect Description of Services. (Insert descriptions of'the services designated.) ARTICLE 2.9 MODIFICATIONS §2.9.1 Modifications to this Standard Form of Architect's Services:,Design and Contract Administration,if any,are as follows: ARTICLE 3: Design Credit 3.1 Whenever renderings,photographs,drawings,announcements or other illustrations or information on the Project are produced„orreleased by or for the Owner for public information,advertisement or publicity, proper credit for.architectural,engineering and other design provided by the Architect shall be given to the Architect as follows: .HEERY>INTERNATIONAL,INC. ATLANTA;GEORGIA Elb ”- ARTICLE 4: "Other Conditions of Services 4.1 Indemnification 4.1.1 It is agreed that the Owner shall indemnify and hold harmless the Architect and its consultants, agents and employees from and against all claims,damages,losses and expenses,direct and indirect,or consequential damages,including,but not limited to,fees and charges of attorneys and court and arbitration costs, arising out of Or resulting from the performance of the work by the Architect,or claims against the Architect arising • • from-the work of others,related,to hazardous waste,asbestos,or other encapsulation or removal of asbestos or ' h'azardous:waste,including,without limitation,claims asserted by persons alleging injury or damage from exposure to hazardous or toxic waste,asbestos or other hazardous or toxic substances located in or about the Project or .adjacent property. 4.1.2 The above indemnification provision extends,without limitation,to claims against the Architect - - , which arise<out of,are related to,or are based upon,the dispersal,discharge,escape,release or saturation of smoke, ' vapors,soot,fumes;',acids,alkalis,toxic chemicals,liquids,gases or any other material,irritant,contaminant or pollutant inor into,the'atmosphere,or on,onto,upon,in or into the surface or subsurface(a)soil,(b)water or watercourses,1(c)objects,or(d)any tangible or intangible matter,whether sudden or not. 4.1.3 . .. .... ._.,. It is further agreed that the Owner shall indemnify,hold harmless,and release the Architect and its consultants,agents and employees from and against all claims,damages,losses and expenses,direct or indirect,or consequential damages,except to the extent attributable to the negligence of the Architect,including but not limited ' to fees and charges of attorneys and court and arbitration costs,incurred by Owner,its employees,or third parties, arising out of orresulting from the performance of the work by the Architect,or its employees or agents or claims against the"Archi"tett arising from the work of others,which may be brought by any third party,the Owner,its employees or agents or any successor or assign of the Owner,and any and all subsequent purchasers or transferees of the Project. • AIA Document B141TM—1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This AIA Document is protected by U.S.Copyright Law and International Treaties. 9 Unauthorized reproduction or distribution of this AlAs Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) 4.1.4 The Owner further agrees that as a condition of its selling,transferring or assigning the Project, • either voluntarily,involuntarily or by operation of law,it will require any successor,assign or purchaser to execute a release of all claims against the Architect from all liability and responsibility of any kind,except in the case of sole negligence by the Architect,arising from the Architect's participation in the Project. • 4.2 Severability 4.2.1 If any provision or any part of any provision of this Agreement shall not be valid for any reason, such provision shall be entirely severable from,and shall have no effect upon,the remainder of this Agreement. • ".4.3 , Minor Errors and Omissions 4,3.1 Owner and the Architect understand and agree that the Architect will prepare drawings and specifications within industry accepted standards of due care. The Owner and the Architect further understand that .there,is the potential for minds errors and omissions in these documents. Accordingly,the Owner has set aside a contingency budget to cover the direct and indirect cost impact of such errors and omissions. As such the Architect's liability for such errors and omissions is limited to providing services of its employees as required to provide clarifications,additional information or preparing new or revising existing documents to assist in correcting minor errors or omissions.Accordingly,the Owner and the Architect agree that the Architect shall not be liable for any initial;or subsequent labor or material costs resulting from such an error or omission. • 4.4 Selection of Products and Materials 4.4.1 • - The Owner recognizes that certain materials,products and assemblies selected by the Architect are based"uponstandard manufacturers',suppliers'and/or installers' literature,drawings or other descriptive materials which Must-be relied upon,' "accurate by Architect or its Consultants.If a product,material and/or assembly fails to meet the claims ofa Manufacturer,supplier and/or installer when used and installed in accordance with the manufacturers':suppliers'-and/or installers'recommendations,it is agreed that the liability for such failure will be the manufacturers',.suppliers'and/or installers'. 4.5 Governmental'Requirements 4.5.1 The Architect•will produce all documents in conformity with a reasonable interpretation of all applicable governmental requirements.Nevertheless,Owner understands that certain requirements are subject to subjective or discretionary interpretation or application by governmental enforcement agencies or officials.In such cases,the Architect will have noiiabilityfor adverse interpretations,rulings or determinations resulting from a `discretionary or subjeetive interpretation,application or review by such agencies or officials. 4.6 4.7 .;Arbitration 4.7.1 All references to mandatory arbitration are deleted from this Agreement.Any arbitration will be solely upon the subsequent mutual agreement of the parties. Asa,,.: 4.8 • :Contractor's Insurance and Indemnity • AIA Document B1411,1—1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The Init. American Institute of Architects. All rights reserved. WARNING:This AIA Document is protected by U.S.Copyright Law and international Treaties. 10 Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) I L 1 4.8.1 Owner will require the Contractor(s)responsible for construction to indemnify and hold harmless 11 the Architect,and to purchase insurance to cover claims and expenses,including costs of defense,asserted against the Architect and its employees and consultants for bodily injury,sickness,disease or death cause by any negligent act or omission of the Contractor,and Subcontractor,or anyone employed by them or anyone for whose acts any of them may be liable.Such insurance shall be primary and noncontributory for the additional insureds,and shall not be reduced by the existence of any other insurance. By its execution,this Standard Form of Architect's Services:Design and Contract Administration and modifications hereto are incorporated into the Standard Form of Agreement Between the Owner and Architect,AIA Document B 141-1997,that was entered into by the parties as of the date: February 29,2008. OWNER ARCHITECT (Signature) (Signature) I Michael•Nolan,`Facilities Coordinator Jim Isaf,NW Region Director (Printed name and title) (Printed name and title) • • • • AIA Document B141 TU-1997 Part 2.Copyright©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The !nit. American Institute of Architects. All rights reserved. WARNING:This AIAC Document is protected by U.S.Copyright Law and International Treaties. 1 1 Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) A Additions and Deletions Report for • AIA Document B141 Tm— 1997 Part 2 This Additions and Deletions Report,as defined on page 1 of the associated document,reproduces below all text the author has added to the standard form AIA document in order to complete it,as well as any text the author may have added to or deleted from the original AIA text.Added text is shown underlined.Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document.This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 09:29:52 on 02/29/2008. PAGE 8 • .1. up to Two ( 2J reviews of each Shop Drawing,Product Data item,sample and similar submittal of the Contractor. .2 . up to Three ( 3 )visits to the site by the Architect over the duration of the Project during construction. • .3 up to One ( i )inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents. ;.4 up to One ( 1 )inspections for any portion of the Work to determine final completion. • .1;_ Programming, I Architect :4 • Space Schematics/Flow Diagrams Architect ( • .13 Interior Design Architect PAGE 9 • '.24 Record Drawings Architect .23 Furnitureartveritory Architect -24 MovellAanageine't Architect :25 Move Logistics Architect ARTICLE 3: Design Credit 3:1 Whenever renderings,photographs,drawings,announcements or other illustrations or information , ; cin the Project are produced or released by or for the Owner for public information,advertisement or publicity, rfl r credit •for.architectural,engineering and other designprovided bythe Architect shall be given to the Architect :a� -.;� • ASF Pe g S g as follows HEERY INTERNATIONAL,INC. ATLANTA,GEORGIA Additions and Deletions Report for AIA Document B1417M-1997 Part 2.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This AJAR Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AJAR'Document,or any portion of it;may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) i • ARTICLE 4: Other Conditions of Services 4.1 Indemnification 4.1.1 It is agreed that the Owner shall indemnify and hold harmless the Architect and its consultants, agents and employees from and against all claims,damages,losses'and expenses,direct and indirect,or consequential damages,including,but not limited to,fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the performance of the work by the Architect,or claims against the Architect arising from the work of others,related to hazardous waste,asbestos,or other encapsulation or removal of asbestos or hazardous waste,including,without limitation,claims asserted by persons alleging injury or damage from exposure to hazardous or toxic waste,asbestos or other hazardous or toxic substances located in or about the Project or adjacent property. 4.1.2 Theabove indemnification provision extends,without limitation,to claims against the Architect which arise out of,are related to,or are based upon,the dispersal,discharge,escape,release or saturation of smoke, vapors,soot,fumes,acids,alkalis,toxic chemicals,liquids,gases or any other material,irritant,contaminant or -.pollutant in or into the atmosphere,or on,onto,upon,in or into the surface or subsurface(a)soil,(b)water or - watercourses,(c)objects,or(d)any tangible or intangible matter,whether sudden or not. 4.1.3 It is further agreed that the Owner shall indemnify,hold harmless,and release the Architect and its consultants,agents and employees from and against all claims,damages,losses and expenses,direct or indirect,or consequential damages,except to the extent attributable to the negligence of the Architect,including but not limited to fees and charges of attorneys and court and arbitration costs,incurred by Owner,its employees,or third parties, arising out of or resulting from the performance of the work by the Architect,or its employees or agents or claims against the Architect arising from the work of others,which may be brought by any third party,the Owner,its ,employees or agents or any successor or assign of the Owner,and any and all subsequent purchasers or transferees of the Project. • iAdditions and Deletions Report for AIA Document 8141",—1997 Part 2.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S,Copyright 2 Law and International Treaties.Unauthorized reproduction or distribution of this AIA Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476 8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) l 4.1.4 The Owner further agrees that as a condition of its selling,transferring or assigning the Project, • either voluntarily,involuntarily or by operation of law,it will require any successor,assign or purchaser to execute a release of all claims against the Architect from all liability and responsibility of any kind,except in the case of sole negligence by the Architect,arising from the Architect's participation in the Project. 4.2 Severability 4.2.1 If any provision or any part of any provision of this Agreement shall not be valid for any reason, such provision shall be entirely severable from,and shall have no effect upon,the remainder of this Agreement. 4.3 Minor Errors and Omissions 4.3.1 Owner and the Architect understand and agree that the Architect will prepare drawings and specifications within industry accepted standards of due care. The Owner and the Architect further understand that there is the potential for minor errors and omissions in these documents. Accordingly,the Owner has set aside a contingency budget to cover the direct and indirect cost impact of such errors and omissions. As such the Architect's liability for such errors and omissions is limited to providing services of its employees as required to provide clarifications,additional information or preparing new or revising existing documents to assist in correcting minor errors or omissions.Accordingly,the Owner and the Architect agree that the Architect shall not be liable for any initial or subsequent Iabor or material costs resulting from such an error or omission. 4.4 Selection of Products and Materials 4.4.1 The Owner recognizes that certain materials,products and assemblies selected by the Architect are based upon standard manufacturers',suppliers'and/or installers' literature,drawings or other descriptive materials which must be relied upon as accurate by Architect or its Consultants.If a product,material and/or assembly fails to meet the claims of a manufacturer,supplier and/or installer when used and installed in accordance with the manufacturers',suppliers' and/or installers'recommendations,it is agreed that the liability for such failure will be • the manufacturers'!,suppliers'and/or installers'.• • 4.5 Governmental Requirements 4.5.1 The Architect will produce all documents in conformity with a reasonable interpretation of all applicable governmental requirements.Nevertheless,Owner understands that certain requirements are subject to subjective or discretionary interpretation or application by governmental enforcement agencies or officials.In such cases,the Architect will have no liability for adverse interpretations,rulings or determinations resulting from discretionary-or subjective interpretation,application or review by such agencies or officials. 4.6 4.7 Arbitration 4.7.1 All references to mandatory arbitration are deleted from this Agreement.Any arbitration will be - solely upon-the subsequent mutual agreement of the parties. 4.8 Contractor's Insurance and Indemnity Additions and Deletions Report for AIA Document B141TM—1997 Part 2.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, • 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright 3 Law and International Treaties.Unauthorized reproduction or distribution of this AIA`Document,or any portion of it;may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) 4.8.1 Owner will require the Contractor(s)responsible for construction to indemnify and hold harmless • the Architect,and to purchase insurance to cover claims and expenses,including costs of defense,asserted against the Architect and its employees and consultants for bodily injury',sickness,disease or death cause by any negligent act or omission of the Contractor,and Subcontractor,or anyone employed by them or anyone for whose acts any of them may be liable.Such insurance shall be primary and noncontributory for the additional insureds,and shall not be reduced by the existence of any other insurance. By its execution,this Standard Form of Architect's Services:Design and Contract Administration and modifications hereto are incorporated into the Standard Form of Agreement Between the Owner and Architect,AIA Document B141-1997,that was entered into by the parties as of the date: February 29,2008. PAGE 11 Michael Nolan,Facilities Coordinator ,Jim Isaf,NW Region Director •• • i • • • Additions and Deletions Report for AIA Document B141 r,—1997 Part 2.Copyright ©1917,1926,1948,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977,1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright 4 Law and International Treaties.Unauthorized reproduction or distribution of this AIA"'Document,or any portion of it.may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:29:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) - Certification of Document's Authenticit •y AIA _Document D401 —2003 I,Jim Isaf,herebycertify,to the best of myknowledge,information and belief,that I created the attached final Y g > document simultaneously with its associated Additions and Deletions Report and this certification at 09:29:52 on 02/29/2008 under Order No. 1000339476_8 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of MA®Document B 141 TM- 1997 Part 2-Standard Form of Architect's Services:Design and Contract Administration,as published by the AIA in its software,other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (Title) • • ` (Dated) • y` ^ AIA Document D401 TM-2003.Copyright©1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this Ale Document,or any portion of it, may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 0929:52 on 02/29/2008 under Order No.1000339476_8 which expires on 1/21/2009,and is not for resale. User Notes: (1854924539) o 1 1 POLICE WORK TO OCCUR SEPARATELY HEE1Y ► - . .rte, .. OF THE PHASING S 1,, . • HR&TRAINING RM I.S. CMPTR. Heerylntemahonal Inc 1011 Western Avenue, Suite 706, • i Seattle,WA 98104 • 206.587.0473 .,� I iii; goer _ POLICE ,yam GI I \\,\ 'c. i t j o-t t1 ' .!'1Ntr�' Cy trio — yyq II,." 11 protect number i I y4 i.J r ;,1:. f'4woo 1116 1'_� fl_ �T 0736400 mi 1. :'ii ; PHASE 1: FINANCE ' 91 RELOCATES TO 5 FINANCE'l POLICE '11 ). I,)�IR°� ;I•FI ' PHASE 2: 11..1 -ki s , HR&TRAINING RM. RELOCATES TO 1 <Di g tgl ? I 91 RENTON CITY HALL PHASE 1: FINANCE UTILITY REMAINS Pnveci&Mem 1055 S.6,ad,Wy PROPOSED FIRST FLOOR PROPOSED SECOND FLOOR Renton,WA MOM consultants/construction managers PHASE 5:PBPW RELOCATES PHASE 2: AJLS COURTS EXPANDS ON FLOOR 5 r------ "`_"_ _ _-_ PHASE 1: FINANCE RELOCATES TO 5 PBPW AJLS COURTS • ' PHASE 2: 1 • FITNESS BUILDOUT e h I; le D. .` QM,- , ►���tl�. —'l'H..x. ji. L 1 �11k1lll` • seal/signature 0 • FINANCE FITNESS CAFE& CENTER PHASE 6: COMMUNITY SERVICES EMP.LUNCH COMMUNITY SVS. iasuedfor date RELOCATES FROM 200 MILL TO 5 • 02.19.04 1— - — — Ma, e=c.�--_.. __--- item date 1 PHASING REV. 01.22.08 PROPOSED THIRD FLOOR PROPOSED FIFTH FLOOR 2 PHASING REV. .02.05.08 3 PHASING REV. 02,2008 I PHASE 3: PBPW UTILITIES PHASE 5: . MAYOR'S OFFICES,COUNCIL CHAMBERS •- __ _ _. • RELOCATES TO FS11 PHASE 4: AND CONFERENCE CENTER REMAIN AS IS PBPW UTILITIES RELOCATES ` IS EXPANDS TO 6 PHASE 3: CITY CLERK - — 4 I I CONFERENCE EXPANDS - I I IS MAYOR'S OFFICES CENTER I I CITY CLERK . . 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[003 I I 004 I I 005 I I 006 I I 0021 ••••••., • • Li ,• • • ! • .3"I i• 11 11 1 LII 11 1 1 11 II U If toII PLAN NORTH • SCALE:Y: RENTON FIRE STATION 11 BASEMENT FLOOR PLAN • • ..-----HEE-RY -L •a 41110 " �� Firm Overview 7 1 41 Heery I design Heery i design is one the most diverse companies in the United States 1011 Western Ave. providing a full range of professional services.Our national team of design Suite 706 Seattle,WA 98104 professionals provides an ideal combination for our clients—an architec- 206.587.0473 tel. tural team with national experience,and local service.Our high standards, 206.5870469 fax. professionalism and passion that keep our projects successful and our clients returning. HLM Design began designing projects in 1962. In October 2004,Heery In- ternational acquired the Denver,Iowa City,Orlando and Philadelphia offices and Heery i design became a division of Heery International and provides design services throughout the country. - ' , Founded in 1952,Heery has 30 full service offices throughout the United • �` 4 • States and overseas with more than 1000 employees.As one of the largest ts,1.0 -.` ° design fins in the country,Heery International is recognized for the diver- sity of its designs,from corporate headquarters to healthcare facilities. The -,- - _ a .F company's 350+person design staff includes architects,facility planners, graphic/signage designers,landscape architects and building engineers. Our The success and high quality of Heery's Services award-winning design expertise includes both new construction and renova- are reflected in over one 1 tion of existing buildings for aviation,commercial,industrial,institutional, hundred commendations 1 higher education,criminal justice,healthcare and sports facilities in the awarded by the American public and private sectors. institute of Architects, professional engineering societies,and national As a division of Heery International,Heery I design brings our clients a professional publications. unique opportunity-all the services needed to assure success-from start to finish. These inhouse capabilities provide streamlined working relationships that insure solid communication,efficiency and savings to our clients. Services include: Programming Mechanical Engineering Master Planning Civil Engineering Strategic Planning Electrical Engineering Project Feasibility Analysis Structural Engineering Project Financing Equipment Planning Architectural Design Environmental Graphics Project Management Landscape Architecture } Interior Design Cost Estimating (- • Fire and Life Safety Commissioning Construction Management Facility Management 1 HEERY design 1 -' page 1 • poi Firm Overview • Locations Heery International is operated within regions with the corporate headquar- ters located in Atlanta,Georgia. Our network of offices and regions work together and expertise and resources are made available across the country. This provides our clients the depth of national expertise with the attention of a local company. HEERY INTERNATIONAL REGIONAL AND AREA OFFICES NORTHWEST REGION CENTRAL REGION .- T::.. • EAST ' I, - REGION ;- @ ' . - • t ew York ! ; _ t 'Trenton WEST f .. REGION ' _r Long ,' 3', i ` ; _ r SOUTHEAST -- :- REGION r. +den= Miami s - • i i HEERY design page 2 • M6 1 y • tz.42I � ��x- Firm Overview Full Service Capabilities Architecture Heery I design has become one of the largest architectural design firms in the country. Our award-winning designs have set industry standards for many project types—including new construction and renovation—in both the private and public sectors. Heery J design's The benefit of a multi-disciplin- experienced,versatile staff includes architects,facility planners,graphic/ ary firm is we provide a holistic signage designers,landscape architects and building engineers. Heery approach to every project we design,known for its design work on. excellence on medical and justice facilities for more than forty years,is a key part of Heery International's design resources. Interior Design Consistently rated one of the top 100 interior design firms in the United States,Heery I design's designers bring specialized expertise in balancing the use of space and aesthetics to enhance productivity and promote an organization's goals,while adhering to required codes. Heery I design has supported numerous Fortune 500 companies, 0 health care organizations and institutions of higher learning with space planning,spatial formation,finishes and furnishings selection,and signage design. Engineering For more than 35 years,engineering has been an integral part of our service. With experts in civil,mechanical,electrical plumbing and structural systems,we have the resources to manage projects requiring fire protection,HVAC and structural systems engineering,life-safety engineering,energy consulting and land planning. The firm also provides comprehensive commissioning services for clients as well as security consulting. Construction Management At-risk construction management services span every phase of construction from pre-planning and bidding Li; through move-in. Heery combines real-world experience with deep 'l technical expertise and strong financial credentials to deliver comprehensive construction solutions for our clients. By assuming the financial risks `F i and offering guaranteed maximum price contracts,Heery,as the owner's _ _ .... advocate,constantly strives to deliver the best quality project at the " =. best price,whether it be design build,general contracting/construction `:. '`' management(GC/CM)or total program management. Program Management Heery provides clients pragmatic advice on all phases of design and construction—from pre-planning,budgeting and ' `-_: # scheduling through design,bid award,construction and move-in. Heery is ADa leading innovator in costing,scheduling and claims analysis,and offers one of the most advanced Management Information Control systems in the industry. In our role as owner's advocate/manager,we bring invaluable HEERY design ., page 3 Firm Overview • .4 ,_,,,..._... ... r may' 3-- hands-on experience to the task of completing projects in the most productive,cost-efficient manner possible. Facility Management Heery's professional depth is complemented by a spectrum of integrated facility management services-strategic facilities planning,programming,management control systems,building systems engineering,churn management,furniture and equipment planning and procurement,logistics support,move management,transition management, and computer assisted facilities maintenance. { Project Types Aviation Terminals.Concourse Expansion.Parking Decks.Rental Car Centers.Retail and Restaurant Facilities.Airline Check-in.Baggage Screening Areas. 1 , Corporate / Industrial High rise office towers.Low rise office ( parks.Warehouses.Research centers.Computer centers.Manufacturing. • _ Functional interior designs.Exterior signage. 1 Corrections / Criminal Justice Federal Prisons. State Prisons.Local Jails.Criminal Justice Centers.Courthouses.Public Safety Complexes.911/ First Responder Centers. ,<- , ,z Education Elementary Schools.Middle Schools.High schools.College `. :• -a .4% Campuses.Vocational Centers.Libraries.Media Centers. --___ - Government/Institutions Federal,State and Local levels. Offices. Utilities.Environmental Facilities.Department of Defense. Healthcare Hospitals.Outpatient Centers.Emergency Departments. ff Surgical Suites.Wellness Centers.Replacement Hospitals.Critical Access -2 Hospitals.Laboratories.Medical Office Buildings.Community Hospitals. E - Operational Planning.Central Utility Plants. Sports and Recreational Facilities Domed Stadiums.Open stadiums.Arenas.Practice facilities.Team facilities.Tennis centers. Nataoriums.Recreation centers.Convention centers.Parks. 1 Infrastructure Roadways.Bridges.Overpasses.Water and wastewater systems.Utilities C..2s\ : Secure Through Heery America. Projects requiring a facility security clearance.Projects involving access to sensitive areas.Homeland Security III projects.Department of State.Department of Defense. HEERY design page 4 e ^r f • � 3; Key Personnel Resumes of Key Personnel The Heery I design team has been developed to meet the specific needs of the City of Renton. Each core team member has been hand-selected,based on their experience,to perform a specific role on the project. Full resumes of the key team members are included on the following pages. • } p3 too HEERY design page 5 Key Personnel • Richard.Lundstrom Role: Richard Lundstrom is the Director of Architecture for the Seattle office of Principal-in-Charge Heery I design,with 28 years of experience in the construction industry.He has worked in multiple design markets,including healthcare,airports and Education: aviation,justice and correctional,K-12 education,corporate and commercial Bachelor of Architecture and office projects. Richard's experience as an architect demonstrates expertise in Design,College of Architecture ; managing the delivery of well-designed and technically proficient solutions. and Design/Kansas State He has built a reputation for rigorous process planning that consistently deliv- University,1980. ers successful projects that meet his client's goals. Registration: Project responsibilities have included strategic project planning,project Registered Architect, launch,phase management of design,construction documents,and construe- Washington#9412 tion of major projects. Richard also leverages his deep technical knowledge Texas#9764 i to provide project constructability oversight and quality control,not only of Idaho#AR 984837 the architectural design but through coordination of all consulting engineer- , NCARB Certification ing design documents as well. Certified Construction Specifier City of Seattle On-Call Contract Seattle,Washington ! Richard is the Principal-in-Charge for the City of Seattle On-Call Contract F project. Heery I design was awarded an on-call contract with the City of Se- attle to provide architectural and move management services on an as-needed • i basis.Services will include work at the Seattle City Hall,Seattle Justice Center,Seattle Municipal Tower,various police precincts,fire stations and 1 their shop/yard facilities. The contract is for five years and not-to-exceed the • amount of$500,000. Bremerton School District Master Planning Study Bremerton,Washington Heery design was commissioned to develop conceptual planning studies on Bremerton School District's two existing district sites(800,000 gsf). The reorganization and relocation of the district's Maintenance and Transporta- tion groups at two existing district sites will enhance the functionality and efficiency of both operations groups. Lake Chelan Community Hospital 'Lake Chelan,Washington Richard is the Principal for this project consisting of the renovation of the ex- isting 40,000 square foot hospital,adding 30,000 square feet of new hospital construction and 42,250 square feet of new parking garage on a difficult site with steep,arid terrain. Heery I design is currently providing assistance to the hospital in securing monies to complete this project through a bond elec- tion. Southwest Washington Medical Center* Vancouver,Washington Richard was the Assistant Project Manager for the development of permit documents for this new 8-story high-rise hospital tower of over 300,000 gross square feet,a new Central Utility Plant,and a 1,300 car parking structure addition. Virginia Mason Hospital East Campus Tower* Seattle,Washington HEERY design I Richard served as the Assistant Project Manager for the development of page 6 • 'w !- i Key Personnel .k Richard Lundstrom(cont.) Lake View Office Building,Lake Union Center* Seattle,Washington As Project Manager,Richard provided services for the new 4-story, 128,000 GSF office building with retail over structured parking. Park View Office Building,Lake Union Center* Seattle,Washington Richard was Project Manager for new 4-story, 140,000 GSF office building with retail over structured parking. Project completed in 2001. Waterside Office Building,Lake Union Center* Seattle,Washington Richard was Project Manager for new 3-story,68,000 GSF office building over structured parking.Project was completed in 2001. Opus Center at Union Station* Seattle,Washington Richard served as Project Manager for new 9-story high-rise,265,000 GSF and 4- story 69,000 GSF office buildings with retail built over an existing parking garage s and within two Special Use Districts.Project was completed in 2000 and received the following awards:NAIOP Office Development of the Year—CBD,2000,and • F SIOR Office Development of the Year—2000. King Street Center Office Building* Seattle,Washington Richard was Project Manager for new 8-story,400,000 GSF office building,with retail and 3-levels of parking for 500 cars. Built as a public/private venture for King County,the building is a model for King County's Green Building Program and Sustainability through design,construction and operation.Project completed in 1999. *Experience prior to joining Heery I design. \,„41) { { FS HEERY design J page 7 • W-1 b • '+ • # t Viz/ Key Personnel • Judy Peterson, LEED©AP,'IDA Role: Judy Peterson is an Interior Designer with more than 26 years of experience Project Designer/Project in design including programming,space planning,design development,archi- Manager ;tectural design,lighting design,custom casework design,detailing,working drawings,furnishing and finish specifications,furnishings standards pro- Education: _ grams,furnishings procurement,client move in,and the U.S.Green Building Bachelor of Fine Arts Interior ;Council's LEED documentation.Judy is the lead interior designer for Heery Design,University of ; Washington,1979 I design's Northwest Region.As such,she coordinates review of project 1 designs for code compliance,cost effectiveness,construction management, Registration: move-in,post-occupancy,and evaluations. NCIDQ Certified,WA :City of Seattle On-Call Contract LEED Accredited Professional, Seattle,Washington WA Judy is the Project Designer/Project Manager for the City of Seattle On-Call Contract project. Heery I design was awarded an on-call contract with the City of Seattle to provide architectural and move management services on an s as-needed basis.Services will include work at the Seattle City Hall,Seattle Justice Center,Seattle Municipal Tower,various police precincts,fire stations and their shop/yard facilities. The contract is for five years and not-to-exceed the amount of$500,000. City of Seattle,Seattle Municipal Tower Tenant Improvements • Seattle,Washington As Designer and Project Manager,Judy provided program verification,space planning,schematic design,design development,contract documents,bid I support,construction administration,project management,and LEED docu- mentation for multiple projects within the City of Seattle owned,62-story high-rise building.Projects included: • Completed a relocation of the City of Seattle's Department of Informa- tion Technologies.This involved moving more than 200 employees and a the city's computer center to floors 24,25,and 26 in the Seattle Munici- pal Tower.50,000 square feet. • Designed a conference center that included six conference rooms of 1 differing sizes and office spaces on the 40th floor in the tower.50,000 square feet. • Worked with the Department of Housing,Office of Economic Develop ment,Police Pensions,and the Seattle Arts Commission,which were in 3 various locations around Seattle,to relocate each city department in the City of Seattle's building—Seattle Municipal Tower.25,000 square feet. • Worked with the City of Seattle's Personnel Department to relocate over f 150 employees and employee records to floors 54 and 55 in the tower. City of Seattle,Seattle Municipal Tower DoIT Standby Generator I Seattle,Washington As Designer and Project Manager,Judy provided the design for stair access to new rooftop emergency generator. She worked with the prime electrical engineer and the building engineer on the project to understand the access needs for the new generator location.Judy also worked closely with Heery's • 1 licensed architect on the project and the project's structural engineer to pro- HEERY design vide the construction documents and specifications for the new stairs. page 8 1 • $ ' J • • Judy Peterson, LEER©AP, !IDA(cont.) Puget Sound Educational Service District,ReLife School Tukwila,Washington As lead Interior Designer,Judy worked with the Puget Sound Educational Service District and ReLife School administrators to program their needs for approximately 19,000 square feet of office and school space within an existing office and warehouse building. Judy worked with the local building depart- ment to rezone the building for Education and to obtain the required building permits. Lake Chelan Community Hospital Lake Chelan,Washington Judy is Project Manager and Interior Designer for this project which consists of the 40,000 square foot renovation of the existing hospital,a new 30,000 square foot addition to the hospital and a 42,250 square foot parking structure on a difficult site with steep,and terrain.Judy is assisting Heery I design's ef- fort to support the hospital in securing monies to complete this project through a bond election and by providing schematic design documents to engage a GC/CM for the project. Skyline Hospital White Salmon,Washington f Judy is the Interior Designer for the addition of a 12,500 square foot,23-bed wing with a 10,500 square foot walk-out basement core/shell and 7,000 square foot imaging department and other hospital renovations. Melissa Memorial Hospital Holyoke,Colorado Judy is the Interior Designer for this$12,500,000,49,500 square foot,one- !story facility. The hospital will be a 14-bed critical access hospital providing for 24 hour emergency care and,laboratory,imaging,surgery,labor/delivery and physical therapy services.The facility also will house a cafeteria,"laundry, chapel and other ancillary support areas as well as a Family Practice Clinic and {Specialty Care Clinic. (United States Attorneys Office (Tacoma,Washington As Interior Designer,Judy provided design development and construction documents for the build-out of the U.S.Attorney's office in Tacoma,Washing- t ton.She worked with the lead project attorney,communications manager,and I data manager to coordinate the needs of the U.S.Attorney's Office.The project !required extensive security measures which were incorporated into the design. Contract documentation,finishes,permitting,and construction administration were provided. f 1 E HEERY design page 9 ( X. • V 4 . Key Personnel . , _ �� Eden Maloney Role: Eden Maloney has 14 years of experience in procurement,materials coordina- Move Manager tion,and logistics management. Her experience is augmented by her back- ground in computer science which enables her to use computer technology to Education: its best advantage for clients. While at Heery,she completed certification in BS,Computer Science/Math, project management and AutoCAD,which has furthered her knowledge and University of Puget Sound ability in her role as a project manager for Heery's Equipment Planning& Project Management Certificate : Logistics group(EP&L). Program,University of Wash- Eden possesses a strong organizational ability,making her proficient in the ington tracking and maintenance of data. She has willingly expanded her skills in or- Certificate of Completion, 'der to maximize that which can be provided to client projects. She possesses AutoCAD Levels 1 and 2,Seattle the ability to adapt to new environments and project work. Central Community College Eden's experience includes K-12 public schools,higher education,healthcare, Affiliations: •municipalities,and private sector clients. Eden has additionally performed as Toastmasters International a relocation project manger,CAD designer,and inventory assessor. Chamber Club 540,Vice Presi °City of Seattle On-Call Contract dent of Education Seattle,Washington Project Management Institute, i Eden is the Move Manager for the City of Seattle On-Call Contract project. Member s Heery I design was awarded an on-call contract with the City of Seattle to provide architectural and move management services on an as-needed basis. III Exri 14 panCe `Services will include work at the Seattle City Hall,Seattle Justice Center, yearsi Seattle Municipal Tower,various police precincts,fire stations and their shop/ i yard facilities. The contract is for five years and not-to-exceed the amount of $500,000. City of Seattle Seattle,Washington As Relocation Project Manager,Eden managed the relocation of the Person- nel Department of the City of Seattle into two floors of the Seattle Municipal Tower. She also facilitated move meetings and disseminated move informa- tion to all parties. Seattle School District EP&L Services,BEX II Seattle,Washington As Project Manager of Design,Eden managed the design process for a class- :room and lab spaces relating to a specific curriculum. She also developed CAD layouts of furniture and equipment to augment design process,prepared and submitted the request for bid packages for construction services,and i monitored construction activities to verify existence of design elements. f Seattle School District Move Logistics,BEX II Seattle,Washington As Relocation Project Manager,Eden managed the relocation of nine schools into new and interim sites. 1 Seattle School District,Closure/Consolidation Move Logistics .---- :`-1 Seattle,Washington k_• As Project Manager,Eden managed the closure/consolidation relocation 1 program involving nine entire school buildings and five partial buildings and III l ancillary sites. Eden managed the move company contract and negotiated HEERY design 1 contract change orders. Eden provided supervision to project site coordina- tors and administrative staff. J page 10 , s SKey Personnel Eden Maloney=(cont.) Highline Head Start Seattle,Washington As Project Manager,Eden managed the relocation of a head start program into two new locations. She also facilitated move meetings,disseminated move information to all parties,and coordinated move activities. Aberdeen High School,Aberdeen School District Aberdeen,Washington As Project Manager,Eden managed relocation of high school from its exist- :ing campus into a newly constructed building. Eden assisted in move com- •pany selection and coordinated move activities onsite. Eugene Courthouse Relocation Eugene,Oregon As Project Manager for Relocation,Eden managed the relocation of federal courthouse and offices from three satellite locations into one new building. Eden facilitated move meetings and disseminated move information to all parties via email and website portal. Eden coordinated move activities on site and managed onsite move coordinators as well. • s Canby School District Management Plan Canby,Oregon As Project Manager,Eden managed relocation of client contents to allow for complete remodel of building. Eden managed the database of new furniture and equipment to be purchased,and also surveyed existing furniture and evaluated usability in new space. Puget Sound Education Service District,Move Coordination Services Burien,WA As Project Manager,Eden provided management oversight to onsite move coordinator and managed move activities relating to surplus removal and building cleanout. Truman Head Start Federal Way,Washington As Project Manager,Eden managed the relocation of a head start program from three satellite locations into one new site. She also managed the move of company personnel and coordinated move activities on site. Puyallup Tribal Health Authority Tacoma,WA As Project Manager,Eden surveyed existing inventory,managed the database of equipment,reconciled inventory with historical data,developed reports of inventory for documentation purposes,and initiated a bar coding system for inventory tracking. • HEERY design J page 11 e R k Heery International 2007 Rate Update The following rates are currently in effect for work in association with the City of • Renton: Principal: $180/hr Lead Interior Architect: $115/hr Technical Architect: $105/hr Graduate Architect: $85/hr Intern Architect: $65/hr Move Logistics: $80/hr Move Assistant: $60/hr IT Specialist: $100/hr • • ��v�j CITY OF RENTON COUNCIL AGENDA BILL III I AI#: OPIP e (/ v I Submitting Data: For Agenda of: Dept/Div/Board.. Community Services/Parks March 10, 2008 Staff Contact Todd Black, x-6571 Agenda Status Leslie Betlach, x-6619 Consent X Subject: Public Hearing.. 2008-2010 Consultant Roster for Park Planning and Correspondence.. Related Disciplines Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Consultant Roster Information Recommended Action: Approvals: Council concur Legal Dept Finance Dept Other Fiscal Impact: 411 Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget N/A City Share Total Project.. SUMMARY OF ACTION: This action will create a roster of consultants that the City can use for various services for park and park related projects. The roster will remain valid for three years following adoption, from March 2008 - December 2010. STAFF RECOMMENDATION: Approve the 2008 Parks Professional Consultant Services roster • C:\DOCUME—1\BWalton\LOCALS—1\Temp\2008-061mb(Consultant Roster Agenda Bill)_.doc 1 rCY C1 III ..), ®�� COMMUNITY SERVICES DEPARTMENT .., .f.p�N�o� MEMORANDUM DATE: March 3, 2008 TO: Marcie Palmer, Council President City Councilmembers VIA: jU, Denis Law, Mayor Vi' FROM: Terry Higashiyam Community Services Administrator STAFF CONTACT: Leslie Betlach, Parks Director, Ext. 6619 Todd Black, Capital Project Coordinator, Ext. 6571 SUBJECT: 2008-2010 Consultant Roster for Park and Park Related Projects ISSUE: An adopted consultant roster is needed to enable City staff to prepare an efficient response to various park work program items (per Policy#250.02, § 6.2). • RECOMMENDATION: Adopt a list of professional services consultants qualified to assist staff in various park and park related projects. BACKGROUND SUMMARY: The City has a limited consultant roster from which to select consultants to respond to various tasks that are periodically required for City projects. Consultants responded to a "Statement of Qualifications" advertisement issued by the City in January 2008. After reviewing the responses, City staff made a list, noted their areas of expertise and whether the City has used their services previously. The recommended roster is attached. The list will be valid for three years following adoption. 11 CONCLUSION: Creation of an adopted Consultant's Roster will allow City staff, in all departments, to more efficiently select consultants for the various studies and tasks required for projects. cc: Jay Covington,Chief Administrative Officer • Mike Bailey,Administrator,Finance and Information Services Terry Flatley,Parks Maintenance Manager/City Forester H:1TBIack\Z-Small Works SOQ File\2008-062mb(ConsultantRoster_IssuePaperl).doc , • Parks Consultant Roster Applicants-2008 e...,T,,,e,,,,4„;::, •-vi...„,,, --,;,;,i,,,..-,-1,,,,,, ,i,J,I,Lyt sigitor,-,.;,.; ,.. ,-;;,.,f, -,2.k,,,,,v1i,5,,,,,:::;i'i :;,„14,,:::,;,f,', ,i,,,, :.;,::„4%•^;•,;,4:::,,,,-- :144,,r1;c:114.-1;4,:bito0 ,iii-r-Orad;,perttaorAtu.,lyriiiii4ision:,f.;" ,ali;2,:a:.,,,, 6,,,,ii.,:,:. 1.4..„,,,,) :„:„.,;i4,vie..„, ,,ii.„,kkii. ,..........,;,.tritzli,„,f,,f-:;.:4‘,- "k,,iir:i,'0 0 0.4,; ,. r• '....1,;,:, ,•,1$4044-,':4-r, ,,,., '.,'F""pi''',!1''.A 1,-,,—: 0:,%5,',,,',"'.".,m;5`,e,"soltti,,,,• •:APT.4,',-3,,--aii-Oity w-qii off:cvpc 0 ,R,.„,.._ 140_,,,,, ,,,„A,.,...,,,-Rangeli v,•-'• .:i e.;. :2. 1-7; 4.,==': ..rnfv,:,*ivi: . f.,,,,,,,,,,,,,24,4MR X ,• ten":3., fts`ln„se4Plk'"• ' ‘00, x", t.,IrlfeY3 6M1t.,;; ,P010.11.1,1*.„,on„D,r„aW tetroe„ ,,,.., 0=„.•,. ,• %!"v::.=l' -",y.#Z..*:',,,,-:','z....•:-. '., ;./ '4Ptl,-,..,',,e',-4=','.e4'. ' ":4-:.= -..--,,1::-:- - ' ' v,".: " Design StabIllzatjon 4PlannInglt.' •• ,• ' : &COS,;s-' otintby mM3eSio Ehreinearino - Meetings%,Enotheettriii"',Ewan Ono .• nainiellno Arch' fieiture -2-Involvement Oupping Preparation''Management'tvviiiing .ir, .i.,-.,4::!':,r1f, •.',.erla leg ; ;- •:•:.'4,5.,:.':',"", •-:,'•:?•=='.: 4 •.‘',1:1t.01161 '..:'1,* :"',','",,,,t,":,,,,,'"v z':, , ,Ar,-,-;","'?.,"i: 41 ',"k . , ,,,,'••Ze Iggatexe",w,, ,_,0004,04.** +A•'.1,terialn . , , r„',44:::'',:, ,• t ',.•',2*,,, •'" ,,W....,--7...:,4A0s.'"?lemm.' -, -.,.7,'W .g -', 7.,f.',,- -,.',,,.7:,.w - woo',-6:,,44v, y rs,4, ,,,•..- -.„ tniew.con•,,./.3j, egiietti c " ' '''- ::.::;'' ::: "iSSibitertirball,AVIS. ' : lS etUel,: , wk 9816. :: i -'"!' '. 2-, '. ,>• '',,: S-'5,':'• ' ;''; :„-_' ,"•'''',„ ;-: ' :.''::.';'. l'.. 's . •."'},:',..:','",,, ;';.`2; '' '• ' 2?:•• i,;-' . 9, :•" , -'"';.- :•:, ' '-', ,- :. - X':- ' . '-;" "J;:.,"' 3 APS Survey&Mapping 13221 SE 26th St. #A Bellevue WA 98005 X 4 Aireuitia Design&TeciirticalServiceS. 3027 SW Hoklen SL 4 ', , Seattle :::. - WA : ':98126 ,, . . '' ' „ „.„, .., X X •• ,;•:•:•: ' 5 Associated Earth Sciences,Inc. 805 Martin Luther Kin.Jr.Wa Tacoma WA 98405 X X 6 Barker Larxisape Arct4tectS 4- ;,:, =-'2,- 1514 NW 52nciSt:: -,'• ;,i -?' ' Seattle-, - WA, ; '198107 .' •X , ':X -'-., :`''''*, :,.';.':'.:;?X,'•:;='•,-;i'.VX''' :' • :•::-gx ,,' '''•'-''" • :;:.•','cl',•'''', :-;',.:::A5'i,::t ,-. -,.,. ,, - x.,_ ,,-;; :: :!)...:',.;,,e-1,.-:,,: ;:,:-.--'' ,:',.. ,. .,,,..:. ,:,:,:,'..f,:!.:, .:..- ', .., - .ff;:.' ''.,'•- 7 Berger/Abam Engineers,Inc. 33301 Ninth Ave.S. #300 Federal Way WA 98003-2225 X X X X x . . . , 8 BOLA Architecture'&Planning : ; . :, 320 Teni‘Ave.N. Seattle WA.• . 98109 • . ' - , ,: , - . ,•„ .• , X ' , , ,;.:.::: : , . 9 Bruce Dees&Associates 222 East 26th St. Tacoma WA 98421 X X Xx X X • „ 10 Buili,:koed 8cHithings,Mo. '4'-. ;,',.•2009 Minot Ave.E. • --• ••,' Seattle . ';;Y':',"•:'• , 11 Calvin Jordan Associates,Inc. 15049 NE Bel-Red Road Bellevue WA 98007-4211 X X X X X X X X , ;:,-. X , ; 'X ' , ' ' ::•X;:' ' ' ,.„ „, • . . .. . 12 Cascade Design Collaborative, ', '911 Western Ave#210 , Seattle ... 'WA 98104'2. '' • - ' •X'"-=: 13 Communication Resources 14705 Main St. #Q1 Mill Creek . WA 98012 X -, , • , 14 Ctinervation Technix,:ln.' - ' ':5 •''. '':," • , .:. , 2.. ‘'X - :; ..„', ' • 15 Core Design,Inc. 14711 NE 29th PI#101 Bellevue WA 98007 X X X X X X X ' • ,, :''" , . . , .•.,, —„ „ , , 16 Davey ResourceGrOun ',,. •''''. 1500 N.Mantua St. . ,-: Kent '••• OH 44240-5193 - ' •:.: ' X ." : .,'':„ - ' ''• ' .'::' X '' . ,_.-.• , - , ' :, , ,, „ ,. . , . ;. ‘„• ., . . 17 Design Two Four/Two Six 2821 Northrup Way#225 Bellevue WA 98004X X X X X X . .„• „ „„ , „.. ,. ., 18 Douglass Consulting .• '", • ,- :•3518 Fremont Ave.N. #536 '=, Seattle • WA 98103' =',..,, X . X • X • 'X • • ' • ', X , . . • '? • ,••• X_ X:, X. 19 Dowl Engineers 8420-154th Ave.N.E. Redmond WA 98052 X X X 20 Duane Hartman&Associates:MO: "! 16928 Wondinville-Redniond:Rd.#107 Woodinville 'WAS ' '98072 .•. ''^ , ‘,,, 21 Earth Solutions NW LLC 2881-152nd Ave.NE Redmond WA 98052X X X „ '' - . : :0 - ' 22 EDAW:inc.', '' ;' . :,815 Western Avenue,#300 ' : Seattle WA 98104 ,. , XX • ,, X • • ,. -- „' X • X ,:-:- •X „ ' .. 23 Exceltech Consulting,Inc. 2590 Willamette Drive N.E. #101 Lacey WA 98516-1325 X X X X X , 24 GaibeSigr; 1 ' `.;',•”, '' -. -• '''-, 10706•Merfelian Ave.N. #210 - '"='2‘;,Seattle 'WA. ',' 98133 '.- 2 ;• ' ;' •:' X` ;:' ':, , '•":",', ='4''.' -", . 25 GHL Consultants 810 Third Ave. #230 Seattle WA 98104 X . - . „ : :,:'-, . •;, • , 26 eier&0sbom ‘'e.Inc: , 701 Dexter Ave.N. #200 ".. , Seattle ,- WA 98109 : r X ,, . , X -- eenPlay,LLC 3050 Industrial Lane,#200 Broomfield CO 80020 X X X X oup Four,Inc.'")..-:'.' •','''':• '" :" 16030 JUanite-WOOdinvilleWarNE:: - ,Bothell WA, :•::•98011•,, .''., .' .- ..'',.'''''' ,• , 2 ,"A:',"21, .,• -.: ' ' ' ',• ' . ''f,-: . 29 HBA Design Group,LLC 1721 Hewitt Ave. #401 Everett WA 98201 X X X 30 HDR - ''" : • , ' 500-;108th Ave.N.E. #12uu" Bellevue WA 98004-5549' • .2( • ••f,X-.•:•:!•: 'X ' y:•X • „ X ' X ••' '' X x , X 'i,':.:X -: ', ",X,-.. '": '.' X Rap:Only " ' X " '' X ,'f, X:' ,• x ' ') ' '''''' X ..:. ,_. ''' 31 Herrera Environmental Consultants,Inc. 2200 Sixth Ave. #1100 Seattle WA 98121 X X X X 32 1:1N143 Companies ,:'.' '.i ‘....":"•:',:.' 600=108th Ave N.E:#900 'Bellevue WA 98004, - X • I .;.X,;-,,''''. - . X,: .'.'; . : :X . . s X ' .; X :::,.•;• : • .::-,' , :S',(- ', ' X X',' X' '.' ', . . .• . . . ..." 33 Hou.h Beck&Baird,Inc. 215 Westlake Ave N Seattle WA 98109-5217 X X . X 34 HWA GebSciences.Ine: • z, f• , ,.19730-64th Ave.W;#200 '. , Lynnwood ' WA 98036' ::' ,'''.': ' -" „' s" : „"•,'. ;.-",'' ' ' ' 35 J.A.Brennan Associates , .100 S.King St. #200 Seattle WA 98104 X X X X X X X X 36 Jason:Engineering&Consulting BusinesS I P.O.Box 181'''./. =, Auburn ' „WA .••98071 2::, •'',' , , . ,":::•4,, „ :„. ‘-' , , . , 5. 37 Jeffrey B.Grander&Associates,PLLC1821-4th Ave.E. , Ojyrnpia WA 98506 , X X X XX X 38 jGM Landscape ArchiteCtS ' ,-AA-, 2800 NorthrUPWaY#100 ' Bellevue WA- '.'. 98004 ' ' '-,.,' ..'.'.', '• •• ' : ' 'X ' ''.'. .,,*''=H"•• • '••• X, :.‘, =• , , ..' 1 ' - X', '2:-,:":;-;...!-.,, --"- :: ,,, , '• ':--, : ':=,:,"::',:' .5 X' ." - • 22•'' -„:" )c ., ,.„ 39 Kenneth Neal&Associates ,..., 3314 Gibraltar Ct.S.E. Olympia WA ,98501-3968 X .. .H 40 ki?FF Consulting Engineers ' .':'A''. ,,:' 4200 Sixth Aire.S.E. #309 '- Lacer., WA ':, ''98503 •','. X , , ": •X :,' X. 1 , . X • X : X '''',..., „ 'X. ' 'X' , ' • '. •• X - •':',.,, X z.„'• X .. ._ 41 Larson Casteel Company P.O.Box 1736Kingston WA 98346 X X X X X . X 42 I.:awhead ArehiteotsP S ;..'-, ,,]"•.; '..',• ' 12342 isiiithiui;Itiay" ' :' '.:‘,=.'',' = , Bellevue • WA ,'': '98005 ' • ' ' 2 : i,' • ' ,::':'`J;,,, : , ' ,,,•''Sc . ,, • ••,.::. • ' 2 .' : ' ,;.:',::;''.',,'',S ' • ,:, •:, • , , •,. '„ . .:' ',: :. X',' ,;I:' '',:', .'•''• 43 LPD Engineering PLLC 7936 Seward Park Ave.S. Seattle WA 98118 X ., 44 MacLeod keekord • ' •, ' 231 Summit Ave.E.'' ''. Seattle WA 98102 • y ; ,- X •'' X' : - ' X . • X .. 'X. ' . ' . . . 45 Ma.nan Consultin.Services,Inc. 312-4th St.S.E. #B Pu allu. WA , 98372 X 46 Uun-asrtlithsAssoCiies,:inc:‘': .':::,',-S'2707 ColbYAve. #11 lir:. ,‘' • ':' Everett ', WA' 98201-3566' -„,. 1, 2 ' ' •,•" '','T"? ' „ ""- ;.•,' -••'-: =•; 2 " ' - :..:.-. ., 2 .. x, ., : '';,;:, - • .„:,•-• ,• ,',.," : ','' •!.:4i : : '...f: „ :2',' :' ; 5. ':, - ::• • -', - '' '1',.. X .., , • . ::. '•, .::‘ '''...,•:„ . 47 Nakano Associates,LLC2300-7th Ave. Seattle WA 98121 X X X X X x . 48 NatUral Systems Desibn ' ' '''• :'P.0.Box 15609 ',. -, Seattle' • ' WA • '':98115 .. . ''.' . r.:'-'' , , - •:'.., "':' .:'•.: ; ',•', • '•.';‘ ' ::' '‘ : ' '''' ":;'''....,'c ' ' ,,. --„• 49 Northwest H draulic Consultants Inc. 16300 Christensen Raod#350 Seattle WA 98188 X 50 keitOnAmold&Company4' ,f••• :- 1932-1st Ave."' .: ::', : ." '• •• ' Seattle:'S WA ',.. 98101 . ' :: ','.';:„,;'• :. ' - „ " .:,'• : •••• „ ,2 , „ , ,' 51 O.R.B.Architects 607 S.W.Grady Way #210 Renton WA 98055 X X X 52 OTAK,M ,C. .. ',.•,"•'.. '' 1218 Third Ave. #300• • . =Seattle ' WA" '•' 98101 ; ,• ' . ;.' X'•.: :'':,X . •. ''."':,X ' i ' . •'. • ,X - . 2. X :.‘,,X ':„ '.. ':::?2,, :. •X" . : ,:.:'- ":'.a 4 '.X2.;'''' '',s ' . 5 •tto Rosenau&Associates,Inc. 6747 Martin Luther Kin•Wa S. Seattle WA 98118-3216 X ='ErlgineerS,Inc. -4 ':!, :'• • 11255Kikland,Wai's • • Kirkland • ,1/1/A-= •" 98033': .' X • • ,f X. X ',''.' X :,-, , X . , ',.. . , X •,..:,::.;,, , • , 1 1:',.•':!' ,,, ', ' X ' . . .:. ' X'1 , HATBlack\Z-Small Works$O()FileTarks-ConsultantRosterApplicants-2008(2-28-08mb).xls Rating Updated 2/28/2008 • Parks Consultant Roster Applicants-2008 M , 0 P Q R S U V W X Wpi;4iei :4:04 i'j „;1•Uli,c'''''-i:Ak4it 11,4144.:i iyng, tro,iiii; r4irio '"Pktat*,- ` CB4:40,'14,Siiiesby firinciertiW 640444, ArItgroir-t iiiirsw6111•44-ipwr Owiti41. k‘,•tf,'•,.:. ,,n1,••••• :4'41,••••:',W.A;,,Aik,..4?;•••0;,.7,..)0'• •A•••,•• tl* ' - • , ••••,:=4 f*„411N4:- 5-• WPND Engineers,Inc. 811 First Ave. #570 Seattle WA 98104 X X X X X X X 56 Pfkk 416 44:Aim.:hob. •.; •,, „ 2,:"" -x 57 Reid Middleton,Inc. 728-134th St.S.W. #200 Everett WA 98204 X X X X X 58 WA • 98409 X '-• 59 Shockey Brent,nc. 2716 Colby Ave. Everett WA 98201 X X X 60 Sound „ • . • •- • Ti2;‘, " • 61 SyR Design Company 1205 Second Ave„ #200' Seattle WA 98101 X X X 62 The Berger PartiteiihiSi'.e,' :021-8th Ave N ‘,1 :, :„Seattle. WA 98109, ' • „ X . : X •• • X : •:.•>:•i '•. • • X X 63 Tierra 2611 NE 125th St. #202 Seattle WA 98125 X 64 mad Associates 12112 115th Ave NE X -"X X X - ••' •.• :„ , ‘• 65 White Sheild,Inc. 1520-140th Ave.NE #100 Bellevue WA 98005 X X 66 W4kaci66;„: 3366;464Vii6144if#100 BotheH W4, ; • . • X X • 67 Worthy&Associates,LLC 1932 First Ave. #606 Seattle WA 98101-1040 X X X X X X X X 69 70 71 72 73 74 75 76 77 78 79 82 83 84 • 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 H:\TBIack\Z-SmaII Works SOQ FileTarks-ConsuttantRosterApplicants-2008(2-28-08mb).xls Rating Updated 2/28/2008 Parks Consultant Roster Applicants - 2008 0 MI A B C D E F G H L, . �4" a e ,�� ��' SfaV: n e t..... . ...' .' - z....> T tet -Clt �Zi Com an t '�Co'� ;:p y r f. 3 �•."� II. 2 Aero-Metric Jeffrey A. Kenner Certified Photogrammetrist 12652 Interurban Ave. S. Seattle WA 98168 206-244-2300 3 APS Survey&Mapping Tyler Sweet, PS Principal 13221 SE 26th St. #A Bellevue WA 98005 425-746-3200 4 Arculus Design &Technical Services Lorena Heesen Principal _ 3027 SW Holden St. Seattle WA 98126 206-932-2949 5 Associated Earth Sciences, Inc. Maire Thornton, PE Senior Engineer 805 Martin Luther King Jr.Way Tacoma WA 98405 253-822-2992 6 Barker Landscape Architects John Forrest Barker Principal 1514 NW 52nd St. Seattle WA 98107 206-783-2870 7 Berger/Abam Engineers, Inc. Arnfinn Rusten, PE, SE President&CEO 33301 Ninth Ave. S. #300 Federal Way WA 98003-2225- 206-431-2250 8 BOLA Architecture& Planning Rhoda Lawrence Principal 320 Terry Ave. N. Seattle WA 98109 206-447-6462 9 Bruce Dees &Associates Bruce Dees, FASLA Principal 222 East 26th St. Tacoma WA 98421 253-627-7947 10 Bush, Roed & Hitchings, Inc. Steven Hitchings, PLS CEO 2009 Minor Ave. E. Seattle WA 98102-3513 206-323-4144 11 Calvin Jordan Associates, Inc. Calvin Jordan Principal 15049 NE Bel-Red Road Bellevue WA 98007-4211 425-643-3123 12 Cascade Design Collaborative Eric Schmidt AIA, RLA,AICP 911 Western Ave#210 Seattle WA 98104 206-628-9133 13 Communication Resources Margaret Winch President 14705 Main St. #Q1 Mill Creek WA 98012 425-316-8300 14 Conservation Technix, Inc. Steve Duh Principal P. O. Box 12736 Portland OR 97212 503-989-9345 III15 Core Design, Inc. Fred I. Glick,ASLA Director of Planning Sery 14711 NE 29th PI#101 Bellevue WA 98007 425-885-7877 16 Davey Resource Group Ken Joehlin Corporate 1500 N. Mantua St. Kent OH 44240-5193 1-800-828-8312 17 Design Two Four/Two Six Jason M.Anderson Landscape Architect 2821 Northrup Way #225 Bellevue WA 98004 425-881-2426 18 Douglass Consulting Desiree Douglass Principal 3518 Fremont Ave. N. #536 Seattle WA 98103 206-545-7394 19 Dowl Engineers Robert Fitzmaurice, PLS Principal 8420- 154th Ave. N.E. Redmond WA 98052 425-869-2670 20 Duane Hartman &Associates, Inc. Duane Hartman, PLS President 16928 Woodinville-Redmond Rd.#107 Woodinville WA 98072 425-483-5355 21 Earth Solutions N.W. LLC Kyle Campbell, PE Principal 2881 - 152nd Ave. NE Redmond WA 98052 425-284-3300 22 EDAW, In. Charles Everett Managing Principal 815 Western Avenue,#300 Seattle WA 98104 206-622-1176 23 Exceltech Consulting, Inc. Santosh Kuruvilla, PE, SE, PMP President 2590 Willamette Drive N.E. #101 Lacey WA 98516-1325 360-357-8289 24 GEO Design Kevin Lamb, PE Senior Associate 10700 Meridian Ave. N. #210 Seattle WA 98133 206-838-9900 25 GHL Consultants Girma Haile Leul, PE, SE Principal 810 Third Ave. #230 Seattle WA 98104 206-682-2138 26 Gray&Osborne, Inc. Barry Baker, PE 701 Dexter Ave. N. #200 Seattle WA 98109 206-284-0860 27 GreenPlay, LLC Teresa Penbrooke, CPRP CEO&Founding Managing Mbr. 3050 Industrial Lane, #200 Broomfield CO 80020 303-439-8369 28 Group Four, Inc. Daniel Roupe, PLS Executive Vice President 16030 Juanita-Woodinville Way NE Bothell WA 98011 425-775-4581 29 HBA Design Group, LLC John Bissell, AICP 1721 Hewitt Ave. #401 Everett WA 98201 425-252-2826 30 HDR Sharon Wright Urban &Environmental Planner 500- 108th Ave. N.E. #1200 Bellevue WA 98004-5549 425-450-6200 • 31 Herrera Environmental Consultants, Inc. Arthur Campbell Planning Principal 2200 Sixth Ave. #1100 Seattle WA 98121 206-441-9080 32 HNTB Companies Terrence W. Bulfin, RA Senior Project Manager 600- 108th Ave. N.E. #900 Bellevue WA 98004 425-455-3555 H:\TBlack\Z-Small Works SOQ File\Parks-ConsultantRosterApplicants-2008(2-28-08mb).xls Updated 2/28/2008 ^ ' Parks CmnsultantRoster Applicants' ' 0 A B c D E F G H ` ,- '` cv ;‘,-::::',-,;,:-:.1.,.:-.-.:-.,:,,,„ ' � `� � � '^ ' �� , � `�� °� , ' , ~. ����� ��� ' ' �i ���5�- 1 '' ��� � �� « ; ^ � �� ‘,,,,:',1‘ � ` ' �4���r `"������ ��� ��� ��|l � ����`���,�!�7�����)� ',` ���'�����|�^�������� �������� `,���� �'� '` ����:`• • ' "����y��'� ����� ������� ���� 33 Hough Beck&Baird, Inc. Colie Hough-Beck,ASLA 215 Westlake Ave N Seattle . WA 98109-5217 , 206-682-3051 34 HWA GeoSciences, Inc. Ralph Boirum, PE Principal 1873O'�4�h�vm� VV. #200 WA 08036 425-774'0108 - ' 35 J.A. Brennan Associates Jim Brennan Principal 100 S. King St. #200 Seattle WA 98104 200-583-0623 36 Jason Engineering&Consulting Business Jason EC Bell, PE President P. 0. Box 181 Auburn WA 98071 200-786-8045 37 Jeffrey B. Glander&Associates, PLLC Jeff Glander,ASLA Principal 1821 -4th Ave. E. Olympia WA 98500 380-357-6072 38 JGM Landscape Architects Ted Wall Principal 2800 Northrup Way #100 Bellevue , WA 98004 425-454-5723 39 Kenneth Neal &Associates Kenneth Neal LG, LEG Principal 3314 Gibraltar Ct. S.E. Olympia WA 98501-3968 360-352-5125 40 KPFF Consulting Engineers Kamyar Nikzad, PE Associate 4200 Sixth Ave. S.E. #309 Lacey . WA 98503 380-292-7230 41 Larson Casteel Company Lauri Larson&Bradley Casteel Pugh Principals _ P. 0. Box 1736 Kingston WA 98346 360-297-0035 42 Lawhead ArchitectPS Frank Lawhead PS Principal 12342 Northrup Way Bellevue WA 98006 425-550-1220 43 LPD Engineering PLLC Laurie J. Pfarr, PE Principal 7936 Seward Park Ave. S. Seattle WA 98118 206-725-1211 44 MacLeod Reckford Edward MacLeod Principal 231 Summit Ave. E. Seattle WA 98102 206-323-7019 45 Magnan Consulting Services, Inc. Thomas Magnan CEO, Chief Inspector 312-4th St. S.E. #B Puyallup WA 98372 253-840-4020 III46 Murray, Smith&Associates, Inc. Thomas Perry, PE Principal 2707 Colby Ave. #1110 Everett , WA 98201-3586 888-252-9003 47 Nakano Associates, LLC Kenichi Nakano, FASLA Principal 2300-7th Ave. Seattle WA 98121 206'202-9392 48 Natural Systems Design Mike(Rocky) Hrachovec, PE Principal P. 0. Box 15609 Seattle WA 98115 206-856-3586 49 Northwest Hydraulic Consultant , Inc. Jeff Johnson, PE Principal 16300 Christensen Raod#350 Seattle WA 98188 206-241-6000 50 Norton-Arnold &Company Margaret Norton-Arnold President 1932- 1st Ave. Seattle WA 98101 200-289-0229 51 O.R.B.Architects GaooffEAnderson,AIA Principal 607 S.W. Grady Way #210 Renton WA 98055 425-226'3522 52 OTAK, Inc. Curtis LaPierre,ASLA,AICP, LEED AP Landscape Architect/Planner 1218 Third Ave. #300 Seattle WA 98101 300-224-7221 53 Otto Rosenau&Associates, Inc. Judi Rosenau-Payseno President 6747 Martin Luther King Way S. Seattle WA 98118-3216 206-725'4600 54 Pace Engineers, Inc. David Fulton, PLS Survey Manager 11255 Kirkland Way Kirkland WA 98033 206-441-1855 55 PND Engineers, Inc. David Pierce, PE, SE Senior Vice President 811 First Ave. #570 Seattle WA 98104 206-624-1387 56 PRR Rebecca Baker Acting Director of Community Bldg. 1109 First Ave. #300 Seattle WA 98101 200-023-0781 57 Reid Middleton, Inc. Nicole Faghin Principal 728- 134th St. S.W. #200 Everett WA 98204 , 425-741-3800 58 Robinson Noble Saltbush, Inc. Joseph Becker, L, HG President 3011 S. Hudson St. #A Tacoma WA 98409 253-475-7711 59 Shockey Brent, nc. Reid SAICP President 2716 Colby Ave. Everett WA 98201 425-258-9308 60 Sound Urban Forestry, LLC Kevin McFarland Principal PMB 97, 1910 E.4th Ave. Olympia WA 98506 3OO-236-1O2 ----------- 8 61 SvR Design Company Tom von Schrader, PE, LEED AP Principal 1205 Second Ave. #200' Seattle WA 98101 206-223-0326 ' III62 The Berger Partnership, P.S. 'Grm0Bromer.A8LA Principal 1721 -8th Ave. N. Seattle WA 90109 205-325-6877 63 Tierra PattMorris Manager, WA Operations 2611 NE 125th St. #202 Seattle WA 98125 200-303-1550 *AT8|ank\Z'GmanWorks SOQFi|e\pa,kn~Conou/mntRosmmpp|ioonts' OO8(2' 8-0umh).xlv Updated 2/28/2008 • . . Parks Consultant Roster Applicants - 2008 0 lii,,,,:,:,, B''''':,.''''':,:,,,'::,::„:,'','',',: '',;';I:';''''',::.', ' :. , ';''':; ;::;::::::.:-:.• :. C 0 (z' E Fy:G H Company Name Tiqpv± Streetk6iiiAi44, tia44 - phon* 64 Triad Associates Bradley Freeman Principal 12112- 115th Ave. NE Kirkland WA 98034 425-821-8448 65 White Sheild, Inc. John E. Butts Vice President 1520- 140th Ave. NE #100 Bellevue WA 98005 425-641-7800 66 WHPacific Sam Richard Project Manager 3350 Monte Villa Parkway#100 Bothell WA 98021 425-951-4800 67 Worthy&Associates, LLC Steve Worthy,ASLA Manager 1932 First Ave. #606 Seattle WA 98101-1040 206-448-9270 68 69 III IIII Updated 2/28/2008 HATBlack\Z-Small Works SOQ File\Parks-ConsultantRosterApplicants-2008(2-28-08mb).xls CITY OF RENTON COUNCIL AGENDA BILL AI N: ' r • Submitting Data: For Agenda of: March 10, 2008 Dept/Div/Board.. Community Services/Facilities Staff Contact Peter Renner x6605 Agenda Status Consent X Subject: Public Hearing.. Purchase of new lockers for the remodel of the police Correspondence.. locker rooms in City Hall due to the annexation. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Contract Information Memo on Sole Source from Police Department Saxton, Bradley, Inc. Proposal Recommended Action: Approvals: Council concur. Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... $251,442.48 Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Due to the long lead time for manufacturing lockers for the remodel of City Hall (12 weeks), the Facilities Division recommends ordering the lockers immediately, before the construction contract is put out to bid. STAFF RECOMMENDATION: Authorize the use of Sole Source Supply and Authorize the Mayor and City Clerk to sign the contract with Saxton, Bradley, Inc., for Police Department lockers. • Rentonnet/agnbill/ bh � COMMUNITY SERVICES DEPARTMENT se; MEMORANDUM DATE: March 3, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: JL Denis Law, Mayor p(� FROM: 0111 Terry Higashiyama Community Services Administrator STAFF CONTACT: Peter Renner, Facilities Director X6605 SUBJECT: Contract with Saxton,Bradley, Inc. for Police Department Lockers Issue Should Council authorize the use of Sole Source Supply for this purchase as outlined in City Policy and Procedure 250-02 Section 5.14 SOLE SOURCE SUPPLY? In addition, should Council authorize the Mayor and City Clerk to sign a contract with Saxton, Bradley, Inc., for lockers needed for the expansion and remodeling of the Police • Department? Recommendation Council authorize the use of Sole Source Supply for this purchase and Council authorize the Mayor and City Clerk to sign a contract with Saxton, Bradley, Inc. Background The Police Department space in Renton City Hall is being expanded to accommodate growth associated with the Benson Hill annexation, and to alleviate existing space issues. This change involves, among other things, an expansion of the men's and women's locker rooms, which are now entirely filled and overflowing into non-police locker space. This expansion will absorb the space now allocated to non-police locker rooms and the exercise room. These facilities will be rebuilt on the 3rd Floor in space that is currently undeveloped. One of the other space issues is that the 12-inch wide lockers now in use, while sufficient when they were installed 10 years ago, contain insufficient space for each officer's equipment. Police officers are now issued more equipment than in previous years. This extra equipment is hung outside of the lockers on inefficient fixtures and racks that were not part of the original locker room layout. The Police Department did a substantial amount of research and site visits to find lockers • that would best meet their needs and still be space efficient. They settled on DeBourgh h:\peter renner\peter renner 2008\issuepaperlockers.doc Memorandum to Council March 3,2008 Page 2 of 2 • Manufacturing's First Responder Personnel Lockers because of the combination of features and value. Locker manufacturers have territorial distributorship arrangements, and DeBourgh is no exception. Their single local supplier is Saxton, Bradley, Inc. A separate memo regarding sole sourcing from the Police Department is attached. Lockers have a very long lead time, 12 weeks. We therefore need to order them without delay so that the remodeling of the Police Department can stay on schedule. Conclusion Ordering these lockers will provide an appropriate amount of space for each officer's issued equipment and will also provide sufficient numbers of lockers to accommodate the increase in numbers of officers associated with the Benson Hill annexation. The new locker rooms will also provide a reasonable amount of future expansion space. • Attachments: Police Department Memo Saxton, Bradley, Inc. Proposal Copy: Mike Bailey Jay Covington Chief Milosevich • h:\peter renner\peter renner 2008\issuepaperlockers.doc ,/ POLICE DEPARTMENT t, •4Nr-r0� MEMOR AND UM DATE: January 29, 2007 TO: Denis Law, Mayor VIA: Kevin Milosevich, Police Chief FROM: Chuck Marsalisi, Deputy Police Chief SUBJECT: Authorization to utilize Sole Source Project CIP Project: Police Locker Room Expansion—Benson Hill/Cascade Annexation Needs Background The Benson Hill/Cascade Annexation has created a need for additional police staffing. Prior to the annexation, all the male and female lockers had been assigned. The addition of 31 full time employees creates a need for a locker room expansion/renovation to accommodate the new employees. The Facilities Division has been diligent in working with space planners and fixture providers to develop a best scenario for the police department's annexation space needs. Because of increased amounts of equipment, the current 12-inch wide lockers do not contain adequate space for officers' needs. Thus our plan includes the purchase of new and replacement lockers for the locker rooms. We reviewed a wide range of available lockers from various vendors and manufacturers. We found that the"First Responder Series" lockers, manufactured by DeBourgh, would be the most effective lockers for our employees based upon design and user features. The design incorporates a securable drawer large enough to store officer's duty bags. This eliminates the need for additional open storage space on the first floor. The lockers also have a built- in seat, eliminating the need for wide aisle space between rows of lockers for benches. These two features allow more lockers to fit into the locker room area. In addition, the"First Responder Series"has shelves for organization of duty gear, and a knockout for electrical outlets for officers to charge their flashlights, camera batteries, etc. The DeBourgh "First Responder Series"has a limited vendor network and there is only one distributor locally. We therefore respectfully request that you authorize the use of Sole Source Supply for this project as outlined in City Policy and Procedure 250-02 Section 5.14 SOLE SOURCE SUPPLY. • If you would like any additional information, please contact me. P h:\ eter renner\peter renner 2008\sole source memov2.doc P U��Y O� +(1 �). CITY OF RENTON CONTRACT AGREEMENT THIS AGREEMENT is made as of the day of , 2008, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and Saxton, Bradley, Inc , hereinafter referred to as "CONTRACTOR,"to manufacture and install 234 lockers for the Police Department in Renton City Hall. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in the Proposal which is included with this Agreement as Attachment"A." 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. • 3. Time of Performance. The Contractor shall commence performance of the Contract no later than ten (10) calendar days after Contract's final execution, and shall complete the full performance of the Contract not later than 120 days calendar days from the date of commencement. 4. Term Of Contract. The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Contractor. 5. Contract Sum. The total amount of this Contract is the sum of $251,442.48 which includes Washington State Sales Tax. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty(30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Employment. The Contractor's employees are not employees of the City of Renton. 8. Assignment and Subcontract. The Contractor shall not assign or subcontract anyportion of this 9 9 Contract without express written consent of the City of Renton. 9. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 10. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, including claims from third • parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 11. Insurance. The Contractor shall maintain throughout the duration of this contract the following insurance requirements: General Liability insurance in the amount of$1,000,000 per occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per claim; Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers' Compensation coverage. The City of Renton will be name as a Primary and Non-Contributory Additional Insured on the insurance policy and an endorsement stating such shall be provided. 12. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 13. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the City of Renton contract shall prevail. 14. Prevailing Wage Rates. By executing this Contact, the Contractor agrees to comply with the State prevailing wage requirements as set forth in the Contract Documents. This Agreement is entered into as of the day and year written above. • CONTRACTOR CITY OF RENTON Signature Signature Denis Law, Mayor Printed Name and Title Printed Name and Title Business Name Mailing Address Attest,City Clerk City State Zip Telephone • N. 4 = g SAXTON, BRADLEY, INC. 5701 6th Avenue South,Suite 466 Seattle,WA 98108 ��'-*, ilt_ P.O. Box 80285 Seattle,WA 98108 0285 IIII Tel.:(206)762-7688 (800)643-3512 Fax:(206)762-0494 Proposal Date: 02/19/08 Project: City of Renton. Personnel Lockers Location: Renton,Washington Bid Date: 02/19/08 Architect: Heery International Completion Date: 06/01/08 To: Heery International Attn: Eden Maloney/Kelly Guiney We offer the following products and services which we believe to be substantially in compliance with the project specifications referenced below. DeBourgh Manufacturing, First Responder Personnel Lockers Inclusions: Submittal drawings. Qty 234, 18"wide Personel Locker,including customization as noted, Self Locking Drawer Base Welded Construction Heavy Gauge Body Parts Stiffener Panel/Peg Board on inner side of door Continuous Hinge Full extension self latching drawer base Upper section increased to 72" Qty 2,fixed location full width shelves per Owners drawings 1 - Top shelf to be 10"clear from locker top • - Bottom shelf to be 12"clear from locker bottom TGIC Pure Polyester Powdercoat finish Corner and End Filler panels for complete installation to Mens and Womens lockers will be different powderccoat colors Delivered to site.53 foot trailer accessable location required Installation. Prevailing Wage rates are included Clarifications Padlocks are not included Upper section of locker is 72"high,not 73"as indicated on drawings If vertical movement is required,an elevator or similar will be provided at no extra charge to SBI Option 1 ...(Without sloped top) $ 222,726.00 Add for Masterlock#1670 built-in combination locks. Qty 1 at each locker $ 2,740.00 Add for Performance Bond $ 5,427.00 Delivery Note: Current manufacturers lead time : 12 weeks from date of release to production This proposal is qualified upon the following provisions: Complete Delivery By: May-08 Respectfully submitted, ,palicoY(C).A.•& Mark L Peterson,C.O.O.,V.P. Ill CITY OF RENTON COUNCIL AGENDA BILL , AI#: i (/ , • Submitting Data: For Agenda of: March 10, 2008 Dept/Div/Board.: Fire & Emergency Services Department Staff Contact: Bob Van Home, Deputy Fire Chief, Agenda Status Safety & Support Services Section Consent X Subject: Public Hearing.. FDM Software— Software Support and Maintenance Correspondence.. Agreement between the City of Renton and FDM Ordinance Software, Ltd. For 2008 Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Contract Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept Other HR/RM X Fiscal Impact: 41! Expenditure Required... $24,340.78 Transfer/Amendment Amount Budgeted $24 400.00 Revenue Generated Total Project Budget $24 400.00 City Share Total Project SUMMARY OF ACTION: The City of Renton purchased a single-solution software package from FDM for records management in the Fire & Emergency Services Department. The modules purchased include: incident, training, inspection, permit and CAD interface. The 2007 maintenance contract expired on 12/31/07. A new maintenance contract is required to ensure continued support of the software. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the Software Support and Maintenance Agreement with FDM Software, Ltd. in the amount of$24,340.78. 0 ti`CY Ose FIRE DEPARTMENT ' ' MEMORANDUM DATE: March 10, 2008 TO: Marcie Palmer, Council President Members of the City Council VIA: '• Dermis Law, Mayor FROM: I. David Daniels, Fire Chief/Emergency Services Administrator STAFF CONTACT: Bob Van Home, Deputy Fire Chief, Safety & Support Services SUBJECT: Fire Software Maintenance Agreement ISSUE The City of Renton requires an ongoing maintenance agreement for the support of the FDM Software used by the Fire & Emergency Services Department. The contract does not renew automatically. The most recent contract expired on December 31, 2007. The maintenance fee for the 2008 contract is $24,340.78. • RECOMMENDATION Staff recommends that Council approve the contract with FDM Software, Ltd. to ensure continued vendor support for the Fire & Emergency Services Department's records management software. This includes software upgrades, new releases, fixes and corrections, current supporting documentation and telephone support. BACKGROUND SUMMARY In 2006, the City of Renton purchased a single-solution software package from FDM Software, Ltd. for the Fire & Emergency Services Department's records management. These modules included: Incident, Training, Inspection, Permits and the CAD Interface. The 2007 maintenance contract expired on December 31, 2007. The new contract is needed to ensure continued support. CONCLUSION Vendor support for the FDM software is vital to the operations of the Fire & Emergency Services Department and is needed to maintain efficient and effective service to those who live, work and play in the City of Renton. • • ,-,.,_ m= software SOFTWARE SUPPORT AND MAINTENANCE AGREEMENT Between THE CITY OF RENTON • And FDM SOFTWARE LTD, • TABLE OF CONTENTS 1. DEFINITIONS 4 2. SUPPORT SERVICES AND MAINTENANCE 6 Generally 6 Definition of Support 6 Definition of Maintenance 7 NFIRS 7 Billable Support Services 7 Hours of Support 7 New Releases 7 Exceptions 8 Adjustments to Terms and Conditions 8 3. COST, PAYMENT AND TAXES 8 Annual Fee 8 Travel Expenses 8 Payment 9 Taxes 9 4. CUSTOMER'S OBLIGATION 9 Access to Data and System 9 5. CONFIDENTIALITY 10 Defined 10 Recipient's Responsibilities 10 . Rights to Confidential Information 10 Freedom of Information 11 6. INTELLECTUAL PROPERTY RIGHTS 11 FDM 11 Customer 11 Trade-marks 11 7. LIMITATION OF LIABILITY ____ _ 11 Customer's Obligations 11 General Limitations 12 S. TERM AND TERMINATION 13 Term 13 Limitations 13 Termination 13 For Breach 13 Survival 13 9. INSURANCE 14 Limits 14 10. RELATIONSHIP 15 Independent Contractor 15 FDM Employees 15 Personnel 15 FDM Standards of Employment 15 • 11. MISCELLANEOUS 16 Addresses 16 2 of 23 Construction 16 • Modification 16 Force Majeure 17 Required Approvals 17 Applicable Law and Choice of Forum 17 Disputes 17 Severability of Agreement 18 Headings for Convenience. 18 Assignment Barred 18 Order of Precedence 19 Waiver of Rights 19 Successors and Assigns 19 12. GENERAL 19 SCHEDULE "A" 21 SCHEDULE "B" 23 • _i 3 of 23 • SUPPORT AND MAINTENANCE AGREEMENT between THE CITY OF RENTON and FDM SOFTWARE LTD. THIS AGREEMENT for the support and maintenance of a Fire Department Records Management software system is made by and between the City of Renton, a municipal corporation under the laws of the State of Washington ("Customer") and FDM Software Ltd., an existing British Columbia corporation, whose address is 949 West 3rd Street, Suite 113, North Vancouver, B.C., V7P 3P7 ("FDM"), and is dated for reference January 23 2008. RECITALS: A. FDM has licensed the Customer("License") to use certain modules of the Fire Department Records Management software system called FDMWin4 ("Software"), modules listed • in Schedule B, and the Customer wishes to retain FDM to provide software support and maintenance services for the Software. 1. DEFINITIONS In addition to definitions set forth herein and the Schedules attached hereto, the following terms shall have the following meanings for purposes of this Agreement(including all Schedules): (a) AGREEMENT. The term "Agreement"means this Agreement and all Schedules attached hereto, as amended, modified or supplemented from time to time. (b) CAD and Computer Aided Dispatch. The term "CAD" and "Computer Aided Dispatch"means that software that is used to manage emergency incidents. (c) CURRENT RELEASE. The term"Current Release" shall mean the latest version of the Software offered for general commercial distribution at a given point in time, including Updates. U dates. (d) CUSTOMIZATIONS. The term"Customizations" shall mean all newly-developed software relating to the Software created for a separate fee by FDM and/or its subcontractors for the Customer, including but not limited to all interfaces between different components of the System and between the System and other systems. Customizati • ons are the sole property of FDM and become and shall be deemed to be part of the Software for the purpose of this Agreement. 4 of 23 (e) DATABASE. The term "Database" shall mean the software application that is • licensed to house the data. (f) DOCUMENTATION. The term "Documentation" shall mean, without limitation, all written, electronic, or recorded works, that describe the use, functions, features, or purpose of the System or any component thereof, and which are published or provided to the Customer by FDM or its subcontractors, including without limitation all end user manuals, training manuals, guides,program listings, data models, flow charts, logic diagrams, and other materials related to or for use with the System. (g) INTELLECTUAL PROPERTY. The term"Intellectual Property"means all right, title, interest and benefit of a Party in and to any registered or unregistered world wide trade marks, trade or brand names, service marks, copyrights, copyright applications, designs, logos, symbols,patents,patent applications, industrial design rights, circuit topographies or similar rights, rights in and to licenses and sub- licences from third parties in any of the foregoing, Confidential Information, trade secrets, processes, know-how, technology and other intellectual or industrial property. (h) MAINTENANCE SERVICES or SOFTWARE MAINTENANCE SERVICES. The term "Maintenance Services"or "Software Support and Maintenance Services" shall mean the support and maintenance services to be provided by FDM as described in this Agreement. • . (i) MODULES. The term "Modules" shall mean the stand-alone units of Software created by FDM to be used with the Software. (j) RMS and Records Management System. The term"RMS" and "Record Management System"means that software that is used to record and report staffing, - -suppression resources,property, and locations. - (k) SOFTWARE. The terms "Software" and"FDM Software" shall be used interchangeably to mean all pre-existing software owned by FDM or provided to the _ Customer by FDM, as set forth in this Agreement and Schedule B, and all Updates, Customizations-and Enhancements to the foregoing. (1) SOURCE CODE. The term "Source Code" shall mean the human readable form of a computer program and all algorithms, flow charts, logic diagrams, structure descriptions or diagrams, data format or layout descriptions,pseudo-code, code listings (including comments), and other technical documentation relating to such program. (m) SPECIFICATIONS AND REQUIREMENTS. The term "Specifications and Requirements"shall mean all definitions, descriptions, requirements, criteria, warranties and performance standards relating to the Software or System. • 5 of 23 • (n) SYSTEM. The term"System"shall mean the Fire Department Records Management software system to be designed, supplied, installed, configured, tested and commissioned by FDM and having the characteristics and specifications defined under the License Agreement, including but not limited to all Software. (o) THIRD PARTY SOFTWARE. The term "Third Party Software"shall mean all software included within the System or required for the System to function in full compliance with the Specifications and Requirements and is not owned by FDM. (p) UPDATES. The term "Updates" shall "mean any revision or addition to Software provided by the Vendor thereof or which is periodically released to improve or alter the operation of the licensed Software. The term "Update" does not include separate modules or functions that are separately licensed and priced, or any new product that is developed and marketed as a separate product by the Vendor thereof (q) UPGRADES. The term "Upgrades" shall mean program changes to the Software made to enhance the functionality of the Software and/or related Documentation delivered hereunder, most commonly given a new version number, that are made generally available to FDM's licensees. (r) WARRANTY PERIOD. The term"Warranty Period" shall mean the six-month period following Acceptance of each Module. 1111 2. SUPPORT SERVICES AND MAINTENANCE Generally During the duration of this Agreement, FDM shall provide to the Customer Support and Maintenance as defined after this for the Softwarepurchased in accordance with the terms of this Agreement and the response time described in Schedule A attached. Definition of Support — Support means access to pre-defined Client Services Representatives who may assist Customer with: 1. Information 2. Access to website/FTP site 3. Access to documentation 4. Making changes to the database 5. Assisting with reports building 6. Troubleshooting errors 7. Configuration and testing 8. Queries, advanced queries, calculated columns 9. Special FDM applications such as; FDM Tools, FDM Security, FDMezScript, etc. -1-0. Upgrading client database to latest FDM release --- - 11. Access to 24/7/365 Support for System Critical issues 6 of 23 Definition of Maintenance • Maintenance means the provision of bug fixes, upgrades and updates that are generally made available without additional charge to other users of the Software with similar support and maintenance contracts relating to the modules of the Software that the Customer is licensed to use. The parties shall amend Schedule B from time-to-time in the event that the Customer purchases the right to use additional modules of the Software. NFIRS Maintenance and Support shall include annual NFIRS reporting updates as issued by the US Fire Administration. Billable Support Services The following support services are not included in Support and Maintenance and shall be billed by FDM at its then current rates: 1. Creating reports 2. Creating new tables and/or columns 3. Creating calculated columns 4. Creating interfaces between FDM and other data sources or CAD systems 5. Creating scripts to fix issues that were not caused by FDM 6. Database review • 7. Database clean up 8. Converting database from Sybase to MS SQL 9. Upgrade support provided at the Customer's site 10. Additional training Hours of Support -- .- FDM will provide support services-fiuring the hours as described in Schedule A. New Releases FDM will, from time-to-time issue new releases of the software (Schedule B), and when it does, it will immediately provide a copy&f the release documentation, and updated user or system- documentation. If any part of the Customer's custom code is not part of the general release delivered by FDM, then FDM will assist and provide guidance for integrating the custom code into the new release. Any time taken to modify or repair unauthorized changes that may require FDM's assistance to modify may be billed at FDM's then current rates. 7 of 23 • Exceptions FDM is not responsible for maintaining unauthorized Customer modified portions of the Software, Customer data files or for maintaining portions of the Software affected by unauthorized Customer modified portions of the Software. The Customer agrees that the equipment on which the Software operates will be operating properly at all times and must have been and continue to be properly maintained by the manufacturer of the equipment or a properly qualified service organization. Corrections for difficulties or defects traceable to the Customer's errors or unauthorized changes, Customer's hardware, or conflicts with other software not identified by FDM as compatible or part of the recommended operating environment may be subject to billing at FDM's current rates. The Customer will be responsible for properly testing and applying routine virus updates and security patches without the need for additional FDM notification. FDM will be responsible for testing FDM software updates prior to making them available to the Customer. The Customer acknowledges responsibility for testing FDM software updates before applying them to the Customer's production systems. For servers running FDM software, the Customer acknowledges responsibility for communicating with FDM prior to installation of non-FDM software service packs, implementation of new releases or versions of non-FDM software, or installation of new non-FDM software products. Except for emergency replacement of a failing server, the Customer acknowledges responsibility for communicating with FDM prior to replacing a server on which FDM software is being used. For workstations running FDM software, the Customer acknowledges responsibility to test new workstation configurations, software service packs, new releases or versions of software, and new software products prior to implementation. • FDM does not provide support for the Customer's Database Software application. Adjustments to Terms and Conditions FDM may change the Annual Fee and the terms and conditions of this agreement provided that written notice is given to the Customer prior to October 1 in any year for changes relating to the subsequent-year. -— - 3. COST, PAYMENT AND TAXES Annual Fee Customer shall pay FDM an Annual Fee in January of that year for which support is being provided. The Annual Fee for 2008 is equal to 20% of annual published price schedule used by FDM for its other clients in respect to those modules that the Customer is licensed to use. All requests by the Customer for additional features or functionality that fall outside of FDM's ongoing policy of upgrading the Software will be quoted on separately. Travel Expenses The Customer shall reimburse FDM for any out-of-pocket expenses incurred at the • Customer's request and authorization, including travel to and from the Customer-site, lodgings, 8 of 23 meals, telephone and shipping, as may be necessary in connection with the duties performed by 1111 FDM under this Agreement. Payment Maintenance and Support is payable on a module by module basis as modules are Accepted. Support and Maintenance will be prorated for the first year based on module(s) acceptance, and thereafter invoiced annually in advance on December 31 each year. Payment is due 30 days after invoice. Taxes Customer will pay all federal, state or local sales, or use taxes, or import duties and taxes that may be imposed upon the amount invoiced to Customer under this Agreement, unless Customer has furnished FDM with a certificate of exemption. FDM will be responsible for any taxes based upon FDM's property, net income or gross receipts. Customer shall pay all such amounts directly to the taxing authority unless the taxing authority requires that FDM collect and remit payment, in which event Customer shall pay said amounts to FDM and FDM shall remit such amounts to the authority. Customer and FDM shall cooperate in taking all reasonable actions necessary to minimize, or to qualify for exemptions from, any such taxes, duties or liabilities, including the furnishing of certifications that purchases by Customer are for purposes of resale. Customer and FDM shall each have the right to protest or appeal any tax or charge assessed against it by any taxing authority. • 4. CUSTOMER'S OBLIGATION Access to Data and System The Customer agrees to provide FDM with data dumps,as requested, access to the Software system, and with sufficient test time on the Customer's computer system to duplicate the problem, to certify that the problem is with the Software, and to certify that the problem has been corrected. The Customer shall install and maintain for the term of this Agreement, a reasonable and satisfactory method of direct computer access to the Software. The Customer shall pay for the installation and maintenance of such access. FDM shall use this access service in connection with error correction, software updating and user support only, and only upon prior written notice to the Customer. The Customer must upgrade the Software in its entirety to a release version that is not more than one release version older than the most recent version of the Software (current release version is 4.7.x.x) unless otherwise mutually agreed. Release versions shall be determined by reference to the first decimal place of those whole numbered versions such as 4.6 and 4.7, without reference to subsequent decimal places such as 4.6.x.x or 4.7.x.x. FDM is not obligated to provide support for release versions that are not current, or if not current are more than 1 release version older and less than 12 months older than tl e current release, unless specified in this agreement. • 9 of 23 • The Customer agrees that, subject to and in accordance with the Customer's internal policies and guidelines, it will upgrade the computer operating software, hardware and underlying database engines of the RMS Software as necessary to meet the changing requirements of the Software as specified by FDM as part of a current release of the Software, or as the parties mutually agree. The parties agree that FDM is not obligated to ensure that its new release of the Software is compatible with outdated (exceeding 3 years from date of initial release)hardware, computer operating software or database engines). 5. CONFIDENTIALITY Defined Confidential Information includes,without limitation, any tangible and intangible material such as written or printed documents, samples, data structures, links, architecture, implementations of the Software, software, information obtained through access to an electronic database, and any oral disclosures. All Confidential Information submitted by either Party to the other is subject to the terms of this agreement, provided that the confidential nature of the information has been clearly marked, or when disclosed orally has been identified as Confidential Information at the time. The receiving Party has no obligation or restriction with respect to Confidential Information which is in the public domain through no wrongful act of the receiving Party, has been lawfully received from a third party without obligations of confidentiality, or is independently developed in good faith by • the receiving Party(with the burden of proof being on the receiving Party). Recipient's Responsibilities All information disclosed to a receiving Party shall be protected and kept in confidence forever by the receiving Party, who agrees to use the degree of care and employ safeguards as are reasonable for such information. The receiving Party can use, duplicate and disclose the --C-0nfident-ial Information only to persons within the receiving Party's organization on a need to --- ---- know basis. Such persons shall be informed of the confidential nature of the information, and if necessary shall be required to sign a similar agreement of non-disclosure. The receiving Party shall segregate all Confidential Information from other material in order to prevent co-mingling, and the receiving Party shall not use the Confidential Information in whole or in part for any purpose other _ than-the purposes of this agreement. The receiving Party shall not reverse engineer,decompile, translate, modify or disassemble any Software disclosed to it. All Confidential Information shall be returned to the disclosing party upon the termination of this Agreement, unless it is reasonably required with respect to the ongoing use by Customer of the Software. Rights to Confidential Information It is expressly understood and agreed by the Parties that the disclosure of Confidential Information under this agreement shall not be construed as granting to the receiving Party any rights whether express or implied by license or otherwise to the matters or inventions to which such Confidential Information pertains or to any patent, industrial design, copyright, trademark or trade • secret rights beyond the rights expressly granted by this Agreement . The receiving party may only use Confidential Information disclosed under this Agreement in furtherance of this Agreement. 10 of 23 Freedom of Information • FDM acknowledges and agrees that the Customer may be subject to laws providing for free access to government information, commonly referred to as Freedom of Information statutes, with respect to information under its custody and control. Accordingly all documents and information provided by FDM to the Customer under and pursuant to this Agreement may potentially be available to the public by operation of law. Customer acknowledges that FDM has requested that all Confidential Information not be disclosed to the public and Customer agrees that it will use reasonable efforts to contest any attempts to obligate the public disclosure of Confidential Information. Customer agrees to immediately notify FDM of any attempt to obtain access to Confidential Information. 6. INTELLECTUAL PROPERTY RIGHTS FDM Customer acknowledges and agrees that FDM retains legal ownership of the Intellectual Property, including without limitation the Software and Documentation, including without limitation all copyrights and other Intellectual Property rights that may exist now or in the future. Customer's right to use the Software is also governed by the Licence Agreement. Without limiting the generality of the foregoing, the data structures and architecture of the Software are owned by FDM. • 'I Customer FDM acknowledges: (a) the data contained within the database provided by the Customer is and will remain the exclusive property of the Customer; and (b)the Customer retains full and complete rights to use such data. FDM shall not disclose, transfer or sell any data contained in the Database to any person and shall comply with theconfidentiality requirements set forth in-this Agreement. Trade-marks Nothing contained in this Agreement shall be construed as licensing either party to use any trademark or trade name owned or used by the other party without its prior written consent. 7. LIMITATION OF LIABILITY Customer's Obligations CUSTOMER REPRESENTS AND AGREES THAT IT SHALL ENSURE THAT ALL PERSONS OPERATING THE HARDWARE AND SOFTWARE DURING TIMES WHEN LIFE OR PROPERTY ARE AT RISK ARE PROPERLY QUALIFIED, SUPERVISED, TRAINED, AND HAVE DEMONSTRATED EFFECTIVELY THAT THE OPERATOR IS PROFICIENT IN • THE USE OF THE HARDWARE AND SOFTWARE AND THE SYSTEM. CUSTOMER WARRANTS THAT ITS OPERATORS WILL NOT RELY SOLELY UPON 11 of 23 • RECOMMENDATIONS PRESENTED BY THE SYSTEM WHEN MAKING DECISIONS IN SITUATIONS WHERE LIFE OR PROPERTY IS AT RISK. CUSTOMER ACKNOWLEDGES THAT THE SYSTEM MAY NOT OPERATE TOTALLY WITHOUT INTERRUPTION AND WARRANTS THAT IT SHALL MAINTAIN A MANUAL OR MECHANICAL SYSTEM ADEQUATE TO BACKUP THE EQUIPMENT AND SOFTWARE SHOULD THEY BECOME UNAVAILABLE FOR USE, EITHER PLANNED OR UNPLANNED. General Limitations EXCEPT AS EXPRESSLY STATED IN THIS AGREEMENT,NEITHER PARTY HAS MADE ANY WARRANTIES NOR REPRESENTATIONS, EXPRESS OR IMPLIED BY OPERATION OF LAW OR OTHERWISE, CONCERNING THE SOFTWARE AND SERVICES TO BE PROVIDED TO CUSTOMER. NEITHER PARTY HAS RELIED ON ANY EXPRESS OR IMPLIED REPRESENTATION OF THE OTHER PARTY, WRITTEN OR ORAL, AS AN INDUCEMENT TO ENTERING INTO THIS AGREEMENT. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, FDM DISCLAIMS ALL WARRANTTFS INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. FDM IS NOT BE LIABLE FOR ANY, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO, DAMAGES FOR LOSS OF REVENUES, PROFITS, GOODWILL, USE, DATA, FAILURE TO . REALIZE EXPECTED SAVINGS, OR OTHER INTANGIBLE LOSSES (EVEN IF FDM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES),RESULTING FROM THE CUSTOMER'S USE OF THE SOFTWARE. FOR ANY BREACH OF THIS AGREEMENT THE CUSTOMER'S EXCLUSIVE REMEDY, AND FDM'S ENTIRE LIABILITY IS, AT FDM'S OPTION, EITHER THE CORRECTION OF THE DEFECT IN THE SOFTWARE, REPERFORMANCE OF THE SERVICE (IF THE-BREACH-ARISES OUT OF FDM'S SERVICE), OR RECOVERY BY THE CUSTOMER OF A PART OF THE AMOUNT PAID HEREUNDER THAT REASONABLY RELATES TO THE BREACH, SUBJECT TO THE LIMITATIONS SET OUT BELOW. FDM'S MAXIMUM LIABILITY TO THE CUSTOMER FOR DAMAGES,J OS SES, LIABILITIES, CLAIMS, AND CAUSES OF ACTION SHALL NOT EXCEED, IF THE CLAIM IS COVERED BY INSURANCE, THE AMOUNT PAYABLE PURSUANT TO THE POLICY OF INSURANCE. TO THE EXTENT PERMITTED BY LAW,NEITHER PARTY'S LIABILITY TO THE OTHER PARTY IN CONNECTION WITH ANY CAUSE OF ACTION(EXCLUDING COPYRIGHT INFRINGEMENT BY CUSTOMER), WHETHER IN CONTRACT, TORT,BY WAY OF INDEMNIFICATION OR UNDER STATUTE,RELATING TO THIS AGREEMENT SHALL EXCEED (1)FOR ACTIONS ACCRUING PRIOR TO THE END OF THE WARRANTY PERIOD THE TOTAL PRICE PAID FOR THE SOFTWARE, OR(2)FOR ACTIONS ACCRUING AFTER THE WARRANTY PERIOD THE TOTAL PRICE PAID FOR • MAINTENANCE AND SUPPORT IN THE TWELVE MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM. 12 of 23 8. TERM AND TERMINATION • Term The term of this agreement ends on December 31 2008. Limitations FDM may at its sole discretion limit or suspend Customer's access to support, to this Agreement, where(1) Customer is in material default under the terms of thisl�' agreement (non- payment is deemed to be a material default), or (2) it appears that the need for support is based upon the failure of Customer to provide adequately trained staff to administer the Software. Prior to doing so, FDM will give the Customer 45 days written notice of its intention to do so and work with the Customer to reduce the demand for telephone support. Termination The Customer may terminate this Agreement at any time and for any reason upon thirty(30) days prior written notice to FDM. In the event of a material default by the Customer under this agreement, FDM may terminate this Agreement upon thirty(30) days prior written notice to Customer, provided that Customer has been given 45 days written notice to cure the default. 111 For Breach If either party shall fail to fulfill one or more of its material obligations under this Agreement, the other party may, upon its election and in addition to any other remedies that it may have, at any time terminate all the rights granted by it hereunder by providing_not less than one (1) month's written notice specifying any such breach, unless within theperiod of such notice all breaches specified therein shall have been remedied or all reasonable steps are being taken to remedy such breach. Survival Termination of this Agreement for any reason shall not affect any obligations which, within the context of this Agreement, are intended to survive expiration or the sooner termination of this Agreement, including but not limited to Sections 1 (Definitions), 3 (Cost, Payment and Taxes), 5 (Confidentiality), 6 (Intellectual Property Rights), 7 (Limitations of Liability), and 11.7 (Disputes). _ _ 13 of 23 • 9. INSURANCE Limits FDM shall comply with the following conditions and procure and keep in force during the term of this Agreement, at its own cost and expense. (a) Workers' Compensation Insurance as required by British Columbia law. If the Customer authorizes sublet work, FDM shall require each subcontractor to provide Workers' Compensation Insurance for its employees, unless FDM covers such employees. This provision may be satisfied by a letter from the Province of British Columbia's Worker's Compensation Board stating that FDM's employees are covered while performing any work at any Customer site pursuant to this Agreement. (b) Commercial General Liability Insurance on an occurrence basis in an amount not less than$3,000,000 per occurrence and at least $3,000,000 in the annual aggregate, including but not limited to: premises/operations(including off-site operations), blanket contractual liability and broad form property damage. (c) Business Automobile Liability Insurance in an amount not less than $1,000,000 per occurrence, extending to any automobile. A statement certifying that no vehicle will be used in accomplishing this Agreement may be substituted for this insurance requirement. The above liability policies shall contain a provision that the policy shall not be cancelled or materially changed without 30 days prior written notice to the Customer. No cancellation provision __ in any insurance policy shall be construed in derogation of the continuous duty of FDM to furnish the required insurance during the term of this Agreement. Upon written request by the Customer, the insurer or his/her agent will furnish, prior to or during any Work being performed, a copy of any policy cited above, certified to be a true and complete copy of the original. Prior to FDM performing any part of this Agreement, FDM shall provide the Customer with a Certificate of Insurance acceptable to the Customer's Attorney evidencing the above-required insurance. In case of the breach of any provision of this section, the Customer may, at its option and with no obligation to do so, provide and maintain at the expense of FDM, such types of insurance in the name of FDM, and with such insurers, as the Customer may deem proper, and may deduct the cost of providing and maintaining such insurance from any sums which may be found or become due to FDM under this Agreement or may demand FDM to promptly reimburse the Customer for • such cost. - - --- 14 of 23 10. RELATIONSHIP • Independent Contractor The Agreement shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. FDM's services shall be those of an independent contractor. FDM Employees Any and all employees of FDM, while engaged in the performance of any services hereunder, shall be considered employees of FDM only and not of the Customer. The FDM's staffs are not and never will become employees of the Customer or entitled to any of the benefits of a Customer employee as a result of their performance of any obligations under this contract. Any and all claims that may or might arise under the worker's compensation legislation on behalf of said employees or FDM, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of FDM's employees, while so engaged on any of the Work, shall be the sole obligation and responsibility of FDM. Personnel The Customer may review, approve, or request a change of FDM's employees or subcontractors who provide services under this contract. A party must not: 411 (a) Offer employment to any employees of the other party who have been involved in theP erformance of this contract; or (b) Directly or indirectly induce an employee of the other party to terminate their employment with the other party. This section remains in force for six months after the end of the expiration of this Agreement. FDM Standards of Employment FDM warrants that it has not employed or retained any company or person, other than a bona fide employee, agent or contractor working for FDM, to solicit or secure this Agreement and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for FDM, any fee, commission,percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the Customer shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement price or consideration or otherwise recover the full amount of such fee, commission,percentage, brokerage fee, gift, or contingent fee. FDM, with regard to the Scope of Work performed by it, will not discriminate on the • grounds of sex, race, religion, color, national origin, sexual orientation, or presence of mental, 15 of 23 • physical or psychological handicaps unless a bona fide occupational qualification or sex in the selection and retention of employees or independent contractors, including procurements of materials and leases of Hardware. 11. MISCELLANEOUS Addresses Any statement, notice, request or other communication hereunder shall be deemed to be sufficiently given to the addressee and any delivery hereunder deemed made the following business day when actually delivered or faxed(with receipt confirmation) to the following addresses: To the Customer: Robert Van Horne, Deputy Chief City of Renton Fire Department 1055 S. Grady Way Renton, WA 98057 To FDM: Edward Colin, President FDM Software, Ltd. 949 West 3rd Street, Stc. 1d3 North Vancouver, BC, Canada V7P 3P7 Fax number: 604-986-7130 or to such other address as the party may specify from time to time by notice given in accordance with this section. Construction Each party acknowledges that it has read this Agreement, understands it and agrees to be bound by its terms. Each party acknowledges that the Agreement should not be strictly construed against oneparty or the other, but interpreted reasonablyand fairlyso as to give effect to the g IP manifest intentions of the parties. Modification — IIP 16 of 23 This Agreement may not be modified except by a written instrument duly executed by the • parties hereto. The Customer may, from time to time, require changes in the scope of this Agreement. Such changes, including any increase or decrease in the amount of FDM's compensation, or services, shall: (a)be made only in writing and signed by an authorized Customer representative, (b)be explicitly identified as a change to this Agreement, (c)be approved by FDM and (d)become a part of this Agreement. Force Majeure Each party shall be excused from delays in performing or from its failure to perform hereunder to the extent that such delays or failures result from causes beyond the reasonable control of such party; provided that, in order to be excused from delay or failure to perform, such party must act diligently to remedy the cause or effect of such delay or failure to the extent the party is able. In the event of such delays, the timetables shall be extended by as many calendar days as the delay caused by forces outside the reasonable control of the parties. Required Approvals Where agreement, approval, acceptance, or consent by either party is required by any provision of this Agreement, such action shall not be unreasonably delayed or withheld. Applicable Law and Choice of Forum This Agreement and the parties' obligations hereunder shall be governed, construed, and • enforced in accordance with the laws of the Washington State under the AAA rule applicable therein. The parties agree that all disputes shall be submitted to a court of competent jurisdiction in the State of Washington. Disputes With the exception of any claim relating to Intellectual Property rights or a breach of the confidentiality provisions set forth in this Agreement, if a dispute arises between the parties involving this Agreement or any provision thereof, the parties shall conduct good faith negotiations to resolve such dispute or disagreement, failing which, after 7 days, either party may request by written notice to the other that the dispute be escalated to Senior Management. If such a request is made, each party shall make available the senior executives specified below("Senior Management") who shall meet within fifteen(15) business days after such request is made to attempt to resolve the dispute. Either party may change its Senior Management appointee upon prior written notice to the other. FDM Edward Colin, President Customer Robert Van Horne, Deputy Chief/Fire Marshall In case Senior Management does not settle such dispute within an additional fifteen(15) days, then either party may refer the dispute or disagreement to a single arbitrator to affect a binding resolution of the matter under the Rules of the American Arbitration Association. 17 of 23 • The arbitrator shall have knowledge of and experience in commercial law and the software industry. The arbitration hearing shall commence within thirty(30) days after appointment of the arbitrator and shall be completed and a binding award rendered in writing within sixty(60) days after commencement of the hearing, unless exceptional circumstances warrant delay. Each party shall bear the cost of preparing its own case. The arbitrator shall have the right to include in the award the prevailing party's costs of arbitration and reasonable fees of lawyers, accountants, engineers and other professionals incurred by it in connection with the arbitration. The arbitrator will give his decision in writing within three weeks of his being appointed and the decision, both on the dispute and on the costs of the arbitration will be final and binding upon the parties. The arbitrator will have full authority to rule on any question of law and the ruling of the arbitrator on any question of law will be final and binding upon the parties. The decision of the arbitrator may be entered in any court of competent jurisdiction and execution entered thereupon forthwith. The failure of any party to abide by the decision of the arbitrator will be considered an act of default under this Agreement. Unless otherwise instructed by the Customer in writing, FDM shall continue to perform its obligations pursuant to this Agreement during any mediation or litigation, unless the dispute is for • material non-payment. Severability of Agreement In the event that any provision of this Agreement is held invalid, void,illegal or unenforceable, the remainder of this Agreement shall not be impaired or affected thereby, and each term, provision, and part shall continue in full force and effect and shall be interpreted in manner -consistent-with the intent of the parties. Headings for Convenience. The section and subsection headings used herein are for referral and convenience only, and shall not-enter into interpretation hereof. The exhibits referred to herein and attached, and to be attached hereto, are incorporated herein to the same extent as if set forth in full herein. Assignment Barred Neither party may assignits rights or duties under this Agreement without the prior written consent of the other party, except to an assignee or successor of all or substantially all of its business and properties. This provision does not prevent FDM from engaging appropriate independent contractors to complete its work provided that Customer approves of such independent contractors, and such approval shall not be unreasonably withheld. In such event, FDM shall remain fully liable and responsible for such independent contractors and shall not be relieved of any of its obligations hereut der. 18 of 23 Order of Precedence • In the event of any conflict between the clauses of this Agreement, its exhibits, and any of the documents incorporated by reference, the following order of precedence applies: (a) this Agreement; (b) exhibits to this Agreement; (c) FDM's proposal and any changes thereto in reverse chronological order, (i.e., most recent modifies the earliest); and(d) any other documents incorporated by reference. Notwithstanding the foregoing, a specific reference in a clause takes precedence over a general reference, regardless of the order of precedence of the Agreement, exhibit or document that the clause is contained in. Waiver of Rights The waiver by either party of any term or condition of this Agreement shall not be deemed to constitute a continuing waiver thereof nor of any further or additional right that such party may hold under this Agreement. Successors and Assigns This Agreement is binding on the parties, their successors and permitted assigns. 12. GENERAL No modification or amendment of this Agreement will be valid or binding unless reduced to • writing and duly executed by the party or parties to be bound. Each party shall be excused from delays in performing or from its failure to perform hereunder to the extent that such delays or failures result from causes beyond the reasonable control of such party; provided that, in order to be excused from delay or failure to perform, such party must act diligently to remedy the cause or effect of such delay or failure to the extent the party is able. In the event of such delays, the timetables shall be extended by as many calendar days as the delay caused by forces outside the reasonable control of the parties. This Agreement shall be executed in separate counterparts, each of which so executed and delivered shall constitute an original, but all such counterparts shall together constitute one and the same instrument. Any such counterpart may comprise one or more duplicates or duplicate signature pages, any of which may be executed by less than all of the parties provided that each party executes at least one such duplicate or duplicate signature page. The parties stipulate that a photocopy of an executed original will be admissible in evidence for all purposes in any proceeding as between the parties. Any provision of this Agreement or part thereof found to be illegal or unenforceable shall be deemed severed, and the balance of the Agreement shall remain in full force and effect. IN WITNESS to this Agreement the parties have caused this Agreement to be executed and delivered without condition by their duly authorized representatives. 19 of 23 1 • FDM SOFTWARE LTD. CITY OF RENTON i/ , (Authorized signing officer) (Authorized signing officer) Name and Title: Name and Title: Ed Colin Denis Law President Mayor Date: D /7V0 8 Date: (Authorized signing officer) Name and Title: • Bonnie Walton City Clerk Date: ___ _ _ _ _ _ _III 1 20 of 23 cc » • SCHEDULE A FDM Hours of Support and Maintenance Service are as follows: Regular Hours of Service (pacific time) After Hours Service (pacific time) 6:30am to 5:00 pm Monday to Friday 5:00 pm to 06:30 am Monday to Friday Saturdays &Sunday Statutory holidays in BC Call received by: FDM staff Call received by: Answering Service Incident/Request for Service Priority All support and maintenance incidents/requests for service will be prioritized on the following S basis: Priority Definition A Work is stopped or inconvenienced to the point that critical business activities cannot continue. e.g. Loss of use of major features, file system corruption, data loss, security issue, system outage. B Are issues or features of the product preventing normal operations. Inconvenience and performance are impacted. C Non-critical features, for which a convenient or reasonable work around exists, or a feature which functions unexpectedly. Slight inconvenience. Response Time The following table outlines the response times for each priority. Priority Response Time During regular hours of service Response Time During After Hours of Service 21 of 23 • A 30 minutes Within 2 hours after receiving call from answering service B (3) business days of FDM's receipt of verbal, written Not available or electronic notice thereof and to correct the Priority B Issue by the Customer's reasonably requested date. If the Priority B Issue is not corrected by the requested date, FDM will provide the Customer with reports of its efforts to correct the Priority B Issue as requested by Customer. C As time permits basis or inclusion in the next Not available scheduled update to the Licensed Product. . Incident/Request for Service Reporting Procedure All problems, queries or requests for assistance must be made to the FDM Service Desk at 604 986 9941 during regular business hours. This number is answered by the answering service after 5 rings in the office after regular business hours • Be prepared to leave your name, phone number, workstations affected, where you can be reached, a description of the problem/service and the impact. FDM will deal with problem/incident according to the priority assigned. In the case that a problem cannot be readily resolved, FDM will attempt to identify a work around. As soon as FDM corrects an Issue, FDM shall notify the Customer that the Issue has been corrected by sending an electronic mail, fax or memo. • 22 of 23 • SCHEDULE "B" FDMWin4 Licensed Modules: • RMS Modules: o Incident Reporting(Fire& EMS) o Properties o Personnel o Station Log o Hydrants o Training o Inspection o Permits o Mobile RMS • Utilities: o FDM eBiz Communications Service o FDM ezScript Utility Y o FDM eSync Utility o FDM Security Utility • o FDM Tools Administrator Utility o FDM Report Builder Interfaces: ■ PRC CAD Interface 23 of 23 CITY OF RENTON COUNCIL AGENDA BILL AI#: o.,2 . r • Submitting Data: Public Works Department For Agenda of: Dept/Div/Board.. Utility Systems/Water March 10, 2008 Staff Contact J.D. Wilson, x7295 Agenda Status Consent X Subject: Public Hearing.. Annual Consultant Roster for Telemetry and SCADA Correspondence.. Systems Ordinance Resolution Old Business Exhibits: New Business List of Annual Consultants on Shortlist (Attachment A) Study Sessions Information Recommended Action: Approvals: Council Concur Legal Dept Finance Dept Other Fiscal Impact:ili N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Utility Systems Division staff advertised for Statements of Qualifications (SOQs) for an Annual Consultant Roster to provide telemetry and supervisory control and data acquisition (SCADA) consultant services. Staff evaluated the SOQs and selected nine consultants for placement on the annual consultant roster. The roster will be valid for the period from March 2008 to March 2009, with the opportunity to extend the roster annually for another two years. As the City requires these services, a standard City engineering services contract will be executed with the most qualified consultant on the list. Contracts will be negotiated and executed in compliance with City Policy 250-02, Bidding and Contracting Requirements, and subsequent amendments to this policy, as approved by the Mayor and City Council. STAFF RECOMMENDATION: . Authorize inclusion of the list of consultants on Attachment A on the Annual Consultant Roster— Telemetry and SCADA Systems, to be used from March 2008 to March 2009. • H:\File Sys\USA-Utility Systems Division Administration\USA-12-Annual Consultant Agreement\USA-12-0003-SCADA&Telemetry Roster Selection\2008\AgendaBill2008.doc\JDWtp p Attachment A • City of Renton Annual Consultant List — Telemetry and SCADA Brown and Caldwell Casne Engineering, Inc CH2M Hill Gray & Osborne, Inc HDR Harris Group Parametrix Reid Instruments • RH2 Engineering, Inc • H:\File Sys\USA -Utility Systems Division Administration\USA-12 -Annual Consultant Agreement\USA- 12-0003 -SCADA&Telemetry Roster Selection\2008\Attachment A.doc\JDWtp APPROVED B , FINANCE COMMITTEE REPORT bate 3%D-2DD� March 10,2008 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS = The Finance Committee approves for payment on March 10, 2008,:claiin.vouchers 269561-270146 ' and 3 wire transfers, totaling$5,365,84:1:39,and 699 direct deposits, 163 payroll vouchers, and1 wire transfer,.totaling:$2,420,934,.61., Don•Persson,,Chair.:. Terri B , /' e-Chair • K ar\7f } • • • • OVER BY FINANCE COMMITTEE Dais -/0-X00.8'.• COMMITTEE REPORT March-10,2008 • Urban.and Community Forestry Development Plan Contract (March 3, 2008) - The Finance.Committee recommends concurrencein the staff recommendation to approve the , ' contract with Worthy and Associates,LLC,in the,amount of$119,654:00 to provide ' - '. ' consulting SerVices for an Urban and Community Forestry Development Plan. The ' " Committee.further recommends that the Mayor and City Clerk beauthorized to execute the contract.' , _ /' o2 ' ' r Don Persson,Chair . -----"Te t .•ere, ice Chair _ - K n Parker M emb r • e .. g • , cc: ,Terry Higashiyama,Community Services Administrator _ Leslie Betlach,"Parks Director Terry Flatley,Parks Manager . Todd Black,Capital Project Coordinator. _ ' ._ 'APPROVED"BY . , - • ,. CITY COUNCIL : . _ FINANCE COMMITTEE ' COMMITTEE REPORT Date` 3-/d d':0�33' Mardi"10,200.8 - Utility Discount Rates for,Low=Income Senior/Disabled"Residents. '‘ ' (October 8, 2007) ` The,Finance Committee recommends concurrence in the staff'recommendation to. approve:the; " followin-g: , •. Eliminate,the:2-tier structure,(40 percent and 75 percent)and implement a single - `discount level of 50percent. ' . - = • Eliminate the 900 cubic;feet.of water subsidy to send:a consistent water,conservation , - message to:all customers. • Under the.new 50 percent discount program, offer customers the option of a 32-gallon - - can for solid waste'service. - • .. - . , . :•. For our"-lowest:income customers retain'the existint,.75.• ercent`subsidy: ro ,am only -.;for those:customers (approximately 100) currently enrolled ', • -_ :, - - `• Provide additional outreach to:lowLincorrie',senor/disabled customers.to,increase.= participatibn,:assist in'.determining eligibility'-andhelp.v-.with the application process : . - 4 ::, i:- . -- . Don Persson;.Chair' . s. i';',", . y =r. i_ e ,iere�� Chair _ J , "Parker, Member` :. cc:. Michael ;BaileyFIS Adminis ' _ Administrator • - Lys Hornsby;Utility Systems-Director - . , . - - - Elloyce Sumpter,Utility Billing Supervisor : - • 14enita Ching,PW Principal`Financial and Admin Analyst• - - H:\File.Sys\USA-Utility Systems Division_Administration\USA-03-CORRESPOND ENCE\USA-03-0001.Utility Directors Correspondence\Senior Rates Cmte Report-doc\LHHtp " Rev:01108 bh',. - - Corte, pa d enc& kVA;d Greg Taylor • From: Frank Patti [frank.patti@comcast.net] Co/)1 Olt fie Sent: Sunday, March 09, 2008 2:16 PM • To: council@ci.renton.wa.us Cc: frank.patti@comcast.net Subject: Re: Councilmembers I wanted the council to know that Mr. Parker and Taylor responded to me via phone on Friday 3/7/08 and explained this police activity in a reasonable and understandable manner. I am satisfied with their explanation and approve of the intent of the increased police presence. Thank you for the calls and interest you have taken. If I may suggest that this stretch of road be increased to 35 MPH. 116th Ave SE runs north and south. At the intercetion of 116th. AVe and SE 168th Street the speed goes from 35 MPH to 25 MPH and remains that way for about 1 mile when it goes back to 35 PMH when 116th turns into Puget Drive SE. This stretch of 116th Ave SE is a main artery for traffic in the am and pm commuting hours. My side street (Glennwood Ave SE) is 25 MPH, to me it seems unreasonable to have a heavily traveled road posted 25 MPH, this is no side street if you go there you will see this. For traffic continuity it should be 35 MPH the entire way. Thank you. Frank J. Patti 425 277 5712 Original Message From: <frank.patti@comcast.net> To: <council@ci.renton.wa.us> Cc: <frank.patti@comcast.net> Sent: Friday, March 07, 2008 1:21 PM Subject: Councilmembers There is now a (Police state) since annex on 3/1/08 in the Cascade Vista area and all along SE 116th Avenue from Petrovisky to the Water Tower. Been living here for 20 years now at 1620 Glennwood Ave SE in Renton. I am afraid to drive on this road now for fear of police contact. They are pulling people over left and right, from sunrise to after sunset, and it was never like this before. Each day there is a rador gun and police sitting in wait for their next victim. . .why is this so now? I have been driving this road to and from work for years and have never seen a reason for such intense and intimidating police saturation. It is over the top and I think you should know this. If you want to talk to me my phone number is 425 277 5712. Can we expect black helicopters next and men in black suits this summer? I am afraid of my city now and never was before. What happened to our peaceful neighborhood? Concerned Citizen. Frank This email request originated from the following link: http://rentonwa.gov/government/default.aspx?id=3212 If 0,0 C Ienn rNV04 An Se Ken-I1a1 q70 S 1 Page 1 of I Rich Zwicker- Shamrock Annexation i PA "1 b Pht?v711n 9 From: <rtpmguthrie@comcast.net> To: <rzwicker@ci.renton.wa.us>, <mpalmer@ci.renton.wa.us>, <nmcquiller@ci.renton.wa.us> Date: 3/5/2008 1:07:18 PM Subject: Shamrock Annexation CC: Janette Coleman<jcoleman1995@comcast.net>, <raygiometti@hotmail.com> Hi my name is Trish Guthrie and I am one of the co-presidents of the Ellis Park HOA. I have spoken with Lori Giometti about a problem that has come about with our bid for city annexation, she suggested I e-mail you folks to maybe get some help. My co-president, Janette Coleman has been working with the city on an annexation project named the "Shamrock Annexation", our neighborhood is a small pocket over by the Shamrock Heights development therefore we are able to "piggyback" on their annexation process. The problem we have run into is the filing fee of$2500.00, we feel as if this fee should not apply to this annexation as Shamrock and surrounding areas are deemed for future annexation anyways. We did approach Camwest(Shamrock developer) about paying this fee, they have declined and unfortunately our neighborhood is only made up of 14 homes with an extremely tight budget. So with all of that being said is there an avenue we can look at to continue with the process and have the fee waived? Otherwise we may have to wait until the city approaches us on annexation. Thank you for your time. Trish Guthrie Co-President of Ellis Park HOA 425 271-4997 /L/ 4/ 4ve s6- file://C:\Documents and Settings\imedzegian\Local Settings\Tema\GW100001.HTM 3/10/2008