HomeMy WebLinkAboutAdden A - Pre-Bid Conference Minutes-FINAL_9.9.2019 0���o„ Community Services Department
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DATE: September 5, 2019, 8:30 AM PDT
TO: Potential Bidders
FROM: Alan J. Wyatt, RLA, ASLA, LEED-AP/Capital Projects Manager
SUBJECT: Sunset Neighborhood Park, Phase 2 Pre-Bid Conference
Pre-Bid Meeting Minutes:
1. Introductions —Alan J. Wyatt, Capital Projects Manager, PPNR
a. City of Renton—Alan J. Wyatt, Capital Projects Manager
b. HBB Landscape Architecture—Dean W. Koonts, Principal
2. Sign-In Sheet—Alan J. Wyatt, Capital Projects Manager, PPNR
a. Refer to attached sign-in sheet for attendees.
3. Schedule—Alan J. Wyatt, Capital Projects Manager, PPNR
a. Release of Bid Documents: August 28, 2019
b. Pre-Bid Meeting: September 5, 2019 at 8:30 am, Sunset Neighborhood Park
c. Questions Due: September 9, 2019, 12:00 PM PDT(Noon)
d. Addenda Issued, if required: September 13, 2019
e. Bids Due: September 17, 2019 at 3:00 PM PDT. City of Renton
Clerk's Office, 71h Floor, City Hall, 1055 S. Grady Way; Renton, WA 98057
f. Bid Opening: September 17, 2019 at 3:10 PM PDT. City of Renton, Conference
Room 621, 6fh Floor, City Hall, 1055 S. Grady Way, Renton, WA 98057
g. Notice of Intent to Award: September 20, 2019
h. Notice to Proceed (Anticipated): November 11, 2019
i. Substantial Completion Date: no later than May 31, 2020
j. Final Acceptance: no later than June 30, 2020
4. General Project Requirements —Alan J. Wyatt, Capital Projects Manager, PPNR
a. Bid Proposal Form—City of Renton Bid Form
i. Acknowledge Receipt of Addenda
ii. Complete Bid Form in entirety.
iii. Subcontractor Listing
b. Proposal Bid Bond
c. Bidder's Qualification Statement
d. Performance Bond Required
e. City of Renton Business License
f. Statement of Intent to Pay Prevailing Wages
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g. Certificate of Liability Insurance
h. Certificate of Compliance with Wage Payment Statues
i. Agreement—City of Renton Standard Agreement
j. General Conditions —City of Renton Standard General Conditions
5. Project Scope of Work—Dean Koonts, HBB Landscape Architecture
a. Fabricated Structures: Trellis &Pavilion/Gazebo; Railing.
b. Site Furnishings: Play Equipment, Benches, Fitness, & Tables - lead times can be
8 to 10 weeks; Light fixtures lead times can be 6 to 8 weeks.
c. Playground Surfacing: Temperature and weather dependent requirements.
d. Light poles: Reset bases, vaults and wires; base covers on all throughout the park.
e. Decorative Mist Feature: some building pump room retrofit needed;
commissioning and programming important.
f. Pathways: ADA compliance critical.
g. Pervious paving: temperature and weather dependent requirements.
h. Public Art—coordination with artist on installation of art, schedule TBD.
i. Irrigation retrofit and irrigation controller.
6. Special Conditions/Construction Access—Alan J. Wyatt, Capital Projects Manager,
PPNR
a. Work Hours
i. Monday—Friday 7:00 am to 8:00 pm
ii. Saturday 9:00 am to 8:00 pm, only with approval of Owner
iii. Sunday & Holidays —no work.
b. Site Access
i. Entire Park closed and fenced off.
ii. Fenced areas —Phase 1 and Phase 2 areas. Access by park staff for
maintenance of phase 1.
c. Project Schedule
d. Contractor Staging Area
i. Staging area provided through Owner. Location to be determined.
e. Special Material Testing/Inspections
i. Special Material Testing & Inspection Firm provided by Owner.
ii. Contractor shall coordinate and schedule all special testing and
inspections.
7. Questions
a. Access to As-Built Documents? Availability of plans to be determined, available
to successful bidder.
8. Site Walk
a. Phase 2 area
b. Mechanical/Electrical Rooms
End of Meeting
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