HomeMy WebLinkAboutContract 9 n
CAG-19-302
Cost Reimbursement Agreement
Executed By
King County Sheriffs Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
Mitzi Johanknecht, Sheriff
King County Sheriff's Office
W-150 King County Courthouse
516 Third Avenue
Seattle, WA 98104
and
Renton Police Department, a department of the City of Renton, hereinafter referred to as
'Contractor,"
Department Authorized Representative:
Ed VanValey, Chief of Police
1055 South Grady Way
Renton, Washington 98057
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS,the goal of registered sex and,kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and •
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
Kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police,Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
Cost Reimbursement Agreement
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eleven (11)
Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Cost Reimbursement Agreement shall commence on July 1, 2019
and shall end on June 30, 2020 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE II. DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping Offender Address and Residency Verification
Program. The program's purpose is to verify the address and residency of all
registered sex and kidnapping offenders under RCW 9A.44.130.
The requirement of this program is for face-to-face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
• level I offenders, once every twelve months.
• of level II offenders, once every six months.
• of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE III. REPORTING
Two reports are required in order to receive reimbursement for grant-related
expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is
the Offender Watch generated"Registered Sex Offender Verification Request(WA)"
that the sex or kidnapping offender completes and signs during a face-to-face contact.
"Exhibit B"is an"Officer Contact Worksheet" completed in full by an
officer/detective during each verification contact. Both exhibits representing each
contact are due quarterly and must be complete and received before reimbursement
can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2019.
•
Quarterly progress reports shall be delivered to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
M/S ADM-SO-0200
Seattle, WA 98104
Page 2 of 6 August 11,2019
Cost Reimbursement Agreement
Phone: 206-263-2122
Email: tina.keller@kingcounty.gov
ARTICLE IV. REIMBURSEMENT
Requests for reimbursement will be made on a monthly basis and shall be forwarded
to KCSO by the 10t of the month following the billing period.
Please note the following terms will be adhered to for the 2019-2020 Registered Sex
Offender Address Verification Program:
• Any agency not meeting at least 90% of required verifications will not receive
that quarter's grant payment.
• Any agency not using Offender Watch to track verifications will not receive
that quarter's grant payment.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's' time would be compensated in the
absence of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed,that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program.
Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Page 3 of 6 August 11,2019
Cost Reimbursement Agreement
Any non-overtime related expenditures must be pre-approved by KCSO. Your
request for pre-approval must include: 1) The item you would like to purchase,
2) The purpose of the item, 3) The cost of the item you would like to purchase. You
may send this request for pre-approval in email format. Requests for reimbursement
from KCSO for the above non-overtime expenditures must be accompanied by a
spreadsheet detailing the expenditures amell as a vendor's invoice and a packing
slip. The packing slip must be signed by an authorized representative of the
Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Requests for reimbursement must be sent to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
Seattle, WA 98104
Phone: 206-263-2122
Email: tina.keller@kingcounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Seventeen Thousand Six Hundred Eighty Dollars and Sixty Seven Cents
($17,680.67). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2020 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Exhibit C" is a"Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony "Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out their own statement, the
contacting officer/detective will have the witness write and sign the statement in their
own handwriting to contain, verbatim, the information on the witness form.
ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non-Discoverable Face Sheet." This form shall be
attached to each"Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Page 4 of 6 August 11,2019
Cost Reimbursement Agreement
Funds may not be used to supplant(replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant.
Overtime -To meet this grant condition, you must ensure that:
• Overtime exceeds expenditures that the grantee is obligated or funded to pay
for registered sex and kidnapping offender address and residency verification
in the current budget. Funds currently allocated to pay for registered sex and
kidnapping offender address and residency verification overtime may not be
reallocated to other purposes or reimbursed upon the award of a grant.
• Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant.
ARTICLE VIII. HOLD HARMLESS/INDEMNIFICATION
Contractor shall protect, defend, indemnify, and save harmless King County, its
officers, employees, and agents from any and all costs, claims,judgments, and/or
awards of damages, arising out of, or in any way resulting from,the negligent acts or
omissions of Contractor, its officers, employees, contractors, and/or agents related to
Contractor's activities under this Agreement. Contractor agrees that its obligations
under this paragraph extend to any claim, demand, and/or cause of action brought by,
or on behalf of any of its employees or agents. For this purpose, Contractor, by
mutual negotiation, hereby waives, as respects King County only, any immunity that
would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW. In the event King County incurs any judgment, award,
and/or cost arising therefrom including attorney's fees to enforce the provisions of
this article, all such fees, expenses, and costs shall be recoverable from Contractor.
The provisions of this section shall survive the expiration or termination of this
Agreement.
ARTICLE IX. INSURANCE
Contractor shall maintain insurance policies, or programs of self-insurance, sufficient
to respond to all of its liability exposures under this Agreement. The insurance or
self-insurance programs maintained by the Contractor engaged in work contemplated
in this Agreement shall respond to claims within the following coverage types and
amounts:
General Liability. Coverage shall be at least as broad as Insurance Services
Office form number CG 00 01 covering COMMERCIAL GENERAL
LIABILITY. $5,000,000 combined single limit per occurrence, and for those
policies with aggregate limits, a$5,000,000 aggregate limit. King County, its
officers, officials, employees, and agents are to be covered as additional insureds
as respects liability arising out of activities performed by or on behalf of the City.
Additional Insured status shall include Products-Completed Operations-CG 20 10
11/85 or its equivalent.
Page 5 of 6 August 11,2019
Cost Reimbursement Agreement
By requiring such liability coverage as specified in this Article IX, King County has
not, and shall not be deemed to have, assessed the risks that may be applicable to
Contractor. Contractor shall assess its own risks and, if deemed appropriate and/or
prudent, maintain greater limits or broader coverage than is herein specified.
Contractor agrees to maintain, through its insurance policies, self-funded program or
an alternative risk of loss financing program, coverage for all of its liability exposures
for the duration of this Agreement. Contractor agrees to provide KCSO with at least
thirty(30) days prior written notice of any material change or alternative risk of loss
financing program.
ARTICLE X. NO THIRD PARTY BENEFICIARIES
There are no third party beneficiaries to this agreement. This agreement shall not
impart any right enforceable by any person or entity that is not a party hereto.
ARTICLE XI. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreement,by mutual agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Rento once Department KING COUNTY SHERIFF'S
OFFICE
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Denis Law, Mayor itzi Joha echt, Sheriff
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Page 6 of 6 August 11,2019
£X 1ii 1PPIT A
Page: 1
Verification Request
Agency: King County WA Sheriffs Office Administrator: King County Sheriffs Office RSCPhone: (206)263-2120 Date: 6/16/2016
Offender Information Offender Photo
Name test,test Registration# 2353765
POB SSN - ' "
DOB 01/01/1990 Age 26 Alt Reg#
Sex Div,Lic.!State '#s:..
Orient PHOTO NOT AVAILABLE
Race Nat. No Selection FBI
Height Hair State ID
Weight Eyes Last Verified:
Risk Type Date
Comm. .1,?
'.t,
Active Officer Alert
LOOK HERE FOR OFFICER SAFETY INFORMATION ,
Employment/School
y''4s�'.�
Name Address . Supervisor Phone
Residence (Bold-Primary Home Address) > 'r+
Street
Alias
'
Phone (Bold-Primary Contact Numbers) ^ �,L Scars/Tattoos
Number Type Des`Description Location Type Description
Vehicle
Make Model Color `Year License State VIN Comments
•
Offense
Date RS Code/Description Convicted Released Case# Crime Details
do hereby attest,under penalties of perjury,that any and all information contained here is
current and accurate on this day of 20
•
Offender Signature:
Officer Signature: Date:
Produced by OffenderWatch-www.watchsystems.com
Exhibit B REGISTEREDOFFICER CONTACT WORKSHEETIFICATION
OFFENDER DETAILS:
OFFENDER'S NAME: DOB:
ADDRESS: CITY/STATE/ZIP:
OFFENDER PHONE: ZIP CODE.:
EMPLOYER: WORK PHONE:
OFFENDER LEVEL IF KNOWN: FORM OF ID:
DATE & TIME OF CONTACTS: *SEE KEY BELOW FOR CODING
DATE/ RESULT: DATE/ RESULT:
TIME: TIME:
DATE/ RESULT: DATE/ RESULT:
TIME: TIME:
DATE/ RESULT: DATE/ RESULT:
TIME: TIME:
RESULT OF CONTACT:
MADE IN PERSON CONTACT: YES ❑ NO ❑ FTR CASE NUMBER ASSIGNED IF NO
CONTACT MADE:
STATEMENT TAKEN: YES NO ❑
REPORTING PARTY INFORMATION:
REPORTING PERSON: DOB:
MAILING ADDRESS: CITY/ZIP:
TELEPHONE: ALT#
RELATION TO OFFENDER: NONE (UNKNOWN)0 KNOWN ❑ RELATION:
*CONTACT CODE KEY: I =OFFENDER MOVED 5=HOUSE FOR SALE 9=TOOK STATEMENT
2=BAD ADDRESS 6=ARRESTED
3 =NOT HOME 7=OFFENDER IN JAIL
4=CHANGE OF ADDRESS 8=DEAD
OFFICER/DETECTIVE: AGENCY:
EXHIBIT C
Date Agency/Officer Incident number
Witness Statement—Failure to Register
Suspect's Name:
Suspect's Last Registered Address:
Witness'Name:
Witness's Home Address:
Witness' Home Phone Number Cell: Other:
How do they know the suspect(please be as detailed as possible)?
*If suspect rented an apartment or a room from the witness, please have them provide a copy of
any documentations to this effect and any documentations the suspect moved out.
Did the witness ever see the suspect at his/her last registered address?
How often would they see him/her there?
When did the witness start seeing him/her there?
When did they stop?
Why did the suspect stop staying at the address?
Did the suspect keep any personal belongings there?
In general, when is the last time they saw the suspect?
Do they know where the suspect moved to or their current whereabouts?
Can they provide the names and contact information of any other witnesses who would have seen
the suspect staying at his/her last registered address?
Is the witness willing to assist in prosecution?
Under penalty of perjury of the laws of the State of Washington,I certify that the foregoing is
true and correct.
Witness' Signature date
EXHIBIT D
WASPC GRANT FILING
NON-DISCOVERABLE
TO: KCPAO—Special Assault Unit—Seattle DATE:
FROM: INCIDENT#:
AGENCY:
SUSPECT#1:
DOB: RACE: SEX: M ❑ F❑ HGT: WGT:
SUSP#1 ADDRESS:
CHARGE: Failure to Register as a Sex Offender DATE OF CRIME:
VICTIM#1: State of Washington DOB:
VICTIM#2: DOB:
INTERVIEWED BY: NO ONE DPA NAME:
TYPE OF CASE: FTR-Failure To Register OTHER TYPE:
THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS
FILING OF CHARGES: -Comments:
❑ DECLINE: - Comments:
WASPC STATISTICAL REPORTING TO KCSO
Case Referral Received by KCPAO on this date:
Case filed by KCPAO: YES ❑ NO ❑
Cause Number Assigned:
If no, please indicate why:
Other Explanation: •