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HomeMy WebLinkAboutContract CAG-19-268 AGREEMENT FOR AWARD OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT City of Renton This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 800 SW 39th Street, Suite 150, Renton, WA 98057 (referred to herein as "District"), and the City of Renton, a municipal corporation in King County, Washington, located at 1055 South Grady Way, Renton, WA 98057 (referred to herein as "Recipient"), for the purposes set forth herein. SECTION 1. RECITALS 1.1 Whereas,the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to protect and promote the health, safety, and general welfare of the people of the state of Washington; and 1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220 and RCW 89.08.341 the District is authorized to enter into agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and procedures for awarding grants; and 1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions relating to the District's award of a grant to Recipient. SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Sixteen Thousand Eight Hundred Ninety-Six and No/100 Dollars ($16,896.00) from 2013, 2015-2016 KCD-Renton Collections. Grant funds shall be used by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the District's policies and procedures, or as otherwise provided herein, including but not limited to,the policies and procedures contained in the grant program guidelines, provided that such funds have been collected and received by the District. 2.2 Recipient represents and warrants that it will only use the grant funds for the work described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further, Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the work covered by this Agreement. Page 1 of 4 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area,Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before floodplain mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 2.5 Recipient shall be required to provide the District with regular financial and project progress reports for the duration of the project. Grant funds are remitted to the Recipient on a reimbursement payment basis. Project progress reports must be submitted with each reimbursement request. Project progress and financial reports, along with the final narrative and financial summary reports shall be submitted through the District's online grant portal. The Recipient shall be required to submit to the District a final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the completion of the work. The final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals. 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles and to meet the requirements of all applicable state and federal laws. 2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS"). 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient shall cooperate with the District in any such audit. 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed officials,employees and agents, from all claims,alleged liability,damages, losses to or death of person or damage to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. Page 2 of 4 2.12 Recipient agrees to acknowledge the District as a source offunding for this project on all literature, signage or press releases related to said project. 2.13 Recipient shall notify the District if Recipient intends to sell,salvage,or otherwise dispose of any equipment purchased with grant funds.The proceeds received by Recipient from any sale,salvage or disposition, or the value of the equipment if proceeds were not received from any such action, must be: (a)re-invested back into the originally awarded project;(b) invested in a similar project with District approval; or(c)returned to the District. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation,inducement,promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. DIS RI T: RECIPI.ENT: re j By I} By 1441 sr,* Name K . _ ors Name Keay 2 Title J"}jlZ TitleetonNurlf/77, S .-ViCe4 ittekiblitheidor Date .9 1)2.120 L. Date 9/ Approved as to Form: Approved as to Form: DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY: By SA4A.4►4•7rAA By Name CI Fr; Mod \.• Name Date - ( I I ' 'i Date Page 3 of 4 Exhibit A Page 4 of 4 Carrie Olson Renton 2019 Renton Farmers Market Member Jurisdiction Grant Program Renton 1055 South Grady Way 0: 425-430-6600 Renton,WA 98057 Ms. Carrie Olson 1055 South Grady Way CLOlson@Rentonwa.gov Renton,WA 98057-3232 0: 425-430-7214 Printed On:28 June 2019 Member Jurisdiction Grant Program 1 Carrie Olson Renton Application Form Summary Information Project Title* 2019 Renton Farmers Market Project Description - Short Provide a short, concise description of the project no more than two or three sentences. Utilizing a combination of marketing,advertising&onsite programming,continue to raise awareness about the Renton Farmers Market(RFM).Expand the market footprint to include more vendors&conduct an in-depth survey to obtain Market information. Principal Partners (if any) City of Renton,King Conservation District(KCD),Kaiser Permanente,City of Seattle Office of Sustainability and Environment(OSE),WSU Food$ense,WSU Master Gardeners,Washington State Farmers Market Association Amount of KCD Funding Requested* You will need to upload a detailed budget document before you submit your application. Please make sure the amount requested and total project cost amounts you list here match the amounts in the uploaded budget document. $16,896.00 Total Project Cost* $163,538.00 Total Matching Funds (optional) $146,642.00 Project Start Date* 01/01/2019 Printed On:28 June 2019 Member Jurisdiction Grant Program 2 Carrie Olson Renton Project End Date* 11/30/2019 Close Date Project Location* Address,Parcel#, OR L&L Points,for site specific projects only. If more than two locations,state"multiple"and explain. Piazza Park,Renton WA North side of Third Avenue between Burnett Avenue and Logan Avenue Jurisdiction If the applicant is not a city or jurisdiction, please type in the city or jurisdiction this project is located in. Renton Is your project on public or private land?* Public State Legislative District#* Click here to find it on the web. If your project resides in more than one district,type in the primary district or type in zero. 11 King County District#* Click here to find it on the web. If your project resides in more than one district,type in the primary district or type in zero. 5 Natural Resource Improvement Actions- Criteria Checklist Please only select"yes"below the action that your project directly addresses Printed On:28 June 2019 Member Jurisdiction Grant Program 3 Carrie Olson Renton Direct Improvement of Natural Resource Conditions* To improve landscape and natural resource conditions as a result of direct action that enhances water quality, protects and conserves soils,implements ecosystem restoration and preservation projects(examples include supporting private property owners with land stewardship, water quality, aquatic and wildlife habitat resources, removal of invasive weeds,stewardship on public land) Does your project directly address this issue? No Education and Outreach* To raise awareness,deepen knowledge,and change behaviors of residents, landowners, and other land managers and organizations to practice exemplary stewardship of natural resources(examples include education about stormwater management;the value of farmland,local farms and food systems,shorelines,salmon habitat,forests and other ecosystems) Does your project directly address this issue? Yes Pilot and Demonstration Projects* To test and/or improve concepts and/or approaches in natural resource management that can be replicated by others(examples include low impact development or green infrastructure demonstration projects, development of new best management practices, distribution of local farm products, urban agriculture(e.g.farmers markets and backyard food production to promote or support social economic independence and healthy living);technological innovation for natural resource conservation) Does your project directly address this issue? Yes Capacity Building* To enhance the ability of organizations,agencies,residential landowners and other land owners and managers to have knowledge,skills,tools,support systems and technical resources to implement exemplary best management practices and deliver natural resource management actions on the ground(examples include urban agriculture development,assistance to and inclusion of private property owners,preservation,restoration,and/or expansion of urban and/or rural agricultural lands,rural and urban forest lands, riparian restoration and stewardship on private and public lands) Does your project directly address this issue? Yes Project Type Agriculture,Urban Printed On:28 June 2019 Member Jurisdiction Grant Program 4 Carrie Olson Renton Education Narratives, Budget, & Attachments Project Description - Detailed* Provide a description of the project that summarizes what you will do,how you will do it,and why you will do it. Describe target audience,outcomes,objectives and general timelines. Renton Farmers Market(RFM)was established through grass root community efforts and dedicated volunteers with startup funding provided by the City of Renton in 2002. Today,RFM is operated by the City of Renton and continues to partner with these dedicated volunteers to provide local farmers the opportunity to bring their fresh produce to the Renton community. RFM runs June through September each Tuesday(17 weeks)at the Piazza and Gateway Parks in Downtown Renton from 3:00 p.m.to 7:00 p.m. 2019 marks its 18th year. RFM is more than just a farmers market,and each week features: • Live entertainment with local artists; • A"Kid's Patch"with crafting and educational activities for children and their parents; • TASTE of Renton cooking demonstrations using market produce; • WSU Master Gardener Clinics helping shoppers with gardening questions and providing information on environmentally friendly gardening practices; • A Community Booth(offered free of charge each week to non-profit groups)providing an opportunity to reach a diverse population and educate them on the services these groups provide in the Renton area; • Space for educational opportunities that focus on farming,the environment,and healthy eating. With an average attendance of 3,000 shoppers each week,the RFM serves as a community gathering spot where people have a sense of belonging and connection. Farmers markets are critical to the survival of many small family farms and the preservation of farmland in Washington State,especially in King County. Selling directly to consumers allows farmers to be more profitable by eliminating the middlemen and obtaining retail rather than wholesale pricing. In 2018,RFM had 23 farmers as vendors;with 10 of them farming over 30 acres of land in King County. As a result of a 2018 King Conservation District Grant,RFM was able to expand its marketing and educational opportunities with paid advertising,weekly emails,and regular website updates. Funding also supported staff time,which allowed the team to program the expanded market footprint known as'Market West,'enabling RFM to invite additional vendors and host new educational activities. Additional staff time was used to administer the Electronic Benefit Transfer(EBT)program. For 2019,RFM is seeking funding through a KCD Member Jurisdictional Grant to continue and further expand its successful marketing and educational efforts.This will also allow for additional staff time to support programs at the market designed to increase attendance and educate shoppers on the benefits of buying local produce,to provide additional sources of revenue for farmer-vendors,and further developing and expanding the Market footprint and events. What you will do: 1. Close Logan Avenue S and program the street space with popular vendors and activities to encourage patrons to continue shopping over the entire layout of RFM. In 2018,RFM closed Logan Avenue S during market hours and several vendors were placed in the road to create a natural transition between the two park sites,with encouraging results. 2. Conduct a Rapid Market Assessment(RMA)to use research outcomes to help RFM gain new insights and ideas to improve operations,promotions,and increase vendors and the shopper base. RMAs are done in a participatory way with a diverse assessment team,typically including the market manager,board members, and managers from other markets,agricultural professionals,students,and community volunteers. The three parts of an RMA are: 1)customer counts,2)a shopper survey,and,3)constructive comments and observations from the assessment team about the Market's physical site,atmosphere,and vendor mix. Printed On:28 June 2019 Member Jurisdiction Grant Program 5 Carrie Olson Renton 3.Purchase RFM branded merchandise(aprons,water bottles)to share with vendors and volunteers,and use as prizes for shoppers. How you will do it: 1. Work with different departments at the City of Renton as well as King County Metro and Sound Transit to reroute transit during Market hours. Hire outside contractor to provide traffic control to close Logan Avenue S during Market hours. 2. Work with Washington State Farmers Market Association to identify consultant that will conduct RMA and recruit market managers to participate as volunteers. Use existing Renton Volunteer Program to identify folks with additional language skills to broaden shoppers'participation at market. 3. Purchase branded items featuring RFM,KCD and other partner logos. Why you will do it: 1. Create a more natural flow for RFM shoppers to visit all areas of the Market. Using feedback gained with the 2018 closure of Logan Avenue S,one goal is to increase to an average of six vendors in the street space,up from an average of four. Not only will this increase the number of selling opportunities for vendors and educational activities,it allows RFM to permanently reconfigure the existing vendor map of Piazza Park. Assessing popular access points and safety issues in the current shopper flow will help improve the ease, safety and successful flow through the park and to vendors. On Market days,staff will assist with the closure of Logan Avenue S and coordinate the placement of vendors in the street space as well as'Market West.' 2. Results from a second RMA(last one conducted in 2016)will help us measure growth and change,and plan for the future. Based on findings from 2016,the shopper survey will be conducted in English and other languages,to increase participation across more of our shopper demographics. 3.Branded merchandise will be designed to be reusable and increase awareness of RFM,and to have less of an environmental impact.Merchandise may be used as prizes for shopper participation in contests. Describe target audience: Target audience is shoppers at the RFM and the greater Renton community. Outcomes: The desired outcome for this work will be a market expansion from Piazza Park,through Logan Avenue S and into Gateway Park. By conducting an RMA this season,we will be able to substantively compare results from 2016,and further obtain feedback from Market shoppers to continue to improve their experiences. Objectives: The objective is to create additional revenue opportunities for King County farmers by expanding the RFM footprint and educating shoppers on the benefits of healthy eating and buying local produce. General timelines: The majority of the work will be done during market season,June through the end of September 2019. However,preparations,planning and data compilations are conducted year-round. Project Activities and Measurable Results* List specific project activities to be completed with KCD grant funds and the associated outcomes or measurable results, and timeline. Paid advertising,focusing on social media with Vendor highlights; Associated outcomes: More interest and attendance at RFM Measurable results:Higher sales with Market vendors Conduct Rapid Market Assessment Associated outcomes: Comparative date from the 2019 market,to compare with 2016 outcomes. Measurable results:detailed shopper counts and their zip codes,reasons for shopping at RFM,how much shoppers spend at RFM Purchase promotional marketing materials to be shared with volunteers,vendors and shoppers to increase awareness of Renton Farmers Market associated outcomes:volunteers,vendors and shoppers will utilize merchandise outside of RFM Measurable results: Increased visibility of RFM and its sponsors,and increased attendance on Market days. Printed On:28 June 2019 Member Jurisdiction Grant Program 6 Carrie Olson Renton Providing paid appearances by recognized speakers on relevant farmers market topics associated outcomes:Higher attendance on paid appearance/special event days Measurable results: More revenue generated by vendors on paid appearance/special event days Educational opportunities for our shoppers from partners such as WSU Food$ense,King Conservation District,WSU Master Gardener,Sustainable Renton,and Tilth Alliance. Associated outcomes:Topics include: 'How to shop at a farmers market,''Making your food budget stretch,"Growing your own food,'and'Reducing food waste.' Measurable results: Feedback and positive interactions with shoppers;full attendance at workshops and demonstrations Cooking demonstrations using produce available at the market and featuring budget-friendly recipes; Associated outcomes:shoppers will learn new cooking/preparation skills for produce available from RFM Measurable results:shoppers will purchase more produce at RFM Closing Logan Avenue S/further'Market West'expansion Associated outcomes:More opportunities for King County Farmers to vend at RFM. Measurable results:More revenue generated by King County farmers at RFM. Project Budget and Expenses* Fill out and upload separate Application Budget Form also available on the KCD Member Jurisdiction Grant Program website. Budget must be detailed with footnotes,appropriate and reasonable,meeting state auditor/GAAP guidelines.Please do not use forms from previous applications. Please only upload the form linked above. Thank you! KCD-Member-Jurisdiction-Grant-Program-Application-Budget-Form.xlsx Member Jurisdiction Authorization Letter If you are a nonprofit organization seeking Member Jurisdiction funding,you must upload written authorization from the Member Jurisdiction to apply for funding.This can be in the form of a letter or scanned copy of an email. Additional Attachments Upload any photos or maps of your project here.Only one file will be accepted. Please combine multiple files into one if possible. 2019 RFM KCD grant application photos.pdf KCD Acknowledgement and Signature By signing below,the applicant agrees to acknowledge King Conservation District funding by placing the KCD- provided logo on signs, materials,and documents produced as part of the above proposal. In addition,the applicant will notify KCD of public events and activities funded by the KCD. Authorized Applicant Electronic Signature* Please enter your full name to sign and agree to the above. Carrie Olson Printed On:28 June 2019 Member Jurisdiction Grant Program 7 Carrie Olson Renton Title Renton Farmers Market Coordinator Date* 05/01/2019 Printed On:28 June 2019 Member Jurisdiction Grant Program 8 Carrie Olson Renton File Attachment Summary Applicant File Uploads • KCD-Member-Jurisdiction-Grant-Program-Application-Budget-Form.xlsx • 2019 RFM KCD grant application photos.pdf Printed On:28 June 2019 Member Jurisdiction Grant Program 9 Member Jurisdiction Grant Program Grant Application Project Budget Form Promoting sustainable uses of natural resources through King Conservation District responsible stewardship Project Name 2019 Renton Farmers Market Applicant City of Renton Contact Carrie Olson Mailing Address 1055 South Grady Way E-mail cIolson@rentonwa.gov Project Start Date: Phone 425-430-7214 Project End Date: Please provide detailed budget information below. Itemize categories such as supplies, contracted services with footnotes and detailed descriptions below Budget Item IKCD Funds Other Funds Other Funds Total (identify source and status City of Renton of matching funds here ex. DON Small and Simple- Secured) Salaries& Benefits, $2.855 $129,037 $131.892 Travel/ Meals/ Mileage $2,000 $2,000 (for-volunteers,staff) Supplies for Resale $1,200 $1,200 Small Tools/Minor $435 $435 Repair Advertising $1,500 $1,000 $2,500 Office Supplies $400 $400 Memberships&Dues $500 $500 External Taxes& $50 $50 Operating Assessment Contracted/ $10,941 $11,050 $21,991 Professional Services Permits $970 $970 Other: Promo materials $1,600 $1,600 Other: (specify) $0 TOTAL $16,896 $146,642 $0 $163,538 Total Project Cost S163,538 Total Match $146,642 Amount of KCD Funding Requested $16,896 Match Percentage Footnotes. 2019 Renton Farmers Market Vendor Map New design utilizing Logan Ave S Closure and optimizing spaces to maximize shopper traffic and increase safety A' �ARMrERS KET VENDOR MAP Renton Paviliion Events Center 1 2 3 4rigs� T E INFO 7 8 9 10111 12 13 13A 7V n F ., a\m s, 4 Piazza ° 19 18 ! 17 16 517 52 31 32 33 34 35:03378 sac= goes ,. �° -'f Park '" .,. ®®.1110.4.1 20 �d° ,30 Seatirg 'may' r,.. 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