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HomeMy WebLinkAboutAdden 1 CAG-19-077 , Adden #1-19 L\SY o + * + �FNTO`‘ AMENDMENT NO., 1 TO AGREEMENT FOR CAG-19-077 I THIS AMENDMENT, dated /0/2;2 7n/ 9 , is by and between the City of Renton (the "City"), a Washington municipal rp ation, and DKS Associates ("Consultant"), 719 Second Avenue, Suite 1250, Seattle, WA 98104-1706. The City and the Consultant are referred to collectively in this Amendment as the "Parties." Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-19-077, dated April 25, 2019, to provide necessary services for the SW 41n Street and Oakesdale Intersection Improvements Project (referred to herein as the "Agreement"); Whereas,the Parties wish to amend the Agreement to finish the design, prepare bid documents, and extend expiration date in order to complete the design of the Duvall Avenue NE Project. NOW THEREFORE, It is mutually agreed upon that CAG-19-077 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to provide engineering services from 30% design to 100% and final design plans, specifications, and estimate, and bid documents and bid support as specified in Exhibit A-1,which is attached and incorporated herein. 2. Time of Performance: Section 3, Time,of Performance, is amended pursuant to the schedule(s) set forth in Exhibit A-1. All Work shall be performed by no later than December 31, 2021. ' 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $89,235.03 from $90,755.20 to $179,990.23, which includes any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B-1, which is attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON CONSULTANT By: By: J-G' Denis La Richard J. Hutchinson Mayor Principal 10/18/2019 Date Date Attest Jason . Seth City erk Approved as to Legal Form Shane Moloney City Attorney Contract Template Updated 09/17/2019 0\\ %\1 t till 11its/ \ R EA/7. 4`4, \„0,111101„,,,,Yit_,i/f/ sg.e' A l Gar 7,,oRpoRAT ED 0�,`�o 96NSOA PAGE 2 OF 2 1 CAG-19-077 Amendment No 1 EXHIBITA-1 EXHIBIT° - SCOPE OF WORK CITY OF RENTON - FINAL DESIGN SOUTHWEST 41ST STREET AND OAKESDALE AVENUE SOUTHWEST INTERSECTION IMPROVEMENTS CONTRACT PRELUDE Where CONSULTANT is used it is applicable to DKS and sub-consultant firm(s) on this project. Where CITY is used it is used to represent City of Renton Transportation Systems Division. PROJECT DESCRIPTION This scope of work described in the following document will be provided by the CONSULTANT, DKS, with support from SUBCONSULTANT, WSP, formerly BergerABAM, for the FINAL DESIGN of the CITY's Southwest 41st Street and Oakesdale Avenue Southwest intersection improvement project. Oakesdale Avenue SW provides a vital north-south freight traffic corridor within the City of Renton. The existing Oakesdale Avenue SW/Southwest 41st Street intersection consists of a stop controlled leg along Southwest 41st Street to the east and a commercial driveway to the west creating a fourth leg outside of the public right-of-way (ROW). Springbrook Creek and the Springbrook Creek pedestrian trail also intersect Oakesdale Avenue SW at this intersection and travels in a southwest to northeast direction. The project will include project management, coordination with the City, meetings, final TIR and taking the 30% design to the final design plans, specifications, and estimate (PS&E)for a new traffic signal and channelization at the intersection of SW 41st Street and Oakesdale Avenue SW to provide an increased level of safety for motorists, freight traffic, cyclists, and pedestrians. Curb return radii and pedestrian curb ramps will be designed to facilitate traffic movements, including freight with wide turning radii, and meet current regulatory requirements. Stormwater collection and conveyance systems will be improved as required to accommodate roadway widening and curb return adjustments and to meet the requirements of the current City of Renton Surface Water Design Manual (SWDM). Signal pole locations and intersection improvements will be laid out in a manner that avoids impacts to the Springbrook Creek culvert systems and the King County Wastewater sanitary sewer transmission mains located within the public ROW to control project costs and scope. GENERAL PROJECT ASSUMPTIONS • The following list is included to confirm the understanding between CONSULTANT and the CITY and will be used to guide the work. 1. Throughout this scope of work, it is understood that the City of Renton will provide the CONSULTANT, DKS Associates, with one set of consolidated review comments for the 90, and 100 percent submittal reviews after completion of 30 percent design. DKS Associates will submit to the CITY the response to comments that will also include all SUBCONSULTANT responses. 2. It is assumed that the design for the project will be completed within six months of the notice to proceed. However, the overall completion date of this agreement is twelve City of Renton October 2019 SW 41st Street/Oakesdale Ave SW Final Design Page 1 of 7 Exhibit A months of the notice to proceed to account for future supplements to the agreement which may include construction assistance, public outreach, signal timing implementation, geotechnical and structural support services. 3. Time is a material consideration in the performance of all work by the CONSULTANT under this agreement. The CONSULTANT shall complete its work and services within its control to meet the agreed upon schedule. The CONSULTANT shall provide to the CITY monthly updates to the project schedule that identify tasks and deliverables that require time extensions due to reasonable and/or unforeseen circumstances. The CITY shall not unreasonably withhold written acceptance of the time extensions. 4. It is assumed that no new pedestrian facilities will be added to the project scope within the Springbrook Creek Buffer area, Since this project connects to Springbrook Creek Trail, revisions to the location of the trail or widening of the trail, if within the project limits, may be needed as part of the scope. 5. It is assumed that proposed roadway improvements will not be required within the BNSF Railway crossing located north of the intersection. Coordination with BNSF Railway operation will be part of the design, if incorporation of interconnect to their bungalow via existing and available conduit through their right of way, is required. 6. It is assumed that public involvement will not be necessary for this project. This includes preparing a website, fliers, mailings, or any other public notices regarding the project. If necessary, these will be prepared by others or will be included in supplemental work. 7. Utility relocation and reconstruction plans, other than water, sewer, and storm drainage, will be prepared by the respective utility. It is assumed that two meetings will be held for this work. 8. The CITY, at the 30% design, provided previous traffic reports, geotechnical reports, trail projects/plans, or other reports that may have occurred within the project boundary or adjacent to the project that may provide additional insight to be used for this project. 9. The CITY have an environmental consultant for environmental documentations and permitting. The CONSULTANT will provide up to two exhibits to the CITY's environmental consultant for the documentation and/or permitting. 10. It is assumed that the ROW plans, exhibits, and legal descriptions for the project will not be required. Street rights of way will be determined based on found monuments and research of public survey records. Property lines will be incorporated per King County GIS right of way linework. 11. All plans will be prepared using AutoCAD version 2018 or later. 12. It is assumed that no new landscape or irrigation services will be included in this scope. 13. Potholing for utilities up to two (2) more locations. Two (2) locations was included in the original agreement. This bring to total up to (4) four potholes. City of Renton October 2019 SW 41st Street/Oakesdale Ave SW Final Design Page 2 of 7 Exhibit A 14. Lighting will be placed on the separate poles and signal poles with luminaire arm(s) per CITY standard detail, where applicable, to meet CITY standard lighting levels. LED fixtures for the lighting will be used on this project. 15. The included fee estimate is an estimate of how we expect to allocate our time. The CONSULTANT will request and obtain acceptance from the CITY prior to moving fee/time between tasks. 16. It is assumed 35' mounting height distance from roadway surface to face of luminaire fixtures will be used for roadway lighting. 17. It is assumed that work as part of this scope will not exceed 5000 sf of additional new or replaced impervious surface. 18. It is assumed that this project will not require WSDOT review. 19. This scope does not include Arborist services. 20. It is assumed that the 108-and 72-inch King County wastewater gravity sewer mains located within the Oakesdale Avenue SW ROW will not be impacted as part of the intersection improvements. 21. It is assumed that preparation of a Public Interest Finding (PIF)will be required to the City Major for approval. This project scope does not include preparation of a PIF. 22. It is assumed that preparation of Maximum Extent Feasible (MEF) documentation will not be required unless curb ramps cannot meet current requirements. This project has standard grades at the intersection; therefore, no MEF documentation is assumed to be necessary on this project. If required, MEF documentation will be added to this project as part of a supplement. 23. Major utility design, relocation, and/or upgrades will not be required for this project. 24. City of Renton Traffic control plans for basic construction phasing and project specific will be included in the Plans. 25. CONSULTANT will be responsible for the overall reproduction of the PS&E packages that are submitted to the CITY for review and approvals as stated in the deliverables under each task. 26. Payments for the Lump Sum work are summarized below. In brackets is the estimated schedule following the notice to proceed on this contract : 45% upon completion of the 90% submittal (2nd month) 70% upon completion of 100% percent submittal (4th month) 95% upon completion of final bid plans (5th month) 100% following final electronic submittals to CITY (6tt' month) City of Renton October 2019 SW 41st Street/Oakesdale Ave SW Final Design Page 3 of 7 Exhibit A City of Renton uses the City of Renton Drafting Standards for Road, Bridge, and Municipal Construction, Current Edition with the following pertinent elements: • "feet" not meters • Either*.CTB or*. STL styles for plotting • datum in feet (per standard) • APWA.WSDOT symbols and lines • Layer naming per standard • Scale of 1"=20' TASK 1 PROJECT MANAGEMENT The estimated project duration is 6 months from NTP. No design work will proceed without written authorization from the City. Provide project management administrative services including: • Project set-up and execute agreement • Execution of Subconsultant agreements • Preparation of monthly progress reports in spreadsheet format, provided by the CITY, and invoices • Record keeping and project closeout Provide overall project management including: • Project staff management and coordination • Subconsultant management and coordination • Prepare and update project design schedule in Microsoft Project format. • Schedule and budget monitoring Coordinate with City staff, including preparation and attendance of up to 3 one hour coordination meetings throughout the duration of the project. Level of effort for this task is based on an average of 1 Consultant staff at each of the following meetings: • One formal kickoff meeting at project start • One formal check-in meeting between kickoff and 90% • One formal review meeting after 90% review submittal • Bi-weekly progress e-mails The Consultant shall provide internal QA/QC reviews of the following major work elements prior to submittal to the City. Field review completed base maps for completeness and accuracy and incorporate findings. Provide QA/QC review of 90% and Final Plans, specifications and estimates prior to submittal to the City. Task 1 Deliverables: • Monthly invoices and progress reports (6 months)via e-mail. • Project schedule in Microsoft Project and PDF format and updates via email. City of Renton October 2019 SW 41st Street/Oakesdale Ave SW Final Design Page 4 of 7 Exhibit A • Meeting agenda minutes in Microsoft Word format via email. Agenda will be submitted two days prior to meeting and Minutes will be submitted no later than two days after meeting. • Internal Review Mark-ups as part of each submittal to the City • Misc. correspondence to document project management issues, time extension requests via email, if necessary. TASK 3 FINAL TIR Task 3 shall be performed by Subconsultant WSP. Stormwater treatment will be consistent with the 2017 City of Renton Surface Water Design Manual (SWDM). A technical information report (TIR)will be required for this scopeto document that the drainage improvements comply with the Core Requirements of the SWDM. Assumption(s) • The open channel and existing culverts conveying Springbrook Creek will not be altered as a part of this project • New pollution-generating impervious surface created by the project will be less than 5,000 square feet • Meet with the City to discuss comments on draft TIR. Prepare final TIR. Task 3 Deliverable(s): • Final TIR in electronic PDF format. TASK 8 PS&E PACKAGE (30%, 90%, 100% AND BID READY) CONSULTANT will provide CITY'S comments list and written responses to CITY's comments on the 30% submittal and resubmit 30% Plans with 30% comments incorporated to the CITY to complete the 30% design. If changes are required to the proposed design, CONSULTANT will coordinate with CITY reviewer to incorporate changes. CONSULTANT will provide a 90%, 100% and BID READY Plans, Specification, and Estimate (PS&E) package for the proposed intersection design. The plans will include all items provided with the 30%, 90% and 100% submittal package, with CITY comments adjudicated. The plans will,be complete, without any outstanding issues previously identified and brought to the CITY's attention. CONSULTANT will provide final, stamped, and signed PS&E package for the proposed intersection signalization design. The final bid ready plans will include all items provided with the 90% submittal package, with CITY comments adjudicated. CONSULTANT will update the previous estimate with each submittal for any changes incorporated. CONSULTANT will provide special provisions with each submittal updated for any changes incorporated. Task 8.1: 30%, 90%, 100% and Bid Ready Traffic Signal Design Task 8.1 shall be performed by Consultant DKS. City of Renton October 2019 SW 41st Street/Oakesdale Ave SW Final Design Page 5 of 7 Exhibit A For each submittal, the CONSULTANT will incorporate 30%, 90% and 100% submittal review and will resolve all outstanding issues previously identified. CONSULTANT will provide CITY'S comments list and written responses on the 30% submittal and resubmit 30% Plans with 30% comments incorporated to the CITY to complete the 30% design. CONSULTANT will perform street lighting analysis for the 90% and 100% design using AGI32 software to enure the intersection meet the lighting standards. LED luminares on signal poles shall be used for street lighting. The 90%, 100%, and bid ready plans are expected to include: Cover(1 sheet), Legend and Abbreviations (1 sheet), Channelization, Signage Plan (1 sheet) and Illumination Plan with illumination details and foundation details(2 sheets), Signal Plan (1 sheet), Traffic Signal Pole Detail (1 sheet), Signal Wiring Diagram (1 sheet), Signal Details with foundation details (1 sheet), Cabinet Termination Diagram (1 sheet), Interconnect Plan (1 sheet), Comm Details (1 sheet), and project specific traffic control plans (2 sheets). • Task 8.2: 90%, 100% and Bid Ready Civil Design Task 8.2 shall be performed by Subconsultant WSP. For each submittal, the CONSULTANT will incorporate 30%, 90% and 100% submittal review and will resolve all outstanding issues previously identified. The complete 30% design plans will include the 30% CITY comments incorporated in the plans, 30% CITY comments list, responses to comments. The plans are expected to include: Notes and Detail (1 sheet), Site Preparation and Demolition Plan (1 sheet), Roadway Plan (1 sheet), Roadway Details (1 sheet), Utility Details (1 sheet), ADA Ramp Details (1 sheet), Right-of-way and alignment Plan (by KPG, 1 sheet). Task 8.4: Bidding Support The CONSULTANT will assist the City in addressing questions that may be brought up by bidders during the bid process. Task 8 Assumptions: Assumes up to two (2) Bid Amendments, up to four(4) RFIs. Assumes a three week bidding process. Task 8 Deliverables: • 30% CITY's Comments list, responses to comments, and 30% Plans re-submittal with 30% comments incorporated • 90%, 100% and Bid Ready Project Plans submitted electronically (11x17 .pdf format)via email or email link; two (2) hard copy stamped and signed Bid Ready Plan Sets. • 90%, 100% and Bid Ready Construction Cost Estimate, submitted electronically (.pdf format) via email or email link; two (2)final estimate stamped and signed. • 90%, 100% and Bid Ready Final Signed Special Provisions, submitted electronically (Microsoft Word format)via email or email link, with two (2) hard copies. • Input for up to two (2) Bid Amendments • Response to up to four(4) requests for information (RFIs) during the bidding process City of Renton October 2019 SW 41st Street/Oakesdale Ave SW Final Design Page 6 of 7 Exhibit A Up to eighteen (20) plan sheets will be included in the PS&E submittals. The plans are intended to be in-progress version so the following plan sheets: • Cover and index sheet(1 Sheet) • . Legend and Abbreviations (1 Sheet) • Notes and Detail (1 sheet) • R/W and Alignment Plan (1 Sheet) • Site Preparation and Demolition Plan (1 sheet), • Roadway Plan (1 sheet) • Roadway Details (1 sheet), • Utility Details (1 sheet), • ADA Ramp Details (1 sheet) • Channelization, Signing and Illumination Plans (2 Sheets) • Signal Plan (1 sheet), • Traffic Signal Pole Detail (1 sheet), • Signal Wiring Diagram (1 sheet), • Signal Details (1 sheet), • Cabinet Termination Diagram (1 sheet), • Interconnect Plan (1 sheet), • Comm Details (1 sheet). • TCP Plans (2 sheets) ESTIMATED LEVEL OF EFFORT The estimated level of effort associated with providing these services is shown in Exhibit B, and is based upon the scope of work, assumptions, and task descriptions provided above:, City of Renton October 2019 SW 41st Street/Oakesdale Ave SW Final Design Page 7 of 7 Exhibit A • CAG-19-077 AMEND NO 1 EXHIBIT B-1 DKS Associates 41st and Oaksdale Fee Estimate for Engineering Services Exhibit 1 Prepared 10/18/19 Principal/ Project Sr. Assistant Position Admin QA-QC Manager Engineer Engineer Direct Hourly Rate $80.00 $48.50 $45.00 $33.50 _$29.75 Overhead 184.82% Billing Rate $251.86 $152.69 $141.67 $105.46 $93.66 Fee 30% Task 1: Project Management and QA/QC 70 $10,927 Task 1.1 Project Adminstration and Management 2 10 4 12 Task 1.2 Team Meetings and Coordination 28 Task 1.3 Quality Assurance 8 6 Task 3: Final TIR(WSP) 2 4 6 $1,114 Task 8: Final PS&E 219 $28,871 Task 8.1 30%,90%, 100%and Bid Ready T S Design 6 54 56 78 5 Task 8.2 30, 90%, 100%and Bid Ready Civil Design(WSP) Task 8.3 Bidding Support(DKS and WSP) ( 8 12 _ { NOT INCLUDED IN FINAL DESIGN SCOPE Task 2' Data Collection (Previous Contract) Task 4 Utility Coordination (Previous Contract) Task 5 Survey (Previous Contract) Task 6 Environmental Support(Previous.Contract) Task 7 Preliminary Design (Previous Contract)' Task 9 Final ROW Plans,Exhibits, and Legal Descriptions(Not Required) Task 10 Geotechnical report(Previous Contract) Task 11 Structural design (Previous Contract) Task 12.Public outreach and stakeholder meetings (Not Required) Task 13 signal timing optimization and implementation (Potential Future Contract) Task,14 construction support'services(Potential Future Contract) Task 15 construction management(Potential Future,Contract) Subtotal Labor Hours 18 110 60 90 17 Subtotal Labor Costs $4,533 $16,796 $8,500 $9,492 $1,592 SUBCONSULTANTS WSP(formerly BergerABAM)-Final Roadway Design and TIR $46,990.06 sub total EXPENSES Quantity Units Unit price Travel-Mileage(proj) 150 miles @ 0.545 $82 Postage Reproduction/Copies $200 Potholing(2 additional locations) 2 potholes @ 525 $1,050 • Subtotal $89,235 TOTAL COST TASK 1-8(Labor+Overhead+Expenses+Fee) $89,235.03 CAG-17-077 AMENDMENT NO 1 EXHIBIT A-1 ADDITIONAL SUBCONSULTANT WORK EXHIBIT-—1 _ SCOPE OF WORK SUPPI EMENT NO I CITY OF RENTON -SOUTHWEST 41ST STREET AND OAKESDALE AVENUE SOUTHWEST INTERSECTION IMPROVEMENTS PROJECT DESCRIPTION The services to be furnished by WSP upon receipt of written direction to proceed from DKS Associates(hereinafter referred to as the CONSULTANT), are supplemented as described below. Unless otherwise noted, the following scope of work supplements the original scope of work. This scope of work is for work to be provided by WSP to support DKS with the final design of the Southwest 41st Street and Oakesdale Avenue Southwest Intersection Improvements project. Oakesdale Avenue SW provides a vital north-south freight traffic corridor within the City of Renton. The existing Oakesdale Avenue SW/Southwest 41st Street intersection consists of a stop-controlled leg along Southwest 41st Street to the east and a commercial driveway to the west, creating a fourth leg outside of the public right-of-way(ROW).Springbrook Creek and the Springbrook Creek pedestrian trail also intersect Oakesdale Avenue SW at this intersection and travel in a southwest to northeast direction. The project will include a new traffic signal and channelization to provide an increased level of safety for motorists,freight traffic,cyclists,and pedestrians.Curb return radii and pedestrian curb ramps will be replaced as required to facilitate traffic movements and meet current regulatory requirements.Stormwater collection and conveyance systems will be improved as required to accommodate roadway widening and curb return adjustments and to meet the requirements of the City of Renton Stormwater Surface Water Design Manual.Signal pole locations and intersection improvements will be laid out in a manner that avoids impacts to the Springbrook Creek culvert systems and the King County Wastewater sanitary sewer transmission mains to control project costs and scope. ESTIMATED LEVEL OF EFFORT The estimated level of effort associated with providing these services is shown in Exhibit E, and is based upon the scope of work, assumptions, and task descriptions provided below. GENERAL PROJECT ASSUMPTIONS The following list is included to confirm the understanding between WSP and DKS and will be used to guide the work. 1. This effort will be for final design,building from the previous design at the 30 percent level. - 2. Throughout this scope of work,it is understood that the City of Renton will provide the prime consultant,DKS,with one set of consolidated review comments for the 90 percent, 100 percent, and final submittal review. WSP will respond to comments that correspond to their work and submit them to DKS. DKS Associates WSP,31600007 SW 41st Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton Page 1 3. The final design for the project will be completed within four months of the notice to proceed. Extension of the design completion date,caused or required by the CITY, beyond the number of months,may result in an extension of time and a supplemental agreement for additional funds to cover the costs associated with the extension of time,if additional hours are needed to complete the design. 4. The roadway widening for this project will not exceed 5,000 square feet of new pollution-generating impervious surface and that the existing culverts,which convey Springbrook Creek north and west through the intersection,will not be affected by the proposed project improvements. 5. Stormwater treatment will be consistent with the 2017 City of Renton Surface Water Design Manual(SWDM). It is understood that a full technical information report(FIR) will be required for this project. 6. No new pedestrian facilities will be added to the project within the Springbrook Creek Buffer area,including revisions to the location of the trail or widening of the trail. 7. Proposed roadway improvements will not be required within the BNSF Railway crossing located north of the intersection and that coordination with BNSF Railway will not be required. 8. Public involvement will not be necessary for this project. This includes preparing a website,fliers,mailings, or any other public notices regarding the project. If necessary, these will be prepared by others,will be included in a future supplement,or will be included under a separate contract. 9. Major utility design,relocation, and/or upgrades will not be required for this project. It is assumed that the CITY will invite the water and sewer department and any other known utility purveyors within the project limits,to review the project and assess potential impacts to their systems. This will be conducted in one meeting for the final design work. 10. If required,potholing for utilities will be performed by others. 11. The CITY will provide any previous traffic reports, geotechnical reports,trail projects/plans, or other reports that may have occurred within the project boundary or adjacent to the project that may provide additional insight to be used for this project. 12. The City of Renton have a separate environmental consultant for environmental and permitting services.WSP,in coordination with DKS,will provide up to two exhibits to the CITY's environmental consultant. If the allowance of 8 hours is not sufficient„WSP will review the level of effort to determine if the level of effort required is beyond the DKS Associates WSP,31600007 SW 41e Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton - Page 2 level of effort assumed. A contract amendment may be necessary to supplement the assumed level of effort. 13. The ROW plans,exhibits, and legal descriptions for the project will be provided by others and no coordination will be required by WSP other than providing the limits of proposed civil work. 14. All plans will be prepared using AutoCAD version 2018. 15. Landscape or irrigation design will not be required as part of this project. • 16. The included fee estimate is an estimate of how we expect to allocate our time. The CONSULTANT will request and obtain acceptance from the CITY prior to moving fee/time between tasks. 17. The 108-and 72-inch King County wastewater gravity sewer mains located within the Oakesdale Avenue SW ROW will not be impacted as part of the intersection improvements. 18. Preparation of a Public Interest Finding(PIF)will be required by others to submit to the City Mayor for approval.This project scope for WSP does not include preparation of a PIF. 19. It is assumed that preparation of Maximum Extent Feasible (MEF) documentation will not be required unless curb ramps cannot meet current requirements. This project has standard grades at the intersection;therefore,no.MEF documentation is assumed to be necessary on this project.If required,MEF documentation will be added to this project under a supplemental agreement. 20. DKS will prepare the channelization plans for approval. 21. DKS will compile the overall plan set,including the cover sheet,channelization and signing plans,signal plans,and traffic control and detour plans as applicable. 22. DKS will be responsible for the overall reproduction of the PS&E packages that are submitted to the CITY for review and approval. 23. A constructability review will be required for the final design effort by the CONSULTANT. 24. Special provisions,where available,will be provided by the CITY. TASK 1.0 PROJECT ADMINISTRATION This task will include project administration,meetings, coordination, and QA/QC. Subtask 1.1 Monthly Invoices and Reporting DKS Associates WSP,31600007 SW 41.,Street/Oakesdale Ave SW Intersection Signal Design ' October 2019 City of Renton Page 3 • WSP will prepare monthly invoices and progress reports as follows. • Prepare and submit monthly invoices,including a tabulation of hours expended,broken down by each major task. • Prepare monthly progress reports summarizing the status of the budget. Deliverable(s) • Monthly progress report and invoice,up to three months (one copy/month) Subtask 1.2 Team Meetings DKS will facilitate four internal project team coordination meetings. Meetings shall be approximately 1 hour in duration and will be attended by one WSP staff member via telecommunication correspondence. Subtask 1.3 Project Coordination It is estimated that an average of 4 hours per month over four months for a total of 16 hours will be spent coordinating with the CITY,DKS, other team members firms, and utility companies via the phone and through email correspondence. Subtask 1.4 City Meetings The CITY will facilitate one project meeting per month over the course of the project. The meeting will include 3 hours per meeting for preparation, travel, and meeting time. These will be attended by one WSP staff member. DKS will prepare an agenda and shall provide summary notes within two business days from the meeting date. Subtask 1.5 Utility Coordination Meetings The CITY will facilitate utility coordination meetings with project utility companies and other entities,public or private,whose facilities may be affected by the project. WSP will participate in one meeting with the CITY and the utility representatives. The meeting will include 3 hours for preparation, travel, and meeting time. This will be attended by one WSP staff member. The agenda and summary notes will be prepared by DKS within two business days from the meeting date. Deliverable(s) • Up to two exhibits to assist utility companies with their utility relocation designs. Subtask 1.6 Coordination with CITY's Environmental Consultant WSP will coordinate with the CITY's environmental consultant to provide them with • calculations and an overview of the design that they may need for environmental permits and documentation. Any exhibits required will be provided under Subtask 1.7. Subtask 1.7 Prepare Environmental Exhibits WSP will prepare exhibits for the CITY's environmental consultant to be included with applicable environmental permits and documentation. It is assumed that two 8-1/2 x 11 exhibits will be prepared for this effort. DKS Associates WSP,31600007 SW 41s'Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton - Page 4 Subtask 1.8 Quality Assurance WSP will provide quality assurance/quality control(QA/QC) for all their design work elements in accordance with their QA/QC standards. TASK 2.0 CIVIL DESIGN The civil design work prepared by WSP will include those services necessary to prepare plans up to a final design level for the CITY's review;to determine utility impacts; to determine environmental impacts; and to determine ROW impacts and needs. WSP will prepare 90 percent plans,specifications, and an anticipated construction cost estimate(PS&E) documentation to DKS to submit to the CITY for the CITY's review. WSP will prepare the 100 percent and Ad-Ready final PS&E bid documents of their related design elements and will submit them to DKS Associates for inclusion into the final plan set. WSP will provide bid support services to answer questions from contractors during the bidding period. WSP will provide a conformed set of bid plans once the contract has been awarded to a contractor. Subtask 2.1 Prepare Final Drainage Report WSP will prepare a full drainage report with the 90 percent design that incorporates all CITY review comments on the draft drainage memorandum completed during the 30 percent design. Assumption(s) The scope of work defined within this document includes the assumptions noted below. • A full drainage Technical Information Report(TIR)will be required for this project. • The open channel and existing culverts conveying Springbrook Creek will not be altered as a part of this project • New pollution-generating impervious surface created by the project will be less than 5,000 square feet. Deliverable(s) • Full drainage ILK at the 90 percent design level for submittal to the CITY. Subtask 2.2 Final Utility Design It is assumed that no utilities will need to be relocated as part of this project,including the water lines,hydrants, and the Renton gravity sanitary sewer main located near the intersection. Subtask 2.3 Complete 30 Percent and Prepare 90 Percent Plans and Details WSP will prepare final design plans and details as necessary for the project. The plans will be submitted to the CITY for review and acceptance prior to preparing the final bid documents. DKS Associates WSP,31600007 SW 41•,Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton Page 5 Assumptions The scope of work defined within this task includes the assumptions noted below.This task will include the 30%re-submittal and 90 percent submittal. • Complete 30 percent plans will incorporate the 30% CITY comments and provide CITY_ comments list and responses to comments. • 90 percent plans will be based on the intersection layout selected by the CITY as a part of the preliminary review process.The construction specifications and cost estimate will be prepared under a separate task. • DKS Associates will prepare the cover sheet for the plans and show channelization on their drawings. • DKS Associates will be responsible for all reproduction of the PS&E package information for the 30 percent re-submittals and 90 percent submittals to the CITY. • Traffic Control Plans will be provided by DKS. Deliverable(s) • Plans for the 30 percent design level,with 30% comments incorporated,for re-submittal to DKS,who will package them and send them to the CITY. • Comments list and responses to comments for the 30 percent design level for submittal to DKS,who will package them and send to the CITY. • Plans for the 90 percent design level for submittal to DKS,who will package them and send them to the CITY. Subtask 2.4 Prepare 100 percent and Ad-Ready Plans WSP will prepare the 100 percent and Ad-ready design plans and details as necessary for the project. These will be used by the contractor to bid and construct the project. The plans will be submitted to the CITY for review and final acceptance prior to advertising the project. Assumptions The scope of work defined within this task includes the assumptions noted below.This task will include the 100 percent and Ad-ready submittals. • 100 percent plans will be based on the intersection layout selected by the CITY as a part of the 90 percent review process. • The construction specifications and cost estimate will be prepared under a separate task. DKS Associates • WSP,31600007 SW 41s,Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton Page 6 • Ad-ready documents will be prepared once all review comments are incorporated • DKS Associates will prepare the cover sheet for the plans and show channelization on their drawings. • DKS Associates will be responsible for all reproduction of the PS&E package information for the 100 percent and Ad-ready submittals to the CITY. • Traffic Control Plans will be provided by DKS. Deliverable(s) • Plans for the 100 percent and Ad-ready submittal to DKS,who will package them and send them to the CITY. Subtask 2.5 Final Quantities and Cost Estimate WSP will determine the final bid items necessary for the project and anticipated quantity for each item identified. WSP will then compile this list in a cost estimate that has the unit bid prices, contingencies, and the anticipated cost of construction. This will be sent to DKS for review and submitted to the CITY for review.This work includes coordination with DKS and the CITY to resolve any questions that they may have and to get the bid items in different payment schedules if necessary. Comments received will be incorporated into the final engineer's cost estimate. Deliverable(s) • Final cost estimate for final design level for submittal to DKS. Subtask 2.6 Constructability Review WSP will review the PS&E package with their construction management team for their design elements. This review will be tailored to the construction of the project to determine if there are any aspects of the package or concerns that the design team needs to address before the project is advertised. This review will check to verify that the design is compatible with construction practices. Subtask 2.7 Special Provisions • WSP will prepare the special provisions necessary for their design elements of the project and submit them to DKS Associates. This effort will include coordinating with DKS and the CITY to ensure that the necessary items are included in special provisions. Assumption(s) The scope of work defined within this document includes the assumptions noted below. • DKS Associates will prepare the final contract documents DKS Associates WSP,31600007 SW 41st Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton Page 7 Deliverable(s) • A set of special provisions necessary for the WSP-related work items. Subtask 2.8 CITY Review Meeting WSP will attend review meetings with the CITY to coordinate the design and to review project submittals. It is anticipated that one meeting will be held with the CITY for each design submittal(90 and 100 percent). Throughout this scope of work,it is understood that the City of Renton will provide DKS with one set of consolidated review comments for each submittal review.WSP will respond to their applicable comments and incorporate the agreed-upon resolution into the final construction document(s). Assumptions • Up to two review meetings will be held with the CITY,which will include 4 hours per meeting for preparation,travel, and meeting time. These will be attended by one WSP staff member. Deliverable(s) • WSP.will submit responses to review comments to DKS who will maintain an overall spreadsheet of the review comments from the CITY. TASK 3-AD, BID,AND AWARD SERVICES 3.1 Bid Advertisement Assistance DKS Associates shall assist the CITY in preparing the contract bid documents for advertising and getting them uploaded to an internet site of their choice for contractors to download and review during the bid review process. It is assumed this assistance will be for a two-week timeframe. 3.2 Response to Bidder Inquiries WSP shall provide formal responses to comments received by the CITY during the bid advertisement period. The responses to the comments will be submitted to the CITY for further distribution and dissemination to the contract plan holders. It is assumed that WSP will provide up to two formal responses.It is assumed there will be a three-week bid period. Assumption(s) • Assume two responses will be required Deliverable(s) • Up to two formal responses to bidder inquiries DKS Associates WSP,31600007 SW Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton Page 8 3.3 Addenda WSP shall prepare an addendum package to the contract bid documents as requested by the CITY. It is assumed that the CONSULTANT will provide one addendum.It is assumed there will be a three-week bid period. Assumption(s) • Assume one addendum will be required Deliverable(s) • One addendum 3.4 Conformed Final Contract Documents After the bid process is complete,DKS shall prepare the conformed final contract documents for their design elements,which will include any information from the Addendums that needs to be included in the final contract documents. Deliverable(s) • Two sets of corrected final contract documents,including one full-size set and one half-size set of plans,two sets of contract documents, and one disk with all the PS&E contract documents in a PDF format 3.5 Pre-Bid Meeting CONSULTANT will attend the pre-bid meeting in conjunction with the CITY,which will include 5 hours per meeting for preparation,travel, and meeting time. This will be attended by one WSP staff member. Deliverable(s) • None TASK 4-CONSTRUCTION SUPPORT SERVICES Design construction support services will be provided by a future supplement or under a separate contract and are not part of this work. DKS Associates WSP,31600007 SW 41.,Street/Oakesdale Ave SW Intersection Signal Design October 2019 City of Renton Page 9 CAG-19-077 AMENDMENT NO 1 EXHIBIT B-1 SUBCONSULTANT FEES INCLUDED IN B-1 EXHIBIT B-1SUBCONEUL-TANT-FEE-BETERMINATION 10/17/2019 WSP USA City of Renton -SW 41st Street and Oakesdale Ave SW Intersection Improvements DIRECT SALARY COSTS(DSC)for WSP Hours Rate Cost Project Manager _ 20 $ 83.49 $ 1,669.80 Project Engineer 97 $ 52.37 $ 5,080.18 Civil Engineer 145 $ 43.30 $ 6,278.07 Designer/CAD Operator 64 $ 47.63 $ 3,048.32 Dept. Coor./Admin 18 $ 39.03 $ 702.54 WSP Hours,TOTAL 344 Subtotal Direct Salary Costs (DSC) = $ 16,778.91 Escalation of DSC for FY 2020 at= 5.0% $ 838.95 Subtotal (DSC+SE)= $ 17,617.85 Overhead (OH) 136.06% of(DSC+SE)= $ 23,970.85 Fixed Fee(FF) 30.00% of(DSC+SE)= $ 5,285.36 TOTAL SALARY COSTS (DSC+SE+ OH+ FF)= $ 46,874.06 DIRECT NONSALARY COSTS(DNSC) Mileage 200 miles @ $ 0.580 $ 116.00 • Courier and Postage 0 packages @ $ 60 $ - TOTAL REIMBURSABLE EXPENSES(DNSC)= $ 116.00 TOTAL WSP FEE (DSC+SE+OH + FF+ DNSC)= $ 46,990.06 SUBCONSULTANTS None TOTAL SUBCONSULTANT FEES= $ - TOTAL CONTRACT AMOUNT= $ 46,990.041 Page 1 of 3 EXHIBIT B-1: PROJECT FEE DETERMINATION 10/17/2019 WSP USA City of Renton -41st Street Intersection base Wage blended Hourly Classification Name Rate %Participatior Rate Project Managers Steven True $ 83.49 100% $ 83.49 Project Engineers/Senior Engineers Arjun KC $ 50.97 90% Connie Linden $ 65.00 10% $ 52.37 Civil Engineers Blake Nelson $ 44.55 90% Kyle Gray $ 32.02 10% $ 43.30 Designer/CAD Oper. John Reyes $ 47.63 • 100% $ 47.63 Dept.Coord./Admin Nora Bretana $ 38.62 Kelly Robinson $ 39.03 100% $ 39.03 Page 2 of 3 EXHIBIT B-1:SUBCONSULTANT FEE DETERMINATION 10/17/2019 WSP USA o ' c o 0 end U u rn u I w q0 u c Task c c `'ii1 •� 'H o E TASK DESCRIPTION Number a 2 a w it o V o-ex Totals TASK 1-Project Administration and Management 1 • Monthly Invoices and Reporting(4 months) 1.1 4 4 8 Team Meetings(assume 4 via telecomm) 1.2 4 4 Project Coordination(avg 4 hrlmo for 4 mo) 1.3 2 8 6 16 City Meetings(assume 4) 1.4 _ 12 12 24 Utility Coordination Meetings(assume 1) 1.5 3 3 Coordination with City's Environmental Consultant 1.6 4 4 Prepare Environmental Exhibits(assume 2) 1.7 2 2 4 8 QA/QC 1.8 6 6 1 Total Task 1 12 30 23 4 4 73 TASK 2-Civil Design 2 Final Drainage Report 2.1 4 24 56 8 8 100 Preliminary Utility Design(assume not needed) 2.2 - Complete 30 Percent and 90 Percent Plans and Details 2.3 - 12 36 36 - 84 100 Percent and Ad-Ready Plans 2.4 2 8 8 18 Final Quantity and Cost Estimate 2.5 2 4 4 10 Constructability Review 2.6 2 2 4 Special Provisions 2.7 2 4 2 8 City Review Meeting(Assume 2) 2.8 8 8 Total Task 2 8 54 106 66 8 232 TASK 3-Ad,Bid,and Award Services 3 Bid Advertisement Assistance 3.1 BY OTHERS _ - • Response to Bidder Inquiries(Assume 2) 3.2 4 8 4 16 Addenda (Assume 1) 3.3 2 4 2 8 Conformed Final Contract Documents 3.4 2 4 4 10 Pre-Bid Meeting 3.5 5 5 Total Task 3 - 13 16 4 6 39 TASK 4-CONSTRUCTION SUPPORT SERVICES 4 _ , _ . To be provided as future supplement _ ._ Project Administration and Meetings 4.1 - Project Displays 4.2 - Public Meeting 4.3 - Pre-Construction Meeting 4.4 - Construction Support 4.5 - Record Drawings 4.6 - Total Task - - - - - OVERALL PROJECT TOTAL 20 97 145 64 18 344 \ Page 3 of 3