HomeMy WebLinkAboutContract CAG-19-300
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AGREEMENT FOR LODGING TAX SPONSORSHIP FOR RENTON
SISTER CITIES ASSOCIATION
THIS AGREEMENT, dated October 11, 2019 is by and between the City of Renton (the "City"),
a Washington municipal corporation, and Renton Sister Cities Association ("Consultant"),
a Washington Non-Profit Corporation. The City and the Consultant are referred to collectively
in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement is
effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide services related to the organization and
implementation of the 50 year anniversary celebration of the Sister City relationship
between Renton and Nishiwaki Japan described in Exhibit A, which is attached and
incorporated herein and may hereinafter be referred to as the "Services."
2. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2019.
3. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $5,000. Compensation shall be paid based upon Services
actually performed according to the rate(s)or amounts specified in Exhibit A;provided
that compensation paid under this Agreement shall not exceed $5,000. Except as
specifically provided herein,the Consultant shall be solely responsible for payment of
any taxes imposed as a result of the performance and payment of this Agreement.
B. Method of Payment. The Consultant shall submit an invoice upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement. The City may withhold payment for work that does
not meet the requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
4. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents, data,studies,`
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination,less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
5. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Consultant further represents and warrants that all final work product created
for and delivered to the City pursuant to this Agreement shall be the original work of the
Consultant and free from any intellectual property encumbrance which would restrict the
City from using the work product. Consultant grants to the City a non-exclusive, perpetual
right and license to use, reproduce, distribute, adapt, modify, and display all final work
product produced pursuant to this Agreement. The City's or other's adaptation,
modification or use of the final work products other than for the purposes of this
Agreement shall be without liability to the Consultant. The provisions of this section shall
survive the expiration or termination of this Agreement.
6. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
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years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination bf this Agreement.
7. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
8. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
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C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
9. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
10. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
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11. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
12. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
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13. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
14. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Cliff Long Chris Johnson
Community& Economic Development, Renton Sister Cities Association
Director 519 Hoquiam Ave NE
1055 South Grady Way Renton, WA 98059
Renton, WA 98057 Phone: (425) 381-7069
Phone: (425) 430-6591 Chris5255@gmail.com
clong@rentonwa.gov
Fax: (425) 430-7300
15. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
• under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
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handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
16. Miscellaneous: The parties hereby acknowledge:
A. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
B. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
C. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
D. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
E. Report on Execution of Services
a. The Recipient shall submit a report on services and work provided with the
final invoice, no later than December 30, 2019.This report should be no longer
than five pages, excluding budget detail, and should follow the outline below:
i. Summarize the activities undertaken in providing the scope of work
described in Exhibit A.
ii. Reference the project objectives specified in Exhibit A. Were those
objectives achieved? Why or why not? Were there any unexpected
positive outcomes or challenges?
iii. Reference the specific measurable results specified in Exhibit A. Were
they achieved? If not, what challenges prevented the achievement of
the anticipated results?
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iv. Describe involvement of any partners specified in Exhibit A, as well as
any unexpected cooperative relationships that developed through
implementation of the project.
v. Reference the project budget specified in the Exhibit A. Provide an
analysis of actual expenses and income in relation to the projected
budget.
vi. Provide a good faith best-estimate of actual attendance generated by
the scope of work in the three categories below:
1. Travelers staying overnight in paid accommodations away from
their place of residence or business;
2. Travelers staying overnight in unpaid accommodations (e.g.,
with friends and family) and traveling more than 50 miles;
3. Travelers for the day only and traveling more than 50 miles.
4. Describe the methodologies used to arrive at the good faith
estimate of actual attendance numbers described above.
17. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Cliff Long. In
providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein. -
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
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accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the•waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
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•
shall not prevent either the City or Consultant from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any provision of
this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
18. Supplemental Term: Acknowledgment and Trademark Licenses: Consultant shall
acknowledge the City in any press release, public announcement, or publicly-released
documents related to the Services detailed herein.To that end, City grants Consultant a
royalty-free non-exclusive, revocable license to use its name and logo solely for that
purpose upon the advance written approval of the City in each instance. In addition,
Consultant grants City a non-exclusive, royalty-free, world-wide, license to use
Consultant's name and/or logo for the limited purpose of communications regarding the
grant between City and Consultant to City members and the general public in promotion
of City in all media and mediums, including without limitations, broadcast, print, online
and City membership materials until the expiration or termination of this Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: v By: Af7t,tr.6
C.E. "Chip"Vincent Chris Johnsor(
CED Administrator Board Member
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Date Date
•
Approved as to Legal Form
Shane Moloney
Renton City Attorney
Contract Template Updated 12/29/2017(non-standard LCC)
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Exhibit A
Ile ut t Oil • NISI! i wa ii.
%:uxhinttlan. 11S1 I IIi ntpi.Java,'
Renton's Sister City • T Y 0 Sister fishhooks.
41 relationship with CII8 pre
. . The confluence of
Nishiwaki began in A � �l�y the Kako and
1969 when a Sister City 4�NTO4 ' Program Sugihara Rivers
alliance with Nishiwaki, - -`"` _ ,, meet in Nishiwaki
Japan,was forged by and run through the
the Renton Lions Club with center of town.
support of other civic Since becoming an official
organizations to promote program in 1994, Official
mutual understanding and Delegations from Nishiwaki
good will between the United ) have visited Renton in 1994,
States and Japan 2001, 2004, 2009 and 2014
In 1994,the Renton City r. (several additional visits
Council in 1994 passed a �r� occurred between 1969 and
resolution establishing an " ' IJ 1994). Official Delegations
official City of Renton Sister from Renton have visited
City Program and the Nishiwaki in 1996, 1999,
Renton-Nishiwaki Sister City 2002, 2008, and 2016.
Committee. The Washington Nishiwaki will send its next
- Hyogo,Japan Sister-State association delegation visit to Renton in 2019, in
strengthens the relationship between celebration of the 50th Anniversary of the
Renton and Nishiwaki. Sister City
The population of Nishiwaki is alliance.
approximately 75,000
and their primary CI
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industries are producing
textiles and fly fishing �' r ' it} \ lcmiki:IF 1
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You Too Can Be Involved! Renton G�'(Y O�
Although official partnerships begin between Sister Cities + +
the municipal governments of the two cities, III
the strength and vitality of a long-term Assoe•ati n VvT ,`1
association rests in the hands of citizen
volunteers and participants. Ro ®S I
The Renton Sister Cities Association (RSCA) is E -
a nonprofit organization working in I g�tat�J,- _]-je: 3, I 1 E
partnership with the City of Renton to enhance
citizen understanding and appreciation for other ).•e-N-*" ,°' * #'
cultures,and promote international goodwill and 1f . '" 4
cooperation through people to people r.-1,;,•, , _ -:-�" It • F
relationships world-wide. ' `�' ':
.1: —. .�.- _ .e:L i1 .
Sister City committees are
- , .
comprised of representatives from Renton ` ' it- "" " '-
businesses, service clubs,faith communities, - -- ink.`,�;, I/
--- 0-- F+*--- F--...7--:•-4-ff-.....!=II
Renton School District, Renton Chamber of -;-„.7. a
Commerce,and residents. All are welcome. •�'4,._ .g 4siriwpw- ., , t,-I.
For more information contact: E"y°'>° i
Renton-Cuautla Sister City Committee
Chair:
phone:
email: w4 ~, a ,._
Renton-Nishiwaki Sister City Committee -?i
NA Ai%
Chair:Chris Johnson - .. "t 2;
425.381.7069 \.
chris5255@gmail.comtt "' 4
City of Renton—Staff Liaison . .. f ,�
Sonja Mejlaender ;;:- `' ` , ' ` j
Community Relations&Events ` ' fc -
1055 S. Grady Way, Renton,WA 98057 i •` ',,6 v
smejlaender@rentonwa.gov +"
425.430.6514 . , r0111.1"1111, ` '�
Visit the City of Renton website: M, , " �',tt,r t=•
rentonwa.gov r. fisr` w 1 0.. ,. - ��'
..}/'i 7 � t J ..
COMPLETE AND SUBMIT THIS PROJECTION REPORT WITH YOUR LTAC APPLICATION.
(Note: Grant recipients will be required to complete a similar report showing actual attendance figures after
the completion of their 2019 event.)
CITY OF RENTON
2019 LTAC VISITOR ATTENDANCE REPORT (PROJECTIONS ONLY)
YOUR ORGANIZATION: Renton Sister Cities Association
NAME of Event, Facility, or Marketing Proposal: Renton Nishiwaki Sister City 50 year Celebration
DATE(S)your activity will occur: From October 14,2019 through October 21,2019_
AMOUNT you are requesting from LTAC: $ 7,500 Sponsorship amount: $5,000
Projected Methodology* and Explanation
Choose the method you intend to use from the list below,
1. Total anticipated attendance: then explain how data will be collected.
#of people at your event,using
your facility,or brought to the Method Direct count at individual events
City due to your marketing efforts 125 People Explain We will assign someone to count at each event
2. How many visitors will come from Method Direct count of delegation
over 50 miles away? 30 People Explain
3. How many visitors will come from Method Direct count of delegation
another state or country? 35 People Explain
4. How many overnight visitors Method Direct coyjC
will stay with family/friends? 15 People Explain Preregistration will tell us how many home stays
5. (a) How many overnight visitors Method Direct count from hotel reservations
will stay at PAID accommodations? 15 People Explain Preregistrationforvisitingdelegation
(b)This will result in how many
total paid lodging nights? Method Direct count
(Consider multiple nights,doubleoccuponcy,etc.)60 Nights Explain Preregistration for visiting delegation
• Direct Count—e.g., paid admissions, head count,chair or vehicle count,figures collected from a
hotel/restaurant/tour guide.
• Indirect Count—e.g.,raffle tickets sold, redeemed coupons,brochures handed out, police
requirements for crowd control,visual estimate.
• Representative Survey—Highly structured data collection based on random sample survey that
includes a margin of error and confidence level which allows the results to be reliably projected
over all attendees.
• informal Survey—Unstructured survey with results that cannot be reliably projected over all
attendees. For example,information is taken only from volunteer participants,or it's only offered
at one time/place rather than throughout the event.
• Structured Estimate—Figure is based on computing known information about an event or location
such as the maximum legal occupancy(one person per three square feet).
• Other—Please describe.
9
Proposal Budget Summary(Complete the summary below AND ATTACH DETAILED BUDGET)
EXPENSES
RENTON(LTAC)FUNDS Other Funds Total
Personnel(salaries&benefits) $ $ $0
Administration(office expenses
including copies,rent,janitor,utilities, $ s300
phone,taxes,supplies,etc.) $300
Marketing/Promotion $500 $500
$1,000
Travel/Transportation $$2,000
$2000
Consultants $700
$700
Other Activities
See Budget $4,500 $8,090 $12,590
TOTAL COSTS: $5000 $11,590 $16,590
What percentage of your overall Proposal budget would the Renton(LTAC)funds represent? 30%
p❑p,, ❑
Can you complete this Proposal with reducedfunding? Yes 7l N Please explain:
OTHER INCOME sponsorships,s
(from
p ps,grants,donations,and admission fees)
If you anticipate receiving partial funding for this activity from another source,please list the source(s),approximate
amount,and status of funding.Indicate the entry or admission fee if one will be charged.
Confirmed or Projected?
Source Amount If projected,what is the
anticipated receipt date?
Sponsors and donated $2,750 Projected
services
Sister City Association Fund $5,000 Confirmed
Fees from local participants $1,340 Projected
TOTAL OTHER INCOME:
$9,090
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Budget Summary for 2019 Renton Nishiwaki 50 year Anniversary Celebration
Tentative Itinerary
Renton-Nishiwaki Committee(RSCA)to submltt request for funds from the Foundation for$5,000
This$5,000 would be offset by incoming revenues from"participation fees"and from donations
Sister Cities Fund
&Renton- Partner Participation
Category or Day Description Nishiwaki Comm Donations Fees Comments
Transportation Shuttle Express/Bus $ 2,000.00 Chartered bus
Tue,Wed,Thu
Bus snacks,bevs&bevs for dinners $ 400.00
1
Tuesday Box Lunch provided for 40 S 1,040 00 _
I I S 120 CO Rentonite(6t $20);
Sightseeing Renton:Greenwood, donation to RSCA
SeahawksNMAC,Gene Coulon Park,
Nishiwaki Lane,Cedar River
1
Dinner and Tour at
Renton Histor Museum 5 1.500 00 60 people
S 500 00 Volunteer(202j$25)
Wednesday Area Sightseeing/Activities $ 2.750 00
1
Dinner at Dochnahl's $ 2.000.00 $2,000 00 80 people
Rentonite contribution Dochnahl party 650.00 Rentonite donations
considered donation to RSCA
F I
Thursday Boeing Tour,School tours
Meadow Crest Early Learning Center Hosted/sponsored by
Lunch at Torero's at The Landing 750.00 ,i,OC Ted Rodriguez,Torero'
Official
Ceremony&
Dinner $ 2,500.00 70.00 Rentonitesj10(f $10'
Gift for Mayor of Nishiwaki S 300.00
1 1
Friday/Saturday Local days with Renton Citizens
Gifts
Gift bags S 450 00
50 year Commemorative souvenir gifts $ 500 00
Miscellaneous —"
Name badges $ 250.00
Renton Sister City Fund ]:5 000 00
Debrief Mtg and App Dinner S 200 00
Marketing/Promotion S 1,000 00
Docs translated S 200.00
Mailed City to City gift to Nishiwaki $ 55 00
Mailed photo cds to Nishiwaki $ 30.00
1 I
2019 General Liability insurance S 650 00
TOTALS - 5 16,575.00 S 7,750.00 $ 1,340.00
S 909000