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AGENDA
City Council Regular Meeting
7:00 PM - Monday, October 9, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. ADMINISTRATIVE REPORT
4. AUDIENCE COMMENTS
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
5. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of October 2, 2017.
Council Concur
b) AB - 2000 City Clerk reports the results from the 9/26/2017 bid opening for CAG-17-174 –
Renton Hill Utility Replacement Project, and submits the staff recommendation to accept
the lowest responsive bid from Laser Underground & Earthworks in the amount of
$5,048,703.20.
Council Concur
c) AB - 1999 Community & Economic Development Department request approval of a
blanket fee waiver for Renton Housing Authority (RHA) non-project National
Environmental Policy Act (NEPA) certifications required by the federal government.
Refer to Planning & Development Committee
d) AB - 1994 Executive Department recommends approval of the Washington State Military
Department and Department of Homeland Security Emergency Management
Performance Grant (EMPG) Contract E18-059 to accept $57,523 in grant funds to support
emergency management programs, and approval of the related budget adjustment.
Council Concur
e) AB - 1995 Executive Department recommends setting a public hearing on October 23,
2017 to receive public input and consider adopting the Comprehensive Emergency
Management Plan (CEMP).
Refer to Committee of the Whole; Set Public Hearing on 10/23/2017
f) AB - 2001 Public Works Department recommends setting a public hearing on October 23,
2017 to consider revising the 2018-2023 Six-Year Transportation Improvement Program
(TIP) to include signalization and related roadway improvements at Talbot Rd. S. and S.
177th St.
Refer to Transportation (Aviation) Committee; Set Public Hearing on 10/23/2017
g) AB - 1998 Transportation Systems Division recommends approval of a Professional
Services Agreement with KPG, Inc., in the amount of $381,919.18, for preliminary design
of the Williams Ave. S. and Wells Ave. S. Conversion Project.
Refer to Transportation (Aviation) Committee
h) AB - 1997 Utility Systems Division recommends approval of a contract with Carollo
Engineers, Inc., in the amount of $421,419, for the water system plan update due by
September 2019 as required by State drinking water regulations.
Refer to Utilities Committee
6. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers, Kids in Parks Program, Business License/B&O Tax Code
Changes
7. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
8. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
5:30 p.m. - 7th Floor - Conferencing Center
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
October 2, 2017 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, October 2, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance. Mayor Law then requested a moment of silence in honor of the victims
of the mass‐shooting event that occurred in Las Vegas, Nevada on October 1, 2017.
ROLL CALL
Councilmembers Present:
Armondo Pavone, Council President
Randy Corman
Ryan McIrvin
Ruth Pérez
Don Persson
Ed Prince
Carol Ann Witschi
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Preeti Shridhar, Deputy Public Affairs Administrator
Alex Tuttle, Assistant City Attorney
Jason Seth, City Clerk
Chip Vincent, Community & Economic Development Administrator
Gregg Zimmerman, Public Works Administrator
MaryJane Van Cleave, Recreation Director
John Collum, Community Development Project Manager
Tina Harris, Domestic Violence Victim Advocate
Commander Dave Leibman, Police Department
AGENDA ITEM #5. a)
October 2, 2017 REGULAR COUNCIL MEETING MINUTES
PROCLAMATION
Domestic Violence Awareness Month ‐ October 2017: A proclamation by Mayor Law was
read declaring October 2017 to be "Domestic Violence Awareness Month" in the City of
Renton, encouraging everyone in the community to take an active role in supporting all
victims so they can lead healthy lives safe from violent and abusive behavior. Domestic
Violence Victim Advocate, Tina Harris, accepted the proclamation with appreciation.
Ms. Harris recognized victims of domestic violence and provided information regarding
challenges that victims face on a daily basis. She also recognized local human services
programs that assist these victims.
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
SPECIAL PRESENTATION
Recreation Director MaryJane Van Cleave introduced Rich Wagner, President of the Renton
Community Foundation. Mr. Wagner presented the City with a check in the amount of
$75,000. He stated that the Ikuta family bequeathed funds to support the Renton Senior
Activity Center, and indicated that the $75,000 will be used to assist with remodeling efforts
at the Senior Center. Ms. Van Cleave accepted the check with appreciation.
PUBLIC HEARING
2018 Community Development Block Grant (CDBG) Funds: This being the date set and
proper notices having been posted and published in accordance with local and State laws,
Mayor Law opened the public hearing to consider the 2018 Community Development Block
Grant (CDBG) Funding.
John Collum, Community Development Program Manager, reported that CDBG funds are
allocated by the Department of Housing and Urban Development (HUD) and are received
through an interlocal agreement with King County. He stated that the CDBG is a flexible
program that provides communities with resources to address a wide range of unique
community development and human services needs, and that the 2018 allocation is
estimated to be $626,537.
Mr. Collum further laid out the City's recommended plan on how to use the 2018 allotment:
King County Contractual Set Asides:
• General Administration: $62,654
• Capital Administration: $12,531
• Housing Stability Program: $31,327
• Housing Repair Program: $125,307
Subtotal
$233,594
AGENDA ITEM #5. a)
October 2, 2017 REGULAR COUNCIL MEETING MINUTES
City Planning and Administration: $62,654
Public Facilities and Improvements: $332,064
2018 Total
$626,537
Continuing, Mr. Collum explained that the funds allocated for public facilities and
improvements are planned to be used to augment improvements already planned for one‐
way conversion projects along Wells, Williams, and Main avenues; connecting the two blocks
between Burnett Linear Park South and Piazza Park with an off‐street, landscaped linear
walking path/park providing safe access between the two parks, and to improve other
pedestrian safety and amenities in the Sunset area. He did caution that the available funding
is not sufficient to cover the costs of all the improvements.
Concluding, Mr. Collum described the 2018 Funding Contingency Plan and made the following
recommendations:
• Modify the 2017 Contingency Plan to allocate an increase in funds of $26,752 from
unallocated 2016 funds not needed for the Renton Senior Activity Center ADA/Barrier
Removal project to provide:
o $2,000 for the Senior Activity Center project contingency
o $9,057 for the Façade Improvement Loan Program
o $15,695 for Microbusiness Enterprise Training for the 2018 program
• Modify the 2016 Action Plan to include the Sunset low‐moderate income area as
eligible to participate in the Downtown Commercial Rehabilitation and Façade
Improvement Loan program.
Public comment was invited. There being no public comment, it was
MOVED BY WITSCHI, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC
HEARING. CARRIED.
ADMINISTRATIVE REPORT
Deputy Public Affairs Administrator Preeti Shridhar reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2017 and beyond. Items noted were:
The City of Renton Neighborhood Program is hosting the first “Bark in the Park” dog
park event on Saturday, October 7th from 10:00 a.m. to 1:00 p.m. at the Cedar River
Dog Park, 1500 Houser Way South. The event is free for all animal lovers. The event
will include free giveaways, pet licensing, chipping information, dog costume contest,
and more. In partnership with Dr. Judy Hung from Eastside Veterinary Associates of
Newcastle, those who attend can receive a coupon valid for one animal micro‐
chipping free of charge! The coupon requires that you are a City of Renton resident,
and that you schedule an appointment. Please join us for this fun event!
A new and improved Renton Clean Sweep Program will be in effect for single family
residential customers. Each household may schedule one collection to take place on
its regular garbage day until December 29th at no additional charge. For questions or
to schedule your Clean Sweep collection, contact Republic Services at 206‐777‐6440.
AGENDA ITEM #5. a)
October 2, 2017 REGULAR COUNCIL MEETING MINUTES
The Solid Waste Utility will host its second free Eco Film Series by exploring textile
waste on Thursday, October 19th at 6:00 p.m. at Carco Theatre, 1717 Maple Valley
Highway in Renton. Participants may drop off gently used winter hats, scarves, and
gloves for the Swap Winter Accessories Party (SWAP). Questions may be directed to
Solid Waste Program Specialist Jina Kim at 425‐430‐7391; or for more information on
all Eco Film Series events, please visit our website at
http://rentonwa.gov/ecofilmseries.
The Surface Water Utility and Transportation Maintenance sections partnered to
fund, design, produce, and install 12 stream signs along Greenes Creek, Honey Creek,
and May Creek depicting a salmon with the phrase “This Stream is in Your Care.” The
sign also includes the name of the creek and watershed to help educate the public of
their connection to creeks and watersheds in Renton. The public is encouraged to
protect local waterways.
The city’s consultant team of Carollo Engineering and Tetra Tech Engineers completed
the majority of field investigation work on the Kennydale lakeline the week of
September 25th. This work included performing a survey of the lakeline by inducing
an electronic signal on the pipe in conjunction with having divers and surveyors in the
lake locating the facility. The team used CCTV equipment to survey the laterals
exposed by city crews earlier in September and ultrasonic testing to obtain
approximate thicknesses of the pipes without having to physically take a pipe sample.
Minor survey and geotechnical work will continue the week of October 2nd. This field
work is critical as we look to determine both the near‐term and long‐term condition
of the Kennydale lakeline.
Inclement Weather Response Reminder: The Public Works Department would like to
remind residents to help us prevent local residential street flooding by monitoring
catch basins near your home and keeping them clear of leaves and other debris.
Street sweepers are dispatched daily to clean up debris along major arterials. Also,
snow is not far away. Please remember that during snow and ice events, the
department sanders and snow plows are dispatched to keep major arterials drivable.
Visit our website at http://rentonwa.gov/living/default.aspx?id=21258 to view our
snow route maps. It is imperative that motorists do not park or abandon their
vehicles within any portion of the traffic lanes. Abandoned vehicles impair snow and
ice removal and impact response of emergency vehicles.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
Jeanne DeMund, Renton, expressed several concerns related to Puget Sound Energy's (PSE)
proposed Energize Eastside project. She noted that the group CENSE (Coalition of Eastside
Neighborhoods for Sensible Energy) demanded PSE answer the following five questions:
1. What justifies PSE's predicted growth of peak customer demand?
2. In which locations and customer sectors is high demand growth expected?
3. How much electricity is the State of Washington obligated to send to Canada?
4. What federal reliability standards apply to this project?
5. Can modern technologies like batteries help reduce peak demand?
Concluding, Ms. DeMund asked Council to support efforts to make PSE's process more
transparent to the public.
AGENDA ITEM #5. a)
October 2, 2017 REGULAR COUNCIL MEETING MINUTES
Diane Dobson, Renton, expressed appreciation to Community Development Program
Manager John Collum and Administrative Secretary Jessie Kotarski for their efforts supporting
community events in Renton, including the recent Pop Up Downtown event.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of September 25, 2017. Council Concur.
b) AB ‐ 1996 Administrative Services Department recommended approval to change the renewal
and reporting date for all businesses to a calendar year basis due January 31 of each year, and
revise RMC 5‐25‐4 to clarify language on taxable gross revenue cap. Related software
development costs are estimated at $10,000. Refer to Finance Committee.
c) AB ‐ 1960 Community Services Department recommended approval of Youth and Amateur
Sports Grant Agreement with King County, in the amount of $5,000, to implement a TRACK
trail at Cedar River Trail Park. City costs include $2,900 to cover the initial project balance, a
$400 annual fee, and the nominal cost to produce additional brochures as needed. Refer to
Finance Committee.
d) AB ‐ 1980 Community Services Department submitted JOC‐02‐018, N. 3rd St. Tree and
Sidewalk project, Contractor FORMA Construction, and requested acceptance of the project,
and approval of the final pay estimate in the amount of $6,960.56, subject to receiving the
required certifications. Council Concur.
e) AB ‐ 1993 Public Works Department requested authorization to purchase a Peterbilt
Crosswind J Sweeper, from Owen Equipment Company, using state bid contract number
02613, in the amount of $246,929. The funds for this purchase were included in the
2017/2018 Biennial Budget. Council Concur.
MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics marked
with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if
further review is necessary.
a) Council President Pavone presented a report recommending concurrence in the following staff
recommendations:
Approve the City’s acceptance of estimated 2018 CDBG funds of $626,537 from HUD via a Joint
Agreement with King County including the following contractual set‐asides per the Joint
Agreement:
County Administration: $62,654
County Capital Administration: $12,531
Housing Stability Program: $31,327
King County Housing Repair Program: $125,307
AGENDA ITEM #5. a)
October 2, 2017 REGULAR COUNCIL MEETING MINUTES
Of the remaining $394,718, allocate $62,654 or the maximum allowable amount for Planning and
Administration, leaving a discretionary balance of $332,064.
For this discretionary balance of 2018 CDBG funding, allocate the full amount to the Public
Facilities and Improvements Program (“Public Improvements Program”) for the
Downtown/South Renton and Sunset areas.
Adopt the recommended CDBG 2018 Contingency Plan as follows:
Any increases in entitlement or recaptured funds will go to the Public Improvements
Program
Any decrease in entitlement will decrease the amount to the Public Improvements
Program
Program income will be allocated to Healthy Housing, focusing on Sunset area homes
Any 2018 Public Improvements Program funds not under contract by December 31, 2018
will be recaptured and reallocated to the Healthy Housing program.
Modify the CDBG 2017 Contingency Plan to allocate an increase in funds of $26,752 from
unallocated 2016 funds not needed for the Renton Senior Activity Center ADA Improvements
Project as follows:
Provide $2,000 for C16454/ Senior Activity Center project contingency; $9,057 for
C16753/ Façade Improvement Loan Program; and $15,695 for C17152/ Microbusiness
Enterprise Training for the 2018 program.
Modify the 2016 Action Plan to include the Sunset low‐moderate income area as eligible
to participate in the Downtown Commercial Rehabilitation and Façade Improvement
Loan Program.
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Transportation (Aviation) Committee Chair Pérez presented a report recommending
concurrence in the staff recommendation to approve the following appointments to the Airport
Advisory Committee:
Steve Beardslee, Airport‐At‐Large, Primary position, filling an unexpired term that expires
5/7/18 (moving from Airport Leaseholders Alternate)
Kurt Boswell, Airport Leaseholders, Primary position, term expiring 5/7/20 (moving from
Airport‐At‐Large Primary)
Marie Campbell, Airport Leaseholders, Alternate position, filling an unexpired term that
expires 5/7/19 (moving from Airport‐At‐Large Alternate)
Bob Ingersoll, Airport Leaseholders, Alternate position, term expiring 5/7/20 (replacing
Steve Beardslee)
Ryan Tomasich, The Boeing Company, term expiring 5/7/20
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
AGENDA ITEM #5. a)
October 2, 2017 REGULAR COUNCIL MEETING MINUTES
c) Transportation (Aviation) Committee Chair Pérez presented a report recommending
concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute
Amendment 03‐17 to lease agreement LAG 09‐006 with Renton Gateway Center, LLC for an
automatic lease rate adjustment that will increase the annual leasehold amount from $99,240.72
to $105,371.42, plus leasehold excise tax, effective August 21, 2017.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
d) Transportation (Aviation) Committee Chair Pérez presented a report recommending
concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute
Amendment 04‐17 to lease agreement LAG 13‐005 with Landing Gear Works, LLC that will extend
their current lease agreement through August 31, 2018, with the option to extend for up to four
months through December 31, 2018.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
Councilmember Pérez requested a briefing regarding proposals from airport tenants
regarding future development of their leased airport space.
MOVED BY PÉREZ, SECONDED BY PERSSON, COUNCIL REFER THE PROPOSALS BY
RAINIER FLIGHT SERVICE AND THE BOEING EMPLOYEE FLIGHT ASSOCIATION FOR
FUTURE DEVELOPMENT OF THEIR AIRPORT LEASE AREAS TO THE
TRANSPORTATION (AVIATION) COMMITTEE. CARRIED.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADJOURN. CARRIED. TIME:
7:40 P.M.
Jason A. Seth, CMC, City Clerk
Jason Seth, Recorder
Monday, October 2, 2017
AGENDA ITEM #5. a)
Council Committee Meeting Calendar
October 2, 2017
October 9, 2017
Monday
3:30 PM Finance Committee, Chair Persson – Council Conference Room
1. Kids in Parks Program
2. Vouchers
3. Follow-up to Sept. 25th Finance Committee Questions
4. Business License/B&O Tax Code Changes
5. Emerging Issues in Revenue Streams
5:00 PM Public Safety Committee, Chair Corman – Council Conference Room
1. Emerging Issues in Public Safety
5:30 PM Committee of the Whole, Chair Pavone – Conferencing Center
1. Revision to Police Assigned Vehicle Policy
2. Mid-biennial Budget Briefing
AGENDA ITEM #5. a)
AB - 2000
City Council Regular Meeting - 09 Oct 2017
SUBJECT/TITLE: Contract Award: Renton Hill Utility Replacement Project; CAG -17-174
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
Total Project Budget: $6,449,597
Amount of Project: $5,048,703.20
SUMMARY OF ACTION:
Engineer's Estimate: $5,320,103.30
In accordance with Council procedures, the lowest responsible and responsive bid met the following three
criteria:
1) There was more than one bid;
2) The lowest responsible and responsive bid was within budget;
3) There were no irregularities with the lowest responsible and responsive bid
The first apparent low bidder, Pivetta Brothers Construction, Inc., requested to withdraw their bid due to
significant errors on certain bid items. After review, staff accepted the withdrawal request as timely and
agreed to grant relief of responsibility to execute the contract. Therefore, staff recommends awarding CAG -
17-174 - Renton Hill Utility Replacement Project to the lowest responsible and responsive bidder, Laser
Underground & Earthworks in the amount of $5,048,703.20.
EXHIBITS:
A. Staff Recommendation Memo
B. Bid Tab
C. Pivetta Brothers Construction Bid Withdrawal Request
D. City of Renton Bid Withdrawal Approval Letter
STAFF RECOMMENDATION:
Award the Renton Hill Utility Replacement Project to the lowest responsible and responsive bidder, Laser
Underground & Earthworks, in the amount of $5,048,703.20.
AGENDA ITEM #5. b)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE: October 2, 2017
TO: Jason Seth, City Cierk
i f' F R NT
FROM: John Hobson, Civil Engineer ' 0 2 0 7
ECEIV DSUBJECT: Bid Award for CAG-17-174 TY CLERK'S OFFICF
The Public Works Department has reviewed the bids that were submitted for the
Renton Hill Utility Replacement project. The bids were opened on September 26, 2017.
There were a total of 14 bids received. There was a mathematical error on the bid from
Kar-Vel Construction however, they were the eighth lowest bid and it did not change
their ranking.
The low bidder, Pivetta Brothers Construction, claimed an error in their bid and formally
requested to have their bid withdrawn. Their bid was $4,349,612.78. The Public Works
Department and the City Attorney's office both agreed that the error in the Pivetta
Brothers Construction bid was substantial enough to allow them to withdraw their bid.
The second low bidder is Laser Underground & Earthworks with a bid of$5,048,703.20.
The engineers estimate is $5,320,103.30.
The Public Works Department recommends that the bid be awarded to Laser
Underground & Earthworks. We are requesting that an agenda bill be prepared for the
Council Meeting on October 9, 2017 to refer the recommendation of award to the
Utilities Committee due to the irregularity of the bid.
The Renton Hill Utility Replacement is a joint utility project between the City's Water,
Wastewater and Surface Water utilities. The budget amounts for the project are
3,100,000 for the Water Utility (425.455170), $1,600,000 for the Wastewater Utility
426.465475) and $1,749,597 for the Surface Water (427.475509).
The project will replace approximately 9,450 linear feet of water mains, 3,700 linear feet
of sanitary sewer mains and 4,775 linear feet of storm drainage mains.
cc: Gregg Zimmerman,Public Works Administrator
Lys Hornsby,Utility Systems Director
Dave Christensen,Wastewater Engineering Manager
Abdoul Gafour,Water Engineering Manager
Ron Straka,Surface Water Engineering Manager
h:\file sys\wwp-wastewater\wwp-27-03824 renton hill utility replacement\contract documents\award info\award-
clerk-renton hill utility replacement.docx
AGENDA ITEM #5. b)
Project: Renton Hill Utility Replacement Project
CAG‐17‐174
Date: 9/26/2017
CITY OF RENTON
BID TABULATION SHEET
1 of 4
Bid Total from
Prop L&I Bid Schedule of Adden Schedule of Prices
Trippl Form Cert Bond Prices No. 1 *Includes Sales Tax
Ceccanti
416 Brooksale Rd E
1 Tacoma X X X X X $5,546,017.00
WA
98446
Donna
Motland
Goodfellow Brothers, Inc.
P.O. Box 1419
2 Maple Valley X X X X X $6,340,274.05
WA
98038
Cynthia
Beattie
Johansen Excavating, Inc.
P.O. Box 674
3 Buckley X X X X X $7,169,158.85
Wa
98321
Jacob
Cimmer
Kar‐vel Construction
P.O. Box 58275
4 Renton X X X X X $5,834,021.80
Wa
98058
Mike
Waldner
Bidder
FORMS
Engineer's Estimate Approx. $5,320,103.30
AGENDA ITEM #5. b)
Project: Renton Hill Utility Replacement Project
CAG‐17‐174
Date: 9/26/2017
CITY OF RENTON
BID TABULATION SHEET
2 of 4
Bid Total from
Prop L&I Bid Schedule of Adden Schedule of Prices
Trippl Form Cert Bond Prices No. 1 *Includes Sales Tax
Bidder
FORMS
Laser Underground & Earthworks
20417 87th Av SE
5 Snohomish X X X X X $5,048,703.20
WA
98296
Jason
Lane
Marshbank Construction, Inc.
P.O. Box 97
6 Lake Stevens X X X X X $6,955,583.74
WA
98258
Kenton
Wilde
Northwest Cascade, Inc.
P.O. Box 73399
Puyallup
7 WA X X X X X $8,227,028.90
98373
Clintin
Meyers
Pivetta Brothers Construction, Inc.
P.O. Box 370
Sumner
8 WA X X X X X $4,349,612.78
98390
Mark
Pivetta
Engineer's Estimate Approx. $5,320,103.30
AGENDA ITEM #5. b)
Project: Renton Hill Utility Replacement Project
CAG‐17‐174
Date: 9/26/2017
CITY OF RENTON
BID TABULATION SHEET
3 of 4
Bid Total from
Prop L&I Bid Schedule of Adden Schedule of Prices
Trippl Form Cert Bond Prices No. 1 *Includes Sales Tax
Bidder
FORMS
R.L. Alia Company
107 Williams Av S
9 Renton X X X X X $5,174,818.30
WA
98057
Vito
Alia
Road Construction Northwest, Inc.
P.O. Box 2228
10 Renton X X X X X $6,136,262.50
WA
98056
Matthew
Wagester
Rodarte Construction, Inc.
17 E. Valley Highway East
11 Auburn X X X X X $5,545,360.40
WA
98092
Frank
Rodarte, Jr.
SCI Infrastructure, LLC.
2825 South 154th St
12 Seattle X X X X X $5,323,557.46
WA
98188
Mark
Scoccolo
Engineer's Estimate Approx. $5,320,103.30
AGENDA ITEM #5. b)
Project: Renton Hill Utility Replacement Project
CAG‐17‐174
Date: 9/26/2017
CITY OF RENTON
BID TABULATION SHEET
4 of 4
Bid Total from
Prop L&I Bid Schedule of Adden Schedule of Prices
Trippl Form Cert Bond Prices No. 1 *Includes Sales Tax
Bidder
FORMS
Scarsella Brothers
P.O. Box 68697
13 Seattle X X X X X $5,723,733.10
WA
98168
Rob
Scarsella
Tapani, Inc.
1904 SE 6th Place
14 Battle Ground X X X X X $6,036,039.20
Wa
98604
Leigh
Tapani
Engineer's Estimate Approx. $5,320,103.30
AGENDA ITEM #5. b)
CITY OF RENTON
SEP 27 2017 '
16
l
IVETT
September 27, 2017
Mr. John Hobson
City of Renton
1055 South Grady Way
Renton WA 98057
Re: Renton Hill Utility Replacement Project WTR-27-3824, WWP-27-3824, SWP-27-3824
Dear Mr. Hobson:
Pivetta Brothers Construction, Inc. respectfully requests that the City allows us to withdraw our
bid for the above mentioned project.
Pivetta has identified significant errors on the following bid items: A19 through A22, B14
through B18 and C15 through C17. These error occurred due a software override function in
our estimating software and resulted in an understatement of our bid in the amount of
424,516.00
We apologize for the inconvenience that this error has caused and await your decision
Res ectfully,
Mark Pivetta, President
On this 27t" day of September, 2017 before me personally appeared Mark Pivetta, to me known
to be the President of Pivetta Brothers Construction, Inc.
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AGENDA ITEM #5. b)
Schedule A Errors
Bid Item Description UM Units Bid Unit Price Bid Total Pri Unit Price W/0 Error Total Price W/O Error
A19 Storm Drain,6-inch Diameter(CPEP) Linear Foot 90 ; 6,894
A20 Storm Drain,&inch Diameter (CPEP) Linear Fool 215 ' " ` 14,889
A21 Storm Drain,&inch Diameter(DI) Linear Foot 80 5,976
A22 Storm Drain,12-inch Diameter (PPP) Linear Foot 4775 321,119
fi." y
o'-, — Y _:-rx a `;i
Schedule B Errors
Bid Item Description UM Units Bid Unit Price Bid Total Pri Unit Price W/O Error Total Price W/O Error
B14 Fumish and Install 8-inch PVC Sewer Pipe Linear Foot 3,558 _ `232,337
B15 Furnish and Install 8-inch HDPE Sewer Pipe Linear Foot 22 19,399
B16 Fumish and Install 10.inch PVC Sewer Pipe Linear Foot 149 11,086
B17 Fumish and Install 6-inch PVC Side Sewer Pipe Linear Foot 1,262 o-, `
a z y 123,954
B18 Fumish and Install 4-inch or 6-inch CIPP Side Sewer Pipe Each 16 a 24,800
Schedule C Errors
Bid Item Description UM Units Bid Unit Price Bid Total Pri Unit Price W/0 Error Total Price W/0 Error
C15 Fumish and Install S"CI 52 DI Water Pipe 8 Fittings w/Polywrap Linear Foot 8,660 644,737
C16 Fumish and Install 6"CI 52 DI Water Pipe&Fittings w/Polywrap Linear Foot 390 32,370
C17 Fumish and Install 4"CI 52 DI Water Pipe&Fittings w/Polywrap Linear Foot 400 22,600
Total Added Cost Without Errors $ 424,516.00
AGENDA ITEM #5. b)
O
Denis Law Mayor
October 2, 2017 Public Works Department -Gregg Zimmerman, P.E.,Administrator
Mr. Mark Pivetta
Pivetta Brothers Construction, Inc.
1812 Pease Avenue
Sumner, WA 98390
RE: RENTON HILL UTILITY REPLACEMENT—WITHDRAWAL OF BID
Dear Mr. Pivetta:
The City of Renton's Public Works Department has reviewed your request to have your
bid withdrawn per your letter of September 27, 2017. In accordance with standard
specification 1-03.1, the Department finds that your request was timely submitted and
concurs that your bid contains errors that allow for relief of responsibility to execute the
contract and the kind of errors which allow for relief from forfeiture of the bid bond.
Therefore,the City of Renton accepts your request to withdraw your bid, grants the
relief of responsibility to execute the contract and will return your bid bond.
If you have any questions, please contact me at 425.430.7212
incer y,
avi rist en
Wastewater Utility Engineering Manager
cc: Lys Hornsby,Utility Systems Director
Jason Seth,City Clerk
Abdoul Gafour,Water Engineering Manager
Ron Straka,Surface Water Engineering Manager
H:\File Sys\WWP-WasteWater\WWP-27-03824 Renton Hill Utility Replacement\Contract Documents\Award
Info\Renton Hill Utility Replacement-Pivetta Bros Bid Withdraw.doc\DMCmc
1055 South Grady Way, Renton,WA 98057• rentonwa.gov
AGENDA ITEM #5. b)
AB - 1999
City Council Regular Meeting - 09 Oct 2017
SUBJECT/TITLE: Renton Housing Authority - NEPA Environmental Review Fee Waiver
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Matt Herrera, Senior Planner
EXT.: 6593
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
The Renton Housing Authority receives funding from the federal government for various functions of their
property holdings. The funding requires the housing authority to prepare environmental documents to comply
with NEPA regulations even if no construction or improvements to the property are proposed. The
Department of Housing and Urban Development (HUD) has authorized the City to serve as the Responsible
Entity for purposes of compliance with NEPA regulations within the City’s boundaries. The City’s
Environmental Review Committee has been designated the authority to provide the certifications required of
the Responsible Entity under NEPA.
RHA has requested the City waive environmental review fees, currently assessed at $1,500.00, for non-project federal
actions. This fee is intended to be for State Environmental Policy Act (SEPA) review that is associated with building and
construction improvements. RHA has contracted with a local planning consultant to prepare all environmental
documentation needed to comply with NEPA. This documentation is then provided to the City’s Environmental
Review Committee for signatures. No technical review of the documentation is required as it is limited in
scope to federal funding and often with no associated building or construction.
EXHIBITS:
A. Issue Paper
STAFF RECOMMENDATION:
Approve a blanket fee waiver for RHA non -project National Environmental Policy Act (NEPA) certifications
required by the federal government.
AGENDA ITEM #5. c)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
I S S U E P A P E R
DATE:September 25, 2017
TO:Armondo Pavone, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:C.E. “Chip” Vincent, CED Administrator x6588
STAFF CONTACT:Matt Herrera, Senior Planner X6593
SUBJECT:NEPA Environmental Review Fee Waiver – Renton Housing
Authority
ISSUE:
Should the City waive environmental review fees, currently assessed at $1,500.00 per
determination, for Renton Housing Authority (RHA) non-project federal actions?
RECOMMENDATION:
Approve a blanket fee waiver for RHA non-project National Environmental Policy Act
(NEPA) certifications required by the federal government.
BACKGROUND SUMMARY:
RHA receives funding from the federal government for various functions of their
property holdings. The funding requires the housing authority to prepare environmental
documents to comply with NEPA regulations even if no construction or improvements
to the property are proposed. A recent example involves the existing Houser Terrace
Senior Housing property located in the Sunset Highlands neighborhood. In order for RHA
to accept housing vouchers that would subsidize rents for veterans in the existing
development, the housing authority was required to process federal environmental
documents.
The Department of Housing and Urban Development (HUD) has authorized the City to
serve as the Responsible Entity for purposes of compliance with NEPA regulations within
the City’s boundaries. The City’s Environmental Review Committee has been designated
the authority to provide the certifications required of the Responsible Entity under
NEPA.
RHA has contracted with a local planning consultant to prepare all environmental
documentation needed to comply with NEPA. This documentation is then provided to
AGENDA ITEM #5. c)
Armondo Pavone, Council President
Page 2 of 2
September 25, 2017
the City’s Environmental Review Committee for signatures. No technical review of the
documentation is required as it is limited in scope to federal funding and often with no
associated building or construction.
The City’s current environmental review fee is $1,500.00 and is intended to be for State
Environmental Policy Act (SEPA) review that is associated with building and construction
improvements whereas the majority of NEPA reviews for RHA is limited to federal
funding for programmatic actions. City staff time is limited to forwarding documents to
the Environmental Review Committee for signatures as RHA’s consultant has prepared
all the necessary paperwork.
CONCLUSION:
Certification of NEPA documents for RHA properties are limited in scope and City
resources. The review is often for projects located in the Sunset Highlands where the
City has partnered with RHA to redevelop and provide affordable housing, updated
infrastructure, and foster economic development to the area. The City’s NEPA
document processing is a component of that partnership as it expedites the process for
RHA to provide timely housing resources to the community. The waiver of the
environmental review fees associated with the NEPA review would further support
affordable housing and RHA’s mission to the community.
AGENDA ITEM #5. c)
RENTONHOUSINGAUTHORITY1I’P0.Box2316•Renton,WA98056-0316(!“.www.rentonhousing.orgOffice425/226-1850•Fax425/271-8319TDD1-800-833-6388October5th2017Mr.ChipVincent,CommunityandEconomicDevelopmentAdministratorCityofRenton1055S.GradyWayRenton,WA98057Re:EnvironmentalfeeWaiverRequestDearMr.Vincent:TheRentonHousingAuthority(RHA)respectfullyrequestsablanketwaiverofNationalEnvironmentalPolicyAct(NEPA)EnvironmentalReviewFeeswhentherearenobuildingorsitedevelopmentpermitsassociatedwiththereview.RI-IAwouldcontinuetoprepareallnecessarydocumentsforroutinganddeliverytotheCity’sEnvironmentalReviewCommitteeforResponsibleEntitycertification,resultinginasignificantreductioninCitystaffresourcesneededforthereviews.RI-IArequestswaiverofthefeesforfederalprogrammaticdocumentprocessinginaffordablehousingrentalprojectsthatservicemostlyorentirelylow-incomehouseholds.RelieffromthesefeesenablesRHAtoplaceitsresourcesinthebestpossiblepositiontomeetRF{A’sandtheCity’smutualhousingobjectives.WeappreciateyourongoingsupportandassistancewithouraffordablehousingeffortswithintheCityofRenton.Sincerely,ExecutiveDirorCc:RHABoardofCommissionersAGENDA ITEM #5. c)
AB - 1994
City Council Regular Meeting - 09 Oct 2017
SUBJECT/TITLE: 2017 Emergency Management Performance Grant (EMPG) Contract
E18-059
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: Deborah Needham, Emergency Management Director
EXT.: 7027
FISCAL IMPACT SUMMARY:
Amount budgeted: $35,000
Revenue generated: $57,523
SUMMARY OF ACTION:
The Emergency Management Performance Grant (EMPG) provides supplemental funding to support key
components of a comprehensive national emergency management system for disasters and emergencies.
Although EMPG funding is relatively stable, the amount cannot be guaranteed. The city can reasonably expect
a minimum of $35,000, which was anticipated as revenue and is reflected in the 2018 budget. An additional
$22,523 has been granted, bringing the total award for the 2017 EMPG to $57,523. Grant funds will be
expended during FY2018 on pre-approved programs, per requirements of EMPG. Therefore, a 2018 budget
adjustment of the $22,523 difference is needed to reflect the actual grant amount awarded.
EXHIBITS:
A. 2017 EMPG Contract E18-059
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the Washington State Military Department and the Department of
Homeland Security Emergency Management Performance Grant (EMPG) Contract E18 -059 and approve the
2018 budget adjustment of $22,523.
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 1 of 35 City of Renton, E18-059
Form 05/12/2015
Washington State Military Department
EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET
1. Subrecipient Name and Address:
City of Renton
Office of Emergency Management
1055 S Grady Way
Renton, WA 98057-3232
2. Grant Agreement Amount:
$57,523
3. Grant Agreement Number:
E18-059
4. Subrecipient Contact, phone/email:
Deborah Needham, 425-430-7725
dneedham@rentonwa.gov, em@rentonwa.gov
5. Grant Agreement Start Date:
June 1, 2017
6. Grant Agreement End Date:
August 31, 2018
7. Department Contact, phone/email:
Gary Stumph, 253-512-7483
gary.stumph@mil.wa.gov
8. Data Universal Numbering System
(DUNS):
092278894
9. UBI # (state revenue):
177-000-094
10. Funding Authority:
Washington State Military Department (the “DEPARTMENT”) and the U.S. Department of Homeland Security (DHS)
11. Federal Funding Identification #:
EMS-2017-EP-00004-S01
12. Federal Award Date:
08/24/2017
13. Catalog of Federal Domestic Assistance (CFDA) # & Title:
97.042 (17EMPG)
14. Total Federal Amount #:
$7,306,624
15. Program Index # & OBJ/SUB-OBJ:
773PT NZ
16. TIN:
N/A
17. Service Districts:
(BY LEGISLATIVE DISTRICT): 11, 33, 37, 41
(BY CONGRESSIONAL DISTRICT): 8, 9
18. Service Area by County(ies):
King
19. Women/Minority-Owned, State
Certified?: X N/A NO YES, OMWBE #_________
20. Agreement Classification
Personal Services Client Services X Public/Local Gov’t
Research/Development A/E Other_______
21. Contract Type (check all that apply):
Contract X Grant X Agreement
Intergovernmental (RCW 39.34) Interagency
22. Subrecipient Selection Process:
X “To all who apply & qualify” Competitive Bidding
Sole Source A/E RCW N/A
Filed w/OFM? Advertised? YES NO
23. Subrecipient Type (check all that apply)
Private Organization/Individual For-Profit
X Public Organization/Jurisdiction Non-Profit
CONTRACTOR X SUBRECIPIENT OTHER
24. PURPOSE & DESCRIPTION:
The purpose of the Fiscal Year (FY) 2017 Emergency Management Performance Grant (17EMPG) is to provide U.S. Department of
Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to local jurisdictions and tribes
with emergency management programs to assist in preparing for all hazards through sustainment and enhancement of those
programs as described in the Work Plan.
The Department is the Recipient and Pass-through Entity of the 17EMPG Award EMS-2017-EP-00004-S01, which is incorporated in
and attached hereto as Attachment #1, and has made a subaward of Federal award funds to the Subrecipient pursuant to this
Agreement. The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement
and the associated matching funds.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all ref erenced
Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below.
This Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); W ork Plan (Exhibit C);
Timeline (Exhibit D); Budget (Exhibit E); and all other documents, exhibits and attachments expressly referenced and incorpor ated herein
contain all the terms and conditions agreed upon by the parties and govern the rights and obligat ions of the parties to this Agreement. No
other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind a ny of the parties
hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
3. Work Plan 6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT:
_____________________________________________
Signature Date
Dan Swisher, Chief Financial Officer
Washington State Military Department
BOILERPLATE APPROVED AS TO FORM:
(Signature on file 9/12/2017)
Brian E. Buchholz, Sr. Assistant Attorney General
FOR THE SUBRECIPIENT:
_____________________________________________
Signature Date
Denis Law, Mayor
_____________________________________________
Signature Date
Attest: Jason A. Seth, City Clerk
APPROVED AS TO FORM (if applicable):
_____________________________________________
Applicant’s Legal Review Date
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 2 of 35 City of Renton, E18-059
Exhibit A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the curr ent key personnel.
SUBRECIPIENT MILITARY DEPARTMENT
Name Deborah Needham Name Gary Stumph
Title Emergency Management Director Title Program Coordinator
E-Mail dneedham@rentonwa.gov
EM@rentonwa.gov E-Mail gary.stumph@mil.wa.gov
Phone 425-430-7725 Phone 253-512-7483
Name Karissa Smith Name Tirzah Kincheloe
Title EM Coordinator Title Program Manager
E-Mail ksmith@rentonwa.gov
EM@rentonwa.gov E-Mail tirzah.kincheloe@mil.wa.gov
Phone 425-430-7723 Phone 253-512-7456
Name Name Dalton Gamboa
Title Title Program Assistant
E-Mail E-Mail dalton.gamboa@mil.wa.gov
Phone Phone 253-512-7044
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 17EMPG Program, including, but not limited to, all criteria, restrictions, and
requirements of the “Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal
Year (FY) 2017 Emergency Management Performance Grant (EMPG)” document, the DHS Award Letter for
Grant No. EMS-2017-EP-00004-S01, and the federal regulations commonly applicable to DHS/FEMA grants, all
of which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as
Attachment 1.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance described herein may begin prior to the availability of appropriated federal funds. The Subrecipient
agrees that it will not hold the Department, the State of Washington, or the United States liable for any damages,
claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior
to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the
Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENT
a. The Subrecipient must make a case-by-case determination whether each agreement it
makes for the disbursement of 17EMPG funds received under this Agreement casts the
party receiving the funds in the role of a subrecipient or contractor in accordance with 2
CFR 200.330.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal
entity as its subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to
pass-through entities of 17EMPG funds, including, but not limited to, those
contained in 2 CFR 200.
ii. The Subrecipient shall require its subrecipient to comply with all applicable state
and federal laws, rules, regulations, requirements, and program guidance
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 3 of 35 City of Renton, E18-059
identified or referenced in this Agreement and the informational documents
published by DHS/FEMA applicable to the 17EMPG Program, including, but not
limited to, all criteria, restrictions, and requirements of the “Department of
Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year
2017 Emergency Management Performance Grant (EMPG)” document, the DHS
Award Letter for Grant No. EMS-2017-EP-00004-S01 in Attachment 1, and the
federal regulations commonly applicable to DHS/FEMA grants.
iii. The Subrecipient shall be responsible to the Department for ensuring that all
17EMPG federal award funds provided to its subrecipient are used in
accordance with applicable federal and state statutes and regulations, and the
terms and conditions of the federal award set forth in Attachment 1 of this
Agreement.
2. BUDGET & REIMBURSEMENT
a. Within the total Grant Agreement Amount, travel, sub-contracts, salaries, benefits,
printing, equipment, and other goods and services or other budget categories will be
reimbursed on an actual cost basis unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed
the total Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Exhibit E), an
indirect cost rate agreement negotiated between the federal cognizant agency for indirect
costs and the Subrecipient establishing approved indirect cost rate(s) as described in 2
CFR 200.414 and Appendix VII to 2 CFR 200 must be submitted to the Department.
However, under 2 CFR 200.414(f), if the Subrecipient has never received a negotiated
indirect cost rate agreement establishing federally negotiated rate(s), the Subrecipient
may negotiate a rate with the Department or charge a de minimis rate of 10% of modified
total direct costs. The Subrecipient’s actual indirect cost rate may vary from the approved
rate, but must not exceed the approved negotiated indirect cost rate percentage for the
time period of the expenditures. If a Subrecipient chooses to charge the 10% de minimis
rate, but did not charge indirect costs to previous subawards, a request for approval to
charge indirect costs must be submitted to the Department Key Personnel for approval
with an explanation for the change.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.474 and should consult
their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as
now existing or amended, and federal maximum rates set forth at http://www.gsa.gov, and
follow the most restrictive. If travel costs exceed set state or federal limits, travel costs
shall not be reimbursed without written approval by Department Key Personnel.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be
submitted to Reimbursements@mil.wa.gov no later than the due dates listed within the
Timeline (Exhibit D), but not more frequently than monthly.
Reimbursement request totals should be commensurate to the time spent processing by
the Subrecipient and the Department. If the reimbursement request isn’t substantial
enough, the Subrecipient should request prior written approval from Department Key
Personnel to waive the due date in the Timeline (Exhibit D) and instead submit those costs
on the next scheduled reimbursement due date contained in the Timeline.
f. Receipts and/or backup documentation for any approved items that are authorized under
this Agreement must be maintained by the Subrecipient consistent with record retention
requirements of this Agreement and be made available upon request by the Department
and auditors.
g. Any request for extension of a due date in the Timeline (Exhibit D) will be treated as a
request for Amendment of the Agreement and must be submitted to the Department Key
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 4 of 35 City of Renton, E18-059
Personnel sufficiently in advance of the due date to provide adequate time for Department
review and consideration, and can be granted or denied within the Department’s sole
discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and
the final reimbursement request must be submitted to the Department within 45 days after
the Grant Agreement End Date, except as otherwise authorized by written amendment of
this Agreement and issued by the Department.
i. No costs for purchases of equipment/supplies will be reimbursed until the related
equipment/supplies have been received by the Subrecipient, its contractor, or any non-
federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor.
j. Failure to timely submit complete reports and reimbursement requests as required by this
Agreement (including, but not limited to, those reports in the Timeline) will prohibit the
Subrecipient from being reimbursed until such complete reports and reimbursement
requests are submitted and the Department has had reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is
current with all reporting requirements contained in this Agreement.
l. A written amendment will be required if the Subrecipient expects cumulative transfers to
budget categories, as identified in the Budget (Exhibit E), to exceed 10% of the Grant
Agreement Amount. Any changes to budget category totals not in compliance with this
paragraph will not be reimbursed without approval from the Department.
m. Subrecipients shall only use federal award funds under this Agreement to supplement
existing funds, and will not use them to replace (supplant) non-federal funds that have
been budgeted for the same purpose. The Subrecipient may be required to demonstrate
and document that a reduction in non-federal resources occurred for reasons other than
the receipt or expected receipt of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for
which reimbursement is sought, relate to the Work Plan (Exhibit C) activities in the format
provided by the Department.
b. With the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report describing all completed activities under this Agreement.
c. In conjunction with the final report, the Subrecipient shall submit a separate report detailing
how the EMPG Training and Exercise requirements were met for all personnel funded by
federal or matching funds under this Agreement.
d. The Subrecipient shall comply with the Federal Funding Accountability and Transparency
Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended
by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and
return to the Department the FFATA Form located at http://mil.wa.gov/emergency-
management-division/grants/requiredgrantforms, which is incorporated by reference and
made a part of this Agreement.
e. The Subrecipient shall participate in the State’s annual capabilities assessment for the
State Preparedness Report.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward
shall comply with 2 CFR 200.318 – 200.326 when procuring any equipment or supplies
under this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314
for management of supplies, to include, but not limited to:
i. Upon successful completion of the terms of this Agreement, all equipment and
supplies purchased through this Agreement will be owned by the Subrecipient,
or a recognized non-federal entity to which the Subrecipient has made a
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 5 of 35 City of Renton, E18-059
subaward, for which a contract, subrecipient grant agreement, or other means of
legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will
be recorded and maintained in the Subrecipient’s inventory system.
iii. Inventory system records shall include:
A. description of the property
B. manufacturer’s serial number, model number, or other identification
number
C. funding source for the equipment, including the Federal Award
Identification Number (FAIN)
D. Catalog of Federal Domestic Assistance (CFDA) number
E. who holds the title
F. acquisition date
G. cost of the equipment and the percentage of federal participation in the cost
H. location, use and condition of the equipment at the date the information
was reported
I. disposition data including the date of disposal and sale price of the
property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies
as applicable, and reconcile the results with the property records at least once
every two years. Any differences between quantities determined by the physical
inspection and those shown in the records shall be investigated by the
Subrecipient to determine the cause of the difference. The Subrecipient shall, in
connection with the inventory, verify the existence, current utilization, and
continued need for the equipment.
v. The Subrecipient shall be responsible for any and all operational and
maintenance expenses and for the safe operation of their equipment and supplies
including all questions of liability. The Subrecipient shall develop appropriate
maintenance schedules and procedures to ensure the equipment, and supplies
as applicable, are well maintained and kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards
to prevent loss, damage, and theft of the property. Any loss, damage, or theft
shall be investigated and a report generated and sent to the Department.
vii. The Subrecipient must obtain and maintain all necessary certifications and
licenses for the equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales
procedures must be established and followed to ensure the highest possible
return.
A. For disposition, if upon termination or at the Grant Agreement End Date,
when original or replacement supplies or equipment acquired under a
federal award are no longer needed for the original project or program or
for other activities currently or previously supported by a federal awarding
agency, the Subrecipient must comply with the following procedures:
B. For Supplies: If there is a residual inventory of unused supplies exceeding
$5,000 in total aggregate value upon termination or completion of the
project or program and the supplies are not needed for any other federal
award, the Subrecipient must retain the supplies for use on other activities
or sell them, but must, in either case, compensate the federal government
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 6 of 35 City of Renton, E18-059
for its share. The amount of compensation must be computed in the same
manner as for equipment.
For Equipment:
1) Items with a current per-unit fair-market value of $5,000 or less may
be retained, sold, or otherwise disposed of with no further obligation
to the federal awarding agency.
2) Items with a current per-unit fair-market value in excess of $5,000
may be retained or sold. The Subrecipient shall compensate the
federal awarding agency in accordance with the requirements of 2
CFR 200.313 (e) (2)
ix. Records for equipment shall be retained by the Subrecipient for a period of six
years from the date of the disposition, replacement, or transfer. If any litigation,
claim, or audit is started before the expiration of the six-year period, the records
shall be retained by the Subrecipient until all litigation, claims, or audit findings
involving the records have been resolved.
b. The Subrecipient shall comply with the Department’s Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be
provided unless the appropriate approval has been received.
c. Allowable equipment categories for the EMPG Program are listed on the Authorized
Equipment List (AEL) located on the FEMA website at http://www.fema.gov/authorized-
equipment-list. It is important the Subrecipient and any non-federal entity to which the
Subrecipient makes a subaward regard the AEL as an authorized purchasing list
identifying items allowed under the specific grant program, and includes items that may
not be categorized as equipment according to the federal, state, local, and tribal definitions
of equipment. The Subrecipient is solely responsible for ensuring and documenting
purchased items under this Agreement are authorized as allowed items by the AEL at time
of purchase.
If the item is not identified on the AEL as allowable under EMPG, the Subrecipient must
contact the Department Key Personnel for assistance in seeking FEMA approval prior to
acquisition.
d. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory
and/or DHS/FEMA adopted standards to be eligible for purchase using federal award
funds.
e. The Subrecipient must pass on equipment and supply management requirements that
meet or exceed the requirements outlined above to any non-federal entity to which the
Subrecipient makes a subaward under this Agreement.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental
Planning and Historic Preservation (EHP) program. EHP program information can be
found at https://www.fema.gov/office-environmental-planning-and-historic-preservation,
all of which are incorporated in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment,
including, but not limited to, construction of communication towers; modification or
renovation of existing buildings, structures and facilities; or new construction including
replacement of facilities, must participate in the DHS/FEMA EHP review process prior to
initiation. Modification of existing buildings, including minimally invasive improvements
such as attaching monitors to interior walls, and training or exercises occurring outside in
areas not considered previously disturbed, also require a DHS/FEMA EHP review before
project initiation.
c. The EHP review process involves the submission of a detailed project description that
includes the entire scope of work, including any alternatives that may be under
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consideration, along with supporting documentation so FEMA may determine whether
the proposed project has the potential to impact environmental resources and/or historic
properties.
d. The Subrecipient agrees that to receive any federal preparedness funding, all EHP
compliance requirements outlined in applicable guidance must be met. The EHP review
process must be completed and approval received by the Subrecipient before any
work is started for which reimbursement will be later requested. Expenditures for
projects started before completion of the EHP review process and receipt of approval by
the Subrecipient will not be reimbursed.
6. PROCUREMENT
a. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.318
through 200.326 and as specified in the General Terms and Conditions, Exhibit B, A.9.
b. For all sole source contracts expected to exceed $150,000, the Subrecipient must submit
to the Department for pre-procurement review and approval the procurement documents,
such as requests for proposals, invitations for bids and independent cost estimates. This
requirement must be passed on to any non-federal entity to which the Subrecipient makes
a subaward, at which point the Subrecipient will be responsible for reviewing and
approving sole source justifications of any non-federal entity to which the Subrecipient
makes a subaward.
7. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The
goal of the Department’s monitoring activities will be to ensure that agencies receiving
federal pass-through funds are in compliance with this Agreement, federal and state audit
requirements, federal grant guidance, and applicable federal and state financial
regulations, as well as 2 CFR Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient
shall complete and return to the Department the “2 CFR Part 200 Subpart F Audit
Certification Form” located at http://mil.wa.gov/emergency-management-
division/grants/requiredgrantforms with the signed Agreement and each fiscal year
thereafter until the Agreement is closed, which is incorporated by reference and made a
part of this Agreement.
c. Monitoring activities may include, but are not limited to:
i. review of financial and performance reports
ii. monitoring and documenting the completion of Agreement deliverables
iii. documentation of phone calls, meetings, e-mails and correspondence
iv. review of reimbursement requests and supporting documentation to ensure
allowability and consistency with Agreement work plan, budget, and federal
requirements
v. observation and documentation of Agreement related activities, such as exercises,
training, funded events, and equipment demonstrations
vi. on-site visits to review equipment records and inventories, to verify source
documentation for reimbursement requests and performance reports, and to verify
completion of deliverables.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined
above, for any non-federal entity to which the Subrecipient makes a subaward as a pass-
through entity under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk.
Concerns will be addressed through a Corrective Action Plan.
8. LIMITED ENGLISH PROFIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
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a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI)
prohibition against discrimination on the basis of national origin, which requires that
subrecipients of federal financial assistance take reasonable steps to provide meaningful
access to persons with limited English proficiency (LEP) to their programs and services.
Providing meaningful access for persons with LEP may entail providing language
assistance services, including oral interpretation and written translation. Executive Order
13166, Improving Access to Services for Persons with Limited English Proficiency (August
11, 2000), requires federal agencies to issue guidance to recipients, assisting such
organizations and entities in understanding their language access obligations. DHS
published the required recipient guidance in April 2011, DHS Guidance to Federal
Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768,
(April 18, 2011). The Guidance provides helpful information such as how a recipient can
determine the extent of its obligation to provide language services, selecting language
services, and elements of an effective plan on language assistance for LEP persons. For
additional assistance and information regarding language access obligations, please refer
to the DHS Recipient Guidance at https://www.dhs.gov/guidance-published-help-
department-supported-organizations-provide-meaningful-access-people-limited and
additional resources on http://www.lep.gov.
9. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that
answer how to manage emergencies from preparedness to recovery regardless of their
cause, size, location, or complexity. NIMS provides a consistent, nationwide approach
and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and
deliver the core capabilities needed to achieve a secure and resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response.
NIMS empowers the components of the National Preparedness System, a requirement of
Presidential Policy Directive 8, to guide activities within the public and private sector and
describes the planning, organizational activities, equipping, training and exercising
needed to build and sustain the core capabilities in support of the National Preparedness
Goal.
c. In order to receive Federal Fiscal Year 2017 federal preparedness funding, to include
EMPG, the Subrecipient will ensure all NIMS objectives have been initiated and/or are in
progress toward completion. NIMS Implementation Objectives are located at
https://www.fema.gov/media-library/assets/documents/130743.
B. EMPG PROGRAM SPECIFIC REQUIREMENTS
1. The Department receives EMPG Program funding from DHS/FEMA, which is provided to assist
state, local, and tribal governments to enhance and sustain all-hazards emergency management
capabilities as authorized by Robert T. Stafford Disaster Relief and Emergency Assistance Act,
as amended (42 U.S.C. §§ 5121 et seq.) and Section 662 of the Post Katrina Emergency
Management Act (6 U.S.C. § 762).
2. A portion of the 17EMPG is passed through to local jurisdictions and tribes with emergency
management programs to supplement their local/tribal operating budgets to help sustain and
enhance emergency management capabilities pursuant to Washington Administrative Code
(WAC) 118-09.
3. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform
tasks as described in the Work Plan of the Subrecipient’s application for funding, as approved by
the Department and incorporated into this Agreement.
4. Funding may not be used to replace or supplant existing local or tribal government funding of
emergency management programs
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5. The Subrecipient shall provide a fifty percent match of $57,523 of non-federal origin. To meet
matching requirements, the Subrecipient cash matching contributions must be considered
reasonable, allowable, allocable, and necessary under the grant program and must comply with
all Federal requirements and regulations, including, but not limited to, 2 CFR Part 200. An
appropriate mechanism must be in place to capture, track, and document matching funds. In the
final report, the Subrecipient shall identify how the match was met and documented.
6. All personnel funded in any part through federal award or matching funds under this Agreement
shall:
a. participate in no less than three exercises in a 12-month period. The Subrecipient will
report exercise participation along with the final report;
b. complete and record proof of completion for the NIMS training requirements outlined in
the NIMS Training Program located at
https://www.fema.gov/pdf/emergency/nims/nims_training_program.pdf (to include ICS
100, ICS 200, IS 700, and IS 800 for most personnel). The Subrecipient will report training
course completion by individual personnel along with the final report; and
c. complete either (1) the FEMA Professional Development Series IS 120, IS 230, IS 235, IS
240, IS 241, IS 242, and IS 244, or (2) the National Emergency Management Basic
Academy. The Subrecipient will report training course completion by individual personnel
along with the final report.
C. DHS TERMS AND CONDITIONS
As a subrecipient of 17EMPG program funding, the Subrecipient shall comply with all applicable DHS
terms and conditions of the 17EMPG Award Letter and its incorporated documents for DHS Grant No.
EMS-2017-EP-00004-S01, which are incorporated and made a part of this Agreement as Attachment 1.
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 10 of 35 City of Renton, E18-059
Exhibit B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. “Agreement” means this Grant Agreement.
b. “Department” means the Washington State Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass-through entity making a subaward to a subrecipient
under this Agreement.
c. “Subrecipient” when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of “subrecipient” is the same as in 2 CFR 200.93
for all other purposes.
d. “Monitoring Activities” means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and
policies.
e. “Investment” means the grant application submitted by the Subrecipient describing the project(s)
for which federal funding is sought and provided under this this Agreement. Such grant
application is hereby incorporated into this Agreement by reference.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE “ADA” 28 CFR Part
35.
The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules and regulations.
A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergency-management-
division/grants/requiredgrantforms. Any such form completed by the Subrecipient for this Agreement
shall be incorporated into this Agreement by reference.
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Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will
ensure that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in “covered
transactions” by any federal department or agency. “Covered transactions” include procurement
contracts for goods or services awarded under a non-procurement transaction (e.g. grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (http://www.sam.gov) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries’ “Debarred Contractor List”
(https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services’ Debarred Vendor List
(http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/Vendor-Debarment.aspx).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including sub-contracts, sub-grants, and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into, and is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code.
A.8 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.9 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act (RCW 43.21C), Shoreline Management Act of 1971 (RCW 90.58),
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State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or sub-contractors that are entered into under the original contract
award. The procurement process followed shall be in accordance with 2 CFR Part 200.318
General procurement standards through 200.326 Contract Provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $150,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be effected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
“Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and
implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor.”
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction”). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States”). The Act provides that each contractor or subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
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40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that “funding agreement,” the recipient or subrecipient must comply with
the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations
and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials -- As required by 2 CFR 200.322, a non-federal entity
that is a state agency or agency of a political subdivision of a st ate and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
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13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six years after the Subrecipient has made final payments
and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94–163, 89 Stat. 871).
b. The Department reserves the right to review the Subrecipient procurement plans and documents,
and require the Subrecipient to make changes to bring its plans and documents into compliance
with the requirements of 2 CFR Part 200.318 through 200.326. The Subrecipient must ensure
that its procurement process requires contractors and subcontractors to provide adequate
documentation with sufficient detail to support the costs of the project and to allow both the
Subrecipient and Department to make a determination on eligibility of project costs.
c. All contracting agreements entered into pursuant to this Agreem ent shall incorporate this
Agreement by reference
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient
and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the
dispute. Each party shall bear the cost for its panel member and its attorney fees and costs, and share
equally the cost of the third panel member.
A.13 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the State of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its sub-contractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the State of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or Subrecipient's agents or employees.
Insofar as the funding source, the Department of Homeland Security (DHS)/Federal Emergency
Management Agency (FEMA), is an agency of the Federal government, the following shall apply:
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44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department’s Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties’ Authorized Signature representatives.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the scope of work and budget or unilaterally terminate all or part of the Agreement
as a “Termination for Cause” without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under “Amendments and Modifications” to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations,
and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion,
national origin, marital status, honorably discharged veteran or military status, or disability (physical,
mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any
project, program, or activity, funded, in whole or in part, under this Agreement.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/ HEALTH ACT
(OSHA/WISHA)
The Subrecipient represents and warrants that its work place does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold
the Department, the state of Washington and the United States government harmless from any and all
causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
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A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department’s name is mentioned or language used from
which the connection of the Department’s name may, in the Department’s judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty-
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA’s financial support, by CFDA number, and a statement that the publication does not constitute an
endorsement by FEMA or reflect FEMA’s views.
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the “records”).
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
c. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3)
years, the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or
to any third party, other than as is expressly set out in this Agreement.
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The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys’ fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
Non-federal entities, as subrecipients of a federal award, that expend $750,000 or more in one fiscal year
of federal funds from all sources, direct and indirect, are required to have a single or a program -specific
audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than
$750,000 a year in federal awards are exempt from federal audit requirements for that year, except as
noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term “non-federal entity” means
a State, local government, Indian tribe, institution of higher education, or non-profit organization that
carries out a federal award as a recipient or subrecipient.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor’s Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any sub-contractors also maintain auditable records. The Subrecipient is
responsible for any audit exceptions incurred by its own organization or that of its sub-
contractors. Responses to any unresolved management findings and disallowed or questioned costs
shall be included with the audit report. The Subrecipient must respond to Department requests for
information or corrective action concerning audit issues or findings within 30 days of the date of
request. The Department reserves the right to recover from the Subrecipient all disallowed costs
resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its corrective action plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient’s fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
If the Subrecipient claims it is exempt from the audit requirements of 2 CFR Part 200 Subpart F, the
Subrecipient must send a completed “2 CFR Part 200 Subpart F Audit Certification Form”
(https://www.mil.wa.gov/emergency-management-division/grants/requiredgrantforms) to the Department
at the address listed above identifying this Agreement and explaining the criteria for exemption no later
than nine (9) months after the end of the Subrecipient’s fiscal year(s).
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The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
The Subrecipient shall include the above audit requirements in any subawards.
Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient’s failure to comply with said audit requirements may result
in one or more of the following actions in the Department’s sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
Subrecipient, and/or employees or agents performing under this Agreement are not employees or agents
of the Department in any manner whatsoever. The Subrecipient will not be presented as, nor claim to
be, an officer or employee of the Department by reason of this Agreement, nor will the Subrecipient make
any claim, demand, or application to or for any right or privilege applicable to an officer or employee of
the Department or of the State of Washington by reason of this Agreement, including, but not limited to,
Workmen's Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right and not by reason of this Agreement.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the State of Washington, may terminate this Agreement in whole or in part by providing ten
(10) calendar days written notice, beginning on the second day after mailing to the Subrecipient. Upon
notice of termination for convenience, the Department reserves the right to suspend all or part of the
Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations
of funds. In the event of termination, the Subrecipient shall be liable for all damages as authorized by
law. The rights and remedies of the Department provided for in this section shall not be exclusive and
are in addition to any other rights and remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department’s discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient’s liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
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or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient’s control, fault or negligence, the termination shall be deemed to be a
“Termination for Convenience”.
A.33 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement terminat ion, the
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of
the Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
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f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.34 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE)
The Subrecipient is encouraged to utilize business firms that are certified as minority-owned and/or
women-owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization
standards, based upon local conditions or may utilize the state of Washington MWBE goals, as identified
in WAC 326-30-041.
A.35 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient,
by execution of this Agreement acknowledges the jurisdiction of the courts of the State of Washington.
A.36 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
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Exhibit C
WORK PLAN
FY 2017 Emergency Management Performance Grant
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Exhibit D
TIMELINE
FY 2017 Emergency Management Performance Grant
DATE TASK
June 1, 2017 Grant Agreement Start Date
January 30, 2018 Submit reimbursement request
April 30, 2018 Submit reimbursement request
August 31, 2018 Grant Agreement End Date
October 15, 2018 Submit final reimbursement request, final report, Training and
Exercise Requirement report, and/or other deliverables.
AGENDA ITEM #5. d)
DHS-FEMA-EMPG-FY 17 Page 24 of 35 City of Renton, E18-059
Exhibit E
BUDGET
FY 2017 Emergency Management Performance Grant
17EMPG AWARD 57,523.00$
SOLUTION
AREA CATEGORY EMPG AMOUNT Match AMOUNT
Salaries & Benefits -$ -$
Overtime/Backfill -$ -$
Consultants/Contractors -$ -$
Goods & Services 15,150$ -$
Travel/Per Diem -$ -$
Subtotal 15,150$ -$
Salaries & Benefits 35,000$ 57,523$
Overtime/Backfill -$ -$
Consultants/Contractors -$ -$
Goods & Services 3,300$ -$
Travel/Per Diem -$ -$
Subtotal 38,300$ 57,523$
Salaries & Benefits -$ -$
Overtime/Backfill -$ -$
Consultants/Contractors -$ -$
Goods & Services 600$ -$
Travel/Per Diem -$ -$
Subtotal 600$ -$
Salaries & Benefits -$ -$
Overtime/Backfill -$ -$
Consultants/Contractors -$ -$
Goods & Services 3,350$ -$
Travel/Per Diem 123$ -$
Subtotal 3,473$ -$
Equipment -$ -$
Subtotal -$ -$
Salaries & Benefits -$ -$
Overtime/Backfill -$ -$
Consultants/Contractors -$ -$
Goods & Services -$ -$
Travel/Per Diem -$ -$
Subtotal -$ -$
Indirect -$ -$
Indirect Cost Rate on file 0%
TOTAL Grant Agreement AMOUNT:57,523$ 57,523$ M&APLANNINGORGANIZATION EXERCISETRAININGEQUIP
• The Subrecipient will provide a match of $57,523 of non-federal origin, 50% of the total project cost (local budget plus
EMPG award).
• Cumulative transfers to budget categories in excess of 10% of the grant agreement amount will not be reimbursed
without prior written authorization from the Department.
Funding Source: U.S. Department of Homeland Security - PI# 773PT – EMPG
AGENDA ITEM #5. d)
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Attachment 1
17EMPG Award Document
EMS-2017-EP-00004-S01
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AGENDA ITEM #5. d)
AB - 1995
City Council Regular Meeting - 09 Oct 2017
SUBJECT/TITLE: City of Renton Comprehensive Emergency Management Plan (CEMP)
RECOMMENDED ACTION: Refer to Committee of the Whole
DEPARTMENT: Executive
STAFF CONTACT: Deborah Needham, Emergency Management Director
EXT.: 7027
FISCAL IMPACT SUMMARY:
No fiscal impact.
SUMMARY OF ACTION:
The City of Renton's Comprehensive Emergency Management Plan (CEMP) defines roles and responsibilities
for certain key Emergency Support Functions that must be carried out within the city in a disaster. The plan
must be reviewed and revised every five years and is now due to the State of Washington. The plan needs to
be reviewed and adopted by council.
EXHIBITS:
A. 2017 Comprehensive Emergency Management Plan (CEMP) draft
B. Resolution
STAFF RECOMMENDATION:
Set a Public Hearing for October 23, 2017 to take public input regarding the draft CEMP, and thereafter adopt
the resolution to approve the plan.
AGENDA ITEM #5. e)
City of Renton
Comprehensive Emergency
Management Plan
City of Renton
Office of Emergency Management
Updated May 3, 2017
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] i
PROMULGATION DOCUMENT
It is the policy of the City of Renton to provide the emergency organization and resources to
minimize the effects of incidents; prepare to respond to disaster situations; maximize
population survival; preserve property; and recovery that will ensure the orderly and fast return
to normal community life in the City of Renton in the event of a natural or technological
disaster.
The City of Renton Comprehensive Emergency Management Plan (CEMP) has been developed
to establish the special policies, guidelines, and procedures that will provide response
personnel with the information and guidance required to function quickly and effectively in a
disaster situation. It is a goal of this plan to help develop city, business, and resident self‐
sufficiency for a minimum of 72 hours after a disaster. This plan supersedes all previous
versions of the Renton CEMP.
It should be understood that emergencies and disasters are dynamic events that require
flexibility and the ability to solve challenges that are presented. Circumstances may dictate
deviation from this plan in order to have the best possible response. This plan may be
supplemented by the King County Comprehensive Emergency Management Plan, the Puget
Sound Regional Catastrophic Disaster Coordination Plan and Annexes, the Washington State
Comprehensive Emergency Management Plan, and other applicable plans.
All city departments are directed to take appropriate actions to implement this plan and to
maintain the necessary capabilities to respond effectively to emergencies and disasters. All
non‐city entities involved in the plan are requested to cooperate with the city in order to
coordinate the total disaster response within the community.
_____________________________________________ ________________________
Mayor, City of Renton Date
_____________________________________________ ________________________
Emergency Management Director, City of Renton Date
Reviewed by:
_____________________________________________ ________________________
Attorney, City of Renton Date
_____________________________________________ ________________________
Emergency Management Director, Date
Washington State
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] ii
RECORD OF CHANGES
Update No. Date of Update Date Added Initials
1 10/27/2008
2 11/05/2012
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Documents Covered by this Record
Basic Plan Hazard Specific Annexes
Emergency Support Functions Appendices
Support Annexes
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] iii
RECORD OF DISTRIBUTION
Name Title Agency Delivery
Date
Copies
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] iv
TABLE OF CONTENTS
I. Introductory Material .................................................................................................................. 6
A. Purpose ................................................................................................................................... 6
B. Scope ....................................................................................................................................... 6
C. Situation Overview .................................................................................................................. 6
D. Planning Assumptions ............................................................................................................ 7
II. Concept of Operations ................................................................. Error! Bookmark not defined.
A. General .................................................................................. Error! Bookmark not defined.
III. Organization and assignment of responsiblities ........................................................................ 8
A. Organization ......................................................................................................................... 8
B. Assignment of Responsibilities ............................................................................................. 11
IV. Direction, control, and Coordination ....................................................................................... 15
A. Direction and Control ........................................................................................................... 15
B. Emergency Operations Center .............................................................................................. 15
V. Information Collection, Analysis, and Dissemination .................. Error! Bookmark not defined.
VI. Communications ...................................................................................................................... 18
A. Communications Framework ............................................................................................... 18
B. Coordination with Local, State, and Federal Communication Networks Error! Bookmark not
defined.
VII. Administration, Finance, and Logistics ...................................... Error! Bookmark not defined.
A. Logistics .................................................................................... Error! Bookmark not defined.
B. Finance/Administration ........................................................... Error! Bookmark not defined.
VIII. Plan development and Maintenance .................................................................................... 20
A. Planning Committee and Plan Development ....................................................................... 20
B. Distribution of Minor and Major Plan Modifications ........................................................... 20
C. Frequency of Updates ........................................................................................................... 21
IX. Authorities and References ..................................................................................................... 22
A. Continuity of Government .................................................................................................... 22
B. Governing Laws and Authorities ........................................................................................... 23
X. Glossary ..................................................................................................................................... 24
A. Definitions ............................................................................................................................. 24
B. Acronyms .............................................................................................................................. 33
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] v
AGENDA ITEM #5. e)
DRAFT August 8, 2016 6
I. INTRODUCTORY MATERIAL
Purpose
In order to protect life, property, and the environment within the City of Renton, city
government shall respond to natural and human‐caused disasters and shall take appropriate
actions to mitigate against, prepare for, respond to, and recover from the effects of such
events.
For the purpose of this plan, an emergency is defined as any event, natural or human‐caused,
that exceeds the capability of one or more city departments to manage their response
effectively.
The Renton Comprehensive Emergency Management Plan is an all‐hazards plan describing how
the City of Renton will prepare for, prevent, mitigate, respond to, and recover from any
emergency that could adversely impact the lives, property, and environment of the City’s
residents and visitors.
The CEMP includes the Basic Plan, Emergency Support Function (ESF) plans, and hazard specific
annexes. The following documents comprise the CEMP and describe how City departments
coordinate emergency management related actions, resources, and activities with other
federal, state, county, regional, private‐sector, and nongovernmental organizations.
This plan is designed to meet the requirements for a comprehensive emergency management
plan as described in Washington Administrative Code 118‐30 and Revised Code of Washington
38.52.
Scope
The CEMP establishes a mutual understanding of authority, responsibilities, and functions of
local government and proves a basis for incorporating essential non‐governmental agencies and
organizations into the emergency management organization. All directions contained in this
Plan apply to preparedness and emergency activities undertaken by the City of Renton and
supporting organizations required to minimize the effects of emergency events and facilitate
recovery activities.
All supporting organizations listed in the CEMP have been made aware of their responsibilities
as outlined in the plan and have been provided with an opportunity to provide input to the
review and revision process. Their feedback has been incorporated into the plan.
The CEMP applies within the City of Renton municipal boundaries.
Situation Overview
Natural Hazards
Renton city officials have identified the primary hazards that could potentially impact
the city. The potential effects of these hazards could disrupt public services, damage
property, and cause injury or death of persons within affected areas.
The relative probability and impact of the primary hazards are detailed in the City of
Renton Hazard Mitigation Plan and include floods, winter storms, earthquakes,
landslides and debris flows, volcanic hazards, coal mine hazards, hazardous materials
releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 7
major transportation disruptions and accidents, utility and infrastructure failures or
collapses, public health emergencies, and mass casualty incidents from any cause.
Vulnerable Critical Facilities
For the purposes of the CEMP, the City has identified the following facilities considered
critical to the regular operations of the City that could be vulnerable to the impacts of a
natural hazard.
City Facilities
Schools and Childcare Facilities
Hospitals and Healthcare Facilities
Eldercare Facilities
Planning Assumptions
The information and procedures included in this Plan have been prepared utilizing the best
information and planning assumptions available at the time of preparation. As the true extent
of the impacts of a disaster cannot be known before it occurs, the City can only endeavor to
make every reasonable effort to respond based on the situation, information, and resources
available at the time. The final outcome of an emergency may be different than the expected
outcome based on these assumptions (or others).
It is assumed that any of the noted situations could create significant loss of life, injury,
property damage, and disruption of essential services in the City of Renton. These situations
may also create significant financial, psychological, and sociological impacts on the residents of
the community and the City governmental organization.
It is reasonable to assume that, with impending incidents such as storms and floods, warnings
will be issued to enable some preparation prior to the event. Other emergencies will come with
no advance warning.
In the event of a severe disaster situation, there will not likely be any significant assistance from
nearby communities, counties, State or Federal agencies for 2 weeks or longer. In this situation,
the City will need to rely on any available City resources and those of private organizations,
businesses, and residents within the City for initial response operations.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 8
II. ORGANIZATION AND ASSIGNMENT OF RESPONSIBLITIES
A. Organization
The initial response to or the imminent threat of an emergency will be conducted under the
guidelines of the National Incident Management System (NIMS), the Incident Command
System (ICS), and in accordance with the Emergency Support Functions (ESFs) contained in
this plan.
EOC Organization
Activation Levels
The EOC is organized into functional levels that coordinate with one another as
well as with external agencies and resources. The EOC Director oversees all
functions as well as Public Information activities. The Administrator from the
lead Incident Command department coordinates with key officials at the
Executive/Policy level. The Emergency Management Division of the Executive
Department maintains a duty officer available 24 hours a day to activate the EOC
when needed.
Level Three
Minimal staffing available to monitor the situation, answer the main EOC phone
line, call in additional staff if needed, and provide limited support to field
operations as requested.
Examples include: Certain weather advisories or watches, activation of a city
Department Operations Center, a planned community event, and/or minor field
incident needing minimal support.
A level three activation may also be done remotely with the EOC Duty Officer
performing all functions and utilizing the EOC Duty Officer phone as the main
EOC line.
Level Two
Minimal staffing of all appropriate EOC sections to facilitate interdepartmental
coordination, public information dissemination, and information collection and
distribution through situation reports.
Examples include: moderate earthquake requiring damage assessment, major
wind or winter storm, mass evacuation, and/or moderate flooding.
Level One
Full staffing to perform all required functions of the EOC.
Examples include: major earthquake, major flood, or multiple departments
involved in full response or support to another major incident.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 9
EOC Director
The EOC Director is responsible for coordination of EOC activities; interface with
the Policy Advisory Group, Incident Command, and other government agencies
and private organizations; and may also authorize support staff to perform
functions such as public information, liaison, safety and security.
Operations Section
This section is responsible for the initial receipt and coordination of information
and requests related to field response. This section also maintains
communication with field representatives and shares vital information with
other EOC workers.
This section is headed by the Operations Section Chief, who reports to the EOC
Director. The Operations Section Chief is drawn from the lead incident response
department. Department or Emergency Support Function representatives
coordinate resources and information with their own department personnel, all
working together to ensure the best possible coordination of effort for the
overall response. Incident‐specific agencies, such as a pipeline company, can be
added as needed. If necessary, the following branches may be created to
maintain the appropriate span of control for the Operations Section Chief:
Emergency Services Branch (Fire/EMS and Law Enforcement
representatives)
Human Services Branch (Community Services, Hospital, Mental Health,
Public Health, Schools, and Community Organizations Active in Disaster
representatives may be added)
Infrastructure Branch Planning Section
This section is responsible for the collection, evaluation and dissemination of
information related to the incident or emergency and for the preparation and
documentation of EOC Action Plans and Situation Reports. This section also
maintains information on the current and forecasted situation related to the
emergency.
This section is headed by the Planning Section chief, who reports to the EOC
Director. Information collected by the cr (Logistics) and others is incorporated
into organized Situation Reports, which are then distributed to recipients within
and outside the EOC. The Message Controller monitors all information‐sharing
and sends key information to the Display Processors for posting on the
whiteboards. Information within the EOC may also be shared through overhead
projected display, web‐based data displays, or oral briefings. The Documentation
Unit maintains incident documentation for the entire EOC.
The Check‐in Recorder in the Resources Unit oversees the check‐in/check‐out
and assignment of EOC staff. The Planning Section also engages technical
specialists such as mapping, hydrology, weather, and hazmat experts to provide
specialized information to assist in incident planning. They work with the
Operations Section to advise on upcoming issues and plan for resolving them.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 10
When ready, the Demobilization Unit coordinates the de‐escalation of the EOC
response.Logistics
This section is responsible for providing service, support, supplies, equipment,
personnel and other resources.
This section is headed by the Logistics Section Chief, who reports to the EOC
director. The Logistics Section handles food service, EOC security, technical
assistance with phones and computers, and other general support functions
within the facility. Within the Supply Unit, staff handle both internal and external
resource requests. They identify needed resources and work with
Finance/Administration to procure them. If local resources are exhausted,
resource requests are forwarded to the King County ECC after EOC Director
approval. The Logistics Section may also help with volunteer and donations
management coordination.
The Communications Unit within Logistics collects and distributes incident
information within the EOC using call‐takers, amateur radio operators, and
message distributors. All messages pass through the Message Controller in the
Planning Section so the information may be shared more broadly if appropriate.
Finance/Administration
This section is responsible for monitoring costs, procurements, contracts and
other financial considerations.
This section is co‐located with the Logistics Section, but is headed by the Finance
Section Chief, who reports to the EOC Director. Staffed by representatives from
Finance and HR/Risk Management, the Finance/Administration Section issues
checks and purchase orders, and expends public funds to secure emergency
resources located by Logistics. They track impact of the disaster by documenting
damage assessment and personnel costs, as well as injuries or damage to city
personnel or equipment, or even claims against the city by outside agencies or
individuals.
EOC Readiness
The Emergency Management Director is responsible for ensuring the maintenance and
operational readiness of the primary EOC and coordinating the readiness of the
alternate EOCs. The EOC should include facilities for feeding personnel and an
emergency power source capable of maintaining a functioning, fully staffed EOC for a
minimum of 72 hours.
Primary EOC Location
Renton Fire Station #12
1209 Kirkland Ave NE
Renton, WA 98056
Alternate EOC Locations
1) Renton Fire Station #13
18802 108th Ave SE
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 11
Renton WA 98055
2) Renton Fire Station #14
1900 Lind Ave SW
Renton, WA 98057
3) Renton City Hall, 4th Floor
1055 S Grady Way
Renton, WA 98057
Restoration of City and Public Services
Efforts to restore city/public services to a basic functioning level shall be generally
prioritized as listed below.
Tier I
Emergency responder communications
Vehicle access to emergency medical facilities
Fire control, hazard mitigation and general rescue
Emergency medical services
Security and public order
Water production and distribution
Waste water collection
Tier II
Electrical service
Telephone service
Natural gas service
Vehicle access on arterial and collector roadways
Internal communications
Tier III
Normal incident command to govern response then includes property protection
and protection of the economy and the environment. All other city and public
services will be restored as soon as possible at the direction of the Incident
Commander after consulting with the Mayor and the Chief Administrative
Officer.
Assignment of Responsibilities
Role of Elected Officials
The City Council’s overall role is to annually review policies and appropriate funds to
allow the Emergency Management Director and staff to plan and implement an
Emergency Management Program.
During an incident, the Council will be advised of the response and recovery plan by the
Mayor, Incident Command Department Administrator or Fire Authority Chief, and the
Emergency Management Director and/or Coordinator, and will be asked to provide
input for the restoration of all city services. During an emergency, the Mayor may
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 12
authorize the imposition of required emergency powers, such as evacuation orders and
bans, and may authorize necessary condemnations.
City Council may be presented with special legislation proposals to facilitate the disaster
response or recovery.
Role of Policy Advisory Group
The Administrator from the lead Incident Command department coordinates the Policy
Advisory group, made up of the Mayor, Chief Administrative Officer, Deputy Public
Affairs Administrator and the Department Administrators. The role of the Policy
Advisory Group is to stay current on the most recent incident information from the
Emergency Operations Center (EOC), inform one another of disaster conditions and
implications for each department, and make necessary policy decisions. Issues and
conflicts that arise in an emergency should be handled at the lowest appropriate level of
the incident organization. The Policy Advisory Group is facilitated by the Mayor or his or
her designee.
The Policy Advisory Group’s role is to:
Recommend necessary policy decisions that require resolution by a jurisdiction
executive head or legislative body, such as priorities for resource allocation;
management of jurisdiction resources; clarification of command authority;
suspension of functions; and programs of city government.
Provide guidance to incident managers and establish administrative objectives,
including legal and policy restraints, limitations on authority, political and social
concerns, environmental issues, and cost considerations.
Provide guidance to Incident Commanders and PIOs regarding key messages to
integrate into the overall public message.
Propose emergency budgeting actions if required for response and recovery,
evaluate and prioritize other department and city responses to balance them
with future project needs to ensure adequate funding is provided to the disaster
response.
Recommend the discontinuation of non‐essential government operations, to
keep employees off the roads and free up personnel and other resources for use
in disaster response.
Provide a liaison to local, state, and congressional elected officials during and
after a disaster to ensure appropriate assistance is brought to the local response
effort, and coordinate contacts to collect damage estimates and response costs.
The Policy Advisory Group is initially assembled with full activation of the EOC or at the
request of any Policy Advisory Group member. The Policy Advisory Group will convene
at the appointed time at City Hall 7th Floor Conferencing Center, or other location
deemed appropriate at the time.
Department Administrators
At the direction of the Chief Administrative Officer, Department Administrators may be
required to take the following steps:
Cancel scheduled employee leave
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 13
Require personnel to work beyond normal shifts for an extended period
Call back department personnel
Alter normal organization structure to complete required tasks
Reassign staff to their disaster assignments
City of Renton Administrative Services Department
a) Financial Documentation
b) Procurement
c) Inventory Records
d) Cost Recovery
e) EOC Technical Support
City of Renton City Attorney Department
a) Emergency Powers and Legislative Review
b) Legal Support and Advice
City of Renton Community and Economic Development Department
a) Agency Coordination (Boeing, franchise utilities, contractors and special purpose
districts)
b) Food and Water Coordination (with vendors/supply chain)
c) Recovery Coordination
d) Damage Assessment
City of Renton Community Services Department
a) Provide Shelter and Mass Care
b) Transportation Coordination for Public Needs
c) Human Services
d) Food and Water Coordination (direct delivery to populations in need)
City of Renton Court Services Department
a) Restore Court Services
City of Renton Executive Department
a) Emergency Management
b) Communications and Warning
c) Emergency Powers
d) Continuity of Government
e) Intergovernmental Coordination Policy Group Coordination
f) Military Support
g) Public Information
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 14
City of Renton Human Resources and Risk Management Department
a) Volunteer Emergency Worker Registration
b) Staff Reassignment
c) Damage Assessment
d) Disaster Claims
e) Employee Care
City of Renton Police Department
a) Public Safety and Security
b) Evacuation
c) Transportation Accidents
d) Public Demonstrations/Civil Unrest
e) Bomb Threats
f) Crime Scene Response
g) Terrorism
h) Weapons of Mass Destruction
City of Renton Public Works Department
a) Maintain Transportation/Evacuation Routes
b) Flood Response
c) Maintain City Utility Services
d) Maintain Communication Systems
e) Fleet Maintenance
f) Energy/Fuel Supply
Renton Regional Fire Authority
a) Damage Assessment
b) Fire Suppression
c) Multiple Casualty Incidents
d) Hazardous Materials
e) Search and Rescue
f) Radiological Incidents
g) Confined Space
h) Weapons of Mass Destruction
i) Resource Support
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] 15
III. DIRECTION, CONTROL, AND COORDINATION
Direction and Control
Incident Command
The lead city department for Incident Command will be the department with the
mission most similar to the emergency situation. The lead city department shall ensure
that an Incident Commander or Unified Command structure is identified and established
in order to provide for coordinated field operations. The lead city department will
provide a qualified representative to serve in the EOC if activated.
Departmental Operations Centers
Departmental Operations Centers (DOCs) may be established by any department in
order to manage the dispatch and coordination of department‐controlled or related
resources. A DOC will maintain close communication with the Incident Commander and
the EOC (when activated) regarding incident priorities and resource status to ensure
overall incident objectives are met.
Emergency Operations Center
Although field Incident Command will control on‐scene activities related to the disaster,
the EOC will coordinate the overall city response to the disaster. The Emergency
Management Director, other emergency management staff, designated city staff,
agency representatives, and trained volunteers shall provide staffing at the EOC when
activated rather than the incident site. The Emergency Management Director or her/his
delegate will coordinate the activities of the EOC in the role of EOC Director.
Policy Advisory Group
Policy decisions will be referred to the Policy Advisory Group, along with a briefing and
recommendations, by the Administrator of the lead Incident Command department and
the EOC Director. The Policy Advisory Group, led by the Mayor, will advise City Council
of policy‐level decisions that require their direction, and will oversee the
implementation of those decisions.
Emergency Operations Center
Introduction
The purpose of this section is to establish procedures to be followed when an incident
occurs within the City of Renton that necessitates the activation of the EOC. The
organization of the EOC and the degree of activation will depend upon the severity and
nature of the emergency and anticipated requirements for support.
The purpose of the EOC is to provide centralized coordination for the community in the
event of a disaster, large‐scale emergency, or regional event that could overwhelm
emergency resources. Specifically, the EOC is primarily involved with:
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Basic Plan [DATE PUBLISHED] 16
Collection and documentation of event information‐Situational
Awareness/Common Operating Picture (critical infrastructure surveys,
information about major incidents, casualties, shelters, damage assessments,
response readiness by city assets)
Processing and distribution of event information (situation reports to city
officials, the King County ECC, neighboring jurisdictions, other emergency
services, information releases to the media and public)
Coordination of resource support (locate and procure resources as requested by
Incident Command, including requesting items or support from the county or
state as needed, prioritize and allocate scarce resources according to policy
direction)
Technical information gathering and support (forecast flood mapping, HAZUS
modeling, incident mapping, etc.)
Operations representatives for field operations (collection of event information
from various departments with field operations)
Incident Command may choose to delegate extended functions to EOC staff, but staff in
the EOC do not normally make operational decisions regarding management of the
incident. Rather, they coordinate with and support Incident Command as requested.
EOC Coordination
Although field Incident Command controls on‐scene activities related to the disaster,
the EOC coordinates the overall city response to the disaster, which includes obtaining
an emergency proclamation from an authorized official and requesting additional local,
State and Federal aid to respond to the disaster. Coordination will generally be through
the following means:
a) Identification of a lead city department based on the nature of the disaster. The
lead city department will provide an Incident Commander to the field Incident
Management System, and a qualified representative to the EOC.
b) Coordination of multiple agencies and the resources required to accomplish
targeted goals.
c) Effective public information.
d) Procurement of technical expertise to assist in the disaster response and
coordination
e) Provision of financial and administrative resources and support to accomplish
the goals of the developed strategy.
EOC Activation
Authority to Activate EOC
The City EOC may be activated by any of the following city officials or their
designated alternates:
Mayor, or their delegate
Chief Administrative Officer or delegate
Department Administrator for Police, Public Works, or Community
Services or delegate
AGENDA ITEM #5. e)
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Basic Plan [DATE PUBLISHED] 17
Emergency Management Director or delegate
Authority to Request EOC Activation
In addition to the officials that may activate the EOC, the following personnel
may request activation of the EOC:
Any Department Administrator
Regional Fire Authority Chief or delegate
Police Department Deputy Chief or Commanders
Public Works Department Duty Supervisor
Procedures to Activate EOC
To activate the EOC, the requesting individual should attempt to notify one of
the following, in the preferred order:
1. EOC Duty Officer
2. Department Administrators
The Police Watch Desk is staffed 24 hours a day, 7 days a week, and can assist in
notification of the above individuals. The person requesting the EOC activation
shall indicate whether it is a level one, two or three activation. The first
individual notified of the EOC activation request will follow the EOC Duty Officer
Procedures for activation of the EOC. Valley Communications, the King County
Office of Emergency Management/Regional Communications and Emergency
Coordination Center, and Washington State Emergency Management Division
should be advised that the City of Renton is activating the EOC.
AGENDA ITEM #5. e)
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IV. COMMUNICATIONS
Communications Framework
General Communications Policy
The City of Renton will use normal communications and warnings systems as much as
possible during a disaster. Police and Renton Regional Fire Authority will continue to use
Valley Communications. Public Works will use their normal government Talk group,
which is 154.100 MHz.
If the Valley Communications Center is not functional, or if communication needs to be
made with the EOC the following talk groups will be used.
RFA: Renton Fire Admin Talk group
Police: Renton P.S. (Public Safety)
Public Works: Government Talk group 154.100 MHz
Amateur Radio: 147.48 Renton EOC, 145.11 King County ECC
In the event of any activation, the RFA and the Police and Public Works Department
representatives will bring a mobile radio with them to the EOC to provide an alternate
means of communication with their field personnel. The EOC also has Police, Fire, Public
Works and amateur radios ready for use.
Cell Phones/Tablets/Lap Top Computers
All personnel responding to the EOC who have a cell phone(s), tablets or lap top
computer purchased through the government contract shall bring the cell phone(s)
with them as well as the appropriate AC power adapter or other recharging device.
Communication Resources
800 MHz Radio System
VHF Radios
CEMNET Radio
Amateur Radios
Weather Radio (incoming only)
Pagers (RFA Only)
Landline Telephones
Cellular Telephones
Satellite Telephones
Fax Machines
Email
Internet
AM/FM Radio (Incoming Only)
Television (Incoming Only)
Social Media
AGENDA ITEM #5. e)
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Alternate Communications
During a disaster, or when normal communication methods are not in service,
amateur radio operators may be the most reliable form of communications.
Amateur radio equipment is located at City Hall near the Police Watch Desk, at each
fire station, the Public Works Shops, In the City Hall Conference Center storage and
the EOC. The City also has a Mobile Communications Response Unit (MCRU) which
can be deployed to set up emergency communications in the field or in support of a
back up EOC. In the event that all electronic communications are unavailable, a
messenger or runner shall deliver messages to the EOC.
The Renton Emergency Communication Service (RECS) is a nonprofit team of
licensed amateur radio volunteers, established for the purpose of providing
emergency communications for the City of Renton and its service area during events
which overwhelm existing communications resources.
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V. PLAN DEVELOPMENT AND MAINTENANCE
Planning Committee and Plan Development
The Emergency Management Director for the city shall maintain an ongoing Emergency
Management Group. The Emergency Management Group shall consist of personnel from
the following:
Executive Department
Administrative Services Department
City Attorney Department
Community and Economic Development Department
Community Services Department
Human Resource and Risk Management Department
Police Department
Public Works Department
Renton Regional Fire Authority
Other community partners when appropriate
Departments with divisions or sections with significant variations in responsibilities and
expertise may find it necessary to send more than one representative to adequately
contribute to overall emergency management planning and training. The Emergency
Management Group should also participate in the planning for, at a minimum, an annual
emergency management exercise, that exercises the plan and includes all city departments
and partner agencies.
The Emergency Management Group is charged with coordinating overall emergency
planning for the city. The Emergency Management Group is responsible for contributing to
the continued development and readiness of the EOC. The Emergency Management Group
shall ensure that this plan is consistent with the King County Comprehensive Emergency
Management Plan, the Regional Disaster Plan for Public and Private Organizations in King
County, Washington, the Puget Sound Regional Catastrophic Disaster Coordination Plan,
and the Washington State Comprehensive Emergency Management Plan
Distribution of Minor and Major Plan Modifications
Changes to any part of the plan may be minor (small edits that do not impact the
Emergency Management Program processes and/or roles and responsibilities) or major
(significant modifications to processes and/or roles and responsibilities) in nature. Minor,
administrative changes do not require signature and promulgation. All substantive changes
will be briefed to the Office of Emergency Management, the Emergency Management
Group, and any EOC staff who may have a part in EOC response. Renton Emergency
Management is ultimately responsible for updates and changes to the CEMP and will submit
a revised CEMP to the Washington State Emergency Management Division and Renton City
Council for approval and formal adoption. The Emergency Management Director shall
promulgate the revised CEMP through a signed letter to all City Department Administrators,
and the Office of Emergency Management will promulgate the revised CEMP elements to all
known stakeholders through communication and training efforts.
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Frequency of Updates
Portions of the Comprehensive Emergency Management Plan should be reviewed and
updated annually. The Plan shall be sent to Washington State Emergency Management
every four years for review.
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VI. AUTHORITIES AND REFERENCES
Continuity of Government
Emergency Interim Successors for Elected Officials
During the emergency, for a period of less than 30 days, the Council President shall
automatically assume the authority and duties of the Mayor when the Mayor is
unavailable. If both the Mayor and Council President are unavailable during an
emergency or disaster, the City Council President pro‐tem will serve in the role of
Mayor. RCW 42.14.070 provides that the legislative authority shall adopt rules and
regulations providing for appointment of temporary interim successors to the
elected and appointed offices of the city.
City Council Meeting Location
Chapter 42.14 of the RCW provides that in the event of an emergency the City
Council may meet at any place within or outside the territorial limits of the city on
the call of the Council President or any two members of the governing body and
shall lawfully conduct the city’s affairs for the duration of the emergency.
In the event that the City Council Chambers are uninhabitable or if the Mayor deems
it desirable, the City Council may meet at any place within or outside the city limits.
In the event that a special meeting of the Council is called, the Council Liaison, in
communication with the City Clerk, is primarily responsible for coordinating the
notification of each Council member and notifying the public as soon as practical.
The Deputy Public Affairs Administrator or designated Public Information Officer
(PIO) shall work with the Council Liaison and City Clerk to notify the media and to
complete the public posting of the meeting.
Circumstances may necessitate that city government will not be able to meet normal
posting requirements for emergency Council meetings
Emergency Interim Successor for the Chief Administrative Officer
If the Chief Administrative Officer is unavailable during an emergency, the acting
Chief Administrative Officer specified in the city’s Continuity of Operations Plan
(COOP) shall fulfill the responsibilities of that role.
Emergency Interim Successors for Appointed Officials
The person designated by the COOP within each city department will serve as the
interim successor if the Department Administrator is unavailable during an
emergency. If the interim successor of a city department is unavailable, the
Department Administrator will have a further designee to fulfill the responsibilities
of that role and direct the actions of each department. These authorities should be
clearly communicated in writing within the department and to the personnel of that
department.
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Governing Laws and Authorities
The City of Renton Comprehensive Emergency Management Plan has been
developed and is maintained under the following authorities: State Revised Code of
Washington (RCW)
o 35.33.081, Emergency Expenditures – Nondebatable Emergencies
o 35..33.101, Emergency Warrants
o 38.52, Emergency Management
o 38.56, Intrastate Mutual Aid System
o 39.34, Interlocal Cooperation Act
o 49.60.400 Discrimination, Preferential Treatment Prohibited
Washington Administrative Code (WAC)
o 118‐04, Emergency Worker Program
o 118‐30, Local Emergency Management/Services Organizations, Plans and
Programs
o 296‐62, General Occupational Health Standards
Federal Public Law
o 93‐342, Disaster Relief Act of 1974, as amended by Public Law 100‐707, the
Robert T. Stafford Disaster Relief and Emergency Assistance Act
o 96‐342, Improved Civil Defense Act of 1980, as amended
o “Federal Civil Defense Act of 1950," as amended.
o 99‐499, Superfund Amendments and Reauthorization Act of 1986
AGENDA ITEM #5. e)
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VII. GLOSSARY
Definitions
Term Definition
After Action Report
(AAR)
A narrative report that presents issues found during an incident or exercise
along with recommendations on how those issues can be resolved.
Amateur Radio
Emergency Service
(ARES)
The American Radio Relay League (ARRL) public service arm for providing
support primarily to non‐government agencies during an emergency.
American Red Cross
(ARC)
Non‐profit organization that provides support of mass care, sheltering,
communication, and other services in times of disaster. Relies on
volunteers to carry out operations.
Annex The purpose of an annex is to describe operations for a particular function.
It defines the function and shows how activities of various participants in
the functional organization are coordinated. The annex is action‐oriented.
It is written for, and preferably by, the person responsible for controlling
resources available to accomplish the objectives of the function in any
large‐scale emergency. It is a substantial, freestanding plan that is specific
to carry out a task.
Appendix An appendix contains details, methods, and technical information that are
unique to specific hazards identified as being likely to pose a threat of
disaster in the community. Appendices are supplementary, helper
documents, frequently changing but without specific direction.
Area Command An organization established to oversee the management of (1) multiple
incidents that are each being handled by an ICS organization, or (2) large or
multiple incidents too which several Incident Management Teams have
been assigned. Area command has the responsibility to set overall strategy
and priorities, allocate critical resources according to priorities, ensure that
incidents are properly managed, and ensure that objectives are met and
strategies followed. May be established at an EOC or some location other
than an ICP.
Command Staff The Command Staff consists of the Safety Officer, Liaison Officer, and
Public Information Officer, who report directly to the Incident Commander.
Communications Unit In Incident Command structure, responsible for providing communication
services at an incident, whether it be by phone, in person, radio, etc.…
Comprehensive
Emergency
Management Network
(CEMNET)
Dedicated 2‐way Very High Frequency (VHF) low‐band radio system.
Provides direction and control capability for state and local jurisdictions for
administrative use, and during an emergency or disaster. This is an
emergency management net belonging to and managed by the Washington
State Military Department, Emergency Management Division.
Comprehensive
Emergency
Management Plan
(CEMP)
A required plan which addressed the mitigation, preparation, response and
recovery activities associated with emergency situations.
Concept of Operations
(CONOPS)
User‐oriented document that describes the characteristics for a proposed
asset or system from the viewpoint of any individual or organizational
entity that will use it in their daily work activities or who will operate or
interact directly with it.
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Term Definition
Continuity of
Operations (COOP)
An internal effort within individual components of a government to ensure
the capability exists to continue essential functions across a wide range of
potential emergencies.
Continuity of
Government (COG)
Measure taken by a government to continue to perform required functions
during and after a severe emergency. COG is a coordinated effort within
each branch of the government to continue its minimum essential
responsibilities in a catastrophic emergency.
Damage Assessment The process of determining the magnitude of damage and the unmet
needs of the community as the result of a hazardous event.
Debrief/Debriefing A meeting held after an event or disaster to discuss what happened,
lessons learned, and what may or may not be shared with the public.
Delegated Authority An official mandate calling on the individual holding a specific position to
assume responsibilities and authorities not normally associated with that
position when specified conditions are met.
Direction and Control Defines the management of emergency response and recovery.
Disaster Assessment An event, expected or unexpected, in which a community's available,
pertinent resources are expended, or the need for resources exceeds
availability, and in which a community undergoes severe danger, incurring
losses so that the social or economic structure of the community is
disrupted and the fulfillment of some or all of the community's essential
functions are prevented.
Duty Officer Generally refers to the person designated to intake and assess emergency
events one 24/7 basis.
Emergency A sudden, usually unexpected event that does or could do harm to people,
resources, property, or the environment. Emergencies can range from
localized events to human, natural, or technological events that damage or
threaten to damage local operations.
Emergency Alert
System (EAS)
A federally mandated program established to enable the President, federal,
state, and local jurisdiction authorities to disseminate emergency
information to the public via the Commercial Broadcast System. Formerly
known as the Emergency Broadcast System (EBS), it requires broadcaster
to relay emergency information. This system is for immediate action
emergencies where the public needs to be informed.
Emergency
Management
The preparation for and the carrying out of all emergency functions to
mitigate, prepare for, respond to, an recover from emergencies and
disasters, to aid victims suffering from injury or damage resulting from
disasters caused by all hazards, whether natural or technological, and to
provide support for search and rescue operations for persons and property
in distress.
Emergency
Management
Assistance Compact
(EMAC)
Agreements that provide for jurisdictions in different states to provide
resources or other support to one another during an incident.
Emergency
Management Director
The Individual within each political subdivision that has coordination
responsibility for jurisdictional emergency management.
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Term Definition
Emergency
Management Division
(EMD)
Washington State Emergency Management Division, responsible for
coordinating state‐wide emergency management activities.
Emergency Medical
Services (EMS)
Emergency Medical Services provides care to the sick and injured at the
scene of any medical emergency or while transporting any patient in an
ambulance to an appropriate medical control, including ambulance
transportation between medical facilities. It commonly includes trained
and licensed emergency care providers and specialized transportation
vehicles
Emergency Operations
Center (EOC)
A central location from which overall direction, control, and coordination
of a single community's response to a disaster will be established. The EOC
is generally equipped and staffed to perform the following functions:
collect, record, analyze, display, and distribute information; coordinate
public information and warning; coordinate government emergency
activities; support first responders by coordinating the management and
distribution of information and resources and the restoration of services;
conduct appropriate liaison and coordination activities with all levels of
govern
Emergency Operations
Center Director
The staff person assigned to manage the EOC during an activation or
exercise.
Emergency Support
Function
The grouping of government capabilities into an organizational structure to
provide support, resources, program implementation, and services that are
most likely needed to save lives, protect property and the environment,
restore essential services, and critical infrastructure, and help victims and
communities recovery from incidents.
Emergency Work Work that must be done immediately to save lives and to protect improved
property and public health and safety to avert or lessen the threat of a
major disaster
Emergency Worker Emergency worker means any person, including but not limited to, an
architect registered under Chapter 18.08 RCW, a professional engineer
registered under Chapter 18.43 RCW, or a volunteer registered under RCW
38.52/WAC 118.04 who is registered with a local emergency management
organization for the purpose of engaging in authorized emergency
management activities or is an employee of the state of Washington or any
political subdivision thereof who is called upon to perform emergency
management activities.
Essential Functions Those functions, stated or implied, that jurisdictions are required to
perform by statute or executive order or are otherwise necessary to
provide vital services, exercise civil authority, maintain the safety and well‐
being of the general populace, and sustain the industrial/economic base in
an emergency.
Essential Operations Those operations, stated or implied, that state departments and local
jurisdictions are required to perform by stature or executive order or are
otherwise deemed necessary.
Essential Personnel Staff of the department or jurisdiction that are needed for the performance
of the organization’s mission‐essential functions.
Evacuation A protective action which involves leaving an area of risk until the hazard
has passed.
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Term Definition
Event A planned, non‐emergency activity. ICS can be used as the management
system for a wide range of events, e.g. parades, concerts or sporting events
Facility Any publicly or privately owned building, works, system, or equipment built
or manufactured, or an improved and maintained natural feature. Land
used for agricultural purposes is not a facility.
Federal Disaster
Declaration
See Presidential Declaration.
Federal Emergency
Management Agency
(FEMA)
Agency created in 1979 to provide a single point of accountability for all
federal activities related to disaster mitigation and emergency
preparedness, response, and recovery. FEMA provides technical advice and
funding for state and local emergency management agencies, manages the
President’s Disaster Relief Fund and coordinates the disaster assistance
activities of all federal agencies in the event of a Presidential Disaster
Declaration.
Finance Section Chief Responsible for all costs and financial/administrative considerations of the
incident. Part of the Command and General Staff, reporting to the Incident
Commander.
Finance/Administration
Section
Responsible for all costs and financial/administrative considerations of the
incident. Section Chief reports directly to the Incident Commander.
First Responders Those in occupations that require they respond immediately to an
emergency event. Example: firefighters, law enforcement officers,
emergency medical services personnel, public works.
Government
Emergency
Telecommunications
Service (GETS)
A service providing priority access telephone dialing during circuit overload
conditions.
Governor's
Proclamation of a State
of Emergency
A proclamation by the Governor in accordance with RCW 43.06 and 38.52
which activates the State of Washington Comprehensive Emergency
Management Plan and authorizes State resources to be used to assist
affected political jurisdictions.
Hazard Something that is potentially dangerous or harmful, often the root cause of
an unwanted outcome.
Hazard Identification
and
Vulnerability Analysis
(HIVA)
The HIVA is a comprehensive plan that is the result of a systematic
evaluation of a jurisdiction’s existing natural and technological hazards. It
includes a vulnerability assessment to such hazards and provides guidance
for mitigation efforts.
Hazard Mitigation Any measure that will reduce or prevent the damaging effects of a hazard.
Hazmat Hazardous Materials.
Hazmat Team Team with specialized training to respond to hazardous materials incidents.
Incident An occurrence or event, either human‐caused or natural phenomena, that
requires action by emergency services personnel to prevent or minimize
loss of life or damage to property and/or the environment.
Incident Action Plan
(IAP)
The strategic goals, tactical objectives, and support requirements for the
incident. All incidents require an action plan.
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Term Definition
Incident Command
Post (ICP)
A centralized base of operations established near the site of an incident.
That location at which primary command functions are executed; usually
collated with the incident base.
Incident Command
System (ICS)
The combination of facilities, equipment, personnel, procedures, and
communications operating within a common organizational structure for
the purpose of coordinating the response to any event. An all‐hazard, on‐
scene functional management system that establishes common standards
in organization, terminology, and procedures, provides a means (unified
command) for the establishment of a common set of incident objectives
and strategies during multi‐agency/multi‐jurisdiction operations while
maintaining individual agency/jurisdiction authority, responsibility, and
accountability, and which is a component of the National Interagency
Incident Management Systems (NIMS). An equivalent and compatible all‐
hazards, on‐scene, functional management system.
Incident Commander
(IC)
The individual responsible for the management of operations at the scene
of an incident.
Incident Period The time spend during which an incident or event occurs
Incidents of National
Significance
Those high‐impact events that require a coordinated and effective
response by an appropriate combination of Federal, State, local, tribal,
private sector, and nongovernmental entities in order to save lives,
minimize damage, and provide the basis for long‐term community recovery
and mitigation activities. All Presidential declared disasters are considered
Incidents of National Significance.
Individual Assistance
(IA)
) Supplementary Federal assistance available under the Stafford Act to
individuals, families, and businesses; includes disaster housing assistance,
unemployment assistance, grants, loans, legal services, crisis counseling,
tax relief, and other services or relief programs.
Integrated Public Alert
& Warning System
(iPAWS)
It is a modernization and integration of the nation’s alert and warning
infrastructure. Provides public safety officials with an effective way to alert
and warn the public about serious emergencies using EAS, WEA, NOAA and
other public alerting systems from a single interface.
Interoperable
Communications
Alternate communications that provide the capability to perform minimum
essential departmental or jurisdictional functions, in conjunction with other
agencies, until normal operations can be resumed.
Joint Information
Center (JIC)
A facility that may be used by affected utilities, state agencies, counties,
local jurisdictions, and/or federal agencies to jointly coordinate the public
information function during all hazards incidents. May also be conducted
virtually.
Liaison Officer The point of contact for assisting or coordinating agencies.
Local Emergency
Declaration
Local Emergency
Planning Committee
(LEPC)
A local planning group appointed by the State Emergency Response
Commission (SERC) to fulfill the planning requirements for a Local Planning
District under the Superfund Amendments and Reauthorization Act (SARA)
of 1986. As the planning body for preparing local hazardous materials
plans.
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Term Definition
Local Resources The combined resources, of the type needed to respond to a given
hazardous event, of the City and of the private sector. In any request for
state or federal resources, the requesting jurisdiction must certify that local
resources have been, or soon will be, exhausted.
Logistics Chief In the incident command structure, responsible for resource management
and responding to resource requests. Oversees Logistics Section. Reports
directly to the Incident Commander.
Logistics Section In Incident Command structure, responsible for providing facilities,
services, and materials for an incident or event.
Major Disaster As defined in the Stafford Act, "Any natural catastrophe (including any
hurricane, tornado, storm, high water, wind‐driven water, tidal wave,
tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or
drought), or, regardless of cause, any fire, flood, or explosion in any part of
the United States, which in the determination of the President causes
damage of sufficient severity and magnitude to warrant major disaster
assistance under this Act to supplement the efforts and available resources
of states, local governments, and disaster relief organizations in alleviating
the damage, loss, hardship, or suffering caused thereby."
Message Controller A volunteer or staff member charged with recording and distributing paper
based messages in the EOC or public call center.
Message Distributors In the Incident Command structure, responsible for routing information
about resources reporting to the incident, resource status, and
administrative and tactical traffic.
Military Department Refers to the Emergency Management Division, the Army and Air National
Guard, and Support Services.
Mitigation Any sustained actions taken to eliminate or reduce the degree of long‐term
risk to human life, property, and the environment from natural and
technological events. Mitigation assumes our communities are exposed to
risks whether or not an emergency occurs. Mitigation measures include but
are not limited to: building codes, disaster insurance, hazard information
systems, land use management, hazard analysis, land acquisition,
monitoring and inspection, public education, research, relocation, risk
mapping, safety codes, statutes and ordinances, tax incentives and
disincentives, equipment or computer tie downs, and stockpiling
emergency supplies.
Multi‐Agency
Coordination (MAC)
A system by which multiple agencies coordinate response and limited
resources.
Mutual Aid Agreement
(MAA)
A formal or informal agreement for reciprocal assistance for emergency
services and resources between jurisdictions.
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Term Definition
National Incident
Management System
A set of national principles expressly adopted by the City of Renton for use
in this plan and the management of future events. NIMS provides a
systematic, proactive approach guiding government agencies at all levels,
non‐government organizations, and the private sector to work seamlessly
to prevent, protect against, respond to, recover from, and mitigate the
effects of incidents, regardless of cause, size, location, or complexity, in
order to reduce the loss of life or property and harm to the environment.
This system ensures that those involved in incident response/recovery
understand what their roles are and have the tools they need to be
effective.
National Incident
Management System
(NIMS)
A concept that provides for a total approach to all risk incident
management; NIMS addresses the Incident Command System (ICS),
training, qualifications and certification, publications management, and
supporting technology. NIMS outlines a standard incident management
organization called Incident Command System (ICS) that establishes five
functional areas‐‐command, operations, planning, logistics, and
finance/administration‐‐for management of all major incidents. To ensure
further coordination and during incidents involving multiple jurisdictions or
agencies, the principle of unified command has been universally
incorporated into NIMS. This unified command not only coordinates the
efforts of many jurisdictions, but provides for and assures joint decisions on
objectives, strategies, plans, priorities, and public communications.
National Response
Framework (NRF)
The plan that establishes the basis for the provision of federal assistance to
a state and the local jurisdiction impacted by a catastrophic or significant
disaster or emergency that result in a requirement for federal response
assistance.
National Warning
System (NAWAS)
The federal portion of the Civil Defense Warning System, used for the
dissemination of warnings and other emergency information from the
National or FEMA Region Warning Centers to Warning Points in each state.
Also used by the State Warning Points to disseminate information to local
Primary Warning Points. Provides warning information to state and local
jurisdictions concerning severe weather, earthquake, flooding, and other
activities affecting public safety.
Non‐Essential
Personnel
Staff of the department or jurisdiction who are not required for the
performance of the organization's mission‐essential functions.
Objectives The specific operations that must be accomplished to achieve goals.
Objectives must be both specific and measurable.
Officer The Incident Command title for individuals responsible for Public
Information, liaison, and Safety.
Operational Period In Incident Command, the period of time scheduled for execution of a
given set of operation actions specified in the Incident Action Plan
Operations Chief In an incident command structure, a representative of the principal first
response agency having overall incident management responsibilities in the
field; responsible for coordinating support to individual incident
.commanders. Oversees the Operations Section. Reports to the Incident
Commander
Operations Section In an Incident command structure, responsible for all tactical operation at
the incident.
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Term Definition
Plan Maintenance Steps taken to ensure the plans are reviewed regularly and updated
whenever major changes occur.
Planning Chief In an incident command structure, responsible for situation analysis and
anticipating future response or recovery needs and activities. Oversees the
Planning Section. Reports directly to the Incident Commander.
Planning Section In incident command structure, responsible for the collection, evaluation,
and dissemination of information related to the incident, and for the
preparation and documentation of IAPs
Preliminary Damage
Assessment (PDA)
The joint local, state, and Federal analysis of damage that has occurred
during a disaster and which may result in a Presidential declaration of
disaster. The PDA is documented through surveys, photographs, and other
written .information
Preparedness The range of deliberate, critical tasks and activities necessary to build,
sustain, and improve the operational capability to prevent, protect against,
respond to, and recover from domestic incidents. Within the NIMS,
preparedness is operationally focused on establishing guidelines, protocols,
and standards for planning, training and exercises, personnel qualification
and certification, equipment certification, and publication management.
Presidential Disaster
Declaration
Formal declaration by the President that an Emergency or Major Disaster
exists based upon the request for such a declaration by the Governor and
with the verification of Federal Emergency Management Agency
preliminary damage assessments.
Public Assistance (PA) Supplementary federal assistance provided under the Stafford Act to state
and local jurisdictions, special purpose districts, tribes, or eligible private,
nonprofit organizations.
Public Information
Officer (PIO)
The person designated and trained to coordinate disaster related public
information and media relations.
Radio Amateur Civil
Emergency Service
(RACES)
Volunteer ham (amateur) radio operators who provide reserve
communications within government agencies in times of extraordinary
need. Although the exact nature of each activation will be different, the
common thread is communications.
Radio Operators Staff or volunteers assigned to operate radios in the EOC radio room or in
the field.
Radio Room Supervisor Staff member or volunteer assigned to supervise the people and activities
in the EOC radio room.
Recovery A short‐term and long‐term process. Short‐term operations restore vital
services to the community and provide for the basic needs of the public.
Long‐term recovery focuses on restoring the community to its normal, or
improved, state of affairs, including some form of economic viability.
Recovery measures include, but are not limited to, crisis counseling,
damage assessment, debris clearance, decontamination, disaster
application centers, disaster insurance payments, disaster loans and grants,
disaster unemployment assistance, public information, reassessment of
emergency plans, reconstruction, temporary housing, and full‐scale
business resumption. Also, the extrication, packaging, and transport of the
body of a person killed in a search and rescue incident.
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Term Definition
Regional Coordination
Framework (RCF)
A mutual aid agreement specific to King County, which encompasses
government agencies, non‐profit organizations, and private businesses.
Renton Emergency
Communication
Service (RECS)
A non‐profit team of licensed amateur radio operators who provide
emergency communications capabilities for the City of Renton, primarily
through amateur radio.
Response The actual provision of services during an event. These activities help to
reduce casualties and damage and to speed recovery. Actions taken
immediately before, during, or directly after an emergency occurs, to save
lives, minimize damage to property and the environment, and enhance the
effectiveness of recovery. Response measures include, but are not limited
to, emergency plan activation, emergency alert system activation,
emergency instructions to the public, emergency medical assistance,
staffing the emergency operations center, public official alerting, reception
and care, shelter and evacuation, search and rescue, resource mobilization,
and warning systems activation.
Robert T. Stafford
Disaster Relief and
Emergency Assistance
Act
(Public Law 93‐288, as amended) ‐ The act that authorizes the greatest
single source of federal disaster assistance. It authorizes coordination of
the activities of federal, state, and volunteer agencies operating under
their own authorities in providing disaster assistance, provision of direct
federal assistance as necessary, and provision of financial grants to state
and local jurisdictions as well as a separate program of financial grants to
individuals and families. This act is commonly referred to as the Stafford
Act.
Search and Rescue
(SAR)
The act of searching for, rescuing, or recovering by means of ground,
marine, or air activity any person who becomes lost, injured, or is killed
while outdoors or as a result of a natural or human‐caused event, including
instances of searching for downed aircraft when ground personnel are
used. Includes DISASTER, URBAN, and WILDLAND SEARCH AND RESCUE.
Shelter in Place A protective action that involves taking cover in a building that can be
made relatively airtight. Generally, any building suitable for winter
habitation will provide some protection with windows and doors closed
and heating, ventilation, and air conditioning system turned off. Increased
effectiveness can be obtained in sheltering by methods such as using an
interior room or basement, taping windows and doors, and other more
elaborate systems to limit natural ventilation. To be used as a protective
action, sheltering requires the ability to communicate to the public when it
is safe and/or necessary to emerge from the shelter.
Stafford Act See Robert T. Stafford Disaster Relief and Emergency Assistance Act
Staging Area In an Incident Command structure, the location where incident personnel
and equipment are assigned on an immediately available status.
Task Force A group of any type and kind of resources with common communications
and a leader temporarily assembled for a specific mission.
Technical Specialist Personnel with special skills who are activated only when needed.
Terrorism The unlawful use of force or violence committed by an individual or group
against persons or property in order to intimidate or coerce a government,
the civilian population, or any segment thereof in furtherance of political or
social objectives.
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Term Definition
Unified Command An application of ICS used when there is more than one agency with
incident jurisdiction or when incidents cross political jurisdictions. Agencies
work together through the designated members of the Unified Command,
to establish a common set of objectives and strategies and a single IAP
Warning and
Information
Advising the public of a threatening or occurring hazard and providing
information to assist them in safely preparing for and responding to the
hazard.
Washington State
Mutual Aid Agreement
(WAMAC/WAMAS)
Mutual aid agreement covering all cities, counties, and state agencies in
Washington State.
Acronyms
Acronym Definition
AC Alternating Current
ALS Advanced Life Support
ARC American Red Cross
ARES Amateur Radio Emergency Services
ARRL Amateur Radio Relay League
ASL American Sign Language
ATC Applied Technology Council
BLS Basic Life Support
CAO Chief Administrative Officer
CBO Community Based Organization
CDC Center for Disease Control and
Prevention (HHS)
CEMNET Comprehensive Emergency
Management Network
CEMP Comprehensive Emergency
Management Plan
CERT Community Emergency Response
Team
COAD Community Organizations Active in
Disasters
COG Continuity of Government
CPG Comprehensive Preparedness
Guidance
CPOD Community Point of Distribution
CTF FBI Joint Cyber Task Force
DHS Department of Homeland Security
DNRP Department of Natural Resources and
Parks
DOC Department Operations Center
DOD Department of Defense
Acronym Definition
DOE Federal Department of Energy
DOH Department of Health
DOT Department of Transportation
EAS Emergency Alert System
EHP environmental and Historic
Preservation
EMD Emergency Management Division
EMG Emergency Management Group
EMP Emergency Management Plan
EMS Emergency Medical Service
EMWIN Emergency Management Weather
Information Network
EOC Emergency Operation Center
EPA Environmental Protection Agency
EPCRA Emergency Planning and Community
Right‐To‐Know Act
ESF Emergency Support Function
FBI Federal Bureau of Investigation
FBOD Finance & Business Operations
Division
FEMA Federal Emergency Management
Agency
GIS Geographic Information System
GMA Growth Management Act
HAZMAT Hazardous Materials
HHS Department of Health and Human
Services
HIVA Hazard Identification and
Vulnerability Assessment
HMP Hazard Mitigation Plan
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Acronym Definition
HOH Hard of Hearing
HR Human Resources
HSEEP Homeland Security Exercise
Evaluation Program
HSPD Homeland Security Presidential
Directive
HVA Hazard Vulnerability Analysis
IC Incident Commander
ICS Incident Command System
IMS Incident Management System
IO Information Officer
JFO Joint Field Office
JIC Joint Information Center
JIS Joint Information System
KCCEMP King County Comprehensive
Emergency Management Plan
KCECC King County Emergency Coordination
Center
LEP Limited English Proficiency
LEPC Local Emergency Planning Committee
MAC Multi Agency Coordination Group
MCI Mass Casualty Incident
MOU Memorandum of Understanding
MS‐
IASAC
Multi‐State Information Sharing and
Analysis Center
NCH Natural, Cultural, and Historic
NGO Non‐Governmental Organizations
NICC National Interagency Coordinating
Center
NIFC National Interagency Fire Center
NIMS National Incident Management
System
NOAA National Oceanic Atmospheric
Association
NRF National Response Framework
NWCG Northwest Coordination Group
OEM Office of Emergency Management
OSHA Occupational Safety and Health
Administration
Acronym Definition
PDA Preliminary Damage Assessment
PDA Preliminary Damage Assessment
PIO Public Information Officer
PSAP Public Safety Answering Points
RCW Revised Code of Washington
RDP Regional Disaster Plan
RFA Regional Fire Authority
RHMP Regional Hazard Mitigation Plan
RRFA Renton Regional Fire Authority
RSF Recovery Support Function
SAR Search and Rescue
SARA Superfund Amendments and
Reauthorization Act
SBA Small Business Administration
SERC State Emergency Response
Commission
SOG Standard Operating Guidelines
SOP Standard Operating Procedure
TASKC Regional Animal Services of King
County
UCG Washington State Cyber Unified
Coordination Group
US United States
UW University of Washington
WAC Washington Administrative Code
WAEMD Washington State Emergency
Management Division
WASART Washington State Animal Response
Team
WSDA Washington State Department of
Agriculture
WSDOT Washington State Department of
Transportation
WSDOT Washington State Department of
Transportation
WSP Washington State Patrol
WSP
HTCU
Washington State Patrol High Tech
Crimes United
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EMERGENCY SUPPORT FUNCTION 1
TRANSPORTATION
Primary Agency: City of Renton Public Works Department
Support Agencies: City of Renton Community Services Department
City of Renton Executive Department
City of Renton Police Department
King County Transportation Department
King County/Metro Transit
Private Rail Carriers
Puget Sound Energy
Renton School District Transportation
Seattle City Light
Washington State Department of Transportation
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 1: Transportation is to provide, in a coordinated manner, the
resources (human, technical, equipment, facility, materials and supplies) of internal and
external department and agencies to support emergency transportation needs during and
emergency or disaster impacting the City of Renton.
B. Scope
The City of Renton Emergency Operations Center (EOC) will coordinate with county, state and
federal agencies to supplement the transportation resource needs of the city departments.
Priorities for these resource requests and their allocation will also be determined in
coordination with the City of Renton EOC. These priorities will be established consistent with
the mission of this plan that calls first for the protection of life, then property, the environment,
and finally the economy.
II. POLICIES
The City of Renton Public Works Department will act as the lead agency for transportation
related issues, and as such will be responsible for three operational functions. The first is to
identify and ensure the integrity of local transportation routes for emergency response. The
second is to coordinate transportation resources with city departments as outlined above
under Scope. Third, upon activation of the City of Renton EOC, the City of Renton Public Works
Department will fill the Incident Management System (IMS) role of Ground Support/
Transportation Unit, ensuring a smooth operational transition towards large event
management.
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III. SITUATION
A. Emergency/Disaster Hazards and Conditions
The City of Renton Hazard Mitigation Plan identifies the natural and technological emergencies
or disasters the City of Renton may experience that could severely damage transportation
systems. Local transportation systems and activities could be hampered by damaged
infrastructures and disrupted communications. Specific hazards of note that would affect
transportation infrastructure include earthquake (direct damage), windstorm (debris blocking
roads), winter storms (making roads impassable), flooding (direct damage, debris deposits, or
impassable roads).
B. Planning Assumptions
1. The local transportation infrastructure will most likely sustain damage in a major
earthquake, and may be damaged in other disasters. The degree of damage will
determine the effectiveness and efficiency of the response and recovery efforts.
2. Disaster response and recovery activities, which require the use of the transportation
system, may be difficult to coordinate effectively when transportation infrastructure is
negatively affected.
3. The immediate need for the use of the transportation system for response and
recovery activities will most likely exceed the capabilities of city resources, requiring
assistance from private, county, state and federal agencies to support the local efforts.
IV. CONCEPT OF OPERATIONS
A. General
It is the policy of the City of Renton that public transportation authorities are responsible for
restoring transportation systems under their control. The City of Renton Public Works
Department is the primary agency responsible for the assessment of damages to highway and
road transportation routes in the City of Renton.
B. Organization
The responsibility for assessment and identification of functional transportation systems in the
City of Renton is the City of Renton Public Works Department. Public transportation authorities
are responsible for the restoration of transportation systems under their control.
A Ground Support/Transportation Unit from the City of Renton Public Works Department will
organize transportation resources and maintain liaison with transportation authorities. The
Transportation Unit is located in the Logistics Section of the Incident Management System.
C. Procedures
Transportation Systems
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The procedures for the assessment and restoration of transportation systems are located with
the City of Renton Public Works Department or the agency having the system under their
control.
Transportation Resources
Although an Incident Command Post or Departmental Operations Center (DOC) may directly
manage requests for transportation resources in smaller incidents, in a disaster or complex
incident, resource ordering will be coordinated with the City of Renton EOC to eliminate
potential duplication of requests and ensure overall incident priorities are met. When the local
resources are depleted, requests will be made through the county or state.
Procedures for the coordination of transportation resources are located under the Logistics
Section of the City of Renton EOC procedures.
D. Mitigation Activities
1. Primary Agency
City of Renton Public Works Department
Mitigate transportation systems to increase the integrity and decrease damage
potential. This would include the construction of over/underpasses at rail
crossings.
2. Support Agency
City of Renton Executive Department
Provide hazard information that may influence the staging or site storage of
resources.
E. Preparedness Activities
1. Primary Agency
City of Renton Public Works Department
a) Develop and maintain departmental standard operating procedures and
checklists in accordance with this plan.
b) Develop an inventory of transportation resources in coordination with the
Renton Executive Department .
c) Participate in emergency management training, drills, and exercises in
support of this ESF.
d) Identify transportation routes that would support an evacuation.
2. Support Agency
City of Renton Executive Department
a) Coordinate with City of Renton Public Works Department to ensure
operational readiness.
b) Develop an inventory of transportation resources in coordination with the
City of Renton Public Works Department.
c) Participate in emergency management training, drills and exercises in
support of this ESF.
F. Response Activities
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1. Primary Agency
City of Renton Public Works Department
a) Coordinate the mobilization of personnel and equipment necessary for the
assessment of transportation systems.
b) Conduct damage assessment to highway and road transportation routes.
c) Identify and coordinate emergency transportation routes in the City of
Renton.
d) Brief deployed personnel on the known hazards and designated assignments.
e) Forward information of damaged transportation systems and emergency
response routes to other departments and the City of Renton EOC consistent
with the Incident Management System.
f) Provide limited transportation of critical supplies.
g) Provide a representative to the City of Renton EOC if requested.
2. Support Agencies
City of Renton Executive Department
a) Activate the City of Renton EOC, when requested.
b) Coordinate the release of public information and warning.
c) Notify the county or state of the need for activation of the Emergency Alert
System (EAS) and the potential need for transportation resources.
d) Provide damage assessment information as outlined in the Damage
Assessment Annex of the City of Renton Comprehensive Emergency
Management Plan.
City of Renton Police Department
Provide damage assessment information as outlined in the Damage Assessment
Annex of the City of Renton Comprehensive Emergency Management Plan.
Washington State Department of Transportation
a) Conduct aerial reconnaissance and photographic missions, as requested, if
resources are available.
b) Provide a liaison to the City of Renton EOC through the county or state EOC.
c) Provide personnel and equipment required for engineering services as
related to the state transportation system.
G. Recovery Activities
1. Primary Agency
City of Renton Public Works Department
a) Reconstruct, repair and maintain the city transportation system, including
the designation of alternate routes in coordination with the county and state.
b) Conduct damage assessment of city transportation systems and facilities, as
a member of the Preliminary Damage Assessment (PDA) team.
c) Provide support and coordination with the State Department of
Transportation for the assessment and restoration of state transportation
systems through the City of Renton EOC, if activated, or the City of Renton
Executive Department.
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d) Provide documentation to the City of Renton EOC or designated Applicant
Agent for the city, of costs incurred for the response and recovery efforts of
city transportation systems.
e) Provide information identifying alternate transportation routes to the City of
Renton EOC.
2. Support Agencies
City of Renton Executive Department
Washington State Department of Transportation
Coordinate recovery activities with the City of Renton Public Works Department.
V. RESPONSIBILITIES
A. Primary Agency
City of Renton Public Works Department
1. Coordinate transportation related emergency management activities in support of
the City of Renton’s Comprehensive Emergency Management Plan.
2. Develop and maintain standard operating guidelines in support of the City of
Renton’s Comprehensive Emergency Management Plan.
3. Act as the primary agency for damage assessment on all city transportation systems.
4. Provide a representative to the City of Renton EOC as requested.
5. Coordinate with and provide transportation system information to the City of
Renton EOC or the City of Renton Office of Emergency Management.
B. Support Agencies
City of Renton Executive Department
1. Activate the City of Renton EOC.
2. Coordinate information and transportation resources with the City of Renton Public
Works Department, county, state and outside agencies.
City of Renton Community Services Department
City of Renton Police Department
Support the City of Renton Public Works Department by providing available
resources for damage assessment, emergency traffic control, repair, etc., of
transportation systems.
Washington State Department of Transportation
Support the City of Renton in transportation emergency management activities
for state transportation routes.
Puget Sound Energy
Seattle City Light
Provide personnel and equipment, when requested, to restore city
transportation routes affected by utility damage under their control.
Private Rail Carriers
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Provide personnel and equipment, when requested, to restore city
transportation systems affected by rail damage under their control.
Renton School District Transportation
Support the City of Renton by coordinating school buses for the movement of
people.
King County Transportation Department
Coordinate the use of available equipment and personnel resources to assist
with emergency or disaster requirements.
King County/METRO Transit
Coordinate the use of available equipment and personnel resources to assist
with emergency or disaster requirements.
VI. RESOURCE REQUIREMENTS
Refer to the City of Renton Public Works Department Resource Manual or the City of Renton
EOC procedures.
VII. REFERENCES
A. City of Renton Hazard Mitigation Plan
B. City of Renton EOC procedures
C. King County Comprehensive Emergency Management Plan
D. Washington State Comprehensive Emergency Management Plan
E. Washington State Department of Transportation Disaster Plan
F. Puget Sound Regional Transportation Recovery Plan
G. Evacuation Annex to this plan
VIII. TERMS AND DEFINITIONS
See Basic Plan
VIII. APPENDICES
None
AGENDA ITEM #5. e)
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EMERGENCY SUPPORT FUNCTION 2
COMMUNICATIONS, INFORMATION SYSTEMS, AND WARNING
Primary Agency: City of Renton Executive Department
Support Agencies: City of Renton Administrative Services Department
City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
Renton Emergency Communication Service
Renton Regional Fire Authority
Valley Communications Center
Washington State Emergency Management Division
I. INTRODUCTION
A. Purpose
The purpose of Emergency Support Function 2 (ESF) is to provide guidance for organizing,
establishing, and maintaining the communications capabilities necessary for the operational
requirements for the City of Renton in preparing for, responding to and recovering from
emergencies and disasters.
ESF 2 also identifies methods for rapid alerting and warning of city officials and the general
public of a potential or occurring emergency or disaster.
B. Scope
This ESF describes the coordination of the departments’ actions within the City of Renton that
need to be taken to establish and maintain communications and warning support in
preparation for, response to, and recovery from an emergency or disaster which affects the
population and government operations in the City of Renton. It also addresses special
considerations for communicating with significant segments of the population with limited
English proficiency and those with access or functional needs.
The systems used include voice, data, internet, radio, or personal contact through voice,
pictures, gestures, or by leveraging existing social networks. Specific procedures are addressed
in the policy and procedure manuals of participating departments and agencies.
II. POLICIES
It is the policy of the City of Renton to use normal communications and warning systems as
much as possible during an emergency or disaster. The city aims to communicate emergency
messages in a manner which can be understood by its diverse population. The City of Renton
will prioritize available communications systems with life safety first, followed by critical
AGENDA ITEM #5. e)
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government functions, the protection of property, the environment and the economy. In the
event communication support is needed beyond available capabilities, the City of Renton will
request assistance through the King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center or directly to Washington State
Emergency Management Division.
III. SITUATION
Emergency/Disaster Hazards and Conditions
The Basic Plan portion of this plan identifies the natural and technological emergencies or
disasters the City of Renton may experience that require full support of their communication
systems.
The city's communications systems may be overwhelmed, damaged or destroyed by a natural
or technological disaster when they are needed the most. As backup communication is limited,
it will be necessary to assess, prioritize and allocate the use of all working systems.
Planning Assumptions
1. The City of Renton’s primary concern will be with lifesaving responses and the
restoration of vital city services necessitating the use of communication systems.
2. Communication systems are vulnerable, and depending on the nature of the disaster
and the extent of damage, repairs to these systems may take months.
3. The 800 MHz radio system may be overwhelmed and unable to handle all public
safety and emergency responder radio transmissions.
4. The City of Renton does not have a single warning system to alert the population of
an emergency or disaster, but would likely need to use multiple systems and
approaches.
5. The nature of the incident may not allow the time to provide for warning.
6. Emergency information or warning relayed to the media is publicized at the
discretion of the broadcasters.
7. The activation of the Emergency Alert System (EAS) can be requested by the City of
Renton, but the city is not an EAS warning point and does not control the use of that
warning resource.
8. Following an emergency or disaster, people within Renton will expect to be
informed of the actions the City of Renton is taking to protect life and property loss.
9. Reverse dial telephone notification systems databases will not include all telephone
numbers of affected individuals.
10. Communication systems may not have sufficient capacity to handle the traffic
generated by emergency conditions.
11. The city may be forced to rely on alternate communication systems when normal
communication systems are overwhelmed or inadequate.
12. Not all warning and emergency notification messages will reach the intended
audiences due to disruptions in communication systems.
13. Members of the community with limited English proficiency and those with access
and functional needs will have additional difficulties in receiving and understanding
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warning and emergency notification messages if special efforts are not made to
reach them.
14. Technological limitations may prevent communication with the general public,
including those with limited English proficiency and those with access or functional
needs.
IV. CONCEPT OF OPERATIONS
A. General
It is essential for the City of Renton to have reliable communications for day to day operations,
warning capabilities, response and recovery efforts, and coordination with other organizations.
The Incident Command System organization responding to the disaster or emergency will
establish a communications plan for the field units and other organizations responsible for
response and recovery efforts. The City of Renton Emergency Operations Center (EOC) may
assist Incident Command in communications coordination. Additional communication resources
may be requested by the city through the King County Office of Emergency
Management/Regional Communications and Emergency Coordination Center or to Washington
State Emergency Management Division directly.
Methods of warning the public include:
1. Radio and television broadcasts including City of Renton Cable Channel. Commercial
broadcasts are at the discretion of the media broadcaster.
2. City of Renton Critical Emergency Information web page on therentonwa.gov web
site, including e‐alerts that send a text message to indicate updates to that page.
3. A reverse dialing system based on the E‐911 landline database, which includes
TDD/TTY capability as well as text messaging options, and allows individuals to opt‐
in their cell phone numbers.
4. National Oceanic Atmospheric Association (NOAA) Weather Radio (announces
weather forecasts only). Weather warnings, watches and advisories are issued by
the National Weather Service over the NOAA Weather Radio and other avenues.
5. EAS (Emergency Alert System) Relay Network (Public Safety radio and the broadcast
industry) (See Appendix 1 Emergency Alert System)
6. In some situations, door to door notification.
Additional communication resources for the City of Renton include:
1. Regular telephones
2. Cellular telephones
3. Pagers
4. Facsimiles
5. Satellite telephones
6. 800 MHz radio system
7. VHF radio
8. City of Renton e‐mail (in‐house notification system only)
9. CEMNET (Comprehensive Emergency Management Network) ‐ Two way VHF radio
system for contact with the State EOC at Camp Murray.
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10. Renton Emergency Communication Service (RECS) amateur radio volunteer group
which is registered as both a RACES (Radio Amateur Civil Emergency Services) and
ARES (Amateur Radio Emergency Services) group ‐ Two‐way communication via
voice, limited continuous wave/Morse code, limited radio teletype, and packet using
amateur radio frequencies.
11. NAWAS (National Warning System) ‐ Federal landline warning system connecting the
state warning network. The primary "drop" is located in King County Dispatch.
12. Valley Communication Center – regional 9‐1‐1 public safety dispatch center.
13. Use of message runners or couriers to convey written or verbal messages between
locations if all communications are disrupted.
14. Use of social media sites such as Twitter, Facebook, Snapchat, Instagram, Periscope
and NextDoor.
15. Neighborhood Information Centers – publicized locations where written messages
can be posted for the public when electronic and media communications are
unavailable.
16. Use of universal symbols to convey messages without words.
17. Leveraging community‐based social networks, which may include word of mouth,
email, social media, and other means of informal information sharing by the public.
18. Utilizing interpreters/translators to provide messaging that can be understood by
significant segments of the population with limited English proficiency.
B. Organization
The responsibility for development, coordination and maintenance of communication systems
for day to day operations rests with individual departments. Technical expertise and support for
these systems may be provided by the City of Renton’s Administrative Services Department
(telephone and electronic) or the Public Works Department (radio) depending on the mode of
communication.
C. Procedures
1. Incident Command procedures are dictated by the National Incident Management
System.
2. Procedures detailing responsibility for and operation of emergency communications
equipment are located in the City of Renton EOC procedures, maintained separately.
3. Procedures detailing the activation of warning systems are found in the City of
Renton EOC Duty Officer Manual, maintained separately.
D. Mitigation Activities
1. Primary Agency
City of Renton Executive Department
2. Support Agencies
City of Renton Administrative Services Department
a) Establish a mitigation program for all city computer and communications
systems to protect them from the effects of an emergency or disaster.
Included in this program will be the seismic protection of all essential city
computer and communications systems.
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b) Explore new technologies designed to improve the reliability of
communication systems.
City of Renton Public Works Department
a) Establish a mitigation program for all radio and wireless communications
systems to protect them from the effects of an emergency or disaster.
b) Explore new technologies designed to improve the reliability of radio and
wireless communication systems.
E. Preparedness Activities
1. Primary Agency
City of Renton Executive Department
a) Maintain day to day operations of communications systems within
headquarters, and the City of Renton EOC.
b) Establish and maintain standard operating procedures for emergency
operations for those emergency communications, alert, and warning tools
within their control.
c) Work with RECS representatives to develop an amateur radio program that
supports emergency management operations in the City of Renton.
d) Provide or participate in emergency management training, drills and
exercises in support of this ESF.
e) Maintain inventory records of assigned equipment and report
damage/needed repairs to appropriate staff.
f) Pre‐stage relevant emergency messages and/or maps for the automated
emergency notification system.
g) Maintain a resource list of translation/interpreter services.
2. Support Agencies
City of Renton Administrative Services Department
City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Renton Emergency Communication Service
Renton Regional Fire Authority
Valley Communications Center
Washington State Emergency Management Division
a) Maintain day to day operations of communications systems within the scope
of their access and expertise.
b) Establish and maintain standard operating procedures for emergency
operations for those emergency communications, alert, and warning tools
and resources within their control.
c) Participate in emergency management training, drills and exercises in
support of this ESF.
d) Make provisions for alternate communications at each site where significant
emergency activities are coordinated.
AGENDA ITEM #5. e)
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e) Maintain inventory records of assigned equipment and report
damage/needed repairs to appropriate staff.
f) Provide guidance or resources within their area of expertise to the City of
Renton Office of Emergency Management to pre‐stage relevant emergency
messages and/or maps for use in emergency notifications.
F. Response Activities
1. Primary Agency
City of Renton Executive Department
a) Notify city officials and other city departments of emergency or disaster
situation.
b) Activate public warning and alerting systems.
c) Activate the City of Renton EOC if requested.
d) Activate the Renton Emergency Communication Service if needed.
e) Request communications support from the King County Office of Emergency
Management/Regional Communications and Emergency Coordination Center
and/or the Washington State Emergency Management Division if needed.
f) Follow standard operating procedures for emergency communications.
g) Relay incident information to the King County Office of Emergency
Management/Regional Communications and Emergency Coordination Center
and/or the Washington State Emergency Management Division.
h) Provide staff, as available, to assist in the communications function as
needed.
i) Communicate information vital to the protection of life, property and the
environment to the City of Renton EOC.
j) Follow standard operating procedures for emergency operations.
k) Update and publish information to the emergency information web page if
the necessary systems are accessible and operational.
l) Work together with the other city departments to develop content of
warning messages.
m) Coordinate the communication strategy for reaching significant segments of
the population with limited English proficiency.
2. Support Agencies
City of Renton Administrative Services Department
City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
Renton Emergency Communication Service
Renton Regional Fire Authority
Valley Communications Center
Washington State Emergency Management Division
a) Provide staff, as available, to assist in the communications function as
needed.
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b) Communicate information vital to the protection of life, property and the
environment to the City of Renton EOC.
c) Follow standard operating procedures for emergency operations.
City of Renton Police Department
a) In conjunction with ESF 13, Police Department Amber Alert follow
Washington State Patrol procedures for Missing and Unidentified Person.
b) Assist in notifying the public of an imminent emergency according to agency
procedures and resources.
c) Provide technical information regarding fire, hazardous materials, or other
hazards to the City of Renton EOC to assist in crafting appropriate emergency
messages.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Maintain communication with the City of Renton EOC
Renton Emergency Communication Service
a) Provide staff, as available, to assist in the communications function as
needed.
b) Provide communications support to emergency operations, as requested,
relaying information as directed by city staff.
c) Follow standard RACES (Radio Amateur Civil Emergency Services) operating
procedures and City of Renton EOC operating procedures for emergency
operations.
Renton Regional Fire Authority
a) Assist in notifying the public of an imminent emergency according to agency
procedures and resources.
b) Provide technical information regarding fire, hazardous materials, or other
hazards to the City of Renton EOC to assist in crafting appropriate emergency
messages.
G. Recovery Activities
1. Primary Agency
City of Renton Executive Department
a) Coordinate the repair and restoration of overall communication systems
through the Incident Management System and through the City of Renton
EOC.
b) Repair and restore communication systems within the scope of their access
and expertise, or coordinate and direct the restoration of those systems.
c) Continue to provide public information and warning regarding recovery
activities. (See ESF #15)
2. Support Agencies
City of Renton Administrative Services Department
City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
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King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Renton Regional Fire Authority
Valley Communications Center
Washington State Emergency Management Division
Repair and restore communication systems within the scope of their access and
expertise, or coordinates and directs the restoration of those systems.
Renton Emergency Communication Service
a) Continue to provide communication support for emergency operations, as
needed and directed by city staff.
b) Repair and restore amateur radio communication systems or provides
technical information or recommendations on the restoration of those
systems.
V. RESPONSIBILITIES
1. Primary Agency
City of Renton Executive Department
a) Assess and allocate emergency communication resources during a disaster.
b) Provide alert and warning of the incident to the Mayor and city officials.
c) Maintain operational procedures for the activation of warning systems and
implement them appropriately.
d) Develop a functional RACES program that provides communications support
for emergency operations.
e) Coordinate maintenance and repair of the division’s radio communication
equipment.
f) Request additional communication equipment through the King County
Office of Emergency Management/Regional Communications and Emergency
Coordination Center or the Washington State Emergency Management
Division if necessary.
g) Coordinate the alert, warning and notification with other public information
functions covered in ESF #15
2. Support Agencies
City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
Renton Regional Fire Authority
a) Coordinate maintenance and repair of their respective radio communication
equipment.
b) Establish a Departmental Operations Center (DOC) when department
resources require close monitoring, restricted or modified communications,
and prioritization of dispatched response.
c) Provide available nonessential technical communication resources to the City
of Renton EOC as requested.
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d) Provide, upon request, personnel with skills in the area of communications to
work with Administrative Services or the City of Renton EOC Communications
Section to re‐establish systems.
City of Renton Administrative Services Department
a) Coordinate the restoration of city government communication capabilities.
b) Provide equipment, maintenance and software support for telephone and
computer operations during an emergency or disaster.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
a) Develop the 800 MHz radio system for local emergency responders.
b) Coordinate the restoration of the 800 MHz radio system, if necessary.
Valley Communications Center
Develop procedures for emergency restoration of dispatch communications.
Renton Emergency Communication Service
a) Develop an amateur radio communications system in cooperation with the
City of Renton Office of Emergency Management that supports emergency
management operations.
b) Activate a notification/callout system of staff when requested.
c) Maintain a deployment plan for staffing critical locations specified by city
staff.
VI. RESOURCE REQUIREMENTS
Technical and support staff will be necessary to expedite the establishment of critical
communication systems. Equipment and supplies should be cached to support operations for a
minimum of 3 days. Alternate power sources should be available to operate electricity
dependent systems.
VII. REFERENCES
A. City of Renton EOC procedures
B. City of Renton EOC Duty Officer Manual
C. King County Emergency Management Plan
D. Washington State Comprehensive Emergency Management Plan
E. King County Amateur Radio Plan
F. Valley Communications Emergency Restoration Procedures
G. Puget Sound Regional Catastrophic Disaster Coordination Plan
H. RCW 38.52.070, Modified by Substitute Senate Bill 5046, Effective 7/23/2017
Memorandum of Understanding between City of Renton and Renton Emergency
Communication Service.
IX. TERMS AND DEFINITIONS
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Basic Plan [DATE PUBLISHED] 50
Significant segment of the population means 5% of the total population of the city, or 1000
persons, whichever is smaller.
Limited English proficiency populations refers to language groups who self‐identify as not
speaking English very well.
Access and functional needs includes those people who may have specific needs related to the
emergency incident. In the context of this ESF, this includes those members of community who
are blind, visually impaired, deaf, and/or have experienced hearing loss.
Also see Basic Plan.
X. APPENDICES
None
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EMERGENCY SUPPORT FUNCTION 3
PUBLIC WORKS AND ENGINEERING
Primary Agency: City of Renton Public Works Department
Support Agencies: City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Police Department
City of Renton Executive Department
Renton Regional Fire Authority
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
King County/Metro Transit
Puget Sound Energy
Seattle City Light
Washington State Department of Transportation
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 3: Is developed for the coordination of engineering and
public works activities. This includes emergency construction, demolition, repair, operation and
management of water, waste water, storm water and transportation systems, the inspection of
facilities for structural condition and safety, maintenance and repair of city vehicles, and the
coordination of heavy equipment resources required to support emergency operations of the
City of Renton.
B. Scope
The City of Renton Public Works Department support includes technical advice and evaluations,
engineering services, construction management and inspection, emergency contracting,
emergency repair of water, stormwater and waste water facilities, emergency response to
transportation routes, provision of potable water and emergency power. Activities within the
scope include:
1. Coordination of mitigation and preparedness activities.
2. Assists in the damage assessment immediately following the event.
3. Emergency clearance of debris to allow access to emergency responders to protect
life, property and the environment.
4. Removal of debris from public streets and roads.
5. Temporary repair or replacement of emergency access routes to include damaged
streets, roads, bridges, and any other facilities necessary for passage of emergency
responders.
6. Emergency restoration of critical utility systems including temporary restoration of
water supply, waste water collection systems and drainage.
7. Emergency contracting to support public health and safety.
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8. Assist in the preparation of Preliminary Damage Assessment reports as required.
9. Support other ESF's as outlined in the City of Renton Comprehensive Emergency
Management Plan (CEMP).
II. POLICIES
It is the policy of the City of Renton to provide public works response services to lands and
facilities under city jurisdiction. Response to private property problems shall be performed only
when a city facility, such as a utility is causing the problem or when life or public health is
threatened. The City of Renton Public Works Department may assist in the evaluation of unsafe
conditions on private property giving recommendations for repair or restoration. The City of
Renton Community and Economic Development Department may provide a structural engineer
to assess conditions on private property if there is an immediate threat to life.
III. SITUATION
Emergency/Disaster Hazards and Conditions
The City of Renton Hazard Mitigation Plan identifies the natural and technological emergencies
or disasters the City of Renton may experience that could overwhelm the City of Renton Public
Works Department. An emergency or disaster could damage or destroy structures, streets,
signals, or water, storm drainage and sewer utility systems.
Public Works personnel may also be affected by the event and unable to work or obtain the
necessary equipment to perform their standard operating procedures. Additional resources
may not be available to the city to meet emergency requirements. County, state or federal
assistance may be necessary to ensure a timely, efficient, and effective response and recovery
from the event.
Planning Assumptions
1. Damage assessment teams will need to be formed to establish response
routes and potential work responsibilities.
2. Debris clearance and emergency road repairs will be given priority to support
immediate lifesaving emergency response.
3. Water supplies and infrastructure for firefighting will be evaluated and
priority given to those areas most critical.
4. City of Renton engineering and construction personnel and equipment may
be overwhelmed requiring resource assistance from outside the jurisdiction
of the city.
5. Emergency supplies of potable drinking water will be coordinated system
wide or at pre‐designated locations such as functional water reservoirs.
6. Previously inspected structures and city utility systems will require re‐
evaluation when after‐shocks occur following an earthquake, or, in other
disasters, whenever conditions of the disaster substantially worsen.
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IV. CONCEPT OF OPERATIONS
A. General
The City of Renton Public Works Department will coordinate engineering and construction
activities, communicating with support agencies such as city departments, the City of Renton
Emergency Operations Center (EOC) and the Washington State Department of Transportation
as necessary to determine potential tasks.
Damage assessment will be conducted for this ESF in conjunction with ESF 1 ‐ Transportation
and the Damage Assessment Annex, which will be forwarded to the City of Renton Public Works
Department and the City of Renton EOC, if activated. The City of Renton Public Works
Department will then develop Incident Action Plans with the support of ESF 5 ‐ Emergency
Management and ESF 14 ‐ the City of Renton Disaster Recovery Plan, for response and recovery
activities.
B. Organization
The Primary Agency responsible for the coordination of this ESF is the City of Renton Public
Works Department. They will provide public works and engineering assistance, as resources
allow, meeting the city's needs in an emergency or disaster.
C. Procedures
Refer to the City of Renton Public Works Operations Emergency Management Plan.
D. Mitigation Activities
1. Primary Agency
City of Renton Public Works Department
a) Mitigate city utility systems to increase the integrity and decrease damage
potential.
b) Implement hazard mitigation in the development of policy, issuing of permits
and the design and construction of city facilities, including water, sewer,
drainage, and street facilities and structures. This mitigation program will
include the designation of methods to support emergency power sources for
city wells, sewer pumping stations and fuel supplies necessary to public
works operations.
c) Identify opportunities to lessen the effects of future emergencies or disasters
and makes them known to all agencies that could be impacted.
2. Support Agencies
City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Executive Department
Renton Regional Fire Authority
City of Renton Police Department
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
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Puget Sound Energy
Seattle City Light
Washington State Department of Transportation
Identify opportunities to lessen the effects of future emergencies or disasters
and makes them known to the City of Renton Public Works Department.
E. Preparedness Activities
1. Primary Agency
City of Renton Public Works Department
a) Develop policies and procedures for emergency response and recovery for
public works activities.
b) Ensure that field personnel have training, proper protection and equipment
necessary for response to an emergency or disaster.
c) Provide regular training to staff for home and work emergency preparedness.
d) Provide a liaison for city support agencies, Washington State Department of
Transportation and Puget Sound Energy.
e) Work with neighboring jurisdictions and water districts to establish mutual
aid and inter‐local agreements.
f) Provide and participates in emergency management training, drills and
exercises in coordination with the City of Renton Office of Emergency
Management, in support of this ESF.
2. Support Agencies
City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Executive Department
City of Renton Police Department
Renton Regional Fire Authority
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Puget Sound Energy
Seattle City Light
Washington State Department of Transportation
Provide training to ensure personnel are prepared to accomplish their response
and recovery activities in support of the City of Renton Public Works
Department.
F. Response Activities
1. Primary Agency
City of Renton Public Works Department
a) Provide personnel to conduct post disaster safety evaluation of buildings in
accordance with the Damage Assessment Annex.
b) Organize trained personnel to perform preliminary damage assessment of
city roads, bridges and utility systems.
c) Coordinate the city flood fighting operations.
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d) Coordinate with support agencies to supply requested services and
resources.
e) Request activation of the City of Renton EOC, if necessary
f) Perform or contracts major recovery work to restore damaged public
facilities under Public Law 93‐288, the Disaster Relief Act.
g) Provide for the identification and preservation of essential records.
h) Provide operational control of traffic signals and flashers under the city's
jurisdiction.
i) Provide technical advice and limited resources for emergency disposal of
contaminated soil on city property.
j) Organize trained personnel to perform preliminary damage assessment of
city roads, bridges, utility systems, city vehicles and equipment.
k) Provide debris clearance (except on private property), emergency protective
measures, emergency and temporary repairs and/or construction on city
lands, roads, dikes, drainage, storm/sanitary sewer and water systems, and
facilities.
l) Provide light and heavy construction equipment, supplies and personnel.
m) Provide for emergency restoration of city roads, water and storm/sewer
systems, construction equipment, and emergency vehicles.
n) Coordinate and provide for the placement of traffic control signs and
barricades for road closures, detours and potential road hazards. Provide
operational control of traffic signals and flashers under city jurisdiction.
o) Monitor city water supply for possible contamination.
p) Coordinate with support agencies to supply requested services and
resources.
q) Request activation of the City of Renton EOC, if necessary.
r) Request public works resources from neighboring jurisdictions or districts
through pre‐existing verbal agreements.
s) Register, train and coordinate volunteer workers as needed for activities
associated with this ESF.
t) Provide and maintain city vehicles.
2. Support Agencies
City of Renton Executive Department
a) Activate the City of Renton EOC, when requested.
b) Request activation of damage assessment teams.
c) Prepare and forward situation reports to the King County Office of
Emergency Management/Regional Communications and Emergency
Coordination Center or the Washington State EOC.
d) Provide communication resources and support as needed.
e) Provide personnel to the damage assessment teams.
Renton Regional Fire Authority
a) Provide hazardous materials personnel and equipment to support City of
Renton Public Works Department response and recovery activities, when
requested.
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b) Provide fire suppression personnel and equipment to support City of Renton
Public Works Department response and recovery activities.
City of Renton Community Services Department
a) Provide maintenance personnel and equipment to support public works
response and recovery activities.
b) Provide Parks personnel to the damage assessment teams.
City of Renton Community and Economic Development Department
a) Conduct damage assessment of City of Renton Public Works Department
structures in accordance with the Damage Assessment Annex.
b) Provide a structural engineer to assess conditions on private property if there
is an immediate threat to life.
City of Renton Police Department
a) Provide police personnel and equipment to support public works response
and recovery activities.
b) Provide communication resources and support as needed.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Provide support and resource allocation for City of Renton Public Works
Department response and recovery activities, when requested.
King County/Metro Transit
Provide resources and technical support for City of Renton Public Works
Department response and recovery activities.
Washington State Department of Transportation
a) Reconstruct, repair, and maintain state transportation systems.
b) Notify City of Renton Public Works Department regarding the status of the
state transportation systems through Renton.
c) Coordinate with City of Renton Public Works Department on the designation
of alternate transportation routes.
d) Provide personnel to be part of the preliminary damage assessment team for
City of Renton Public Works Department transportation systems and
facilities, when requested.
Puget Sound Energy
Seattle City Light
Provide damage assessment evaluations to the City of Renton Public Works
Department or the City of Renton EOC if activated, to include identification of
outages and main breaks, their locations, and probable restoration times on the
utility systems within the City of Renton.
Coordination with Federal, State and Local Regulatory Agencies
United States Army Corps of Engineers
United States Environmental Protection Agency
Washington State Department of Ecology
Washington State Department of Health
Seattle‐King County Public Health
Provide regulatory information, technical and resource support for the City of
Renton Public Works Department response and recovery activities.
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G. Recovery Activities
1. Primary and Support Agencies
a) Continues with response and recovery activities until completed.
b) Provides documentation of costs incurred for the response and recovery
efforts of City Public Works operations to the Renton Emergency Operations
Center.
V. RESPONSIBILITIES
A. Primary Agency
City of Renton Public Works Department
1. Coordinates public works operations and engineering support for the City of Renton
for the emergency construction, demolition, repair, operation and management of
essential facilities, and the inspection of those facilities during or following an
emergency or disaster.
2. Coordinates the inspection and repair of essential equipment and vehicles.
B. Support Agencies
City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Executive Department
City of Renton Police Department
Renton Regional Fire Authority
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
King County/Metro Transit
Puget Sound Energy
Seattle City Light
Washington State Department of Transportation
Assist the City of Renton Public Works Department in providing support for this
ESF during an emergency or disaster.
VI. RESOURCE REQUIREMENTS
City of Renton Public Works Emergency Management Plan.
VII. REFERENCES
A. City of Renton Public Works Emergency Management Plan
B. Washington State Comprehensive Emergency Management Plan
C. ATC‐20 Post Earthquake Safety Evaluation of Buildings
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D. Intertie Agreements for Emergency Water Supplies
Purveyors include City of Kent, Tukwila, and Seattle
E. City of Renton Hazard Mitigation Plan
F. Puget Sound Regional Transportation Recovery Plan
VIII. TERMS AND DEFINITIONS
ATC‐20: Standards for seismic evaluation of buildings developed by the Applied Technology
Council
Also see Basic Plan
IX. APPENDICES
None
AGENDA ITEM #5. e)
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EMERGENCY SUPPORT FUNCTION 4
FIREFIGHTING
Primary Agency: Renton Regional Fire Authority
Support Agencies: City of Renton Executive Department
City of Renton Public Works Department
City of Renton Police Department
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
King County and Zone 3 Mutual Aid Agencies
Utility Companies
Valley Communications Center
Washington State Department of Natural Resources
Washington State Patrol
Washington State Office of the Fire Marshal
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 4: Is developed to provide an organizational framework that
will effectively utilize all available firefighting apparatus and personnel within the City of
Renton. To control the dispatching of such equipment and manpower to locations where
needed, and provide for effective operations at the scene during an emergency or disaster.
B. Scope
Firefighting involves the organization and management of fire scene activities. This includes the
resource assistance of other agencies through the countywide mutual aid agreement and the
statewide mobilization plan.
For the purpose of this ESF, fire service is considered fire suppression and control. Basic
emergency medical care and immediate life safety services, such as rescue and hazardous
materials response, although delivered by the Renton Regional Fire Authority, are detailed in
other ESFs.
II. POLICIES
A. The guidelines established in the Renton Regional Fire Authority Operating Procedures shall
be followed in responding to an emergency or disaster. This includes the activation of the
fire Department Operating Center (DOC) to establish operational control.
B. All Activates within ESF #4 will be conducted in accordance with the National Incident
Management System/Incident Command System (NIMS)) and the National Response
Framework (NRF) and will utilize the Incident Command System (ICS).
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C. Priority shall be given to life safety, property conservation, and Environmental/Economic
considerations, in that order.
D. In the event the Renton Regional Fire Authority has exhausted all resources through
automatic mutual aid agreements, one or more of three established fire resource plans may
be activated. These three plans consist of the King County Fire Resource Plan, the South
Puget Sound Regional Fire Defense Plan and the Washington State Fire Services Resources
Mobilization Plan (RCW 38.54.030).
E. The City of Renton Emergency Operations Center (EOC), if activated, will be informed when
resources are reasonably expected to be exhausted. The City of Renton EOC will
communicate critical resource updates to the Policy Advisory Group if policy level decisions
are required in the continued management of the incident.
F. The County Critical Incident Stress Management Team through the Department Chaplain
will provide closed forum debriefings, and personal or interpersonal support for fire
personnel and their families when requested.
G. Fire service mutual aid will be exhausted or nearly exhausted prior to requesting regional or
state fire mobilization resources.
H. Valley Communications Center is the designated public safety answering point (E 9‐1‐1
dispatch center) for the dispatch of fire mobilization resources. Other E 9‐1‐1 dispatch
centers will support Valley Communications Center upon request.
I. Each local, state or federal agency will assume the full cost of protection of the lands within
its respective boundaries unless other arrangements are made. Fire protection agencies
should not incur costs in jurisdictions outside their area without reimbursement unless
there is a local mutual aid agreement between those jurisdictions. It is essential that the
issue of financial limitation be clarified through proper official channels for efficient delivery
of fire services.
J. Coordination with and support of state and local fire suppressions organizations is
accomplished through the state forester, in cooperation with the state fire marshal,
Washington State Emergency Management Division, or other appropriate fire suppression
organizations operating under NIMS / ICS.
K. National support for local and state firefighting operations is coordinated through the
National Interagency Coordinating Center (NICC) located at the National Interagency Fire
Center (NIFC) in Boise, ID. This is coordinated among the Washington State Fire Marshal or
WEMD and the Joint Field Office (JFO).
III. SITUATION
A. Emergency/Disaster Hazards and Conditions
Under ideal conditions, the management of large firefighting operations is complex and
involves an immense staff, several different agencies and jurisdictions. Extremely large fires and
those resulting from, or coinciding with a major earthquake or other disaster, will place
extraordinary demands on available resources and logistics support systems.
A significant natural or technological event may result in many fire emergencies throughout the
City of Renton. Ignition sources could cause hundreds of fires during and after an earthquake.
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The damage potential from fires in urban areas during and after a major earthquake is extreme.
Under the worst conditions, these fires will have the potential to spread rapidly, cause
extensive damage, and pose a serious threat to life, property and the environment. Intra‐
jurisdiction and mutual aid firefighting resources may be difficult to obtain and utilize due to
massive disruption of communications, transportation routes, utilities and water systems.
B. Planning Assumptions
1. Urban and rural fires may result from, or occur coincidentally with, an earthquake or
as the result of another significant event.
2. All forms of communications may be disrupted, particularly landline forms such as
telephone. Cellular phones and 800 MHz radio systems also rely on land based
towers and repeaters, which may be damaged. Heavy traffic from the attempted use
of these systems, and even fully functional systems, may be overwhelmed, and
therefore should not be relied upon. Backup communications such as VHF, alternate
800 MHz frequencies (site trunking operations), mobile data computers, and
amateur radio may be needed. Valley Communications Center, if operable, will be
inundated with calls and may be unable to effectively dispatch calls. If
communications are completely down, it will be necessary for the city to manage its
own resources.
3. Normal response will be hampered by such occurrences as bridge failures,
landslides, traffic congestion, fallen debris, flooding or fire. Fire and life safety
response times will be delayed and responses to occurrences will be prioritized.
4. Agencies, which commonly support large fire suppression operations (mutual aid,
fire mobilization, police, public works, the Department of Ecology, the American Red
Cross, etc.), will receive many fire and non‐fire related requests. Many of the
resources normally available for use in fighting large fires may be unavailable.
5. Support normally given by electric, gas and water utility companies may be
hampered by the magnitude of the incident. Also, utility failure such as the
disruption of firefighting water supply may compound, or add to the size of the
incident.
6. Availability of fire service personnel may be limited due to injuries, personal
concerns, needs or limited access to work location. First arriving recall personnel
may be assigned to initial first response for emergencies.
IV. CONCEPT OF OPERATIONS
A. General
Renton Regional Fire Authority (RRFA) will manage and coordinate firefighting activities within
the city. Other RRFA functions may be carried out concurrently and by the same personnel
during the course of firefighting. The RRFA is signatory to a countywide mutual aid agreement.
The fire service also cooperates in a statewide mobilization plan. This plan is activated through
a detailed request to the South Puget Sound Regional Coordinator through Valley
Communications Center. RRFA is also a participant in the Zone 3 Fire Operations Chief
Coordinators, for large‐scale incidents.
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The Fire Chief or designate will activate the Departmental Operations Center (DOC) to manage
and support complex or significant field incidents, or high call volume events. The Duty Chief or
on‐duty North Battalion Chief/Safety Officer will be an overall coordinator of fire service
activities during or following a disaster. The DOC will coordinate with the field command post
and the City of Renton EOC as necessary.
Communications will be through established channels. The primary mode of emergency
communications would take place on the 800 MHz radio communications system. Secondary
communications are outlined in RRFA Communication Guide and include Site Trucking, State
Ops, VHF radios, MDC, pagers and Ham Radios.
B. Organization
1. The Renton Regional Fire Authority has the responsibility for the accomplishment of
firefighting activities in the Renton Regional Fire Authority service area.
2. The fire stations have pre‐designated response areas and provide backup as
necessary to the other stations.
3. The Response Operations Division is responsible for all Suppression, EMS, Technical
Rescue, Water Rescue, and Hazardous Material activities.
4. The Office of the Fire Marshal is responsible for providing International Fire and
Building Code inspections, plans checking, public education and fire investigation.
5. Support Services Division and Administration are responsible for, Fleet, facilities,
security, logistics and other support needs.
C. Procedures
The Renton Regional Fire Authority policies and procedures outline mutual aid partners and
DOC guidelines to be used for large incidents.
D. Mitigation Activities
1. Primary Agency
Renton Regional Fire Authority
a) Develop and implement fire prevention and fire safety programs.
b) Review building plans, issue permits and perform inspections of general
businesses, fire code permitted occupancies, multi‐family housing and other
licensed facilities in an effort to reduce the risk of fire.
c) Review, evaluate, inspect and issue permits for the storage and use of
hazardous materials in an effort to reduce the risk of a release or spill.
d) Work with Renton Emergency Communication Service (RECS) as described in
ESF #2.
E. Preparedness Activities
1. Primary Agency
Renton Regional Fire Authority
a) Provide training to fire personnel responsible for suppression operations,
including the Incident Management System, safety procedures, and
communications.
b) Prepare pre‐incident fire surveys of large and/or high hazard facilities in
Renton to enhance response capabilities.
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c) Review the Washington State Fire Services Resource Mobilization Plan
annually and update the City of Renton Comprehensive Emergency
Management Plan appropriately.
d) Review mobilization communication needs with the South Puget Sound
Regional Coordinator annually per the Washington State Fire Services
Resource Mobilization Plan.
e) Coordinate preparedness and planning efforts with hazardous material
facilities in the City of Renton under the Superfund Amendment and
Reauthorization Act (SARA) Title III Program. The SARA Title III Program is
covered in ESF 10 – Hazardous Materials Response.
F. Response Activities
1. Primary Agency
Renton Regional Fire Authority
a) Assume full responsibility for fire suppression and immediate life safety
services within the City of Renton and Renton Regional Fire Authority service
area utilizing the Incident Management System.
b) Confine and extinguish fires, conduct technical rescue operations, and
provide command structure to emergency operations within the Renton
Regional Fire Authority response area.
c) Develop and implement strategic incident action plans.
d) The DOC will maintain operational command and control over field activities.
e) Request the support of mutual aid agreement signatories to the Renton
Regional Fire Authority as needed.
f) Respond to assist those mutual aid signatories when requested if, within the
Renton Regional Fire Authority service area, staffing levels and the
situational demands for service allows the rendering of aid, without reducing
the level of protection in that service area.
g) Request the assistance of support agencies.
h) Provide a fire liaison and/or other personnel to the City of Renton EOC, as
requested.
i) Request additional personnel and resources as needed beyond mutual aid
agreements, through the King County Fire Resource Plan, the South Puget
Sound Fire Defense Plan or the Washington State Fire Services Resource
Mobilization Plan.
j) Perform damage assessment and triages fire and emergency services
responses.
k) Activate the City of Renton EOC, if requested.
l) Assist in the coordination and documentation necessary for the recovery of
disaster expenses following a State Fire Mobilization or a Presidential
Disaster Declaration.
2. Support Agencies
City of Renton Executive Department
City of Renton Police Department
City of Renton Public Works Department
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Utility Companies
a) Utilize the ICS for all emergency/disaster response activities in accordance
with the NIMS and NRF (National Response Framework
b) Provide equipment and personnel to support fire suppression activities when
requested, as available.
c) Provides documentation of costs incurred for the response and recovery
efforts to the City of Renton Executive Department
d) Manage debris removal and provide transportation and infrastructure
support.
e) Manage evacuations of impacted areas as necessary
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
RECS (Renton Emergency Communication Services
Provides communications support to firefighting operations as requested.
King County and Zone 3 Mutual Aid Agencies
Valley Communications Center
Serve as a Public Safety Answering Point (PSAP), providing call receiving and
dispatch services, and procure additional firefighting resources for Renton
Regional Fire Authority.
G. Recovery Activities
1. Primary Agency
Renton Regional Fire Authority
a) Conduct a post‐incident review to evaluate the incident.
b) Provides estimates for damage and costs incurred by the incident to City of
Renton Executive Department.
c) Compile the appropriate documentation for the incident report.
d) Continues to assist in the coordination and documentation necessary for the
expense recovery process associated with a Presidential Declaration or state
Fire Services Resource Mobilization.
2. Support Agencies
City of Renton Police Department
City of Renton Public Works Department
Utility Companies
a) Assist the Renton Regional Fire Authority t in evaluating the incident and
providing information for the incident report.
b) Provide estimates for damage and costs incurred by the incident to the
designated city personnel tasked with tracking eligible expenses for
reimbursement.
V. RESPONSIBILITIES
A. Primary Agency
Renton Regional Fire Authority
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Manage and support firefighting and emergency medical activities
B. Support Agencies
City of Renton Executive Department
City of Renton Police Department
City of Renton Public Works Department
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Mutual Aid Agencies
Northwest Coordination Group (NWCG)
Renton Emergency Communication Service (RECS)
Utility Companies
Valley Communications Center (Public Safety Answering Points)
Washington State Department of Natural Resources
Support firefighting activities of the Renton Regional Fire Authority Department
consistent with this ESF and the Renton Regional Fire Authority Department
Standard Operating Procedures.
VI. RESOURCE REQUIREMENTS
Prior to requesting additional resources through the Washington State Fire Services
Mobilization Plan, the primary and support agencies will provide the available personnel,
facilities and equipment to support firefighting activities.
VII. REFERENCES
A. Renton Regional Fire Authority
B. Department Standard Operating Procedures
C. Zone 3 Fire Ground Incident Practices and Tactics
D. King County Fire Resource Plan
E. South Puget Sound Regional Fire Defense Plan
F. Washington State Fire Services Resource Mobilization Plan
G. Valley Communication High Call Volume Events Procedure
VIII. TERMS AND DEFINITIONS
See Basic Plan.
IX. APPENDICES
A. Request for Resources based on Fire Mobilization requirements
B. ICS 201 for IMT resource
AGENDA ITEM #5. e)
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EMERGENCY SUPPORT FUNCTION 5
EMERGENCY MANAGEMENT
Primary Agency: City of Renton Executive Department
City of Renton Police Department
Support Agencies: All other City of Renton Departments
Renton Regional Fire Authority
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
Washington State Emergency Management Division
Department of Homeland Security
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 5: The purpose of emergency management is to collect,
analyze, and share information about a potential or actual emergency or disaster to enhance
the preparedness, mitigation, response and recovery activities of the City of Renton. Emergency
management supports overall activities for incident management in Renton, and liaises with
county, state and federal emergency management agencies for multi‐agency coordination.
Emergency Management maintains the Emergency Operations Center (EOC) in a state of
readiness.
B. Scope
This ESF applies to city departments, as well as private and volunteer organizations that
commonly report to the EOC during an activation. ESF 5 facilitates information flow in the pre‐
incident preparedness phase in order to place assets on alert or to pre‐position assets for quick
response. During the post‐incident response phase, ESF 5 transitions and is responsible for
support and planning functions. ESF 5 activities include those functions that are critical to
support and facilitate multiagency planning and coordination for operations for large scale
incidents. This includes alert and notification, staffing of the EOC, incident action planning,
provide support operations, logistics and material direction and control, information
management, facilitation of requests for assistance, resource acquisition and management,
worker safety and health management, facilities management, financial management, and
other support as required.
C. ESF Activation & Plan Maintenance
ESF 5 may be activated independently or in conjunction with other ESFs, depending on the
needs of the situation. The ESF 5 Primary Agencies will be responsible for review and revision of
this annex.
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II. POLICIES
A. The Incident Command System (ICS) will be used in any size or type of disaster to manage
response personnel, facilities, and equipment.
B. ESF 5 is responsible for coordinating the city support infrastructure in the affected area in
the anticipation of requirements for preparedness , response, and recovery and in support
of additional response activities.
C. ESF 5 is responsible for requesting, coordinating, analyzing and disseminating necessary
information from city departments to support response and recovery efforts.
D. ESF 5 will provide guidance for each city department in making their reports, if needed.
E. Incidents should be handled at the lowest level. If the city becomes overwhelmed and in
need of outside support, existing mutual aid agreements will be used. Support beyond or in
addition to mutual aid will be coordinated through ESF 5 up to the county, state, federal
and non‐governmental organizations. Conversely, ESF 5 will facilitate requests for support
from these agencies.
F. In circumstances that include a component of terrorism, civil disturbance, or other law‐
enforcement sensitive intelligence, the City of Renton Police Department will be the lead
agency in information coordination to ensure proper intelligence‐handling procedures are
established and enforced.
III. SITUATION
Emergencies or disasters may occur in a local jurisdiction at any time causing significant human
suffering, injury and death, public and private property damage, environmental degradation,
economic hardship to businesses, families, individuals, and disruption of local government.
These hazards are identified in the hazard identification and vulnerable assessment (HIVA)
included in the Hazard Mitigation Plan, which is a supporting document to the CEMP.
A. Emergency/Disaster Hazards and Conditions
1. The hazards identified in the HIVA could disrupt public services, damage property,
and cause injury or death of persons within affected areas.
Primary hazards include floods, winter storms, earthquakes, landslides and debris
flows, volcanic hazards, coal mine hazards, hazardous materials releases, and acts of
terrorism or civil disturbance. Additionally, the city is subject to major transportation
disruptions and accidents, utility and infrastructure failures or collapses, public
health emergencies, and mass casualty incidents from any cause.
B. Planning Assumptions
1. The urgency of the event may direct the focus toward response operations and EOC
activation. As a result, initial reporting to outside agencies may be delayed.
2. Early in the course of the event, little information will be available and information
may be vague and inaccurate.
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3. Reporting to outside agencies will improve as the event matures.
IV. CONCEPT OF OPERATIONS
A. General
During disasters or emergencies, the need for rapid decisions and actions may require that
emergency management plans and procedures supersede normal business operations.
The departments and outside agencies operating in the EOC will work to develop situational
awareness/common operating picture for the incident. This will include receiving periodic
reports from field representatives and Department Operation Centers. Additionally, the City of
Renton EOC staff will request information from other agencies, public and private.
The City of Renton EOC Planning Section is responsible for the collection, analysis, synthesis and
distribution of information gathered. This will be delivered in the form of a Situation Report.
The SitRep may be shared with the field command, city departments, partner agencies, and the
media as appropriate. The Planning Section is responsible for ongoing maintenance of
situational awareness/common operating picture and distribution of this information as it
changes throughout the event. City of Renton department representatives in the City of Renton
EOC will develop reporting procedures with their field representatives and/or DOCs to facilitate
information flow between the field and the EOC.
B. Organization
The City of Renton EOC is organized utilizing the basic concepts of the National Incident
Management System and consists of the functional areas needed for coordination of the event,
which could include Operations, Planning, Logistics, and Finance/Administration sections, and
other core functions such as Public Information and Communications.
C. Procedures
1. See the City of Renton EOC procedures.
2. See individual department/division's standard operating procedures.
D. Mitigation Activities
1. Primary and Support Agencies
Any city department or outside agency involve in a current mitigation project.
E. Preparedness Activities
1. Primary Agencies
City of Renton Executive Department
a) Prepare standardized reporting formats for citywide use.
b) Establish reporting procedures for all departments.
c) Prepare a standard template for the Mayor's Proclamation of Emergency.
d) Facilitate emergency management training, drills and exercises in support of
this ESF. City of Renton Police Department will facilitate and participate in
emergency management training, drills and exercises in support of this ESF
as well.
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2. Support Agencies
All City of Renton Departments
Renton Regional Fire Authority
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Emergency Management Division
Participate in emergency management training, drills and exercises in support of
this ESF.
E. Response Activities
1. Primary Agencies
City of Renton Executive Department
a) Coordinate the activation and needed staffing of the EOC.
b) Coordinate and prepare periodic situation reports for dissemination to inside
and outside partners and stakeholders. .
c) Provide briefings on the incident periodically to city policy group or
departments/divisions as appropriate.
d) Prepare the Mayor's Proclamation of Emergency.
e) Request information from city departments, volunteer organizations and the
private sector, as necessary.
City of Renton Police Department
a) Provide briefings on the incident periodically to the EOC and city
departments/divisions as appropriate.
b) Request information from city departments, volunteer organizations and the
private sector, as necessary.
c) The City of Renton Police Department may contact federal agencies to
include the Department of Homeland Security or the Federal Bureau of
Investigation to solicit information related to the current incident.
2. Support Agencies
All City of Renton Departments
Renton Regional Fire Authority
Department of Homeland Security
Federal Bureau of Investigation
a) Collect information from their field representatives, if applicable, to
distribute to the City of Renton EOC as appropriate.
b) Provide a liaison to the City of Renton EOC, as available.
c) Analyze information specific to their department/agency and make
recommendations to the City of Renton EOC Director on actions to be taken.
d) Make requests from field representatives, if applicable, for special
information.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Emergency Management Division
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Share information regarding regional effects with the City of Renton EOC. Solicit
input and participation from the City of Renton in regional decision‐making
based on the best available information, usually including a regular policy
conference call schedule.
G. Recovery Activities
1. Primary Agency
City of Renton Executive Department
City of Renton Police Department
a) Prepare situation reports as necessary.
b) Continue compiling information and documentation as necessary.
c) Review and revise reporting procedures and formats as necessary.
d) Prepare, submit and track all documentation necessary for federal and state
reimbursement of Presidential declared disasters.
2. Support Agencies
All City of Renton Departments
Renton Regional Fire Authority
Department of Homeland Security
Federal Bureau of Investigation
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Emergency Management Division
External agencies and stakeholders identified as part of the recovery process
according to the Long Term Recovery Plan.
a) Continue to provide information to the Executive Department or EOC, as
necessary.
b) Review and revise reporting procedures as necessary.
V. RESPONSIBILITIES
A. Primary Agencies
City of Renton Executive Department
City of Renton Police Department
1. Coordinate the collection, evaluation, documentation and dissemination of
information in regards to potential or actual emergencies or disasters that could
affect the City of Renton.
2. Provide emergency management staff to the City of Renton EOC and/or field
operations as needed.
B. Support Agencies
All City of Renton Departments
Renton Regional Fire Authority
Department of Homeland Security
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Federal Bureau of Investigation
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Emergency Management Division
1. Support the City of Renton Executive Department in the collection, evaluation and
dissemination of information in regards to potential or actual emergencies or
disasters that could affect the City of Renton.
2. Provide personnel to the City of Renton EOC when requested and if available to
serve in support functions or liaison roles.
VI. RESOURCE REQUIREMENTS
A. Standard office machines, computers, printers, facsimile machines, charts, boards, and
communications equipment.
B. Emergency/Disaster Liaison from the support agencies to the City of Renton EOC.
C. Communication links between the City of Renton EOC and the support agencies that are not
located within the EOC.
VII. REFERENCES
A. Regional Disaster Plan for Public and Private Agencies in King County, Washington
B. Washington Mutual Aid System (WAMAS)
C. Puget Sound Regional Catastrophic Framework and Annexes
D. King County Comprehensive Emergency Management Plan
E. King County Hazard Mitigation Plan
F. Washington State Comprehensive Emergency Management Plan
G. Emergency Management Assistance Compact
VIII. TERMS AND DEFINITIONS
See Basic Plan
IX. APPENDICES
None
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EMERGENCY SUPPORT FUNCTION 6
MASS CARE, EMERGENCY ASSISTANCE, HOUSING AND HUMAN
SERVICES
Primary Agency: City of Renton Community Services Department
Support Agencies: American Red Cross
Renton Regional Fire Authority
City of Renton Executive Department (Emergency Management Division)
City of Renton Police Department
Greater Renton Community Organizations Active in Disaster
Emergency Feeding Program
Regional Animal Services of King County
Washington State Animal Response Team
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 6: Mass care is developed to coordinate efforts to provide
sheltering (humans and pets), feeding, and emergency first aid following an emergency or
disaster requiring response assistance, to operate a system to collect, receive, and report
information about the status of survivors and to persons unable to provide for themselves
assist with the unification of families within the affected area, and to coordinate bulk
distribution of emergency relief supplies vital to the delivery of services, to survivors following
an incident within the City of Renton.
B. Scope
The needs of emergency workers and the general population are often the same during times
of disaster. An emergency worker care program will be established by the Renton Community
Services Department to meet these needs. This program will be established with the guidance
and assistance of the American Red Cross but will not be dependent upon the American Red
Cross for delivery. Pet and animal shelters will be guided by the Renton Police Department
because people may not leave hazardous areas without their pets; pet shelters will be
established as needed. The Community Services Department will work with people who have
pets but that cannot be housed in the shelter by arranging housing vouchers with hotels and
apartments that allow pets.
As part of the National Response Framework, the American Red Cross, largely through the
utilization of volunteers, plans and prepares to support local jurisdictions in regional mass care
needs. The City of Renton Community Services Department will work with the American Red
Cross, in addition to local partners organized through the Renton Community Organizations
Active in Disaster (COAD),in an effort to facilitate delivery of the following mass care services
established by the American Red Cross and their volunteers but the Community Services
Department will retain primary responsibility for the following functions:
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1. Shelter
The provision for emergency shelter includes the use of designated shelter sites in
existing structures, creation of temporary facilities such as tent cities, or the
temporary construction of shelters. The city may partner with other cities or King
County to participate in regional mass sheltering efforts or to support populations
with medical, functional and/or access needs.
2. Feeding
The provision for feeding the general public and emergency workers is through a
combination of fixed sites, mobile feeding units, and bulk food distribution.
3. Emergency First Aid
Emergency first aid services may be provided to impacted persons and workers at
mass care facilities and at designated sites within the affected area as described in
ESF 8, Health and Medical Services.
4. Disaster Welfare Information
Disaster welfare information regarding individuals residing within the affected area
will be collected and provided (as capabilities allow) to immediate family members
outside the area, through a disaster welfare information system. This will also help
in the reunification of family members within the area who were separated at the
time of the event.
5. Bulk Distribution of Emergency Relief Items
Sites will be established within the affected area for distribution of emergency relief
items. The bulk distribution of these items may be accomplished regionally, and will
be determined by the requirements to meet urgent needs of impacted persons for
essential items. The Emergency Feeding Program is currently established as a fixed
community point of distribution.
6. Transportation to Shelters
Facilitate providing transportation for the general population, including individuals
with functional and access needs that either do not have caretakers or cannot
otherwise provide their own transportation. Transportation for people needing
specialized transportation for medical needs will be coordinated through ESF 8.
7. Animal Shelters
Domestic animal shelters will be established at location(s) determined by the Renton
Police Department depending on the location and scope of the event. . Livestock and
non‐domestic pet needs will be coordinated with King County and the Washington
State Animal Response Team (WASART).
Initial response activities will focus on meeting urgent needs of impacted persons on
a mass care basis with available resources. FEMA (the Federal Emergency
Management Agency) and other government and private agencies may provide
disaster assistance such as loans, grants, and temporary housing. Coordination of
these assistance programs will be administered by a long‐term recovery team
through ESF 14.
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II. POLICIES
A. The City of Renton will maintain a directory of shelters identified by the American Red Cross
or designated by the City for shelter use.
B. In coordination with the Damage Assessment Annex, shelter facilities will receive priority
consideration for structural inspections to ensure the safety of occupants.
C. The American Red Cross and King County Parks have formed a partnership with several
jurisdictions to store containers supplied with cots, bariatric cots, blankets, etc., in cities and
at county facilities. The City of Renton will maintain a list of shelter supply locations within
the City of Renton, and will follow agreement terms in applicable MOUs to access and use
these supplies.
D. In accordance with the National Response Framework, mass care activities will include
persons with access and functional needs include persons with additional needs before,
during, and after an incident in functional areas, including but not limited to: maintaining
independence, communication, transportation, supervision, medical care. Individuals in
need of response assistance may include: those who have disabilities; who live in
institutionalized settings; who are elderly; who are children; who are from diverse cultures;
who have limited English proficiency or are non‐English speaking; or who are transportation
disadvantaged.
E. The city shall include persons with access and functional needs as described about in ESF 6
planning and testing.
F. The city recognizes the special needs of children, particularly as they related to issues of
safety and welfare in the shelter setting and the need for swift reunification with families.
G. All persons, regardless of access or functional need, shall have equal access to available
state supported general population shelter if they are able to meet their own needs, have a
reliable caretaker(s), or with some assistance from volunteers, to assist with personal
and/or medical care.
H. Shelters shall accommodate service animals that accompany persons with access or
functional needs.
I. During a disaster and when requested to support a jurisdiction’s sheltering efforts, the city
will make every reasonable effort to provide facilities that are compliant with applicable
laws pertaining to accessibility. Persons with access or functional needs shall receive the
same standard of care and services as accorded to all others, regardless of the venue in
which they are sheltered.
J. All persons involved in the direct provision of disaster case management services shall be
subject to criminal history background checks and verification of appropriate training.
K. Persons requiring acute or skilled medical care cannot be accommodated in a general
population shelter and shall be sheltered under ESF 8 in a medical shelter.
III. SITUATION
A. Emergency/Disaster Hazards and Conditions
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Depending on the emergency or disaster, a significant percentage of the population of Renton
could be displaced from their homes. In an earthquake, structures may be damaged and unsafe
for occupancy. In many disasters, roads may be disrupted or blocked, preventing access to
individual homes. Although homes may be undamaged, the absence of utilities could also drive
people from their homes to seek shelter. Disruption of roads may make it difficult for displaced
residents to reach shelter services.
B. Planning Assumptions
1. The amount of damage to structures, essential systems and services could rapidly
overwhelm the capacity of the City of Renton to assess the event and respond
effectively to basic and emergency human needs.
2. Damage to roads, airports, communications systems, etc., could hamper emergency
response efforts. The movement of supplies could be seriously impeded. Many
professional emergency workers and others who normally would help during an
event could be unable to reach their assigned posts.
3. Emergency facilities could be severely damaged or inaccessible.
4. Thousands of people could be forced from their homes, depending on such factors
as the time of occurrence, area demographics, building construction, and existing
weather conditions.
5. There may be numerous dead and injured.
6. Thousands of family members may be separated immediately following a sudden‐
impact event, such as children at school and parents at work. There may be
transients, tourists, etc., also involved.
7. Planning for ESF 6 is based on a worst‐case scenario in which an event occurs
without warning at a time of day that will produce maximum casualties.
Consideration should also be given to other events that could cause numerous
casualties and require the temporary relocation of impacted persons.
8. Many impacted persons will remain with or near their damaged homes. Some will go
to mass shelters, others will find shelter with friends and relatives, and some will
also go to public areas such as fire and police stations looking for guidance.
However, fire and police stations will not be viable locations for public shelter.
9. The magnitude of the event will determine the need for large, long‐term shelters.
10. The restoration of communication systems, disrupted by damages and overloads,
may take weeks.
11. Large numbers of spontaneous volunteers will require a planned staging area,
registration and operational procedures.
12. Large numbers of impacted persons with pets will not go to shelters if pets are not
accepted.
IV. CONCEPT OF OPERATIONS
A. General
1. The City of Renton Community Services Department has been designated the
primary agency responsible for managing the activities of ESF 6. Resources from the
private sector will also be applied to the response and recovery effort. The
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Community Services Department will provide an Emergency Shelter Operations
Manual for the designated sites. The City will attempt to provide emergency shelter
training for staff and volunteers through coordination with the American Red Cross.
2. The City of Renton will coordinate with the American Red Cross through the City of
Renton EOC. The capability of the American Red Cross to provide representation to
the EOC is not assumed. If American Red Cross liaison staff cannot support the City
of Renton EOC, communications will be established through the King County
Regional Communications Center and Emergency Coordination Center (KCRCECC) or
Washington State Emergency Operations Center (EOC).
3. The City of Renton has numerous Community Services parks, open spaces, and ball
fields that may accommodate recreational vehicles, tents, etc., in the event of an
emergency or disaster.
4. The City of Renton Police Department with coordinate with Regional Animal Service
of King County and WASART agencies to accommodate pet and animal shelters in
the event of an emergency or disaster.
5. The City of Renton Community Services has established a Memorandum of
Understanding (MOU) with Catholic Community Services and Harambee Church,
respectively, to provide cold weather shelters
B. Organization
The City of Renton Community Services Department will manage the mass care needs of
emergency workers with the support of the American Red Cross and other agencies. The
American Red Cross, as capabilities allow with their personnel, network of volunteers and like
agencies, will support the Renton Community Services Department in delivering and managing
the mass care services as described in this ESF, although their shelter operations support will be
limited to the general population.
Types of Shelters include but are not limited to:
General Population Shelters/Dormitory
Warming/Cooling, Day Sheltering
Disaster Meal Sites
Special Populations Shelters
Pet Shelters
Livestock Shelters
Medical Needs Shelters
Mass Care Staff Shelters
Emergency Responder Shelters
C. Procedures
City of Renton Community Services Department standard operating procedures provide
guidance on implementation of this ESF and maintenance of a working relationship with the
American Red Cross.
The American Red Cross procedures will govern operation of shelters set up by the American
Red Cross, as well as utilization of American Red Cross volunteers.
D. Mitigation Activities
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1. Primary Agency
City of Renton Community Services Department
Maintain city facilities.
2. Support Agencies
None
E. Preparedness Activities
1. Primary Agency
City of Renton Community Services Department
a) Develops plans and procedures for shelter operations. .
b) Develops partnership plans with the American Red Cross.
c) Develops and participates in emergency management training, drills, and
exercises in support of this ESF.
2. Support Agencies
American Red Cross
a) Develops partnership plans with City of Renton Community Services
Department.
b) Participates in emergency management training, drills, and exercises in
support of this ESF.
City of Renton Executive Department
a) Assists the City of Renton Community Services Department with the
development of plans and procedures for shelter operations.
b) Facilitates partnership plans between the City of Renton Community Services
and the American Red Cross.
c) Supports the development of and participates in emergency management
training, drills and exercises in support of this ESF.
City of Renton Police Department (no mention of security role)
a) Provides security, if needed, at human and pet shelters located within the
City of Renton.
b) Establishes, organizes, and develops a pet sheltering operation.
c) Facilitates partnership plans between the City of Renton Community Services
Department and other agencies on pet sheltering needs.
d) Supports the development of and participates in emergency management
training, drills and exercises in support of this ESF.
City of Renton Human Resources and Risk Management
a) Develops plans and procedures for the reassignment of city staff and the
registration and use of volunteers during an emergency or disaster.
b) Participates in emergency management training, drills and exercises in
support of this ESF.
F. Response Activities
1. Primary Agency
City of Renton Community Services Department
a) Activates and operates emergency shelters.
b) Coordinates response efforts with the American Red Cross.
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c) Provides referrals for emergency assistance and human services.
d) Supports the development of and participates in emergency management
training, drills and exercises in support of this ESF.
2. Support Agencies
American Red Cross
As resources allow, and potentially in a regionalized model, provides the following
services:
a) Food, Shelter and Emergency Supplies: During a disaster, first priority is to
ensure that people have a safe place to stay, food, and emergency supplies.
Red Cross works with government and community partners to open shelters
where residents will find comfort with a hot meal, recovery information, and
a place to rest. For emergency workers and people returning to their homes,
the Red Cross mobilizes emergency response vehicles from which disaster
workers distribute food, water, and essential clean‐up items that might not
be immediately available in the community.
b) Welfare Information: Disasters often disrupt regular communication
channels and can separate families. Through the Red Cross’ nationwide
network of chapters, family members may request welfare information
regarding their loved ones. The Red Cross “Safe and Well” Web site enables
people within a disaster area to let their families and friends outside of the
affected region know that they are all right. Clients register on Safe and
Well, by going to http://redcross.org/safeandwell. Red Cross call agents at 1‐
800‐RED‐CROSSwill register individuals without computers or connectivity.
c) Client Casework and Recovery Planning and Assistance: To help people with
disaster‐caused needs, Red Cross provides individualized client services
through casework. Particular attention is given to those who have
experienced significant damage or loss of their homes. This casework
process consists of an in‐depth interview that allows the worker to assess the
client’s immediate needs. With this information, the caseworker can connect
the client with items, financial assistance and/or referrals to local resources
which can meet those immediate needs. The caseworker also engages the
client in a brief planning process which can help identify action steps for the
client to follow in the first few days or weeks after a disaster. Red Cross
caseworkers work closely with local, state and federal government to ensure
clients have access to all available resources.
d) Disaster Health and Mental Health Services: After an emergency, injuries can
ensue, essential prescription medicines lost, and the shock and stress of
sudden loss can overwhelm a person’s normal coping skills. The Red Cross
deploys licensed health and mental health professionals who are specifically
trained and equipped for disaster responses to help. Disaster health
professionals are available for emergency first aid, medical assessment,
triage and replacement of emergency medications. Our Disaster Health
Services team meets these needs through item distribution, financial
assistance or referrals to community partners. Disaster mental health
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professionals in shelters and service locations provide mental health
assessments, crisis intervention and a sympathetic ear to those in need.
e) Provides preliminary and detailed damage assessments of the affected area
to determine the number of dwellings and public shelters damaged and the
extent of damage.
f) Coordinates, within its agreements, the provision of relief efforts by any
volunteer organizations actively engaged in providing relief assistance to
disaster survivors.
g) Coordinates its relief activity with participating and support agencies and
affected areas through liaisons to the state, county, and local jurisdiction
EOCs.
h) Makes recommendations to the City of Renton EOC for the establishment of
mass care priorities.
City of Renton Human Resources Risk Management
Reassigns city personnel and registers and assigns volunteers as requested.
City of Renton Police Department
Washington State Animal Response Team
Regional Animal Services of King County
Provides support in organizing animal sheltering for the Community Services
Department.
REACH
Provide cold weather shelters for the homeless populations.
Emergency Feeding Program
Establish and run a community point of distribution for disaster supplies.
City of Renton Executive Department
Coordinate City of Renton EOC Operations.
The Salvation Army
Greater Renton Community Organizations Active in Disaster
Provide support to the Renton Community Services Department as resources
and capabilities allow.
G. Recovery Activities
1. Primary Agency
City of Renton Community Services Department
a) Continues to operate shelters as capabilities allow.
b) Assist in services or arranging longer term housing
c) Referrals to other agencies for appropriate services
2. Support Agencies
City of Renton Police Department
a) Demobilizes pet sheltering operations
b) Provides the long‐term resources for unwanted pets
American Red Cross
City of Renton Executive Department
City of Renton Human Resources and Risk Management Department Greater Renton
Community Organizations Active in Disaster
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Salvation Army
a) Support recovery activities consistent with their mission and capabilities.
b) Continues to support mass care recovery activities through the Renton
Community Services Department.
V. RESPONSIBILITIES
A. Primary Agency
City of Renton Community Services Department
Provides overall coordination for the accomplishment of this ESF.
B. Support Agencies
American Red Cross
As resources allow:
1. Supports efforts to provide sheltering, feeding, and emergency first aid following a
natural or technological event requiring response and recovery assistance.
2. Operates a disaster welfare information system to collect, receive, and report
information regarding the status of impacted persons and assist with family
reunification within the event area.
3. Coordinates bulk distribution (potentially regionally) of emergency relief supplies
necessary to this ESF.
City of Renton Police Department
Regional Animal Services of King County
Washington State Animal Response Team
1. Supports and maintains efforts to provide pet sheltering and feeding following a
natural event requiring response and recovery assistance.
2. Operates and/or supports a pet and animal shelter system that can collect, receive
and report information reuniting pet owners with their pets.
Greater Renton Community Organizations Active in Disaster
Emergency Feeding Program
Supports the City of Renton Community Services Department in the accomplishment
of ESF 6 within the limits of their expertise and resources.
VI. RESOURCE REQUIREMENTS
A. Resources that may have to be mobilized in support of mass care activities include the
transportation of cots, blankets, air mattresses, sleeping bags, portable toilets, water
containers, cooking equipment, registration forms, tables, chairs, medical supplies, animal
kennels and food dishes, tents, fencing, and transport vehicles. Many of these supplies will
already be in shelter locations or can be obtained through normal supply channels.
B. Personnel resources will include American Red Cross staff, volunteers such as veterans
groups, labor unions, scouting organizations, professional associations, City of Renton
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employees trained in shelter operations and private organizations with whom the American
Red Cross has agreements. Skilled individuals will be identified from among these groups.
VII. REFERENCES
A. American Red Cross Disaster Service Program Guidance
B. City of Renton Shelter Operations Manual
C. City of Renton Animal Sheltering Plan
D. Mass Care Regional Plans
E. Greater Renton Community Organizations Active in Disaster (COAD) Emergency
Coordination Plan
VIII. TERMS AND DEFINITIONS
See Basic Plan
IX. APPENDICES
None
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EMERGENCY SUPPORT FUNCTION 7
LOGISTICS MANAGEMENT AND RESOURCE SUPPORT
Primary Agency: City of Renton Executive Department
Support Agencies: All City of Renton Departments
Renton Regional Fire Authority
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
Private Sector Organizations
Public Health – Seattle & King County
Voluntary Organizations
Washington State Emergency Management Division
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 7: Resource management was developed to assist local
government requiring logistical and resource support prior to, during, and/or after an
emergency or disaster.
B. Scope
Resource support involves the procurement and allocation of resources beyond normal day to
day operations. These resources include equipment, materials, facilities, contracted services,
supplies, and personnel required to support the city's departments/divisions during the
response and recovery phases of an emergency or disaster. Resource support may continue
until the demobilization/disposition of all resources is complete.
II. POLICIES
A. All activities within ESF 7 will be conducted in accordance with the National Incident
Management System.
B. It is the policy of the City of Renton that departments/divisions utilize their own resources
or mutual aid agreements before requesting outside resources. It is not necessary to wait to
make a request for outside resources until the city is already out of resources; the request
may be initiated earlier to coordinate delivery of outside resources to arrive at the point in
time when exhaustion of city resources is anticipated.
C. In a single incident response, emergency resource requests may be handled through the
field Incident Command organization, but may be delegated to the City of Renton
Emergency Operations Center (EOC) at the discretion of the Incident Commander.
When multiple incidents occur simultaneously, as in a regional disaster, and a field Incident
Command structure has not been established to embrace the scope of the entire
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emergency, emergency resource requests will be coordinated through the City of Renton
EOC.
D. In accordance with Chapter 38.52 RCW, RCW 35A.33.120, and Renton Municipal Code, the
City of Renton has emergency powers that include purchasing and resource procurement
necessary to respond to disasters. RCW 35A.33.080 authorizes the City Council to approve
expenditures without public notice or hearing. Under the policy direction of the Mayor, the
Logistics and Finance Sections of the City of Renton EOC are responsible for city emergency
procurements. The Logistics Section of the City of Renton EOC has the responsibility for
locating and ordering resources. The City of Renton EOC Finance Section will offer support,
documentation and handle actual purchase arrangements in the process. This information
will be coordinated with the City of Renton Administrative Services Department of the city
in order to maintain required documentation.
E. Supporting departments support ESF 7 by providing department resources, procurement
lists, and personnel to staff the ESF 7 function in the EOC.
F. Personnel within non‐mission‐critical functions in their own city departments may be
reallocated to disaster assignments as needed. Volunteers may be used to staff the ESF 7
function at the EOC. Volunteers will be registered as Emergency Workers per WAC 118.04.
G. The Regional Disaster Framework for Public and Private Organizations in King County,
Washington to which the City of Renton is a signatory, provides a financial agreement
between signatory partners when mutual aid resources are requested. This financial
agreement, when invoked, supersedes other financial arrangements which may govern
normal response operations and resource sharing between jurisdictions. It also describes
the resource management and procurement process coordinated by King County when
local city resources are insufficient to meet the demands of the incident.
III. SITUATION
A. Emergency/Disaster Hazards and Conditions
A significant emergency or disaster may damage or limit the existing resources needed to
maintain vital city services or to care for the general public in need of disaster assistance.
Certain disasters may significantly impact transportation infrastructure and/or vendor
operations and may inhibit the availability and flow of resources into and within the city.
Refer to the Renton Hazard Identification and Vulnerability Analysis within the King County
Hazard Mitigation Plan for details on hazards as well as the Basic Plan portion of City of Renton
Comprehensive Emergency Management Plan.
B. Planning Assumptions
1. The city may not have all the resources required, either in type or quantity, to
respond to a disaster. These insufficiencies may be created by one or more of the
following conditions:
a) The extent of the damage overwhelms available resources.
b) Normally available resources are damaged, lost, or unable to be moved from
one place to another due to the incident.
c) The nature of the event requires resources not normally used within the city.
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d) Personnel are injured or unable to report to work due to impacts of the
emergency or disaster.
e) Disruptions in the vendor supply chain and/or increased regional demand
may make regularly available resources unavailable or in short supply.
2. Resource replacement or supplementation will likely need to come from outside
sources. 3. Outside resources may not be immediately available. Depending upon
the area affected by the disaster, resources may have to be procured from out of
state. The normal process is to request resources first from King County, which will
coordinate a request to the state. However, cities in Washington can make requests
directly to the state.
IV. CONCEPT OF OPERATIONS
A. General
1. City departments/divisions will first utilize normal procedures for their day to day or
mutual aid resources before requesting outside assistance. The City of Renton
Administrative Services Department may assist departments by providing procedural
guidance for emergency resource procurement. The Policy Advisory Group, in
consultation with the City of Renton Administrative Services Department, will
provide policy guidance on financial limits which may be applied to resource
procurement.
2. Department Operations Centers (DOC) may be established by any department in
order to manage the dispatch and coordination of department‐controlled or related
resources. A DOC will maintain close communication with the Incident Commander
and/or the City of Renton EOC regarding incident priorities and resources status to
ensure overall incident objectives are met. Any procurement done at the DOC level
needs to be coordinated with the Administrative Services Department which
maintains all procurement documentation for the incident.
3. The City of Renton EOC procedures identify the process for the emergency
procurement of resources. The Logistics Section of the EOC is responsible for the
locating and ordering of emergency resources. The Finance Section may offer
support and will document the resource procurement process and handle the actual
purchasing/payment for the transaction.
4. Department and EOC resource lists and directories in the will be used to identify
locations within the city, as well as vendors, suppliers or other outside sources
where resources may be procured to replace, or supplement those needed to fulfill
the responsibilities of this ESF. Whenever possible, resources should be procured
from Renton businesses.
5. The Greater Renton Community Organizations Active in Disaster (COAD) will be
used to identify organizations which may be able to provide additional resources for
the response/recovery effort.
B. Organization
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1. This ESF will be coordinated by the Logistics Section Chief when the City of Renton
EOC is activated. If the City of Renton EOC is not activated, the Emergency
Management Director will perform or delegate this coordination.
2. The Policy Advisory Group, in concert with the City of Renton Administrative Services
Department will establish limits and guidance on resource procurement parameters
if needed.
3. The Logistics Section is responsible for coordination of City of Renton EOC
emergency or disaster resource requests and procurement. The Finance Section is
responsible for the contracts and documentation of resources procured through the
City of Renton EOC as well as spending limits and payment options.
4. Individual departments/divisions will determine quantities and use of equipment,
personnel and supplies based on need. The Emergency Management Director may
hold a briefing during the response and recovery phases of an emergency or disaster
to determine department/ division's needs as well as the necessity of City of Renton
EOC activation.
5. The City of Renton Human Resources and Risk Management Department will
coordinate the registration of civilian volunteers within the city per Chapter 118‐04
WAC, Emergency Worker Program and Chapter 38.52 RCW.
The City of Renton Human Resources and Risk Management Department will
coordinate the overall reassignment and deployment of non‐mission‐critical
personnel from city departments as requested by the City of Renton EOC.
C. Procedures
1. Resource requests beyond the capability of normal day to day operations will be
received and processed through the City of Renton EOC. Requests for resources may
be initiated by the Incident Command organization in the field, by DOCs, or by other
organizations or entities that have been granted access to the City of Renton EOC
through standing plans or agreements, whether formal or informal.
Resource procurement will be driven by the operational needs of the incident.
Therefore, normal procurement procedures established by the City of Renton may
be waived to support the urgencies of the emergency or disaster. Waiver of these
procedures is supported by Renton City Code.
D. Mitigation Activities
1. Primary and Support Agencies
None
E. Preparedness Activities
1. Primary Agency
City of Renton Fire Executive Department
a) Develops and maintains the Renton Comprehensive Emergency Management
Plan identifying existing department and division resources and coordinating
which city department has responsibility for each ESF/Annex capability.
b) Maintains the EOC in order to be ready at any time for an activation.
c) Coordinates the strategic placement of critical emergency supplies within the
city.
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d) Develops and maintains Continuity of Operations Planning for the city.
e) Coordinates acquisition, development and maintenance of shared resource
lists, directories and databases.
f) Ensure resource typing and inventory records are maintained for the city.
g) Provide emergency management training, drills and exercises in support of
this ESF to city department/divisions.
h) Provide public education, encouraging citizens to be prepared and self‐
sufficient for at least 7 days.
2. Support Agencies
City of Renton Administrative Services Department
a) Work with primary and support agencies to establish and review policies and
procedures governing procurement and purchasing.
b) Participate in emergency management training, drills and exercises in
support of this ESF.
c) Assist in identifying existing departments/divisions resource inventories of
major equipment, maintaining and updating records to provide to the City of
Renton EOC.
d) Assist in maintaining vendor/supplier records to identify where department
resources may be supplemented, replaced or repaired during an emergency
or disaster.
City of Renton Human Resources and Risk Management Department
a) Establish a personnel resource registration program as outlined in Chapter
118‐04 WAC Emergency Worker Program.
b) Participate in emergency management training, drills and exercises in
support of this ESF.
c) Coordinate the overall reassignment and deployment of non‐mission‐critical
personnel from city departments as requested.
All Other City of Renton Departments
Renton Regional Fire Authority
a) Participate in emergency management training, drills and exercises in
support of this ESF.
b) Identify existing departments/divisions resources available to assist in the
response and recovery activities of an emergency or disaster.
c) Maintain inventory records to accurately represent departmentally
controlled assets and resources.
d) Identify resource vendors, suppliers or locations where departmentally
controlled assets may be supplemented, replaced or repaired during an
emergency or disaster.
e) Identify and establish procedures to relocate essential resources away from
hazard potential areas (as identified in the Renton section of the King County
Hazard Mitigation Plan).
F. Response Activities
1. Primary Agency
City of Renton Executive Department
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a) Coordinate activation of the City of Renton EOC if requested.
b) Receive direction from the Policy Advisory Group and the Administrative
Services Department on any limits or other parameters established for
procurement.
c) Coordinate or delegate the procurement of resources within the
organizational structure of the City of Renton EOC.
d) Provide available personnel and resources for emergency or disaster work.
e) Conduct a department/division briefing to determine the scope of the
emergency or disaster, resource needs, EOC activation, and status of city
response and recovery capabilities.
f) Forward situation reports and resource requests to the King County Office of
Emergency Management/Regional Communications and Emergency
Coordination Center or the Washington State Emergency Management
Division and other partner agencies.
2. Support Agencies
City of Renton Administrative Services Department
a) Attend department/division briefings to coordinate disaster information and
request resources needed to accomplish response and recovery activities.
b) Provide representation as requested to assist the City of Renton EOC’s
Finance or Logistics Sections with procurement and documentation.
c) Relocate essential resources away from hazard areas if vulnerable to the
disaster.
City of Renton Community Services Department
a) Attend department/division briefings to coordinate disaster information and
request resources needed to accomplish response and recovery activities.
b) Provide available personnel and resources for emergency or disaster work.
c) Relocate essential resources away from hazard areas if vulnerable to the
disaster.
d) Make city parks facilities available for personnel registration, staging,
relocation, donations management, debris removal, and emergency worker
or general populations shelters.
City of Renton Community and Economic Development Department
a) Attend department/division briefings to coordinate disaster information and
request resources needed to accomplish response and recovery activities.
b) Provide available personnel and resources for emergency or disaster work.
c) Relocate essential resources away from hazard areas if vulnerable to the
disaster.
d) Provide coordination to perform damage assessment activities.
e) Provide guidance on resource needs for long‐term recovery.
City of Renton Human Resources and Risk Management Department
a) Attend department/division briefing to coordinate disaster information and
request resources needed to accomplish response and recovery activities.
b) Assist the City of Renton EOC as requested with personnel issues.
c) Organize and register civilian volunteers to be utilized in the City of Renton
EOC when requested.
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d) Provide available personnel and resources for emergency or disaster work.
e) Coordinate the reassignment of other city personnel for disaster
assignments.
f) Relocate essential resources away from hazard areas if vulnerable to the
disaster.
All Other City of Renton Departments
Renton Regional Fire Authority
a) Attend department/division briefings to coordinate disaster information and
request resources needed to accomplish response and recovery activities.
b) Provide available personnel and resources for emergency or disaster work.
c) Relocate essential resources away from hazard areas if vulnerable to the
disaster.
d) Provide representative or subject matter expert to the EOC when requested.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Private Sector Organizations
Public Health – Seattle & King County
Voluntary Organizations
Washington State Emergency Management Division
Provide resource support to the city as able to assist in the response and
recovery phases of emergency or disaster operations.
G. Recovery Activities
1. Primary Agency
City of Renton Executive Department
a. Continue to coordinate response and recovery activities through the City of
Renton EOC, if activated.
b. Conduct a post‐incident review to evaluate the City of Renton EOC
procedures to include the resource procurement and allocation process.
c. Continue communication with the county and state through situation
reports.
d. In accordance with the Renton Disaster Recovery Plan (ESF 14) assist
departments/divisions in compiling documentation for costs incurred by the
emergency or disaster.
e. Coordinate revision of City of Renton’s EOC, CEMP and other emergency
management policies and procedures to correct deficiencies learned from
the emergency or disaster.
f. Update inventory lists of departmentally controlled assets and resources.
g. Update resource lists with information gained as a result of the disaster.
2. Support Agencies
City of Renton Administrative Services Department
a) Follow appropriate policies and procedures in completing the required
documentation to justify emergency services, contracts, purchases and
expenditures.
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b) Attend a post‐incident review to evaluate the City of Renton EOC procedures
to include the resource procurement and allocation process.
c) Compile documentation for departmental costs incurred and volunteers
utilized. Revise internal policies and procedures to correct deficiencies
learned from the emergency or disaster.
d) Submit revised inventory lists of departmentally controlled assets and
resources for inclusion in City of Renton EOC documentation.
e) Submit a revised resource list of vendors and other suppliers or locations for
inclusion in City of Renton EOC documentation.
f) Coordinate FEMA reimbursement process if a Presidential Disaster
Declaration is issued for the event.
City of Renton Human Resources and Risk Management Department
a) Continue to support response and recovery activities.
b) Assist departments/divisions with disaster insurance claims for personnel
injuries/death, damaged or destroyed city resources.
c) Forward completed documentation for departmental costs incurred and
volunteers utilized to the Administrative Services .
d) Revise policies and procedures to correct deficiencies learned from the
emergency or disaster.
e) Submit revised inventory lists of departmentally controlled assets and
resources for inclusion in City of Renton EOC documentation.
f) Submit a revised resource list of vendors and other suppliers or locations for
inclusion in City of Renton EOC documentation.
g) Work with the City Attorney to handle documentation of liability claims filed
against the city.
All Other City of Renton Departments
Renton Regional Fire Authority
a) Continue to support response and recovery activities.
b) Forward completed documentation for departmental costs incurred by the
emergency or disaster to the Administrative Services Department.
c) Revise policies and procedures to correct deficiencies learned from the
emergency or disaster.
d) Submit revised inventory lists of departmentally controlled assets and
resources for inclusion in City of Renton EOC documentation.
e) Submit revised inventory lists of departmentally controlled assets and
resources for inclusion in City of Renton EOC documentation.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Private Sector Organizations
Public Health – Seattle & King County
Voluntary Organizations
Washington State Emergency Management Division
Continue to provide resource support as requested.
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V. RESPONSIBILITIES
A. Primary Agency
City of Renton Executive Department
Ensure that operational response and recovery activities are properly coordinated.
Resources are to be procured within the parameters established by the Policy Advisory
Group and the City of Renton Administrative Services Department, and under the
emergency powers provided by city code and state statute.
Work toward the reduction of outside resource needs and the facilitation of resource
procurement during an emergency or disaster through:
1. Educational programs that encourage area populations including businesses to be
self‐sufficient for a minimum of two (2) weeks.
2. Training of city departments/divisions that emphasize the need to safeguard city
resources from the effects of an emergency or disaster.
3. The collection and compilation of resource inventories, and procurement data.
B. Support Agencies
All Other City of Renton Departments
Renton Regional Fire Authority
1. Maintain departmentally controlled resource inventories.
2. Establish departmental programs that preserve and safeguard resources from the
effects of an emergency or disaster.
3. Prepare plans and/or maintain data that facilitates the procurement of available
resources, which are likely to be needed during an emergency or disaster.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Private Sector Organizations
Public Health – Seattle & King County
Voluntary Organizations
Washington State Emergency Management Division
Provides resource support as available to assist in the response and recovery phases
of an emergency or disaster.
VI. RESOURCE REQUIREMENTS
A. Greater Renton Community Organizations Active in a Disaster (COAD) contacts list
B. City of Renton EOC resource lists
C. City of Renton department‐specific inventory records
D. City of Renton vendor records
VII. REFERENCES
A. Chapter 38.52 RCW
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B. Chapter 35A.33 RCW
C. Chapter 118‐04 WAC
D. City of Renton Municipal Code
E. Washington State Comprehensive Emergency Management Plan
F. King County Comprehensive Emergency Management Plan
G. City of Renton EOC resource lists
H. Greater Renton COAD Database
I. Regional Disaster Framework for Public and Private Organizations in King County,
Washington
J. Logistics Management and Resource Toolkit to the Puget Sound Regional Catastrophic
Disaster Coordination Plan
K. King County Hazard Mitigation Plan
L. City of Renton Disaster Recovery Plan (ESF 14)
VIII. TERMS AND DEFINITIONS
See Basic Plan
IX. APPENDICES
None
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EMERGENCY SUPPORT FUNCTION 8
PUBLIC HEALTH AND MEDICAL SERVICES
Primary Agencies: Renton Regional Fire Authority
Public Health ‐ Seattle & King County
Support Agencies: American Red Cross
City of Renton Executive Department
King County Emergency Medical Services
King County Medical Examiner
Private Ambulance Companies
Valley Medical Center
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 8: The purpose of this annex is to outline the local
organization, operational concepts, responsibilities, and procedures/guidelines to accomplish
coordinated public health and medical services to reduce death and injury during emergency
situations and restore essential health and medical services within a disaster area.
B. Scope
This ESF will identify and meet the health and medical needs of individuals and communities
impacted by an emergency or disaster through coordination with Public Health Seattle & King
County and the City of Renton.
C. ESF Activation & Plan Maintenance
ESF 8 may be activated independently or in conjunction with other ESF’s, depending on the
needs of the situation.
D. Policies
The City of Renton and Renton Regional Fire Authority will use mutual aid agreements when
the city’s resources are depleted or committed. The Incident Command System (ICS) should be
used in any size or type of disaster to manage response personnel, facilities, and equipment.
It is the policy of the Renton Regional Fire Authority to operate under the King County
Comprehensive Emergency Management Plan, Emergency Support Function 8 (ESF) for disaster
related health and medical services. Emergency Medical Technicians or other responders who
provide emergency medical assistance in the City of Renton shall operate under King County's
procedures and protocols.
A Mass Casualty Incident (MCI) may be declared to allow Emergency Medical Services
personnel to follow the established written emergency protocols as referenced in the Seattle‐
King County Mass Casualty Incident (MCI) Plan.
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II. SITUATION & ASSUMPTIONS
A. Situation
Emergencies or disasters may occur in a local jurisdiction at any time causing significant human
suffering, injury and death, public and private property damage, environment degradation,
economic hardship to business, families, individuals, and disruption of local government.
1. A significant natural disaster or technological event that overwhelms the City of
Renton would demand county, state, and federal public medical care assistance.
2. Hospitals, nursing homes, pharmacies and other medical/health care facilities may
be structurally damaged or destroyed. Those facilities that survive with little or no
structural damage may be rendered unusable or only partially usable because of
damage to utilities (power, water, sewer), or the inability of staff to report for duty.
3. Medical and health care facilities which remain in operation and have the necessary
utilities and staff may be overwhelmed by the "walking wounded" and seriously
injured patients who are transported there in the immediate aftermath of an
emergency/disaster occurrence.
4. Medical supplies and equipment will likely be in short supply. Most health care
facilities maintain only inventory stock to meet their short‐term (24 to 36 hours)
normal patient load needs. Disruptions in local communications and transportation
systems could prevent timely resupply.
5. Uninjured persons who require daily medications such as insulin, antihypertensive
drugs, and digitalis may have difficulty in obtaining these medications because of
damage or destruction of normal supply locations and general shortages within the
disaster area.
6. Damage to transportation systems may delay medical transports and outside
assistance from other agencies.
7. Damages to drinking and wastewater systems may complicate health care and
possibly add to the victim or patient totals.
8. Hazardous Materials incidents will present unique problems to patient care as the
patients themselves may become contaminated and considered hazardous.
B. Assumptions
1. Resources within the affected area will be inadequate to clear casualties from the
scene or treat them in local hospitals. Additional medical capabilities will urgently be
needed to supplement and assist in triage and treat casualties in the affected area
and to transport to the closest appropriate hospital or other health care facility.
Medical resupply will be needed throughout the event area.
2. Damage to chemical and industrial plants, sewer lines and water distribution
systems, along with secondary hazards such as fires, will result in toxic
environmental and public health hazards to the surviving population and response
personnel.
3. The damage and destruction caused by a natural or technological event will produce
urgent needs for mental health crisis counseling for victims, their families, and
emergency responders.
4. Disruption of sanitation services and facilities, loss of power, and massing of people
to shelters may increase the potential for disease and injury.
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5. Public health emergencies may require implementation of public health measures to
contain and control communicable diseases or spread of environmental hazards.
6. It is likely that public demand for health information and health and medical services
will increase during disasters.
7. The use of gymnasiums and community centers as temporary medical shelters,
alternate care facilities, and family assistance centers may be necessary.
Warehouses or airport hangars may be used as temporary morgues as needed by
the King County Medical Examiner.
8. Members of our community who are seniors, children, disabled, homeless, non‐
English speakers, low‐income or otherwise in need of ongoing support, will be more
vulnerable during and after an emergency. A partnership approach will be needed
between government, private industry, volunteer agencies and the media to ensure
essential health‐related information and services reach vulnerable residents during
an emergency.
9. Health and medical services will be restored during the recovery period as soon as
practical and within the limitations and capabilities allowed of affected agencies.
III. CONCEPT OF OPERATIONS
A. General
The local agencies and organizations located in the EOC should work to meet the information
requirements of the EOC staff.
B. Notifications
1. The City will establish the overall health and medical response and recovery
objectives.
2. Coordination of incident information with ESF‐8 agencies.
3. Identification and coordination of medical resources.
4. Management of the acquisition and use of medical resources.
5. Activation of the health and medical Joint Information System (JIS) as needed to
coordinate the content and timing for release of accurate and consistent health and
medical information to the public, media, and community response partners.
6. Coordination of health and medical information.
7. Investigation into the cause and manner of death resulting from an emergency or
disaster.
8. Overseeing regional health and medical surge capacity measures associated with
added capacity or mobilization of volunteer personnel.
9. Collaborating with local Emergency Operating Centers (EOCs) to provide logistical
support for medical needs shelters, alternate care facilities, medication centers,
mortuary operations, family assistance centers, and other field response locations.
10. Implementing local medication distribution strategies directed by the Local Health
Officer.
11. Coordinating with Bloodworks Northwest to support the blood distribution system.
12. Identification of potential sites and support staff for temporary emergency clinics.
13. Emergency care at shelters and congregate care facilities.
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14. Coordination of medical transportation resources.
15. Communicable disease and environmental health investigation and mitigation.
16. Support of recovery activities aimed at restoring health and medical services to pre‐
event status.
17. The provision of basic and advanced life support services shall be provided as per
existing standard operating procedures, patient care guidelines and
treatment/transfer protocols as promulgated or coordinated by the Emergency
Medical Services Division of Public Health – Seattle & King County.
18. The American Red Cross may support the Emergency Medical Services response with
additional resources within the scope of their mission and as resources are available.
Organization
The Renton Regional Fire Authority responds to medical emergencies within the City of
Renton and King County Fire Districts 25 and 40.
Public Health ‐ Seattle & King County is the lead agency in providing health medical, and
mortuary response within King County.
Procedures
The Renton Regional Fire Authority operates under the King County Emergency Medical
Services guidelines. For a Mass Casualty Incident the Renton Regional Fire Authority
follows procedure written in the Seattle‐King County Mass Casualty Incident (MCI) Plan.
Public Health ‐ Seattle & King County follows procedures written in the King County,
Washington, Comprehensive Emergency Management Plan, ESF 8, Health, Medical, and
Mortuary Services. As a region the Puget Sound area follows guidance provided in the
Pre‐Hospital Emergency Triage and Treatment Annex and the Victim Information and
Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster
Coordination Plan.
C. Mitigation
1. Primary and Support Agencies
Public Health – Seattle & King County
a) Communicable disease surveillance, investigation, and community
containment.
b) Environmental health protective actions such as vector control,
environmental sampling, and food product embargoes.
c) Development of medical stockpiles.
Preparedness Activities
1. Primary Agencies
Renton Regional Fire Authority
a) Provide ongoing medical service training to their personnel.
b) Provide CPR training to the public through periodic classes.
c) Establish transport procedures to facilitate disaster operations.
d) Works with local health care providers to establish disaster treatment
centers within the City of Renton.
Public Health – Seattle & King County
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a) Develop operational and tactical plans for health and medical response.
b) Coordinate and manage health and medical training and exercise
opportunities for healthcare providers throughout the region.
c) Assess the region’s vulnerability to the health impacts of emergencies and
disasters.
d) Provide ongoing health protection activities such as vaccinations, provider
education, and food and water safety assurance.
2. Support Agencies
American Red Cross
Provide first aid training classes to the public.
Valley Medical Center
Provide training and education in support of emergency readiness.
D. Response
1. Primary Agencies
Renton Regional Fire Authority
a) Establish Incident Command for on scene emergency operations.
b) Provide basic life support (BLS) to ill or injured persons.
c) Coordinate the transport of ill or injured persons.
d) Request additional medical services dependent upon the number of injuries.
e) Request critical incident stress debriefing teams.
f) Request assistance via the City of Renton EOC to the King County Office of
Emergency Management/Regional Communications and Emergency
Coordination Center.
g) Coordinate response efforts with primary agencies.
h) Establish first aid stations when needed.
i) Outreach to vulnerable populations (during preparedness and response
times) to inform them of the health impacts of emergencies and recommend
protective actions.
j) Support evacuation of medical facilities with aid cars, ambulances and other
logistical support.
k) Coordinate with Renton EOC to make facilities such as community centers
available to serve as medical sites such as medication centers, alternate care
facilities, or family assistance centers.
l) Support the evacuation of medically fragile residents if a city evacuation is
recommended (Public Health is lead for coordinating this function).
m) Implement disease control measures such as school closures or cancellation
of public gatherings at the direction of the Local Health Officer.
n) Provide representatives or subject matter experts to the Renton EOC if
requested.
Public Health ‐ Seattle & King County
a) Provide leadership and direction in responding to health and medical
emergencies across King County consistent with the authority of the Local
Health Officer.
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b) Activate the ESF 8 Area Command Center, Joint Information System and MAC
Group as appropriate.
c) Provide medical advice and treatment protocols regarding communicable
diseases and other biological hazards to EMS, hospitals, and healthcare
providers.
d) Maintain 24 / 7 Duty Officer program and serve as the primary point of
notification for health and medical emergencies in King County.
e) Coordinate assessment and response to disaster consequences affecting
food safety, water quality, and sanitation.
f) Coordinate and collaborate with community response agencies in identifying
environmental impact, remediation, and recovery activities.
g) Coordinate the response of regional veterinarian services and animal care
groups.
h) Direct response activities to vector‐borne public health emergencies.
i) Support mass care sheltering plans throughout the county in coordination
with the American Red Cross and ESF 6 Mass Care agencies. Public Health’s
role in mass care sheltering will focus on assisting with environmental health
assessments at shelters.
j) Provide epidemiological surveillance, case investigation, and follow‐up to
control infectious disease, including acts of bioterrorism and outbreaks of
food borne illness.
k) Assess the health and medical impacts and potential consequences posed by
emergencies and disasters and determines appropriate courses of action.
l) Direct and manage medical surge capabilities including medical needs
shelters, alternate care facilities, medication centers and temporary
morgues.
m) Coordinate and manage incident information and medical resources for
healthcare agencies across King County.
n) Direct and manage regional isolation, quarantine, and other control
measures necessary in response to disease outbreaks.
o) Direct and manage mass vaccination and antibiotic dispensing operations.
p) Coordinate requests for medical resources with private vendors, the King
County Office of Emergency Management/Regional Communications and
Emergency Coordination Center and the State EOC, as needed.
q) Support the King County Department of Community and Human Services and
the American Red Cross in meeting demands for regional mental health
services.
r) Direct the development and dissemination of health messages to the public,
media, response partners, and community based organizations.
s) Activate the Public Health Information Call Center as needed.
t) Activate the Community Communications Network during emergencies to
provide public health and related information to community based
organizations (CBO) and healthcare providers serving vulnerable populations
and to receive incident information from CBOs.
2. Support Agencies
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City of Renton Public Works Department
a) Monitor and assure safe drinking water supply.
b) Provide emergency repairs to utility systems as necessary.
American Red Cross
a) Acquaint families with available health resources and services and make
appropriate referrals.
b) Provide supportive counseling for the family members of the dead and
injured.
c) Provide emergency first aid, supportive counseling, health care for minor
illnesses and injuries to individuals in mass care shelters if qualified
personnel are available, and coordinates support activities at other sites with
Public Health‐ Seattle/King County.
Valley Medical Center
Provide direct medical care to injured and ill persons at appropriate fixed and
other facilities.
King County Emergency Medical Services
a) Provide advanced life support (ALS) services in response to ill or injured
persons.
b) Provide limited emergency medical transportation capability.
c) Provide Medical Services Officer, if requested.
d) Coordinate regional critical incident stress management for first responders.
City of Renton Police Department
a) Provide limited first aid capability.
b) Assist the Medical Examiner with the identification of deceased persons.
c) Secure medical scene.
King County Medical Examiner
a) Provide notification of emergency morgue locations.
b) Authorize the release of the deceased.
c) Coordinate transportation of the deceased.
d) Track incident related deaths resulting from emergencies and disasters.
e) Manage disaster related human remains.
f) Oversee a family assistance center to provide a private, safe and secure place
for survivors of disaster victims to gather, and to facilitate necessary
communication with the KCMEO, and to facilitate the coordination of
psycho‐social support.
Private Ambulance Companies
Assist in the transportation of the injured.
E. Recovery
1. Primary Agencies
Renton Regional Fire Authority
Public Health ‐ Seattle & King County
a) Participate in a debriefing to evaluate the incident.
b) Continue response and recovery efforts in support of this ESF.
2. Support Agencies
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American Red Cross
City of Renton Executive Department
City of Renton Police Department
City of Renton Public Works Department
King County Emergency Medical Services
King County Medical Examiner
Private Ambulance Companies
Valley Medical Center
a) Participate in a debriefing to evaluate the incident.
b) Continue response and recovery efforts in support of this ESF.
IV. ORGANIZATION & RESPONSIBILITIES
A. Organization
1. Primary Agencies
Renton Regional Fire Authority
Public Health ‐ Seattle & King County
Coordinate the planning and response activities for medical and health
assistance in the event of an emergency or disaster.
2. Support Agencies
American Red Cross
City of Renton Executive Department
City of Renton Police Department
City of Renton Public Works Department
King County Emergency Medical Services
King County Medical Examiner
Private Ambulance Companies
Valley Medical Center
B. Responsibilities
These agencies provide support to the Renton Regional Fire Authority and Public Health ‐
Seattle & King County in planning for and providing medical and public health assistance for an
emergency or disaster as resources are available.
Medical resources including transportation, facilities, equipment and supplies are managed
through ESF 8 Area Command utilizing the WATrac information management system.
Non‐medical resources may be requested through King County Office of Emergency
Management/Regional Communications and Emergency Coordination Center through the
Renton EOC.
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V. AUTHORITY & REFERENCES
A. King County, Washington, Emergency Management Plan, Emergency Support Function (ESF)
8, Health, Medical, and Mortuary Services
B. Renton Regional Fire Authority Mass Casualty Incident Plan
C. King County Emergency Medical Services Protocol
D. Pre‐Hospital Emergency Triage and Treatment Annex to the Puget Sound Regional
Catastrophic Disaster Coordination Plan
E. Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic
Disaster Coordination Plan
F. Seattle‐King County Mass Casualty Incident (MCI) Plan
VI. TERMS AND DEFINITIONS
See Basic Plan
VI. APPENDICESNone
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EMERGENCY SUPPORT FUNCTION 9
SEARCH AND RESCUE
Primary Agencies: Renton Regional Fire Authority
City of Renton Police Department
Support Agencies: City of Renton Community and Economic Development Department
City of Renton Public Works Department
City of Renton Executive Department
King County Office of Emergency Management
Mutual Aid Agencies
Voluntary Organizations
Washington State Department of Transportation, Aviation Division
Washington State Emergency Management Division
Washington State Military Department, National Guard
I. INTRODUCTION
A. Purpose
The purpose of this Emergency Support Function (ESF) is to provide guidance and coordination
for a variety of search and rescue operations within the City of Renton.
B. Scope
State law encompasses both wildland and disaster search and rescue within the definition of
search and rescue, RCW 38.52.010 Section 7. The federal government separates the two and
covers wildland search and rescue in the National Search and Rescue Plan, and disaster search
and rescue, specifically urban search and rescue, in the National Response Framework. Search
and rescue in this Emergency Support Function (ESF) is defined as land and/or water search and
rescue including both wildland and disaster search and rescue. Urban search and rescue will be
coordinated by Renton Regional Fire Authority and supported by the City of Renton Police
Department.
Air search and rescue is defined by Chapter 47.68 RCW and Chapter 468.200 WAC.
C. ESF Activation and Plan Maintenance
1. Land search and rescue operations are primarily initiated, conducted and directed by
the City of Renton Police Department.
2. Air search and rescue for missing for downed civil aircraft is the responsibility of the
Washington State Department of Transportation (WSDOT) per Chapter 47.68 RCW.
3. The National Incident Management System will be utilized for the on‐scene
management of search and rescue operations within the City of Renton.
4. Water search and rescue operations are primarily initiated, conducted and directed
by the Renton Regional Fire Authority.
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II. POLICIES
It is the policy of the City of Renton to request land search and rescue services via the Valley
Communications Center from King County Dispatch (King County Sheriff’s Office), the King
County Office of Emergency Management, Washington State Emergency Management Division,
or the City of Renton Emergency Operations Center (EOC).
1. Land Search and Rescue
a) The City of Renton Police Department will request search and rescue
resources when requested by the on scene incident commander, via the
Valley Communications Center from King County Dispatch
b) The Washington State Emergency Management Division will issue a mission
number to an authorized official in response to a downed or missing aircraft
and will coordinate this with the Washington State Department of
Transportation, Aviation Division. The Aviation Division Incident Commander
may obtain the mission number on behalf of the City of Renton in order to
facilitate response.
c) The City of Renton Public Works Department is responsible for providing
heavy equipment in support of search and rescue operations.
d) The City of Renton Community and Economic Development Department will
provide technical advice concerning building safety and structural stability if
needed.
e) Water search and rescue operations are primarily initiated, conducted and
directed by the Renton Regional Fire Authority.
2. Air Search and Rescue
a) Air search and rescue for missing or downed civil aviation aircraft is the
responsibility of Washington State Department of Transportation, Aviation
Division (Chapter 47.68 RCW).
b) Upon location of downed aircraft, the incident becomes a land search and
rescue operation under the direction and control of the City of Renton Police
Department. The Washington State Department of Transportation Aviation
Division Incident Commander provides support as available and assumes
responsibility for the crash site for investigatory purposes.
3. Water Search and Rescue
a) Water search and rescue operations are primarily initiated, conducted and
directed by the Renton Regional Fire Authority.
III. SITUATION
A. Emergency/Disaster Hazards and Conditions
1. The City of Renton is vulnerable to airline crashes, terrorist activities, earthquakes
and volcanic eruptions. Such disasters can result in large, multi‐jurisdictional search
and rescue operations.
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2. Earthquakes pose a severe threat. A major earthquake would trigger search and
rescue operations involving Renton Regional Fire Authority personnel, City of Renton
personnel, statewide search and rescue volunteers, the Washington National Guard,
responders from neighboring jurisdictions, federal response agencies including the
military, and the Federal Emergency Management Agency Urban Search and Rescue
Task Forces.
B. Planning Assumptions
1. Natural and technological disasters will greatly increase the scope of search and
rescue operations.
2. A major earthquake in the Puget Sound area will result in multi‐jurisdictional search
and rescue operations.
3. As the population and industry in our community continues to grow the likelihood of
search and rescue operations increases as well.
IV. CONCEPT OF OPERATIONS
A. General
1. Land search and rescue operations are primarily initiated, coordinated, and directed
by the City of Renton Police Department. Requests for additional resources,
including special skills, expertise, or equipment beyond those available through
locally dispatched mutual aid agencies, are coordinated through the Renton
Regional Fire Authority or the City of Renton EOC upon request by the on scene
incident commander.
2. Air search and rescue for missing or downed civil aircraft is the responsibility of
Washington State Department of Transportation, Aviation Division.
3. The City of Renton EOC may be activated to support search and rescue operations,
at the request of the involved department or on scene incident commander.
4. Water search and rescue operations are primarily initiated, coordinated and
directed by the Renton Regional Fire Authority.
5. The Renton Regional Fire Authority to request land search and rescue services via
the Valley Communications Center from King County Dispatch (King County Sheriff’s
Office), the King County Office of Emergency Management, Washington State
Emergency Management Division, or the City of Renton Emergency Operations
Center (EOC).
B. Organization
The city of Renton Police Department is responsible for search and rescue operation within our
jurisdictions. The Renton EOC will provide support for the ESF
C. Procedures
1. Land Search and Rescue
a) When requested the City of Renton office of Emergency Management will
request search and rescue resources through the King County Office of
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Emergency Management. The Washing State Emergency Management
Division will issue a mission number to an authorized official in response to a
downed or missing aircraft and will coordinate this with the WSDOT Aviation
Division. The Aviation Division Incident Commander may obtain the mission
number on behalf of City of Renton Emergency Management in order to
facilitate the response.
b) The city of Renton Public Works Department is responsible for providing
heavy equipment in support of search and rescue operations
c) The City of Renton Community & Economic Development Department will
provide technical advice concerning building safety and structural stability.
2. Air Search and Rescue
a) Air search and rescue for missing or downed civil aviation aircraft is the
responsibility of WSDOT Aviation Division (RCW chapter 47.68)
b) Upon location of the downed aircraft, the incident becomes a land search
and rescue operation under the direction and control of the City of Renton
Police Department. The WSDOT Aviation Incident Commander provides
support as available and assumes responsibility for the crash site for
investigatory purposes.
D. Mitigation Activities
1. Primary and Support Agencies
None
E. Preparedness Activities
1. Primary Agencies
Renton Regional Fire Authority
a) Develop standard operating procedures to coordinate water search and
rescue operations.
b) Develop programs to provide education to the community and training for
search and rescue personnel.
c) Coordinate and maintain a liaison with the City of Renton EOC, mutual aid
agencies and area search and rescue teams.
d) Participate in emergency management training, drills and exercises in
support of this ESF.
City of Renton Police Department
a) Develop standard operating procedures to coordinate land search and rescue
operations.
b) Amber Alert follow Washington State Patrol procedures for Missing and
Unidentified Person as addressed in ESF 13
c) Develop programs to provide education to the community and training to
search and rescue personnel.
d) Coordinate and maintain a liaison with the City of Renton EOC, mutual aid
agencies and area search and rescue teams.
e) Participate in emergency management training, drills and exercises in
support of this ESF.
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2. Support Agencies
City of Renton Community and Economic Development Department
City of Renton Public Works Department
City of Renton Executive Department
Mutual Aid Agencies
Voluntary Organizations
a) Plan for and prepare to provide support to the City of Renton in support of
this ESF.
b) Participate in emergency management training, drills and exercises in
support of this ESF.
F. Response Activities
1. Primary Agencies
Regional Fire Authority
a) Initiate, coordinate and direct water based search and rescue operations
within the City of Renton.
b) Request water search and rescue resource assistance through mutual aid
agreements, or the City of Renton EOC as needed.
c) Request activation of the City of Renton EOC when needed.
d) Coordinate resource requests.
e) Coordinate documentation and provide situation reports to the county or the
state.
f) Support volunteer worker activities.
City of Renton Police Department
a) Initiate, coordinate and direct land based search and rescue operations
within the City of Renton.
b) Request land search and rescue resource assistance through mutual aid
agreements, via Valley Communications Center from King County Dispatch,
the King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center or the City of Renton
EOC.
2. Support Agencies
City of Renton Executive Department
City of Renton Community and Economic Development Department
Provide trained personnel for technical advice concerning damage assessment of
structures through the City of Renton’s Damage Assessment Annex of the
Comprehensive Emergency Management Plan.
City of Renton Public Works Department
Mutual Aid Agencies
Voluntary Organizations
Washington State Military Department, National Guard
Provide personnel and equipment to support search and rescue activities.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
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Washington State Emergency Management Division
Assist in the request and procurement of search and rescue resources.
Washington State Department of Transportation, Aviation Division
Direct and control air search and rescue operations for downed or missing civil
aircraft.
G. Recovery
1. Primary Agency
Renton Regional Fire Authority
a) Assist in the coordination and documentation necessary for the disaster
recovery process.
b) Participate in the post‐incident review.
City of Renton Police Department
a) Conduct a post‐incident review to evaluate the incident.
b) Compile appropriate documentation for the incident report.
c) Provide documentation of costs incurred by the incident to the City of
Renton Executive Department.
2. Support Agencies
City of Renton Executive Department
City of Renton Community and Economic Development Department
City of Renton Public Works Department
a) Participate in the post‐incident review.
b) Provides documentation of costs incurred by the incident. Mutual Aid Agencies
Voluntary Organizations
Participate in the post‐incident review process.
V. RESPONSIBILITIES
A. Organization
The City of Renton Police Department is responsible for land search and rescue operations
within our jurisdiction. Renton Regional Fire Authority will provide support upon request by the
on scene incident commander for this ESF.
B. Responsibilities
1. Primary Agencies
Regional Fire Authority
Direct water based search and rescue operations.
Conduct search and rescue operations in damaged buildings.
Assess the need for structural collapse rescue teams and requests
appropriate resources.
City of Renton Police Department
Direct land search and rescue operations for missing persons.
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2. Support Agencies
City of Renton Community and Economic Development Department
City of Renton Public Works Department
City of Renton Executive Department
Mutual Aid Agencies
Voluntary Organizations
Washington State Department of Transportation, Aviation Division
Washington State Military Department, National Guard
Provide appropriate support to search and rescue programs.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Emergency Management Division
Assist in the request and procurement of search and rescue resources.
VI. RESOURCE REQUIREMENTS
The Renton Regional Fire Authority will provide resources necessary for conducting search and
rescue operations. When all resources are exhausted, a request will be made through the
Renton EOC or King County Office of Emergency Management for additional resources specific
to the response needs.
VII. REFERENCES
A. Chapter 38.52 RCW
B. Chapter 47.68 RCW
C. Chapter 118.04 WAC
D. Chapter 468.200 WAC
E. National Response Framework, ESF 9
F. National Search and Rescue Plan
(U.S. Department of Defense Joint Publication 3‐50.1)
G. Washington State Comprehensive Emergency Management Plan
H. King County Comprehensive Emergency Management Plan
I. Structural Collapse and Rescue Annex to the Puget Sound Regional Catastrophic Disaster
Coordination Plan
VII. TERMS AND DEFINITIONS
See Basic Plan.
VIII. APPENDICES
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None
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EMERGENCY SUPPORT FUNCTION 10
HAZARDOUS MATERIALS RESPONSE
Primary Agency: Renton Regional Fire Authority
Support Agencies: City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
City of Renton Executive Department
Fuel Providers and Pipeline Companies
King County Bomb Squad
King County Office of Emergency Management
Port of Seattle Bomb Squad
Public Health ‐ Seattle & King County
Puget Sound Clean Air Agency
US Coast Guard
U.S Department of Transportation
Washington State Department of Ecology
Environmental Protection Agency
Washington State Department of Transportation
Washington State Department of Labor and Industry
Washington State Patrol
Washington State Military Department
King County Zone 3 Agencies
Automatic and Mutual Aid Agencies
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 10: The purpose of this annex is to designate local
jurisdiction responsibilities for managing emergent hazardous material incidents and other
unanticipated releases and to identify local jurisdiction responsibilities for hazardous materials
in order to minimize exposure and/or damage to human health and safety or to the
environment caused by the actual or threated release of hazardous materials and other
releases within the City of Renton.
B. Scope
To provide guidance for off‐site emergency planning and notification to minimize exposure
and/or damage to human health and safety or to the environment as required by Title III of the
Superfund Amendments and Reauthorization Acts of 1986 (SARA), and known as the
Emergency Planning and Community Right‐to‐Know Act (EPCRA).
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II. POLICIES
OSHA regulation 29CFR 1910.120 (q), Washington Administrative Code WAC 296‐305‐03002,
and WAC 296‐824 identifies the training levels for hazardous materials response teams. This is
the minimum level of training provided to the Renton Regional Fire Authority Hazardous
Material Response Team.
The guidelines established in the Renton Regional Fire Authority and Zone 3 Hazardous
Materials Providers Standard Operating Procedures shall be followed in responding to a
hazardous material incident.
The King County Local Emergency Planning Committee (LEPC) plans for hazardous material
emergencies by collecting information from public and private organization with chemical
inventories. This is required under the SARA Title III/EPCRA Program.
The Revised Code of Washington Title 70.136.010 outlines the intent of the legislature to
promote and encourage advance planning, cooperation, and mutual assistance between
applicable political subdivision of the state and persons with equipment, personnel, and
expertise in the handling of hazardous materials incidents, by establishing limitations on liability
for those persons responding in accordance with the provision of RCW 70.136.020 through
70.136.070.
Washing Administrative Code 118‐40 covers hazardous chemical emergency response planning
and community Right‐To‐Know reporting
III. SITUATION
A. Emergency/Disaster Hazards and Conditions
Hazardous materials may be released during a naturally occurring event like earthquakes or
during an industrial accident, terrorism or illegal activity. The City of Renton has a high volume
of hazardous materials used, manufactured, stored and transported, which increases the
likelihood of a significant release. Illegal drug labs and dumping create yet another concern. The
coordination of emergency response operations of hazardous material incidents may require
multi‐agency and multi‐disciplinary responses. Disciplines involved may include hazardous
materials technicians, firefighters, emergency medical service providers, law enforcement,
environmental containment and clean‐up specialists, fish and wildlife experts, and
environmental/public health.
SARA/EPCRA facilities are required to maintain plans for warning, notification, evacuation and
site security under numerous regulations. Copies are filed with the Renton Regional Fire
Authority.
B. Planning Assumptions
1. A hazardous material incident may develop slowly or occur without warning.
2. Actual or threatened releases of hazardous materials often require immediate
response.
3. Most hazardous material incidents are minor in scope and can be handled by trained
facility personnel and/or the Renton Regional Fire Authority Hazardous Materials
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Response Team. However, the potential exists for a large‐scale incident, which
would require multiple resources and the need for mass evacuation of downwind
populations or sheltering in place.
4. The number and severity of major incidents can be minimized by prevention
programs.
IV. CONCEPT OF OPERATIONS
A. General
The Renton Regional Fire Authority has the primary responsibility for protecting life, the
environment and property threatened by hazardous materials incidents, except where this has
been specifically preempted by state or federal laws or regulations. Hazardous materials
response is organized under the National Incident Management System.
The agency with primary authority is dependent on the location of the event. The Renton
Regional Fire Authority is the Incident Command Agency for the City of Renton under Chapter
70.136RCW. When an incident occurs on a state highway, the Washington State Patrol will
establish a Unified Command System with surrounding fire departments, emergency medical
services, and other state and federal agencies.
B. Organization
Response is organized under the National Incident Management System. The City of Renton
Director of Emergency Management has been designated the Community Emergency
Coordinator as required under SARA / EPCRA for the city. The response and recovery efforts will
be coordinated through the on‐scene Incident Commander or the City of Renton EOC, if
activated.
C. Procedures
Based on the Hazardous Materials Response Plan and Procedures, the response will vary
dependent upon the location and magnitude of the hazardous materials release and the
population impact. Response and recovery efforts include containing and controlling the
release, warning the public, request for assistance, notification of state and federal agencies,
restoration of businesses and requests for cleanup resources. Additionally, requests for
recovery of response and cleanup costs and monitoring the site may be necessary.
D. Mitigation Activities
The international Fire and building Codes, United States EPA regulations, Washington State
Department of Ecology Codes and Puget Sound Air Pollution Control have regulations and codes
relating to the safe storage, use, handling and disposal methods of hazardous materials,
Inspections by fire and building personnel also contribute to the overall safety of works, the
public and environment. The City of SeaTac may provide assistance to residents with hazardous
materials disposal problems
E. Preparedness Activities
1. Primary Agency
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Renton Regional Fire Authority
Participate in training required by 29CFR 1910.120.
Participate in drills and exercises in support of this ESF.
Coordinate, participate and evaluate hazardous material drills and exercises
for SARA / EPCRA Title III facilities with the King County LEPC.
Maintain emergency response plans and Tier II files for facilities, which fall
under the SARA / EPCRA Title III law.
Provide emergency management training, drills and exercises in support of
this ESF.
2. Support Agencies
Office of the Fire Marshal
Manage and enforce city codes relating to the storage, use and handling of
hazardous materials to lessen the impact of a hazardous material incident.
Enforces the international Fire code requiring facilities to have hazardous
materials management plans, which provide local responders with vital
information for hazardous materials response to specific facilities.
City of Renton Community & Economic Development Department
Manages and enforces city codes relating to the storage, use and handling or
hazardous materials to lessen.
F. Response Activities
1. Primary Agency
Renton Regional Fire Authority
Provide initial response to, and size‐up of hazardous material incidents.
Assume the role of on‐scene Incident Commander.
Assist in containing and controlling the hazardous material.
Contact the appropriate outside agencies for assistance, if necessary.
Coordinate efforts with outside agencies.
When required and in accordance with department Standard Operating
Procedures, notify the Renton Regional Fire Authority Duty Chief, the City of
Renton Emergency Management Duty Officer, King County Office of
Emergency Management/Regional Communications and Emergency
Coordination Center and Washington State Emergency Management Division
of the size and impact to the area.
Provide technical advice to the Incident Commander in the enforcement of
all city codes relating to the storage, use and handling of hazardous
materials.
Assist in response and population protection measures such as sheltering in
place.
Review and stores copies of Emergency Response Plans and Spill Prevention
Plans for facilities within the City of Renton.
2. Support Agencies
City of Renton Police Department
Provide traffic control, area security and communication support.
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Assist in response and population protection measures such as sheltering in
place.
Assist in evacuation of potentially affected populations to safe environments
as directed.
City of Renton Public Works Department
Supply information on City of Renton infrastructure and regulate critical
utilities.
Provide necessary resources as required by the Incident Commander.
Assist in containing and isolating the hazardous material within the limits of
staff training and available personal protective equipment.
Assist in traffic control.
City of Renton Executive Department
a) Activate Renton EOC if requested to provide support to ESF 10 incidents.
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Activate the King County Emergency Coordination Center if required.
Coordinate additional resources at the request of the Incident Command
agency.
Mutual Aid Agencies
Provide response resources as requested by the Incident Commander per mutual
aid agreements.
Fuel Providers and Pipeline Companies
King County Bomb Squad
Port of Seattle Bomb Squad
Public Health ‐ Seattle & King County
Puget Sound Clean Air Agency
U.S. Department of Transportation, Coast Guard
U.S. Environmental Protection Agency
Washington State Department of Ecology
Washington State Department of Labor and Industry
Washington State Patrol
Washington State Department of Transportation
Washington State Military Department
Provide resources, technical support, guidance and possible enforcement, as
necessary.
G. Recovery Activities
Recovery Activities are undertaken primarily by the party responsible for the release. Where
the responsible party is not identified or cannot pay for cleanup, limited state and federal
assistance may be provided for costs of both response and recovery. Title 4 RCW 4.24.314
identifies the owner or transporter as responsible for the cost of cleanup from a hazardous
materials release.
Washington State Department of Ecology is the lead agency in King County for recovery from
hazardous materials incidents. Washington State Department of Health is the state lead for
radiological incidents. The King County Office of Emergency Management is the coordinating
agency for these efforts.
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1. Primary Agency
Renton Regional Fire Authority
Coordinates the response and recovery efforts to hazardous materials
incidents
Develops hazardous materials emergency response plans and procedures.
Coordinates response and recovery activities related to disasters as
described in Direction and Control and other portions of this plan as
required.
2. Support Agencies
City of Renton Police Department
City of Renton Public Works Department
City of Renton Executive Department
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Department of Ecology
Washington State Department of Health
King County Bomb Squad
Port of Seattle Bomb Squad
Washington State Patrol
Washington State Department of Transportation
Use Department of Transportation
Coast Guard
3. Responsible Party
Recovery activities are undertaken primarily by the party responsible for the release.
Where the responsible party is not identified or cannot pay for the cleanup, limited
state and federal assistance may be provided for costs of both response and recovery.
Title 4 RCW4.24.314 identifies the owner or transporter responsible for the cost of
cleanup from a hazardous material release.
V. RESPONSIBILITIES
A. Primary Agency
Renton Regional Fire Authority
1. Coordinate the response and recovery efforts to hazardous material incidents.
2. Develop hazardous materials emergency response plans and procedures.
3. Participate in the King County LEPC.
B. Support Agencies
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
1. Participate in the King County LEPC.
2. Maintain Tier II records and plans from facilities required under SARA Title III and the
Clean Air Act.
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3. Develop and distribute public education information related to hazardous material
issues per the Community Right to Know Act.
City of Renton Police Department
City of Renton Public Works Department
City of Renton Executive Department
Fuel Providers and Pipeline Companies
King County Bomb Squad
Port of Seattle Bomb Squad
Public Health – Seattle & King County
Puget Sound Clean Air Agency
United States Department of Transportation, Coast Guard
United States Environmental Protection Agency
Washington State Department of Ecology
Washington State Department of Labor and Industry
Washington State Patrol
Washington State Department of Transportation
Washington State Military Department
King County Zone 3 Agencies
Assist in the response and recovery from hazardous material releases.
VI. RESOURCE REQUIREMENTS
Hazardous material releases require substantial amounts of specialized equipment, supplies
and training. Many specialized monitoring devices may be needed as well as training,
decontamination equipment and technical information resources.
VII. REFERENCES
A. SARA Title III, 40 CFR 355, PL 99‐499, Chapter 118‐40WAC
B. SARA Title III Emergency Response Plans
C. International Fire Code
D. International Building Code
E. King County Hazardous Materials Emergency Response Plan
F. Renton Regional Fire Authority Standard Operating Procedures
G. Zone 3 Haz‐Mat Providers Emergency Response Plan
H. Title 70 RCW 70.136
I. Title 4 RCW 4.24.314
VIII. TERMS AND DEFINITIONS
See Basic Plan.
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IX. APPENDICES
None
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EMERGENCY SUPPORT FUNCTION 11
AGRICULTURE AND NATURAL RESOURCES
Primary Agency: Community Services Department
Support Agencies: Executive Department
Police Department
Renton Regional Fire Authority
King County Emergency Management
Public Health – Seattle and King County
Regional Animal Services of King County (RASKC)
Washington State Department of Agriculture (WSDA)
Washington State Department of Health
Washington State Department of Archaeology and Historic Preservation
Community Organizations Active in Disaster (COAD)
Emergency Feeding Program
Heritage Emergency National Task Force
American Red Cross
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF)‐11: Agriculture & Natural Resources supports local and State
authorities and other Federal agency efforts to:
Provide nutrition assistance;
Manage the distribution of food supplies and water to the affected public and
emergency responders during and following a major emergency or disaster event;
Provide for the safety and well‐being of animals during an emergency response or
evacuation situation; and
Protect, preserve and restore issues related to natural, cultural and historic sites
affected by emergencies and/or disasters.
B. Scope
ESF‐11 provides for the management, safe handling and distribution of food and water for the
needs of large groups of people within the City of Renton during and immediately after a major
emergency or disaster. It also addresses the safety and well‐being of household pets, and the
protection of natural, cultural and historic properties within this jurisdiction.
ESF‐11 may be activated independently or in conjunction with other ESFs, depending on the
situation. It may closely support ESF‐6: Mass Care, Emergency Assistance, Housing and Human
Services, ESF‐14: Renton Disaster Recovery Plan and will utilize procedures under ESF‐7:
Logistics Management and Resource Support.
A goal of the City of Renton Comprehensive Emergency Management Plan is to help develop
city, business, and resident self‐sufficiency for a minimum of 72 hours after a disaster.
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II. POLICIES
A. Food and Water
1. Public information regarding food and water storage,
contamination/decontamination and emergency distribution points should be
disseminated per ESF‐15: Public Information.
2. City of Renton Emergency Operations Center (EOC) will work closely with local
volunteer and non‐profit agencies to determine the emergency food and water
needs of the affected population.
3. EOC will coordinate with local agencies, commercial facilities, volunteer
organizations and appropriate purveyors for the supply and distribution of food and
water to the affected population.
4. Food safety actions will be guided and coordinated by State and County food safety
officials, emergency preparedness and response officials, Homeland Security officials
and internal policies and procedures of Washington State Departments of
Agriculture and Health, such as Washington Administrative Code (WAC) 246‐125:
Department of Health Food Service.
5. Emergency food stocks will be purchased or procured under the provisions of
Revised Code of Washington (RCW) 38.52.070: Local Organization and Joint Local
Organizations Authorized – Establishment, Operation – Emergency Powers,
Procedures.
6. The City will not accept unprocessed donated goods during a time of disaster. Only
those goods that can quickly be placed into the community, or specifically
requested, will be accepted.
B. Animals and Plants
1. Renton Police Animal Sheltering Emergency Operations Plan will guide the City’s
response to domestic animal care following a major emergency or disaster.
2. Animal evacuation and sheltering should be conducted in conjunction with human
evacuation and sheltering efforts. Animals should be sheltered near their owners to
the extent possible.
3. While Incident Command will assist with animal issues, the priority will remain the
health and safety of residents.
4. WAC 16: Department of Agriculture guides agricultural protocols and responses
related to animal and crop diseases and pests.
C. Natural, Cultural, and Historic (NCH) Resources
1. Actions initiated under ESF‐11 to protect, preserve, conserve, rehabilitate, recover,
and restore NCH resources will be guided by the existing internal policies and
procedures of the agencies providing support for the incident.
2. King County EOC will coordinate with local, state, tribal and federal partners to
assess, protect, preserve, conserve, inform long‐term recovery and restore identified
natural resources and/or cultural sites.
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3. Structures registered in national historical registries, or those structures eligible for
inclusion in those registries, may be subject to special considerations.
4. RCW 27.53: Archaeological Sites and Resources establishes penalties for disturbing
known archeological sites on either public or private land without a permit from
Department of Archaeology and Historic Preservation.
5. RCW 27.44: Indian Graves and Records describes procedures for responding to
discoveries of human skeletal remain and establishes penalties for known
disturbance of Native Indian cairns, graves and rock markings.
III. SITUATION AND ASSUMPTIONS
A. Situation
1. A significant emergency or disaster will deprive substantial numbers of people of the
ability to prepare or gain access to food and water.
2. In order to provide for the safety and security of Renton residents, animals and
property, the City will work to ensure the care and shelter of pets in the event of an
emergency.
3. Natural, cultural or historic preservation and restoration issues may arise during an
emergency or as a result of a disaster. Areas covered include terrestrial and aquatic
ecosystems; biological resources, including fish and wildlife; threatened and
endangered species, migratory birds; historic and prehistoric resources; mapping
and geospatial data; geology; hydrology, including real‐time water flow data; data
on earthquakes and other natural hazards; on‐ and offshore minerals; energy; and
coal mining.
4. The City has limited experience in coordinating the distribution of foods, water and
donated goods in large quantities and will rely upon the expertise of outside
agencies and organizations to accomplish these tasks whenever possible.
B. Assumptions ‐ General
1. No guarantee is implied by this plan. Because assets and personnel may be
overwhelmed, the City and County can only endeavor to make every reasonable
effort to respond to a hazardous event based on the situation, information, and
resources available at that time.
2. During the first 72 hours of an emergency, shelters and individuals are expected to
rely on their own resources, and those available in their immediate area, for food
and water.
C. Assumptions – Food and Water
1. A wide variety of outside agencies have the ability to provide mass care services,
including coordination support. The City will work with all of these organizations in
providing for the needs of the community.
2. A significant emergency may deprive substantial numbers of local residents from
access to safe and reliable supplies of food and water.
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3. Congregate care feeding areas will be the primary locations for the distribution of
food and water supplies.
4. Food warehouses located in the City are not available for the sole use of the City and
must be considered a regional resource.
5. If not handled properly, food and water can become vehicles for illness and disease
transmission, which must be avoided.
6. Seattle & King County Public Health will provide guidance to the City and to
individuals to ensure the safety of food and water made available to the public.
D. Assumptions – Animals and Plants
1. Any displacement or evacuation of people from their homes may cause household
pets and livestock to be placed at risk for food, shelter, and care.
2. Owners will be expected to provide food, water, husbandry, and exercise for their
pets during the times they are in emergency shelters.
3. Some animal diseases are very contagious (e.g. – foot and mouth disease) and would
be very difficult to identify, isolate, control, and eradicate in an emergency shelter
environment.
4. Some plant diseases are very infectious to other plants and can be very difficult to
identify, isolate, control and eradicate.
5. The Washington State Department of Agriculture, in collaboration with identified
stakeholders and legal authorities (local, state, federal and tribal), takes the lead in
managing animal and/or plant health emergencies.
E. Assumptions – Natural, Cultural, and Historical Resources
1. Cultural heritage institutions (such as museums, libraries, archives, records
repositories, and historical societies) may have sensitive collections that require
specific actions in the event of a disaster or emergency.
IV. CONCEPT OF OPERATIONS
A. General
1. It is the policy of the City of Renton to provide emergency organization and
resources to minimize the effects of incidents; prepare to respond to disaster
situations; maximize population survival; preserve property; and recovery that will
ensure the orderly and fast return to normal community life in the City of Renton in
the event of a natural or technological disaster.
2. This Plan may be supplemented by the King County Comprehensive Emergency
Management Plan, the Puget Sound Regional Coordination Plan and Annexes, the
Washington State Comprehensive Emergency Management Plan, and other
applicable plans. All operations will function in cooperation of the National Incident
Management System (NIMS) to assure a comprehensive approach to emergency
management is achieved.
B. Food and Water
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1. The Renton EOC will coordinate with regional public messaging to provide
emergency information and instructions to the public, through the media, of
locations and hours of operation of any facility feeding victims and/or emergency
workers. The public will also be advised when any feeding facility ceases operation.
2. Requests for food and water should be made to local sources before requesting
outside help from mutual aid partners.
3. King County Office of Emergency Management will coordinate information on food
supplies, monitor the situation and identify any potential shortfalls that exist or
might occur.
4. Management and procurement of food and water in the City for disaster victims and
workers will be coordinated by the Logistics Section in the Renton EOC, with the
assistance of the Finance/Administration Department. They will coordinate with
county, state and federal resources as appropriate.
5. In the event potable water distribution is necessary, the King County DEM will work
with other agencies, such as local fire services, and Seattle & King County Public
Health Department, Washington State Emergency Management Division/EOC or
National Guard to provide emergency water supplies.
6. Seattle & King County Public Health Department will provide inspections, testing,
public education, and other actions necessary to insure the safety and sanitation of
food and water supplies, for as long as those services continue to provide food and
water to the general public.
7. Various non‐profit organizations will provide disaster victims with food, water,
clothing, shelter, first aid and other immediate needs following a disaster. These
efforts must be coordinated with the EOC during an event to ensure resources are
allocated in the most beneficial way. These organizations will be encouraged to join
the Community Organizations Active in Disaster (COAD) group in order to maintain
regular contact with the Emergency Management Division.
C. Animals and Plants
1. The Renton Police Department has jurisdictional authority and will direct and control
all activities related to animal sheltering, protection and control during an
emergency.
2. If a possible foreign animal/insect/crop/disease is confirmed on a premise, the state
veterinarian, WA Department of Agriculture and the Federal Area Veterinarian in
Charge become the Unified Command. As a Unified Command, they would
coordinate the response with local, other state and federal agencies.
D. Natural, Cultural, and Historic Resources
1. King County OEM will coordinate information and requests pertinent to this function
during an emergency or disaster and assist state, tribal and federal resources.
2. King County OEM will monitor response operations to protect sensitive resources
and minimize damage to natural and cultural resources.
3. King County will assist the public in recovering treasured heirlooms damaged by
disasters by directing the public to online information and organizations that can
provide advice and assistance.
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4. The King County OEM will coordinate with ESF‐3: Public Works and Engineering on
the removal of debris affecting NCH resources.
V. RESPONSIBILITIES
A. Preparation
1. Exercise overall responsibility for the coordination of ESF‐11 activities.
2. Develop Standard Operating Procedures/Guidelines (SOPs/SOGs) and checklists to
support ESF‐11 activities. Work with support agencies to keep this Annex up‐to‐
date.
3. When requested, deploy a representative to the EOC to assist with agriculture and
natural resources activities.
4. Maintain an accurate roster and activation procedures of personnel assigned to
perform ESF‐11 duties during a disaster.
5. Maintain current food resource directories to include maintaining points of contact.
6. Identify likely transportation needs and coordinate with ESF‐1.
7. Coordinate with appropriate agencies to ensure procedures/guidelines are in place
to inspect the food supply and ensure food safety.
8. Advise the EOC of health hazards.
9. Primary action officers for all ESF‐11 agencies should complete ICS 100, 200, 700
training courses.
10. Identify pet boarding facilities and private organizations that may provide
emergency shelters for animals.
11. Identify local agribusiness operators with equipment and personnel to assist with
animal stop movement and quarantine activities.
12. Develop mutual aid agreements with government agencies, professional associates
and private agencies and organizations with personnel and equipment to support
ESF‐11 activities.
13. Determine resources available for natural, historic, and cultural resources
protection.
14. Cultural heritage institutions (such as museums, libraries, archives, records
repositories, and historical societies) should be encouraged to develop emergency
plans, including having contingency plans in place for their collections in the event of
a disaster or emergency. Nonprofit networks, such as the Heritage Emergency
National Task Force, can provide information on cultural and historic resources at
risk.
B. Response
1. Activate plans.
2. Establish communications between EOC and Incident Management Team to
determine resource needs to support incident response and operations
3. Ensure communication lines are established and participants are clear on what
actions need to be taken if a highly contagious disease or insect is suspected or
confirmed.
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C. Recovery
1. Help maintain movement restrictions as required by local, state, and federal
authority.
2. Continue to render support when and where required as long as emergency
conditions exist.
3. Participate in after‐action reports and meetings.
4. Make changes to plans and procedures/guidelines based on lessons learned.
VI. REFERENCES
A. City of Renton Animal Sheltering Emergency Operations Plan
B. Community Organizations Active in Disaster
C. Emergency Support Function (ESF)‐3: Public Works and Engineering
D. ESF‐6: Mass Care, Emergency Assistance, Housing and Human Services
E. ESF‐7: Logistics Management and Resource Support
F. ESF‐14: Renton Disaster Recovery Plan
G. ESF‐15: Public Information
H. Heritage Emergency National Task Force
I. Revised Code of Washington (RCW) 38.52.070: Local Organization and Joint Local
Organizations Authorized – Establishment, Operation – Emergency Powers, Procedures
J. RCW 27.53: Archaeological Sites and Resources
K. RCW 27.44: Indian Graves and Records
L. Washington Administrative Code 246‐125: Department of Health Food Service
M. Washington State Comprehensive Emergency Management Plan, ESF‐11
VII. TERMS AND DEFINITIONS
See Basic Plan.
VII. ANNEXES
None
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EMERGENCY SUPPORT FUNCTION 12
ENERGY
Primary Agency: City of Renton Community Services Department
City of Renton Public Works Department
Support Agencies: City of Renton Executive Department
Fuel Providers, including Overlake Oil
Puget Sound Energy
Seattle City Light
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 12: The purpose of this annex is to provide for effective use
of available electric power, water resources, telecommunications, natural gas, and petroleum
products required to meet essential needs, and to facilitate restoration of energy and utility
systems affected by an emergency or disaster. The City of Renton includes commercial and
public utilities in their coordination of damage assessments, operational capabilities, and
restoration actions.
B. Scope
The term ‘energy/utility’ includes producing, refining, transporting, generating, transmitting,
conserving, building, distributing, and maintaining energy/utility systems and system
components. All energy/utility systems are considered critical infrastructure.
Assessments are current energy/utility capabilities, capacities, and reserves within
the City of Renton
ESF‐12 collects, evaluates, and shares information on energy/utility system damages
and estimates on the impact of energy/utility system outages within the affected
areas.
ESF‐12 also provides information concerning the energy/utility restoration process
such as projected schedules, percent of completion of restoration, geographic
information on the restoration and other information as appropriate.
ESF‐12 facilitates the restoration of energy systems through legal authorities and
waivers.
ESF‐12 also provides technical expertise to the utilities, conducts field assessments,
and assists government and private‐sector stakeholders to overcome challenges in
restoring the energy system.
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II. POLICIES
The City of Renton Executive Department will establish a liaison relationship with public or
private utility providers to coordinate disaster and emergency needs and services.
Where an agency representative for a fuel provider or power utility company is not available to
sit directly within the City of Renton Emergency Operations Center (EOC), a liaison relationship
will be established with the representative within the King County Regional Communications
and Emergency Coordination Center, or directly with the on‐call person for that agency.
III. SITUATION
A. Hazards Analysis
Power outages or petroleum supply interruptions may be triggered by a variety of hazards
including windstorms, winter storms, earthquakes, and severe flooding.
B. Planning Assumptions
1. The occurrence of a major disaster could destroy or damage portions of the city's
energy and utility systems and disrupt petroleum supplies.
2. Widespread and possibly prolonged electric power failures could occur in a major
disaster.
3. Transportation, media, and telecommunications infrastructures will be affected.
4. Delays in the production, refining, and delivery of petroleum‐based products occur
as a result of transportation infrastructure problems and loss of commercial
electrical power.
IV. CONCEPT OF OPERATIONS
A. General
Responding to energy or petroleum shortages or disruptions and their effects is necessary for
preservation of the public health, safety and general welfare of the City of Renton's residents.
Activities during an energy emergency could include:
1. Assessing fuel and electric power damage.
2. Assessing energy supply and demand.
3. Coordinate the identification of requirements to repair energy systems.
4. Coordinate with county, state and federal officials as well as private agencies, to
establish priorities for repair of damaged energy systems.
5. Coordinate temporary, alternate, or interim sources of emergency fuel and power;
obtaining current information regarding damage to energy supply and distribution
systems.
6. Assessing the requirements for restoration.
B. Organization
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1. The electric power industry within the state is organized into a network of public and
private generation and transmission facilities, which form a part of the Northwest
Power Pool. Through such networks, the electric power industry has developed a
capability to transmit electric power under even the most extreme conditions.
Power is then distributed by local utilities to individual end users, which have varying
levels of distribution reliability. Many end users with high reliability needs (e.g.,
hospitals, and media) have their own in‐house generation sources.
2. Major natural gas companies through common pipelines originating in other states
distribute natural gas within Washington State.
C. Procedures
1. Power to city facilities will be assessed by and measures taken by the City of Renton
Community Services Department to provide emergency power.
2. Contact with utility providers may be established by the City of Renton EOC to
coordinate resources, establish priorities, assess and document damages and
provide information to the public. The City of Renton EOC may initiate information
programs to keep the public informed of utility status and any restrictions.
3. Utility providers may send a liaison to the City of Renton EOC to facilitate
coordination and may provide communications equipment to be in contact with
field units.
4. Requests for assistance are primarily made by utility providers through existing
mutual aid agreements with other providers. The City of Renton EOC may assist with
coordinating outside resources, upon request.
5. The City of Renton EOC may advise public utilities operating in Renton of federal or
state restrictions, or any emergency restrictions or operating policies established by
the city.
6. Fueling procedures and locations will be established by the City of Renton Public
Works Department.
D. Mitigation Activities
1. Primary Agencies
City of Renton Community Services Department
City of Renton Public Works Department
Take appropriate steps to make power and fuel infrastructure disaster resilient.
2. Support Agencies
Fuel Providers, including Overlake Oil
Puget Sound Energy
Seattle City Light
Take appropriate steps to make power and fuel infrastructure disaster resilient.
E. Preparedness Activities
1. Primary Agencies
City of Renton Community Services Department
Maintain a list of city facilities and their power needs.
City of Renton Public Works Department
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Establish alternate fueling strategies to ensure fleet vehicles can be refueled.
2. Support Agencies
City of Renton Executive Department
Maintain an operational EOC and standard operating procedures for that
EOC for the City of Renton.
Maintain the city of Renton Comprehensive Emergency Management Plan.
Identify area supplies of petroleum fuels for city emergency response
activities.
Fuel Providers, including Overlake Oil
Puget Sound Energy
Seattle City Light
Maintain individual agency emergency plans.
F. Response Activities
1. Primary Agencies
City of Renton Community Services Department
City of Renton Public Works Department
Assist in debris clearance.
Provide available resources to supplement temporary energy systems for the
city.
2. Support Agencies
City of Renton Executive Department
Activate the City of Renton EOC, if requested.
Coordinate activities with the King County Office of Emergency
Management/Regional Communications and Emergency Coordination
Center.
Coordinate volunteer, private, state and federal emergency supplemental
energy and utility resources.
Fuel Providers, including Overlake Oil
Puget Sound Energy
Seattle City Light
Provide a liaison to the City of Renton EOC if requested and as available.
Gather, assess, and report information to the City of Renton EOC on energy
system damage and community impacts.
Follow internal policies and procedures to facilitate the restoration of energy
systems.
G. Recovery Activities
1. Primary Agencies
City of Renton Community Services Department
City of Renton Public Works Department
Continue to assess status of energy and fuel systems.
2. Support Agencies
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City of Renton Executive Department
Fuel Providers, including Overlake Oil
Puget Sound Energy
Seattle City Light
Continue to provide support for recovery operations.
V. RESPONSIBILITIES
A. Primary Agencies
City of Renton Community Services Department
City of Renton Public Works Department
1. Assist in debris clearance.
2. Provide available resources to supplement temporary energy systems for the
city.
B. Support Agencies
City of Renton Executive Department
Fuel Providers, including Overlake Oil
Puget Sound Energy
Seattle City Light
1. Provide information or support during response to an energy emergency based on
the nature, severity, and extent of the emergency or disaster.
2. Coordinate with the appropriate agencies to acquire or provide supplemental
energy and utility needs in an emergency or disaster.
VI. RESOURCE REQUIREMENTS
Resources that may be necessary in an energy emergency may include supplemental electrical
energy such as generators, reserve petroleum sources, utility contingency plans, maps and
office supplies.
VII. REFERENCES
A. Agency‐specific Emergency Operations Plans
VIII. TERMS AND DEFINITIONS
See Basic Plan
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IX. APPENDICES
None
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EMERGENCY SUPPORT FUNCTION 13
PUBLIC SAFETY, LAW ENFORCEMENT, AND SECURITY
Primary Agency: City of Renton Police Department
Support Agencies: Renton Regional Fire Authority
City of Renton Executive Department
City of Renton Public Works Department
Mutual Aid Agencies
I. INTRODUCTION
A. Purpose
To effectively coordinate law enforcement activities within the City of Renton in response to an
emergency or disaster.
B. Scope
The intent of this Emergency Support Function (ESF) is to outline the law enforcement
procedures required to effectively respond to a citywide emergency or disaster.
C. ESF Activation & Plan Maintenance
This ESF may be activated independently or in conjunction with other ESF’s, depending on the
needs of the situation
D. Policies
The City of Renton Police Department will, within the limits of its resources and authority,
coordinate and support essential law enforcement operations. Coordination between the City
of Renton Police Department and other law enforcement agencies is facilitated by the
Washington Mutual Aid Peace Officers Powers Act (Chapter 10.93 RCW). City of Renton Police
Department personnel sent to assist other jurisdictions will maintain their own supervision and
chain of command.
II. SITUATION & ASSUMPTIONS
A. Situation
Any disaster may generate a need for law enforcement activity. The primary hazards are
detailed in the City of Renton Hazard Mitigation Plan and include floods, winter storms,
earthquakes, landslides and debris flows, volcanic hazards, coal mine hazards, hazardous
materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to
major transportation disruptions and accidents, utility and infrastructure failures or collapses,
public health emergencies, and mass casualty incidents from any cause.
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B. Assumptions
1. The City of Renton Police Department will exhaust its resources before requesting
assistance from other agencies.
2. City of Renton personnel will provide assistance and resources as available during an
emergency or disaster.
3. Landline communications may be interrupted. Cellular, satellite telephone and
conventional and amateur radio communication will be relied upon heavily, if
available. Congested frequencies should be expected.
4. Valley Communications Center, if operable, will be inundated with calls, possibly
requiring the City of Renton Police Department to dispatch their own calls.
5. Normal response will be hampered by such occurrences as bridge failures,
landslides, fallen debris, flooding or fire. Police response times will be delayed and
response to incidents may need to be prioritized.
6. Mutual Aid agencies and other resources normally available to support police
operations may be unavailable as a result of the incident.
III. CONCEPT OF OPERATIONS
A. General
In times of an emergency or disaster, law enforcement agencies are called upon to provide a
wide range of functions. These include, but are not limited to, warning and evacuation, search
and rescue, emergency medical services, communications, access control, and enforcement of
emergency traffic regulations.
Assistance between law enforcement agencies within the state is facilitated by the signatory
agencies to the Mutual Law Enforcement Assistance Agreement.
When the City of Renton Police Department resources are exhausted, supplemental assistance
may be requested through the Renton Emergency Operations Center.
Law enforcement units provided by other levels of government will remain under the command
of their parent agency.
The City of Renton Police Department will coordinate citywide emergency or disaster law
enforcement activities.
B. Notifications
City of Renton law enforcement response will be in accordance with the operational procedures
of the City of Renton Police Department and the City of Renton Comprehensive Emergency
Management Plan.
A Division Commander or designee of the City of Renton Police Department will report to the
City of Renton Emergency Management Duty Officer or EOC, if activated, to coordinate law
enforcement notifications and activities with other response functions.
C. Preparedness
1. Primary Agency
City of Renton Police Department
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Develops emergency standard operating procedures for the effective use of
the department's resources.
Assists the City of Renton Office of Emergency Management in the
coordination of emergency management plans.
Provides assistance with and participates in emergency management
training, drills and exercises in support of this ESF.
2. Support Agencies
Renton Regional Fire Authority
City of Renton Public Works Department
Mutual Aid Agencies
Develops and maintains procedures to help support the City of Renton Police
Department during emergencies or disasters.
Participates in emergency management training, drills and exercises in
support of this ESF.
D. Response
1. Primary Agency
City of Renton Police Department
Provides law enforcement operations within the City of Renton.
Provide command representatives to the City of Renton EOC and coordinates
requests for additional law enforcement assistance through the Incident
Management System.
Assists the Renton Regional Fire Authority in the receipt and dissemination of
warning information.
Provides security to city facilities, as requested.
Coordinates law enforcement and emergency traffic control throughout the
City of Renton.
Relative to Amber Alerts, follows Washington State Patrol procedures for
Missing and Unidentified Person.
Provides communication resources in support of emergency operational
needs.
Provides Public Information Officer support to the EOC upon request.
2. Support Agencies
City of Renton Executive Department
Activate the City of Renton EOC, if requested.
Issue warnings and request activation of the Emergency Alert System, as
necessary.
Assist in the coordination and documentation necessary for the disaster
recovery process.
City of Renton Public Works Department
Mutual Aid Agencies
Provide personnel and equipment to support the City of Renton Police
Department for special emergency assignments.
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E. Recovery Activities
1. Primary and Support Agencies
See ESF 14 ‐ Long‐Term Community Recovery, published as the City of Renton Disaster
Recovery Plan.
F. Mitigation Activities
1. Primary and Support Agencies
None
IV. ORGANIZATION & RESPONSIBILITIES
A. Organization
Law enforcement operations are conducted by the City of Renton Police Department within the
limits of its resources and authority. In the event additional state law enforcement resources
are required, they may be requested through the City of Renton Emergency Operations Center
(EOC) if activated or, in preferred order, the City of Renton EOC Duty Officer, the King County
Office of Emergency Management/Regional Communications and Emergency Coordination
Center, or the Washington State Emergency Management Division.
B. Responsibilities
1. Primary Agency
City of Renton Police Department
Responsible for law enforcement activities within the City of Renton as outlined under
Concept of Operations in this ESF.
2. Support and External Agencies
Renton Regional Fire Authority
City of Renton Executive Department
City of Renton Public Works Department
Mutual Aid Agencies
Augment and support the City of Renton Police Department in the
accomplishment of law enforcement operations during an emergency or
disaster.
V. AUTHORITIES AND REFERENCES
Authorities
See section XX of the basic plan
References
Washington Mutual Aid Peace Officers Powers Act, Chapter 10.93 RCW
City of Renton Disaster Recovery Plan
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VI. TERMS AND DEFINITIONS
See Basic Plan
VII. APPENDICES
None
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CITY OF RENTON
DISASTER RECOVERY FRAMEWORK
PARTIAL UPDATE | AUGUST 2016 – DRAFT 8/8/2016
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CITY OF RENTON
Disaster Recovery Framework
CONTENTS
1.0 Introduction 138
1.1 How the Framework is Organized 138
1.2 Purpose 140
1.3 Scope 140
1.4 Recovery Context 140
1.5 Overarching Guidance 143
2.0 Governance and Coordination 145
2.1 Organizational Structure 145
2.2 Recovery Responsibilities 146
2.3 Office of Emergency Management 146
2.4 Damage Assessment 148
2.5 Administration, Finance, and Logistics 151
2.6 Communications for Public Information and Outreach 152
2.7 Ongoing Maintenance of the Recovery Framework 153
3.0 Recovery Support Functions 155
RSF 1. Community Planning and Capacity Building 157
RSF 2. Economic Recovery 161
RSF 3. Health and Social Services 164
RSF 4. Housing 168
RSF 5. Infrastructure Systems 173
RSF 6. Natural and Cultural Resources 179
4.0 Appendices 183
4.1 Definitions and Acronyms 183
4.2 Resources 183
4.3 Recovery Responsibility Tables 1
4.4 Stakeholder Interviews 8
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1.0 INTRODUCTION
1.1 How the Framework is Organized
The Plan is organized into four sections.
This section, Section 1.0 Introduction, provides the purpose, scope, and overarching guidance
that should lead recovery efforts. This section also provides a reference guide to link the Renton
Recovery Framework with relevant legal authorities and City, county, state, and federal plans.
Section 2.0 Governance and Coordination, describes the basic organizational structure, public
responsibilities, and central activities of disaster recovery. This section demonstrates how
everyone in the City of Renton has a role to play.
Section 3.0 Recovery Support Functions, details post‐disaster Goals and Strategies in six
separate Recovery Support Functions (RSFs) incorporated from the NDRF. In adopting this
framework, Renton’s recovery effort will better interface with county, state, and federal
entities if necessary.
Section 4.0 Appendices, provides definitions and acronyms, a list of relevant federal, state, and
local resources for disaster planning and a detailed list of recovery responsibilities, organized by
city division, and linked to the appropriate section of the Recovery Framework. Information on
stakeholder interviews held in drafting the Framework are also included in this section.
Connection to 2012 Disaster Recovery Plan
The City of Renton completed a Disaster Recovery Plan in 2012. This current document is an
update of the 2012 Plan and a restructure of the content to align with the National Disaster
Recovery Framework (NDRF) and its Recovery Support Functions (RSF). In addition to the NDRF,
this update is guided by the Comprehensive Preparedness Guidance (CPG) 101 and 201
published by the Federal Emergency Management Agency (FEMA).
Exhibit 1 shows the reorganization of information from the 2012 Plan to the 2016 Framework
and Exhibit 2 summarizes which RSFs were fully updated in the 2016 revision. Other RSFs will
be similarly updated in future revisions of the Framework.
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Exhibit 1. 2012 Recovery Plan/2016 Recovery Framework Crosswalk
2012 Renton Disaster Recovery Plan 2016 Disaster Recovery Framework Restructure
Annex A. Damage Assessment Section 2.0 Governance and Coordination
Annex B. Public Infrastructure Section 3.0 Recovery Support Functions
‐ RSF 5. Infrastructure Systems
Annex C. Human Services (with housing)
Section 3.0 Recovery Support Functions
‐ RSF 3. Health and Social Services
‐ RSF 4. Housing
Annex D. Permits and Inspections
Section 3.0 Recovery Support Functions
‐ RSF 2. Economic Recovery
‐ RSF 4. Housing
Annex E. Economic Section 3.0 Recovery Support Functions
‐ RSF 2. Economic Recovery
Annex F. Debris Management Section 3.0 Recovery Support Functions
‐ RSF 5. Infrastructure Systems
Annex G. Environmental Considerations Section 3.0 Recovery Support Functions
‐ RSF 6. Natural and Cultural Resources
Exhibit 2. Recovery Support Function Update Summary
RSF Title 2016 Framework Update Status
RSF 1. Community Planning and Capacity
Building
New section
RSF 2. Economic Recovery Substantially updated
RSF 3. Health and Social Services Not substantially updated
RSF 4. Housing New section
RSF 5. Infrastructure Systems Not substantially updated
RSF 6. Natural and Cultural Resources Not substantially updated
Appendices provide greater detail about roles and responsibilities of City departments and
identify regional public, nonprofit, and private sector partners that offer programs or services
relevant to that function. Several City departments will have responsibilities that cross multiple
functions, while some recovery functions will apply to most or all departments.
By participating in the planning process that produced this Disaster Recovery Framework, each
department with responsibility for one or more recovery functions will be able to develop
and/or update its programs and procedures for disaster recovery and provide the appropriate
level of training to City staff.
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1.2 Purpose
It is the purpose of the City of Renton Disaster Recovery Framework to define the actions to be
taken and the roles and responsibilities of local government, nongovernmental, and voluntary
organizations, and other agencies in Renton to recover from an emergency or disaster. The City
is undertaking advance planning to accelerate the pace and improve the effectiveness of
coordinated post‐disaster recovery by outlining the efforts each City department will be
directed to implement, often in partnership with other regional jurisdictions and agencies.
Recovery encompasses both short‐term and long‐term efforts for the rebuilding and
revitalization of affected communities. Planning for recovery facilitates a near‐seamless
transition from response activities to short‐term recovery operations, including restoration of
interrupted utility services, reestablishment of transportation routes, and the provision of food
and shelter to displaced persons. It provides for a coordinated approach to long‐term economic
recovery and community rebuilding, increasing the likelihood of a more sustainable and
disaster resilient community post‐recovery.
1.3 Scope
This Disaster Recovery Framework addresses incidents of local, regional, state, and national
significance, including, but not limited to, presidentially declared disasters in King County,
Washington State, in which the City of Renton is located.
The Recovery Framework applies to all City of Renton departments and provides an operational
framework to guide coordinated recovery efforts. It recognizes that an effective disaster
recovery strategy engages other public, private, and nonprofit partners as well as the public at
large. The Framework supports and integrates State and Federal plans that aid in recovery
operations.
1.4 Recovery Context
The following section describes the recovery process and its relationship with other emergency
management phases.
General Planning Assumptions
The following points describe the underlying assumptions that guide this Recovery Framework.
Catastrophic Disaster Realities
The Puget Sound Region is vulnerable to natural and man‐made hazards, including acts of terrorism,
which can result in significant injury and loss of life and cause widespread catastrophic damage to
the built environment.
Large‐scale emergencies are likely to deplete local and regional recovery resources. Assistance from
other cities and regions, from the State of Washington, and from the Federal Government will be
requested as needed.
Critical infrastructure and transportation lifelines are likely to incur significant damage in a large‐
scale disaster event. Repair, restoration, and/or reconstruction may take days, weeks, or even years
to complete.
The private sector will often bear the brunt of a major disaster event, and will be a key partner in
recovery efforts.
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Small businesses are particularly vulnerable after a disaster; major disasters often result in the
closure of half of all impacted small businesses.
Recovery Challenges and Opportunities
Non‐governmental organizations will provide direct services and programs that are crucial to
recovery efforts.
Survivors with access or functional needs (such as those in wheelchairs, deaf or hard‐of‐hearing,
etc.) and lower income disaster survivors present specialized challenges in recovery efforts.
The local public and, in major events, people from all over the nation and world will seek
opportunities to donate or volunteer to assist with recovery efforts.
Recovery Sequencing
Recovery begins almost as soon as a disaster event occurs, often concurrent with emergency
response. For the purposes of this Disaster Recovery Framework it is assumed that immediate
threats to life and property have been addressed and that the operational focus has shifted to short‐
term recovery activities such as meeting basic human needs and restoring essential services and
critical infrastructure. Response actions outlined in the Renton Comprehensive Emergency
Management Plan (CEMP) take precedence as long as threats remain to life and property.
Initial short‐term recovery activities are organized and directed at the Renton Emergency
Operations Center (EOC), but longer‐term recovery programs will transition to normal, non‐
emergency lines of authority. The transition will occur over a period of time as various elements of
the community recover in phases.
City departments will develop procedures and provide appropriate training to staff with designated
roles and responsibilities in this Disaster Recovery Framework.
Events of regional, statewide, or national significance may require cross‐jurisdictional cooperation in
recovery efforts such as sheltering and temporary housing, debris management, infrastructure
restoration, etc.
Repair, restoration, and/or reconstruction of public infrastructure and the resumption of essential
services may take days, weeks, or even years to complete.
Recovery Continuum
Recovery begins almost immediately after a disaster event occurs. Often recovery activities are
happening concurrently with response activities and there may be no clear delineation between
the two. The period in which immediate life safety situations have been addressed but during
which the priorities are to meet basic human and societal needs and to restore critical
infrastructure and essential services is called short‐term recovery.
Once basic needs are satisfied and critical systems are stabilized and/or functional, the period
of long‐term recovery begins and can last months or even years. It is during this period that
government, nonprofit organizations, the private sector, and residents work together to rebuild
the community, make permanent repairs to housing and infrastructure, and promote economic
recovery. The goal of long‐term recovery is to bring about a sense of normalcy and, where
possible, to rebuild the community better than its pre‐event condition, see Exhibit 3.
The transition from short‐term to long‐term recovery is accompanied by a hand‐off of
responsibility for central coordination from the EOC to either another coordinating entity, such
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as a Recovery Management Team, or to City departments with purview over various recovery‐
related programs. As the transition continues, command and control will revert back to
standard lines of authority for City departments. The transition may be staggered, as some
elements of short‐term recovery may happen more quickly than others.
Foundations of Recovery in the Response Phase
Major events may stretch disaster response resources and capabilities to the point that
decision makers have to prioritize some operational actions over others. Often these decisions
and priorities impact more than just immediate life safety and property protection issues. In
fact, response actions set the tone for the pace and effectiveness of the entire disaster recovery
process. The long‐term effects of disaster response decisions require a consideration of
recovery in the earliest hours or days following an event.
Short‐Term Recovery
In most disasters short‐term recovery is initially coordinated at the EOC, under the direction of
the Emergency Management Director and in accordance with policies set forth by the Mayor
and the Policy Group. Various Emergency Support Functions in the EOC coordinate actions
designed to stabilize basic human needs among survivors and to restore critical services and
infrastructure to minimal functionality.
Such actions may include:
Damage assessment
Restoration of critical infrastructure and essential services
Disaster
Event
Response
•Emergency Response
• Immediate Life Safety
•Emergency Protective Measures
Short‐Term
Recovery
• Damage Assessment
• Essential Service and Critical Service Restoration
Long‐Term
Recovery
•Economic Recovery
•Permanent Repairs and Restoration
•Community Rebuilding
Exhibit 3. Disaster Recovery Continuum
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Health and social services
Environmental management
Many of these actions are implemented by or in coordination with agencies external to City
government. The City works closely with other public, private, and nonprofit partners to ensure
an orderly and effective short‐term recovery process. In large, catastrophic disasters that
exceed the City’s capability to implement recovery actions, the King County Emergency
Coordination Center and the Washington State Emergency Operations Center may take a lead
role in coordinating regional or statewide recovery efforts.
Long‐Term Recovery
As disaster recovery continues, short‐term recovery activity transitions to a focus on longer‐
term recovery needs. Responsibility for coordinating recovery actions and programs shifts from
the EOC to City departments and to normal lines of authority. The transition may occur in
phases as infrastructure and various sectors of the community stabilize and rebuild. Citywide
coordination may be enhanced at any point in the recovery by the formation of a Recovery
Management Team.
Long‐term recovery activities may include:
Restoration of critical infrastructure and essential services
Housing, health, and social services
Economic recovery
Environmental management
Department Administrators continue to work collaboratively as a part of a Recovery
Management Team to facilitate unity of effort. State and Federal assistance teams may also be
deployed to assist in local recovery efforts.
1.5 Overarching Guidance
The following points are themes from stakeholder interviews conducted in development of the
Disaster Recovery Framework in July 2016. These themes apply to disaster recovery in general
and support every Recovery Support Function.
1. The best way to ensure a successful recovery is to organize and prepare before a disaster
and to leverage full community resources, including Renton’s community‐based
organizations and businesses.
Regularly discuss City roles in a recovery. Agreements should be in place, documented, and
understood for response and recovery phases.
Recovery will require more than just the City and other public agencies. Community resources need
to be leveraged and Greater Renton Community Organizations Active in Disaster (COAD) is key to
that.
Maintain ongoing contact with businesses. With this, relationships are in place to move through
recovery and the City knows where the challenges exist in rebuilding the economy at a
neighborhood and a City level.
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Continue to address the availability of quality, affordable housing, as outlined in the 2014
Community Needs Assessment for Human Services and Housing, with a focus on implementable,
sustainable, and resilient solutions (e.g. seismic retrofits).
2. Public involvement is critical to ensure a speedy but sustainable recovery from a disaster
event.
Community consultation is important to long‐term recovery. Full recovery will require the combined
and coordinated resources of Renton’s entire community.
All residents should have a voice and a role in recovery of their community.
3. Take guidance from the Goals and Strategies outlined in Renton’s Comprehensive Plan
and Community Plans.
Renton’s economic development policies encourage collaboration between the public and private
sectors to ensure the long‐term economic health of Renton and its residents. A healthy economy
provides jobs and opportunities and helps pay for vital public services such as education, parks,
transportation, police and fire protection, and human services. The policies encourage a mix of high‐
tech, creative jobs, as well as retail, service, and office land uses that will result in a diversified
employment base. The policies encourage high quality development necessary to sustain a high
standard of living in Renton.
Renton’s housing policies align with the Growth Management Act’s (GMA) housing goal to
“Encourage the availability of affordable housing to all economic segments of the population of this
state, promote a variety of residential densities and housing types, and encourage preservation of
existing housing stock.” The City states that housing availability, location, and affordability directly
impact a household’s ability to access jobs, schools, and services, and their housing policies aim to
bolster the social and economic well‐being of all of Renton’s residents.
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2.0 GOVERNANCE AND COORDINATION
2.1 Organizational Structure
The City of Renton manages disaster recovery operations in accordance with the National
Incident Management System (NIMS) as outlined in the Renton CEMP. Widespread catastrophic
damage may require regional collaboration with King County, Washington State, and the
Federal Government. City leadership will allocate staff and other resources to regional efforts
as able.
The City’s roles in disaster recovery efforts are described in Exhibit 4.
If a key official is unable to perform their duties as assigned, a designee may be appointed
consistent with the delegations of authority as defined in each department’s continuity of
operations planning.
The Mayor may appoint community leaders and stakeholders to the Recovery Management
Team after a disaster with widespread damage and economic impacts to help guide recovery
programs.
Exhibit 4. Disaster Recovery Effort Organizational Structure
•The Mayor is the chief elected official that leads the executive branch of City
government and coordinates overall recovery policy direction with the City Council.
MAYOR
•The City Council is the legislative branch of City government that establishes recovery
policy and approves expenditures and contracts.
CITY COUNCIL
•Led by the Mayor, the Advisory Group is made up of the Chief Administrative Officer,
Assistant Chief Administrative Officer, other Department Administrators, and the
Communications Director.
•The Advisory Group serves as an advisory body to the Mayor and Council, provides a
unified approach to oversight of City departments and programs, and serves as the
Recovery Management Team during at least the initial recovery phase.
ADVISORY GROUP
•The Recovery Management Team will include members of the Advisory Group as
designated by the Mayor, and other community leaders and stakeholders.
RECOVERY MANAGEMENT TEAM
•The Emergency Management Director provides coordination support for recovery
efforts from the Renton EOC in accordance with the Mayor’s policy direction. The
Emergency Management Director coordinates recovery activities while the EOC remains
activated and as directed by the Mayor throughout the recovery process.
EMERGENCY MANAGEMENT DIRECTOR
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City departments retain programmatic responsibility for recovery efforts under their purview.
Each department is expected to: ensure that its personnel are aware of their disaster recovery
roles and responsibilities; develop procedures for implementing disaster recovery programs
and activities; and provide training to staff to maintain optimal capabilities for disaster
recovery.
2.2 Recovery Responsibilities
The Renton Recovery Responsibility Tables outline the basic responsibilities of Renton City
departments for disaster recovery. Standard Operating Procedures (SOPs) may be developed to
provide further detail on how individual departments and divisions shall perform their
responsibilities.
Recovery activities may initially be coordinated in the Renton EOC or in the field in accordance
with principles of the National Incident Management System (NIMS) as outlined in the CEMP.
Long‐term recovery operations will transition to normal departmental organization and
functions over time. However, supplemental surge staffing may be required for much of the
recovery process.
2.3 Office of Emergency Management
The Office of Emergency Management facilitates an orderly transition from response and short‐
term recovery activities coordinated in the EOC to long‐term recovery program delivery by City
departments and/or by a Recovery Management Team.
Unless taken on directly by a Recovery Management Team, the Office of Emergency
Management is responsible for collecting and analyzing recovery information and for
distributing a weekly Recovery Status Report to City leadership, staff, and external partners.
This report replaces the EOC Situation Report once the EOC is demobilized, or as determined by
the Emergency Management Director should the EOC remain activated for an extended period
of time into long‐term recovery.
Recovery Status Report
It is critical for planners and decision makers to have access to timely and accurate information
to guide the recovery process. While the pace of events and information inputs may decrease
as the response transitions into recovery, it is no less important to maintain situational
awareness. The quality of information and data, and the timeliness of its distribution to
stakeholders and/or the public, impacts recovery in the following ways:
Accurate data is needed to prioritize recovery actions.
Awareness of damages and associated repair efforts facilitates the effective identification of
mitigation opportunities.
Timely and accurate information helps builds trust and credibility with the public and reduces the
prevalence of rumors.
Information collected in the early stages of recovery becomes a baseline for the development of
recovery program metrics.
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The Recovery Status Report is the primary source of information and data for all planning,
operations, and external communications. If errors are found in the Recovery Status Report,
these should be submitted to the Office of Emergency Management immediately.
Information collection and dissemination is administered in the following manner:
Recovery information is collected and analyzed by the Office of Emergency Management throughout
the period of recovery or until the information collection function is delegated by the Mayor to
another department or to the Recovery Management Team.
All City departments are expected to supply a standard information package for the Recovery Status
Report along with any other information requests by the submission deadline specified by the Office
of Emergency Management. See Error! Reference source not found..
All City departments should use the information and data in the Recovery Status Report for planning
and operational purposes.
The Recovery Status Report is the authoritative source of up‐to‐date recovery data and information
for all internal departmental reports and communications. Time‐sensitive information is submitted
to the Office of Emergency Management, which determines the most effective manner of
distribution in consultation with impacted departments and the Mayor’s Office.
The Recovery Status Report is the factual basis for all other information outputs, including staff
reports to the Mayor and Council, press releases, talking points for interviews, public education and
outreach, and social media outputs.
Exhibit 5. EOC Situation Report and Recovery Status Report as Central Information Source
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2.4 Damage Assessment
Damage assessment, as a primary element of short‐term recovery, will be coordinated by
Human Resources/Risk Management in accordance with principles of the National Incident
Management System (NIMS) as outlined in the CEMP, with input from every City department
and COAD.
Damage information will be generated from a multitude of sources, including community groups.
Every City department will have a role to play in the damage assessment process, even if only to
report damages to its own facilities or operations.
Damage assessment for the City of Renton will be coordinated by the Human Resources/Risk
Management Department. King County OEM will be the central coordination point for regional
Preliminary Damage Assessments and for aggregating countywide information to support a
Presidential Disaster Declaration.
Damage Assessment in the Response Phase
A complete and accurate damage assessment is needed to begin the recovery process and is a
key component of situational awareness for responders, emergency managers, policy makers,
and community leaders.
Field intelligence about the damages and impacts of a disaster inform response and recovery
decisions, and should include data about the following event characteristics:
Location of damage
Extent of damage
Critical infrastructure and lifeline damage
Human needs
Residential and business impacts
Continuity of government operations
Deaths and injuries
There are two primary processes for City departments to begin early damage assessment and
develop situational awareness: the Response Capability Assessment and the Windshield Survey.
Response Capability Assessment
Following an event, all City departments are expected to assess the condition of their
personnel, structures and equipment. From this assessment, a determination is made about
the capability of that department to operationally respond to the needs of the event and
provide vital services. The goal is to complete the Response Capability Assessment and report
findings to Human Resources/Risk Management to be relayed to the EOC within two hours
when possible.
Windshield Survey
The Windshield Survey is conducted immediately following the Response Capability
Assessment. The Windshield Survey is used to further determine response capabilities by
assessing response routes such as roadways and bridges. In addition to roadway assessment,
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the Windshield Survey is used to for drive‐by triage of high hazard, high population areas and to
provide a quick overview to effectively dispatch response units and City staff to the areas in
greatest need. The goal is to complete the Windshield Survey and report findings to Human
Resources/Risk Management to be relayed to the EOC within six hours when possible.
This information is used to provide an initial overview of damages and impacts in Renton to the
King County ECC. All City departments with a field presence are expected to conduct a
Windshield Survey.
Preliminary Damage Assessment
Once immediate life safety needs have been addressed and response has transitioned to
recovery, situational awareness developed during the first hours or days of the disaster
provides a baseline for a more detailed damage assessment. That information as it becomes
available will influence priorities and decisions for both short‐ and long‐term recovery efforts.
The Preliminary Damage Assessment (PDA) is the first detailed examination of damages to the
built environment. This information must be collected and submitted to the Federal
Government in support of a Presidential Disaster Declaration request. The PDA is conducted in
two parts, one for each of the two principal declaration types: Public Assistance and Individual
Assistance.
The PDA for Public Assistance focuses on damages to public facilities and infrastructure. City
departments are required to report any damage to government buildings or to infrastructure,
e.g., roads, water lines, and sewer lines on the appropriate PDA forms. The PDA information is
compiled by the Human Resources/Risk Management Department and provided to the Office of
Emergency Management. This information is then submitted to the King County ECC, which
then submits PDA data for all jurisdictions within county boundaries to the Washington State
EOC. The State then compiles data from all impacted counties into a consolidated disaster
declaration request package. The declaration request package is the basis for analysis by FEMA
to recommend that the President make a disaster declaration for the impacted area. Disaster
declarations apply to the geographic county as a whole, and they are generally inclusive of all
jurisdictions within the county’s boundaries. King County as a whole must be declared eligible
for Public Assistance in order for the City of Renton to be eligible for cost‐shared funding under
FEMA’s Public Assistance Program.
The PDA for Individual Assistance, FEMA’s program for providing temporary housing and repair
grants to individuals and families, is coordinated at the King County ECC but it does require
input from City departments. The County solicits information about individual losses from
people who report damages via a Damage Assessment Hotline an 800 number which can be
obtained from the King County Office of Emergency Management. The County may also utilize
an online form or include social media reports to compile additional data to support an
Individual Assistance declaration by the President. In addition to compiling estimates of
individual damages, joint State/County/City teams may tour damaged areas to ascertain
additional impacts to private property. The State then compiles data from all impacted counties
into a consolidated disaster declaration request package for an Individual Assistance
declaration. Renton is automatically included should FEMA recommend and the President sign
an Individual Assistance declaration for the county as a whole.
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Damage Reporting to EOC
A barrage of early information about the extent and location of damages and associated
secondary impacts is likely to come from a variety of sources. These may include:
Emergency responders with the Regional Fire Authority and the city, and other City staff
Eyewitness reports from the public
Local media (TV, radio, newspaper, electronic, etc.)
Social media
Volunteers
The Renton EOC is the destination point for information gathered through the Response
Capability Assessment, Windshield Survey, and Preliminary Damage Assessment that is
coordinated by Human Resources/Risk Management. It is vital that the information collected
through those assessments is rapidly and continuously related to the EOC so that analysis and
sharing of damage assessment data can occur within the EOC and can be appropriately relayed
to external partners. Most damage assessment activity will occur as a part of short‐term
recovery during the first days and weeks following a disaster event. Information about damages
is collected immediately upon the activation of the EOC, and will include Response Capability
Assessment and Windshield Survey reports from City staff as well as verifiable information as it
comes in from the other sources listed above. Damage assessment data is mapped when
possible to maintain a common operating picture for decision makers.
The Renton EOC disseminates initial damage assessment information from the EOC Situation
Report, which is produced each operational period while the EOC is activated. The Situation
Report is distributed to all EOC staff, City leadership, departments, and to other jurisdictions
and emergency management agencies. The EOC also reports Renton’s damage information to
the King County ECC as required for justifying a Presidential disaster declaration.
Engineered assessments of damages may continue into long‐term recovery and will be reported
to the Office of Emergency Management for inclusion in the weekly Recovery Status Report to
City leadership, staff, and external partners. This report will replace the EOC Situation Report
once the EOC is demobilized, or as determined by the Emergency Management Director should
the EOC remain open for an extended period of time into long‐term recovery.
Structural Assessments
Closely related to damage assessment, structural assessment is the engineered inspection of
damaged buildings, facilities, or infrastructure to determine functionality and whether they can
be safely occupied. Trained building inspectors and structural engineers assess structural
integrity and safety concerns before making a determination about occupancy and viability.
ATC‐20 Protocols
The ATC‐20 protocols are designed for post‐earthquake structural assessments, but the City
also applies the green/yellow/red system of tagging safe or unsafe buildings in other types of
disasters. Some City staff have been trained in ATC‐45 protocols for post‐windstorm or post‐
flood assessments as well. Regardless of the disaster, a green tag signifies that a building has
been inspected and is safe for occupancy. A yellow tag indicates that a building is safe only for
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limited entry but not for permanent occupancy. A red tag will be posted when a building is
unsafe for entry except as noted for emergency personnel or City staff.
These determinations may trigger additional requirements for property owners to comply with
applicable codes and may also influence decisions to implement cost‐effective mitigation
measures.
The following are resources on ATC protocols:
Applied Technology Council, ATC‐20 Procedures for Post‐earthquake Safety Evaluation of Buildings
Applied Technology Council, ATC‐45 Procedures for Safety Evaluation of Buildings after Wind Storms
and Floods
2.5 Administration, Finance, and Logistics
Administration and Finance
The Administrative Services Department is responsible for managing all aspects of recovery
finance and procurement, including the following tasks:
Expenditure tracking and reporting
Administering and tracking of emergency procurement waivers
Managing special accounts for recovery
Administering Federal and State recovery grants
The Administrative Services Department is the clearinghouse for information regarding
recovery finance and administration, but all departments are expected to keep accurate
records regarding recovery expenditures, overtime costs, and equipment use to facilitate the
reimbursement of eligible expenses under FEMA Public Assistance programs.
Finance personnel collect recovery expenditure data submitted by each department, including
transactions made under emergency procurement rules, for weekly reporting into the Recovery
Status Report.
Appropriate recordkeeping in compliance with the State Public Records Act is still required
during the recovery phase of a disaster. The City Clerk serves as the City's Public Records
Officer, and the Clerk's office is responsible for serving as the City Information Center regarding
public information requests.
Logistics and Resource Support
When possible, departments will utilize their own resources or will rely on pre‐existing
agreements with partner agencies or vendors to obtain needed supplies and services. When
resource needs in support of disaster recovery exceed existing departmental resource
capabilities, the department will request, with as much advance notice as possible, resource
support through the Renton EOC. While the EOC is activated, the Logistics Section and the
Finance Section, in consultation with the Administrative Services Department, are responsible
for locating, ordering, and procuring resources. Emergency Management staff will continue to
coordinate resource support when the EOC is not activated.
EOC staff will seek supplemental resource support from the following sources:
Other City departments
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Local/regional vendors (where possible)
National vendors
The EOC may also make resource requests via existing mutual aid agreements or through the
King County Regional Disaster Plan.
When necessary, the EOC requests emergency resource support from the Zone 3 Coordination
Center, the King County ECC, and/or the Washington State EOC. Washington State may, in turn,
request emergency assistance from other state governments via the Emergency Management
Assistance Compact (EMAC) or from the Federal Government.
Requesting departments are responsible for tracking the use of supplemental resources
provided to them.
2.6 Communications for Public Information and Outreach
It is vital to maintain constant outreach to the public to ensure dissemination of accurate
information regarding the progress of disaster recovery as well as to manage rumors and
speculation about recovery programs.
The Deputy Administrator of Public Affairs in the Mayor’s Office has lead responsibility for the
City’s public information activities throughout the recovery process. The Deputy Administrator
of Public Affairs may be located in the Mayor’s Office, or another location from which they may
effectively coordinate the public information function of the City. When the EOC is activated, a
lead PIO within the EOC will coordinate with the Deputy Administrator of Public Affairs for key
messages.
In a regional event, multiple agencies and entities issue public information messages, increasing
the possibility of conflicting information. To reduce inaccuracies and misinformation, the City
utilizes a Joint Information System (JIS) to coordinate information with participating local, tribal,
State, and Federal agencies. City of Renton Communications staff may also deploy to a Joint
Information Center (JIC) with other regional jurisdictions, including the King County Emergency
Coordination Center JIC.
Methods of communicating with the public to convey recovery information include:
City of Renton emergency information web page at rentonwa.gov
CodeRED emergency notification system
Posting information at neighborhood information centers
Posting information at City facilities
Social media outlets
Government Access Channel (Channel 21)
Broadcast media (television and radio)
Newspapers and other print media
Electronic media
Community meetings and other outreach activities
All major announcements and information releases, regardless of the means of communication,
are vetted through the Communications Director prior to release.
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2.7 Ongoing Maintenance of the Recovery Framework
Plan Development
The City of Renton Disaster Recovery Framework was originally created as a Disaster Recovery
Plan. It was developed with participation by a broad range of stakeholders and partners,
including City departmental staff, neighboring cities, King County, the State of Washington, the
Renton Fire Authority, non‐governmental organizations, and private sector partners. The
Federal Emergency Management Agency of the U.S. Department of Homeland Security
provided technical assistance to the development of this Framework.
Planning Process
The planning process commenced on December 2, 2010, with a Recovery Planning Kick‐off
Workshop hosted by the King County Office of Emergency Management. The four Green River
Valley cities (Renton, Auburn, Kent, and Tukwila) and King County were principal participants in
the workshop. Other stakeholders attended that serve in a support or coordination role in
regional recovery operations. The stated goal of the workshop was to begin development of
separate jurisdictional recovery plans in coordination with one another.
The Kick‐off Workshop was followed by eight functional workshops in February and March of
2011. Workshop participants divided into groups to discuss recovery issues and to strategize
solutions for optimizing a coordinated approach. Information from workshop notes and from a
supplemental informational survey was collated to provide an overview of current disaster
recovery capabilities. The information was included in the original Disaster Recovery Plan and
supplemented by follow‐up communications with City leadership and staff to ensure
consistency with existing City policy and procedures.
Public Input
The City of Renton Disaster Recovery Plan was posted to the City website on December 13,
2011, to solicit public comment. Notice of publication was published in the Renton Reporter
and posted in Renton City Hall, and on the Public Meetings Calendar on the City website. In
addition, the public was invited to comment on the Disaster Recovery Plan at a regular City
Council meeting on February 27, 2012. Comments from all venues and sources will continue to
be accepted and integrated in future update cycles as deemed appropriate.
Recovery Framework Transition
The City of Renton completed a Disaster Recovery Plan in 2012. This Draft Disaster Recovery
Framework is a partial update of the 2012 Plan and a restructure of the content to align with
the National Disaster Recovery Framework (NDRF) and its Recovery Support Functions (RSF).
This update is also guided by Comprehensive Preparedness Guidance (CPG) 101 and 201
published by the Federal Emergency Management Agency (FEMA).
The new Framework includes six RSFs. Three of the six RSFs are updated in this draft using input
from stakeholder interviews, consultant knowledge and experience of disaster recovery
planning, and targeted research. Eleven stakeholder interviews were conducted with City staff
and key partners, representing a range of viewpoints in housing, human services, and
community and economic development.
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This draft will be presented to the City of Renton Emergency Management Group (EMG) on
August 4, 2016 and the EMG will provide feedback to be incorporated into a final draft along
with consultant identified areas of development that the City may pursue in subsequent
revisions.
Recovery Framework Maintenance
Departments are expected to develop implementing procedures for roles and responsibilities
outlined in this Disaster Recovery Framework. Procedures should be submitted to the Office of
Emergency Management for inclusion in the Appendix.
Designated departments with responsibilities outlined in the Framework are expected to
provide adequate training to departmental staff to ensure a continual readiness to complete
their responsibilities. In addition, programs and activities outlined in this Framework may be
exercised on a periodic basis as directed by the Mayor. After any exercise designed to test
recovery processes, or after an actual disaster event, any successes and shortfalls shall be noted
in an After Action Report.
Recommended improvements to the Framework will be included in the next update. At a
minimum, the City of Renton Disaster Recovery Framework, including its RSFs, will be reviewed
and updated once every four years.
The Office of Emergency Management retains responsibility for keeping a Master Copy of this
plan up‐to‐date and for distributing updates to City departments.
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3.0 RECOVERY SUPPORT FUNCTIONS
Recovery Support Functions (RSFs) aim to expedite recovery of disaster‐impacted residents,
families, businesses, and communities. The six RSFs within this section group core recovery
capabilities to facilitate problem‐solving, improve access to resources, and foster
communication among the City, residents, businesses, and local and neighborhood
organizations.
The six RSF sections parallel the National Disaster Recovery Framework and include:
1. Community Planning and Capacity Building (new section in 2016 update)
2. Economic Recovery (substantially updated in 2016)
3. Health and Social Services (has not been substantially updated)
4. Housing (new section in 2016 update)
5. Infrastructure Systems (has not been substantially updated)
6. Natural and Cultural Resources (has not been substantially updated)
Exhibit 6 and Exhibit 7 summarize the information contained in each RSF and their goals.
Exhibit 6. Recovery Support Function Outline
AGENDA ITEM #5. e)
City of Renton disaster Recovery framework DRAFT August 8, 2016 156 Exhibit 7. Recovery Support Function Goals RSF 1. Community Planning and Capacity Building RSF 2. Economic Recovery RSF 3. Health and Social Services RSF 4. Housing RSF 5. Infrastructure SystemsRSF 6. Natural and Cultural Resources 1. Mobilize local organizations, faith‐based and neighborhood groups, and major employers to be active players in recovery. 2. Ensure an effective procurement and processing system during recovery by setting up MOUs with local service providers as part of recovery planning. 3. Use a variety of materials, methods, and access sites to communicate recovery efforts to the entire community. 4. Coordinate City approach to reach out to large foundations and philanthropists. 5. Promote and encourage donations and volunteer resources. 1. Prioritize permit processes that are essential to life and safety; suspend or reduce non‐essential permitting processes to expedite recovery.2. Encourage property owners to investigate contractors and provide tools to ensure compliance with licensing requirements and prevent fraud. 3. Connect small businesses to loan assistance, employees, goods, and markets through early and ongoing outreach. 4. Coordinate with partners or directly provide time‐limited, quality childcare. 5. Seek out opportunities to diversify Renton’s industry portfolio.This RSF was not substantially updated Delivery of assistance, services, and programs designed to alleviate the impacts of disaster and to meet basic human needs. 1. Mass care 2. Emergency assistance 3. Human services 1. Assess housing needs and available resources to establish a Housing Recovery Strategy. 2. Identify strategies to further streamline City processes to expedite housing recovery. 3. Identify interim housing solutions based on needs and priorities of neighborhoods. 4. Connect homeowners and renters with existing housing resources and create educational materials to help rebuild smarter and safer. 5. Facilitate the provision of affordable, safe, and sustainable housing for all impacted residents. This RSF was not substantially updated Restore infrastructure and essential services that civil society cannot operate without. Every aspect of recovery is dependent on at least one infrastructure system. 4. Restore Infrastructure Systems (e.g. transportation, power, sewer, communications, etc.) 5. Provide continuity of governmental services through functional government facilities. 6. Coordinate Debris Management This RSF was not substantially updated Contain and remediate adverse environmental impacts likely to exist post disaster in order to reduce the impacts on public health and community recovery. 1. Address environmental consequences and damages (e.g. Hazardous materials release, drinking water contamination, wetlands damage, etc.) 2. Oversee work of other RSFs to reduce environmental impact (e.g. debris management, repair and reconstruction, etc.) AGENDA ITEM #5. e)
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XI. RSF 1. COMMUNITY PLANNING AND CAPACITY BUILDING
The Community Planning and Capacity Building RSF provides guidance and support for
community engagement during disaster recovery. Included in this RSF are recommendations for
development of Citywide and community‐focused recovery priorities. Community engagement
is a cross‐cutting recovery activity, and will inform the activities within each RSF.
Goals and Strategies are outlined here alongside suggested ways to leverage current
community resources and build capacity.
Planning Assumptions
State and federal agencies offer grant assistance programs to offset the burden of disaster recovery.
However, the terms and funding amounts may change over time and not align with community
priorities.
City departments will develop procedures and provide
appropriate training to staff with designated roles and
responsibilities in this RSF, and will work with local
organizations and community groups to build capacity for
disaster recovery efforts.
The level and method of community planning and
engagement will depend on the impact and the location of
the disaster event. City, community, and neighborhood
resources may be available at different times and at varying
levels.
Language diversity in Renton will present challenges for
coordinated communications from the City.
Many local organizations will need City funding or quick, flexible funds in order to serve the
community during recovery. The Renton Community Foundation is a 501(c)(3) that hosts a fund that
can receive cash funds for disaster relief on behalf of the City. These funds can be leveraged by
COAD and community groups during recovery.
Guiding Principles
The community is best positioned to know resident needs during recovery and has the most
effective means of communication. The City should be a listening partner to coordinate and support
activities for community‐wide recovery.
COAD’s primary mission is helping the City address unmet human needs recovery.
Inclusion and coordination of community organizations during recovery will maximize the efficiency
of participating organizations, prevent duplication of services, and speed up recovery.
Simplicity is key. Streamlining processes and procedures for help during recovery will build
community buy‐in for City recovery activities.
Practicing recovery is crucial to planning for recovery. The City should make an effort to include local
organizations and community groups in disaster response and recovery training.
GREATER RENTON
COMMUNITY
ORGANIZATIONS ACTIVE IN
DISASTER (COAD)
Neighborhoods, schools,
businesses, government, faith
communities, and non‐profit
organizations who identify,
network, organize, and
deploy resources to address
the unmet human needs in
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Decision‐Making Framework
Community planning and capacity building will be coordinated by the Mayor’s Office and
Greater Renton COAD, with input from the Mayor’s Inclusion Task Force, the Department of
Community & Economic Development, and every City department. Community engagement is a
cross‐cutting recovery activity, and will inform the activities within each RSF.
Renton has many public, nonprofit, and private organizations that will play an important role in
disaster recovery. To be successful, the City must leverage the existing ecosystem of partners,
which includes neighborhoods, schools, businesses, government, faith communities, and
nonprofit organizations.
For specific responsibilities related to RSF 1, see Recovery Responsibility Tables in the
Appendix.
Key Considerations
Disaster preparedness messaging to residents has been to prepare for a minimum of three days to a
week or more, but many people living in and around Renton don’t have the resources and will not
be prepared for post‐disaster, let alone long‐term recovery.
Local nonprofit organizations will need capacity building before a disaster in order to be effective
during recovery. The City can encourage recovery functions and capacity by engaging in partner
organizations’ strategic planning.
Renton has a neighborhood program, but some neighborhoods are more active than others, and not
all neighborhoods have a neighborhood organization that they rally around. Many communities in
Renton are not defined by geography but rather race, ethnicity, religion, or social experience.
The Greater Renton COAD is critical to productive community engagement before, during, and
following a disaster.
The City will need a mechanism in place to manage cash donations.
Mobility barriers, such as lack of safe pedestrian pathways or accommodation for those living with
disabilities, will prevent individuals and families from accessing services during recovery.
Promotional materials will need to be available in different languages and community leaders will
need to be in contact with the City to help non‐English speaking residents who are illiterate.
Simple icons or stick figure drawings may be an effective method of communication across ages and
languages.
Churches are critical to outreach to elderly and ESL communities in Renton.
Libraries can play crucial roles in helping their communities prepare for and respond to a disaster or
emergency through building community resilience, sharing information, facilitating networking,
providing shelter, and contributing to recovery staffing.
Many cities have experienced disasters and have learned lessons about response and recovery.
Renton could reach out to these cities to learn from their successes and mistakes.
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Recovery Goals and Strategies
1. Mobilize local organizations, faith‐based and neighborhood groups, and major employers
to be active players in recovery.
A. Identify and inventory groups and resources needed for coordination in a recovery effort.
o Engagement of Latino, Somali, Chinese, Ukrainian, Russian, and Vietnamese communities in
Renton will be critical to a successful recovery.
o Faith‐based facilities may serve as locations to coordinate with community leaders and
neighborhood groups.
B. Leverage community leaders in the Mayor’s Inclusion Task Force and local groups for
communications and on‐the‐ground neighborhood assessments and status updates.
C. Equip community groups with quick and low‐cost tools to complete assessments. Examples
include online and print surveys, kiosks, and guides for small group discussion.
D. Reach out and provide support to the Greater Renton Community Organizations Active in
Disaster (COAD) and invite identified community groups. Greater Renton COAD is critical to
productive community engagement before, during, and following a disaster. See Exhibit 3 and
Error! Reference source not found..
Source: Greater Renton COAD Emergency Coordination Plan, May 2009.
2. Ensure an effective procurement and processing system during recovery by setting up
MOUs with local service providers as part of recovery planning.
A. Identify and inventory the critical services that will require supporting and funding throughout
responses and recovery.
o Food banks such as Northwest Harvest will require funds in order to maintain services,
especially when there is greater demand.
o Large apartment complexes in Renton often function like neighborhoods and can be a key
connection to many of Renton’s residents.
o Apartment Manager Association gets together for crime prevention and have access to
renters, who may be more difficult to locate through City data than homeowners.
EOC
Mass Care FLO Clothing FLO Food FLO Emotional/Spiritual
FLO Donated Good FLO
Emergent
Volunteer
Management FLO
COAD Unmet Needs
Committee
Exhibit 8. Recovery Phase COAD Organizational Structure
FLO= Functional Lead Organization
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3. Use a variety of materials, methods, and access sites to communicate recovery efforts to
the entire community.
A. Renton is a diverse community with geographic
constraints. The City should utilize existing touchpoints
with residents to share information and build capacity
after a disaster.
o Possible access sites include:
Churches and mosques
Summer lunch sites
King County Library branches
Recreation centers
Day care facilities
Grocery and hardware stores
4. Coordinate City approach to reach out to large
foundations and philanthropists.
A. To be successful in receiving and managing funds, the City
should coordinate and align requests.
o The City may choose to support one or more local,
non‐governmental groups to lead the management of donated funds.
o Boeing, Walmart, and PACCAR all have a local presence in Renton and large foundations.
Past City experience of applying for funds has been a cumbersome process, but will be
necessary in recovery.
5. Encourage private donations and volunteer resources.
A. Encourage and facilitate creative fundraising, especially with social media and crowdsourcing
platforms.
o Service groups like Renton Rotary may have rapid resource funds to tap into while waiting
for federal and state assistance.
o Renton may be able to leverage its connections with the Seattle Seahawks and its large fan
base to bring volunteers and flexible funds to the recovery process.
Resources
A. Greater Renton Community Organizations Active in Disaster (COAD) Emergency Coordination Plan,
2009
B. 2016 Renton Community Resource Directory
C. City of Renton Older Adult Business Plan, April 2015
D. City of Renton Community Needs Assessment for Human Services and Housing, June 2014
COMMUNITY AND
NEIGHBORHOOD GROUPS
Apartment Manager
Association
Centro Rendu (St.
Vincent De Paul)
City Summer Lunch sites
Mayor’s Inclusion Task
Force
Northwest Harvest
Renton Ecumenical
Association of Churches
(REACH)
Renton Rotary Club
Renton Salvation Army
Renton Veteran’s
Center
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RSF 2. ECONOMIC RECOVERY
The Economic Recovery RSF presents goals and strategies designed to restore Renton’s
economy following a disaster. It focuses on the coordinated efforts that would be necessary to
maintain Renton’s major employers, small businesses, and workforce – all key components of a
successful recovery. Economic recovery is strongly interconnected with housing, human
services, and community‐building, therefore there are frequent ties and overlaps with RSF 1.
Community Planning and Capacity Building and RSF 4. Housing.
To expand its recovery abilities, the City should leverage partner agencies and local business
partners.
Planning Assumptions
Physical damage to public facilities and infrastructure may
impact other critical systems, essential functions, and
commercial interests.
Interdependencies between various elements of public
infrastructure may lead to interruptions in essential services in
undamaged areas. Similar interdependencies between
commercial entities are likely to impact businesses that did not
incur direct damage.
Long‐term impacts of business damage, including the ability of
firms to re‐open, may be difficult to assess.
Temporary recovery‐related businesses such as inspections and
construction will be important for rebuilding. However, it will
be challenging to verify and regulate them.
Without jobs, many residents will leave Renton and seek work
elsewhere.
The City will provide outreach to small businesses to let them
know of available assistance during recovery.
The City of Renton requires any contractor or business to
obtain a business license prior to doing work within the City
limits. Building inspectors may request to view contractor
licenses and credentials to ensure compliance with all licensing
requirements and qualifications to complete permitted work.
Guiding Principles
In early recovery the City should prioritize restoring businesses that provide critical services for the
community, such as grocery stores, gas stations, and healthcare. Once the community is stable the
City can move forward to stabilize major employers in order to get residents back into jobs.
Restoring utilities is necessary to keep major employers, especially businesses in aerospace,
technology, food processing, and manufacturing. Bringing working water, wastewater, and
electricity systems to major employers would need to be a priority during recovery.
Restoring childcare is essential to economic recovery. For people to get back to work, their children
need to be cared for.
PARTNER AGENCIES
Public Health Seattle‐
King County
Puget Sound Energy
Washington Association
of Building Officials
Washington State
Department of Labor
and Industries
Renton, Issaquah, and
Kent school districts
Small Business
Administration (SBA)
Federal Reserve System
Archdiocese of Seattle
LOCAL BUSINESS
PARTNERS
Chamber of Commerce
Downtown Business
Association
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Restoring opportunities for education is essential for people to be able to know that their children
are in a safe, stable and supportive, learning environment. Students need predictable schedules and
reliable facilities in order to resume learning.
Economic recovery should be guided by the sustainability and resiliency goals described in the
Renton Comprehensive Plan, specifically the desire to build a diverse economic industry base in
areas of Aerospace, Healthcare, and Creative industries (high‐tech, design, software, local artesian,
gaming, and architecture, etc.) as described in the Renton Comprehensive Plan.
Decision‐Making Framework
The Community and Economic Development Department and the Public Works Department are
the co‐lead agencies for inspections and permitting of structures, dwellings, and City of Renton
infrastructure. Widespread catastrophic damage may require regional collaboration with King
County, Washington State, and the Federal Government. City leadership will allocate staff and
other resources to regional efforts as able.
Renton has many public, nonprofit, and private organizations that will play an important role in
economic recovery. To be successful, the City must leverage the existing ecosystem of partners,
which includes neighborhoods, schools, businesses, government, faith communities, and
nonprofit organizations. The Community Economic Development Department and Public Works
can access some of this network through Greater Renton COAD.
For specific responsibilities related to RSF 2, see Recovery Responsibility Tables in the
Appendix.
Key Considerations
It is unlikely that the City will be able to access an infusion of capital to jumpstart the economy
beyond state or federal assistance.
Renton struggles with a lack of diversity in its industry portfolio. It is largely dependent on the
aerospace industry, which in the case of a large disaster and disrupted production, may not stay in
Renton during or after recovery.
Residents in Renton are served by a mix of municipal and non‐municipal water and sewer districts.
Traffic congestion is a challenge in and around Renton, and may be especially bad in recovery. Any
impairment to State Route 167 and/or Interstate 405 would create a standstill for residents moving
in and out of the City.
Disasters often result in an influx of construction contractors from out‐of‐state areas to meet local
demand for rebuilding.
Renton has three overlapping school districts: Renton, Issaquah, and Kent. School districts are major
land and property owners within the City limits.
Recovery Goals and Strategies
1. Prioritize permit processes that are essential to life and safety and suspend non‐essential
permitting processes to expedite recovery.
A. Strike a responsible balance between an expedited recovery process and requirements to
rebuild sustainably in accordance with all applicable codes and regulations.
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B. Provide customer‐friendly experience for residents while ensuring their homes and businesses
are rebuilt to code, with minimal environmental impact, and greater resiliency.
C. Expand City hours of operation and send field permitting and inspection teams to damaged
areas.
D. Offer one‐stop review and permitting services for property owners undertaking reconstruction
activities.
2. Encourage property owners to investigate contractors for hire and provide tools to ensure
compliance with licensing requirements and prevent fraud.
A. Any contractors working on a reconstruction project with Federal cost‐share funding must
undergo debarment certification prior to being hired. Any contractor (or subcontractor) that has
been excluded from receiving Federal contracts or pass‐through funding may not be utilized if
any Federal funds (e.g., FEMA Public Assistance funding) are obligated to the project.
o City staff and project managers may search for debarred and excluded companies at
www.sam.gov.
B. Through ongoing community outreach, encourage property and business owners to undertake
due diligence in hiring contractors.
3. Connect both big and small businesses to loan assistance, employees, goods, and markets
through early and ongoing outreach.
A. Reach out to large employers to understand what is necessary to keep them in business.
B. Use Downtown Business Group, Chamber of Commerce, Small Business Development Center,
and Small Business Administration (SBA) to reach out to small businesses in Renton. Through
these connections, tell the story of businesses to federal funders.
o In a disaster, SBA can make recovery loan tools available to small businesses.
C. Reach out to management companies at large retail centers, e.g. The Landing, to be in contact
with national retailers.
4. Coordinate with partners or directly provide time‐limited, quality childcare.
A. Set up or coordinate childcare in recreation areas, schools, and community centers.
o Partner with the YMCA and other nonprofits in advance and develop MOUs to provide
childcare services in recovery.
B. Encourage major employers and school districts to provide term‐limited, in‐house childcare to
facilitate economic recovery.
5. Seek out opportunities to diversify Renton’s industry portfolio.
A. Expand the industry portfolio to ensure economic resiliency into the future.
Resources
A. City of Renton Older Adult Business Plan, April 2015
B. Renton Business Plan, 2015
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RSF 3. HEALTH AND SOCIAL SERVICES
The purpose of the Health and Social Services RSF to the City of Renton Disaster Recovery
Framework is to establish a coordinated approach to addressing post‐disaster humanitarian
needs through mass care efforts, shelter and temporary housing assistance, and the delivery of
other emergency human services programs.
This RSF, like the Disaster Recovery Framework as a whole, applies to all City departments and
provides an operational framework to guide coordinated human service delivery efforts among
a network of community based organizations (CBOs) and other jurisdictions at the local, State,
and Federal levels. The RSF supports and integrates other plans and programs that aid in
recovery operations.
Planning Assumptions
For the purposes of this Health and Social Services RSF it is assumed that immediate threats to life
and property have been addressed and that the operational focus has shifted to short‐term recovery
activities such as restoring essential services and meeting basic human needs. Response actions
outlined in the Comprehensive Emergency Management Plan will take precedence as long as threats
remain to life and property.
Events of regional, statewide, or national significance may require cross‐jurisdictional cooperation in
recovery efforts such as sheltering, mass care and feeding, and temporary housing.
Non‐governmental CBOs, which often provide a significant proportion of post‐disaster human
services delivery, may be impacted by the disaster and unable to operate at full capacity.
City departments will develop procedures and provide appropriate training to staff with designated
roles and responsibilities in this RSF.
Environmental damage to the natural or built environment may have far‐reaching impacts to public
health.
Guiding Principles
Human services and job recovery go hand in hand. People will need things and help and housing to
get them into jobs to keep the community afloat.
Need case managers and counseling. Most people will get housing and food if they can – but they
will need help to manage meds and counseling.
Residents rely on an effective and equitable human services delivery system to meet their basic
physical, economic, and social needs.
Decision‐Making Framework
A large‐scale event that overwhelms the City’s capability to meet basic human needs will
require regional collaboration through the King County ECC or through other regionalized
humanitarian and mass care efforts. City leadership will provide staff and resource support to
these efforts as able.
The Community Services Administrator provides oversight of human service delivery efforts in
accordance with the Mayor’s policy direction. The Emergency Management Director provides
coordination support for Citywide human service delivery efforts from the Renton Emergency
Operations Center (EOC) in accordance with the Mayor’s policy direction. The Emergency
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Management Director also coordinates with the King County ECC on regional human service
delivery efforts.
For specific responsibilities related to RSF 3, see Recovery Responsibility Tables in the
Appendix.
Partner Agencies
American Red Cross
Public Health Public Health Seattle‐King County
Greater Renton COAD
Salvation Army
Renton Housing Authority
[Insert Community Resource Guide]
Key Considerations
Housebound Residents or those requiring oxygen and dialysis will require special outreach and
ongoing checkups. The City currently has no data on this population or system to track who and
where these people are.
o Consider an opt‐in registry for pre‐disaster preparation. People might be willing to self‐identify
for disaster preparedness.
People in Renton are likely to be impacted by a significant natural disaster or human‐caused
incident. Impacts may include lack of food and water and disruption of community support services.
Humanitarian needs will become apparent through damage assessment and outreach activities.
Short‐term basic needs such as food, water, shelter, and emergency first aid will have to be met in
the early hours and days after the disaster. Longer‐term needs will continue to be identified and
addressed throughout recovery, sometimes for months or years after an event.
Many human service delivery challenges are a result of secondary impacts of damaged
infrastructure, including power outages, the loss of potable water, interrupted food and medicine
distribution, and exposure to hazardous materials.
Damage to human service facilities or to the infrastructure that supports their operations may
inhibit effective service delivery for human needs.
Community based organizations provide most of the direct human service programs crucial to
recovery efforts. Many of these organizations, along with businesses, neighborhood groups, and
other organizations, participate in the Greater Renton Community Organizations Active in Disaster
(COAD) which helps provide goods and services for unmet human needs in a disaster.
Survivors with access or functional needs and lower income disaster survivors present specialized
challenges in recovery efforts.
The local public and, in major events, people from all over the nation and world will seek
opportunities to donate or volunteer to assist with recovery efforts.
An event that overwhelms local capability to meet basic human needs may require assistance from
other cities and regions, King County, the State of Washington, and the Federal Government. The
Renton Emergency Operations Center (EOC) will request support and assistance as needed.
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Mobility barriers, such as lack of safe pedestrian pathways or accommodation for those living with
disabilities, will prevent individuals and families from accessing services during recovery.
Recovery Goals and Strategies
Human impacts in disasters may include loss of housing, lack of food and clean water, injuries
and other health issues, and interruption of community services. A key element of disaster
recovery for the City of Renton and the surrounding region is the delivery of assistance,
services, and programs designed to alleviate these impacts and to meet basic human needs.
Response efforts outlined in Emergency Support Function #6 of the City of Renton CEMP and
the King County CEMP address immediate post‐disaster needs. Because short‐term recovery
begins concurrently with response activities, this RSF addresses immediate needs as well as
longer‐term recovery needs in three major categories: mass care, emergency assistance, and
human services.
Mass Care
Feeding operations
Bulk distribution of emergency items
Collecting and providing information on victims to family members
Emergency Assistance
Support to evacuations (registration and tracking of evacuees)
Reunification of families
Provision of assistance to survivors with access or functional needs
Pet evacuation and sheltering
Support to specialized shelters
Support to medical needs shelters
Donations management
Coordination of CBO/voluntary agency assistance
Coordination of unaffiliated volunteers
Health and Social Services
Personal property replacement (to reunite people with keepsake belongings, when possible)
Disaster loans
Food stamps
Crisis/grief counseling
Disaster unemployment
Disaster legal services
Support for survivors with access or functional needs
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Other State and Federal benefits
Elementary/middle/high school education opportunities
Pre‐school/child care
The City of Renton has limited capabilities to address human needs in a large‐scale disaster. The
EOC requests additional resources and program support through the King County ECC from the
State of Washington and the Federal Government, which administer many of the programs
listed above.
Related efforts to provide medical services beyond emergency first aid are administered by
Public Health Seattle‐King County in accordance with its plans and operational protocols.
To the extent they are operational, CBOs and voluntary agencies, including the American Red
Cross, the Salvation Army, the Greater Renton Community Organizations Active in Disaster
(COAD), Renton Housing Authority, local service clubs/organizations and religious organizations,
and other disaster relief and human services organizations, may provide valuable direct services
and case management experience in support of this RSF.
Resources
A. City of Renton Community Needs Assessment for Human Services and Housing, June 2014
B. City of Renton Older Adult Business Plan, April 2015
C. Community Resource Guide
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RSF 4. HOUSING
The Housing RSF provides guidance and support for the rehabilitation and reconstruction of
destroyed or damaged housing post‐disaster and the development of new, accessible housing
solutions. Housing is only one critical piece of the larger recovery process that must be
coordinated across City, local, state, and federal agencies RSF 1. Community Planning and
Capacity Building, RSF 2. Economic Recovery, RSF 3. Health and Social Services, and RSF 5.
Infrastructure Systems all have relevant interconnectedness with housing recovery.
Goals and strategies for reestablishing housing in Renton post‐disaster are outlined here.
Planning Assumptions
Housing is a challenging and critical component of Renton’s recovery; without access to adequate
and affordable housing residents will leave Renton to find affordable housing elsewhere.
Large‐scale emergencies are likely to deplete local and regional recovery resources. Assistance from
other cities and regions, King County, the State of Washington, and the Federal Government will be
requested as needed and the City should be prepared to coordinate across these levels of
government.
The City of Renton has limited capabilities to address human needs in a large‐scale disaster. The EOC
requests additional resources and program support through the King County ECC from the State of
Washington and the Federal Government, which administer many of the disaster housing programs.
Impact to public services and infrastructure serving residential buildings will affect housing recovery.
The City can anticipate an influx of businesses related to repairing and rebuilding housing, and there
may be challenges around regulating them.
Long‐term housing recovery is a slow process and, depending on the scale of the disaster, it could be
many years before Renton’s housing stock is replenished.
Guiding Principles
A complete and accurate assessment of physical damage to residential property is a key
determinant of occupancy and viability and in turn the creation and implementation of both interim
and permanent housing strategies.
The City should plan to support the needs of the whole community and prioritize vulnerable
populations with the greatest need.
Housing recovery should be guided by the goals and values outlined in the Renton Comprehensive
Plan, specifically to:
o Adopt best available housing practices and implement innovative techniques to advance the
provision of affordable, fair, healthy, and safe housing for renters, homeowners, and the
homeless.
o Coordinate housing repair and reconstruction with development of infrastructure and public
services, such as water, sewer, utilities, and transit.
Recovery efforts should contribute to the City’s sustainability and resilience against future disasters.
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Renton has strong neighborhoods and the City should maintain
a robust communication process with its partners and
established community groups throughout the recovery
process. (See RSF 1. Community Planning and Capacity
Building.)
Decision‐Making Framework
The Community and Economic Development Department and
the Human Services office of the Community Services
Department will be co‐lead agencies for permitting,
redevelopment planning, plan reviews, environmental
compliance, housing recovery solutions, coordination of
housing recovery financing, and the facilitation of the
rehabilitation and reconstruction of Renton’s housing stock.
Events of regional, statewide, or national significance may
require cross‐jurisdictional cooperation in recovery efforts
with King County, Washington, State, and/or the Federal
Government. To expand their recovery abilities, the City
should leverage partner agencies and other community
housing resources (found in the Renton Community Resource
Directory and additional resources called out here).
The Community and Economic Development Department, as
well as other collaborating departments, should anticipate
supplemental surge staffing during the recovery process as
well as the allocation of staff and other resources to regional
efforts as able.
For specific responsibilities related to RSF 4, see Recovery
Responsibility Tables in the Appendix.
Key Considerations
Pre‐disaster Renton is faced with an aging housing stock and
existing affordability issues, both of which could pose a
challenge in maintaining and creating affordability during recovery. Pre‐disaster housing needs
should be addressed now to position Renton for a faster recovery post‐disaster.
Money may be diverted to denser, higher need areas before reaching Renton. The City should be
prepared to expect a delay in necessary funds for recovery.
Post‐disaster, repair and reconstruction occur at an accelerated pace which creates design,
construction, labor, materials, logistics, inspection, and financing issues.
Recovery could be expedited if certain planning regulations were relaxed as local, state, and federal
law allows. Partnering with neighboring jurisdictions and coordinating exemptions with the
appropriate government agencies should be considered within reason.
Disasters often result in an influx of construction contractors from out‐of‐state areas to meet local
demand for rebuilding. This influx can be hard to regulate and sometimes lead residents becoming
victims of contractor fraud.
PARTNER AGENCIES
Association of Washington
Housing Authorities –
Housing Authorities Risk
Retention Pool
Building Owners and
Managers Association
King County Housing
Authority
Puget Sound Energy
Puget Sound Regional
Council
Renton Housing Authority
Washington Association of
Building Officials
Washington State
Department of Labor and
Industries
COMMUNITY HOUSING
RESOURCES
Apartment Manager
Association
Cascade Neighborhood
Association
Catholic Community
Services (CCS)
Habitat for Humanity
Housing Search NW
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Recovery should focus on preventing extreme increases in housing prices and maintaining housing
affordability within the City. Using technical assistance, policy, and other available means to address
this should be explored.
Redevelopment of large portions of housing stock could provide opportunities for smarter
redevelopment – greener, more vibrant neighborhoods, and higher quality housing stock.
Renton has strong neighborhood communities.
Minimize loss of historic buildings where possible.
Recovery Goals and Strategies
1. Assess housing needs and available resources to establish a Housing Recovery Strategy.
A. Ensure the damage and structural assessments of residential housing (See Damage Assessment
and Structural Assessment) are robust enough to establish a baseline inventory and Housing
Needs Assessment that will be used throughout the recovery process and help justify finding
requests.
o Maintain and manage assessment data throughout the recovery process to accurately
respond to local, regional, and federal requests for information.
B. Establish both short‐ and long‐term housing recovery strategies based on the housing needs
assessment that outline steps needed to reestablish housing stock in the City.
o Typical housing recovery programs include: Temporary housing, Rental/loan assistance,
Repair assistance, Replacement, Identification and provision of accessible housing, and
Disaster loans.
o Communicate strategies to the public, making use of established community groups and
physical posting boards to get the word out. (See RSF 1. Community Planning and Capacity
Building.)
2. Streamline City processes to expedite housing recovery.
A. Strike a responsible balance between an expedited recovery process and requirements to
rebuild sustainably in accordance with all applicable codes and regulations.
B. Encourage rapid and appropriate decisions regarding land use and housing location in the
community.
C. Prepare for surge operations and/or request outside assistance to meet customer demand for
permitting, inspections, and code enforcement.
o Expand City hours of operation and send field permitting and inspection teams to damaged
areas.
o Offer one‐stop review and permitting services for property owners undertaking
reconstruction activities.
D. Provide customer‐friendly experience for residents while ensuring their homes are rebuilt to
code, with minimal environmental impact, and greater resiliency.
3. Identify interim housing solutions based on needs and priorities of neighborhoods.
A. Leverage existing housing agencies, partners, and community groups to identify and implement
interim housing solutions.
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B. Preserve or rehabilitate existing affordable housing where it is decent, safe, and sanitary in
order to protect neighborhood stability and character.
C. Take advantage of undamaged rental stock for both temporary and long‐term housing.
D. Facilitate transition from shelters to interim and permanent housing making use of existing
housing match resources such as Housing Search NW and Renton Housing Authority’s Risk
Retention Pool.
4. Connect homeowners and renters with existing housing resources and create educational
materials to help rebuild smarter and safer.
A. Communicate applicable codes and permits, so that residents can ensure compliance with all
applicable codes and for obtain all necessary permits when rebuilding and repairing damaged
property.
B. Help residents guard against fraud and unsafe housing conditions. See Goal 2. in RSF 2.
Economic Recovery.
C. Assign a City lead on federal, state, and local assistance programs that can create materials to
share with residents who are navigating different housing repair and reconstruction loans.
D. Leverage existing Human Services Assistance and Discount Programs.
o Facilitate applications for utility payment relief for residents, especially when utility services
aren’t available or housing units are vacant but still incurring minimum payments.
o Connect homeowners with legal resources for navigating complex relationships with banks
related to mortgages, pre‐foreclosure, and foreclosure.
E. Partner with the existing community networks to help provide services, resources, and
communications so that all residents have information available to identify housing solutions for
themselves.
5. Facilitate the provision of affordable, safe, and sustainable housing for all impacted
residents.
A. Address available funding and affordability in repair and reconstruction of residential properties.
o Coordinate housing recovery across region with King County ECC for federal monies, and
with local, state, and federal groups for gap‐filling measures.
o Be proactive in exploring negotiations with banks for temporary mortgage relief for City
residents.
o Explore ways to increase the City’s affordable housing incentives post‐disaster to maintain
affordability through new development.
B. Stimulate repair, reconstruction, and redevelopment that creates safe housing for residents.
o Expand capacity and resources of existing housing repair program to leverage existing
expertise in small repairs like roofs, furnaces, foundations, and water heaters.
o Promote hazard mitigation measures where practicable and cost‐effective and/or where
required by law.
C. Build toward a more sustainable and resilient Renton.
o Encourage development in safe zones with code compliance to barrier against future
disasters.
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o Maintain standards that contribute to thoughtful rebuilding in a resilient manner, but
explore where certain rules can be relaxed in an effort to get residents back in their homes.
o Make use of Renton’s existing Comprehensive Plan to guide decisions around best land use
and City vision.
Resources
A. Housing and Human Services Element of the City of Renton Comprehensive Plan, June 2015 and
subsequent updates
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RSF 5. INFRASTRUCTURE SYSTEMS
The purpose of the Public Infrastructure Restoration RSF to the City of Renton Disaster
Recovery Plan is to establish uniform policies and procedures and identify roles and
responsibilities for coordinating the restoration of public infrastructure and essential services
during the post‐event recovery process.
This RSF, like the Disaster Recovery Plan as a whole, applies to all City departments and
provides an operational framework to guide coordinated infrastructure restoration efforts. The
RSF supports and integrates State, Federal, and private utility plans and programs that aid in
recovery operations.
Planning Assumptions
Recovery begins almost as soon as a disaster event occurs, often concurrent with emergency
response. For the purposes of this Infrastructure Systems RSF it is assumed that immediate threats
to life and property have been addressed and that the operational focus has shifted to short‐term
recovery activities. Response actions outlined in the Comprehensive Emergency Management Plan
take precedence as long as threats remain to life and property.
Repair, restoration, and/or reconstruction of public infrastructure and the resumption of essential
services may take days, weeks, or even years to complete.
Events of regional, statewide, or national significance will require cross‐jurisdictional cooperation in
recovery and restoration efforts, including debris management.
A complete and accurate assessment of physical damages to public infrastructure and facilities and
of interruptions to essential services will inform an effective prioritization of recovery actions.
Private owners of infrastructure and service providers will work closely with local governments to
develop restoration priorities.
Private entities and public agencies may hesitate to share information if deemed proprietary.
City departments will develop procedures and provide appropriate training to staff with designated
roles and responsibilities in this RSF.
Disaster debris may impede the efforts of emergency responders.
Disaster debris may create dangers to the health and safety of the public as well as that of
emergency responders and other City staff.
Disaster debris may block transportation routes, potentially delaying the restoration of critical
services or impeding the flow of goods and services for disaster recovery.
Large volumes of debris from a catastrophic disaster event and from the demolition of damaged
structures may require temporary storage.
Permanent processing and disposal of large volumes of disaster debris may take months or even
years to complete.
Contaminated debris from a catastrophic disaster event can have long‐term negative environmental
impacts.
Areas with significant debris issues may become apparent through damage assessment and
restoration activities as well as from damage reports from the public.
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Residents and business owners will want to have keepsake possessions identified and returned
versus being disposed of.
Private solid waste companies have a significant role to play as partners in disaster recovery and
debris management activities.
Contaminated debris has the potential to impact the environment and therefore trigger additional
disposal considerations.
Guiding Principles
[to be developed in subsequent updates]
Recovery begins almost as soon as a disaster event occurs, often concurrent with
emergency response.
Response action outline in the Comprehensive Emergency management Plan take
precedence as long as threats remain to life and property.
A complete and accurate assessment of physical damages to public infrastructure and
facilities and of interruptions to essential services are critical to informing an effective
prioritization of recovery actions.
Disaster debris management is a high priority.
A navigable and functioning airport is essential to recovery operations.
The King County Emergency Coordination Center (KCECC) is the central coordination point for
regional debris management efforts. The Renton Emergency Operations Center (EOC) provides
support coordination between City and regional activities.
City departments are expected to develop procedures and provide appropriate training to staff with
designated roles and responsibilities in this RSF.
Restoration of communication and transportation infrastructure is vital to recovery
operations.
Decision‐Making Framework
The Public Works Department is the lead agency in Renton for coordinating the restoration of
infrastructure for water, sewer, storm water drainage, and transportation, as well as for
working with private utility companies to facilitate service restoration. The Administrative
Services Department is the lead agency for restoring City government communication and
information technology services, as well as for coordinating the restoration of Citywide
Internet, broadband, and wireless services.
Widespread catastrophic damage may require regional collaboration with King County,
Washington State, and the Federal Government. City leadership will allocate staff and other
resources to regional efforts as able.
If a key official is unable to perform their duties as assigned, a designee may be appointed
consistent with the delegations of authority as defined in each department’s continuity of
operations planning.
The Mayor may appoint community leaders and stakeholders to the Recovery Management
Team after a disaster with widespread damage and economic impacts to help guide recovery
programs.
City departments retain programmatic responsibility for recovery efforts under their purview.
Each department is expected to: ensure that their personnel remain aware of their disaster
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recovery roles and responsibilities; develop procedures for implementing disaster recovery
programs and activities; and provide training to staff to maintain optimal capabilities for
disaster recovery.
Infrastructure System Responsibilities
The following are basic responsibilities of Renton City departments for restoring infrastructure
and essential services. Standard Operating Procedures (SOPs) may be developed to provide
further detail on how individual departments and divisions shall perform their responsibilities.
Recovery and restoration activities may initially be coordinated in the Renton EOC or in the field
in accordance with principles of the National Incident Management System (NIMS) as outlined
in the CEMP.
Long‐term restoration and rebuilding operations will transition to normal departmental
organization and functions over time. However, supplemental surge staffing may be required
for much of the recovery process.
Partner Agencies
Cable/media providers
Fuel pipeline distribution and delivery companies
Hospitals/Urgent Care Centers
Internet providers
Renton School District
Issaquah School District
Kent School District
Catholic Archdiocese of Seattle (schools & parishes)
University of Washington (UW) Medicine (Valley Medical Center)
Public Health Seattle‐King County Public Health
King County Library System
Puget Sound Energy
Telephone companies
Wireless/cell‐phone carriers
Backhaul providers (fiber)
King County Department of Natural Resources
National Response Center
Renton Regional Fire Authority
United States Department of Transportation
Washington State Department of Ecology
Waste Management Republic Waste
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Debris removal vendors
Burlington Northern/Santa Fe Railway
Federal Aviation Administration
National Guard
King County Metro
Sound Transit
Washington State Department of Transportation
King County Wastewater
Utilities and Transportation Commission
Key Considerations
Many aspects of disaster recovery are dependent on the restoration of infrastructure and essential
services.
Transportation systems, water and sewer systems, utility transmission systems, and information
infrastructure will be assessed early in recovery to determine what can be quickly repaired and
restored. Permanent repairs may follow at a later phase of long‐term recovery.
Some critical infrastructure is privately owned and may require close public/private coordination.
Public facilities such as schools, community centers, and parks may have dual uses during disaster
recovery and therefore may be deemed a priority for restoration.
Recovery Goals and Strategies
Public infrastructure systems, and essential services that often rely on them, are taken for
granted until they are damaged or rendered inoperable by the impacts of disaster. Yet civil
society cannot operate without them. For that reason, the restoration of these systems is a key
component of disaster recovery. Almost every aspect of recovery is dependent on at least one
of the infrastructure systems below:
Transportation system (roadways, rail, mass transit)
Power system (electric transmission lines, natural gas lines, fuel pipelines)
Water system (water treatment plants, water mains, distribution lines)
Wastewater/sewer system (sewer lines, pump stations, wastewater treatment plants)
Storm water system (drainage conveyance systems, culverts, stormwater flow control/water quality
treatment facilities, levees, floodwalls, stormwater pump stations)
Communications system (telephone landlines, cell towers)
Internet/broadband (fiber optic cable, Wi‐Fi)
In addition, the continuity of government and other essential services is dependent upon the
functionality of facilities such as:
Hospitals
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Schools
Government buildings, including service yards (fleet, materials, equipment)
Community centers
Restoring this infrastructure and associated services is therefore a high priority action that
begins early in short‐term recovery.
The City of Renton is responsible for many of the infrastructure elements listed above. Some
systems are privately owned or operated, requiring close public/private coordination to ensure
that public priorities inform the order and pace of restoration.
City departments and private sector partners with responsibility for infrastructure systems and
essential services implement the following restoration actions:
Damage assessment
Estimation of service interruption or downtime
Determination of timeline for restoration
Determination of resource needs for restoration
Establishment of restoration priorities
Temporary repairs or service continuity
Permanent repairs or replacement
City leadership, in consultation with other jurisdictions and private sector partners, determines
the most effective use of limited resources to restore infrastructure and services that protect
life safety and facilitate meeting basic human needs. Other restoration priorities may include
providing emergency aid to isolated communities or allowing the flow of emergency goods and
services.
When restoration is expected to be a lengthy process, the EOC may request assistance in
providing alternate services such as provision of drinking water, electric generators, or mobile
medical aid.
Debris Management
There are four principal phases of post‐disaster debris management operations:
1. Debris Clearance and Removal: Debris management begins as soon as public works personnel and
responders undertake debris clearance actions to allow emergency access for life safety and to
protect property, infrastructure, and the environment.
7. Temporary Debris Storage: Large volumes of disaster debris or problem waste may need to be
stored prior to processing and disposal. Locations of temporary storage sites may depend on the
type of debris generated.
8. Debris Processing: Processing of debris is the separation of various waste and debris types and their
preparation for disposal. Different types of disaster debris may be governed by varying rules and
authorities. Construction and demolition debris is handled differently from hazardous waste or
recyclable material.
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9. Permanent Debris Disposal: Permanent disposal of debris and waste may make use of local and
regional landfills or, depending on available capacity, may warrant the development of additional
disposal sites. Another option is to haul disaster debris that cannot be recycled or otherwise reused
to areas outside the Puget Sound Region. Property owners, businesses, and residents will also
generate significant disaster waste from cleanup, demolition, and reconstruction. Higher than
normal customer volumes should be expected at transfer stations and drop box facilities.
All four phases are conducted in compliance with local, State, and Federal environmental
regulations (except as waived for emergency) and in consultation with resource agencies and
with Public Health Seattle‐King County.
The City of Renton may utilize existing City staff to manage the clearance, removal, and
temporary storage of disaster debris. The Public Works Department will generally be the lead
agency for Renton’s debris management efforts. Other departments, such as the Fire and
Emergency Services Department or the Police Department, may undertake minor debris
clearance or enlist Public Works support to facilitate unimpeded access for emergency response
personnel.
The City already contracts much of its debris disposal to private solid waste vendors. Waste
Management Republic Services is a key partner in waste processing and disposal. High‐impact
disasters will require additional vendor support and/or increased coordination through the King
County ECC and the King County Department of Natural Resources, Solid Waste Division.
Regional debris management efforts are managed in accordance with the Seattle‐King County
Urban Area Debris Management Plan.
Resources
A. Seattle‐King County UASI Area Debris Management Plan
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RSF 6. NATURAL AND CULTURAL RESOURCES
The purpose of the Natural and Cultural Resources RSF to the City of Renton Disaster Recovery
Plan is to guide actions to address post‐disaster environmental issues that may impact
recovery. Adverse environmental impacts are likely to exist during any disaster, and their
implications for public health and community recovery are such that early containment and
remediation will be a high priority for the City and its jurisdictional partners.
This RSF establishes a framework for identifying and evaluating post‐disaster environmental
impacts and for developing strategies to work cooperatively to resolve them.
In addition, the Natural and Cultural Resources RSF identifies departmental responsibilities for
ensuring that community recovery and rebuilding are implemented in compliance with all
applicable environmental rules and regulations.
This RSF, like the Disaster Recovery Plan as a whole, applies to all City departments and
provides an operational framework to guide coordinated environmental management efforts.
The RSF supports and integrates State and Federal plans and programs that aid in recovery
operations.
Planning Assumptions
The Puget Sound Region is vulnerable to natural and man‐made hazards, including acts of terrorism,
which can result in significant and widespread damage to the natural environment.
Environmental damage may take the form of localized spills and releases or may have widespread
impacts to natural resources such as waterways, wetlands, floodplains, reservoirs, and habitat and
may adversely impact the quality of air and drinking water.
Environmental contamination may create dangers to the health and safety of the public as well as to
emergency responders and other City staff.
Environmental damage may impede the progress of community recovery.
For the purposes of this RSF, it is assumed that the operational focus for recovery has shifted to
long‐term environmental remediation and mitigation and to addressing environmental concerns
that do not pose an immediate life safety threat. Environmental impacts that pose an immediate
threat to human life and safety will be addressed by response actions outlined in the
Comprehensive Emergency Management Plan.
Large‐scale emergencies are likely to deplete local and regional recovery resources. Assistance from
other cities and regions, from the State of Washington, and from the Federal Government will be
requested as needed.
The Puget Sound Region is vulnerable to natural and man‐made hazards, including acts of terrorism,
which have the potential to create large volumes of debris over a widespread area.
Guiding Principles
[to be drafted in further updates]
Long‐term coordination between environmental and resource agencies from all levels of
government, tribes and other entities will be required occur to ensure that reconstruction and
redevelopment comply with local, State, and Federal environmental regulations.
Environmental impacts that pose an immediate threat to human life and safety will be
addressed by response actions outlined in the Comprehensive Emergency Management Plan.
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City departments will develop procedures and provide appropriate training to staff with
designated roles and responsibilities in this RSF.
The City of Renton values cultural heritage and natural resources. Prioritize
preservation where human life, health and safety are not compromised.
Decision‐Making Framework
In most cases, more than one department will have a role in cleanup and remediation.
With support from the EOC, other fire departments, and private sector resources, Renton Fire
and Emergency Services, is responsible for addressing hazardous materials spills and releases
that pose an immediate threat to life safety. While these actions are covered in the Renton
CEMP and are generally addressed during the disaster response phase, it is possible that latent
environmental damages may require additional response actions well into long‐term recovery.
The Public Works Department manages environmental consequences to critical infrastructure
(transportation, water, etc.), often with support from the Fire and Emergency Services
Department and the EOC. Public Works also tests for safety of drinking water and manages the
permitting processes for capital improvements and infrastructure restoration projects.
The Community and Economic Development Department is responsible for conducting
environmental reviews and ensuring compliance of Citywide reconstruction efforts with State
and Federal environmental regulations. These regulations usually apply to both public and
private reconstruction efforts.
These departments work closely with environmental and resource agencies from all levels of
government, including Public Health Seattle‐King County, the Washington State Department of
Ecology, the U.S. Army Corps of Engineers, and others.
Key Considerations
Environmental damage to the natural or built environment may have far‐reaching impacts to public
health.
Recovery Goals and Strategies
The City of Renton addresses environmental consequences or damages as they are identified as
part of the damage assessment process or as reported by the public. Environmental
consequences from disasters may include:
Hazardous materials release or spills
Drinking water contamination
Airborne contamination
Agricultural runoff
Wetlands damage
Impacts to threatened and endangered species
Damage to historical and archaeological resources
Many disaster recovery activities have the potential to impact the environment and therefore
trigger environmental review at the local, State, and/or Federal level. These activities include:
Debris management
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Repairs and reconstruction
New construction and redevelopment
Project work in waterways, wetlands, floodplains, or other environmentally sensitive areas
Other environmental considerations include:
Hazardous materials
Air quality
Water quality
Endangered species
Historic preservation
Projects that are funded on a cost‐share basis with the Federal government will require an
Environmental and Historic Preservation (EHP) Review. Depending on the type of project and its
environmental impacts, the EHP process may take days or sometimes years. FEMA personnel
conduct most reviews for Public Assistance and Hazard Mitigation projects, but City
departments retain responsibility for ensuring compliance and obtaining all required
environmental permits.
Long‐term environmental compliance will transition to normal departmental organization and
functions over time. However, supplemental surge staffing may be required for much of the
recovery process.
Partner Agencies
Public Health Seattle‐King County Public Health
Washington State Department of Ecology
Washington State Historic Preservation Office
United States Army Corps of Engineers
Puget Sound Clean Air Agency
Washington State Department of Fish & Wildlife
Washington Department of Natural Resources
Muckleshoot Indian Tribe
US Environmental Protection Agency (EPA)
Resources
A. Renton History Museum
B. Arts & Culture Master Plan
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APPENDICES
DRAFT August 8, 2016 183
4.0 APPENDICES
4.1 Definitions and Acronyms
COAD. Community Organizations Active in Disaster
CPG. Comprehensive Preparedness Guidance
RSF. Recovery Support Functions
NDRF. National Disaster Recovery Framework
FEMA. Federal Emergency Management Agency
4.2 Resources
Below is a listing of relevant documents and legal authorities in disaster recovery planning.
Local References and Resources
A. City of Renton Comprehensive Emergency Management Plan
B. City of Renton Comprehensive Plan
C. City of Renton Hazard Mitigation Plan (incl. Hazard Identification and Vulnerability Assessment)
D. City of Renton Debris Management Plan
E. City of Renton Continuity of Operations Plan
F. King County Comprehensive Emergency Management Plan
G. King County Hazard Mitigation Plan (incl. Hazard Identification and Vulnerability Assessment)
H. King County Regional Disaster Plan
Regional References and Resources
A. Washington State Comprehensive Emergency Management Plan
B. Washington State Emergency Management Disaster Assistance Guide for Local Governments
Federal References and Resources
A. Comprehensive Preparedness Guide (CPG) 101 and 201
B. Homeland Security Exercise and Evaluation Program (HSEEP)
C. National Incident Management System (NIMS), Department of Homeland Security
D. National Response Framework, Federal Emergency Management Agency
Legal Authorities
Local Legal Authorities
A. Renton Municipal Code, Title III, Chapter 5, Fire & Emergency Services Department
B. King County Code, Chapter 2.56, Emergency Management
C. King County Code, Chapter 12.52, Emergency Powers
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State Legal Authorities
A. Revised Code of Washington (RCW):
I. 35.33.081, Emergency Expenditures
II. 35.33.101, Emergency Warrants
III. 38.52, Emergency Management
IV. 39.34, Interlocal Cooperation Act
V. 40.10, Essential Records
VI. 42.14, Continuity of Government Act
VII. 43.43, (Subparts 960‐975), State Fire Service Mobilization
VIII. 70.136, Hazardous Materials Incidents
B. Washington Administrative Code (WAC):
IX. 118‐04, Emergency Worker Program
X. 118‐30, Local Emergency Management Services Organizations, Plans, and Programs
Federal Legal Authorities
A. Federal Civil Defense Act of 1950, as amended
B. Public Law 93‐288, the Robert T. Stafford Disaster Relief and Emergency Assistance, as amended
C. Title 44, Code of Federal Regulations, parts 9, 10, 13, 59, 204, and 206
D. Public Law 96‐342, Improved Civil Defense
E. Public Law 99‐499, Superfund Amendments and Reauthorization Act of 1986
AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 1 of 12 4.3 Recovery Responsibility Tables Department/Division Primary Responsibilities Reference Sections/RSFs Supporting Responsibilities Reference Section/RSFs Executive Advisory Group policy & coordination2.0Recovery expenditure tracking2.5Intergovernmental coordination2.0Recovery Status Report input and review2.3Continuity of government2.0 Public information2.6 Communication of damage assessment, restoration & debris management, and environmental information to the media and public2.4, 2.6 Response Capability Assessment 2.4 Policy direction for recovery efforts1.4, 2.0 City Council Law and policy making for recovery efforts2.0 Continuity of government2.0 Fire & Emergency Services EOC direction and coordination2.3Resource support and logistics2.5Recovery Status Report development/distribution2.3Recovery expenditure tracking2.5Damage assessment, Data analysis & validation2.4Public information (JIC/JIS) coordination2.6Short‐term recovery coordination1.5, 2.0Mass care/shelter coordination support1.5Volunteer management1.5Shelter transportation coordination1.5Situation Report 2.3, 2.4Situation Report2.3Cross‐jurisdictional coordination for debris management1.5 RSF 5, RSF 6 Response Capability Assessment 2.4 Windshield Survey initial damage assessment2.4 Emergency medical/first aid delivery1.5 Fire plan review 2.4 Fire investigation and inspection2.4 AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 2 of 12 Department/Division Primary Responsibilities Reference Sections/RSFs Supporting Responsibilities Reference Section/RSFs Administrative Services Recovery expenditure tracking2.5Situation Report & Recovery Status Report input2.3, 2.4 Vendor contract management (including Solid Waste)2.5Communications support2.6Recovery finance management2.5Information technology support2.5Data recovery 2.5Procurement of emergency goods/supplies/services2.5Damage assessment2.4 Response Capability Assessment2.4 Emergency procurement 2.5 Information technology systems recovery2.5 Communications systems recovery2.5, 2.6 Administration of recovery procurement procedures2.5 AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 3 of 12 Department/Division Primary Responsibilities Reference Sections/RSFs Supporting Responsibilities Reference Section/RSFs Community & Economic Development (Preliminary) Damage assessment 2.4 Recovery expenditure tracking2.5Capital improvement permitting 1.5RSF 2, RSF 4, RSF 5, RSF 6 Situation Report & Recovery Status Report input2.3,2.4 Response Capability Assessment 2.4 Donations management2.5 RSF 1, RSF 3 Windshield Survey initial damage assessment2.4 ATC building assessments (public and private) 2.4RSF 4, RSF 5 Other building inspections2.4, RSF 4, RSF 5 Construction plan review 1.5RSF 2, RSF 4, RSF 5, RSF 6 Code compliance/enforcement 1.5RSF 2, RSF 4, RSF 5, RSF 6 (Engineered) Structural assessments 1.5RSF 2, RSF 4, RSF 5, RSF 6 Permit issuance for commercial and residential reconstruction 1.5RSF 2, RSF 4, RSF 5, RSF 6 Post‐reconstruction building inspections 2.4RSF 2, RSF 4, RSF 5 Coordination of field permit team operations 2.4RSF 2, RSF 4, RSF 5 Public works plan review 1.5RSF 2, RSF 4, RSF 5, RSF 6 AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 4 of 12 Department/Division Primary Responsibilities Reference Sections/RSFs Supporting Responsibilities Reference Section/RSFs Community & Economic Development Public information counter 1.5RSF 2, RSF 4, RSF 5, RSF 6 Engineering Review 1.5RSF 2, RSF 4, RSF 5, RSF 6 Inspection and approval of reconstruction permits 2.4RSF 2, RSF 4, RSF 5 Inspection of mass care facilities 2.4RSF 2, RSF 4, RSF 5 Environmental compliance 1.5RSF 5, RSF 6 Land use permitting1.5RSF 4, RSF 5, RSF 6 GIS mapping 1.5RSF 2, RSF 4, RSF 5, RSF 6 Critical/Sensitive areas review 1.5RSF 2, RSF 4, RSF 5, RSF 6 Business community outreach and information 2.0RSF 1, RSF 2 Public/private coordination 2.0RSF 1, RSF 2 AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 5 of 12 Department/Division Primary Responsibilities Reference Sections/RSFs Supporting Responsibilities Reference Section/RSFs Public Works GIS mapping and analysis 1.5RSF 2, RSF 4, RSF 5, RSF 6 Recovery expenditure tracking2.5Both preliminary & detailed damage assessment & reporting (all City infrastructure, utilities) 2.4 Situation Report & Recovery Status Report input2.3,2.4 Debris management/clearance, Demolition debris processing 2.4RSF 5, RSF 6 Emergencyvendor contracting1.5, 2.5 Structural assessments of critical infrastructure 1.5RSF 2, RSF 4, RSF 5, RSF 6 Heavy equipment resource supportRSF 5, RSF 6 Restoration of transportation infrastructure 1.5RSF 2, RSF 5 SignageRSF 5, RSF 6 Traffic managementRSF 5 ATC building assessment (public and private)2.4Restoration of water/sewer/storm water infrastructure RSF 2, RSF 4: RSF 5, RSF 6 Equipment/vehicle repair2.5 RSF 5, RSF 6 Response Capability Assessment (including for all City infrastructure, utilities) 2.4 Windshield Survey initial damage assessment2.4 Provision of potable water for shelters and congregate areas RSF 5 Solid waste service coordination for sheltersRSF 5 Coordination with utility crewsRSF 5, RSF 6 Water quality monitoring/sampling/testingRSF 5, RSF 6 Flood hazard monitoringRSF 5, RSF 6 Structural assessments of utility and transportation infrastructure 2.4RSF 5 Capital improvement permitting 1.5RSF 2, RSF 4, RSF 5, RSF 6 Debris clearance for water/sewer/storm systems & infrastructure repair/restoration 2.4RSF 5, RSF 6 Permanent repairs/reconstruction2.4 AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 6 of 12 RSF 5, RSF 6 Department/Division Primary Responsibilities Reference Sections/RSFs Supporting Responsibilities Reference Section/RSFs Public Works Coordination with other jurisdictions’ transportation agencies RSF 5 Transportation system inspectionsRSF 5 Temporary roadway/bridge repairsRSF 5 Traffic managementRSF 5 Renton Municipal Airport debris clearance & restoration of infrastructure 2.4RSF 5 Roadway debris clearanceRSF 5 Hazardous materials coordinationRSF 5, RSF 6 Temporary debris storage & processingRSF 5, RSF 6 Infrastructure/transportation restorationRSF 5 Community Services Shelter, mass care and feeding coordination 1.5 Recovery expenditure tracking2.5Natural resources management RSF 6 Recovery Status Report input2.3, 2.4 Open space restoration RSF 6 Debris managementRSF 5, RSF 6 Facilities management RSF 1, RSF 5, RSF 6 Alternate facilities location1.5 RSF 5 Damage assessment 2.4 Human service program deliveryRSF 1, RSF 3 Coordination with non‐profit service providersRSF 1, RSF 3 Response Capability Assessment (including all City facilities) 2.4 Emergency worker care1.5 Disaster welfare information and referralsRSF 3 Coordination with human service CBOsRSF 1, RSF 3 AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 7 of 12 Department/Division Primary Responsibilities Reference Sections/RSFs Supporting Responsibilities Reference Section/RSFs Police Public safety RSF 5 Recovery expenditure tracking2.5Access control RSF 5 Situation Report & Recovery Status Report input2.3, 2.4 Traffic direction/control RSF 5 Pet sheltering RSF 5 Missing persons coordination RSF 5 Damage assessment2.4 Windshield Survey initial damage assessment 2.4 Response Capability Assessment 2.4 Human Resources & Risk Management Coordination of Preliminary Damage Assessment activities 2.4 Recovery expenditure tracking2.5Employee care 2.5 Volunteer management2.3Staff re‐assignment 2.5 Disaster claims processing 2.5 Insurance coordination 2.5 Response Capability Assessment 2.4 Citywide personnel accountability 2.5 Coordination of Windshield Survey data collection 2.4 Damage assessment data analysis and validation 2.4 City Attorney Legal analysis and advice 2.1, 2.5 Recovery expenditure tracking2.5Preparation of recovery legislation and contracts 2.1, 2.5 Situation Report & Recovery Status Report input2.3, 2.4 Municipal Court Preside over criminal misdemeanors, gross misdemeanors, traffic infractions and other City code violations 2.1, 2.5 Recovery expenditure tracking2.5Restore continuity of court operations and processing and maintenance of court records 2.1, 2.5 Situation Report & Recovery Status Report input2.3, 2.4 AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 8 of 12 4.4 Stakeholder Interviews RSF 1. Community Planning and Capacity Building Stakeholder Interviews The following individuals were interviewed in the development of RSF 1. Community Planning and Capacity Building. Preeti Shridhar, City of Renton Communications Director Benita Horn, City of Renton Inclusion and Equity Consultant Karen Bergsvik, City of Renton Human Services Director Erika Rhett, former City of Renton Senior Planner, current Renton resident, and BERK Senior Associate Stakeholder Questions The following questions served as the basis of discussion on community planning and capacity building during disaster recovery. Community Engagement 1. What information would the City of Renton want to communicate to residents during disaster recovery? 2. What input would the City want to solicit from residents during disaster recovery efforts? 3. What barriers or challenges related to communication would you anticipate? What specific populations would you want to reach? 4. What existing tools, partnerships, or organizational structures (block watch, neighborhood groups, etc.) could the City leverage in community engagement during recovery? 5. What tools, resources, and partners would the City use to reach various ethnic, religious, and neighborhood populations? 6. How could the City use online tools and physical centers to facilitate access to resources (bridging issues related to economic recovery, health and social services, housing, and other topics)? 7. How and when will these decisions be made? Who will coordinate the City’s overall community engagement efforts? AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 9 of 12 Leveraging Whole‐Community Resources 8. What community resources, including local philanthropy, business interests, and others, could be leveraged to support recovery? How should this targeted outreach be coordinated? Closing Questions 9. How could recovery be seen as an opportunity to make the Renton community better than it was before? 10. Are there key community issues that should be addressed in recovery planning that we haven’t mentioned here? 11. What are the top two things the City should do before a disaster occurs to help make recovery a success? RSF 2. Economic Recovery Stakeholder Interviews The following individuals were interviewed in the update of RSF 2. Economic Recovery. Deborah Needham, City of Renton Emergency Management Director Cliff Long, City of Renton Economic Development Director Jennifer Henning, City of Renton Planning Director Stakeholder Questions The following questions served as the basis of our discussion on economic recovery after a major disaster response. 1. What priorities should Renton consider in seeking to return to a full functioning economy following a disaster? 2. What would be required to help Renton’s major employers recover? What kind of support and assistance would major employers need in order to recover? Housing? Transportation infrastructure? Childcare? What partners would be important in this work? What role would the City play? 3. How could the City support business recovery among small businesses? What partners would be important in this work? What role would the City play? 4. How could the City facilitate any changes to regulations that would make reopening businesses easier? 5. How could Renton generate an infusion of capital to jumpstart the economy? AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 10 of 12 6. How could a disaster serve as an opportunity to rebuild the Renton economy so that it is better than it was before? What long‐term economic development goals should guide recovery efforts? 7. Are there key issues that should be addressed in long‐term recovery planning that we haven’t mentioned here? 8. What are the top two things the City should do before a disaster occurs to help make recovery a success? AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 11 of 12 RSF 4. Housing Stakeholder Interviews The following individuals were interviewed in the development of RSF 4. Housing. Mark Gropper, Renton Housing Authority Executive Director Stephen Gray, Renton Housing Authority Program Coordinator Errol Flagor, Renton Housing Authority Maintenance Operations Supervisor Sean McCarty, Renton Housing Authority Maintenance Contract & Procurement Foreman Jill Richardson, Renton Housing Authority Operations Administrator Karen Bergsvik, City of Renton Human Services Director Erika Rhett, former City of Renton Senior Planner, current Renton resident, and BERK Senior Associate Stakeholder Questions The following questions served as the basis of our discussion on housing during disaster recovery. 1. What data currently exists about Renton’s housing supply and needs? How can this inform recovery? 2. How can Renton encourage, support, and facilitate residential recovery following a disaster? Consider for a) subsidized housing and b) market‐based housing. a. Repair/Reconstruction permitting process – Any efficiencies that can be made post disaster? Expedited review and permitting processes? Any ways to increase reviewer capacity post‐disaster? Any standard exemptions that could be made without sacrificing safety/city goals? b. How could the City support rebuilding of substantively damaged housing stock? 3. What partnerships and resources will be important to tap, again thinking about a) subsidized housing and b) market‐based housing? a. What housing‐related resources would be important to leverage? b. What existing partnerships would be important? Consider affordable housing providers, market‐rate housing providers, employers, community‐based organizations, and others. AGENDA ITEM #5. e)
City of Renton disaster Recovery framework APPENDICES City of Renton Comprehensive Emergency Management Plan Basic Plan [DATE PUBLISHED] Page 12 of 12 4. How do you recommend coordinating housing recovery efforts? What partners and governmental agencies will be important to include? 5. What steps could Renton take to avoid or address blight in residential neighborhoods? 6. Is there an opportunity to reconfigure Renton’s housing stock post‐disaster? How could Renton recover so that housing was better than it was before the event? a. How does the existing planning framework and Comprehensive Plan come into play post‐disaster? b. Does Renton want to encourage development in safe zones pre‐ and post‐disaster, either through re‐zoning or buyouts? c. Any existing programs/incentives to encourage seismic retrofitting? 7. Are there key issues that should be addressed in long‐term recovery planning that we haven’t mentioned here? 8. What are the top two things the City should do before a disaster occurs to help make recovery a success? AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 1 of 9
EMERGENCY SUPPORT FUNCTION 15
EXTERNAL AFFAIRS
Primary Agency: City of Renton Executive Department
Support Agencies: City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
Renton Regional Fire Authority
City of Renton Fire & Emergency Services Department
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
Washington State Emergency Management Division
I. INTRODUCTION
A. Purpose
Emergency Support Function (ESF) 15 – Public Information is responsible for keeping the public
information concerning a threatened or actual emergency situation and to provide protective
action guidance as appropriate to save lives and protect property.
This plan supports the Incident Command System (ICS) Public Information Officer (PIO) function
and the Joint Information System (JIS). The joint information system is to coordinate
information before it is release to the public and the news media.
The purpose of Emergency Support Function 15 (ESF) is to establish uniform policies for the
effective development, coordination and dissemination of information to the public in the
event of a disaster.
B. Scope
The City of Renton’s public information requirements will be determined by the severity of the
disaster or emergency as determined by the City of Renton Emergency Management Director.
ESF 15 provides for public information, education and media relations functions that together
comprise the Joint Information System (JIS). Emergency public information actions before,
during and following an emergency will be determined by the severity of the emergency as
declared by involved jurisdictions, state agencies, or as perceived by the public. A significant
emergency public information response will involve many state, local, private sector agencies,
media, and non‐profit organizations. Public Information identifies those agencies and defines
their responsibilities within the JIS.
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II. POLICIES
A. Public information activities will provide vital information citywide in a timely, consistent
and unified method to state, local, private sector agencies, media, and non‐profit
organizations. Local jurisdictions will provide immediate and vital information to the general
public and state, local, private and tribal organizations regarding response and recovery
activities.
B. The city may start an emergency public information operation to augment or enhance the
normal communications capabilities of the city.
C. The City of Renton Executive Department Mayor’s Office has lead responsibility as the
official spokesperson for city’s public information activities.
D. The City of Renton’s Public Information Officers (PIOs) may be located at the City of Renton
EOC, in the Mayor’s Office, a Joint Information Center, or another location from which they
may effectively coordinate the public information function of the city.
E. During any activation of the City of Renton EOC, City of Renton Public Information Officers
for individual departments will be available to staff the EOC, field locations, or a Joint
Information Center (JIC). The disaster procedures for each county department should
anticipate this fact and build in appropriate staffing.
III. SITUATION
A. Emergency/Disaster Hazards and Conditions
The City of Renton and surrounding region will periodically experience emergency situations
that require the coordinated dissemination of critical information to the public. The means of
dissemination include the news media (radio, television, cable, print) the internet, social media,
neighborhood information centers, and if warranted by situation, hand distribution. Potential
emergency situations include natural, technological, and human‐caused events. Public
information is critical to alerting citizens to an impending emergency, directing and informing
them during the emergency (including animal evacuation and response instructions and status
updates), and assisting them in the response and recovery phases of the event.
The city’s primary source to disseminate information during an emergency situation will be via
the city’s Twitter account. The city’s Facebook account will be the secondary source of
information. It is also possible to link posts from Twitter to Facebook. As time and situations
permit (i.e. is there power; what are the levels of staffing) the city’s website will be updated.
The city will be launching a new website in late summer 2017. One of the new features will be
ability to post emergency information directly to the site’s home page.
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The ability to post to Twitter and Facebook is independent of available power as we can use
mobile devices on batteries. [need to add website information. My understanding is it, too, is
hosted off‐set and thus not vulnerable to a local power outage].
Include information here about what system is the principal means to disseminate emergency
warning and priority emergency instructions to the public.
B. Planning Assumptions
1. The public needs timely and accurate information for protection of life and property
during response to, and recovery from a disaster or emergency situation.
2. In case of an emergency, every effort will be made to communicate in a timely,
effective manner; however, normal means of communication may not be available.
In those situations non‐traditional means of communicating with the public, such as
radio, billboards, flyers, newsprint, and community networks, will be established and
utilized.
3. Depending on the nature and magnitude of the emergency, different levels of public
information will be required. Public information may in fact be a primary objective
during an emergency. During an emergency, timely and accurate public information
will help protect people’s health and safety and will help manage expectations about
response capabilities. Conversely, it also could work to dispel public views that an
incident is a bigger emergency than it actually is because of the way the media
covers the story, making it critical for agencies to coordinate key messages.
4. Rumors or misinformation can cause unnecessary distress among citizens, provoke
counter‐productive public actions, and impede response and recovery efforts. PIOs
must focus on providing accurate and timely information using all dissemination
methods including rumor control as a primary goal.
5. When external agencies are key stakeholders in the incident, particularly when they
have been incorporated into a Unified Command structure to manage the incident,
they will have a vested interest in the public information message. The Incident
Commander and/or City of Renton Policy Advisory Group will direct key public
information messages.
IV. CONCEPT OF OPERATION
A. General
The following systems and procedures will be applicable to the response and recovery phase of
any disaster or emergency situation.
1. The City of Renton will provide timely and vital information to the public regarding
response and recovery activities.
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2. To reduce inaccuracies and misinformation, the city will utilize a Joint Information
System (JIS) to coordinate information with participating local, tribal, state, and
federal agencies, and other organizations as required.
3. Based on the urgency of the situation and the need for inter‐agency cooperation,
the city’s assigned PIO will attempt to coordinate with other agencies to coordinate
emergency public information relevant to the City of Renton to the Mayor’s Office.
4. In a minor emergency incident, an on‐scene PIO may be the only portion of the JIS
utilized.
5. In a disaster, the public information function within the City of Renton EOC becomes
the focal point for the receipt of information, and therefore is a logical location for
the preparation and distribution of emergency public information if so delegated by
the City of Renton Mayor’s office.
6. A JIC may be established by the City of Renton EOC or at the direction of the City of
Renton Mayor’s Office to augment the public information function of the EOC, and
to incorporate external stakeholders in the development and delivery of the public
information message. A JIC is established when non‐City agencies are key
stakeholders in an incident. A JIC brings together diverse parties in order to
coordinate information prior to public release. Involvement of other
agency/organization PIOs will be determined by the scope and nature of the
disaster.
7. The JIC, if established, becomes the focal point for dissemination of all emergency
public information about emergency and disaster response and recovery operations.
The purpose of the JIC is to coordinate information and provide a forum for the
sharing of information within the region, and a central point for the media to get
information.
8. Under the JIS/JIC concept, each agency representative has the commitment to share
and coordinate information with all other participating agencies prior to release to
the media and public.
9. PIOs serve as part of the JIS and coordinate information from their respective
agencies regarding their involvement in the response and recovery operation of an
emergency event and work in conjunction with the City of Renton Mayor’s Office to
disseminate and coordinate public information communications and messages.
10. PIOs, whether within a JIC or the City of Renton EOC, are responsible for setting up
news briefings for key disaster officials; writing and disseminating news releases to
appropriate media outlets; monitoring and analyzing TV, radio, newspaper, and
internet disaster news coverage; distributing this information throughout the JIS;
and preparing background information and fact sheets. PIOs work closely with the
City of Renton Mayor’s Office, response agencies, and the City of Renton EOC
Director.
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11. A virtual JIC may be initiated through technological means when geographical
restrictions, incident management requirements, and other limitations preclude
physical attendance by public information officers/liaisons at a central location.
12. Communication resources may be utilized by the city to retrieve and broadcast a
public alert to specific jurisdictions and locations throughout the city, county, and
state. For more information regarding communication resources see ESF 2 –
Communications, Information Systems, and Warning.
13. A media room may be designated at a location separate from the City of Renton EOC
to be used for news briefings, interviews, and press conferences.
14. The public information function for an emergency may co‐locate near the disaster
area to support local public information efforts or may relocate to a JIC as needed.
Notifications
Include who has the authority to activate the mass notification system and what is
that systems name
Code Red is the mass notification system and would be activated during an
emergency. The mayor, chief administrative officer, Emergency Management Duty
Officer and incident commander all have the authority to active Code Red.
B. Organization
1. The City of Renton operates under the National Incident Management System. ESF
15 describes the operation of the public information function within the Incident
Management System.
2. In a disaster or major emergency, the City of Renton Mayor’s Office will appoint or
designate a trained Information Officer (IO) to coordinate the key messages and
overall public information strategy for the JIS.
3. The City of Renton EOC Director will appoint a PIO to serve as the Lead PIO within
the City of Renton EOC. The Lead PIO will coordinate with the Information Officer
(IO) for the Policy Advisory Group.
C. Procedures
1. Upon notification, a designated city PIO will report to the City of Renton EOC to
coordinate and disseminate accurate and timely disaster‐related information. This
person will normally serve as the Lead PIO in the City of Renton EOC.
2. In the event the City of Renton EOC is not activated, a designated city PIO or another
designated city PIO will work with the city’s emergency management staff to issue
appropriate press releases, situation reports and conduct media interviews.
3. A designated city PIO will coordinate working with the Officer in Charge to ensure
there is appropriate PIO staffing. Depending on the severity of the situation, if the
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City of Renton EOC is activated on a 24 hour schedule additional PIO staffing may be
required.
D. Mitigation Activities
None
E. Preparedness Activities
1. Identify areas where public education programs (e.g., personal preparedness) are
needed, inclusive of plans for first responders and families.
2 Develop 24‐hour shift change and staffing procedures and checklists for supporting
agencies.
3. Identify emergency support function‐specific training requirements.
4. Identify locations for media briefing.
5. Encourage city department’s spokespersons to attend public information courses.
6. Develop and maintain a roster of Public Information personnel, including shift
change and staffing procedures and contact information (home address; telephone,
cellular, and facsimile numbers; and email addresses).
7. Develop equipment lists.
8. Ensure the support departments/agencies can access their respective networks from
the City of Renton EOC.
9. Develop and maintain an accurate media contact list.
10. Develop procedures for rumor control inquiries.
11. Develop a list of volunteer groups.
12. Develop a list of diverse/limited English speaking communities and their locations.
13. Prepare a list and map of neighborhood information centers.
F. Response Activities
1. Coordinate with Incident Commanders to determine the scope, magnitude, extent
and the potential duration of the incident.
2. Request ESF 15 support PIOs based on incident assessment.
3. Obtain a status report on all local and county activities as needed.
4. Collect information concerning ESF field operations and activities.
5. Coordinate with the City of Renton EOC, ESF agencies and state, federal, private, and
tribal organizations to develop a flow of information, including situation reports,
health advisories and other public information releases concerning response and
recovery efforts.
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6. Attend briefings and gather information for situation updates.
7. Document and maintain a record of incoming and outgoing communications.
8. If a JIC is activated, send one or more PIOs to that location, if appropriate.
9. Conduct media briefings on a regular basis.
10. Monitor media and implement rumor control process when appropriate.
11. Inform the King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center Duty Officer, the Washington
State Emergency Management Division PIO or others as needed of response
activities when appropriate.
G. Recovery Activities
1. Coordinate with appropriate agencies to deactivate the JIC, if activated.
2. Disseminate information on recovery programs or available disaster assistance
programs available.
3. Keep elected officials informed of recovery activities.
4. Provide information and support to the State Coordinating Officer during federally
declared disasters.
5. The City of Renton EOC will coordinate with the Information Officer before
deactivating the public information function.
V. RESPONSIBILITIES
A. City of Renton Executive Department (Duties specific to the INFORMATION
OFFICER)
1. Assess the communications/public affairs implications of the incident.
2. Support the chief elected official with disseminating emergency public information.
3. Designate appropriate communications/public affairs staff person to serve as the
City of Renton PIO to coordinate all city public information.
4. Coordinate City of Renton EOC public information and assist JIC as needed.
5. Coordinate public information activities with other participating agencies.
6. Assist local officials with disseminating information.
7. Collect and coordinate information from all sources (e.g., city departments, county,
state, rumor control) to monitor overall response.
8. Obtain approval for release of information from the City of Renton.
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9. Conduct and/or coordinate regular news conferences.
10. Enlist department staff to respond to media questions on technical or department
issues if necessary.
11. Provide maps, charts, status boards, schematics or other displays that clarify the
disaster situation in support of news conferences and/or briefings.
12. Monitor media broadcasts and articles to check for accuracy. Monitor and log
incoming calls for information and rumors.
13. Coordinate public information through the chief elected official and with the
designated Lead PIO.
B. City of Renton Community Services Department
City of Renton Police Department
City of Renton Public Works Department
City of Renton Fire & Emergency Services Department
Renton Regional Fire Authority
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Emergency Management Division
1. Provide PIO(s) to assist (if necessary) at the scene, JIC or the City of Renton EOC as
requested by the chief elected official or City Emergency Manager.
2. Assist the Lead PIO by providing pertinent public information for dissemination to
media sources and, as appropriate, fact sheets for distribution to the public.
Participate in news conferences and briefings upon request.
3. Coordinate information with other PIO(s).
4. Monitor and log incoming calls for information and rumors. Monitor media
broadcasts and articles for accuracy.
5. Provide subject matter experts for media interviews and press conferences, as
requested and appropriate.
VI. RESOURCE REQUIREMENTS
Resource requirements, including staffing, equipment, office supplies, and office facilities
required will be tailored to the type and magnitude of each specific disaster and full, or partial
activation of this ESF will be addressed on a case‐by‐case basis.
VII. REFERENCES AND RESOURCES
AGENDA ITEM #5. e)
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Basic Plan [DATE PUBLISHED] Page 9 of 9
None
VIII. TERMS AND DEFINITIONS
See Basic Plan.
IX. APPENDICES
None
AGENDA ITEM #5. e)
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Basic Plan [DATE PUBLISHED] Page 1 of 46
Comprehensive Emergency Management Plan
Major Cyber Incident Annex
Primary Department: Administrative Services
Support Departments: Executive Department, Emergency Management Division
Police
All Other Departments
I. INTRODUCTION
A. Background
The City uses a variety of systems, services, and devices that reply upon both internal and
external computer networks in order to function properly. These networks as a whole are
commonly referred to “cyberspace” and failures in them, regardless of cause, are
commonly referred to as “cyber incidents”. Cyber incidents have the potential to disable
city services, release non‐disclosable information to unknown parties, and create public
safety issues, among other things.
B. Purpose
This incident annex outlines fundamental steps in the City’s response to a major cyber
incident, including assignment of responsibility and critical actions that must be taken to
prepare for, respond to, and recover from a cyber incident.
C. Policies
1. The Administrative Services Department is responsible for securing and maintaining
City information technology assets in accordance with industry standard best
practices. They are further responsible for developing and implementing policies and
procedures that ensure the City’s ability to prevent, detect, and respond to cyber
incidents.
2. All employees, volunteers, and others with access to City computer systems are
required to be familiar with and comply with all policies and procedures related to
information technology use and security.
3. All City departments are expected to activity participate in continuity of operations
planning that accounts for loss of information technology services. Continuity of
operations planning must include identification of critical services and procedures
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for continuing those services during the loss or all or some of the City’s cyber
infrastructure.
II. SITUATION AND ASSUMPTIONS
A. Emergency Conditions
The City’s vulnerability to a major cyber incident is directly related to the amount of
planning and prevention activities that have been undertaken and the degree to which
system users are able to rapidly detect, isolate, and report potential incidents. Emergency
conditions related to a major cyber incident may be created from both internal and external
sources and which have the potential to cause critical life safety and other essential services
to fail.
B. Planning Assumptions
1. The City has a robust cyber security and computer/internet use policy that is
regularly updated to reflect best practices
2. The City provides training to all system users on acceptable use policies, social
engineering awareness, and incident identification/notification procedures.
3. Major cyber incidents can occur with or without warning
4. Major cyber incidents may be malicious or accidental/inadvertent, but initial
response must not be dependent on determining which.
5. Cyber vulnerabilities are both technological and human caused and will continue to
exist regardless of the number of safeguards put in place and the amount of training
conducted.
6. Regardless of cause, major cyber incidents have the potential to shutdown critical
infrastructure, negatively affect life safety, reveal protected information, and to
cause harm to people, data, and physical assets.
7. Incidents may start and end on systems that are outside of the City’s direct control.
8. Close coordination with county, state, federal government partners, as well as
private sector entities and NGOs will likely be required in a major cyber incident.
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C. Concept of Operations
1. The City’s Administrative Services Department Information Technology Division
provides the following services to support all City departments
a) Voice and Data communication systems
b) File and Print systems
c) Wired and wireless networks
d) Servers and file storage
e) Routers, switchers, gateways, & firewalls
f) Business systems support. application software development, databases
g) GIS systems and services
h) Access to the internet and inter‐governmental networks
2. Information Technology issues contracts for certain types of work and services,
including:
a) Software/hardware maintenance
b) Print/copier maintenance
c) Software/database hosting
d) Network security
e) Internet services
f) Phone services
3. Information Technology routinely works with other government organizations to
exchange information and best practices
4. Information Technology works in conjunction with Emergency Management to assist
departments in developing appropriate expectations and continuity of operations
plans.
5. Information Technology bases its own continuity of operations plan upon the needs
of other City departments.
6. Information technology maintains detailed, confidential procedures for cyber
incident response that are based on current best practices.
7. Information technology maintains non‐disclosable lists of available cyber incident
detection and response resources, including tools and outside vendors.
8. Information technology utilizes up‐to‐date services, tools and techniques to detect
adverse events on their networks and other systems.
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9. All system users are trained and know when and how to report possible cyber
incidents and how to avoid common network intrusion and social engineering
techniques.
III. RESPONSIBILITIES
A. Administrative Services Department
1. Serve as lead department for major cyber incident response
a) Provide subject matter expertise to the EOC and key decision‐makers
b) Provide personnel and technology to detect, isolate, and eliminate threats
and to restore systems after the threat has been dealt with.
c) Serve as liaison to other cyber response organizations, which may include but
is not limited to:
1. Washington State Fusion Center
2. Multi‐State Information Sharing and Analysis Center (MS‐IASAC)
3. Washington State Cyber Unified Coordination Group (UCG)
4. Hardware and software vendors
5. Cybersecurity vendors
6. Cybersecurity response teams (government, private, or combined)
B. City of Renton Executive Department
1. Serve as lead for managing consequences that extend beyond the direct effects on
computers and server systems.
a) Manage the EOC
b) Coordinate briefings for key decision‐makers, in coordination with
Information Technology
c) Ensure that life safety needs internally and externally are being addressed by
appropriate departments or agencies
d) Serve as liaison to other emergency management organizations, which may
include but is not limited to:
1. Other City EOCs.
2. King County Emergency Coordination Center
3. Washington State Emergency Operations Center
4. Private sector EOCs
e) Coordinate with Public Affairs for release to public of appropriate
information and/or notification to individuals of protected information
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release.
C. Police Department
1. Serve as lead for any criminal investigation that results from the incident and is
within the City’s jurisdiction
a) Provide law enforcement subject matter expertise to the EOC
b) Conduct criminal investigations pursuant to established policy and procedure
c) Serve as liaison to other law enforcement entities with a role in cyber
incident response, which may include but is not limited to:
1. Washington State Fusion Center
2. FBI Joint Cyber Task Force (CTF)
3. Washington State Patrol High Tech Crimes United (WSP HTCU)
4. Other local or county law enforcement agencies
D. All City Departments
1. Provide representation to the EOC as needed
2. Implement Continuity of Operations plans as required
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Major Cyber Incident Checklist
Supplemental
Action Items Information
PRE‐INCIDENT PHASE
Continue to enhance, maintain and revise,as needed,the appropriate emergency
response plans relating to cyber security, including the CEMP and annexes.
Arrange for personnel to participate in necessary training and develop
exercises relevant to cyber‐attacks.
Ensure the contact lists are current and establish a pre‐event duty roster
allowing for 24/7 operational support to the EOC.
Participate in City, County, regional, State, and Federal cyber security
preparedness activities, seeking understanding of interactions with
participating agencies in a cyber‐security scenario.
Analyze cyber vulnerabilities, exploits, and attack methodologies.
Identify new equipment or capabilities required to prevent or respond to new or
emerging threats and hazards, or to improve the ability to address existing threats.
Inform Emergency Manager of any major developments that could
adversely affect response operations
RESPONSE PHASE
Activate the EOC and appropriate DOCs and establish Incident Command. For
larger events that cross multiple jurisdictions, participate in Unified Command.
Conduct situational and periodic readiness assessments
Execute contracts and procure goods and services to support cyber security.
Ensure financial and property accountability for cyber security activities.
Estimate emergency staffing levels and request personnel support.
Develop work assignments for ICS positions (recurring).ICS Form 203: Organization
Assignment List
Notify supporting agencies (dependent on the type of incident)and the
Mayor/City Council.
Determine the type, scope, and extent of the cyber security incident
(recurring). Verify reports and obtain estimates of the area that may be
affected.
ICS Form 209: Incident
Status Summary
Ensure that all required notifications have been completed. Consider othe
local, regional, State, and Federal agencies that may been affected by the
incident. Notify them of the status.
Determine the need for additional resources and request them as
necessary through appropriate channels (recurring).
Activate mutual aid agreements. Activation includes placing backup teams on sta
and alerting resource suppliers of both potential and current needs.
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Major Cyber Incident Checklist
Supplemental
Action Items Information
Formulate emergency public information messages and media responses
utilizing “one message, many voices” concepts (recurring).
Public information will be reviewed and approved for release by the EOC
Director and lead Public Information Officer before dissemination to the public
and/or media partners.
Record all EOC activity and completion of individual personnel tasks
(recurring). All assignments, person(s) responsible, and significant actions
taken should be documented in logbooks.
EOC Planning Section
Position Checklist, ICS
Form 214: Unit Log
Record all incoming and outgoing messages (recurring). All messages,
and the person sending or receiving them, should be documented as part
of the EOC log.
Develop and deliver situation reports (recurring). At regular intervals,
the EOC Director and staff will assemble a situation report.
ICS Form 209: Incident
Status Summary
Develop an Incident Action Plan (recurring). This document is
developed by the Planning Section and approved by the EOC Director.
The Incident Action Plan should be discussed at regular intervals and
modified as the situation changes.
ICS Form 202: Incident
Objectives, ICS Form 203:
Organization Assignment
List, ICS Form 204:
Assignment List, ICS Form
205: Incident Radio
Communications Plan, ICS
Form 206: Medical Plan,
Safety Message, Incident
Map
Implement objectives and tasks outlined in the IAP (recurring).
Coordinate with private‐sector partners as needed.
RECOVERY/DEMOBILIZATION PHASE
Ensure an orderly demobilization of emergency operations in accordance
with current demobilization and community recovery plans.
ICS Form 221:
Demobilization Plan
Activate, if necessary, the appropriate recovery strategies, continuity of
operations plans, and/or continuity of government plans.
Continuity of
Operations/Government
plans
Release mutual aid resources as soon as possible.
Conduct a post‐event debriefing to identify success stories,
opportunities for improvement, and development of the After Action
Report/Improvement Plan.
Deactivate/demobilize the EOC.
Correct any response deficiencies reflected in the Improvement Plan.
Revise any applicable emergency response plans based on the success
stories and/or lessons learned during the response.
AGENDA ITEM #5. e)
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IV. References
A. National Cyber Incident Response Plan, Department of Homeland Security, 2016
B. Computer Security Incident Handling Guide (Revision 2) National Institute of Standards
and Technology, 2012
C. Washington State Significant Cyber Incident Annex, Washington Military Department –
Emergency Management Division, 2015
D. ISO 27032 – Information Technology – Security techniques – Guidelines for
cybersecurity, International Standards Organization, 2012
V. TERMS AND CONDITIONS
See Basic Plan.
VI. ANNEXES
None
AGENDA ITEM #5. e)
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DAMAGE ASSESSMENT ANNEX
Primary Agency: City of Renton Human Resources and Risk Management Department
City of Renton Community and Economic Development Department
Support Agencies: All City Departments
City of Renton Administrative Services Department
City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Court Services
City of Renton Executive Department
City of Renton Regional Fire Authority & Emergency Services
Department
City of Renton Emergency Management Division
City of Renton Human Resources and Risk Management Department
City of Renton Police Department
City of Renton Public Works Department
King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center
Public Health ‐ Seattle & King County
Puget Sound Energy
Seattle City Light
Washington State Emergency Management Division
I. INTRODUCTION
A. Purpose
The purpose of this Annex is to establish uniform policies and procedures for damage and
response capability assessment following an emergency or disaster within the City of Renton’s
service area.
B. Scope
Disasters can cause injury to individuals, damage to public and private property, and the
environment. Damage assessment will determine a priority of response efforts, the need for
additional resources and facilitate smooth coordination and administration of recovery,
reconstruction and redevelopment efforts. Eligibility for various forms of disaster aid will also
be determined from the damage assessment efforts of this Annex.
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II. POLICIES
A. Non‐catastrophic Events
1. Response Capability Assessment
Following an event, all city departments will assess the condition of their personnel,
structures and equipment. From this assessment, determination will be made as to
the capability of that department to operationally respond to the needs of the event
and provide vital city services. This information will be forwarded to the Community
and Economic Development Department Human Resources and Risk Management
Department or the Emergency Operation Center (EOC) if activated to evaluate the
need for outside assistance to replace those resources lost to the event. The goal of
the Response Capability Assessment is to be completed within one hour and can be
performed by Fire & Emergency Services Renton Regional Fire Authority, Police,
Public Works, Community Services, Community and Economic Development Human
Resources and Risk Management Department, or other available City of Renton
personnel.
2. Initial Damage Assessment
The Initial Damage Assessment is conducted immediately following the Response
Capability Assessment. The Initial Damage Assessment is used to further determine
response capabilities by assessing response routes such as roadways and bridges. In
addition to roadway assessment, the Initial Damage Assessment is used to do drive‐
by triage of high hazard, high population areas and to provide a quick overview and
assessment of the Renton area that will be used to correctly dispatch response units
to the areas in the greatest need. This information will then be forwarded to the City
of Renton Community and Economic Development Department Human Resources
and Risk Management Department or the City of Renton Emergency Operations
Center (EOC) if activated to determine the need for mobilization of additional city
resources and/or request outside resources. Additionally, this information will be
used to provide the same quick overview of Renton’s condition to the King County
Office of Emergency Management/Regional Communications and Emergency
Coordination Center. The goal of the Initial Damage Assessment is a completion time
of three to six hours and can be performed by City of Renton Regional Fire &
Emergency Services Department Authority, City of Renton Police Department, City of
Renton Public Works Department, City of Renton Community Services Department,
City of Community and Economic Development Department City of Renton Human
Resources and Risk Management Department, or other available City of Renton
personnel.
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3. Preliminary Damage Assessment (PDA)
In the event an incident goes beyond the normal response capabilities of the City of
Renton and it becomes apparent that the city may be eligible for federal disaster
assistance, a Preliminary Damage Assessment (PDA) must be completed and
forwarded to the King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center.
The PDA serves to further develop the status of Renton by providing more in depth
assessment of the population, structures, utilities and other infrastructure.
This assessment begins to determine monetary loss values and identifies hazardous
areas and structures unable to be documented by the Initial Damage Assessment. All
structure assessments will utilize procedures as established under the Applied
Technologies Council structure assessment program known as ATC ‐ 20. The data
collected from this assessment is an important element of the resource request
process. Resources allocated by the county or state will be on a need and availability
basis with those jurisdictions having the greatest damage or greatest need receiving
the highest priority. Monetary loss values will also trigger federal assistance, making
the timely assessment of the Renton area even more important.
Results of the Initial Damage Assessment may identify the need for appropriately
trained outside personnel to assist in the PDA. Targeted completion time for the
PDA is twenty‐four (24) hours. Information gathered during this time will be
forwarded to the City of Renton Human Resources and Risk Management
Community and Economic Development Department and the City of Renton
Emergency Operations Center (if activated). The City of Renton Fire & Emergency
Services Department City of Renton Emergency Management Division will provide
the compiled data to King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center.
4. Detailed City Damage Assessment
If the PDA results in a Presidential Disaster Declaration authorizing "Public
Assistance," then detailed damage assessments of City of Renton facilities, buildings,
equipment, infrastructure and systems must be completed by all city departments
and submitted to the City of Renton Human Resources and Risk Management
Department Community and Economic Development Department and the City of
Renton Emergency Operations Center (if activated).
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Eligible costs include but are not limited to those activities that go above and
beyond normal job duties and are specific to the event. Tracking and documentation
of expenses, overtime and certain other eligible emergency work activities carried
out by City of Renton personnel, the contracted cost of outside agencies, and the
repair or restoration of damaged facilities and infrastructure to their pre‐disaster
condition may be among the reimbursable costs. There will be an "incident period"
established by the Federal Emergency Management Agency (FEMA) which generally
begins at the start of the event and will last as long as FEMA determines is necessary
to include all normal damages from the event. Damage assessment reports will be
completed jointly by the City of Renton, state and federal personnel for these costs.
Early and complete documentation of all staff time, contractor costs, equipment
rentals, equipment use, and other expenses is vital to maximize the reimbursement
following the event.
5. General Building Damage Assessment
Buildings or structures may be assessed for damage in the event that damage
constitutes a probable hazard to life safety or "Individual Assistance" is authorized
by the Presidential Disaster Declaration. The Community and Economic
Development Department will assemble teams comprised of Building Inspectors,
Fire Inspectors, Public Works Engineers and Inspectors, and/or other personnel
trained under ATC procedures to inspect and placard damaged structures.
Inspection records will also be kept in accordance with the ATC procedures. The
inspection and placarding records created by these Inspectors will be compiled and
submitted to King County Office of Emergency Management/Regional
Communications and Emergency Coordination Center by the Fire & Emergency
Services City of Renton Emergency Management Division Department, with
duplicate copies being kept by the City of Renton for reference in recovery and
reconstruction.
B. Catastrophic Events
As in non‐catastrophic events, the Response Capability Assessment and Initial Damage
Assessment will be performed to the best of the city’s ability, dependent on local conditions. It
may be determined from these first two steps that the disaster is overwhelming and beyond
the City of Renton’s resource capability to obtain the preliminary monetary damage assessment
as requested by King County. In this case, the Washington State Comprehensive Emergency
Management Plan states "that the need for a Preliminary Damage Assessment is eliminated for
those jurisdictions that are especially hit hard." In those cases, the City of Renton will request
resources through King County Office of Emergency Management/Regional Communications
and Emergency Coordination Center to assess damage for Public and Individual Assistance in
the city.
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III. SITUATION
A. Emergency/Disaster Hazards and Conditions
Renton city officials have identified the primary hazards that could potentially impact the city.
The potential effects of these hazards could disrupt public services, damage property, and
cause injury or death of persons within affected areas, any of which could require the conduct
of a damage assessment.
The primary hazards are detailed in the City of Renton Hazard Mitigation Plan and include
floods, winter storms, earthquakes, landslides and debris flows, volcanic hazards, coal mine
hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally,
the city is subject to major transportation disruptions and accidents, utility and infrastructure
failures or collapses, public health emergencies, and mass casualty incidents from any cause.
B. Planning Assumptions
1. The emergency or disaster has caused enough damage to require an assessment of
damages.
2. Not all damage will be immediately apparent.
3. Roads and other infrastructure may be seriously damaged and may hamper the
ability of personnel to conduct timely and complete damage assessments.
IV. CONCEPT OF OPERATIONS
A. General
Response Capability Assessments, Initial Damage Assessment and PDAs are tools used to
determine the safety and recovery needs of the residents, workers, and visitors in Renton as
well as to determine the eligibility for disaster assistance. The City of Renton Human Resources
and Risk Management City of Renton Community and Economic Development Department is
the lead agency for coordinating damage assessment throughout the City of Renton and will
provide assistance and information to state or federal damage assessment teams. The compiled
damage assessments for the City of Renton will be forwarded by the City of Renton EOC (if
activated) or by the city’s Executive Department Emergency Management division to King
County Office of Emergency Management/Regional Communications and Emergency
Coordination Center and on to Washington State Emergency Management Division to seek
federal disaster assistance.
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B. Organization
Damage assessment is coordinated by the City of Renton Human Resources and Risk
Management Department Community and Economic Development Department in conjunction
with the City of Renton EOC (if activated), and with the City of Renton Fire & Emergency
Services Department Renton Regional Fire Authority or City of Renton Emergency Management
Division Executive Department otherwise. The City of Renton Community and Economic
Development Department’s Development Services Division will provide building damage
assessment data to the City of Renton Human Resources and Risk Management Department
City of Renton Emergency Executive Department Management Division. After compiling the
assessments from all departments and the Renton Regional Fire Authority, the City of Renton
Human Resources and Risk Management Department Community and Economic Department
will work with the City of Renton EOC (if activated), or with the City of Renton Fire & Emergency
Services Department City of Renton Executive Department Emergency Management Division
otherwise, to separate the private and public damage, and forward the results to the King
County Office of Emergency Management/Regional Communications and Emergency
Coordination Center.
The results (or anticipated results) of the PDA may determine if the city seeks a local emergency
proclamation by the Mayor of the City of Renton.
C. Procedures
1. Response Capability Assessment and Initial Damage Assessment Survey
These procedures are to be performed as outlined in the Policies section of this ESF.
In addition, city personnel are instructed to report areas of damage they observe
during response efforts, or while out in the field to their supervisor or to their
department representative in the City of Renton EOC. The EOC will then coordinate
with the City of Renton Human Resources and Risk Management City of Renton
Community and Economic Development Department to determine which level of
damage assessment is appropriate to perform and will request assignment of the
appropriate personnel.
Damage assessment needs to be restarted following every aftershock from a major
earthquake or after any significant changes in the scope of another disaster.
2. Damage Assessment
If damages cannot be adequately assessed through the Initial Damage Assessment,
the City of Renton Human Resources and Risk Management Community and
Economic Development Department or the City of Renton EOC, if activated, or the
City of Renton Executive Department Emergency Management Division or the City of
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Renton Fire & Emergency Services Department otherwise, will request detailed city
damage assessments from all city departments/divisions. If determined to be
necessary, Community and Economic Development Department City of Renton
Human Resources and Risk Management Department Community and Economic
Development Department with appropriately trained personnel will conduct
building damage assessments, utilizing ATC‐trained building inspectors and /or ATC‐
trained teams of fire inspectors, building inspectors, engineers, trained volunteers
and others. The individual inspectors or teams will be assigned to perform rapid
surveys, place appropriate placards on the buildings and prepare building damage
assessment reports.
The damage assessment reports will be forwarded to the City of Renton Human
Resources and Risk Management Community and Economic Development
Department and the City of Renton EOC, if activated otherwise the Fire & Emergency
Services Departments City of Renton Executive Department Emergency
Management Division. These reports will be shared with neighboring jurisdictions
and the King County Office of Emergency Management/Regional Communications
and Emergency Coordination Center according to EOC procedures.
The ATC inspectors and/or teams for individual structures will determine where
damage assessment is severe or difficult to determine and where the rapid survey
will be required, followed by a detailed damage assessment by engineers paid for by
the property owners.
3. Damage Verification
When the possibility of a Presidential Disaster Declaration is anticipated, the City of
Renton Human Resources and Risk Management City of Renton Community and
Economic Development Department will work together with the City of Renton Fire
& Emergency Services Department City of Renton Executive Department Emergency
Management Division to coordinate the collection of information within Renton for
the PDA, including repair estimates for damages incurred to public facilities, systems
and infrastructure and all other costs incurred by city departments as a result of the
incident. Teams of federal and state inspectors will determine the eligibility of the
costs submitted. This follows the federal guidelines of the Public Assistance
Program.
D. Mitigation Activities
1. Primary Agency
City of Renton Human Resources and Risk Management Community and Economic
Development Department
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Identifies opportunities to lessen the effects of future emergencies or disasters
and makes them known to all city departments that could be impacted.
2. Support Agencies
All City of Renton Departments
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Public Health ‐ Seattle & King County
Puget Sound Energy
Seattle City Light
Washington State Emergency Management Division
Identifies opportunities to lessen the effects of future emergencies or disasters
and takes steps to develop projects to mitigate the hazards.
E. Preparedness Activities
1. Primary Agency
City of Renton Human Resources and Risk Management Community and Economic
Development Department
a) Prepares detailed administrative procedures to implement damage
assessment programs for all city departments.
b) Supplies damage assessment forms and placards for field use.
c) Provides training, drills and exercises in support of this ESF to city
departments/divisions and support agencies.
d) Follows established procedures to coordinate damage assessment of city
facilities following an emergency or disaster.
2. Support Agencies
City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Emergency Management Division Executive Department
City of Renton Human Resources and Risk Management Department
City of Renton Regional Fire Authority & Emergency Services Department
City of Renton Police Department
City of Renton Public Works Department
a) Develops procedures to evaluate damage to public and private property,
infrastructure utilities, etc.
b) Follows established procedures to conduct damage assessment of city
facilities following an emergency or disaster.
c) Identifies and trains staff to conduct Response Capability Assessments, Initial
Damage Assessment Surveys and Preliminary Damage Assessments.
d) Participates in emergency management training, drills and exercises in
support of this ESF.
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e) Follows procedures in accordance with the Applied Technologies Council
(ATC) Standards to conduct building damage assessments.
f) Identifies and trains staff to conduct Building Damage Assessments in
accordance with ATC.
City of Renton Administrative Services Department
City of Renton City Attorney Department
City of Renton Court Services Department
City of Renton Executive Department
City of Renton Human Resources and Risk Management Department
a) Develops detailed administrative procedures to conduct damage assessment
of department facilities and assets following an emergency or disaster.
b) Develops detailed administrative procedures to perform a Response
Capability Assessment within the Department/Division.
c) Identifies and trains appropriate staff to conduct Response Capability
Assessments, Initial Damage Assessment Surveys and Preliminary Damage
Assessments.
d) Participates in emergency management training, drills and exercises in
support of this ESF.
F. Response Activities
1. Primary Agency
City of Renton Human Resources and Risk Management Community and Economic
Development Department
a) Requests Response Capability Assessments, Initial Damage Assessment
Surveys and Preliminary Damage Assessment to determine initial damage
reports.
b) Carries out a coordinated Damage Assessment process utilizing department
personnel and other city staff and volunteers.
c) Coordinates the process of conducting building damage assessments.
d) Assembles damage assessment information and provides it to the EOC.
e) Requests detailed city damage assessments from all city
departments/divisions.
f) Determines the ability to provide service to the community.
g) Provides available ATC trained staff to conduct building damage assessments
of public and private buildings and structures as needed.
2. Support Agencies
City of Renton Executive Department
a) Conducts damage assessments for city facilities through completion of the
Response Capability Assessment.
b) Determines the ability to provide service to the community.
c) Provides completed damage assessments to the Community and Economic
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Development Department or the EOC, if activated.
d) The Executive Department Emergency Management Division coordinates
operation of the EOC.
City of Renton Community and Economic Development Human Resources and Risk
Management Department
City of Renton Community Service Department
a) Conducts damage assessments for city facilities through completion of the
Response Capability Assessment.
b) Provides available ATC trained staff to conduct building damage assessments
of public and private buildings and structures as needed.
c) Reports building damage assessment results to the Human Resources and
Risk Management Community and Economic Development Department or
the EOC, if activated.
City of Renton Regional Fire Authority & Emergency Services Department
City of Renton Police Department
City of Renton Public Works Department
a) Conducts an evaluation of damage to city facilities infrastructure and utilities
through completion of the Response Capability Assessment and the Initial
Damage Assessment Survey.
b) Determines the ability to provide service to the community.
c) Provides completed damage assessments to the Human Resources and Risk
Management Department Community and Economic Development
Department or the EOC, if activated.
d) Provides available ATC‐trained staff for building damage assessment
assignments.
City of Renton Administrative Services Department
City of Renton City Attorney Department
City of Renton Court Services Department
City of Renton Executive Department
City of Renton Human Resources and Risk Management Department
a) Conducts damage assessments for city facilities through completion of the
Response Capability Assessment.
b) Determines the ability to provide service to the community.
c) Provides completed damage assessments to the Human Resources and Risk
Management Community and Economic Development Department or the
EOC, if activated.
Public Health Seattle King County
Provide information related to public health risks and impacts to the City of
Renton EOC.
Puget Sound Energy
Seattle City Light
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Provides damage assessment system evaluations to the City of Renton EOC for
identification of outages, main breaks, their locations, and probable restoration
times on the utility systems within the City of Renton’s jurisdiction.
G. Recovery Activities
1. Primary Agency
City of Renton Human Resources and Risk Management
Community & Economic Development Department
a) Continues to coordinate damage and impact assessments.
b) Prepares damage assessment reports for the EOC if activated, or for the
Emergency Management Division to be forwarded on to King County Office
of Emergency Management/Regional Communications and Emergency
Coordination Center and/or Washington State Emergency Management
Division.
c) Notifies Mayor of impacts to the city from the emergency or disaster.
d) Maintains city copies of building damage assessment reports.
e) Arrange for an escort, if requested, to accompany State or FEMA inspectors
on a tour of damaged areas within the city.
f) Continues to provide information as requested by the State and FEMA to
support disaster cost‐recovery activities.
2. Support Agencies
City of Renton Administrative Services Department
City of Renton City Attorney Department
City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Court Services Department
City of Renton Emergency Management Division
City of Renton Executive Department
City of Renton Fire & Emergency Services Department
City of Renton Human Services and Risk Management Department
City of Renton Police Department
City of Renton Public Works Department
Renton Regional Fire Authority
a) Continues to conduct damage and impact assessments.
b) Prepares damage assessment reports and provides them to the Human
Resources and Risk Management Community and Economic Development
Department or Emergency Operations Center for compilation.
Public Health – Seattle & King County
Puget Sound Energy
Seattle City Light
Continues to conduct impact assessments and share information with the EOC.
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V. RESPONSIBILITIES
A. Primary Agency
City of Renton Human Resources and Risk Management Community and Economic
Development Department
Coordinates the collection of damage information.
B. Support Agencies
Renton Regional Fire Authority & Emergency Services Department
Executive Department
a) Provide damage or impact assessment information to the City of Renton EOC
according to established communication procedures.
b) The Executive Department Emergency Management Division (or the EOC if
activated), Analyzes and disseminates damage information through situation
reports.
City of Renton Administrative Services Department
City of Renton City Attorney Department
City of Renton Community and Economic Development Department
City of Renton Community Services Department
City of Renton Court Services Department
City of Renton Executive Department
City of Renton Fire & Emergency Services Department
City of Renton Human Resources and Risk Management Department
City of Renton Police Department
City of Renton Public Works Department
King County Office of Emergency Management/Regional Communications and
Emergency Coordination Center
Washington State Emergency Management Division
Public Health – Seattle & King County
Puget Sound Energy
Seattle City Light
Provide damage or impact assessment information to the City of Renton EOC
according to established communication procedures.
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VI. RESOURCE REQUIREMENTS
A. Damage assessment resources are requested through the Human Resources and Risk
Management Community and Economic Development Department or the City of Renton
EOC if activated, otherwise the City of Renton Regional Fire & Authority, or the Emergency
Services Department Management Division of the Executive Department.
1. Damage assessment forms and placards located in Fire and Building Inspection
vehicles with additional resources in the EOC.
2. Building, Construction, and Fire Inspector vehicles will be utilized first and additional
vehicles will be requested from Engineering, Equipment Rental or Facilities Division
Motor Pool.
3. Office space for the damage assessment personnel during the recovery process.
B. Other resource requirements are to be requested through the City of Renton EOC.
VII. REFERENCES
A. Washington State Public Assistance Manual, December 2010April 2017
B. Washington State Comprehensive Emergency Management Plan, 20112016
C. FEMA Publication P262, Guide to Federal Aid in Disasters, July 20082013
D. ATC‐20 Post Earthquake Safety Evaluation of Buildings
E. ATC‐45 Field Manual: Safety Evaluation of Buildings after Wind Storms and Floods
F. City of Renton Emergency Operations Center Procedures Manual
VIII. TERMS AND DEFINITIONS
See Basic Plan.
IX. APPENDICES
None
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EVACUATION ANNEX
Primary Agency: Police Department
Support Agencies: City of Renton Public Works Department
City of Renton Community Services Department
City of Renton Executive Department Renton
Regional Fire Authority
I. INTRODUCTION
A. Purpose of Plan
The purpose of this Evacuation Annex is to establish guidelines for use by the City of Renton to
ensure the safe and orderly evacuation of citizens who are threatened by an emergency or
disaster. The goal is to move people, animals and resources from areas that are in danger to
safety.
B. Scope
1. Geographic Scope
This plan is an Annex to the City of Renton’s Comprehensive Emergency Management
Plan (CEMP) and is designed to supplement the Emergency Support Functions contained
in the CEMP.
This Evacuation Annex is specific to the City of Renton; however it may apply to
unincorporated areas for which the City provides fire and emergency medical services
under contract. Currently this includes Fire Districts 25 and 40. While the City of
Renton is not primarily responsible for evacuation of unincorporated areas, evacuations
in these areas may occur related to an emergency response by the Fire & Emergency
Services Department. Police service for the unincorporated areas is provided by the
King County Sheriff’s Office and evacuation of those areas would need to be conducted
in coordination with them. All areas covered in this Annex are located in King County.
In addition to unincorporated areas, Renton shares boundaries with the cities of Kent,
Tukwila, Newcastle, and Seattle. An evacuation that requires moving people out of City
limits may require the involvement of King County and one or more of these cities. A
map of the City and service areas is attached as Appendix A.
Renton has natural hazards that must be considered in evacuation planning. The Cedar
River runs through residential and commercial areas of the City. Portions of the
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business district are located in the flood plain of the Green River. The inundation impact
of the Cedar River Flood Plain would be mostly residential, while the inundation impact
of the Green River Flood Plain would be mostly commercial. Inundation maps of the
flood hazard areas for the Cedar and Green Rivers are attached as Appendix B.
Renton has additional hazards that may impact evacuation planning. Numerous gas
pipelines traverse the City, and while these do not represent a hazard under normal
conditions, they may become a factor if destabilized by an earthquake, landslide,
construction activity or other disruptive events. A map of gas pipelines is attached as
Appendix C.
Renton has areas that have been identified for their potential landslide risks. If
evacuation is necessary because of inclement weather this may become a factor. A
map of slide risk areas is attached as Appendix D.
There are Police, Fire/EMS and Public Works facilities located in the area covered by this
Annex. In addition to personnel, many of these facilities contain equipment and other
resources that are needed to execute an evacuation. These resources may need to be
moved to a different location if the facility is deemed to be within the hazard area.
These areas/facilities could be appropriate for staging areas, evacuee collection points
or equipment relocations sites during an evacuation. These areas and facilities are
marked on the different hazard maps.
The City of Renton has a number of SARA Title II/Hazardous locations that should be
considered when planning an evacuation route. Current information about these sites
and their potential impact on an evacuation can be obtained from the Hazardous
Materials Coordinator in the Fire & Emergency Services Department.
2. Potential Evacuation Populations
According to the Washington Office of Financial Management the population for Renton
is 83,650 as of April 1, 2009. An additional 40,000 (approximately) people reside in the
unincorporated areas served under contract by the Fire & Emergency Services
Department.
Renton is comprised of residential, business, commercial, industrial and mixed use
areas. Land use is an important consideration in evacuation planning as the population
numbers and density vary according to location and time of day/day of the week. The
business, commercial and industrial areas have large populations that come to Renton
during business hours using both public and private transportation. Renton also has
several businesses and a community college that employ large numbers of workers
and/or experience a large influx of customers during their business hours. If evacuation
is necessary while these businesses are open, extra coordination will be needed to avoid
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gridlock from private vehicles as well as to evacuate people who use public
transportation.
A map showing land use designations is attached as Appendix E. Maps showing City of
Renton Arterial Streets (Principal, Minor and Collector) are attached as Appendix F.
Special Populations
The City of Renton’s Evacuation Annex assumes that special or vulnerable populations
and the people/facilities that care for them prepare on their own for disaster and
evacuations in order to assure that their needs are adequately met. These populations
include but are not limited to: low/limited English proficiency, deaf/hard of hearing,
blind and deaf‐blind, incarcerated, low‐income, refugees, those with cognitive and/or
mobility impairments, those in hospice care, the homeless, children, those with (severe)
medical dependencies/conditions, medically fragile, the addicted and the elderly.
Communicating with Low/Limited English Proficiency (LEP) Populations: Communicating
with LEP populations can sometimes be challenging, therefore, responders should be
advised to speak slowly and clearly and try re‐wording messages if/when individuals do
not understand. Short words (and phrases) such as “fire” or “flood” are much more
useful than involved explanations. Often, one person in a larger family will be bi‐lingual
or able to translate even if the other family members don’t speak or understand enough
English. Ask if there is a family member who does speak English. The use of young
children as interpreters should be avoided, as this can be traumatizing. Even if
individuals do not understand verbal instructions, handing them a map (if they are
available) with a route or destination marked on it can be a solution. Ensuring good
communication is one of the easiest ways to ensure safety.
Communicating with the Deaf and Hard of Hearing (HOH):
Responders communicating with the deaf and HOH should speak loudly and clearly, use
a pen and paper and/or American Sign Language (ASL). It is tempting to tell them where
to go and not explain the situation and/or assume they cannot be self‐sufficient, but this
leads to misunderstanding and fear. Additional effective modes of communication are
enunciating so that an individual can read your lips and using calm and relevant (not
panicky) hand gestures. Individuals who know ASL should be placed in roles where they
can interact with evacuating populations to best serve the deaf and HOH. Deaf or HOH
individuals may communicate their lack of hearing by moving their hand from their
mouth to ear. Individuals who are deaf‐blind may have communication devices called
deaf‐blind communicators which they may use to communicate. Deaf‐blind individuals
also communicate via tactile sign language.
Boarding Homes/Assisted Living Facilities:
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There are independent retirement communities as well as living facilities that combine
independent living with assisted living in Renton. Facilities that provide assisted living
are required to have disaster plans in place and trained staff on what to do in the event
of an emergency (WAC 388‐78A‐2700). However, many of these facilities do not have
the transportation resources to carry out a full‐scale evacuation and while many
residents have their own vehicles, coordinating routes and destinations could be
difficult. Other issues that may arise include special needs of residents who require
assisted living services (and would require transportation to an appropriate shelter) and
a possible lack of medical supplies. Renton’s facilities in this category include: Chateau
at Valley Center, Merrill Gardens, The Lodge at Eagle Ridge, Renton Villa, ORA‐MAC INC
#2 and four facilities run by the Good Shepherd Lutheran Home. The Fire & Emergency
Services Department has a list of these facilities and their contact information.
Independent living facilities are not required to have evacuation/emergency plans or
supplies. In Renton, these facilities include: Cedar River Court, Houser Terrace, Golden
Pines, Hillcrest Terrace, Evergreen Terrace (all maintained by Renton Housing Authority)
Cedar River Terrace, Spencer Court and Evergreen Place.
Adult Family Homes
Adult family homes are required by Washington State Law (388‐76‐10830) to have
emergency plans to meet the needs of their residents and provisions for evacuating
their residents/charges. These are individuals who, if there is a possible need for them
to evacuate, should evacuate as soon as possible due to their special needs, frailty and
medical conditions. Washington State Law limits the number of residents in adult family
homes to six (6), however there is often only one care giver on duty at a time taking care
of these six (6) residents. Issues could arise with regard to lack of staff, since the
majority of residents have mobility issues (wheelchairs, walkers) or are bedridden. Adult
family home providers and staff will need information about medical needs shelters if
shelters are set up. Many adult family home providers and caregivers have a low‐English
proficiency which could make understanding the need for evacuations, evacuation
routes and procedures challenging. There are 75 adult family homes within the City of
Renton and 25 that are not within the City but are in the Fire & Emergency Services
Department’s response areas. The Fire & Emergency Services Department has a list of
these facilities including addresses and 24 hour contact numbers.
Nursing Homes & Hospitals:
Nursing homes and hospitals are required by law to have emergency plans, have their
staff prepared, and be ready to aid in an emergency. Issues that may arise in the
evacuation of nursing homes include a lack of beds/facilities to transport patients to, as
well as transportation resources appropriate for nursing home populations. Many of
these individuals are mobility impaired, bedridden or require the supervision of a
medical professional. Most nursing homes do not have adequate transportation
resources to independently perform a complete evacuation. In general there are not
enough beds in nearby hospitals to accommodate the number of patients from one
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evacuated facility, in certain types of disasters when even more people are in need of
medical assistance it will be impossible to provide beds to all individuals who may
require them in a hospital evacuation. Renton’s two nursing homes are: Talbot Center
for Rehabilitation and Healthcare and Regency at Renton. Renton’s one hospital is Valley
Medical Center.
Rehabilitation Centers:
Renton has one residential rehabilitation facility Griffin Home, Friends of Youth for
Youth (substance abuse, sexual behavior, conduct disorder and mental health) is located
at 2500 Lake Washington Blvd N, 98056. Griffin Home does have an emergency plan
which includes the appropriate information per Washington State Law. The residents
are males. There are four residential buildings on the campus and the staff have the
flexibility to move residents from one building to another if necessary. The Griffin Home
is prepared to be self‐sufficient for a minimum of seven (7) days. If residents needed to
be transferred, there are contracts with the State of Washington and the Federal
Government to take on the responsibility of transferring residents for temporary/long‐
term housing.
Methadone Clinics
There is one out‐patient methadone clinic, the Renton Clinic, located at 2838 N.E.
Sunset Blvd. If needed, Public Health – Seattle & King County assumes the lead for
methadone clinics in disasters with regard to distribution, dosing, security and
mobilizing roving distribution centers. Methadone distribution is strictly controlled by
the Federal Government and has high security issues (it is used as a recreational drug as
well as an antidote to heroin). EMTs should not dispense or be responsible for
methadone because of the legal ramifications and security issues. If an issue emerges
with regard to methadone distribution, security or the Renton Clinic, contact Public
Health – Seattle & King County immediately. Methadone treatment centers like the
Renton Clinic are required by law to have disaster plans and staff trained in what to do
in the event of an emergency. As of 2009, the Renton Clinic has a plan in place and staff
trained in their emergency/disaster responsibilities.
Renton City Hall Jail
City Hall houses a jail below its first floor. Situations that would result in the need to
evacuate include fire or major disaster. Law enforcement personnel will be in charge of
the evacuation of the jail as well as the supervision, transportation and relocation of
inmates. There are multiple options for evacuation of inmates in the jail. They include:
a) Optional early release of non‐serious offenders
b) Optional furlough for non‐serious offenders
c) Inmates relocated to other jail facilities:
1. King County jail system
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2. Out of area jails with which the Police Department has pre‐arranged
agreements. These facilities include Yakima and Okanogan County.
3. Neighboring county jails such as Snohomish and Pierce County.
However, there is no agreement in place with these facilities and they
may decline the request.
3. Parties Involved in Planning and Conducting an Evacuation
This Evacuation Annex was developed by the Fire & Emergency Services Department’s
Office of Emergency Management with input from other departments including Police,
Public Works, Community & Economic Development and Community Services.
Depending on the scale of an evacuation, involvement of the City’s regional public and
private partners may be needed. The following is a list of participants who may be
called upon for support:
King County Office of Emergency Management
The cities of Kent, Tukwila, Newcastle, Maple Valley and Seattle
Renton School District
Kent School District
Issaquah School District
Federal Emergency Management Agency
Washington Emergency Management
American Red Cross (ARC)
Washington State Animal Response Team (WASART)
The City maintains MOUs with a variety of other entities including businesses and non‐
governmental organizations for services during emergencies or disasters. A list is
available at Q:\Emergency Management\Memorandums of Understanding. Additional
department‐specific MOUs may also be of use during an evacuation and can be
obtained from department administrators.
Many plans, reports and technical data were referenced and incorporated into the
Evacuation Annex. The following is a comprehensive list of sources:
City of Renton Comprehensive Emergency Management Plan (CEMP)
City of Renton Hazard Mitigation Plan (HMP)
City of Renton Land Use Code
Flood Studies and Failure Plans for Cedar and Green Rivers
Olympic Pipeline Plan
King County Comprehensive Emergency Management Plan (KCCEMP)
King County UASI Evacuation Template
Hazard Identification Vulnerability Analysis (HIVA)
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Regional Hazard Mitigation Plan (RHMP)
Regional Disaster Plan (RDP)
Washington State Hazard Mitigation Plan
Hazard Analysis for the State of Washington
Washington State Comprehensive Emergency Management Plan
Revised Code of Washington
National Incident Management System
National Response Framework
II. AUTHORITIES
This Evacuation Annex is part of the City of Renton’s CEMP and was developed pursuant to
relevant local, county, state and federal statutes and regulations. Every effort has been made
to ensure that the Annex is compatible with the Federal Emergency Management Agency
(FEMA) guidelines and the Revised Code of Washington, Chapter 38.52, as well as other local
plans.
A. Federal
Code of Federal Regulations Title 44, Part 205 and 205.16.
Public Law 920, Federal Civil Defense Act of 1950, as amended.
Public Law 100‐707, Robert T. Stafford Disaster Relief and Emergency Assistance
Act.
Public Law 93‐288, Disaster Relief Act of 1974, as amended.
Public Law 96‐342, Improved Civil Defense 1980.
Public Law 99‐499, Superfund Amendments and Reauthorization Act (SARA) of
1986, Title III, Emergency Planning Community Right‐to‐Know Act (EPCRA).
Public Law 105‐19, Volunteer Protection Act of 1997.
Homeland Security Act of 2002.
Homeland Security Presidential Directive/HSPD‐5.
Homeland Security Presidential Directive/HSPD‐8.
National Response Plan of 2004, as amended.
Pets Evacuation and Transportation Standards Act of 2006.
B. State of Washington
Chapter 38.52, Revised Code of Washington (RCW), Emergency Management.
Chapter 38.08, RCW, Powers and Duties of Governor.
Chapter 38.12, RCW, Militia Officers.
Chapter 38.54, RCW, Fire Mobilization.
Chapter 35.33.081 and 35.33.101, RCW, as amended.
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Chapter 34.05, RCW, Administrative Procedures Act.
Chapter 43.06, RCW, Governor's Emergency Powers.
Chapter 43.105, RCW, Washington State Information Services Board (ISB).
Chapter 118‐04, Washington Administrative Code (WAC), Emergency Worker
Program.
Title 118, WAC, Military Department, Emergency Management.
Washington State CEMP.
C. Local
King County Emergency Management Plan.
Regional Disaster Plan.
City of Renton Comprehensive Emergency Management Plan.
III. CRITICAL ASSUMPTIONS
A. Regulatory Issues in the State of Washington Relevant to Conducting an
Evacuation
If requested, Zone 3 partners and the King County Office of Emergency Management will
endeavor to support the City of Renton with carrying out evacuation and sheltering activities
and provide coordination with federal, state, volunteer and private agencies.
B. Local Parameters
This Annex will be used in conjunction with the City of Renton’s CEMP. Evacuation(s) will be
conducted in accordance with the National Incident Management System (NIMS) and the
National Response Framework (NRF) and will utilize the Incident Command System (ICS).
C. Local Limitations
The information and procedures included in this Annex have been prepared utilizing the best
information and planning assumptions available at the time of preparation. There is no
guarantee implied by this Annex that in major emergencies and disaster situations a perfect
response to all incidents will be practical or possible. As Renton's response resources may be
overwhelmed and essential systems may be nonfunctioning, the City can only endeavor to
make every reasonable effort to respond based on the situation, information and resources
available at the time the situation occurs. The following are some local limitations that were
identified:
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• Evacuation will cause higher than normal traffic flows creating the need for traffic
direction and control.
• Available resources may be utilized to support evacuation and sheltering‐in‐place
before being used in other capacities.
• Obstructions and damage to transportation systems such as bridge failures,
landslides, fallen debris, flooding or fire may limit evacuation routes.
• The availability of resources such as buses and emergency workers may be
compromised or non‐existent, prompting the need to utilize mutual aid, private,
zone, county and state agencies for support. Agencies that commonly support these
efforts may be unavailable as a result of the emergency.
• Some people will be unwilling to evacuate.
• People will evacuate with their pets.
• Refueling of private and public vehicles will be an issue.
• Getting evacuation informational messages to the public will need to utilize multiple
means of communications.
• It is assumed that City resources will be quickly overwhelmed. It is likely that the
City’s Emergency Operations Center (EOC) will be requesting assistance from
surrounding jurisdictions and various levels of government.
• Schools, hospitals and adult care facilities will need to have their own facility
evacuation and relocation plans in place.
• Sheltering for special needs/medically fragile people will need to be handled
regionally. Public Health – Seattle & King County is the lead for this.
• The ARC does not staff special needs shelters but they may staff local shelters. Pets
are not allowed in ARC shelters.
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IV. HAZARDS
A. All‐Hazards
This Annex is intended to be applicable and adaptable across all types and scopes of hazards
that would necessitate an evacuation. It has also been vetted with evacuation plans from
neighboring jurisdictions in the event an evacuation affects more than the City of Renton.
Hazards which pose specific risk to the City of Renton have been identified in the Hazard
Identification Vulnerability Analysis within the City’s Hazard Mitigation Plan and the CEMP.
V. CONCEPT OF OPERATIONS
The City of Renton is responsible for the development of a plan to evacuate and provide mass
care services for citizens in the event of an emergency and should be prepared, if necessary, to
receive and care for people evacuated from an adjacent area directly impacted by a disaster.
Mass care services are coordinated according to the CEMP’s Emergency Support Function (ESF)
six (6). Evacuation operations have four basic components: 1) Evacuation of the population; 2)
Support of evacuees passing through the City of Renton; 3) Reception of evacuees; and 4)
Support of agencies performing components 1‐3. In the event an evacuation overwhelms the
City’s resources, assistance may be requested from Zone 3 partners, King County and/or the
State of Washington.
A. Acknowledgment of State and Local Response Authorities
1. County
Upon request by the City of Renton, Zone 3 partners and/or the King County Office of
Emergency Management will coordinate intra‐county resources and support for
evacuation and sheltering operations.
2. State
Upon request by the City of Renton, the State of Washington Emergency Management
Division (Washington EMD) will support local government units with carrying out
evacuation and sheltering activities. Washington EMD will coordinate with federal,
state, volunteer and private agencies.
3. Local
At the local level four types of evacuations have been defined each requiring a different
resource commitment.
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Site Evacuation
Site evacuation involves a small number of citizens. This typically includes residents
and/or workers at the site and people from adjacent occupancies or areas. The citizens
are evacuated and collected at a specified, generally upwind, perimeter location.
Evacuation holding times are typically short, generally less than two hours and citizens
are permitted to return to their businesses or homes.
Intermediate Level Evacuation
Intermediate level evacuation involves a larger number of citizens (generally greater
than 100) and/or a larger geographic area. Evacuees may be displaced for two to four
hours or more. Evacuation completion times will be somewhat longer than a site
evacuation. Collecting, documenting and controlling the evacuees may require more
resources. Off‐site collection sites and/or shelter areas may need to be established.
Some evacuees may leave the area on their own or be sent home by employers. Site
perimeters may become larger and perimeter security may require more resources.
Close coordination between involved departments and agencies will be required. The
EOC may be activated to support incident activities as the situation warrants.
Large Scale Evacuation
During a large scale evacuation, thousands of citizens may need to be evacuated. Rapid
initiation of the evacuation process may be required and evacuation completion time
frames may be extended. Evacuees may be out of their homes and businesses for many
hours or days. Off‐site collection sites and/or shelter areas may need to be established
and maintained for an extended time. Documentation and tracking of evacuees may
become very resource intensive. Close coordination with all responding agencies will
become more critical. Evacuation perimeters and security of the evacuated area may be
expanded and require more resources to maintain. The Emergency Operations Center
(EOC) will be activated to support the incident activities.
Mass Evacuation
A mass evacuation could be required due to a real or anticipated major disaster which
likely impacts multiple jurisdictions and may affect hundreds of thousands of people and
a large geographic area. The situation may require the implementation of regional
evacuation and sheltering operations. Local resources will be exhausted and significant
state and federal assistance will be required to support the evacuation and sheltering
operation.
B. Identification of Relevant Agencies
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1. Local
In the City of Renton an evacuation may be ordered by any of the following City officials
or their designated alternates:
• Mayor or delegate;
• Chief Administrative Officer or delegate;
• Department Administrator for Fire & Emergency Services, Police, Public;
Works, or Community Services or their delegate; or
• Emergency Management Director or delegate.
2. County
If an evacuation is necessary in unincorporated areas outside city limits, the King County
Sheriff’s Office has the authority to recommend an evacuation of residents. In this case,
extra coordination may be needed with the City of Renton which provides fire and
emergency services to unincorporated areas under contract and may assist with
evacuation efforts.
3. State
During a state of emergency, the Governor can issue such orders as he or she deems
necessary for the security of persons or property (Chapter 38.08, RCW, Powers and
Duties of Governor).
C. Incident Command System
1. Incident Command System (ICS)
The Incident Command System (ICS) structure will be implemented during an
emergency evacuation. The Incident Commander (IC) will determine the necessary
sections, branches and groups required for an emergency evacuation specific to the
circumstances and incident hazards known at the time of the event. Depending on the
scale and complexity of the event the following command structures may be used:
Local, discrete site incident with an evacuation managed by the Incident
Command Post (Single Command, IC).
Local evacuation within City of Renton boundaries involving multiple
departments (Unified Command).
Local to small regional evacuation requiring coordination with other affected
jurisdictions and King County (Area Command).
Large regional evacuation requiring coordination at the local, state and
federal level (Incident Management Team).
2. Inter‐Agency Communication Systems and Procedures
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The Fire & Emergency Service Department is the primary agency responsible for the
Inter‐Agency Communication Systems and Procedures as outlined in the City of Renton
CEMP’s ESF two (2).
C. Public Communications
The Executive Department, Communications Division, is the primary agency responsible for
public communications as outlined in the City of Renton’s CEMP ESF 15.
VI. EVACUATION OPERATIONS
The sequence of an evacuation can be divided into six phases in the following order:
1. Incident Analysis
2. Warning
3. Preparation to Move
4. Movement and En‐Route Support
5. Reception and Support
6. Return
This portion of the Annex identifies tools and resources that could be utilized in an emergency
evacuation situation. The IC will direct the development of specific evacuation plans and routes
at the time of the emergency, specific to the incident hazards known at the time of the event.
A. Incident Analysis
Evacuation management involves the collection and processing of significant amounts of
information from many sources. The Emergency Operations Center (EOC) will play a critical
role in the information flow to and from incident command and/or unified command posts.
1. Command and Control
The decision to evacuate prior to, during or following an incident will be made on a
case‐by‐case basis. The decision will depend upon the nature, scope and severity of the
emergency. Factors to consider are the number of people affected, actions necessary to
protect the public, and length of time available in which to effect evacuation. Activation
of the EOC will likely be necessary. Though it is preferable to have an evacuation order
signed by the Mayor (or designee) for any evacuation larger than a “Site Evacuation”,
the safety of the citizens of Renton is the foremost concern and evacuations that are
necessary to immediately protect lives will not be delayed due to the lack of such an
order.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 35 of 46
There are three types of evacuations:
Alert ‐ Affected areas are warned of current or projected threats. Businesses and
residents with special needs, mobile property, business stock, and pets or livestock
should begin precautionary movement. The decision to evacuate remains with the
individual citizen.
Request – An evacuation Request is appropriate when a hazard is likely to affect citizens
and the certainty and severity of the hazard is moderate to high. Evacuation is highly
recommended but the decision to evacuate remains with the individual. Citizens are
advised that there may be little to no advance notice before an evacuation Order is
issued. This evacuation will require more resources to implement.
Order ‐ Current conditions present specific and immediate threat(s) to the life and
safety of persons within the identified area. Everyone must evacuate immediately.
When an evacuation Order is issued the amount of time available to evacuate will be
limited and depending on the events preceding and after the Order may not be
sufficient. This type of evacuation is very resource intensive.
2. Planning
The Planning Section will gather needed situational awareness information which may
include the following:
The nature of the incident.
Approximate number injured, if any.
Location.
Scale of evacuation area in terms of area and population.
Best approach routes.
Where responding units should report (staging area).
If hazardous materials are involved.
If evacuation and sheltering is necessary.
Additional resources that may be needed.
Weather and other conditions as events unfold.
Based on the information gathered by the planning section recommendations will be
made to the IC.
3. Operations
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 36 of 46
The Field IC will be responsible for assessing the situation and performing the following
tasks as necessary:
Conduct rapid size‐up and determine need to evacuate.
Determine initial evacuation boundaries.
Staff the command post and field ICS organization appropriately.
Order the alert of outside agencies and departments and request activation
of the EOC.
Provide the EOC with current status and request support if needed.
4. Logistics
The Logistics Section will respond to all requested logistical needs and will look ahead to
identify future resource needs and availability based on information provided by the
Planning Section.
5. Finance
The Finance Section will ensure compliance with existing disaster financial policies,
make recommendations for emergency policies and establish administrative
controls to manage the expenditure of funds, provide reasonable accountability, and
secure necessary documentation for bill payment and reimbursement requests.
They will assist the Logistics Section with purchasing and acquisition needs.
B. Warning / Notification
The decision whether to evacuate must be carefully considered in terms of timing and nature of
the incident. An evacuation effort involves an organized and supervised effort to relocate
people from an area of danger to a safe location. Although evacuation is an effective means of
moving people out of a dangerous area, due to its complexity, length of time for
implementation and the stress it puts upon the population, it is considered a last resort option.
1. Command and Control
The decision to evacuate, warn and notify rests with the IC. The IC will immediately
advise his/her Administrator, who will advise the Mayor. Whenever possible these
decisions will be made in conjunction with the Mayor or designee. A Public Information
Officer (PIO) will be added to the Command Staff if not already assigned in order to
facilitate Communications, Warning and Public Information requirements.
2. Planning
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 37 of 46
The Planning Section will be responsible for all planning associated with the evacuation,
including identification of alternate routes, en‐route support and planning for re‐entry.
3. Operations
All communication efforts will follow the protocols outlined in ESF two (2) –
Communications and ESF 15 – Public Affairs. Decisions regarding methods of
notification and warning will be made depending on the scale and immediacy of the
evacuation and the resources available.
4. Logistics and Finance
The Logistics Section will respond to all requested logistical needs and will look ahead to
identify future resource needs and availability based on information provided by the
Planning section.
The Finance Section will ensure compliance with existing disaster financial policies,
make recommendations for emergency policies and establish administrative controls to
manage the expenditure of funds, provide reasonable accountability and secure
necessary documentation for bill payment and reimbursement requests. They will assist
the Logistics Section with purchasing and acquisition needs.
C. Preparation to Move
The third phase in the evacuation function is to prepare to move those in the affected area. To
successfully implement a large‐scale evacuation it is essential that all affected communities,
regions and the state work together prior to and during the evacuation process. An effective
evacuation is closely dependent upon the provision and coordination of evacuation information
and instructions.
1. Command and Control
Once the decision has been made to evacuate, the IC shall direct personnel to carry out
the necessary activities and to determine whether Unified Command with other
organizations is necessary. Command will also have the responsibility for approving the
evacuation plan created by the Planning Section.
2. Planning
The Planning Section will be responsible for all evacuation planning for which pre‐plans
do not exist, in cooperation with all involved departments and agencies. Any evacuation
plan will be approved by the IC prior to implementation. Evacuation planning
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 38 of 46
considerations include, but are not limited to:
a) Command structure: single jurisdiction, multiple jurisdiction or large area.
b) Communication needs and availability. Whenever possible, evacuation
operations will be conducted on separate channels from response operations
and routine traffic. ESF two (2) addresses communications, information
systems and warning.
c) Implementation of a building marking/recording system that incorporates
three designations: 1) Occupants have been informed and will evacuate; 2)
Occupants notified but refused to evacuate; and 3) Notification attempted
but no occupant available to receive (information should be posted on doors
in that event).
d) Need for a mobile command post.
e) Procedures for security and admission to restricted areas.
f) Procedures to identify and credential those with authority to travel in
restricted areas (emergency vehicles, essential personnel, etc.).
g) Number of buildings to be notified and number of personnel needed to
conduct notification in a given time period.
h) Availability and issuance of personal protective equipment and devices when
needed.
i) Ability to shelter‐in‐place versus evacuation as appropriate and ability to
convey such information to building occupants.
j) Ability to brief all incident personnel on evacuation or shelter‐in‐place
procedures, building marking/recording system and critical life safety
information.
k) Criteria that must be met before re‐entry will be allowed and identification
that must be provided by occupants before they will be allowed to re‐enter
the impacted area.
l) Availability of neighboring jurisdiction, regional disaster plan, county, state
and federal assets to assist in evacuation.
3. Operations – Preparation to Move
The actual evacuation process would normally be managed in the Operations Section as
an Evacuation Branch. Additional branches or divisions may be needed including but not
limited to:
• Medical Branch
• Haz Mat Branch
• Fire / Rescue Branch
• Geographic Divisions within the Evacuation Branch
Evacuation Branch
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 39 of 46
Branch directors receive the plan and objectives from Command and direct groups in
completing them. The Evacuation Branch must be provided with sufficient resources to
effectively complete the task. Groups will also need to be established and report to the
Evacuation Branch officer. Group assignments within the Evacuation Branch will be
assigned as necessary. Groups to be considered include:
• Transportation Group
• Public Information Group
• Geographic Divisions (Multiple Groups)
• Police Liaison Group
• Staging Group
• Geographic Division
• Reception Division
• Shelter Division
• Other Agency Liaison Groups
• Other Divisions and Groups as necessary
4. Logistics and Finance
The Logistics Section will respond to all requested logistical needs and will look ahead to
identify future resource needs and availability based on information provided by the
Planning Section.
The Finance Section will ensure compliance with existing disaster financial policies,
make recommendations for emergency policies and establish administrative controls to
manage the expenditure of funds, provide reasonable accountability and secure
necessary documentation for bill payment and reimbursement requests. They will assist
the Logistics Section with purchasing and acquisition needs.
D. Movement and En‐Route Support
Many modes of transportation may be used to facilitate movement of evacuees. Ideally
evacuees will be responsible for providing their own transportation but the City will assist with
transportation to the extent resources are available. Priority will be given to evacuees who are
physically unable to self‐evacuate.
1. Command and Control
Command during the movement phase remains with the IC as described in the previous
section.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 40 of 46
2. Planning
The primary mode of transportation that will be used during evacuation efforts will be
privately owned automobiles. However, it is critical that evacuation plans identify and
provide other safe modes of transportation for those people who cannot evacuate by
private vehicle as well as special needs populations. The City of Renton owns limited
transportation assets that could be used for evacuation. The Regional Disaster Plan
allows for other local and regional transportation resources such as school districts,
Sound Transit, King County Metro and others to be made available. If transportation
resources are needed they may be requested through the King County OEM. However,
if the evacuation is regional these assets may not be available or sufficient.
Additional planning efforts will be needed to address the needs of a population in
motion. It should be anticipated that evacuees en‐route may require fuel, towing, car
repair, medical services, water, food and other items. Plans will also be needed for
staffing and security of evacuation pick‐up and drop‐off points.
Evacuation Route Determination
Primary evacuation routes consist of the major interstates, highways and prime arterials
within and adjoining the City of Renton. The City will work with neighboring
jurisdictions, the county and state EOCs and other applicable agencies/departments to
identify evacuation points, shelter locations and transportation routes.
It will be necessary to identify evacuation points before evacuation routes are
announced to the public. Evacuation routes will be determined based on the location
and extent of the incident and will include as many pre‐designated transportation
routes as possible. Important roadway characteristics and factors that should be
considered when selecting an evacuation route include:
a) Shortest route to the designated destination areas;
b) Maximum capacity;
c) Ability to increase capacity and traffic flow using traffic control strategies;
d) Maximum number of lanes that provide continuous flow through the
evacuation area;
e) Availability of infrastructure to disseminate real‐time conditions and
messages to evacuees en‐route, such as variable message boards;
f) Minimal number of potentially hazardous points and bottlenecks, such as
bridges, lane reductions, etc.; and
g) Access to needed en‐route support such as fuel, medical care, food and
water.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 41 of 46
A map of the City of Renton arterial streets showing principal, minor and collector
arterials is attached as Attachment F. Traffic conditions must be monitored along
evacuation routes and operational adjustments should be made as necessary to
maximize efficiency. These adjustments may include the identification of secondary
evacuation routes.
A multi‐jurisdictional evacuation will require close coordination with all affected
agencies to ensure that evacuation routes do not conflict.
3. Operations
If transportation resources are available, one or more staging areas may need to be
established as well as support operations to keep transportation resources running the
duration of the evacuation.
Individuals who do not have their own transportation to leave the evacuation area will
need to gather at identified pick‐up points and be transported using alternate
transportation resources. These pick‐up points should be sufficiently large enough to
safely accommodate the anticipated number of evacuees, must be easy to find and
must have sufficient access for the types of transportation resource that will be using it.
Well‐known locations such as schools, libraries, churches or shopping centers should be
considered as pick‐up points as they are places that are easily identifiable and where
people tend to gather.
Drop‐off points to deliver evacuees will also need to be established outside the danger
zone. These drop‐off points may be shelters ready to receive evacuees or may serve as
staging areas for evacuees to await future transportation to shelters. Pick‐up and drop‐
off areas may need to be staffed and supplied to meet the short‐term needs of evacuees
including food, water and medical services.
Law enforcement resources may be needed at pick‐up and drop‐off points and to
facilitate the movement of en‐route populations. Law enforcement may also be needed
to secure the transportation resources staging area.
It will be critical to maintain communication between the pick‐up and drop‐off points,
transportation resource staging area, en‐route support and Incident Command.
4. Logistics and Finance
The Logistics Section will respond to all requested logistical needs and will look ahead to
identify future resource needs and availability based on information provided by the
Planning Section.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 42 of 46
The Finance Section will ensure compliance with existing disaster financial policies,
make recommendations for emergency policies and establish administrative controls to
manage the expenditure of funds, provide reasonable accountability and secure
necessary documentation for bill payment and reimbursement requests. They will assist
the Logistics Section with purchasing and acquisition needs.
E. Reception and Support
The requirements for mass care support will vary depending upon the scope of the evacuation.
Shelter will initially be provided to evacuees through the establishment of evacuation pick‐up
and drop‐off points. These evacuation points will serve as temporary safe zones for evacuees
and will provide basic needs such as food, water and restrooms. The City of Renton may open
shelters within the City if it is a localized event or participate in regional shelter operations
during a larger scale event. ESF six (6) addresses mass care, emergency assistance, housing and
human services.
1. Command and Control
The City of Renton Community Services Department is the primary agency responsible
for ESF six (6) but would likely seek support from regional resources such as the ARC and
other non‐profit or private organizations.
2. Planning
The City will partner with the ARC to provide general population shelter facilities. The
City will utilize City employees as shelter workers pursuant to ESF six (6) and will
augment staffing with ARC staff and volunteers. Mass care supplies have been
procured and pre‐staged at several locations in partnership with the ARC and King
County Parks.
3. Operations
The ARC maintains a list of pre‐approved shelters in the Renton area including capacity.
During an emergency, it is probable that unofficial or private shelters will be activated
and may request support or coordination from the City.
4. Logistics and Finance
The Logistics Section will respond to all requested logistical needs and will look ahead to
identify future resource needs and availability based on information provided by the
Planning Section.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 43 of 46
The Finance Section will ensure compliance with existing disaster financial policies,
make recommendations for emergency policies and establish administrative controls to
manage the expenditure of funds, provide reasonable accountability and secure
necessary documentation for bill payment and reimbursement requests. They will assist
the Logistics Section with purchasing and acquisition needs.
F. Return
1. Command and Control
The decision to return evacuees to their homes will be the responsibility of the on‐site
IC. The IC will retain control of the incident as residents are allowed to return to their
homes or workplaces.
2. Planning ‐ Return
The planning section will jointly develop a return plan for evacuees coordinating with all
involved agencies and ensuring effective communication. Priorities for re‐entry include:
• Safety
• Security
• Damage Assessment
• Restoration of Services
• Communication of Information
The impacted areas must be thoroughly investigated to ensure it is safe for residents to
return. This assessment will include verification that:
• Structures and trees are deemed safe;
• Damage and safety assessments have been completed;
• There are no leaking or ruptured gas lines or downed power lines;
• Water and sewer lines have been repaired;
• Search and rescue operations have been completed;
• There are no hazardous materials that can threaten public safety or
appropriate warnings have been issued;
• Water has been deemed safe or appropriate warnings have been issued;
• Major transportation routes are passable and debris have been removed
from public right‐of‐way; and
• There is no threat to public safety and other significant hazards have been
eliminated.
The public will be notified of the re‐entry status using communication methods outlined
in ESF two (2) and ESF 15.
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 44 of 46
3. Operations
If re‐entry is to be restricted or partial, the Operations Section must have procedures in
place to properly identify residents, support personnel, first responders, contractors,
insurance adjusters, media and others who have legitimate reasons to be in the
previously closed area. Staffing for re‐entry points must be obtained, included additional
law enforcement personnel if necessary. Transportation may need to be provided for
those who were transported out of the area initially. The IC will be responsible for
determining when re‐entry has been completed and making appropriate notifications.
At this point, Operations may become a primarily human services oriented section and
appropriate staff must be added to provide those services and related information.
4. Logistics and Finance
The Logistics Section will respond to all requested logistical needs and will look ahead to
identify future resource needs and availability based on information provided by the
Planning Section.
The Finance Section will ensure compliance with existing disaster financial policies,
make recommendations for emergency policies and establish administrative controls to
manage the expenditure of funds, provide reasonable accountability and secure
necessary documentation for bill payment and reimbursement requests. They will assist
the Logistics Section with purchasing and acquisition needs.
VII. ADMINISTRATION
This Plan is an Annex to the City of Renton’s CEMP and should be considered part of the CEMP
and updated accordingly. Many of the ESFs contained in the CEMP will be utilized during an
evacuation and should be referenced in any evacuation.
A. Resource Management
Evacuations can be resource‐intensive. The resources needed to conduct an evacuation will
depend on many factors. The City will use its available resources to conduct an evacuation until
such time as the scope of the evacuation overwhelms existing resources. Resource requests
will then be handled regionally through supportive agreements.
B. Supportive Agreements
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 45 of 46
It is likely that an evacuation will overwhelm existing City capabilities. For additional resources
the City will look for support from mutual aid partners, neighboring jurisdictions and others as
outlined in the King County Regional Disaster Plan.
C. Emergency Funding Mechanisms
All agreements and understandings entered in to for the purchase, lease or use of equipment
and services will be in accordance with the provisions of Renton’s Municipal Code and
Procedures. An Emergency Proclamation issued by the Mayor may suspend select rules and
regulations affecting purchasing. All costs incurred in conducting an evacuation must be
stringently documented in order to seek reimbursement if eligible.
D. Post‐Evacuation After‐Action Reports
The City recognizes the value of conducting a debrief and creating an after‐action report
following an evacuation This allows for the review of how the evacuation was executed and
helps to illustrate what can be done by involved parties to better prepare for the next event.
VIII. PLAN REVIEW AND MAINTENANCE
Planning is an ongoing process. This Evacuation Annex will need to be adapted to reflect
growth and change of the City and its surrounding jurisdictions. This Annex should be
evaluated and updated along with the entire CEMP at least every four years. It may also be
necessary to update this Annex following an event in accordance with the after‐action report or
as new policies or programs are implemented that would impact an evacuation.
IX. TRAINING AND EXERCISES
This Evacuation Annex will be incorporated in trainings and exercises in accordance with the
City’s multi‐year training and exercise schedule and in accordance with HSEEP guidelines.
X. APPENDICES
Appendix A: City Boundaries and Services Areas
Appendix B1‐B8: Flood Hazards ‐ Green and Cedar Rivers
Appendix C: Gas Pipelines
AGENDA ITEM #5. e)
City of Renton Comprehensive Emergency Management Plan
Basic Plan [DATE PUBLISHED] Page 46 of 46
Appendix D: Landslide Map
Appendix E: Comprehensive Land Use
Appendix F: Arterial Streets
Appendix G: Evacuation Routes
AGENDA ITEM #5. e)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON ADOPTING THE CITY OF
RENTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN.
WHEREAS, pursuant to RCW 38.52.070, each political subdivision of the state is
authorized and directed to establish a local organization for emergency services in accordance
with the State Comprehensive Emergency Management Plan and Program; and
WHEREAS, each such political subdivision must adopt a plan for the operation of its
emergency services organization; and
WHEREAS, the City of Renton Emergency Services Division has prepared a Comprehensive
Emergency Management Plan; and
WHEREAS, the City Council, by Resolution No. 3411 adopted an Emergency Management
Plan, and adopted updated and expanded Emergency Mangagement Plans by Resolution Nos.
3704, 3988, and 4163; and
WHEREAS, the Emergency Management Plan has since been updated and expanded;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Emergency Management Plan, as updated and expanded, is hereby
adopted as the City of Renton Comprehensive Emergency Management Plan. Such plan may be
regularly reviewed, updated, and amended. Such updates and amendments are effective
henceforth upon approval of the Emergency Management Director of the City of Renton.
AGENDA ITEM #5. e)
RESOLUTION NO. ________
2
PASSED BY THE CITY COUNCIL this _______ day of _______________________, 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _______________________, 2017.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES.1745:9/26/17:scr
AGENDA ITEM #5. e)
AB - 2001
City Council Regular Meeting - 09 Oct 2017
SUBJECT/TITLE: Revision to the 2018-2023 Six-Year Transportation Improvement
Program to Include Signalization and Related Roadway Improvements
at Talbot Road South and South 177th Street
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Administration
STAFF CONTACT: Vicki Grover, Transportation Planning Manager
EXT.: 7393
FISCAL IMPACT SUMMARY:
This project has no fiscal impact to the City. The estimated cost of the project is $1,325,000, which will be paid
by the developer by constructing the project and paying the City permit fees.
SUMMARY OF ACTION:
At the time the 2018-2023 City of Renton Six-Year Transportation Improvement Program was being drafted
the future expansion of Valley Medical Center was uncertain. Since that time, the expansion of Valley Medical
Center is moving forward through the City’s building permit application process. As a result of the expansion,
the Transportation Systems Division needs to plan immediately for greatly increased traffic through this
intersection and surrounding area. Revising the TIP now to include the signalization and related roadway
improvements addresses the impacts of the Valley Medical Center expansion. Placing it into the TIP is
consistent with the City’s Comprehensive Plan, comports with the City’s current transportation needs and is
warranted to allow the extensive improvements that are planned at this location to qualify for an award of
transportation impact fee credits pursuant to RMC 4 -1-190.J.1.
EXHIBITS:
A. Issue Paper
B. TIP No. 40, Talbot Road South Improvements
C. 2018-2023 Six-Year Transportation Improvement Program (Adopted June 26, 2017)
D. Draft Resolution
STAFF RECOMMENDATION:
1. Approve a revision to the 2018-2023 Six-Year Transportation Improvement Program (TIP) to include
signalization and related roadway improvements at Talbot Road South and South 177th Street.
2. Set October 23, 2017 as the public hearing date for the prop osed revision to the 2018-2023 Six-Year
Transportation Improvement Program.
3. Present the Resolution for reading and adoption.
AGENDA ITEM #5. f)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:October 9, 2017
TO:Armondo Pavone, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator, ext. 7311
STAFF CONTACT:Vicki Grover, Transportation Planning Manager, ext. 7393
SUBJECT:Revision to the 2018-2023 Six-Year Transportation
Improvement Program to Include Signalization and Related
Roadway Improvements at Talbot Road South and South
177th Street
ISSUE:
Should Council:
1. Approve a revision to the 2018-2023 Six-Year Transportation Improvement
Program (TIP) to include signalization and related roadway improvements at
Talbot Road South and South 177th Street?
2. Set October 23, 2017 as the public hearing date for the proposed revision to the
2018-2023 Six-Year Transportation Improvement Program?
3. Present the Resolution for reading and adoption?
This project is not identified in the current 2018-2023 City of Renton Six-Year
Transportation Improvement Program which was approved by Council on June 26, 2017.
RECOMMENDATION:
Staff recommends Council:
1. Approve a revision to the 2018-2023 Six-Year Transportation Improvement
Program (TIP) to include signalization and related roadway improvements at
Talbot Road South and South 177th Street.
2. Set October 23, 2017 as the public hearing date for the proposed revision to the
2018-2023 Six-Year Transportation Improvement Program.
3. Present the Resolution for reading and adoption.
AGENDA ITEM #5. f)
Armondo Pavone, Council President
Members of the Renton City Council
Page 2 of 2
October 9, 2017
BACKGROUND:
This project has no fiscal impact to the City. The estimated cost of the project is
$1,325,000, which will be paid by the developer by constructing the project and paying
the City permit fees.
At the time the 2018-2023 City of Renton Six-Year Transportation Improvement
Program was being drafted the future expansion of Valley Medical Center was
uncertain. Since that time, the expansion of Valley Medical Center is moving forward
through the City’s building permit application process. As a result of the expansion, the
Transportation Systems Division needs to plan immediately for greatly increased traffic
through this intersection and surrounding area. Revising the TIP now to include the
signalization and related roadway improvements addresses the impacts of the Valley
Medical Center expansion. Placing it into the TIP is consistent with the City’s
Comprehensive Plan, comports with the City’s current transportation needs and is
warranted to allow the extensive improvements that are planned at this location to
qualify for an award of transportation impact fee credits pursuant to RMC 4-1-190.J.1.
cc: Chip Vincent, Community & Economic Development Department Administrator
Jan Hawn, Administrative Services Administrator
Jim Seitz, Transportation Division Director
Jennifer Henning, Planning Director
Leslie Clark, Senior Assistant City Attorney
Vicki Grover, Transportation Planning Manager
Vanessa Dolbee, Current Planning Manager
Michelle Faltaous, Program Development Coordinator
Hai Nguyen, Finance Analyst
AGENDA ITEM #5. f)
TIP NO.-40 TALBOT ROAD S AND S 177TH STREET SIGNALIZATION AND ROADWAY IMPROVEMENTS
Talbot Road S and S 177th Street Signalization and Roadway Improvements Functional Classification:Major Collector Fund:317
Proj.Length:N/A Proj:122XXX
Community Planning Area:Talbot TIP No.40 CONTACT:Vicki Grover 425,430.7393
DESCRIPTION:STATUS:
This project involves installing a traffic signal and various roadway improvements including meeting pedestrian,transit and The project is currently in design with construction to begin in the fall of 2017.
bicycle needs.
JUSTIFICATION:CHANGES:
This project is proposed to meet recent traffic demand through this intersection and surrounding area as a result of the
expansion of Valley Medical Center.
IFunded:11.325,000 lUnfunded:
Project Totals Programmed Pre-2018 Six-Year Program
ITEM Programmed Spent In 2016 2017 Total 2018 2019 2020 2021 2022 2023
EXPENSES:
Planning ——-
Preliminary Engineering 25,000 25,000 —
-—
R-O-W (includes Admin)
Construction 1,250,000
--
250,000 1,000,000 1,000,000
Construction Services 50,000 25,000 25,000 25,000
Post Construction Services
TOTAL EXPENSES 1,325,001 300,00i 1,025,000 1,025,000
SOURCE OF FUNDS:
Vehicle Fuel Tax
Business &Occupation Share -
ProposedFundBalance —-—_______—-
—-—
Grants In-Hand (1)----
Grantsln-Hand(2)——,—-
Mitigation n-Hand
Other In Hand (Developer Expenditure)1325000 ,,300 000 —1 025 000 —1 025 000 ——
Other In-Hand (Developer Reimb)——,
-.-----__
-
Undetermined
TOTAL SOURCES 1,325,001 300,001 1,025,000 1,025,000
City of Renton I 2018-2023 Transportation Improvement Program
31 AGENDA ITEM #5. f)
Transportation Improvement Program
2018—2023 | Six-Year Adopted
JUNE 26, 2017
Department of Public Works
Transportation Systems Division
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
ACKNOWLEDGEMENTS
MAYOR
Denis Law
CITY COUNCIL
Armondo Pavone, Council President
Ed Prince, Council President Pro‐tem
Randy Corman
Ryan McIrvin
Ruth Pérez
Don Persson
Carol Ann Witschi
CHIEF ADMINISTRATIVE OFFICER
Jay Covington
PUBLIC WORKS
Gregg Zimmerman, Administrator
Jim Seitz, Transportation Systems Director
Vicki Grover, Transportation Planning & Programming Manager
Bob Hanson, Transportation Design Manager
Chris Barnes, Transportation Operations Manager
Eric Cutshall, Transportation Maintenance Manager
Juliana Fries, Program Development Coordinator
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
TABLE OF CONTENTS
SECTION ONE – INTRODUCTION 1
Purpose of the Transportation Improvement Program 2
Renton Business Plan 3
SECTION TWO – MAP AND LOCATION 5
Transportation Improvement Program Map 6
Map Index 7
SECTION THREE – DEVELOPMENT AND PRIORITIZATION 9
General Programming Criteria 10
Specific TIP Development Activities 13
Summary of Projects and Programs 15
SECTION FOUR – EXPENDITURES AND REVENUES 17
Summary of Project Expenditures 18
City of Renton Funds 19
Summary of Funding Sources 20
Funding Sources – Itemized
Vehicle Fuel Tax 21
Business License and Business & Occupation 22
Proposed Fund Balance 23
Grants In‐Hand 24
Mitigation In‐Hand 25
Other In‐Hand 26
Funding Sources TBD 27
SECTION FIVE – PROJECT DESCRIPTIONS 29
Summary of Projects and Costs 30
Detailed Project Descriptions 31
SECTION SIX – APPENDIX 71
Abbreviations and Acronyms 72
Resolution to Adopt Six‐Year 2018‐2023 TIP 74
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION ONE – INTRODUCTION 1
SECTION ONE – INTRODUCTION
PURPOSE OF THE TRANSPORTATION IMPROVEMENT PROGRAM (TIP)2
RENTON BUSINESS PLAN 3
Vision Statement
Mission Statement
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION ONE – PURPOSE OF THE TIP 2
PURPOSE OF THE TRANSPORTATION IMPROVEMENT PROGRAM
The Transportation Improvement Program (TIP) reflects the involvement of City Citizens and Elected
Officials.
The TIP implements the City of Renton Mission Statement.
The TIP is used to coordinate Transportation Systems Division projects and programs with other
jurisdictions and agencies.
The TIP is a multi‐year planning tool for the development of the transportation facilities within the City.
The TIP is required for State and Federal funding programs.
The TIP is a vital part of planning under the Growth Management Act.
The TIP is mandated by Washington State Law.
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Provide a safe,
healthy, vibrant
community
Promote safety, health,
and security through
effective communication
and service delivery
Facilitate successful
neighborhoods through
community involvement
Encourage and partner
in the development of
quality housing choices
for people of all ages and
income levels
Promote a walkable,
pedestrian and bicycle-
friendly city with complete
streets, trails, and
connections between
neighborhoods and
community focal points
Provide opportunities
for communities to be
better prepared for
emergencies
Promote economic
vitality and strategically
position Renton for
the future
Promote Renton as the
progressive, opportunity-
rich city in the Puget
Sound region
Capitalize on
opportunities through
bold and creative
economic development
strategies
Recruit and retain
businesses to ensure
a dynamic, diversified
employment base
Nurture
entrepreneurship
and foster successful
partnerships with
businesses and
community leaders
Leverage public/
private resources to
focus development
on economic centers
Support planned
growth and influence
decisions that impact
the city
Foster development
of vibrant, sustainable,
attractive, mixed-use
neighborhoods in urban
centers
Uphold a high standard
of design and property
maintenance
Advocate Renton’s
interests through state and
federal lobbying efforts,
regional partnerships and
other organizations
Pursue transportation
and other regional
improvements and services
that improve quality of life
Balance development
with environmental
protection
Building an inclusive
informed city with
opportunities for all
Improve access to city
services, programs and
employment, and make
residents and businesses
aware of opportunities
to be involved with their
community
Build connections with
ALL communities that
reflect the breadth and
richness of the diversity
in our city
Promote understanding
and appreciation of
our diversity through
celebrations and festivals
Provide critical and
relevant information on a
timely basis and facilitate
two-way dialogue between
city government and the
community
Meet service demands
and provide high
quality customer
service
Plan, develop, and
maintain quality services,
infrastructure, and
amenities
Prioritize services at
levels that can be sustained
by revenue
Retain a skilled
workforce by making
Renton the municipal
employer of choice
Develop and maintain
collaborative partnerships
and investment strategies
that improve services
Respond to growing
service demands through
partnerships, innovation,
and outcome management
Renton Business Plan
2018–2023 GOALS
The City of Renton, in partnership and communication
with residents, businesses, and schools, is dedicated to:MISSION
Providing a safe, healthy, welcoming atmosphere where people choose to live
Promoting economic vitality and strategically positioning Renton for the future
Supporting planned growth and influencing decisions that impact the city
Building an inclusive informed city with opportunities for all
Meeting service demands through high quality customer service, innovation,
a positive work environment, and a commitment to excellence
Renton: The center
of opportunity in
the Puget Sound
Region where
families and
businesses thrive
VISION
RENTON. AHEAD OF THE CURVE.3
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
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RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION TWO – LOCATION AND MAP 5
SECTION TWO – MAP AND LOCATION
TRANSPORTATION IMPROVEMENT PROGRAM MAP 6
MAP INDEX 7
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
C®ãù Ê¥ RÄãÊÄ | 2018 – 2023 TÙÄÝÖÊÙãã®ÊÄ IÃÖÙÊòÃÄã PÙʦÙÃ
Sã®ÊÄ TóÊ – TIP MÖ 6
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION TWO – MAP INDEX 7
MAP INDEX
TIP NO. PROJECT TITLE
1 Street Overlay
2 Arterial Rehabilitation Program
3 Logan Avenue North Improvements
4 SW 27th Street / Strander Blvd Connection
5 NE 3rd Street / NE 4th Street Corridor Improvements
6 Duvall Avenue NE ‐ NE 7thth Street to Sunset Blvd NE
7 Rainier Avenue South / North Phase 4 – South 3rd Street to NW 3rd Place
8 Williams Avenue South and Wells Avenue South Conversion Project
9 South 2nd Street Conversion Project
10 South 3rd Street Conversion Project
11 Main Ave South Alley
12 Park Avenue North Extension
13 116th Avenue SE Improvements
14 Carr Road Improvements
15 NE Sunset Blvd (SR 900) Corridor Improvements
16 Sunset Area Green Connections
17 Oakesdale Avenue SW / Monster Road SW / 68th Avenue South to SR 900
18 South 7th Street ‐ Rainier Avenue South to Talbot Road South
19 South Grady Way ‐ Talbot Road South to Rainier Avenue South
20 Houser Way North ‐ North 8th Street to Lake Washington Blvd
21 Lake Washington Loop Trail
22 Lake to Sound (L2S) Trail
23 Walkway Program
24 Sidewalk Rehabilitation and Replacement Program
25 Maple Valley Highway Attenuator
26 Bridge Inspection and Repair Program
27 Roadway Safety and Guardrail Program
28 Intersection Safety and Mobility Program
29 Traffic Safety Program
30 Traffic Operation Devices Program
31 Intelligent Transportation Systems (ITS) Program
32 Barrier‐Free Transition Plan Implementation
33 Project Development and Pre‐Design Program
34 Arterial Circulation Program
35 1% for the Arts Program
36 Lake Washington Blvd North (Park Avenue North to Gene Coulon Memorial Park)
37 Lind Avenue SE (SW 16th Street to SW 43rd Street)
38 Rainier Avenue North Corridor Improvements (Phase 5)
39 South Lake Washington Transit Stop
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
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RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION THREE – DEVELOPMENT AND PRIORITIZATION 9
SECTION THREE – DEVELOPMENT AND PRIORITIZATION
GENERAL PROGRAMMING CRITERIA 10
SPECIFIC TIP DEVELOPMENT ACTIVITIES 13
SUMMARY OF PROJECTS AND PROGRAMS 15
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION THREE – GENERAL PROGRAMMING CRITERIA 10
GENERAL PROGRAMMING CRITERIA
The yearly update of the Six‐Year Transportation Improvement Program (TIP) is part of an ongoing process
intrinsically linked with the development of the City’s Capital Improvement Program. The Six‐Year TIP is also
linked with various state and federal funding programs, regional/inter‐jurisdictional planning and coordination
processes and the City’s Growth Management Act Comprehensive Land Use Plan.
Projects are developed and prioritized based on community needs, specific goals to be achieved and on
general programming considerations. The general programming considerations include the following:
PRIORITY – As shown on page 15 the projects and programs are prioritized by type prepared by City
staff with final approval by the City Council during the annual update of the TIP. The prioritization
assists staff in assigning the limited resources to projects and programs and reducing resources during
funding shortfalls. In general, staff expends more resources on higher priority projects in the first three
years of the TIP, and when applying for grants staff will consider these projects first unless other lower
priority projects better meet the particular criteria of a grant program.
PLANNING – How, at a local and regional level, a project fits with or addresses identified future
transportation goals, demands and planning processes must be evaluated. This is strongly influenced
by ongoing land use decisions and by regional highway and transit system plans.
FINANCING – Many projects are dependent upon external grants, formation of LID’s or the receipt of
impact fees. Prioritization has to take into account the peculiarities of each of the various fund sources
and the probabilities of when and how much money will be available.
SCHEDULING – If a project is interconnected with, or interdependent on, other projects taking place,
this is reflected in their relative priorities.
PAST COMMITMENT – The level of previous commitment made by the City in terms of resources,
legislative actions or inter‐local agreements must be taken into consideration in prioritizing TIP
projects.
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
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SECTION THREE – GENERAL PROGRAMMING CRITERIA 11
In addition to the general considerations discussed above, there are five specific project categories through
which the TIP is evaluated and analyzed. The categories include the following:
1. Maintenance and Preservation of Existing Infrastructure
2. Corridor Projects
3. Operations and Safety
4. Non‐Motorized Projects
5. Others
These categories provide a useful analysis tool and represent goals developed through an evaluation of the
City’s transportation program in response to input from citizens and local officials and to state and federal
legislation.
Taken as a whole, the five categories provide a framework for evaluating projects both individually and as part
of a strategy that seeks to meet and balance the transportation needs of Renton during a time of increasing
transportation demand, decreasing revenues and growing environmental concerns.
Although each project can be identified with an important concern that allows it to be classified into one of
the five categories, most projects are intended to address and are developed to be compatible with multiple
goals.
MAINTENANCE AND PRESERVATION OF THE EXISTING INFRASTRUCTURE is a basic need that must be met by the program.
The Mayor and City Council have emphasized the importance of sustaining strong programs in this project
category and maintaining our current infrastructure. Therefore, more than half of the Transportation’s City
Funds have historically been allocated under this category. The State Growth Management Act also requires
jurisdictions to assess and address the funding required to maintain their existing transportation systems. The
City of Renton owns and maintains 250 centerline miles of streets.
CORRIDOR PROJECTS are oriented toward moving people through a balanced transportation system that involves
multiple modes of transportation. Included are facilities that facilitate the movement of transit and carpools.
The Moving Ahead for Progress in the 21st Century Act (MAP‐21), the State and Federal Clean Air legislation
and the State Commute Trip Reduction Act (CTR) have added momentum to regional efforts and placed
requirements on local jurisdictions such as Renton to promote these transportation elements.
OPERATIONS AND SAFETY projects and programs are developed through ongoing analyses of the transportation
system and are directed mainly toward traffic engineering concerns such as safety and congestion. Projects
are identified not only by analysis of traffic counts, accident records and geometric data, but also through
review and investigation of citizen complaints and requests.
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION THREE – GENERAL PROGRAMMING CRITERIA 12
NON‐MOTORIZED PROJECTS have been developed with major emphasis on addressing community quality of life
issues by improving and/or protecting residential livability while providing necessary transportation system
improvements. Bicycle and pedestrian projects are included in this category.
OTHER PROGRAMS involve planning of transportation improvements necessitated by new development and new
transportation capital improvements.
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION THREE – SPECIFIC TIP DEVELOPMENT ACTIVITIES 13
SPECIFIC TIP DEVELOPMENT ACTIVITIES
TIP project and financial development activities are intricately intertwined and involve interactions with many
groups and agencies at the local, regional, state and federal levels. Within the Transportation Systems Division
of the City of Renton, project development involves year‐round coordination between the Transportation
Operations and Transportation Maintenance Section, the Transportation Planning and Programming Section
and the Transportation Design Section.
The Transportation Operations and Maintenance Section compiles accident and traffic count data, performs
level‐of‐service calculations needed to identify operational/congestion problems and tracks all transportation‐
related complaints, suggestions and requests that come into the City.
The Transportation Design Section, through the TIP’s Overlay Program and Bridge Inspection and Repair
Program, work closely with the Maintenance Services Division to establish structural ratings for the City’s
roads and bridges.
These and other data are being used by the Planning and Programming Section to develop transportation
improvement projects, prepare grant applications, interface with ongoing state and federal transportation
programs and develop a TIP that supports the goals of the City’s long‐range Comprehensive Plan and current
business plan.
The Transportation Planning and Programming Section works with King County Metro Transit, Puget Sound
Regional Council, Sound Transit and other groups and agencies to assure consistency between Renton’s
transportation policies and programs and those of the region. Such consistency is required by the Growth
Management Act and related legislation and by federal and state grant programs.
Ongoing transportation planning activities, such as updating the Transportation Element in the
Comprehensive Plan and the development of sub‐area plans, play an important part in identifying and
prioritizing transportation improvement projects.
Within the City of Renton, there are actions and interactions involving other departments and divisions, the
private sector, the City Council and Administration, which strongly influence the direction of the
transportation program. For example, the transportation system is significantly impacted by land use
decisions, private development proposals and by public water and sewer extensions which increase
transportation demand by making possible higher density and/or intensity of land uses. Such proposals need
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION THREE – SPECIFIC TIP DEVELOPMENT ACTIVITIES 14
to be monitored and analyzed in regard to how they individually and collectively create the need for
transportation improvements.
All City of Renton departments and City Council are solicited each year to provide input, discuss and comment
on the Six‐Year TIP. Additional input is also gathered through interactions with other public and private
organizations and through public meetings held in the community concerning specific transportation projects
and programs.
At the City, State and Federal levels there are new laws and regulations that create the need for new or
different kinds of transportation projects and programs. Examples include the Moving Ahead for Progress in
the 21st Century Act (MAP‐21), the Growth Management Act, the Clean Air Act, the Commute Trip Reduction
law, the Endangered Species Act and the Surface Water Management Ordinance. All have tremendous impacts
on the development and costs of transportation projects.
Interconnection and/or interdependence among TIP projects and with projects by other City departments and
by other jurisdictions is another element that affect the development, the prioritization and the timing of
transportation projects. Equally important is the likelihood, the time frame and the amount of outside funding
that will be obtainable to finance transportation projects.
In summary, with its heavy dependence on many different and unpredictable sources of external funding and
with the significant impacts created by ongoing local and regional land use decisions, transportation project
development is a continuous activity comprised of a multitude of diverse elements.
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Six‐YearType TIP PriorityProject Title2018 2019 2020 2021 2022 2023 Period Total Funded Unfunded11Street Overlay1,790,000 1,880,000 1,970,000 2,070,000 2,170,000 2,260,000 12,140,0007,860,000 4,280,00022Arterial Rehabilitation Program1,273,500 882,000 930,000 980,000 1,030,000 1,080,000 6,175,500 3,897,700 2,277,80030 3Traffic Operation Devices Program120,000 120,000 120,000 120,000 120,000 120,000 720,000 720,00026 4Bridge Inspection & Repair Program60,000 90,000 100,000 100,000 100,000 100,000 550,000 340,000 210,00024 5Sidewalk Rehabilitation and Replacement Program100,000 100,000 110,000 110,000 110,000 110,000 640,000 640,00025 6Maple Valley Highway Attenuator181,000 999,2001,180,2001,180,20027 7Roadway Safety and Guardrail Program15,000 15,000 20,000 25,000 25,000 25,000 125,000 125,00081Williams Ave S and Wells Ave S Conversion Project1,045,000 3,870,000 785,0005,700,000 4,750,000 950,0002Park Ave N Extension900,000 9,100,00010,000,00010,000,00073Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl500,000 458,000 3,500,000 8,320,000 5,730,000 1,950,00020,458,000 958,000 19,500,00011 4Main Avenue South Alley350,000350,000 50,000 300,00039 5South Lake Washington Transit Stop610,000 2,400,0003,010,0003,010,00015 6NE Sunset Boulevard (SR 900) Corridor Improvements700,000 1,209,000 2,000,000 7,550,000 10,600,000 9,375,000 31,434,000 909,000 30,525,00097South 2nd Street Conversion Project3,500,000 7,800,000 7,800,000 19,100,00019,100,00010 8South 3rd Street Conversion Project4,000,000 6,500,000 10,700,000 21,200,00021,200,00039Logan Ave North Improvements1,240,000 10,000,0006,000,000 7,440,00024,680,00024,680,00013 10116th Ave SE Improvements600,000 1,600,000 3,100,000 2,600,000 2,200,00010,100,00010,100,000511NE 3rd Street/NE 4th Street Corridor Improvements20,000 20,000 700,000 3,540,000 4,680,000 2,700,000 11,660,000 40,000 11,620,000612Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE375,000 1,625,0002,000,0002,000,00016 13Sunset Area Green Connections3,600,000 10,700,000 7,900,000 22,200,00022,200,00019 14South Grady Way ‐ Talbot Rd South to Rainier Ave South550,000 1,760,000 1,690,0004,000,0004,000,00036 15Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park2,000,0002,000,000 2,000,00020 16Houser Way North ‐ North 8th Street to Lake Washington Blvd1,065,000 1,560,000 2,340,0004,965,0004,965,00038 17Rainier Ave N Corridor Improvements ‐ Phase 5100,000 2,000,000 2,400,000 4,500,0004,500,00037 18Lind Ave SW ‐ SW 16th St to SW 43rd St 400,000 1,650,000 2,350,000 4,400,0004,400,00017 19Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90050,000 8,000,000 8,050,0008,050,00014 20Carr Road Improvements200,000200,000 200,00018 21South 7th Street ‐ Rainier Ave South to Talbot Road South200,000 1,700,000 1,300,000 5,200,000 1,300,0009,700,0009,700,000422SW 27th Street/Strander Boulevard Connection28 1Intersection Safety & Mobility Program250,000 350,000 350,000 350,000 350,000 350,000 2,000,000 1,700,000 300,00029 2Traffic Safety Program130,000 150,000 150,000 150,000 150,000 150,000 880,000 670,000 210,00022 1Lake to Sound (L2S) Trail2,800,0002,800,000 2,800,00021 2Lake Washington Loop Trail327,000 1,875,000 125,0001,200,000 2,750,000 3,250,000 9,527,000 2,327,000 7,200,00032 3Barrier‐Free Transition Plan Implementation30,000 30,000 40,000 40,000 40,000 40,000 220,000 220,00023 4Walkway Program200,000 250,000 250,000 250,000250,000 1,200,000 1,200,00034 1Arterial Circulation Program145,000 145,000 150,000 150,000 150,000 150,000 890,000 890,00033 2Project Development & Pre‐Design Program150,000 150,000 150,000 150,000 150,000 150,000 900,000 900,00031 3Intelligent Transportation Systems (ITS) Program30,000 30,000 30,000 30,000 30,000 30,000 180,000 180,00035 41% for the Arts Program15,000 15,000 15,000 15,000 15,000 15,000 90,000 90,000Total Sources8,560,500 29,620,000 20,234,200 56,025,000 73,290,000 72,195,000 259,924,700 33,466,700 226,458,000SUMMARY OF PROJECTS AND PROGRAMSTotal ProjectSafetyNon‐MotorizedOtherMaintenance & PreservationCorridor ProjectsCity of Renton | 2018‐2023 Transportation Improvement Program1512RESOLUTION NO. 4314 AGENDA ITEM #5. f)
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RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION FOUR – EXPENDITURES AND REVENUES 17
SECTION FOUR – EXPENDITURES AND REVENUES
SUMMARY OF PROJECT EXPENDITURES 18
CITY OF RENTON FUNDS 19
SUMMARY OF FUNDING SOURCES 20
FUNDING SOURCES – ITEMIZED
Vehicle Fuel Tax
Business License and Business & Occupation
Proposed Fund Balance
Grants In‐Hand
Mitigation In‐Hand
Other In‐Hand
Funding Sources TBD
21
22
23
24
25
26
27
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIPProject Title2018 2019 2020 2021 2022 2023 Total1 Street Overlay1,790,000 1,880,000 1,970,000 2,070,000 2,170,000 2,260,000 12,140,000Citywide2 Arterial Rehabilitation Program1,273,500 882,000 930,000 980,000 1,030,000 1,080,000 6,175,500Citywide3 Logan Ave North Improvements1,240,000 10,000,000 6,000,000 7,440,000 24,680,000City Center4SW 27th Street/Strander Boulevard ConnectionValley5NE 3rd Street/NE 4th Street Corridor Improvements20,000 20,000 700,000 3,540,000 4,680,000 2,700,000 11,660,000 Highlands & E. Plateau6 Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE375,000 1,625,0002,000,000 Highlands & E. Plateau7 Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl500,000458,0003,500,000 8,320,000 5,730,000 1,950,000 20,458,000City Center8Williams Ave S and Wells Ave S Conversion Project1,045,000 3,870,000 785,0005,700,000City Center9 South 2nd Street Conversion Project3,500,000 7,800,000 7,800,000 19,100,000City Center10 South 3rd Street Conversion Project4,000,000 6,500,000 10,700,000 21,200,000City Center11 Main Avenue South Alley350,000350,000City Center12 Park Avenue North Extension900,000 9,100,00010,000,000City Center13 116th Ave SE Improvements600,000 1,600,000 3,100,000 2,600,000 2,200,000 10,100,000Benson14 Carr Road Improvements200,000200,000 Talbot & Benson15 NE Sunset Boulevard (SR 900) Corridor Improvements700,000 1,209,000 2,000,000 7,550,000 10,600,000 9,375,000 31,434,000City Center, Highlands & E. Plateau16 Sunset Area Green Connections3,600,000 10,700,000 7,900,000 22,200,000 Highlands17Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90050,000 8,000,000 8,050,000West Hill18South 7th Street ‐ Rainier Ave South to Talbot Road South200,000 1,700,000 1,300,000 5,200,000 1,300,000 9,700,000City Center19 South Grady Way ‐ Talbot Rd South to Rainier Ave South550,000 1,760,000 1,690,0004,000,000City Center20Houser Way North ‐ North 8th Street to Lake Washington Blvd1,065,000 1,560,000 2,340,0004,965,000City Center21 Lake Washington Loop Trail327,000 1,875,000 125,000 1,200,000 2,750,000 3,250,000 9,527,000City Center22 Lake to Sound (L2S) Trail2,800,0002,800,000 City Center & Valley23 Walkway Program200,000 250,000 250,000 250,000 250,000 1,200,000Citywide24 Sidewalk Rehabilitation and Replacement Program100,000 100,000 110,000 110,000 110,000 110,000 640,000Citywide25 Maple Valley Highway Attenuator181,000 999,2001,180,200Cedar River26 Bridge Inspection & Repair Program60,000 90,000 100,000 100,000 100,000 100,000 550,000Citywide27 Roadway Safety and Guardrail Program15,000 15,000 20,000 25,000 25,000 25,000 125,000Citywide28 Intersection Safety & Mobility Program250,000 350,000 350,000 350,000 350,000 350,000 2,000,000Citywide29 Traffic Safety Program130,000 150,000 150,000 150,000 150,000 150,000 880,000Citywide30 Traffic Operation Devices Program120,000 120,000 120,000 120,000 120,000 120,000 720,000Citywide31 Intelligent Transportation Systems (ITS) Program30,00030,00030,000 30,000 30,000 30,000 180,000Citywide32 Barrier‐Free Transition Plan Implementation30,000 30,000 40,000 40,000 40,000 40,000 220,000Citywide33 Project Development & Pre‐Design Program150,000 150,000 150,000 150,000 150,000 150,000 900,000N/A34 Arterial Circulation Program145,000 145,000 150,000 150,000 150,000 150,000 890,000N/A35 1% for the Arts Program15,000 15,000 15,000 15,000 15,000 15,000 90,000N/A36Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park2,000,0002,000,000City Center37 Lind Ave SW ‐ SW 16th St to SW 43rd St 400,000 1,650,000 2,350,000 4,400,000Valley38 Rainier Ave N Corridor Improvements (Phase 5)100,000 2,000,000 2,400,000 4,500,000City Center39 South Lake Washington Transit Stop610,000 2,400,0003,010,000City CenterTotal Expenditures8,560,500 29,620,000 20,234,200 56,025,000 73,290,000 72,195,000 259,924,700*Including unfunded amounts.Community Planning AreaSUMMARY OF PROJECT EXPENDITURES*City of Renton | 2018‐2023 Transportation Improvement Program18RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIP Project Title 2018 2019 2020 2021 2022 2023 Total1 Street Overlay1,790,000 1,100,000 1,170,000 1,220,000 1,270,000 1,310,000 7,860,0002Arterial Rehabilitation Program436,000 441,000 470,000 490,000 510,000 530,000 2,877,0003Logan Ave North Improvements4SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements20,000 20,000 40,0006Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE7Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl67,500 61,830129,3308 Williams Ave S and Wells Ave S Conversion Project400,000400,0009South 2nd Street Conversion Project10 South 3rd Street Conversion Project11 Main Avenue South Alley50,00050,00012 Park Avenue North Extension13 116th Ave SE Improvements14 Carr Road Improvements200,000200,00015 NE Sunset Boulevard (SR 900) Corridor Improvements375,778 112,197487,97516 Sunset Area Green Connections17Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90018 South 7th Street ‐ Rainier Ave South to Talbot Road South19 South Grady Way ‐ Talbot Rd South to Rainier Ave South20Houser Way North ‐ North 8th Street to Lake Washington Blvd21 Lake Washington Loop Trail25,592 2,425 160 28,17722 Lake to Sound (L2S) Trail23 Walkway Program200,000 250,000 250,000 250,000 250,000 1,200,00024 Sidewalk Rehabilitation and Replacement Program100,000 100,000 110,000 110,000 110,000 110,000 640,00025 Maple Valley Highway Attenuator26 Bridge Inspection & Repair Program60,000 60,000 70,000 50,000 50,000 50,000 340,00027 Roadway Safety and Guardrail Program15,000 15,000 20,000 25,000 25,000 25,000 125,00028 Intersection Safety & Mobility Program250,000 250,000 300,000 300,000 300,000 300,000 1,700,00029 Traffic Safety Program130,000 140,000 100,000 100,000 100,000 100,000 670,00030 Traffic Operation Devices Program120,000 120,000 120,000 120,000 120,000 120,000 720,00031 Intelligent Transportation Systems (ITS) Program30,000 30,000 30,000 30,000 30,000 30,000 180,00032 Barrier‐Free Transition Plan Implementation30,000 30,000 40,000 40,000 40,000 40,000 220,00033Project Development & Pre‐Design Program150,000 150,000 150,000 150,000 150,000 150,000 900,00034 Arterial Circulation Program145,000 145,000 150,000 150,000 150,000 150,000 890,00035 1% for the Arts Program15,000 15,000 15,000 15,000 15,000 15,000 90,00036Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park37 Lind Ave SW ‐ SW 16th St to SW 43rd St 38 Rainier Ave N Corridor Improvements (Phase 5)39 South Lake Washington Transit StopTotal Sources 4,209,870 3,192,452 2,995,160 3,050,000 3,120,000 3,180,000 19,747,482(Fund Balance + Vehicle Fuel Tax + Business License + B&O + Impact Fee + Other)CITY OF RENTON FUNDSCity of Renton | 2018‐2023 Transportation Improvement Program19RESOLUTION NO. 4314 AGENDA ITEM #5. f)
ITEM2018 2019 2020 2021 2022 2023 Period TotalSIX‐YEAR PROJECT COSTS:Planning295,000490,000275,000375,000325,000275,0002,035,000Design3,080,0002,445,0005,177,00014,862,0003,162,0007,562,00036,288,000R‐O‐W (includes Admin)500,0005,025,0007,425,00013,600,0003,000,00029,550,000Construction Contract4,072,00017,994,0006,454,70022,067,00056,667,00048,607,000155,861,700Construction Management593,5003,616,000867,5005,086,00013,101,00012,716,00035,980,000Other/ Post Const. Services20,00050,00035,00035,00035,00035,000210,000Sub ‐ TOTAL SIX‐YEAR COST8,560,500 29,620,000 20,234,200 56,025,000 73,290,000 72,195,000 259,924,700 SOURCE OF FUNDS: Vehicle Fuel Tax700,000710,000720,000730,000740,000750,0004,350,000Business License Fee and B&O Share2,224,2782,272,4522,265,1602,310,0002,370,0002,420,00013,861,890Fund Balance+Held reserve475,592475,592Grants In‐Hand2,364,1805,359,948695,0908,419,218Fee‐in‐Lieu Off810,000210,00010,00010,00010,00010,0001,060,000Other In‐Hand176,450 5,123,5505,300,0006,750,500 13,675,950 3,690,250 3,050,000 3,120,000 3,180,000 33,466,700Undetermined1,810,00015,944,05016,543,95052,975,00070,170,00069,015,000226,458,0001,810,000 15,944,050 16,543,950 52,975,000 70,170,000 69,015,000 226,458,0008,560,500 29,620,000 20,234,200 56,025,000 73,290,000 72,195,000 259,924,70049,000 435,000 648,000 661,000 675,000 689,000 3,157,000SUMMARY OF FUNDING SOURCESTOTAL SOURCES ‐ FUNDED & UNFUNDEDPeriodSub ‐ TOTAL SIX‐YEAR FUNDEDSub ‐ TOTAL SIX‐YEAR UNFUNDEDUnallocated Revenue (Impact Fees)City of Renton | 2018‐2023 Transportation Improvement Program20RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIPProject Title2018 2019 2020 2021 2022 2023 Total1 Street Overlay700,000 710,000 720,000 730,000 740,000 750,000 4,350,0002 Arterial Rehabilitation Program3 Logan Ave North Improvements4SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements6 Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE7 Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl8 Williams Ave S and Wells Ave S Conversion Project9South 2nd Street Conversion Project10 South 3rd Street Conversion Project11 Main Avenue South Alley12 Park Avenue North Extension13 116th Ave SE Improvements14 Carr Road Improvements15 NE Sunset Boulevard (SR 900) Corridor Improvements16 Sunset Area Green Connections17Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90018 South 7th Street ‐ Rainier Ave South to Talbot Road South19 South Grady Way ‐ Talbot Rd South to Rainier Ave South20Houser Way North ‐ North 8th Street to Lake Washington Blvd21 Lake Washington Loop Trail22 Lake to Sound (L2S) Trail23 Walkway Program24 Sidewalk Rehabilitation and Replacement Program25 Maple Valley Highway Attenuator26 Bridge Inspection & Repair Program27 Roadway Safety and Guardrail Program28 Intersection Safety & Mobility Program29 Traffic Safety Program30 Traffic Operation Devices Program31 Intelligent Transportation Systems (ITS) Program32 Barrier‐Free Transition Plan Implementation33 Project Development & Pre‐Design Program34Arterial Circulation Program35 1% for the Arts Program36 Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park37 Lind Ave SW ‐ SW 16th St to SW 43rd St 38 Rainier Ave N Corridor Improvements (Phase 5)39 South Lake Washington Transit StopTotal Sources700,000 710,000 720,000 730,000 740,000 750,000 4,350,000VEHICLE FUEL TAXCity of Renton | 2018‐2023 Transportation Improvement Program21RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIPProject Title2018 2019 2020 2021 2022 2023 Total1 Street Overlay290,000 390,000 450,000 490,000 530,000 560,000 2,710,0002Arterial Rehabilitation Program436,000 441,000 470,000 490,000 510,000 530,000 2,877,0003Logan Ave North Improvements4SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements20,000 20,00040,0006Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE7Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl67,500 61,830129,3308 Williams Ave S and Wells Ave S Conversion Project250,000250,0009South 2nd Street Conversion Project10 South 3rd Street Conversion Project11 Main Avenue South Alley12 Park Avenue North Extension13 116th Ave SE Improvements14 Carr Road Improvements15 NE Sunset Boulevard (SR 900) Corridor Improvements125,778 112,197 237,97516 Sunset Area Green Connections17 Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90018 South 7th Street ‐ Rainier Ave South to Talbot Road South19 South Grady Way ‐ Talbot Rd South to Rainier Ave South20 Houser Way North ‐ North 8th Street to Lake Washington Blvd21 Lake Washington Loop Trail2,425 160 2,58522 Lake to Sound (L2S) Trail23 Walkway Program200,000 250,000 250,000 250,000 250,000 1,200,00024 Sidewalk Rehabilitation and Replacement Program100,000 100,000 110,000 110,000 110,000 110,000 640,00025 Maple Valley Highway Attenuator26 Bridge Inspection & Repair Program60,000 60,000 70,000 50,000 50,000 50,000 340,00027 Roadway Safety and Guardrail Program15,000 15,000 20,000 25,000 25,000 25,000 125,00028 Intersection Safety & Mobility Program250,000 250,000 300,000 300,000 300,000 300,000 1,700,00029 Traffic Safety Program120,000 130,000 90,000 90,000 90,000 90,000 610,00030 Traffic Operation Devices Program120,000 120,000 120,000 120,000 120,000 120,000 720,00031 Intelligent Transportation Systems (ITS) Program30,000 30,000 30,000 30,000 30,000 30,000 180,00032 Barrier‐Free Transition Plan Implementation30,000 30,000 40,000 40,000 40,000 40,000 220,00033 Project Development & Pre‐Design Program150,000 150,000 150,000 150,000 150,000 150,000 900,00034 Arterial Circulation Program145,000 145,000 150,000 150,000 150,000 150,000 890,00035 1% for the Arts Program15,000 15,000 15,000 15,000 15,000 15,000 90,00036 Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park37 Lind Ave SW ‐ SW 16th St to SW 43rd St 38 Rainier Ave N Corridor Improvements (Phase 5)39 South Lake Washington Transit StopNot Allocated ‐ To Fund BalanceTotal Sources2,224,278 2,272,452 2,265,160 2,310,000 2,370,000 2,420,000 13,861,890BUSINESS LICENSE AND BUSINESS & OCCUPATIONCity of Renton | 2018‐2023 Transportation Improvement Program22RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIP Project Title2018 2019 2020 2021 2022 2023 Total1 Street Overlay2 Arterial Rehabilitation Program3 Logan Ave North Improvements4SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements6 Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE7 Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl8 Williams Ave S and Wells Ave S Conversion Project150,000150,0009South 2nd Street Conversion Project10 South 3rd Street Conversion Project11 Main Avenue South Alley50,00050,00012 Park Avenue North Extension13 116th Ave SE Improvements14 Carr Road Improvements15 NE Sunset Boulevard (SR 900) Corridor Improvements250,000250,00016 Sunset Area Green Connections17Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90018 South 7th Street ‐ Rainier Ave South to Talbot Road South19 South Grady Way ‐ Talbot Rd South to Rainier Ave South20 Houser Way North ‐ North 8th Street to Lake Washington Blvd21 Lake Washington Loop Trail25,59225,59222 Lake to Sound (L2S) Trail23 Walkway Program24 Sidewalk Rehabilitation and Replacement Program25 Maple Valley Highway Attenuator26 Bridge Inspection & Repair Program27Roadway Safety and Guardrail Program28 Intersection Safety & Mobility Program29 Traffic Safety Program30 Traffic Operation Devices Program31 Intelligent Transportation Systems (ITS) Program32 Barrier‐Free Transition Plan Implementation33 Project Development & Pre‐Design Program34 Arterial Circulation Program35 1% for the Arts Program36 Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park37 Lind Ave SW ‐ SW 16th St to SW 43rd St 38Rainier Ave N Corridor Improvements (Phase 5)39 South Lake Washington Transit StopTotal Sources475,592475,592PROPOSED FUND BALANCE + HELD IN RESERVECity of Renton | 2018‐2023 Transportation Improvement Program23RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIP Project Title2018 2019 2020 2021 2022 2023 Total1 Street Overlay2 Arterial Rehabilitation Program837,500 183,2001,020,7003 Logan Ave North Improvements4SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements6 Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE7 Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl432,500 396,170828,6708 Williams Ave S and Wells Ave S Conversion Project468,5502,811,200 570,2503,850,0009 South 2nd Street Conversion Project10 South 3rd Street Conversion Project11 Main Avenue South Alley12 Park Avenue North Extension13 116th Ave SE Improvements14 Carr Road Improvements15 NE Sunset Boulevard (SR 900) Corridor Improvements324,222 96,803421,02516 Sunset Area Green Connections17 Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90018 South 7th Street ‐ Rainier Ave South to Talbot Road South19South Grady Way ‐ Talbot Rd South to Rainier Ave South20 Houser Way North ‐ North 8th Street to Lake Washington Blvd21 Lake Washington Loop Trail301,408 1,872,575 124,8402,298,82322 Lake to Sound (L2S) Trail23 Walkway Program24 Sidewalk Rehabilitation and Replacement Program25 Maple Valley Highway Attenuator26 Bridge Inspection & Repair Program27 Roadway Safety and Guardrail Program28 Intersection Safety & Mobility Program29Traffic Safety Program30 Traffic Operation Devices Program31 Intelligent Transportation Systems (ITS) Program32 Barrier‐Free Transition Plan Implementation33 Project Development & Pre‐Design Program34 Arterial Circulation Program35 1% for the Arts Program36 Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park37 Lind Ave SW ‐ SW 16th St to SW 43rd St 38 Rainier Ave N Corridor Improvements (Phase 5)39South Lake Washington Transit StopTotal Sources2,364,180 5,359,948 695,0908,419,218GRANTS IN‐HANDCity of Renton | 2018‐2023 Transportation Improvement Program24RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIP Project Title 2018 2019 2020 2021 2022 2023 Total1 Street Overlay800,000800,0002Arterial Rehabilitation Program3Logan Ave North Improvements4SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements6Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE7Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl8 Williams Ave S and Wells Ave S Conversion Project9South 2nd Street Conversion Project10 South 3rd Street Conversion Project11 Main Avenue South Alley12 Park Avenue North Extension13 116th Ave SE Improvements14 Carr Road Improvements200,000 200,00015 NE Sunset Boulevard (SR 900) Corridor Improvements16 Sunset Area Green Connections17 Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90018 South 7th Street ‐ Rainier Ave South to Talbot Road South19 South Grady Way ‐ Talbot Rd South to Rainier Ave South20 Houser Way North ‐ North 8th Street to Lake Washington Blvd21 Lake Washington Loop Trail22 Lake to Sound (L2S) Trail23 Walkway Program24 Sidewalk Rehabilitation and Replacement Program25 Maple Valley Highway Attenuator26 Bridge Inspection & Repair Program27 Roadway Safety and Guardrail Program28 Intersection Safety & Mobility Program29 Traffic Safety Program10,000 10,000 10,000 10,000 10,000 10,000 60,00030 Traffic Operation Devices Program31 Intelligent Transportation Systems (ITS) Program32 Barrier‐Free Transition Plan Implementation33 Project Development & Pre‐Design Program34 Arterial Circulation Program35 1% for the Arts Program36 Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park37 Lind Ave SW ‐ SW 16th St to SW 43rd St 38 Rainier Ave N Corridor Improvements (Phase 5)39 South Lake Washington Transit StopNot Allocated ‐ To Mitigation Balance49,000 435,000 648,000 661,000 675,000 689,000 3,157,000Total Sources859,000 645,000 658,000 671,000 685,000 699,000 4,217,000Projects non‐eligible for use of mitigation feesMITIGATION IN‐HAND (IMPACT FEES)City of Renton | 2018‐2023 Transportation Improvement Program25RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIP Project Title2018 2019 2020 2021 2022 2023 Total1 Street Overlay2 Arterial Rehabilitation Program3 Logan Ave North Improvements4SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements6 Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE7 Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl8 Williams Ave S and Wells Ave S Conversion Project176,450 323,550500,0009South 2nd Street Conversion Project10 South 3rd Street Conversion Project11 Main Avenue South Alley12 Park Avenue North Extension13 116th Ave SE Improvements14 Carr Road Improvements15 NE Sunset Boulevard (SR 900) Corridor Improvements16 Sunset Area Green Connections17 Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90018 South 7th Street ‐ Rainier Ave South to Talbot Road South19South Grady Way ‐ Talbot Rd South to Rainier Ave South20 Houser Way North ‐ North 8th Street to Lake Washington Blvd21 Lake Washington Loop Trail22 Lake to Sound (L2S) Trail2,800,0002,800,00023 Walkway Program24 Sidewalk Rehabilitation and Replacement Program25 Maple Valley Highway Attenuator26 Bridge Inspection & Repair Program27 Roadway Safety and Guardrail Program28 Intersection Safety & Mobility Program29Traffic Safety Program30 Traffic Operation Devices Program31 Intelligent Transportation Systems (ITS) Program32 Barrier‐Free Transition Plan Implementation33 Project Development & Pre‐Design Program34 Arterial Circulation Program35 1% for the Arts Program36 Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park2,000,0002,000,00037 Lind Ave SW ‐ SW 16th St to SW 43rd St 38 Rainier Ave N Corridor Improvements (Phase 5)39South Lake Washington Transit StopTotal Sources176,450 5,123,5505,300,000OTHER IN‐HAND(Includes: General Fund, WSDOT and Developer Contributions)City of Renton | 2018‐2023 Transportation Improvement Program26RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Period TIP Project Title2018 2019 2020 2021 2022 2023 Total1 Street Overlay780,000 800,000 850,000 900,000 950,000 4,280,0002 Arterial Rehabilitation Program257,800 460,000 490,000 520,000 550,000 2,277,8003 Logan Ave North Improvements1,240,000 10,000,000 6,000,000 7,440,000 24,680,0004SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements700,000 3,540,000 4,680,000 2,700,000 11,620,0006 Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE375,000 1,625,0002,000,0007 Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl3,500,000 8,320,000 5,730,000 1,950,000 19,500,0008 Williams Ave S and Wells Ave S Conversion Project735,250214,750950,0009 South 2nd Street Conversion Project3,500,000 7,800,000 7,800,000 19,100,00010 South 3rd Street Conversion Project4,000,000 6,500,000 10,700,000 21,200,00011 Main Avenue South Alley300,000300,00012 Park Avenue North Extension900,000 9,100,00010,000,00013 116th Ave SE Improvements600,000 1,600,000 3,100,000 2,600,000 2,200,000 10,100,00014 Carr Road Improvements15 NE Sunset Boulevard (SR 900) Corridor Improvements1,000,000 2,000,000 7,550,000 10,600,000 9,375,000 30,525,00016 Sunset Area Green Connections3,600,000 10,700,000 7,900,000 22,200,00017Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90050,000 8,000,000 8,050,00018 South 7th Street ‐ Rainier Ave South to Talbot Road South200,000 1,700,000 1,300,000 5,200,000 1,300,000 9,700,00019 South Grady Way ‐ Talbot Rd South to Rainier Ave South550,000 1,760,000 1,690,0004,000,00020 Houser Way North ‐ North 8th Street to Lake Washington Blvd1,065,000 1,560,000 2,340,0004,965,00021 Lake Washington Loop Trail187,000 112,318 1,200,000 2,750,000 3,250,000 7,499,31822 Lake to Sound (L2S) Trail23 Walkway Program24 Sidewalk Rehabilitation and Replacement Program25 Maple Valley Highway Attenuator181,000 999,2001,180,20026 Bridge Inspection & Repair Program30,00030,000 50,000 50,000 50,000 210,00027 Roadway Safety and Guardrail Program28 Intersection Safety & Mobility Program100,000 50,000 50,000 50,000 50,000 300,00029 Traffic Safety Program10,000 50,000 50,000 50,000 50,000 210,00030 Traffic Operation Devices Program31 Intelligent Transportation Systems (ITS) Program32 Barrier‐Free Transition Plan Implementation33 Project Development & Pre‐Design Program34 Arterial Circulation Program35 1% for the Arts Program36 Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park37Lind Ave SW ‐ SW 16th St to SW 43rd St 400,000 1,650,000 2,350,000 4,400,00038 Rainier Ave N Corridor Improvements (Phase 5)100,000 2,000,000 2,400,000 4,500,00039 South Lake Washington Transit Stop610,000 2,400,0003,010,000Total Undetermined1,810,000 16,131,050 16,656,268 52,975,000 70,170,000 69,015,000 226,757,318Funding Sources (To Be Determined)City of Renton | 2018‐2023 Transportation Improvement Program 27RESOLUTION NO. 4314 AGENDA ITEM #5. f)
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RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION FIVE – PROJECT DESCRIPTIONS 29
SECTION FIVE – PROJECT DESCRIPTIONS
SUMMARY OF PROJECTS AND COSTS 30
DETAILED PROJECT DESCRIPTIONS 31‐69
TIP No. Project Title
1 Street Overlay 31
2 Arterial Rehabilitation Program 32
3 Logan Avenue North Improvements 33
4 SW 27th Street / Strander Blvd Connection 34
5 NE 3rd Street / NE 4th Street Corridor Improvements 35
6 Duvall Avenue NE (NE 4th Street to Sunset Blvd NE)36
7 Rainier Avenue South / North (Phase 4 –South 3rd Street to NW 3rd Place)37
8 Williams Ave S and Wells Ave S Conversion Project 38
9 South 2nd Street Conversion Project 39
10 South 3rd Street Conversion Project 40
11 Main Avenue South Alley 41
12 Park Avenue North Extension 42
13 116th Ave SE Improvements 43
14 Carr Road Improvements 44
15 NE Sunset Boulevard (SR 900) Corridor Improvements 45
16 Sunset Area Green Connections 46
17 Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 900 47
18 South 7th Street (Rainier Avenue South to Talbot Road South)48
19 South Grady Way (Talbot Road South to Rainier Avenue South)49
20 Houser Way North (North 8th Street to Lake Washington Blvd)50
21 Lake Washington Loop Trail 51
22 Lake to Sound (L2S) Trail 52
23 Walkway Program 53
24 Sidewalk Rehabilitation and Replacement Program 54
25 Maple Valley Highway Attenuator 55
26 Bridge Inspection and Repair Program 56
27 Roadway Safety and Guardrail Program 57
28 Intersection Safety and Mobility Program 58
29 Traffic Safety Program 59
30 Traffic Operation Devices Program 60
31 Intelligent Transportation Systems (ITS) Program 61
32 Barrier‐Free Transition Plan Implementation 62
33 Project Development and Pre‐Design Program 63
34 Arterial Circulation Program 64
35 1% for the Arts Program 65
36 Lake Washington Blvd North (Park Avenue North to Gene Coulon Memorial Park)66
37 Lind Ave SW ‐ SW 16th St to SW 43rd St 67
38 Rainier Avenue North Corridor Improvements (Phase 5)68
39 South Lake Washington Transit Stop 69
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Six‐Year Total TotalTIP Project Title2018 2019 2020 2021 2022 2023 Period Total Funded Unfunded1Street Overlay1,790,000 1,880,000 1,970,000 2,070,000 2,170,000 2,260,000 12,140,000 7,860,000 4,280,0002Arterial Rehabilitation Program1,273,500 882,000 930,000 980,000 1,030,000 1,080,000 6,175,500 3,897,700 2,277,8003Logan Ave North Improvements1,240,000 10,000,000 6,000,000 7,440,000 24,680,00024,680,0004SW 27th Street/Strander Boulevard Connection5NE 3rd Street/NE 4th Street Corridor Improvements20,000 20,000 700,000 3,540,000 4,680,000 2,700,000 11,660,000 40,000 11,620,0006Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE375,000 1,625,0002,000,0002,000,0007Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd Pl500,000 458,000 3,500,000 8,320,000 5,730,000 1,950,000 20,458,000 958,000 19,500,0008Williams Ave S and Wells Ave S Conversion Project1,045,000 3,870,000 785,0005,700,000 4,750,000 950,0009South 2nd Street Conversion Project3,500,000 7,800,000 7,800,000 19,100,00019,100,00010South 3rd Street Conversion Project4,000,000 6,500,000 10,700,000 21,200,00021,200,00011Main Avenue South Alley350,000350,000 50,000 300,00012Park Avenue North Extension900,000 9,100,00010,000,00010,000,00013116th Ave SE Improvements600,000 1,600,000 3,100,000 2,600,000 2,200,000 10,100,00010,100,00014Carr Road Improvements200,000 200,000 200,00015NE Sunset Boulevard (SR 900) Corridor Improvements700,000 1,209,000 2,000,000 7,550,000 10,600,000 9,375,000 31,434,000 909,000 30,525,00016Sunset Area Green Connections3,600,000 10,700,000 7,900,000 22,200,000 22,200,00017Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 90050,000 8,000,000 8,050,000 8,050,00018South 7th Street ‐ Rainier Ave South to Talbot Road South200,000 1,700,000 1,300,000 5,200,000 1,300,000 9,700,0009,700,00019South Grady Way ‐ Talbot Rd South to Rainier Ave South550,000 1,760,000 1,690,0004,000,0004,000,00020Houser Way North ‐ North 8th Street to Lake Washington Blvd1,065,000 1,560,000 2,340,000 4,965,000 4,965,00021Lake Washington Loop Trail327,000 1,875,000 125,000 1,200,000 2,750,000 3,250,000 9,527,000 2,327,000 7,200,00022Lake to Sound (L2S) Trail2,800,000 2,800,000 2,800,00023Walkway Program200,000250,000250,000250,000250,0001,200,0001,200,00024Sidewalk Rehabilitation and Replacement Program100,000 100,000 110,000 110,000 110,000 110,000 640,000 640,00025Maple Valley Highway Attenuator181,000 999,200 1,180,200 1,180,20026Bridge Inspection & Repair Program60,000 90,000 100,000 100,000 100,000 100,000 550,000 340,000 210,00027Roadway Safety and Guardrail Program15,000 15,000 20,000 25,000 25,000 25,000 125,000 125,00028Intersection Safety & Mobility Program250,000 350,000 350,000 350,000 350,000 350,000 2,000,000 1,700,000 300,00029Traffic Safety Program130,000 150,000 150,000 150,000 150,000 150,000 880,000 670,000 210,00030Traffic Operation Devices Program120,000 120,000 120,000 120,000 120,000 120,000 720,000 720,00031Intelligent Transportation Systems (ITS) Program30,000 30,000 30,000 30,000 30,000 30,000 180,000 180,00032Barrier‐Free Transition Plan Implementation30,000 30,000 40,000 40,000 40,000 40,000 220,000 220,00033Project Development & Pre‐Design Program150,000 150,000 150,000 150,000 150,000 150,000 900,000 900,00034Arterial Circulation Program145,000 145,000 150,000 150,000 150,000 150,000 890,000 890,000351% for the Arts Program15,000 15,000 15,000 15,000 15,000 15,000 90,000 90,00036Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Park2,000,0002,000,000 2,000,00037Lind Ave SW ‐ SW 16th St to SW 43rd St 400,000 1,650,000 2,350,000 4,400,0004,400,00038Rainier Ave N Corridor Improvements ‐ Phase 5100,000 2,000,000 2,400,000 4,500,000 4,500,00039South Lake Washington Transit Stop610,0002,400,0003,010,0003,010,000Total Sources8,560,500 29,620,000 20,234,200 56,025,000 73,290,000 72,195,000 259,924,700 33,466,700 226,458,000SUMMARY OF PROJECTS AND COSTS (FUNDED + UNFUNDED)City of Renton | 2018‐2023 Transportation Improvement Program30RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Street OverlayFunctional Classification:N/AP.M.JAEProj. Length:N/AProj: 122108Community Planning Area: N/ATIP No. 1CONTACT: Patrick Zellner 425.430.2270DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 9,507,443Unfunded : 4,280,000Project TotalsITEMProgrammedSpent In 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering28,0004,000 24,0004,000 4,000 4,000 4,000 4,000 4,000R‐O‐W (includes Admin)Construction 13,308,249408,249 1,120,00011,780,0001,730,0001,820,0001,910,0002,010,0002,110,0002,200,000Construction Services451,19459,19456,000336,00056,00056,00056,00056,00056,00056,000Post Construction ServicesTOTAL EXPENSES13,787,443467,443 1,180,00012,140,0001,790,0001,880,0001,970,0002,070,0002,170,0002,260,000SOURCE OF FUNDS:Vehicle Fuel Tax5,477,443467,443660,0004,350,000700,000710,000720,000730,000740,000750,000Business & Occupation Share3,045,000335,0002,710,000290,000390,000450,000490,000530,000560,000Proposed Fund Balance185,000185,000Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐Hand800,000800,000800,000Other In‐Hand (1)Other In‐Hand (2)Undetermined 4,280,0004,280,000780,000800,000850,000900,000950,000TOTAL SOURCES13,787,443467,443 1,180,000 12,140,000 1,790,000 1,880,000 1,970,000 2,070,000 2,170,000 2,260,000TIP NO. ‐ 1 STREET OVERLAYProgrammed Pre‐2018Six‐Year ProgramAsphalt concrete pavement (ACP) overlay and slurry seal of streets provide for improved driving surface and are highly cost‐effective ways of avoiding expensive repairs and reconstruction. The Pavement Management System and biennial survey of roadway conditions greatly improve the efficiency of the Overlay Program. The alley funding for 2016 was allocated to the alley at S 2nd St and Main Ave S. A new source of funding will need to be identified to accommodate any increase in expenditures.Annual program for repairing and resurfacing existing roadways. Installation of ADA compliant curb ramps has been incorporated into the Street Overlay Program in accordance with federal requirements. This program funds overlays on neighborhood streets and collector streets. The Arterial Rehabilitation Program funds principal and minor arterials.This program allocates $100K/yr for the overlay of alleyways. The 2016 "Pavement Management Program State of the Streets Report" rated the average Pavement Condition Index (PCI) as 68. According to the report, $78M will need to be invested in pavement rehabilitation in the next 10 years to bring the PCI to 70 and maintain it at that level. If funding is kept at the $2.0M/year to PCI will drop to 56 in the next 10 years. City of Renton | 2018‐2023 Transportation Improvement Program31RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Arterial Rehabilitation ProgramFunctional Classification:VariousP.M.MARKProj. Length:N/AProj: 122185, 122186, 122188, 122189Community Planning Area: N/ATIP No. 2CONTACT: Patrick Zellner 425.430.2270DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 5,770,557 Unfunded : 2,277,800Project TotalsITEM ProgrammedSpent in 2016 2017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning1,2611,261Preliminary Engineering414,535134,535196,000 84,000 84,000R‐O‐W (includes Admin)Construction 7,037,620 1,275,6205,762,000 920,000 822,000 930,000 980,000 1,030,000 1,080,000Construction Services594,941190,44175,000 329,500 269,500 60,000Post Construction ServicesTOTAL EXPENSES8,048,357 1,601,857271,000 6,175,500 1,273,500 882,000 930,000 980,000 1,030,000 1,080,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share3,475,236327,236271,000 2,877,000 436,000 441,000 470,000 490,000 510,000 530,000Proposed Fund BalanceGrants In‐Hand (STP‐Preservation)2,295,321 1,274,6211,020,700 837,500 183,200Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined2,277,8002,277,800257,800 460,000 490,000 520,000 550,000TOTAL SOURCES8,048,357 1,601,857271,000 6,175,500 1,273,500 882,000 930,000 980,000 1,030,000 1,080,000TIP NO. ‐ 2 ARTERIAL REHABILITATION PROGRAMThis program provides for the rehabilitation of principal and minor arterial streets. Installation of ADA‐compliant curb ramps has been incorporated into the annual Arterial Rehabilitation and Overlay programs according to new federal requirements. Programmed Pre‐2018 Six‐Year ProgramThe Overlay Program (TIP #1) concentrates to a great degree on maintaining residential streets, where relatively small traffic volumes and less truck and bus traffic make standard asphalt overlays a long term means of maintenance. Arterial streets can often deteriorate rather quickly and often require more costly rehabilitation measures and/or costly temporary repairs to avoid more extensive deterioration. The 2016 "Pavement Management Program State of the Streets Report" rated the average Pavement Condition Index (PCI) as 68. According to the report, $78M will need to be invested in pavement rehabilitation in the next 10 years to bring the PCI to 70 and maintain it at that level. The City was awarded a $1,020,700 STP grant in 2016 for Renton Ave Ext. Paving schedule: 2017 to 2019 ‐ Renton Ave Ext (S 130th St to Taylor Ave NW). City of Renton | 2018‐2023 Transportation Improvement Program32RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Logan Ave North ImprovementsFunctional Classification:Principal ArterialFund: 317P.M.LEEProj. Length:0.76 miProj: 122303Community Planning Area: City CenterTIP No. 3CONTACT: James Wilhoit 425.430.7319DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 7,319,451 Unfunded : 24,680,000Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning39,76039,760Preliminary Engineering3,245,544 1,005,5442,240,0001,240,000 1,000,000R‐O‐W (includes Admin)9,033,26633,2669,000,0009,000,000Construction 16,311,209 4,911,209200,000 11,200,0005,000,000 6,200,000Construction Services3,369,673 1,043,67386,000 2,240,0001,000,000 1,240,000Post Construction ServicesTOTAL EXPENSES31,999,451 7,033,451286,000 24,680,0001,240,000 10,000,000 6,000,000 7,440,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share27,06527,065Fund Balance24,49920,1114,388Grants In‐Hand (STP)3,074,943 2,988,94386,000Grants In‐Hand (TIB)3,912,242 3,716,630195,612Mitigation In‐Hand200,000200,000Other In‐Hand (Integra Phone)53,70253,702Other In‐Hand (Boeing Parking Lot)27,00027,000Undetermined24,680,00024,680,0001,240,000 10,000,000 6,000,000 7,440,000TOTAL SOURCES31,999,451 7,033,451286,000 24,680,0001,240,000 10,000,000 6,000,000 7,440,000TIP NO. ‐ 3 LOGAN AVE NORTH IMPROVEMENTSProgrammed Pre‐2018 Six‐Year ProgramPhases 2 and 3 are pending future grant funding availability. The increase in traffic and the new RapidRide transit have warranted widening to add a northbound lane. Included with the improvements are urban roadway amenities to implement "Complete Streets" practice per City code.Phase 1 (Cedar River Bridge to N 6th St) is complete. Phase 2 (N 6th St to Park Ave N) will add a NB lane, new curb, gutter, sidewalks (on the east side), landscaped buffer, and a pedestrian/bicycle trail (west side), streetlights, pedestrian scale illumination, crosswalks, channelization. Phase 3 (S 2nd St to the Cedar River Bridge) will have parking on both sides, bike lanes and 2 traffic lanes. The design work for the bicycle crossing on Cedar River bridge has been moved to TIP 21 ‐ Loop Trail.City of Renton | 2018‐2023 Transportation Improvement Program33RESOLUTION NO. 4314 AGENDA ITEM #5. f)
SW 27th Street/Strander Boulevard ConnectionFunctional Classification:Minor ArterialP.M.LEEProj. Length:1.27 milesProj: 122239, 122240Community Planning Area: ValleyTIP No. 4CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 31,116,857 Unfunded :Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering5,030,912 5,030,912R‐O‐W (includes Admin)3,842,563 3,842,563Construction 16,798,111 16,748,11150,000Construction Services2,435,829 2,435,829Phase 1, Seg 1 design/constr.3,009,442 3,009,442TOTAL EXPENSES31,116,857 31,066,85750,000SOURCES OF FUNDS:Vehicle Fuel TaxInterfund Loan 700,000700,000Gen Fund & Prop.Fund Balance 2,638,698 2,588,69850,000Grants In‐Hand (State & Fed)2,408,422 2,408,422Grants In‐Hand (FMSIB) 7,697,425 7,697,425Mitigation In‐Hand 1,413,835 1,413,835Bonds 2,799,500 2,799,500Other: Sound Transit + FRB4,687,421 4,687,421Grants In‐Hand (STP Grant+TIB)7,346,536 7,346,536City of Tukwila Reimb. 1,000,000 1,000,000PW Utilites (Water & Surf Water)425,020425,020UndeterminedTOTAL SOURCES31,116,857 31,066,85750,000TIP NO. ‐ 4 SW 27TH STREET/STRANDER BOULEVARD CONNECTIONThe project will provide a grade‐separated crossing at the Union Pacific Railroad (UPRR) and Burlington Northern Santa Fe (BNSF) railroad tracks. Bicycle and pedestrian connections will be provided to the Tukwila Station and the Interurban Trail. Phase 1 ‐ Seg 2a ‐ 2 lane roadway from Naches Ave SW to the Sounder Station, including a BNSF bridge is completed.Project in close out. City of Tukwila has taken the lead for future phases.This project provides a critical four/five‐lane arterial that will serve as a connector to West Valley Highway (SR 181) and East Valley Road, as well as an arterial connector to SR 167 from the south. A new east‐west arterial roadway will connect the cities of Renton and Tukwila and provide significant congestion relief to existing arterials. The new road will provide access to the Tukwila Train/Sound Transit Station. The new grade separatedarterial (UPRR and BNSF railroads) will provide significant benefits to both freight mobility and general motorists.Programmed Pre‐2018Six‐Year ProgramCity of Renton | 2018‐2023 Transportation Improvement Program34RESOLUTION NO. 4314 AGENDA ITEM #5. f)
NE 3rd Street/NE 4th Street Corridor ImprovementsFunctional Classification:PrincipalP.M.STEVEProj. Length:2.2 miProj: 122176Community Planning Area: Highlands & East PlateauTIP No. 5CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 3,759,085Unfunded : 11,620,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning258,420218,42040,00020,00020,000Preliminary Engineering2,176,917776,9171,400,000700,000700,000R‐O‐W (includes Admin)584,02484,024500,000500,000Construction 9,316,8032,316,8037,000,0002,000,0004,000,0001,000,000Construction Services3,042,921322,9212,720,000340,000680,0001,700,000Post Construction ServicesTOTAL EXPENSES15,379,0853,719,08511,660,00020,00020,000700,0003,540,0004,680,0002,700,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share462,831422,83140,00020,00020,000Proposed Fund Balance1,024,4331,024,433Grants In‐Hand (TIB)1,495,5421,495,542Grants In‐Hand (2)Mitigation In‐Hand373,700373,700Other In‐Hand (KC WD#90)352,541352,541Other In‐Hand (Franchise Reimb.)50,03850,038Undetermined11,620,00011,620,000700,0003,540,0004,680,0002,700,000TOTAL SOURCES15,379,085 3,719,08511,660,000 20,000 20,000 700,000 3,540,000 4,680,000 2,700,000TIP NO. ‐ 5 NE 3RD STREET/NE 4TH STREET CORRIDOR IMPROVEMENTSProgrammed Pre‐2018Six‐Year ProgramThis project involves a series of improvements in this corridor to improve traffic operations such as rechannelization and traffic signal modifications, possible transit priority signal treatments and queue jumps. This project will seek to meet pedestrian, transit and bicycle needs. Phase 1 constructed a new signal and other improvements at NE 4th St and Whitman Ave NE.This corridor has a strong potential for transit usage and is experiencing rapid residential and retail growth. The NE 3rd/4th Corridor Study was adopted in May 2005. The study refined the corridor transportation needs and costs, including pedestrian, transit, bicycle improvements, as well as streetscape enhancement. Future phases are pending future grant funding availability.The estimated cost for all corridor improvements (Sunset Blvd N to the east City limits) is $46M. Programmed expenses (2020‐2023) are placeholders for future phases. Programmed expenses in 2018‐2019 are for developing scope, cost and schedule for next phases.City of Renton | 2018‐2023 Transportation Improvement Program35RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Duvall Ave NE ‐ NE 7th St to Sunset Blvd NEFunctional Classification:Minor ArterialFund: 317P.M.LEEProj. Length:0.67 miProj: 122702Community Planning Area: Highlands & East PlateauTIP No. 6CONTACT: Flora Lee 425.430.7303DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 4,970,885Unfunded : 2,000,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering1,042,885163,885504,000375,000375,000R‐O‐W (includes Admin)Construction 4,826,0003,576,0001,250,0001,250,000Construction Services1,102,000727,000375,000375,000Post Construction ServicesTOTAL EXPENSES6,970,885163,885 4,807,0002,000,000375,0001,625,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share60,00060,000Fund Balance + Held reserve692,596142,471550,125Grants In‐Hand (TIB)3,468,28921,4143,446,875Grants In‐Hand (2)Mitigation In‐Hand750,000750,000Other In‐Hand (1)Other In‐Hand (2)Undetermined 2,000,0002,000,000375,0001,625,000TOTAL SOURCES6,970,885163,885 4,807,000 2,000,000375,000 1,625,000TIP NO. ‐ 6 DUVALL AVE NE ‐ NE 7TH ST TO SUNSET BLVD NEProgrammed Pre‐2018Six Year ProgramReconstruction/resurfacing of roadway, including new pavement, curb, gutter, sidewalk, street lights, storm drainage, channelization and bike lanes from NE 7th St to Sunset Blvd NE.The City was awarded a TIB grant in the amount of $3,468,289 (2015) for the roadway reconstruction between NE 10th St and NE 12th St, curb, gutter, sidewalk and streetlights on the west side and channelization from NE 12th St to south of the intersection with NE Sunset Blvd. A future phase will install non‐motorized improvements along the east side of Duvall Ave NE, from NE 7th St to NE 12th St. Complete roadway improvements, bicycle lanes and sidewalks on Duvall Ave NE, from NE 7th St to Sunset Blvd NE. Condition of the existing roadway pavement requires road reconstruction in segments of the roadway. Project will enhance safety for pedestrians, bicyclists and vehicular along this corridor.Anticipate construction in 2017.City of Renton | 2018‐2023 Transportation Improvement Program36RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Rainier Ave S/N Phase 4 ‐ S 3rd Street to NW 3rd PlFunctional Classification:PrincipalP.M.LEEProj. Length:0.51 miProj: 122195Community Planning Area: City CenterTIP No. 7CONTACT: Derek Akesson 425.430.7337DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 3,006,677 Unfunded : 19,500,000Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering3,006,677417,677 1,631,000 958,000 500,000 458,000R‐O‐W (includes Admin)3,500,0003,500,0003,500,000Construction 12,300,00012,300,0006,400,000 4,400,000 1,500,000Construction Services3,700,0003,700,0001,920,000 1,330,000 450,000Post Construction ServicesTOTAL EXPENSES22,506,677417,677 1,631,000 20,458,000 500,000 458,000 3,500,000 8,320,000 5,730,000 1,950,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share185,71756,387129,330 67,500 61,830Proposed Fund Balance220,960220,960Grants In‐Hand (STP)2,600,000361,290 1,410,040 828,670 432,500 396,170Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined 19,500,000 19,500,000 3,500,000 8,320,000 5,730,000 1,950,000TOTAL SOURCES22,506,677417,677 1,631,000 20,458,000 500,000 458,000 3,500,000 8,320,000 5,730,000 1,950,000Programmed Pre‐2018Six Year ProgramTIP NO. ‐ 7 RAINIER AVE S/N PHASE 4 ‐ S 3RD STREET TO NW 3RD PLThis is Phase 4 of the Rainier Ave Corridor Improvements, and will extend the improvements from S 3rd St to NW 3rd Pl. Project elements include sidewalk widening with streetscaping, adding pedestrian‐scale illumination, adding a pedestrian actuated traffic signal, upgrading existing traffic signals, transit facility improvements, planted buffer strips and landscaped medians. Also includes a ped/bike path on the east side of Rainier Ave N, between Airport Way and NW 3rd Pl. A STP grant in the amount of $2,600,000 was awarded (2014) for design of Phase 4. Design is underway. This project phase is in a STP contingency list for Right‐of‐Way funds.Rainier Ave is a critical corridor in central Renton with existing operational problems and in need of infrastructure enhancements to provide greater ease of non‐motorized and transit‐based travel. It also provides improved access to Renton Airporty and Boeing's Renton Plant. Improvements will enhance traffic flow and reduce accidents. City of Renton | 2018‐2023 Transportation Improvement Program37RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Williams Ave S and Wells Ave S Conversion ProjectFunctional Classification:PrincipalFund: 317Proj. Length:N/AProj: 122908Community Planning Area: City CenterTIP No. 8CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 5,350,000Unfunded : 950,000Project TotalsITEMProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering1,000,000600,000400,000400,000R‐O‐W (includes Admin)Construction 4,110,0004,110,000500,0003,000,000610,000Construction Services1,190,0001,190,000145,000870,000175,000Post Construction ServicesTOTAL EXPENSES6,300,000600,0005,700,0001,045,0003,870,000785,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share260,00010,000250,000250,000Fund Balance540,000390,000150,000150,000Grants In‐Hand (1)Grants In‐Hand (STP)3,850,0003,850,000468,5502,811,200570,250Mitigation In‐HandOther: WSDOT contribution700,000200,000500,000176,450323,550Other In‐HandUndetermined950,000950,000735,250214,750TOTAL SOURCES6,300,000600,000 5,700,000 1,045,000 3,870,000 785,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 8 WILLIAMS AVE S AND WELLS AVE S CONVERSION PROJECTThe project provides pedestrian and bicyclists facilities and enhancements, traffic operation and circulation improvements in Downtown. The improvements include adding raised intersections with bulb outs, parklets, pedestrian plaza, lighting, street furniture, streetscape, bike racks, signage, wayfinding and converting Williams Ave S and Wells Ave S to two‐way traffic operations.The City was awarded a STP grant in the amount of $3,850,000 in 2016. Design starting in 2017 and construction is anticipated to start in 2018. This project is one of the strategies identified in the City Center Community Plan. The project enhances downtown Renton as a destination area, while improving circulation, reducing traffic speeds and enhancing pedestrian safety. A feasibility study, including a Downtown Circulation Traffic Analysis for the conversion to two‐way operations was completed. City of Renton | 2018‐2023 Transportation Improvement Program38RESOLUTION NO. 4314 AGENDA ITEM #5. f)
South 2nd Street Conversion ProjectFunctional Classification:PrincipalFund: 317Proj. Length:N/AProj: Community Planning Area: City CenterTIP No. 9CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 19,100,000Project TotalsITEMProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering3,500,0003,500,0003,500,000R‐O‐W (includes Admin)Construction 12,000,00012,000,0006,000,0006,000,000Construction Services3,600,0003,600,0001,800,0001,800,000Fiber RelocationTOTAL EXPENSES19,100,00019,100,0003,500,0007,800,0007,800,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareFund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined 19,100,00019,100,0003,500,0007,800,0007,800,000TOTAL SOURCES19,100,00019,100,0003,500,000 7,800,000 7,800,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 9 SOUTH 2ND STREET CONVERSION PROJECTThe project provides pedestrian and bicyclists facilities and enhancements, traffic operation and circulation improvements in Downtown. The improvements include adding raised intersections with bulb outs, lighting, street furniture, streetscape, signange, wayfinding and converting S 2nd St to two‐way operations. This project will continue the downtown improvements. Project is pending future grant funding availability.This project is one of the strategies identified in the City Center Community Plan. The project enhances downtown Renton as a destination area, while improving circulation and enhancing pedestrian safety and environment.New projectCity of Renton | 2018‐2023 Transportation Improvement Program39RESOLUTION NO. 4314 AGENDA ITEM #5. f)
South 3rd Street Conversion ProjectFunctional Classification:PrincipalFund: 317Proj. Length:N/AProj: Community Planning Area: City CenterTIP No. 10CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 21,200,000Project TotalsITEMProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering4,000,0004,000,0004,000,000R‐O‐W (includes Admin)Construction 13,200,00013,200,0005,000,0008,200,000Construction Services4,000,0004,000,0001,500,0002,500,000Post Construction ServicesTOTAL EXPENSES21,200,00021,200,0004,000,0006,500,00010,700,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareFund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined21,200,00021,200,0004,000,0006,500,00010,700,000TOTAL SOURCES21,200,00021,200,0004,000,000 6,500,000 10,700,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 10 SOUTH 3RD STREET CONVERSION PROJECTThe project provides pedestrian and bicyclists facilities and enhancements, traffic operation and circulation improvements in Downtown. The improvements include adding raised intersections with bulb outs, parklets, pedestrian plaza, lighting, street furniture, streetscape, bicycle blvd, bike racks, signange, wayfinding and converting S 3rd St to two‐way operations. This is the last project of the Downtown Conversion to a two‐way operations. It will continue the downtown improvements, further enhancing the pedestrian and bicyclists environment. Project is pending future grant funding availability.This project is one of the strategies identified in the City Center Community Plan. The project enhances downtown Renton as a destination area, while improving circulation, reducing traffic speeds and enhancing pedestrian safety. A feasibility study, including a Downtown Circulation Traffic Analysis for the conversion to two‐way operations was completed. New projectCity of Renton | 2018‐2023 Transportation Improvement Program40RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Main Avenue South AlleyFunctional Classification:PrincipalFund: 317Proj. Length:N/AProj: 122708Community Planning Area: City CenterTIP No. 11CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 100,000Unfunded : 300,000Project TotalsITEMProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering100,00050,00050,00050,000R‐O‐W (includes Admin)Construction 250,000250,000250,000Construction Services50,00050,00050,000Fiber RelocationTOTAL EXPENSES400,00050,000350,000350,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareFund Balance100,00050,00050,00050,000Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined300,000300,000300,000TOTAL SOURCES400,00050,000 350,000 350,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 11 MAIN AVENUE SOUTH ALLEYThe project provides improvements to the alley connecting S 2nd st to Main Ave S.$100,000 was transferred from the Overlay Program to this project, as part of the alley maintenance.This project improves access to the new residential and businesses adjacent to the alley.City of Renton | 2018‐2023 Transportation Improvement Program41RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Park Avenue North ExtensionFunctional Classification:N/AFund: 317P.M.LEEProj. Length:0.23 miProj: 122190Community Planning Area: City CenterTIP No. 12CONTACT: Bob Hanson 425.430.7225DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 250,000Unfunded : 10,000,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering1,150,000250,000900,000900,000R‐O‐W (includes Admin)4,000,0004,000,0004,000,000Construction 4,000,0004,000,0004,000,000Construction Services1,100,0001,100,0001,100,000Post Construction ServicesTOTAL EXPENSES10,250,000250,00010,000,000900,0009,100,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐Hand250,000250,000Other In‐Hand (1)Other In‐Hand (2)Undetermined 10,000,00010,000,000900,0009,100,000TOTAL SOURCES10,250,000250,000 10,000,000 900,000 9,100,000TIP NO. ‐ 12 PARK AVENUE NORTH EXTENSIONThe project will extend Park Ave N to the north of Logan Ave N, to provide access to Southport, PSE property and The Boeing Company. Improvements include bicycle and pedestrian facilities, illumination, landscaping.Funds shown in 2017 are for a Project Alternatives Analysis and Preliminary design. It is anticipated to be completed by the Fall of 2017.With the additional development growth in the North Renton area, which includes The Landing and the Southport residential/hotel/office development, this project will construct improvements to improve accessibility. Project is pending funding availability.Programmed Pre‐2018Six‐Year ProgramCity of Renton | 2018‐2023 Transportation Improvement Program42RESOLUTION NO. 4314 AGENDA ITEM #5. f)
116th Ave SE ImprovementsFunctional Classification:Minor arterialFund: 317P.M.BRYSONProj. Length:2.5 miProj: 122117Community Planning Area: BensonTIP No. 13CONTACT: Flora Lee 425.430.7303DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 844,794 Unfunded : 10,100,000Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering1,313,179113,1791,200,000600,000 600,000R‐O‐W (includes Admin)2,800,0002,800,0001,000,000 1,800,000Construction 5,248,783218,783330,000 4,700,0001,000,000 2,000,000 1,700,000Construction Services1,582,83152,831130,000 1,400,000300,000 600,000 500,000Post Construction ServicesTOTAL EXPENSES10,944,794384,794460,000 10,100,000600,000 1,600,000 3,100,000 2,600,000 2,200,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share26,79418,9737,821Proposed Fund BalanceGrants In‐Hand (CMAQ+SRTS)818,000365,821452,179Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined10,100,00010,100,000600,000 1,600,000 3,100,000 2,600,000 2,200,000TOTAL SOURCES10,944,794384,794460,000 10,100,000600,000 1,600,000 3,100,000 2,600,000 2,200,000TIP NO. ‐ 13 116TH AVE SE IMPROVEMENTSThe corridor improvements is estimated at $33M. Phase 1 Improvements (SE Petrovitsky Rd to SE 168th St) are shown as programmed for 2019‐2023. Staff will be developing scope, cost and schedule for future phases. Programmed Pre‐2018Six‐Year Program116th Ave SE is classified as a minor arterial. Non‐continuous segments of sidewalk exist along the roadway. Improvements will enhance vehicular, bicycle and pedestrian safety along this important north‐south transportation corridor.Widen roadway to provide a 3‐lane roadway with bike lanes along 116th Ave SE and Edmonds Way SE, including new pavement, curb, gutter, sidewalk, street lights, traffic signals, storm drainage, channelization and landscaping from Puget Drive SE to the southern City limits. Benson Hill Community Plan recommended improvements for a first phase, based on the neighborhood needs. The priority, cost and schedule for the phased improvements will be determined based on available funding. Staff will be developing scope and estimates for future phases. City of Renton | 2018‐2023 Transportation Improvement Program43RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Carr Road ImprovementsFunctional Classification:Major ArterialFund: 317P.M.BRYSONProj. Length: Proj: 122920Community Planning Area: Talbot & BensonTIP No. 14CONTACT: Flora Lee 425.430.7303DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 919,937 Unfunded :Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning200,000200,000200,000Preliminary Engineering719,93789,937630,000R‐O‐W (includes Admin)Construction Construction ServicesPost Construction ServicesTOTAL EXPENSES919,93789,937630,000 200,000200,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund Balance 29,937 29,937Grants In‐Hand (Federal Safety)660,00078,940581,060Grants In‐Hand (2)Mitigation In‐Hand230,00010,99719,003 200,000200,000Other In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES919,93789,937630,000 200,000200,000TIP NO. ‐ 14 CARR ROAD IMPROVEMENTSA corridor study prepared by King County in 2003 identified the need for roadway improvements from Lind Ave SW and SW 43rd St intersection and extend east crossing SR 167 and ending at 116th Ave SE. Potential improvements vary from roadway realignment/widening at several locations to address geometric deficiencies, widening to 5‐lane roadway (2 lanes westbound, 3 lanes eastbound), including bicycle lanes on new alignment. The total project cost is estimated as $80M. Carr Road is classified as a principal arterial. It has four lanes of traffic with left‐turn lanes at intersections. Improvements are necessary to enhance vehicle traffic capacity and safety for vehicles, bicycles, and pedestrians on this major east‐west transportation corridor.Programmed Pre‐2018 Six‐Year ProgramFuture roadway improvement options include spot safety improvements, bicycle and pedestrian improvements, roadway widening and roadway on new alignment. Staff will be developing scope, cost and schedule for future phases. 1st DRAFTCity of Renton | 2018‐2023 Transportation Improvement Program44RESOLUTION NO. 4314 AGENDA ITEM #5. f)
NE Sunset Boulevard (SR 900) Corridor ImprovementsFunctional Classification:PrincipalFund: 317P.M.LEEProj. Length:3.0 miProj: 122902Community Planning Area: City Center, Highlands & East PlateauTIP No. 15CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 2,600,833 Unfunded : 30,525,000Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning200,000200,000Preliminary Engineering4,000,833491,833 1,000,000 2,509,000 700,000 209,0001,000,000 600,000R‐O‐W (includes Admin)3,300,0003,300,0001,000,000 2,000,000 300,000Construction 20,500,00020,500,0005,000,000 8,000,000 7,500,000Construction Services5,125,0005,125,0001,250,000 2,000,000 1,875,000Post Construction ServicesTOTAL EXPENSES33,125,833691,833 1,000,000 31,434,000 700,000 1,209,000 2,000,000 7,550,000 10,600,000 9,375,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share240,3392,364237,975 125,778 112,197Fund Balance+ Held reserve846,559100,000496,559 250,000 250,000Grants In‐Hand (STP/CMAQ)1,313,935389,469503,441 421,025 324,222 96,803Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (REET)200,000200,000Other In‐Hand ‐ Held in reserve Undetermined30,525,00030,525,0001,000,000 2,000,000 7,550,000 10,600,000 9,375,000TOTAL SOURCES33,125,833691,833 1,000,000 31,434,000 700,000 1,209,000 2,000,000 7,550,000 10,600,000 9,375,000TIP NO. ‐ 15 NE SUNSET BOULEVARD (SR 900) CORRIDOR IMPROVEMENTSProgrammed Pre‐2018 Six Year ProgramThis corridor has strong potential for non‐motorized and transit usage. The Sunset area is experiencing residential and retail growth. The Sunset Area Planned Action EIS prepared in 2011 delineated transportation needs along Sunset Blvd from N Park Dr to Monroe Ave NE (estimated at $33M).This project will seek to address pedestrian, transit and bicycle needs. This corridor needs a series of key improvements to improve traffic operations such as channelization, traffic signal modifications, signal treatments, possible queue jumps, access management through installation of medians. The corridor limits are from I‐405 on the west and to the east City limits. 30% Design of the corridor improvements is completed.The project has received a STP/CMAQ grant in the amount of $1,313,935 for design. City of Renton | 2018‐2023 Transportation Improvement Program45RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Sunset Area Green ConnectionsFunctional Classification:N/AFund: 317P.M.LEEProj. Length:N/AProj: Community Planning Area: HighlandsTIP No. 16CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 22,200,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering2,600,0002,600,0002,600,000R‐O‐W (includes Admin)1,000,0001,000,0001,000,000Construction 16,000,00016,000,0009,200,0006,800,000Construction Services2,600,0002,600,0001,500,0001,100,000Post Construction ServicesTOTAL EXPENSES22,200,00022,200,0003,600,00010,700,0007,900,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (CED)Other In‐HandUndetermined22,200,00022,200,0003,600,00010,700,0007,900,000TOTAL SOURCES22,200,00022,200,0003,600,000 10,700,000 7,900,000Programmed Pre‐2018Six Year ProgramTIP NO. ‐ 16 SUNSET AREA GREEN CONNECTIONSThis project will construct multi‐modal improvements identified in the Sunset Area Community Planned Action Study. Roadways will be widened/extended/realigned to provide for future traffic flows. Several residential streets will be developed as "green connections" improving pedestrian mobility and enhance the neighborhood. Roadways included are NE 10th St, NE Sunset Lane, Harrington Ave NE, NE 12th St, Edmonds Ave NE, Jefferson Ave NE, Kirkland Ave NE and Glennwood Ave NE.The total cost of project is estimated at $22.2M. Schedule, cost and selection of streets to be improved to be determined. Significant cost participation will be required from development. Surface Water is leading this project.Improvements to these streets are key to support the redevelopment of the Sunset Area Community in the Highlands area, bounded by NE 21st St on the north, Edmonds Ave NE on the west, NE 7th St on the south, and Monroe Ave NE on the east. The City in partnership with the Renton Housing Authority aspires to redevelop the Sunset Terrace public housing community and encourage private delopment in the Planned Action Study area over a 20‐year period.City of Renton | 2018‐2023 Transportation Improvement Program46RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Oakesdale Ave SW/Monster Road SW/68th Ave S to SR 900Functional Classification:Fund: 317P.M.STEVEProj. Length:0.92 miProj: Community Planning Area: West HillTIP No. 17CONTACT: Bob Mahn 425.430.7322DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 8,050,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning50,00050,00050,000Preliminary Engineering5,000,0005,000,0005,000,000R‐O‐W (includes Admin)3,000,0003,000,0003,000,000Construction Construction ServicesPost Construction ServicesTOTAL EXPENSES8,050,0008,050,00050,0008,000,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (1)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (1)Undetermined8,050,0008,050,00050,0008,000,000TOTAL SOURCES8,050,0008,050,00050,000 8,000,000TIP NO. ‐ 17 OAKESDALE AVE SW/MONSTER ROAD SW/68TH AVE S TO SR 900Programmed Pre‐2018Six‐Year ProgramWiden existing roadway to four lanes plus two‐way‐left‐turn‐lane where needed and bike lanes. Realign Beacon Coal Mine Road approach to intersection with the Oakesdale Ave SW roadway. Includes new roadway, curbs, sidewalk, drainage, street lighting, traffic signals, channelization, retaining walls and widening the existing bridge.Will serve growing north‐south traffic demand. A preliminary design study was completed in 1999. The project cost is estimated at $32M, with the City's share estimated at $13M and King Co. at $19M. Phase 1 of improvements will address drainage problems between the Monster Rd Bridge and the City limits. Scope, cost and implementation schedule to be determined. Project is pending future grant funding availability. Cost beyond 2023 not shown.City of Renton | 2018‐2023 Transportation Improvement Program47RESOLUTION NO. 4314 AGENDA ITEM #5. f)
South 7th Street ‐ Rainier Ave South to Talbot Road SouthFunctional Classification: Fund: 317P.M.STEVEProj. Length:0.38 miProj: 122151Community Planning Area: City CenterTIP No. 18CONTACT: Keith Woolley 425.430.7318DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 1,658,858 Unfunded : 9,700,000Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning32,27032,270Preliminary Engineering1,811,842311,8421,500,000200,000 1,000,000 300,000R‐O‐W (includes Admin)1,725,12425,1241,700,000700,000 1,000,000Construction 5,990,141975,14115,000 5,000,0004,000,000 1,000,000Construction Services1,799,481299,4811,500,0001,200,000 300,000Post Construction ServicesTOTAL EXPENSES11,358,858 1,643,85815,000 9,700,000200,000 1,700,000 1,300,000 5,200,000 1,300,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share52,11552,115Proposed Fund Balance+Reserve72,16460,00012,164Grants In‐Hand (STP)497,241494,4052,836Grants In‐Hand (TIB)613,338613,338Mitigation In‐Hand424,000424,000Other In‐Hand (1)Other In‐Hand (2)Undetermined9,700,0009,700,000200,000 1,700,000 1,300,000 5,200,000 1,300,000TOTAL SOURCES11,358,858 1,643,85815,000 9,700,000200,000 1,700,000 1,300,000 5,200,000 1,300,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 18 SOUTH 7TH STREET ‐ RAINIER AVE SOUTH TO TALBOT ROAD SOUTHWidening the existing roadway to 3 lanes (2 lanes EB and 1 lane WB) and a separated multi‐use trail. Includes new curb, gutter, wider sidewalks, streetlighting, landscaping, channelization and upgrades to traffic signals. The S 7th St Project ‐ Traffic Analysis Report provided alternatives for corridor improvement options. The planning level cost estimate is $11M. Costs incurred are for Phase 1, which added a traffic signal and an eastbound right‐turn lane at the intersection of S 7th St and Shattuck Ave S. Project is pending future grant funding availability.This segment of the S 7th St corridor connects Talbot Rd S (SR 515) with Rainier Ave S (SR 167). This segment of S 7th St is part of a designated east‐west ped/bike route through the City's commercial core and an important link between regional trails. The South Renton Neighborhood Study has identified South 7th St as needing streetscape improvements.City of Renton | 2018‐2023 Transportation Improvement Program48RESOLUTION NO. 4314 AGENDA ITEM #5. f)
South Grady Way ‐ Talbot Rd South to Rainier Ave SouthFunctional Classification:Fund: 317P.M.STEVEProj. Length:N/AProj: Community Planning Area: City CenterTIP No. 19CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 4,000,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering750,000750,000550,000200,000R‐O‐W (includes Admin)Construction 2,500,0002,500,0001,200,0001,300,000Construction Services750,000750,000360,000390,000Post Construction ServicesTOTAL EXPENSES4,000,0004,000,000550,0001,760,0001,690,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (1)Mitigation In‐HandOther (proposed KC Metro)Other In‐Hand (1)Undetermined4,000,0004,000,000550,0001,760,0001,690,000TOTAL SOURCES4,000,0004,000,000550,000 1,760,000 1,690,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 19 SOUTH GRADY WAY ‐ TALBOT RD SOUTH TO RAINIER AVE SOUTHThis project will perform a comprehensive analysis of multi‐modal transportation improvements, including review of potential transit improvements along Grady Way, such as Business Access and Transit (BAT) lanes and Traffic Signal Priority (TSP).Project is pending future grant funding availability.The project will remove the islands at the intersections of S Grady Way with Lake Ave S and Shattuck Ave S, to allow for a continuous eastbound lane from Rainier Ave S to Talbot Rd S. Included are modifications to the traffic signal, new pedestrian crossings and channelization. Th eimprovements will add much needed capacity to the S Grady Way corridor. City of Renton | 2018‐2023 Transportation Improvement Program49RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Houser Way North ‐ North 8th Street to Lake Washington BlvdFunctional Classification:N/AFund: 317Proj. Length:N/AProj: Community Planning Area: City CenterTIP No. 20CONTACT: Bob Mahn 425.430.7322DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : Unfunded : 4,965,000Project TotalsITEM ProgrammedSpent in 2016 2017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering900,000900,000900,000R‐O‐W (includes Admin)165,000165,000165,000Construction 3,000,0003,000,0001,200,000 1,800,000Construction Services900,000900,000360,000 540,000Post Construction ServicesTOTAL EXPENSES4,965,0004,965,0001,065,000 1,560,000 2,340,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined 4,965,000 4,965,000 1,065,000 1,560,000 2,340,000TOTAL SOURCES4,965,0004,965,0001,065,000 1,560,000 2,340,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 20 HOUSER WAY NORTH ‐ NORTH 8TH STREET TO LAKE WASHINGTON BLVDThis project will widen and realign the existing one lane roadway to a two‐lane roadway and includes intersection improvements to convert Houser Way N to a two‐way operation. Includes new roadway, curbs, pedestrian‐bicycle path, drainage, signals, lighting, signing and channelization.A conceptual layout of the two‐way approach to the intersection of Houser Way and Lake WA Blvd has been completed. This project will coordinate with the Southport Development improvements to the Southport entrance at the Lake WA Blvd/Coulon Park intersection.The City of Renton travel demand model predicts traffic volumes increasing significantly in the North Renton Area in the near future. One of the recommendations to improve northbound access to Lake Washington Blvd is to convert Houser Way N to a two‐way operations, between N 8th St and Lake Washington Blvd.City of Renton | 2018‐2023 Transportation Improvement Program50RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Lake Washington Loop TrailFunctional Classification:variesFund: 317P.M.LEEProj. Length:Proj: 122802Community Planning Area: City CenterTIP No. 21CONTACT: James Wilhoit 425.430.7319DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 3,708,301Unfunded : 7,200,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering2,261,301385,301326,0001,550,000200,0001,200,000150,000R‐O‐W (includes Admin)670,000670,000Construction 6,200,0006,200,000100,0001,500,000100,0002,000,0002,500,000Construction Services1,777,0001,777,00027,000375,00025,000600,000750,000Developer ReimbursementTOTAL EXPENSES10,908,301385,301996,0009,527,000327,0001,875,000125,0001,200,0002,750,0003,250,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share76,99374,4082,5852,425160Fund Balance + Held reserve65,03024,84614,592 25,592 25,592Grants In‐Hand (TAP+STP)2,615,278312,955608,045 1,694,278101,163 1,493,54599,570Grants In‐Hand ( Ped/Bike Program)856,000251,455 604,545 200,245 379,03025,270Mitigation In‐HandOther In‐Hand ‐ Airport Fund Transfer95,00047,50047,500Other In‐Hand ‐Undetermined 7,200,0007,200,0001,200,0002,750,0003,250,000TOTAL SOURCES10,908,301385,301996,000 9,527,000 327,000 1,875,000 125,000 1,200,000 2,750,000 3,250,000Programmed Pre‐2018Six‐Year ProgramThe project will separate pedestrians and bicyclists from the vehicular traffic, enhancing safety and encouraging residents to use active transportation modes.Phase 3 (Logan Ave N/Cedar River to Rainier Ave N) design underway. Construction to start in the fall of 2017. TIP NO. ‐ 21 LAKE WASHINGTON LOOP TRAILThe project will construct approximately 1.3 miles of pedestrian and bicycle facilities to complete a gap in the Lake Washington trail system. Improvements include a 12‐foot wide combined pedestrian/bicycle path, a landscaped buffer separating the path from the travelled roadway, pedestrian level lighting. For the segment located along Airport Way, the facilities will include a bike track and sidewalk, which will involve removing one westbound lane of traffic on Airport Way.The City was awarded the grants: TAP = $346,000 (2013); STP Non‐Motorized = $575,000 (2015); Ped & Bike = $426,000 (2015); STP = $1,694,278; Ped & Bike Safety = $ 430,000 (under recommendation for 2017). Construction has been implemented in phases, with Phases 1 and 2 completed. Phase 4 is from Airport Way/Rainier Ave N intersection to north City limits (programmed in 2020‐2022). City of Renton | 2018‐2023 Transportation Improvement Program51RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Lake to Sound (L2S) TrailFunctional Classification:N/AFund: 317P.M.STEVEProj. Length:N/AProj: 122903Community Planning Area: City Center & ValleyTIP No. 22CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 3,710,000Unfunded :Project TotalsITEM ProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering800,000800,000R‐O‐W (includes Admin)110,000110,000Construction 2,240,0002,240,0002,240,000Construction Services560,000560,000560,000Post Construction ServicesTOTAL EXPENSES3,710,000910,0002,800,0002,800,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther (KC + CMAQ grant)3,710,000910,0002,800,0002,800,000Other In‐HandUndeterminedTOTAL SOURCES3,710,000910,0002,800,0002,800,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 22 LAKE TO SOUND (L2S) TRAILThe Lake to Sound (L2S) Trail is a joint partnership between the cities of Renton, SeaTac, Tukwila, Burien and Des Moines, in coordination with King County. The 17‐mile L2S Trail will provide an east‐west connection between the shoreline of Lake Washington (Renton) and the shoreline of Puget Sound (Des Moines).This project received a $950,000 CMAQ grant for construction of Phase A (Naches Ave SW to Fort Dent Park inTukwila), in 2014. No City match is required. King County is leading the design. Staff will be developing scope, cost and schedule for future phases. Phase A will connect Fort Dent (Tukwila) to the larger system of regional trails in South King County, including the Green River Trail, the Interurban Trail and the Cedar River Trail. Phase A goes from Naches Ave SW (Renton) to Fort Dent Park (Tukwila). Phase A will provide a 12‐foot wide asphalt paved multi‐use trail, with 2‐foot gravel shoulders.Design of the Fort Dent Park Connection is anticipated to be completed in the Summer of 2017. Construction of Phase A is anticipated to be completed in the Summer of 2018.City of Renton | 2018‐2023 Transportation Improvement Program52RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Walkway ProgramFunctional Classification:N/AFund: 317P.M.STEVEProj. Length:N/AProj: 120009Community Planning Area: CitywideTIP No. 23CONTACT: James Wilhoit 425.430.7319DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 1,438,088Unfunded :Project TotalsITEM ProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning30,0005,000 25,0005,000 5,000 5,000 5,000 5,000Preliminary Engineering150,00025,000125,00025,00025,00025,00025,00025,000R‐O‐W (includes Admin)Construction 1,138,08873,088115,000950,000150,000200,000200,000200,000200,000Construction Services120,00020,000100,00020,00020,00020,00020,00020,000Post Construction ServicesTOTAL EXPENSES1,438,08873,088165,0001,200,000200,000250,000250,000250,000250,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share1,438,08873,088165,0001,200,000200,000250,000250,000250,000250,000Proposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation (sidewalk fee‐in‐lieu)Other In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES1,438,08873,088165,000 1,200,000200,000 250,000 250,000 250,000 250,000TIP NO. ‐ 23 WALKWAY PROGRAMProgrammed Pre‐2018Six‐Year ProgramThis program provides for the design and construction of non‐motorized transportation facilities for pedestrians. Projects are identified and prioritized using criteria from the Comprehensive Citywide Walkway Study, Council direction, and through coordination with the City's Neighborhood Program.Providing safe and convenient non‐motorized facilities is an integral part of a complete transportation network. Specific improvements will respond to the needs of school children, the aged and persons with disabilities, and support increased use of transit.The Comprehensive Citywide Walkway Study was completed in 2009 and is being used to select projects that move into the design and construction phases. City of Renton | 2018‐2023 Transportation Improvement Program53RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Sidewalk Rehabilitation and Replacement ProgramFunctional Classification:N/AFund: 317P.M.LEEProj. Length:N/AProj: 122801Community Planning Area: CitywideTIP No. 24CONTACT: Patrick Zellner 425.430.2270DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 1,217,029Unfunded :Project TotalsITEM ProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering121,63232,63289,000R‐O‐W (includes Admin)Construction 1,038,102128,102270,000640,000100,000100,000110,000110,000110,000110,000Construction Services57,2962,29655,000Post Construction ServicesTOTAL EXPENSES1,217,029163,029414,000640,000100,000100,000110,000110,000110,000110,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share840,000100,000100,000640,000100,000100,000110,000110,000110,000110,000Proposed Fund Balance377,02963,029314,000Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES1,217,029163,029414,000 640,000 100,000 100,000 110,000 110,000 110,000 110,000TIP NO. ‐ 24 SIDEWALK REHABILITATION AND REPLACEMENT PROGRAMProgrammed Pre‐2018Six‐Year ProgramThis program provides for the replacement of existing curb and gutter, sidewalks, and curb ramps where such facilities have deteriorated or have been damaged.Improvements are being conducted at the Maplewood Glen Neighborhood. Planned improvements for the Maplewood Glen Neighborhood are: Phase 2 (SE 5th St) in 2017 and Phase 3 (SE 6th St) in 2018. In 2016 this program funded the replacement of the pedestrian crosswalk at the Downtown Transit Center.This program will address deficiencies and provide safe and convenient non‐motorized facilities for pedestrians in neighborhoods with damaged or deteriorated curb and gutter, sidewalks, and curb ramps. There are some places where curb ramps do not exist or are not to current ADA standards and they will be upgraded through this program. City of Renton | 2018‐2023 Transportation Improvement Program54RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Maple Valley Highway AttenuatorFunctional Classification:Princiapl ArterialFund: 317P.M.STEVEProj. Length:N/AProj: Community Planning Area: Cedar RiverTIP No. 25CONTACT: James Wilhoit 425.430.7319DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 1,180,200Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering156,000156,000156,000R‐O‐W (includes Admin)85,00085,00025,00060,000Construction 782,700782,700782,700Construction Services156,500156,500156,500Post Construction ServicesTOTAL EXPENSES1,180,2001,180,200181,000999,200SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined 1,180,2001,180,200181,000999,200TOTAL SOURCES1,180,2001,180,200181,000 999,200Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 25 MAPLE VALLEY HIGHWAY ATTENUATORThis project will remove an existing concrete barrier end treatment located eastbound (east of the Riviera Apartments). A new concrete barrier will be extended westerly approximately 400 feet and a new impact attenuator will be installed at the end of the new concrete barrier. The project will also provide a 2‐foot wide shoulder along SR‐169 between the outside through lane and the face of the barrier.The design report is complete and was funded by the Roadway Safety and Guardrail Program (TIP # 27). Final design and construction pending funding availability.Maple Valley Highway (SR 169) is a principal arterial carrying 44,000 vehicles per day. This project will improve safety for eastbound traffic on Maple Valley Highway (SR 169) at this location, which has been the site to numerous collision impacts. City of Renton | 2018‐2023 Transportation Improvement Program55RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Bridge Inspection & Repair ProgramFunctional Classification:N/AFund: 317P.M.JAEProj. Length:N/AProj: 120106Community Planning Area: CitywideTIP No. 26CONTACT: Derek Akesson 425.430.7337DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 519,025 Unfunded : 210,000Project TotalsITEMProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering174,02534,02560,00080,00020,00020,00010,00010,00010,00010,000R‐O‐W (includes Admin)Construction 275,00015,000260,00020,00020,00055,00055,00055,00055,000Construction ServicesPost Construction Services/Other280,00070,000210,00020,00050,00035,00035,00035,00035,000TOTAL EXPENSES729,02534,025145,000550,00060,00090,000100,000100,000100,000100,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share415,00025,00050,000340,00060,00060,00070,00050,00050,00050,000Proposed Fund Balance104,0259,02595,000Grants In‐Hand (FEMA)Grants In‐Hand (State Share)Mitigation In‐HandOther In‐HandOther In‐HandUndetermined210,000210,00030,00030,00050,00050,00050,000TOTAL SOURCES729,02534,025145,000 550,000 60,000 90,000 100,000 100,000 100,000 100,000TIP NO. ‐ 26 BRIDGE INSPECTION & REPAIR PROGRAMFunds shown under construction are for minor repairs to bridge structures. Programmed Pre‐2018Six‐Year ProgramThe Transportation Division inspects 25 bridge structures owned by the City of Renton. Inspection occur every two years to determine bridge sufficiency and load ratings, and identify any seismic retrofit needed. Undertake minor repairs and preventative maintenance as needed.Inspection program must be done for safety and funding purposes and as part of WSBIS Program to determine structural deficiencies, physical deterioration, or functional obsolescence and to qualify for federal bridge replacement (BRAC) grant funding. Repair funding is provided to accomplish lower cost improvements, identified through the inspection program, that will increase the safety and extend the longevity of the structures.City of Renton | 2018‐2023 Transportation Improvement Program56RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Roadway Safety and Guardrail ProgramFunctional Classification:N/AFund: 317P.M.JAEProj. Length:N/AProj: 120110Community Planning Area: CitywideTIP No. 27CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 140,000Unfunded :Project TotalsITEM ProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering21,0003,000 18,0003,000 3,000 3,000 3,000 3,000 3,000R‐O‐W (includes Admin)Construction 105,00010,00095,00010,00010,00015,00020,00020,00020,000Construction Services14,0002,000 12,0002,000 2,000 2,000 2,000 2,000 2,000Post Construction Services/OtherTOTAL EXPENSES140,00015,000125,00015,00015,00020,00025,00025,00025,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share140,00015,000125,00015,00015,00020,00025,00025,00025,000Proposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐HandOther In‐HandUndeterminedTOTAL SOURCES140,00015,000 125,000 15,000 15,000 20,000 25,000 25,000 25,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 27 ROADWAY SAFETY AND GUARDRAIL PROGRAMThis program will provide guardrail improvements each year and improve the safety of the roadside environment. This program will conduct a hazardous object removal project near the Airport.This program will implement roadside safety improvements including barrier systems and hazardous object removal.City of Renton | 2018‐2023 Transportation Improvement Program57RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Intersection Safety & Mobility ProgramFunctional Classification:N/AFund: 317P.M.LEEProj. Length:N/AProj: 122601Community Planning Area: N/ATIP No. 28CONTACT: Chris Barnes 425.430.7220DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 1,957,964Unfunded : 300,000Project TotalsITEMProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering271,2602,260269,00044,00045,00045,00045,00045,00045,000R‐O‐W (includes Admin)Construction 1,675,704155,70490,0001,430,000180,000250,000250,000250,000250,000250,000Construction Services311,00010,000301,00026,00055,00055,00055,00055,00055,000Post Construction ServicesTOTAL EXPENSES2,257,964157,964100,0002,000,000250,000350,000350,000350,000350,000350,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share1,950,000150,000100,0001,700,000250,000250,000300,000300,000300,000300,000Proposed Fund Balance7,9647,964Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐HandOther In‐HandUndetermined300,000300,000100,00050,00050,00050,00050,000TOTAL SOURCES2,257,964157,964100,000 2,000,000 250,000 350,000 350,000 350,000 350,000 350,000TIP NO. ‐ 28 INTERSECTION SAFETY & MOBILITY PROGRAMProgrammed Pre‐2018Six‐Year ProgramThis program will install new traffic signals, software systems to improve traffic signal timing operations, tactics central signal system upgrades or make improvements to existing signals identified by the Transportation Systems' Traffic Signal Priority List. The Priority List is determined by citizen concerns, intersection safety, mobility needs, and intersections that meet MUTCD traffic signal warrants. Traffic signals high on the warrant priority list include SW 41st St & Oakesdale Ave SW, SE Carr Road & 103rd Ave SE, and SW 34th St & Lind Ave SW. Historically, one traffic signal is designed and constructed every two‐three years to meet safety and mobility needs. This program budgets for projects needed to meet increasing demand, and the need for signalized traffic control. Elements used to prioritize project intersections may include vehicular approach volumes, accident analysis, signal‐warrant analysis, and pedestrian volume.$150,000 of the 2017 budget was reallocated for match the Williams Ave S and Wells Ave Conversion (TIP #8) STP grant. Funding shown in 2018 have been committed to the Williams and Wells Ave Conversion Project.City of Renton | 2018‐2028 Transportation Improvement Program58RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Traffic Safety ProgramFunctional Classification:N/AFund: 317P.M.BRYSONProj. Length:N/AProj: 122115Community Planning Area: CitywideTIP No. 29CONTACT: Chris Barnes 425.430.7220DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 965,588Unfunded : 210,000Project TotalsITEMProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning16,81416,814Preliminary Engineering142,7303,73019,000120,00020,00020,00020,00020,00020,00020,000R‐O‐W (includes Admin)Construction 928,04470,044158,000700,000100,000120,000120,000120,000120,000120,000Construction Services88,00028,00060,00010,00010,00010,00010,00010,00010,000Post Construction ServicesTOTAL EXPENSES1,175,58890,588205,000880,000130,000150,000150,000150,000150,000150,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share715,00050,00055,000610,000120,000130,00090,00090,00090,00090,000Proposed Fund Balance140,58840,588100,000Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐Hand (fee‐in‐lieu)60,00060,00010,00010,00010,00010,00010,00010,000Other In‐Hand (Landing Reimb)50,00050,000Other In‐Hand (2)Undetermined 210,000210,00010,00050,00050,00050,00050,000TOTAL SOURCES1,175,58890,588205,000 880,000 130,000 150,000 150,000 150,000 150,000 150,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 29 TRAFFIC SAFETY PROGRAMThis ongoing yearly program provides funding for special small‐scale traffic safety improvements that are identified and require materials, labor or equipment. This program includes converting school zone signs to electronic operation, installation of pedestrian safety traffic signals including Rectangular Rapid Flashing Beacons (RRFB), and Hawk hybrid beacon signals, bulbouts and radar speed signs for traffic calming. Projects included for safety/speed reduction are Union Ave NE, Edmonds Ave NE, Hoquiam Ave NE.Historically, this level of traffic safety improvements are required on an annual basis. This program budgets for safety projects to address these needs. Projects are typically identified through citizen concerns, analysis of accident records or observation by City Traffic Operations personnel. City of Renton | 2018‐2023 Transportation Improvement Program59RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Traffic Operation Devices ProgramFunctional Classification:N/AFund: 317P.M.BRYSONProj. Length:N/AProj: 122904Community Planning Area: CitywideTIP No. 30CONTACT: Eric Cutshall 425.430.7423DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 939,405 Unfunded :Project TotalsITEMProgrammedSpent In 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary EngineeringR‐O‐W (includes Admin)Construction 939,40592,405127,000720,000120,000120,000120,000120,000120,000120,000Construction ServicesPost Construction ServicesTOTAL EXPENSES939,40592,405127,000720,000120,000120,000120,000120,000120,000120,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share872,00090,00062,000720,000120,000120,000120,000120,000120,000120,000Proposed Fund Balance67,4052,40565,000Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES939,40592,405127,000 720,000 120,000 120,000 120,000 120,000 120,000 120,000TIP NO. ‐ 30 TRAFFIC OPERATION DEVICES PROGRAMProgrammed Pre‐2018Six‐Year ProgramThe City of Renton owns and operates 135 traffic signals. Replace failed or failing traffic signal vehicle detection loops and video detection. This program also provides for new/replacement of signs that are obsolete, faded or no longer appropriate, replacement of damaged luminaire and signal poles. This is an ongoing yearly program.Traffic signal controller cabinets are in need of replacement for proper operation. The increase in $40,000 in the budget will allow for 2 cabinets be replaced/year. Most of Renton's signals require extensive vehicle detection systems to provide traffic count data needed for the intersection controllers and TACTIS signal coordination system to operate effectively. Pavement deterioriation due to heavy traffic volumes, trucks, and adverse weather has increased the need for detection loop replacement.City of Renton | 2018‐2023 Transportation Improvement Program60RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Intelligent Transportation Systems (ITS) ProgramFunctional Classification:N/AFund: 317P.M.BRYSONProj. Length:N/AProj: 122162Community Planning Area: N/ATIP No. 31CONTACT: Eric Cutshall 425.430.7423DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 254,584Unfunded :Project TotalsITEM ProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering35,0005,000 30,0005,000 5,000 5,000 5,000 5,000 5,000R‐O‐W (includes Admin)Construction 184,58444,58420,000120,00020,00020,00020,00020,00020,00020,000Construction Services35,0005,000 30,0005,000 5,000 5,000 5,000 5,000 5,000Post Construction Services/OtherTOTAL EXPENSES254,58444,58430,000180,00030,00030,00030,00030,00030,00030,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share250,00040,00030,000180,00030,00030,00030,00030,00030,00030,000Proposed Fund Balance4,5844,584Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES254,58444,58430,000 180,000 30,000 30,000 30,000 30,000 30,000 30,000TIP NO. ‐ 31 INTELLIGENT TRANSPORTATION SYSTEMS (ITS) PROGRAMProgrammed Pre‐2018Six‐Year ProgramThis program is updating fiber communications.Improving the capacity and efficiency of the existing roadway system is a very cost effective element of the transportation program.Provides for improvements to the operational efficiency of the roadway system, including development and implementation of signal coordination programs, signing and channelization improvements, surveillance control and driver information system (SC & DI), transit signal priority, Intelligent Traffic Systems (ITS) Master Plan and signal improvements such as protective/permissive phasing.City of Renton | 2018‐2023 Transportation Improvement Program61RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Barrier‐Free Transition Plan ImplementationFunctional Classification:N/AFund: 317P.M.LEEProj. Length:N/AProj: 122705Community Planning Area: CitywideTIP No. 32CONTACT: Dan Hasty 425.430.7217DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 252,353 Unfunded :Project TotalsITEMProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning35,0005,000 30,0005,000 5,000 5,000 5,000 5,000 5,000Preliminary Engineering2,3532,353R‐O‐W (includes Admin)Construction 194,00022,000172,00022,00022,00032,00032,00032,00032,000Construction Services21,0003,000 18,0003,000 3,000 3,000 3,000 3,000 3,000Post Construction ServicesTOTAL EXPENSES252,3532,35330,000220,00030,00030,00040,00040,00040,00040,000SOURCES OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share252,3532,35330,000220,00030,00030,00040,00040,00040,00040,000Proposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (1)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES252,3532,35330,000 220,000 30,000 30,000 40,000 40,000 40,000 40,000TIP NO. ‐ 32 BARRIER‐FREE TRANSITION PLAN IMPLEMENTATIONProgrammed Pre‐2018Six Year ProgramThis program provides funding for designing and building features on an "as needed" basis in response to individual requests to improve access for individuals with special needs. A project list has been developed based upon sites identified in the Transition Plan section of the City of Renton Comprehensive Citywide Sidewalk Study. The ADA Self Evaluation will be completed in 2017.This program implements projects that support the City's effort to transition pedestrian facilities within the right‐of‐way into conformity with provisions contained in the Americans with Disabilities Act (ADA) Guidelines. The ADA Transition Plan has been adopted on May 18 2015. A programatic approach is required to ensure compliance with federal law. City of Renton | 2018‐2023 Transportation Improvement Program62RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Project Development & Pre‐Design ProgramFunctional Classification:N/AFund: 317P.M.LEEProj. Length:N/AProj: 122150Community Planning Area: N/ATIP No. 33CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 1,256,822Unfunded :Project TotalsITEM ProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning916,89591,895225,000600,000100,000100,000100,000100,000100,000100,000Preliminary Engineering339,92719,92720,000300,00050,00050,00050,00050,00050,00050,000R‐O‐W (includes Admin)Construction Construction ServicesPost Construction ServicesTOTAL EXPENSES1,256,822111,822245,000900,000150,000150,000150,000150,000150,000150,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share1,150,000100,000150,000900,000150,000150,000150,000150,000150,000150,000Proposed Fund Balance106,82211,82295,000Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐HandOther In‐Hand (2)UndeterminedTOTAL SOURCES1,256,822111,822245,000 900,000 150,000 150,000 150,000 150,000 150,000 150,000TIP NO. ‐ 33 PROJECT DEVELOPMENT & PRE‐DESIGN PROGRAMProgrammed Pre‐2018Six‐Year ProgramPerform critical activities needed for the development of future Capital Improvement Projects and for grant applications, including scoping, cost estimates, pre‐design, interlocal agreements and deficiency analysis. Also provides for the monitoring of active grant projects for compliance with State and Federal laws, regulations and specifications.This program includes small studies funding. Analyses of existing and projected transportation problems, infrastructure maintenance needs, local and regional mobility goals and revenues/costs are vital to the development of transportation projects that will best serve the needs of Renton and compete for grants. Also, to maintain eligibility for grant funding, the City must assure that project specifications and management comply with current State and Federal standards and regulations.Transportation, in partnership with Parks Division is updating the Trail and Bicycle Master Plan. It is anticipated that the Master Plan will be completed in the spring of 2018.City of Renton | 2018‐2023 Transportation Improvement Program63RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Arterial Circulation ProgramFunctional Classification:N/AFund: 317P.M.BOBProj. Length:N/AProj: 120029Community Planning Area: N/ATIP No. 34CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 1,176,197Unfunded :Project TotalsITEM ProgrammedSpent In 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning1,176,197141,197145,000890,000145,000145,000150,000150,000150,000150,000Preliminary EngineeringR‐O‐W (includes Admin)Construction Construction ServicesPost Construction ServicesTOTAL EXPENSES1,176,197141,197145,000890,000145,000145,000150,000150,000150,000150,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share1,175,000140,000145,000890,000145,000145,000150,000150,000150,000150,000Proposed Fund Balance1,1971,197Grants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES1,176,197141,197145,000 890,000 145,000 145,000 150,000 150,000 150,000 150,000TIP NO. ‐ 34 ARTERIAL CIRCULATION PROGRAMProgrammed Pre‐2018Six‐Year ProgramThis program provides for the short and long‐range planning and traffic analyses required to evaluate and update proposed transportation improvements projects, to assess the impacts of new development proposals, and to recommend local and regional transportation system improvements for all modes of travel. This project will fund the ongoing planning work which will lead to refinement and/or adjustment of the of improvement projects on the arterial network identified in the Transportation Element of the City's 2015 Comprehensive Plan.Combined State and Federal Clean Air legislation, the Growth Management Act (GMA), and the increasing importance of making sure that local and regional transportation plans are coordinated to the benefit of Renton make ongoing multi‐modal planning a high priority need. This program will also provide coordination with the I‐405 project team, to assure it provides the maximum benefits and minimum problems for Renton's transportation system.Planning work for segments/intersections/spot improvements along the NE 3rd/4th Street corridor (TIP # 5), 116th Ave SE (TIP # 13 ), S Carr Rd (TIP #14 ), will be conducted in 2017‐2018.City of Renton | 2018‐2023 Transportation Improvement Program64RESOLUTION NO. 4314 AGENDA ITEM #5. f)
1% for the Arts ProgramFunctional Classification:N/AFund: 317P.M.JOEProj. Length:N/AProj: 122112Community Planning Area: N/ATIP No. 35CONTACT: Juliana Fries 425.430.7232DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 121,767Unfunded :Project TotalsITEM ProgrammedSpent in 20162017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning121,76916,76915,00090,00015,00015,00015,00015,00015,00015,000Preliminary EngineeringR‐O‐W (includes Admin)Construction Construction ServicesPost Construction ServicesTOTAL EXPENSES121,76916,76915,00090,00015,00015,00015,00015,00015,00015,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation Share121,76716,76715,00090,00015,00015,00015,00015,00015,00015,000Proposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)UndeterminedTOTAL SOURCES121,76716,76715,000 90,000 15,000 15,000 15,000 15,000 15,000 15,000TIP NO. ‐ 35 1% FOR THE ARTS PROGRAMFunding is tied to the calculated share of eligible types of transportation projects and transportation funding subject to the City's 1% for the Arts Program. All gateway project proposals under this program are subject to approval of the Arts Commission.Programmed Pre‐2018Six‐Year ProgramThis program transfers funds to Fund 125, which is being managed by the Department of Community and Economic Development. Program is now based on actual design and construction costs. $11,151 was transferred in 2013 for 2012 capital expenditures. $10,454 was transferred in 2014 for 2013 capital expenditures. $9,344 was transferred in 2015 for 2014 capital expenditures. $16,767 was transferred in 2016 for 2015 expenditures.City of Renton | 2018‐2023 Transportation Improvement Program65RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Lake Washington Blvd N ‐ Park Ave N to Gene Coulon Memorial ParkFunctional Classification:CollectorFund: 317Proj. Length:N/AProj: 122121Community Planning Area: City CenterTIP No. 36CONTACT: James Wilhoit 425.430.7319DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded : 2,443,477 Unfunded :Project TotalsITEM ProgrammedSpent Pre‐2017 2017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning14,89914,899Preliminary Engineering28,46028,460R‐O‐W (includes Admin)Construction 1,973,821373,8211,600,0001,600,000Construction Services410,36310,363400,000400,000Post Construction Services15,93415,934TOTAL EXPENSES2,443,477443,4772,000,0002,000,000SOURCE OF FUNDS:Vehicle Fuel Tax2,8072,807Business & Occupation Share2,7342,734Proposed Fund Balance8,8288,828Grants In‐Hand (1)149,501149,501Grants In‐Hand (2)Mitigation In‐Hand258,353258,353Other (Developer Expenditure) 2,000,0002,000,0002,000,000Other (Developer Reimb)21,25321,253UndeterminedTOTAL SOURCES2,443,477443,4772,000,0002,000,000TIP NO. ‐ 36 LAKE WASHINGTON BLVD N ‐ PARK AVE N TO GENE COULON MEMORIAL PARKProgrammed Pre‐2018 Six‐Year ProgramThis project includes road widening, traffic signals, railroad crossings, drainage, curb, gutter, sidewalks and bicycle lanes. Developer to design and construct improvements, and get credit toward mitigation contribution. The developer is completing the project in 3 phases. The hotel tower is anticipated to be complete by early 2018. This project will be funded by the development of Southport. The costs shown below are for the estimated mitigation credit, per agreement with the developer. This project will serve the development and access needs to Coulon Park and the Southport Development. Agreement with developer to credit traffic mitigation towards the costs of certain improvements. Last Phase underway. Design for Lake Washington Blvd is complete. Construction to start in the summer of 2017 and be completed by the end of the year.City of Renton | 2018‐2023 Transportation Improvement Program66RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Lind Ave SW ‐ SW 16th St to SW 43rd St Functional Classification:Minor ArterialFund: 317P.M.BOBProj. Length:1.69 milesProj: 120024Community Planning Area: ValleyTIP No. 37CONTACT: Bob Mahn 425.430.7322DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 4,400,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:PlanningPreliminary Engineering650,000650,000400,000250,000R‐O‐W (includes Admin)Construction 3,200,0003,200,0001,200,0002,000,000Construction Services550,000550,000200,000350,000Post Construction ServicesTOTAL EXPENSES4,400,0004,400,000400,0001,650,0002,350,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (1)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (1)Other In‐Hand (2)Undetermined4,400,0004,400,000400,0001,650,0002,350,000TOTAL SOURCES4,400,0004,400,000400,000 1,650,000 2,350,000TIP NO. ‐ 37 LIND AVE SW ‐ SW 16TH ST TO SW 43RD ST Programmed Pre‐2018Six‐Year ProgramWiden existing roadway to five lanes where required. Includes new roadway, curbs, sidewalks, drainage, signals, lighting, signing and channelization.The needs, priorities and schedules for improvements on Lind Ave SW will be determined through Arterial Circulation studies. Increasing traffic demands in the Valley due in part to development will create the need to increase the capacity of this major north/south arterial. A potential project is a signal installation at the intersection at Lind Ave SW and SW 34th St (currently unsignalized). Additionally, improvements may result from future WSDOT I‐405 plans which include an interchange at Lind Ave SW (currently unfunded).City of Renton | 2018‐2023 Transportation Improvement Program67RESOLUTION NO. 4314 AGENDA ITEM #5. f)
Rainier Ave N Corridor Improvements (Phase 5)Functional Classification:N/AFund: 317P.M.BOBProj. Length:0.76 miProj: Community Planning Area: City CenterTIP No. 38CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 4,500,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning100,000100,000100,000Preliminary Engineering4,400,0004,400,0002,000,0002,400,000R‐O‐W (includes Admin)Construction Construction ServicesPost Construction ServicesTOTAL EXPENSES4,500,0004,500,000100,0002,000,0002,400,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (Bridge)Grants In‐Hand (2)Mitigation In‐HandOther In‐Hand (City Funds)Other In‐Hand (2)Undetermined4,500,0004,500,000100,0002,000,0002,400,000TOTAL SOURCES4,500,0004,500,000100,000 2,000,000 2,400,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 38 RAINIER AVE N CORRIDOR IMPROVEMENTS (PHASE 5)This is Phase 5 of the Rainier Ave Corridor Improvements, and will extend the improvements from NW 3rd Pl to north City limits. Project elements include widening of sidewalks with streetscaping, adding pedestrian‐scale illumination and planted buffer strips. The street may be narrowed from 5 to 3 lanes where feasible. On the east side of Rainier Ave the new multi‐use trail will be installed (Lake Washington Loop Trail), as shown on TIP 21.Funds shown in 2021 are for planning to determine the roadway cross section. Project cost estimated at $31.5M and is unfunded. Costs beyond 2023 not shown.Rainier Ave is a critical corridor in Renton with existing operational problems and in need of infrastructure enhancements to provide greater ease for non‐motorized and transit‐based travel. City of Renton | 2018‐2023 Transportation Improvement Program68RESOLUTION NO. 4314 AGENDA ITEM #5. f)
South Lake Washington Transit StopFunctional Classification:N/AP.M.BOBProj. Length:N/ACommunity Planning Area: City CenterTIP No. 39CONTACT: Vicki Grover 425.430.7393DESCRIPTION:STATUS:JUSTIFICATION:CHANGES:Funded :Unfunded : 3,010,000Project TotalsITEMProgrammedSpent Pre‐20172017Total2018 2019 2020 2021 2022 2023EXPENSES:Planning10,00010,00010,000Preliminary Engineering200,000200,000100,000100,000R‐O‐W (includes Admin)500,000500,000500,000Construction 2,200,0002,200,0002,200,000Construction Services100,000100,000100,000Post Construction ServicesTOTAL EXPENSES3,010,0003,010,000610,0002,400,000SOURCE OF FUNDS:Vehicle Fuel TaxBusiness & Occupation ShareProposed Fund BalanceGrants In‐Hand (State & Fed)Grants In‐HandMitigation In‐HandOther In‐Hand (City Funds)Other In‐Hand (2)Undetermined3,010,0003,010,000610,0002,400,000TOTAL SOURCES3,010,0003,010,000 610,000 2,400,000Programmed Pre‐2018Six‐Year ProgramTIP NO. ‐ 39 SOUTH LAKE WASHINGTON TRANSIT STOPThis project will implement a Bus Transit Station at Park Ave. N and Garden Ave N. The project includes a new transit stop, with passenger amenities such as shelters, lighting, benches, litter receptacles, bicycle racks and lockers.The preliminary planning for this transit project will be incorporated into the N Park Ave Extension Project (TIP # 12).The project is proposed to meet recent travel demand growth in the area and as a part of the connectivity of the regional transit system. This transit hub will provide service to a 17.5 acre mixed use site consisting of 730,000 sq.ft. of office space, 43,000 sq.ft. of meeting space, 30,000 sq.ft. of retail, 383 apartment units and a 347 unit hotel. Other new development in the area includes two hotels. In addition, a large manufacturing company's employees will benefit from the transit hub's location as well as visitors to The Landing and the 57 acre Gene Coulon Park. City of Renton | 2018‐2023 Transportation Improvement Program69RESOLUTION NO. 4314 AGENDA ITEM #5. f)
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RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION SIX – APPENDIX 71
SECTION SIX – APPENDIX
ABBREVIATIONS AND ACRONYMS 72
RESOLUTION TO ADOPT SIX‐YEAR 2018‐2023 TIP 74
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION SIX – ABBREVIATIONS AND ACRONYMS 72
ABBREVIATIONS AND ACRONYMS
The following list defines the abbreviated words and/or acronyms used in the City of Renton’s Six‐Year
Transportation Improvement Program.
ACP Asphalt Concrete Pavement
ADA American Disability Act
BAT Business Access Transit
BNSF Burlington Northern Santa Fe
BRAC Bridge Replacement Advisory Committee
CBD Central Business District
CIP Capital Improvement Program
CMAQ Congestion Mitigation and Air Quality
CTR Commute Trip Reduction (State Act)
DOE Department of Ecology
EB Eastbound
ECL East City Limits
EIS Environmental Impact Study
ER Emergency Relief
FHWA Federal Highway Administration
FMSIB Freight Mobility Strategic Investment Board
GIS Geographic Information System
GMA Growth Management Act
HOV High Occupancy Vehicles
ITS Intelligent Transportation System
LF Linear Feet
LID Local Improvement District
LOS Level of Service
MAP‐21 Moving Ahead for Progress in the 21st Century Act
METRO Municipality of Metropolitan Seattle
MOU Memorandum of Understanding
MUTCD Manual on Uniform Traffic Control Devices
NCL North City Limits
NB Northbound
PMS Pavement Management System
Precon Preconstruction Engineering/Administration (design phase of project)
PS&E Plans, Specifications, and Estimates
ROW Right‐of‐way
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON | 2018 – 2023 TRANSPORTATION IMPROVEMENT PROGRAM
SECTION SIX – ABBREVIATIONS AND ACRONYMS 73
RTA Regional Transit Authority
SB Southbound
SCATBd South County Area Transportation Board
SCL South City Limits
SOV Single Occupant Vehicle
ST Sound Transit
STP Surface Transportation Program
TDM Transportation Demand Management Program
TIB Transportation Improvement Board
TIP Transportation Improvement Plan
UPRR Union Pacific Railroad
UPS Uninterruptible Power Supple
WB Westbound
WCL West City Limits
WSBIS Washington State Bridge Inventory System
WSDOT Washington State Department of Transportation
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
CITY OF RENTON, WASHINGTON
RESOLUTION NO. 4314
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, UPDATING AND
EXTENDING RENTON'S SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM
FOR 2018—2023.
WHEREAS, the City of Renton has adopted a Six-Year Transportation Improvement
Program ("TIP") pursuant to RCW 35.77.010 (Perpetual advanced six-year plans for coordinated
transportation program expenditures), and the TIP has been updated, amended and modified
from time to time as authorized and required by law; and
WHEREAS, the City Council held a duly noticed public hearing on June 26, 2017, for the
purpose of considering updates to the TIP; and
WHEREAS, the City Council has reviewed the work accomplished under the TIP,
considered any public testimony given at the public hearing held on June 26, 2017, considered
proposed updates to the TIP, and determined current City transportation needs;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. The City of Renton's 2018-2023 Six-Year Transportation Improvement
Program, attached as Exhibit A and fully incorporated herein by this reference, is adopted as the
City's updated and extended TIP.
SECTION III. The updated and extended TIP, as attached, shall be and constitute
Renton's 2018-2023 Six-Year Transportation Improvement Program for purposes of compliance
1
74
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
RESOLUTION N0. 431 4
with RCW 35.77.010, and shall remain in full force and effect until further revised, amended, and
modified as provided by law.
SECTION IV. The Administrator of the Public Works Department and the City Clerk are
authorized and directed to file this resolution,together with Exhibit A,with the Washington State
Secretary of Transportation within 30 days of its adoption.
PASSED BY THE CITY COUNCIL this 26thday of June 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this 26thday of June 2017.
Denis Law, Mayor
N111Approvedastoform:
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Shane Moloney, City Attorney i
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75
RESOLUTION NO. 4314 AGENDA ITEM #5. f)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, REVISING RENTON’S
SIX‐YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR 2018 – 2023.
WHEREAS, the City of Renton has adopted a Six‐Year Transportation Improvement
Program (“TIP”) pursuant to RCW 35.77.010 (Perpetual advanced six‐year plans for coordinated
transportation program expenditures), and the TIP has been updated, revised and/or modified
from time to time as authorized and required by law; and
WHEREAS, the City Council held a duly noticed public hearing on October 23, 2017, for
the purpose of considering a revision to the TIP to add the following proposed project: Talbot
Road at S 177th Street Signalization and Related Roadway Improvements; and
WHEREAS, the City Council considered any public testimony given at the public hearing,
considered the proposed revision to the TIP, considered consistency with the City’s
Comprehensive Plan, and determined current City transportation needs;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. Exhibit A to Resolution No. 4314, adopting the City of Renton’s 2018‐2023
Six‐Year Transportation Improvement Program, is hereby amended to add TIP No. 40, Talbot
Road S and S 177th Street Signalization and Roadway Improvements, attached hereto as Exhibit
1 and fully incorporated herein by this reference.
SECTION II. The revised TIP, as amended herein, shall be and constitute Renton’s 2018‐
2023 Six‐Year Transportation Improvement Program for purposes of compliance with RCW
AGENDA ITEM #5. f)
RESOLUTION NO. ________
2
35.77.010, and shall remain in full force and effect until further updated, revised, and/or modified
as provided by law.
SECTION III. The Administrator of the Public Works Department and the City Clerk are
authorized and directed to file this resolution, together with Resolution No. 4314, with the
Washington State Secretary of Transportation within 30 days of its adoption.
PASSED BY THE CITY COUNCIL this ____ day of _________________, 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ____ day of ___________________, 2017.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES:1746:10/2/17:scr
AGENDA ITEM #5. f)
3
EXHIBIT 1
TIP NO. 40
TALBOT ROAD S AND S 177TH STREET
SIGNALIZATION AND ROADWAY
IMPROVEMENTS
AGENDA ITEM #5. f)
4 AGENDA ITEM #5. f)
AB - 1998
City Council Regular Meeting - 09 Oct 2017
SUBJECT/TITLE: Professional Services Agreement CAG-17-149 with KPG, Inc. for the
Williams Avenue South and Wells Avenue South Converstion Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Bob Hanson, Transportation Design Manager
EXT.: 7223
FISCAL IMPACT SUMMARY:
The Wells Avenue South and Williams Avenue South Conversion Project has a design budget of $1,000,000
(317.122908.016.595.11.63.000). The design agreement with KPG, Inc. is $381,919.18 and is considered to be
within budget.
SUMMARY OF ACTION:
The project will design and construct new traffic signal systems and raised concrete intersections at four
intersections:
• Wells Avenue South and South 2nd Street.
• Wells Avenue South and South 3rd Street.
• Williams Avenue South and South 2nd Street.
• Williams Avenue South and South 3rd Street.
The project will also design and construct revisions to the Williams Avenue South and South Grady Way
intersection traffic signal.
The project will provide new channelization and revised railroad signals on Wells Avenue South and Williams
Avenue South. On Wells Avenue South and Williams Avenue South between South 3rd Street and South 2nd
Street the project will provide new landscaping, illumination and streetscape improvements. The project also
includes upgraded ADA and bicycle facilities and improved signage in the corridor.
The agreement includes survey and basemapping, environmental permitting support, traffic analysis,
geotechnical investigation, right-of-way determination, public involvement, preliminary stormwater
documentation, stakeholder coordination and preliminary design and opinion of cost. Final design, contract
bid documents, construction support services and construction management may be added as future
amendments at the City’s discretion.
KPG, Inc. submitted a statement of qualifications for this project in response to a request for qualifications
issued by the City in October 2016. Based on the submitted qualifications KPG, Inc. was among three finalists
selected for interview earlier this year by a panel of Transportation Systems Division staff members. As the
highest scorer of those interviewed by the panelists, KPG, Inc. was invited to submit a proposal for the design
services for this project.
AGENDA ITEM #5. g)
EXHIBITS:
A. Professional Services Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Professional Services Agreement CAG-17-149 with KPG, Inc. in
the amount of $381,919.18 for the preliminary design of the Williams Avenue South and Wells Avenue South
Conversion Project.
AGENDA ITEM #5. g)
E Profe
H rly R
Local Agency A &ssional Services
egotiated ou ate Consultant Agreement
Agreement Number:CAG 17-149
Firm/Organization Legal Name (do not use dba’s):
KPG,P.S.
Address Federal Aid Number
3131 Elliott Ave Suite 400,Seattle,WA,98121
UBI Number Federal TIN or SSN Number
601248468 91-1477622
Execution Date Completion Date
December 31,2020
1099 Form Required Federal Participation
D Yes No Yes [I No
Project Title
Connecting Downtown Renton Improvement Project -Phase 2 (Wells/Williams)
D Yes No DBE Participation Maximum Amount Payable:$381,919.18
El Yes No MBE Participation
D Yes No WBE Participation
D Yes No SBE Participation
Index of Exhibits
Local AgencyA&E Professional Services Negotiated Hourly Rate ConsultantAgreement Page 1 of 14
Revised 4/10/2015
Description of Work
The Project will design and construct the following improvements:1)New concrete raised intersections at
WellsAve S/S 2nd St,Wells Ave S/S 3rd St,Williams Ave S/S 2nd St,and Williams Ave S/S 3rd St,2)New
channelization on Wells Ave S and Williams Ave S from S Grady Way and N lst St to accommodate the
two-way conversion,3)New Bicycle Boulevard on Wells Avenue S between Houser Way S and the Cedar
River Trail,4)New traf?c signal systems at the intersections of Wells Ave S/S 2nd St,Wells Ave S/S 3rd St,
Williams Ave S/S 2nd St,and Williams Ave S/S 3rd St,and revised traf?c signal at the Williams Ave S/S
Grady Way intersection,5)New way?nding and signage
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultantCost Computations
Exhibit F Title VI Assurances
Exhibit G Certi?cation Documents
Exhibit H Liability Insurance Increase
Exhibit 1 Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
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Exhib A
Work
it
Scope of
WSDOT Form 140-089 EF Exhibit A Page 1 of 1
Project No
See Exhibit A,attached.
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
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(Phase 1)is currently under construction with a planned completion date in August 2017.
Phase 3 will include the two—way conversions of S 2nd Street and S 3rd Street from Mil
lAvenueStoRainierAvenueS.
This scope outlines the Preliminary Design effort,supplemental services,and
coordination required to achieve the City's Project goals.KPG ("Consultant”)will provide
the following services that will result in a Preliminary Design and Opinion of Cost submittal
to the City:
Topographic Survey and Basemapping
Environmental Permitting Support
Traffic Analysis and Reporting
Geotechnical Investigation and Reporting
Right of Way Determination
Public Involvement
Preliminary Stormwater Documentation
0 Coordination with Utilities and Stakeholders
0 Preliminary Design and Opinion of Cost
It is anticipated that once the City has reviewed and approved the Preliminary Design
Submittal,this scope of services will be amended to complete the 30%and Final Design
effort.
ASSUMPTIONS
The following assumptions were identified to provide direction with design:
The project is funded through the Surface Transportation Program (STP).
There is no DBE Goal established for this project or in future phases.
The Project will require NEPA Documentation (assumed Categorical Exclusion)and all
permitting approvals will be the City's responsibility.The Consultant shall support the
permitting process with graphics where necessary.
Improvements to water,sewer,and storm utilities on Wells Ave S and Williams Ave
between (and on)S 3rd St and S 2nd St are being designed by MSA.
ROW Acquisition Services are not included in this scope of work.
Structural engineering is not included in this scope of work.
Design of kiosks,wayfinding signs,and parklets are not included in this scope of work.
The City's Streetscape Design Guidelines and design elements from the Main Avenue
Project will be utilized as a basis for urban design treatments.
WSDOT Channelization Plan Approval will not be required.
Frontage improvements on Wells Ave S and Williams Ave S between S 3rd St and
2nd St are not included in this scope.
City of Renton
Wells/WilliamsConversion Project (CAG 17-149)
Preliminary Design KP
GProjectNumber:16125 2 September,2017
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
Exh B
DBE Parti ip
ibit
c ation
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
Not applicable.
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
Exh
Prep En
ibit C
aration and Delivery of Electronic gineering and Other Data
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
In this Exhibit the agency,as applicable,is to provide a description of the format and standards the consultant is
to use in preparing electronic ?les for transmission to the agency.The format and standards to be provided may
include,but are not limited to,the following:
I.Surveying,Roadway Design &Plans Preparation Section
A.Survey Data
Standard:City of Renton Survey Control Network and Standards,2000
Format:Autodesk,AutoCAD Civil 3D,Note:Consultant's version shall be compatible with City of
Renton's version,at the time of submission of deliverables.For 2015,City of Renton version is AutoCAD
Civil 3D 2015.
Transmission:Compact Disk,DVD and/or Flash Drive
B.Roadway Design Files
Standard:Washington State Department of Transportation,Local Agency Guidelines,April 2015
Format:Autodesk,AutoCAD Civil 3D,Note:Consultant's version shall be compatible with City of
Renton's version,at the time of submission of deliverables.For 2015,City of Renton version is AutoCAD
Civil 3D 2015.Adobe pdf for plan sheets and/or roll plots.
Transmission:Compact Disk,DVD and/or Flash Drive
C.Computer Aided Drafting Files
Standard:KPG CAD Standards
Format:Autodesk,AutoCAD Civil 3D,Note:Consultant's version shall be compatible with City of
Renton's version,at the time of submission of deliverables.For 2015,City of Renton version is AutoCAD
Civil 3D 2015.Use the same sheet border and title block as used on the Main Avenue Project.
Transmission:Compact Disk,DVD and/or Flash Drive
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
Exhib D
Prim mp ta
it
e Consultant Cost Co u tions
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
See Exhibit D,attached.
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
T Agreem Amou $3 1419.18
M age Reserve (MR)
Classification
Senior Engineer
Project Manager
Survey Manager
Project Surveyor
Sr.Proj Engineer/LA
Sr.Dsn Engineer/LA/Surv
Design Engr/LA Tech
Survey Field
Technician
Clerical
Direct Reimbursables
Mileage
Amec Foster Wheeler
Traffic Control Services
CNI
Potholes
Title Reports
Reproduction
otal ent nt
an ment
mum Amount ble
City of Renton
KPG
City of Renton
Sala rv
Cost
Subtotal
$217.42
$157.02
$177.59
$114.68
$142.42
$107.60
$62.24
$85.27
$91.72
$73.27
CONSULTANT FEE DETERMINATION
SUMMARY OF COST
Wells and Williams Conversion Project
Total Hours
Reimbursable Total
Date:9/22/16
20
213
34
303
322
388
444
376
222
50
2,372
Exhibit D
Direct Salary
Total Cost
$4,348.40
$33,445.26
$6,038.06
$34,748.04
$45,859.24
$41 ,748.8O
$27,634.56
$32,061 .52
$20,361 .84
$3,663.50
$249,909.22
$2,942.50
$39,317.46
$10,000.00
$22,950.00
$12,800.00
$13,500.00
$0.00
$101,509.96
500
1,919.1
AGENDA ITEM #5. g)
P
Landscape Arch ileclum
9 Civil Engineering o
Description Estimated Fee
Ils/W/I/ia
EXHIBIT D
FEE SUMMARY K G
Project:City of Renton
Wells Ave S and Williams Ave S Conversion Project
9/22/2017
WE 1 -Management/Coordination/Administration $23,756.67
WE 2 -Survey and Basemapping $115,514.99
WE 3 -Preliminary Stormwater Analysis $8,356.44
WE 4 -Traffic Analysis $9,042.00
WE 5 -Geotechnical Investigation $43,911.26
WE 6 -Preliminary ROW Investigation $40,564.00
WE 7 -Public Involvement $40,580.74
WE 8 -Urban Design and Preliminary Design $57,164.28
WE 9 —UtilityCoordination $12,528.80
Total Estimated Fee $351,419.18
City of Renton
We ms Conversion 1 KPG
0 Architecture 0
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AGENDA ITEM #5. g)
Mlnugemenl/Coordinalion/Admlnlnullan
Survey Ennemnpplng
Mneage (est.5
(cm)s 22.954100
122 sauuaa)s v2.aoo.oo
s .
Aunlyais
Fveliminary now Investigation
Hepovls (30 e $450ea)
Mileage (as|.2000 miles
Reproduction
5
gn mu Fmllminnry
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g .
,
5 A
5 .
II5/WW5
EXHIBITD
KP
0 Architecture 0
Landscape Architecture
0 Civil Engineering 0
Reproduction
$
1500 miles x 0.535 cents/mile)
Utility
Potholes
Traffic Control Services -Plans and Traffic Control (Task 2 2)
$
Mileage
Reoroduction
$
Mileage
Reproduction
$
Reproduction
$
$
$1,070 00
$
$
Reproduction
Reoroduction
City of Flenton
We ms Conversion 5 KPG
9/22/20
HOUR AND FEE ESTIMATE
Project:City of Renton
Wells Ave S and Williams Ave S Conversion Project
9/22/2017
Reimbursable Breakdown
WE 1 -
Total 1.070.00
WE 2 -and
Total 46.55250
WE 3 -Preliminary Stormwater Analysis
Total
WE 4 -Traffic
Total
WE 5 -Geotechnical Investigation
Mileage
Total 39.317.46
WE 6 -
Total 13,500.00
WE 7 -Public involvement
Total 1.070.00
Total
WE 9 -Utility Coordination
Mileage
Total
TOTAL REIMBURSABLES $101,509.96
Mileage (est.2000 miles X 0 535 cents/mile)
Locates
Amec Foster Wheeler
Title
Reproduction
WE B -Urban De§i
x 0.535 cents/mile)
De_si9n
1,070.00
802 50
10.000 00
$
$
$39.317.46
$13.500 00
$.
$
$
AGENDA ITEM #5. g)
/ls/Willia
Employees
Sessyle Asato
Paul Fuesel
Nelson Davis
Jason Fritzler
Olivia Paraschiv
Kirk Smith
Ray Edralin
Michael Lapham
Jan Ciganik
Karina Franada
Nelle Alexander
Mike Bowen
Ron Reichel
Phil Adams
Justin Williams
Karen Weisser
Chris Johnson
Elizabeth Gibson
Phuong Nguyen
Nathan Monroe
John Davies
Blake Costa
Emily Logan
Casey Jeszeck
Judy Johnson
Yaxin Shi
Danielle Winklemann
Terri Simms
Michelle Torres
Joe Giacobazzi
Vonnie Stockman
City of Renton
We ms Conversion
EXHIBIT D
Title
QA/QC Manager
LA Manager
Principal
Project Manager
Engineering Lead
Stormwater Lead
Stormwater Engineer
Traffic Analysis Lead
Signal/Illumination/ITS Lead
Roadway Lead
UtilityLead
Survey Lead
ROW
Survey Field
Survey Field
Survey Tech
Survey Tech
Landscape/Irrigation Lead
Urban Design Lead
CM Lead
Traffic Engineer
Signal/Lighting Engineer
Roadway Engineer
Roadway Engineer
Landscape Tech
Landscape Tech
Admin
Admin
Admin
Public Inv Lead
CAD Tech
Rate
$155.12
$214.75
$214.75
$155.12
$149.06
$145.01
$110.26
$112.89
$137.18
$100.44
$99.86
$175.40
$113.47
$88.28
$80.16
$87.12
$71.78
$131.41
$97.24
$119.25
$110.55
$66.85
$69.47
$60.78
$63.67
$55.58
$75.25
$69.47
$47.17
$57.89
$94.06
KPG
AGENDA ITEM #5. g)
cm)s|IIlun1I'ulus @wxdol.wa.Vnv.
Transportation BuildinghingtonState
310 Maple Park Avenue S.EPa"M "3P°"tat °"PO.Box 47300
Olympia,WA 90504-7300
360-705-7000
TTY:1-800-833-B388
www.w5dot.wa.gov
April 10,2017
KPG,Inc.
3131 Elliott Avenue,Suite 400
Seattle,WA 9812]
Subject:Acceptance FYE 2016 ICR —Risk AssessmentReview
Dear Ms.Susan Rowe:
Based on Washington State Department of Transportation’s (WSDOT)Risk
Assessment review of your Indirect Cost Rate (ICR),we have accepted your proposed
FYE 2016 ICR of 138.02%.This rate is applicable to Washington Local Agency
Contracts only.This rate may be subj ect to additional review if considered necessary by
WSDOT.Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions,feel free to contact our office at (360)705-7019 or via email
Regards;
Jonson,Erik
ERIK K.JONSON
Manager,Consultant Services Office
cosign
Acceptance ICR Risk Assessment Review
AGENDA ITEM #5. g)
Exhib E
mp tio
it
Sub consultant Cost Co uta ns
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
There isn’t any sub-consultant participation at this time.The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting”of this AGREEMENT.
See Exhibit E,attached.
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
BFHEC
foster
wheeler
Exhibit E
GEOTECHNICALENGINEER NG
Wells Avenue S &Williams Ave S Conversion Project
Renton,Washington
March 2017
TASK 1 —GEOTECHNICALENGINEERING
The following items are to be performed by the sub-consultant,Amec FosterWheeler
Environment &infrastructure,Inc.(Amec Foster Wheeler),under this task.
Assumptions for Task 1:
The budget shown in Exhibit G assumes this task is six (6)months in duration.
Basemap showing topography,existing structures,and utilities willbe provided to
Amec Foster Wheeler prior to the field exploration.
CITY will provide ROW Use Permit(s)based on traffic control plans provided by
Amec Foster Wheeler.Any fees or deposits related to ROW Use Permits willbe
waived by the CITY.
Field exploration can be conducted during normal business hours(Monday
through Friday,7 am -7 pm)within traffic lanes.If limited work hours are required
by the CITY,field costs will increase and a budget increase may be needed.
Asphalt and concrete pavement willbe less than 16 inches thick.If the pavement
is thicker than 16 inches,the field costs will increase and a budget increase may
be needed.
Pavement core holes will be patched with asphalt cold patch.
Soil borings willbe backfilled immediately after sampling.Groundwater wells will
not be installed.
CITY will provide available historical road and utility construction information,
such as pavement condition reports and as-builts from previous paving and utility
projects.
Preliminary plans showing the proposed improvements will be provided to Amec
Foster Wheeler for engineering analyses and report preparation.
The CONSULTANTwith input from the CITY willprovide traffic volumes,
assumed design life,and assumed traffic growth to Amec Foster Wheeler for
pavement design.
Engineering for pole foundations willbe based on WSDOT design methods;
pavement design will be based on WSDOT and AASHTO methods;and
Page 1
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
34:4
(AMEC Class Code)Hours Hourly
Principal Geolechnical (624 625)$72.$290.52
Processor (808 809)06
TOTAL DSC $7,535.82
EXHIBITG1 -SUMMARYOF COSTS
Geotechnical Study '
Wells and Williams Avenues
Ftenton,Washington
Amec Foster Wheeler Environment &Infrastructure,lnc.
DIRECT SALARYCOST (DSC):
Classification x
Engineer to 4
Associate Engineer (620 to 623)49
senior Geologistl Engineer (616 to 619)22
Project Geologistl Engineer (614 to 615)53
Staff Geologistl Engineer (611 to 613)8
CAD Drafter (517)12
Clericall Word 10
158
OVERHEAD COST (OH COST -including salary additives):
OH Rate of 1.4557 x DSC 1.4557»X
FIXEDFEE (FF):
FF Rate of 0.30 x (DSC)0.3 x
REIMBURSABLES:
Field Expenses (mileage,equipment,etc.)
Subcontract Expenses (0%mark-up)
TOTAL FIEIMBUHSABLES
TOTAL
Rate
63
$66.85
$44.40
$39.57
$32.1 0
$31.52
$7,535.82 =
$7,535.82 =
$317.50
$18,283.50
amec
foster
wheeler
Cost Task Total
$3,275.65
$976.60
$2,097.21
$256.80
$378.24
$260.60
$10,969.89
$18,551.00
$39,317.46
$26.
$2,260.75
AGENDA ITEM #5. g)
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AGENDA ITEM #5. g)
AMEC Exgenscs
Expense Item Qulanlily Cost Tolal
Mileage 500 Mllss $0.535
Fieldsupplies I Each $50.00 $50
SubIolaIAMEC Ex nnws $318
Expsnsn Ouanlily Unll Unit Total
Moisluve 12 Each $20 5240.00
Glam SIZGDisllibullon I2 Each 5110 31320.00
is Bearing Flalio (CBR)4 Each SSOB $2,000.00
Subtotal Lnbomlag Ex/mnsas $3.560
Subcontract Frlvalo UlllllyLocale APS
Expense llam Ouunlily nll Unil Gas!Tomi
La hours $80 $480.00
Subtotal Private Lacme Exgs-nses $4817
c1 Tram:Control (Kunny'a Trnfllc Conlrol Plans)
expense llam ouanny Unit cost me:
La!3500
Sublalal Tia!/laOunlmlPlan Exganses $500
Trafllc Control Services Emerald Cll Fla in
Expense llam Ouanllly Unll Unit Total
Mabillzallon 3 day 575
Barrier Truck days $500 $0
Signago 9 each $4 $38
Cones 50 each $0.75 $33
Avrowboanls day 5100 S0
Eguupmenl Tvuck 3 day S75 3225
Flaggars 24 hour 555 SL320
subtotal Trallic Comm!Service Exgansas S I.694
Subcontract Drllling(Gcologlc Drill.Inc.)
Expense llem Ouanlily Uni1 Unll Casi Total
Drillingestimate $7.800 $7.500
Conclale coring 12 each 5200 52,400
Expon drlll cumr-gs 3 may 5600 $1.300
Subloial Dlill/HgExganses $12,001‘)
0%mark-up uxpanses SD
]To|aI Olhar Dlrumcoals 318.551]
Estimated Fee Summary
Unil Unit
$268
Californ
U
[nor 6
)or 5 hours 5100
Cost
$25
each
Sub1o1alAMEC Expenses $318
Subtotal Subcontract Expenses $18,234
7/11/2017
Other Direct Costs
amec
foster
wheele
rBreakdownofExpenses
Subcontract Laboratory Expenses
Item Cost
Subcontra Plans
Unit
S ubcantract
AGENDA ITEM #5. g)
Billing
Minimum Minimum Maximum Minimum Maximum Minimum Maximum
Dlracl Labor 57%30.00%llng Rate:DirectlassCodeClassDescrlllonRuleOHOHRatePROFESSIONALLEVELS
TECHNICALLEVELS
EXHIBITG-2
ACTUALS NOT TO EXCEED TABLE
Wells and Williams Avenues.Henton,WA
Code
Current Rates
Base
Rate
Overhead
145
Subconsultant Fee Determination Summary Sheet
amec
foster
wheeler
Fee Rate
Bll
Amec Foster Wheeler Environment &Infrastructure,Inc
11810 Norfh Creek Parkway Norfh
Bothell,Washingfon 98011
Prepared 22 Mar 17
Flates Valid through 30 Sep 17
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
Professional _evel
Professional _eve
Professiona Leve
Professiona Level
Professiona _eve
Professiona Leve
Professional Leve
Professional _eve
Professiona Leve
Professional _evel
Professiona Leve
Professiona Level
Professiona _eve
Professiona _eve
Professiona _eve
Professional _eve
Professiona _eve
Professiona Level
Professional _evel
Professiona Leve
Professiona _evel
Professiona _evel
Professional _eve
Professiona _eve
Professional Leve
Professional Leve
Technician Leve
Technician Leve
Technician Leve
Technician Leve
Technician Leve
Technician Leve
Technician Level
1
2
3
4
Technician Level 5
6
7
8
1
<0GJ\lO’)U'l-l>C0l\)
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Technician Leve 9
Technician Leve 1
Technician Level 1
Technician Leve 1
Technician Leve 1
Technician Leve 1
Technician Leve 1
Technician Leve 1
Technician Leve 1
Technician Leve 1
0
1
2
3
4
5
6
7
8
$11.00
$11.73
$13.29
$14.65
$16.42
$17.93
$19.54
$21.10
$22.67
$24.23
$25.79
$23.29
$31.26
$34.33
$37.31
$40.51
$43.56
$47.20
$50.71
$54.22
$57.73
$61.24
$64.75
$66.26
$71.77
$75.26
$6.00
$3.01
$3.91
$9.81
$10.71
$11.61
$12.51
$13.51
$14.51
$15.51
$17.01
$16.51
$20.51
$23.01
$25.51
$23.01
$30.51
$33.01
Maximum
$11 72
$13.23
$14.64
$16.41
$17.97
$19.53
$21.09
$22.66
$24.22
$25.76
$23.26
$31.25
$34.32
$37.30
$40.50
$43.55
$47.19
$50.70
$54.21
$57.72
$61.23
$64.74
$66.25
$71.76
$75.27
$145.00
$3.00
$3.90
$9.60
$10.70
$11.60
$12.50
$13.50
$14.50
$15.50
$17.00
$13.50
$20.50
$23.00
$25.50
$23.00
$30.50
$33.00
$40.00
$16.01
$17.06
$19.35
$21.62
$23.90
$26.17
$26 44
$30.72
$33.00
$35.27
$37.54
$41.16
$45.51
$49.97
$54.31
$56.97
$63.41
$63.71
$73.32
$73.93
$64.04
$69.15
$94.26
$99.37
$104.43
$109 59
$11.65
$11.66
$12.97
$14.26
$15.59
$16.90
$13.21
$19.67
$21.12
$22.56
$24.76
$26.95
$29.66
$33.50
$37.13
$40.77
$44.41
$49.05
$17.06
$19.33
$21.60
$23 39
$26.16
$26.43
$30.70
$32.99
$35.26
$37.53
$41.17
$45.49
$49 96
$54.30
$56.96
$63.40
$66.69
$73.30
$76.91
$34.02
$69.13
$94.24
$99.35
$104.46
$109.57
$211.06
$11.65
$12.96
$14.27
$15.53
$16.39
$13.20
$19.65
$21.11
$22.56
$24.75
$26.93
$29.64
$33.48
$37.12
$40.76
$44.40
$43.04
$53.23
$3.30
$3.52
$3.99
$4.46
$4.93
$5.39
$5.66
$6.33
$6.60
$7.27
$7.74
$3.49
$9.33
$10.30
$11.19
$12.15
$13.07
$14.16
$15.21
$16.27
$17.32
$18.37
$19.43
$20.46
$21.53
$22.56
$2.40
$2.40
$2.67
$2.94
$3.21
$3.46
$3.75
$4.05
$4.35
$4.65
$5.10
$5.55
$6.15
$6.90
$7.65
$6.40
$9.15
$9.90
$3.52
$3.96
$4.45
$4.92
$5.39
$5.36
$6.33
$6.30
$7.27
$7.73
$6.46
$9.36
$10.30
$11.19
$12 15
$13.07
$14.15
$15.21
$16.26
$17.32
$16.37
$19.42
$20.46
$21.53
$22.53
$43.50
$2.40
$2.67
$2.94
$3.21
$3.43
$3.75
$4.05
$4.35
$4.65
$5.10
$5.55
$6.15
$6.90
$7.65
$6.40
$9.15
$9.90
$12.00
$30.31
$32.32
$36.62
$40.92
$45.25
$49.55
$53.35
$53.15
$62.47
$66 77
$71.07
$77.96
$66.14
$94.60
$102.32
$111.63
$120.04
$130.07
$139.74
$149.41
$159.09
$166.76
$176.43
$166.10
$197.76
$207.45
$22.05
$22.07
$24.55
$27.03
$29.51
$31 99
$34.47
$37.23
$39.99
$42.74
$46.87
$51 01
$56.52
$63.41
$70.30
$77.19
$84.08
$90.97
Flats
$32.30
$36.60
$40.69
$45.22
$49.52
$53.32
$53.12
$62.44
$66.74
$71.04
$77.93
$86.12
$94.53
$102.79
$111.61
$120.01
$130.04
$139.71
$149.39
$159.06
$166.73
$173.40
$166.03
$197.75
$207.42
$399.58
$27 01
$29.49
$31.97
$34.45
$37.20
$39.96
$42.71
$46.35
$50.96
$56.49
$63.33
$70.27
$77.16
$34.05
$90.94
$1
$22.05
$24.53
AGENDA ITEM #5. g)
ADMINISTRATIVELEVELS
801
802
803
804
805
805
807
808
809
810
AdministrativeLevel 1
Administrative Level 2
Administrative Level 3
Administrative Level 4
AdministrativeLevel 5
Administrative Level 6
Administrative Level 7
Administrative Level 8
Administrative Level 9
Administrative Level 10
$6.36
$9.13
$10.94
$12.70
$14.46
$16.22
$17.93
$20.49
$23.50
$26.51
$9.17
$10.93
$12.69
$14.45
$16.21
$17.97
$20.43
$23.49
$26.50
$50.00
$9.26
$13.36
$15.93
$16.49
$21.05
$23.61
$26.17
$29.33
$34.21
$33.59
Labor rates below the Washington State MinimumWage apply to employees in other states
Table may have minor rounding errors.
All direct reimbursables willbe billed at cost with no mark-ups.
All travel will be billed per the WSDOT Accounting Manual M 18-82.Chapter 10,Travel.
These rates may be used for the life 01 the contract.assuming 5%escalation each year.
Direct Reimbursable Costs
Fleprographlcs
Couriers /Deliveries
Copies
Fax
At Cost
At Costs
$.O12 /copy
$1.00 /page
$13.35
$15.91
$13.47
$21.03
$23.60
$26.16
$29.31
$34.19
$36.53
$72.79
Telephone
Truck Rentals
Field equipment
Mileage,per Travel Directive
$1.91
$2.75
$3.23
$3.31
$4.34
$4.37
$5.39
$6.15
$7.05
$7.95
$2.75
$3.23
$3.31
$4.34
$4.36
$5.39
$6.14
$7.05
$7.95
$15.00
$17.53
$25.30
$30.15
$35.00
$39.35
$44.70
$49.55
$56.46
$64.76
$73.05
At Cost
At Cost
At Cost
$.54/mile
$25.27
$30.12
$34.97
$39.32
$44.67
$49.52
$56.44
$64.73
$73.03
$137.79
AGENDA ITEM #5. g)
as my on a o7"W h’I St 1V)Department of Tra
L'<msulluIm'uIcs@wsdn1.wu.uov
w+~—~
Transportation Building
-310 Maple Park Avenue S.E."3P°"tat'°"PO.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
June 22,2017
Amec Foster Wheeler Environment &Infrastructure,Inc.
11015 Lakewood Parkway,Suite 300
Alpharetta,GA 30009
Subject:Acceptance FYE 2016 ICR —Cognizant Review
Dear Mr.Eddie Goyne:
We have accepted your firms FYE 2016 Indirect Cost Rate (ICR)of 145.57%of direct
labor for the home office and 126.59%of direct labor for the field office based on the
“Cognizant Review”from The Georgia Department of Transportation (GDOT).These
rates will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only.This rate may be subject to additional review if considered necessary
by WSDOT.Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the
acceptability of the ICR.
If you have any questions,feel free to contact our office at (3 60)705-7019 or via email
Regards;,
Jonson,Erik
COS|8l'l
ERH(K.JON SON
Manager,Consultant Services Office
Acceptance ICR Cognizant Review
AGENDA ITEM #5. g)
Exh ibit
tle Assurances
WSDOT Form 140-089 EF Exhibit F Page 1 of 1
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,and successors
in interest agrees as follows:
1.Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY,Title 49,Code of Federal Regulations,
Part 21,as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”),
which are herein incorporated by reference and made a part of this AGREEMENT.
2.Non-discrimination:The CONSULTANT,with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race,color,sex,or national origin in the selection and retention
of sub-consultants,including procurement of materials and leases of equipment.The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS,including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3.Solicitations for Sub-consultants,Including Procurement of Materials and Equipment:In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract,including procurement of materials or leases of equipment,each potential sub-
consultant or supplier shall be noti?ed by the CONSULTANT of the CONSULTANT’s obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race,color,
sex,or national origin.
4.Information and Reports:The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto,and shall permit access to its books,records,
accounts,other sources of information,and its facilities as may be determined by the AGENCY,the
STATE,or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliance with such
REGULATIONS,orders and instructions.Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall
so certify to the AGENCY,the STATE,or the FHWA as appropriate,and shall set forth what efforts it has
made to obtain the information.
5.Sanctions for Non-compliance:In the event of the CONSULTANT’s non-compliance with the non-
discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions
as it,the STATE,or the FHWA may determine to be appropriate,including,but not limited to:
-Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies,and/or;
-Cancellation,termination,or suspension of this AGREEMENT,in whole or in part.
6.Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs (1)through
(5)in every subcontract,including procurement of materials and leases of equipment,unless exempt by the
REGULATIONS,or directives issued pursuant thereto.The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE,the AGENCY,or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided,however,that in the event a CONSULTANT becomes involved in,or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and,in
addition,the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States.Agreement Number.CAG 17-149
AGENDA ITEM #5. g)
Exh
rti?c D
ibit
Ce ation ocuments
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Exhibit G-1(a)
Exhibit G-1 (b)
Exhibit G—2
Exhibit G-3
Certi?cation of Consultant
Certi?cation of
Certi?cation Regarding Debarment,Suspension and Other Responsibility Matters -
Primary Covered Transactions
Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying
Certi?cate of Current Cost or Pricing Data
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
Exh ibit
Liability surance Increase
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identi?ed in Section XII,Legal Relations
and Insurance of this Agreement is amended to $***
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $***
Such insurance coverage shall be evidenced by one of the following methods:
-Certi?cate of Insurance.
-Self-insurance through an irrevocable Letter of Credit from a quali?ed ?nancial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims,including claim amounts already reserved against the fund,safeguards established for payment
from the fund,a copy of the latest annual ?nancial statements,and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as speci?ed above exceed
$1 million per occurrence or the value of the contract,whichever is greater,then justi?cation shall be submitted
to the Federal Highway Administration (FHWA)for approval to increase the minimum insurance limit.
If FHWA approval is obtained,the AGENCY may,at its own cost,reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes:Cost of added insurance requirements:$***
-Include all costs,fee increase,premiums.
-This cost shall not be billed against an FHWA funded project.
-For ?nal contracts,include this exhibit.
***Form Not required
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
Exh
Erro Pro du
ibitl
Ileged Consultant Design r ce res
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care.In addition,it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damag
eduetotheallegederrorbytheconsultant.
Step 1 Potential Consultant Design Error(s)is Identi?ed by Agency’s Project Manager
At the ?rst indication of potential consultant design error(s),the ?rst step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s).For federally funded projects,the Region Local Programs Engineer should be informed and
involved in these procedures.(Note:The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager,who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the
Director of Public Works or Agency Engineer’s concurrence,the project manager obtains more detailed
documentation than is normally required on the project.Examples include:all decisions and descriptions
of work;photographs,records of labor,materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further,the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged
error(s).The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s)issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s)with the consultant have been completed regarding the consultant’s alleged design
error(s),there are three possible scenarios:
°It is determined via mutual agreement that there is not a consultant design error(s).If this is the case,
then the process will not proceed beyond this point.
-It is determined via mutual agreement that a consultant design error(s)occurred.If this is the case,
then the Director of Public Works or Agency Engineer,or their representatives,negotiate a settlement
with the consultant.The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place.The agency is to provide LP,through the Region Local Programs Engineer,a summary
of the settlement for review and to make adjustments,if any,as to how the settlement affects federal
reimbursements.No further action is required.
-There is not a mutual agreement regarding the alleged consultant design error(s).The consultant may
request that the alleged design error(s)issue be forwarded to the Director of Public Works or Agency
Engineer for review.If the Director of Public Works or Agency Engineer,after review with their legal
counsel,is not able to reach mutual agreement with the consultant,proceed to Step 5.
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
|imP
Exh ibit J
Consu tant C a rocedures
WSDOT Form 140-089 EF Exhibit J Page 1 of 2
The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement.The following
procedures should only be utilized on consultant claims greater than $1,000.If the consultant’s claim(s)are a total
of $1,000 or less,it would not be cost effective to proceed through the outlined steps.It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work,they may be entitled to a claim.The ?rst step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The Consultant’s claim must outline the following:
Summation of hours by classi?cation for each ?rm that is included in the claim;
-Any correspondence that directed the consultant to perform the additional work;
-Timeframe of the additional work that was outside of the project scope;
-Summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated with
the additional work;and
-Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1,the next step in the process is to forward the request to the
Agency’s project manager.The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim.If the
FHWA is participating in the proj ect’s funding,forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer.If the claim is not eligible for federal participation,payment will need to be from
agency funds.
If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs
(if applicable),and FHWA (if applicable)agree with the consultant’s claim,send a request memo,including
backup documentation to the consultant to either supplement the agreement,or create a new agreement
for the claim.After the request has been approved,the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim.Inform the consultant that the ?nal payment for
the agreement is subject to audit.No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim,proceed to step 3 of the procedures.
Agreement Number:CAG 17-149
AGENDA ITEM #5. g)
AGENDA ITEM #5. g)
AB - 1997
City Council Regular Meeting - 09 Oct 2017
SUBJECT/TITLE: Agreement with Carollo Engineers, Inc. for the Water System Plan
Update Project
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Abdoul Gafour, Water Utility Engineering Manager
EXT.: 7210
FISCAL IMPACT SUMMARY:
Funding for this agreement will come from the approved 2017 Water Capital Improvement Program for the
Water System Plan Update Project budget (425.455140) in the amount of $400,000 and from the requested
mid-biennium budget adjustment of $150,000. If approved as part of the mid -biennium budget adjustment,
the total project budget will be $550,000.
SUMMARY OF ACTION:
State drinking water regulations as outlined in the Water System Plan (WAC -246-290-100) require the City, as
a public water system, to update its Water System Plan every 10 years starting in
January 2017. The Water System Plan was last updated in 2013 for a 6-year period. The next update for a 10-
year period is due by September 2019 for review and approval by the Washington State Department of
Health.
The purpose of the plan is to demonstrate that the City’s operation and management of our water system and
our financial capabilities are in compliance with local, state and federal plans and regulations.
The Water Utility advertised for Requests for Proposals through Statements of Qualifications for the update of
the Water System Plan in accordance with City Policy 250-02. After reviewing the proposals submitted by two
consulting firms, the selection committee invited both firms for oral interviews and selected Carollo Engineers,
Inc. as the firm most highly qualified to perform this project.
EXHIBITS:
A. Issue Paper
B. Agreement
STAFF RECOMMENDATION:
Execute the agreement with Carollo Engineers, Inc. for the Water System Plan Update Project, in the amount
of $421,419, for the water system plan update due by September 2019 as required by state drin king water
regulations.
AGENDA ITEM #5. h)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:September 20, 2017
TO:Armondo Pavone, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Abdoul Gafour, Water Utility Engineering Manager, x7247
SUBJECT:Agreement with Carollo Engineers, Inc. for the Water System
Plan Update Project
ISSUE:
Should Council authorize the Mayor and City Clerk to execute the Agreement for Water
System Plan Update Project with Carollo Engineers, Inc., in the amount of $421,419, for
the water system plan update due by September 2019 as required by state drinking
water regulations?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the agreement with Carollo Engineers,
Inc. for the Water System Plan Update Project, in the amount of $421,419, for the water
system plan update due by September 2019 as required by state drinking water
regulations.
BACKGROUND SUMMARY:
State drinking water regulations as outlined in the Water System Plan
(WAC-246-290-100) require the City, as a public water system, to update its Water
System Plan every 10 years starting in January 2017. The Water System Plan was last
updated in 2013 for a 6-year period. The next update for a 10-year period is due by
September 2019 for review and approval by the Washington State Department of
Health.
The purpose of the plan is to demonstrate that the City’s operation and management of
our water system and our financial capabilities are in compliance with local, state and
federal plans and regulations.
AGENDA ITEM #5. h)
Mr. Pavone, Council President
Page 2 of 3
September 20, 2017
\AGmc
The Water Utility advertised for Requests for Proposals through Statements of
Qualifications for the update of the Water System Plan in accordance with City Policy
250-02. After reviewing the proposals submitted by two consulting firms, the selection
committee invited both firms for oral interviews and selected Carollo Engineers, Inc. as
the firm most highly qualified to perform this project.
The major tasks to be performed by the consultant under this contract include:
Development of water demand projections over a 60-year period for each
customer class from anticipated growth in population, households, employment,
projected land use and buildable density. Evaluate impact of climate change on
water demand trends based on local climate models.
Refine and update the hydraulic model for the City’s water system and calibrate
the model with field fire flow tests with information from the water telemetry
system and from the advanced metering infrastructure.
Water system analysis to determine deficiencies in the system and to
recommend needed improvements inclusive of supply, pumping, storage,
treatment, water quality, auxiliary power and distribution system.
Update water system design and construction standards for developer’s water
main extension agreements and develop new AutoCAD water standard details.
Update City water resources description and assess water rights; update water
quality and water treatment plan; wellhead protection plan, including inventory
and GIS mapping of potential and confirmed contaminant sources within the
wellhead protection areas; perform water supply reliability analysis.
Update the operation and maintenance plan and goals.
Develop a capital improvement plan and electronic tool to determine cost
estimates for recommended system improvements.
Integration of various chapters prepared by the City, with work products from
the consultant to produce the final Water System Plan; develop an executive
summary; incorporate and address comments received from regulatory agencies
including the Department of Health, Department of Ecology, and King County.
Project management, including administration of contract to meet timeline,
scope and budget, monthly progress reports, project team coordination, quality
control and assurance reviews.
The total estimated project cost is $541,219, which includes $421,419 for the
proposed agreement with Carollo Engineers, Inc. and an estimated cost of $120,000
for City staff time to develop the remaining chapters of the Water System Plan,
review the entire plan and obtain all required approvals or concurrences from the
City, King County, surrounding cities, water districts, and other regulatory agencies.
AGENDA ITEM #5. h)
Mr. Pavone, Council President
Page 3 of 3
September 20, 2017
\AGmc
Funding for this agreement will come from the approved 2017 Water Capital
Improvement Program for the Water System Plan Update Project budget
(425.455140) in the amount of $400,000 and from the requested mid-biennium
budget adjustment of $150,000. If approved as part of the mid-biennium budget
adjustment, the total project budget will be $550,000.
CONCLUSION:
State drinking water regulations require the City to update its Water System Plan every
10 years in order to continue to provide water service to our current and future City
residents, businesses and industries.
Council’s approval of the agreement with Carollo Engineers, Inc. to assist the City in the
development of the plan update is needed to start the project and to complete the plan
for review and approval by the Department of Health before the due date of September
2019.
cc: Lys Hornsby, Utility Systems Director
J.D. Wilson, Water Utility GIS Engineer
Hai Nguyen, Finance Analyst
Teresa Phelan, Sr. Program Specialist
Melissa Crawford, Administrative Secretary I
AGENDA ITEM #5. h)
AGREEMENT FOR WATER SYSTEM PLAN UPDATE
CAG-17-___
THIS AGREEMENT, dated August 16, 2017, is by and between the City of Renton (the “City”), a
Washington municipal corporation, and Carollo Engineers (“Consultant”), a Delaware
corporation. The City and the Consultant are referred to collectively in this Agreement as the
“Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide engineering services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than December 31, 2019.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $421,419.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
AGENDA ITEM #5. h)
Page 2 of 10
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
AGENDA ITEM #5. h)
Page 3 of 10
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bride and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
AGENDA ITEM #5. h)
Page 4 of 10
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
AGENDA ITEM #5. h)
Page 5 of 10
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
AGENDA ITEM #5. h)
Page 6 of 10
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
J.D. Wilson
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7295
jwilson@rentonwa.gov
Fax: (425) 430-7241
CONSULTANT
Lara R Kammereck
1218 Third Ave, Suite 1600
Seattle, WA 98101
Phone: 206-684-6532
lkammereck@carollo.com
Fax: 206-903-0419
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
AGENDA ITEM #5. h)
Page 7 of 10
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
AGENDA ITEM #5. h)
Page 8 of 10
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is J.D. Wilson.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
AGENDA ITEM #5. h)
Page 9 of 10
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
AGENDA ITEM #5. h)
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Denis Law
Mayor
Lara R Kammereck
Vice President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
_______________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 07/19/2017
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EXHIBIT A
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CITY OF RENTON
WATER SYSTEM PLAN UPDATE
SCOPE OF SERVICES
SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Renton (City) with the
update of its Water System Plan (Plan). The following tasks under this Scope of Services has
been prepared based on Carollo Engineers’ (Consultant) current understanding of the proposed
project, previous efforts by the Consultant team members on other water projects, and
discussions with City staff.
PROJECT BACKGROUND
The City operates and maintains a water treatment and distribution system, serving customers
in its retail water service area (RWSA). Currently the City provides water to its customers from a
series of groundwater wells, springs and purchased supply from Seattle Public Utilities (SPU),
pump stations, reservoirs and pressure reducing valves (PRVs). The City completed a Water
System Plan in 2012, which will be the foundation of this updated Plan.
PROJECT ASSUMPTIONS
· Carollo Engineers, P.C. will be referred to as “Consultant” in this document.
· The City of Renton and its staff will be referred to as “City” in this document.
· All meetings will be held at the City offices.
· Draft Chapters will be provided in electronic copy (PDF and/or Microsoft Word)
transmitted via email or secure file transfer.
· Figures will be provided to the City as .pdf and .mxd files.
· Calculation tables will be provided in .xlsx format.
· Meeting notes and related materials will be transmitted electronically in PDF format via
email.
· The City will print and produce additional copies of all documents as necessary for its use.
· The City will provide available information related to the project and as requested by the
Consultant as per an agreed upon schedule.
· The Consultant shall perform the services required hereunder in accordance with the
prevailing engineering standard of care by exercising the skill and ability ordinarily
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required of engineers performing the same or similar services, under the same or similar
circumstances, in the State of Washington.
· The City will furnish the Consultant copies of documents which are available to the City
that will facilitate the Consultant's performance to the extent provided for in the Scope of
Work. City will provide to Consultant all data in City’s possession relating to Consultants
services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by the City. Should field studies be needed, the
Consultant will perform such work to the extent provided for in the Scope of Work. The
City will not be obligated to perform any such field studies.
· In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for potential projects, the Consultant has no control over cost or price of labor
and material; unknown or latent conditions of existing equipment or structures that may
affect operation and maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance of third parties; quality, type, management, or
direction of operating personnel; and other economic and operational factors that may
materially affect the ultimate project cost or schedule. Therefore, the Consultant makes no
warranty that the City’s actual project costs, financial aspects, economic feasibility, or
schedules will not vary from the Consultant’s opinions, analyses, projections, or estimates.
· The Consultant and the City will develop the chapters for the Plan with the lead roles as
described below:
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EXHIBIT A
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Chapter / Appendix Lead
Chapter 1: Introduction Consultant
Chapter 2: Existing System Consultant
Chapter 3: Planning Data and Water Demand Forecasts Consultant
Chapter 4: Water Use Efficiency and Conservation Plan Consultant
Chapter 5: Policies, Criteria, and Standards Consultant
Chapter 6: Water Supply, Water Rights, and Water Quality Consultant
Chapter 7: System Analysis Consultant
Chapter 8: Operations and Maintenance Consultant
Chapter 9: Capital Improvement Plan Consultant
Chapter 10: Financial Program Consultant
Appendix A: SEPA Checklist and DNS City
Appendix B: Agency Comment Letters and Responses City
Appendix C: Adopting Resolution City
Appendix D: Agreements City
Appendix E: Water Rights Documents City
Appendix F: Water Shortage Response Plan City
Appendix G: Cross Connection Control Plan City
Appendix H: Drinking Water Quality Monitoring Plan City
Appendix I: Demographic Projection Methodology Consultant
Appendix J: Standard Specifications and Details Consultant
Appendix K: Hydraulic Model Calibration Consultant
Appendix L: Wellhead Protection Plan Consultant
Appendix M: Water Reclamation Checklist Consultant
Appendix N: Water Loss Control Action Plan City
Appendix O: Water Facilities Inventory Form Consultant
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EXHIBIT A
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TASKS
To meet the objectives of this scope of services, the Consultant shall complete the tasks as
summarized in the table below and discussed in detail in the text that follows.
Task Title
Task 100 Project Management
Task 200 Introduction and Existing System
Task 300 Planning Data and Demand Projections
Task 400 Water Use Efficiency and Conservation
Task 500 Policies, Criteria, and Standards
Task 600 Water Supply, Water Rights, and Water Quality
Task 700 Modeling and System Analysis
Task 800 Operation and Maintenance
Task 900 Capital Improvement Plan
Task 1000 Financial Program
Task 1100 Plan Integration
Task 1200 Management Reserve
TASK 100 - PROJECT MANAGEMENT
The purpose of this task is to direct all activities within the Water System Plan Update and
maintain the project within the contracted scope, schedule, and budget. This includes project
administration, monthly invoicing, client and team coordination and quality assurance/quality
control review necessary to successfully complete the Plan Update to the City’s expectations.
Additionally, the Consultant will develop a Project Management Plan (PMP and lead the initial
team kick-off meeting.
Task 100 Activities
101. Monthly Progress Reports and Invoices. This subtask includes assisting the project team
members in the implementation of the task items, reviewing the progress reports and
monthly invoices. Prepare and submit monthly activity reports showing current project
scope, budget, and schedule status and identifying key issues or elements of the project
that will need to be addressed in the proceeding weeks. An electronic version of the
monthly progress reports and invoices will be sent to the City for review and approval.
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102. Develop Project Management Plan. Prepare a PMP that describes project roles and
responsibilities, lists contact information for the project team, describes communications
protocols, quality management, and includes the scope of services, schedule, and budget.
Quality Management includes, but is not limited to, the following elements:
· Project Manager review of all primary documents to verify technical consistency and
compliance with contract requirements.
· Organization of the work into logical deliverables with qualified staff for each task
assigned to the work.
· Resolution of all review comments with a comment response log that lists key
comments and the manner in which each was addressed in the work.
Two hardcopies of the PMP will be provided and discussed with the Consultant and City
project team at the Project kick-off meeting.
103. Meeting No. 1 – Project Kick-off. This meeting will walk through the components of the
PMP including the Plan outline, scope, schedule, and data request.
104. Project Administration
· Manage the project team to track time and budget, work elements accomplished,
work items planned for the next period, manpower, scope changes, time and budget
needed to complete the project.
· Create and maintain a working project schedule based on the schedule in the PMP.
· Review project status, including scope, budget, and schedule.
City Input
· Provide team member contact information.
· Review PMP for completeness.
· Receive, review, and process Consultant invoices in a timely manner.
Assumptions
· The PMP will be updated once after City review of the draft PMP.
· The total length of the project is twenty four (24) months.
Deliverables
· Meeting agenda and minutes.
· Project Management Plan.
· Twenty four (24) monthly progress reports and invoices.
Meetings
· Meeting No. 1 – Project Kick-off.
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TASK 200 – INTRODUCTION AND EXISTING SYSTEM
The purpose of this task is to update Chapters 1 and 2 and update the City’s Plan maps and
hydraulic profile.
Task 200 Activities
201. Request and Review Data. Create a data request log and review data provided by the
City. The following data are anticipated to be required from the City for Task 200:
· GIS data: streets, city limits, urban growth boundary, taxlots, water bodies,
topographic contours, retail water service area boundary, pressure zones, facility
locations, pipes, water service meters, hydrants, location of vacant properties.
· Hydraulic model.
· Related planning documents.
· Summary of system updates since 2012 Plan.
· Data to update tables summarizing existing infrastructure including pipes, pump
stations, production sources, storage reservoirs, interties and valves, including all
physical and operational parameters.
· Updates to Drinking Water Organization Chart.
202. Update Hydraulic Profile and System Maps. Consultant will update the hydraulic profile
and maps of the water system. In addition to an overall system hydraulic profile,
Consultant will develop individual hydraulic profiles for each pressure zone.
203. Review Related Plans. Review related plans prepared by the City or adjacent purveyors.
204. Meeting No. 2 – Planning Considerations and Existing System. At this meeting the City
and Consultant will review the updated system maps and hydraulic profile and discuss
any changes or additions to the planning and design policies/criteria that are included in
Chapter 5.
205. Prepare Draft Chapter 1 – Introduction. Under this task, Chapter 1 will be updated.
206. Prepare Draft Chapter 2 – Existing System. Under this task, Chapter 2 will be updated.
Assumptions
· The City can provide all elements listed under City Deliverables below.
· All figure data will be provided by the City in GIS file geodatabase format.
City Deliverables
· Items listed in Task 201.
· Review of maps delineating current service area, RWSA boundary, and pressure zones.
· Comments to Consultant deliverables.
Consultant Deliverables
· Meeting agenda and minutes.
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· Draft Chapter 1 – Introduction.
· Draft Chapter 2 – Existing System.
· Comment Response Log for Chapters 1 and 2.
Meetings
· Meeting No. 2 – Planning Considerations and Existing System
TASK 300 – PLANNING DATA AND DEMAND FORECASTS
The purpose of this task is to develop accurate demand projections for the City. This task will
include development of a range of projected demands over the 20-year planning period (2019-
2038). The Consultant will meet with the City Community and Economic Development staff to
develop the demographic analysis. The range of projected demands will incorporate the City’s
conservation goals.
Task 300 Activities
301. Request and Review Data. The following data is anticipated to be required from the City
for Task 300:
· Historical water production and billing data for the past ten (10) years (2007-2016).
· Historical sales data by customer category and pressure zone for the past ten (10)
years (2007-2016).
· Historical sales data for the City's 15 largest users by consumption volume for the
past ten (10) years (2007-2016).
· Land use and zoning.
· Demographic projection data (2019-2038).
302. Update Land Use Maps. Update Water System Plan maps of existing and future land use
for the City Water Service Area.
303. Meeting No. 3 – Demographic Projections. Meet with City Community and Economic
Development staff to discuss demographic growth rates and anticipated development.
Refine demographic and demand projection method.
304. Perform Demographic Analysis. Consultant will estimate existing and future households,
employees, and population for the Retail Water Service Area, based on Puget Sound
Regional Council (PSRC) data and determine growth rate forecasts for each pressure
zone and for each demand projection scenario based on the methodology determined
during Meeting 3.
305. Evaluate Historical Supply and Consumption
· Summarize historical supply purchase, sales, and non-revenue water.
· Summarize historical number of accounts by customer category and pressure zone.
· Summarize historical consumption of the City's top consumers.
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· Determine historical peaking factors, distribution system leakage (DSL), the
historical equivalent residential unit (ERU) value, and historical typical consumption
per account values for the different customer classes.
306. Meeting No. 4 – Historical Demand, Demographic Projections, and WUE Goals. Meet with
the City to review historical supply, consumption, and distribution system leakage trends.
Also review demographic analysis results. Consultant will assist City in establishing water
use efficiency goals to incorporate into demand projections. See task 403.
307. Project Water Demands.
· Evaluate impact of climate change on demand trends based on results of local
climate models.
· Establish planning values of parameters for projecting future demands including
peaking factors, DSL, and ERU value and typical ERU equivalents for each
customer class.
· Use electronic demand projection tool to estimate future accounts, ERUs, and water
demand for each pressure zone. Develop low, medium, high, and climate change
demand projection scenarios. The range of future demand projections will be based
on the statistical variation in the historical ERU and DSL values, uncertainty in the
population projection and the effects of climate change. Up to 15 of the City's largest
customers will be evaluated and projected separately and added to other projected
system demands. Demand projections will be developed for each planning year.
308. Meeting No. 5 – Demand Projections. Meet with the City to review demand projections.
309. Prepare Draft Chapter 3 – Planning Data and Water Demand Forecasts.
Assumptions
· The City can provide all elements listed under City Deliverables below.
· This scope does not include multiple iterations for demand projections.
City Deliverables
· Items listed in Task 301.
· Build-out development plans from CED staff.
· Water use efficiency goals.
· Comments to Consultant deliverables.
Consultant Deliverables
· Meeting agenda and minutes.
· Draft Chapter 3 – Planning Data and Water Demand Forecasts.
· Comment Response Log for Chapter 3.
· Electronic demand forecast tool.
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Meetings
· Meeting No. 3 – Demographic Projections.
· Meeting No. 4 – Historical Demand, Demographic Projections, and WUE Goals.
· Meeting No. 5 – Demand Projections.
TASK 400 – WATER USE EFFICIENCY AND CONSERVATION
The purpose of this task is document the City’s Water Use Efficiency (WUE) Program in
Chapter 4.
Task 400 Activities
401. Update Consumption Trends. Update charts of historical consumption trends.
402. Update DSL Trends. Report the City’s historical DSL trends.
403. Develop Draft WUE Goals. Provide analysis of historical consumption and DSL trends
equivalent to that provided in the 2012 Plan. Propose potential WUE goal updates and
work with the City to select WUE goals that align with the Saving Water Partnership
(SWP) and are realistic as informed by historical water consumption trends. Consultant
will incorporate WUE goals into the demand projections and the City will have the
opportunity to see how the WUE goals impact the demand projections before finalizing the
goals.
404. Describe Reclaimed Water Use. Update the Chapter 4 description of the City’s reclaimed
water use and list of potential customers. Develop Appendix M – Water Reclamation
Checklist.
405. Prepare Draft Chapter 4 – Water Use Efficiency and Conservation Plan. Update Chapter 4
to reflect the City’s current conservation programs and updated WUE goals.
Assumptions
· City will take WUE goals to City Council for approval.
· If required, the City will develop a Water Loss Control Action Plan.
City Deliverables
· Comments to Consultant deliverables.
Consultant Deliverables
· Meeting agenda and minutes.
· Draft Chapter 4 – Water Use Efficiency and Conservation Plan.
· Comment Response Log for Chapter 4.
· Appendix M – Water Reclamation Checklist.
Meetings
· Meeting No. 4 – Historical Demand, Demographic Projections, and WUE Goals.
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TASK 500 – POLICIES, CRITERIA, AND STANDARDS
The purpose of this task is to document the City’s current policies, criteria, and standards in
Chapter 5.
Task 500 Activities
501. Request and Review Data. City will provide changes to City policies, criteria, or standards
since 2012 Plan update.
502. Standards and Developer Extension Agreement Update Meetings. Meetings for the
update of the City’s standards and Develop Extension Agreement will include:
· Meeting S1 – Kick-off Meeting.
· Meeting S2 – Meeting to Discuss Proposed Standard Details and Design and
Construction Standards Memorandum.
· Meetings S3 and S4 – Review meetings after City’s review of the Draft and Draft
Final versions of the Standard Details, Design and Construction Standards, and
Developer Extension Agreement Submittals.
· Meeting S5 – One Miscellaneous Standard Specifications and Details Meeting.
503. Review Example Water Standards and Developer Extension Documents. Review City’s
existing water standards, standard details and specifications, and developer extension
agreement documents. Also review example documents from the City of Bellevue, City of
Kent, Covington Water District, and Soos Creek Water and Sewer District. Consultant to
submit a Standard Details Memorandum with questions and a Draft list and set of
proposed standard details for City review/input (may have hand edits for consideration or
questions written on details). Details will be copies from the cities and/or water districts.
504. Update City Water Standard Details. Revise and update existing City water standard
AutoCAD details and develop new details similar to the ones from the cities and utility
districts mentioned in Task 502 above.
505. Update City General Design and Construction Standards for Developer’s Extension of City
Water Mains. Revise and update existing City general design and construction standards
for developer’s extension of City water mains. Internal QA review of all final deliverables.
506. Develop Utility Developer Extension Agreement. Develop a Utility Develop Extension
Agreement for the City. Internal QA review of all final deliverables.
507. Prepare Draft Chapter 5 – Policies, Criteria, and Standards. Updates to water standards,
design and construction standards, and developer extension will be mentioned in Chapter
5. Additionally all policy changes discussed at Meeting 2 will be included in Chapter 5.
Assumptions
· The City can provide all elements listed under City Deliverables below.
· Chapter 5 will only require minor updates.
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· Up to 34 of the existing City water standard AutoCAD details will be updated – assumes
making minor revisions using the City of Bellevue’s existing standard details. Assumes
1.5 hours of AutoCAD editing per detail for all edits (all revisions).
· Up to 16 new water standard AutoCAD details will be developed based on the document
review and input from the City, utilizing the City of Bellevue’s CADD details. Assumes 2
AutoCAD hours per detail for CADD edits including all revisions.
· The City will provide its water standard details in AutoCAD.
· The City will secure and provide the water standard details in AutoCAD from the City of
Bellevue that will be included in the City’s standards.
· The City will provide a standard detail title block in AutoCAD for use.
· The 2016 Bellevue Water Engineering Standards will be used as a starting point to update
the City general design and construction standards for developer’s extension of City water
mains.
· The updated standards will consist of up to 100 pages.
· The City will provide their standards and the City of Bellevue’s Water Engineering
Standards in MS Word or PDF.
· The 2016 Bellevue Utility Developer Extension Agreement will be used as the basis for
the City’s extension agreement.
· The Utility Developer Extension Agreement will consist of up to 40 pages.
· The City will provide the City of Bellevue’s Utility Developer Extension Agreement in
MSWord or PDF.
City Deliverables
· Items listed in Task 501.
· City’s existing water standard details in AutoCAD.
· City of Bellevue’s water standard details in AutoCAD that will be included in the City’s
standards.
· Standard detail title block in AutoCAD.
· Comments to Consultant deliverables
Consultant Deliverables
· Draft Chapter 5 – Policies, Criteria, and Standards.
· Comment Response Log for Chapter 5.
· Standard Details Submittal Memorandum with questions and a Draft list and set of
proposed standard details for City review/input (may have hand edits for consideration or
questions written on details). Details will be copies from the cities and/or water districts.
· Draft, Draft Final, and Final water standard details on the City’s title block. Up to 50
details. All in submitted in AutoCAD and PDF file formats.
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· Draft, Draft Final, and Final general design and construction standards for developer’s
extension of City water mains. Submitted in MS Word and PDF formats.
· Draft and Final Developer Extension Agreement. Submitted in MS Word and PDF formats.
· Appendix J – Standards Specifications and Details.
Meetings
· Standards and Developer Extension Agreement Update Kick-off Meeting.
· Meeting to discuss proposed standard details and design and construction standards
memorandum.
· Review meetings after City’s review of the Draft and Draft Final Standard Details, Design
and Construction Standards, and Developer Extension Agreement Submittals.
· Miscellaneous standard specifications and details meeting.
TASK 600 – WATER SUPPLY, WATER RIGHTS, AND WATER QUALITY
The purpose of this task is evaluate the City’s water resources. Chapter 6 will document the
City’s existing water resources, list the City’s water rights, present the results of a supply
reliability and redundancy analysis and describe the City’s water quality management program.
Task 600 Activities
601. Request and Review Data. The following data is anticipated to be required from the City
for Task 600:
· Changes to water rights and pending water rights applications.
602. Update Water Supply Resources Description. Update the Chapter 6 description of the
City’s Water Supply Resources including condition.
603. Assess Water Rights. Consultant will review the City’s water right portfolio to ensure
consistency with Department of Ecology’s records. Consultant will verify that the attributes
of the water-right authorizations are consistent with the City’s use of the supply sources,
and that the additive / nonadditive designations are properly designated. Consultant will
update the water rights status table for the WSP, and update language in Chapter 6 as
needed.
604. Update Description of Water Quality Plan and Treatment. Update the Chapter 6
discussion of applicable water quality regulations and the City’s water quality monitoring
program based on the Drinking Water Quality Monitoring Plan provided by the City.
605. Update Wellhead Protection Plan.
· Consultant will employ the existing Renton Groundwater Flow Model to define 6-
month capture zones for the City’s WHPP. The capture zone definition will represent
a shift in the distribution of pumping between downtown wells with the same
absolute rate of withdrawal as previously modeled. Model results will be presented
as two-dimensional “footprints” of capture zones, but our write-up will address 3D
considerations (e.g. whether capture zones remain deep in the groundwater flow
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system or draw from the shallow water table). The 6-month capture-zone delineation
will be added to existing capture-zone maps previously developed by PGG and 6-
month, 1-year, 5-year, and 10-year capture zone polygons in geodatabase file
format will be provided to the City.
· Consultant will also update the hazards inventory section of the WHPP. As part of
the update, Consultant will inventory and map potential and confirmed contaminant
sources within the delineated wellhead protection areas. Consultant will generate a
list of potential and known contaminated sites based on state and federal listings as
well as available City and County data. These potential and known contaminated
sites will be mapped in GIS, sorted to exclude listings outside of the City’s
designated wellhead zones, and then ranked according to the DOH prioritization
categories. After working with the database to remove duplicate or mis-located sites,
Consultant will prepare a list of sites within (or adjacent to) the capture zones to
support a windshield survey of key sites. Consultant will perform the windshield
survey with a City Staff member to verify the listings and add any locations of
concern not captured by the database. Consultant’s analysis of potential hazards
will also include consideration of land-use zones (existing zoning) and designated
critical areas as general categories. Consultant will provide a memorandum
summarizing the findings of the hazard inventory, which will include maps and
tables of ranked hazards. It will be signed and stamped by a licensed
hydrogeologist. The document will serve as an appendix to the City’s WSP
document which will be submitted to DOH. Consultant will also provide final versions
of the database and GIS coverage in appropriate digital formats as requested by the
City.
606. Perform Supply Reliability Analysis. Evaluate the City’s ability to supply the water system
in accordance with its supply reliability and redundancy criteria for the existing, 10-, and
20-year planning periods. Update water rights self-assessment tables (DOH tables 3 and
4).
607. Meeting No. 6 – Water Supply, Water Rights, and Water Quality. Review water rights and
supply analysis.
608. Prepare Draft Chapter 6 – Water Supply, Water Rights, and Water Quality. Update
Chapter 6 based on the results of Task 600 subtasks and summarize recommended water
supply improvements.
Assumptions
· The City can provide all elements listed under City Deliverables below.
· Scope does not include recalculation of the 1-, 5- and 10-year capture zones; thus, the
redistribution of pumping is assumed not to significantly affect delineations of these longer
travel-time capture zones.
City Deliverables
· Items listed in Task 601.
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· Current Cross Connection Control Plan.
· Current Drinking Water Quality Monitoring Plan.
· Water Shortage Response Plan.
· Comments to Consultant deliverables.
Consultant Deliverables
· Meeting agenda and minutes.
· Draft Chapter 6 – Water Supply, Water Rights, and Water Quality.
· Comment Response Log for Chapter 6.
· TM 1 – Hazards Inventory.
· Appendix L – Wellhead Protection Plan.
Meetings
· Meeting No. 6 - Water Supply, Water Rights, and Water Quality.
TASK 700 – MODELING AND SYSTEM ANLYSIS
The purpose of this task is to evaluate the current and future system to identify deficiencies in
pumping, storage, and distribution capacity. Desktop evaluations will be performed to identify
pumping and storage deficiencies. Then the consultant will update and calibrate the City’s
hydraulic model and evaluate the system’s fire flow, pressure, and velocity performance.
Task 700 Activities
701. Request and Review Data. The following data is anticipated to be required from the City
for Task 700:
· Updated Hydraulic Model.
· AMI data.
· SCADA data.
· Pipeline age, material and diameter in GIS or Excel format.
702. Perform Pumping Analysis. Evaluate the City’s ability to pump in accordance with its
pumping reliability and redundancy criteria for the existing, 10-year and 20-year planning
periods.
703. Perform Storage Analysis. Identify storage volume requirements for each pressure zone
based on the City's storage criteria for operational, equalizing, fire suppression and
standby volumes. The storage analysis will be performed for the existing, 10-, and 20-year
planning periods to identify storage deficiencies.
704. Perform Limiting Capacity Analysis. Evaluate the City's supply, pumping, and storage
capacity against DOH minimum criteria for each of the planning years and report the
surplus capacity of each component in terms of ERUs per the method described in
Chapter 6 of the DOH Water System Design Manual.
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705. Develop Diurnal Curves for Each Service Area. Consultant will use AMI hourly
consumption data for a two week period during the winter (average conditions) and a two
week period during the summer (maximum conditions) to develop new residential and
non-residential diurnal curves for each service area. Custom diurnal curves will be
developed for large customers.
706. Update Water Model / Input Demands. Consultant will do an overall check of the hydraulic
model to verify that it is running correctly. It is assumed that the model received from the
City is up-to-date, matches the City’s GIS data, and that no updates to pipes are required.
If nodes or pipes need to be changed in the hydraulic model, City staff will make the
changes and provide Carollo with an updated model.
Projected demands will be applied to the model based on meter locations and demand
factors for each customer class. Projected demands for the largest customers will be
applied directly to each customer location. The demands will include the current year for
model calibration, as well as the 10-year and 20-year ADD and MDD for planning.
Consultant will verify that the model is set up to be able to perform water age analysis in
the future.
707. Develop Technical Memorandum (TM) 2 – Model Calibration Plan. Prepare a Model
Calibration Plan that documents the hydrant flow test and calibration process. Consultant
will identify approximately 20 flow test sites in TM 2 and include a request for SCADA data
required for model calibration. Consultant and City will scout each hydrant flow test site to
identify test hydrants, discuss test procedures, and determine traffic control and water
management requirements of the sites. The City will provided hourly SCADA data for
supply flow rates, reservoir level changes, as well as pumping information during hydrant
flow tests.
708. Perform Hydrant Flow Tests. Consultant will provide up to 15 pressure loggers to be used
for hydrant flow testing at up to 20 locations. City staff will install pressure loggers at pre-
determined locations. Consultant will accompany City staff during flow testing and will
read and record flow hydrant flows and pressures. All residual hydrant pressure results
will be measured by pressure loggers in addition to manual pressure readings by City staff
and recorded by Consultant staff.
709. Calibrate Water Model for Steady State. Calibrate the model using current hydrant flow
test data and AMI data for the hydrant flow test period. Establish and verify appropriate
model settings and parameters (such as tank levels, pump curves, etc.) using data
provided by City, including SCADA information. Calibrate the hydraulic model according to
M32 guidelines.
710. Calibrate the Water Model for Extended Period Simulation (EPS). Calibrate the model
using the diurnal curves developed in Task 707, winter and summer SCADA data
provided by the City, and pressure logger data. Consultant will work with City to develop a
specific strategy for calibration of the Valley 196 Zone in light of the unreliable North
Talbot Reservoir level data.
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711. Meeting No. 7 – Desktop System Analysis and Calibration Results. Review preliminary
pumping and storage analysis results and discuss potential improvement projects. Review
model calibration results.
712. Perform Fire, Pressure, and Velocity Analysis. Using the hydraulic model, evaluate
available system fire flows, system pressures, and system velocities against City’s
distribution system criteria. Consultant will identify deficiencies under the MDD plus fire
flow simulations and the peak hour simulations for the existing, 10-year and 20-year
planning periods.
713. Update Pipeline Remaining Useful Life Analysis. Use City’s current GIS data to update the
pipeline remaining useful life analysis.
714. Meeting No. 8 – Preliminary Distribution System Deficiencies. Review identified
distribution system deficiencies.
715. Identify Improvement Projects. Identify improvements to address supply, pumping,
storage, treatment, water quality, auxiliary power, and distribution system deficiencies.
Improvements will be sized to meet 20-year demand conditions. Prepare figures showing
results of pressure, velocity, and fire flow analysis after implementing recommended
improvements.
716. Meeting No. 9 - Identified Improvements. Review proposed improvements to be included
in the CIP. Develop project prioritization criteria with City staff.
717. Prepare Draft Chapter 7 – System Analysis.
718. Prepare Appendix K. A description of the model calibration will be developed as a part of
Appendix K – Hydraulic Model Calibration.
Assumptions
· The City can provide all elements listed under City Deliverables below.
· A minimum of three (3) City employees will be available during hydrant flow testing. City
staff will be responsible for installation/removal of data loggers on hydrants, operation of
valves, driving City vehicles, or any other function involving City property.
· For hydrant flow testing, the City will provide at least two (2) pressure dial gauges for
residual hydrants, 2 diffusers with pressure and flow gauges, and radios.
· Two (2) Consultant employees will conduct hydrant flow testing along with City
employees.
· Consultant will provide up to 15 pressure loggers for hydrant flow testing at up to 20 sites.
Pressure hydrant results will be measured by pressure loggers in addition to manual
readings.
· It will take no more than eight (8) days to accomplish hydrant flow testing.
· Hydraulic model provided by City will be up-to-date and matching GIS.
· Although development of four (4) demand projection scenarios are scoped in Task 300,
one demand scenario will be selected for the system analysis. Similarly, it is assumed that
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one supply scenario will be used for the analysis. The scope does not include iterations to
evaluate more than one demand or supply scenario.
· Any needed pump station or storage improvements will be identified by capacity and
zone; specific sites will not be identified.
City Deliverables
· Items listed in Task 701.
· Comments to Consultant deliverables.
Consultant Deliverables
· Meeting agenda and minutes.
· TM 2 – Model Calibration Plan.
· Draft Chapter 7 –System Analysis.
· Draft Appendix K – Hydraulic Model Calibration.
· Comment Response Log for Chapter 7 and Appendix K.
· Calibrated Hydraulic Model.
Meetings
· Meeting No. 7 – Desktop System Analysis and Calibration Results.
· Meeting No. 8 – Preliminary Distribution System Deficiencies.
· Meeting No. 9 – Identified Improvements.
TASK 800 – OPERATION AND MAINTENANCE
The purpose of this task is to describe the City’s O&M activities, define O&M goals, and
estimate the full time equivalent work force required to achieve the City’s goals.
Task 800 Activities
801. Request and Review Data. Consultant will request data required to update Chapter 8. The
following data is anticipated to be required from the City for Task 800:
· Historical O&M Budget and expenditures (2007-2016).
· Historical O&M Staffing Levels (2007-2016).
802. Meeting No. 10 – Operation and Maintenance. Meeting with O&M staff to discuss O&M
programs, determine O&M goals, and develop O&M standards.
803. Document O&M Programs. Document existing and planned O&M programs including
scheduled and planned O&M activities.
804. Document O&M Standards and Goals. Develop a list of potential programmatic O&M
standards based on industry standard best practices and City specific best practices for
City review and selection. Document the O&M standards selected by the City per the
discussion with O&M staff at Meeting 10. Summarize O&M recommendations and
improvements.
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805. Estimate Work Force Requirements. Estimate O&M management, specialist,
maintenance, operations, and engineering work force requirements to achieve O&M
goals. Workforce estimates will be based on historical staffing levels and budget for the
tasks identified as part of the O&M program summary.
806. Prepare Draft Chapter 8 – Operation and Maintenance. Update Chapter 8. Include a
discussion of City’s O&M goals and work force estimate.
Assumptions
· The City can provide all elements listed under City Deliverables below.
· City will define its O&M goals.
· Task 800 does not include development of an O&M manual.
City Deliverables
· Items listed in Task 801.
Consultant Deliverables
· Meeting agenda and minutes.
· Draft Chapter 8 – Operations and Maintenance.
· Comment Response Log for Chapter 8.
Meetings
· Meeting No. 10 – Operation and Maintenance.
TASK 900 – CAPITAL IMPROVEMENT PLAN
The purpose of this task is to develop Chapter 9 – Capital Improvement Plan. Chapter 9 will
summarize the recommended improvements for supply, pumping, storage, and the distribution
system as identified in previous Chapters.
Task 900 Activities
901. Request and Review Data. The following data is anticipated to be required from the City
for Task 900.
· Bid costs of recent projects.
· Cost estimates for projects not identified by the system analysis.
902. Develop Electronic CIP Tool. Develop an electronic CIP tool that describes all CIP
projects, their costs, and timing. Tool will include summary tables of all projects.
903. Prioritize and Categorize Projects. Prioritize improvement projects. All projects will be
scheduled for a year within the 10-year planning period, or for the 2029-2038
implementation period of based on project prioritization. Projects not identified in the Plan
will be incorporated by the City into the Plan and prioritized during this task. Projects will
be categorized as repair and rehabilitation, improvement, or capacity related.
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904. Estimate Project Costs. Develop cost estimates for pipe replacement, pump station,
reservoir, and other recommended improvement projects. City will provide recent project
costs to use as the basis for planning estimates. Carollo will also draw upon other sources
of cost data to estimate project costs.
905. Meeting No. 11 – Capital Improvement Plan. Review preliminary CIP. Refine project
timing and cost estimates.
906. Prepare Draft Chapter 9 – Capital Improvement Plan.
Assumptions
· The City can provide all elements listed under City Deliverables below.
· City will provide recent project costs to use as the basis for planning estimates.
City Deliverables
· Items listed in Task 901.
Consultant Deliverables
· Meeting agenda and minutes.
· Draft and Final CIP Tool.
· Draft Chapter 9 – Capital Improvement Plan.
· Comment Response Log for Chapter 9.
Meetings
· Meeting No. 11 – Capital Improvement Plan.
TASK 1000 – FINANCIAL PROGRAM
The purpose of this task is to develop Chapter 10 – Financial Program. Chapter 10 will
summarize the financial status of the City and provide a cursory evaluation of the City’s ability to
finance necessary capital improvements included in the CIP.
Task 1000 Activities
1001. Request and Review Data. The following data is anticipated to be required for Task 1000:
· Three (3) years of historical financial reports for all water related funds.
· Current budget for all water related funds.
· Beginning current year fund balances for all water related funds, including reserves.
· Outstanding debt schedules and most recent bond resolution.
· Number of customers, consumption, billing totals for billing last three (3) years.
· Ordinances or current City policies on all rates, fees, and charges for water.
1002. Summarize Historical Financial Performance. A financial overview of the water utility for
three (3) years will be prepared based on data provided by the City under Task 1001.
Outstanding debt for the utility will be detailed.
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1003. Summarize Current Rates, Fees, and Charges. The current rates, fees, and charges will
be described for the water utility based data provided by the City under Task 1001.
1004. Describe CIP Funding. The City’s philosophy of funding its CIP program will be described
and funding sources for recommended CIP projects will be identified.
1005. Project Ten-Year Revenues and Expenses. Consultant will create a Financial Forecast
Tool to project revenue for the ten-year period, and compare to expenses for operations,
maintenance, administration, debt, capital improvements, and reserves. Consultant will
evaluate the City's debt balance under current rate structure. Financial Forecast Tool will
be included in the same workbook as the CIP Tool.
1006. Meeting No. 12 – Financial Program. Meet with City staff to review the financial outlook.
1007. Prepare Draft Chapter 10 – Financial Program.
Assumptions
· The City can provide all elements listed under City Deliverables below.
City Deliverables
· Items listed in Task 1001.
Consultant Deliverables
· Meeting agenda and minutes.
· Electronic Financial Forecast Tool (Part of CIP Tool).
· Draft Chapter 10 – Financial Program.
· Comment Response Log for Chapter 10.
Meetings
· Meeting No. 12 – Financial Program.
TASK 1100 – PLAN INTEGRATION
The purpose of this task is to integrate the chapters developed in the previous tasks into a clear
and comprehensive Water System Plan document. The team will develop an executive
summary, update draft chapters per the City’s comments recorded in the comment response
log, and develop a City Review Draft Plan, Agency Review Draft Plan, and Final Plan. The
Consultant will assist the City during the Plan approval process, as required.
Task 1100 Activities
1101. Prepare Executive Summary. The Consultant will prepare an executive summary,
summarizing each element of the Comprehensive Plan.
1102. Prepare City Review Draft. The Plan will be developed as a Review Draft and reviewed by
City Staff. Prepare two (2) hard copies and PDF for the City to distribute for staff review.
1103. Meeting No. 13 – City Review Draft. Meet with City staff to discuss comments of draft
document.
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1104. Prepare Agency Review Draft Plan. Incorporate City comments into an Agency Review
Draft Plan to be submitted to Department of Health, Department of Ecology, King County,
and adjacent purveyors. Nine (9) notebook binders each containing a hard copy of the
Plan and a CD containing a PDF of the Plan will be produced. Consultant will distribute
hardcopy Plans to DOH (3 copies), King County (3 copies), and the City (3 copies).
Consultant will distribute electronic copies of the Plan to adjacent purveyors.
1105. Meeting No. 14 – Utilities Committee Presentation of Plan. Consultant will present the
Agency Review Draft Plan to the Utilities Committee. The members of the Utilities
Committee will be provided with a copy of the Plan at least one week prior to the meeting.
1106. Documentation Required for Plan Approval. Consultant will prepare SEPA documentation,
coordinate completion of consistency statements, and other documentation necessary for
Plan approval.
1107. Agency Record of Comment. Consultant will review agency review letters for incorporation
into the Final Plan. Consultant will compile and respond to agency comments in a record
of comment spreadsheet.
1108. Meeting No. 15 – Agency Review Responses. Meet with City staff to review agency
review comments and City responses and determine changes to be made to Plan.
1109. Prepare Final Plan. Consultant will incorporate changes to Plan as required by agency
review. Consultant will produce eight (8) notebook binders each containing a hard copy of
the Plan and a CD containing a PDF of the Plan. Consultant will distribute hardcopy Plans
to DOH (2 copies), King County (3 copies), and the City (3 copies). Consultant will
distribute electronic copies of the Plan to adjacent purveyors.
1110. Meeting No. 16 – City Council Presentation of Final Plan. Consultant will present Final
Plan to City Council, if requested by City.
Assumptions
· No additional Plans will be developed.
· City will publish Agency Draft Plan for public comment and collect comments.
City Deliverables
· Prompt review comments of City Review Draft.
· Required documents for Appendices.
· Collect public and agency review comments and deliver to Consultant. City will develop
written responses received during Agency Review process.
· Post Plan on Website.
Consultant Deliverables
· Executive Summary.
· City Review Draft Water System Plan Update (two hard copies).
· Agency Review Draft Water System Plan Update (nine hard copies).
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· Final Water System Plan Update (eight hard copies).
· Comment Response Log.
Meetings
· Meeting No. 13 – City Review Draft.
· Meeting No. 14 – Utility Committee Presentation of Plan.
· Meeting No. 15 – Agency Review Responses.
· Meeting No. 16 – City Council Presentation of Final Plan.
TASK 1200 – MANAGEMENT RESERVE
This task provides additional engineering services throughout delivery of the Project (e.g.
additional workshops, meetings, evaluations, etc.). Any work performed under this task will
require prior written authorization from the City’s Project Manager. Authorization will specify the
requested scope of services and cost for the work, which will be reviewed, negotiated, and
agreed upon by the Project Manager and Consultant prior to performing the work.
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SUMMARY
The following tables provide a summary of the meetings and deliverables anticipated for this
scope of services.
Meetings Title
Meeting No. 1 Project Kickoff
Meeting No. 2 Planning Considerations and Existing System
Meeting No. 3 Demographic Projections
Meeting No. 4 Historical Demand, Demographic Projections, and WUE Goals
Meeting No. 5 Demand Projections
Meeting No. 6 Water Supply, Water Rights, and Water Quality
Meeting No. 7 Desktop System Analysis and Calibration Results
Meeting No. 8 Preliminary Distribution System Deficiencies
Meeting No. 9 Identified Improvements
Meeting No. 10 Operation and Maintenance
Meeting No. 11 Capital Improvement Program
Meeting No. 12 Financial Program
Meeting No. 13 City Review Draft
Meeting No. 14 Utilities Committee Presentation of Plan
Meeting No. 15 Agency Review Responses
Meeting No. 16 City Council Presentation of Final Plan
Meeting S1 Standards and Developer Extension Agreement Update Kick-off
Meeting
Meeting S2 Meeting to discuss proposed standard details and design and
construction standards memorandum.
Meeting S3 Standards and Developer Extension Draft Review Meeting.
Meeting S4 Standards and Developer Extension Draft Final Review Meeting.
Meeting S5 Miscellaneous standard specifications and details meeting.
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Deliverables
Project Management Plan
All Meeting Agendas & Minutes
Project Progress Reports (monthly with invoices)
Data Request Spreadsheet
Executive Summary
Draft Chapter 1 – Introduction
Draft Chapter 2 – Existing System
Draft Chapter 3 – Planning Data and Water Demand Forecasts
Draft Chapter 4 – Water Use Efficiency and Conservation Plan
Draft Chapter 5 – Policies, Criteria, and Standards
Draft Chapter 6 – Water Supply, Water Rights, and Water Quality
Draft Chapter 7 – System Analysis
Draft Chapter 8 – Operations and Maintenance
Draft Chapter 9 – Capital Improvement Plan
Draft Chapter 10 – Financial Program
Draft Appendix I – Demographic Projection Methodology
Draft Appendix J – Standard Specifications and Details
Draft Appendix K – Hydraulic Model Calibration
Draft Appendix L – Wellhead Protection Plan
Draft Appendix M – Water Reclamation Checklist
Draft Appendix O – Water Facilities Inventory Form
TM 1 – Hazards Inventory
TM 2 – Model Calibration Plan
Comment Response Logs for all Chapters
City Review Draft Water System Plan Update
Agency Review Draft Water System Plan Update
Final Water System Plan Update
Calibrated Hydraulic Model
Electronic Demand Forecast Tool
Electronic CIP and Financial Forecast Tool
Standard Details Submittal Memorandum with questions and a Draft list and set of proposed
standard details for City review/input (may have hand edits for consideration or questions
written on details). Details will be copies from the cities and/or water districts.
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Draft, Draft Final, and Final water standard details on the City’s title block. Up to 50 details.
Draft, Draft Final, and Final general design and construction standards for developer’s
extension of City water mains.
Draft and Final Developer Extension Agreement
AGENDA ITEM #5. h)
Task Mo. 1 Mo. 2 Mo. 3 Mo. 4 Mo. 5 Mo. 6 Mo. 7 Mo. 8 Mo. 9 Mo. 10 Mo. 11 Mo. 12
100 – Project Management
200 – Introduction and Existing System
300 – Planning Data and Demand Projections
400 – Water Use Efficiency and Conservation
500 – Policies, Criteria, and Standards
600 – Water Supply, Water Rights, and Water
Quality
700 – Modeling and System Analysis
800 – Operation and Maintenance
900 – Capital Improvement Plan
1000 – Financial Program
1100 – Plan Integration
Carollo Task
City Task
Meeting
Consultant Deliverable
Stantec Task
Ch. 4
Ch. 5
Ch. 6
Ch. 1 and Ch. 2
City Deliverable
Ch. 3
Draft
Standards
EXHIBIT B
CITY OF RENTON
WATER SYSTEM PLAN UPDATE
PROJECT SCHEDULE
PGG Task
Notice to Proceed
Ch. 8
1
2
3 4 5
4
S1 S2 S3 S4
6
7 8
10
Draft Final
Standards
Final
Standards
Hydrant
Flow Tests
AGENDA ITEM #5. h)
Task Mo. 13 Mo. 14 Mo. 15 Mo. 16 Mo. 17 Mo. 18 Mo. 19 Mo. 20 Mo. 21 Mo. 22 Mo. 23 Mo. 24
100 – Project Management
200 – Introduction and Existing System
300 – Planning Data and Demand Projections
400 – Water Use Efficiency and Conservation
500 – Policies, Criteria, and Standards
600 – Water Supply, Water Rights, and Water
Quality
700 – Modeling and System Analysis
800 – Operation and Maintenance
900 – Capital Improvement Plan
1000 – Financial Program
1100 – Plan Integration
Carollo Task
City Task
Stantec Task
PGG Task
Ch. 7
Ch. 9
City Review
Draft
Agency Review Draft Final Plan
9
11
12 Ch. 10
13 14 15 16
Meeting
Consultant Deliverable
City Deliverable
EXHIBIT B
CITY OF RENTON
WATER SYSTEM PLAN UPDATE
PROJECT SCHEDULE
AGENDA ITEM #5. h)
PMQMAsst. PMPEModelingAnalysisFinancialGISDPKammereckLaniganThurmanReisingerWickleinNabonnandTiceSilberMoreau PECE Direct Labor Cost$79.00$49.38$40.79$45.06$59.62$35.88$49.85$53.65$25.401.6719Indirect Labor Cost132.080182.558422$68.20$75.34$99.68$59.99$83.34$89.70$42.470.15Fixed Fee31.66201519.7907633$16.35$18.06$23.89$14.38$19.98$21.50$10.18Total Labor Rate$242.74$151.73$125.33$138.46$183.19$110.25$153.17$164.85$78.05 $ 11.70 77 1 60 418 160 28,322$ -$ -$ -$ 120$ 1,872$ 1,992$ 30,314$ 101Monthly Progress Reports and Invoices242412609,770$ -$ -$ -$ -$ 702$ 702$ 10,472$ 102Develop Project Management Plan1184141,709$ -$ -$ -$ 80$ 164$ 244$ 1,953$ 103Meeting No. 1 - Project Kick-off4442142,182$ -$ -$ -$ 40$ 164$ 204$ 2,386$ 104Project Administration48247214,660$ -$ -$ -$ -$ 842$ 842$ 15,502$ 6 4 668 44 10 138 18,346$ -$ -$ -$ 40$ 1,615$ 1,655$ 20,001$ 201Request and Review Data124161,982$ -$ -$ -$ -$ 187$ 187$ 2,170$ 202Update Hydraulic Profile and System Maps2440649,240$ -$ -$ -$ -$ 749$ 749$ 9,989$ 203Review Related Plans66661$ -$ -$ -$ -$ 70$ 70$ 732$ 204Meeting No. 2 - Planning Considerations and Existing System4482182,510$ -$ -$ -$ 40$ 211$ 251$ 2,761$ 205Prepare Draft Chapter 1 - Introduction12184161,866$ -$ -$ -$ -$ 187$ 187$ 2,053$ 206Prepare Draft Chapter 2 - Existing System121104182,086$ -$ -$ -$ -$ 211$ 211$ 2,297$ 13 6 11432 10 175 24,410$ -$ -$ -$ 80$ 2,048$ 2,128$ 26,537$ 301Request and Review Data12121,504$ -$ -$ -$ -$ 140$ 140$ 1,644$ 302Update Land Use Maps616223,390$ -$ -$ -$ -$ 257$ 257$ 3,647$ 303Meeting No. 3 - Demographic Projections482142,130$ -$ -$ -$ -$ 164$ 164$ 2,294$ 304Perform Demographic Analysis22412385,290$ -$ -$ -$ -$ 445$ 445$ 5,734$ 305Evaluate Historical Supply and Consumption12121,504$ -$ -$ -$ -$ 140$ 140$ 1,644$ 306Meeting No. 4 - Historical Demand, Demographic Projections, and WUE Goals482142,130$ -$ -$ -$ 40$ 164$ 204$ 2,334$ 307Project Water Demands224263,311$ -$ -$ -$ -$ 304$ 304$ 3,616$ 308Meeting No. 5 - Demand Projections482142,130$ -$ -$ -$ 40$ 164$ 204$ 2,334$ 309Prepare Draft Chapter 3 - Planning Data and Demand Forecasts121244233,022$ -$ -$ -$ -$ 269$ 269$ 3,291$ 1 2 424 4 53 6,782$ -$ -$ -$ -$ 620$ 620$ 7,402$ 401Update Consumption Trends12121,504$ -$ -$ -$ -$ 140$ 140$ 1,644$ 402Update DSL Trends881,003$ -$ -$ -$ -$ 94$ 94$ 1,096$ 403Develop Draft WUE Goals881,003$ -$ -$ -$ -$ 94$ 94$ 1,096$ 404Describe Reclaimed Water Use44501$ -$ -$ -$ -$ 47$ 47$ 548$ 405Prepare Draft Chapter 4121044212,771$ -$ -$ -$ -$ 246$ 246$ 3,017$ 7 1 344 46 6,424$ 57,845$ 5,785$ 63,630$ 160$ 538$ 698$ 70,752$ 501Request and Review Data66752$ -$ -$ -$ -$ 70$ 70$ 822$ 502Standards and Developer Extension Agreement Update Meetings612182,960$ 8,869$ 887$ 9,756$ 160$ 211$ 371$ 13,087$ 503Review Example Water Standards and Develp Extension Docs--$ 4,567$ 457$ 5,024$ -$ -$ -$ 5,024$ 504Update City Water Standard Details22251$ 29,568$ 2,957$ 32,525$ -$ 23$ 23$ 32,799$ 505Update City General Design and Construction Standards22251$ 9,171$ 917$ 10,088$ -$ 23$ 23$ 10,362$ 506Develop Utility Developer Extension Agreement22251$ 5,670$ 567$ 6,237$ -$ 23$ 23$ 6,511$ 507Prepare Draft Chapter 511104161,960$ -$ -$ -$ -$ 187$ 187$ 2,147$ 1 2 11 846 104 14,023$ 21,150$ 2,115$ 23,265$ 40$ 1,217$ 1,257$ 38,545$ 601Request and Review Data16162,215$ -$ -$ -$ -$ 187$ 187$ 2,402$ 602Update Water Supply Resources Description44554$ -$ -$ -$ -$ 47$ 47$ 601$ 603Assess Water Rights22251$ 2,398$ 240$ 2,638$ -$ 23$ 23$ 2,912$ 604Update Description of Water Quality Plan and Treatment16162,215$ -$ -$ -$ -$ 187$ 187$ 2,402$ 605Update Wellhead Protection Plan44501$ 18,752$ 1,875$ 20,627$ -$ 47$ 47$ 21,175$ 606Perform Supply Reliability Analysis24243,323$ -$ -$ -$ -$ 281$ 281$ 3,604$ 607Meeting No. 6 - Water Supply, Water Rights, and Water Quality482141,765$ -$ -$ -$ 40$ 164$ 204$ 1,969$ 608Prepare Draft Chapter 6 - Water Supply, Water Rights, and Water Quality121164243,199$ -$ -$ -$ -$ 281$ 281$ 3,480$ 2 9 73 93 524 68 20 789 98,578$ -$ -$ -$ 960$ 9,231$ 10,191$ 108,769$ 701Request and Review Data20203,664$ -$ -$ -$ -$ 234$ 234$ 3,898$ 702Perform Pumping Analysis22232384,448$ -$ -$ -$ -$ 445$ 445$ 4,893$ 703Perform Storage Analysis22232384,448$ -$ -$ -$ -$ 445$ 445$ 4,893$ 704Perform Limiting Capacity Analysis1118111,342$ -$ -$ -$ -$ 129$ 129$ 1,471$ 705Develop Diurnal Curves for Each Service Area632384,627$ -$ -$ -$ -$ 445$ 445$ 5,072$ 706Update Water Model / Input Demands288182,567$ -$ -$ -$ -$ 211$ 211$ 2,778$ 707Develop TM 2 - Model Calibration Plan81684364,860$ -$ -$ -$ 40$ 421$ 461$ 5,322$ 708Perform Hydrant Flow Tests64810017220,512$ -$ -$ -$ 800$ 2,012$ 2,812$ 23,324$ 709Calibrate Water Model for Steady State660667,714$ -$ -$ -$ -$ 772$ 772$ 8,486$ 710Calibrate the Water Model for Extended Period Simulation 650566,612$ -$ -$ -$ -$ 655$ 655$ 7,267$ 711Meeting No. 7 - Desktop System Analysis and Calibration Results4102161,991$ -$ -$ -$ 40$ 187$ 227$ 2,219$ 712Perform Fire, Pressure, and Velocity Analysis664168610,793$ -$ -$ -$ -$ 1,006$ 1,006$ 11,799$ 713Update Pipeline Remaining Useful Life Analysis2168263,333$ -$ -$ -$ -$ 304$ 304$ 3,638$ 714Meeting No. 8 - Preliminary Distribution System Deficiencies4102161,991$ -$ -$ -$ 40$ 187$ 227$ 2,219$ 715Identify Improvement Projects244016628,031$ -$ -$ -$ -$ 725$ 725$ 8,756$ 716Meeting No. 9 - Identified Improvements4102161,991$ -$ -$ -$ 40$ 187$ 227$ 2,219$ 717Prepare Draft Chapter 712224126476,005$ -$ -$ -$ -$ 550$ 550$ 6,555$ 718Prepare Appendix K128124273,647$ -$ -$ -$ -$ 316$ 316$ 3,963$ 5 2 6 828 6 109 15,410$ -$ -$ -$ 40$ 1,275$ 1,315$ 16,725$ 801Request and Review Data881,108$ -$ -$ -$ -$ 94$ 94$ 1,201$ 802Meeting No. 10 - Operation and Maintenance4462162,459$ -$ -$ -$ 40$ 187$ 227$ 2,686$ 803Document O&M Programs16162,215$ -$ -$ -$ -$ 187$ 187$ 2,402$ 804Document O&M Standards and Goals16162,215$ -$ -$ -$ -$ 187$ 187$ 2,402$ 805Estimate Work Force Requirements24243,323$ -$ -$ -$ -$ 281$ 281$ 3,604$ 806Prepare Draft Chapter 8 - Operation and Maintenance1221284294,089$ -$ -$ -$ -$ 339$ 339$ 4,429$ EXHIBIT CCITY OF RENTONWATER SYSTEM PLAN UPDATEPROJECT BUDGETTask 500 - Policies, Criteria, and StandardsTask 300 - Planning Data and Demand ProjectionsTask 100 - Project ManagementTASK / DESCRIPTIONTask 200 - Introduction and Existing System Subconsul. Total CostPGG Sub Markup @ 10% Task 400 - Water Use Efficiency and ConservationTask 600 - Water Supply, Water Rights, and Water QualityTask 700 - Modeling and System AnalysisTask 800 - Operation and Maintenance TOTAL COST Travel, Shipping and Printing Total ODC Total Sub Cost Total Hours Carollo Labor Cost OTHER DIRECT COSTS Print Date: 8/16/2017Budget DevelopmentPage 1 of 2c:\pw_working\projectwise\abennett\d0575052\Renton_WSP Budget_FINAL_20170816.xlsxAGENDA ITEM #5. h)
PMQMAsst. PMPEModelingAnalysisFinancialGISDPKammereckLaniganThurmanReisingerWickleinNabonnandTiceSilberMoreau PECE Direct Labor Cost$79.00$49.38$40.79$45.06$59.62$35.88$49.85$53.65$25.401.6719Indirect Labor Cost132.080182.558422$68.20$75.34$99.68$59.99$83.34$89.70$42.470.15Fixed Fee31.66201519.7907633$16.35$18.06$23.89$14.38$19.98$21.50$10.18Total Labor Rate$242.74$151.73$125.33$138.46$183.19$110.25$153.17$164.85$78.05 $ 11.70 EXHIBIT CCITY OF RENTONWATER SYSTEM PLAN UPDATEPROJECT BUDGETTASK / DESCRIPTION Subconsul. Total CostPGG Sub Markup @ 10% TOTAL COST Travel, Shipping and Printing Total ODC Total Sub Cost Total Hours Carollo Labor Cost OTHER DIRECT COSTS 1 12 668 24 6 117 17,656$ -$ -$ -$ 40$ 1,369$ 1,409$ 19,065$ 901Request and Review Data881,225$ -$ -$ -$ -$ 94$ 94$ 1,319$ 902Develop Electronic CIP Tool822024548,484$ -$ -$ -$ -$ 632$ 632$ 9,116$ 903Prioritize and Categorize Projects881,225$ -$ -$ -$ -$ 94$ 94$ 1,319$ 904Estimate Project Costs216182,754$ -$ -$ -$ -$ 211$ 211$ 2,965$ 905Meeting No. 11 - Captial Improvement Plan482141,883$ -$ -$ -$ 40$ 164$ 204$ 2,087$ 906Prepare Draft Chapter 9 - Capital Improvement Program1284152,084$ -$ -$ -$ -$ 176$ 176$ 2,259$ 5 2 678 6 97 14,685$ -$ -$ -$ 40$ 1,135$ 1,175$ 15,860$ 1001Request and Review Data881,225$ -$ -$ -$ -$ 94$ 94$ 1,319$ 1002Summarize Historical Financial Performance66919$ -$ -$ -$ -$ 70$ 70$ 989$ 1003Summarize Current Rates, Fees, and Charges16162,451$ -$ -$ -$ -$ 187$ 187$ 2,638$ 1004Describe CIP Funding881,225$ -$ -$ -$ -$ 94$ 94$ 1,319$ 1005Project Ten-Year Revenues and Expenses16162,451$ -$ -$ -$ -$ 187$ 187$ 2,638$ 1006Meeting No. 12 - Financial Program4482182,854$ -$ -$ -$ 40$ 211$ 251$ 3,104$ 1007Prepare Draft Chapter 10 - Financial Program122164253,560$ -$ -$ -$ -$ 293$ 293$ 3,852$ 27 12 112 4 4 4 16 32 102 313 39,827$ -$ -$ -$ 3,960$ 3,662$ 7,622$ 47,449$ 1101Prepare Executive Summary284141,966$ -$ -$ -$ -$ 164$ 164$ 2,129$ 1102Prepare City Review Draft241644441224749,289$ -$ -$ -$ 400$ 866$ 1,266$ 10,555$ 1103Meeting No. 13 - City Review Plan442101,628$ -$ -$ -$ 40$ 117$ 157$ 1,785$ 1104Prepare Agency Review Draft Plan2216824525,986$ -$ -$ -$ 1,800$ 608$ 2,408$ 8,395$ 1105Documentation Required for Plan Approval164111,307$ -$ -$ -$ -$ 129$ 129$ 1,436$ 1106Meeting No. 14 - Utilities Committtee Presentation of Plan41262243,550$ -$ -$ -$ 40$ 281$ 321$ 3,871$ 1107Agency Record of Comment22248364,421$ -$ -$ -$ -$ 421$ 421$ 4,843$ 1108Meeting No. 15 - Agency Review Responses444121,784$ -$ -$ -$ 40$ 140$ 180$ 1,965$ 1109Prepare Final Plan4216832627,096$ -$ -$ -$ 1,600$ 725$ 2,325$ 9,421$ 1110Meeting No. 16 - City Council Presentation of Final Plan4662182,798$ -$ -$ -$ 40$ 211$ 251$ 3,049$ -$ -$ -$ -$ -$ -$ -$ 20,000$ 1201 Management Reserve-$ -$ -$ -$ -$ -$ 20,000$ Total145 53 470 174 97 596 162 212 192 2101 284,462$ 78,995$ 7,900$ 86,895$ 5,480$ 24,582$ 30,062$ 421,419$ Task 1200 - Management ReserveTask 1100 - Plan IntegrationTask 1000 - Financial ProgramTask 900 - Capital Improvement PlanPrint Date: 8/16/2017Budget DevelopmentPage 2 of 2c:\pw_working\projectwise\abennett\d0575052\Renton_WSP Budget_FINAL_20170816.xlsxAGENDA ITEM #5. h)