HomeMy WebLinkAboutContract CAG-1 9-360
AGREEMENT FOR PROFESSIONAL SERVICES FOR PHILIP ARNOLD
PARK SITE IMPROVEMENTS
THIS AGREEMENT, dated December 1,-2019, is by and between the City of Renton (the "City"),
a Washington municipal corporation, and Hough Beck& Baird, Inc. ("Consultant"), a Washington
corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties." Once fully executed by the Parties,this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide professional design services and
construction administration support for Philip Arnold Park Site Improvements as specified
in Exhibit A, dated November 12, 2019, which is attached and incorporated herein and
may hereinafter be referred to as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A, or as mutually agreed
by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $392,828.67, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents,data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Standard of Care And Right To Use Work Product: Consultant shall perform its services
consistent with the professional skill and care ordinarily provided by professionals
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practicing in the same profession, in the same locality, under the same or similar
circumstances. Consultant shall exercise reasonable care to comply with all applicable
laws and professional standards. Compliance with professional standards includes, as
applicable, performing the Work in compliance with applicable City standards or
guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal
Construction). Professional engineers shall certify engineering plans, specifications, plats,
and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and
warrants that all final work product created for and delivered to the City pursuant to this
Agreement shall be the original work of the Consultant and free from any intellectual
property encumbrance which would restrict the City from using the work product.
Consultant grants to the City a non-exclusive, perpetual right and license to use,
reproduce, distribute, adapt, modify, and display all final work product produced
pursuant to this Agreement. The City's or other's adaptation, modification or use of the
final work products other than for the purposes of this Agreement shall be without
liability to the Consultant. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration, improvement,etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cros/One.aspx?portalld=7922741&pageld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Alan J. Wyatt, Capital Projects Manager Dean Koonts, ASLA, Principal
1055 South Grady Way 215 Westlake Avenue North
Renton, WA 98057 Seattle, WA 98109
Phone: (425) 430-6571 Phone: (206) 682-3051
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awyatt@rentongov.wa dkoonts@hbbseattle.com
Fax: (425) 430-6603 Fax: (206) 682-3245
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
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D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Betsy
Severtsen. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
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F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County,Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed togive any rights or beneflis.int the AAreemkTit,to,arts70ne other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts,each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY NTON
CONSULTANT
By: By.
Denis Law Juliet Vong
Mayor President
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Date Date
Attest
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Jason Seth
City CI k
Approved as to Legal Form
By: 41/ste
Shane Moloney
Renton City Attorney
Non-standard 11/15/19 CLB(1007)
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H
B B Philip Arnold Park
Site Improvements
LANDSCAPE ARCHITECTURE EXHIBIT A
12 November 2019
Mr. Alan Wyatt, RLA, ASLA, LEED-AP
Capital Project Manager
City of Renton
1055 S. Grady Way
Renton, Washington 98057
RE: Philip Arnold Park: Scope & Fee
Renton, Washington
CO
CD
Dear Alan:
Hough Beck & Baird Inc. (HBB) is pleased to submit this proposal to prepare design and a
construction documents for Philip Arnold Park. Attached is Exhibit 1 illustrating the scoped area for
the project. We are confident that our office, with the support of PND, Harbor Power (HPe), BRH,
and ZipperGeo can provide the professional services required to make design renovations at Philip
Arnold Park a success.
The proposed park improvements and design considerations include: cp
• Site demolition including the existing community/restroom building, play area, tire swing, and
gazebo structure.
• Rough and final grading.
• Cap sanitary sewer and water lines that have been abandoned.
• Adjust and revise stormwater drainage for final build out including for parking, subsurface v
drainage for play area, and stormwater flow control and quality improvements to meet current
stormwater code requirements.
• The internal pathway system throughout the park will meet ADA standards, provide "loop"
connections/options, and extend to the tennis courts in the south.
• Parking lot improvements at the main parking lot area and the auxiliary parking lot. These
improvements will not include parking lot lighting.
• One `Portland Loo' will be installed with water, sewer, and electrical connections.
• Potentially an off-the-shelf, pedestrian bridge structure to span the "valley/swale" to provide
accessible access from the auxiliary parking lot to the main park elements. o
• Design of a playground area (ages 2 to 5 and ages 6 to12) that provides a unique play
experience not found at other playgrounds in the City of Renton park system. o
• Picnic pad areas along the walkways that are ADA accessible and include picnic tables, litter
receptacles, and benches.
• Two gazebos will be provided. A "south gazebo" will replace the existing gazebo located to the
northwest of the ballfield and will be generally located in the same area. A "north gazebo" will be
integrated into the future playground area.
• Parent plaza will be designed adjacent to the playground areas and integrate with the location of X
the Portland Loo and the north gazebo.
• Gazebos will be off-the-shelf structures with roofs and columns that may have custom elements,
such as rock masonry plinths at the base of columns or something similar in scale.
• The basketball court will be renovated to repair cracks in the surfacing coat, replace the posts v
and post footings, and provide new backboards and nets. CD
• The topography around the basketball court will be designed as a park amenity in the form of 0
terraced structures/amphitheater type seating, integrated and connected with the park walkway
system.
Philip Arnold Park
12 November 2019
Page 2
• Design options will be explored where the existing playground has been removed, such as a
sensory garden, shade garden, and/or a passive use area surrounded by the existing, mature
trees.
• Pathway connections to key points at the park edges will be provided for neighborhood access
to the internal park pathway system, typically aligned with intersection, crosswalk locations.
• The "tire swing area" will be restored with sod lawn.
• Electrical system will be upgraded. Lighting will be limited to area lighting. Power for Portland
Loo, irrigation controller, a P-2 panel or similar for special events is included. Pull boxes and
conduit for future installation of WFi and CCTV is included. Existing fiberglass poles and
inefficient luminaries will be replaced with low-level lighting for a few, select areas only. Full,
foot-candle coverage is not to be provided.
• Planting includes trees, shrub and groundcover planting for raingardens; restoration of lawn in
disturbed areas; and select planting at focal point areas at the basketball court, playground, and
parent plaza.
• Sod lawn in all lawn areas.
• Revisions to the automatic irrigation system for all planted areas including new irrigation
controller cabinet.
• Provide unique design for the park entry sign and pedestrian way-finding signs (Task 2.4).
Our proposed scope of work will permit modification as we progress through the design process.
The tasks that we are proposing for your project includes the following:
TASK 1: Project Management
1.1 Monthly Reporting & Invoicing
Prepare and provide monthly reports with invoices.
1.2 Project Contract, Schedule & Meeting Notes
Prepare and maintain the project schedule, reference material, project files, notebook, and meeting
notes. Consolidate notes and input from meetings. Manage contract and scopes of design team
subconsultants.
1.3 Submittal & Permit Coordination
Coordinate the submittal process with the City of Renton and with subconsultants. Prepare and
submit permit applications for the applicable city departments and/or regulatory agencies. HBB will
coordinate with City of Renton Parks Planning & Natural Resources regarding permit preapplication
meeting(s) and intake meetings as applicable.
1.4 Quality Control Reviews
Perform internal and interdisciplinary QC review for each of the 4 submittals, and permit
applications (up to 3). Provide consolidated comments from HBB and City to subconsultants.
Quality control reviews will be by a senior licensed staff member prior to each milestone submittal.
Quality control review includes reviews by each discipline as well as an interdisciplinary review.
HBB
Philip Arnold Park
12 November 2019
Page 3
TASK 2: 30% Schematic Design
2.1 Site Visit & Kick-off Meeting
A kick-off meeting will be held at the beginning of the project and attended by key team members of
the project team and city staff. The goal will be to confirm assignments, lines of communication,
design parameters, and project schedule. The meeting will occur at the park site and include a site
walk through the park to familiarize team members with the existing park site and obtain direct input
from City of Renton park staff and maintenance personnel.
2.2 Design Charrettes & Meetings
Prepare for and attend up to three (3) design review meetings/charrettes with and at the City of
Renton to review design options for park improvements. Prepare for and organize up to three (3)
internal, in-person design meetings with subconsultants. Conduct weekly 1-hour call-in
teleconference meetings with subconsultants for coordination and progress on deliverables.
2.3 30% Submittal
Prepare up to three (3) conceptual layouts for all park improvements including walkway circulation,
parent plaza, basketball court area, parking lots, access points, play areas, and passive space
areas. Review concepts with city staff and narrow options down to one preferred concept layout.
Develop draft 30% schematic plan based on preferred concept layout. Prepare construction cost
estimates based on 30% Schematic Design. Technical specifications will not be included at 30%
level. Review draft 30% schematic plan and costs with city staff and obtain feedback to develop
final 30% submittal. Final 30% Submittal will be submitted as PDFs and include:
• Cover sheet.
• Preliminary Grading and drainage plan.
• Site Layout plan with labels.
• Planting plan (general plant massing).
• Irrigation plan (point-of-connection only).
• Typical site layout sections (up to 3) for illustration purposes.
• Preliminary Cost Estimate.
• Updated Schedule.
2.4 Sign Design for Philip Arnold Park: Entry and Wayfinding
Prepare up to three (3) conceptual design families for a coordinated sign system for Philip Arnold
Park. This would include a primary park identification sign at the north end (intersection), secondary
signs at parking lot areas, and tertiary, pedestrian wayfinding, and directional signs. It is understood
that wayfinding and directional sign system may be utilized at other park properties in Renton. An
order-of-magnitude cost estimate will be developed for each family. These conceptual design
families will be reviewed with the City of Renton to obtain comment and feedback. These will then
be narrowed down to one, preferred sign system design family that can be then further developed
and integrated into the 60% Submittal.
2.5 Permit Support
Prepare for and attend one (1) preapplication meeting with and at the City of Renton to review park
improvements at 30% Schematic Design level and determine all permits and permit requirements
for project.
BB
Philip Arnold Park
12 November 2019
Page 4
2.6 Building Hazard Assessment&Abatement
PND will coordinate with a third-party inspector to conduct a hazardous materials abatement survey
of the existing community/restroom facility. The resulting inspection report will be used to develop
the construction demolition specifications for the existing building and will be included within the bid
documents to inform potential bidders of the scope of demolition work to be performed.
TASK 3: 60% Design Development
3.1 Design Charrettes & Meetings
Prepare for and attend up to two (2) design review meetings/charrettes with and at the City of
Renton to review design development of park improvements. Prepare for and organize up to two (2)
internal, in-person design meetings with subconsultants. Conduct weekly 1-hour call-in
teleconference meetings with subconsultants for coordination and progress on deliverables.
3.2 60% Submittal
Using the final 30% Submittal, develop and prepare draft 60% design drawings. Based on the 30%
preliminary cost estimate, discuss the budget and cost estimate with the City of Renton and
determine if a portion or portions of the design should become a bid additive(s).
Review draft 60% design drawings and details with city staff and obtain design feedback to develop
final 60% submittal. Final 60% Submittal be submitted as PDFs and will include updated cost
estimates, schedule, a list of technical specifications in a table of contents, and the following
drawing sheets:
Responsible
Party Drawing Sheets
HBB Cover Sheet
HBB General Overall Site Plan
HBB/PND Demolition Plan and Notes
PND TESC Plan, Notes, and Details
PND Grading & Drainage Plan (for site modifications), Notes, and Details
Harbor Power Electrical Plan, Schedule, Notes, and Details
PND Sewer Utilities Plan, Notes, and Details
PND Water Utilities Plan, Notes, and Details
PND Site and Hardscape Layout Plan
HBB Planting Plan, Schedule, Notes, and Details
HBB Irrigation Plan, Schedule, Notes, and Details
HBB Site Design Plan, Schedule, Notes, and Details
PND Portland Loo Installation Details and Notes
PND Gazebo Foundation, Walls, and Structural Details
PND Pedestrian Bridge Abutments - Structural Details
BRH Topographical Survey (Included in Appendix of Drawing Set)
3.3 Permit Support
Prepare an SEPA Environmental Checklist for park project work and provide support and
assistance to city staff during application review, comment responses, and processing. Write and
submit a Technical Information Report (TIR) for estimated stormwater impact requirements. Meet
HBB
Philip Arnold Park
12 November 2019
Page 5
with City of Renton planning and building department to review 60% submittal against permit
requirements to verify design is on track.
3.4 Presentations & Graphics
Provide presentation graphics for inclusion in city presentations to Parks Commission and
Committee of the Whole based on 60% submittal. The documents will include photo boards and
rendered plans and sections/elevations or vignettes that will be compatible for use in PowerPoint as
well as large format printing. Prepare and coordinate PowerPoint presentation for Parks
Commission. Revise the same presentation for the Committee of the Whole.
TASK 4: 90% Construction Documents
4.1 Design Charrettes & Meetings
Prepare for and attend up to two (2) design review meetings/charrettes with and at the City of
Renton to review design development of park improvements. Prepare for and organize one (1)
internal, in-person design meeting with subconsultants. Conduct weekly 1-hour call-in
teleconference meetings with subconsultants for coordination and progress on deliverables.
4.2 90% Submittal
Using the final 60% Submittal as a base, develop and prepare draft 90% design drawings. Review
draft 90% design drawings, details and technical specifications with city staff and obtain design
feedback to develop final 90% submittal. Integrate both Division 0 and 1 standard City of Renton
sections that are written and edited by the City of Renton. HBB will provide technical specifications
in Word format for the City's use in creating the project manual. Final 90% Submittal be submitted
as PDFs and will include updated cost estimates, schedule, technical specifications, and the
following drawing sheets:
Responsible
Party Drawing Sheets
HBB Cover Sheet
HBB General Overall Site Plan
HBB Demolition Plan and Notes
PND TESC Plan, Notes, and Details
PND Sewer Utilities Plan, Notes, and Details
PND Water Utilities Plan, Notes, and Details
PND Grading Plan, Notes, and Details
Harbor Power Electrical Plan, Fixture Schedule, Notes, and Details
PND Site and Hardscape Layout Plan
HBB Planting Plan, Plant Schedule, Notes, and Details
HBB Irrigation Plan, Irrigation Schedule, Notes, and Details
HBB Site Furnishing Layout Plan, Furnishings Schedule, Notes, and Details.
HBB Playground Plan, Equipment Schedule, Notes, and Details
PND Portland Loo Installation Details and Notes
PND Gazebo Foundation, Walls, and Structural Details
PND Pedestrian Bridge Abutments - Structural Details
BRH Topographical Survey (Included in Appendix of Drawing Set)
HBB
Philip Arnold Park
12 November 2019
Page 6
4.3 Permit Support
Prepare city permit package and provide support and assistance to city staff during application
review, comment responses, and processing. Review permit checklists per applicable city
departments (Building) to assist City in completing permit applications, documents, and materials.
Submit for permits. Meet with City of Renton planning and building department up to 2 times to
review permit application comments. Provide responses to application comments. Manage Permit
Submittal Drawings and provide to the City of Renton. Provide adjustments or revisions to SEPA
Environmental Checklist based on any public comment received.
TASK 5: 100% Bid Set
5.1 Design Charrettes & Meetings
Prepare for and attend up to two (2) design review meetings/charrettes with and at the City of
Renton to review design development of park improvements. Prepare for and organize one (1)
internal, in-person design meeting with subconsultants. Conduct weekly 1-hour call-in
teleconference meetings with subconsultants for coordination and progress on deliverables.
5.2 100% Bid Set Submittal
Using the final 90% Submittal as a base, develop and prepare draft Bid Set incorporating permit
review comments and city comments to date. Review draft Bid Set drawings, details and technical
specifications with city staff and obtain design feedback to develop final Bid Set. Integrate both
Division 0 and 1 standard City of Renton sections that are written and edited by the City of Renton.
HBB will provide technical specifications in Word format for the City's use in creating the project
manual. Final Bid Set be submitted as PDFs and will include updated cost estimates, schedule,
technical specifications, and the following drawing sheets:
Responsible
Party Drawing Sheets
HBB Cover Sheet
HBB General Overall Site Plan
HBB Demolition Plan and Notes
PND TESC Plan, Notes, and Details
PND Sewer Utilities Plan, Notes, and Details
PND Water Utilities Plan, Notes, and Details
PND Grading Plan, Notes, and Details
Harbor Power Electrical Plan, Fixture Schedule, Notes, and Details
PND Site and Hardscape Layout Plan
HBB Planting Plan, Plant Schedule, Notes, and Details
HBB Irrigation Plan, Irrigation Schedule, Notes, and Details
HBB Site Furnishing Layout Plan, Furnishings Schedule, Notes, and Details.
HBB Playground Plan, Equipment Schedule, Notes, and Details
PND Portland Loo Installation Details and Notes
PND Gazebo Foundation, Walls, and Structural Details
PND Pedestrian Bridge Abutments - Structural Details
BRH Topographical Survey (Included in Appendix of Drawing Set)
BB
Philip Arnold Park
12 November 2019
Page 7
5.3 Permit Support
Manage team response to permit review comments and assist City in completing documents and
materials for permit reapplications. Meet with City of Renton planning and building department up to
2 times to review permit application comments. Provide responses to application comments.
TASK 6: BIDDING
(Assumes City of Renton CA Manager will take the lead role on this task.)
6.1 Bid Documents
Prepare final bid documents for printing, copying and distribution. Final drawings will be submitted
as PDFs (full and half size), and final specifications complied into a digital, single bid document.
Coordinate and provide PDF files to city's selected plan center(s). City to be responsible for
advertising and distribution of the final bid documents.
6.2 Prebid Meeting
Attend a Prebid Meeting at the park site. Submit notes to City Staff. Official meeting notes will be by
City Staff.
6.3 Contractor Questions
Respond to contractor questions relating to the construction documents. Coordinate the bidding
questions and response with subconsultants. Compile Bidder Question Memoranda for issuance by
City to bidding contractor lists.
6.4 Addenda
Prepare and distribute addenda that may be required to clarify the bid documents. Coordinate the
addenda and issuance of revised drawing sheets with subconsultants.
TASK 7: CONSTRUCTION ADMINISTRATION ASSISTANCE
(Assumes City of Renton CA Manager will take the lead role on this task.)
7.1 Meetings
Attend a preconstruction meeting at the park site. Attend up to 14 weekly contractor meetings
(assumes attendance at contractor's weekly site meeting on a requested basis). All meeting notes
will be by City Staff.
7.2 Field Reviews
Attend up to 25 field reviews during the construction process to observe the progress and quality of
construction work. Provide field reports with each field review. Each report will be reviewed by a
senior landscape architect for quality assurance.
7.3 Submittals & Requests for Information
Review and process submittals, product data samples, shop drawings, and other submittals
required by the construction documents as directed by City of Renton CA Manager. Review and
provide up to 40 written responses to contractor Request(s) for Information (RFI).
7.4 Change Orders
Prepare up to 4 change orders during construction.
HBB
Philip Arnold Park
12 November 2019
Page 8
7.5 Record Drawings
Prepare landscape architectural record drawings (AutoCAD and PDF formats) based on as-built
information provided by the Contractor.
TASK 8: ADDITIONAL EXPENSES
8.1 Topographic Survey (BRH Contract— Exhibit 3)
The intent of this subtask would be to conduct a targeted topographic survey to verify the site
features and create the project's base map files. The survey services will be for the entire park per
BRH included scope. Survey information will use the current City of Renton datums, meet National
ALTA/NSPS Standards, and is anticipated to include:
• Survey Control: Existing monuments will be located and horizontal and vertical control will be
set.
• Right of Way and Parcel Lines: Establish right-of-way lines and lot lines. Right-of-way and
parcel lines will be defined using existing street monuments and their relationship to public
records, and GIS data. Right of way and parcel lines will be graphically shown on the base map
and design drawings. It is not anticipated that Title Reports will be required.
• Utility Locates: field locate and mark utilities within the project areas including:
o Natural gas transmission lines. An existing gas transmission main is routed through the
project area. The utility locate company and BRH will coordinate to locate and pothole the
gas transmission main.
o Site electrical distribution and lighting.
o Water lines, services and connections. Seattle Public Utilities sewer/water line is near the
project area along the east property and will be included.
o Sanitary Sewer lines, services and connections. Seattle Public Utilities sewer/water line is
routed near the project area along the east property and will be included.
o Stormwater inlets and conveyance lines.
o Irrigation.
• Field Survey: Conduct topographic survey picking up key elevations to verify the needed for
design, surface features, individual trees 6-inches in diameter at DBH and larger, utilities
marked by the utility locates company, and other elements as pertinent to the design. Field
survey will be conducted as needed to develop one (1) foot contours. DIPs will be completed on
gravity utilities.
• Base Map Survey: Develop base map survey. Field walk draft base map survey to verify that it
accurately represents actual field conditions. Update base map survey to produce final base
map survey as needed.
8.2 Geotechnical Analysis (ZipperGeo Contract— Exhibit 4)
Prepare a geotechnical report to support park improvements. Review available existing preliminary
plans and documents including geological and environmental reports and maps for the immediate
area. Plan, coordinate, and manage the field investigation, which will include the following:
• Coordination with team to visit the site to observe underground utility locates and verify no
conflicts exist or select an alternate exploration location.
• Complete up to 5 test pit excavations to find out the subsurface conditions. The explorations will
be completed by a small, track-mounted excavator to depths up to 8 to 10 feet. Geotech will
maintain a log of the subsurface conditions encountered in each exploration and test results.
HBB
Philip Arnold Park
12 November 2019
Page 9
• Complete field infiltration tests in 3 of the test pit locations to develop estimates of onsite
infiltration rates. These will use the procedures for "Small-scale Pilot Infiltration Test (PIT)"
required by Reference 6A Infiltration Test Methods in 2016 King County Surface Water Design
Manual. These will be near proposed locations for stormwater infiltration systems.
• Complete a total of 4 shallow borings in the area of the critical proposed park improvements.
One is anticipated to be at proposed south gazebo location, one at the proposed north gazebo
location, one at a potential pedestrian bridge location, and one at the proposed Portland Loo
location.
• Soil samples will be collected at the 2.5 foot depth and sent to HBB as representative soil
samples for horticultural chemical and nutrient analysis by a soil testing laboratory.
Complete geotechnical laboratory analyses on soil samples obtained from the explorations. In
order to support characterization of the samples and estimating soil parameters, testing will include:
• Six moisture contents.
• Three grain-size analyses.
• Three cation exchange capacity.
• Three organic content determinations.
Prepare a draft (electronic PDF copy) and final report summarizing our findings, conclusions, and
recommendations including the following:
• Subsurface soil and groundwater conditions and results the of laboratory testing.
• Allowable bearing capacity of the design site soils for foundation support of the play structures,
potential pedestrian bridge abutments, Portland Loo, and two gazebos.
• Estimated soil infiltration rates based on the results of the grain-size distribution and in situ
small-scale pilot infiltration test (PITs).
• Potential of existing soil to provide water quality treatment.
• Subgrade preparation beneath pavement and hardscape areas.
• Pavement sections.
• Light Fixture foundations.
DESIGN FEES & EXPENSES
In consideration of the above services, we are proposing the following estimated fee (see Exhibit 2
for spreadsheet breakdown). Expenses are included in the consultant fees (see Exhibit 2) and
consist of transportation, reproduction, printing, and other costs related to presentation graphic
materials and/or in-house quality control review contract document sets.
Total Cost of Services $ 392,828.67
The above fee is an estimate of how we expect to allocate our time. We reserve the right to move
time between tasks as needed to accomplish the overall goals of the project.
ASSUMPTIONS
This proposal is based on the following assumptions:
• The above fee assumes that the project will be developed as a single package with bid
additive(s) included as described in Task 3.2 above. Repackaging of the project into separate
phases is not included.
• The survey will be completed and provided in AutoCAD 2019 or later version.
HBB
Philip Arnold Park
12 November 2019
Page 10
• As a renovation project no public art or public art coordination is included, but is available as
additional services.
• Design of street frontage improvements such as sidewalks, curb, gutter, and roadway paving is
not required.
• We are assuming that the existing restroom may have asbestos or other contamination within
the structure.
• All permits will be managed and paid for by the city. The design team will provide technical data
generated in existing tasks outlined above, as needed, to support permit documentation.
• Design of interpretive sign panels is not included.
• Customization of the off-the-shelf gazebos beyond that described in the scope and that requires
architectural services is not included.
• Final design of the playground equipment and site furnishings will be coordinated with City of
Renton Community Services Department. No community open houses will be required. Support
services for public involvement or community open houses are not included, but are available as
additional services.
• As the park is closed at night, lighting design for parking lot and full illumination of pathways is
not included. Also, lighting or light fixtures at the ball field is not included.
• If addenda during bidding are required, the addenda will be issued separately and not be folded
into a new conformed bid set. Producing a conformed set is not included.
We are excited about working with the City of Renton on this project, and we are prepared to
negotiate any adjustments in design services to meet the requirements of the project. If you have
any questions regarding the above proposal, please call.
Best regards,
HOUGH BECK & BAIRD INC.
Dean W. Koonts, ASLA
Principal
Attachments: EXHIBIT 1. Philip Arnold Park Limit of Work Area.
EXHIBIT 2. Team Fee Spreadsheet.
EXHIBIT 3. Subconsultant: Survey Scope
EXHIBIT 4. Subconsultant: Geotechnical Engineer Scope
HBB
EXHIBIT 1 : Limit of Work.
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EXHIBIT 2
Project: Philip Arnold Park
Owner: City of Renton
Prime Firm: Hough Beck&Baird Inc.(HBB)
Date: 11/12/19
Summary HBB PND
TASK 1. PROJECT MANAGEMENT $27,478.64 $0.00
TASK 2. 30%SCHEMATIC DESIGN $24,228.52 $17,335.00
TASK 3.60°A,DESIGN DEVELOPMENT $33,427.04 $30,620.00
TASK 4.90%CONSTRUCTION DOCUMENTS $19,777.46 $25,040.00
TASK 5. 100%BID SET $15,571.05 $22,255.00
TASK 6. BIDDING $9,698.38 $6,410.00
TASK 7. CONSTRUCTION ADMINISTRATION ASSISTANCE $42,517.58 $22,240.00
Reimbursable Expenses $ 3,000.00 $ 1,000.00
Building Hazard Assessor/Abatement Report(PND Subconsultant) $ 5,000.00
Harbor Power Electrical(PND Subconsultant) $ 16,680.00
SUBTOTAL $ 175,698.67 $ 163,980.00
TASK 8.ADDITIONAL EXPENSES
8.1 Bush,Roed&Hitchings(Survey) $ 25,200.00
8.2 ZipperGeo(Geotechnical Report) $ 27,950.00
TOTAL CONTRACT COST $ 392,828.67
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EXHIBIT 2
Project: Philip Arnold Park
Owner: City of Renton
Firm: HBB
Date: 11/12/19
Scope of Work Principal PM/LA Design Comp./Tech Contracts Mngt. TASK
$ 193.76 $ 152.33 $ 96.21 $ 77.50 $ 112.25 SUBTOTAL
TASK 1. PROJECT MANAGEMENT 50 95 24 0 9 $27,478.64
1.1 Monthly Reporting&Invoicing 18 9
1.2 Project Contract,Schedule&Meeting Notes _ 28 12
1.3 Submittal&Permit Coordination _ 24 12
1.4 Quality Control Reviews 50 25
TASK 2.30%SCHEMATIC DESIGN 6 68 62 87 0 $24,228.52
_ 2.1 Site Visit&Kick-off Meeting 6 4 5
2.2 Design Charrettes&Meetings 16 16
2.3 30%Submittal Items 2 24 16 _ 48
2.4,Sign Design for Philipp Arnold Park:Entry&Wayfinding . 3 12 22 30
2.5 Permit Support 8 4 4
2.6 Building Hazard Assessment&Abatement 1 2
TASK 3.160%DESIGN DEVELOPMENT I 4 70 90 172 0 $33,427.04
3.1 Design Charrettes&Meetings 24 16
3.2 60%Submittal Items 3 30 54 110
3.3 Permit Support 12 4 _ 16
3.4 Presentations&Graphics 1 4 16 46
TASK 4.190%CONSTRUCTION DOCUMENTS 1 58 36 94 0 $19,777.46
4.1 Design Charrettes&Meetings 18 _ 12 _
4.2 90%Submittal Items 1 24 20 90
4.3 Permit Support 16 4 4
TASK 5.1100%BID SET 1 44 37 66 0 $15,571.05
5.1 Design Charrettes&Meetings 12 12
5.2 100%0 Bid Set Submittal 1 16 20 _ 50
5.3 Permit Support 16 5 16
TASK 6.jBIDDING 2 32 30 20 0 $9,698.38
6.1 Bid Documents 1 12 _ 14 6
6.2 Prebid Meeting 4 _ 4
6.3 Contractor Questions&Responses 10 6 2
6.4 Addenda 1 6 6 12
TASK 7.ICONSTRUCTION ADMINISTRATION ASSISTANCE I 15 218 44 28 0 $42,517.58
7.1 Meetings 4
7.2 Field Reviews 12 1 148 _
7.3 Submittals&Requests for Information 1 50 32
7.4 Change Orders 1 14 _ 4 16
7.5 Record Drawings 1 2 8 12
Total Hours 79 585 323 467 9
Total Cost $15,307.04 $89,113.05 $31,075.83 $36,192.50 $1,010.25 $172,698.67
Reimbursable Expenses
Mileage,parking,reproduction,printing,and other project related costs. Reimbursable Expenses $ 3,000.00
COST OF HBB SERVICES $175,698.67
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EXHIBIT 2
Project: Philip Arnold Park
Owner: City of Renton
Firm: PND
Date: 11/12/19
Senior Engineer Senior Engineer Staff Engineer CAD Designer
Scope of Work VII V IV VI TASK
_ $ 195.00 $ 160.00 $ 110.00 $ 115.00 SUBTOTAL
TASK 1. PROJECT MANAGEMENT I 24 I 74 8 0 $17,400.00-1
1.1 Monthly Reporting&Invoicing 18
1.2 Project Contract,Schedule&Meeting Notes 8 8
1.3 Submittal&Permit Coordination 8
1.4 Quality Control Reviews 24 40
TASK 2. 30%SCHEMATIC DESIGN 3 32 43 60 $17,335.00
2.1 Site Visit&Kick-off Meeting 4 4
2.2 Design Charrettes&Meetings 4 4
2.3 30%Submittal Items 2 16 24 60
2.4 Sign Design for Philipp Arnold Park Entry&Wayfinding 1 3
2.5 Permit Support 4 4
2.6 Building Hazard Assessment&Abatement 4 4
TASK 3.160%DESIGN DEVELOPMENT 1 4 I 52 112 80 I $30,620.00
3.1 Design Charrettes&Meetings 16 16
3.2 60%Submittal Items 4 24 80 80
3.3 Permit Support 12 16
3.4 Presentations&Graphics
TASK 4.190%CONSTRUCTION DOCUMENTS L4 J 48 88 ( 60 $25,040.00
4.1 Design Charrettes&Meetings 12 12 -
4.2 90%Submittal Items 4 24 60 _ 60
4.3 Permit Support 12 16
TASK 5. 100%BID SET I 1 11 48 68 60 I $22,255.00 I
5.1 Design Charrettes&Meetings 12 12
5.2 100%Bid Set Submittal _ 1 24 40 60
5.3 Permit Support 12 16
TASK 6.IBIDDING I 6 J 16 I 16 I 8 I $6,410.00
6.1 Bid Documents
6.2 Prebid Meeting 4
6.3 Contractor Questions 2 8 8 6.4 Addenda 4 4 8 8
TASK 7.ICONSTRUCTION ADMINISTRATION ASSISTANCE II 16 42 96 16 I $22,240.007
7.1 Meetings 2
7.2 Field Reviews 40
7.3 Submittals&Requests for Information 12 24 40
7.4 Change Orders 8 8
7.5 Record Drawings 4 8 8 16
Total Hours 58 312 431 284 II
(Total Cost $11,310.00 $49,920.00 $47,410.00 $32.660.00 $141,300.00
Subconsultants II
Building Hazardous Condition Assessor(abatement) see cover sheet
Harbor Power Electrical see cover sheet
Reimbursable Expenses -
Mileage,parking,reproduction,printing,and other project related costs. $ 1,000.00
I COST OF PND SERVICES $ 142,300.00 I
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EXHIBIT 2
Project: Philip Arnold Park
Owner: City of Renton
Firm: Harbor Power Electrical(HPe)
Date: 11/12/19
Scope of Work Electrical TASK
$ 105.00 SUBTOTAL
TASK 1. PROJECT MANAGEMENT 0 $0.00
1.1 Monthly Reporting&Invoicing
1.2 Project Contract,Schedule&Meeting Notes
1.3 Submittal&Permit Coordination
1.4 Quality Control Reviews
TASK 2.30%SCHEMATIC DESIGN 28 $2,940.00
2.1 Site Visit&Kick-off Meeting
2.2 Design Charrettes&Meetings
2.3 30%Submittal Items 24
2.4 Sign Design for Philipp Arnold Park:Entry&Wayfinding 4
2.5 Permit Support
2.6 Building Hazard Assessment&Abatement
TASK 3.160%DESIGN DEVELOPMENT I 32 $3,360.00
3.1 Design Charrettes&Meetings
3.2 60%Submittal Items 32
3.3 Permit Support
3.4 Presentations&Graphics
TASK 4.190%CONSTRUCTION DOCUMENTS 40 $4,200.00
4.1'Design Charrettes&Meetings
4.2 90%Submittal Items 40
4.3 Permit Support
TASK 5.1100%BID SET 24 $2,520.00
5.1 Design Charrettes&Meetings
5.2 100%Bid Set Submittal 24
5.3 Permit Support
TASK 6.IBIDDING 8 $840.00 I
6.1 Bid Documents
34° 6.2 Prebid Meeting
6.3 Contractor Questions 2
6.4 Addenda 6
. „`�N ADMINISTRATION ASSISTANCE I 24 $2,520.00
7.1 Meetings
7.2 Field Reviews
7.3 Submittals&Requests for Information 12
7.4 Change Orders 4
7.5 Record Drawings 8
Total Hours I__ 156
Total Cost $16,380 00 $16,380.00
Reimbursable Expenses
Mileage,parking,reproduction,printing,and other project related costs. $ 300.00
COST OF HPe SERVICES $ 16,680.00
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,�.o`" [ Exi-1 ! BIT3'
BR Bush Roed & Hitchings, Inc.
VIA EMAIL
September 24, 2019
Revised September 30, 2019
Revised October 17, 2019
City of Renton
c/o
HBB Landscape Architecture
Attn: Mr. Dean W. Koonts
215 Westlake Avenue North
Seattle, WA 98109
Proposed Land Survey Services - Boundary et Topographic Survey
Vicinity of Beacon Way South and Jones Avenue South
Phillip Arnold Park/ Parcel Numbers 0007200175 and 2023059059
Renton, King County, Washington
Dear Dean,
We look forward to providing you with land survey services at the site referenced above.
Below is our proposed scope of work. The limits of the survey will be as shown on the attached
sketch (Exhibit "A").
Control and Datum
Project boundary will be calculated with bearings and distances shown on the drawing.
Street centerlines and rights-of-way will be calculated with bearings and distances
shown on the drawing.
Bearings of cross-streets will be calculated and shown.
NAVD 88 vertical datum will be used. Based on City of Renton vertical control monuments.
A minimum of three on-site benchmarks will be set.
NAD 83/91 horizontal datum will be used or the current horizontal datum based on City of
Renton horizontal control monuments.
BRH - Land Surveyors& Civil Engineers
2009 Minor Avenue East, Seattle, WA 98102-3513
(206) 323-4144(800)935-0508 www.brhinc.com
HBB Landscape Architecture BRH, Inc.
Mr. Dean W. Koonts
September 24, 2019
Page 2
Topography
Surface improvements
All surface improvements, pavements, curbs, and boulders, sidewalks, stairs, walls,
fencing, signs and parking stalls will be located and shown.
Building footprints
Exterior building footprints will be shown along with overhangs, canopies, stairwells,
columns and footing locations for gazebos will also be survey if visible, and recessed
building entries.
Street channelization
Existing street channelization will be shown with lane stripes and traffic arrows.
Street improvements
Full street widths of improvements will be shown for Jones Avenue South and Beacon Way
South to the opposite right-of-way lines.
Spot elevation intervals
Spot elevations will be shown at 25 foot intervals in the streets.
Spot elevations will be taken at lane stripes, edge of parking lanes, flow lines and top of
curbs. Spot elevations will indicate existing curb heights.
Spot elevations and contours
Spot elevations will be shown to approximately 0.01 feet.
One foot contour intervals will be shown.
Topography
Topography will differentiate between various surface pavements and will show where
pavement changes occur(concrete to asphalt, asphalt to brick, etc.).
Vegetation
All landscape trees greater than 6-inches in diameter at breast height and drip lines will be
located and shown.
Utilities
Overhead utilities
Existing utility poles, wires, bus wires, guy wires and overhead wire crossings will be
shown with elevations.
Surface features
All surface utility features such as rims, grates and vaults will be shown.
Below grade utilities
All below grade utilities, including pipe types and sizes, rim and invert elevations, will be
shown if record of their existence is found.
Underground service lines will be marked in the field by our utility locating personnel if
tracer wires or other metallic features exist below ground.
Record public utility locations will be shown to the extent that such records exist.
Private utility records will also be researched to the extent that they are available.
HBB Landscape Architecture BRH, Inc.
Mr. Dean W. Koonts
September 24, 2019
Page 3
Meet with City of Renton Parks Department to go over utility worked performed in order to
locate underground work that is not recorded in City as-builts.
We will detect and show existing traffic signal loops, where possible.
Vaults
It may be necessary to open Seattle City Light vaults in order to detail the size and depth
of the vaults. In this case, BRH will need to coordinate with SCL crews for safety and
security reasons. SCL and BRH will bill their time on a rates basis for this extra service.
SCL may require payment in advance for their crew time.
Title Report/Easements
A title reports or commitment will be ordered by the surveyor.
All easements, covenants and restrictions found in this report will be shown, if plottable.
If non-plottable, they will be listed in the text.
Deliverables
The final survey drawing will be delivered in AutoCAD Civil 3D, 2018.
Electronic files such as PDFs will be made available.
Hard copy plots will be delivered.
Fees
Our fees to provide this service will be a fixed fee of$24,200.
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Delivery Schedule
We will complete and deliver the final drawing within 30 business days of your signed
authorization to proceed.
Professional Responsibility for Reliability and Accuracy
We Meet Professional Standards:
BRH complies with National ALTA/NSPS standards
and Washington state law—applicable for Topographic Mapping services.
HBB Landscape Architecture BRH, Inc.
Mr. Dean W. Koonts
September 24,2019
Page 4
The survey we will provide to you will be based on actual, on-the-ground, field measurements
and observations. We will NOT:
1) rely on mapping obtained by a 3rd party
2) copy or trace existing mapping by others
3) utilize internet-based mapping
BRH certifies that all mapping information presented in your survey will be solely the work of BRH
personnel, based on information we acquire on-site, and record information we research specifically for
your survey.
Insurance
The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and
professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000
in the aggregate. Professional liability limit of coverage is $2,000,000.
We always encourage our clients to request a Certificate of Insurance—something we will
provide to you upon request.
Thank You
We appreciate the opportunity to submit this proposal and are looking forward to working with
you on this project.
Sincerely,
BUSH, ROED & HITCHINGS, INC. ACCEPTED BY:
HOUGH BECK& BAIRD INC.
Taylor R. Schulte, P.L.S. Printed Name:
Survey Project Manager
Signature:
TRS/jeh
Title:
Enclosure
Date:
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EXHIBIT 4
Geoprofessional Consultants
6 November 2019
Proposal P19303
HBB Landscape Architects
215 Westlake Avenue North
Seattle, Washington 98109
Attention: Mr. Dean Koonts, ASLA, Principal
Subject: Proposal for Geotechnical Engineering Services
Proposed Philip Arnold Park Improvements
Renton,Washington
Dear Dean:
Zipper Geo Associates, LLC (ZGA) appreciates the opportunity to submit this proposal for providing
geotechnical engineering services for the above-referenced project. This proposal outlines our
understanding and assumptions about the project, as well as our proposed scope of services and
associated fee. Our proposal is based on information provided by you in an email dated 18 September
2019, our site observations and preliminary records review, and our familiarity with other projects of a
similar nature.
PROJECT INFORMATION
The project site is the existing public Philip Arnold Park located at 720 Jones Avenue South. The park is a
triangular 10-acre parcel that includes extensive lawn, a baseball/softball field, picnic facilities, and asphalt
paved parking. The park includes underground storm sewer,water,and electrical utilities. The park includes
both level and undulating topography. According to City of Renton mapping, the site is classified as a
moderate coal mine hazard area and contains some small isolated areas that meet the criteria for regulated
steep slopes and landslide hazards. Ground surface elevations range from approximately 434 feet at the
southeast, 399 feet at the southwest, and 372 feet at the north. Published geologic mapping indicates that
the site is likely mantled by Vashon lodgement glacial till soils at the north and granular recessional outwash
soils at the south. The site is underlain at depth by sedimentary bedrock which has been historically mined
for coal.
We understand that proposed park improvements under consideration include removal of the existing
community/restroom building; parking and walkway improvements which will include new asphalt,
concrete, and pervious pavements; a simple pedestrian bridge; a Portland loo; updating the stormwater
management facilities to meet current standards;a new gazebo structure and refurbishment of the existing
gazebo; and some grading changes. We anticipate that stormwater management will rely on guidance in
the 2016 King County Surface Water Design Manual (Manual)which has been adopted by the City.
19019 36th Avenue West, Suite E Lynnwood,WA 98036 (425)582-9928
Zipper(T (f Proposal P19303
Geoprofessiona I Consultants 6 November 2019
You have requested that we provide a scope of services and fee estimate for completing a geotechnical
engineering evaluation of the site. Our proposed scope of services and fee estimate are summarized
below.
SCOPE OF DESIGN PHASE GEOTECHNICAL SERVICES
Document Review
We propose to review readily available geologic and hydrogeologic reports and maps, including
documentation regarding historic coal mining, as part of efforts toward characterizing soil and
groundwater conditions at the site and vicinity.
Subsurface Exploration
We propose to evaluate subsurface conditions by completing exploratory test pits and borings. Test pits
are advantageous in that they are relatively inexpensive and allow direct visual observation of subsurface
conditions. Up to five (5) test pits will be completed at the locations of proposed park improvements
using a rubber-tracked excavator by a local contractor working under subcontract to ZGA. The test pits
will be observed and logged by an engineering geologist or geotechnical engineer from our office.
Disturbed, but representative, soil samples (including topsoil) will be collected and returned to our office
for further observation,classification,and testing. We will evaluate soil characteristics such as unconfined
compression and direct shear values using a pocket penetrometer and torvane, for example, as soil
conditions allow.
Following completion of the excavation and logging, each test pit will be backfilled and the soil will be
tamped with the excavator bucket. We will place the sod back on top of the backfill as neatly as feasible,
although it will be clear that disturbance of the turf has occurred at the test pit locations. Also, some
settlement of the backfill over time should be expected. Our proposed scope of services does not include
landscaping restoration beyond the efforts described herein. We have allotted a full working day for the
test pits(which will include setting up for the infiltration tests described subsequently).
We also propose to evaluate subsurface conditions by advancing four (4) borings at critical site
improvements such as the pedestrian bridge, the Portland loo, and at each of the two gazebos. The
borings will be advanced using a compact rubber-tracked drill rig employing hollow stem auger drilling
techniques. The borings will be advanced to a depth sufficient to characterize the soils to the degree
necessary to allow development of foundation recommendations for specific structures, and we
anticipate that the borings will be on the order of 10 to 20 feet deep, although the actual depths may vary
from this estimate. The borings will be completed by a local drilling company working under subcontract
to ZGA. Disturbed,but representative,soil samples will be obtained on a 2.5-foot to 5-foot depth intervals
in general accordance with the Standard Penetration Test method (ASTM D 1586). Soil cuttings will be
removed from the site.
19019 36th Avenue West, Suite E Lynnwood,WA 98036 (425) 582-9928
Page 2
ZipperGeo Proposal P19303
GeoprofessionaiConsultants 6 November 2019
The borings will be advanced under the direction and observation of an engineering geologist or a
geotechnical engineer from our firm. Our representative will log the subsurface conditions, collect
representative samples, and place them in moisture-tight containers for return to our laboratory. The
borings will be backfilled per Washington Department of Ecology requirements upon completion of
drilling and sampling.
Please note that the while the drill rig proposed for advancing the borings is equipped with rubber tracks,
some disturbance of the turf is likely, particularly during wet weather or following irrigation. We will place
plywood around the boring work areas to reduce turf impacts, but please note that it will be clear that
some disturbance of the turf has occurred at the boring locations Our proposed scope of services does
not include landscape restoration beyond the efforts described herein.
Field Infiltration Testing
In order to evaluate the geotechnical feasibility of stormwater infiltration, we propose to complete field
infiltration tests at up to three (3) proposed infiltration feature locations. We propose to complete the
tests in general accordance with the procedures for the Small-scale Pilot Infiltration Test (PIT) described
in Reference 6A Infiltration Test Methods of the Manual. In general,the testing is expected to include:
• Excavation to the anticipated subgrade depth of the proposed stormwater facility (expected to
be no deeper than 3 feet) in association with the test pit exploration described above. We will
establish a testing surface of approximately 12 square feet in the excavations.
• Pre-soaking the soil for a minimum of 6 hours with water sourced from the park's irrigation
system.
• Recording the time required for a 6-inch water depth in the pits to infiltrate into the subgrade
following the pre-soak period. We anticipate that this process may be completed up to three
times in order to establish a falling head infiltration rate, depending on soil type and observed
infiltration rates.
• Excavating below the test subgrade following completion of the testing in order to document
subsurface conditions, including characterizing low permeability soil horizons that may have
limited infiltration during the testing.
• Backfilling the excavations following completion of the testing.
Please note that completion of the infiltration tests will result in obvious disturbance of the park turf. Our
proposed scope of services does not include landscape restoration. We have allotted two working days
for completion of the field infiltration tests.
19019 36th Avenue West, Suite E Lynnwood,WA 98036 (425) 582-9928
Page 3
p1 eo ProposalP19303
4' 6 November 2019
GeoprofessionaI Consultants
Underground Utility Locating
We will contact the public Utility Location Service prior to completing the field explorations in order to
have documented underground utilities and the landscaping irrigation located. By acceptance of this
proposal, HBB Landscape Architecture and the City of Renton acknowledge that there is some risk of
damage to unlocated buried utilities and landscaping irrigation as a result of the excavations associated
with the field exploration and field testing procedures, and that our firm will not be held responsible for
damage to unlocated utilities, the site property, or adjoining property in the event that an unlocated
underground utility or irrigation system component is damaged as a result of the subsurface exploration
or field testing.We request that a City representative provide us with any utility and irrigation system as-
built drawings, if available, prior to the field exploration. Our scope of services also includes time for a
private utility locator to visit the site in an attempt to locate conductible underground utilities.
Laboratory Testing
Laboratory testing is proposed to include mechanical grain size analyses and moisture content
determinations of samples retrieved from the borings and test pits. We will also complete up to five
cation exchange capacity (CEC) and organic content tests of potential receptor soils retrieved from the
infiltration test locations in order to evaluate the soils' potential to provide a treatment function in
association with the stormwater infiltration elements.
Analysis and Report Preparation
Following completion of the field exploration,field testing, and laboratory testing, we will complete our
analysis and prepare a draft written report in pdf format that includes:
• A site plan showing the approximate exploration and infiltration test locations and pertinent site
features.
• Descriptive logs of the explorations.
• Laboratory testing results.
• A description of surface and subsurface conditions.
• Conclusions regarding the nature of geologic hazards regulated under Title IV of the Renton Municipal
Code.
• A discussion of the geotechnical feasibility of the project as proposed.
• Seismic design criteria (IBC code design).
19019 36th Avenue West, Suite E Lynnwood,WA 98036 (425) 582-9928
Page 4
ZipperGeo
Provembe19303
Geoprofessional Consultants 6 November 2019
• Recommendations for site preparation, including stripping and subgrade preparation,and temporary
drainage and erosion control recommendations.
• Structural fill placement and compaction recommendations, including a discussion regarding the
feasibility of utilizing on-site soil as structural fill.
• Recommendations for permanent cut and fill slopes.
• Shallow foundation design recommendations, including allowable bearing pressures, minimum
footing depths and widths, allowable base friction, and estimated settlements.
• Luminaire foundation recommendations.
• Recommendations for conventional cast-in-place retaining walls including lateral earth pressures,
allowable bearing pressures, base friction, seismic surcharge loads, and backfill.
• Concrete slab-on-grade subgrade recommendations.
• Subsurface drainage recommendations.
• A discussion regarding the feasibility of stormwater infiltration, including a summary of the field
infiltration testing, the observed unfactored infiltration rates, and our recommendations for design
infiltration rates.
• Recommendations for conventional porous flexible and rigid pavements. Please note that our
pavement section recommendations will be based upon published correlations between soil type and
pavement support characteristics; our proposed scope of services does not include completing
California Bearing Ratio (CBR)tests of site soils.
• Recommendations for further study, if warranted.
We will prepare a final written report in pdf format following receipt of draft report review comments.
Post-report Consultation
We have included eight hours of time for post-report consultation with the design team.
COMPENSATION
We anticipate that our fees for the geotechnical services described herein will total $27,950.00.
19019 36th Avenue West, Suite E Lynnwood,WA 98036 (425)582-9928
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ZipperGeo Proposal P19303
GeoprofessionalCauultants 6 November 2019
with your authorization. Please note that our proposed scope of serve de not—isle
comments, or construction phase services.
CLOSURE
below and return one copy to serve as authorization to proceed Alternatively please forward
,
please call us at(1125) 582-9928.
Respectfully submitted,
Zipper Geo Associates, LLC
David C.Williams, LG, LEG
Principal Engineering Geologist
19019 36th Avenue West, Suite E Lynnwood,WA 98036 (425)582-9928
Page 6
ipp Geo ProposalP19303
1�✓ G✓eoprofessional Consultants 6 November 2019
ACCEPTANCE OF PROPOSAL:
Signature Date
Printed Name and Title Phone#
Company Name Email Address
Billing Address Fax#
City,State,Zip Code Notes or Special Instructions
and Conditions are not attached to this document, please do not sign this agreement until you havc
obtained and reviewed them.
Enclosure
19019 36th Avenue West, Suite E Lynnwood,WA 98036 (425) 582-9928
Page 7
ZipperGeoTerms and Conditions
Proposal P19303
Geoprofessional Consultants 6 November 2019
Agreementf
ur Principal $170/hour Equipment-Rental Cost+ 15%
$4-2041•OkirOutside-Slarvices-I-S•ubscintractorsCost+ 15°/.
$130<hour �-5 Cost+ 15%
Associate $4-55/hour Cost+ 15% Mileage l=-ed:/mile
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behalf-of-the-Client
SAMPLE RET�,ITI ,IAON
Or
DISPUTE-RESOLUTION;
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II�II1FMNI ICATIfIIy. '
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19019 36th Avenue West,Suite E Lynnwood,Washington 98036 (425)582-9928
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