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Pavilion Building (2000-2004)
- 1 Presentation of Findings For The Pavilion Building Renton, Washington Prepared by: 1.H O' : P is T.A:"L..L.T Y 2205 Alaskan Way Seattle, WA 98121 Phone: (206) 239-1800 Fax: (206) 239-1801 March 20th, 2000 TABLE OF CONTENTS I. EXECUTIVE SUMMARY 3 II. MARKET AND COMPETITIVE ANALYSIS 17 OVERVIEW 17 A. MEETING AND EVENT PLANNER OPINIONS 18 Renton/SeaTac Meeting and Event Planners 18 Seattle/Bellevue Meeting and Event Planners 18 B. CURRENT MEETING ROOM USAGE IN RENTON/SOUTH KING COUNTY 20 Overall Meeting Room Usage in Renton 20 Renton Hotel Facilities Meeting Room Usage 20 Renton Non-Hotel Facilities Meeting Room Usage 20 South King County Meeting Room Usage 21 C. MEETING SIZE,REQUIRED FEATURES,AND COMPETITIVE PRICING 21 Meeting Size 21 Requested Features Within Meeting Venues/Banquet/Exhibition Halls and Pricing Details for Meetings/Banquets 22 Parking Requirements 22 Meetings-Food and Beverage Average food expenditures per day per person 23 D. BANQUETS-EVENINGS AND RECEPTION PREFERENCES 25 Exhibition and Consumer Shows 29 Meeting and Event Planner Statements 29 III. MARKET NICHE AND POSITIONING 30 A. VISION FOR THE PAVILION BUILDING 30 B. ARCHITECTURAL CONSIDERATIONS 32 Building schematic and occupancy capabilities 32 C. MEETING OCCUPANCY CALCULATIONS 32 Considerations before determining occupancy 33 D. MEETING ATTENDEE USAGE/ANTICIPATED OCCUPANCY/PRICING 34 Pricing for Full Day Conferences(Conference Meeting Package) 34 E. BANQUET OCCUPANCY AND CHECK AVERAGES 35 Cover count estimates and check averages 35 IV. PRE-OPENING MARKETING OUTLINE&OPERATIONAL EXPENSES 36 V. FURNITURE FIXTURE AND EQUIPMENT SUMMARY OF EXPENSES 40 SECTION 4. RENTON PROFORMA FFE FORECASTED MINIMUM NEEDS FOR AUDIOVISUAL 44 VI. PRELIMINARY ARCHITECTURAL DIAGRAM AND ESTIMATED 45 ARCHITECTURAL REPORT AND BUILD-OUT 45 VII. FIVE YEAR PROFORMAS 50 A. SCENARIOS 50 B. ADDITIONAL STATEMENTS AND EXPLANATIONS ABOUT THE PROFORMA 51 C. PRE-OPENING EXPENSES SUMMARY 52 VII. COLUMBIA HOSPITALITY OVERVIEW 55 COLUMBIA HOSPITALITY COMPANY BACKGROUND 55 DISTINGUISHED CLIENTELE 55 HOSPITALITY MANAGEMENT SERVICES 56 2 I. EXECUTIVE SUMMARY The Pavilion Building in downtown Renton is an important landmark and key to the city's long-term success. Analysis as to its highest and best use has been conducted by a number of outside consultants. The City of Renton has retained Columbia Hospitality, a hospitality management and consulting firm, to conduct a feasibility study,which will determine the viability of renovating and operating the Pavilion Building as a banquet/meeting/exhibition space. This assessment includes: • Market and Competitive Analysis • Market Niche and Positioning Recommendation • Pre-Opening Marketing Outline and Operational Expenses o Marketing Outline o Furniture/Fixture/Equipment Expenses o Estimated Build-out expenses and Preliminary Architectural Diagram o Pre-Opening Expenses Summary • Five-Year Operating Proformas: One with aggressive growth, the other with moderate growth Statistics have been gathered through personal interviews with major conference planners, exhibition organizers, and convention and visitors bureaus in the cities of Seattle,Bellevue, Renton, and SeaTac. Hotels and stand-alone meeting venues in the same general area were surveyed. The additional reports and studies completed by and for the City of Renton relating to the building have been reviewed and taken into consideration. This current information combined with our own experience in the meeting/banquet and exhibition business has been the basis for our findings, conclusions, and recommendations. We conclude that Renton is properly positioned for a new banquet and meeting center for two main reasons. There is a growing, unfulfilled need for professional, affordable and large meeting space expressed by meeting and event planners as well as the hotel community in the south King County/Renton area. 3 Renton has the potential to emerge as a distinct sub-market within the meeting and banquet industry assuming the revitalization of its downtown core continues. The Pavilion Center would add to the hospitality infrastructure of Renton and have a positive economic impact on the hotels, restaurants, and shops in the area. The Seattle King County Convention and Visitors Bureau records the economic impact of each regional conference attendee at$725. Although we do not know the economic impact of each attendee for the Pavilion Building, it stands to reason that it would be a significant amount. With the broader impact of community wide economic and fiscal benefits, including tax revenues from lodging, retail purchases, and tax revenues from the building itself, economic return from the building should not be the only the consideration for making this long-term investment. Public venues of this type typically require a subsidy to sustain their viability. Some buildings require as much as 30-50% subsidy, according to a separate report done by E.D. Hovee& Company*. Our proforma predicts an 8.35% subsidy requirement by the fifth year of operation. We feel that this amount of support is within reason for an investment in a conference and banquet center when considering the total economic benefits the city will receive. If the economic development team for City of Renton feel that there are positive economic benefits to creating this venue we would concur. What follows is a summary of our finding and recommendations. Market and Competitive Analysis Meeting planner opinions and needs Corporate meeting and event planners near Renton and south King County expressed a need for professional meeting and banquet space in their area. There were repeated comments about the difficulty in finding an affordable meeting center,particularly when the group requires break out rooms, along with a large,main meeting room. The desire to meet in Renton was overwhelmingly expressed by those planners who were in Renton or south of Renton. In fact, 100% of the planners from this area stated that Renton was an excellent or average location for meetings. Conversely, meeting planners in the Bellevue and Seattle areas did not express this same opinion. Seventy percent of the planners interviewed stated that Renton was below average and 15% stated they would not consider it. Association and government groups,however,were more interested in holding a conference in Renton if the pricing was competitive. These meeting and event planners generally cannot afford the prices in the Bellevue and Seattle areas. Therefore, they are accustomed to organizing their meeting needs at venues outside of these large cities. *Report dated December 1998 entitled Renton Conference/Convention Center Feasibility Assessment prepared for the City of Renton 4 We conclude that the market for a new meeting venue in Renton lies within the Renton/south King County corporate market and the regional association and government markets. Meeting/Banquet Room Size and Required Features Nearly 46% of meeting and event planners interviewed stated they need meeting space for 76 or more people, 20% stated they need meeting space for 250 or more, and 16% stated they book meetings for 26 - 75. In addition, 45% of meeting and event planners stated they book banquet events for groups of 300 or more at least once a year. This information was considered in recommending the build-out of the space. The next few points were also taken into consideration regarding recommendations for the design of the building. Break-out room needs In addition to an expressed need for a large meeting room and banquet room, 96% of planners who book meetings for 100 people or more require break-out rooms. 60% stated they need break-out rooms for 30-60 people. We have recommended the inclusion of four break-out rooms which would accommodate 20-60 people. Parking Needs A repeated need was for ample free parking. In fact, 100% of the meeting planners interviewed from the Renton and south King County areas stated that available parking would be a major factor in their decision to book a meeting at the Pavilion site. It was stated by 75% of the meeting planners that for full day meetings, they expect at least one parking space per 1.5 attendees. We are recommending that a minimum of 150 dedicated parking spaces be located no more than one block from the building at no more than two major lot sites. In addition, 100 more parking spaces will be needed for evening banquet events. If parking is difficult to find,poorly labeled, and spread among many parking areas, clients will have a negative experience from the first contact with the Pavilion Building center. This will be a negative blow to the long-term viability of the building and will affect the aggressive proforma. Without parking,we would assume only a moderate growth of occupancy and revenues. Audiovisual needs Meeting planners stated that their presenters frequently request access to the internet and the option to make computer presentations. Ninety percent stated they use PowerPoint and need online access. In addition, 50% stated they used rear or front projection units. We are therefore recommending that certain audiovisual equipment be built into the building as well as a sound system in the large meeting space. Newer meeting centers are expected to offer these items. It is also a major marketing advantage. 5 Additionally,we are recommending that limited, stand-alone audiovisual pieces be purchased for use. Rental fees will apply for some equipment,but overhead projectors, screens, microphones,podiums, slide projectors and flip charts packaged into the conference meeting package and therefore should be onsite. Other major purchases such as LCD panels and front projection screens cost thousands of dollars. These items can be rented through an audiovisual company and can be charged additionally. They can also be purchased at a later date when there is income to the building. In the estimated build-out report, the costs of building in internet access lines and cabling is included, however a built-in sound system, electronic screens,podiums and the other items listed above are not. We are estimating an additional $80,000,plus tax, to purchase and install these items beyond the basic FFE costs. See the pre-opening cost estimates for complete details. Meeting room occupancy in Renton/south King County Meeting room usage in the Renton and south King County area has been strong, similar to the hospitality market over the past four years. Directors of sales for Renton Hotel meeting rooms reported an average of 65% occupancy Monday through Friday. This meeting room occupancy is considered very strong in the conference center industry. Because conference centers are built to accommodate the largest possible group size, there will be many days where a maximum occupancy is not achieved. In addition, days used for set-up and tear down must also be considered. For example, the Washington State Convention and Trade Center reports a utilization of 40—60 %. Other stand-alone facilities report a utilization of 25 —30%. Specifically looking at what is believed to be our closest competitor and partner in the future, the Holiday Inn Select, they report an 85%meeting room occupancy usage. They also state that they are turning away groups who request meeting and banquet space for 200 people or more. In addition to meeting room usage,we also calculate estimated meeting attendees per day and guests per meal function in order to come up with a projected occupancy and gross revenue. This is outlined in the Occupancy Calculations section. Recommendations for Build-out Based on the information above we conclude that there is an under-served need for meetings of 200 or more. These groups need a large meeting area which can accommodate the whole group at one time. Additionally, they need break-out spaces. This space should be designed so that it can accommodate large banquet and reception events of 200 - 500. This space would accommodate 95% of the banquet events organized by these meeting planners. The building also needs to have appropriate spaces for meal service, storage, staff offices, and lobby areas. It should be designed and finished competitively with the higher end meeting and banquet venues in the Renton/South King County area. It should be able to accommodate modern audiovisual needs for conferences and banquet events. 6 Competitive pricing and recommendations Pricing from banquet menus and information from banquet sales managers indicates that meeting planners are paying from $10 to $30 per day on food and from $19 to $35 on evening receptions and dinner events. For a full day meeting with complete meal and break service, standard A/V supplies and equipment, and meeting room rental, competitive Renton venues are charging from$34.50 to $39.50 per person. In the Seattle area, a full day meeting package is from$62 to $70 per person and in Bellevue, the same full day package ranges from$41to $54. In SeaTac, it ranges from$39 to $50 per person. We are recommending a$40 per person conference package price for the Pavilion Building. This positions the center at the high-end of Renton, but below the other nearby major meeting areas. Pricing for banquet events follows the same pattern and will be positioned competitively with Renton's high-end centers such as Maplewood Greens, Fairwood Golf and County Club and the Holiday Inn Select. Occupancy Calculations Our occupancy calculations take into consideration two different uses for the Pavilion Building: 1) Meeting usage 2) Banquet/reception usage This provides us a more accurate method for calculating revenue. We have calculated 50,000 meeting attendees per year as a 100% occupancy using 250 available days for meetings and 200 conference attendees per day as a reasonable maximum occupancy. We are anticipating a first year day-use occupancy of 28.6%, or a total of 11,500 conference attendees and 2,800 non-conferencing breakfast and lunch attendees. For banquet events,we have calculated the potential number of weekend and mid-week evenings available. We have then estimated the number of guests and average check based on the trends in the Renton and south King County area. We are anticipating serving 14,675 total guests for meals. (Removing the breakfast and lunch guests counted in the day use occupancy, we are anticipating serving 11,875 evening guests.) Revenue for evening functions varies based upon the type of function. Under section"El. E"there is a breakdown of guests per meal function and the anticipated revenue per guest. Catering Recommendations After reviewing three separate operating proformas for food service, we are recommending that food service be managed and controlled in-house by the onsite management company. This affords the greatest flexibility and profitability as well as provides for quality control. 7 The scenarios reviewed were the following: 1)In-house catering done by the center's management company 2)A limited number of catering companies whereby a commission would be paid to the center for sales and services and whereby all employees were contracted under the catering company 3)Catering provided by any company selected by the client and no commission paid Loss to the Pavilion Building was greatest under scenario three, less under scenario two, but lowest under scenario one in the first year of operation. Subsequent years did not yield significant changes in profitability under scenarios two and three, however, significant gains in profitability were seen when catering was done completely in house. Although a larger amount of initial cash outlay is required for in-house catering, the profits are significant enough to warrant doing the service. We, therefore,recommend keeping catering services in-house and the five-year proformas show this scenario. Market Niche and Positioning Recommendations Based on the findings stated above,the market niche for the Pavilion Building is that of filling the needs of the Renton/SeaTac/Kent/south King County corporate market and regional non-profit, government, and association markets. It should be positioned as the number one, moderately priced, meeting focused,multi-purpose venue in south King County that can accommodate large groups for business and association meetings, banquets, and special events. It should be moderately finished, yet competitively priced with properties in the Renton/south King County areas such as Maplewood Greens, the Holiday Inn Select, and the Doubletree and Marriott Hotels at SeaTac. Its lack of luxuries should be capitalized upon. An untapped market within the Renton and south King County area do not need or want to pay for frills,but who want a modern and comfortable environment for their group events. Advertising and image creation will capitalize on the Pavilion Building's filling the need of the south King County/Renton meeting planner needs. The building will be positioned as efficient, modern, affordable and in their neighborhood. The Pavilion's pricing position should equal Renton's high-quality meeting and banquet facilities (Maplewood Greens, Fairwood Golf and Country Club, and the Holiday Inn Select) and fall just below the SeaTac major hotel market(Doubletree and Marriott). Pricing should remain substantially below the Bellevue and Seattle markets. There will be the availability for large meetings of 200 or more,break-out rooms, and meal service areas to accommodate these groups. For banquet functions it should be able to accommodate over 400 and up to 500 people if possible. 8 Pre-Opening Marketing Outline and Operational Expenses Marketing Outline To achieve a first-year occupancy equivalent to the projected first-year proforma,we have assumed that 12 months of pre-opening marketing and operational planning will be done. Most conferences and banquet events fitting the proposed space configurations of the Pavilion Building will be booked from one year to two months out. Elements of pre- opening marketing include,marketing collateral development, logo and image design and development, advertising,public relations and direct mail campaigns,policy and procedure development, hiring and training all staff and purchasing and receiving all furniture and equipment. Essential staff which must be brought on in advance of opening include a sales manager, a director of operations and sales, a meeting planner, and a chef and banquet manager. Most front-of-house staff, such as concierge and banquet staff, needs to be brought on at least a few days in advance of opening for training and orientation. In addition, there is an assumption/recommendation that a Grand Opening event and building dedication be organized. This serves as a major marketing opportunity and allows for city officials to state their position and long-term mission for the building in a public forum thus gaining public buy-in and support. Total cost of pre-opening marketing, management services, staff salaries and grand opening event: $185,580 A detailed outline of specific programs, staff and management company responsibilities is in the pre-opening marketing outline section following. Furniture/Fixtures and Equipment (FFE) Two scenarios for FFE have been developed. One scenario assumes that the Kitchen will be built-out and furnished for complete catering in house. The other scenario assumes that the kitchen will not be built-out for complete catering but rather it would serve as a staging kitchen for outside caterers. There are three separate sections of the FFE, and each section has two scenarios as described above. In addition there is an audiovisual break down sheet. Section one itemizes the specific costs of furnishing the service/kitchen with all necessary items for food preparation. • 9 Section two itemizes the specific costs of purchasing the necessary small-wares, or dishes and service utensils necessary for food preparation in the service/kitchen area. Section three itemizes furnishing the public areas, china glass and silverware, office furniture, computer systems and telephones and audiovisual supplies. Full Kitchen Staging Kitchen Section One $140,246 $136,510 Section Two $155,559 $140,993 Section Three $402,939 $358,698 Audiovisual* $ 86,880 $ 86,880 Contingency 5% $ 39,281 $ 36,154 Total FFE $824,905 $759,235 Prices are based on 2000 purchases. Increases in prices may occur over the next year and therefore some adjustments may need to be made. *Some audiovisual purchases may be postponed or deleted,however we do not recommend it. Architectural Report and Build-Out The architectural firm of GGLO was retained to develop an initial floor plan and build- out cost estimates. They were asked to develop a plan that allowed for maximum flexibility and maximum occupancy within the space within the existing shell of the building. Our request outlined the need for a single meeting space able to accommodate up to 200 people along with up to four break-out rooms. The space should also be able to accommodate larger banquets for up to 400 or 500 and therefore, removable walls should be used when possible. Key elements of the design were the challenges of accommodating these requests and creating areas for various support functions and staffing. The design, therefore, calls for locating the administrative offices in a 1000 square foot mezzanine above the service end of the building. Other factors considered in the floor plan included the orientation of the building. Most of the parking is oriented north of the building and therefore, the most logical entry/lobby space.is from the north. The public plaza is oriented toward to south, however and would also make an attractive entry point. It has been decided that having an entry most convenient for attendees is the most important aspect. Windows and double doors opening out on the plaza can be incorporated into the building and will lend itself well for banquets and meetings during the day. GGLO used the preliminary cost estimates prepared by the City and others including the Code Compliance Reports as a basis for their costing. 10 Total improvement costs, not including furniture Fixtures or equipment are estimated at $2,328,445 Pre-opening expenses summary Prior to operating, total expenses to open, market and staff the Pavilion Building are estimated as follows: Full Kitchen Staging Kitchen Building improvement costs: $2,328,445 $ 2,328,445 Marketing/staffing/FFE mngmnt $ 185,580 $ 185,580 FFE $ 824,905 $ 759,235 Totals $3,338,930 $3,273,260 Five-year proforma Assumptions As stated, both five-year proformas use a first year occupancy of 28.6%with a$40 per person conference day rate. It assumes a banquet operation that will serve 11,875 guests. In our aggressive scenario, years two and three assume a 15%-22% occupancy increase as well as a 3% increase in prices in year three. In addition some staff positions become full-time rather than part-time as business warrants. In the fourth year,we anticipate adding an additional meeting and banquet planner. This is a transitional year whereby volumes of business are no longer serviceable by one individual. In years four and five, a 4.9%to a maximum of 10.9%revenue growth is anticipated. The aggressive scenario assumes the following: a. Ample free parking is available, well marked and reserved for attendees of the Pavilion Building. A minimum number of 150 parking stalls is assumed. An optimum level of 200 is recommended. Another 100 spaces for banquet events need to be nearby and available in the evenings. Parking needs to be clearly marked and within one block of the building. Parking also needs to be located on no more than two adjacent sides of the building. Clients will not have to drive to three or four locations looking for potential parking spaces. b. Costs associated with interest and debt service are not factored in the proforma c. Decor of the building is current and in keeping with the competitors named in this report. d. A minimum of nine months and an optimum of 12 months is given for pre- opening marketing, collateral development, sales efforts, FFE purchasing and staff hiring and training. 11 e. A minimum of$40,000 is allocated for pre-opening marketing efforts not including salaries and benefits. A minimum of 4% of gross revenue is allocated to marketing each subsequent year. See the marketing plan section for clarification on marketing expenses and direction. f. Basic yet modern audiovisual equipment is built into the building such as electronic screens and a sound system. Other basic audiovisual is onsite and available for use such as flip charts,podiums, microphones, slide projectors and overhead projectors. This equipment is included in the Conference Meeting Package and serves as a marketing tool. Other types of audiovisual equipment can be rented and charges passed along to the customer. g. Sales staff is hired four to six months prior to opening to develop business h. Renton continues to invest in its infrastructure. A growing base of business locates in Renton and its economic vitality continues to develop. New hotels and office space open and fill with significant business over the next two years. The moderate five-year proforma assumes a revenue of growth of 4.5%to a maximum of 15.8%per year over the five-year proforma. Assumptions made under this scenario are the following: a. Parking is located in numerous areas around the building and is not dedicated to conference attendees b. Costs associated with interest and debt service are not factored in the proforma c. Decor of the building is current and in keeping with the competitors named in this report d. A minimum of nine months is given for pre-opening marketing, collateral development, sales efforts,FFE purchasing, staff hiring and training e. A minimum of$40,000 is allocated for pre-opening marketing efforts not including salaries and benefits f Audiovisual services within the building do not meet basic current needs of meeting planners. All audiovisual equipment is rented from an outside source and charged back to the meeting and event planners. g. Sales staff is hired four to six months prior to opening for pre-selling space 12 h. Renton's infrastructure does not continue to grow. No significant new businesses are located in Renton. Renton's economy,marketing image, and number of businesses stays the same as current statistics indicate. Five Year Proformas Please see the following 2 pages for detailed proformas. • 13 RENTON CONFERENCE CENTER 5 YEAR PRO-FORMA (15%growth in 2nd&3rd year,5%growth in 4th&5th year PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2001 2002 2003 2004 2005 MEETING ATTENDEES 11,500 13,225 15,121 15,872 16,661 CORP/SOCIAL ATTENDEES 14,675 17,466 22,622 22,622 22,622 REVENUE CONFERENCE SERVICE PACKAGE 175,375 201,681 230,595 321,408 337,385 FOOD 574,850 661,240 842,197 883,918 928,018 BEVERAGE 49,732 96,526 149,852 157,103 164,946 MEETING ROOM RENTAL 13,800 15,870 18,145 19,046 19,993 AN RENTAL 16,573 19,059 21,791 22,874 24,011 BUSINESS CENTER 2,990 3,439 3,931 4,127 4,332 ALA CARTE MEETING ROOM REV. 26,136 30,057 34,366 36,073 37,866 OUTSIDE SERVICE 5,750 6,613 7,561 7,936 8,331 MISCELLANEOUS REVENUE 7,243 10,874 14,988 15,720 16,504 TOTAL GROSS REVENUE 872,449 1,045,358 1,323,427 1,468,205 1,541,386 COST OF SALES FOOD 160,958 185,147 235,815 247,497 259,845 BEVERAGE 10,528 20,434 31,722 33,257 34,918 TOTAL COST OF SALES 171,486 205,581 267,537 280,754 294,763 DIRECT EXPENSES CONFERENCE SERVICES P/R&RELATED 128,372 134,246 221,488 240,051 233,251 CONFERENCE SERVICES OTHER DIRECT 22,244 24,935 27,775 37,998 39,343 FOOD&BEVERAGE PR&RELATED 288,155 343,012 375,763 433,952 467,169 - FOOD&BEVERAGE OTHER DIRECT 56,137 56,198 72,210 75,638 87,115 TOTAL DIRECT EXPENSES 494,908 558,391 697,236 787,640 826,879 DEPARTMENT PROFIT 206,055 281,386 358,653 399,811 419,744 UNDISTRIBUTED OPERATING EXPENSES PROPERTY OPERATION&MAINTENANCE 33,783 38,443 42,836 46,216 48,470 ENERGY COSTS 27,929 36,658 38,493 40,399 42,419 ADMINISTRATIVE&GENERAL EXPENSE 125,632 134,269 168,204 191,796 200,420 MARKETING EXPENSE 83,665 93,212 106,836 114,998 120,427 TOTAL UNDISTRIBUTED OPERATING EXPENSES 271,009 302,582 356,370 393,409 411,736 FIXED EXPENSES GENERAL INSURANCE 24,000 25,200 26,400 27,600 28,800 MANAGEMENT FEE 61,071 73,175 92,640 102,774 107;897 GROSS OPERATING PROFIT (150,026) (119,571) (116,757) (123,972) (128,689) CAP RESERVE(NOT FACTORED INTO GOP) 26,173 31,361 39,703 44,046 46,242 14 RENTON CONFERENCE CENTER 5 YEAR PRO-FORMA (5%growth in year 2&3,4&5) PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2001 2002 2003 2004 2005 MEETING ATTENDEES 11,500 12,075 12,674 13,339 14,547 CORP/SOCIAL ATTENDEES 14,675 17,466 22,622 22,622 22,622 REVENUE CONFERENCE SERVICE PACKAGE 175,375 184,144 193,279 270,115 294,577 FOOD 574,850 570,442 677,603 697,110 751,928 BEVERAGE 49,732 79,300 102,404 107,448 112,009 MEETING ROOM RENTAL 13,800 14,490 15,209 16,007 17,456 AN RENTAL 16,573 17,402 18,265 19,223 20,964 BUSINESS CENTER 2,990 3,140 3,295 3,468 3,782 ALA CARTE MEETING ROOM REV. 26,136 27,443 28,805 30,316 33,061 OUTSIDE SERVICE 5,750 6,038 6,337 6,670 7,274 MISCELLANEOUS REVENUE 7,243 9,357 11,062 11,621 12,339 TOTAL GROSS REVENUE 872,449 911,755 1,056,258 1,161,978 1,253,390 COST OF SALES FOOD 160,958 159,724 189,729 195,191 210,540 BEVERAGE 10,528 16,787 21,678 22,746 23,711 TOTAL COST OF SALES 171,486 176,511 211,407 217,937 234,251 DIRECT EXPENSES CONFERENCE SERVICES P/R&RELATED 128,372 134,246 221,488 240,051 233,251 CONFERENCE SERVICES OTHER DIRECT 22,244 23,941 25,659 34,854 36,720 FOOD&BEVERAGE PIR&RELATED 288,155 316,829 325,592 375,127 407,804 FOOD&BEVERAGE OTHER DIRECT 56,137 48,869 58,534 60,141 70,968 TOTAL DIRECT EXPENSES 494,908 523,885 631,273 710,174 748,743 DEPARTMENT PROFIT 206,055 211,358 213,578 233,867 270,396 UNDISTRIBUTED OPERATING EXPENSES PROPERTY OPERATION&MAINTENANCE 33,783 35,951 38,969 41,903 44,352 ENERGY COSTS 27,929 31,797 38,493 40,399 42,419 ADMINISTRATIVE&GENERAL EXPENSE 125,632 133,200 166,067 189,346 198,116 MARKETING EXPENSE 83,665 87,868 96,150 102,749 108,907 TOTAL UNDISTRIBUTED OPERATING EXPENSES 271,009 288,816 339,679 374,397 393,793 FIXED EXPENSES GENERAL INSURANCE 24,000 25,200 26400 27,600 28,800 MANAGEMENT FEE 61,071 63,823 73,938 90,000 90,000 GROSS OPERATING PROFIT (150,026) (166,480) (226,439) (258,130) (242,198) CAP RESERVE(NOT FACTORED INTO GOP) 26,173 27,353 31,688 34,859 37,602 15 Summary The information that follows details the opinions of the meeting planning market in the Renton/south King County area. It details the statistics used in calculating pricing and occupancy. It also outlines our pre-opening marketing and operational projects and suggestions. Attached is a FFE summary, the GGLO space design and build-out costs as well as our two five year proformas which show projected operating income and revenues. The findings and conclusions of these deliverables represent solely the opinion of Columbia Hospitality and it's associates. Information has been drawn from sources deemed to be reliable, but accuracy is not guaranteed. Columbia Hospitality is ready to move forward with this project and believes that the Pavilion Building will be a stimulus to Renton's economy, its hospitality and restaurant markets and its future ability to attract major businesses to its downtown core. Our experience and successful history with venues similar to the Pavilion building lead us to believe we are the company best positioned to manage this new meeting and event venue. 16 II. Market and Competitive Analysis Overview Surveys of over 50 corporate and government meeting planners show that demand for special events and conferences in the city of Renton is generated mainly from those organizations that are based within the Renton/SeaTac area and those who are price conscious (government, non-profit, and association groups). This market is looking for a`good value, yet at the same time, they do not want to reduce the experience for the attendee. They are looking for state-of-the-art audiovisual services, quality food, and a comfortable meeting environment,but they cannot afford the prices charged in the larger cities, namely Bellevue and Seattle. Statistics show there is a void in Renton and in the south King County area in general for a new venue that has all of these features. All of the meeting planners interviewed within Renton or the south King County area stated that Renton was either an excellent or average location. One hundred percent of the planners stated that they would consider Renton for a meeting. Conversely, 70% of meeting planners further away from Renton (Seattle/Bellevue) stated the reverse opinion, that Renton was below average as a meeting site, and 15% said they would not consider it. In addition, the need for meeting space that can hold over 100 people, including break-out rooms,was stated repeatedly. Over 45% of the interviewed planners book meetings of 75 people or more, and over 50% of them need additional break-out rooms for those meetings. Sales managers and directors of hotels and meeting venues in Renton also stated the need for a large meeting and banquet space that can accommodate more than 300 people at one time. Hotels in Renton are reporting a 65%meeting room usage Monday through Friday. Specifically, the Holiday Inn Select, the only major meeting venue with food and beverage services and large meeting space, reports an 85%meeting room occupancy. Stand-alone meeting facilities are reporting 45%meeting room usage Monday through Friday, including their own club and community events. When compared to hotel occupancy,meeting room occupancy of 45-65%may seem lower than required for profitable operation. However, due to turn time- setup and tear down time-a 65%meeting room occupancy is above average and enough for a profitable operation. With proper booking policies, a room occupancy of even 50% can be profitable according to our own statistics and the experts from the International Association of Conference Centers. With this information,we feel there is a market for a new Renton Meeting Center with the localized market and the regional non-profit government markets. 17 A. Meeting and Event Planner Opinions The following statistics and graphs illustrate opinions and market needs in the Renton area including current trends, food and beverage preferences, audiovisual preferences, per person average charges, and meeting and banquet head count estimates in the south King County/Renton area. Renton/SeaTac Meeting and Event Planners Results from the meeting planners we interviewed in the greater Renton/SeaTac area are as follows: • 60% said Renton was an average location for meetings • 40% said it was excellent location for meetings • 50% said that Renton's accessibility was excellent • 50% said that Renton's accessibility was average • 100% said that they would consider Renton for a meeting • 0% said that it was below average The most frequently mentioned challenges to booking a meeting in Renton by event and meeting planners who know the Renton/SeaTac area were: 1. Lack of available parking 2. Lack of good restaurants 3. Lack of large, inexpensive meeting venues Seattle/Bellevue Meeting and Event Planners Results from the preliminary interviews with meeting planners in the Seattle/Bellevue area as follows: • 70% said that Renton was below average as a meeting site • 15% said that they would not consider it • 15% said that Renton was average as a meeting site • 58% said Renton's freeway accessibility was below average • 32% said its freeway accessibility was average • 10% said its freeway accessibility was excellent The most frequently mentioned challenges to booking a meeting in Renton by event and meeting planners in Bellevue/Seattle who do not frequent the area were: 1. Lack of things to do 2. Lack of good restaurants 3. Lack of large hotels which can accommodate groups 18 tilr 'rrr `r 41110 1-1 • ° " zoo = • � coa) a E • • w `° 0 0 0 0 E. ai • M > t s N >, • CD CDa) o c2 o • CO omQ • as a) to • +� CD ft ■ z 3 U C L t _ • C C • a. a s f w 0 • 4.0 .> s U W Q) _ Q • > cI • W o C) ( o_ Y • C co _ X O I- - E • C .0 • a) U CD 0 • ! C I• • ■ m > o •• o 0 0 0 0 0 0 0 0 o a 0 0 0 o O o 0 0 0 0 0 0 o O o O O O O O O O • O O O O O O 'I" CO O N O O c- • • • • • B. Current Meeting Room Usage in Renton/South King County Overall Meeting Room Usage in Renton A majority of Renton hotel meeting rooms can accommodate less than 40 people and therefore statistically the average number of attendees per meeting is small (28-33 attendees). If we specifically look at the property most similar in meeting room size to the Pavilion Building, the Holiday Inn Select, the statistics reported by their sales manager indicate there is a larger share of meetings in the 100+person category which is currently being under-served in the Renton area. Monday-Friday room usage 85% Weekend usage N/A Average number of attendees in meetings during the week 45 people* Average size of groups in banquets during the weekends 180 people* • Most large meetings are turned away because of a lack of break-out rooms • Approximately three banquet requests of over 200 people are turned away each month due to lack of available space *Average meeting room attendees is driven by the smaller meeting rooms within the hotels. Renton Hotel Facilities Meeting Room Usage Monday-Friday usage 65% Weekend usage 8% Average number of attendees in meetings during the week 33 people* Average number of attendees in meetings during the weekend 13 people* *Average meeting room attendees is driven by the smaller meeting rooms within the hotel. Renton Non-Hotel Facilities Meeting Room Usage Monday-Friday usage 45%* Weekend usage 10% Average number of attendees in meetings during the week 28 people Average number of attendees in Statistics Not meetings during the weekend Available *If you remove the meetings for private club events held at community centers,the actual usage of paying customers during the week is closer to 30%. 20 South King County Meeting Room Usage Surveys within the south Seattle area indicate that the SeaTac/Renton hotel meeting room occupancies are above the Renton hotel properties. However, these properties are primarily booked by organizations also using guest rooms and flying people into the area for brief periods of time. They may not be a primary factor to the Renton area meeting market. Monday-Friday usage 67% Weekend usage 35% Average number of attendees in meetings during the week 75 people Average number of attendees in meetings during the weekend 43 people C. Meeting Size, Required Features, and Competitive Pricing Meeting Size The average size of meetings the Renton meeting facility operators report is much smaller than the size meeting planners in Renton and the south King County area indicate they actually book. This, we conclude, is because the majority of meeting venues in Renton do not readily accommodate the needs of meeting planners who require a large main meeting room and multiple break-out rooms, thereby causing the planners to look elsewhere for their events. 25% 20.8% 25% 20.8% i,..;:•* 20% $ 16% i=5;7':;:i 16% '.':;:i:-1. r N „ 4� j' e'fillilli� i : tI ° $ :i 5 P" , •-..-4.1. 5% ,' i':`!;.1' fr? '. a 0.083% �1 S ::j I No Off 0-10 11-25 26-75 76-150 151-250 251+ Site Below is the frequency of off-site bookings reported by Renton/SKC meeting planners: 1 per week 1 per month 4 per year 1-2 per year 18% 12% 4% 31% 21 Of the meeting planners we talked to, 16% said they currently do not book meetings at off-site locations. All of these planners indicated that at some point they might need to use an outside venue. These same planners book off-site banquet events for their companies and were therefore kept in the survey. Requested Features Within Meeting Venues/Banquet/Exhibition Halls and Pricing Details for Meetings/Banquets Meetings-Audiovisual Requirements • 90%of all meeting planners interviewed stated that they use Internet, PowerPoint, and computers for their presentations. These types of presentations require lighting which can be controlled and even removed from the room, ample electricity, and telephone or T1 lines for Internet access and quick download time • 50% state they use rear/front projection systems • 20% stated that they used overhead projectors and flip charts Break-Out Room Needs • 96%of meeting planners who coordinate meetings of 100 or more people require break-out rooms along with the main meeting room • 50% of meeting planners who coordinate meetings of 41-99 people require break-out rooms • 40% stated that they need break-out rooms for 10-30 people • 30% stated that they need break-out rooms for 31-60 people • 30% stated they need break-out rooms for 61-100 people Parking Requirements Of the meeting planners interviewed: • 100% stated that free, available parking would be a major factor in their decision to book a meeting at the Pavilion site • 75% of the meeting planners stated that they look for 1 1/2 parking spaces for every two attendees when they book events • 80% of the meeting and event planners in the Renton area who know the general location of the Pavilion Building asked about the parking plans • 8% stated that if a group were staying at a hotel, they would consider busing them to the site,but this method is not preferred 22 Meetings-Food and Beverage-Average food expenditures per day per person Meeting planners were asked how much money they spent per day,per attendee when they planned a meeting. The responses were as follows: Attendees are their own for meals 30% $10 or less per day allotted for food 25% $11-$20 per day allotted for food 15% $31-$40 per day allotted for food 15% $40 or more per day allotted for food 15% • 60% stated that they prefer pizza or sandwiches or something simple for lunch. There was no definitive preference for plated or buffet style Meetings-Average Food Expenditures(per person/per day) ®Attendees on their own for Food 15% and Beverage 30% 0$10 or less spent per day 15% '> `•'•.`•';.•. 1E$11420 spent per day ?itiiii»:!�:�:�»:�:�:�:•>.•.'.:..;.:. En$ 31- 40 per spentday 15% M$40 or more spent per day 25% lunches. Meetings-Pricing Requirements Within the greater Renton area,meeting planners require a lower-per-day meeting cost than those within the Bellevue, Seattle, and SeaTac areas. Preliminary information shows that Renton captures an average of$35- $40 per person for a full day meeting including food and beverage, meeting room rental, and limited audiovisual supplies. This is $15 less per person,per day than Bellevue, and$30 less than Seattle. 23 low 4tro d+ 4., `r 40 460 • ' • • C r d O O O 0 a O O O 0 • a) O N e- 6 0 • a • C • •- • a v • 2 o ( \ a) u. • c.Q -a a 0 0 0 0 C Cl. 0 0 0 0 C• � M 0 coo er er M • N 4,1) co !A !A • Aill • V 13 CD • °' }' • L • 42) • Q • 0 0 or, in 0 M to io to to • E - I W • 1 r ® o 0 o c 0 0 0 M 0 C • O o O o ci, o 0 0 - d 0 r, cou7 -� c� v* toeA n (I) �,, W v� • N CD m N tZ ■ ■ ❑ ❑ • • • • • • D. Banquets-Evenings and Reception Preferences Size of venues was mentioned repeatedly. Planners stated that they are forced into using only a handful of places because of the lack of large banquet spaces in the area for their events. In the Renton area, the largest banquet space can accommodate approximately 300 people. Hotel sales departments and non-hotel venues in the Renton area also stated that they turn away business frequently because they do not have large enough banquet rooms. • 70% of the meeting planners interviewed stated that they prefer windows, views, and interesting settings for their evening events • 50% stated that they prefer to have dinners and special events away from general meeting rooms, however they realize that a large ballroom will double for both uses. Banquets-Overall Size of Banquet Events Stated by Meeting Planners • 45% of the meeting planners interviewed state they have banquets larger than 300 people 50 people or less 35% 51-250 people 20% 251-400 people 30% Over 400 people 15% • Size of Social Events/Banquets (Data provided by Planners in S.King County/Renton area) 15% la 50 or less people 35% 1751-250eo le P P ••••••••••••• • ®251-400 people 30% 0401-500 people ..:...... ................. • 20% 25 Banquets-Room Use Statistics-Stand-Alone Venues Ballroom use(Saturdays) 77% Ballroom use(Fridays) 38% Ballroom use (Sundays-Thursdays) 15% Average size of weekend banquets 150 people Average size of weekday evening events 47 people • Renton stand-alone banquet facilities report that booking requests are: • Increasing-38% • Staying the Same-62% Banquets-Sizes and Usage-Hotel Venues Ballroom use(Saturdays) 90% Ballroom use (Fridays) 70% Ballroom use (Sundays-Thursdays) 40% Average size of Friday banquets 50 people Average size of Saturday banquets 100 people* Average size of Sunday-Thursday events 40 people *Holiday Inn Selects report an average of 180 people on Saturday night. • Renton hotels reported that booking requests are: • Increasing:17% • Staying the Same-50% • Decreasing-33% • 26 Banquets-Event Planner Expenditures Banquets in Renton cost$10-$15 less per person than in Bellevue and Seattle. • • 9% of event planners stated they spend$20 per person on dinners and receptions* • 36% stated they spend$30 per person on dinners and receptions* • 36% stated they spend$40 per person on dinners and receptions* *tax and gratuity were generally included in these figures according to the planners Size of Social Events/Banquets (Data provided by Planners in S.King County/Renton area) • • 15% 111150 or less people •0 35/0 51-25 El0eo e • P P 2 ® 51-400eo le p P 30% /o 113401-500 people 20% Banquet Pricing-Hotel Venues Average menu prices range from$16.96 to $28.95 per person for dinner and a salad. Beverages are approximately$3.50-$4.50 per alcoholic beverage. Generally,planners reported spending $19-$24 per person plus tax and gratuity at hotel venues. The graph on the following page illustrates the difference in costs between Renton, Seattle, and Bellevue. 27 'fir. ilir 00 kw 4 CI) 7-1 411, � CD CO m in • ■ ■ ❑ • [-T------1 ,, • ,,,„ „ ..... , „... , ..„ 4 _ .4. ,.... _4_, 4,4 __ , 1 _. • . c„ • x x • La ' LLn L o • Tic4 - O • Z • CO • c � • .1L • 0. • }' aw M 1• 2 0 co 0 • O (NJ • co E9 COAA'+ N • } ! • c • z • • ( °' o) • a) I a) O O O • m Ln Ln Ln • C (0 ER ER ER • I O O • i O O O O O O I -i OO O O O O O O OO• Ln O Ln O Ln O onO Eft 6A ER Efk 40 ER D m fA • ■ ■ ❑ • • • • • Exhibition and Consumer Shows Interviews and statistics indicate that the Pavilion Building will not be large enough for the average consumer show or exhibition. According to event planners and the directors at the Meydenbauer Center and the Washington State Convention Center, clients generally need space for over 200 booths to hold a cost-effective show,regarding the most requested sizes and needs from clients who are holding exhibitions and consumer shows. We estimate, at best, the Pavilion Building will be able to hold 50-70 regular size booths. According to the Executive Directors and Sales Managers at both the Washington State Trade and Convention Center and the Meydenbauer Center, unless show organizers can get over one hundred booths into their show, they will not produce the revenue needed to put on the event. Meeting and Event Planner Statements • The Renton Pavilion should be as accommodating as Bell Harbor, not as sterile as the convention center,make it a facility that works with the neighborhood and get control of the parking issue, no paying parking meters • Parking is a concern, could be nice for a summer retreat with a park • Roads need to be easy to get in and out of. Access is important. Visually appealing area,near parking lot, soundproof areas with corridors in between • Good catering,parking a must, appealing(like hotel facilities),would be good for the city of Renton • Free parking, reasonable cost, close to eating facility, some amenities- pop machines, vending machines, telephone access, responsive management system, good intelligent service, and customer service • Good lighting,business environment, staff availability, good food, some break-out rooms, elegant but darker wood, rich looking, onsite availability for voice mail and computers • Flexibility on planners,rooms that don't get stuffy,windows, A/V ease, internet access, formal boardroom,break-out rooms, something comfortable and appealing, upscale or casual 29 III. Market Niche and Positioning A. Vision for the Pavilion Building We believe the market niche for the Pavilion Building is to fill the needs of the Renton/SeaTac/Kent/South King County corporate market and regional non- profit, government, and association markets. It should be positioned as the premiere, moderately priced,meeting savvy,multi-purpose venue in south King County that can accommodate large groups for business and association meetings, banquets, and special events. It should be able to accommodate large meetings of 200 people or more with break-out rooms and meal areas to accommodate these groups. It should also be able to accommodate banquets from 200-400. This will allow the building to produce revenue during weekdays,weekday evenings and weekends. Our pricing position will equal Renton's high-quality meeting and banquet facilities (Maplewood Greens,Fairwood Golf&Country Club, the Holiday Inn Select). Pricing should fall just below the SeaTac major hotel market (DoubleTree&Marriott). Pricing will remain below the Bellevue and Seattle market. As stated, there is an under-served market looking for professional meeting services, state of the art audiovisual supplies, quality food services and a comfortable meeting environment in the south King County area. However, the market in the south King County area does not want to pay the higher prices of Bellevue and Seattle. The large hotel venues in the SeaTac area do not accept these meeting planners bookings until lodging space is nearly full or the event date very close at hand. This makes it difficult for planners to organize their events and leaves them booking at venues less desirable. This is a golden opportunity for the Pavilion Building. We recommend that the marketing message for the Pavilion Building complement the city's new marketing campaign"Ahead of the Curve." The Pavilion's lack of luxuries should be capitalized upon. Although not refined, the marketing message might say something similar to: "You asked for it, and we listened. Finally a fresh new venue that gives you what you need and nothing you don't" Benefits for business organizations that are simple and professional should be highlighted. For meetings an ad campaign might state: "No chandeliers. No butlers. Just quick response to your audiovisual needs. Or for Banquets: No Chandeliers. No butlers. But large enough for every person to have their own seat...and a spot on the dance floor. Along with developing an image and advertising campaign which would reflect the market needs, our goal at Columbia Hospitality is to create life-long clients for our venues. We strive to build credibility and profit for our owners and this will only be achieved when customers not only use but return to the Pavilion Building. 30 To develop initial interest and pre-opening bookings for the Pavilion Building, we would infiltrate the meeting event planner markets by organizing and implementing the following: 1) Schedule speeches and make individual presentations to VIP organizations and individuals about the plans for the building including organizations such as Meeting Planners International, Renton Chamber of Commerce and South side Chambers of Commerce, Society of Government Meeting Planners, East King County Convention and Visitors Bureau, Southwest King County Chamber of Commerce and Convention and Visitors Bureau, Washington Society of Association Executives and others. • 2) Developing and implementing a Public Relations campaign targeted to the east and south side newspapers, regional business publications such as the Puget Sound Business Journal, Daily Journal of Commerce, and business sections of the Seattle PI and Times. 3) Create a further reaching Public Relations campaign that targets the Regional association markets including eastern Washington. 4) Develop relationships with government organizations in the region and negotiate for multiple use year-round contracts when possible 5) Cross market with Columbia Hospitality's data base of banquet and event planners in the Puget Sound area 6) Develop relationships with the Convention and Visitors Bureaus in Bellevue, southwest King County and Seattle 7) Develop relationships with hotel sales directors and general managers in the SeaTac/south King County/Renton and Bellevue areas Each of these activities will be implemented in conjunction with the overall marketing plan and vision for the building. This vision will be initially directed through the City of Renton with input from Columbia Hospitality. 31 B. Architectural Considerations With this information, the architectural firm of GGLO was retained to consult with us and design the best space plan for the Pavilion Building. Under our direction, GGLO has developed a preliminary space plan for the Pavilion. The proposal and the estimated costs for renovating and finishing the building are provided under the Architecture Tab. Building schematic and occupancy capabilities The schematic design for the Pavilion Building allows for a maximum of five separate rooms with subdividing walls to divide the spaces. These rooms can be divided into four, three, or two rooms. They can also become one solid room when all of the subdividing walls are retracted. In order to preserve space, the building will have a second floor mezzanine where staff will be located. The kitchen area will be located on the main floor with storage located in two sections of the building. With the space plan provided,we have made calculations regarding the occupancy, combined with revenue potentials for the building. We have also calculated the associated expenses and gross profit potential. See the Architectural Tab for more details and a diagram. C. Meeting Occupancy Calculations The conference center industry calculates occupancy based on conference attendees, not simply room occupancy(hotels use occupied rooms). Revenue calculations are based on income or attendees. Maximum occupancy takes into account the need for break-out rooms,weekday vs. weekend meeting business, and turn-around/set-up times for conference rooms. The maximum meeting attendee occupancy for the Pavilion Building has been calculated at 200 people per day. This will allow for the largest room to be used as the main conference room. It will allow for three to four break-out rooms, and it will allow for lunch service to occur in the main reception/pre-function area. In essence, a group of 200 people will, often times, take over the entire space. We refer to this scenario as a "buy-out". Exceptions to the Maximum Occupancy On occasion, a group may need only the large conference room without break-out rooms. When this happens, the smaller rooms may be sold, 32 however, there are a number of considerations that must be taken into account. Issues such as where and when the large group has coffee breaks and meals and the seeping of sound through air-walls are a factor. The flow of attendees as they arrive and depart must be coordinated or all parties may have an unproductive experience. Because of the potential hazards around these issues, only a small percentage of the time would a second, smaller group be able to successfully hold a conference simultaneously with a group of 200. In addition, it is noted that the Pavilion Building will be able to accommodate meetings of 300 and possibly 400 if the group does not require break-out rooms and if they will agree to have food service in multiple areas. These two scenarios will not be the norm and therefore, we are not using these higher attendee figures to base our calculations. Maximum Occupancy Calculations As stated above, we are using 200 as a reasonable calculation for the maximum number of meeting attendees per day in the Pavilion Building. We are using 250 available weekdays as our inventory. (Ten holiday days per year on average are not considered available to book for conferences and are therefore removed from the calculation). 200 attendees X 250 week days=50,000 maximum attendees per year The annual maximum meeting attendee occupancy for the building has been calculated at 50,000 attendees. (50,000=100% occupancy) Having a maximum occupancy to use as a base,we calculated the estimated first year occupancy taking into consideration statistics from the Renton hotel and stand-alone meeting venues and our own professional and historical experience and the following considerations: Considerations before determining occupancy • While there is a stated need for larger and additional meeting space, the actuality of how much these planners will use the facility at the rates projected is unknown. • The property most similar in size to The Pavilion Building seems to be maintaining a high meeting room usage. (Holiday Inn Select states an 85% occupancy of their meeting rooms at a 45 attendee average which equals a total of 9562 meeting attendees per year). Half of these customers are using guest rooms in conjunction with their meeting space. The number of meetings booked in their center by local organizations that do not use guest rooms is approximately 4,781. 33 Those who are using guest rooms will more than likely not choose to take their meeting out of the hotel as meeting room charges and transportation costs could increase. • The number of large meetings turned away by our competitors does seem to be of significance, however,no accurate tracking of this lost business is done. Corporate meeting planners say they are booking meetings larger than the average size reported in Renton. Therefore, we conclude that there is a market currently undefined, going to a variety of meeting venues scattered in the south King and Pierce County areas. This is a perfect market niche for the Pavilion Building to capture. D. Meeting Attendee Usage/Anticipated Occupancy/Pricing Based on previous experience in opening facilities and on the considerations and statistics above, we are anticipating that in the first full year of operation, the center will be able to capture 28.6% of the its maximum occupancy(50,000) during the weekdays or a total of 11,500 meeting attendees and 2,800 breakfast and lunch attendees over the first full 12 months of operation. (Some corporate breakfast and lunch business events will not include a full-day meeting and are therefore calculated and priced differently in the proforma). The proforma outlines by month the meeting attendees and associated revenues. Pricing for Full Day Conferences (Conference Meeting Package) Pricing recommendations are based on competitive estimates for the Renton/SeaTac and Bellevue areas. The chart on the following page indicates that a full day conference meeting package(CMP)will cost from$70 in the Seattle area to just under$35 in the Renton area. The price includes the meeting room rental, if any, a continental breakfast, and an afternoon coffee and soft drink refreshment service with snacks, a lunch, along with a limited supply of audiovisual services such as an overhead projector, flip chart, screen,paper, and pencils. We are recommending that a$40 (plus tax)per person CMP be used. (This package price assumes that catering will be done in house). This $40 CMP price positions the Pavilion Building beneath the Bellevue and Seattle markets,yet keeps it competitive with SeaTac and Renton's quality meeting venues. Using this pricing structure,we are assuming that the food service, decor, and business services will be in line with our competitors. Staff, including food service and banquet staff,will be needed to sell and service all meeting business. 34 E. Banquet Occupancy and Check Averages As with our meeting occupancy, banquet occupancy is also based on a per person calculation called"covers". We have broken the various types of covers into breakfast, lunch, dinner, and reception segments. They are also broken into: • Corporate business (booked by a company in association with a meeting or in place of a meeting for the company) • Social business (weddings and other events not associated with a meeting The reason for breaking out the cover counts in this manner is to more accurately calculate revenues. Our internal statistics confirm that each type of event will generate a different check average. For example, a social event organized by an individual such as an anniversary reception will generate less food revenue per person than a corporate dinner. Cover count estimates and check averages Based on the above competitive information and on our own experience in this market, we are projecting that the Pavilion Building will generate the following covers in the first year of operation at the prices indicated. Breakfast Covers:* 700 Average Check: $ 7.00 Lunch Covers:* 2100 Average Check: $12.00 Corporate Dinner Covers: 2400 Average Check:. $22.00 Corp. Dinners in December) 500 Average Check: $28.00 Social Dinner Covers: 2125 Average Check: $19.00 (Soc. Dinner in December) 900 Average Check: $25.00 Corporate Reception Covers: 2100 Average Check: $22.00 (Corp. Receptions in December) 500 Average Check: $25.00 Soc. Reception Covers: 1150 Average Check: $15.00 Soc. Reception Cover: 1700 Average Check: $20.00 (Soc. Receptions in Dec) 1000 Average Check: $30.00 Total Cover Counts: 14,675 Prices do not include taxes and gratuities. Beverage revenue is additional and is included in the proforma. *Corporate and social check averages are the same and therefore there is no need to break these into separate categories. 35 IV. Pre-Opening Marketing Outline & Operational Expenses Market studies indicate that the Pavilion Building will be a viable venue for meeting and banquet space in the city of Renton with certain assumptions. To achieve a first-year occupancy equivalent to the projected first-year proforma, we have assumed that 12 months of pre-marketing and operational planning will be done. Most conferences and banquet events fitting the proposed space configurations of the Pavilion Building will be booked from one year to two months out. A minimum of six to nine months of pre- opening marketing and planning is essential,however, it may not yield the same revenue in the first year as anticipated in the submitted proforma. Columbia Hospitality has experience in opening a number of venues in the Greater Seattle area including Bell Harbor International Conference Center, The World Trade Center and Aljoya Conference Center of Seattle. In addition,we have re-opened the Heron Beach Inn and the Resort at Deer Harbor after pre-opening consulting and assisting with extensive changes in market positioning including a name change and a$3 million dollar renovation. The outline below states various pre-opening projects Columbia Hospitality would manage for marketing and organizing the operations of the Pavilion Building prior to opening. Columbia Hospitality management fees are listed as well. Image Development and initial introduction to community( 12—6 months out) 1) Naming and dedicating the building, conference rooms and other significant areas reflective of long-term mission stated by the City of Renton 2) Developing a mission statement for all employees to follow reflective of the building's long-term mission in conjunction with the city council and city officials 3) Logo development reflective of the agreed upon market niche 4) Development of letterhead,business cards, and all printed office needs 5) Development of pre-opening marketing collateral,rate sheets, room diagrams and capacity charts and subsequent development of four- color marketing brochure 6) Development of web pages/web links and an internet marketing program 7) Write and implement the opening marketing plan 8) Initial contacts with meeting and event planners and other important city organizations and interested parties 9) Develop and implement direct mail, advertising and public relations programs including schedule public speaking opportunities at organizations and community events around the city of Renton 36 Sales Development and Market Introduction (6—3 months out) 1) Hire and train director of sales and operations and a sales manager 2) Join organizations such as the Southwest King County Chamber of Commerce and Convention and Visitors Bureau and the East King County Convention and Visitors Bureau and other organizations where south King County event planners and business leaders are present 3) Develop relationships with area hotels and meeting venues 4) Develop booking policies and internal sales policies for operation 5) On-going direct mail campaign,public relations and advertising 6) Develop reservations and booking system for sales activities confirmed bookings and contract creation 7) Begin contracting for business Final Pre-opening/Grand Opening/ ( 3 months—Opening) 1) Organize Hard hat tours for city groups and event planners 2) Develop Grand Opening theme in conjunction with City needs 3) Manage/create invitations and invitee list and reservations 4) Manage all operations of Grand Opening including Public Relations 5) Implement final stages of pre-opening marketing plans 6) Set sales goals and begin reporting sales figures to city council Pre-Opening Operational planning and Purchasing 1) Assess all FFE needs and develop RFP's for equipment, small-wares, and public area needs 2) Order all FFE and develop plan for receiving and installation 3) Develop menus for pre-marketing 4) Hire chef and revise menus 5) Prepare all Kitchen FFE 6) Develop Relationships with vendors and food purveyors 7) Hire and train banquet manager and banquet staff 8) Hire and train front-of-the-house staff/receptionist and accounting clerk 9) Hire and train meeting planner and other inside staff Pre-opening marketing and management fees Columbia Hospitality will manage all areas of pre-opening needs for a management fee of$5000 per month or$60,000 total,whichever is greater. This is for the professional staff time required to implement the above listed services and does not include the hard costs associated with the above. It is assumed that a minimum of one year will be given to complete pre-opening marketing and operations. Other scenarios for fees associated with opening a meeting or hospitality center might include a flat marketing management fee which can range from$20,000 to $40,000, and an assessed fee of 10% of total gross 37 purchases for managing the FFE. Our proposal of a flat fee, we believe, will help the City better manage its pre-opening expenses. Hard costs for opening the building not including FFE, build-out of building, kitchen and furnishing of kitchen supplies and front of house FFE are below. Pre-opening Marketing Costs per our preliminary meetings and assumptions Logo Development: $ 3,000 Stationary/Letterhead Office supplies $ 4,000 Brochure development including drawings,photography Copywriting and printing $15,000 Web site Development $ 2,000 Public Relations $ 2,000 Advertising $ 5,000 Direct Mail $ 6,000 Directory Listing/Web Links $ 3,000 Total $40,000 Grand Opening Costs (based on 500 people) Food and Beverage Costs $10,000 Entertainment/Decorations $ 5,000 Invitations/Printing Mailing $ 5,000 Photography/gifts $ 2,500 Name Badge/Registration $ 1,500 Labor $ 1,500 Total $25,500 Pre Opening Staff Costs Time Prior Salary Total Sales Manager six months $19,000 Director of Sales and Operations four months $15,000 Meeting Planner/Sales Assist eight weeks $ 6,000 Receptionist/Admin Assist four weeks $ 2,000 Accounting Clerk four weeks $ 2,080 Chef and F&B Manager six weeks $10,000 Banquet/cooks/kitchen staff five-ten days $ 4,000 Other $ 2,000 Total $60,080 38 Total pre-opening, marketing and staffing charges Columbia Hospitality Management Fees: $60,000 Marketing Costs $40,000 Pre-opening Staffing $60,080 Grand Opening Event $25,500 Total $185,580 39 V. Furniture Fixture and Equipment Summary of Expenses Attached is our recommended summary of furniture, fixtures and equipment needed to complete the Pavilion Building and make it operational for conference and banquet events. As stated previously, there are two scenarios listed. One in which the kitchen is used only as a service kitchen and the food is brought in by an outside catering company. The other scenario is one in which the kitchen is used as a full service kitchen where all food is prepared and served. Our studies have indicated that using the kitchen for full service is the most profitable scenario although the initial cash out-lay is greater when creating a full service kitchen. In addition,we have listed audiovisual equipment which we highly recommend purchasing for the marketability of the building as a new meeting and event center. In general, conference and meeting centers are able to produce a greater profit when packaging their prices and including various audiovisual pieces. The alternative is to use an outside audiovisual company to provide all necessary equipment. The client will then have to pay additionally to rent all of the needed equipment. This service will need to be coordinated by the meeting planner and it will be time consuming. The conference meeting package, suggested at $40 per person,will need to be reduced as the services included will be reduced. We highly recommend both building out the full kitchen and purchasing the audiovisual we have listed. Below are the combined total FFE costs. Full Kitchen Staging Kitchen Back of House Kitchen Smallwares $155,559 $140,993 Back of House Kitchen $140,246 $136,510 Front of House and Administration $402,939 $358,698 Audiovisual $ 86,880 $ 86,880 Subtotal $785,624 $723,081 Contingency 5% $ 39,281 $ 36,154 Grand Total $824,905 $759,235 40 F.F.E. Back of the House Kitchen Items Section 1 Full- Staging Service Kitchen Kitchen Only ITEM Quantity Unit Cost Total Quantity Total Hood System 1 $11,700.00 $11,700.00 1 $11,700.00 Control Panel 1 $6,800.00 $6,800.00 1 $6,800.00 Walk-In Cooler 1 $15,600.00 $15,600.00 1 $15,600.00 Remote Condenser 1 $7,300.00 $7,300.00 1 $7,300.00 Convection Oven Gas 2 $8,700.00 $17,400.00 2 $17,400.00 Steamer Gas 1 $9,400.00 $9,400.00 1 $9,400.00 Fryer Gas 1 $3,400.00 $3,400.00 1 $3,400.00 Refrig. Counter 1 $3,400.00 $3,400.00 1 $3,400.00 Work Table 1 $3,700.00 $3,700.00 1 $3,700.00 SS. Shelf 1 $2,000.00 $2,000.00 1 $2,000.00 3 Comp. Sink 1 $3,700.00 $3,700.00 1 $3,700.00 Dirty Dish Sink 1 $3,900.00 $3,900.00 1 $3,900.00 Pre-Rinse Assembly 1 $200.00 $200.00 1 $200.00 Disposer 1 $2,100.00 $2,100.00 1 $2,100.00 Dishwasher Conveyor 1 $17,200.00 $17,200.00 1 $17,200.00 Booster Heater 1 $1,700.00 $1,700.00 1 $1,700.00 Dish Table 1 $2,200.00 $2,200.00 1 $2,200.00 Range Gas 1 $4,900.00 $4,900.00 1 $4,900.00 Undercounter Refrig. 1 $2,900.00 $2,900.00 $0.00 Ice Maker 1 $8,300.00 $8,300.00 1 $8,300.00 Hand Sink 1 $200.00 $200.00 1 $200.00 Mop Sink 1 $600.00 $600.00 1 $600.00 Heat Lamps 4' 4 $134.90 $539.60 $0.00 Sub-Total $129,140 $125,700.00 Tax $11,106 $10,810 TOTAL $140,246 $136,510 41 Back of the House Smallwares--SECTION#2 Full Service Staging Kitchen Kitchen Only Item Quantity Unit Cost Total Quantity Total Slicing Machine 1 $3,500.00 $3,500.00 Cutting Boards 6 $12.41 $74.46 6 $74.46 Saute Pan 12" 4 $50.00 $200.00 Saute Pan 14" 4 $30.00 $120.00 Fry Pan 12" 2 $25.00 $50.00 Fry Pan 14" 2 $25.00 $50.00 Sauce Pot 8 qt. 3 $38.00 $114.00 Sauce Pot 14 qt. 2 $75.00 $150.00 Sauce Pot 3 qt. 3 $20.00 $60.00 Roast Pan 3 $105.00 $315.00 1 Gal.Measure 2 $15.00 $30.00 Sheet Pan 18x12 120 $5.00 $600.00 Sheet Pan 18x24 200 $6.48 $1,296.00 Food Storage Cont. 6 $30.00 $180.00 Bain Marie 6 $25.00 $150.00 ss Full Pan 36 $9.73 $350.28 36 $350.28 ss Half Pan 36 $12.00 $432.00 36 $432.00 Stock Pot 2 $120.00 $240.00 Mix Bowl 4 qt. 4 $10.29 $41.16 Perf Pan 24 $12.00 $288.00 24 $288.00 2 oz.Laddie 12 $2.19 $26.28 Tongs 6 $3.89 $23.34 Perf Spoon 12 $2.27 $27.24 Slot Spoon 12 $2.27 $27.24 Ice Scoop 6 $4.50 $27.00 6 $27.00 Skimmer 2 $12.00 $24.00 Wire Whip 3 $15.00 $45.00 Edlund Can Opener 1 $75.00 $75.00 1 $75.00 Pastry Tube Set 2 $12.00 $24.00 Carving Knife 3 $30.00 $90.00 Fork 3 $15.00 $45.00 Peelers 6 $2.50 $15.00 Measure Spoons 3 $4.00 $12.00 3 $12.00 Rolling Pin 1 $35.00 $35.00 Spatula 6 $15.59 $93.54 4"Hotel Pan 18 $12.23 $220.14 18 $220.14 Solid Spoon 12 $2.27 $27.24 Rondeau 18" 2 $115.61 $231.22 Prep Table 8' 1 $255.17 $255.17 1 $255.17 Plate dollies 4 $398.00 $1,592.00 4 $1,592.00 Bus Tubs 12 $4.18 $50.16 12 $50.16 4 oz.Laddie 8 $2.58 $20.64 6 oz.Laddie 4 $3.24 $12.96 12 oz.Laddie 2 $7.22 $14.44 Ceramic Platters 24 $48.50 $1,164.00 Ceramic Bowles 24 $33.50 $804.00 0-22 Temps 4 $4.22 $16.88 ss.Hooks 24 $2.05 $49.20 24 $49.20 China Cap 2 $23.98 $47.96 Fry Baskets 2 $16.85 $33.70 2 $33.70 1/3 ss pan 6 $8.41 $50.46 6 $50.46 1/9 pan ss 6 $3.84 $23.04 6 $23.04 Section Sub-Total $13,443.75 $3,532.61 Section 1 &2 Sub-Total $142,583.35 $129,232.61 Tax $12,975.08 $11,760.17 Grand Total Page#1 $155,558.43 $140,992.78 42 CONFIDENTIAL The results stated in the proposal use our best judgement,however no guarantees should be anticipated or implied. Columbia Hospitality's research is presented,subject to the attached assumptions and limiting conditions. F.F.E.RENTON Front of the House Section#3 STAGING/ FULL SERVICE STORAGE KITCHEN ONLY ITEM Quanity UNIT COST TOTAL Quantity TOTAL Creamer 55 $6.05 $332.75 55 $332.75 Sauce Boat 55 $28.00 $1,540.00 55 $1,540.00 Bud vase 55 $3.50 $192.50 55 $192.50 Sugar boat 55 $4.41 $242.55 55 $242.55 sugar jar 55 $7.31 $402.05 55 $402.05 Salad plate(Under) 220 $5.65 $1,243.00 220 $1,243.00 salt&pepper 55 $12.11 $666.05 55 $666.05 Salad Plate 550 $5.65 $3,107.50 550 $3,107.50 Dinner Plate 550 $14.39 $7,914.50 550 $7,914.50 Dessert Plate 550 $8.50 $4,675.00 550 $4,675.00 B&B plate 550 $4.58 $2,519.00 550 $2,519.00 Coffee Saucer 550 $3.43 $1,886.50 550 $1,886.50 Coffee Cup 550 $5.15 $2,832.50 550 $2,832.50 Tea Pot 55 $19.39 $1,066.45 55 $1,066.45 Dinner Knife 550 $5.90 $3,245.00 550 $3,245.00 Dinner fork 550 $2.51 $1,380.50 550 $1,380.50 Dessert Fork 1650 $3.33 $5,494.50 1650 $5,494.50 Dessertspoon 770 $2.51 $1,932.70 770 $1,932.70 coffee spoon 550 $1.53 $841.50 550 $841.50 Demi spoon 55 $1.84 $101.20 55 $101.20 B&B knife 550 $2.88 $1,584.00 550 $1,584.00 Iced Tea Glass 550 $1.67 $918.50 550 $918.50 Wine Glass 1100 $1.98 $2,178.00 1100 $2,178.00 Champ Glass 550 $1.67 $918.50 550 $918.50 Roll Basket 55 $12.10 $665.50 55 $665.50 Coffee Pitcher 55 $80.00 $4,400.00 55 $4,400.00 Water pitcher 55 $75.00 $4,125.00 55 $4,125.00 Tray Jack 55 $26.14 $1,437.70 55 $1,437.70 Oval tray 55 $23.91 $1,315.05 55 $1,315.05 ss plate cover 550 $8.40 $4,620.00 $0.00 Rack Water 30 $39.00 $1,170.00 30 $1,170.00 RackWine 48 $39.00 $1,872.00 48 $1,872.00 Rack champ 16 $39.00 $624.00 16 $624.00 rack coffee 24 $20.00 $480.00 24 $480.00 Dolly for rack 13 $620.00 $8,060.00 13 $8,060.00 Silver rack 32 $10.00 $320.00 32 $320.00 Misc.Rack 16 $20.00 $320.00 16 $320.00 Shelving 40 $128.00 $5,120.00 40 $5,120.00 Coat Racks 6 $175.00 $1,050.00 6 $1,050.00 Display Mirror 10 $150.00 $1,500.00 $0.00 Chaffing dish 15 $1,100.00 $16,500.00 $0.00 Coat Hangers 500 $0.50 $250.00 500 $250.00 Podium 1 $1,000.00 $1,000.00 1 $1,000.00 Skirting 300 $6.38 $1,914.00 300 $1,914.00 Risers 6 $1,100.00 $6,600.00 6 $6,600.00 Hot Boxes 3 $3,000.00 $9,000.00 $0.00 Dance floor 1 $7,000.00 $7,000.00 $0.00 Cocktail Tables 12 $180.00 $2,160.00 12 $2,160.00 Vacum Cleaner 1 $400.00 $400.00 1 $400.00 Trash Can 6 $30.00 $180.00 6 $180.00 Utility Cart 2 $125.00 $250.00 2 $250.00 Mop&Buckets 3 $15.00 $45.00 3 $45.00 Floor Mats 10 $35.00 $350.00 10 $350.00 Table stands 55 $30.00 $1,650.00 55 $1,650.00 Chairs 550 $213.00 $117,150.00 550 $117,150.00 Tables 55 $250.00 $13,750.00 55 $13,750.00 Table Dollies 7 $300.00 $2,100.00 7 $2,100.00 Chair dollies 3 $150.00 $450.00 3 $450.00 30x96 tables 40 $160.00 $6,400.00 40 $6,400.00 Permits 1 $3,300.00 $3,300.00 1 $3,300.00 Delivery and Install 1 $12,000.00 $12,000.00 1 $12,000.00 Administrative Offices buildout $65,000.00 $65,000.00 (includes FFE plus a computer&telephone system) sub-total $351,743.00 $313,123.00 freight(5%; $17,587.15 $15,656.15 sub-total $369,330.15 $328,779.15 tax(9.1%) $33,609.04 $29,918.90 Total $402,939.19 $358,698.05 43 Section 4. Renton Proforma FFE forecasted minimum needs for Audiovisual ITEM QUANTITY COST Podiums 2 $5600 Microphones 3 $420 Flip Chart/Stands 12 $2148 Portable Sound System 1 $3000 Overhead Projectors 2 $4000 Slide Projectors 2 $2400 Microphone Stands 6 $270 Microphone Desk Stands 6 $108 Wireless Microphones 2 $2000 Lavaliere Microphones 4 $1200 TV Monitor 2 $1400 VCR 2 $400 TV/VCR Stands 2 $1200 SUB-TOTAL $24,146 BUILT-IN ADDITIONAL A/V $55,854 TOTAL $80,000 TAX $6,880 GRAND TOTAL * $86,880 *The above audiovisual equipment will provide the minimum guest needs to outfit an entry level Conference Center. We estimate an additional $55,000+would be necessary to raise the audiovisual capabilities to a competitive level with other Conference Centers. 44 VI. Preliminary Architectural Diagram and Estimated Build-Out Costs Attached is the original letter from Columbia Hospitality with the recommendations for the build-out and other comments for consideration when designing the building. In addition,the cost estimates and diagram provided by GGLO are attached as well as the letter of explanation from Jim Moore with GGLO. Architectural Report and Build-Out The architectural firm of GGLO was retained to develop an initial floor plan and build- out cost estimates. They were asked to develop a plan that allowed for maximum flexibility and maximum occupancy within the space within the existing shell of the building. Our request outlined the need for a single meeting space able to accommodate up to 200 people along with up to four break-out rooms. The space should also be able to accommodate larger banquets for up to 400 or 500 and therefore, removable walls should be used when possible. Key elements of the design were the challenges of accommodating these requests and creating areas for various support functions and staffing. The design, therefore, calls for locating the administrative offices in a 1000 square foot mezzanine above the service end of the building. Other factors considered in the floor plan included the orientation of the building. Most of the parking is oriented north of the building and therefore, the most logical entry/lobby space is from the north. The public plaza is oriented toward to south, however and would also make an attractive entry point. It has been decided that having an entry most convenient for attendees is the most important aspect. Windows and double doors opening out on the plaza can be incorporated into the building and will lend itself well for banquets and meetings during the day. GGLO used the preliminary cost estimates prepared by the City and others including the Code Compliance Reports as a basis for their costing. Total improvement costs, not including furniture Fixtures or equipment are estimated at $2,328,445 45 • • COLUMBIA HOSPITALITY Mr. Jim Moore GGLO 1191 2nd Ave, Suite 1650 Seattle, WA 98101 RE: Renton Preliminary Study Results Dear Jim: Based on interviews with business, meeting venues and hotels in the city and surrounding areas below are our recommendations for building out of the Pavilion Building: In addition to these recommendations I will pass along the most prevalent comments for consideration. The build out should include a large space for auditorium style events. This space should include a stage area. It should be able to hold more than 300 people, as that is the cut off for the size of meetings which currently fit in Renton meeting space. Windows and natural lighting are important. However, lighting also has to be subdued when AV is required. In addition, it will need at least four to ideally six break out rooms for the large space. These rooms should hold from 20—60 people. These rooms should be able to be used as individual meeting rooms as well. These rooms should have the ability to adjust into larger rooms of 40,-60 and 100 with the use of very sound proofed air walls. Food service is important. The availability for a kitchen and/or foodservice prep areas on site is important, however, they may not be used on a daily basis, so they need not be too large. Ideally, if all the walls from the break out rooms could be removed, a large banquet space for up to 500 would be useful. There are currently no facilities in the Renton area that hold up to 500 people for a banquet. There are only three on the Eastside that can accommodate more than this. And there are about three in the SeaTac area. • High tech is essential. Audiovisual should include Internet access, computer hook up availability, and appropriate lighting for these types of presentations. The ambiance of the center should be warm but not pretentious or gaudy. There needs to be a nice entrance/receiving area and small lobby with an area for guest services/copy machine/fax and computer availability. There needs to be space for at least four or five staff with storage space and space for office and business machines. There also needs to be storage space for chairs and tables. We would have on-site possibly 600-700 chairs and conference and round tables to serve up to the maximum which would fit into the large auditorium/banquet space. Parking is essential. The general request is 1 parking stall per two attendees. If the maximum meeting space can accommodate 500, then we would need 250 spaces at minimum. There should be easy access to serving stations. Probably at least two or three serving stations might be considered (to refresh breaks, make coffee etc.). Basically, we would want to provide the largest room possible,however, we want the availability to break the building into other meeting spaces. So, air walls would be the answer. They do need to be locked into a ceiling so that noise would not travel over top. F; Can it be done with the available ceiling is the question! ;' - This is preliminary information for you to get started, Jim. Thanks for you help! Call me if you have questions. l _J - _ e ey A 'erg Director of Sales and Marketing Columbia Hospitality. k 206-269-4117 Stomberg@columbiahospitality.com C1 r(Fk3 a'. .t, • . .....,„:.. , . G GGLO,LLC Architecture and Interior Design 1 1101 Second Avenue,Suite 1860 • � � (�' Seattle,Washington 98101 3426 . f Telephone(206) 467-5828 Facsimile(206)467-0627 Ogglo@gglo.com www.gglo.com Preliminary Architectural Report For The Adaptive Re-Use Of The Pavilion Building February 21, 2000 , , Introduction GGLO has been working with Columbia Hospitality to determine the feasibility of . , rehabilitating the Pavilion Building at 233 Burnett Avenue South, Renton,for a • banquet/meeting/exhibition facility. The preliminary floor plan accompanying this report reflects our efforts to meet the programmatic and technical requirements of the project within the existing shell. Columbia Hospitality's report explains the functioning of the spaces. Design Challenges One of the key design challenges is to accommodate not only the requirements for meeting facilities, but the various support functions as well. Given the desire to maximize the potential revenue, and given the high structural ceilings, the current space plan calls for locating administrative offices in a 1,000 square foot mezzanine above the - service end of the building. • i Another challenge of this project is the relationship of the building to the site. Earlier schemes developed for the Pavilion Building maintained a strong relationship between "' •� the internal functions of the building and the public plaza to the south. This is certainly understandable, considering the south orientation and the high quality and public nature. of the improvements currently under way in the plaza. However, considering the fact that most parking for users of the facility lies to the north, and considering the importance of a clearly visible entry for users,we have oriented the main entry to the north. This will also allow us to take advantage of the proposed parking bay between the transit mall and the Pavilion Building. . Preliminary Estimated Costs We have reviewed the detailed cost estimated prepared by the City and others for previous studies of the rehabilitation of the Pavilion Building. The Code Compliance Report provided an estimate for shell and core improvements to bring the building up to structural and energy code compliance, provide a new exterior skin, and provide minimal interior improvements such as rest rooms. Though the specific improvements may differ from those that will be eventually proposed, they were well documented and provide a good basis for planning purposes. lc, GPreliminary Architectural Report Pavilion Building .." ! 1 February 21, 2000 T .L_ O Based on those previous estimates, the following is a rough, preliminary estimate of the renovation costs represented by the enclosed plans: Code Compliance Report $1,214,135 Scenarios 1 &2 simultaneously , Included 15% contingency,NE fees,permits, sales tax One Year Escalation (10%) $121,414 Tenant Improvement for Conference Center $992,896 Hard Costs $515,910 Allowances(front desk, operable partitions) $200,000 Subtotal $715,910 Contingency(15%) $107,387 Subtotal $823,297 NE Fees(12%) $98,796 . Sales Tax(8.6%) $70,803 • TOTAL $2,328,445 Tenant Improvement costs do not include cost of furniture, fixtures, or equipment. • I 2 a 4 - g • I 7 I a • F a F 12 III 15 p 15 I 0 p alo to a 22 as 24 ,• • • G r, N...7 u - u - _XP . -. 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IMMIM". - r I/M MiiiMENEWEIMMII NEM hin.iiiiiMai......ii.....Mir 4PAilkA..,epplikw— 1111"04tWM1.1111110111111IIIIIIIIIIIIIIIIIIIIIIIIIImmlaill.1111111111 _ lirm7INMNIIMI ,-,-..-•.,:11.4.1_,-,1-.1 maiMINIMMIEMMEMEMENIMEMEMMEMEMMIUMMEMBIIIIIMMIN, ,.#7P-Apro.-- immi nommemwrAmoi - Nwstrammommosommomimiimmismimiimmir . ,d0Ogimmariittp -ws*SSVimilammomminumminumisammimeimmaimamismummir. iiiiNNII= a • 11111111111111111111MIMMIRMIRCIMIIIIRMIRMONIIIIMIIIIIMMEW ‘4 e#0°-V I ril I I 111 III II ilf II 11 ell I/4 S**** INIMIRMIRNIIIIIIIIMIREIRMINIIIMMIIMMINIMMIIIMINNIIMIRIIIC g rrit-a.-7,... at_g__.•_-s__,, . Ill•••••••••••••••••••••••••••••••••••••••••: •••MinT2=Mi 11.11111111=11 r o - lir' =1..M111.1= - MINM104.••= - MI ----'--12...11.111.11111. C , __,imiiiiimm.11/ 111.11111:111 ) .-- Miff DAIS PEN 21 2000 PREIRAINARY ) . . • • PRELIMINARY FLOOR PLAN • . FLOOR PLAN , ' (ID •111.15551LS 4440 -... 4, ..... . li if .• . . A I .... , 1 A .• I • VII. Five Year Proformas A. Scenarios As has been stated previously in this report, Columbia Hospitality has developed two proformas. One five-year proforma assumes that Renton continues to invest in its downtown infrastructure and that new businesses continues to locate in and around the city. The second scenarios assumes that growth is relatively stagnant and no new businesses locate in the city. The aggressive scenario assumes the following: a) Ample free parking is available,well marked and reserved for attendees of the Pavilion Building. A minimum number of 150 parking stalls is assumed. An optimum level of 200 is recommended. Another 100 spaces for banquet events need to be nearby and available in the evenings. Parking needs to be clearly marked and within one block of the building. Parking also needs to be located on no more than two adjacent sides of the building. Clients will not have to drive to three or four locations looking for potential parking spaces. b) Costs associated with interest and debt service are not factored in the proforma c) Decor of the building is current and in keeping with the competitors named in this report. d) A minimum of nine months and an optimum of 12 months is given for pre-opening marketing, collateral development, sales efforts, FFE purchasing and staff hiring and training. e) A minimum of$40,000 is allocated for pre-opening marketing efforts not including salaries and benefits. A minimum of 4% of gross revenue is allocated to marketing each subsequent year. See the marketing plan section for clarification on marketing expenses and direction. f) Basic yet modern audiovisual equipment is built into the building such as electronic screens and a sound system. Other basic audiovisual is onsite and available for use such as flip charts,podiums, microphones, slide projectors and overhead projectors. This equipment is included in the Conference Meeting Package and serves as a marketing tool. Other types of audiovisual equipment can be rented and charges passed along to the customer. g) Sales staff is hired four to six months prior to opening to develop business h) Renton continues to invest in its infrastructure. A growing base of business locates in Renton and its economic vitality continues to develop. New hotels and office space open and fill with significant business over the next two years. 50 The moderate five-year proforma assumes a revenue of growth of 4.5%to a maximum of 15.8%per year over the five-year proforma. Assumptions made under this scenario are the following: a) Parking is located in numerous areas around the building and is not dedicated to conference attendees b) Costs associated with interest and debt service are not factored in the proforma c) Decor of the building is current and in keeping with the competitors named in this report d) A minimum of nine months is given for pre-opening marketing, collateral development, sales efforts, FFE purchasing, staff hiring and training e) A minimum of$40,000 is allocated for pre-opening marketing efforts not including salaries and benefits f) Audiovisual services within the building do not meet basic current needs of meeting planners. All audiovisual equipment is rented from an outside source and charged back to the meeting and event planners. g) Sales staff is hired four to six months prior to opening for pre-selling space h) Renton's infrastructure does not continue to grow. No significant new businesses are located in Renton. Renton's economy, marketing image, and number of businesses stays the same as current statistics indicate. B. Additional statements and explanations about the proforma 1. All revenue sources indicate their percentage of total sales within the year. 2. The revenue difference between the aggressive growth pro-forma and the moderate growth pro-forma over 5 years is $287,996. On the aggressive growth pro-forma years two and three show a growth rate of 15-22%year on year. In the 4th and 5th year the rate of growth moderates down to 4.9 -10.9%per year. The less aggressive pro-forma shows revenue growth rates ranging from 4.5%to a maximum of 15.8% year on year. 3. Cost of sales for food and beverage is listed in dollars and percentages. The total cost of food and beverage sales is divided by the grand total sales which then shows a lower overall cost than the individual costs associated with just food and beverage. 4. Direct expenses for Conference Services and Food and Beverage breakout labor and Other Direct expenses separately. 51 5. Undistributed expenses break out payroll expenses and other expenses separately in Marketing and A&G. 6. A separate statistics area was created to show conference meeting and corporate/social attendee head-counts. 7. A grand total payroll and related expenses area are located in the area listed as statistics. 8. Conference Service payroll growth in year 3 is a result of adding an additional inside planner/salesperson. The reason for doing this is that we believe the sales/planning workload will grow beyond the ability of one inside sales/planners capabilities. The center has the capability to be running seven days a week. It is very likely it will be consistently running at least six days a week. In addition, the projected continued growth warrants keeping a well trained, consistent staff who are on site at all times when guests are in the building. 9. Administration and General payroll expenses grow in year 3 &4 as a result of part- time administrative and accounting support positions changing to full time to facilitate the additional revenues. 10. Yearly wage reviews are calculated on 100%retention rate of all employees plus a 5%wage increase year on year for all positions. This may be a conservative stance but we believe it to be prudent. We believe that the 5th year management staffing level should be able to manage the proposed Conference Center up to the 9th year of operation. This should significantly improve the GOP outlook. 11. In year four, the management fee changes to a minimum of$90,000 or 7% whichever is greater. There are no other anticipated management fee increases. Under different scenarios where a property were producing income, management companies generally work with an incentive management fee in addition to a flat management fee. In this pro-forma, no incentive management fee has been outlined, however, under a long-term contract we would create this line. C. Pre-opening expenses summary Prior to operating, total expenses to open, market and staff the Pavilion Building are estimated as follows: Full Kitchen Staging Kitchen Building improvement costs: $2,328,445 $ 2,328,445 Marketing/staffing/FFE mngmnt $ 185,580 $ 185,580 FFE $ 824,905 $ 759,235 Totals $3,338,930 $3,273,260 52 RENTON CONFERENCE CENTER 5 YEAR PRO-FORMA (15%growth in 2nd&3rd year,5%growth in 4th&5th year PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2001 2002 2003 2004 2005 MEETING ATTENDEES 11,500 13,225 15,121 15,872 16,661 CORP/SOCIAL ATTENDEES 14,675 17,466 22,622 22,622 22,622 REVENUE CONFERENCE SERVICE PACKAGE 175,375 201,681 230,595 321,408 337,385 FOOD 574,850 661,240 842,197 883,918 928,018 BEVERAGE 49,732 96,526 149,852 157,103 164,946 MEETING ROOM RENTAL 13,800 15,870 18,145 19,046 19,993 AN RENTAL 16,573 19,059 21,791 22,874 24,011 BUSINESS CENTER 2,990 3,439 3,931 4,127 4,332 ALA CARTE MEETING ROOM REV. 26,136 30,057 34,366 36,073 37,866 OUTSIDE SERVICE 5,750 6,613 7,561 7,936 8,331 MISCELLANEOUS REVENUE 7,243 10,874 14,988 15,720 16,504 TOTAL GROSS REVENUE 872,449 1,045,358 1,323,427 1,468,205 1,541,386 COST OF SALES FOOD 160,958 185,147 235,815 247,497 259,845 BEVERAGE 10,528 20,434 31,722 33,257 34,918 TOTAL COST OF SALES 171,486 205,581 267,537 280,754 294,763 DIRECT EXPENSES CONFERENCE SERVICES P/R&RELATED 128,372 134,246 221,488 240,051 233,251 CONFERENCE SERVICES OTHER DIRECT 22,244 24,935 27,775 37,998 39,343 FOOD&BEVERAGE P/R&RELATED 288,155 343,012 375,763 433,952 467,169 FOOD&BEVERAGE OTHER DIRECT 56,137 56,198 72,210 75,638 87,115 TOTAL DIRECT EXPENSES 494,908 558,391 697,236 787,640 826,879 DEPARTMENT PROFIT 206,055 281,386 358,653 399,811 419,744 UNDISTRIBUTED OPERATING EXPENSES PROPERTY OPERATION&MAINTENANCE 33,783 38,443 42,836 46,216 48,470 ENERGY COSTS 27,929 36,658 38,493 40,399 42,419 ADMINISTRATIVE&GENERAL EXPENSE 125,632 134,269 168,204 191,796 200,420 MARKETING EXPENSE 83,665 93,212 106,836 114,998 120,427 TOTAL UNDISTRIBUTED OPERATING EXPENSES 271,009 302,582 356,370 393,409 411,736 FIXED EXPENSES GENERAL INSURANCE 24,000 25,200 26,400 27,600 28,800 MANAGEMENT FEE 61,071 73,175 92,640 102,774 107,897 GROSS OPERATING PROFIT (150,026) (119,571) (116,757) (123,972) (128,689) CAP RESERVE(NOT FACTORED INTO GOP) 26,173 31,361 39,703 44,046 46,242 53 RENTON CONFERENCE CENTER 5 YEAR PRO-FORMA (5%growth in year 2&3,4&5) PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2001 2002 2003 2004 2005 MEETING ATTENDEES 11,500 12,075 12,674 13,339 14,547 CORP/SOCIAL ATTENDEES 14,675 17,466 22,622 22,622 22,622 REVENUE CONFERENCE SERVICE PACKAGE 175,375 184,144 193,279 270,115 294,577 FOOD 574,850 570,442 677,603 697,110 751,928 BEVERAGE 49,732 79,300 102,404 107,448 112,009 MEETING ROOM RENTAL 13,800 14,490 15,209 16,007 17,456 AN RENTAL 16,573 17,402 18,265 19,223 20,964 BUSINESS CENTER 2,990 3,140 3,295 3,468 3,782 ALA CARTE MEETING ROOM REV. 26,136 27,443 28,805 30,316 33,061 OUTSIDE SERVICE 5,750 6,038 6,337 6,670 7,274 MISCELLANEOUS REVENUE 7,243 9,357 11,062 11,621 12,339 TOTAL GROSS REVENUE 872,449 911,755 1,056,258 1,161,978 1,253,390 COST OF SALES FOOD 160,958 159,724 189,729 195,191 210,540 BEVERAGE 10,528 16,787 21,678 22,746 23,711 TOTAL COST OF SALES 171,486 176,511 211,407 217,937 234,251 DIRECT EXPENSES CONFERENCE SERVICES FIR&RELATED 128,372 134,246 221,488 240,051 233,251 CONFERENCE SERVICES OTHER DIRECT 22,244 23,941 25,659 34,854 36,720 FOOD&BEVERAGE P/R&RELATED 288,155 316,829 325,592 375,127 407,804 FOOD&BEVERAGE OTHER DIRECT 56,137 48,869 58,534 60,141 70,968 TOTAL DIRECT EXPENSES 494,908 523,885 631,273 710,174 748,743 DEPARTMENT PROFIT 206,055 211,358 213,578 233,867 270,396 UNDISTRIBUTED OPERATING EXPENSES PROPERTY OPERATION&MAINTENANCE 33,783 35,951 38,969 41,903 44,352 ENERGY COSTS 27,929 31,797 38,493 40,399 42,419 ADMINISTRATIVE&GENERAL EXPENSE 125,632 133,200 166,067 189,346 198,116 MARKETING EXPENSE 83,665 87,868 96,150 102,749 108,907 TOTAL UNDISTRIBUTED OPERATING EXPENSES 271,009 288,816 339,679 374,397 393,793 FIXED EXPENSES GENERAL INSURANCE 24,000 25,200 26400 27,600 28,800 MANAGEMENT FEE 61,071 63,823 73,938 90,000 90,000 GROSS OPERATING PROFIT (150,026) (166,480) (226,439) (258,130) (242,198) CAP RESERVE(NOT FACTORED INTO GOP) 26,173 27,353 31,688 34,859 37,602 54 VII. Columbia Hospitality Overview Columbia Hospitality Company Background Since 1980, co-founder of Columbia Resource Group (CRG), John Oppenheimer, and his team have organized thousands of conferences and events in 35 countries and over 2000 conference centers and hotels across the United States. In 1995, Columbia Hospitality was formed by John Oppenheimer and is now a major Pacific Northwest venue- management and consulting company. Columbia Hospitality employs over 250 highly energetic people in the Puget Sound region. Distinguished Clientele Columbia Hospitality is proud to manage distinctive properties renown for their individuality,regional charm and superior guest experiences. Columbia Hospitality successfully opened, and continues to operate, the only two dedicated conference centers in Washington state: Bell Harbor International Conference Center and Aljoya Conference Center of Seattle. In addition, Columbia Hospitality opened and operates the World Trade Center Seattle. These highly acclaimed centers have been the chosen conference sites for international leaders,presidents and prime ministers, and for the business and social needs of Fortune 500 companies. Columbia Hospitality also manages the Northwest Waterfront Inns and Resorts, a collection of four luxury waterfront properties,each with unique personal character. Critically acclaimed in Bon Appetit, Gourmet, Sunset, Conde Nast Traveler and Coastal Living,Northwest Waterfront Inns and Resorts have hosted celebrities and guests from around the world, and have endeared themselves to their communities as well. In addition to managing this diverse group of Pacific Northwest properties, Columbia Hospitality has done consulting work and produced various feasibility and market studies for the Port of Seattle, the City of Bellevue, Stellar International, Center Point and Aljoya Conference Center of Seattle. In addition, Columbia Hospitality has prepared proformas and completed budget analyses for projects in Leavenworth,Bainbridge Island, Kent, and Portland, Oregon. 55 Hospitality Management Services With its staff of seasoned professionals, Columbia Hospitality has a work force experienced in a wide variety of venue management and consulting services including these areas: Consulting& Pre-opening Ongoing Management Market research & feasibility studies Sales &marketing Economic impact analysis Operations management Proformas Food &beverage management Structural &interior FF&E requirements Conference services & operations Image and collateral development Catering services &operations Hiring &training of opening staff Complete HR services Marketing plan development &implementation Expenses management Grand opening event planning Public relations and promotions Opening public relations and media coverage Accounting procedures & systems 56 Viewing Record Title ACQUISITION, 233 BURNETT AV S/ADAMS/PICINI 97 Effective Date 10/17/1997 Created By User CC4 Date Entered 11/5/1997 Modified By User CMoya Last Modified 4/23/2015 Scheduled Destroyed Date Destruction Date Narrative 10/17/97 - Offer to purchase agreements for property located at 233 Burnett Ave. So. by City from Elizabeth J. Picini and from John W. Adams & Emily J. Adams. 10/31/97 -Addendum to above re: eminent domain; also Escrow Instr. SEE ALSO: Acquisition-Sheridan; Deeds: 9711030509, 9711030510 4/24/2001 - Deed of Gift for household artifacts from the Hugh & Gertrude Adams house, donated to Historical Museum Keywords ACQUISITION 97 AC-031 ADAMS JOHN W 97 PICINI ELIZABETH J 97 PIAZZA PROJECT 97 DOWNTOWN PUBLIC SQUARE 97 BURNETT AVS 97 ADAMS EMILY J 97 GOOD CHEVROLET 97 SOUND MAZDA.97 ADAMS HUGH & GERTRUDE 97 DEED OF GIFT 2001 HISTORICAL MUSEUM 2001 Location BANK Category 6/LASERFICHED Viewing Record Title ACQUISITION, PIAZZA/LAJOY - BIG 5 PARCEL 98 Effective Date 12/3/1997 Created By User CC4 Date Entered 4/24/1998 Modified By User CMoya Last Modified 4/23/2015 Scheduled Destroyed Date Destruction Date Narrative 12/3/97 -Acquisition of property from Michael J & Mary LaJoy family, for transit hub as part of piazza development PID # 569000105. See Also: 9801120426 Warranty Deed 1/98 - Acquisition of 18 ft. strip from Big Five for purpose of traffic circulation, parking and pedestrian use as part of piazza development, downtown Renton. 5/26/99 - Stipulated Judgment & Decree of Appropriation and Settlement Agreement for city condemnation of strip of property owned by Big 5 Corp. at cost of$46,000; PID 000720014406 Recording # 9906020688 4/16/2012 - added copy of Permit Agreement (Seattle) Recording #8401061023 See Also: ORD 4713 Keywords ACQUISITION 98 LAJOY MICHAEL J & MARY 98 PIAZZA 98 BIG FIVE 98 DOWNTOWN PUBLIC SQUARE 98 TRANSIT HUB 98 BIG 5 CORP 99 AC-031 MORRIS AV S 99 S 2ND ST 99 9906020688 GATEWAY 2012 Location BANK Category 6/LASERFICHED Viewing Record Title ACQUISITION, JASPER YOKEL & GRIMM/204 LOGAN AVE S 99 Effective Date 7/12/1999 Created By User CC4 Date Entered 3/10/2000 Modified By User CMoya Last Modified 4/23/2015 Scheduled Destroyed Date Destruction Date Narrative 7/12/99 - Council approval of condemnation in Superior Court for acquisition of property at 204 Logan Avenue South from Alvin John Yokel, John C. Grimm Jr., David W. Grimm, Gary L. Grimm, Lorraine G. Jasper and Kristi Lee Grimm, for purposes of public parking. $90,000. PID 5696000085 See Also: ORD 4787, Deed: 19991230000543 4/18/2000 - Purchase & Sale Agreement Keywords AC-031 PID 5696000085 204 LOGAN AVS 99 PIAZZA PROJECT 99 DOWNTOWN PUBLIC PARKING 99 JASPER LORRAINE G 99 GRIMM JOHN C 99 YOKEL ALVIN JOHN 99 • Location BANK Category 6/LASERFICHED Viewing Record Title ACQUISITION, SHERIDAN/DOWNTOWN PUBLIC SQUARE 95 Effective Date 5/12/1995 Created By User CC5 Date Entered 5/22/1995 Modified By User SWeir Last Modified 1/14/2016 Scheduled Destroyed Date Destruction Date Narrative 5/12/95 - Real Estate Purchase and Sale Agreement with Howard & Diane Sheridan in the amount of$900,000 for five parcels in the downtown Renton area, at 528 S. 3rd Street, 210 Morris Ave. South, 219, 233, 333 & 339 Burnett Ave. South, and 255 Logan Ave. South. See also: Good Chevrolet, Sound Mazda; ORD 4516 Rec# 9507071003 Statutory Warranty Deed, PH file regarding sale of 339 Burnett Ave. Rec# 9507071004 Memorandum of Ground Lease (aka LAG-95-001) 12/7/98 - PH scheduled to consider surplus of property located at 339 Burnett Ave S.; Surplus authorized by RES 3365 See Also: SA-99-068, LAG-95-001 Keywords ACQUISITION 95 AC-031 BURNETT AVS 95 GOOD CHEVROLET 95 LOGAN AVS 95 MORRIS AV S 95 S 3RD ST 95 SHERIDAN HOWARD 95 SOUND MAZDA 95 DOWNTOWN PUBLIC SQUARE 95 GOOD PROPERTIES INC 95 SHERIDAN PROPERTIES 95 PIAZZA PROJECT 95 Location BANK Category 6/LASERFICHED Viewing Record Title ACQUISITION, SOUND MAZDA/BURNETT AV S/LYCETTE/BLUME 96 Effective Date 11/8/1996 Created By User CC5 Date Entered 11/8/1996 Modified By User CMoya Last Modified 4/23/2015 Scheduled Destroyed Date Destruction Date Narrative 2/5/97 - Option to Purchase agreement from John P. Lycette, Jr. and University Enterprises, Inc. to acquire property on Burnett Avenue South between S. 2nd Street and S. 3rd Street adjacent to the Downtown Transit Center (formerly site of Sound Mazda car dealership). Includes: Policy of Title for property See also: CAG-96-143, STATUTORY WARRANTY DEED 9705020406 - See Also: SA-99-068 Keywords ACQUISITION 96 AC-031 PIAZZA 96 SOUND MAZDA 96 S2NDST96 S 3RD ST 96 LYCETTE JOHN P JR 96 UNIVERSITY ENTERPRISES 96 LYCETTE-BLUME 96 BURNETT AVS 96 BLUME 96 Location BANK Category 6/LASERFICHED Viewing Record Title ACQUISITION, WILLIAMS/HIATT & JASPER/603 S 2ND ST 99 Effective Date 7/12/1998 Created By User CC4 Date Entered 3/8/2000 Modified By User CMoya Last Modified 4/23/2015 Scheduled Destroyed Date Destruction Date Narrative 7/12/99 - Council approval of condemnation in Superior Court of property for acquisition on S. 2nd St. between Burnett & Logan from Gladys Hiatt and Thomas H. Williams for purposes of public parking. (603 S. 2nd St. - former Sound Mazda used car lot) $407,531.97 PID 5696000090 See Also: ORD 4787, CAG-00-071 See Also: Deed, SW 19991214001441 Keywords AC-031 603 S 2ND ST 99 PIAZZA PROJECT 99 HIATT GLADYS 99 WILLIAMS THOMAS H 99 DOWNTOWN PUBLIC PARKING 99 SOUND MAZDA USED CAR LOT 99 Location BANK Category 6/LASERFICHED P(AA Pm( ) I i)-/3-4009 . .. 0 'f %.,/ 41 ti. CD + +wilL 1\TrV . Pavilion z .. ... .. ,„..,,...x.,zrf :,..7....1. 1,-V:"4.e,",, • Building 4-4-,41.''.:-.1-'....''442:' ';',%r.1.4 ,..,., .T4.%.7....:44''V '44' 4 • L.497,..,••••,41., ... -41-.*; ...„*.,,e2 A.,*-•"4';':-‘70.,..tiqWW$t/LI r..01,Z4. '4---3.'1,57i;-'- !''' .I•g,-••-.;•-•.; '.;4%--s. ir*;.•""1-‘,.,1=:'..11--.. ;.U• i ..;,..s*,0 ..t' cill Li.7:6 ' ''jii'V Vv.:- (.4-its-lit%, 6.2iii.! *1.r,:;...-.1..,.,„ ifv,4,4v1,4;k:tiiti:0,,,:,,.1i . --; .1..?Ilfir 7- •4:: C1'," ktrf, •:: ''''INixqi.::•:6.ark,-.t.kl• --fte...J•"-' 1-,-h iii I,v .,..., .=4,-. f, ••• mi.,,,,i_._. 1 ' . . 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Potential Carousel Museum at Pavilion Building ■ Many prospective tenants noted limitations of current downtown Renton marketplace for targeted retail uses • Carousel museum is a unique opportunity to utilize building for a potential regional attraction • IMCA likes the opportunity to achieve a permanent home for its core collection in a densely populated urban area near Seattle Overview of Potential Carousel Museum ■ IMCA proposes to lease the entire Pavilion Building for 10 years withoptions for 20 more years • Within the building, the area would include two general areas: • The museum portion • The carousel area Potential Building Layout for Carousel Museum PAI(D MID R11URE EXPANSICN ACTIVITY AGTINTY MEN LOBBY 0101'1ETl ACTIVITY ACTIVITY' R.VVI n ROOM 4 ROOM Ti ROOM M p15P1 AY DISPLA7 I ' DISPLAY DISPLAY I I DISPLAY DI Y DISPL Y kiLli QaN 4 a 11175E101 ` p DISPLAY ACHY t�LUTCN � 26 41I '` E'"' eY RENTON CAROUSEL CENTER PIAZZA PARK RENTON WA Targeted Audiences & Projected Attendance ■ The proposed carousel museum caters to two basic audiences: • The first group is interested in children • The second group is interested in carousels ■ 3rd year attendance projections range from 123K to 146K per year, depending upon which financial model is used for the operation Potential Deal Structure for Carouser Museum Conceptual business plan includes a rent structure based on a tiered percentage of the annual gross income (AGI): .Beginning with no rent for the first$100K of AGI .15% rent on the next$1 00K of AGI .20% rent on the next$100K of AGI .25% rent on anything over$300K of AGI Tenant Improvements & Pre-Opening Expenses Depending upon the financial model, the amount of funds contributed by the IMCA & the success of other fundraising, the City-paid portion of the TI & other pre-opening expenses could run between $150K & $500K .Tenant improvements include modifying the floor to support the carousel, lighting & security improvements & the.build out of office & birthday party room spaces, a ticket counter, food & gift areas & a catering prep area .Pre-opening expenses include IMCA staffing & • marketing costs, plus exhibit lighting, staging & signage Rent & TI Comparisons with Other Proposals ■ The "National Fitness Center" proposed '$16.00/sf ($153K/year) for rent & "Shelby's".proposed no rent for the first two years, $12.00/sf for the 3rd year ($115K/year) & 5% of total sales when sales reach $2.5 million ($125K+/year rent) ■ Over the first five years, average rent for the carousel museum would range from $83K to $108K per year versus $69K for "Shelby's" ■ The "National Fitness Center" proposed $250K in City-paid tenant improvements & "Shelby's" projected $600K to $1.2 million in City-paid TI versus $150K to $500K for the carousel museum Benefits of Carousel Museum • Unique opportunity for a public-oriented use that has the potential to draw people to downtown Renton from throughout the Puget Sound region & beyond • The carousel art builds on Renton's craftsman history & adds to the entertainment opportunities &collectibles theme in downtown Renton • The carousel museum would also utilize & benefit from the expansive open architectural style of the Pavilion Building Conclusion ■ Although the City would need to contribute funds for tenant improvements, the economics of the carousel museum are comparable to or better than other potential deals for targeted uses • Consequently, the Administration plans to negotiate a lease with the IMCA to use the Pavilion Building for a carousel museum • The lease will be subject to the review and approval by the City Council • If the City can come to an agreement with IMCA, the goal would be to have the carousel museum open at the Pavilion Building by summer 2005 Daniel Clawson - Re: Pavilion Building Page 1 From: Daniel Clawson To: DLaw@ci.renton.wa.us Date: Mon, Aug 16, 2004 3:35 PM Subject: Re: Pavilion Building Denis, I agree that we should look into hiring a broker who knows local conditions and possible lessees. We can discuss at emerging issues. Dan >>> Denis Law 08/12/04 10:12 AM >>> Dear Colleagues, During the open house at the Pavilion Building yesterday, an attendee, who I assume is in the commercial real estate business, asked a question why we haven't listed this building with a broker. Marcie Maxwell later commented to me that not having a broker is like trying to sell your home on your own in hopes of reducing sales costs, which rarely is successful. Since we are anxious to find a good tenant for this site as soon as possible, and we are spending a lot deal of money in the form of staff time and marketing efforts, it might be time to list this building with a broker with strong regional connections. At the very least, this will likely provide us with some additional options to consider. Just a thought for your consideration Denis MEMORANDUM (ED rLL .111‘ x ECE1VED CITY OF RENTON JUN X 4. IJti COMMUNITY SERVICES FENTONC9TY UNCII_ 0 Committed to Enriching Lives 0 GUY OF RENTON TO: Don Persson, Council President AUG 1 6 2004 RECEIVED Renton City Councilmembers CITY CLERK'S OFFICE VIA: r--0) Kathy Keolker-Wheeler, Mayor1 FROM: Dennis Culp, Community Services Administrator IS"Kvkm, r SUBJECT: Update on Pavilion Costs DATE: June 23, 2004 PURPOSE: This memorandum provides Councilmembers with an update on the total funds spent on the Pavilion. This total does not include normal operations and maintenance activities that are funded from operating accounts. BACKGROUND: • The attached memoranda to Council (dated November 25, 2002; September 17, 2001; and July 2, 2001) identify a total of$328,414.80 spent on the Pavilion building as of November 25, 2002. • Included in the above amount is $39,648.63 from project funds to renovate the building. • In addition to the above expenditures,the City will end up spending: ➢ $2,774,236.92 ($2,813,885.55,project cost minus $39,648.63 accounted for above) for the renovation itself. ➢ $2,083.00 for Tenant improvement related conduit work. ➢ The cost of the land purchase, by Council memo dated January 8, 2001, was approximately$230,000. An exact figure is not possible since the cost of the Pavilion property was subsumed in the purchase of several parcels. • The total spent on the Pavilion,therefore, is $3,330,000 (rounding off) • The square footage in the Pavilion is 9,000 sf under the roof and the 2,000 sf on the patio. Attachments •s • Y ,�°+ Community Services Department • Facilities Division •DATE: November 25, 2002 TO: Toni Nelson, Council President Renton City Councilme ► . • VIA: Jesse Tanner, Mayor c FROM: James Shepherd, Commu ty Services Administrato t' STAFF: Dennis Culp,Facilities Director,x6606 SUBJECT: Update on Pavilion Costs PURPOSE: This memorandum responds to Councilmember Kathy Keolker-Wheeler's request for an update on the funds spent to date on the Pavilion. BACKGROUND: • In addition to the funds identified in the memorandum to Council, dated September 17,2001 (copy attached),the Administration has spent funds for the following Pavilion work: > Three studies were undertaken in an effort to determine a commercial use for the g; facility. The Retail Group use study at$36,794.00;the Columbia Hospitality Study at 33,861.00; and the Terranomics Building use study at$3,500.00. > To finish the earthquake-related work,we spent an additional$4,068.90 from the 502 Fund. > To prepare the building for the Farmer's Market,staff spent$6,746.86 from the 316 Fund. This work made the doors operable,spot-painted the exterior,repaired some windows,and made access ramps. > In April,2002 the Administration spent$22,905.41 from the non-departmental account of the General fund on a feasibility study that supported the decision to renovate the Pavilion. > To date,we have paid$39,648.63 for design and engineering services related to the Pavilion Renovation Project. The 316 Fund account for the Pavilion is used for this purpose per authorization by Council action on October 21,2002. These are the only expenditures to date from the $2.3 million originally appropriated for the Pavilion project. • The current total expended on the Pavilion from all fund sources is $328,414.80. • We have not included in this update any funds spent on activities that occurred at or near the Pavilion. This report is limited to studies,engineering,design,and construction related to physical building changes. • CITY OF RENTON MEMORANDUM DATE: September 17,2001 TO: Dan Clawson,Council President City Council Members VIA: �• Mayor Jesse Tanner FROM: Jim Shepherd,Community Services Administrator STAFF CONTACT: Dennis Culp,x6606 SUBJECT: Pavilion Building Costs to Date,LOG #0105 - The purpose of this memorandum is to inform the City Council of the funds spent to date on the Pavilion building. This total does not include the original purchase price of the property since the Pavilion site itself was part of a larger property purchase. DESCRIPTION COST EARTHQUAKE RELATED WORK Initial engineering assessment of structural stability 789 Initial earthquake repairs to remove wing walls and some parapet 19,371 Engineering to redesign gutter system 1,641 Bid price to complete parapet repairs • 20,563 SUB TOTAL __ S42,364* • Note the Earthquake repairs costs are less than estimated in memo to Council,dated July 2, 2001 (copy attached).The engineering to re-design the gutter system cost less than expected and the competitively bid repair work was less than estimated($20,563 versus$37,507). PRE 1999 CONSTRUCTION WORK Asbestos Abatement 3,500 Vehicle lift and contaminated soil removal 64,256 Repair/replace concrete floor 7,185 Sewer and water extensions 7,737 Interior building cleanup 6,293 Structural improvements 4,339 Electric service for police security 3,474 Roof repair 21,720 Exterior painting 8,880 SUB TOTAL S127,384** ** A large portion of this work was identified by Level II environmental assessment that the City performed before the property was purchased. The city negotiated a lower purchase price for the property to offset some of these costs. CITY OF RENTON MEMORANDUM DATE: July 2, 2001 TO: Dan Clawson, Council President City Council Members VIA: Mayor Jesse Tanne�� n. FROM: Jim Shepherd, Comm ity Services Administratgr STAFF CONTACT: Dennis Culp,x6606 SUBJECT: Pavilion Earthquake Repair Costs, LOG# 6-C The purpose of this memorandum is to inform the City Council the current status of earthquake repair costs to the Pavilion building. BACKGROUND: • Council memorandum,dated June 18,2001,Subject:Pavilion Earthquake Repairs,informed the council of actions underway to repair the Pavilion. Repair costs were not included in this earlier memo since we were still deciding to replace or repair the gutter system. We have decided it is more cost effective to repair the gutter system. • Cost of repairs. ➢ Remove wing walls,planters, &3 rows of parapet bricks $17,188 > Remove remaining 5 rows of parapet bricks $9,737* ➢ Engineering to re-design gutter system $2,500 Repair gutter system(cheaper than replacing system) $27,770* Total Repairs $57,195 * We have delayed the start of these two repair projects pending a decision of whether the Pavilion building will be renovated or torn down to accommodate development at that site. • Source of funds ➢ The 502 insurance fund is being used to pay for earthquake repair work while we await re- imbursement from FEMA and others. Any rc-imbursements received are placed in the 502 Fund. ➢ FEMA is expected to pay 75%v of the cost of repairs. They will also consider allowing us to apply the cost of repairs to building demolition,provided the state accepts demolition as an alternative solution to building repair. ➢ In past disasters where FEMA funds were involved,the state also contributed 12.5%of the cost of repair. For the Nisqually Earthquake the state has not yet made any determination concerning state funding. ➢ WCIA insurance pool has limited funds to allocate to the pavilion project, and we are submitting the project for funding consideration. ➢ If any residual funds are required, the 502 Fund absorbs the loss. • The$2.3 Million currently authorized for a Pavilion project will not be used to fund earthquake repairs. ti- - CONSULTING SERVICES Engineering consultants for code compliance report 4,424 CJA cost estimate report-1998 4,993 CJA cost estimate update - 2001 1,725 SUB TOTAL $11,142 TOTAL CONSTRUCTION AND ENGINEERING FUNDS SPENT TO DATE ON THE PAVILION BUILDING $180,890 As the Council knows,there is also a proposal from CENTEX to develop the site. The Administration has been talking with CENTEX since early August about the possibilities of developing the site into a new,mixed-use facility. Any actual development work on site,however,would not start for at least six months,if at all,because of CENTEX's due diligence requirements. Since the building is currently unsafe,the Administration felt it was necessary to complete the repairs in order to remove the fencing and the building's"Red Tag". RECEIVED AUG 1 6 2004 CITY OF RENTON �E1�i't•CN�Crt'Y�UNC� ECONOMIC DEVELOPMENT, NEIGHBORHOOD AND STRATEGIC PLANNING DEPARTMENT MEMORANDUM c1TY OF RENTON QU6 6 2044 REcElvt° F1cE DATE: August 16, 2004 CITY CLERK S TO: Don Persson, Council President Members of the Renton City Council VIA: Mayor Kathy Keolker-Wheeler r FROM: Alex Pietsch, Administrator poke Economic Development, Neighborhoods, and Strategic Planning Department SUBJECT: PAVILION BUILDING MARKETING STRATEGIES The following memorandum is an outline of the Administration's strategy related to the leasing of the Pavilion Building and recommendations on how the City may proceed if current efforts prove unsuccessful. Potential Users EDNSP has been working in earnest since April (when renovation was completed) to identify and contact potential tenants to lease space in the Pavilion Building. Staff has attempted to focus on "anchors" for the space (i.e., those that can use 40% or more)rather than spend time on smaller tenants. Pursuing the latter would take an inordinate amount of time and would be inefficient. For example, while the terms of a deal may not be as complicated, it would likely take a similar amount of time to negotiate a lease with a 500-square foot tenant as it would a 5,000-square foot tenant. And, even if we were successful at securing a deal with the smaller user, the building would still lack a theme and sense of direction. Once an anchor is secured, remaining space (if any) would be marketed to compatible smaller tenants. The primary focus has been on destination restaurants and other retail uses that would draw people to downtown Renton and generate energy in the area. A secondary goal would be to provide amenities to the people who are and will be living in downtown Renton as more residential projects move forward. Staff has had discussions with several potential parties interested in utilizing the building as private exhibition and meeting space. While the Administration is open to discussing it, the event space concept has not been a preferred use due to the lack of regular activity in the space (one of the users suggested 130 events per year), the private nature of events, etc. However, if current strategies are unsuccessful, we may look at this option more closely. Additionally, there has been some community interest in establishing a collection of smaller food-oriented August 16,2004 Page 2 shops (e.g. Pike Place Market or Granville Island). To date, the proponents of these concepts have not provided the Administration with a proposal on how such an operation would be managed or how a lease might be structured. As of last week, EDNSP has contacted more than 100 potential tenants (see attached matrix) since renovation was completed. Staff has toured the renovated building with 13. Of those, staff continues to work with roughly half to determine if the Pavilion Building is an appropriate for their use. If and when discussions with these users moves forward positively, staff will bring them to the City Council for consideration. Rent Per City Council's direction, Staff has been pursuing a "market rate" deal. The Council has expressed concern about undercutting other private landowners in the area. The question that then arises is, "What is market rate in Renton?" Current asking rent for new or newly renovated space in downtown Renton (e.g. Metropolitan Place and the Norwest Financial Building) is $18 to $20 per square foot per year triple net (e.g.,not including expenses such as utilities, insurance, etc). Current asking rent in older space downtown is approximately $12/sf/yr NNN. As is clear by the number of empty storefronts in the area, there is significant vacancy at those rates in both building types. Meanwhile, area landowners realize that the Pavilion Building is different than other available space in downtown Renton. Several, including Don Dally, Armondo Pavone, and Kimberly Searing, have stated that they are less concerned about the terms of a deal as they are with getting a high-quality tenant in the building. There is a real concern from property owners about the City giving below-market deals to businesses that would directly compete with existing downtown businesses. Staff's approach has been to pursue rent within the range of current market rates in Renton, but not preclude a deal with an attractive potential user who would prefer a below market rate or a percentage rent structure (e.g., the user agrees to pay a lower or even no base rent, then pay a percentage of gross receipts). Tenant Improvements (TIs) The higher the rent (and, the more attractive the user, generally), the more the City should expect to have to pay to improve the space for a tenant. It is common practice for landlords to contribute a portion of the cost of the TIs. For example, the restaurant Palomino was given $1 million toward its build out at the US Bank Center in downtown Seattle. Ruth's Chris Steak House was given $750,000 in its more recent deal with Bellevue Square. Generally, a user will expect to receive a TI allowance in the$10 to $20/sf range. With the unique nature of the Pavilion Building and the City's desire to attract a top-notch tenant, it is conceivable that the City will be asked to contribute in excess of these rates. Staff has offered flexibility on this topic in its discussions with potential users. As has been the practice at the 200 Mill Building, the City has made improvements for tenants and recouped that amount from the tenant over the term of the lease. It is likely that a similar deal structure would be pursued with the Pavilion Building with the added likelihood of a non-recoupable TI allowance contribution. August 16, 2004 Page 3 Real Estate Brokerage Services To date, the Administration has not retained a commercial real estate broker to market space in the Pavilion Building. This decision was made after carefully evaluating the City's experience with brokers and the Pavilion Building in the past. Given the unique nature of the Pavilion Building, the flexibility the City has in regard to the structure of a potential lease, and the restrictions that have been set on the type of use, the Administration believes that a broker will add little value to our search and would most likely become quickly frustrated with the City. A broker's motivation will be to secure potential tenants for the space as quickly as possible. To do that, he/she will need to know the parameters within which a deal may be acceptable to the City. With our current flexibility and the complexity of all the issues previously discussed, those parameters have been difficult to nail down. Further, a broker may identify tenant(s) that may meet the financial aspects of a deal, but not be acceptable to the City Council. For example, a broker might identify an auto parts store that is eager to use the building and is willing to pay market rent and require little or no TI. That type of retailer is not what the Administration, nor the City Council, have envisioned for the property, yet the broker will feel as if he/she has completed their job. Depending of the structure of the brokerage contract, the broker may even expect to be paid for bringing that user to the City, even if the offer is cast aside as unacceptable. A secondary consideration related to retaining a broker is cost. The standard broker commission on a 10-year retail deal in the Puget Sound area is equal to 6% of the value of the • first five years of the lease and 3% of the second five years. Thus, a 10,000 square foot lease at $20/sf, would require a$90,000 commission. Staff has consulted with and received assistance from several real estate professionals in developing its leasingstrategy for the Pavilion Building already. We intend to bring on a broker on an hourly contract basis to assist us with structuring the terms of a lease, when we get to that point. Timing Staff has been working hard to find tenants to use the Pavilion Building as soon as possible. However, even if a suitable interested tenant emerged today, it would likely take at least four to six months for that user to come to terms with the City, make its TIs, and be open for business. It is the Administration's goal to have the building open for use by Summer 2005 or sooner. If we have not been able to come to terms with any users prior to the end of October, or if a user(s) is in negotiations or has the building under contract but is not able to begin its TI work by that time, the Administration will recommend that the building be utilized for community holiday functions this year. At that time, the Administration will pursue additional use types including the possibility of public or private event space. Attachment cc: Jay Covington Dennis Culp Ben Wolters Mark Santos-Johnson Pavilion Building Potential Anchor Tenant Targets-Status Report August 16,2004 Not Interested in Interested in Interested in Other Toured No Expansion Expanding in Pavilion Opportunities Pavilion Plans at this Renton at Still Exploring Entity Building in Renton Building Time this Time Potential Interest DEVELOPER ,'RpnShaii'MetrcvatiC.h.: ' - 7 .. `7'; A 2 Jack Alhadeff,JDA Group LLC X l'73° Keii`Alhadeff Alhadeff CcimpanleS7' - • 777-- • • 7 (FilierioVal On) " X 4 Bob Parks,TRF Pacific,Inc. X (pre-renovation) S Melvyn Poll,'Poll 1M/est-tents(owner of Alto Market) : , 6 Darrell Vange,Ravenhurst Development,Inc.(see Historic Carousels,Inc.below) X X _ 'Kurt baMraarar;Sugar„,M0irjtain,Capita1(oWner of FaSta,&-Ca.and Beecher's , - :' , - ,;•.; " " • • „ ',HOiTjmade 0166"sertijdf.iciCichoider.6f15yraTid.bieries ':" '‘: • '"' ?-; ' '''," 8 Al Copeland,Al Copeland Investments X RESTAURANT/BREW PUB r9 mcftigh's 136-steurarits(F XMcRbrO;LesOhi,Lakecafe;T.S.4McHugh't) . ,possibly jjer- : to bescheduled - ' ' 7 ' , 10 McMenamins . - —r" X Schwartz (Daniels Broiler Chandler's Crabhciuse Spazio - ' - — • '" 11,"Atriin Cate Piazza'lialian " " • - 12 Jak's Grill X scheduled X : ; , ' "1 7-7' 14 Tutta Bella Neapolitan Pizzeria(former Salumeria on Hudson) possibly later to be scheduled 115''"Old Spaghetti FactorYtriteinatioriar. ." , • - • „ - „,.". ' 16 Chili's Grill&Bar X " -77 777 77777777 X-7"7777777-+ `,,777.71777777:777n-1 18 California Pizza Kitchen,Inc. X Canyoris.Restaurant,,„„• r;:'y - •, „ _X 77:1,,Spre=reriovatibfl)". , ' „ Chow Restaurant Group(Chow Foods-The 5 Spot,Coastal Kitchen,Atlas Foods 20 &The Jitterbug) X Consolidated Restaurants(Metropolitan GnU Elbotts Oyster House Union Square 21Gnll DC s Gnu Steamers Seafood:Cafes'.SidiiiiidjeavChartliilled Burgers) ', 22 Portland Brewing CompanyX 42777 24 Tom Douglas Restaurants(Dahlia Lounge,Etta's Seafood,Palace Kitchen) possibly later X - D5_,I.Mitchelli.:Farhily Restabrali'ffraltOiliTVIitChelli,ttell,A.Tr"attiiri6y L X XL . ' A 26 Circa(Grill&Alehouse-West Seattle) X , x TJ 28 Ruby's Diner(Redmond,Woodinville,Alderwood Mall) X ;77°Z.7777.17, 7.; 77:7777:77 • 30 Pyramid Breweries X 31 actus(Madison ParKXlriciancl) „X 32 Sam's Sushi(Queen Anne) X 1A4MCCOritlief&Safirnick's.(Saifood;Fish,111aUleikBar,WirtgaCafe:at Museum of 77717777777, ' ,Y; 34 Pike Place Brewery X L35-;filitiaC SuShi ' . ".1.„; possibly,later; t ,bescheule'dj.:1 Page 1 of 3 Not Interested in Interested in Interested in Other Toured No Expansion Expanding in Pavilion Opportunities Pavilion Plans at this Renton at Still Exploring Entity Building in Renton Building Time this Time Potential Interest RESTAURANT/BREW PUB(continued) 36 Big Time Brewery&Alehouse 3Pagliaccl Pizza ; ..... ; . 38 Elliott Bay Brewery r39:,Red RobiriGOiirinelBurgerS ;; X 40 Elysian Breweryu HaJesAIeBrew ryub 42 Souplantation&Sweet Tomatoes , X F3 Gene 7Tr: : '7777,7 :1'.„ 7:777:7;.YX' 7.757.7. 7777 '7,7777:771 44 Armondo Pavone-Armondo's X CciKsoligaiecfReitauraii.Operations(d b a The S'a hetti WarOhOUSe',EI Chico ' • . L45 Good Eats barifine:(0.te-do;liuciDr's Care,tetd.y,• 1:";'-- : , ; , -„ X 46 Larry Dixon-°Unspecified Restaurant" P47 Kahl Internationg(The Rain STenaTiiiiiiretc „J.:. X Restaurants Unlimited Inc.(d.b.a.Cutters Bayhouse,Palisade,Palomino, X 48 Kincaid's,etc.) 49, Trie.TDL Group Ltodjthb,as:Tim Hortons) _ ' Mackay Restaurant Group(d.b.a.El Gaucho,Waterfront Seafood Grill,Troiani& X 50 Rippe's) . , 51 Collins Pub : — ; '77777', X X 7, 52 Gordon Biersch Brewery Restaurant Group,Inc. F53:14OCI7Tortom Restaurariti iri"c".77- :" " 7 17777 ________________ x777:77771 54 I Love Sushi X ,71;ArirriFi6-0igiiptsATIAC (a151:§110ii'llina3° 777 ; , , 7716WiciRiiiiCE : 77: : r : ' 1 56 Wasabi Bistro 57 I-lana Restaurant s - , ,,;, 4 •, X 58 Mashiko a 7,-67 7, :7777_ :7-777 7777771 60 Azuma Sushi [61,:'!KAL16"dthi'0 '4; " La Hacienda Mexican Restaurant X to be scheduled 62 63 Potential ' ^ Holland Restaurant(d.b.a.Burgerville U.S.A.,Beaches and Noodlinrestaurants) 64 ;The Ivre'lting PO17-7„, : X 66 Monchu Wok Orin;Planet SmoothKMArr4 Fu s :%; ' ' , , : ; „ , 68 White S.ot Restaurants 69-,,yjou6tainMike*Pizz4.066taprApt 4! „_ 'ss 70 Chicago Pizza&Brewery X 771 APPletibi'CNOTO:borhtiOd Grill&Bar-7-77 77-,7 ‘7,77.77 7.77-77 7:7777 —Y(7777:77721 Page 2 of 3 ... Not - Interested in " Interested in Interested in Other Toured No Expansion Expanding in Pavilion Opportunities Pavilion Plans at this Renton at Still Exploring Entity Building in Renton Building Time this Time Potential Interest GROCERY/FOOD • 72 Trader Joe's X C773 PCC Natural Markets .;.„ 74 City Fish Co, X X 78 Pasta'&OPT;7:77:777:71,7i-, . :7--77-:,7:7piiiiii?Jitier :.: ' 1 7 7, '-7- '777 :77777CCE'''" 76 Madison Market Central Co-op X „ „ 1777 metropotan makket:'-,,' ,,: , " :-, " , ,....,, " : ,, - i, ,,;y, ;.,...:,, , : ;:::: /.: 78 Uwajimaya X 77777 7] 80 Beecher's Handmade Cheese X 7e-17ik.7670 baidoTI:'Pbfei-itEal Year Round Produce Market 777"' ":;77: ,.::::.2-2- :„ X Ipse-ren9vatio„91 „ ,, 82 Delaurenti Specialty Food Markets X ,...,. F Efd7:6 re-at Harvest Bread CompanytCompany „.;:Possibly later:: possibly later . . ;-';X : • ' ' 2 ; ,,,11:72+, - : 84 Wild Oats Markets Inc.(d.b.a.Wild Oats Markets,Sunshine Markets,Sun Harvest, Beans&Things,People's Market&Uptown Whole Foods) X BOOKSTORE rkThinfPlaceBooks ,- ' , , ... , „ „ : .,- LI 86 Borders Books X 07,,'Uniyersity,Bookstora_77,----”,_, DRUG STORE 88 Bartell Drugs X MUSIC/ARTS/ENTERTAINMENT/RECREATION 89 Easy:,Stre61FiedOidi(Ballarct,West Seattle Lower Queen Anne) ,, : X: 90 Cellophane Square(Records) X ... 92 Seattle Art Supply X 66 Jiiiiailli birligiii club ' ' ';';,7,:: , 7 :' '' : ' ' ''''':' )f7 94 Belltown Billiards X '777' 96 Gregg's Greenlake Cycle X 977"'Hiitorio CarouselS,'Inc.--",,B7, :7 2: .7-,, , „;,..;" „,'--,: 6-_-, ''7,'7,:,'7,:z.:-,,,,, 7 :':E,f, 1 4,, , . ,:' %:: ,,L', " k;<"' ;..'/':, , ' ::I,, - ;;„7 ; .A.:. i ;‘,,.. 98 World Stage Ministries X x ;;-- 7, ,. "7' ' -,;x,::,-,: , :, '77. , 7 :: ::,,',;n - r; :,;; ;,,,, 1 ...;.;2%...,:..z.:,..,.. .,,,, ,,, ..i FURNITURE L-100,Capers: ;73_,--__L ::,',,.:: :,.;,_ :>,''7' , 777„, „ ,;,, .. 7" ,, posiiiii7,7:,;„ 101 Kasala(Furnishings for Modem Living) X 902 Seraen'i Rife Horne Fumiihirtga(plynLipia),: _ : : X /7 '‘, 777:7 :,'' ,..-77-777-7777-77 103 Drees(Olympia) X "EVENT"USES f164bine7-S---eni&biarie715-osiraiNvaii-;tiofentlai'Ou-6116 Market 7'" ,7: -- 777:--.757:E:'-'.5(7,7 7 , 1 7 . 7, 777—-5(:'—'77 Spirit of Washington Dinner Train-Potential Banquet/Meeting/Special Events 105 Venue° X X Page 3 of 3 CITY OF RFNTON AUG 1 6 2004 RECEIVED CIN CLERK'S OFFICE irk 4- • • 111W,ILr • A Presentation of World Stage Ministries August 5, 2004 .i Contents Overview of performing arts café — Sunago Café What's happening at the café: • Stage for local artists • Art gallery • Computer/Internet lab • Coffee bar • Family events • Training classes • Available space for Community A Calendar of Events Physical location and layout of café • Pros and Cons • Traffic flow within café • Availability to outside patrons • Working with other businesses General operation of café • Oversight and management from WSM • Day to day management • Operating hours • Working with community events • Hired help and volunteers • Security Financing of café • Community support • Grants • Local foundations Welcome to ,..". 0 -„ n 0- c 0, ' o , ,„, r% I e ,, , -,____. In the bygone era of the 40's and 50's, families used to gather for dinner and perhaps watch a TV show or listen to a radio program, enjoying a quiet evening together as a family. How times have changed over the past 50 years! Not only are there few truly family-oriented shows on our televisions,just getting our kids to sit still long enough to watch one seems hardly possible. Our children are hanging out with their friends, looking for ;. fun and exciting places to be- and usually l',--, - coming up short. Here in Renton, when teens i h . .- and young adults look for safe and healthy `�' ` 4 places to frequent in the late evening,they have °f !M; ,N very few options other than a movie or game A. ' A ,_ - t,, 00 �_ of bowling- and if money is tight, choices �.� ,, narrow even further. Our children and the young adults of our community often end up spending their time at questionable locations and being involved in less than healthy activities.As a community, wouldn't it be great to have a safe, healthy, and fun place to spend time in the evening hours? World Stage Ministries would like to provide that! Welcome to Sunago Café t ,. (pronounced 'soon-AH-go,' meaning "a gathering place"). -,f k T. ' : A gathering place for our community, youth, and families, w '> t ` ,r r..$,, ' or -as some have suggested- a "Living Room for the 4.,', :,-,..,--_-,..,::,':. , , ` . Community." Sunago Café's format follows more along ;t 4 f .°` - the lines of a performing arts coffee house than an eatery, xh r:� ,\I ',1#� _. offering a variety of performances mixed with great ' ` ''`r:r4„: 1:;,- s drinks (all non-alcoholic of course! and a non-smoking 3 ° ' y '.' :! t environment, creating a safe and healthy place just to c t x � _t -.....4.-,,;`"\\s \>., _ A' hang out. If you were to walk inside Sunago Café, you a >rr :fi `( I = ;, "_ might find a jazz ensemble, stand up comedian, or . r YZ ••t maybe even a local high school band, depending on `` � f*t the night. Walking around the café you find areas for 1 sitting and talking, an eclectic collection of tables .-.".:'i scattered around the performing stage, a few computers ..., ``Yfor on-line studying, and even a for students to utilize n i y g, reading area. Art from a local painter hangs on the walls and the delicious aroma of coffee wafts through the air. Suddenly, you notice the time is creeping toward 9:00 and you begin to head for the door to beat the closing time crowd - but no one else is moving! Then you remember that Sunago Café is open late so you won't have to leave anytime soon. So sit back and enjoy the music and the café that is Sunago! u nag*: 4 Cafe , _, Activities at Sunago Cafe As you can see by the activities offered and available café space, we are planning a venue that will provide for the needs of the community on several levels, not just a hang-out for kids. Here are some of the areas we are attempting to address: 1.A stage for local artists— Sunago café will provide an inexpensive and readily available stage for musicians and actors from around the community. Renton boasts of several wonderful theaters, and, while Sunago is not trying to replace them,we will offer musicians and actors a performance venue and outlet to the community without the large amount of time and money involved with professional theater. 2. Sunago Café will also feature the work of local artists (paintings, photos, drawings, etc.) on a rotating basis to give the community a place to see the talent right in our own backyards. 3. For those who want to hang out at the café and do a little surfing on the net, Sunago will have a limited number of computers and a wireless network available with school level filtering. These computers and the network will be available free of charge within a time limit. 4. What would a café be without a beverage bar? Sunago is a smoke, alcohol, and drug free area, but we will still enjoy great coffee or an Italian soda - and with fresh pastries too! 5. Sunago Café will also cater to the needs of families of our community by offering great family and children's programs at convenient times during the weekends. 6. The staff of World Stage Ministries includes some of the area's top directors and actors and we would like to flesh out the performing community by offering a selection of professional level acting classes for both students and adults. 7. Sunago Café will also have a limited amount of open time slots where the premises will be available for groups to conduct meetings or other events. Non-profit groups and community groups will have priority for these times. With all the possibilities, what might a typical event calendar look like? On the following page you will find a fictitious calendar, possibily an example of one you might see at Sunago Café. Welcome to u n o I. Cafe (J Calendar of events Here are a few of the activities that are scheduled at Sunago this month. • This next Friday we are featuring local bands from Hazen High school including "Total Volume," "Hallway Madness," and "Blue Ripp'n." The concert starts at 8:00 and you must have a current high school ASB card to attend. • This Saturday afternoon we are proud to present our very own children's puppet theater, Zak & Company. Families and children of all ages are encouraged to come and watch our newest show, 'The Good,The Bad and the Buckleys.'The show starts at 2:00pm here in the Café. • Saturday evening, we will be featuring a local jazz ensemble from 8:00 to 10:00pm. • Sunday evening will be open mic night, so bring your best jokes to share. Material must be pre-approved so sign up by 3pm Thursday. The mic opens at 9:00pm and goes till 12:00am. • This month Sunago will be featuring watercolor paintings from a local artist, George Milkin. His artwork is for sale, with part of the proceeds going to The Salvation Army's food bank. Next month we will be featuring another local artist, Gary Nelson. • Sunago Café is proud to announce that we have just finished setting up our internet lab. There are two computer terminals ready to use, where patrons can access the web for 30 minute sessions. We also have wireless network which can be accessed via your own laptop computer for up to three hours. Please contact the café manager for access codes. • Our featured drink of the week at the beverage bar is our own Sunago café blend. Italian sodas and other non-alcoholic beverages are also available, as well as fresh pastries. • If you are interested in drama or puppetry training classes,please sign up at the front desk. Classes start in two weeks and will last for 12 weeks. There will be two professional level acting classes and one introductory puppetry class. Prices are listed along with.the class descriptions at the front desk. • If you have a group that is looking for space to utilize during the week, applications are being taken now for the next month. We have two 3-hour spots open right now and would love to help your group out with their meeting space. Non-profit and community groups will receive top priority. 5uia :o yL 46 a e ,„ Physical location and layout of café Much of the success of the café will be due to the layout and physical construction of the building itself. We want to generate both a feeling of comfy, intimate setting and an open-aired performing area. The comfy, intimate feeling will be generated by the layout and traffic flow with in the café, while the open air theater feel will be due to the design of the building itself. Below is a case study involving the Pavilion building located in-between the Piazza Park and the transit center in downtown Renton. While every location has its pros and cons, we believe that the Pavilion building's benefits outweigh the negative aspects in this case. Below are listed several of the items we have considered: Pros of the Pavilion: • The Pavilion is centrally located, giving easy access to patrons from Renton and the surrounding area. It is in the heart of Renton and would be an excellent place for a "Community Living Room" • The building is right next to the transit center and the city's new parking facility, giving easy access to bus riders and ample parking for patrons. • The building can be sectioned off for smaller uses such as this café, but has a large vaulted roof line which would give the café a wonderful open feeling. • The Pavilion building has large roll-up doors, which would allow high-volume access to the performing area for large public events. • A performing arts cafe will enhance the "Arts Community" with local performers, artists, and professional level training classes. • The café is designed to draw a wide age bracket of patrons. • The late hours of the café will work well with other businesses that close early in the evening, making for minimal competition. Cons of the Pavilion: • The café will be more of"public" venue and generation of funds will go toward sustaining the operation of the café, negating the possibility of immediate financial returns for the City. • The café would start with limited hours of open operations to the general public, reducing the overall constant flow of foot traffic. s. Working with other businesses and the public Sunago cafe is determined to not only be "people and community" friendly, but business friendly as well. Our business goal is to increase the over traffic flow to both the general area of the downtown transit/pavilion/Piazza area and in the building itself.. As an ends to that goal, here are a few ideas that we would like to pursue. • Provide for both evening and daytime activities to attack clientele at a variety of times • Weekday hours will include both "pubic" and private use times with public times slated for more evening hours. • Weekend hours will include family events to encourage younger families to frequent the area • Private use times (for cubs and community groups) will be scheduled for lower traffic times when general shoppers are least likely to be out in the area. • Interior design will allow for a cross flow of foot traffic to get patrons and general public from one side of the Pavilion to the other. • Security will be provided at larger events to ensure the safety of the local residents and businesses • the cafe staff will work with other local business to schedule events that would help their business as well. We realize that the success of the area depends not only on increasing foot traffic and customers to the downtown area, but also in businesses working together to help each other accomplish their goals as well.At Sunago Cafe, we hope to be both a great community asset as well as a good business partner. .. Sunago -,- Cafe /,'''.--- . - -, „ Suggested layout for cafe use of Pavilion office storage \ \ --., ,,,,-- stage I 0 000 0 _ 000 = o � o ° O° o �Oo ... 0.0 O . o O = .moi o = o U0o 000 0 =0 0 o = _ 1100 � 0�� o0� -r E \ o 0 0 ° general , enterance V \\ internet area from plaza _ _ .general traffice flow _ ^ quiet area ——— \ N 0 beverage bar North 4 u n a 0 * Ca e i ' General operation of Sunago Café Oversight and Management Oversight and Management of Sunago café will be provided by World Stage Ministries in a variety of ways. Our board of directors will give long term vision and stability to the management team set up to run the café, but the day to day operation will be provided by our executive director and Café Management team. • Day to Day Management Sunago café will be served by World Stage Ministries' Executive Director for community relations, fundraising, and development of operating guidelines. The café will employ a manager who will oversee day-to-day operations and act as a creative director as well as oversee program development. In addition to the management,the café will offer employment opportunities and internships for students and young adults for daily operations. • Operating Hours Initially the café will have a Friday through Sunday operating schedule for the general public, with the possibility of opening for additional nights which will vary by event. The general time of operations will be 5pm to l 1pm or 12am, depending on the evening program. The café may stay open later during special events, such as concerts. Sunago café will also be open on some Saturday afternoons for family programs such as children's theater. Theater training classes will be held during the week in evening or daytime hours, depending on the classes being offered and the availability of teachers.At times when the above events are not scheduled, the café will offer its space to other community groups for meetings or other proceedings. We will put a high priority to give time to non-profit community groups. Certain time slots will also be available through an application process for long term use of the space. • Working with Community Events Sunago Café will be a venue for the community, and as such we want to work with community events whenever possible. Such events may include Renton River Days, fundraising auctions and award ceremonies. • Utilizing Volunteers One of the keys to our success will be the integration of volunteers into Sunago Café. There will be opportunities for volunteers during general operating hours, special events, and possible ongoing programs, such as a children's theater or after school tutoring. We are hoping a positive respose from both the general community and the community of faith to help fill these volunteer positions. Volunteers will go through a screening process, which includes a criminal record and background check. General operation of Sunago Café, con't • Security General Security for Sunago Café will be provided by a staff of volunteers trained in security matters. Guidelines for security will be designed and set up to ensure utmost safety for both patrons and the community. In the case that certain events may attract large crowds, professional security personnel may be hired to oversee safety concerns • Financing of Cafe One of the biggest questions we are always asked concerns the financing of an operation of this size and magnitude. We believe, based on our conversions with residents and local business people, that financing will be available from several sources: • The café will be run on a business model to ensure working funds for daily expenditures such as the beverage bar. • Community help will be sought as residents, businesses and churches of the area realize the value and possibilities of the café. • Grants from both local and national foundations will be pursued, giving the café the ability to expand and develop additional programs and events to further benefit the community of Renton. r ,i,/ Locate your next restaurant in Renton's fast revitalizing downtown core / I !r� , �`ti. It �.I. 4•....r--PVdftflDuddinUr 1;4,i:,jlllr- _"L'I ''_,_� 11i_I 11 7 1 i�Ti��1) IP_ +tl]llliN i� . 1r., 4 ....,.. „ a- ,.. ,.. , 1 i f-7-71[;,;11.--'p,IIIT: Ij.`4- 411,101 — ti 1 i1 y i. k,�-I Utjthti ! 1111/1110 ii ill1 I �,rl•D. L_' .■■" 1 For More Information Contact: _ ..� .+, ;�- �» '� Mark Santos-Johnson i,p r• _ }•,' y=•— rte' J City of Renton ., ' \-� s waf•rl �'�Y� r __( — p1I� Z v ...,.; (425) 430-6584 • A. ,4 ,;,ti,, --_4 , - i1, msantosjohnson@ci.renton.wa.us �---""� __ '"_�--__ _ - Loo y..--""- .. . ,'.4-4441.1144;„'trlorti.6v,+, ?`.< www.rentonmarket.com 1 -- ti a &,,..• „� �_ - - M-' 0 l RENTON Now Available for Lease ”`""D O`r""CURVE '..=."��� • Owned by City of Renton-renovated in Spring 2004. Ideal • Public parking available at adjacent 563-stall City parking for one or more restaurants, retail and specialty shops garage • Flexible lease rates and negotiable broker commissions for • Three-mile population of 86,083 and median household strong tenant(s) income of$70,078 • Architecturally unique building with 11,783 sf of usable area, • Surrounded by new mixed-use retail and housing including a 9,595 sf open hall,plus 3,360 sf of patio space developments, Renton Piazza urban park, Metro Park& Ride,Renton Transit Center and City Center Parking Garage Washington Restaurant Association 510 Plum Street SE,Suite 200 PRSRT STD WASHINGTON Olympia,WA98501-1587 US POSTAGE Restaurant 360.956.7279 PAID 800.225.7166 OLYMPIA,WA 360.357.9232 fax PERMIT NO 668 www.WRAhome.com Change Service Requested • . I Located oast Ci 'enton's -rev talizing downtown core ' i:,,,, ... .„,„,, ,, ,,; ( mi. . . . ') ' _:: Pavillon BUIlid111110 ote\ ;\ -.;1"'. ' I !ry e ( 1Tatne a!l = _. ,k'it1 CsitL_ 4 \\ IC I[„"'- '.I , L{ I i7, Ili �� r _a,•r� 1 ly,. • Tit; -,`-r, I t' • ', - ��.. • - r. rt.-; il 1 ri , t 4;:t',,'�t Ri l n2! „ ■gill ■I 'ran 1iit'' ~ - 11,71:171-1-1 l-yy i :— -�t`_:S , � .IL 1 ( F, 1 - I `�� _Ai�`d.� t, 'F`a,� �t!r,II '�:2�■ i■ r ■I i f1a 1 I_ + t 11111 ? x l _ .s.' t4*`�..`,; -�1Y'S 'i`'[�i'�uv:4411,3:11 11. ._I` - - _`� •' __.__ ��,, �I�.., .� ' r i l a } I -j�.!{}� ,h e.:tl # 3.w,, �°}K' •-�.t1 '�.t']_yj),f111', y.,-% - ,,. S'l+l w`v4.1'',;. .. d• " r'�: ,, ri x t ='i '.. # i 1't'v r,, -, tie•li. !'1S +.rax -`rte+';aktOke.t, 41,, rj — 1,, l ,C ti '• / "+.ams yy • l'- -- V---$ *'x�+ �44f--te, .-- -1".Z n -'>.A > 1 �, µ . \- :�, • * �r 4 '�tcr ` .•,' ff•/ y�am,;'�*, —.�. i ,p'„. �]'."]-t -''' + 'l, 1 _ "-1.- c t=-'"tea„ 4-1', ;...,-,,,,, ,,,,-.4,,,„:,,,,.1.-:. `-1' . ,.p...•'�„'•.'�)•�” 'J. `-A •_.�. ',\ \` _____.':4 ��4 .�.___ �_.._____ .. 43:-f.t. . .A'fr'�.r`•cR .eft '' .' N's. aFi.,R'. .' , , :*, a..{ c! T'� �"`�_. Avasm ilable for lease 1' � v 7J A qt.,t, t. -•ten Y fit_-/. • Owned by City of Renton - renovated in lig.. .....,..;W �' �. ' _ - Spring 2004. Ideal for restaurants, retail " � "' `~ '-=_' 55 W,IGems. C`t , i▪ i+.'10 -t .�; '�;y "` ,,. 37 condominiums ✓' and specialty shops •.•,,,,,,;•:•..,,,....:4,-.•:„. .. ,- . _'°**:i ,..1, `~1-11,.; ,,:%:':..i Tobin `'ESP e`j.\ • Flexible lease rates and negotiable broker .<•- ;t,: ,� j,r°1' r,4; commissions for strong tenant(s) • Parkside et menu 95 Burnett; 'Gardens •1 Renton High 110 units 150 units • Architecturally unique i' School • (proposed), (proposed) building with 11,783 sf of .� .,. a,\`,, usable area, including a • ,. '=`w,' "� Chateau de Ville ---" .3' 50 condominiums 9,595 sf open hall, plus -.L.,.::,9 �, T'a % . 3,360 sf of patio space ,t ftlllt7 a 9 Renton IKEA a ilEl Y I_ ofl� _-A-- Renton h Arts Center 1 9.• Mclendoes ISYt Arts gt, i Hardware • Public parking includes 12 is ` ` 'w — , spaces and adjacent 563- k. t: 'I; °= { s_nd St - _ 1 'S 2nd St i z Parking '4 Y'� 7 t .+,V , ,`,.�y _ ,,•i l_ _I j Parking Garage) ' Bank of s 1 • stall CityCenter 9 ii d Bank of Renton r. 1 I Lv-_.—A'.i'i'1f .t _ - _ 1 I expansion Garage 1~ 1 'i. Renaissance et Me ropoh en J - '1t t s '"'- ` Renton Renton Transit Center plyog ¢ 1> e. *,� 110 units 90 units '^ y • Oen wood bowstringtruss _ ,, r--5..r -, - •' 1 �- ;150PStas .h (. , Open r'. F - d' 1- ' Public Parking 1 Pa,~(non Bulldlrg Ride Starts i, roof with 17' walls and 26' '� _`-. Piga { ! I ridge line with glazing on ______-__%:-0( _ - - - 1 iUrban Park . r t g�,�.- / ;_' ;,..:,n, S 3rd St — _ S 3rd St the south, east and west Renton Civic : - Theater sides of structure from floor to roof - , - 1:-•-•-• - _Burnett toad I • -t'' 15odndominiums � i1ag5, • Modern HVAC with a unique 18" • �'°°0 i'1''''r A c�e t-� } ;-.`n)11.0 ;Perlin - under-floor plenum for flexible air A '�',7; , Yt. 'V i -lir, it s 9 j and utilitydistribution SB units ° ;' ,� s 4th St • Three-mile population of 86,083 - �; _( y SO lit W, on and median household income of '"' : `~ � $70 078 - -..�k 1 . r t fY 4\N../ ti L l ( ,iN 1 r f,r t., L i \ , . . ,' : .. ,''',& : '''N t ,i.' / ' ''''',..1 C \1 \\::. '\.11V .I I 1 \ fr , , 4- F ,.1,---c- ,� `,, , \ I { 1. ti / / f f r . 1 'r y :4'' \^7.�--• c ( ,�15' c. \. fix, - 1 TT .i (iv,- -- ^rh .. . fir.-1/4 _ -:^--' -', ..2,S.'%. �_ t a :.1�II dh\Ik�lta�.: A, >r+ ^J� 1 c� , ,.""".i _ i �.'!Ilady, 1 � ,J.ti, =c 4 J F ', I-' it I; 'I 7,1 j-- :_ s . Tlt r , • ri, .,,, :a� _ .ter `l� C'. l�-I_ x.._ - , , I t 4 id J /'//"Ii.. ,'l ,\ \ 4.\' ..'39* ,„.„,,Jl�..,,„,+;.4 t ;„.2a ''',14., !•,' ii ' • -.y. «, s !,',,,t1,`,1•:— .: ,2.16;,p +k. J 1 i tr. 3r"� 10,_ . IoNIPM n ' 1e1 . x .ff � . i11--� _ 'lir!, v — ieeun atm/service a """ - _' I� VJ - t^ ram.,/ �p.rJ P stor/servIca corer} �— —___ ;'IAA7.-11; _— FI'I I�r�'� �� i- ` �jl •�jl ,L , � ' -}� ._i' i Barden kitchen I (- f-_. ,_ - -L . Ya,�---•---- ,,. r I restaurant 1 tenant I i I \"_ - Location/Amenities Ptazae • Located in the heart of Renton's fast-revitalizing downtown core 1_ _ _ _ _ • Surrounded by new mixed-use retail and housing ,ew.rl_. star/service ;1,p�gn.fl-veet-i v neva.Je°y atm/service chuwrr, developments, Metro Park & Ride, Renton Transit Center and 1------",'`-- 9 f S6ht_a,...Lr : 1 I. Barden Mahon Center Parking Garage r I`I • Near a growing number of new and established dining and restaurant I pubes tenant tenant I I ' vi--1 1 I; ` entertainment venues I -. --.. - --, I r=A'N AN A . .-.-r • Adjacent to the Renton Piazza urban park, site of the Renton piazza Farmers Market&Cinema on the Piazza outdoor movie series - • One block from new Renton IKEA Performing Arts Center 1 'eon.. -- et°r/servlca--Wr en 07.st.'4 -r ; star/maim. °°t,°r • Fronts SR 900 (connecting 1-5 to Issaquah)with +1-30,000 �garden L passing vehicles daily I • Close to Rainier Avenue S with 60,000+ vehicle trips per day WHIM tenant tenant tenant E and near 1-405 and SR 167 with 148,000 and 105,000+ ....L'..^_____,N. -AN AN 'AI----1—'---r vehicle trips per day, respectively piazza Leasing Contact: The Pavilion Building will accommodate a Mark Santos-Johnson C,s` get, variety of tenant configurations from single City of Renton «� R E N T O N (425) 425-430-6584 • occupancy to four or more smaller spaces. AHEAD 01 THE CURVE msantosjohnson@ci.renton.wa.us 'f'‘j\Tr1`o . www.rentonmarket.cnm 1 ? yrs 16Itii SPIRIT OF WASHINGTON INC . 625 SOUTH FOURTH STREET RENTON , WASHINGTON 98055 . 425 . 277 . 8408 425 . 277 . 8839 CITY OFRENTON C-CCun61141(1 1363 JUL 2 3 2004 3;J-e_in ��U I UI CiN GLERK'S O7SrEDfric 'n' ,,- OFFICE PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN A STORY IN THE MAKING � �� LuJ • PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN PAST AND PRESENT BROUGHT TOGETHER, THE STORY BEGINS THE INTRODUCTIONS - SPIRIT OF WASHINGTON INC. In 1992, Spirit of Washington Inc. made the City of Renton its new home and began the process of crafting a reputation of excellence in the South Puget Sound area. Combining a sense of old fashioned romance along with a commitment to provide a first class experience for visitors and locals alike, the Spirit of Washington seeks to reaffirm its dedication to working within its community to support the revitalization efforts of that community. In the years following the move to Renton, Spirit of Washington Inc. completed a two million dollar renovation which included a new kitchen facility to house Spirit of Washington Catering, enhanced landscaping at the Renton Depot and upgraded the railway track structure. Since that first trip in 1992, the Spirit of Washington Dinner Train has brought more than 1.2 million visitors to downtown Renton. These visitors have come from every state in the union, as well as countless other countries. In addition to the many individuals that have experienced our unique version of five-star dining and service, we have also hosted over 4,000 group events on the train. It is, in many ways, due to the requests of many of our group contacts that we made the decision to add something new into our mix, Spirit of Washington Catering. AND, SPIRIT OF WASHINGTON CATERING Spirit of Washington Catering was formed in 1999 to not only provide in-house food service for the train, but to expand our business model into new markets. Our state of the art kitchen facility was built to service offsite events in excess of 1,000 guests, allowing us an extraordinary opportunity to move into new venues and further our already sterling reputation. We continue to develop and cultivate our off-site business by providing the highest quality food and professional services to our clients. As part of our commitment to our clients, Spirit of Washington Catering assists with complete event coordination. Our services include site selection, menu creation and preparation, photography, floral arrangements, audio visual needs, entertainment and everything in between. We have, at our disposal, the ideal staff, equipment and expertise to create, transport and present a first class catered event. 2 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN RAVE REVIEWS Spirit of Washington Catering has served over 50,000 guests since its inception in 2000. Our client list includes: Microsoft, Vulcan NW, Boeing, Seattle Art Institute, Spacelabs Medical, Nordstrom, The Seattle Advertising Show, Group Health, Centex Homes, Seattle Pacific University, Seattle Humane Society and Wachovia Securities. We are an exclusive caterer for the Seattle Aquarium and Seattle Center and have also catered events at the Woodland Park Zoo, numerous office buildings, private residences, tour boats and art museums. But we're not asking you to take our word for it. Much of our story can be told by listening to what our clients have to say about us. We were thrilled with our event the other night—thank your wonderful team! Becky Gimbel-Microsoft I want to express my deepest gratitude for the wonderful job that your staff did at our function. The food was terrific! Mike Russo—University of Oregon I will always recommend you to my friends. The food was great and the service was warm and friendly! Joanne Dahne—Wedding Reception at Seattle Center 3 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN AND SO IT CONTINUES ... SETTING THE SCENE The Pavilion Building is an attractive and architecturally unique facility. In considering it as a potential meeting and banquet venue,promising details include: • Renovated by the City of Renton in Spring of 2004 • Adjacent to 563 stall City Center Parking Garage and the very attractive Renton Piazza Urban Park • Open 17 foot wood bowstring truss ceiling • Modern HVAC system • Modular flooring system • 9595 square foot open hall and 3360 square foot patio area LOCATION, LOCATION, LOCATION The physical location of the Pavilion Building is yet another appealing aspect in making this a top venue of choice.Just consider the potential of: • A three-mile population of 86,083 with a median household income of$70,078 • Located in the heart of Renton's fast-revitalizing downtown core, surrounded by new mixed use retail and housing • Adjacent to the Renton Transit Center • Fronts SR 900 with +/- 30,000 vehicles passing daily • In close proximity to Rainier Avenue South with 60,000 vehicle trips per day • Near I-405 with 148,000 trips daily • Near SR 167 with 105,000 trips daily 4 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN THE ORIGINAL STORYLINE The key stated goals of the City of Renton in purchasing and refurbishing the Pavilion Building as outlined in the 1999 study performed by The Retail Group titled Directional Positioning Strategy For The Pavilion Building are: 1. Make downtown a desirable location for businesses and residential development in Renton 2. Maximize access to and movement to and movement within downtown for downtown residents, consumers and employees 3. Promote an improved downtown identify through quality design of the streetscape,buildings and amenities 4. Foster the redevelopment of downtown into a revitalized urban center. ROADBLOCKS IN ACHIEVING THE GOALS While the City of Renton has made significant progress towards meeting their stated goals of improving the downtown corridor, the "unknown" status of the Pavilion Building in the community remains a gaping hole in the revitalization of the downtown core. Ideas under consideration for Pavilion Building utilization currently include using the space for retail or for a signature restaurant. However, studies commissioned by the City have reached the conclusion that this is simply not a viable option in the near future. The downtown core has yet to establish a true identity as a "destination" for either visitors or locals. Progress has been made in the areas of transportation and access, improved streetscapes and buildings and the addition of various amenities, but much remains to be done before anyone sees Renton as a"desirable location." It could, quite possibly,be in excess of ten years before the option of retail or a restaurant operation would be a successful solution for use of the Pavilion Building. This then begs the question, why waste the next ten years struggling to force a solution in an unworkable situation? 5 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN THE VISION OF THE FUTURE -WHAT COULD BE OUR GRAND VISION We are lucky enough, here in South King County, to have an ideal market in place for developing a local meeting and banquet center in Renton. With the growing interest of the City, businesses and residents in revitalising Renton as an urban center and the progress that has been made to-date, Spirit of Washington Inc. believes that we can provide a solution that will result in a positive outcome for everyone involved. Studies commissioned by the City have found that there is a growing need for a well managed, affordable meeting and banquet center in South King County and that the local market can and will support such a venue. The vast market of groups and individuals seeking meeting and banquet space is simply staggering- corporate and private clients, nonprofits, foundations, associations, government agencies and schools. All types of clients looking for one thing - efficient, modem, affordable, LOCAL solutions. Many of these clients cannot afford the big city prices that meeting and banquet sites in Seattle and Bellevue charge for basic events and are forced to trim from their events to afford just the room. We have the opportunity to provide these individuals exactly what they need in a more convenient location, with affordable or free parking and at an affordable price. We believe that Spirit of Washington Inc. is the best possible solution to providing the necessary services to run a first rate meeting and banquet center in the Pavilion Building. We have an extensive array of professional services available to service most any client need. With our local team of responsive, professional sales, event and management personnel, extensive client contacts and the fact that our state of the art catering facilities are housed less than two blocks away from the building, Spirit of Washington Inc. offers everything the City of Renton needs to make the Pavilion Building a successful meeting and banquet center. 6 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN COUNTING THE WAYS With locally based Spirit of Washington Inc. managing the Pavilion Building, the City of Renton can rely on us to make every effort to partner with community leaders, nonprofit organizations, charities, schools, businesses and individuals to both spotlight and promote the Pavilion Building and Renton as a venue of choice. We feel we have an obligation to not only promote the business of the Pavilion Building, but to work within the community to make this a true community center with a sense of both the history and purpose of Renton. The natural question begs to be asked, "What other benefits can the City recognize by allowing Spirit of Washington Inc. to manage the Pavilion Building?" In 2001, the Seattle- King County Convention and Visitor's Bureau reported that the approximate economic impact of each registered attendee at a multi-day conference is approximately $725 per attendee. The City of Renton could expect to see increases in taxes from the conference/meeting attendee expenditures, lodging, food and beverage, transportation, entertainment and retail. Other anticipated gains include an increase in taxes from employees through increased local jobs, employee business tax, B & 0 taxes and, if applied, a special hotel/motel tax. Tax revenues from rent, food, beverage and associated services would begin to climb immediately after opening the Pavilion Building up for meetings and events. As Spirit of Washington Inc. begins its aggressive marketing campaign to increase awareness of not only the venue, but the professional services available, eventually both the community and local individuals would benefit from the increased tax revenues from visitors who stay and shop locally. A recent economic impact study completed in the Puget Sound area estimated that meeting attendees and their spouses spend an average of$82 per night for lodging, $76 per day for food and beverage, $8 per day for transportation, $5 per day for entertainment and recreation and $30 per day in the retail market. That averages out to approximately $201 per day per registered attendee. When combining these numbers with revenue that could be recognized through parking and tax revenues through local event services such as audio-visual, photography, floral, etc., the deal begins to have a rosier outlook. Upon studying documented "lost business" through various meeting and banquet facilities in and around Seattle, King County and Bellevue, we find that in the past 18 months, there have been 200 plus inquiries for meeting/banquet space for groups averaging in size of 100 people or less, groups that would be ideal for the Pavilion Building. Most of this business was lost to these larger venues due to the overwhelming cost of utilizing such facilities for smaller events. With large corporations shedding excess office space, the local need for meeting and banquet space is growing at a healthy rate. Local companies often no longer have the space within their own facilities to hold large meetings or events for employees, customers, or outside contractors. 7 • PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN COUNTING THE WAYS (CON'T) After reviewing these "lost business" figures, other local meeting/banquet venue numbers, Convention and Visitors Bureau statistics and Spirit of Washington Catering business data, we believe that an average of 130 events per year could be booked into the Pavilion Building, bringing approximately 14,300 visitors to Renton. We believe the Pavilion Building is ideal for hosting four basic types of gatherings: Corporate Meetings, Weddings & Parties, Dances & School Events and Community Events. The Pavilion Building is well suited for these types of events by its very structure and by the availability of needed services such as close-by parking (yet another revenue source for the City), lodging, full-service catering,and local contacts and management. By booking these types of events into the Pavilion Building, anticipated revenues for the City would be coming from multiple streams — the City's portion of rental revenues, attendee expenditures and associated taxes, employee business taxes, parking and increased retail sales. As for revenues directly generated from the Spirit of Washington Inc.'s management of the Pavilion Building, the following table identifies anticipated revenues from rental and catering (food and beverage) for the first five years of operation. We have figured that the City of Renton can expect to collect 50% of space rental fees and 15% of the catering (food and beverage) charges. These figures are based on 130 revenue generating events the first year and a 5% increase each following year. R-w' ��, 2 s�� s�3 �� rK 'x�2�. �xdt rcrz<c �r ��`�in" C�. �. ,�• `# �'"'.r-°fc.`" '� sr,�.. 5.',� rr-r ++s- i"' i „a t ^, Ys , • - i �" i 1",y �,M.. Rx •Via'`^ ;1,:7'41;;;* r� n $37,267 $25,896 $875 $64,038 14,300 YY zqy ,z2 S. 4 $39 131 $27 191.fi fi� $919 $67,241 15,015 4 r. ' :q� , "i:%"4 ...._....._._....._._...-._.__._.......-..,_�_-......................_...__._.._._._.._._,.-.. _...._ - __- .. _ .. §{ $41,088 $28,551 $965 $70,604 15,766 .=y $43,142 $29,979 $1,013 $74,134 16,554 $45,299 $31,478 $1,064 $77,841 17,382 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN COUNTING THE WAYS (CON'T) If the City were to impose a special hotel/motel tax of 2 to 2.25% (an average of what other cities with public venues are charging), revenues would experience an even more significant increase. For example, if the Pavilion Building groups were to generate 500 one- night hotel stays over the period of a year at an average of$87.50 per one-night stay, the City would stand to collect $875 in hotel/motel tax for the Pavilion Building event attendees alone. We propose that Pavilion Building generated hotel/motel tax revenues be reinvested into a combined effort with the Convention and Visitors Bureau to market the Pavilion Building to the public. Please keep in mind that the table on the previous page did not take into account the anticipated revenues that would be generated from taxes — Attendee generated taxes from their lodging, outside food and beverage, transportation, entertainment and retail sales; Employee generated taxes from both direct (Pavilion Building staff) and indirect (new positions created outside the Pavilion Building due to increased local business); the City's Employee Business Tax for both direct and indirect employees; and the B &0 Tax. As we look further into the future uses of the Pavilion Building as a true community center, events that we've listed on the following page such as a Halloween Haunted House, Easter Egg Hunt,Job Fairs and other such community service types of events would see the City increasing its revenues even more significantly while offering the citizens of Renton and surrounding areas an opportunity to truly become an active part of their community. As you can see, the economic impact of utilizing the Pavilion Building as a meeting and banquet space could be substantial. Spirit of Washington Inc. is offering the City of Renton a unique opportunity to partner to provide not only a first class meeting and banquet facility in South King County,but to bolster and encourage the sense of community that is just now coming to light in Renton. 9 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN OPPORTUNITY ABOUNDS As a community center, we are excited about all the possibilities the Pavilion Building can offer to the community. We have the desire and the means to coordinate some wonderful community events, such as: • Haunted House/Easter Egg Hunt — big, public, fun events that would serve to strengthen the sense of community while increasing the number of visitors coming to the downtown core. • Wine Tasting/Beer Tasting Events—Use the local"flavor" to draw both visitors and locals to the downtown core. Coordinate "meet the winemaker" or "meet the brewmaster" nights. • Charity Events/Auctions — many nonprofit organizations in our area are frequently looking for fundraising event sites, the location and affordability of this venue for these organizations is superb. • Job Fairs — a perfect opportunity to build ongoing relationships with local schools, businesses and service organizations. With the increased accessibility to bus transportation, this makes this an even more promising type of event. • Seminars/Lecture Series — by bringing local experts in to speak on a variety of topics, we would increase not only awareness of the facility, but awareness of many of society's biggest and most serious issues. • Public Education/Display - Sponsorship of a permanent display detailing the history of Renton, major figures in the history of Renton, etc. would give a certain sense of connection to residents and visitors alike. Rotating or changing displays chronicling the various ethnic groups and their work in Renton could be another opportunity to serve Renton's highly diverse community with educational projects. • Chef Demos/Art Demos/School Showcases — an opportunity for locals to promote their particular skills in a wider market. 10 PAVILION BUILDING PROPOSAL BRINGING BUSINESS DOWNTOWN THE FINAL CUT BACK TO THE BEGINNING In the final review of our proposal to you, we would like to take this opportunity to review some of the points we've introduced for your consideration. Spirit of Washington Inc. is a locally owned company committed to supporting the efforts of the City of Renton to revitalize the downtown core while offering a far-reaching community assistance program for its local citizens. We are presenting a plan for your consideration that includes options to not only assist the City in reaching its stated goals, but to offer the citizens of Renton a strong partner in building and strengthening community ties. We have an established local presence of professional sales, event and management personnel with extensive service provider contacts to respond to any client need. By combining the ever-growing need for meeting, conference, and banquet space in South King County with a strong desire to operate a facility with great potential as a true community center, we feel Spirit of Washington Inc is uniquely positioned to provide all the services the City of Renton will need to reach its goals of making downtown Renton a desirable location for both businesses and individuals. In utilising the Pavilion Building as a meeting and banquet venue, the City would see near immediate increases in tax revenues from the meetings themselves, lodging, food, beverage, transportation, retail, entertainment and other business taxes. If implemented, a special hotel/motel tax similar to the tax the State of Washington uses for the Washington State Convention & Trade Center and the City of Lynnwood uses for the new Lynnwood Convention Center (2% for attendee lodging expenditures), the City could raise thousands of dollars alone in just the first year. Add to this the potential for both direct and indirect jobs created by the business the Pavilion Building could be bringing in and the taxes that would be collected through these new jobs, the City is in the enviable position of having many positives with few negatives. We look forward to the challenge of forging a long-term business relationship with the City and continuing our work within the community to reinforce the positive strides the City has made in its revitalization efforts. We would be pleased to discuss any questions you may have with regards to our proposal and thank you in advance for your time and consideration. 11 July 19,2004 Renton City Council Minutes Page 238 ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2004 and beyond. Items noted included: * IKEA Renton River Days begins this week at Liberty Park and other locations. This annual festival celebrates all the amenities and activities that make Renton a great community in which to live, work,and play. * As of June 13th,34 states plus Puerto Rico reported the presence of the West Nile Virus. The only western.states with no detection are Washington,Oregon,Montana,Nevada, and Utah. Peak activity for the West Nile Virus is from late July through early September. * Beginning June 20th,nine members of the Police Department's Patrol Services Division will be assigned to "Quality of Life" issues in the Highlands. The areas between NE 7th St.to NE 27th St. and Edmonds Ave.NE to Monroe Ave. NE have been targeted and will be saturated with police patrols, animal control, and parking enforcement. This effort is a beginning to the strong nuisance abatement and City Code enforcement initiatives discussed by the Mayor earlier this year. Community Services: "Into the Mayor Keolker-Wheeler reported that she attended the opening performance of Woods"Teen Musical the teen musical "Into the Woods" at Carco Theatre,and she encouraged everyone to attend this fantastic show. AUDIENCE COMMENT Bob Wenzl,Vineyards Construction,PO Box 2401,'Kirldand, 98083, stated Citizen Comment:Wenzl- that he has had the pleasure of working with the City of Renton since City Development Process approximately 2000. Noting that he has worked with every city along the I-405 Appreciation corridor,Mr.Wenzl stressed that Renton is the best city for a builder to work in and complimented the Planning/Building/Public Works Department staff. He pointed out that the City gets things done,is reasonable,and is proactive. Citizen Comment: Johnson- Arland "Buzz"Johnson,334 Wells Ave. S.,#221,Renton,98055, stated that he Bus Shelter Installation,Main agreed with the potential removal of the bus shelter located on the.east side of Ave S &S 4th St Main Ave. S. at S. 4th St. However,he indicated that a bus shelter is needed on the west side of Main Ave. S. In pursuing this matter,he learned that if 20 people use the bus stop every day,it may beeligible for a..shelter. Mr. Johnson said that he has been trying to get more people to use the bus, and requested the City's support in helping to get a bus shelter at that location. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Councilwoman Briere,item 6.f. was removed for separate consideration. Council Meeting Minutes of Approval of Council meeting minutes of July 12,2004. Council concur. July 12,2004 City Clerk: 2004 Renton City Clerk reported the official population of the City of Renton as of April 1, Population 2004,to be 55,360 as calculated by the State of Washington Office of Financial Management. Information. Community Services: Pavilion Community Services Department recommended approval to allow Mithun Bt_ ildin enovation,Mithun Architects to extend its repayment schedule to June,2006,from the currently Architects Repayment agreed to date of December 31,2004,for the design irregularities on the Extension Pavilion Building renovation project. Refer to Finance Committee. CIL _ 3F RENTON COUNCIL AGENDA__LL (�Al#: (i7 • c • �) SUBMITTING DATA: FOR AGENDA OF: 7/19/04 Dept/Div/Board Community Services Department Staff Contact Dennis Culp x 6606 AGENDA STATUS: Consent XXX SUBJECT: Public Hearing Mithun Architects Repayment Plan Extension Correspondence Ordinance Resolution Old Business New Business EXHIBITS: Study Session Issue Paper—Mithun Repayment Plan Extension Information Other • RECOMMENDED ACTION: Approvals Refer to Finance Committee Legal Dept Finance Dept x Other FISCAL IMPACT: Project Expenditure Required None Transfer/Amendment Amount Budgeted None Revenue Generated $110,403.12(includes interest) SUMMARY OF ACTION: Mithun Architects agreed on March 30,2004 to pay the City$108,135.84(excluding interest)by December , 31,2004 for design irregularities on the Pavilion Project. The City accepted Mithun's offer at the Renton City Council Meeting on April 5,2004. Since then,Mithun has requested a time extension to June,2006 in order to make the repayment schedule consistent with their expected cash flow. The repayment schedule includes an interest rate they must pay that covers the cost of money to the City. STAFF RECOMMENDATION: Staff recommends Council concurrence with the time extension requested by Mithun. c:Uiles\deanna\Agenda Bill.Mithun repayment plan extension.doc CITY OF RENTON MEMORANDUM DATE: July 19,2004 TO: Don Persson, Council President Renton City Councilmembers VIA: JC-L„)Kathy Keolker-Wheeler,Mayor I� FROM: Dennis Culp, Community Services Administrator �Q NN•) SUBJECT: Mithun Repayment Plan Extension ISSUE: Should the City Council concur in allowing Mithun Architects to extend its repayment schedule to June 2006 from the currently agreed to date of December 31,2004? RECOMMENDATION: That the Council concur with the time extension requested by Mithun. BACKGROUND: • By letter dated March 30, 2004 (copy attached)Mithun agreed to pay the City $108,135.84 by December 31,2004. • The City Council accepted Mithun's proposal on April 5,2004. • Subsequently,Mithun asked for a time extension to June 2006, citing cash flow difficulties with trying to make the entire payment by the end of 2004. • The interest rate being charged Mithun covers the cost of money to the City. The City neither makes any money from Mithun's misfortune nor subsidizes their repayment. • The City could push Mithun to take out a 3`a party loan if they could Ret complete their repayment by the original schedule. This approach has the advantage of minimizing our exposure should bankruptcy occur. Mithun,when faced with our determination to hold them to their original agreement,could choose to continue with an extended payment plan. The City would be hard pressed to force collections. • Mithun has made two payments on the extended payment schedule and is current as of July 2004. The extended payment schedule is attached. • If the City Council agrees to the time extension, City Staff would write Mithun indicating that no City work would be available to them until the debt has been paid. CONCLUSION: The chance of Mithun going bankrupt is real,but small. They are:a respected firm that has been in business for decades. The City is not losing any money with the extended repayment schedule. Attachment C: Jay Covington Dennis Culp Yf .� • >+ t t ) JSP t j�3,g•Y MITHUN Pier 56,1201 Alaskan Way,Ste.200 Seattle,WA 98101 TEL 206 623.3344. FAX 206 623.7005 W W W.MITHUN.COM March 3o,2004 Mr. Dennis Culp Administrator Community Services City of Renton Renton City Hall 1055 South Grady Way Renton,Washington 98055 Re: Renton Pavilion: Construction Cost Settlement Mithun Project No.0237300 Dear Mr.Culp: • As a follow on to our recent discussions,the design team has agreed to assist the City with its efforts to close out the change orders and resultant costs for the Pavilion project. To that end,the team is willing to pay$1o8,135.84• This payment to the City is contingent upon receipt of a full release of all daims between all parties to the project which were known,or should have been known,as of the date of this letter in any way related to the project,with the only exception being claims for unknown latent deficits. Mithun further accepts the City's offer to establish a payment plan for the amount due which will be paid in monthly installments with the balance paid in full,no later than December 31,2004. Please have your finance department contact our Ms.Cathy Goldberg,Mithun CFO,to finalize arrangements.Please draft an appropriate agreement to reflect this understanding. Sincerely, - :AYIlisA 111.7 er B. illiams,FAIA • Prin.".al Agreed Release: • 7fotif Dennis K.Culp Administrator Date • cc: Cathy Goldberg Mithun, Inc Amortization of Payment to City of Renton Annual Monthly Beginning Interest Principal Total Ending Due Int Rate Int Rate Balance Payment Balance Date 1 2.00% 0.17% 108,135.84 180.23 4,419.90 4,600.13 103,715.94 6/1/2004 2 2.00% 0.17% 103,715.94 172.86 4,427.27 4,600.13 99,288.67 7/1/2004 3 2.00% 0.17% 99,288.67 165.48 4,434.65 4,600.13 94,854.02 8/1/2004 4 2.00% 0.17% 94,854.02 158.09 4,442.04 4,600.13 90,411.98 9/1/2004 5 2.00% 0.17% 90,411.98 150.69 4,449.44 4,600.13 85,962.54 10/1/2004 6 2.00% 0.17% 85,962.54 143.27 4,456.86 4,600.13 81,505.68 11/1/2004 7 2.00% 0.17% 81,505.68 135.84 4,464.29 4,600.13 77,041.39 12/1/2004 8 2.00% 0.17% 77,041.39 128.4 4,471.73 4,600.13 72,569.66 1/1/2005 9 2.00% 0.17% 72,569.66 120.95 4,479.18 4,600.13 68,090.48 2/1/2005 10 2.00% 0.17% 68,090.48 113.48 4,486.65 4,600.13 63,603.83 3/1/2005 11 2.00% 0.17% 63,603.83' 106.01 4,494.12 4,600.13 59,109.71 4/1/2005 12 2.00% 0.17% 59,109.71 98.52 4,501.61 4,600.13 54,608.10 5/1/2005 13 2.00% 0.17% 54,608.10 91.01 4,509.12 4,600.13 50,098.98 6/1/2005 14 2.00% 0.17% 50,098.98 83.5 4,516.63 4,600.13 45,582.35 7/1/2005 15 2.00% 0.17% 45,582.35 75.97 4,524.16 4,600.13 41,058.19 8/1/2005 16 2.00% 0.17% 41,058.19 68.43 4,531.70 4,600.13 36,526.49 9/1/2005 17 2.00% 0.17% 36,526.49 60.88 4,539.25 4,600.13 31,987.24 10/1/2005 18 2.00% 0.17% 31,987.24 53.31 4,546.82 4,600.13 27,440.42 11/1/2005 19 2.00% 0.17% 27,440.42 45.73 4,554.40 4,600.13 22,886.02 12/1/2005 20 2.00% 0.17% 22,886.62 38.14 4,561.99 4,600.13 18,324.03 1/1/2006 21 2.00% 0.17% 18,324:03 $0.54 4,569.59 4,600.13 13,754.44 2/1/2006 22 2.00% 0.17% 13,754.44 22.92 4,577.21 4,600.13 9,177.23 3/1/2006 23 2.00% 0.17% 9,177.23 1'53 4,584.83 4,600.13 4,592.40 4/1/2006 24 2.00% 0.17% 4,592.40; 7.65 4,592.48 4,600.13 -0.08 5/1/2006 2,267.20 108,135.92 110,403.12 ;4 1 /i /e;"e //a 3/6. otoo 000, ozo . 3! 70- moeoo. oo, 0000c9 o I Don Persson - Re: Pavilion Budding plans Page 1 From: Don Persson To: clawson28@comcast.net Date: Fri, Jul 2, 2004 8:11 AM Subject: Re: Pavilion Building plans I think we need to discuss this, I know Eric Temple is still interested in taking the building for a while to do catered events, maybe you and I could go meet with him and listen to his plans and see if he would be interested in a short term(3 or 4 years) lease. I guess I know they are trying hard to work on this, but don't think they have the right expertise that is needed. We need to talk to some people in the business and see what we as a council could be doing to help >>> "Dan & Laura Clawson" <clawson28@comcast.net> 07/01/04 8:20 AM >>> BlankDon, You probably saw the article in the King County Journal this morning about the Kent Station opening and the restaurants and theatres they have. We have been trying to market the Pavilion Building actively for 6 months and at a lower level for at least a year under Tanner, but no real success so far. Maybe downtown Renton does not have the traffic or population at this point to support the intensity needed to bring users to the Pavilion Building. When the Boeing property develops and Logan is improved,the downtown will be a short and attractive drive from a regional shopping destination and it may make the Paviliion Building a lot more desireable. Maybe we should consider an interim use such as a year-round farmer's market, renting out for events, etc. until there are more residents and more traffic downtown. Even though that is not our ultimate goal, it would bring more people downtown and that alone is worth something for marketing. Also, it would be better to have some income from the builiding than none at all. If tenants don't materialize by the end of the summer, I think we should consider shifting gears. I'm not criticizing Alex, as he has done a great job of promoting the building, it is just a question of timing, being too far ahead of the market. Dan June 28,2004 Renton City Council Minutes Page 222 transfer and 592 direct deposits totaling$1,873,372.66. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. CAG: 03-005,Pavilion Finance Committee Chair Corman presented a report concurring in the staff Building Renovation,Edifice recommendation to approve the completed Pavilion Building renovation Const Co project, commencement of the 60-day lien period, and release the retained amount of$119,272.70 to Edifice Construction Company,Inc.,contractor,once all required taxes have been paid, and all liens have been resolved and releases obtained. The Committee further recommended that the Pavilion Building renovation project appropriation be increased by$11,772.68 as part of the year- end appropriation ordinance. MOVED BY CORMAN, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Development Services: Finance Committee Chair Corman presented a report concurring in the staff Building Permit Fees Revision recommendation to approve adoption of the revised building permit fees. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following ordinances were presented for second and final reading and ORDINANCES adoption: Ordinance#5087 An ordinance was read amending Section 4-4-080 of Chapter 4, Citywide Planning: Downtown Core Property Development Standards, of Title IV(Development Regulations)of Off-Street Parking City Code by creating parking standards for development in the downtown Requirements core. MOVED BY CLAWSON, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5088 An ordinance was read amending Section 1-3-2.C.1.e(1) of Chapter 3, Legal: Fireworks Ban Remedies and Penalties,of Title I(Administration); and Section 4-5-070.C.69 Ordinance Change from UFC of Chapter 5,Building and Fire Prevention Standards, of Title IV(Development Reference to IFC Regulations) of City Code by adopting the amendments to the International Fire Code that outlaw all fireworks and that establish penalties for violation of the fireworks laws. MOVED BY LAW, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5089 An ordinance was read adding Section 10-12-28 of Chapter 12,Traffic Code, of Police: Motorized Scooters Title X(Traffic)of City Code to regulate the use of motorized foot scooters by Regulations eliminating or prohibiting their use on sidewalks, streets, and in parks; prohibiting their operation by those under 13 years of age; prohibiting their operation from a half hour after sunset until a half hour before sunrise; requiring operators to wear helmets;requiring the devices to be muffled; requiring the safe operation of such vehicles; and providing a penalty for violation. MOVED BY LAW, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. ADJOURNMENT MOVED BY LAW,SECONDED BY NELSON, COUNCIL ADJOURN. CARRIED. Time: 8:07 p.m. BONNIE L WALTON, City Clerk Recorder: Michele Neumann,June 28, 2004 APPROVE*1 BY 1 CiTY COL Date 4.4r-Rooy FINANCE COMMITTEE COMMITTEE REPORT • June 28,2004 Pavilion Building Renovation; CAG-03-005 (Referred June 21, 2004) The: Finance Committee concurs in the staff recommendation to approve the completed Pavilion Building Renovation project, commence the 60-day lienperiodand. release the retained amount of$119,272.70 to Edifice Construction Company, Iric.r, contractor,:once all required taxes have been paid, and all lienS?bs.o., -ii-e:eii:re§91cied and releases:obtained.., The Committee further recommends that the Pavilion Reiiiiratign project appropriation be increased by $11,772.-6g as part of the year-end appropriation ordiDafice. . : andy Corrnari;Chair . • ' . : Denis Law Vice Chair • oni Nelson, Member - ' - • cc: Dennis Culp • , . Pavilion final.doc\ Rev O1/04 bh • :: — . -lune 28,2004 Renton City Council Minutes Page 221 43rd St./S. 180th St. Pointing out that the chances of an accident are small but the dollar amount of a judgment is high,Mr. Warren advised that this aspect be analyzed as well. *MOTION CARRIED. UNFINISHED BUSINESS Community Services Committee Chair Nelson presented a report Community Services recommending concurrence in the Mayor's appointments of Pat Auten(to fill Committee the position vacated by Sylva Coppock), and new members Theresa Clymer and Appointment: Nishiwaki Sister Nancy Osborn to the Nishiwaki Sister City Committee. MOVED BY City Committee NELSON, SECONDED BY PALMER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Committee of the Whole Council President Pro Tem Nelson presented a Committee of the Whole clean- Council: Committee of the up report for the following six items listed on the Committee's referral list and Whole Agenda Item Clean-Up recommended that the referrals be closed: Report 6 • Referral 1634-Community Involvement in Budget Process. There was a ��� public hearing held on 8/19/2002 and the Committee recommended no U changes be made at this time. • Referral 1665 -Review of Current Council Meeting Policies and Procedures. Council's Order of Business Policy(800-03)was revised on 5/17/2004 and the Committee recommended no further changes be made at this time. • Referral 1748 -Residency Requirement for Future Department Administrators. Council discussed this at their March 2004 Retreat and recommended no changes be made at this time. Referral 1755 -Pavilion Building Lease/Alhadeff Correspondence. The Economic Development,Neighborhoods and Strategic Planning Department has been in contact with Mr.Alhadeff. At this time,Mr. Alhadeff has not submitted any proposals. The Committee,therefore, recommended that this item be closed. • Referral 1807-Off-Leash Dog Park. Since the City participated in an off- leash dog park with King County,the Committee recommended that no further action be taken on this item at this time. • Referral 1917-Maple Valley Hwy.Widening Project/King County Mitigation Funds. Since the design for Phase I of this project is complete and the project is moving forward already, the Committee recommended that this item be closed. MOVED BY NELSON, SECONDED BY CORMAN,COUNCIL CONCUR IN THE COMMITTEE REPORT* Regarding the closure of Referral 1807, Councilman Clawson stated that the City is not going to open an off-leash dog park as there are other priorities. He indicated that there is still a need for an off-leash dog park within the City limits however,and asked that the Council be open minded if an opportunity arises and the City is able to accommodate that need. *MOTION CARRIED. Finance Committee Finance Committee Chair Corman presented a report recommending approval Finance: Vouchers of Claim Vouchers 227688 -228162 and one wire transfer totaling $1,787,649.56; and approval of Payroll Vouchers 51138 -51519,one wire a. APPROVED BY COMMITTEE OF THE WHOLE AP COUNCIL 'COMMITTEE REPORT June 28', 2004 Date, 6'-�S7-aO'9V s : . ...:':"`= ;CLEAN-UP REPORT:. The Committee of the Whole recommendsthat the following Committee Referrals be closed: #1634—Community Involvement in Budget Process-There was a public hearing held on 8/19/2002 and Committee recommends nochanges be made this time. ` #1665—Review of Current Council,Meeting Policies and.Procedures—Council's • Order`of Business Policy (800-03) was revised on 5/17/2004 and Committee-recommends no furtherchanges be made at this time. ' ` #1748=Residency.Requirementfor,Future Department Administrators—Council ; . . discussed at their March 2004 kOtreaf and recommends no changes be made at this time: #1755—Pavilion B.uilding':Lease-Alhadeff Correspondence..-The.Economic , Development,.Neighborhoods and Strategic planning Department has been in contact . " with Mr:Alhadeff. At this•time,14-Alhadeff has not submitted any proposals. The Committee;therefore, recommends'that"this item be closed_ ``x . Re-fermi #1$ =Vision ouse Re est for Bui `ng Permit ee Wawe for Chil n e `on ends this i b dot closed illage ince th eonstrucho ,,as complet ,the Cowin', ee r e Pe Nelson. - . clo d, #1807 Off-Leash Dog Park—Since the City participated in=an off-leash park with,. . King County,the Committee'.recommer ds that nofurther actionbe,taken on this item at this time, #19171-Maple Valley Hwy Widening Project,King.County Mitigation Funds- ' Since the design for Phase I of this project is complete,and the project is moving forward already,the Committee recommends that this item be closed. • Don Persso Council President " C:' Dennis Culp Gregg Zimmerman Alex Pietsch Victoria Runkle -RECEIVED JUN 4 2004 CITY OF RENTON RENTCNCITYC®UNCIL ECONOMIC DEVELOPMENT, NEIGHBORHOODS AND STRATEGIC PL4NNING MEMORANDUM DATE: June 24, 2004 TO: Don Persson, Council President Members of the Renton City Council VIA: ;IL/a,,)Mayor Kathy Keolker-Wheeler FROM: Alex Pietsch, Administrator PSIVe STAFF CONTACT: Mark Santos-Johnson, Economic Development Specialist (ext. 6584) SUBJECT: Pavilion Building Marketing - Update For your information and review, attached please find the following items related to the EDNSP Department's current marketing efforts for the Pavilion Building: • Pavilion Building marketing flyer • Pavilion Building Potential Anchor Tenant Targets - Status Report • Pavilion Building advertisement for the Washington Restaurant Association's July newsletter As you may recall, in April EDNSP issued Pavilion Building marketing letters and flyers (see attached flyer) to 94 people from 67 entities, including: 8 developers/investors 34 restaurants/brew pubs 11 grocery/food stores 1 bookstore 1 drug store 8 music/arts/entertainment businesses 4 furniture/home furnishings/accessories stores The above entities are primarily potential "anchor tenants" - those that EDNSP believes could be a good first tenant in the building and would bring about other subsequent and perhaps smaller users. H:\EDNSP\Council\City Council\Pavilion Building Council Update 6-24-04.doc EDNSP has subsequently sent Pavilion Building marketing letters and flyers and/or had personal contact with a number of additional people related to the above original entities, plus individuals from 11 additional entities (noted in bold on the attached status report), including 5 restaurants/brew pubs 1 grocery/food store 2 bookstores 1 music/arts/entertainment/recreation(i.e., an historic carousel museum) 2 "event" uses (i.e., a public market and a banquet/special event/meeting space) Staff also recently had an inquiry from a Renton resident interested in using the space for an indoor dog park, but this is not included in the attached list of potential targeted tenants. During the last two months EDNSP has worked to personally contact representatives from the above 78 entities to learn more about their expansion plans and to explore potential uses for the Pavilion Building. As noted on the attached status report, a number of the entities have expressed an interest in considering the Pavilion Building, including: • Gene Sens -potential "blues and jazz" restaurant • Armondo Pavone -potential new location for Armondo's, along with a "public market" • Tutta Bella Neapolitan Pizzeria • Consolidated Restaurants (d.b.a., Metropolitan Grill, Steamers Seafood Cafes, etc.) • Mitchelli Family Restaurants (d.b.a. Trattoria Mitchelli & Stella's Trattoria) • City Fish Co. • Roger Baldoz -potential year-round produce market • Historic Carousels, Inc. -potential international historic carousel museum • Gene Sens & Diana Postlewait-potential "public market" • Spirit of Washington Dinner Train-potential banquet/meeting/special events venue In addition, a number of entities indicated that they were not interested in the Pavilion Building (for a variety of reasons including, for example, location and size), but they were interested in other opportunities in downtown Renton or other Renton locations. These entities include, for example: • Chow Restaurant Group (Chow Foods -The 5 Spot, Coastal Kitchen, Atlas Foods & The Jitterbug) • Cactus • Red Robin EDNSP has provided tours and/or other information to assist the above entities in further exploring their interest in the Pavilion Building and/or other opportunities in Renton. Although a couple of the entities have expressed an interest in submitting a proposal for use of the Pavilion Building for the City's consideration, none have been received to date. Staff will continue to work with these entities regarding their potential use of the Pavilion Building. As noted on the attached status report, many entities either do not have expansion plans at this time or are not interested in expanding in Renton at this time. However, staff is still working H:\EDNSP\Council\City Council\Pavilion Building Council Update 6-24-04.doc with 33 of the 78 entities to determine their expansion plans and/or potential interest in the Pavilion Building. To increase awareness of the Pavilion Building opportunity, EDNSP has made arrangements with the Washington Restaurant Association to include an ad (attached) on the back page of their July newsletter. The material will be mailed shortly to more than 3,100 restaurant, allied and educational association members, plus approximately 250 prospective members. Please feel free to call if you have any questions or ideas of other potential targets. cc: Jay Covington Garry Anderson Dennis Culp Vik Runkle Mike Webby Lee Wheeler Gregg Zimmerman H:\EDNSP\Council\City Council\Pavilion Building Council Update 6-24-04.doc .� localte 1 oil ni heart cf0 Renton's'I -revilttalizing downtown Lull im • .....: ..::-i. / i '..,•,.., „,., Pavillitid' Buildirio ) , .. „.\.1 ,, i ,, /.... ..:.,, ,,:.., , ,,i , •. , .„, ,. ... _., ...,„, Inik Ltu ffCi i.k a l Dc. Len , i .4 L) �..I -_..,_.I. I t �d�_ ,1 \�.�\�{��\w_\`!` ..:'tis 'L.jJ a. I -a . .5-.;---.--.;-,, - : imiliniiiiw. {- -- �. ,- �� "" I III!.��, ti"l �'�i I. ?' 11111.... — .ri�i mil.Nfir,- -I!( .� ..--1-1-4.41_2_1,1:124_.b. _`'^ �•�._+r:l .":- To, r 1 ,1:r, 1, I, __.. .-..,,, ,,i.....,,,� I 'a,•-.,11,.:3,, t ■m■ ;/1 t !r ,•— ��. L L, . •t s ,,` „,-,1,..-....i , • ����eil Imo` '' ■ J., °� ..i.„._ .� gm. ,, n1j_..=vP7-�. r ,frw �1.A. i -1i kAif .t434 "',:r , '' - •-� _ _ A'''''-), b_�.'�. .fl ;Nig _ ;• `J . :' .�h {. '� f,j u( ',' 1 1; r'J t�'` 4'. I ;,t.y t` 0A ' ".1 YCtz..4� ,t �f .. • ,,;,11 rty' '...-=,-`15;'`;111%.414A ��\ `r '{ A , _ „yyri �1x i`, .1 • +. .c.: • ;[ Sa 4"..1 I t �,`` : , _ .tea -- '. .'•�.✓ a*?. � S.:l• `'t 'a,,. `'�` ”- '_� �- r ' Fk�SIj•/.....� ,-.t--4.-_:-,-tir'-.,-. .. —. -ti's y ':,3- rtZA , '1P,.`�_* ,X - .... ,;e' -' y .z{#`� r. �. _•..._ l'Y;` "• �t- r- �,s1 Fr''''' • - -- ,'- `-., -- . �.__ __ --- �� ig .}•r.e� .�1. �d`,J-fit.._ .•e.X. •''` .i . 'R':.. V4 .:``.�r.. Available for lease 4 a �' •L ? =u -. • Owned by City of Renton - renovated in _ -0, _ ;- cor Spring 2004. Ideal for restaurants, retail '_ ,:,-.. ,',..77-...7.•t, . _, _.',_:'24&i-----4E.,.--, 55 Williams. r/ ^ t I 37 condominiums- /- and specialty shops - ,. ;=' _s tiff. . f� '�' i`e" �6 a�'!, ,-1,,,_Y ,-..'''',3; Tobin eq,.. .1-, Fj.\ • Flexible lease rates and negotiable broker y t : -;•-•.=,,,....,,--1.-.5-.-,.- : .4, commissions for strong tenant(s) ' Parkside at Merrill 95 Burnett; Gardens •s,:•1 Renton High , 110 units 150 units • Architecturally unique I. r'`6,,•, . School 1 (proposed) (proposed) building with 11,783 sf of ,,;,. ii- usable area, including a , ; - ,f / • *.` ,� ,, / '�� \ L J . f N ,` –, , ' �/ _ r rt+rw�t_ L.. i _ /, \I. r: 'ilt ^ „Jr- , f. r_...,___ ,_,,, ,., , ,„,„, ,. 7 - ' / ; , .__ , \,/1 \- . .4Z, It 1,....-4 ,-)rt`.!• / / r , ;� y " ,../..,,, �\is \, li ' �L { 1 f J I /n,y �f , �" - ,_ r - { , Tr ~t T *,..c _LI , C k _ .LL.t t 7S j .r 7'7/T �, ^ ' ' ..i,.`ti tr-t r 4, i • r r'IT' `c�„ r C �.141 dA\\\Ir1`�� . s .� 11 f ""rVlt. c r 7k aC r — tini +i.�l 1 f 4 1 f k s Al,.' IIS } I- - Ft: it —+ --Lap Iri( 1.�_.., fin: i,� f~ I �' _ s3 ll';4 — -- . 1I-- s.s , i i . . ,,,,, ..,. ,......... }.� ;II Zer c= 1 I !sow.' alorl°ervice .4.1.T�'P e°t.l1�,��rt� _(*-'f Tpp{` °tor/servlc° q(cum.rll '- `r' y 'I .'�' 1 ^f:lrl-l.-L� I%I'Lilnl'I 1 I r'lt J I � i B_.� 1 , � `11 , ` { [ „, Qom. s1 , 1 garden kitchen 1„. mont � `S1 restaurant tenant I i -7 - _---L1- —.W610. — Location/Amenities ptaxze • Located in the heart of Renton's fast-revitalizing downtown core ( .,_. ..�._.I _, 7,� -,..7...:'I— i_1 • Surrounded by new mixed-use retail and housing '...I tor/service pen vest .,;4x,1,; star/service1rhm.., developments, Metro Park & Ride, Renton Transit Center and --- -G–knit_1 t--» I 1 City Center Parking Garage garden kitchen G L 1 I F • Near a growing number of new and established dining and restaurant ,public tenant tenant ! 71ji I ( ` entertainment venues • Adjacent to the Renton Piazza urban park, site of the Renton prax_a Farmers Market&Cinema on the Piazza outdoor movie series • One block from new Renton IKEA Performing Arts Center sonsrl r°I`°�'1,,j6-an- ! vest i." ;L °t°"°°r°'°°(ter' • Fronts SR 900 (connecting 1-5 to Issaquah)with +1-30,000 I garden L passing vehicles daily I • Close to Rainier Avenue S with 60,000+vehicle trips per day ,anent tenant tenant tenant. [ and near 1-405 and SR 167 with 148,000 and 105,000+ --"_—"" '^" N •--r vehicle trips per day, respectively piazza . _:,<„_ • ' Leasing Contact: The Pavilion Building will accommodate a - Mark Santos-Johnson ` o�SY o� R E N T O N (425) 425-430-6584 variety of tenant configurations from single city of Renton • • e occupancy to four or more smaller spaces. AHEAD or THE CURVE msantosjohnson@ci.renton.wa.us �:Nr O www.rentonmarket.com Pavilion Building Potential Anchor Tenant Targets-Status Report June 24, 2004 Note: New potential anchor tenant targets added since the original April report are listed in bold below. Interested in Not Interested in Considering Interested in Considering other Toured No Expansion Expanding in Pavilion Opportunities Pavilion Plans at this Renton at Still Exploring Entity Building in Renton Building Time this Time Potential Interest DEVELOPER _ (, 1 Ron"Sher;Metroyation;'' man"... 77,7 (pre=renovation)._._, 27— s —777 2 Jack Alhadeff,JDA Group LLC X �3 Ken Alhadeff;Alhadeff Companiesu , _, A ;` _ (pre-renovation) _ ; ";` , .. X 4 Bob Parks,TRF Pacific,Inc. X pre-renovation) 5.Meivjrn Poll;Poll"Investments(owner of°Alki Market) •^- • , _ • • _ f, ., . X _.. •„M 6 Darrell Vange,Ravenhurst Development,Inc.(see Historic Carousels,Inc.below) X X r Kurt;Dammeier,Sugar"MountainCapital(owner of-Pasta&-Co.and Beecher'-s— 7 Homemade Cheese;major stockholder of amid Breweries Inc: " • X 8 Al Copeland,Al Copeland Investments X RESTAURANT/BREW PUB ;'9,McHughysRestaurants FX`McRo s TLesclii Lakecafe,T S:McHugh's) ° ' ossibl later:', to be scheduled. 10 McMenamins -..._._._._.,._...__ .._____...___�....._._ X Schwartz Brothers Restaurants.(Darnel's;Broiler;Chandler's Crabhouse,Spazzo; ''.77.77:77 F11 Atrium Cafe'•Piazza Italian Cafe ., 12 Jak's Grill X Y 0.. a13Salumi •.r= . ., r-` X` 14 Tutta Bella Neapolitan Pizzeria(former Salumeria on Hudson) X to be scheduled L15...Old S a hett.Fact�.International; RSA,';'':'. ° : :,: ,.,. ... .v. �.W. . ... . 16 Chili's Grill&Bar X X 17Ches: $- 18 California Pizza IGtchen, Inc.m.19;Can `, /` s"Restaurant . st .r ,.,,. nyo ..- : �tr .......5 ,.�. ,. ,,,.. '4 ." J Chow Restaurant Group(Chow Foods-The 5 Spot,Coastal Kitchen,Atlas Foods _ 20&The Jitterbug) ,nsolidatesRestaurants Metro olitan:Grill Elliott's Oyster'Hou a"Un on Stitiare.. '- 121-0rill;DCs"Grill;Steamers Seafood Cafes .Qgrnc?s Chargrilled Burgers) '`X scheduled "- 22 Portland Brewing Company X ,23^Auke�Mosc ri Duke's Chowder,HouseiDukes.Bar&Gr ll , . .� , ., . � .,. ,,.. ,.. .. _ _�,..�.�.�.�,�....... ..�,..°,X.. L'774773 24 Tom Douglas Restaurants(Dahlia Lounge,Etta's Seafood,Palace Kitchen) possibly later X `_25.Mitchells Family Restaurants(Trattoria Mitchelli,Stella's Trattoria)•,,, . ; "';. :-` ::'X : cheduled ' -7'77-71 26 Circa(Grill&Alehouse-West Seattle) X 127.T.G.1:Fndays..e __. ,,.....__ , �-�-.W ._777 ,777:7177:77.777. __.--" ,.. .,,, ..._ ;777 � ' '- X,%; ' • • • • 28 Ruby's Diner(Redmond,Woodinville,Alderwood Mall) X 1129:,DisChLitea;BreWeiy 7-777 , 72— 7-7 X;: ' 30 Pyramid Breweries X 1971:;;CactUirMadisoiiPaik,Kirkland);. • „ 7 ;‘ X. 7,• 71 32 Sam's Sushi(Queen Anne) X -„MdCorMick&SchrniCk's,.(Seaf64:Fish House&Bar;Wings Café.,at Museum of : . ; • ; . 34 Pike Place Brewery5 Blue C Sushi TT X ,„ • "7'7:- 77 7: • 36 Big Time Brewery&Alehouse X [67,7Ragliaaci.Pizia,17.7,577 "•, 77 38 Elliott Bay Brewery X 39 Gourmet Burgers' "- '7'1 ' 7 . , .777 ,7,,; :77 7-77-77:77,: 7.5F,7.777.7777,A 40 Elysian Brewery X 1'4111-iale'i'Ale EieWety&;Pul?, 42 Souplantation&Sweet Tomatoes [43 Genens213iit'ential1'13juei'&Jazz Restaurant ' -777777 )777,7777",,, 7777777-77.77777;i'=,7, '7771777-7777= : 44 Armondo Pavone-Armondo's Consolidated RestaLir;thi:COperatiOni(d.b*The Spaghetti Warehouse,El 145 Chico Good Eats,Cantina Laredo Lucky'' Care,` t ) 111 % " ;'" ,1': "' ' - '1 '• 46 Larry Dixon-"Unspecified Restaurant" X ri.47 RanfInternational(The-Ram;:t1herianigaiii,,elck2 , . Y,1 GROCERY/FOOD 48TradetToei7 = ' . • ; - „7777 49 PCC Natural Markets X , :;)77 „ • 51 Pasta&Co. possibly later 152 Madison Market Central Cp : • 11 f: 53 Metropolitan Market X F47-trvigedaVa"';' = , 55 Dean&Deluca _ Lt-0: Beechers Handmade Cheese ; , 77:7=,::: 1; :X 57 Roger Baldoz-"Potential Year-Round Produce Market" (pre-renovation) F,6767elatire.nliSPecialtY:Fiffod 47:777 77 , „ tl?, ,?11 ,7,•;77 -671,1, 59 Great Harvest Bread Company possibly later possibly later X BOOKSTORE X L6o.TflirdWaTe'boolTi777 , . 61 Borders Books 1b2 UniVersity BiSektOicer,77-7,- < 7 ; DRUG STORE f64.Baifell'Dybg - ; 77-77777,` 7, MUSIC/ARTS/ENTERTAINMENT/RECREATION West Seattle;Colkei,ben,Atiner: ' ""-• '77'' = ' 7:51;1A,7 ;,! 7,7-31a177,, 65 Cellophane Square(Records) X 1301OniRecOids5.. .:771-7.7,3;777,7" 7/1 77 77-77; 7 67 Seattle Art Supply X ClUbT 7, 69 Belltown Billiards X 1...70Th6Garage : ":• 7,777777 71 Gregg's Greenlake Cycle X t7727HiSforicCarcitiseli,Inc.;::"PotentialidiFou"sel =.= i7 ,```7: ' „,„ 77°` FURNITURE [7-97Ca7peia ' • •:';777.7 ; •":„. 277 rig :61"s 74 Kasala(Furnishings for Modem Living) X t76•S•eldeii'i FUrniShitta .: :•• " , tjr:7 76 Drees(Olympia) X "EVENT"USES 49110:8'0Aqqg 7130tOntialIPUblic IVIiiker"27 :*:„7,„ Spirit of Washington Dinner Train-"Potential Banquet/Meeting/Special 78 Events Venue" X X Locate your next restaurant in Renton's fast revitalizing downtown core Pavilion uiNI in1. f .. - V63.ilOI1i-it,1eu tkcI`ITID,-3Bl l- it rib0�) 1 t � isle 1 ,4 i ..:, ... r u.1 Mill h {---:-I---,- ! _.�.:� ; I i1;7-Hi �J rI l' 1 11 4 , '� m 11.1" 111 ;.. 7It A 14' 46 rEli J s ...__,..] p g r1=, ■ !■■� T :.1 For More Information Contact: , '•�•,. jd oaf .. , - ...,,,p.-.,` - ,4" •.��d ' ' Mark Santos-Johnson ',/4� : _!'"1 'r ►. '- - - - - City of Renton 1111-' 1- 1 * ... yi, i - (425) 430-6584 __. • pI .ZA.,; .1,44sr-. 1 ___;...L.-7-_ _ --',4—,------7,---- �` c ' msantosjohnson@ci.renton.wa.us = trti ` iron .1 __---_-_--. — ^".��;:; --- � 4 � ;,2+ a www.rentonmarket.com -- RENTON •� Now Available for Lease """°O`THE CURVE r,,M�� • Owned by City of Renton-renovated in Spring 2004. Ideal • Public parking available at adjacent 563-stall City parking for one or more restaurants,retail and specialty shops garage • Flexible lease rates and negotiable broker commissions for • Three-mile population of 86,083 and median household strong tenant(s) income of$70,078 • Architecturally unique building with 11,783 sf of usable area, • Surrounded by new mixed-use retail and housing including a 9,595 sf open hall,plus 3,360 sf of patio space developments, Renton Piazza urban park, Metro Park& Ride, Renton Transit Center and City Center Parking Garage Washington Restaurant Association 510 Plum Street SE,Suite 200 PRSRT STD Olympia,WA 9850 I-1587 US POSTAGE WASHINGTON Restaurant 360.956.7279 PAID 800.225.7166 OLYMPIA,WA 360.357.9232 fax PERMIT NO 668 www.WRAhome.com Change Service Requested r I 9 June 21,2004 Renton City Council Minutes Page 210 place to live,work and play. He expressed his appreciation for the City's support of the foundation. Ms.Maxwell announced that in honor of the Mayor's 50th birthday,members of the public made donations to the foundation which amounted to over$5,000. Ms.Maxwell and Mr.Kellogg presented a plaque to the Mayor to commemorate the occasion. Citizen Comment: Griggs - Chuck Griggs,658 Shelton Ave.NE,Renton, 98056,expressed his appreciation Emergency Response to the emergency response personnel who saved his life when he was involved Personnel Appreciation in a car accident. _ Citizen Comment: DeMastus- Sandel DeMastus,Highlands Community Association(HCA)President, 1137 Highlands Community Harrington Ave.NE,Renton, 98056,announced that there will be a Association,Firefighter presentation about the Public Access Channel at the next HCA meeting,and Appreciation she invited everyone to attend. Additionally,Ms.DeMastus thanked firefighters for their assistance during her time of crisis. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Council President Persson, item 6.d. was removed for separate consideration. Council Meeting Minutes of Approval of Council meeting minutes of June 14, 2004. Council concur. June 14, 2004 CAG: 03-005,Pavilion Community Services Department submitted CAG-03-005,Pavilion Building Building Renovation,Edifice Renovation,and requested approval of the project,commencement of 60-day (Const Co lien period, and release of retained amount of$119,272.70 to Edifice Construction Company,Inc.,contractor, if all required releases are obtained. Refer to Finance Committee for discussion of funding. Development Services: KKS Development Services Division recommended acceptance of the dedication of Short Plat,ROW Dedication at additional right-of-way of approximately 952 square feet for NE 21st St.to NE 21st St, SHP-03-051 fulfill a requirement of the KKS Short Plat(SHP-03-051). Council concur. Legal:Fireworks Ban Legal Division recommended adoption of an ordinance that changes the Ordinance Change from UFC ordinance banning fireworks(Ordinance 5078)to reference the 2003 Reference to IFC International Fire Code instead of the Uniform Fire Code. Council concur. (See page 213 for ordinance.) MOVED BY PERSSON, SECONDED BY PALMER,COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 6.d.FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Economic Development,Neighborhoods and Strategic Planning Department Item 6.d. recommended adoption of an ordinance creating parking standards for Planning: Downtown Core development in the downtown core. (The public hearing was held on 1/27/2003 Off-Street Parking and the Planning and Development Committee report was approved that same Requirements date). Council President Persson inquired about the revisions made to the ordinance since its presentation to Council in 2003. Economic Development Administrator Alex Pietsch explained that the matter has now undergone SEPA (State Environmental Protection Act)review, and as part of that process there were some structural changes made to the ordinance language. Mr.Pietsch confirmed that the changes only affected the formatting. CI' OF RENTON COUNCIL AGENDi__ILL • AI#: SUBMITTING DATA: FOR AGENDA OF: 6/21/04 Dept/Div/Board Community Services Department Staff Contact Dennis Culp x 6606 AGENDA STATUS: Consent )00( SUBJECT: Public Hearing Construction of the Pavilion Building Correspondence Ordinance Resolution Old Business New Business EXHIBITS: Study Session Issue Paper—Completion of Pavilion Project Information Certificate of Substantial Completion Other Notice of Completion of Construction RECOMMENDED ACTION: Approvals Refer to Finance Committee Legal Dept Finance Dept x Other FISCAL IMPACT: Project Expenditure Required $2,813,885.55 Transfer/Amendment Amount Budgeted $2,802,112.87 Revenue Generated SUMMARY OF ACTION: Edifice Construction Company has substantially completed the renovation of the Pavilion Building located at 233 Burnett Avenue South,Renton, WA,98055. The work has been accomplished in accordance with contract plans and specifications. Although the project has been substantially complete since April 8, 2004, the project closeout was delayed pending receipt of final billings. The Certificate of Substantial Completion contains two items: (1) completion of the sunscreen and(2)installation of the exterior lights for the sign armature. These items have been taken out of the basic construction contract and placed under separate contract(same price)with Edifice. The project is over budget by$11,772.68 due a payment to PSE for a gas line extension($12,132.57). Funds are available from the interest on the Pavilion funds being accumulated in the 316 Fund. STAFF RECOMMENDATION: Staff recommends acceptance of the completed project and start of the 60-day lien period. After the 60-day period the retained amount of$119,272.70 will be released upon verification that all taxes have been paid and all liens resolved. c:\tilesldeanna\Agenda Bill-Edifice FinaLdoc CITY OF RENTON MEMORANDUM DATE: June 21,2004 TO: Don Persson, Council President Renton City Councilmembers VIA: Kathy Keolker-Wheeler,Mayor �C'" FROM: Dennis Culp, Community Services Administrator .3) SUBJECT: Completion of the Pavilion Renovation ISSUE: Should the City Council accept the Pavilion Renovation Project as substantially complete and authorize the start of the 60-day lien period? RECOMMENDATION: That the Council concur in the acceptance of the completed project and the start of the 60- day lien period. After the 60-day period the retained amount of$119,272.70 will be released upon verification that all taxes have been paid and all liens resolved. BACKGROUND: • The Pavilion Renovation Construction Project was started on May 1, 2003, and was substantially complete on April 8,2004. • The Contractor completed the work in accordance with the plans and specifications, according to both the City Inspectors and the Architect's construction supervision reports. • There are two punch list items remaining: (1)completion of the sunscreen and (2)installation of the exterior sign armature lights. Completion of these items was delayed due to manufacturing and shipping delays on the part of suppliers. The interim solution is to remove these items from the construction contract and receive a credit. Simultaneously,they will be put under separate contract with Edifice for the same amount of money. • The original construction contract amount was $2,242,077.91 and the final contract amount was$2,595,373.03. • The 41 Change Orders total$353,295.14,which represents 16%worth of change orders. Mithun absorbed over 30.1%of the cost of these change orders t a ($108,135.84), so the City's cost of change orders was under 11%of the construction amount. • The final project amount was over the project budget by$11,772.68. This overage was discovered during fmal project cost reconciliation. During this reconciliation, staff noted that we had not budgeted for one PSE charge for a gas line extension($12,123.57). • The previously approved contingencies of$52,000 were spent on the following items: D Design costs(including reproduction,printing of plans and specifications, travel, etc.) are paid by the owner on an actual cost basis. By the time the project was done,these reimbursables totaled$26,757. We expected to pay for them from the contingency. > Other soft costs,principally testing and permitting,were over the project budget by$16,308, due to the extended construction period,which generated additional soft costs. > The final change order costs came in$8,936 over the change proposal estimates,which is not unusual since proposals are made before all costs are known. • Funds are available from interest savings on the Pavilion account to cover the shortfall. • See the attached spreadsheet for project cost summary and change order details. CONCLUSION: The project was built according to the final plans and specifications. The work has been inspected and complies with City Code. Attachment C: Jay Covington Dennis Culp Pavilion Project Budget Reconciliation 7-Jun-04 Construction Contract $2,242,077.91 Change Orders(CO's) $353,295.12 See attached Change Order Log Final Const. Contract Amount $2,595,373.03 See CO number 41 (attached)for final contract amount NOTES: Change Orders Represent 16% of original contract amount Project Costs Design fees $173,256.54 Includes reimbursibles Permits, testing , admin $40,784.87 Soft Costs Conduit runs for tenants -$2,083.00 Paid by Fund 316, pending recovery by future tenants Small works contract $6,554.11 Complete the sun-screen and install exterior lights PROJECT TOTAL $2,813,885.55 Includes the glass at the gable ends of the building Funds Appropriated $2,672,112.87 Includes additional authorization of$80,000 ($30,000 in contingency) 2nd Authorization Increase $130,000.00 Includes$22,000 in contingency Total Appropriation $2,802,112.87 Variance Analysis Additional Funds Required $11,772.68 $12,133 Unbudgeted Gas Line payment to PSE Previous contingency allocation $52,000 Previously approved Contingencies $26,757 Reimbursibles $16,308 Soft Costs over budget $8,936 Changes in final CO costs Change Order Log • DATE DESCRIPTION COST C.O.# ' . ' 6/18/2003 Builder's Risk Insurance $8,060.57 1 7/23/2003 PR 3 (Plywood Deduct) ($617.80) 2 7/23/2003 Subsurface Concrete $8,829.99 2 7/7/2003 PR 1 (Gas Line Modifications) $0.00 3 7/30/2003 Sprinkler Density and Dry System $29,502.93 3 8/13/2003 Roof Sheathing and shear nailing $19,422.60 4 10/22/2003 PR 2 Transformer Addition $33,612.53 5 8/13/2003 Purlin repair $342.46 6 10/8/2003 PR#5 (Add Height to Door 101C) $4,307.17 7 10/8/2003 PR#6 (Add additional louvers) $1,713.00 7 10/8/2003 PR#4 rev(Minor infrastructure for DN) $5,970.94 7 10/8/2003 Prep Spandrels for Storefront $3,447.47 7 10/8/2003 Conduits for future tenants $1,582.74 7 10/8/2003 PR#7 (Change details at GL 5 and OVHD's) $21,076.42 8 11/12/2003 Revisions per RFC 67: Soffit at 105 $4,413.51 9 11/19/2003 Zero Value time extension $0.00 10 11/19/2003 Schedule Extension for HVAC support work $21,266.26 11 11/19/2003 PR9 $23,738.28 12 11/19/2003 Additional Roof Furring (sub strata finishing) $13,738.05 13 11/19/2003 PR8 $16,066.44 14 12/10/2003 Shaftwall at 201,202 $3,241.91 15 12/10/2003 Misc. Steel Adds $16,221.80 16 1/7/2004 Add floor drain at Room 109 $2,660.48 17 10/30/2003 Modify RA ducting as required. - $2,244.04 18 10/30/2003 Revise 70" Plenum as required. $1,424.79 18 12/2/2003 Cost adjustments for Hawk on CP 13, PR-4R ($32.46) 18 12/2/2003 Ductwork Revisions at EF-2&3 $3,140.58 18 1/30/2004 Delete FRP at Room 103 ($307.05) 19 4/6/2004 Misc. Metal Studs and Drywall $4,634.54 20 4/6/2004 Waterproofing Issues at 203 $7,562.43 21 4/6/2004 ASI 7 Revisions $1,515.41 22 2/20/2004 Credit Walkoff Mat per RFC 123 ($826.74) 23 2/20/2004 Aluminum Rafter Painting $4,472.86 24 4/6/2004 One week schedule extension $6,033.23 25 4/6/2004 Misc. Electrical Revisions $111.31 26 4/6/2004 Misc. Flashings $4,179.59 27 4/6/2004 Misc. Flashings $3,087.59 28 4/6/2004 S. Elevation Spandrel Issues $13,630.37 29 4/6/2004 ASI 6 Revisions $1,472.84 30 4/6/2004 Pilaster Ducting Issues $7,481.99 31 4/6/2004 Additional work on Concrete Prep $2,342.05 32 4/6/2004 Additional work on Gable Furring $3,371.46 33 4/6/2004 Temporary Heat $9,592.01 34 4/6/2004 Additional Exit Signs $1,254.04 35 4/6/2004 Additional door hardware $847.93 36 4/6/2004 pressure relief valve $1,002.78 37 4/6/2004 Curtain wall system revisions $20,195.88 38 4/6/2004 Overhead Door Structural Issues $26,830.02 39 5/19/2004 Zero Value Time Extension $0.00 40 5/19/2004 Edifice Credit ($4,010.00) N/A 5/19/2004 Credit for sun-screen and exterior signage lights ($6,554.11) 41 Total $353,295.12 0 6/2/2004 Ma;*..2Q 04 07: 56a ED---CE CONSTRUCTION INC (2 I 322-8594 p. 2 • CHANGE Distribution to: ORDER Owner X Field X Architect X File X Contractor X Accounting X PROJECT: Renton Pavilion CHANGE ORDER NO.: 41 233 Burnett Avenue South DATE: 5/19/04 Renton, WA 98055 EDIFICE PROJECT NO.: 3107 TO (Contractor): CONTRACT DATE: 4/22/03 EDIFICE CONSTRUCTION CO., INC. CONTRACT FOR: Renton Pavilion 1417-31ST AVENUE SOUTH SEATTLE, WA 98144 The Contract is changed as follows: 1. Scope Deduction - Deduct incomplete work from project as described in Certificate of Substantial Completion dated 4/8/04: a. Deduct completion of sunscreens b. Deduct exterior lighting < 1<$1,5 .00> ,50000.00> Subtotal WSST @ 8.8% < 6,024.00> < 530.11> TOTAL THIS CHANGE <$6,554.11> Not valid until signed by the Owner,Architect and Contractor. The original Contract Sum was Net change by previously authorized Change Orders 2,242,077.91 The Contract Sum prior to this Change Order was $ 359,849.25 The Contract Sum will be decreased 2,601,927.16 by this Change Order in the amount of The new Contract Sum including this Change Order will be $ <6,554.11>$ The Contract Time will be increased by 0 calendar days. $ 2,595,373.05 The Date of Substantial Completion as of the date of this Change Order therefore is 4/12/04. NOTE: The compensation allowed by this Change Order reflects only the direct cost of the changed work described above. It does not include any amounts for changes in the sequence of the work,delays,acceleration or impact costs. Edifice Construction Co.,Inc. reserves the right to request compensation for any and all of these and related items of cost prior to any final payment of this contract. ARCHITECT: CONTRACTOR: OWNER: Mithun Architects Edifice Construction Co., Inc. City of Renton 1201 Alaskan Way, Suite 200 1417-31st Avenue South Seattle, WA 98101 Seattle, WA 98144 Renton,South 805 Way � WA 98055 1� By By r Ir' Date t i/ .h It Z. ^. • 2000 Edition - Electronic Format AIA Document G704 - 2000 • Certificate of Substantial Completion PROJECT: Renton Pavilion PROJECT NUMBER: 02373.00 OWNER a (Name and addrrss) CONTRACT FOR:_GeneralARCHITECT Gl Construction ARC 233 Burnett Avenue South Renton.WA CONTRACT DATE:April 22. 2003 CONTRACTOR El TO OWNER: TO CONTRACTOR:_ FIELD — City of Renton Edifice Construction Co. • Renton City Hall-5th Floor 1417 31st Avenue South 1055 South Grady Way Seattle.WA 98144 Renton.WA 98055 (Name and address) (Name and address) OTHER n PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR AUTHENTICATION OF THIS USE SHALL INCLUDE: ELECTRONICALLY DRAFTED AIA Renovation and new construction of the Renton Pavilion and environs DOCUMENT MAY BE MADE BY USING AIA DOCUMENT D40I. -The Work performed under this Contract has been reviewed and found,to the Architect's best knowledge,information and belief,to be substantially complete.Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use.The date of Substantial Completion of the-Project or portion designated above is the date of issuance established by this Certificate,which is also the date of commencement of applicable warranties required by the Contract Documents,except as stated below: Suncreens: June 15th.2004 .i - i.• I•i • u- s h 2,j ap ratON NI ta April 8.2004 ARCHITECT - DATE OF ISSUANCE A list of items to be completed or co 1 ed ' is attached hereto.The failure to include any items on such list does not alter the responsibili the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing;the,date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate of Payment or the date of final payment •: 21 -tr .1 1V- _ 1 • -t. -I' I - • - • - Ily ''s • Exterior Lighting by May 10th.2004. mom "'kit Cost estimate of Work that is incomplete or defective: A 2000 AIA Sunscreen-$4.524.00 CERTIFICATE OF SUBSCUMENT TANTIAL A TIAL Exterior Lighting-$1.500.00 • COMPLETION The American Institute of • Architects The Contractor will complete or correct the Work on the list of items attached hereto within 1735 New York Avenue,N.W. seventy(68 )days from the above date of Substantial Completion. Washington,D.C.20006-5292 • O 2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below.User Document:G704 cert of comp.aia—4/6/2004.AIA License Number 1027208,which expires on 12/3V2004. 1 (74:(efyn NTRAI.TOR BY DA The Owner accepts the Work or desi na • rtion as bstantially complete and will assume full possession at ( ' e)on (date). / / OWNER BY DA The responsibilities of the Owner and Contractor for security,maintenance,heat,utilities,damage to the Work and insurance shall be as follows: (Nott Owner's and Contractor's legal and insurance counsd should determine and reviewinsurance requirements and coverage) • • • 2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below.User Document:G704 cert of comp.aia—4/6/2004.AIA License Number 1027208,which expires on 12/31/2004. 2 4, sure 0.4 State of Washington Reg.No.: • o° .� Department of Revenue r . . • Audit Procedures&Administration Date: ay PO Box 47474 iaee Olympia,Washington 98504-7474 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: AP niTStfl reDN City of Renton Assigned To 1055 South Grady Way Renton, WA 98055-2132 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract Renovation of the Pavilion Building 233 Burnette Ave. South, Renton, WA 98055 Contractor's Name Edifice Construction Phone No. 206-328-2700 Contractor's Address 1417—31m Ave. South, Seattle,WA 98144 Date Work Commenced Date Work Completed Date Work Accepted May 1, 2003 April 8, 2004 June 7, 2004 Surety or Bonding Co. SAEFCO Agent's Address PO Box 34670, Seattle,WA 98124 ATTN: Jim S Kuich Contract Amount: $2,044,775.05 Amount Disbursed: $2,476,100.33 Additions or Reductions: $322,205.15 Amount Retained: $119,272.70 Sales Tax: $228,392.83 Total: $2,595,373.03 Total • $2,595,373.03 By (Disbursing Officer) Phone No: The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,Olympia,Washington 98504- 7474,immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate,and then only in accordance with said certificate. Notice of Completion(Filled in).doc ttm RECEIVED CITY OF RENTON MAR 31 2004 ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC PLANNING DEPARTMENT MEMORANDUM RENTON C 0OUNCIL DATE: March 30, 2004 CITY OF RENTON TO: Don Persson, President APR 0 2 2004 City Councilmembers RECEIVED '`,nl CITY CLERK'S OFFICE VIA: Mayor Kathy Keolker-Wheeled\V" FROM: Alex Pietsch, Administrator Economic Development, Neighborhoods, and Strategic Planning Department STAFF CONTACT: Mark Santos-Johnson (x 6584) SUBJECT: PAVILION BUILDING LEASING STRATEGY Per City Council direction, staff is targeting restaurant and retail tenants that will attract activity and vibrancy to the Downtown core. Therefore, please find the attached documents related to the Administration's strategy toward leasing the Pavilion Building: 1) Leasing Flyer —Staff has produced a marketing flyer that will be widely distributed to both target tenants as well as the commercial brokerage community. 2) Potential Anchor Tenant Targets —Staff has targeted this list of tenants who would act as anchors to the building. These tenants will be the focus of recruitment efforts. As you can see, this list contains a number of high-profile establishments that we would consider long shots for the Downtown Renton market in its current state. However, we feel that it is certainly worth making the availability of this building known to them. 3) Other Potential Tenants —Staff has also produced this additional list of tenants who might be willing to lease space in the building if one or more of the other anchor tenants execute a lease. These businesses would likely not be interested in leasing space by themselves, nor would the Administration consider breaking up the larger available space with a lease in isolation. If you have any questions about any of these establishments, or have any additional ideas to add to either of these lists, please feel free to pass them along. Attachments cc: Jay Covington Dennis Culp H:\EDNSP\Council\City Council\Pavilion targets and flyer.doc Pavilion Building Potential Anchor Tenant Targets March 31, 2004 DEVELOPER Ron Sher, Metrovations Jack Alhadeff,JDA Group LLC Ken Alhadeff, Alhadeff Companies Bob Parks,TRF Pacific, Inc. Melvyn Poll, Poll Investments (owner of Alki Market) Darrell Vange RESTAURANT/BREW PUB Consolidated Restaurants (Metropolitan Grill, Elliott's Oyster House, Union Square Grill, Hiram's at the Locks) Deschutes Brewery McHugh's Restaurants (F X McRory's, Leschi Lakecafe,T.S. McHugh's) McMenamins Schwartz Brothers Restaurants (Daniel's Broiler, Chandler's Crabhouse, Spazzo, Atrium Café, Piazza Italian Café) Portland Brewery McCormick&Schmick's (Seafood, Fish House&Bar,Wings Café at Museum of Flight) Duke Moscrip (Duke's Chowder House, Dukes Bar&Grill) Tom Douglas Restaurants (Dahlia Lounge, Etta's Seafood, Palace Kitchen) Pike Place Brewery Chow Restaurant Group (Chow Foods-The 5 Spot, Coastal Kitchen, Atlas Foods &The Jitterbug) Mitchelli Family Restaurants (Trattoria Mitchelli, Seattle Angelina's Trattoria, Stella's Trattoria) Circa(West Seattle) Jak's Grill Pyramid Breweries Cactus (Madison Park, Kirkland) Sam's Sushi (Queen Anne) Blue C Sushi Salumi Big Time Brewery&Alehouse Pagliacci Former owner of Salumeria on Hudson &Le Medusa (Columbia City) Tutta Bella Neapolitan Pizzeria (former Salumeria on Hudson) Old Spaghetti Factory International Elliot Bay Brewery Canyons Restaurant T.G.I. Friday's Red Robin Hale's Ale Brewery&Pub Chili's Grill &Bar Chevy's Souplantation &Sweet Tomatoes Elysian Brewery California Pizza Kitchen, Inc. Ruby's Diner(Redmond, Woodinville, Alderwood Mall) GROCERY/FOOD Trader Joe's PCC Natural Markets Central Coop Madison Market Metropolitan Market Uwajimaya Dean & Deluca City Fish Co. Pasta&Co. Beecher's Handmade Cheese BOOKSTORE Third Place Books DRUG STORE Bartell Drugs MUSIC/ARTS/ENTERTAINMENT/RECREATION Easy Street Records (Ballard;West Seattle, Lower Queen Anne) Cellophane Square (Records) Sonic Boom Records Seattle Art Supply Jillian's Billiard Club Belltown Billiards The Garage (Billiards) Greenlake Cycle FURNITURE Kasala (Furnishings for Modern Living) Capers Selden's Fine Home Furnishings (Olympia) Drees (Olympia) Pavilion Building Other Potential Tenants March 31, 2004 RESTAURANT Coyote Creek Pizza Pizza Schmizza Pallino Pastaria Chipotle Pagliacci George&Dragon (Fremont- English Pub&Restaurant) Zao Noodle Bar(University Village) Maltby Café Brown Bag (Redmond/Kirkland; previously in Carnation) Schlotzsky's Deli (Olympia, Issaquah, Redmond) Bear Creek Brewing Company Original Pancake House Café Appasionato Corsi Enterprises BREAD/BAKERY/BAGELS Great Harvest Bread Company Simply Desserts Larson's Bakery Sweet Lorraine's Bakery Cupcake Royale (Madrona) Peggy's Organica Renton Technical College-bagel, donut and/or bread baking school Noah's Bagel Zatz a Better Bagel Cinnabon ICE CREAM/FROZEN YOGURT Ben &Jerry's Cold Stone Creamery TCBY WINE Castle Bridge Winery(wine maker) Pete's Supermarket(Lake Union) JUICE Jamba Juice Juice Plant BOOKSTORE Hullabaloo Books (West Seattle) HOME &GARDEN "Home&Garden Store" "Soap Boutique" Flower World (Woodinville) BEADS World Beads (University District& Pike Place Market) Beadworld Beads &Beyond (Bellevue) ,kms' ' .+"� .' ^t ` � : i• . , lam` �. . 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"''; v``. t�k;*=-::pk{ �?TM�`'!{' - _ ;` Location/Amenities;r � . _i t- "9`i:'.ti: . d - °!aa=a Located in the heart of Renton's fast revitalizing downtown core '' • Surrounded by new mixed use retail and housing vah�4 j+ •Cyr Fav-mT..�_.. _ -�,cc,-,4''.'.E^'i'a . ;Slor[ 1 `�' ! 1i'rresi. 1 F g"sto/Te4T4 cw.L :- rat 1 ._-�"11 �1- - developments, Metro Park& Ride, Renton Transit Center and 4 _, �• „ ;.'": � City Center Parking Garage y ,,R• ,, b -----','- v:'tea ' ., '--' - K,. 1._ l .,.,' ft t y i x ,. ,K „ :.,fr; F r r t • Near a growing number of new and established dining and .l ;».z,`„�eslati;,,?, (•R.+ prmm r^wi„,'„,,:� ”,,T., tenanri,:,,•x t.yt.;y'' '3^>«'', vatt.,,,0 I`LL: ,,'!;;;:i ';i.;;''4L::.- �,_. :.5.,i'• entertainment venues - -,4; 4.: ' f•.�.� rat! ,, ,,..a,-r '..ti-:•.'.r.' =1L' ' "'hx�-o-".1.+.hN .11i�Ryl'=?:.i.- F..:-.f•,`:�.;1.:�,r fir' piazza • Adjacent to the Renton Piazza urban park, site of the Renton a. Farmers Market& Cinema on the Piazza outdoor movie series • One block from new Renton IKEA Performing Arts Center ;mw Yo�ifc ? est.!1 [ap;tl.; cnm...� `:r::: ,".14.°4131'41....t.'�` ,.=;`gmi'l mte-. �__ • Fronts SR 900 (connecting 1-5 to Issaquah)with +1-30,000 . :, ''...':'''''''''''Z''''' '' , = ;{ �,:. ``r`na s passingvehicles daily :'7i'-7 '3 to .-:.< = i.. :; , `,...''.•','!".)",.:', . Close to Rainier Avenue S with 60,000+vehicle trips per day . • :zteoan? ,+lenant..,..;z'. Atat :,,i,:t`'.,E-,`,'event:::; r >' and near 1405 and SR 167 with 148 000 and 105,0 00+ vehicle trips per day, respectively piazza Leasing Contact: The Pavilion Building will accommodate a ` Mark Sa itos-d01mmson 6s' °�, variety of tenant configurations from single City of Renton * ..� + R E N T O N (425) 425-430-6584 '�`�� occupancy to four or more smaller spaces. ;f,,:.a„ ,,: .,,,; ,`�•rV,:. msantosjohnson@ci.renton.wa.us ��NTo� www.rentonmarket.com Amends ORD 4720 CITY OF RENTON, WASHINGTON ORDINANCE NO. 50 71 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 4-4-100.H.9.b OF CHAPTER 4, CITY-WIDE PROPERTY DEVELOPMENT STANDARDS, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" TO ALLOW ROOF SIGNS WITHIN THE CITY CENTER SIGN REGULATIONS AREA SUBJECT TO AN ADMINISTRATIVE MODIFICATION. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Section 4-4-100.H.9.b of Chapter 4, City-Wide Property Development Standards, of Title IV (Development Standards) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington"is hereby amended as follows: b. Review Criteria: If the Development Services Director determines that the intent of the proposed sign accomplishes one of the above purposes, the Development Services Director may grant a modification request provided the proposed sign also meets all of the following criteria: i. The modification will not create a significant adverse impact to other property or improvements in the immediate vicinity of the subject property; and ii. The modification will not'increase the number of signs allowed by this Chapter;and iii. The modification will not increase the allowed height or area of any wall, projecting, awning/canopy/marquee/traditional marquee, or secondary sign by more than twenty five percent(25%);and 1 ORDINANCE NO. 5 071 iv. The modification will not increase the allowed height or area of any freestanding or ground sign; and v. The modification does not create a public safety hazard. SECTION II. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this 26th day of April , 2004. .J WlZ Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this 2 6th day of Ap r i l , 2004. Don Persson, Mayor Pro Tem Approved as to form: �t Lawrence J. Warren,City Attorney Date of Publication: 04/30/2004 (summary) ORD.1096:4/2/03:ma 2 April 26,2004 Renton City Council Minutes Page 130 MOVED BY CLAWSON, SECONDED BY NELSON,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinance was presented for first reading and referred to the Council meeting of 5/03/2004for second and final reading: Transportation:Fund 317 An ordinance was read amending the 2004 Transportation Capital Improvement Allocation(King County Fund 317 to allocate$2,216,000 in King County mitigation revenue to specific Mitigation Funds) projects. MOVED BY BRIERE,SECONDED BY LAW,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 5/03/2004. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#5071 An ordinance was read amending Section 4-4-100.H.9.b of Chapter 4,Citywide Development Services: City Property Development Standards,of Title 1V(Development Regulations)of Center Area Roof Signs City Code to allow roof signs within the City Center Sign Regulations Area 711- subject to an administrative modification. MOVED BY BRIERE,SECONDED _-- 1'f BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ; ROLL CALL: ALL AYES. CARRIED. Ordinance#5072 An ordinance was read increasing the 2004 Budget for various funds in the total Budget: 2004 Adjustments amount of$9,400,000,increasing the total number of positions by 4.5 in 2004, and increasing the'City's reserves. MOVED BY BRIERE,SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Reporting that Council has received a number of e-mails regarding safety and Police: Motorized Scooters noise concerns pertaining to the use of motorized scooters,it was MOVED BY PALMER,SECONDED BY BRIERE, COUNCIL REFER THE SUBJECT OF MOTORIZED SCOOTERS TO THE PUBLIC SAFETY COMMITTEE. CARRIED. Fire: DUI Simulation Drill Councilman Law stated that he and Ms.Palmer attended a DUI simulation drill at Hazen High School last Friday. He suggested videotaping the next DUI simulation drill and showing it on Renton's cable channel 21. Development Services:Vacant Mayor Pro Tem Persson reported overgrown vegetation on the vacant lot Lot Vegetation,Whitworth located at 424 Whitworth Ave. S. Ave S Development Services: Auto Mr.Persson also reported possible auto repair facility operation at residence Repair Facility,Illegal Use located behind the vacant lot,on Morris Ave. S. Streets: Grocery Cart Mayor Pro Tern Persson relayed citizen complaints regarding abandoned Abandonment grocery carts in the downtown area. Councilwoman Briere noted that this topic is currently in Planning and Development Committee and she requested a status report. Community Services: MOVED BY NELSON,SECONDED BY PALMER,COUNCIL REFER Commercial Activities in COMMERCIAL ACTIVITIES (PRIMARILY RETAIL SALES)IN RENTON Renton Parks . PARKS TO THE COMMUNITY SERVICES COMMITTEE. CARRIED. Comprehensive Plan:West Mayor Pro Tern Persson inquired as to the timing of possibly adding the West Hill,Potential Annexation Hill area to Renton's potential annexation area(PAA). Economic Area Addition Development,Neighborhoods and Strategic Planning Administrator Alex Pietsch explained that in order to amend the City's PAA this year,staff would April 19,2004 Renton City Council Minutes Page 120 reading. MOVED BY LAW,SECONDED BY CLAWSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See later this page for ordinance.) ORDINANCES AND The following ordinances were presented for first reading and referred to the RESOLUTIONS Council meeting of 4/26/2004 for second and final reading: Development Services: City An ordinance was read amending Section 4-4-100.H.9.b of Chapter 4,Citywide Center Area Roof Signs Property Development Standards,of Title IV(Development Regulations)of City Code to allow roof signs within the City Center Sign Regulations Area subject to an administrative modification. MOVED BY BRIERE,SECONDED BY CLAWSON,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/26/2004. CARRIED. Budget: 2004 Adjustments. - An ordinance was read increasing the 2004 Budget for various funds in the.total amount of$9,40Q,000, increasing the total number of positions in 2004,and increasing the City's reserves. MOVED BY LAW, SECONDED BY NELSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/26/2004.* Finance and Information Services Administrator Victoria Runkle confirmed that language in the ordinance will be revised to reflect the placement of the $225,000 in reserve for the REACT and RENSTAT programs, as stated in the Finance Committee report,as well as the change in position counts. Councilman Clawson noted that it is not clear if funding will be available for the REACT and RENSTAT programs,thus more information is being sought. *MOTION CARRIED. The following ordinance was presented for first reading and advanced for second and final reading: Community Services: Henry An ordinance was read amending Chapter 5-1,Fee Schedule,of Title V Moses Aquatic Center Fees (Finance and Business Regulations)of City Code by setting the Henry Moses Aquatic Center admission fees. MOVED BY PERSSON, SECONDED BY NELSON,COUNCIL ADVANCE THE ORDINANCE FOR SECOND AND FINAL READING. CARRIED. Ordinance#5067 Following second and final reading of the above-referenced ordinance,it was Community Services: Henry MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL ADOPT Moses Aquatic Center Fees THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#5068 An ordinance was read annexing approximately 28.2 acres located west of Annexation: Stoneridge, 148th 148th Ave. SE and north of NE Sunset Blvd. (Stoneridge Annexation). Ave SE&NE Sunset Blvd MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5069 An ordinance was read establishing the zoning classification of approximately Annexation: Stoneridge,R-5 28.2 acres located west of 148th Ave. SE and north of NE Sunset Blvd. Zoning annexed within the City of Renton from R-4(Urban Residential-four dwelling units per acre;King County zoning)to R-5 (Residential-five dwelling units per acre);Stoneridge Annexation. MOVED BY BRIERE,SECONDED BY CLAWSON,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. RENTON CITY COUNCIL Regular Meeting April 19,2004 'Council Chambers Monday,7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF DON PERSSON,Council President;MARCIE PALMER;TERRI BRIERE; COUNCILMEMBERS DENIS LAW;DAN CLAWSON;TONI NELSON;RANDY CORMAN. (Councilman Corman left at 8:26 p.m.) CITY STAFF IN KATHY KEOLKER-WHEELER,Mayor;JAY COVINGTON,Chief ATTENDANCE Administrative Officer;ZANETTA FONTES,Assistant City Attorney; BONNIE WALTON,City Clerk; GREGG ZIMMERMAN, ' Planning/Building/Public Works Administrator;JASON JORDAN,Senior Planner;ALEX PIETSCH,Economic Development Administrator;DON ERICKSON,Senior Planner;SYLVIA ALLEN,Recreation Director; VICTORIA RUNKLE,Finance and Information Services Administrator; ELAINE GREGORY,Fiscal Services Director;MIKE WEBBY,Human Resources Administrator;DEREK TODD,Assistant to the CAO;CHIEF GARRY ANDERSON,Police Department. SPECIAL PRESENTATION Sylvia Allen,Recreation Director and Municipal Arts Commission staff liaison, Community Services: City Art stated that she conducted an inventory of the City's art collection and learned Collection that the City has over 100 pieces of art. She grouped the art into two categories -wall art(approximately 65 paintings at City Hall)and public art(everything - except the paintings). She displayed photographs of all the art pieces in the public art category,describing each piece of artwork and its location. For many of the pieces, she gave a brief overview of the artist and how the artwork became part of the City's collection. In response to Council inquiry,Ms. Allen stated that a brochure is available that identifies the location of the public artwork, she is working on a book on this subject that will be available at the Renton library,and the information will soon be posted on the City's website. Finance: 2002 CAFR Award Victoria Runkle,Finance and Information Services Administrator,explained that the Comprehensive Annual Financial Report(CAFR)is a summation of the City's financial records for the end of the year. The financial records are audited by the State,and are given to the Government Finance Officers Association to review and analyze to make sure that the records are comparable to other cities of similar size. She stated that the CAFR is completed every year,and every year the City receives an award. Ms.Runkle presented Fiscal Services Director Elaine Gregory with an award, and Ms. Gregory stated that the CAFR represents an extraordinary amount of work that is put together all year long by the accounting staff. She expressed her appreciation to staff,saying they take great pride in the accuracy of the data. She also thanked Ms.Runkle for her day-to-day guidance and inspiration. PUBLIC HEARINGS This being the date set and proper notices having been posted and published in Development Services: City accordance with local and State laws,Mayor Keolker-Wheeler opened the Center Area Roof Signs public hearing to consider a City Code amendment to allow roof signs within the City Center area subject to an administrative modification. April 19,2004 Renton City Council Minutes Page 116 Jason Jordan, Senior Planner,explained that the City Code currently specifies a list of prohibited signs,or those which are specifically not allowed throughout the City. Outside the City Center area,the sign code regulations allow prohibited signs subject to an administrative modification;however,within the City Center area,the modification criterion prevents the allowance of • prohibited signs. Mr.Jordan pointed out that the newly remodeled Pavilion Building was designed with a support structure intended to display hanging banners on its southern facade. He explained that this type of sign is categorized as a roof sign,and as a result of the prohibition, the City cannot place any sign text into the sign support structure. Therefore, staff recommends amending the City Center sign regulations to allow prohibited signs in the City Center area subject to the granting of a modification by the Development Services Division Director. The modification must take into account the City's Comprehensive Plan,precedence setting, and neighborhood impacts. Public comment was invited. There being none,it was MOVED BY PERSSON,SECONDED BY NELSON,COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. Stating that the matter was reviewed in Planning and Development Committee, Councilwoman Briere noted that the amendment does not drastically change anything and there are still limits as to the types of signs allowed. (See page 120 for ordinance.) Annexation:Johnson, 142nd This being the date set and proper notices having been posted and published in Ave SE accordance with local and State laws,Mayor Keolker-Wheeler opened the public hearing to consider the 60%Direct Petition to annex and R-8 prezoning for the proposed 18.24-acre Johnson Annexation located between 142nd Ave. SE and 144th Ave.SE,if extended, south of NE 9th St.,if extended,to a line approximately 110 feet south of SE 121st St. Don Erickson, Senior Planner,reported that the signatures on the petition were certified by King County on March 3,2004. He described the location and existing conditions of the site,noting the existence of eight single-family • dwellings. The site slopes from west to east, a wetland is located near the southeast corner, and Honey Creek flows north beyond the eastern edge of the site. Reviewing the public services,Mr.Erickson noted that the site is served by Fire District#25 and the Renton School District,and is within the Renton water and sewer utility service area. Continuing,Mr.Erickson stated that the site's zoning under King County is R-4 (four units per gross acre). Renton's Comprehensive Plan designates this area Residential Single Family,for which R-8 (eight units per net acre)zoning is proposed. Regarding the fiscal impact of the proposed annexation,he indicated that the City will realize a$44 surplus at full development,assuming an increase to 106 single-family homes and an assessed home value,of$300,000. There is an estimated one-time parks acquisition and development cost of $60,743. Mr.Erickson concluded that the proposed annexation is within the best interests and general welfare of the City,and is consistent with City policies. He noted that the Surface Water Division indicated some potential flooding in the area,suggesting mitigation with future development. TY Gti Oe �LNTOe City of Renton PUBLIC INFORMATION HANDOUT April 19, 2004 City Center Sign Code Revision For additional information, please contact: Jason Jordan, Project Manager; City of Renton Development Services Division;(425)430-7219 ISSUE: Current code specifies a list of prohibited signs, or those which are specifically not allowed throughout the City. Outside of the City Center area, the sign code regulations allow prohibited signs to be approved subject to granting of an administrative modification. However, when located within the City Center, the modificatio i criterion prevents prohibited signs (i.e. rooftop signs) from being allowed. For example, the newly remodeled Pavilion Building was designed with a support structure intended to display hanging banners on its southern façade, near the southeastern corner of the building facing the Piazza Park. This type of • sign is categorized as a roof sign per code definition. As a result of this prohibition, the City has not been allowed to place any sign text onto the sign support structure. RECOMMENDATION: The Development Services Division recommends amending the City Center sign regulations. The amendment would allow prohibited signs to be located in the City Center area subject to a modification being granted by the Development Services Division Director. The modification would need to take into consideration the City's Comprehensive Plan, precedence setting and neighborhood impacts. Q 6„,,-„ ; k:,--0,-, a tc 6",. STATE OF WASHINGTON, COUNTY OF KING } AFFIDAVIT OF PUBLICATION PUBLIC NOTICE Lily Nguyen,being first duly sworn on oath that she is a Legal Advertising Representative of the King County Journal a daily newspaper, which newspaper is a legal newspaper of general circulation and is now and has been for more than six months prior to the date CITY OF RENTON Oof publication hereinafter referred to, published in the English language NOTICE NOTICE I PUBLIC HEARING IS HEREBY GIVEN continuously as a daily newspaper in King County, Washington. The King that the Renton City Council has County Journal has been approved as a Legal Newspaper by order of the fixed the 19th day of April,2004, at Superior Court of the State of Washington for KingCount 7:30b cphearingm. as tt dateandtime for a P g Y• public to be held in the sev- The notice in the exact form annexed was published in regular issues of the enth floor Council Chambers of King County Journal (and not in supplement form) which was regularly Renton City Hall,1055 S.Grady Way, Renton, WA 98055, to consider the distributed to its subscribers during the below stated period. The annexed following: notice,a Amendment to Renton Municipal Code to allow roof signs within the City Center sign regulation area Notice of Public Hearing subject to an administrative modi- fication.(Pavilion Building roof sign) All interested parties are invited to attend the hearing and present writ- was published on Friday,4/9/04 ten or oral comments regarding the proposal.Renton City Hall is in com- plianceThe full amount of the fee charged for said foregoing publication is the sum with the American g g g Disabilities Act, and interpretive of $60.25 at the rate of$15.50 per inch for the first publication and N/A per services for the hearing impaired will inch for e se • ertion.7 be provided upon prior notice. For information,call 425-430-6502. Bonnie I.Walton i City Clerk LilyN u e Published in the King County g Y Journal April 9,2004.#841115 Legal Adv ising Representative,King County Journal Subscribed and sworn to me this 9th day of April,2004. \‘0.11111I1l/l//// -j7/44 kt -\\ - m A // 7 f�\ssion F.p/.• ,a�,p /i Tom A.Meagher = f NOTARY"••� Notary Public for the State of Washington,Residing in Redmond,Washing.on —o— i z _ Ad Number: 841115 P.O.Number: J''• '°J B LAG Cost of publishing this notice includes an affidavit surcharge. -_-:- -7 am �.q Y 2 °A \ ,,/10111 I,I I IFs 0\\\\ April 5,2004 Renton City Council Minutes Page 100 Community Services: Pavilion Community Services Department recommended approval to use City Center Bt_ Fund Transfer from Parking garage project fund savings to increase the Pavilion Building project City Center Parking Savings budget by$130,000 to cover design irregularities ($108,135.84) and to restore a small contingency($21,864.16). The architect will reimburse the City for the design irregularities. Council concur. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL APPROVE THE ' CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Council President Pro Tem Briere presented a Committee of the Whole report Committee of the Whole regarding the DASH(Downtown Action to Save Housing)Fifth and Williams Human Services: Fifth& Apartments development proposal. The Committee discussed this proposed 92- Williams Apartments,DASH unit affordable housing project at its March 15th and April 5th meetings. Development Proposal DASH, a non-profit affordable housing developer, and Sherman Homes asked the City to communicate support for this project to the Renton Housing Authority(RHA), so that RHA will issue the tax-exempt bonds necessary to finance the project. The Committee recommended authorizing the Administration to send a letter to RHA indicating support for the project. MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Planning &Development Planning and Development Committee Chair Briere presented a report Committee regarding the City Center area roof signs. The Committee reviewed potential Development Services: City revisions to the City Center sign code regulations established in Title IV of City Center Area Roof Signs Code. Currently, City Code limits the ability to modify prohibited signs throughout the City. However, in an effort to allow a roof sign on the Pavilion Building, staff has proposed to amend the sign modification process section of Title IV. The Committee recommended that Council schedule a public hearing to discuss the sign code amendments on April 19, 2004. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Public Safety Committee Public Safety Committee Chair Law presented a clean-up report for the Public Safety: Public Safety following six items listed on the Committee's referral list and recommended Committee Agenda Item that the referrals be closed: Clean-up Report • Referral 869-Animal Ordinance Issues. The Committee recommended that no changes be made to the current ordinance at this time. • Referral 1790-Alarm Registration. The Committee recommended that no changes be made to the current ordinance at this time. • Referral 1804-Renton Transit Center Safety. Additional staffing and coordination with King County Metro has been discussed. The Regional Transit Committee has been apprised of the situation in Renton. Given that the police sub-station at the transit center is nearing completion with plans of deploying proactive units on a consistent basis, the Committee recommended that this item be removed from the active referral list but that a status briefing be given to the Committee in June, 2004. • Referral 1847 -Musicians Hall Safety Concerns. The hall was recently sold to a church and no further weekend rental agreements are planned. Therefore, the Committee recommended that no further action be taken on this issue at this time CI y. OF RENTON COUNCIL AGENDA DILL SUBMITTING DATA: FOR AGENDA OF: April 5, 2004 Dept/Div/Board Community Services Staff Contact Dennis Culp Ext 6606 AGENDA STATUS: Consent yJ( SUBJECT: Public Hearing Second Pavilion Building Budget Increase Correspondence Ordinance Resolution Old Business New Business EXHIBITS: Study Session Issue Paper—Second Pavilion Project Budget Information Increase Other RECOMMENDED ACTION: APPROVALS: Council Concur Legal Dept Finance Dept Other FISCAL IMPACT: Expenditure Required $130,000 Transfer/Amendment $130,000 from Fund 301 Amount Budgeted $0 Revenue Generated SUMMARY OF ACTION: Several construction contract changes have surfaced during construction that require an increase in the project budget. Specifically, in addition to those changes contained in the first project budget increase, there were additional design difficulties encountered. These changes were necessary to make the final project usable. No change in the originally approved scope has occurred. These additional funds are available from the garage project savings. STAFF RECOMMENDATION: Council concur in authorizing the Mayor to use the garage fund savings to increase the Pavilion budget by $130,000 to cover design irregularities ($108,135.84) and to restore a small contingency ' ($21,864.16). It is understood that funds for the design irregularities will be re-imbursed to the City by the Architect. rev.9/13/93 AGENDA Bill-2nd Pavilion Budget Increase.DOC MEMORANDUM a"ti ® ru CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 TO: Don Persson, Council President Renton City Councilmembers VIA: ' Kathy Keolker-Wheeler, Mayor 024 FROM: Dennis Culp, Community Services Administrator• STAFF: Dennis Culp, Ext 6606 SUBJECT: Second Pavilion Project Budget Increase DATE: April 5, 2004 ISSUE: Should the City of Renton increase the Pavilion Project budget by$130,000 to pay the General Construction Contractor for work required while the City is being re- imbursed by the Project Architect? This sum will also restore a small contingency to provide funds for any additional "within scope" changes. RECOMMENDATION: That the Renton City Council authorize the Mayor to increase the Pavilion Project budget by $130,000 to cover expenses being reimbursed by the Architect ($108,135.84) and to restore a small contingency ($21,864.16). BACKGROUND SUMMARY • On February 16, 2003, Council authorized and appropriated $2,592,112.81 to renovate the Pavilion Building. The scope of this work included air- conditioning, a raised floor, and glass at the gabled ends of the building. • The original project budget included $186,352 in contingency funds to cover construction change orders and design change orders. • During construction unforeseen site conditions and design clarifications surfaced that required the use of the original project contingency. • On September 22, 2003 the Council authorized a project budget increase of$80,000 to cover unforeseen site conditions ($50,000) and to restore a small contingency ($30,000). The site conditions identified included: > Additional concrete was found under the floor slab and removed. > Work was required to prepare the curvilinear roof structure to accept the metal roofing. > The seismic roof sheathing required adjustment due to uneven roof trusses. • At the same time, additional design changes were surfacing which eventually led to the basis of this second request. These design changes are required to complete the project in a usable condition. • The Architect has agreed to fund those additional changes for which they have responsibility. TAB A has a copy of the letter from the Architect identifying their commitment to help the City and outlining the repayment plan. The City Attorney concurs with the letter provided by the Architect. • The role of the city is to act as a conduit for the transfer of funds. The project team and City Attorney concur that this is an appropriate procedure considering the fact that the City holds contracts with both the Architect and the General Contractor. There is no contractual relationship between the two of them. • The proposed settlement among the Architect, Contractor and the City results in following distribution of costs: > City pays change orders in the amount of$255,723.17, which represents 9.8% of the cost of construction. The breakdown of these costs are as follows: ✓ Unforeseen site conditions at $68,008.52 (2.6%) ✓ City requested changes at $117,322.10 (4.5%) ✓ Design anomalies at $70,392.54 (2.7%) ➢ Typically, with a renovation project there are design irregularities that must be expected since no design is perfect. Having less than 3% fall into the "design anomaly" category is acceptable. > The Architect pays (through the City) $108,135.84, which represents 4.2%,of the cost of construction. This payment represents design difficulties over and above that normally expected on a project of this nature. The Administration will work out the details of the repayment schedule such that the payments are complete by the end of 2004 and that the interest rate charged equals the cost of funds to the City. The Finance Administrator agrees with this approach. > The General Contractor absorbs $42,423.26 in costs not allowed under the contract, which represents 1.6% of the cost of construction. These costs were incurred by the General Contractor but not accepted by the City since contractor responsibility was involved. > Change order details are included at TAB B. • The result of the above settlement is that the City will not pay more money than is currently budgeted once repayment is received from the Architect. • An additional contingency of$20,000 is requested, however, to cover any additional "within scope" changes required during final project turnover. • The funds are available from the parking garage savings. If authorization is given to proceed with project closeout, the funds will be appropriated during the end of year"clean up" ordinance for 2004. CONCLUSION Settling this project with the proposed staff arrangement results in a project within the final City budget. The concluding payments provide a fair distribution of costs among the owner, architect, and contractor for changes that resulted from a complicated, but creatively designed, project. TAB A .y. .µ ��x` r ro�2 I 'll 1 p y ' , c., 11 • - Jia' a '� -.� T, $ Sb? 5 MITHUN �it:,F= .s Pier 56,1201 Alaskan Way,Ste.200 Seattle,WA 98101 TEL 206 623.3344 FAX 206 623.7005 WWW.MITHUN.COM March 3o, 2004 Mr. Dennis Culp Administrator Community Services City of Renton Renton City Hall 1055 South Grady Way Renton,Washington 98055 Re: Renton Pavilion: Construction Cost Settlement Mithun Project No. 0237300 Dear Mr,Culp: . As a follow on to our recent discussions,the design team has agreed to assist the City with its efforts to dose out the change orders and resultant costs for the Pavilion project. To that end,the team is willing to pay$1o8,135.84. This payment to the City is contingent upon receipt of a full release of all claims between all parties to the project which were known,or should have been known,as of the date of this letter in any way related to the project,with the only exception being claims for unknown latent deficits. . Mithun further accepts the City's offer to establish a payment plan for the amount due which will be paid in monthly installments with the balance paid in full,no later than December 31,2004. Please have your finance department contact our Ms.Cathy Goldberg, Mithun CFO,to finalize arrangements. Please draft an appropriate agreement to reflect this understanding. Sincerely, deo 1A)f /. q , to;er B. illiams,FAIA Prin.'.al Agreed Release: Dennis K. Culp Administrator Date cc: Cathy Goldberg TAB B DESCRIPTION COST Owner Responsibility Mithun and ECCI Consultants Unforeseen Site City Requested Design Total Owner TOTAL TOTAL Conditions Changes Anomalies Cost Builder's Risk Insurance I $8,060.57 $8,060.57 Roof Sheathing for seismic membrane $19,422.60 $19,422.60 PR 3 (Plywood Deduct) ($617.80)1 ($617.80) 1 1 I I 'Subsurface Concrete $8,829.991 $8,829.99 1 I I I Sprinkler Density and Dry System $29,502.931 I $29,502.93 I I I I PR 2 Transformer Addition $33,612.53 1 $33,612.53 I I Purlin repair $342.461 $342.461 I I PR#5 (Add Height to Door 101C) $4,307.17 I $4,307.171 PR#6 (Add additional louvers) $1,713.00 I I $1,713.00 PR#7 (Change details at GL 5 and $21,076.42 $21,076.42 OVHD's) PR#4 rev(Minor infrastructure for I $5,970.94 $5,970.94 I Prep Spandrels for Storefront I $3,447.471 $3,447.471 I I I Conduits for future tenants I $1,582.74 1 $1,582.74 I , PR8 I $16,066.44 1 I $16,066.441 PR9 I $23,738.281 I I I $23,738.28 Additional Roof Furring (sub strata $13,738.05 $13,738.05 finishing) Revisions per RFC 67: Soffit at 105 I $4,413.511 $4,413.511 I I Curtain wall system revisions I $20,195.881 I I $20,195.88 I One week schedule extension $6,033.001 $6,033.00 I I I I Add floor drain at Room 109 $2,680.09 $2,680.09 Misc. Electrical Revisions $111.31 $111.31 Modify RA ducting as required. $2,244.041 I I $2,244.04 J I _ Revise 70" Plenum as required. j $1,424.791 I I $1,424.79 I Shaftwall at 201,202 $3,241.91, $3,241.91 Ice and Watershield upgrade $6,055.79 $6,055.79 Zero Value Schedule Extension $0.00 $0.00 Schedule Extension for HVAC support $21,266.26 $21,266.26 work. Misc. Steel Adds I $16,221.801 $16,221.80 1/2 3/29/2004 DESCRIPTION COST Owner Responsibility Mithun and ECCI Consultants Unforeseen Site City Requested Design Total Owner TOTAL TOTAL Conditions Changes Anomalies Cost Misc. Metal Studs and Drywall I $4,634.54 $4,634.54 Misc. Flashings -RFC 70 I $4,179.591 $4,179.591 Misc. Flashings-RFC 86 I $3,087.591 $3,087.591 S. Elevation Spandrel Issues $13,630.37 $13,630.37 Cost adjustments for Hawk on CP 13, ' ($32.46) ($32.46) PR-4R Ductwork Revisions at EF-2&3 $3,140.58 $3,140.58 Credit for Sewer Line per RFC 21 ($19.61). ($19.61) ASI 6 Revisions $1,472.84 $1,472.84 Overhead Door Structural Issues $26,830.02 $26,830.02 Ductwork/Floor System Conflicts $0.00 _ Waterproofing Issues at 203 $7,562.43 $7,562.43 • Pilaster Ducting Issues $7,481.99 $7,481.99 ASI 7 Revisions $1,515.41 $1,515.41 Credit Walkoff Mat per RFC 123 ($826.74) ($826.74) Delete FRP at Room 103 ($307.05) ($307.05) Aluminum Rafter Painting $4,472.86 $4,472.86 Additional work on Concrete Prep $2,342.05 $2,342.05 Additional work on Gable Furring $3,371.46 $3,371.46 Additional Temporary Heat $9,592.01 $9,592.01 14 Day schedule Extension $36,367.47 $36,367.47 Additional Exit Signs $1,254.04 $1,254.04 Additional Door Hardware $847.93 $847.93 Add PRV at Chiller $1,002.78 $1,002.78 Totals: $406,282.27 $68,008.52 $117,322.10 $70,392.54 $255,723.17 $108,135.84 $42,423.26 PERCENTAGE OF CONSTRUCTION (TOTAL 15.61% 2.61% 4.51% 2.71% 9.83% 4.16% 1.63% CONSTRUCTION 2/ 3/29/2004 _April 5,2004 Renton City Council Minutes , Page 100 Community Services: Pavilion Community Services Department recommended approval to use City Center Building Fund Transfer from Parking garage project fund savings to increase the Pavilion Building project City Center Parking Savings budget by$130,000 to cover design irregularities($108,135.84)and to restore a small contingency($21,864.16). The architect will reimburse the City for the design irregularities. Council concur. MOVED BY BRIERE, SECONDED BY LAW,COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Council President Pro Tem Briere presented a Committee of the Whole report Committee of the Whole regarding the DASH(Downtown Action to Save Housing)Fifth and Williams Human Services: Fifth& Apartments development proposal. The Committee discussed this proposed 92- Williams Apartments,DASH unit affordable housing project at its March 15th and April 5th meetings. Development Proposal DASH, a non-profit affordable housing developer, and Sherman Homes asked the City to communicate support for this project to the Renton Housing Authority(RHA), so that RHA will issue the tax-exempt bonds necessary to finance the project. The Committee recommended authorizing the Administration to send a letter to RHA indicating support for the project. MOVED BY BRIERE, SECONDED BY NELSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Planning&Development Planning and Development Committee Chair Briere presented a report Committee regarding the City Center area roof signs. The Committee reviewed potential Development Services: City revisions to the City Center sign code regulations established in Title 1V of City Center Area Roof Signs Code. Currently, City Code limits the ability to modify prohibited signs 11- throughout the City. However, in an effort to allow a roof sign on the Pavilion Building, staff has proposed to amend the sign modification process section of Title N. The Committee recommended that Council schedule a public hearing to discuss the sign code amendments on April 19,2004. MOVED BY BRIERE,SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Public Safety Committee Public Safety Committee Chair Law presented a clean-up report for the Public Safety: Public Safety following six items listed on the Committee's referral list and recommended Committee Agenda Item that the referrals be closed: Clean-up Report • Referral 869-Animal Ordinance Issues. The Committee recommended that no changes be made to the current ordinance at this time. • Referral 1790-Alarm Registration. The Committee recommended that no changes be made to the current ordinance at this time. • Referral 1804-Renton Transit Center Safety. Additional staffing and coordination with King County Metro has been discussed. The Regional Transit Committee has been apprised of the situation in Renton. Given that the police sub-station at the transit center is nearing completion with plans of deploying proactive units on a consistent basis,the Committee recommended that this item be removed from the active referral list but that a status briefing be given to the Committee in June,2004. • Referral 1847-Musicians Hall Safety Concerns. The hall was recently sold to a church and no further weekend rental agreements are planned. Therefore,the Committee recommended that no further action be taken on this issue at this time � , r APPROVED BY 1 CiTY COUNCIL PLANNING AND DEVELOPMENT COMMITTEE Date 11-6--,206$1 COMMITTEE REPORT April 5,2004 City Center Sign Code Amendments (Referred March 8, 2004) The Planning and Development Committee met to review and discuss potential revisions to the City Center sign code regulations established in Title IV. Currently,City code limits the ability to modify prohibited signs throughout the City. However, in an effort to allow a roof sign on the Pavilion Building, staff has proposed to amend the sign modification process section of Title IV. The Committee recommends that the Council schedule a public hearing to discuss the sign code amendments for April 19,2004. gri/10A.Li , •Terri riere, Chair Dan Clawson, ice Chair Denis Law,Member • cc: Gregg Zimmerman Alex Pietsch PLANNING AND DEVELOPMENT COMMITTEE public hearing report#l.doc\ Rev 01/02 bh March 8,2004 Renton City Council Minutes Page 70 • ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2004 and beyond. Items noted included: * In 2003,an estimated 2,052 volunteers contributed 63,676 hours of service to the City of Renton,ranging from administrative support to special eventi. l. * 2003 Grammy Award winners Eric Tingstad and Nancy Rumbel will perform at Carco Theatre on March 13th,providing an evening of award- - winntl g instrumental music. * The City is in the process of building the sidewalk along the east side of Smithers Ave. S. that will connect to the sidewalk being constructed by the developer of the Park Lane Short Plat along Smithers from S. 23rd St. to their northern property line. The City is also installing drainage improvements, and the street will receive an asphalt overlay this summer. AUDIENCE COMMENT Mike O'Halloran,4420 SE 4th St.,Renton, 98059, suggested that the City Citizen Comment: O'Halloran- locate its Parks Maintenance Facility on the Department of Transportation lot Parks Maintenance Facility on NE 3rd St.,rather than on an existing park property. If the use is not Location _ compatible on that particular site due to noise reasons, he suggested that the City compel King County to give up some of its land located in the Highlands area for the facility. CONSENT AGENDA Items onl the consent agenda are adopted by one motion which follows the listing. Council President Persson requested that item 6.e.be removed for separate,consideration. Council Meeting Minutes of Approval of Council meeting minutes of March 1, 2004. Council concur. March 1,2004 Appeal: Maple Valley Hwy City Clerk submitted appeal of Hearing Examiner's decision on the request to Card Room,RaMac Inc,LUA- designate property located at 2217 Maple Valley Hwy, as a card room; appeal 04-013 filed by Charlie Shane,PO Box 578,Mercer Island,98040,representing RaMac;Inc.on 2/19/2004,accompanied by required fee(File No.LUA-04- 013). Refer to Planning&Development Committee. Development Services: City Development Services Division recommended an amendment to the.City Center Center Area Roof Signs sign code regulations to allow roof signs within the City Center Sign Regulations Area subject to an administrative modification. Refer to Planning &Development Committee. Police: Kenneling Service Police Department recommended approval of the kenneling service agreement Agreement,Human Society with The Humane Society for Seattle/King County. Council concur. MOVED BY PERSSON,SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 6.e.FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Transportation Systems Division recommended approval of Supplemental Item 6.e. Agreement No. 1 to CAG-04-013,contract with W&H Pacific for the North CAG: 04-013,North Renton Renton infrastructure improvements,for South Lake Washington roadway Infrastructure Improvements, improvements engineering,design,and survey services in the amount of • W&H Pacific $1,258,321.39. • 4 Cll t OF RENTON COUNCIL AGENDA DILL Al#: jp , Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Development Services - March 8, 2004 Planning Staff Contact Jason Jordan (7219) Agenda Status Consent X Subject: Public Hearing.. Text Amendments to City Center Sign Code Correspondence.. Regulations Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions City Center Sign Code Regulation Boundaries Information Recommended Action: Approvals: Refer to the Planning and Development Committee Legal Dept Finance. Dept Other Fiscal Impact: None Expenditure j Transfer/Amendment Required... Amount Budgeted ! Revenue Generated Total Project Budget ! City Share Total Project.. SUMMARY OF ACTION: Amend the existing City Center Sign Code regulations in order to allow the Development Services Division greater flexibility in approving City Center Sign Code modifications for rooftop signs. STAFF RECOMMENDATION: Amend Title IV Zoning Code City Center Sign regulations RMC 4-4-100H9b (Review Criteria) to allow roof signs within the City Center Sign Regulations Area subject to an Administrative Modification. Rentonnet/agnbilh/ bh i CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: February 26, 2004 TO: Don Persson, Council President Members of the Council VIA: Mayor Keolker-Wheeler _{;(r-f- FROM: Gregg Zimmerm6r, fidministrator Planning/Building/Public Works STAFF CONTACT: Jason E. Jordan (x7219) SUBJECT: City Center Sign Code Amendments ISSUE , Current code prohibits roof signs in the City Center sign code area' (attached). The regulations allow for modifications to the City Center Sign Code; however, the specified modification language further prevents modifications to prohibited signs (i.e. rooftop signs). For example, the newly remodel Pavilion Building was designed with a support structure intended to display hanging banners on its southern façade near the southeastern corner of the building facing the Piazza Park. This type of sign would be categorized as a roof sign per code definition. As a result of this prohibition, the City has not been allowed to place any sign text onto the sign support structure. RECOMMENDATION Amend Title IV Zoning Code;City Center Sign regulations RMC 4-4-100H9b (Review Criteria) to allow roof signs within the City Center Sign Regulations Area subject to an Administrative Modification. BACKGROUND Current sign regulations prohibit roof signs within the City Center Sign Regulation Area (RMC 4-4-100C11). RMC 4-4-100H9b stipulates: If the Development Services Director 1 The City Center Sign Code Area as depicted in RMC 4-4-100H3 is generally described as: land which is zoned Center Downtown (CD), excluding lots located on Logan Avenue South, north of the intersection at Airport Way; land zoned Commercial Arterial (CA)which lies east of Lake Avenue South, and between Tobin Street South and South Second Street; and land zoned Commercial Arterial (CA)which lies between South Second Street and-South Third Place, and east of Rainier Avenue South, excluding parcels which have frontage on Rainier Avenue South and lie more than one hundred sixty feet(160) north of South Third Street; and land zoned Multi- Family—Urban which lies between the Cedar River, and South Second Street and between Houser Way South and South Fifth Street. H:\Division.s\Develop.ser\Dev&plan.ing\lej\Downtown Sign Code Amendments\agenda bill issue paper#l.doc\cor • • determines that the intent of the proposed sign accomplishes one of the following purposes: • Respond to the needs of the public in locating a business establishment; or, • Assist business in contributing to the economic well-being of the community; or, • Install a sign that is considered to be historic or of historic value by the advertising industry or a recognized historic preservation organization, provided that such entity was not involved in the use, design or production of the proposed sign; or, • Result in a reduction of signs on a site; or, • Result in a reduction in the number of freestanding or ground signs otherwise allowed; or, • Result in a coordinated sign plan for a multi-tenant building or multiple building complex. Then, the Development Services Director may grant a modification request provided the proposed sign also meets all of the following criteria: • The modification will not create a significant adverse impact to other property or improvements in the immediate vicinity of the subject property; and, • The modification will notincrease the number of signs allowed by this Chapter or allow a type of sign which is prohibited by this Chapter in subsection C (prohibited signs and devices) of this Section (emphasis added); and, • The modification will not increase the allowed height or area of any wall, projecting, awning/canopy/marquee/traditional marquee, or secondary sign by more than twenty five percent (25%); and, • The modification will not increase the allowed height or area of any freestanding or ground sign; and, ', • The modification does not create a public safety hazard. The second bullet above does not allow the Development Services Director the ability to permit roof signs through a modification process, within the City Center Sign Regulation Area. Instead, this modification criteria clearly states that the Director cannot approve a roof sign or any other prohibited sign. Therefore, staff recommends that the following text "or allow a type of sign which is prohibited by this Chapter in subsection C of this Section" be eliminated from the code's modification criteria. By eliminating this text the Development Services Division Director would have more flexibility in approving other types of permanent signs within the City Center Sign Regulation Area. H:\Division.s\Develop.ser\Dev&plan.ing'Jej\Downtown Sign Code Amendments\agenda bill issue paper#1.doc\cor • CONCLUSION Staff recommends amending the City Center Sign Regulation requirements (RMC 4-4- 100H9b) in order to permit roof signs in the downtown area on a case-by-case basis subject to a modification request. The ability to construct roof signs, will provide business owners with more options for signage. Therefore, the City Center sign regulations should be amended!to allow the Development Services Director the ability to grant a modification, permitting roof signs, provided the remaining criteria for a modification as outlined above, can be achieved. cc: Gregg Zimmerman Neil Watts Jennifer Henning H:\Division.s\Develop.ser\Dev&plan.ing\Jej\Downtown Sign Code Amendments'agenda bill issue paper#I.doc\cor 4-4-100H 3. Map of CITY CENTER SIGN REGULATION BOUNDARIES: • 1, Tiff —119 lilt ICTT Ili 1 b exp iiflu.=. -- i S. 'EN Illowt sir.— raw C ki mum.. m.�wcl; Renton Mudd* Mo1 \ a___ "SMI MB `=- . i 1 n i um„,, I ■■ �Port Yah �` . — M ■ l,a� - morli moni `‘ *#*4 g rob, E4 II II II l minim f : , am m•`� i#1. 1 f: re*13 • ' --I 1 II I► _— a ii.1.1.ix A i a rii r iim 2 %,,, A& .\,,, , ..„,,, to =I. • in .. . 4 Illgz 1 =1.1 /W.." ILI ■■ ■I, ■■ • • / I i Ink "IP l aildod% tL cb Bibb _ ■■ MW1 i do.:. 0 011 ■■I+� I 1II11111 _11■ ■ IHr iiii"� ► +tow* /� Al • 111) I' 1I'I1J .ttit 1 ./.1 —EN li $, NM MI III'" ��,I■�. �.�- IX la rata �' ,� � V. ill va jr' w w II =11 ._r_ st. �/► ,.....---,___.=:.go I =,... == — _— ��. •lam.immo:ffim.... 1 iME MI 4ism, MIMI NI `M IItj; ....., . .. .1_4„,IS .1■=MEW Amiu--, ri- • Hivitimi A =I - '1= IMI.Ligl. Nt=ff ddiendom „A:: , .. ..MI MN Ind" (Ord.4720,5-4-1998) • • • • 4-50.1 (Revised 8/02) 4-4-100H H. SIGNS WITHIN CITY CENTER— - SPECIAL REQUIREMENTS: - 1. Purpose of Special Regulations:The purpose of the City Center sign regulations is to provide sign standards and regulations which recognize and strengthen the unique character of the City Center area businesses and streets,provide for appropriate signage which contributes to the economic vitality of • the area and which complements its environ- • • ment,and to enhance the pedestrian orienta- tion of the district. • 2. Applicability:The sign standards of this subsection shall apply to the property con- tained within the City Center sign regulation boundaries as shown in the following figure, generally described as including:land which is zoned Center Downtown,excluding lots lo- cated on Logan Avenue South,north of the intersection at Airport Way;land zoned Com- mercial Arterial which lies east of Lake Ave • - nue South,and between Tobin Street South and South Second Street;and land zoned • Commercial Arterial which lies between South Second Street and South Third Place, and east of Rainier Avenue South,excluding parcels which have frontage on Rainier Ave- nue South and lie more than one hundred sixty feet(160')north of South Third Street and land zoned Multi-Family—Urban which lies between the Cedar River and South Sec- ond Street,and between Houser Way South and South Fifth Street.(Orel.4720,5-4-1998) (Revised 8/02) 4-50 • September 15,2003 Renton City Council Minutes Page 329 contractor, if all required releases are obtained. Approval is also sought to transfer$8,000 from the Reservoir Recoating project budget to the Replacement of Water Well EW-3 project budget in order to close out the project. Council concur. MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 8.i.FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Community Services Department recommended approval to use City Center Item 8.i. Parking garage fund savings to increase the Pavilion Building renovation Community Services: Pavilion project budget by$80,000 due to unforeseen site condition expenses. Bui� ldin�Renovation,Budget At the request of Council President Keolker-Wheeler, Community Services Increase, CAG-03-005 Administrator Dennis Culp explained that the additional$80,000 is necessary to cover unforeseen site condition expenses found during construction ($50,000)and to restore a small contingency fund($30,000). A decision is needed this evening on whether to increase the project budget or to reduce the project scope to stay within budget by replacing the glass at the east and west ends of the building with siding(the glass procurement must be cancelled by September 17 in order to receive the credit). Mr. Culp,;stated that funds are available from the City Center Parking garage project savings to cover the increase in budget, and he estimated that the garage project realized a savings of$1.3 to$1.7 million. Councilman Parker indicated that he was a proponent of the Pavilion Building remodel,but was disappointed to learn of the need for a budget increase. However,he acknowledged that glass siding would enhance the architecture of the building and agreed with the staff recommendation to increase'the budget. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL APPROVE THE PAVILION BUILDING PROJECT BUDGET INCREASE AS PRESENTED. CARRIED. OLD BUSINESS Council President Keolker-Wheeler explained that the matter concerning the Annexation: Hendrickson,NE 10%Notice of Intent to Annex Petition for the proposed Hendrickson Sunset Blvd&SE 112th P1 Annexation,continued from the Council meeting of 9/08/2003,requires a Council decision tonight as to whether the 10%petition should be accepted, rejected,or modified. She added that questions arose concerning the mobile home park located on the eastern portion of the site,and the displacement of the mobile home residents if the park closes. Councilwoman Nelson recommended that Council accept the 10%petition and authorize circulation of the 50%petition to annex. She stated her belief that the owner of the property will develop the mobile home park site regardless of whether the site is annexed to the City or not. Councilman Clawson expressed concern regarding the mobile home residents and questioned whether they have been informed of the proposed annexation. Economic Development,Neighborhoods and Strategic Planning Department Administrator Alex Pietsch explained that if the mobile home park residents are registered voters,they can choose to sign or not sign the petition supporting the annexation. In order for the petition to be successful, it must be signed by 50% of the registered voters and 50% of the owners of the taxable property. Added - V/5/0003 CITY OF RENTON COUNCIL AGENDA, o.LL . lee Jelreljalti- • Al#: 490411a eete,xcei dorteAdA, SUBMITTING DATA: ! FOR AGENDA OF: September 15, 2003 Dept/Div/Board Community Services Staff Contact Dennis Culp Ext 6606, AGENDA STATUS: Consent XX SUBJECT: Public Hearing Pavilion Building Budget Increase Correspondence Ordinance Resolution Old Business New Business EXHIBITS: Study Session Issue Paper— Pavilion Building Budget Information Other •RECOMMENDED ACTION: 1 APPROVALS: Refer to Commi of the Whole 1 Legal Dept Finance Dept Other FISCAL IMPACT: Expenditure Required $80,000 Transfer/Amendment Amount Budgeted $80,000 Revenue Generated SUMMARY OF ACTION: Several unforeseen site conditions have surfaced during construction that require either a change in project scope or an increase in the project budget. Specifically, additional concrete was found under the floor slab; additional work was required to prepare the curvilinear roof structure to accept the metal roofing; additional sprinklers were required; and the seismic roof sheathing needed adjustment because the roof thrusses,'were uneven. No change in the originally approved scope has occurred. The staff has identified the glass gable ends as a candidate for scope reduction should an increase in funding not be possible. Additional funds, however, are available from the garage project savings. STAFF RECOMMENDATION: That the Council concur in authorizing the Mayor to use the garage fund savings to increase the Pavilion appropriation by $80,000 to cover known site conditions ($50,000) and to restore a small contingency ($30,000). rev.9/13/93 • • • AGENDA Bill Pavilion Budget Increase.DOC MEMORANDUM CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 TO: Kathy Keolker-Wheeler, Council President Renton City Councilmembers VIA: Jesse Tanner, Mayor FROM: Dennis Culp, Community Services Administrator , 31)\NANJ STAFF: Dennis Culp, ext 6606 SUBJECT: Pavilion Project Appropriation Increase DATE: September 15, 2003 ISSUES: Should the City of Renton increase the Pavilion Project appropriation by$80,000 to cover unforeseen site condition expenses found during construction ($50,000) and to restore a small contingency ($30,000)? RECOMMENDATION: That the Renton City Council, authorize the Mayor to increase the Pavilion Project budget by $80,000 to cover unforeseen site condition expenses ($50,000) and to restore a small contingency ($30,000). BACKGROUND SUMMARY • On February 16, 2003, Council authorized and appropriated $2,592,112.81 to renovate the Pavilion Building. The scope of this work included air- conditioning, a raised floor, and glass at the gabled ends of the building. • The project budget included $186,352 in contingency funds to cover construction change orders and design change orders. • During construction several unforeseen site conditions and design clarifications surfaced that required the use of the project contingency. • The attached budget breakdown identifies the expenditures required. Note that none are considered scope increases. • In order to stay within the original budget some scope will have to be reduced. The most reasonable scope reduction is to replace the glass at the East and West ends of the building (above the store front) with siding. This action will not preclude the city from installing the glass siding at some future time. The savings is estimated to be $50,000, which will cover the known changes but leave the project with no contingency for future unknowns. • Should the Council authorize an increase in the project budget to cover the known changes ($50,000), the Administration would also propose a small contingency ($30,000) to provide a means to deal with other unforeseen situations. These funds would not be used for scope changes. • This additional appropriation represents a 3.1% increase in the project budget. • Keeping the glass at the gable ends of the building will, however, improve the visibility of the space and allow the aesthetic value of the bow string trusses to be more fully appreciated from the street level. • Funds are available for the garage project savings to cover this increase in cost to the Pavilion project. • The sense of urgency in deciding this issue quickly relates to the timing of our ability to cancel the glass procurement. The general contractor has stated that we need to cancel the glass procurement by September 17, 2003, in order to receive the credit. CONCLUSION The value of being able to see more fully the interior of the building from the street level at both Logan and Burnett is more important than reducing the scope of the project to keep the effort within the budget. There are funds available from the garage project to cover the additional requirement. • Pavilion Project Budget Construction Contract $2,242,077.91 Change Orders $190,107.90 (See next sheet for details) Project Costs design fees $127,500.00 CO#1 $19,000.00 CO#2 $35,000.00 permits $15,266.;94 testing $7,440.00 contingency $0.00 PROJECT TOTAL $2,636,392!75 Includes the glass at the gable ends of the building Funds Appropriated $2,592,112.87 Shortfall -$44,279.88 PROJECT TOTAL WITH GLASS AT THE GABLE ENDS REMOVED FROM PROJECT: $2,586,392.75 Funds remaining $5,720.12 I _ CHANGE ORDER LOG Description Cost Builders risk insurance $8,061 Roof sheathing $19,423 Credit(PR#3) ($618) Subsurface Concrete $8,830 Sprinkler density and dry system $29,503 Sack& patch spandrels $10,908 PR#7 change details OVHD's $23,511 PR#6 add louvers $1,713 Potelco transformer $13,316 Transformer hookup $33,613 Week time delay $6,033 Purlin Repair $342 Gable ends re-inforcement $17,824 Deduct frittered glazing ($2,211) PR#5 add height to door $4,307 PR#4 revision to DN room $5,971 Future conduits for tenants $1,583 Sub strata finishing $8,000 TOTAL $190,108 July 14,2003 Renton City Council Minutes Page 244 Citizen Comment: Johnson- Arland "Buzz"Johnson,334 Wells Ave. S.,#221,Renton, 98055, speaking on McGowan's Restaurant, behalf of the residents of the Spencer Court Apartments,reported that the Hanging Flower Baskets problems the residents were having with the neighboring McGowan's Restaurant have subsided. Additionally,Mr.Johnson complimented the City on the beautiful hanging flower baskets. Citizen Comment: Devine- Matt Devine,527 S. 28th P1.,Renton,98055,described his 4th of July Fireworks Ban experience, which included watching fire trucks respond to fireworks related fires in his neighborhood and surrounding areas, and worrying about the safety of his house while he attended a planned fireworks event. Mr. Devine encouraged the City of Renton to institute a total fireworks ban,noting that people do not understand the difference between legal and illegal fireworks. Reporting that the Public Safety Committee met on the subject of fireworks today,Councilman Clawson stressed that this is a complicated issue and the Committee will continue to review the subject. He noted that the Committee is looking forward to receiving reports from the Police and Fire Departments around September. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of July 7,2003. Council concur. July 7,2003 City Clerk: 2003 Renton City Clerk reported the official population for the City of Renton as of April 1, Population 2003,to be 54,900 as calculated by the State of Washington Office of Financial Management. Information. CAG: 03-103,SW 7th St City Clerk reported bid opening on 7/8/2003 for CAG-03-103, SW 7th St. Drainage Improvement Phase Drainage Improvement Project Phase I; seven bids; engineer's estimate 1,DDJ Construction Co $305,058.88; and submitted staff recommendation to award the contract to low bidder,D.D.J. Construction Co., Inc.,in the amount of$305,293.34. Council concur. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. Added Correspondence was read from Judith Fillips, 3405 SE 7th St.,Renton,98058, CORRESPONDENCE expressing concern regarding the use of chemicals along the Cedar River Trail, Citizen Comment: Fillips- noting that Tier 1 chemicals can have significant long-term effects on humans. Cedar River Trail,Use of She encouraged the City to discontinue the use of chemicals not only along the Chemicals Cedar River Trail but also on other City-owned property. MOVED BY CLAWSON, SECONDED BY BRIERE,COUNCIL REFER THIS CORRESPONDENCE TO THE UTILITIES COMMITTEE. CARRIED. OLD BUSINESS Finance Committee Chair Parker presented a clean-up report for the following Finance Committee three items listed on the Committee's referral list and recommended that the Finance: Finance Committee referrals be closed: Agenda Item Clean-up Report • Referral 1317—Automated Payment Procedure for Utility Bills. Since this matter was referred on 11/06/2000,there is now an online form(available 4,0\rittim � 6on the City's website)for citizens to fill out,mail in; and have their payments automatically deducted from their bank accounts each month. -- July 14,2003 Renton City Council Minutes Page 245 • • Referral 1507—Gambling Issues. Council met on this issue several times and,at this time,desires to make no changes to the City's current ordinances. • Referral 1671—Pavilion Building and Aquatic Center Capital Projects Coordinator Temporary Hire. The Committee met to discuss this on 8/05/2002. Both projects are currently underway without the need of a temporary position. MOVED BY PARKER, SECONDED BY CORMAN,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. i Finance: Vouchers Finance Committee Chair Parker presented a report recommending approval of Claim Vouchers 216818 -217404 and two wire transfers totaling $1,774,490.49; and approval of Payroll Vouchers 44959-45293, one wire transfer and 577 direct deposits totaling$1,845,559.39. MOVED BY PARKER, SECONDED BY CORMAN,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ADJOURNMENT MOVED BY CLAWSON,SECONDED BY CORMAN,COUNCIL ADJOURN. CARRIED. Time: 8:00 p.m. 13611444:4,t' si. 1441474- BOA L WALTON,City Clerk .. Recorder: Michele Neumann July 14, 2003 I APPROVED BY 1 CITY COUNCIL FINANCE COMMITTEE Date 7-144°74°3 1 COMMITTEE REPORT July 14, 2003 Clean-Up Report The Finance Committee recommends that the following Committee Referrals be closed: #1317 — Automated Payment Procedure for Utility Bills. Since this matter was referred on 11/06/2000,there is now a form online for citizensto fill out,mail in,and have their payments automatically deducted from their bank'accounts-each month. #1507 — Gambling Issues. . Council ha .met on>this issues several times and, at this time, t'. i T desires to make no changes to the City's current ordinances:' #1671 — Pavilion Building & Aquatic;Center,"Capital Projects Coordinator Temporary Hire. Committee met to discuss.on.8/5/0Z;.Bothprojects°are currently underway without the need of a temporary position: :; .c"♦ King e dy Corm , i e ha� • Don Persson,Member cc: Dennis Culp Victoria Runkle - April 7,2003 Renton City Council Minutes Page 128 Solid Waste: Hazardous Waste Council President Keolker-Wheeler advised that the King County Health Department plans to conduct a workshop on 4/18/2003 regarding the West Nile virus issue,and requested a briefing by City staff to the Committee of the Whole after attending the workshop. RECESS TO COMMITTEE MOVED BY PARKER, SECONDED BY NELSON,COUNCIL RECESS TO OF THE WHOLE COMMITTEE OF THE WHOLE. CARRIED. Time: 8:15 p.m. The meeting was reconvened at 8:53 p.m.;roll was called; all Councilmembers present. OLD BUSINESS Council President Keolker-Wheeler presented a report from the Committee of (Continued) the Whole concurring with the Administration's recommendation to complete Committee of the Whole the renovation of the Pavilion according to the final design which includes an Community Services: underi floor plenum,glass curtain walls on the East and West ends of the Pavilion Building Renovation, building,and air-conditioning. The Committee recommended that the City Edifice Const. Co., CAG-03- Council authorize the Administration to expend the previously appropriated 005 $2,3010,000. The Administration will return on April 21,2003,for Council authorization to includethe air-conditioning option once the funds are identified to cover the remaining project cost($292,112.81). The Committee of the Whole further recommended awarding the construction contract to Edifice Construction Company in the amount of 2,242,077.91. (The total project amount of$2,592,112.81 includes the bid and other soft costs). The Administration will find savings from capital funds or one-time moneys and from areas that will not impact delivery of essential City services. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED ADJOURNMENT MOVED BY NELSON,SECONDED BY CORMAN,COUNCIL ADJOURN. CARRIED. Time: 8:55 p.m. 8011444:4, Idal4fri--) BONNIE L WALTON,City Clerk. Recorder: Suzann Lombard f April 7,2003 • April 7,2003 Renton City Council Minutes Page 125 SE,Renton,98158;Vicki Dodge, 18622 SE Lake Youngs Rd,Renton,98058, Chris Fleck, 6123 S. 242nd Pl.,#12-205,Kent, 98032;Darren&Davida St. Yves, 16624 133rd Pl. SE,Renton,98058;Jennifer Haines,Boulevard Lanes, SE 192nd St. & 140th Ave. SE,Renton;Dollie Meyers, 18919 140th Ave. SE, Renton, 98058; Sunny Kathlean,Fairwood area,Renton;Vicki Murphy,no address given;Elynn Clayton,21429 113th Pl. SE,Kent;Dr.Timothy White, 12940 SE 185th St.,Renton, 98058; and Shari Blevins,Seattle resident. Councilman Clawson explained that several citizens approached him about an off-lease dog park within the City at a recent Highlands Community Association meeting where the"KDOGS"from Kent were present. He stated that the citizens brought the issue to Council at his suggestion. MOVED BY CLAWSON, SECONDED BY PERSSON,COUNCIL REFER THESE ITEMS OF CORRESPONDENCE TO COMMITTEE OF THE WHOLE[ CARRIED. OLD BUSINESS Council President Keolker-Wheeler presented a report regarding the tracking of Committee of the Whole restrictive covenants required through the permit process. Until a few years Development Services: ago,covenants restricting the development of property were difficult to track. Tracking Restrictive Staff generally did not know if any restrictive covenants affected a property Covenants unless a'title report was provided. Title reports are expensive for applicants and are only required for certain types of land use applications. At the end of 1999, staff completed a project cataloging and mapping all of the restrictive covenants required by the City. Staff can now research the covenants by consulting a map to identify affected properties. A corresponding database provides the recording number of the restrictive covenant,a legal description of the subject property,and a summary of the requirement of the covenants. In addition,the Permits Plus permit tracking system is utilized to document conditions of permit approval,including covenants. These conditions can be researched by project name,address or parcel identification number. Another tool developed by staff to track project conditions is a matrix summarizing the required conditions. Copies of this matrix are distributed to the contractors and inspectors at pre-construction meetings. The Committee recommended no further action be taken at this time. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE,COUNCIL CONCUR IN THE COMMITTRF REPORT. CARRIED. Transportation:DWI Council President Keolker-Wheeler stated that in the process of reviewing Memorial Signs agenda items 6.1.it was noted that there currently is no policy in place regarding DWI(driving while intoxicated)memorial sign placement,and recommended that Council consider development of such a policy. MOVED BY KEOLKER-WHEELER, SECONDED BY PERSSON, COUNCIL REFER THE MATTER OF DWI MEMORIAL SIGN POLICY DEVELOPMENT TO THE TRANSPORTATION(AVIATION) COMMITTEE. CARRIED Community Services: Council President Keolker-Wheeler advised that the Committee of the Whole Pavilion Building Renovation, meeting would continue at the conclusion of the Council meeting for further Edifice Const. Co.,CAG-03- discussion concerning funding for the Pavilion Building. At the conclusion of 005 the Committee of the Whole meeting,Council would reconvene. APPROVED BY CITY COUNCIL Date V-7 ad03 COMMITTEE OF THE WHOLE COMMITTEE REPORT April 7,2003 Pavilion Renovation (March 24,2003) The Committee of the Whole concurs with the Administration's recommendation to complete the renovation of the Pavilion according to the fmal design which includes an under floor plenum; glass curtain walls on the East and West ends of the building, and air-conditioning. The Committee recommends that the City Council authorize the Administration to expend the previously appropriated $2,300,000. The Administration will return on April 21, 2003 for Council authorization to include the air-conditioning option once the funds are identified to cover the remaining project cost($292,112.81). The Committee of the Whole i further recommends awarding the construction contract to Edifice Construction Company in the amount of$2,592,112.81. The Administration will find savings from capital funds or one-time moneys and from areas that will not impact delivery of essential City services. 00404 — PITko Kathy K olker-Wheeler, Council President cc: Jay Covington Jim Shepherd Dennis Culp COW Pavilion committee report REV 1.doc\ ! rev 01/02 bh AGENDA Committee of the Whole April 7,2003 SUBJECT: Pavilion Renovation Project—Funding Discussion HISTORY FINAL DESIGN BIDDING STRATEGY RECOMMENDED PROJECT COST INCREASES EXPERIENCED RECOMMENDED COURSE OF ACTION r PAVILION HISTORY • Council authorized the Administration, via an approved Committee of the Whole report on June 3, 2002, to proceed with design of the pavilion renovation. • On July 22, 2002 the Council authorized the Mayor to contract with Mithun Architects for design services. • On two occasions (October 14 and October 21, 2002) the Committee of the Whole was briefed on the status of the design progress. > The first meeting was an"information only"presentation of the design status after 40% design completion. Council feedback included suggestions for sinks, awnings, baby changing stations, and improvements to the Burnett Avenue end of the building. > The second meeting on October 21, 2002 authorized final design with an under floor plenum and a bid document structured with adds and deducts to test the construction market place. This meeting authorized the Administration to spend up to $2,000,000 on the project. > The Administration cost estimate with under floor plenum and air- conditioning was $2,157,086. ➢ The bid package was structured to see if the construction market place would produce the $157,086 in savings needed to get from the estimated to the authorized expenditure. • Bids were opened on February 28, 2003 with all bids rejected due to a mathematical mistake of the Mechanical sub-contractor, which affected 5 of the 7 bids received. • Re-bids were opened on March 12, 2003 with 10 bids received. The apparent low bidder for the preferred project(under-floor plenum and air-conditioning) was Edifice Construction at$2,184,890.47. When design and engineering costs are included,the project cost becomes $2,532,065.99. • As you may know there were two protests. Both were determined to have no merit by the City Attorney. • The cost increase ($374,980) from the project estimate on October 21, 2002 (60% design complete) of$2,157,086 can be attributed to: > Cost of materials was higher than expected due to the increased cost of energy and stable (not decreased) pricing for special manufactured items (windows, roofing, flooring, mechanical systems, etc). > The bidding climate was intense (10 bidders) but not as aggressive as anticipated. • There is somewhat ofj a sense of urgency in deciding this matter. Even though the project manual requires the General Contractor to hold his bid price for 60 days, subs often only hold their prices for thirty days from bid opening. Therefore April 12, 2003 could produce pressure for price increases. • After Mithun presents the final design that was bid, we are prepared to discuss the project options and costs. • COMMITTEE OF THE WHOLE COMMITTEE REPORT April 7,2003 Pavilion Renovation (March 24,2003) The Committee of the Whole concurs with the Administration's recommendation to complete the renovation of the Pavilion according to the final design which includes an under floor plenum and air-conditioning. The Committee recommends that the City Council authorize the Administration to expend the previously appropriated $2,300,000. The Administration will reurn on April 21, 2003 for Council authorization to include the air-conditioning option once the funds are identified to cover the remaining project cost($232,065). 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PV%, { .-,,f,t.t:-..,•.0,*-_,..-1"21-4- , ''-',O'f---e,A " -srl++, •f,..,...e", ,,,- '-.s td: -a.,e,,,b.:'.,--0,7,.." a ..,'wt:`$e,,, •---'.-,.--,,,,..v gi.-"_,,..,--,wl.f.- ,...",t,'4,,,,,.4::€ 44_,--;',4 -. ---. -.,,,,,,n4q. 0,7-- .., --*...-1=, -*---VtIrr - - .-r2'' !zit,- ',,-%'.5';r44-%r•-„ t----4*.-w-;•-kkl-P"? -t`„,,,,,,:t,:•.-q ., ,.,,p4N, *. ,„ :e- 4„.4 ,--_ --4v.‘:e-1-,-!t-z.z7.5.-j4 -W h side - se e '''',....,". een on south HRaeaistecodnBFlyalossoeyr sfPotreromfjuetcutre Air Conditioning ., •„zp, - -0, . ,,,.44-......,„ 1-•E•4-kL11.1W:0-7=t-4 4- r'-- - --.- •'''P'-', .3. ---v"--e-v .41-=---r---/'-'" _.n....4s,,,, ,- Cos e..„4...iip,,..„.1,,,,„,c"..,„..k.i..t. ,..4,-,... .-_,r..--4,,,„,-..,3,-.4•...c:::--e.,,,,fr--.-....--,?,..--7-,-,....:-.--,--*.L-f„ .,.., .,••R'%.,,::.,t"---..34.---- 2, - s -i ell 0 e if' vr, •-! .4 '-4-r...-" z.c: .- --... .`-rr, • 80 sal- ax ---4±-,- ,,-. :41.4., AGiluazminingumin GableEnds . .•0 ..._ :;- , •rvz..1,1?-,,,Ei.,l'i.f:.4... . -,..` -,41-r-r-4:51.,..'-.‘,,,,:..i- r --.-,..1-e?..,..0-..,,i,--rirf 1-„,!..F .r.t. -';:i.41r."•^•-.';Th`z-4.4,- ' -,-. .e:r..:ta •-,.,T. -------s "4'--At-v&-:.?-.,1,.-Y.:11-*A1W-,* $1 938,341 0 Base Bid . ,,,......, .,z-z ,x,-.-.. • --"n'- Xtr'''''''''--- ,r. ..,..,e,,-,..-:-.14".1.7--,a-,-7, 0 ..-.W.E^'-'-'2.vt.-5 ". •'',1--'7,...C . 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't. - - Contruction Contingency $112,676.52 2 Design Fees $145,000.00 v ' - zPermits $21,500.00 -- . - -' Art $21,500.00 sTesting $21,500.00 Additional Services $25000.00 I 5/752 _ = A.,--.,-,........f._-- - --12,11,..„-• .,, — .. p,o, ---„------ ,.-,.:, ... ----•. :,.......-, go - .- •,-,- .',i2-• nom,=p:.Y F .n.'.so-,',-e•c'�' .a. _-.,r:,t>F- .z:'^,�� '"`iz;?F;�.:c-�-. ,;,i', _"iii'<r5°.. �,c _ -. ..-..- ..-.,,. .. .......� :. .. .,. .. �.. ._ ... .,.. ... .. ,.,, .,xw r. m .'nv. i a - 'c. ..- _ 1"6- .,. .... - , '.. a .Y i S'Y' .,y� :5. ��+v. 14 �.-. ....,.,.-.Ko-v,•...t+ ....,.:. .. = rb r:•.e.Fr-... ......_ :..:.- r. ... n., e.. ..s ..'. ..-5t..b..., i 4_ om'.., - .�.:'Y~i^ >Gf'�'+•'' _ ,etc .t ' - r-n< 104,10: �'F. _��.'.:.. gyp, } :`r:.r ZZ 74411, v.�.� . = o e�. too . .74 Alternate #1 - Delete raised floor and replace with -$131,600.00 concrete slab on grade. Heat only system-57 Average Project Alternate Costs = = a includin 8.8% sales tax Alternate #2,- delete glazing at gable ends -$56,600.00 Alternate #3 - Add full Air Conditioning System +$320,000.00 Alternate #4 - Delete Sunscreen -$44,000.00 • a . Renton Pavilion - Project Cost Information -t '- v 5 _* tt= f Prer"rred P jec . :� ...q Base Bid $1,938,341.00 4 ;�';i%iS::S`•..`:c-:xy'. _ t �:�`rv1�',.`_si_.. -:$_` � ..'s..;Ynvky'^'1,?•�-y:.�'_,v"r`��F.'�rij; yti}:�c"�=_�p�'�F, <:,.-.��-,.f�E 'k:� n�� �.�Y'fiz.G.s`;3-�..= . o w'��,... ",G,tc«ir', '-a - ,�' - r - ;;`.h:-:k;a`iy:.,1?' c`"'as :^.�,;",tea: - > F�=���� _: `y�OCf���UC,.��O_ .:�� S� y��.�,�.:r���,��:�.::� Alternate #2 delete glazing at gable ends $57,187.44 e c am . #- including 8 8; sales, ax) Xw _ Alternate #3__ add full air conditioning system $303,735.91, • „F_ ti _ - - $2,184,889.47 3 ' {u � ``r' M} . : "` ~ '� Construction Contingency112 676.52 d y '*> '4: '' z Design Fees $145,000.00 :% _ --1-'4r„-74,E, i -, _ ,w Permits $21,500.00 qC viy��� t'vb}. �4 �{a - -,. Lam..- , — ��V `..�,� -,r�t z g� > Or� - � ��f Art $21,500.00 t� � W � -;� Testing $21,500.00 $25,000.00 Additional Services;� 1 $2,532,065.99 ate iTalPeplz og s_ • • F•"' • • '••• • - • . •- 7.1 74-•reiV• . . :X., •'4'. • •c•- • • `• • .1114."' ‘." ”•Y-.11" "fr.; 17.-a•Wr-7 .•,•.a • • • • -43-a 3,34 '.•7; Z..•• • . - . • - •- - g:41-.•71. 11-1-.,-N - _ -- • ' 3.• 4:4: çi . r -,• ,z; * . • • — • M 'of==4; 4 7 • : , — •••• - • _014 p r • . „ • - , . ••-• , y, ' • •• • „ JiIJI , - - • • - - _- - _ .1 • • • • . ; . •. • • MIN RENTON PAVILION MITHUN APRIL 7, 2003 Architects+Designers+PIanners • March 24,2003 Renton City Council Minutes Page 113 MOVED BY KEOLKER-WHEELER,SECONDED BY NELSON, COUNCIL APPROVE ITEM 7.a. AS PRESENTED. CARRIED. Separate Consideration City Clerk reported bid opening on 3/12/2003 for CAG-03-005,Pavilion Item 7.b. Building Renovation;ten bids;engineer's estimate$1,800,000;and submitted CAG: 03-005,Pavilion staff recommendation to award the contract to low bidder,Edifice Construction BuBujJ jng.E novation,Edifice Company, Inc.,in the amount of$2,184,890.47. Refer to Const Co Committee of the Whole for discussion of funding and bid protests. MOVED BY PARKER, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER ITEM 7.b.TO COMMITTEE OF THE WHOLE. CARRIED. CORRESPONDENCE A letter was read from Robert F. Carter,4515 NE 26th Ct.,Renton, 98059, Citizen Comment: Carter— requesting connection to the sanitary sewer on NE 23rd St. in the Summerwind ''' Sewer Service Connection development for his property located outside the City limits,north of Request for Property Outside Summerwind in Newcastle Terrace,Lot#5. MOVED BY BRIERE, City Limits SECONDED BY CLAWSON, COUNCIL REFER THIS CORRESPONDENCE TO THE UTILITIES COMMITTEE. CARRIED. Added Council President Keolker-Wheeler reported receipt of a letter from Vision Citizen Comment: Camerer— House Executive Director Susan M. Camerer,PO Box 2951,Renton, 98056, Building Permit Fee Waiver requesting the waiver of building permit and development fees for the Vision for Vision House Children's House Children's Village,and in exchange,Vision House will offer Village scholarships to low income Renton families in need of childcare assistance. MOVED BY KEOLKER-WHEELER,SECONDED BY NELSON,COUNCIL REFER THIS CORRESPONDENCE TO COMMUNITY SERVICES COMMITTEE AND COMMITTEE OF THE WHOLE. CARRIED. OLD BUSINESS Utilities Committee Vice Chair Briere presented a report regarding the Utilities Committee agreement to update the City's digital orthophotography. The Committee Technical Services: Digital recommended concurrence in the staff recommendation that Council authorize Orthophotography Update, the Mayor and City Clerk to execute a sole source consulting agreement with Walker&Associates Walker&Associates,Inc. for aerial photogrammetric services in the amount of $49,858.75. MOVED BY BRIERE,SECONDED BY CLAWSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim Vouchers 213231 -213713 and two wire transfers totaling $2,985,625.36; and approval of Payroll Vouchers 43257 -43497,one wire transfer and 565 direct deposits totaling$1,740,520.66. MOVED BY PARKER, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. • Transportation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report Committee regarding the design contract for the Strander Blvd.extension. The Strander Transportation: Strander Blvd Blvd. extension project,from West Valley Hwy(SR-181)to East Valley Rd.,is Extension Design,Perteet an important east-west trans-south valley connection project targeted at Engineering improving access and mobility for the traveling public, freight,and businesses. When constructed,it will provide access to the development at the Boeing Longacres site,Tukwila Transit Center,and provide a'grade separated crossing at the Union Pacific Railroad and Burlington Northern Santa Fe railroad tracks. The contract is for 30%design, covering the Corridor Environmental Impact Statement(EIS),base-mapping,road section,and project phasing. Supplements to this original agreement will be added to cover the final design of each project phase,of which there are expected to be at least three. The March 24,2003 Renton City Council Minutes _ Page 114 contract is in the amount of$2,213,349, to be completed over 26 months from the time of contract execution. The Transportation Systems Division has budgeted $600,000 in 2003;and will request budget approval for$1,400,000 in 2004,and $500,000 in 2005,totaling$2,500,000 for design(including contract and City staff time)of this project in the years 2003, 2004, and 2005. The Committee recommended that Council authorize the Mayor and City'Clerk to execute the consultant agreement with Perteet Engineering, Inc.in amount of$2,213,349 for the Strander Blvd.Extension—West Valley Hwy: (SR-181)to East Valley Rd.Project.* Councilman Persson reported that the Committee was concerned whether they were committing future City Councils to this project with a chance that there would not be traffic mitigation funds available to finance it. He stated that there is every indication that the funding will be available, and the Committee was assured that the agreement contains an escape clause in case it is not. • *MOVED BY PERSSON,SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation: NE 3rd/4th St Transportation(Aviation)Committee Chair Persson presented a report Corridor Signal regarding the 2003 signal synchronization grant. The City of Renton applied Synchronization,King County for and was awarded$80,000 for signal synchronization on the NE 3rd and NE Grant 4th St. corridor. The City will be reimbursed$10,400 for work by City forces to implement changes on 13 City of Renton traffic signals. The City will remand$69,600 of the grant to King County for work performed by King County's contractor and/or King County's work force. The grant also includes three traffic signals in King County to be managed by King County. The improvements are expected to reduce congestion along this corridor. The Committee recommended that Council authorize the Mayor and City Clerk to enter into the agreement with King County to accept grant funding for and to collaborate on the 2003 Signal Synchronization Project on the NE 3rd and 4th St. corridor. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY PERSSON, SECONDED BY CLAWSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 115 for resolution.) Transportation: NE Sunset Transportation(Aviation)Committee Chair Persson presented a report Blvd&Duvall Ave NE regarding the NE Sunset Blvd. and Duvall Ave.NE intersection improvements. Intersection Improvements, The City of Renton applied for and was awarded a Hazard Elimination Safety WSDOT Grant (HES)Program grant in the amount of$396,000 for intersection improvements at NE Sunset Blvd. and Duvall Ave. NE. This project includes a new eastbound left-turn lane, a drop lane extension, and a signal modification. These improvements are expected to reduce congestion and the number of accidents by providing additional left-turn capacity and extending the drop lane. The Committee recommended that Council authorize the Mayor and City Clerk to enter into the agreement with the Washington State Department of Transportation(WSDOT)to accept the HES Program grant funding for the design of NE Sunset Blvd.and Duvall Ave. NE intersection improvements, and that Council approve the resolution and all consecutive phases and subsequent elements up to and including construction of the roadway. MOVED BY PERSSON,SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 115 for resolution.) jyr J CITY OF RENTON COUNCIL AGE16A BILL .-4 CeW AI#: 7 6, SUBMITTING DATA: FOR AGENDA OF: 03/24/2003 Dept/Div/Board.. City Clerk Staff Contact... Bonnie Walton AGENDA STATUS: Consent X SUBJECT: Public Hearing.. Bid opening on 3/12/2003 for CAG-03-005, Correspondence.. Pavilion Building Renovation Project Ordinance Resolution Old Business.... EXHIBITS: New Business.... Staff Recommendation Study Session... (includes Bid Tabulation Sheet—ten bids) Other RECOMMENDED ACTION: APPROVALS: yretifite,(,!�„A' Legal Dept X Refer to nanee-eoimnittec, Finance Dept.... Other FISCAL IMPACT: Expenditure Required for entire project... $2,532,065.99 Transfer/Amendment.. Amount Budgeted for entire project $2,300,000.00 Revenue Generated... Amount Authorized for entire project.... $2,000,000.00 SUMMARY OF ACTION: Project Estimate for Construction: $1,800,000 (including all deductions and no additions) RECOMMENDED ACTION: In accordance with Council procedure,bids submitted at the subject bid opening metthe following criterion: there was more than one bid. The bid submitted by Edifice Construction Company,Inc. in the amount of$2,184,890.47 (including alternatives 2 and 3), however, exceeds the project budget when added with the design and engineering costs; and there were bidding irregularities. Therefore, staff recommends referral of the bid to the Finance Committee for discussion of funding and bid protests. CITY OF RENTON MEMORANDUM DATE: March 24, 2003 TO: Kathy Keolker-Wheeler, Council President Renton City Councilmembers VIA: Jesse Tanner,Mayor �l� Bonnie Walton, City Clerk FROM: Jim Shepherd, Community Services Administra`tp • i STAFF CONTACT: Dennis Culp,Facilities Director x6606 SUBJECT: Pavilion Renovation Project CAG.03-005 ISSUE: Should the City Council award the bid for the Pavilion renovation project to Edifice Construction company, Inc. for the bid price of$2,184,890.47, which includes alternatives two (2) and three (3)? BACKGROUND: Bids were opened on March 12, 2003, with a total of ten (10) bids received. The bids have all been reviewed for correctness with the tabulation of bids attached at TAB A. Bid alternates were evaluated, and the Administration determined that the recommended project should include the base bid and alternative 2 (substitution of solid curtain walls on the east and west ends of the building above the store fronts) plus alternative 3 (air-conditioning). The project consists of remodeling the exterior of the building, a new metal roof, patio area on the West end of the building, a raised floor system, and an option to add air- conditioning if Council approves the Administration's proposal. The apparent low bidder is Edifice Construction Company with a construction contract amount of$1,881,153.56 (base bid plus savings of alternate 2). Including design/engineering costs and a 5% construction contingency the project budget becomes $2,213,142.24. With the air-conditioning option accepted, Edifice is still the apparent low bidder and the construction contract amount is $2,184,890.47. Again, including design/engineering costs and a 5% construction contingency, the project budget becomes $2,532,065.99. See TAB B for budget details. Using the base bid and the recommended alternates, the apparent low bid plus soft costs (design and engineering) exceed the project budget. To date we have spent $92,624.43 and the total project appropriation is $2,300,000 of which the Council authorized the Administration to spend $2,000,000. The fund source is the 316 Fund. The Administration proposes to pay for the recommended project by asking the Council to authorize the expenditure of all previously appropriated funds ($2,300,000), and the Administration would commit to funding the remainder($232,065) from within the existing 2003 budget. There are bidding irregularities. The air-conditioning sub-contractor, used by the low and second low bidders, withdrew his quote because of a mathematical mistake. When Edifice Construction (low bidder) was asked if they would still honor their original bid, they said yes. Copy of Edifice's commitment to honor their bid is attached at TAB C, as is a copy of the mechanical sub-contractor's withdrawal letter. There has also been two bid protests. The third low bidder, MJ Shockley Construction, is claiming that the low and second low bidders used numbers for the air-conditioning sub- contractor that were wrong. Copies of the Shockley correspondences are attached at TAB D. At TAB E is a bid protest from a mechanical contractor who is claiming that one controls supplier had approval to bid but in fact did not. The specification was clear that the controls contractor had to be BACnet, level 3 certified. This requirement allowed the City the greatest flexibility in connecting and controlling different equipment, since this produces a non-proprietary control system. According to the City attorney a sub- contractor cannot protest a bid, so this "protest" has no standing. At TAB F is a copy of a memorandum from the City Attorney, which indicates that both bid protests have no merit and the City can proceed with a contract award to the apparent low bidder. RECOMMENDATION: Award contract for the Pavilion Renovation Project to Edifice Construction Company, Inc. for their bid price of$2,184,890.47. This bid price includes their base bid and alternatives 2 and 3. Council authorize the use of$2,300,000 previously appropriated for this project. The remaining funds needed ($232,065)will come from savings within the existing 2003 budget. Attachments: TAB A Bid Tabulation TAB B Budget Details TAB C Letter from Edifice Construction and a letter from the Mechanical Sub-contractor withdrawing his quote to Edifice TAB D Protest letters from MJ Shockley Construction TAB E Protest letter from Ramsett Mechanical CoTAB F Letter from the City Attorney CC:Jay Covington TAB A CITY OF RENTON BID TABULATION SHEET PROJECT: Pavilion Building Renovation; CAG-03-005 DATE: March 12,2003 Page 1 of 2 FORMS Contractor's Sub- BID BIDDER Bid Triple Qualification Contractors Addenda Includes 8.8%Sales Tax Bond Form Statement List (8) Summit Central Construction.,Inc. X X X X X Base Bid: $2,139,737.00 44110- 196th Ave. SE Alt.#1: ($78,009.60) Enumclaw,WA 98022 Alt.#2: ($56,140.80) Wayne Gilthverdt Alt.#3: $455,872.00 Alt. #1: Alt.#5: ($54,182.40) Alt.#6: $35,904.00 Steele-Corp. X X X X X Base Bid: $2,069,526.00 17024 68th Ave.W. Alt.#1: ($97,045.00) Edmonds,WA 98026 Alt.#2: ($49,374.00) Shawna Steele Alt.#3: $298,138.00 Alt.#1: Alt.#5: ($61,193.00) Alt.#6: $40,853.00 Const.Enterprises&Contractors X X X X X Base Bid: $2,050,355.00 3221 Center St. Alt.#1: ($30,035.00) Tacoma,WA 98409 Alt.#2: ($40,563.00) Greg.D.Warter Alt.#3: $308,548.00 Alt.#1: Alt.#5: ($56,507.00) Alt.#6: $61,018.00 Hartford Contracting,Inc. X X X Base Bid: $2,119,424.00 5525 Lakeview Dr.,#200 Alt.#1: ($119,788.80) Kirkland,WA 98033 Alt.#2: ($48,416.00) David Calixto Alt.#3: $311,712.00 Alt.#1: Alt.#5: ($80,729.60) Alt.#6: $43,084.80 PCT Construction,Inc. X X X X Base Bid: $2,076,992.00 7400 3rd Ave. S. Alt.#1: ($129,815.48) Seattle,WA 98108 Alt.#2: ($50,121.98) Teresa Rencourt Alt.#3: $313,959.35 Alt.#1: Alt.#5: ($60,666.88) Alt.#6: $42,116.37 LEGEND: • Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage PROJECT: Pavilion Building Renovation;CAG-03-005 DATE: March 12,2003 Page 2 of 2 FORMS Contractor's Sub- BID BIDDER Bid Triple Qualification Contractors Addenda Includes 8.8%Sales Tax Bond Form Statement List (8) E. Kent Halvorson,Inc. X X X X Base Bid: $1,951,442.00 9840 Willows Rd.NE,Ste 200 Alt.#1: ($136,248.00) Redmond,WA 98052 Alt.#2: ($48,375.00) William Miller Alt.#3: $317,894.00 Alt. #1: Alt.#5: ($55,374.00) Alt.#6: $41,465.00 Edifice Const. Co.,Inc. X X X X Base Bid: $1,938,341.00 1417 31st Ave. S. Alt.#1: ($114,169.54) Seattle,WA 98144-3909 Alt.#2: ($57,187.44) William F.Alexander Alt.#3: $303,736.91 Alt.#1: Alt.#5: ($53,471.22) Alt.#6: $41,672.33 M.J. Shockley Construction X X X X Base Bid: $1,973,903.00 11107 101st Pl.NE Alt.#1: ($144,405.00) Kirkland,WA 98033 Alt.#2: ($64,165.00) Michael J. Shockley Alt.#3: $335,886.00 Alt.#1: Alt.#5: ($21,128.00) Alt.#6: $44,987.00 Schuchart Corporation X X X X Base Bid: $2,074,687.00 419 3rd Ave.W. Alt.#1: ($94,384.00) Seattle,WA 98119 Alt.#2: ($55,267.00) George Schuchart Alt.#3: $301,180.00 Alt.#1: Alt.#5: ($72,162.00) Alt.#6: $40,838.00 M.J.Takisaki,Inc. X X X X Base Bid: $2,012,198.00 1314 S.Weller St. Alt.#1: ($125,930.00) Seattle,WA 98144-2051 Alt.#2: ($59,163.00) Mark J.Takisaki Alt.#3: $339,561.00 Alt. #1: Alt.#5: ($71,370.00) Alt.#6: $34,588.00 ENGINEER'S ESTIMATE TOTAL: $1,800,000.00 (including all deductions and no additions) LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage TAB B Pavilion Bid Evaluation 12-Mar-03 Deduct Access Deduct Curtain Add Air Deduct south sun Add resilient All deducts Company Base bid Flooring wall at ends Conditioning screen awning floor Tile no add,, Edifice $1,938,341.00 ($114,169.54) ($57,187.44) $303,736.91 ($53,471.22) $41,672.33 1,808,656 E. Kent Halvorson $1,951,442.00 ($136,248.00) ($48,375.00) $317,894.00 ($55,374.00) $41,465.00 1,808,284 Schuchart Corp $2,074,687.00 ($94,384.00) ($55,267.00) $301,180.00 ($72,162.00) $40,838.00 1,965,874 MJ Shockley $1,973,903.00 ($144,405.00) ($64,165.00) $335,886.00 ($21,128.00) $44,987.00 1,810,320 Summit $2,139,737.00 ($78,009.60) ($56,140.80) $455,872.00 ($54,182.40) $35,904.00 2,041,491 PCT $2,076,992.00 ($129,815.48) ($50,121.98) $313,959.35 ($60,666.88) $42,116.37 1,939,171 MJ Takisaki $2,012,198.00 ($125,930.00) ($59,163.00) $339,561.00 ($71,370.00) $34,588.00 1,861,693 Steele Corp $2,069,526.00 ($97,045.00) ($49,374.00) $298,138.00 ($61,193.00) $40,853.00 1,963,960 CE&C $2,050,355.00 ($30,035.00) ($40,563.00) $308,548.00 ($56,507.00) $61,018.00 2,040,775 Hartford Contr. $2,119,424.00 ($119,788.80) ($48,416.00) $311,712.00 ($80,729.60) $43,084.80 1,994,304 Project with Airconditioning Deduct curtain Construction Contingency Base Bid walls at Add AC Contract Amount 5'/o Soft Costs Project Total Rank building ends Edifice $1,938,341.00 ($57,187.44) $303,736.91 $109,244.52 $237,931.00 $2,532,065.99 1 E. Kent Halvorson $1,951,442.00 ($48,375.00) $317,894.00 $111,048.05 $237,931.00 $2,569,940.05 2 Schuchart Corp $2,074,687.00 ($55,267.00) $301,180.00 $116,030.00 $237,931.00 $2,674,561.00 5 MJ Shockley $1,973,903.00 ($64,165.00) $335,886.00 $112,281.20 $237,931.00 $2,595,836.20 3 Summit $2,139,737.00 ($56,140.80) $455,872.00 $126,973.41 $237,931.00 $2,904,372.61 10 PCT $2,076,992.00 ($50,121.98) $313,959.35 $117,041.47 $237,931.00 $2,695,801.84 7 MJ Takisaki $2,012,198.00 ($59,163.00) $339,561.00 $114,629.80 $237,931.00 $2,645,156.80 4 Steele Corp $2,069,526.00 ($49,374.00) $298,138.00 $115,914.50 $237,931.00 $2,672,135.50 8 CE&C $2,050,355.00 ($40,563.00) $308,548.00 $115,917.00 $237,931.00 $2,672,188.00 6 Hartford Contr. $2,119,424.00 ($48,416.00) $311,712.00 $119,136.00 $237,931.00 $2,739,787.00 9 Project without Air Conditioning Edifice $1,938,341.00 ($57,187.44) $94,057.68 $237,93100 $2,213,142.24 1 E. Kent Halvorson $1,951,442.00 ($48,375.00) $95,153.35 $237,931.00 $2,236,151.35 2 Schuchart Corp $2,074,687.00 ($55,267.00) $100,971.00 $237,931.00 $2,358,322.00 6 MJ Shockley $1,973,903.00 ($64,165.00) $95,486.90 $237,931.00 $2,243,155.90. 3 Summit $2,139,737.00 ($56,140.80) $104,179.81 $237,931.00 $2,425,707.01 10 PCT $2,076,992.00 ($50,121.98) $101,343.50 $237,931.00 $2,366,144.52 8 MJ Takisaki $2,012,198.00 ($59,163.00) $97,651.75 $237,931.00 $2,288,617.75 4 Steele Corp $2,069,526.00 ($49,374.00) $101,007.60 $237,931.00 $2,359,090.60 7 - . CE&C $2,050,355.00 ($40,563.00) $100,489.60 $237,931.00 $2,348,212.60 5 Hartford Contr. $2,119,424.00 ($48,416.00) $103,550.40 $237,931.00 $2,412,489.40 9 TAB C Mar 17 03 02: 00p EDIFICE CONSTRUCTION (208) 322-9594 p. 2 educe CONSTRUCTION COMPANY INC. Monday, March 17, 2003 Mr. Dennis Culp Facilities Director City of Renton 1055 South Grady Way Renton WA 98055 RE: Renton Pavilion, March 12 Bid Dear Mr. Culp: Pursuant to your request, please let this letter act as notification that Edifice Construction will honor its Base Bid and Alternate Bids for the above referenced project. Once we have received written notice from you that we have been awarded the work, we will forward our certificate of insurance and payment and performance bond. We look forward to working with you and the City of Renton to make this project a success. Regards, William Alexander President Cc: Roger Williams, Mithun et5a.uit t'f'. .Irr •;��ti,t'rca.:As:'.'•JY.Ren,,,:Pa:•ilientC::r.eae::r>enue;0,lhtEftINekihrAiiora ku Hu;,o; :f.:;.=til:�c:: 1417-31st Avenue South Seattle, Washington 98144-3909 Telephone 206.328.2700 Fax 206.322.8594 Sent By: AM; ell01 '4U'+0mar-vo-uu To: SHOCKLEY At: 4258286391 • • • IC) • 4/6 alicV 111211 F ANDERSON-MAGRUDER COMPANY,INC. MECHANICAL CONTRACTORS PFIOTECTION smtworammi Vie\ March 13,2003 4A9 FAX ND CERTIFIED MAIL .•, .• Edifice Construction 1417 4-31'Avenue S. Seattle,WA 98144 RE: Renton Pavilion Ladies&Gentlemen: Due to complicated bid package on Renton Pavilion Wednesday,March 12th,we had an error in our bid and at this time we are pulling our bid. I apologize for any inconvenience this may have caused you. Sincerely, ANDERSON-MAGURDER COMPANY,INC. 4avi)411,104,4414/ dg..714 agrucler President DLM:fs CC: Ronald E.Anderson • • .••• • • .• (206)784-4600 P.O.Box 30759 Seattle,Washington 98103-0759 FAX(206)784-0489 . . . . TAB D F1314\-7-Tjr-i • M. J. SHOCKLEY CONSTRUCTION 11107101`.PI.N.E.,Kirkland,Washington 425-8284359 fax 425-828-6391 A JOINT VENTUR E OF LANIKAI INC. + BURRIDGE INC. City Of Renton 1055 So. Grady Way Renton,Washington, 98055 ATT: Dennis Culp RE: Renton Pavillion Date: 14 March 2003 Dear Sir, We have just received notice that Anderson Magruder Inc has claimed an error in their Mechanical Construction quotation for the above referenced project and is withdrawing their bid. We did not utilize their quotation when assembling our quotation to you, however we under stand that both E.. Kent Halvorson Inc and Ediface Construction Inc listed Anderson Magruder as the Mechanical subcontractor's quote they had utilized in assembling their bid.Anderson Magruder's base bid quote was$286,000i-/-and the Alternate 3 quote was$407,0004-/-. It is obvious from the face of both Edifiace's and Halvorson's quote that Anderson Magruders bid amount was not used to price Alt 3 as AM's quote is higher than either Edifiace's or Halvorsons.As such both realized AM's quote was in error and elected to utilize the more correct amounts as furnished by other subcontractor's who accurately quoted Alt 3. It can only be assumed that they intended to negotiate with AM after the fact rather than disqualify AM's bid or resolve the discrepancy via the telephone prior to the:bid: " They are now facedWith asking to be relieved of their quotation, negotiating with the 2nd place Mechanical subcontractor to perform the work for AM's price and asking you to allow them to replace AM as the named Mechanical subcontractor, or absorbing the error and employing AM to perform the work. Given that they have not used AM's quote for Alt 3 and not named the Mechanical subcontractor they intended to use for that portion of the work, both Ediface and Halvorson have not fulfilled the intent of the listing requirement. While that may not be reason to deem their bid as non responsive, it should be considered when resolving this issue if a judgment be required. We are the legitimate 3`1 place bidder with no errors. Had we used AM's erroneous error our quotation to you would have been the lowest submitted. In can only be assumed that had Ediface and Halvorson not used AM's erroneous bid, their final quotation would have higher than ours. Suffice it to say that our position should be considered when and if you are asked to render a judgment as to modify either or both Edifiace's of Halvorson's bid.We are asking that the above be considered. Incidentally, we had the only non erroneous bid the first time this project was advertised and could have performed the project for slightly more than the low quotations now under consideration. In both bids,we disqualified the erroneous Mechanical bidders PRIOR to submitting our bid to you rather than pulling the burden of this decision on you after the fact Thank you for your consideration in the issue. : • Very Truly Yours, M.J. Shockley Construction Pik 2003 Michael J. Sh. - - FAX MAIL MAR. :. President , nx-NTON • COMM'J I,' SERVICES M. J. S H O C K L E Y CONSTRUCTION 11107101`.PI.N.E.,IGrldand,Washington 425-8284359 fax 425-828-6391 A JOINT VENTUR E OF LANIKAI INC. + BURRIDGE INC. City Of Renton 1055 So. Grady Way n37 Renton, Washington98055 J l 0-/7-0.3 ATT: Dennis Culp RE: Renton Pavillion . '; Date: 17 March 2003 Dear Sir, This notice of our protest the award of the contract for the above referenced project to either E. Kent Halvorson, Inc. or Ediface Construction, Inc. as they did not comply with the requirements of the instructions to bidders to list the Mechanical and Electrical subcontractor's included in their proposal. Both E.. Kent Halvorson Inc and Ediface Construction Inc. listed Anderson Magruder, Inc. as the Mechanical subcontractor's quote they had utilized in assembling their bid. Anderson Magruder's base bid quote was $286,000+/- and the Alternate 3 quote was $407,000+/-. It is obvious from the face of both Edifiace's and Halvorson's quote that Anderson Magruders bid amount was not used to price Alt 3 as AM's quote is higher than either Edifiace's or Halvorsons. As such both elected to utilize the lower amounts as furnished by other subcontractor's who quoted Alt 3. By not listing the subcontractor who's quote they used to assemble their bid for Alt#3, they are non-responsive and should be disqualified and the award be made to M. J. Shockley as the low, responsive and responsible bidder. Thank you for your consideration in the issue. Very Truly Yours, M.J. a kley Construction 11144116 Mich- = J. Shockle, President FAX MAIL TAB E MAR-16-2003 17:09 FROM:RAMSETT MECHANICAL 425-251-3595 TO:4254306603 P.001/001 • Rt-:.:.SETT MECHANICAL CO., INL. 18821 E. Valley Hwy. Kent, WA 98032-1219 March 18, 2003 City of Renton 1055 S. Grady Way Stn Floor Renton, WA 98055 • • RE: Renton Pavilion Office Building (Rebid) Dear Sirs: It has come to our attention that several if not all of the other mechanical bidders used a proposal from Control Contractors inc. for the controls portion of the project. Ramsett Mechanical did not use a proposal from Control Contractors even though we were verbally assured by a representative of CCI that they had received approval. In fairness to all bidders,we believe that the project should be rebid to insure that all bits represent accepted control contractors. Sincerely, Mike Goodman, President RAMSETT MECHANICAL COMPANY, INC. • • Cc:Keen Engineering 206.770-5941 • • • • • • TEL: (425) 251-9404 FAX: (425) 251-3595 TAB F 41 CITE . )F RENTON• . Office of the City Attorney r Jesse Tanner,Mayor Lawrence J.Warren i MEMORANDUM To: Dennis Culp, Facilities Director From: Lawrence J. Warren, City Attorney Date: March 19, 2003 Subject: Bid Protests of MJ Shockley Construction and Ramsett Mechanical Co., Inc. regarding Pavilion Building Bid We:have received two bid protests, both of which I believe should be rejected and the contract . awarded to the lowest responsible bidder. The first bid by MT Shockley Construction relates to the use by the two lowest bidders oftbid numbers''by a potential subcontractor that subsequently withdreuv its bid. Those two lowest bidders also listed the withdrawing subcontractor as a subcontractor that they would be using on the job, as required by state law We can't know, from the bids, how the-bidder'derived iits numbers. If it sticks with its bid, according to the only case in point, it caw;change its:subcontractors from those listed in its bid documents. The third bidder doesn't have a private right of action and would have to come up with another ground to seek court help m stopping awardof the bid.:.: Absent other grounds or policy decision to reject all bids, I think the.City should reject this protest. The second protest is listed by Ramsett,Mechanical'..Co, Inc. Apparently, the protester is 'a mechanical subcontractor on the job and relates to certain assurances given to the protester by a material supplier. Since the City was not involved in;those assurances, I do not see how it can be at fault. Additionally, I.do not know how a subcontractor can protest the prime bid. Since we don't have a protest filed by one of the two lowest bidders about this supposed problem,.I can see no basis upon which to reject the two low bidders. It would be'my recommendation that the City proceed, in its normal course of business, to award the contract to the lowest responsible bidder, thereby,.rej ting these two protests. Lawrence J. • arren LJW:tmj . . cc: Jay Covington . Jim Shepherd Post Office Box 626-Renton,Washington 98057-(425)255-8678/FAX(425)255-5474 R E N T O N AHEAD OF THE CURVE This paper contains 50%recycled material,30%post consumer sanuary 6,2003 Renton City Council Minutes Page 11 • Renton Area Youth Services-$9,000. • Communities in Schools of Renton-$14,200. TOTAL: $30,700 MOVED BY NELSON,SECONDED BY PARKER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution#3610 A resolution was read approving the Cobblestone Final Plat consisting of Plat: Cobblestone,Union Ave approximately 4.7 acres located in the vicinity of NE 4th St. and Union Ave. NE,FP-02-073 NE(FP-02-073). MOVED BY KEOLKER-WHEELER,SECONDED BY BRIERE,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3611 A resolution was read approving The Vineyards Final Plat consisting of Plat:The Vineyards,Union approximately 7.32 acres located in the vicinity of Union Ave.NE and NE 6th Ave NE,FP-02-123 St.(FP-02-123). MOVED BY KEOLKER-WHEELER,SECONDED BY BRIERE,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3612 A resolution was read approving the Matricula Consular identification as legal AILS:Matricula Consular as identification for Mexican citizens living in the United States. MOVED BY Legal Identification for NELSON,SECONDED BY CORMAN,COUNCIL ADOPT THE Mexican Citizens Living in US RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 1/13/2003 for second and final reading: Planning:Development An ordinance was read amending Chapter 4-2,Land Use Districts,Chapter 4-4, Regulations(Title IV),Non- Property Development Standards,Chapter 4-6,Street&Utility Standards, Substantive Amendments Chapter 4-7,Subdivision Regulations,Chapter 4-8,Permits—General and Appeals,Chapter 4-9,Permits—Specific,and Chapter 4-11,Definitions,of Title IV(Development Regulations)of City Code to edit text references and implement administrative determinations. MOVED BY KEOLKER- WHEELER,SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 1/13/2003. CARRIED. Utility:Utility Fee Code An ordinance was read amending Section 4-1-180 of Chapter 1,Administration Amendments and Enforcement,and Section 4-3-050.P of Chapter 3,Environmental Regulations and Special Districts,of Title N(Development Regulations)of City Code by reorganizing the sections to make them consistent with the Title IV format and to be more user-friendly. MOVED BY BRIERE,SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 1/13/2003. CARRIED. NEW BUSINESS MOVED BY KEOLKER-WHEELER,SECONDED BY NELSON,COUNCIL Council: Meeting CANCEL ITS REGULARLY SCHEDULED COMMITTEE OF THE WHOLE Cancellations(1/20/2003, AND COUNCIL MEETINGS SCHEDULED FOR JANUARY 20,2003,IN • COW and Regular Meeting) OBSERVANCE OF MARTIN LUTHER KING,JR.DAY. CARRIED. Citizen Comment: Aihadeff— Council President Keolker-Wheeler reported receipt of a letter from Jack D. Pavilion Building Lease Alhadeff,JDA Group LLC,95 S.Tobin St.,Suite 201,Renton,98055, regarding securing a lease for the Pavilion Building. MOVED BY KEOLKER- WHEELER,SECONDED BY PERSSON,COUNCIL REFER THIS CORRESPONDENCE TO THE COMMITTEE OF THE WHOLE. CARRIED. JDAGroupLLC 95 S Tobin St•Suite 201 • Renton•WA 98055 • Ph 425-891-1002• Fax 425-687 1405•alhadeffiack@hotmail.com CITY OF RENTON 2002DECECEIVED December 17, EC 1 9 2002 GIC 1 9 2002 Ms. Kathy Keolker-Wheeler CITY RECEIVED LERK'S OFFICE And The Renton City Council 1055 South Grady Way CITY OF RENTON R a Renton, WA 98055 DEC 3 1 2002 Dear Ms. Keolker-Wheeler: RECEIVED CITY CLERK'S OFFICE It has come to my attention that the city of Renton has made a commitment to remodel the Pavilion Building in downtown Renton. I would very much like to talk with the city about securing a long term master lease. If the city would like to place a long-term lease on this property please contact me at 425-891-1002. Thank you, for your attention to this matter I look forward to your response. Sincerely; DA Group LLC Jack D. Alhadeff Managing Partner / • V co. Obi ,, Community Services Department • Facilities Division 4. 4. DATE: November 25,2002 RECEIVED E TO: Toni Nelson, Council President NOV- 2 5 2002 Renton City Councilme ► I • VIA: Jesse Tanner, Mayor RENTONCITYCOUNCIL FROM: James Shepherd, Comm ►;ty Services Administrate •r" CITY OF RENTON STAFF: Dennis Culp,Facilities Director, x6606 SUBJECT: Update on Pavilion Costs NOV 2 5 2002 RECEIVED CITY CLERK'S OFFICE PURPOSE: This memorandum responds to Councilmember Kathy Keolker-Wheeler's request for an update on the funds spent to date on the Pavilion. BACKGROUND: • In addition to the funds identified in the memorandum to Council, dated September 17,2001 (copy attached),the Administration has spent funds for the following Pavilion work: > Three studies were undertaken in an effort to determine a commercial use for the facility. The Retail Group use study at$36,794.00;the Columbia Hospitality Study at 33,861.00; and the Terranomics Building use study at$3,500.00. > To finish the earthquake-related work,we spent an additional $4,068.90 from the 502 Fund. > To prepare the building for the Farmer's Market, staff spent$6,746.86 from the 316 Fund. This work made the doors operable, spot-painted the exterior,repaired some windows, and made access ramps. > In April,2002 the Administration spent$22,905.41 from the non-departmental account of the General fund on a feasibility study that supported the decision to renovate the Pavilion. > To date,we have paid$39,648.63 for design and engineering services related to the Pavilion Renovation Project. The 316 Fund account for the Pavilion is used for this purpose per authorization by Council action on October 21,2002. These are the only expenditures to date from the $2.3 million originally appropriated for the Pavilion project. • The current total expended on the Pavilion from all fund sources is $328,414.80. • We have not included in this update any funds spent on activities that occurred at or near the Pavilion. This report is limited to studies, engineering, design, and construction related to physical building changes. CITY OF RENTON MEMORANDUM DATE: September 17,2001 TO: Dan Clawson,Council President City Council Members VIA: Mayor Jesse Tanner FROM: Jim Shepherd,Community Services Administrator STAFF CONTACT: Dennis Culp,x6606 SUBJECT: Pavilion Building Costs to Date,LOG II 0105 The purpose of this memorandum is to inform the City Council of the funds spent to date on the Pavilion building. This total does not include the original purchase price of the property since the Pavilion site itself was part of a larger property purchase. DESCRIPTION COST EARTHQUAKE RELATED WORK Initial engineering assessment of structural stability 789 Initial earthquake repairs to remove wing walls and some parapet 19,371 Engineering to redesign gutter system 1,641 Bid price to complete parapet repairs • 20,563 SUB TOTAL $42,364* • Note the Earthquake repairs costs are less than estimated in memo to Council,dated July 2, 2001 (copy attached).The engineering to re-design the gutter system cost less than expected and the competitively bid repair work was less than estimated($20,563 versus$37,507). PRE 1999 CONSTRUCTION WORK • Asbestos Abatement 3,500 Vehicle lift and contaminated soil removal 64,256 Repair/replace concrete floor 7,185 Sewer and water extensions 7,737 Interior building cleanup 6,293 Structural improvements 4,339 Electric service for police security 3,474 Roof repair 21,720 Exterior painting 8,880 SUB TOTAL $127,384** ** A large portion of this work was identified by Level II environmental assessment that the City performed before the property was purchased. The city negotiated a lower purchase price for the property to offset some of these costs. CONSULTING SERVICES _ Engineering consultants for code compliance report 4,424 CJA cost estimate report-1998 4,993 CJA cost estimate update-2001 1,725 SUB TOTAL $11,142 TOTAL CONSTRUCTION AND ENGINEERING FUNDS SPENT TO DATE ON THE PAVILION BUILDING $180,890 As the Council knows,there is also a proposal from CENTEX to develop the site. The Administration has been talking with CENTEX since early August about the possibilities of developing the site into a new,mixed-use facility. Any actual development work on site,however,would not start for at least six months,if at all,because of CENTEX's due diligence requirements. Since the building is currently unsafe,the Administration felt it was necessary to complete the repairs in order to remove the fencing and the building's"Red Tag". CITY OF RENTON MEMORANDUM DATE: July 2, 2001 1` TO: Dan Clawson, Council President .City Council Members VIA: Mayor Jesse TanneEj FROM: Jim Shepherd, Comm ity Services Admiriistratgr ', STAFF CONTACT: Dennis Culp,x6606 SUBJECT: Pavilion Earthquake Repair Costs,LOG# 6-C The purpose of this memorandum is to inform the City Council the current status of earthquake repair costs to the Pavilion building. BACKGROUND: • Council memorandum,dated June 18, 2001, Subject:Pavilion Earthquake Repairs, informed the council of actions underway to repair the Pavilion. Repair costs were not included in this earlier memo since we were still deciding to replace or repair the gutter system.We have decided it is more cost effective to repair the gutter system. • Cost of repairs. ➢ Remove wing walls,planters, &3 rows of parapet bricks $17,188 ➢ Remove remaining 5 rows of parapet bricks $9,737* ➢ Engineeringto re-design gutter system $2,500 ➢ Repair gutter system(cheaper than replacing system) $27,770* Total Repairs $57,195 * We have delayed the start of these two repair projects pending a decision of whether the Pavilion building will be renovated or torn down to accommodate development at that site. • Source of funds > The 502 insurance fund is being used to pay for earthquake repair work while we await re- imbursement from FEMA and others. Any re-imbursements received are placed in the 502 Fund. ➢ FEMA is expected to pay 75%of the cost of repairs. They will also consider allowing us to apply the cost of repairs to building demolition,provided the state accepts demolition as an alternative solution to building repair. ➢ In past disasters where FEMA funds were involved, the state also contributed 12.5% of the cost of repair. For the Nisqually Earthquake the state has not yet made any determination concerning state funding. ➢ WCIA insurance pool has limited funds to allocate to the pavilion project, and we are submitting the project for funding consideration. > If any residual funds are required, the 502 Fund absorbs the loss. • The $2.3 Million currently authorized for a Pavilion project will not be used to fund earthquake repairs. October 21,2002 Renton City Council Minutes Page 407 Development Services: Parikh Development Services Division recommended Council acceptance of the Short Plat,ROW Dedication, dedication of additional right-of-way at the corner of NE 7th St. and Index Pl. NE 7th St&Index PINE NE to fulfill a requirement of the Parikh Short Plat(SHP-00-106). Council concur. CAG: 02-077, 2002 Street Transportation Systems Division submitted CAG-02-077, 2002 Street Overlay; Overlay, Icon Materials,Inc and requested approval of the project, authorization for final pay estimate in the amount of$56,035.94, commencement of 60-day lien period, and release of retained amount of$40,411.96 to Icon Materials,Inc., contractor, if all required releases are obtained. Council concur. MOVED BY NELSON, SECONDED BY KEOLKER-WHEELER, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Council President Toni Nelson presented a report recommending that the City Committee of the Whole Council authorize the Administration to proceed with the final design for the Community Services: Pavilion Pavilion Building renovation using the Administration's recommended design Building Final Design alternative. The preferred design includes an underfloor plenum and air conditioning. During the bid process, the Administration will structure the bid document to include additives and deductions to provide scope choices if required. This authorization includes an increase in the project budget to $2,000,000, which is less than the previously appropriated funds reserved for the Pavilion Building renovation. MOVED BY NELSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE RECOMMENDATION OF THE COMMITTEE REPORT. CARRIED. Councilman Clawson explained that the funds committed for the Pavilion Building at this time is not new spending, but that Council previously allocated the amount of$2,300,000 for the project. Community Services Community Services Committee Chair Corman presented a report regarding the Committee status of the Skate Park Capital Improvement Project and park improvements Community Services: Skate associated with the Water Utility Improvement Project. Skate Park Park improvements include enlarging the landing area,completing two bowls, adding curbing and installing a perimeter walk. Park-associated Water Utility improvements include removing the existing concrete walk located on the north side of the library bridge over to the Skate Park and replacing the walk with 7/8"exposed aggregate concrete pavement,replacing the existing basketball court and tennis backboard,installing new court lighting and reconfiguring the existing parking area. In addition, staff briefed the Committee on the video surveillance camera installation. The Community Services Committee decided no further action is required at this time. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. School District: Performing Community Services Committee Chair Corman presented a report regarding the Arts Center Agreement proposed Renton Community IKEA Performing Arts Center(PAC)Interlocal Agreement. The Community Services Committee reviewed the proposed Renton Community IKEA PAC Interlocal Agreement between the City of Renton and the Renton School District. The City has been an active participant in the creation of the PAC as part of the Renton High School renovation. To clarify roles and responsibilities governing the use of the PAC, the PAC o,S APPROVED BY CITY COUNCIL Data /0-gicAO0o2t COMMITTEE OF THE WHOLE COMMITTEE REPORT October 21,2002 Pavilion Building Renovation (Referred March 4,2002) The Committee. of the Whole recommends that the City Council authorize the Administration to proceed with the final design for the Pavilion Building renovation using the administration's recommended design alternative. The preferred design includes an underfloor plenum and air conditioning. During the bid process the Administration will structure the bid document to include additives and deductions to provide scope choees'.if r`egiiired.,This authorization includes an increase in the project budget to $2,000,000,which s less=than the originally appropriated funds reserved for the Pavilion Building renovation.: Toni Nelson, Council President 3 I' r cc: Dennis Culp Jim Shepherd ULC thi t.a. /e/z44/Le, Pavilion.rpt\ Rev 01/01 bh RENTON CITY COUNCIL Committee of the Whole October 14,2002 AGENDA FOR PAVILION DESIGN DISCUSSION Introductions and Council Direction Designs Considered Recommended Design Concept Cost of Recommended Design Cost of Other Designs Attachment: Committee of the Whole report, dated June 3, 2002, Subject: Pavilion Building Renovation Z A • low /3JLoo� COMMITTEE OF THE WHOLE COMMITTEE REPORT June 3,2002 • • Pavilion Building Renovation (Referred April 22,2002) At its workshop held May 17, 2002,the Committee of the Whole reviewed potential uses for the Pavilion Building. Also reviewed were cost estimates associated with several scenarios that included renovation . of the existing building and construction of a new building at the same location. After discussing various alternatives the Committee of the Whole recommends that the existing Pavilion Building be retained and that improvements be made to the facade of the building and to the interior. These renovations should be consistent with using the building as an exhibition hall,where such activities as a farmers' market, craft or antique shows, and other public events could take place. Funding-for the design and renovation of the Pavilion Building`fbr`tthi_s'piirpose is estimated to not exceed $1.5 million, • and would. come from the $2:3 million:"`eurr" nt1y appropriated and allocated within. the Capital • Improvement Fund for Pavilion Building Imp ovements. ,�.....'. The Committee requests thattkfollov'iing information be 1irovided-to cthe Council for review prior to completion of the design phase of?,thiszproject: " , .:. 'Y.�n'>.•.:_:.. .::.a. t' v Hyl: • Detailed cost estimates for renovation to;:meet-b lditt code, including seismic reinforcement, life safety systems, replaceitent fvin io s^ t o ill"finishes, aril tl1e construction of restrooms: Construction of a latched is not td_be cor side pd;"^ N ' ei • Two or three conceptual dwings-offacade improvements;rand.,;;`:_ • Separate cost estimates for upgrades tganechaanicalsystems(HV V)and energy code requirements. • • The Committee recommends that the Laity,Coitncil';authoiize. kie Administration to proceed with design of the Pavilion Building in confortrianceih the above criteria. • Toni Nelson,Council Pre 'dent • cc: Jesse-Tanner. Dere 7-► �` 0 • Sue Carlson � '" `1 ,a;- 2002 Jim Shepherd _ .. ,11t` Dennis Culp C • - ' J lJ 1 Gregg Zimmerman IOPI V Neil Watts 'Jr REQ 'CES �•' • COMMUNITY SE July 22,2002 Renton City Council Minutes Page 300 MOVED BY PERSSON, SECONDED BY CORMAN,COUNCIL REFER CONSENT AGENDA ITEM 6.i. TO THE PUBLIC SAFETY COMMITTEE.* Councilman Clawson asked the City Attorney to review the ordinance language pertaining to the use of the phrases "dangerous dog" and "vicious dog." *MOTION CARRIED. OLD BUSINESS Utilities Committee Chair Briere presented a report recommending concurrence Utilities Committee in the staff recommendation to approve the interlocal agreement with the City Utility: Emergency Sale of of Seattle for the emergency sale of water. The Committee recommended that Water to Seattle Contract the Mayor and City Clerk be authorized to execute the interlocal agreement. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 301 for resolution.) Finance Committee Finance Committee Chair Parker presented a report concurring with the staff Community Services: Pavilion recommendation to authorize the Mayor and City Clerk to sign a consultant Building Renovation,Mithun contract with Mithun Architects to provide design,bidding, and construction Architects administration services for the renovation of the Pavilion Building. The contract amount is $127,500, which is consistent with the Washington State Guidelines for determining architect and engineer fees for public works building contracts.* Councilman Parker stated that eleven proposals were submitted for this project, and after a review of the proposals by staff,Mithun Architects was determined to far exceed the City's expectations regarding the options available for the renovation of the Pavilion Building. *MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Councilman Clawson indicated that he did not sign the Committee report, saying that some improvements have already been made to the Pavilion Building and he is concerned about going forward with this project due to the City's financial situation. He pointed out that if the City cannot afford to hire an additional patrol officer,then he does not want to see money spent on non- essential items. Before decisions can be made on projects such as these,Mr. Clawson stated that Council must first discuss and determine the City's spending priorities. He emphasized that despite the issue regarding the use of one-time revenues versus ongoing revenues, it is all taxpayer money, and it should be used to pay for public safety first. Councilman Parker stated that his philosophy is different from Mr. Clawson's, and pointed out that$2.3 million was set aside four years ago for this project. The project was reviewed very carefully over that period of time in efforts to create a facility that further enhances the downtown area. He noted that the City has proceeded in a cautious manner and the scale of the project has been reduced considerably. In regards to the police staffing issue,Mr. Parker indicated that the Police Chief presented Council with staffing priorities which he supported. He stated that during the upcoming budget hearings, issues such as police staffing will be discussed and a list of spending priorities will be developed. Mr. Parker maintained his opinion that one-time monies should not be used for ongoing expenditures. *MOTION CARRIED. •July 22,2002 Renton City Council Minutes Page 301 Mayor Pro Tem Nelson relayed that many citizens are excited about the Pavilion Building, and stated that once renovated, the Pavilion Building will create revenue for the City. ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution#3582 A resolution was read authorizing the Mayor and City Clerk to enter into an Utility: Emergency Sale of interlocal cooperative agreement with the City of Seattle for the purchase of Water to Seattle Contract non-peak water by the City of Seattle. MOVED BY BRIERE, SECONDED BY CORMAN,COUNCIL ADOPT THE RESOLUTION AS READ. • CARRIED. The following ordinance was presented for first reading and referred to the Council meeting of 08/05/2002 for second and final reading: Utility: Sewer Service An ordinance was read amending Section 4-6-040.C, of Chapter 6, Street and Connections Outside City Utility Standards, of Title IV(Development Regulations) of City Code by Limits, City Code Amend revising policies by which the City allows connection to its sanitary sewer system by property owners outside of the current City limits. MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 08/05/2002. CARRIED. NEW BUSINESS Councilman Parker reported that he met with Kathleen Southwick,Executive Human Services: Crisis Clinic Director of the Crisis Clinic,regarding the 211 dialing code available to local as 211 Call Center communities to use to provide easier access to comprehensive information and referral service for health and human service resources. MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL REFER THE ISSUE OF SUPPORT FOR THE PROPOSED 211 CRISIS CLINIC CALL CENTER TO THE COMMUNITY SERVICES COMMITTEE. CARRIED. ADJOURNMENT MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL ADJOURN. CARRIED. Time: 8:31 p.m. BONNIE I. WALTON, City Clerk Recorder: Michele Neumann • July 22,2002 APPROVED BY CITY COUNCIL Date 7-6101-PDDa FINANCE COMMITTEE COMMITTEE REPORT July 22,2002 Pavilion Renovation—Contract with Mithun Architects (Referred July 15, 2002) The Finance Committee concurs with the staff recommendation to authorize the Mayor and City Clerk to sign a consultant contract with Mithun Architects to provide design, bidding, and construction administration services for the renovation of the Pavilion Building. The contract amount is $127,500.00, which is consistent with the Washington State Guidelines for determining Architect/Engineer fees for public al works building projects. ., , . ,,, Kin er, C / , j Don Persson,Vice Chair . Dan Clawson,Member cc: Dennis Culp Jim Shepherd . Pavilion-MithunArch.rpt\ Rev 01/01 bh July 22,2002 Renton City Council Minutes Page 299 Utility: SW 7th St Drainage Utility Systems Division recommended approval of a contract with Gray& Improvement Project, Gray& Osborne in the amount of$207,743 to provide the engineering design for the Osborne SW 7th St.Drainage Improvement Project to improve storm systems capacity and reduce the potential for local flooding problems. Council concur. MOVED BY CLAWSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEMS 6.c., 6.d. AND 6.i.FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration City Clerk reported bid opening on 7/17/2002 for CAG-02-104,Police Item 6.c. Evidence CBC Building Foundation and Site Work; four bids; engineer's CAG: 02-104,Police Evidence estimate$250,000; and submitted staff recommendation to award the contract CBC Building Foundation& to the second low bidder,Hisey Construction, in the amount of$208,896 due to Site Work,Hisey Construction an irregularity with the low bid. Assistant City Attorney Zanetta Fontes explained that a required document was missing from the packet submitted by the low bidder. She stated that there is no requirement in the law that bids be accepted if they are irregular in any way; however, the City can choose to waive minor irregularities. In this case, the missing required document concerning Equal Employment Opportunities Commission compliance was determined be a substantial irregularity, and Ms. Fontes recommended that Council award the contract to the second low bidder. Chief Administrative Officer Jay Covington noted that according to City policy, an irregular bid such as this would normally be referred to Council committee for review;however,due to the time sensitive nature of this project, Council concurrence is recommended. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL APPROVE CONSENT AGENDA ITEM 6.c. AS PRESENTED. CARRIED. Separate Consideration Community Services Department requested authorization to appropriate Item 6.d. $147,231 from Fund 316 Unallocated Fund Balance to hire a Capital Projects Community Services: Pavilion Coordinator, for a term not to exceed 24 months, to manage the design and Building&Aquatics Center, construction of the Pavilion Building renovation and the Aquatics Center. Capital Projects Coordinator Expenditure in 2002 is$22,955. • Temporary Hire Responding to Councilwoman Briere's inquiry regarding the project managers currently employed by the Community Services Department and the projects they are working on such as the Downtown Parking Garage, Community Services Administrator Jim Shepherd explained that an additional project manager is needed to manage the Pavilion Building and Aquatics Center projects because all project managers are currently working on other projects. He noted that the Downtown Parking Garage will not be completed until February or March of 2003. Mr. Shepherd stated that he will forward a list of current projects assigned to the project managers and the project timelines to Council. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL REFER CONSENT AGENDA ITEM 6.d.TO THE FINANCE COMMITTEE. CARRIED. Separate Consideration Legal Division recommended adoption of an ordinance changing the definition Item 61 of dangerous dog and increasing the amount of insurance necessary for an Legal: Dangerous Dog owner to obtain a certificate of registration for a dangerous dog in order to Ordinance comply with a new State law on animal control. CITY OF RENTON COUNCIL AGENDA MILL AI it: d. Submitting Data: For Agenda of: Dept/Div/Board.. Community Services July 22, 2002 Staff Contact Dennis Culp, Facilities Director Agenda Status Consent XX Subject: Limited Term Employee/Pavilion & Pool Public Hearing.. Projects Exhibits: New Business Old Business Issue Paper Study Sessions Information Recommended Action: Approvals: Refer to Finance Committee Legal Dept Finance Dept XX Other • Fiscal Impact 2002: $22,955 ($17,955 salary&Benefits/$5,000 supplies) Expenditure Required., Transfer/Amendment Amount Budgeted 0 Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: A project manager is needed to manage the design and construction of the Pavilion remodel and the Aquatics Center. Duties also include the management of other small CIP projects as workload permits. Due to the nature of the project, the Administration recommends that a limited term position of Capitol Projects Coordinator, Grade 25, be created, with a term not to exceed 24 months. Expenditure in 2002 would be for 3 months salary at $17,955 and $5,000 in supplies. In 2003 the total expenditure would be $71,820. STAFF RECOMMENDATION: Authorize administration to hire one limited term project management employee to manage design and construction of the Pavilion remodel and the Aquatics center. Appropriate $147,231 from the Fund 316 Unallocated Fund Balance to cover the cost of this position for the duration of the projects. C:\My Documents\council\AGENDA BILL-LTPM.doc/ orr• Or MEMORANDUM CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 TO: Toni Nelson, Council President Renton City Councilmembers VIA: Jesse Tanner, Mayor FROM: James Shepherd, Community Services Administra STAFF: Dennis Culp x6606 SUBJECT: Limited Term Project Management Employee DATE: July 22, 2002 ISSUE A Project Manager will be needed to manage design and construction of the Pavilion renovation and the Aquatics center. A position was not budgeted for this work in the 2002 budget because timing of the project was unknown at the time of budget deliberations. RECOMMENDATION • Authorize the Administration to hire a limited term Project Manager to manage the design and construction of the Pavilion Renovation and the Aquatics Center. • Appropriate $147,231 from Fund 316 Unallocated Fund Balance for this position. BACKGROUND SUMMARY • The City is ready to begin the design/construction process needed to renovate the Pavilion building and to build the authorized Aquatics Center. The position would last for the duration of these projects, which are scheduled for completion in December 2003, with commissioning completed by June 2004. • The 2002 cost for this Project Management position would be approximately $23,000 (salary & benefits of$18,000 and $5,000 for supplies). Total authorization of$147,231 would be sufficient for 24 months salary and necessary supplies. The funds for this position would come from Fund 316 Unallocated Fund Balance. CONCLUSION Additional project management staff is needed to complete the two projects in the desired time frame. 'v-n ( lel CITY OR RENTON RECEIVED MEMORANDUM JUL 1 7 2002 RENTONC%TYCOUNCIL DATE: July 22, 2002 TO: Toni Nelson, Council President Renton City Councilmembers FROM: Jim Shepherd, Community Services Administrator CC: Jesse Tanner,Mayor Jay Covington, Chief Administrative Officer STAFF CONTACT: Dennis Culp,x6600 SUBJECT: Answers to Councimember Kathy Keolker-Wheeler's Questions PURPOSE: Councilmember Keolker-Wheeler asked two questions concerning the Consultant selection for the Pavilion Renovation. (1) Who were the eleven candidate firms who expressed interest in the, project? (2) How did they rate? BACKGROUND: • The eleven firms that responded to the Pavilion Request for Qualifications are listed across the top of the evaluation matrix found at Enclosure 1. • After the advertisement was published in the Daily Journal of Commerce,the staff received over 40 requests for additional information concerning the project. The additional information provided to interested firms can be found at Enclosure 2. • By the submittal deadline of June 24, 2002, staff received eleven responses to the Request for Qualifications (RFQ). • The RFQ process requires that firms be judged on the merits of their qualifications and ranked accordingly. Once the final ranking is determined, negotiations begin with the top ranked firm. Only if negotiations with the top ranked are unsuccessful, can fees be discussed with the next ranked firm. • The process for the consultant selection included two phases. The selection criteria outlined on the evaluation matrix were used to evaluate the firms. ➢ Phase one was the screening of all submittals to determine those best qualified to be "short-listed" and invited to an interview. The selection team used a"go-no go" decision rule and found four firms that stood out from the rest in terms of meeting all the evaluation criteria. ➢ Phase two included separate one-hour interviews with each of the four firms. In addition to evaluating them on the above selection criteria, the selection team sent an email to all four firms with additional questions to address. The questions were as follows: 1. Please affirm your ability to deliver on the project schedule. It is important to us to have the project competed in May 2003 in order four our summer events to occur. 2. Please discuss, and perhaps show pictures of,your experience with interactive design in an urban environment. We are particularly concerned about having the remodeled Pavilion fit well, and contribute to,the look and feel of the down town core. 3. Please discuss and illustrate creative ways you have dealt with energy code compliance. As with any older building, meeting current energy code requirements can be expensive. Since we have a very limited project budget ($1.5 Million for both soft costs and construction) inexpensive ways to meet code would be helpful. 4. Please discuss your experience with the transformation of industrial space into retail space. This is of interest to us because the long-term plan for the Pavilion is retail space with an interim use along the lines of exhibition and meeting space. • At the conclusion of all interviews the selection team ranked the finalists with Mithun Architects unanimously ranked first, Collin Woerman and Kimball Fritzemeier tied for second, and Van Horne and Van Horne was unanimously ranked third. • Mithun Architects was ranked first for the following reasons: ➢ They had the most recent experience with seismic upgrades of old buildings, having done work at Pioneer Square. ➢ They just finished the conversion of an old warehouse in downtown Seattle into an open office environment. This project, like the Pavilion,had an aggressive schedule and a constrained budget. ➢ They presented some very creative ways to ventilate and cool the Pavilion Building. ➢ They were the only firm to suggest changing the color and texture of the roof(in addition to changing its silhouette) so that the Pavilion relates better to the residential buildings on the East and West. ➢ They had one of the strongest project teams,having named one of the firm's Principals as our project manager. Additionally,the project architect proposed was the one who worked on the renovation of the Smith Tower in Seattle and led the team that did the conversion of the warehouse to office space. ➢ Their project experience included conversion of several old building to retail space for REI. • On Friday July 12, 2002,Mithun Architects was invited back to interview with Jay Covington, Sue Carlson, Jim Shepherd, and Mayor Tanner. • Upon completion of the interview, staff was authorized to begin fee discussions with Mithun with the objective being a complete scope of work and fee in time for the finance committee meeting on July 22, 2002. • The aggressive project schedule, announced to all interested parties in the RFQ detail document, is necessary if we are to finish the project by the summer event season in 2003. Architect Selection EVALUATION MATRIX Pavilion Remodel T 3 Evaluation Baylis Merritt+ Collins Van Home Mithun Michael CJA Daly& Heery Sierra Martin Kimball Criteria Architects Pardini Woerman Architects Architects Runyon Architects Associates Architects Architects Fritzemeier Ability to: Complete by May 2003 Provide cost estimating Name project team Experience with changing industrial space to retail City Governments Design of exhibition halls Design of meeting spaces Interactive urban design with neighborhood X\ &I 0% kg A aD + REQUEST FOR QUALIFICATIONS .11 YPZIN,rvo FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR PAVILION BUILDTNG Submittal Deadline: 5:00 PM, Monday,June 24,2002 INTRODUCTION The City of Renton is requesting statements of qualifications from interested consultants capable of providing professional architectural and engineering services to redevelop an old industrial building into a special event center. The scope of work includes all necessary architectural and engineering services for the design and construction to renovate and remodel the Pavilioon,including design development, construction documents, building permit and bidding, and contract administration. PROJECT INFORMATION Project Overview As part of the City of Renton's downtown revitalization efforts,the City plans to convert the Pavilion Building,located at 233 Burnett Avenue South,Renton, WA into an exhibition hall and special event center. The renovation work, including seismic and energy upgrades as well as façade improvements and restrooms, must be completed by May 2003. See the following project schedule. Project Site The project location is City-owned property at 233 Burnett Avenue S. The dimensions of the property are 220 feet(east to west)by 110 feet(north to south). The building occupies 14,770 square feet and the total lot size is 17,000 square feet. The new Regional Transit Center,operated by King County,is located to the north of the Pavilion Building and the City's downtown Piazza Park is adjacent to the building on the South. A new 570 stall parking structure, located to the North of the Transit Center in the same block,will be finished by early 2003. Design Context and Constraints The City of Renton is actively working to revitalize downtown Renton to create a pedestrian oriented area with regional transportation connections that contains a lively mix of residential,office,retail, and entertainment opportunities within walking distance of each other. As outlined below,the planned remodel of the Pavilion is in the heart of the downtown revitalization area,adjacent to the new Regional Transit Center and near three new mixed-use developments with a total of 258 residential units and 14,000 square feet of retail space,a new Piazza urban park,a planned new 550-seat performing arts center,and a planned 14,770 square foot City-owned renovated retail space. The City will finish a multi-story parking structure with approximately 570 car stalls to provide more long-term parking for employees and short-term parking for customers to support and enhance the downtown revitalization efforts. The parking structure was designed and built to be compatible with the 1 urban design of the new developments in the surrounding neighborhood, as well as to provide appropriate connections with the adjacent Regional Transit Center. There are a number of constraints which need to be factored into the design of the Pavilion,including: • Work must be completed by May 2003 in time for the summer event season. • Detailed cost estimates for renovation to meet building code including seismic reinforcement, life safety systems,replacement of windows,interior wall finishes,and the construction of restrooms. • Two or three conceptual drawings of façade improvements will be required for City Council approval • Separate cost estimates for upgrades to mechanical systems(HVAC)and for energy code requirements are also required. • The design must accommodate the city's long term goal of using the Pavilion building to establish retail opportunities to create a sense of place that is interactive with,and connects to,the Piazza and the neighboring facilities. BACKGROUND The City of Renton is an urban community located on the eastside at the south-end of Lake Washington with over 50,000 residents and over 46,000 jobs. The City has initiated economic development strategies and fostered public-private partnerships to create a dynamic downtown revitalization program. The City's goal for downtown Renton is to create a pedestrian oriented area with regional transportation connections which contain a lively mix of residential, office,retail, and entertainment opportunities within walking distance of each other. In 1994,the City of Renton began an investment strategy for downtown to include upgrading the utility infrastructure system,relocating two downtown car dealerships to a new"Automall"along Grady Way, and purchasing property for a downtown Piazza, establishing a new Regional Transit Center, and providing additional public parking.As part of the redevelopment strategy,property not needed for public purposes was surplused to developers for mixed-use housing and retail buildings in the downtown. Highlights of the downtown revitalization include: • The Renaissance(located to the southwest of the planned new parking structure), an urban-style mixed-use development featuring 110 residential units and 6,000 square feet of retail space,was completed in December 1999; • Burnett Station(located one and a half blocks south of the planned new parking structure), a 58- unit urban-style residential mixed-use development with 4,000 square feet of retail space, is under construction and expected to be completed by the fall of 2001; • Metropolitan Place(located to the east of the planned new parking structure), a transit-oriented development featuring 90 residential units,4,000 square feet of retail space, and 150 park-and- ride spaces, is under construction and expected to be completed in the spring of 2002; • The Piazza(located to the south of the Pavilion),a beautiful new urban park which provides a space for community-wide special events and activities,was completed in the summer of 2000; • A new Regional Transit Center(located adjacent to the planned new parking structure)was completed in the fall of 2001 as a partnership between the City of Renton and King County Metro Transit; • A new 550-seat Renton Community IKEA Performing Arts Center will open in the fall of 2002 as the final phase of a$30 million renovation at Renton High School(located to the northwest of the planned new parking structure). 2 SCOPE OF WORK The selected consultant and their project design team shall provide all necessary architectural and engineering services for renovation of the Pavilion building, including but not limited to: • Architectural Services • Structural Engineering ■ Mechanical Engineering • Electrical Engineering ■ Civil Engineering • Landscape Design ■ Irrigation System Design The architectural and engineering services shall include design development, construction documents, building permit and bidding, and contract administration as further outlined below. Phase I—Design Development. Complete preliminary design and prepare design development drawings, including: • Develop three schematic design alternatives for exterior façade treatment; • Complete preliminary architectural and engineering design including building elevations,floor plan/layouts, ingress/egress, and structural systems; • Identify and inform the City of all applicable codes,requirements,permits,and approvals necessary from federal, state and local governments, agencies,and parties; • Develop detailed cost estimates for renovation to meet building code, including seismic reinforcement, life safety systems, replacement of windows interior wall finishes,and the construction of rest rooms; • Prepare separate cost estimates for upgrades to mechanical systems(HVAC)and energy code requirements; ■ Prepare design development drawings and refine the project schedule and estimate of probable construction cost for approval of City; Phase II—Construction Documents. Complete design and prepare construction documents and specifications,including: • Complete architectural and engineering design and prepare project plan specifications; • Incorporate all architectural,structural,mechanical, and electrical engineering design and site issues into construction documents for City review and building permit submittal; • Refine the design development estimate of probable construction cost; and • Incorporate City and Building Department review comments and City construction contract and bid requirements into the final construction document/bid package. 3 • Phase III—Building Permit and Bidding. Secure building permit and prepare documents for bidding, including: • Submit construction documents to the City Building Department and make necessary document revisions to secure a building permit; • Prepare construction and contract documents for competitive bidding; and • Assist the City with construction bid solicitation and evaluation. Phase IV—Contract Administration. Review construction and submittals and prepare change orders, including: • Assist the City in preparing a construction contract for approval by the City and Contractor; • Provide construction field observations and written reports to the City at appropriate intervals throughout construction; • Review all contractor submittals,testing, and inspection reports to assure conformance to contract specifications; and • Prepare change orders as necessary for City approval. The project design team shall take necessary steps to provide a unified design approach with the new urban-style mixed-use developments and the Regional Transit Center, as well as to provide appropriate connections with the adjacent transit center. PROJECT SCHEDULE The following schedule is established for the project: Consultant Selection July 11,2002 Council Approval July 22,2002 Permit Ready Design Complete November 1,2002 Permitting Complete November 22, 2002 Construction Contract Award January 31,2003 Construction Complete May 31,2003 Design work shall commence as soon as the consultant is selected and a contract is executed. SUBMITTAL REQUIREMENTS Each submittal must include the following information. 1. A brief letter of introduction. 2. A statement of qualifications describing the responding architectural and engineering firm's abilities to successfully complete this project, including computer design capabilities, specification format,scheduling,cost analysis,production capabilities,and project management. 3. An organizational chart and summary resumes of key personnel assigned to the project, including designations of the project manager and all other proposed sub-consultants with their roles. 4 4. Examples of three projects,completed or in progress,during the past three years demonstrating the responding architectural and engineering firm's qualifications or expertise in the following areas: A) Redevelopment of industrial structures into retail space B) Projects with local municipal governments;and C) Design of exhibition halls and meeting spaces 5. A list of recent clients and a description of the responding architectural and engineering firm's record of meeting project budgets and timelines. 6. Current names and telephone numbers of references for projects cited in numbers 4 and 5 above. Limit the Request for Qualifications responses to a total of 20 pages. Submit six(6)copies to the address noted below by 5:00pm on Monday,June 24,2002. The outside of the envelope must be boldly marked"RFQ for A/E Services for Pavilion Building". Please mail or deliver submittals and address questions to: City of Renton ATTN:Dennis Culp,Facilities Director 425-430-6606 Community Services Department 425-430-6603 (fax) Renton City Hall—5th Floor dculp@ci.renton.wa.us 1055 South Grady Way Renton,WA 98055 The City reserves the right to reject any and/or all submittals and to waive informalities or irregularities, if it is deemed advantageous to the City. The City assumes no obligations of any kind for expenses incurred by any respondent to this solicitation.No minimum amount of work is guaranteed. EVALUATION OF SUBMITTALS The submittals will be evaluated to select a limited number of firms to be invited to make interview presentations. The final selection will be made based upon the results of the interviews and reference checks. 5 June 3,2002 Renton City Council Minutes _ Page 202 Finance: Utility Tax, Cable Legal Division recommended approval of an ordinance clarifying that cable Modem Services Clarification, modem services are included within the City's utility tax structure. Refer to City Code Amend Finance Committee. Transportation: Duvall Ave Transportation Systems Division recommended approval of an interlocal NE Improvements (SR-900 to agreement accepting$684,000 from the Transportation Improvement Board for City Limits),TIB Grant the design of road improvements on Duvall Ave. NE and SR-900(NE Sunset Blvd.),from SR-900 to the northern City limits. The City will receive $3,095,640 in total for the project. Refer to Transportation Committee. CAG: 98-146, Oakesdale Ave Transportation Systems Division recommended approval of Supplement No. 1 SW Extension Wetland to CAG-98-146, contract with Osborne Pacific Group, Inc. for Oakesdale Ave. Mitigation, Osborne Pacific SW Extension Wetland Mitigation Area Performance Monitoring Activities,for Group additional monitoring and maintenance of the wetland, in the amount of $234,316.04. Approval was also sought for additional funding in the amount of $476,593 for the 2002 Transportation Improvement Project(TIP)#40 Environmental Monitoring Program. Refer to Transportation Committee. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was read from Nancy O'Malley, 1569 Aberdeen Ct. SE, Citizen Comment: Various— Renton, 98055;Susan Brumfield, 1517 Rolling Hills Ave. SE, Renton, 98055; Police Department Staffing Earl &Nancy Greiner, 1709 Rolling Hills Ave. SE,Renton, 98055;Michelle Lemke, 2020 Jones Cir. SE,Renton, 98055; Mark Faas, 2030 Aberdeen Ave. SE,Renton, 98055; Kari Hollandsworth, 1822 Lincoln Cir. SE, Renton, 98055; and Carolyn J. Igoe, 1605 Blaine Ct. SE,Renton, 98055; requesting additional police coverage in South Renton. MOVED BY CLAWSON, SECONDED BY PARKER, COUNCIL REFER THE LETTERS TO PUBLIC SAFETY COMMITTEE. CARRIED. Added Correspondence was read from Fr. Gary Zender,Pastor of St. Anthony Parish, Citizen Comment: Zender— 314 S.4th St., Renton, 98055,regarding the Whitworth Ave. S. street vacation Whitworth Ave S Vacation, St. request(VAC-00-003). Father Zender stated that the parish has submitted its Anthony Church(VAC-00- Conditional Use Permit application and has addressed the concerns of the 003) neighboring residents, and he requested that Council place the street vacation on the agenda for prompt consideration and approval. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL REFER THIS LETTER AND PREVIOUS WHITWORTH STREET VACATION REFERRALS TO PLANNING&DEVELOPMENT COMMITTEE. CARRIED. OLD BUSINESS Council President Toni Nelson presented a report regarding the Pavilion Committee of the Whole Building renovation. At its workshop held on May 17, 2002, the Committee of Finance: Year-End Fund the Whole reviewed potential uses for the Pavilion Building. Also reviewed Balance Use,Pavilion were cost estimates associated with several scenarios that included renovation Building Renovation of the existing building and construction of a new building at the same location. After discussing various alternatives, the Committee of the Whole recommended that the existing Pavilion Building be retained and that improvements be made to the façade of the building and to the interior. These renovations should be consistent with using the building as an exhibition hall where such activities as a farmers market, craft or antique shows, and other public events could take place. Funding for the design and renovation of the Pavilion Building for this purpose is estimated not to exceed $1.5 million, and would come from the$2.3 million currently appropriated and allocated within the Capital Improvement Fund for Pavilion Building improvements. June 3,_2002 Renton City Council Minutes Page 203 The Committee requested that the following information be provided to Council for review prior to completion of the design phase of this project: • Detailed cost estimates for renovation to meet building code, including seismic reinforcement, life safety systems,replacement of windows, interior wall finishes, and the construction of restrooms. Construction of a kitchen is not to be considered; • Two or three conceptual drawings of façade improvements; and • Separate cost estimates for upgrades to mechanical systems (HVAC)and energy code requirements. The Committee recommended that the City Council authorize the Administration to proceed with the design and of the Pavilion Building in conformance with the above criteria. MOVED BY NELSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT AS AMENDED TO REMOVE THE WORDS "AND RENOVATION" FROM THE LAST SENTENCE OF THE REPORT. CARRIED. Finance: Year-End Fund Council President Toni Nelson presented a report regarding the construction of Balance Use, Swimming Pool a Family Aquatic Center to replace the Henry Moses Pool. At its workshop held on May 17, 2002,the Committee of the Whole reviewed several options for constructing a new swimming/leisure pool to replace the Henry Moses Pool, which was closed in 1997. The Committee reviewed the 1997 recommendations of the Citizens'Pool Task Force, and considered updated cost estimates for both construction and operating costs of indoor and outdoor pools at the Cedar River Park site. The Committee of the Whole recommended that an outdoor Family Aquatic Center similar to option 3A be designed and constructed at the Cedar River Park site at a cost not to exceed$5 million, and that staff be authorized to begin the design process now. The design should incorporate the possible future enclosure of part of the Aquatics Center(the lap pool). The Committee further recommended that$5 million be appropriated from unallocated year-end fund balance for this purpose. MOVED BY NELSON, SECONDED BY CORMAN,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Responding to Councilwoman Keolker-Wheeler's inquiries, Community Services Administrator Jim Shepherd indicated that the budget appropriation of the funds for the project could occur at the next Council meeting. Regarding the soccer field that is located near the site where the pool is to be constructed, Mr. Shepherd stated that maintaining the integrity of the soccer field will be part of the Aquatic Center design process. Citizen Comment: Renton Park At the request of Council President Nelson, a letter was read from 3rd grade Elementary—Year-End Fund students (Mrs. Picken's class) at Renton Park Elementary School, 16828 128th Balance Use, Swimming Pool Ave. SE,Renton, 98058, stating their support for the construction of a new swimming pool in Renton. Community Services Community Services Committee Chair Corman presented a report regarding the Committee Renton Composite Squadron Civil Air Patrol (CAP)request for financial Community Services: Renton support. After receiving a Color Guard demonstration by the squadron at the Composite Squadron Civil Air May 13th City Council meeting, the Council referred the squadron's request for Patrol Funding financial support to the Community Services Committee. F..rw.F-.r-^ ---• ^r7 • " Date /3J ?o . COMMITTEE OF THE WHOLE COMMITTEE REPORT • June 3,2002 Pavilion Building Renovation (Referred April 22,2002) At its workshop held May 17, 2002,the Committee of the Whole reviewed potential uses for the Pavilion Building. Also reviewed were cost estimates associated with several scenarios that included renovation of the existing building and construction of a new building at the same location; After discussing various alternatives the Committee of the Whole recommends that the existing Pavilion Building be retained and that improvements be made to the facade of the building and to the interior. These renovations should be consistent with using the building as an exhibition hall where such activities as a farmers' market, craft or antique shows, and other public events could take place. Funding-for the design and renovation of the Pavilion Building;for'this purpose is estimated to not exceed $1.5 million, • and would come from the $2.3 million currently appropriated and allocated within the Capital Improvement Fund for Pavilion Building Improvements. " , The Committee requests that the following information be provided to':the Council for review prior to completion of the design phase'of this,pr"oject: • • Detailed cost estimates for renovation to meet building..code,`,including seismic reinforcement, life safety systems, replacement of windows,"interior, wall'frnishes, and the construction of restrooms. • Construction of a kitchen.is not to be considered; • Two or three conceptual drawings of facade improvements;;and, • Separate cost estimates for upgrades to mechanical systems (HVA() and energy code requirements. The Committee recommends that the City Council:authorize the Administration to proceed with design -afkel-rerrove-ierrof the Pavilion Building in conformance with the above criteria. Toni Nelson, Council Pre 'dent cc: dvsP T^aa s Jay Cei: . Derek Todd Sue Carlson Jim Shepherd Dennis Culp Gregg Zimmerman Neil Watts -May l0,2002 Renton City Council Minutes Page 186 Audience comment was invited. There being none,it was MOVED BY CORMAN,SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. (See page 189 for Planning&Development Committee report regarding this matter, and page 194 for resolution.) APPEAL Planning and Development Committee Chair Keolker-Wheeler announced that Planning &Development the Planning and Development Committee meeting regarding the Reservoir Committee Short Plat appeal(SHP-01-169)was continued to May 30th at 3:00 p.m.in the Appeal:Reservoir Short Plat, Council Chambers. Deborah Gregor(SHP-01-169) ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work • programs adopted as part of its business plan for 2002 and beyond. Items noted included: * The first annual Mother's Day Memories event was held on May 11th at the Community Center. Over 120 children and their moms enjoyed a brunch served by-the Renton Culinary Arts Program of the Renton Technical College,followed by a performance of Sleeping Beauty at Carco Theatre. * On May 16th,26 student volunteers from Nelsen Middle School worked for three hours on community service projects at both the Highlands Library and the Renton Public Library. * Many meetings are being setup to address the proposed Regional Transportation Plan that could potentially go to the voters in November. The 1-405 Executive Committee is scheduled to meet on Wednesday,May 22nd,to discuss phasing options for the I-405 Corridor Plan; South King County Transportation Board(SCATBd)is scheduled to meet this week; and the Eastside Transportation Partnership(ETP)is scheduled to meet on Friday,May 24th,to determine recommendations for the plan. On Thursday,May 30th,at 6:30 p.m.in the Kirkland Council Chambers,the King County Transportation Committee will meet again,presenting an opportunity for local elected officials to provide input into the plan. Police: Alarm Assistance Councilman Clawson reported on an incident that occurred on Sunday,May 19th,when he received notice of an alarm that had gone off at his office. He described the actions of the police officer who responded to the call and investigated the incident, and he complimented the Renton Police Department for its professionalism. Mayor Tanner agreed that Renton has one of the best and well-trained Police Departments in the Puget Sound region. AUDIENCE COMMENT John H. See,438 Burnett Ave. S.,Renton,98055, stated that he supports the Citizen Comment: See—Year- construction of a covered swimming pool in Renton which will serve the End-Fund Balance Use citizens much better than an uncovered pool due to the unpredictable climate. (�, He also suggested that a portion of the year-end fund balance be reserved for 114j\f‘`�� �� economic downturns. Regarding the Pavilion Building,Mr. See questioned whether the city wants a nm-down building in the middle of the downtown beautification project and said that it would take more than a can of paint to fix up the building. He suggested that the building be used as the City's Parks Maintenance Garage. Council President Nelson stated that the Council decided at its Council _.._ __ _ workshop_on May 17th to bring forward.a recommendation on June 3rd to construct a swimming pool with a separate lap pool. She pointed out that the May 20,2002 Renton City Council Minutes Page 187 lap pool could eventually be covered. Ms.Nelson also stated that the Pavilion Building will be fixed up so that it looks nice and will attract retailers and developers. Councilman Clawson expressed his concern regarding whether there has been enough public input and education about the swimming pool. He stated that the City needs to be careful as to how the money is spent. Citizen Comment: O'Halloran Mike O'Halloran,4420 SE 4th St.,Renton,98059, agreed that the swimming —Year-End Fund Balance Use pool is a good investment and he recommended naming it the Henry Moses Pool. He suggested that the Pavilion Building be torn down and the space be used to expand the downtown Piazza park. Mr. O'Halloran also suggested that if there is any money leftover,that it be used to improve the City's infrastructure,such as NE 3rd and 4th Streets. Citizen Comment: Kwolek— David Kwolek, 1113 Shelton Ave. SE,Renton,98058,expressed his concern Cedar River Spawning that using the U.S. Army Corps of Engineers as the general contractor for the Channel Replacement Site Cedar River side channel replacement project is an expensive mistake based on past experience with other Army Corps of Engineers Cedar River projects such as the Section 205 dredging project. Mayor Tanner commented that unfortunately the only way to get funding for the project is if the Army Corps of Engineers is in charge. Councilman Corman stated that the Utilities Committee has discussed this matter at length and he said that the City will have daily meetings with the Army Corps of Engineers during the construction of the channel. Also,the possibility of involving a representative from the neighborhood was discussed,as well as having input regarding the final clean up and buy-off of the project. Citizen Comment: Fillips— Judy Fillips, 3405 SE 7th St.,Renton, 98058,reported that she has been a Cedar River Spawning resident of Renton for 17 years and has been working with Cedar River issues Channel Replacement Site for much of that time. She said that the City has been a poor conservator of the Cedar River and there needs to be more oversight of what is being done. Stating her opposition to the selection of the Rolling Hills Site "A" or "B" as the Cedar River spawning channel replacement site,Ms.Fillips expressed her concerns about the management of the Cedar River conservation zone and she described illegal activities that have taken place within that area. She pointed out that placing the channel at that site will: draw more people to the area, undercut the slope over time,cause more trees to be removed,and increase the need for more enforcement of the area. Citizen Comment: Rosemary Quesenberry, 3609 SE 18th Ct.,Renton, 98058,read a letter Quesenberry—Public addressed to Councilman Clawson from the Public Disclosure Commission Disclosure Commission (PDC)in which Mr. Clawson's allegations that Ms. Quesenberry sponsored Dismissal of Complaint by false political advertising during her campaign for Renton City Councilmember Clawson were dismissed. Detailed in the letter were Mr. Clawson's allegations and the PDC staffs review of them. The allegations related to: Ms. Quesenberry's statements in her political advertising regarding property taxes and Mr. Clawson's'statement in the Voter Pamphlet regarding property taxes, and the use of a portion of a letter sent to her by Councilman Corman in her political advertising. Ms. Quesenberry stated that she hopes this dismissal letter finally puts the matter to rest. Councilman Clawson responded by saying that people in the public eye are often criticized,and Ms. Quesenberry had criticized he and the Council by erroneously saying they raised property taxes. He acknowledged the dismissal raw lto-Y1 01-611 1/A,Aq Wold&6-1 511-712-o 0 2- �Y �, O • 0 41 M 1'1". Nric 0 • 1 . Pavilion Building f.= LI i » LA _ ee;r. — •yt .t"" In1 iG°1I4InII1iI � a `C; .,,. Pavilion Building " - r" i • — ■ 14,770-square foot structure ■ Open wood bowstring truss roof, 14-16 foot exterior walls, large scale windows and no interior partitions . Pavilion Building Then & Now m4 • T E Burnett ;G:' Avenue S • ,� :-� facing east 3.. :. __.._ .....,._........,.••. .F.'�.....a+-w4'tea c.. 1 c rt • A '.- Burnett ®."7".; r, _F l Avenue S ' t i^ ; " ,, � facing west r'. .. �, i- Downtown Redevelopment . .,. ,, -.::-.„..,r .,--, . ,,. ,.. . f. f 1 Aff t.ir ," . • .. . . • =IVP4 ..'''- --f---• -L.__ ''.• ...4"-:,,'7„.•.',;, '', • - .. • r,. 4 - ttl ' .0' :Zs' SL-1444_,_,•-..t.„..„ 1 f' ,A, „";... ",,,,,ct -; 1....v.:,..4,101 E.,... ,„„3 ,,,1 ,,,,,, _11%) • " ,,,-. 441-g-21,-TAZ:brt:1 •-..• -,-...., , ,, P 1 I 1 . ,1 I t: ..:rte-4.1 ' ''', ''' ,:l FoIlrf h r- I- lo •y,.-Th, '' r':c..,'t•lo--.:^olil•VP.7--:2-o,At2-0 • 1* --..- -_----_-, *,•-• 1. ...../.....-.**:-7", t't---—1,"--- •-"=" _ Renaissance Apartments and adjacent gateway park New Transit Center and Renaissance Apartments ' ,.:..,v,.**1P....e .P.: - .•*;,„7.----....--;*1 , f -• to'D't IL, %41- ' ,'"q.,'4.:',"v'''. r'l *iZ1,-,•11 Ray, Akrt.' - . Rilgf. .*t. .#9-1. ,,.•,..- . 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''''-•,-,.. .**P1'.. 4 fr ,e.r....,'''•11L'. ch-SiTylt".,ti•'olio!t• ' / ',.......:. :„...,.. ./.92..1i4d,F.,yela744 ".V4"-4111. 11_,,,.,- ....,L -IntriS Nil tr-ItiO •--1---..l•if i,pir k_ ...oftri'V-.4 iZ---,..7, 411.5•4*.er:sz.4.1,,y+,..1-„: e, f'1 i-';'• •i IF''''-'eV 1/14>P-J-..,.',,-.•1'4' .ar,-. --',='''- ,.•..,44:.4,zus *It,RentonS:cMunicipal Parking Garage 4, '1:,.•b44.r..if.-l*,,ti1#2z:i.Iz.t.ce.'*.'ni:r-';. ''''.1:-. , 'fb,--F•117,..4 ..-1,4sik.'.vi•V,' • •• i‘,... , -* "-'51'11 ,i,*-il:•,,-,... * y', 11 ' .2M; - >// a'45'•N- . i'' k.jr i'... 4 '*)•-• ' J'"'' ' ... . IKEA Performing Arts Center t .F � h A.. i'mt ;s:e.-cl* * ' / ' •"^-' , '' *',. .41.'4',.k..,,eft,,4.. ..1... ,:o. ,s,\.,, ,,, - ,11,147.. - , ,,....710.1.0... ,,..,...,...,'''''''AQ ,.,'t ,,,, Ce: tt` 'k,.-,,,' ,.,1'r' .:4r.r ,✓''"+W' �'�p s y +"'�,�..,,," i \ iii . }f '° A `� , , L '''',4.V-'-`-‘,.� 01't. ,,,,A4--(.„'N.--' P^ +# '. 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"yr f Pavilion Building Project History — Renovation From 1998 to 2001 , the City investigated measures including: ■ Renovation to comply with,building code, and/or • Upgrades for a higher and better use DCI Engineers - 1998 (Structural Condition Survey of Existing Building) Identified three-phase renovation without examining costs: ■ Phase 1 — Retrofit the east side of the south elevation ■ Phase 2 — Re-roof the building ■ Phase 3 — Complete seismic retrofit along with architectural remodeling City of Renton Community Services Dept. - 1999 (Code Compliance Report) Identified scope and costs of a code- compliant building under two scenarios: ■ Scenario 1- interior and exterior renovation to meet code $935,505 ■ Scenario 2 - improve aesthetic appearance, functional use and marketability of the building $456,000 ■ Scenario 1 and 2 . Work completed at the same time $1,214,135 . Work completed separately $1,391,505 Calvin Jordon Assoc. - 1999 (Projected Rehabilitation Cost Estimates) ■ Completed cost evaluation to renovate as community meeting and conference center: . Scenario 1-bring building to code, plus minimal interior improvements $1,132,887 . Scenario 2-interior improvements for meeting and conference facility $957,031 . Cost of Scenario 1 &2 $2,089,918 . Scenario 2a- Improvements in Scenario 1 with exterior upgrades from 2- $111,525 . Cost of Scenario 1 &2a $1,244,412 . Scenario 3-Construct new building $2,878,644 Pavilion Building Project History - Uses ■Staff has investigated potential uses, including retail, mixed-use residential, exposition space and as a conference center Terranomics Retail Services - 1998 (Initial Market Analysis) ■Identified three-phase development strategy: •Phase I and Phase II were identified as interim uses •Market would not support desired long-term retail uses identified in Phase Ill Terranomics Retail Services - 1998 (Initial Market Analysis) • Phase I (1-3 years) - Immediate use: antique stores, art galleries, concerts, films and theatre productions $326,638 • Phase II (3-5 years) - Intermediate uses/"town square" theme: public market,flea market, arts and crafts market, banquet room, art galleries, quick-service food and "market"tenants $875,695 • Phase III (4-7 years)- Long-term retail uses: Lifestyle tenants, including independent bookstores, small shops and destination restaurants $1,718,092 Note:Renovation estimates include restrooms,some roof repair and life safety systems,not structural code improvements The Retail Group - 1999 (Use Analysis) ■ Provided directional and positioning strategy for retail use: • Unique wood bow trusses makes a single user optimal . Reported that"retail will not work"until the surrounding retail mix is improved, traffic generators increase and perceptions of Downtown Renton change ■ Proposed two uses: . Community meeting center or exhibit hall . Art school Columbia Hospitality - 2000 (Feasibility Study for Banquet/ Meeting/ Exhibition Space) •Renton is properly positioned for a new banquet and meeting center 'Projections based on positioning "as the number one, moderately priced, meeting- focused, multi-purpose venue in South King County that can accommodate large groups for business and association meetings, banquets and special events" Columbia Hospitality - 2000 (Feasibility Study for. Banquet/ Meeting/ Exhibition Space) Project Total Cost $3,191,672 Renovation & build out $2,328,445 FF & E for full kitchen, plus audiovisuals $677,647 Pre-opening, marketing, management & $185,580 staff, plus grand opening Projected operating loss in Year 1 ($150,026) Projected operating loss in Year 5 @ 5% ($242,198) growth Projected operating loss in Year 5 @ ($128,689) 15% growth City of Renton Recreation Division - 2000 (Alternative Operating Budget) ■ Projected operating budget for City-managed conference activities. ■ Excluded major interior, fixture and audio/visual equipment upgrades and associated external marketing effort of Columbia proposal. Projected operating ($296,327) loss in Year 1 Retail Marketing Efforts - 2000-2001 ■ Staff turned its efforts to identifying retail tenants . Contacted 200+ companies, through: . In-house contacts . Direct marketing through commercial real estate broker CB Richard Ellis Pavilion Building Contact List ■ Grocery/Food • Albertson's • A La Francais • Cash and Carry • Briazz • Central Market • Café Appassionato • Dean And Deluca • Central Coop Madison Market • DeLaurenti Specialty Foods • Cookies by Design/Cookie Bouquet • Lam/s • Cookies in Bloom • Natures Pantry • Dean&Deluca ■ New by former CEO QFC • DeLaurenti Specialty Food Markets • Okanogan Farms • Emerald City Smoothie • Olson's/Food Emporium • Great Harvest Bread Company • PCC • Jamba Juice • QFC • Larsen Brothers Danish Bakery • Safeway • Marlene's Market&Deli • Smart&Final • Mrs.Fields • Tawa-99 Ranch Market • Pasta&Co. ■ Thriftway • PCC Natural Markets • Top Food/Haggen • Remo Borracchini's Bakery • Trader Joe's • Simply Desserts • Uwajimaya • T.C.B.Y. • Whole Foods • Trader Joe's • WinCo Foods r Pavilion Building Contact List ■ Health Clubs ■ Office • Arts & • 24 Hour Fitness Supply Crafts • 24 Hour Fitness • Foster Office • All Star Fitness Equipment • Michael's • Bally's • Keeney's Office • Craft Supply • Columbia Athletic Clubs Plus • Ben Franklin • Crunch ■ Kinko's • Aaron Brothers • Gold's - • Keeney's • Artco • Love's • Kinko's • Ben Franklin • Office Depot • Craft Supply • Mieko's • Office Max pp y • Pro-robics Packaging • Frame Central •• Pumakicks/Urban Specialties • JoAnn Fabrics& Fitness • Staples Crafts • Pure Fitness • Superior • Michael's • Seattle Athletic Club Reprographics • Pacific Fabrics& • Sound,Mind&Body • Trick n Murray Crafts • The Vault • Seattle Art Supply Pavilion Building Contact List ■ Furniture/Music• • Bookstores Sporting • Albert Lee Appliances • Bassett • Book World Goods • Continental Furniture • Barnes&Noble • Crossroads Appliance • • GI Joe's Book World • Dania • REI • Ethan Allen • Borders • Bicycles West • Kuala • Crown Books • Big 5 • Kennelly Keys • Elliot Bay • Blazing Saddles • Kerr Interiors • Evangel Christian • Bogart Golf • Krause's Books • Champs • La-Z-Boy • Family Christian Gart • Mills Music Books • • Nielson Bros.Carpeting • Footles • GI Joe's • Oak Barn • Greenlake Cycle • Prosser Piano&Organ • Half Price Books ■ Play It Again Sports • Sean Design • The Book Market ■ Pro Golf • Storables • Third Place Books • Puetz Golf • The Container Store • Thomasville • REI • Underhill's Fine Wood • Sports Authority • United Furniture • Sun&Ski Sports • Washburn Plano t Pavilion Building Contact List ■ Restaurant/Brew Pubs • Old Spaghetti Factory International • Hale's • McMenamin • Honey Baked Ham • Original Pancake House • Hooters • Dick's Drive Ins ■ Jillian's • Coyote Creek Pizza • • Salumeria on Hudson Johnny Rockets • 6 Degrees- • McMenamin Degrees- • Atlanta Bread Co. • Noodles • Big Time Brewery&Alehouse • Outback Steak House • Chuck E.Cheese • Pagliacci • Claimjumper • Pike Place Brewery • Cucina Cucina • Pyramid. • Darden Restaurants • Ram • Elliot Bay Brewery • Red Robin • Elysian Brewery • Redhook • Gordon Biersch ■ Thai Ginger Pavilion Building Contact List ■ Music •Drugstores • Other • Blockbuster •A&H Hallmark • Alhadeff Companies • • Blockbuster Music •Bartell Drug American Charm • • Camelot ■HI-School Pharmacy City People's Mercantile • CD Warehouse -Long's • Connie's Hallmark Store ■ Cost Plus World Market • Guitar Center -Rite Aid • Eddie Bauer ■ Hollywood ■Say-on Drugs • Garden Home • Kennelly Keys ■Walgreens • Mark's Hallmark Supplies • Mills Music • Marshall's • Prosser Piano • Minkler's Green Earth ■ Sam Goody/Musicland • Molbak's ■ Tower Records ■ Pier 1 Imports • TowerMusic • Pyramid Catering Company ■ Washburn Piano ■ Signature Affair • • Wherehouse T.J.Maxx • Wizards of the Coast Game Stores Residential Development Centex Homes - 2001 (Purchase Letter Offer for Pavilion Building) • Proposed purchase and redevelopment with 50 loft condos, 70 parking stalls, 8,000 SF ground level retail and a courtyard breezeway connecting Piazza and Transit Center. • Administration not willing to sell property, offered long-term land lease • Centex felt for-sale condos would not work with a land lease. CollinsWoerman/GLY - 2002 (Conceptual options and cost estimates) Scenario 1 —Bring to code,build facility space and 1,000 SF office $1,927,348 mezzanine. Includes partitions,restrooms and plumbing for kitchen area. Scenario 2A-Bring up to code. First floor meeting rooms with $1,972,738 kitchen facilities. Allow second floor addition at a later date. Scenario 2B—Demolition of existing building. New first floor meeting $3,343,913 rooms with kitchen facilities and breakout area. Second floor deck gallery and studio/lofts/classrooms. Exposed steel roof structure. Scenario 3-Demolition of existing building. First floor retail space $3,746,681 (core/shell finishes only included). Second floor meeting spaces. Roof structure to be joist/girders and metal decking with built-up roof system. Downtown Renton Interests May 6, 2002 Meeting • Meeting held at request of Councilman Persson • Attendees included: . Don Daily, Daily Homes . Gene Sens,-former owner Jubilante and Gene's . Armondo Pavone, Armondo's and Melrose Grill . Gary Faull, private attorney . Suzanne Thompson, McClendon Hardware Downtown Renton Interests May 6, 2002 Meeting • Key Comments: • Existing interior with clear-span space is an asset not easily replicated . Improved facade would provide a focal point for the area . The building should be made attractive even if not immediately used . If community becomes attached to a interim use, it may be difficult to convert to retail in the future . Do not invest$3-4 million to renovate without an identified user Downtown Renton Interests May 6, 2002 Meeting ■Attendee recommendation: .Bring up to code .Make significant facade improvements .Construct bathrooms but no kitchen. .Pursue Yakima Valley Growers Association farmers' market concept Recommendations ■Downtown interests — keep existing building; interior/exterior upgrades to allow interim use $1 .2 to $1 .9M ▪Administration — new two story building with ground floor retail, second floor meeting space $3.7M Note: Cost estimates are based on rough numbers and will require more thorough analysis once direction is identified �o , 4 • May 6,2002 Renton City Council Minutes Page 163 MOVED BY NELSON,SECONDED BY CORMAN,COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEMS 8.b. AND 8.i. FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Council President Nelson requested that the Council meeting minutes of April Item 8.b. 22, 2002,be corrected as indicated: Council Meeting Minutes of Page 144, 3rd paragraph, insert Councilwoman Keolker-Wheeler's comments at April 22 2002 the end of the paragraph as follows: Councilwoman Keolker-Wheeler thanked Representative Jarrett, saying that he is a breath of fresh air in the Legislature and has great creative ideas. She stated that she hopes that he will continue to put forth his fresh ideas and continue to work very hard for this region as he has already done during his term. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE ITEM 8.b. AS CORRECTED. CARRIED. Item 8.i. Finance and Information Services Department requested approval of an Budget: 2002 Amendment, ordinance adjusting the 2002 Budget by transferring fund balances in the Veterans Memorial Park amount of$389,000 for construction of the Veterans Memorial Park. Refer to Finance Committee. Council concur. MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CHANGE THE ACTION ON ITEM 8.i. TO COUNCIL CONCUR. CARRIED. OLD BUSINESS Responding to Councilman Clawson's inquiry regarding the progress of the Community Services: Pavilion repairs to the Pavilion Building, Chief Administrative Officer Jay Covington Building explained that the City is waiting for a cost estimate to repair the doors and then will proceed with those repairs,as well as with the other needed building repairs. Planning &Development 'Planning and Development Committee Vice Chair Briere presented a report Committee regarding the proposed 2001 Title 4(Development Regulations)revisions to Planning: Development zoning interpretations,use table, use notes and related City Code amendments. Regulations(Title 4) The Committee reviewed the proposed 2001 Title 4 policy docket items on Revisions April 4, and April 8,2002. Issues raised by the Committee were as follows: A. Reference: RMC 4-2-120A—Consistency of residential zone lists. Issue: Found a Code section where abutting and adjacent landscaping width is treated differently by zone. Resolution: Corrected error and double- checked other Code sections to ensure consistency in treating abutting and adjacent to residential zones. B. Reference: RMC 4-2-110F—Nonconforming issue paper. Issue: Language currently only discusses meeting development standards and critical area regulations. Resolution: Add catch-all language that says must meet all applicable City Codes for development of lot. C. Reference: Nonconforming issue paper. Issue: Wanted clarity for what the 50%assessed value applies to(structure?) and at what point the assessment is taken to judge conformance or nonconformance. Resolution: Review of existing language finds that these issues are taken care of in several places (RMC 4-9-120A,RMC 4-10-050A.3.b.,RMC 4-10- 050A.5.b.). No change is proposed since existing language covers structures and uses, and is based upon most recent assessment on property prior to damage. E. e ,„,„Atue 0.644 uultat ?Uk 1- 4 Mn1 Li 1.y?..1 e, ?GlA/1(Co-rt/ I G L Y CONSTRUCTION I . ......„.....,,. 1 ilk I ailimmitim I .,. I awl / aliktik.:"v , . I I 1. -..-..,.. . : 1 y - MN j1110 livais, _ 1. . lilt • II I, 1 z, i . RENTON PAVILLION Conceptual Estimates and Summary Letters Table of Contents Description Tab Scenario 1 1 Scenario 2A 2 Scenario 2B 3 Scenario 3 . 4 C LLINS rn G ► L ►Y Z CONSTRUCTION G ► L ►Y CONSTRUCTION April 22, 2002 ' RENTON PAVILLION —SCENARIO 1: Retrofit existing building to bring up to code for Seismic, Energy and Life Safety. Build new office/facility spaces and a 1000 SF mezzanine to be used for office space. Includes Operable Partitions for Meeting Room spaces and Plumbing rough-in for Kitchen area. Estimate Summary: t ' Construction Costs(Includes 15% Estimating Contingency) $1,589,565 Design Fees @ 12% $190,748 King County Sales Tax @ 8.8% $139,882 Permit/Plan Review @ .45% $,7,153 Total $1,927,348 • Cost/SF: $122.2/SF • • Scope of Work Summary Division 2: - Selective Demolition • - Utility Connections - Fence/Gate at Dumpster area - Sidewalk cut/patch as required • Division 3: - Slab leveled, stained, sealed; exposed slab in meeting areas. Division 4: - Masonry infill as needed for shear wall and door/window infill. Division 5: - Necessary structural upgrades for seismic retrofitting. - Support steel for Folding Partitions - 2004 SF of awnings/canopies Division 6: - New Sheathing on existing roof - Allowances for Reception, Coat Closet and Plam vanities in Restroom Division 7: - New Membrane Roof. - Required insulation. Division 8: - New Doors/Hardware per plan - Window Infill Division 9: - Lath/Plaster over existing block - GWB construction per plan - Restroom Ceramic Tile - ACT ceiling in non-meeting room areas (4850 SF) - Resilient Floorings in Kitchen, Service Areas - Carpet in limited area. - Paint as required, including exposed roof structure 100-116th Avenue S.E. Bellevue,WA 98004-6453 P.O.Box 6728 Bellevue,WA 98008-0728 Tel:425.451.8877 Fax:425.453.5680 www.gly.com Division 10: - Required Partitions, Accessories, Extinguishers - Folding Partitions @ Meeting Rooms Division 15: - Required HVAC, Plumbing, Fire Protection Division 16: - Required Lighting, Power Distribution and Fire Alarm system. - Assumes the reuse of existing pendant fixtures Subtotal Items: - Estimating Contingency @ 15% - King County Sales Tax @ 8.8% - Design Costs @ 12% - Permit/Plan Review @ .45% ; I Pavillion-Scenario 1 Retrofit Structure Meeting Space Project name tkpavillion-scenario1 Renton Wa Labor rate table 1/02-6/02 Adj Job size 15770 SF Bid date 4/19/2002 12:00 PM Report format Sorted by'Phase' 'Detail'summary Combine items r" &,? GLY Construction, Inc. Standard Estimate Report ,,, L Pa tkpavillion-scenariol 4/22/2002 9:21. Labor I { Material I Subcontract Total • Item Description Takeoff Qty Amount Amount Amount Name Amount 2050.000 DEMOLITION 105 Asbestos Abatement 14,770.00 SF - - 11,078 11,078 210 Demo Dump Fees 6.00 'EA - 3,900 - 3,900 512 Demo Conc.Sills 302.00 IF - - 19,177 19,177 522 Demo Roofing 14,770.00 SF 0 0 23,632 23,632 524 Demo Windows/Storefront 2,735.00 SF 6,024 410 - 6.434 524 Demo OH Doors 728.00 SF 1,604 109 - 1.713 t110 Demo Doors 2.00 EA 28 4 - 32 t115 Demo Door Frames 2.00 EA 56 6 - 62 t190 Demo Dump Fees(per load) 6.00 EA - 3,900 - 3,900 1205 Misc.Demo Tools 14,770.00 SF - 2,954 - 2.954 DEMOLITION 7,711 11,283 53,887 72,881 14,770.00 BSF 15,076.771 Labor hours 2450.000 SANITARY SEWER 400 Extend Sewer to Street 30.00 LF - . - 1,650 1,650 SANITARY SEWER 1,650 1,650 30.00 LF 2550.000 SITE CONCR(SIDEWLKS,ETC) 100 Patch Sidewalk 36.00 SF - - 432 432 , SITE CONCR(SIDEWLKS,ETC) 432 432 2600.000 WATER SYSTEMS 105 Make connection for Fire/Water 1.00 LS - - 1,500 1,500 147 Fire Dept.Connection(61 1.00 EA - - 4,500 4,500 WATER SYSTEMS 6,000 6,000 2700.000 SITE IMPROVEMENT 100 Fence @ Service Entry 20.00 LF - - 240 240 115 Gate @ Trash Area 1.00 EA - - 750 750 SITE IMPROVEMENT 990 990 3200.000 SLAB-ON-GRADE 360 Sealer/Stain @ Exposed Areas 11,000.00 SF 5,524 4,950 - 10,474 435 Patch SOG @ Sewer Connection 50.00 SF 453 300 - 753 SLAB-ON-GRADE 5,977 5,250 11,227 236.67 Labor hours 3650.000 SLAB LEVELING 105 Level Slab on Grade 14,770.00 SF 5,151 - 13,293 • 18,444 SLAB LEVELING 5,151 13,293 18,444 14,770.00 SF 184.63 Labor hours 4200.000 UNIT MASONRY 200 CMU for infill 80.00 SF - - 1,020 1,020 200 C.M.0 Shear Wall 970.00 SF - - 12.368 12,368 UNIT MASONRY 13,388 13,388 1,050.00 SF 5120.000 STRUCTURAL STEEL 100 Structl Steel Material Quote- 2,500.00 LB - 2,250 - 2,250 Mezzanine 125 Structl Steel Erection-Mezzanine 1,000.00 .SF - - 6,000 6,000 STRUCTURAL STEEL 2,250 6,000 8,250 1.25 TN 5300.000 METAL DECKING 105 Metal Floor Deck,Material Quote 1,000.00 SF - 1,836 - 1,836 METAL DECKING - 1,836 1,836 1,000.00 SF 5500.000 MISC.METAL 100 Cont.Channel over Windows 6,744.00 LBS - 10,790 7,418 18,209 100 Connection @ Truss to Column 24.00 EACH - 7,800 11,520 19,320 100 TS Columns®20 ft.centers 12,034.00 LBS - 10,831 10,831 21,661 300 Standard Pan-Fill Stairs 1.00 FLT 31 11,500 4,400 15,931 410 Operable Partition Support 296.00 LF 2,065 5,624 - 7,689 M'.i GLY Cdnstuuction, Inc. .- ,, Standard Estimate Report Pay tkpavillion-scenarlol 4/22/2002 9:21. f Labor F Material I Subcontract Total • Item Description . Takeoff Qty Amount Amount Amount Name Amount MISC.METAL 2,096 46,545 34,169 82,810 75.111 Labor hours 5700.000 ORNAMENTAL METALS rz"'?. 400 Canopy w/Metal Roof,Painted 2,004.00 SF - - 92,184 92,184 ORNAMENTAL METALS 92,184 92,184 6100.000 ROUGH CARPENTRY 275 Sheathing 5/8'(Roof/Deck)CDX 16,456.00 SF 8,348 7,422 - 15,769 ROUGH CARPENTRY 8,348 7,422 15,769 299.20 Labor hours c • 6400.000 ARCH'L WOODWORK • 1 100 Coat Closet 1.00 ALLW. - 1,500 175 1,675 4 100 Reception Desk 1.00 ALLW - 6,000 175 6,175 300 Lavatories 12.00 LF - 1,380 128 1,508 ARCH'L WOODWORK 8,880 478 9,358 • 7200.000 INSULATION . 115 R-11 Batt Insulation With Foil 6,533.00 SF - - 3,071 3,071 INSULATION 3,071 3,071 • 7500.000 MEMBRANE ROOFING 200 Built-Up Roof w/Rigid Insulation 14,770.00 SF - - 81,235 81235 MEMBRANE ROOFING 81,235 81,235 14,770.00 SF ' 7600.000 FLASHING&SHEET METAL 100 Coping 562.00 LF - - 4,496 4,496 FLASHING&SHEET METAL 4,496 4,496 • 562.00 LF 8100.000 METAL DOORS/FRAMES • 100 Hollow Metal Doors 3'x 7' 20.00 EA 558 3,600 - 4,158 105 Hollow Metal Door Frames 3'x7' 20.00 EA 558 2,900 - 3,458 • • METAL DOORS/FRAMES 1,116 6,500 7,616 40.00 Labor hours • 8400.000 ENTRY/STOREFT/CURTAINWALL • . 100 Window System North Elevation 1,390.00 SF - - 44,480 44,480 100 Window System South Elevation 1,602.00 SF - 0 51,264 51,264 100 Radiused Clerestory above 1,184.00 SF - - 21,312 21,312 ' Partitions • 100 Window System West Elevation 507.00 SF - - 16,224 16,224 100 Window System East Elevation 299.00 SF - - 9,568 9,568 135 Entry Storefront Doors 11.00 EA - - 22,000 22,000 ENTRY/STOREFT/CURTAINWALL 164,848 164,848 4,982.00 SF 8700.000 HARDWARE 200 Exterior Entry Door Hdwr 2.00 EA 100 711 - 811 (Man-Door) • 205 Interior Entry Door Hdwr 9.00 EA 322 2,766 - 3,088 (Man-Door) HARDWARE 422 3,477 3,899 15.12 Labor hours ;i. `' 9200.000 LATH AND PLASTER 100 Metal Lath&Plaster 9,407.00 SF - - 61,146 61,146 LATH AND PLASTER 61,146 61,146 9,407.00 SF 9250.000 GYPSUM WALLBOARD 235 New Parapet Construction 1,680.00 SF - - 10,080 10,080 245 GWB walls to Clg(8'-6) 4,760.00 SF - - 18,945 18,945 245 Non-Rated Partition w/1-Layer 2,080.00 SF - - 8,278 8,278 5/8'GWB Ea.Side(to ceiling) 260 Restroom Light Cove Soffit 42.00 LF - - 896 896 600 Framed GWB Ceiling(complete) 520.00 SF - - 2,163 2,163 a320 2-12'MS x 25 Ga.Furring 6,316.00 SF - - 9,853 9,853 4:, (perim.walls) a425 5/8'GWB @ Furred Perim.Walls 6,316.00 SF - - 6,379 6,379 GLY Construction,Inc. Standard Estimate Report ,,, t Pa tkpavillion-scenariol ! 4/22/2002 9:21. Labor Material Subcontract Total Item Description Takeoff Oty Amount Amount Amount Name Amount 9250.000 GYPSUM WALLBOARD a530 Tape&Finish,Furred Perim.Walls 6,316.00 SF - - 6,821 6,821 a800 Dumpster Fees(per SF of wall) 6,316.00 SF - - 632 632 GYPSUM WALLBOARD 64,047 64,047 14,770.00 BSF 9300.000 TILE 100 Ceramic Tile;Floor/Wainscot 936.00 SF - - 8,424 8,424 TILE 8,424 8,424 936.00 SF 9500.000 ACOUSTICAL TREATMENT 100 Acoustical Ceiling Quote 4,850.00 SF - - 7,033 7,033 ACOUSTICAL TREATMENT 7,033 7,033 4,850.00 SF 9650.000 RESILIENT FLOOR 100 Resilient FlporingQuote 1,250.00 SF - - 8,125 8,125 105 Floor Preparation 1,250.00 SF 272 188 - 459 205 4'Rubber Base-Perimeter Wall 562.00 LF - - 674 674 205 4'Rubber Base 410.00 LF - - 492 492 RESILIENT FLOOR 272 188 9,291 9,751 139.00 SY 10.00 Labor hours • 9680.000 CARPET 100 Carpet Sub Quote 156.00 SY - - 3,744 3,744 100 Lobby,Corridor,Meeting Rm 0.00 SY - - 0 Carpet CARPET 3,744 3,744 156.00 SY 9900.000 PAINTING 100 Painting Sub Quote 7,344.00 SF - - 2,938 2,938 100 Clean/PaintStructure/Celing 14,770.00 SF - - 11,078 11,078 105 Perimeter Wall 6,533.00 SF - - 2,613 2,613 PAINTING 16,628 16,628 10150.000 COMPARTMENTS/CUBICLES 200 Metal Toilet Partitions 7.00 EA - - 2,940 2,940 COMPARTMENTS/CUBICLES Z940 2,940 10520.000 FE CABT'S AND ACCESSORIES • 100 54 ABC Fire Extinguisher 8.00 EA 56 368 - 424 200 Fire Extinguisher Cabinet 8.00 EA 112 648 - 760 300 'Knox'Box 1.00 EA 50 340 - 390 FE CAB'S AND ACCESSORIES 217 1,356 1,573 7.79 Labor hours 10600.000 PARTITIONS 205 Accordion Folding Partitions 4,588.00 SF - - 119,288 119,288 PARTITIONS 119,288 119,288 4,588.00 SF. 10800.000 TOILET/BATH ACCESSORIES i 100 Toilet Accessories(Standard) 14.00 EA 1,698 4,480 - 6,178 TOILET/BATHACCESSORIES 1,698 4,480 6,178 60.87 Labor hours 15100.000 HVAC 306 HVAC Systems 15,770.00 SF - - 102,505 102,505 HVAC 102,505 102,505 15,770.00 BSF 15450.000 PLUMBING FIXTURES 100 Restr000m Fixtures and Kitchen 15,770.00 SF - - 39,425 39,425 Rough-In PLUMBING FIXTURES 39,425 39,425 15,770.00 SF 15500.000 FIRE PROTECTION • GLY Ddnstruction,Inc. _ Standard Estimate Report Pa! tkpavillion-scenario! 4/22/2002 9:21 Labor r Material Subcontract Total Item Description Takeoff my Amount Amount Amount Name Amount • 15500.000 FIRE PROTECTION 100 Building Sprinklers 15,770.00 SF - - 20,501 20501 FIRE PROTECTION 20,501 20,501 15,770.00 BSF • • 16100.000 ELECTRICAL POWER kL ? 302 Connect Power,Power Distribution 15,770.00 SF - - 31,540 31,540 ELECTRICAL POWER 31,540 31,540 15,770.00 BSF .• 16500.000 LIGHTING 135 Light Fixture Allowance 15,770.00 SF - - 39,425 39,425 LIGHTING 39,425 39,425 15,770.00 BSF • • 16700.000 COMMUNICATION/ALARM 100 Fire Alar System 15,770.00 SF - 15,770 . 15,770 COMMUNICATION/ALARM 15,770 15,770 15,770.00 BSF • 18001.000 GENERAL CONDITIONS 100 General Conditions 16.00 WKS 60,800 20,800 17,600 99,200 GENERAL CONDITIONS 60,800 20,800 17,600 99,200 16.00 WKS GLY Construction, Inc. Standard Estimate Report - P: tkpavillion-scenario 1 4/22/2002 9:21 Estimate Totals Labor 93,807 16,006.145 hrs Material 120,267 Subcontract 1,035,426 1.249,500 1,249,500 Labor Taxes 43,151 46.000 % C State B&O Tax 13,491 B Renton City B&O Tax 2,313 B Safety 1,407 1.500 % C Warranty Expense 3,275 0.250 % T General Lia.Insurance 9,637 0.500 % T Fee-Percentage 79,366 6.000 % T 152,640 1,402,140 . Estimating Contingency(%) 187,425 15.000 % C 187,425 1,589,565 King County Sales Tax 139,882 8.800 % T Design Consultants Fees 190,748 12.000 % T Permit/Plan Review 7,153 0.450 % T Total 1,927,348 122.216/SF , I G ► L ►Y CONSTRUCTION April 22, 2002 RENTON PAVILLION —SCENARIO 2A: Retrofit existing building to bring up to code for Seismic, Energy and Life Safety. Jack roof structure up. Insert Clerestory windows below parapet at North, South Elevations and at ends. 1st Floor to be Meeting Rooms, w/ Kitchen facilities. Pour 2nd Floor PT deck to be used for Artist Lofts. Add mezzanine level apartments above lofts. Scope of Work Summary Estimate Summary: Construction Costs(Includes 15% Estimating Contingency) $3,395,208 Design Fees @ 12% $407,425 King County Sales Tax @ 8.8% $298,778 Permit/Plan Review @ .45% $15,278 Total $4,116,689 Cost/SF: $113.5/SF Division 2: - Selective Demolition - Utility Connections - Fence/Gate at Dumpster area - Sidewalk cut/patch as required Division 3: - Slab leveled, stained, sealed; exposed slab in meeting areas. - 2nd Floor PT structure supported by concrete columns - New Flat roof structure at East,West ends of Building. Division 4: - Masonry infill as needed for shear wall and door/window infill. - Pavers at balconies from Artist lofts. Division 5: - Necessary structural upgrades for seismic retrofitting and supporting raised roof structure. - Structural steel, decking for balconies. - Required Fire stairs and shared circular stairs to Mezzanine. - Balcony Railing - 400 SF of awning/canopy. Division 6: - New Sheathing on existing roof - Allowances for Reception, Coat Closet and Plam vanities in Restroom - Mezzanine Level casework for Toilet Rm., Kithcenette Division 7: - New Membrane Roof. - Required insulation. - Dome Skylight and and 432 SF of typical skylights Division 8: - New Doors/Hardware per plan - Window Infill - Glazed sectional overhead doors on South Elevation fa 100-116th Avenue S.E. Bellevue.WA 98004-6453 P.O.Box 6728 Bellevue,WA 98008-0728 Tel:425.451.8877 Fax:425.453.5680 www.gly.com fL Division 9: - Lath/Plaster over existing block - GWB construction per plan - Restroom Ceramic Tile . - ACT ceiling on Level 1 only - Resilient Floorings in Kitchen, Service Areas - Mezzanine floor is stained/sealed decking material - Loft Level floor is cork flooring - Carpet in limited area - Paint as required, including exposed roof structure Division 10: - Required Partitions, Accessories, Extinguishers - Folding Partitions @ Meeting Rooms Division 14: - Hydraulic Elevator (2 stops) Division 15: - Required HVAC, Plumbing, Fire Protection Division 16: - Required Lighting, Power Distribution and Fire Alarm system. Subtotal Items: - Estimating Contingency @ 15% - King County Sales Tax @ 8.8% - Design Costs @ 12% - Permit/Plan Review @ .45% I Renton Pavillion-Scenario 2A Retrain existing,Add PT deck for Floor 2,Add Mezzanine Level 1st Floor Mtng Rooms,2nd Floor Artist Lofts,3rd Floor Mezzanine Apts Project name tkpavillion-scenario2a Renton Wa Labor rate table 1/02-6/02 Adj Job size 36285 SF Bid date 4/19/2002 12:00 PM Report format Sorted by'Phase' • 'Detail'summary ; Combine items GLY Construction, Inc. Standard Estimate Report x & ,. P� tkpavillion-scenario2a 4/22/2002 9:21 Labor I Material Subcontract I Total • Item Description Takeoff Oty Amount Amount Amount Name Amount • 2050.000 DEMOLITION 105 Asbestos Abatement 14,770.00 SF - - 7,385 7,385 210 Demo Dump Fees 6.00 EA - 3,900 - 3,900 310 Shore/Jack Each Truss 14,700.00 SF 82,026 73,500155,526 504 Demo Slab For Spread Ftngs 192.00 SF 804 413 - 1,216 512 Demo Conc.Sills 302.00 LF - - 19,177 19,177 514 Demo CMU under Windows-1.5ft 560.00 SF - - 10,640 10,640 down 522 Demo Roofing 14,770.00 SF 0 0 23,632 23,632 524 Demo Windows/Storefront 2,735.00 SF 6,024 410 - 6,434 , 524 Demo OH Doors 728.00 SF 1,604 109 - 1,713 •• 1110 Demo Doors 2.00 EA 28 4 - 32 t115 Demo Door Frames 2.00 EA 56 6 - 62 t190 Demo Dump Fees(per load) 6.00 EA - 3,900 - 3,900 1205 Misc.Demo Tools 14,770.00 SF - 2,954 - 2,954 DEMOLITION 90,541 85,196 60,834 236,571 14,770.00 BSF 18,048.771 Labor hours • 2450.000 SANITARY SEWER 400 Extend Sewer to Street 30.00 LF - - 1,800 1,800 SANITARY SEWER 1,800 1,800 30.00 LF 2550.000 SITE CONCR(SIDEWLKS,ETC) 100 Patch Sidewalk 36.00 SF - - 432 432 SITE CONCR(SIDEWLKS,ETC) 432 432 2600.000 WATER SYSTEMS 105 Make connection for Fire/Water 1.00 LS - - 1,500 1,500 147 Fire Dept.Connection(6') 1.00 EA - - 4,500 4,500 WATER SYSTEMS 6,000 6,000 2700.000 SITE IMPROVEMENT 100 Fence @ Service Entry 20.00 LF - 240 240 115 Gate @ Trash Area 1.00 EA - 750 750 SITE IMPROVEMENT 990 990 3010.000 CONCRETE REINFORCE 115 Mesh 6x6,W2.9 x W2.9 2,100.00 SF - 447 134 581 135 Supply PT Cable @ PT Slabs 13,230.00 LB - 8,203 - 8,203 210 Place PT Cable 13,230.00 LB - 7,673 7,673 0101 Rebar,Footings 2.00 TON - 960 640 1,600 C125 Rebar,Columns 20.201 TON - 9,696 6,464 16,161 C130 Rebar,PT Slabs 16.00 TON - 7,680 5,600 13,280 CONCRETE REINFORCE 26,986 20,512 47,498 38.00 TN 3107.000 SPREAD FOOTINGS 100 Layout Spread Footings 48.00 EA 670 - - 670 105 Excavate Footings 10.904 CY 55 - 120 175 120 Remove/Haul Off Footing Spoils 12.33 TCY - - 99 99 140 Form 2x4 @ Top Neat Cut Footing 384.00 LF 429 272 - 701 145 Rebar Templates/Supports 384.00 LF 564 154 - 717 211 Pump Spread Ftgs(36M to 45M) 10.904 CY - 30 114 144 215 Finish Top Footing 192.00 SF 31 - - 31 225 Strip Footing Forms 384.00 SF 268 - - 268 990 Tools/Equipment for Spread 96.00 MH - 96 - 96 Footings SPREAD FOOTINGS 2,016 552 333 2,900 11.00 CY 73.66 Labor hours 3200.000 SLAB-ON-GRADE 360 Sealer/Stain @ Exposed Areas 11,000.00 SF 5,524 4,950 - 10,474 435 Patch SOG @ Sewer Connection 50.00 SF 453 300 - 753 SLAB-ON-GRADE 5,977 5,250 11,227 236.67 Labor hours 3500.000 COLUMNS 100 Column Layout 48.00 EA 1,339 - - 1,339 110 Prefab/Rent Rectangular Column 1,32224 SF 2,459 5,765 - 8,224 115 Set Square/Rectangular Column 3,966.72 SF 6,917 - - 6,917 GLY.Corrstrl,tction, Inc. Standard Estimate Report Page • tkpavillion-scenario2a 4/22/2002 9:21 A Labor 1 Material I I Subcontract I Total Item Description Takeoff Qty Amount Amount Amount Name Amount 3500.000 COLUMNS 135 Strip Columns 3,966.72 SF 2,490 - - 2,490 140 Resurface Column Forms 396.672 SF 692 397 - 1,088 175 Place RectlSq Col,5000# 73.46 CY 1,265 5,659 - 6,924 195 Pump Columns(36M-45M) 73.46 CY - 202 1,543 1,745 200 Cure Columns 48.00 EA 167 48 - 215 205 Patch Square Columns 3,966.72 SF 2,693 476 - 3,169 t`. 225 Column Rigging Hardware 48.00 HR 1,339 - 1,339 990 Tools/Equipment for Columns 48.00 MH - 48 - 48 COLUMNS 19,363 12,595 1,543 33,500 74.00 CY 711.581 Labor hours 3600.000 STRUCTURAL SLABS 100 Structl Slab,Forming Subcontract 14,700.00 SF - - 132,300 132,300 • 105 Structi Slab Layout 14,700.00 SF 583 91 - 674 185 Form Structl Slab Blockouts 168.00 LF 586 119 - 705 190 Strip Structl Slab Blockouts 168.00 LF 141 - 141 225 Chamfer Mark Tendon Locations 1,888.00 EA 1,756 283 - 2,039 230 Wrap Tendon Ends,Structl Slab 3,429.00 LF 3,827 857 - 4,684 235 Attach Tendon Ends,Structi Slab 620.00 EA 2,471 87 - 2,558 245 Patch Tendon Ends,Structl Slab 620.00 EA 624 74 - 698 275 Structl Slab Cleanup 14,700.00 SF 422 - - 422 280 Structl Slab Pour Watch 14,700.00 SF 436 - - 436 315 Place Structl Slab,4000# 351.88 CY 1,953 24,939 - 26,892 • 367 PumpSlructlConcrete 351.88 CY - 968 1,232 2,199 Slabs/Beams(36-45M) 395 Stnictl Slab Trowel Finish 14,041.00 SF - - 5,055 5,055 418 Finish Structural Slabs Closure 210.00 SF 285 - - 285 Pours 425 Cure Structi Slabs 14,700.00 SF 123 441 - 564 990 Tools/Equipment for Structural 1.00 MH - 1 - 1 Slabs • STRUCTURAL SLABS 13,206 27,861 138,586 179,654 • 14,700.00 SF 483.804 Labor hours 3650.000 SLAB LEVELING 105 Level Slab on Grade 14,770.00 SF 5,151 - 13,293 18,444 SLAB LEVELING 5,151 13,293 18,444 14,700.00 SF 184.63 Labor hours 3700.000 TOPPING SLABS 100 Layout Topping Slabs 0.84 HR 23 - - 23 n 110 Edge Form Topping Slab 340.00 LF 791 185 - 976 115 Topping Slab,Strip Edge Form 340.00 LF 185 - - 185 150 Topping Slab Embeds,Mfg. 12.00 EA 112 - - 112 185 Topping Slab Screeds 2,100.00 SF 86 21 - 107 190 Topping Slab Pour Watch 0.84 HR 21 - - 21 210 Place Topping Slab,4000# 22.701 CY 196 1,686 - 1,881 227 Pump Topping Slab(36M-45M) 22.701 CY - 56 175 231 • 240 Trowel Finish Topping Slab 2,100.00 SF - - 798 798 255 Cure Topping Slab 2,100.00 SF 48 36 - 84 990 Tools/Equipment for Topping Slabs 1.00 MH - 1 - 1 TOPPING SLABS 1,461 1,985 973 4,419 54.173 Labor hours 3915.000 SPREAD FOOTINGS 131 Footing Concrete-4000# 10.904 CY - 785 - 785 SPREAD FOOTINGS 785 785 4200.000 UNIT MASONRY 200 CMU window Headers 0.00 SF - • - 0 200 CMU for window infill,OH Doors 1,019.00 SF - - 12,992 12,992 200 C.M.0 Shear Wall 970.00 SF - - 12,368 12,368 242 Form/Strip Masonry Punched 0.00 EA 0 0 - Window Bucks 500 Balcony Pavers 490.00 SF - - 7,840 7,840 UNIT MASONRY 33,200 33,200 5120.000 STRUCTURAL STEEL • 100 Structl Steel Material Quote 12,000.00 LB - 8,640 - 8,640 125 Structl Steel Erection-Flat Roof 2,100.00 SF - - 7,350 7,350 Areas GLY Construction, Inc. Standard Estimate Report ,_ !-, , Pa tkpavillion-scenario2a 4/22/2002 9:21 • Labor Material I Subcontract I Total Item Description Takeoff Oty Amount Amount Amount Name Amount STRUCTURAL STEEL 8,640 7,350 15,990 5300.000 METAL DECKING 100 Metal Roof Deck,Material 2,100.00 SF - 2,709 - 2,709 Quote-Flat Roof Area METAL DECKING 2,709 2,709 5400.000 METAL STUDS 100 New Parapet Framing 1,680.00 SF - - 3,780 3,780 METAL STUDS 3,780 3,780 • 5500.000 MISC.METAL 100 ConL Channel over Windows 6,744.00 LBS - 10,790 7,418 18,209 100 Connection @ Truss to Column 24.00 EACH - 7,800 11,520 19,320 100 TS Columns for Truss Support 5,200.00 LBS - 4,680 4,680 9,360 ' 110 'Purchase/install Shear Stud Rails 576.00 EA 1,786 12,672 14,458 300 Public Stair 2.00 FLT 62 6,600 3,600 10,262 300 Stair up to Lofts 2.00 FLT 62 6,600 3,600 10,262 305 Mezzanine Circular Stair 8.00 EA 223 19,200 6,400 25,823 • 410 Operable Partition Support 265.00 LF 1,848 5,035 - 6,883 MISC.METAL 3,981 73,377, 37,218 114,577 142.693 Labor hours 5700.000 ORNAMENTAL METALS 200 Balcony Railing . 84.00 LF - - 7,140 7,140 400 Canopy/Awning®Entry only 400.00 SF ' - - 18,400 18,400 ORNAMENTAL METALS 25,540 25,540 6100.000 ROUGH CARPENTRY 100 Blocking/Backing,Treated 1,200.00 BF 2,054 567 - 2,621 152 Gypsum Sheathing 1,680.00 SF - - 1,764 1,764 275 Sheathing 5/8'(Roof/Deck)CDX 16,456.00 SF 8,348 7,422 - 15,769 ROUGH CARPENTRY 10,402 7,989 1,764 20,154 372.82 Labor hours 6130.000 HEAVY TIMBER CONSTRUCTION 200 Mezzanine Structure-Posts,TJI's, 6,885.00 SF - - 48,195 48,195 Decking 200 Wood Trellis 490.00 SF - - 5,880 5,880 HEAVY TIMBER CONSTRUCTION 54,075 54,075 6200.000 FINISH CARPENTRY 200 Mezzanine Level Base 920.00 LF 1,901 2,208 - 4,109 210 Lobby Area Wood Base 160.00 LF 331 480 - 811 ' . FINISH CARPENTRY 2,232 2,688 4,920 80.00 Labor hours 6400.000 ARCH'L WOODWORK 100 Coat Closet 1.00 ALLW - 1,500 175 1,675 100 Reception Desk 1.00 ALLW - 6,000 175 6,175 200 Servery Lowers 18.00 LF - 3,060 270 3,330 200 Mezzanine Kitchen/Toilet Cabinets 160.00 LF - 27,200 2,400 29,600 300 Lavatories 12.00 LF - 1,380 128 1,508 300 HospitalityCounters138.00 LF - 12,420 1,470 13,890 300 Phone Counter 9.00 LF - 810 96 906 400 Shelving in Mezzanine Units 192.00 LF 670 3,840 - 4,510 ARCH'L WOODWORK 670 56,210 4,713 61,593 24.00 Labor hours 7100.000 WATERPROOFING 145 Balcony Waterproofing • 490.00 SF - - 270 270 WATERPROOFING 270 270 7200.000 INSULATION 115 R-11 Batt Insulation With Foil 6,533.00 SF - - 3,071 3,071 INSULATION 3,071 3,071 7500.000 MEMBRANE ROOFING 200 Built-Up Roof w/Rigid Insulation 14,770.00 SF - - 81,235 81,235 MEMBRANE ROOFING 81,235 81,235 7600.000 FLASHING&SHEET METAL GLY Co11struction, Inc. Standard Estimate Report Pag - .: tkpavillion-scenario2a 4/22/2002 9:21. Labor Material 1 Subcontract I Total Item Description Takeoff Oty Amount Amount Amount Name Amount 7600.000 FLASHING&SHEET METAL 100 Coping 562.00 LF - - 6,744 6,744 • 135 Gutter along Roof-2 sides 360.00 LF - - 4590 4590 FLASHING&SHEET METAL S 11,334 11,334 ' 7800.000 ROOF ACCESSORIES 100 Circular Skylight 256.00 SF - - 19,200 19,200 100 Aluminum Skylights 432.00 SF - - 26,136 26,136 ROOF ACCESSORIES 45,336 45,336 • 8100.000 METAL DOORS/FRAMES 100 Hollow Metal Doors 3'x 7' 20.00 EA 558 3,600 - 4,158 105 Hollow Metal Door Frames 3'x7' 20.00 EA 558 2,900 - 3,458 METAL DOORS/FRAMES 1,116 6,500 7,616 40.00 Labor hours 8200.000 WOOD&PLASTIC DOORS ' 105 3'x 7'Wood Door Leafs to Lofts 32.00 EA 1,440 8,800 - 10,240 115 Double Door Frame to Lofts 16.00 EA 893 2,880 - 3,773 120 Wd.Door to Mezzanine units 16.00 EA 2,480 7,200 - 9580 WOOD&PLASTIC DOORS 4,813 18,880 23,693 172.501 Labor hours • 8300.000 SPECIAL DOORS 145 Sectio'nalOverhead 784.00 SF - - 21,952 21,952 Door-Glazed(South Elev.) SPECIAL DOORS 21,952 21,952 8400.000 ENTRY/STOREFT/CURTAINWALL 100 Windows @ South Elevation 784.00 SF - - 25,088 25,088 100 Window System 0 East Elevation 507.00 SF - 0 16,224 16,224 100 Clerestory Below Roof 1,440.00 SF - - 46,080 46,080 ` 100 Clerestory 0 Ends of Building 1,120.00 SF - - 35,840 35,840 100 Window System 0 North 1,648.00 SF - - 52,736 52,736 Elevation • • 100 Window System 0 West Elevation 300.00 SF - - 9,600 9,600 135 Entry Storefront Doors 11.00 EA - - 22,000 22,000 ENTRY/STOREFT/CURTAINWALL 207,568 207,568 8700.000 HARDWARE 200 Exterior Entry Door Hdwr 2.00 EA 100 711 - 811 (Man-Door) 205 Interior Entry Door Hdwr 9.00 EA 322 2,766 - 3,088 (Man-Door) 210 Hardware for Loft Doors 16.00 EA 312 3,390 - 3,703 HARDWARE 734 6,868 7,602 26.32 Labor hours • 9200.000 LATH AND PLASTER 100 Metal Lath&Plaster 5,510.00 SF - - 35,815 35,815 LATH AND PLASTER 35,815 35,815 9250.000 GYPSUM WALLBOARD 100 Frame/Sheathing New Parapet 2,240.00 SF - - 15,680 15,680 245 GWB walls to Clg(8'-6") 4,760.00 SF - - 18,945 18,945 245 GWB walls 0 Loft Level 6,615.00 SF - - 26,328 26,328 - 250 GWB walls @ Mezzanine Units 8,320.00 SF - - 33,114 33,114 254 Wrap Interior Columns 2,800.00 SF - - 10,024 10,024 260 Restroom Light Cove Soffu 42.00 LF - - 896 896 266 Wrap Trusses for Separation 770.00 LF - - 29,322 29,322 600 Framed GWB Ceiling(complete) 520.00 SF - - 2,163 2,163 a320 2-1/2"MS x 25 Ga.Furring 6,316.00 SF - - 9,853 9,853 (perim.walls) a425 5/8"GWB®Furred Perim.Walls 6,316.00 SF - - 6,379 6,379 a530 Tape&Finish,Furred Perim.Walls 6,316.00 SF - - 6,821 6.821 a800 Dumpster Fees(per SF of wall) 6,316.00 SF - - 632 632 1180 5/8'GWB Ceiling under 6,885.00 SF 4,269 1,721 - 5,990 Mezzanine - t195 Tape&Finish GWB under 6,885.00 SF 4,802 689 - 5,491 Mezzanine GYPSUM WALLBOARD 9,071 2,410 160,156 171,637 325.13 Labor hours 9300,000 TILE GLY Construction, Inc. Standard Estimate Report - t_ Pat tkpavillion-scenario2a4/22/2002 9:21, Labor Material Subcontract I Total Item Description Takeoff Oty Amount Amount Amount Name Amount 9300.000 TILE 100 Ceramic Tile;Floor/Wainscot 936.00 SF - - 8,424 8,424 TILE 8,424 8,424 9500.000 ACOUSTICAL TREATMENT 100 ACT on Level 1 Only 14,700.00 SF - - 19,110 19,110 ACOUSTICAL TREATMENT 19,110 19,110 9550.000 WOOD FLOORING . 105 Stained/Sealed Mezzanine 6,885.00 SF - 8,606 8,606 Decking WOOD FLOORING 8,606 8,606 9650.000 RESILIENT FLOOR 100 Resilient Flooring Quote 1,250.00 SF - 8,125 8,125 105 Floor Preparation 1,250.00 SF 453 188 - 640 105 Floor Prep @ Cork Flooring 14,400.00 SF 3,129 2,160 - 5,289 130 Cork Flooring at Loft Level 14,400.00 SF - 64,800 64,800 205 4'Rubber Base-Perimeter Wall 562.00 LF - 674 674 205 4'Rubber Base 410.00 LF - - 492 492 RESILIENT FLOOR 3,582 2,348 74,091 80,020 131.87 Labor hours 9680.000 CARPET 100 Carpet Sub Quote 156.00 SY - 3,744 3,744 100 Lobby,Corridor,Meeting Rm 0.00 SY - - 0 Carpet CARPET 3,744 3,744 9900.000 PAINTING 100 Painting Sub Quote 38,380.00 SF - - 15,352 15,352 100 Clean/PaintStructure/Ceiling 14,770.00 SF - - 11,078 11,078 105 Perimeter Wall 6,533.00 SF - - 2,613 2,613 PAINTING 29,043 29,043 10150.000 COMPARTMENTS/CUBICLES 200 Metal Toilet Partitions 7.00 EA - 2,940 2,940 COMPARTMENTS/CUBICLES 2,940 2,940 • • 10520.000 FE CABT'S AND ACCESSORIES .100 5#ABC Fire Extinguisher 8.00 EA 56 368 - 424 200 Fire Extinguisher Cabinet 8.00 EA 112 648 - 760 300 'Knox'Box 1.00 EA 50 340 - 390 FE CABT'S AND ACCESSORIES 217 1,356 1,573 7.79 Labor hours 10600.000 PARTITIONS 205 Accordian Folding Partitions 2,253.00 SF - - 58,578 58,578 PARTITIONS 58,578 58,578 10800.000 TOILET/BATH ACCESSORIES 100 Toilet Accessories(Standard) 14.00 EA 1,698 1,960 - 3,658 TOILET/BATH ACCESSORIES 1,698 1,960 3,658 60.87 Labor hours 14200.000 ELEVATORS 300 Hydraulic Elevator-2 Stops 2.00 STOP - - 30,000 30,000 ELEVATORS 30,000 30,000 15100.000 HVAC 306 HVAC Systems-For Lower Level 29,400.00 SF - - 191,100 191,100 342 Loft/Mezzanine HVAC 6,885.00 SF - - 27,540 27,540 HVAC 218,640 218,640 15400.000 PLUMBING 340 Mezzanine Kitchen/Toilet Plumbing 6,885.00 SF - 27,540 27,540 PLUMBING 27,540 27,540 15450.000 PLUMBING FIXTURES 100 Restr000m Fixtures and Kitchen 29,400.00 SF - - 102,900 ,102,900 Rough-In GLY Construction, Inc. Standard Estimate Report - Pay tkpavillion-scenario2a • 4/22/2002 9:21. Labor 1 Material Subcontract Total Item Description Takeoff Qty Amount Amount Amount Name Amount PLUMBING FIXTURES 102,900 102,900 15500.000 FIRE PROTECTION 100 Building Sprinklers-Firs 1,2 29,400.00 SF - - 38,220 38,220 a" 100 Mezzanine Sprinklers 6,885.00 SF - - 8,951 8,951 FIRE PROTECTION 47,171 47,171 16100.000 ELECTRICAL POWER 5-1 302 Electrical Main-Floor,Loft 29,400.00 SF - - 182,280 182,280 302 Electrical-Mezzanine 6,885.00 SF - - 42,687 42,687 ELECTRICAL POWER 224,967 224,967 16700.000 COMMUNICATION/ALARM 100 Fire Alarm System-Firs 1,2 29,400.00 SF - - 29,400 29,400 100 Fire Alarm System-Mezzanine 6,885.00 SF - - 6,885 6,885 COMMUNICATION/ALARM 36,285 36,285 18001.000 GENERAL CONDITIONS 100 GeneralConditions27.00 WKS 148,500 37,800 29,700 216,000 GENERAL CONDITIONS 148,500 37,800 29,700 216,000 22.00 WKS . • • • • ryf': GLY Construction, Inc. Standard Estimate Report .1, Pa tkpavillion-scenarlo2a 4/22/2002 9:21 Estimate Totals Labor 324,730 21,177.261 hrs Material 390,943 Subcontract 1,901,411 2.617,084 2,617,084 Labor Taxes 149,376 46.000 % C State B&O Tax 28,817 B Renton City B&O Tax 4,940 B Safety 4,871 1.500 % C Warranty Expense 7,013 0.250 % T General Lia.Insurance 20,583 0.500 % T Fee-Percentage 169,961 6.000 % T 385,561 3,002,645 Estimating Contingency(%) 392,563 15.000 % C 392,563 3,395,208 King County Sales Tax 298,778 8.800 % T Design Consultants Fees 407,425 12.000 % T Permit/Plan Review 15,278 0.450 % T Total 4,116,689 113.454/SF G ► L►Y CONSTRUCTION • April 22, 2002 RENTON PAVILLION —SCENARIO 2B: Complete Demolition of existing slab and structure. 1st Floor to be Meeting Rooms, w/ Kitchen facilities and Breakout Area. Pour 2nd Floor PT deck to be used for Gallery and Studio/lofts/classrooms. Exposed steel roof structure. Estimate Summary: Construction Costs(Includes 15% Estimating Contingency) $2,757,867 4,7 Design Fees @ 12% $330,944 King County Sales Tax @ 8.8% $242,692 Permit/Plan Review @ .45% $12,410 Total $3,343,913 Cost/SF: $116/SF Scope of Work Summary Division 2: - Complete Demolition - Utility Connections - Fence/Gate at Dumpster area - Sidewalk cut/patch as required Division 3: - New slab on grade and 2nd Floor PT structure Division 4: - Split Face, colored CMU as noted on elevations - Pavers at deck above breakout area Division 5: - Steel for roof structure. - Required Fire stairs. - Balcony Railing. - 630 SF of awning/canopy. Division 6: - Allowances for Reception, Coat Closet and Plam vanities in Restroom and casework at 2"d Floor Food/Beverage area Division 7: - Architectural Composite Roof - Required insulation - Dryvit system as noted on Elevations - Corrugated Metal Panels at Radiused Breakout wall - Kal-Wall system as noted on south Elevation Division 8: - New Doors/Hardware per plan - Window systems as noted on Elevation Division 9: - GWB construction per plan - Restroom Ceramic Tile - ACT ceiling on Level 1 only - Resilient Floorings in Kitchen, Service Areas - Carpet throughout balance of space. - Paint as required 100-116th Avenue S.E. Bellevue,WA 98004-6453 P.O.Box 6728 Bellevue,WA 98008-0728 Tel:425.451.8877 Fax:425.453.5680 www.gly.com i Division 10: - Required Partitions, Accessories, Extinguishers - Folding Partitions @ Meeting Rooms Division 14: - Hydraulic Elevator (2 stops) Division 15: - Required HVAC, Plumbing, Fire Protection Division 16: - Required Lighting, Power Distribution and Fire Alarm system. Subtotal Items: - Estimating Contingency @ 15% - King County Sales Tax @ 8.8% - Design Costs @ 12% - Permit/Plan Review @ .45% • Renton Pavillion-Scenario 2B i Floor PT structure,Exposed Steel Roof Structure 1st Floor-Meeting Rooms, Kitchen;2nd Floor-Gallery,Artists Lofts Project name tkpavillion-scenario 2B Renton King Wa Labor rate table 1/02-6/02 Adj Job size 28808 Duration 5 mo Bid date 4/19/2002 12:00 PM Report format Sorted by'Phase' 'Detail'summary Combine items . • i.• tiz-, GLY Construction, Inc. Standard Estimate Report ., &. P: tkpavilllon-scenario 2B 4/22/2002 9:2c Labor Material I Subcontract I Total • Item Description Takeoff Qty Amount Amount Amount Name • Amount 2050.000 DEMOLITION 105 Asbestos Abatement 14,770.00 SF - - 7,385 7,385 110 General Building Demolition 14,770.00 SF - - 59,080 59,080 DEMOLITION 66,465 66,465 2400.000 STORM SEWER 1200 Connect Rain Leaders to Storm 4.00 EA - - 3,200 3,200 System STORM SEWER 3,200 3,200 2450.000 SANITARY SEWER 105 Extend/Connect Sewer to Street 30.00 LF - - 1,800 1,800 SANITARY SEWER 1,800 1,800 2500.000 ASPHALT PAVING/MARKING 255 Patct/Repair Paving @ Street 40.00 SY - - 1,200 1,200 • 400 Patch/Repair Striping 60.00 LF - - 300 300 ASPHALT PAVING/MARKING 1,500 1,500 2550.000 SITE CONCR(SIDEWLKS,ETC) 100 Patch/RepairSidewalks 400.00 SF - - 1,600 1,600 915 Poured in Place Curb/Gutter 60.00 LF - 1,200 1,200 Section - SITE CONCR(SIDEWLKS,ETC) 2,800 2,800 2600.000 WATER SYSTEMS 105 Make connection for Fire/Water 1.00 LS - - 1,500 1,500 147 Fire Dept.Connection(67 1.00 EA - - 4,500 4,500 WATER SYSTEMS 6,000 6,000 2700.000 SITE IMPROVEMENT 100 Fencing @ Dumpster 35.00 LF - - 630 630 115 Gate©Dumpster 1.00 EA - - 750 750 SITE IMPROVEMENT 1,380 1,380 3010.000 CONCRETE REINFORCE 110 Mesh 6 x6,W1.4 x W 1.4 19,940.80 SF - 1,787 1,273 3,060 135 Supply PT Cable©PT Slabs 9,612.00 LB - 5,959 - 5,959 210 Place PT Cable 9,612.00 LB - 5575 5575 C101 Rebar,Footings 2.003 TON - 961 641 1,602 C105 Rebar,SOG 2.80 TON - 1,343 895 2,238 C125 Rebar,Columns 12.63 TON - 6,060 4,040 10,101 C130 Rebar,PT Slabs 13.00 TON - 6,240 4,550 10,790 C135 Rebar,Masonry(Material Only) 12.00 TN - 5,760 - 5,760 CONCRETE REINFORCE 28,111 16,975 45,086 3106.000 BEAMS/RUNNING FOOTINGS 100 Layout Beams/Running Ftgs 600.00 LF 670 180 - 850 105 Excavate Running Footings 79.49 CY 399 - 874 1,274 130 Remove/Haul Off Running Footing 25.62 TCY - - 205 205 Spoils 131 Stockpile Footing Spoils 77.721 TCY - - 233 233 135 Prefab.Footings 266.67 SF 155 - 155 140 Form Running Ftg/Grade Beam 800.00 SF 1,594 1,439 - 3,033 155 Rebar Templates/Supports 600.00 LF 881 240 - 1,121 160 Rebar Protection 600.00 EA 335 324 - 659 n 210 Place 4000ft Ftg Conc 19.704 CY 82 1,436 - 1519 221 Pump Grade Beam Conc.(36M- 9.852 CY - 27 172 200 45M) 235 Finish Top Footing 798.00 SF 129 - - 129 245 Strip Footing Forms 800.00 SF 558 - - 558 250 Backfill Footings-Import 113.593 TON 594 - 2,045 2,639 990 Tools/Equipment for 1.00 MH - 1 - 1 Beams/Running Footings BEAMS/RUNNING FOOTINGS 5,398 3,647 3,530 12,574 200.484 Labor hours 3107.000 SPREAD FOOTINGS 586 100 Layout Spread Footings 42.00 EA 586 - 105 Excavate Footings 54.77 CY 275 - 602 878 120 Remove/Haul Off Footing Spoils 10.532 TCY - - 84 84 121 Stockpile Footing Spoils 60.67 TCY - - 182 182 125 Prefab Forms Spread Ftg 116.67 SF ' 81 - 81 d-' GLV Construction, Inc. Standard Estimate Report Pag tkpavillion-scenario 2B4/22/2002 9:22 Labor Material I Subcontract Total • Item Description Takeoff Oty Amount Amount Amount Name Amount 3107.000 SPREAD FOOTINGS 135 Form Spread Ftgs 350.00 SF 610 245 - 855 i ; 145 Rebar Templates/Supports 140.00 IF 206 56 - 262 155 Column Templates 35.00 EA 1,953 385 - 2,338 195 Place 4000#Spread Ftg 8.102 CY 34 591 - 624 • 211 Pump Spread Ftgs(36M to 45M) 4.051 CY - 11 43 54 . 215 Finish Top Footing 218.75 SF 35 - - 35 e" 225 Strip Footing Forms 350.00 SF 244 - - 244 230 Backfill Footings-Import 88.67 TON 464 - 1,596 2,060 F.-. 990 Tools/Equipment for Spread 35.00 MH - 35 - 35 Footings j . SPREAD FOOTINGS 4,488 1,323 2,507 8,318 165.07 Labor hours • 3200.000 SLAB-ON-GRADE 100 SOG Layout 18,128.00 SF 328 181 - 509 • 110 Machine Fine Grade 18,128.00 SF 228 - 952 1,179 115 SOG Capillary Fill 358:084 TONS 2,158 - 5,192 7,350 125 Exc.for Thickened Slab 0.62 CY 8 • - 6 14 • 135 Form Edge SOG 800.00 LF 2,046 1,188 - 3,234 140 SOG Form Thickened Edge 200.00 SF 526 414 - 941 155 SOG Form Square Col.Blockouts 320.00 LF 1,116 384 - 1,500 165 SOG Screeds 18,128.00 SF 1,010 598 - 1,609 195 SOG Visqueen Vapor Barrier 20,847.20 SF 458 876 - 1,334 225 Place 3000#SOG 223.802 CY 875 16,222 - 17,097 230 SOG Place Thickened Edge, 0.62 CY 5 45 - 50 3000# 235 SOG Place Blockout,3000# 1.98 CY 50 131 - 181 271 SOG Pump Concrete(36M-45M) 179.54 CY - 494 2,900 3,394 315 SOG Trowel Finish 18,128.00 SF - - 6,526 6,526 • 340 SawcutSOG 1,500.00 INFT 369 420 - 789 375 Strip SOG Edge Form 800.00 LF 402 - - 402 380 SOG Strip Thickened Edge 200.00 SF 126 - - 126 390 SOG Strip Blockouts 320.00 LF 574 320 - 894 400 SOG Finish Blockouts 160.00 SF 241 - - 241 435 Patch SOG 18,128.00 SF 1,563 725 - 2,288 990 Tools/Equipment for 1.00 MH - 1 - 1 Slab-on-Grade SLAB-ON-GRADE 12,083 22,000 15,576 49,659 455.77 Labor hours 3500.000 COLUMNS 100 Column Layout 30.00 EA 837 - - 837 110 Prefab/Rent Rectangular Column 619.80 SF 1,153 2,702 - 3,855 115 Set Square/Rectangular Column 2,479.20 SF 4,323 - - 4,323 135 Strip Columns 2,479.20 SF 1,556 - - 1,556 140 Resurface Column Forms 247.92 SF 432 248 - 680 ' 150 Column Embeds 60.00 EA 1,046 - - 1,046 • 175 Place Rect/Sq Col,5000# 45.911 CY 791 3,537 - 4,328 195 Pump Columns(36M-45M) 45.911 CY - 126 964 1,090 • 200 Cure Columns 30.00 EA 105 30 - . 135 205 Patch Square Columns 2,47920 SF 1,683 298 - 1.981 225 Column Rigging Hardware 30.00 HR 837 - 837 990 Tools/Equipment for Columns 30.00 MH - 30 - 30 COLUMNS 12,764 6,971 964 20,699 468.47 Labor hours - 3600.000 STRUCTURAL SLABS 100 Structl Slab,Forming Subcontract 10,680.00 SF - - 96,120 96,120 105 Struct'I Slab Layout 10,680.00 SF 424 66 - 490 110 SVuct'I Slab Safety Rails 600.00 LF 837 600 - 1,437 170 Reshore Beam or Slab 200.00 EA 797 2,400 - 3,197 'i-L'.- 175 Edge Form Structl Slab 600.00 SF 2,790 491 - 3,281 180 Strip Structl Slab Edge 600.00 LF 502 - - 502 185 Form Structl Slab Blockouts 240.00 LF 837 170 - 1,007 190 Strip Structl Slab Blockouts 240.00 LF 201 - - 201 :' 220 Install Structt Slab Embeds 80.00 EA 558 - - 558 kr.:-; 225 Chamfer Mark Tendon Locations 200.00 EA 186 30 - 216 275 Structl Slab Cleanup 10,680.00 SF 306 - - 306 280 Structl Slab Pour Watch 10,680.00 SF 317 - - 317 315 Place Structl Slab,4000# 260.741 CY 1,447 18,480 - 19,927 367 Pump Structl Concrete 260.741 CY - 717 913 1,630 Slabs/Beams(36-45M) 395 Structl Slab Trowel Finish 10,560.00 SF - - 3,802 3,802 425 Cure Stmctl Slabs 10,680.00 SF 89 320 - 410 990 Tools/Equipment for Structural 1.00 MH - 1 - 1 Slabs GLY Construction, Inc. Standard Estimate Report a, L. . Pa tkpavillion-scenario 2B 4/22/2002 9:21. Labor Material I Subcontract I Total Item Description Takeoff Qty Amount Amount Amount Name Amount STRUCTURAL SLABS 9,292 23,275 100,834 133,401 342.502 Labor hours 4200.000 UNIT MASONRY 200 Split Face,Colored CMU-East 800.00 SF - - 11,200 11,200 200 Split Face,Colored CMU-North 1,806.00 SF - - 25,284 25,284 200 Split Face,Colored CMU-South 1,660.00 SF - 23,240 23,240 200 Split-Faced,Colored Block West 800.00 SF - - 10,200 10,200 Elevation • 200 Reduce Block for lowering 4ft -484.00 SF - - (6,171) (6,171) 500 Pavers @ 2nd Floor Breakout 2,720.00 SF - - 43,520 43,520 UNIT MASONRY 107,273 107,273 5120.000 STRUCTURAL STEEL 100 Stnictl Steel Material Quote 56,000.00 LB - 40,320 - 40,320 C205 Erect Structl Steel,Office, 14,700.00 SF 820 - 36,750 37,570 Cols/Beams/Joist/Deck STRUCTURAL STEEL 820 40,320 36,750 77,890 . 29.40 Labor hours 5200.000 METAL JOISTS 100 Steel Joist Material 12.00 TN - 12,300 - 12,300 METAL JOISTS 12,300 12,300 5300.000 , METAL DECKING 100 Metal Roof Deck,Material Quote 14,700.00 SF - 18,963 - 18,963 METAL DECKING 18,963 18,963 5500.000 MISC.METAL 100 Exposed Posts-South Elevation 2,400.00 LBS - 2,160 3,120 5,280 105 Purchase Fabricated Embeds 150.00 EA - 1.950 - 1,950 300 Standard Pan-Fill Stairs 2.00 FLT 62 6,600 3,600 10,262 305 Prefab Metal Warehouse Stair 2.00 EA 56 2,380 - 2,436 410 Operable Partition Support 162.00 LF 904 2,649 - 3,553 510 Curtain Wall Embeds/Support 40.00 EA - 660 - 660 Steel(Buy) MISC.METAL 1,022 16,399 6,720 24,140 36.622 Labor hours 5700.000 ORNAMENTAL METALS 200 Balcony Rails 210.00 LF - - 17,850 17,850 200 Interior Balcony Railing 123.00 LF - - 12,915 12,915 400 Awnings 630.00 SF - - 17,010 17,010 ORNAMENTAL METALS 47,775 47,775 6100.000 ROUGH CARPENTRY 100 Blocking/Backing,Treated 600.00 BF 1,027 284 - 1,310 152 Gyp.Sheathing for Metal Roof 14,700.00 SF - - 15,435 15,435 ROUGH CARPENTRY 1,027 284 15,435 16,745 36.81 Labor hours 6200.000 FINISH CARPENTRY 210 Wood Base @ Lobby Area 190.00 LF 393 570 - 963 FINISH CARPENTRY 393 570 963 14.074 Labor hours 6400.000 ARCH'L WOODWORK 100 Reception Desk 1.00 ALLW - 6,000 6,000 200 Lowers©Food/Beverage 18.00 LF - 3,060 270 3,330 300 Restroom Vanities 36.00 LF - 3,240 383 3,623 400 Coat Closet 12.00 LF 20 720 - 740 ARCH'L WOODWORK 20 7,020 6,653 13,693 0.71 Labor hours 7100.000 WATERPROOFING 145 WaterProofing on 2nd Floor 2,720.00 SF - - 1,496 1,496 Breakout WATERPROOFING 1,496 1,496 7200.000 INSULATION 115 R-11 Insulation(same as CMU 5,066.00 SF - - 2,381 2,381 area) • GLS'Construction, Inc. Standard Estimate Report Pay tkpavillion-scenario 2B 4/22/2002 9:22, - Labor I Material I I Subcontract I Total Item Description Takeoff Oty Amount Amount Amount Name Amount • 7200.000 INSULATION 125 R-30 roof Insulation 14,700.00 SF - - 11,319 11,319 155 Dryvit/Framing in lieu of 1,032.00 SF - - 20,640 20,640 Kal-Wall-South Elevation 155 Dryvit/Framing @ West Elevation 934.00 SF - - 18,680 18,680 155 Dryvit/Framing®East Elevation 934.00 SF - - 18,680 18,680 I.• 155 Dryvit/Framing @ North Elevation 1,947.00 SF - - 38,940 38,940 . 155 Dryvit/Framing @ South Elevation 728.00 SF - - 14,560 14,560 155 Reduce Dryvit/Framing by 4ft on -468.00 SF - - (9,360) (9,360) South 7. INSULATION 115,840 115,840 7250.000 FIREPROOFING 200 Fireproof Roof Structure/Decking 0.00 SF - - 0 • 7400.000 PREFORMED METAL ROOFING 105 Standing Seam,Metal Roofing- 0.00 SF - - 0 Main • 105 Standing Seam Roof @ Lobby 0.00 SF - - 0 110 Canopy/Awning Roofing 630.00 SF - - 10,710 10,710 PREFORMED METAL ROOFING 10,710 10,710 7460.000 METAL SIDING 110 Kal-Wal System @ 2nd Floor 1,032.00 SF - - 35,088 35,088 110 Corrugated Panels @ Breakout 1,440.00 SF - - 41,112 41,112 Area METAL SIDING 76,200 76,200 7500.000 MEMBRANE ROOFING 605 Architectural,Comp.Roof 17,808.00 SF - - 67,670 67,670 MEMBRANE ROOFING 67,670 67,670 7600.000 FLASHING&SHEET METAL 100 Coping along Roof 683.00 LF - - 8,196 8,196 100 Flashing @ canopies, 320.00 LF - - 3,840 3,840 downspouts,etc. • FLASHING&SHEET METAL 12,036 12,036 7900.000 SEALANTS 120 Exterior Caulking 1,400.00 LF - 3,500 3,500 SEALANTS 3,500 3,500 8100.000 METAL DOORS/FRAMES 100 Hollow Metal Doors 3'x 7' 23.00 EA 642 4,140 - 4,782 105 Hollow Metal Door Frames 3'x7' 25.00 EA 698 3,625 - 4,323 METAL DOORS/FRAMES 1,339 7,765 9,104 48.00 Labor hours 8200.000 WOOD&PLASTIC DOORS 105 3'x7'Wood Door 12.00 EA 540 3,300 - 3,840 WOOD&PLASTIC DOORS 540 3,300 3,840 19.354 Labor hours '11• ,. 8400.000 ENTRY/STOREFT/CURTAINWALL 100 Storefront System @ 1st Floor 1,728.00 SF - - 65,664 65,664 Breakout 100 Window System on North 1,843.00 SF - - 62,662 62,662 7'; Elevation 135 Storefront Doors-Including 22.00 EA 44,000 44,000 Balconies ENTRY/STOREFT/CURTAINWALL 172,326 172,326 ' 8800.000 GLAZING 700 1/4'Plate Glass Mirrors 96.00 SF - - 1,008 1,008 GLAZING 1,008 1,008 9250.000 GYPSUM WALLBOARD 100 Misc.GWB/Framing 28,208.00 SF - - 28,208 28,208 241 Furred Perim.Wall w/5/8'GWB 5,066.00 SF - - 21,277 21'277 246 GWB/Framing @ Breakout Wall 4,320.00 SF - - 20,736 20,736 246 GWB walls,Level 1 4,139.00 SF - - 13,700 13,700 246 GWB wall,Level 2 5,196.00 SF - - 17,199 17'199 GLY Construction, Inc. Standard Estimate Report 1 P. . tkpavillion-scenario 2B r 4/22/2002 9:2. Labor L Material 1 Subcontract I Total Item Description Takeoff Qty Amount Amount Amount Name Amount 9250.000 GYPSUM WALLBOARD 254 Wrap Interior Columns,2'x 2'x 2,400.00 SF - - 8,592 8,592 10'high 260 Restroom Light Cove Soffd 60.00 LF - 1,280 1,280 600 Framed GWB Ceiling(complete) 512.00 SF - - 2,130 2,130 GYPSUM WALLBOARD 113,122 113,122 28,208.00 BSF 9300.000 TILE 100 RestroomTle/Wainscot 1,904.00 SF - - 17,136 17,136 TILE 17,136 17,136 9 9500.000 ACOUSTICAL TREATMENT 115 2'x 4'Tegular Ceiling&Grid-1st 10,680.00 SF - - 13,884 13,884 Floor Areas 115 2'x 4'Tegular Ceiling&Grid- - - ACOUSTICAL TREATMENT 13,884 13,884 9650.000 RESILIENT FLOOR 110 VCT®Storage 52.00 SY - - 936 936 115 Sheet Vinyl 0 Kitchen 134.00 SY - - 4,154 4,154 205 4'Rubber Base 1,200.00 LF - - 1,440 1,440 RESILIENT FLOOR 6,530 6,530 9680.000 ; CARPET 100 Carpet Throughout 2,948.00 SY - - 76,648 76,648 CARPET 76,648 76,648 9900.000 PAINTING 105 Interior Paint 21,633.00 SF - 11,898 11,898 325 Paint Steel,Railings 793.00 LF - - 1,427 1,427 PAINTING 13,326 13,326 10150.000 COMPARTMENTS/CUBICLES 100 Toilet Partitions 12.00 EA - - 2,880 2,880 COMPARTMENTS/CUBICLES 2,880 2,880 10520.000 FE CABT'S AND ACCESSORIES 100 51t ABC Fire Extinguisher 8.00 EA 56 368 - 424 200 Fire Extinguisher Cabinet 8.00 EA 112 648 - 760 300 'Knox'Box 2.00 EA 100 680 - 780 FE CABT'S AND ACCESSORIES 267 1,696 1,963 9.571 Labor hours 10600.000 PARTITIONS 200 Manual Operable Partitions 1,400.00 SF - - 39,200 39,200 PARTITIONS 39,200 39,200 10800.000 TOILET/BATH ACCESSORIES 100 Toilet Accessories(Standard) 4.00 EA 485 2,000 - 2,485 TOILET/BATH ACCESSORIES 485 2,000 2,485 17.391 Labor hours 12500.000 WINDOW TREATMENT 100 'Levelof Blinds 1,474.00 SF - - 3,317 3,317 WINDOW TREATMENT 3,317 3,317 14200.000 ELEVATORS 300 Hydraulic Elevator 2.00 STOP - - 30,000 30,000 ELEVATORS 30,000 30,000 15100.000 HVAC 200 HVAC 28,808.00 SF - - 187,252 187,252 HVAC 187,252 187,252 15400.000 PLUMBING 200 Plumbing,Rough-in Kitchen,Food 28,808.00 SF - - 72,020 . 72,020 Beverage GLY Coi str.iction,Inc. Standard Estimate Report Pas tkpavillion-scenario 2B - 4/22/2002 9:22 L Labor I Material I I Subcontract I Total Item Description Takeoff Qty Amount Amount Amount Name Amount PLUMBING 72,020 72,020 15500.000 FIRE PROTECTION 100 Fire Protection System 28,808.00 SF - - 37,450 37,450 FIRE PROTECTION 37,450 37,450 16100.000 ELECTRICAL POWER 205 Electrical 28,080.00 SF - - 174,096 174,096 ELECTRICAL POWER 174,096 174,096 ' 16700.000 COMMUNICATION/ALARM 100 Fire Alarm System 28,808.00 SF - - 28,808 28,808 COMMUNICATION/ALARM 28,808 28,808 ' 18001.000 GENERAL CONDITIONS 100 General Conditions 24.00 WKS 129,600 38,400 26,400 194,400 GENERAL CONDITIONS 129,600 38,400 26,400 194,400 24.00 WKS .IS. S.' ..,'i GLY Construction, Inc. Standard Estimate Report- , w Pag tkpavillion-scenario 2B 4/22/2002 9:22. • Estimate Totals Labor 179,538 1,844216 hrs Material 234,343 Subcontract 1,746,992 .2,160,873 2,160,873 Labor Taxes 82,587 46.000 % C State B&0 Tax 23,407 B Renton City B&O Tax 4,013 B • Safety 2,693 1.500 % C Warranty Expense 5,684 0.250 % T General Lia.Insurance 16,720 0.500 % T Fee-Percentage 137,759 6.000 % T 272,863 2,433.736 Estimating Contingency(%) 324,131 15.000 % C 324,131 2,757,867 King County Sales Tax 242,692 8.800 % T Design Consultants Fees 330.944 12.000 % T Permit/Plan Review 12,410 0:450 % T Total 3,343,913 116.076 I JL y G ► L►Y CONSTRUCTION April 22, 2002 RENTON PAVILLION—SCENARIO 3: Complete Demolition of existing slab and structure. 1st Floor to be Parking w/ Retail space. Pour 2nd Floor PT deck to be used for Library. Roof structure to flat PT deck w/ built-up roof system. Structure enabled to have Apartment Living built on roof deck. Scope of Work Summary P Estimate Summary: Construction Costs(Includes 15% Estimating Contingency) $2,956,826 Design Fees @ 12% $354,819 King County Sales Tax @ 8.8% $260,201 Permit/Plan Review @ .45% $13,306 Total $3,585,152 Cost/SF: $131.7/SF Division 2: - Complete Demolition - Utility Connections • - Fence/Gate at Dumpster area - Fencing at covered parking area - Sidewalk cut/patch as required Division 3: • - New slab on grade and PT structure for 2nd Floor and Roof deck. - Concrete shear walls assumed at stair areas. - Painted Precast tilt-up panel at North, South Elevations. Division 5: - Required Fire stairs; NW stair allows for roof access. - Metal Grills along Garage area. - 399 SF of awning/canopy. Division 6: • - Allowances for built-in casework at Library space and Level 1 - Wood Base assumed in Library area Division 7: - Built-up roof w/insulation. - Required insulation - Dryvit system as noted on Elevations Division 8: - New Doors/Hardware per plan - Window systems as noted on Elevation - Curtain wall system at NW stair and North, East, South Elevations Division 9: - GWB construction per plan - Restroom Ceramic Tile. '{ - Ceramic Tile at 1st Floor Lobby areas.0 - ACT ceiling on Level 1 and Level 2 - Carpet throughout Library area. - Paint as required 100-116th Avenue S.E. Bellevue,WA 98004-6453 P.O.Box 6728 Bellevue.WA 98008-0728 Tel:425.451.8877 Fax:425.453.5680 www.gly.com Division 10: - Required Partitions, Accessories, Extinguishers - Folding Partitions @ Meeting Rooms Division 14: - Hydraulic Elevator (2 stops); Only 1 Elevator installed at initial build Division 15: - Required HVAC, Plumbing, Fire Protection Division 16: - Required Lighting, Power Distribution and Fire Alarm system. Subtotal Items: - Estimating Contingency @ 15% - King County Sales Tax @ 8.8% - Design Costs @ 12% - Permit/Plan Review @ .45% Renton Pavillion-Scenario 3 (2)F.—.s of PT Structure;Enabled for future Apa ?nts above Retail, Parking on 1st Fir;Library on 2nd Floor Project name tkpavillion-scenario3 Renton King Wa Labor rate table 1/02-6/02 Adj ti Job size 27230 Bid date 4/19/2002 12:00 PM Report format Sorted by'Phase' 'Detail'summary ' s ik Combine items GLY Construction, Inc. Standard Estimate Report u ., Pa; tkpavillion-scenarlo3 4/22/2002 9:22, - Labor I Material I I Subcontract I Total Item Description Takeoff Oty Amount Amount Amount Name Amount 1020.000 HOISTING 8400 Personnel/Materials Hoist 4.472 MO - 11,210 - 11,210 HOISTING 11,210 11,210 2050.000 DEMOLITION 105 Asbestos Removal Sub Quote 14,700.00 SF - - 7,350 7,350 110 General Building Demolition 14,700.00 SF - - 58,800 58,800 DEMOLITION 66,150 66,150 2400.000 STORM SEWER 1200 Conned Rain Leaders to Storm 4.00 EA - - 3,200 3,200 STORM SEWER 3,200 3,200 2450.000 SANITARY SEWER 105 Extend/Connect Sewer to Street 30.00 LF - - 1,800 1,800 SANITARY SEWER 1,800 1,800 • 2500.000 ASPHALT PAVING/MARKING 255 Patch/Repair Paving @ Street 40.00 SY - - • 1,200 1,200 400 Patch/Repair Striping 60.00 LF - - 300 300 ASPHALT PAVING/MARKING 1,500 1,500 2550.000 , SITE CONCR(SIDEWLKS,ETC) 100 Patch/Repair Sidewalks 400.00 SF - - 1,600 1,600 915 Poured in Place Curb/Gutter 60.00 LF - - 1,200 1,200 Section SITE CONCR(SIDEWLKS,ETC) 2,800 2,800 2600.000 WATER SYSTEMS 105 Make connection for Fire/Water 1.00 LS - 1.500 1,500 147 Fire Dept Connection(6') 1.00 EA 4,500 4,500 WATER SYSTEMS 6,000 6,000 2700.000 SITE IMPROVEMENT 100 Fencing @ Dumpster 35.00 LF - - 630 630 110 Chain Link @ Garage 70.00 LF - 1,400 1,400 115 Gate©Dumpster 1.00 EA - - 750 750 SITE IMPROVEMENT 2,780 2,780 3010.000 CONCRETE REINFORCE 115 Mesh 6x6,W2.9 x W2.9 15,477.00- SF - 3,294 988 4,282 135 Supply PT Cable®PT Slabs 21,784.00 LB - 13,506 - 13,506 210 Place PT Cable 21,784.00 LB - 12,635 12,635 C101 Rebar,Footings 3.414 TON - 1,639 1,092 2,731 C105 Rebar,SOG 2.714 TON - 1,303 868 2.171 C115 Rebar,C.I.P.Walls 9.444 TON - 4,533 3,022 7,555 C120 Rebar,Precast Panels 10.00 TON - 4,800 3,200 8,000 C125 Rebar,Columns 30.301 TON - 14,544 9,696 24,241 C130 Rebar,PT Slabs 29.00 TON 13,920 10,150 24,070 CONCRETE REINFORCE 57,539 41,652 99,191 3106.000 BEAMS/RUNNING FOOTINGS 100 Layout Beams/Running Ftgs 1,108.00 LF 1,237 332 - 1,569 105 Excavate Running Footings 73.022 CY 367 - 803 1,170 130 Remove/Haul Off Running Footing 4624 TCY - - 370 370 Spoils 131 Stockpile Footing Spoils 48.693 TCY - - 146 146 140 Form Running Ftg/Grade Beam 1,477.334 SF 2,944 2,657 - 5,601 155 Rebar Templates/Supports 1,108.00 LF 1,627 443 - 2,070 160 Rebar Protection 1,108.00 EA 618 598 - 1,217 205 Place 3000#Fig Conc 35.57 CY 148 2,554 - 2,703 221 Pump Grade Beam Conc.(36M- 17.782 CY - 49 311 360 45M) 235 Finish Top Footing 1,440.40 SF 233 - - 233 245 Strip Footing Forms 1,477.334 SF 1,030 - - 1,030 250 Backfill Footings-Import 71.17 TON 372 - 1,2811,653 990 Tools/Equipment for 2.00 MH - 2 - 2 Beams/Running Footings BEAMS/RUNNING FOOTINGS 8,577 6,636 2,911 18,125 315.99 Labor hours 3107.000 SPREAD FOOTINGS GLY COhst.ruction, Inc. Standard Estimate Report Pa. -` tkpavillion-scenario3 4/22/2002 9:22 Labor I Material I Subcontract Total Item Description Takeoff City Amount Amount Amount Name Amount 3107.000 SPREAD FOOTINGS 100 Layout Spread Footings 36.00 EA 502 - - 502 ' 105 Excavate Footings 65.333 CY 328 - 719 1,047 120 Remove/Haul Off Footing Spoils 15.60 TCY - - 125 125 121 Stockpile Footing Spoils 69.333 TCY - - 208 208 125 Prefab Forms Spread Ftg 144.00 SF 100 - - 100 135 Form Spread Ftgs 432.00 SF 753 302 - 1,056 145 Rebar Templates/Supports 216.00 LF 317 86 - 404 155 Column Templates 36.00 EA 2,009 396 - 2,405 195 Place 4000#Spread Ftg 12.00 CY 50 875 - 925 211 Pump Spread Ftgs(36M to 45M) 6.00 CY - 17 63 80 215 Finish Top Footing 324.00 SF 52 - 52 225 Strip Footing Forms 432.00 SF 301 - - 301 231 Backfill Footings-Native 69.333 TCY 363 - 832 1,195 p_ 990 Tools/Equipment for Spread 36.00 MH - 36 - 36 • Footings SPREAD FOOTINGS 4,777 1,712 1,946 8,435 175.563 Labor hours 3200.000 SLAB-ON-GRADE 100 SOG Layout 14,070.00 SF 254 141 - 395 110 Machine Fine Grade 14,070.00 SF 177 - 739 915 115 SOG Capillary Fill 277.93 TONS 1,675 - 4,030 5,705 125 Exc.for Thickened Slab 22.222 CY 294 - 222 516 135 Form Edge SOG 600.00 LF 1,535 891 - 2,426 165 SOG Screeds 14,070.00 SF 784 464 - 1,248 180 Embeds SOG 60.00 EA 335 300 - 635 195 SOG Visqueen Vapor Barrier 16,180.50 SF 356 680 - 1,035 225 Place 3000#SOG 217.13 CY 849 15,739 - 16,588 230 SOG Place Thickened Edge, 22.222 CY 190 1,626 - 1,816 3000# 271 SOG Pump Concrete(36M-45M) 239.352 CY - 658 3,866 4,525 315 SOG Trowel Finish 14,070.00 SF - - 5,065 5,065 340 Sawcut SOG, 1,500.00 INFT 369 420 - 789 375 Strip SOG Edge Form 600.00 LF 301 - - 301 435 Patch SOG 14,070.00 SF 1,213 563 - 1,776 990 Tools/Equipment for 1.00 MH - 1 - 1 Slab-on-Grade SLAB-ON-GRADE 8,331 21,482 13,922 43,736 • 316.57 Labor hours 3300.000 PIP WALLS 100 Layout Wails 3,400.00 SF 949 272 - 1,221 ' 155 Prefab PIP Gang Forms 1,360.00 SF 2,372 6,671 - 9,042 160 Set PIP Gang Fauns 6,800.00 SF 8,624 2,380 - 11,004 165 Strip PIP Gang Forms 6,800.00 SF 3,449 - - 3.449 170 Modify Gang Forms 800.00 SF 558 400 - 958 `• 200 Catwalks&Guardrails @ Walls 340.00 LF 379 935 - 1,314 over 6' 205 Rebar Dowel Supports 340.00 EA 316 184 - 500 210 Rebar Protection @ Top of Walls 340.00 LF 190 184 - 373 230 PIP Form Blockouts 96.00 SF 536 126 - 661 • 285 PIP Embeds 80.00 EA 893 360 - 1,253 290 PIP Dowel Bar Inserts 100.00 EA 558 600 - 1,158 Ni.. 295 PIP Bend Out Dowels 240.00 EA 340 180 - 520 325 Place Conc Walls,4000# 83.951 CY 908 6,007 - 6,915 336 Pump Concrete Walls(36M-45M) 82.37 CY - 227 2,162 2,389 1. 380 Delete Conc Blockouts,3000# -4.74 CY (67) (315) - (382) 385 Delete Conc Blockouts,4000# -7.11 CY (100) (480) - (580) 420 Plug/Patch 1 Side Wall 3,400.00 SF 1,847 680 2.527 425 Sack Walls 1 Side 3,400.00 SF 3,298 1,020 - 4,318 4.. 450 Wall Rigging 24.00 HR 670 - 670 990 Tools/Equipment for PIP Walls 2.00 MH - 2 2 kk:: PIP WALLS 25,719 19,431 2,162 47,311 , 929.79 •Labor hours 3400.000 PRECAST PANELS 135 Panel Engineering 8.00 EA 400 224 320 944 140 Precast Panel Layout 8.00 EA 1,116 38 - 1,154 150 Prefab Precast Edge Form 672.00 LF 375 916 - 1,291 155 Install Precast Edge Form 672.00 LF 1,250 101 - 1,351 160 Strip Precast Edge Form 672.00 LF 372 - - 372 240 Form Precast Reveals/Keyway 1,600.00 LF 2,232 959 - 3,191 245 Strip Precast Reveals/Keyway 1,600.00 LF 387 - - 387 345 Install Precast Erection Dowels 16.00 EA 50 14 - 65 360 Apply Bond Breaker(2 Coats) 3,456.00 SF 108 159 - - 267 • 365 Install Fabricated Precast Embeds 160.00 EA 1,786 24 - 1,810 435 Pour Precast Panels,4000# 80.00 CY 304 5,724 - 6,028 550 Finish Precast Panels,Trowel 3,456.00 SF - - 1,382 1,382 GLY Construction, Inc. Standard Estimate Report ,•• 4, P. tkpavillion-scenario3 4/22/2002 9:2. Labor Material Subcontract Total Item Description . Takeoff Oty Amount Amount Amount Name Amount 3400.000 PRECAST PANELS 590 Cure/Protect Precast Panels 3,456.00 SF 65 104 - 168 595 Plug/Patch Panels 3,456.00 SF 1,564 415 - 1,979 610 Sack Precast 3,456.00. SF 4,693 691 - 5,384 625 Layout Precast Erection Shims 8.00 EA 235 52 - 287 645 Precast Lifting/Brace Inserts 152.00 EA 998 646 - 1,644 655 Erect Precast Panels 8.00 EA 1,116 - 1,657 2,773 , ' 665 Align Precast Panels 8.00 EA 279 - - 279 670 InstalVRemove Panel Brace 32.00 EA 425 960 - 1,385 690 Precast Panel Welding 1,200.00 IN - - 1,080 1,080 710 Extend North Precast Up to 27ft 207.00 SF 1,346 725 - 2,070 990 Tools/Equipment for Precast 8.00 MH - 8 - 8 Panels PRECAST PANELS 19,101 11,759 4,439 35,299 3,456.00 SF 856.28 Labor hours 3500.000 COLUMNS 100 Column Layout 72.00 EA 2,009 ' - - 2,009 110 Prefab/Rent Rectangular Column 991.68 SF 1,845 4,324 - 6,168 115 Set Square/Rectangular Column 5,950.08 SF 10,375 - - 10,375 135 Strip Columns 5,950.08 SF 3,735 - - 3,735 140 Resurface Column Forms 595.01 SF 1,038 595 - 1,633 150 Column Embeds 288.00 EA 5,022 - - 5,022 175 Place Rect/Sq Col,5000# 110.19 CY 1,898 8,489 - 10,387 195 Pump Columns(36M-45M) 110.19 CY - 303 2,314 2,617 200 Cure Columns 72.00 EA 251 72 - 323 • 205 Patch Square Columns 5,950.08 SF 4,040 714 - 4,754 225 Column Rigging Hardware 36.00 HR 1,004 - 1,004 990 Toots/Equipment for Columns 72.00 MH - 72 - 72 COLUMNS 31,217 14,569 2,314 48,099 1,14526 Labor hours 3600.000 STRUCTURAL SLABS 100 Structl Slab,Forming Subcontract 27,230.00 SF - - 231,455 231,455 105 Structl Slab Layout 27,230.00 SF 1,080 169 - 1,249 110 Structl Slab Safety Rails 1,200.00 LF 1,674 1,200 - 2,874 175 Edge Form Structl Slab 1,200.00 SF 5,580 981 - 6,561 180 Strip Structl Slab Edge 1,200.00 LF 1,004 - • - 1,004 185 Form Structl Slab Blockouts 840.00 LF 2,930 595 - 3,525 190 Strip Structl Slab Blockouts 840.00 LF 703 - - 703 225 Chamfer Mark Tendon Locations 208.00 EA 193 31 - 225 230 Wrap Tendon Ends,Structl Slab 480.00 LF 536 120 - 656 235 Attach Tendon Ends,Structl Slab 1,488.00 EA 5,931 208 - 6,139 245 Patch Tendon Ends,Structl Slab 1,224.00 EA ' 1,231 147 - 1,378 275 Structl Slab Cleanup 27,230.00 SF 781 - - 781 280 Structl Slab Pour Watch 27,230.00 SF 808 - - 808 315 Place Structl Slab,4000# 649.88 CY 3,607 46,060 - 49,667 367 Pump Structl Concrete 649.88 CY - 1,787 2,275 4,062 • Slabs/Beams(36-45M) 395 Structl Slab Trowel Finish 25,920.00 SF - - 9,331 9,331 418 Finish Structural Slabs Closure 400.00 SF 543 - - 543 Pours • 425 Cure Structl Slabs 27,230.00 SF 228 817 - 1,045 990 Tools/Equipment for Structural 2.00 MH - 2 - 2 Slabs • STRUCTURAL SLABS 26,830 52,117 243,061 322,008 986.83 Labor hours 3700.000 TOPPING SLABS 270 Stain/Seal Slab®Retail 2,380.00 SF 598 2,856 - 3,454 TOPPING SLABS 598 2,856 3,454 23.80 Labor hours 4200.000 UNIT MASONRY 500 Balcony Pavers 0.00 SF - - 0 5500.000 MISC.METAL 105 Purchase Fabricated Embeds 160.00 EA - 2,080 - 2,080 110 Purchase/Install Shear Stud Rails 864.00 EA 2,678 19,008 - 21,686 300 Artist Loft Stairs 0.00 FLT 0 0 0 300 NW Stair 4.00 FLT 124 18,000 7,200 25,324 300 Library Fire Stair 2.00 FLT 62 6,600 3,600 10,262 300 Apartment Fire Stair • 0.00 FLT 0 0 0 335 Metal Grill©Garage 400.00 SF 201 2,000 - 2,201 7 GLS'Construction, Inc. Standard Estimate Report Pa! ' tkpavillion-scenario3 4/22/2002 9:22 Labor Material -I I- Subcontract I Total I item Description Takeoff Oty Amount Amount Amount Name Amount MISC.METAL 3,065 47,688 10,800 61,553 110.67 Labor hours 5700.000 ORNAMENTAL METALS 400 Awning/Canopy 399.00 SF - - 17,955 17,955 i ORNAMENTAL METALS 17,955 17,955 • o.,= 6100.000 ROUGH CARPENTRY i;; 100 Blocking/Backing,Treated 1,800.00 BF 3,081 851 - 3,931 240 Treated Ledger 144.00 BF 201 68 - 269 250 Wood Framed Construction-Top 0.00 SF 0 0 - Level ROUGH CARPENTRY 3,282 919 4,200 �F F.f 117.63 Labor hours 6200.000 FINISH CARPENTRY 200 Wood Base 0.00 LF 0 0 - • 210 Library Wood Base 1,100.00 LF 2,273 7,194 - 9,467 FINISH CARPENTRY 2,273 7,194 9,467 81.481 Labor hours 6400.000 ARCH'L WOODWORK 100 Unit Cabinets 0.00 IF - 0 0 % 100 Library Built-in Casework 45.00 LF - 8,775 8,775 100 Levert Built-in Casework 95.00 LF - 16,625 16,625 ARCH'L WOODWORK 25,400 25,400 7100.000 WATERPROOFING 115 Waterproofing®Balconies 0.00 SF - - 0 7200.000 INSULATION 120 Perimeter Wall Insulation 5,600.00 SF - - 3,864 3,864 125 Garage Lid Insulation 7,700.00 SF - - 5,929 5,929 155 Dryvit/Framiing @ South Elevation 400.00 SF - - 8,400 8,400 155 Dryvit/Framing on West Elevation 1,040.00 SF - - 21,840 21,840 • 155 DryvitFraming @ South 720.00 SF - - 15,120 15,120 Bump-Ups 155 Dryvit along Parapet-North/South 575.00 SF - - 7,475 7,475 155 Extend Dryvit/Framing @ West 0.00 SF - - 0 Elevation 155 Extend Dryvit/Framing at 0.00 SF - - 0 • Perimeter(8k) INSULATION 62,628 62,628 7500.000 MEMBRANE ROOFING 200 Built-Up Roof w/Rigid Insulation 13,650.00 SF - - 75,075 75,075 MEMBRANE ROOFING 75,075 75,075 7600.000 FLASHING&SHEET METAL 100 Flashing/Sheet Metal 1,200.00 LF - - 16,800 16,800 FLASHING&SHEET METAL 16,800 16,800 7900.000 SEALANTS El 120 1/2'Color Silicone Caulking 1,600.00 LF - - 4,000 4,000 SEALANTS 4,000 4,000 8100.000 METAL DOORS/FRAMES L 100 Hollow Metal Doors 3'x 7'-L1,L2 8.00 EA 223 1,440 - 1,663 105 Hollow Metal Door Frames 3'x7'- 0.00 EA 0 0 - Apartment 105 Hollow Metal Door Frames 8.00 EA 223 1,160 - 1,383 3'x7'-L1,L2 .,, METAL DOORS/FRAMES 446 2,600 3,046 16.00 Labor hours 8200.000 WOOD&PLASTIC DOORS 105 3'x 7'Wood Door-Apartments 0.00 EA 0 0 - 105 3'x 7'Wood Door-L1,L2 5.00 EA 225 1,375 - 1,600 110 3'x 7'Wood Door 0.00 EA 0 0 - Frame-Apartment 110 3'x T Wood Door Frame 5.00 EA 225 750 - 975 `i GLY Construction,Inc. Standard Estimate Report -' "` * Pa tkpavillion-scenario3 4/22/2002 9:22. Labor Material I Subcontract I Total Item Description Takeoff Qty Amount Amount Amount Name Amount • WOOD&PLASTIC DOORS 450 Z125 2,575 16.13 Labor hours 8400.000 ENTRY/STOREFT/CURTAINWALL 100 Window System on Apartment 0.00 SF - 0 Level 100 Windows-L2,North 200.00 SF - - 6,600 6,600 100 Clerestory Windowns 0 South 360.00 SF - - 11,880 11,880 Elev. 100 Window Opening on West Elev. 72.00 SF - - 2,376 2,376 135 Storefront,Entry Doors 11.00 EA - 22,000 22,000 175 Curtain Wall @ WE/S Elevations 6,240.00 SF - - 280,800 280,800 175 Curtain Wall @ Stair 496.00 SF - - 22,320 22,320 175 Curtain Wall 0 Stair-Extend up to 0.00 SF - - 0 38ft 175 Reduce WENS curtainwall by 3ft -780.00 SF - - (35,100) (35,100) ENTRY/STOREFT/CURTAINWALL 310,876 310,876 8700.000 HARDWARE 205 Hardware-Apartment Doors 0.00 EA 0 0 - 205 Interior Entry Door Hdwr 13.00 EA 465 3,995 - 4,460 (Man-Door)-L1,L2 HARDWARE 465 3,995 4,460 16.682 Labor hours 9250.000 t GYPSUM WALLBOARD 100 1st Floor GWB 6,420.00 SF - - 39,804 39,804 100 2nd Floor GWB 7,200.00 SF - - 44,640 44,640 254 Wrap Interior Columns,2'x 2'x 3,840.00 SF - 13,747 13,747 10'high 260 Restroom Light Cove Soffit 16.00 LF - - 960 960 600 Framed GWB Ceiling-Restroom 800.00 SF - - 5,600 5,600 a360 Parapet Framing 1,500.00 SF - - 9,750 9,750 t170 5/8'GWB to Ceiling 0.00 SF 0 0 t180 5/8'GWB Ceiling 0.00 SF 0 0 - t185 Tape&Finish,Walls to Ceiling 0.00 SF 0 0 - t195 Tape&Finish,Ceilings 0.00 SF 0 0 - GYPSUM WALLBOARD • 114,501 114,501 9300.000 TILE 100 CeramicTile-Apartments 0.00 SF - - 0 100 Lobby Ceramic Tile 1,994.00 SF - - 23,928 23,928 100 Restroom Tile Floor,Wainscot 800.00 SF - - 7,200 7,200 TILE 31,128 31,128 9500.000 ACOUSTICAL TREATMENT 100 ACT 1st Floor 8,050.00 SF - - 10,465 10,465 100 ACT 2nd Floor 13,600.00 SF - - 17,680 17,680 ACOUSTICAL TREATMENT 28,145 28,145 9680.000 CARPET 100 Carpet 0 Apartment Level 0.00 SY - - 0 100 Library Carpet 1,511.00 SY - - 43,819 43,819 100 Level 1 Carpet 244.00 SY - - 6,588 6,588 CARPET 50,407 50,407 9900.000 PAINTING 100 Garage Painting/Striping 7,000.00 SF - - 1,400 1,400 105 Painting-Apartment Level 0.00 SF - - 0 105 Paint GWB on L1,L2 18,260.00 SF - - 8,217 8,217 305 Paint 0 Precast 3,456.00 SF - - 2,074 2,074 PAINTING 11,691 11,691 10150.000 COMPARTMENTS/CUBICLES 300 Plastic Laminate Toilet Partitions 6.00 EA - - 3,000 3,000 COMPARTMENTS/CUBICLES 3,000 3,000 10520.000 FE CABT'S AND ACCESSORIES 100 5#ABC Fire Extinguisher 16.00 EA 112 736 - 848 200 Fire Extinguisher Cabinet 14.00 EA 195 1,134 - 1,329 300 'Knox'Box 1.00 EA 50 340 - 390 . GLY�Constru Construction, Inc. Standard Estimate Report Pay, tkpavillion-scenario3 4/22/2002 9:22 Labor Material I Subcontract I Total Item Description Takeoff Oty Amount Amount Amount Name Amount FE CABT'S AND ACCESSORIES 357 2,210 2,567 12.79 Labor hours 10800.000 TOILET/BATH ACCESSORIES 2 200 Toilet Paper Holders 6.00 EA 56 128 - 183 205 Seat Cover Dispensers 4.00 EA 37 134 - 171 1 210 Napkin Disposals 3.00 EA 28 95 - 123 215 Sanitary Napkin Vendors 3.00 EA 67 780 - 847 220 Soap Dispensers 4.00 EA 28 186 - 214 225 Combo Paper ToweVWaste 2.00 EA 56 636 - 692 Disposal 230 Paper Towel Dispenser 2.00 EA 22 109 - 131 235 Waste Receptacle 2.00 EA 56 160 - 216 245 'L-Shaped'Grab Bars(36'x 48') 2.00 EA 32 199 - 231 TOILET/BATH ACCESSORIES 382 2,426 2,807 13.68 Labor hours 14200.000 ELEVATORS 300 Library Elevator 2.00 STOP - - 30,000 30,000 300 Apartment Elevator 0.00 STOP - - 0 • 300 'Freight Elevator' 0.00 STOP - - 0 ELEVATORS 30,000 30,000 15100.000 HVAC 342 .HVAP 27,230.00 SF - - 176,995 176,995 HVAC 176,995 176,995 15400.000 PLUMBING , 340 Plumbing 27,230.00 SF - - 95,305 95,305 PLUMBING 95,305 95,305 • 15500.000 FIRE PROTECTION • 100 Fire Protection 27,230.00 SF - - 35,399 35,399 FIRE PROTECTION 35,399 35,399 16100.000 ELECTRICAL POWER 100 Electrical 27,230.00 SF - - 168,826 168,826 'ELECTRICAL POWER 168,826 168,826 16700.000 COMMUNICATION/ALARM 100 Fire Alarm System 27,230.00 SF - - 27,230 27,230 COMMUNICATION/ALARM 27,230 27,230 • 18001.000 GENERAL CONDITIONS 100 General Conditions 30.00 WKS 123,000 36,000 33,000 192,000 GENERAL CONDITIONS 123,000 36,000 33,000 192,000 • • • ,,i GLY Construction,Inc. Standard Estimate Report x A. ` < Pa tkpavillion-scenario3 4/22/2002 9:21, Estimate Totals Labor 258,869 5,135.128 hrs Material 304,466 Subcontract 1,725,799 2,289,134 2,289,134 Labor Taxes 119,080 46.000% C State B&0 Tax 25,096 B Renton City B&0 Tax 4,302 B Safety 3,883 1.500 % C Warranty Expense 6,104 0.250% T General Lia.Insurance 17,926 0.500% T Fee-Percentage 147,931 6.000 % T 324,322 2,613,456 Estimating Contingency(%) 343,370 15.000% C 343,370 2,956,826 King County Sales Tax 260,201 8.800% T Design Consultants Fees 354,819 12.000 % T Permit/Plan Review 13,306 0.450% T Total 3,585,152 131.662 , • . • . . . • . a• . . • . (...) 3. c" . • ... . . ....2 6, —.....__ - -... .."' • . . - . . .. i fg' 1 1 7.,..„.11.• I4I I.,' 1 .-- - y.frai." '..§..: r. •Ei .p. -7 I Pr* ..,.-,'''..:1, t . i pl,e , , t ,..1 ', `•- 4E01 .'t '‘i • 9 ' ' .1 •:4°,,,A.V:,I ' 'l . LVT ,`,., • LIZ ',.; ...' 'if . '.. r . 'INtirclf: iii:,,•::.",,r'll W... I i*A ., .....I''' .I.-,...;1'' • ;- ' .iIi?!' 1 " '-.. 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SITE PLAN • •. , • . , 'A • C LLINS . I • m • 70 . , , . • . . . . >. • z SCHEME 28 • . • . . . • • • di -„.,..0,..4., ,.. „• ..,, . . ,,,,e, „. ,L., . • „„..‘ - ''.";-..::'!:11441-'1*.P.,44-00,V".•'4,4%'IR40.0.%45,174,0,',' -.;,,,:,•:...!4.4. ,,I*V"0414',14..V01,41..401V,405;,,,.?Ak.11/4',,,W.-;ki? 4 . ',..-,:-.,',43.i•iti;;•-%'434,V40.fg.kxagtig.,:gnipg'..i:024gr,,v.44, .;:.r.: ..:5-.•,,,,•,f.,,,,m1.,,,,A.,.:435,-.41-001.*,,,vi,,,Rogi,,,,R0,,,,t;•*-• .4-....: .,-.:.„••:,:...,,.,q,p4,0t#0.074.0,s, A..t.4.,#•com,,z,,.. .,),.,...,-,.-„,......... :,,,,, /n1 . _ :.:-.:;„-,,,,,,,,,;:-..tt,,,t,,,,A,,KA•s'o,iomtotfgo.ottv'i,-oz ,,j,i:, .., ...:..,,,•-:;C,',...,`.''''"';vi;;,y;',;',Y4P'i.',',3 rtd44,60.f,,,,KON.,'.v,,,,;4:,...4,-IP-v-4,...,',.. ic,-. 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V 0 •-• • 0 0 01:1-0(11-13 A 0.1-10 cr-13 cr-to 61- .0 -Ls,AruL-Q, icup) 0_0 O CLO 11_,PA • • 01 ----- C LLIINS • i 11E1 : -- 1 MI - .. - , - 1 73 =,. ,- RIM FLOES PLAN z SCHEME 3 . . . . cA-cj -o2 -037 CITY OF RENTON % ® CITY OF RENTON APR 29 2002 ail RECEIVED CITY CLERK'S OFFICE MEMORANDUM DATE: April 29, 2002 TO: Bonnie Walton, City Clerk Jim Shepherd, Community Services Administrator FROM: �" ay Covington, Chief Administrative Officer CC: Dennis Culp,Facilities Director SUBJECT: Rejection of Bids to Demolish the Pavilion Building Bonnie, as an outcome of the Annual Council Workshop in March, staff was directed by the City Council to prepare, advertise, and receive bids to demolish the Pavilion Building. These steps were taken and bids were received. Staff has been waiting for direction to award the bid and proceed with demolition. As you know, since then the City Council has asked the Administration to hold off on demolition,while they continue to debate the ultimate fate of the existing building. It now appears that the earliest date the Council might make a decision on whether the current Pavilion Building should be demolished or remodeled will be May 20, 2002. The Council previously approved use of the Piazza—immediately adjacent to the Pavilion Building—for a Fanners market,which could begin as early as June this year. At its most recent meeting, the Council further asked the Administration to develop plans that would allow the limited use of the Pavilion Building for loading and unloading during the Fanners Market operation. In addition, construction of the parking garage has necessitated the use of the parking area immediately to the north of the Pavilion Building. With these two uses going on in and adjacent to the building, it would not be prudent to proceed with immediate demolition—even if we received direction to do so.. For all of these reasons, I am authorizing you to reject all bids received by the City for this purpose, and to suspend any action with regard to demolition of the Pavilion Building until we receive clear direction from the City Council. If the Council does ultimately direct us to demolish the building,we will likely schedule the demolition after the Farmers Market season ends, and when doing so would not negatively impact the construction of the parking garage. M!chele From: Joy Hogley To: Neumann, Michele Date: 4/16/02 4:31 PM Subject: Pavilion Building Demo Project Cancellation Michele, You may have heard that the project to demolish the Pavilion Building has been called off. Dennis said I should let you know, so that you can send out a letter (or whatever official thing you do) saying we're rejecting all bids. I'm also planning to give the low bidder a call and tell him sorry, there was nothing wrong with the bids, the city has just decided to reconsider the decision to demolish the building. Thanks! March 4,2002 Renton City Council Minutes Page 77 Airport: Security Gate Transportation Division requested authorization to use$50,000 from the Replacement,Fund Airport Security Improvement funds to replace the gates at the Renton Airport Appropriation with electrically operated gates which will provide more security. Refer to Transportation(Aviation)Committee. Special Assessment District: Utilities Systems Division requested authorization to establish the East East Kennydale Sanitary Kennydale Sanitary Sewer Infill Phase I Special Assessment District in the Sewer Infill Phase I estimated amount of$857,129.56 to ensure that project costs are equitably distributed to those who benefit. Refer to Utilities Committee. Utility: NE 2nd St Storm Utility Systems Division requested approval to add the NE 2nd St. Storm System Extension Project, Add System Extension project to the Surface Water Utility Division's 2002 Capital to 2002 CIP Improvement Program(CIP)and to appropriate$200,000 for the project from the unexpended 2001 CIP fund balance. Refer to Utilities Committee. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was read from Maurice Crock, Sound Flight,Inc.,PO Box Citizen Comment: Crock— 812,Renton,98057,urging the City to keep customs service for seaplanes at Customs Service at Airport the Renton Airport. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION(AVIATION)COMMITTEE. CARRIED. Citizen Comment: Carlson— Correspondence was read from Clyde E. Carlson,Northwest Seaplanes,Inc., Customs Service at Airport PO Box 1845,Renton,98057,requesting that the City provide the necessary facilities to the United States Customs Service for customs service to be restored at the Renton Airport. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION(AVIATION) COMMITTEE. CARRIED. Citizen Comment: Kotker— Correspondence was read from Dave Kotker,4339 134th Pl. SE, Bellevue, Airport Noise Abatement 98006, expressing disappointment that the Renton Airport voluntary noise Procedure Changes abatement procedures would not be changed as recommended by the pilots ad hoc advisory committee. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION(AVIATION)COMMITTEE. CARRIED. Citizen Comment: Hart/Burton An electronic letter was read from Mary Hart and Tom Burton, 2508 NE 7th —Off-Leash Dog Park, South St.,Renton, 98056, asking that the Council support an off-leash dog park being King County(SeaTac) considered for South King County in the City of SeaTac. MOVED BY CLAWSON,SECONDED BY PERSSON, COUNCIL REFER THIS CORRESPONDENCE TO THE COMMUNITY SERVICES COMMITTEE. CARRIED. MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL ALSO REFER THIS CORRESPONDENCE TO THE PUBLIC SAFETY COMMITTEE. CARRIED. Community Services Administrator Jim Shepherd clarified that the proposed park would be a King County regional park located in South King County, and the County is seeking a financial commitment from surrounding cities for the park. March 4,2002 Renton City Council Minutes Page 78 OLD BUSINESS Finance Committee Chair Parker presented a report recommending concurrence • Finance Committee in the staff recommendation to authorize the Mayor and City Clerk to sign a Lease: Vykor, 200 Mill Bldg lease with Vykor, Inc. to rent the first and fifth floors at the 200 Mill Building. (1st&5th Floors) The term of the lease is for three years, and the cost to remodel the space will be recovered in the rent. MOVED BY PARKER, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services Community Services Committee Chair Corman presented a report supporting Committee the staff recommendation to have a supplemental funding cycle for the 2002 Human Services: 2002 CDBG Community Development Block Grant(CDBG)capital funds in the amount of Supplemental Funding Cycle $210,857. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Responding to Councilwoman Keolker-Wheeler's inquiry,Human Services Manager Karen Bergsvik described the various methods she will use to notify agencies of the supplemental funding cycle which includes mailing information to past applicants,publishing notices in the newspaper, and posting the information on the City's website. ORDINANCES AND The following ordinances were presented for second and final reading and RESOLUTIONS adoption: Ordinance#4956 An ordinance was read amending Chapter 6-18,Penal Code, of Title VI Police: Lewd Conduct (Police)of City Code by adding a new Section 6-18-18, regarding lewd acts. Ordinance MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4957 An ordinance was read amending Chapter 6-18,Penal Code, of Title VI Police: Severability Ordinance (Police) of City Code by adding a new Section, 6-18-1.9,regarding severability. MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4958 An ordinance was read vacating the easterly 30 feet of the unopened, existing Vacation: Lyons Ave NE Lyons Ave. NE right-of-way, south of NE 4th St. (Petitioner: Abney-Revard, ROW, Abney-Revard(VAC- Inc.;VAC-01-006). MOVED BY KEOLKER-WHEELER, SECONDED BY 01-006) BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER, Community Services: Pavilion COUNCIL AUTHORI7F THE ADMINISTRATION TO PROCEED WITH Building Demolition THE CALL FOR BIDS FOR THE DEMOLITION OF THE PAVILION ®—' BUILDING. CARRIED. Jim Shepherd, Community Services Administrator, confirmed that the advertisement for the call for bids will be published on March 5th. ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 8:41 p.m. . LUale-rt-J BONNIE I. WALTON, City Clerk Recorder: Michele Neumann March 4,2002 CITY OF RENTON MEMORANDUM DATE: September 17,2001 TO: Dan Clawson, Council President City Council Members VIA: Mayor Jesse Tanner FROM: .1-r Jim Shepherd,Community Services Administrator STAFF CONTACT: Dennis Culp,x6606 SUBJECT: Pavilion Building Costs to Date,LOG #0105 The purpose of this memorandum is to inform the City Council of the funds spent to date on the Pavilion building. This total does not include the original purchase price of the property since the Pavilion site itself was part of a larger property purchase. DESCRIPTION COST EARTHQUAKE RELATED WORK Initial engineering assessment of structural stability 789 Initial earthquake repairs to remove wing walls and some parapet 19,371 Engineering to redesign gutter system 1,641 Bid price to complete parapet repairs 20,563 SUB TOTAL $42,364* • Note the Earthquake repairs costs are less than estimated in memo to Council,dated July 2, 2001(copy attached).The engineering to re-design the gutter system cost less than expected and the competitively bid repair work was less than estimated($20,563 versus$37,507). PRE 1999 CONSTRUCTION WORK Asbestos Abatement 3,500 Vehicle lift and contaminated soil removal 64,256 Repair/replace concrete floor 7,185 Sewer and water extensions 7,737 Interior building cleanup 6,293 Structural improvements 4,339 Electric service for police security 3,474 . Roof repair 21,720 Exterior painting 8,880 SUB TOTAL $127,384** **A large portion of this work was identified by Level II environmental assessment that the City performed before the property was purchased. The city negotiated a lower purchase price for the property to offset some of these costs. CONSULTING SERVICES Engineering consultants for code compliance report 4,424 CJA cost estimate report-1998 4,993 CJA cost estimate update- 2001 1,725 SUB TOTAL $11,142 TOTAL CONSTRUCTION AND ENGINEERING FUNDS SPENT TO DATE ON THE PAVILION BUILDING $180,890 As the Council knows,there is also a proposal from CENTEX to develop the site. The Administration has been talking with CENTEX since early August about the possibilities of developing the site into a new,mixed-use facility. Any actual development work on site,however,would not start for at least six months,if at all,because of CENTEX's due diligence requirements. Since the building is currently unsafe,the Administration felt it was necessary to complete the repairs in order to remove the fencing and the building's"Red Tag". .4 CITY OF RENTON MEMORANDUM DATE: July 2, 2001 TO: Dan Clawson, Council President City Council Members VIA: Mayor Jesse Tanned R, FROM: Jim Shepherd, Comm Ay Services Administrat r J' STAFF CONTACT: Dennis Culp, x6606 • SUBJECT: Pavilion Earthquake Repair Costs, LOG# 6-C The purpose of this memorandum is to inform the City Council the current status of earthquake repair costs to the Pavilion building. BACKGROUND: • Council memorandum,dated June 18,2001, Subject: Pavilion Earthquake Repairs, informed the council of actions underway to repair the Pavilion. Repair costs were not included in this earlier memo since we were still deciding to replace or repair the gutter system. We have decided it is more cost effective to repair the gutter system. • Cost of repairs. ➢ Remove wing walls,planters, &3 rows of parapet bricks $17,188 ➢ Remove remaining 5 rows of parapet bricks $9,737* ➢ Engineeringto re-design gutter system $2,500 ➢ Repair gutter systemi(cheaper than replacing system) $27,770* Total Repairs $57,195 * We have delayed the start of these two repair projects pending a decision of whether the Pavilion building will be renovated or torn down to accommodate development at that site. • Source of funds ➢ The 502 insurance fund is being used to pay for earthquake repair work while we await re- imbursement from FEMA and others. Any re-imbursements received are placed in the 502 Fund. ➢ FEMA is expected to pay 75%of the cost of repairs. They will also consider allowing us to apply the cost of repairs to building demolition,provided the state accepts demolition as an alternative solution to building repair. ➢ In past disasters where FEMA funds were involved,the state also contributed 12.5%of the cost of repair. For the Nisqually Earthquake the state has not yet made any determination concerning state funding. ➢ WCIA insurance pool has limited funds to allocate to the pavilion project, and we are submitting the project for funding consideration. ➢ If any residual funds are required,the 502 Fund absorbs the loss. • The$2.3 Million currently authorized for a Pavilion project will not be used to fund earthquake repairs. September 10,2001 Renton City Council Minutes Page 309 anxiety attacks due to the noise,and often has to sleep in her car or at a friend's house to avoid the noise. Mayor Tanner commented that although the Police Department has investigated this problem many times,he would send the someone to look into the matter again. Citizen Comment: Burk— Alan Burk, 14106 SE 124th St.,Renton, 98059, suggested that the City amend Directional Parking Violations the directional parking law, saying that it is a law of convenience and violation of this law does not create a hazardous situation in most residential areas. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At Councilwoman Keolker-Wheeler's request, item 8.c. was removed for separate consideration. Council Minutes of August 27, Approval of Council minutes of August 27, 2001. Council concur. 2001 City Clerk: Paperless City Clerk requested approval of a consultant agreement with CRE8, Inc. to Technology Planning commence planning for conversion to paperless technology in the Municipal Consultant Contract, CRE8 Court,City Clerk Division,Police Department,Development Services Division and Fire Department, in the amount of$65,000. Refer to Finance Committee. Vacation: SE 2nd P1 between Technical Services Division submitted the appraisal performed for the SE 2nd Lyons Ave SE&Nile Ave SE Pl. and Nile Ave. SE street vacation(VAC-01-001;Harbour Homes,Petitioner) &Portion of Nile(VAC-01- and requested that Council accept the appraisal determination of$50,000 and 001) set compensation for the right-of-way at$50,000. Council concur. MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 8.c.FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration City Clerk reported bid opening on 9/5/2001 for CAG-01-142,Pavilion Item 8.c. Building Parapet Repair; seven bids;engineer's estimate$30,000; and CAG: 01-142,Pavilion submitted staff recommendation to award the contract to the low bidder, Celtic Building Parapet Repair, Construction,Inc.,in the amount of$20,563.20. Cel`tic—Construction Councilwoman Keolker-Wheeler objected to spending any more money on the Pavilion Building. Stating that although she understands that the repairs are safety related as a result of the earthquake, she emphasized that until a decision is made regarding the fate of the building, she does not want to spend any more money on it. She pointed out that the building is fenced off to prevent people from walking next to it. Councilwoman Briere also agreed that no additional money should be spent on the building. Council President Clawson indicated that although he also does not want to spend any more money,he felt that if other businesses must comply with safety standards, so must the City. Mayor Tanner urged Council to approve the item, emphasizing that this is a red-tagged building and not fully barricaded. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR WITH ITEM 8.c. TO SPEND$20,563.20 TO REPAIR THE PAVILION BUILDING.* Councilwoman Keolker-Wheeler requested an estimate of the money already spent to date on the building. Stating that he considers the building an asset, Councilman Parker, although hesitant to spend money on it, agreed that the building must be made safe. *MOTION CARRIED. September 10,2001 Renton City Council Minutes Page 308 For the record, Council President Clawson acknowledged that there are visibility problems at the intersection of S. 7th St.and Renton Ave. S. and recommended that City funds be expended to fix the problem. *MOTION CARRIED TO UPHOLD THE HEARING EXAMINER'S DECISION AND APPROVE THE HERITAGE RENTON HILL PRELIMINARY PLAT. (Mayor Tanner voted "aye" to break the tie vote.) MOVED BY PARKER, SECONDED BY CLAWSON, COUNCIL SUSPEND THE RULES AND ADOPT THE RESOLUTION APPROVING THE HERITAGE RENTON HILL PRELIMINARY PLAT.* Resolution#3526 A resolution was read approving the Heritage Renton Hill preliminary plat Appeal: Heritage Renton Hill, located southeast of the intersection of Beacon Way S. with SE 7th Ct.,Jones Renton Hill Community Assoc Ave. S.,and S. 7th St on Renton Hill. File No. PP-00-053 and AAD-00-149. (PP-00-053 &AAD-00-149) *MOTION CARRIED TO ADOPT THE RESOLUTION. (Mayor Tanner voted "aye" to break the tie vote.) ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2001 and beyond. Items noted included: * WSDOT awarded the construction contract for the I-405/SR-167 flyover ramp project to Max J. Kuney from Spokane and construction began on September 4th. * A ribbon cutting ceremony to celebrate the completion of the downtown transit center located north of S. 3rd St., between Burnett Ave. S. and Logan Ave. S., will be held on Saturday, September 15th at 10:00 a.m. * The Renton Senior Activity Center will be closed September 10th through 14th for annual maintenance and repairs. AUDIENCE COMMENT David Chesnes, 1105 N. 29th St.,Renton,98056, reported that he received a Citizen Comment: Chesnes— parking ticket in June for parking in the wrong direction on his street. A Directional Parking Violations Renton resident for 23 years,Mr. Chesnes commented that never before has this violation been enforced in his area. He said he knows that there is a reason for the law and understands its application to arterials and busy streets,but not to residential streets. Mr. Chesnes recommended that the law be amended. On another subject,Mr. Chesnes expressed his concerns regarding the lack of parking at Gene Coulon Park. Citizen Comment: Buss— Christopher Buss, 362 Earlington Ave. SW,Renton, 98055,commented on Directional Parking Violations directional parking violations, saying that the issue entails not only the directional parking law but the traffic controller's enforcement of the law. Mr. Buss stated that, compared to surrounding areas,Renton's issuance of parking infraction citations is high. He questioned the City's inconsistent and unfriendly enforcement of the violations and asked Council to amend the law. Citizen Comment: Pillo— Ben Pillo, 860 Chelan Ave. NE,Renton, 98059, spoke in support of the Johnson Annexation,Jericho Johnson Annexation and relayed problems he has had with King County Ave NE, NE 6th&NE 9th Sts relating to storm water drainage issues. Citizen Comment: Shelton— Ida Shelton, 2020 Grant Ave. S.,A-103,Renton, 98055, complained about Neighbor Noise Disturbances vibrating noises emanating from a neighbor's apartment which has been occurring since 1991. Ms. Shelton said she is unable to sleep and experiences June 18,2001 Renton City Council Minutes Page 193 Responding to Mayor Tanner's inquiry regarding the appropriateness of asking for staff study since this item is still under appeal, City Attorney Larry Warren explained that the letter to the Transportation Division as drafted does not ask for new information but asks for what codes are applicable and which ones were analyzed on the staff report. He emphasized that the Committee is asking for factual information only. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT.* In response to Councilman Parker's inquiry regarding the length of time needed for staff to respond to the letter,Planning/Building/Public Works Administrator Gregg Zimmerman responded that it will take approximately one week. *MOTION CARRIED. Community Services:Pavilion Councilwoman Keolker-Wheeler asked for the cost of earthquake repairs to the Building Earthquake Damage Pavilion building,and inquired about the status of the retail brokerage services Repairs Cost Request contract for marketing the building. Mayor Tanner stated that he believed the retail brokerage services contract had expired; and said that he would provide her with information regarding the cost of repairs. ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution#3511 A resolution was read authorizing the Mayor and City Clerk to enter into an Public Works: Eastside Memorandum of Agreement by and between the City of Renton and King Interceptor Project,Memo of County for the Eastside Interceptor(ESI) Section 1 Capacity Restoration Agreement with King County Agreement,in order to establish the criterion by which the County's supplemental pipeline construction project will meet its overall objectives. MOVED BY PERSSON,SECONDED BY PARKER,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Citizen Comment: Petersen— Councilman Persson reported receipt of a letter from Inez Petersen, 3306 Lake N 33rd P1 Condominium, Washington Blvd.N. #2,Renton,98056, stating that the owner of a Potential Parking Violations condominium located at 805/807 N. 33rd Pl.has enlarged the parking arrangement on her property without City approval. Ms.Petersen requested that the property owner be required to comply with pertinent parking,loading and driveway regulations to legally establish new parking on her premises; and if approval cannot be granted,require the property owner to discontinue use of the non-compliant parking spaces. MOVED BY PERSSON, SECONDED BY BRIERE,COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION COMMITTEE. CARRIED. Community Services: Public Councilman Persson commented on the poor sound quality of the public Address Systems Improvement address systems used at the ribbon cutting ceremony at the new Senior Center Request Rotary Sun Room and other venues at which City presentations are made. He asked that staff investigate improving the portable public address systems. AUDIENCE COMMENT Chris Clifford, 2721 Talbot Rd. S.,Renton,98055, expressed his displeasure Citizen Comment: Clifford— with the City's handling of the closure of the Lande Feed Building and Lande Feed Building Closure, questioned why the building was not closed until Friday,when the City Declared Dangerous Building conducted its inspection on Wednesday. He stated that the inspection process was unfair and asked that Craig Lande be allowed to operate his store out of the front part of the building. INO CITY OF RENTON MEMORANDUM RECEIVED DATE: June 14, 2001 7 JUN 1 8 LUU1 TO: Dan Clawson, Council Presiderit City Council Members VIA: Mayor Jesse Tanner , ' ffONCITYCOUNCIL FROM: Jim Shepherd, Community ervices Administrator STAFF CONTACT: Dennis Culp, x6606 SUBJECT: Pavilion Earthquake Repairs,LOG# 01033-C The purpose of this memorandum is to inform the City Council the current status of earthquake repairs to the Pavilion building. BACKGROUND: • The Nisqually Earthquake damaged the Pavilion building. Initial inspection by city employees found damage to the parapet walls and to the two wing walls on the east end of the building. Falling debris damaged both brick planter boxes also on the east end of the building. • DCI structural engineers were called out to examine the building. They confirmed the damage and declared that structurally the building frame was intact and that the damage, though of public safety concern,was not structural. • The initial method of repair was to remove the parapet walls, the wing walls (and associated canopy), and the planters. The building shell would then be finished to mask the damaged areas. • Upon further investigation,however, it was discovered that only a part of the parapet could be removed if we kept the existing roof drainage system. The roof drainage system used part of the parapet wall to channel run-off into the vertical drains at each end of the building. • Currently a contractor has been hired to undertake the work to include removing part of the parapet wall while leaving the drainage system intact. The wing walls and planters have been removed and work has started on the parapet walls. • There are eight rows of un-reinforced masonry brick that constitute the parapet. To date three rows have been removed. Once we started removing the concrete blocks,we discovered that all eight rows were no longer bonded, so we re-visited the decision to save the existing drainage system. • The remaining rows of block will be removed from the parapet walls, once we determine the preferred roof drainage system to employ. We are designing a substitute system to accomplish the same end result of channeling the water from the roof into the vertical drains. • Until repairs can be completed, temporary fencing has been erected on the Piazza side of the building as a public safety pre-caution. r • RE �z_>>�.i .s.�_ JUN 1 3 2001 COUNCIL REFERRAL TO ADMINISTRATION CITY OF RENTON COMMUNITY SERVICES TO: Jim Shepherd DATE:: 6/12/01 FROM: Marilyn Petersen LOG#: 01033-C On 6/11/01, Council referred the following: Council requested a status report on the repairs to the pavilion building. Please respond as follows: XX Prepare memo to Councilmembers via Mayor. (After Mayor's approval,Mayor's secretary will copy for Council and Clerk and return copy to you.) Prepare memo to Councilmembers via Mayor and include attached letter with memo. (After Mayor's approval, Mayor's secretary will copy for Council and Clerk and return copy to you.) Prepare letter(s) to citizen/agency with department head's signature and submit to Mayor for approval. (After Mayor approves the letter,the Mayor's secretary willcopy for Council and Clerk and return to you for mailing.) Schedule matter on Council committee agenda. Call Council secretary ASAP. (Copy of response to City Clerk not required.) Other: PLEASE REFERENCE LOG NUMBER ON ALL LETTERS. Please complete request by June 26,2001. Thank you. June 11,2001 Renton City Council Minutes 410 Page 184 matter of how the mitigation money associated with the agreement will be used to the Transportation Committee. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 182 for Transportation Committee report regarding usage of mitigation money.) Planning&Development Planning&Development Committee Chair Keolker-Wheeler presented a report Committee regarding the Aegis Development Agreement. In the 2000 Comprehensive Plan Planning:Development amendment cycle,a Land Use Map amendment and rezone were approved for Agreement Changes,Aegis one parcel, subject to the conditions of a Development Agreement between the Capital International&T and City,the property owner,and a developer. The Development Agreement E Investment specified allowed uses, self-storage and office,and special development regulations applicable to development of the site. The Development Agreement also included a conceptual site design. Consistency with this conceptual site design is required for approval of site development proposals. The formal application for development diverged in several ways from the schematic designs included in the Development Agreement. After review of those proposed changes,the Committee found consistency between the current proposal and the Development Agreement approved by the Council. Therefore, no Council action is necessary to amend the Development Agreement. MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Council: Pavilion Building& Councilwoman Keolker-Wheeler requested status reports on the following Renton Western Wear Alley items:repairs to the pavilion building,and use of the alley by Dally Homes Status Report Request adjacent to Renton Western Wear. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution#3508 A resolution was read authorizing temporary street closures at Houser Way S. Public Works:Eastside and Morris Ave. S.,Houser Way S. and Burnett Ave. S.,and Morris Ave. S.at Interceptor Project, Street S. 7th St.for the installation of 72-inch diameter pipe for the King County Closures Eastside Interceptor Restoration project. MOVED BY PERSSON, SECONDED BY NELSON,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3509 A resolution was read authorizing the Mayor and City Clerk to enter into an Transportation: SW 7th St& interlocal cooperative agreement with the Washington State Department of Lind Ave SW Traffic Signal Transportation(WSDOT)for grant funding to install a traffic signal at SW 7th Design&Construction, St.and Lind Ave. SW. MOVED BY PERSSON, SECONDED BY NELSON, WSDOT Grant COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3510 A resolution was read authorizing the Mayor and City Clerk to enter into a local Transportation: East Valley Rd agency agreement supplement with the Washington State Department of Rehabilitation,WSDOT Grant Transportation(WSDOT)for additional grant funding for the East Valley Rd. rehabilitation. MOVED BY PERSSON, SECONDED BY KEOLKER- WHEELER,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinance was presented for second and final reading and adoption: January 8,2001 Renton City Council Minutes Page 4 Technical Services: Latecomer Technical Services Division submitted proposed amendments to City Code Agreements, City Code changing the service fees and conditions required of private developers for Changes latecomer agreements. Refer to Utilities Committee. Technical Services: Surplus of Technical Services Division requested approval to declare surplus City-owned City-owned Property, 333 property located at 333 Main Ave. S.,originally purchased for the Main Ave. S. Main Ave S widening project. Portions of the property were used for the project and the remainder is not needed by the City. Refer to Board of Public Works; set public hearing for February 26, 2001,to take testimony on the proposal. Lease: Boeing Employee Transportation Division recommended approval of Addendum 05-00 to LAG- Flying Association Lease at 87-001, airport lease with Boeing Employee Flying Association,to establish a Airport,LAG-87-001 new rental rate of$.3220 per square foot per year, an increase of$.042 from the previous rate of$.28 per square foot per year. Council concur. Transportation: Civil Engineer Transportation Systems Division requested authorization to fill vacant Civil III Hire at Step D Engineer III Position at Step D. Council concur. Plat: Windwood Division 3, Responding to Council President Clawson's inquiry regarding the use of rolled NE 4th P1&Pasco Ave NE curbs in the Windwood Division 3 subdivision(consent item 9.c.), (FP-00-086) Planning/Building/Public Works Administrator Gregg Zimmerman affirmed that Renton requires the installation of vertical curbs. He explained that there are several instances in the annexation areas where the original platting was inherited from King County and he speculated that may have happened in this case since King County allows the use of rolled curbs. Mr. Zimmerman said that he will investigate the matter and report back to Council prior to recording the final plat. MOVED BY CLAWSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was read from Mike Davis,Davis Consulting,Inc.,27013 Citizen Comment: Davis— Pacific Hwy. S.,PMB #353,Des Moines, 98198, withdrawing the Anderson Anderson Annexation Annexation application due to lack of neighborhood support to complete the (Withdraw Application) 60%petition for annexation. OLD BUSINESS Council President Clawson presented a report regarding the contract for Committee of the Whole professional real estate services for the Pavilion Building. The Committee EDNSP: Pavilion Building recommended Council authorize the administration to sign the contract with Retail Brokerage Services, CB CB Ellis Commercial Real Estate as brokers to provide exclusive representation Richard Ellis for the leasing of the Pavilion Building for retail space until May 1, 2001. All proposed leases will be brought back to the Council for approval. MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Planning&Development Planning&Development Committee Chair Keolker-Wheeler presented a report Committee regarding the request to modify height restrictions for the Conrad Short Plat. Plat: Conrad,Request to Upon consideration of input from staff and the potential developer of the Modify Restrictive Covenants, property,the Planning and Development Committee has agreed to consider SHP-99-093 modifying the Restrictive Covenant established as part of the approvals for the Taco Time Comprehensive Plan Amendment/Rezone and the Conrad Short Plat. The modification would be pursuant to Policy and Procedure No.400-13, Removal and/or Modification of Restrictive Covenants. The Covenant currently limits construction to "one story in height,with future remodels governed by the R-10 zoning in effect at the time of remodel." In January 8,2001 Renton City Council Minutes Page 3 Mr.Zimmerman pointed out that there is a provision in the City Code which indicates that under certain circumstances,residents who refuse to hook up to the sewer could be charged a monthly utility fee. He said that he would welcome the opportunity to revisit the issue and suggested referral to committee. MOVED BY CORMAN, SECONDED BY KEOLKER- WHEELER,COUNCIL REFER THE MATTER REGARDING SEWER CONNECTION UTILITY FEES TO THE UTILITIES COMMITTEE. CARRIED. MOVED BY CLAWSON, SECONDED BY PERSSON, COUNCIL CLOSE THE PUBLIC MEETING. CARRIED. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL: ACCEPT THE 10%NOTICE OF INTENT TO ANNEX; AUTHORIZE CIRCULATION OF THE 60%PETITION; REQUIRE ADOPTION OF CITY ZONING ON THE PROPERTY CONSISTENT WITH THE COMPREHENSIVE PLAN; AND REQUIRE THAT THE PROPERTY OWNERS ASSUME A PROPORTIONAL SHARE OF THE CITY'S BONDED INDEBTEDNESS. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2001 and beyond. Items noted included: * The City of Renton's website,www.ci.renton.wa.us, averaged • approximately 14,000 hits each week in 2000. * Renton Firefighter's Local 864 cooked Thanksgiving dinner for 100 people at the Griffin Home, donated$500 to a family burned out of their Renton home, and supplied Thanksgiving and Christmas dinners for two needy families in the Renton area. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Appeal: Monopole at N 30th City Clerk submitted appeals of the Hearing Examiner's decision regarding a St,Kennydale Neighborhood request for conditional use permit to erect a monopole at 1321 N. 30th St.; Association&AT&T Wireless appeals filed on 11/09/2000 by Kim Brown representing Kennydale Neighborhood Association and on 11/13/2000 by AT&T Wireless,represented by John C.McCullough, accompanied by the required fees. Refer to Planning &Development Committee. CAG: 00-064, Old City Hall Community Services Department submitted CAG-00-064, Old City Hall Flood Flood Wall Project, Stouder Wall Project; and recommended approval of the project, authorization for final General Construction pay estimate in the amount of$7,938.66, commencement of 60-day lien period, and release of the retainage bond to Stouder General Construction LLC, contractor, if all required releases are obtained. Council concur. Plat: Windwood Division 3, Development Services Division recommended approval, with conditions, of the NE 4th P1&Pasco Ave NE Windwood Division 3 final plat; 50 single family lots on 14.41 acres located in (FP-00-086) the vicinity of NE 4th Pl. and Pasco Ave.NE(FP-00-086). Council concur. (See page 4 for additional discussion on this item and page 6 for resolution.) Executive: CitySource Printing Executive Department recommended approval of a contract in the amount of &Distribution (Renton $73,440 with the Renton Reporter to print and distribute CitySource, the City's Reporter) newsletter to its citizens, in 2001 and 2002. Refer to Community Services Committee. December 18,2000 Renton City Council Minutes Page 454 Ordinance#4885 An ordinance was read changing the zoning classification of 0.7 acres of Rezone: Vectra Property, property located along Monster Rd. SW and Grady Way from P-1 (Public Use) Monster Rd SW&Grady zone to IM(Industrial Medium) zone. (Vectra LLC Rezone; File No.R-00- Way,P-1 to IM(R-00-099) 099) MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4886 An ordinance was read amending Chapter 1,Fee Schedule, of Title V,Finance Finance: Maplewood Golf and Business Regulations of City Code by increasing golf course greens fees. Course Greens Fees Increase MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4887 An ordinance was read authorizing an increase not to exceed six percent(6%) Finance: 2001 Property Tax in the regular property tax collections for year 2001. MOVED BY PARKER, (Not to Exceed 6%) SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4888 An ordinance was read authorizing a one hundred six percent(106%)property Finance: 2001 Property Tax tax levy limit factor for 2001 to protect the City's future property tax levy Levy Limit Factor(106%) capacity. MOVED BY PARKER, SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4889 An ordinance was read establishing the property tax levy for the year 2001 for Finance: 2001 Property Tax both general purposes and for voter approved bond issues. MOVED BY Levy PARKER, SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS City Attorney Larry Warren explained that Council had authorized that he seek Legal: I-722 Injunction to intervene in the 1-722 lawsuit. He reported that the court expanded the injunction to include the City of Renton along with five or six other cities who also sought to intervene so the City is now part of the 1-722 litigation. Responding to Councilman Parker's inquiry regarding the class action lawsuit, Mr. Warren said that two classes had been established, one consisting of cities and one of counties. Airport: Business Plan Responding to Councilman Corman's inquiry regarding the City's plan to develop an airport business plan, Councilman Persson said that the matter has been scheduled to be discussed by the Transportation(Aviation) Committee. Parks: Pavilion Building ' Councilman Persson requested an estimate of what it would cost to demolish the Pavilion Building and an estimate of the value of the property. Mayor Tanner said that those figures would be made available to Council in time for the Committee of the Whole meeting on January 8. Responding to Councilman Corman's inquiry regarding past Pavilion Building cost studies, Mayor Tanner recalled that the cost of constructing a new building was approximately$1 million more than refurbishing the existing building. He commented that he would welcome suggestions from the Council as to what to do with the property,but pointed out that he does not want to sell it. Citizen Comment: Turner— At the request of Councilwoman Keolker-Wheeler, electronic mail was read Lot Coverage Standards in the from Ted Turner and Cindy Frank, 7540 34th Ave. SW, Seattle, 98126, R-5 &R-8 Zones thanking the Council for amending the City Code to allow for a larger footprint threshold for homes being built in the R-8 zone. He stated that moving forward with the amendment allowed Harbour Homes to resume the construction of their house on Lot 12 in the Honey Creek Heights Development. December 18,2000 Renton City Council Minutes Page 455 AUDIENCE COMMENT Carol Heltzel, 8245 SE 61st St.,Mercer Island, 98040, expressed her Citizen Comment: Heltzel- disappointment in the Council's decision to grant Aeropacific Aviation an Aeropacific Aviation Request airport operating permit and encouraged Council to develop an airport business to Operate Aircraft Charter at plan. Airport ADJOURNMENT MOVED BY PARKER, SECONDED BY NELSON, COUNCIL ADJOURN. CARRIED. Time: 8:40 p.m. D214,/ 1-7.) MARIL J. • ' TERSEN, CMC, City Clerk Recorder: Michele Neumann December 18,2000 • December 18,2000 Renton City Council Minutes Page 450 Intent to Annex for the proposed Honey Creek East Annexation; approximately 28 acres located west of Union Ave.NE and south of Sierra Heights Elementary School. Council concur. EDNSP: Main Ave S Parking Economic Development,Neighborhoods and Strategic Planning Department Lot Lease,Taylor's Auto Body requested approval to lease a portion of the City's public parking lot located on Main Ave. S. in the amount of$360 per month to Taylor's Auto Body for • employee parking on a month-to-month basis. Refer to Finance Committee. EDNSP: Retail Brokerage Economic Development,Neighborhoods and Strategic Planning Department Services for Pavilion Building, recommended approval of a contract with CB Richard Ellis for retail brokerage CB Richard Ellis services to lease the Pavilion Building for retail use. Refer to Committee of the Whole. Airport: Renton Chamber of Executive Department recommended approval of changes to Addendum#2 to Commerce Lease Extension LAG-61-633, an extension to the agreement with the Renton Chamber of (LAG-61-633) Commerce to lease space at the airport, approved by Council on 11/13/2000. Council concur. (See page 451 for correspondence regarding this matter.) Fire: King County Emergency Fire Department recommended approval of a lease with King County Medical Services Lease at Emergency Medical Services in the amount of$705.93 per month plus Station#14 escalation clause, to continue to lease space at Fire Station#14 located at 1900 Lind Ave. SW to house a paramedic unit. Council concur. (See page 453 for resolution.) Plat: McTighe,NE 4th St(PP- Hearing Examiner recommended approval,with conditions,of the McTighe 00-114) Preliminary Plat; 25 single family lots on approximately 4.685 acres located on NE 4th St.,between Hoquiam Ave.NE and Jericho Ave. NE(PP-00-114). Council concur. Transportation: I-405/NE 44th Transportation Systems Division recommended approval of Supplement No. 2 St Interchange Preliminary to CAG-00-103, agreement with Entranco, Inc., for the I-405/NE 44th St. Design,Entranco Interchange Preliminary Design in the amount of$296,953 for revisions to the existing scope of work to accommodate changes in the project configuration. Refer to Transportation Committee. Parks: Water Line City Attorney Larry Warren requested that the item regarding the construction Construction through Gene agreement with SECO Development to conduct work in Gene Coulon Park Coulon Park, SECO associated with the Southport Development which was pulled from the agenda Development two weeks ago,be brought back to the Council for approval. Explaining that the item was originally referred to Council because there was a permanent easement through Gene Coulon Park,Mr. Warren said the agreement now has a two month temporary construction easement. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL ADD ITEM REGARDING THE CONSTRUCTION AGREEMENT WITH SECO DEVELOPMENT TO THE CONSENT AGENDA. CARRIED. Added Item 8.k. Community Services Depaitnient recommended approval of a contract with Parks: Water Line SECO Development to allow SECO to begin construction of a water line to Construction through Gene serve the former Shuffleton site, a portion of which passes through Gene Coulon Park, SECO Coulon Park. Council concur. Development MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO INCLUDE ADDED ITEM 8.k. CARRIED. December 18,2000 Renton City Council Minutes Page 451 CORRESPONDENCE Electronic mail was read from Sam Evans, 127 Logan Ave. S.,Renton, 98055, • Citizen Comment: Evans— objecting to Lori Giometti's article in the North Renton Neighborhood Aeropacific Aviation Request Association's newsletter regarding activities at the Renton Airport. to Operate Aircraft Charter at Airport Citizen Comment:No Split Correspondence was read from the No Split East Turn Lakewood/Seward Park East Turn Club—Aeropacific Community Club,4916 S. Angeline St, Seattle, 98118,requesting that the City Aviation Request to Operate deny Aeropacific Aviation's request for airport operating permit at the Renton Aircraft Charter at Airport Airport. Citizen Comment: Laing— Electronic mail was read from Colleen B. Laing, 5207 S. Farrar St., Seattle, Aeropacific Aviation Request 98118, expressing her concerns regarding the increase in airplane noise and to Operate Aircraft Charter at stating her opposition to Aeropacific Aviation's request for airport operating Airport permit at the Renton Airport. • Citizen Comment: Talbot— Electronic mail was read from Chas.H.W. Talbot, 3930 S. Ferdinand, Seattle, Aeropacific Aviation Request 98118, stating his opposition to Aeropacific Aviation's request for airport to Operate Aircraft Charter at operating permit at the Renton Airport. Airport Citizen Comment: Olson— Electronic mail was read from Dr. James M. Olson,4733 Lake Washington Aeropacific Aviation Request Blvd. S., Seattle, 98118,requesting that the City deny Aeropacific Aviation's to Operate Aircraft Charter at request for airport operating permit at the Renton Airport. Airport Citizen Comment: Heltzel & Electronic mail was read from Tom Heltzel, 8245 SE 61st St.,Mercer Island, Herres—Aeropacific Aviation 98040, and Lorelei Herres, 8460 W. Mercer Way,Mercer Island, 98040, stating Request to Operate Aircraft their concerns regarding Aeropacific Aviation's request for airport operating Charter at Airport permit and requesting that the Council give this matter a comprehensive review before making an irrevocable decision. Citizen Comment: Lee— Correspondence was read from Joann E. Lee, Renton Rotary Club President, Renton River Days Rubber PO Box 509, Renton, 98057, requesting that the City waive the fees required to Ducky Derby,Request for obtain a Shoreline Substantial Development Permit for the Rubber Ducky Shoreline Development Permit Derby held on the Cedar River as part of Renton River Days. MOVED BY Fee Waiver PARKER, SECONDED BY CLAWSON, COUNCIL REFER CORRESPONDENCE TO THE FINANCE COMMITTEE. CARRIED. Citizen Comment: Law— Correspondence was read from Denis Law, Chairman of the Board,Renton Renton Chamber of Commerce Chamber of Commerce, 300 Rainier Ave.N.,Renton, 98055, approving the Lease Extension(LAG-61- proposed changes to the Renton Chamber of Commerce airport lease 633) agreement. (See earlier action on page 450.) OLD BUSINESS Transportation(Aviation) Committee Chair Persson presented a report Transportation (Aviation) regarding Aeropacific Aviation, Inc.'s request for airport operating permit. The • Committee Transportation(Aviation) Committee recommended that the Council approve Airport: Aeropacific Aviation the sublease of Aeropacific Aviation, Inc. including voluntary restrictions on Request to Operate Aircraft the operation suggested by Aeropacific Aviation. The Committee further Charter at Airport recommended authorizing the Mayor and City Clerk to sign the lease agreement with Aeropacific Aviation, Inc. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Mayor Tanner expressed his displeasure with the Council's decision to grant • Aeropacific Aviation an airport operating permit and stated that he felt Council had taken an irrevocable step. *MOTION CARRIED. r 1. I l i /' / .- // 9-o Ob' , 0 7,,� 4V%7 ..4'4'4:',.;,",Z.:::,...„ 5-'4• ' "ra .4' '+� $fix+ . 5 �" ' zi "``'v-- bai ,.si:# a .. 1,%A xt' y � 3�':'",74,,,:f‘,..741,41.:0-1':-...t1,410yk ,�.', / kN' '�'`r � ..Y�1.'.µ a � as ;1 ;''1..:.<";711116::':2;-::''''',. t'� :''., �T',sr r ,S k' ✓� HE7 y�•'Y� * �rvt w ,, '0 ,2-< moi".,' V.m,? �i � -: Y4T 's5 P N a 'Y' - " zr ll.. ��3' V4 .- '''..;;;-:-4‘;''.,..'".. .r..-44'.:?:- x X .a S , •'''', i,k, ( +f }.+ iiYd '";."!.1'... S . H ,,t', ° 6� E ! _ ,, ,,,....""q." :i..ii.144 tt„#4 t N t,? , ' r 1,,5 " '�rc' + .:,:: 3 4 e. -41=i4 ,7‘,;4,iii:::-.2'... .";40-i: '..:.',.,,,,:„.it�, y ?*,;4. r . "'r w '' ' °- ,- a '=.AvILIoN I. ,.. 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' 1 , i t ....'t-t.- : CURRENT ' EASIBILITY STUDY • Rehabilitation and use for banquet/meeting/ exhibition space • Columbia Hospitality Presentation of Findings For c The Pavilion Buil ing Denton, Washington Presented by: OLUMBIA HOSPITALIT MEETING AND EVENT PLANNER INTERVIEW RESULTS s) Renton/South King County .a.. ..S s i... er },.. Y .� .. PI l r,�:;•.i„:fiS•,„b`. 4 Yr . tJ Yy "` �• ^ : Wi'zr ya.-_ s;; t.•;-• a "�":anners Seattle/Bellevue Planners ''''..r;;-;%-:.4.;, ":4`.4Y, e . La i ':: .Y — �•F�: J`� ., ^ ?( : s�: w„�ra - :: *^n .?>; - :.. : i , . . iti ,00 O/ . +-^n ,. �. . v _ . , ..r .:. ,......: . • ',; 4;4": ''''''`.7,�k�` S'#: }. x , ;,.', ,." ;c.'�'x'.`. � ..:M s ,7"n`,''90.000 ;: swwi vr u z,a n ., r:.'..%1:::;"':' '.f .. . Wit. ;:'"xv'i ^•F-Vi^ •.,,80.000 Y 5543, kn.. ^S�' "v : ::�;4;,, AF y• <• l3p f f .(70.00/ 7 : ; .:$ x.4,. " y�„ YYS- - iA: vµ , ;, t 4 tryv %• 6 0.000 � t { ti •""•:.!':'';...,'"1;,..",•':•,!f.:;•.,•'"'",,•:•:,:".. }� .--.:-.:,,-;: •=-,z"?,., ..,, •T Y 50.0 i i •.t . 3 ' n„ y J'. �Ie x haw• xrd.- i „Y ��..}k: 0 r tai,•,:•Y.�,.y” 't�.: r `7 - x — ,$� r3 40.00 4"l :See« ..S�'`.', y« Fta4' a. a' r. , f . tkT 5:: r x . , .'Y 7 4, t:';',.:',,,' r.:h ,XA. d - a< a'F./CJS�;r;' 30.00% r. ,1V , �j Cr •t 1 � t* :'t ." ,::.fi 5, v-�.,,° i , ^v f'" rr' y r'' i+� ,t t)':'14:4.--•-,'A,44.. {...::'.E e.F"wT -✓:Y :• 'fed.'. 20.00/p ` ;! t",'... ?!k:< ', *. - • .! yi rl �'S + t ?i" r.. • ,a. • r. .,.: . ,3. :.., .. ....a .,-c«:...,_..;r,,;:;,.b G;a`"' Yti;'�a. .s•" i'',y.',. ., .r - ";�" Fur - L. "G. !-'m Y^ . yet:)s 0 ',lpy.'.;. y.;yr 0.00 0 � '�,. ..,, ;;�;,. �9re�. s µ5l �'.fi. ".i = �'..� � `;1,.'.. 'i "i' +I ,9 -1• t ,ai 0.00% sr , x. �.� ....sa : : Below Average Excellent Accessibility Accessibility Accessibility Would Would Not Average Location Location Excellent Average Below Consider consider Location Average Renton for a Renton for a Meeting meeting REQUESTED FEATURES WIrfHINMEETINGVENUES • Meeting space for 200 or more people • Break out rooms • Free parking (minimum 150-200 parking spaces) • Modem audio-visual presentation equipment SIZE OF BUSINESS/ GOVERNMENT/ASSOCIATION MEETINGS (Data provided by Planners in • South King County/Renton area) D w :- i Y •-v�r ,V•t :a ; ` �. ; "ti'°,' • ,.., e : tt ' '." } . � • �#; .. "-y�.;., , ir= r ni _ K",-.,,-11',-'1. r� I25 YS �{ g ,i.,, fl- mr"G Ant . twt lt�: B, Y .af f•".5 '"''...d TR 9 '-. �h<ot . `; :t. rts. :7uv '� k < lxk `.Y ,:{.ati.;' � ��.y `';> .';w: n CS� 5t s4iter: �� _ , •a� t � ' ':R .jlrf .K,31 .$ ': -:'%.�_i'.,, i " ':: 44 .20/ '.. . t �$' - 'vii _,a.,-1 ; h « 1- - .4%.,..P* he } .4^7`,. _ C .,dM1vi*,;: $V.1),.:. . x- . » : 'g � + dt•ei, - -�!, i i � i:: ge414~ '" ..- ''lm ; , w " Y s� u,' CT�(.. .Jd' ai:: U .. . =YyiPw ' , .S e r sX fv - • , ,.. ', �1544� .,... -... 's.. . ' . • :ikf, . . .W— i 0 io t _ ✓ tzx ` rix - yx' • +d" , t_.,.'. .#.!, fi. _J`:s�. ' 4� f�G rE4 ,£� _':%-. . . 1' .e'e w � 4 :5:','idt. " :d. . „ < t ' x 1,..*:-., , »'. .;, ,kpx,,f' A }. a ,,t k: X '.iY c. C •4; , • r 'W } ' 'rr"�,,t,^.` . a.;- `: Y. z.:t:( . 4a.yf } h :� "W t '. hte S+y7`* ,,.Y ,? 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No Off-Site 0-10 11-25 26-75 76-150 151-250 251+ SIZE OF SOCIAL EVENTS/BANQUETS (Data provided by Planners in South King County/Renton area) 401-500 people 15% 50 or less people 35% x.' 251-400 people 30% 51-250 people 20% PRE-OPENING EXPENSES • GGLO Renovation Costs .$2,328 ,445 • Furniture, Fixture, and Equipment .$677,647 • Staffing and Marketing . .$ 185 ,580 • TOTAL $3,191 ,672 I E T G OWTH vr. ^ Year 1 Year 5 Cumulative Years 1 -5 Attendees 26, 175 37, 169 164, 142 Total Gross Revenue $872,449 $ 1 ,253,390 $5,255,830 Total Expenses $ 1 ,022,475 $ 1 ,495,588 $6,299, 103 Gross Operating ($ 150,026) ($242, 198) ($ 1 ,043,273) Profit/(Loss) IA 4 s . Pi""I ; Year 1 Year 5 Cumulative Years 1 -5 Attendees 26, 175 39,283 171 ,386 Total Gross Revenue $ 872,449 $ 1 ,541 ,386 $6,250,825 Total Expenses $ 1 ,022,475 $ 1 ,670,075 $6,889,840 Gross Operating ($ 150,026) ($ 128 ,689) ($639,015) Profit/(Loss) CONCLUSIONS • Need for large meeting space for over 200 people with break-out rooms • Potential for Renton to emerge as a sub- market to Bellevue and SeaTac • Projected annual operating subsidy of $ 117,000 to $258,000 required SUMMA ' Y • $3 , 191 ,672 to make the facility operational • Average $208,655 annual operating subsidy • Additional 50- 100 parking spaces 0 HE MANAGE . ENT OP'I'IONS City' s Community Services Department • Hire additional City staff to manage, market, maintain and clean facility • Use outside caterers for all meals • Expect 50% less occupancy than Columbia Hospitality due to reduced marketing • Year 1 operating subsidy of $296,327 salmS TT!HU!JdS 0 salms aoeidaumo,j, . pnoo zams . 5uipuBZ indsx.mZ . uuI uapHrJ uoTIiH 0 1-03PS uuI IiepiIoH . uoi;upossd iU1ipOj uo;uag SNOI,LdO IMZ1WZEIDVMVN }IFIHIO RECtMMENDATIONS In light of the report and findings of Columbia Hospitality, the Administration recommends : • The City not pursue the renovation and use of the Pavilion Building for banquet/ meeting/exhibition space • Staff explore other options to renovate and use the Pavilion Building to support the City' s downtown redevelopment goals, including potential retail uses ! 'tib^ ,2 -. , _, ,;, ...4,,,,:ii . loin ,'t-i.t....,14,:zikutt.,..v.. 3.7.-4..,,:i 10. r '1 {". 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Eke' tu'4 ",w.. e+,#:"N•,, :e �3 ?, �,w'" r `r'": 3, ..- r t "wa r*P y°� C•';.h ap 4 +'f �� �.. ria T , °'. .'.rA: �m..`y. , ''''<,,S,:--5,.-4,r4-''''44, ` `,,,•,,,,,,„,`"4',:i."? 4r a 'r' ° �z"v�d s. 7 �7•a x. � �, '" ' , �' J:,,.,11,1,t,'e. 'z v'a yp r ";"'. "`�y fir'4. 3 y ,ler,-' '4 -`n:k 'a- "'''• S' ., s r 7, ^' ; OM1 .r S �'- ^ =4'",,aka't .t t�' L vt r�,k...s'S ,%�� 'Y:r i v ... x, ,::{i)'^.4,„,:C'x`t4e,a ,'x44°k'� p ,)' s#,,.�, -+',+•�+' +iyr+ yrr ,rxr t'., ( a5W " t%r,4,,', M fir,�a5e..:; ,� I • 41- CITY OF RENTON MEMORANDUM DATE: May 1, 2000 TO: Randy Corman, Council President Council Members FROM: Sylvia Allen, Recreation Director SUBJECT: Recreation Division's Revised Operating Budget—Pavilion Conference/Meeting Facility The original budget estimate that was submitted by the Recreation Division for the Pavilion neglected to include the cost of janitorial support. The Facilities Division provided a figure of$.70 per square foot,which was added to the original document. This addition brought the total estimated cost to operate the facility to $-296,327. In arriving at that figure,the following assumptions were used: • Same parking requirements as identified by consultant(150—200 dedicated stalls) • All meals would be contracted out to catering company—no resident chef or wait staff • Kitchen equipment and supplies will need to be replaced more often, due to increased wear and loss from self-catering • Occupancy would be about %of number expected by contractor(due to reduced level of marketing). Occupancy figures were taken from consultants preliminary report Version#3A(Meeting Room Rental Only) • Annual rental income would be somewhere between Community Center($93,000) and Senior Center($21,000). Income computed for this estimate was $71,428. • Consultant specified that"if catering is contracted out, a$30,000 annual marketing allowance would be required at minimum". Have reduced this amount by half, to $15,000. Pavilion Conference/Meeting Facility January February March April May June July August September October November December Totals Lal Fees 1,545 2,140 2,603 4,842 6,405 7,075 3,514 3,833 4,710 6,267 3,506 6,574 53,014 Zoom Revenue 455 568 682 1,478 1,705 1,705 796 795 1,364 1,932 1,137 456 13,073 :nue 124 124 186 248 434 576 470 578 186 495 156 1,764 5,341 ue 2,124 2,832 3,471 6,568 8,544 9,356 4,780 5,206 6,260 8,694 4,799 8,794 71,428 inator 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 48,000 tlist 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 42,000 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 21,600 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 45,000 :Replacement 250 250 250 250 250 250 250 250 250 250 250 • 250 3,000 ;.70 per sq. ft.) 10,339 10,339 10,339 10,339 10,339 10,339 10,339 10,339 10,339 10,339 10,339 10,339 124,068 and Maintenance 1,966 2,063 2,125 2,261 2,568 2,608 2,323 2,417 2,293 2,389 2,093 3,453 28,559 2,600 2,600 2,602 1,834 1,952 2,137 2,141 2,239 1,679 2,000 3,044 5,566 30,394 3eneralExpense 784 795 806 855 887 891 826 833 850 889 827 891 10,134 1,250 1,250 1,250 1,250 1,250 1,250 1,250 1,250 1,250 1,250 1,250 1,250 15,000 :pense 30,239 30,347 30,422 29,839 30,296 30,525 30,179 30,378 29,711 30,167 30,853 34,799 367,755 Ise) (296,327) CITY OF RENTON ECONOMIC DEVELOPMENT, NEIGHBORHOODS,AND STRATEGIC PLANNING MEMORANDUM DATE: April 14, 2000 TO: Randy Corman, Council President Council Members CITY OF RENTON VIA: Jesse Tanner, Mayor APR 1 4 2000 FROM: Sue Carlson,EDNSP Administrator RECEIVED CITY CLERK'S OFFICE STAFF CONTACT: Mark Santos-Johnson,Economic Development Specialist SUBJECT: Pavilion Building Update—Report and Findings of Columbia Hospitality regarding Proposed Rehabilitation and Use of the Pavilion Building for Banquet/Meeting/Exhibition Space In January the City entered into a professional services agreement with Columbia Hospitality to analyze, develop and present a plan for the potential rehabilitation and use of the Pavilion Building for banquet/meeting/exhibition space. Enclosed for your information and review is a copy of their final report and findings. Unfortunately, Columbia Hospitality's findings regarding the economics of the proposed use of the Pavilion Building were not as positive as we had hoped. Consequently, we are exploring other alternative uses for the building, including retail. We hope to be able to provide you with more information at the Committee of the Whole meeting that is scheduled in May. SAC:msj Q:/EDNSP/MSJ/Pavilion Internal Memo#12 3-14-00 Oerg. CITY OF RENTON MEMORANDUM CITY OF RENTON APR 0 7 2000 DATE: April 6, 2000 RECEIVED CITY CLERK'S OFFICE TO: Randy Corman, Council President Members of the Renton City Council FROM: ) ay Covington, Chief Administrative Officer • Cc: Jesse Tanner,Mayor Jim Shepherd, Community Services Administrator Sue A. Carlson, Economic Development,Neighborhoods & Strategic Planning Administrator SUBJECT: Request for Information on Pavilion Building Councilman Persson asked for the attached status report on the expenses to date related to the Pavilion building. For your information, Council appropriated$200,000 toward pavilion improvements in 1998. The 2000 Budget included$2.3 million to be used for the redevelopment of the building into a conference center. We have tentatively scheduled this item for discussion at the Committee of the Whole meeting of May 15`. Prior to that time,we will have the final report from Columbia Hospitality and other information relating to the feasibility of operating a conference center ready for your review. CITY OF RENTON Community Services Department MEMORANDUM TO: Jay Covington, Chief Administ -lye Officer FROM: Glenn Kost, CIP Managerlik.4 RE: Pavilion Building Costs to Date DATE: March 29, 2000 DESCRIPTION COST Asbestos abatement 3,500 Vehicle lift and contaminated soil removal 64,256 Repair/replace concrete floor 7,185 Sewer and water extensions 7,737 Interior building cleanup 6,293 Structural improvements 4,339 Electric service for police security 3,474 Roof repair 21,720 Exterior painting 8,880 CONSTRUCTION SUB-TOTAL $127,384 Engineering consultants for code compliance report* 4,424 Terranomics Building Use Study 3,500 The Retail Group Use Study 36,794 Cal Jordan Architectural & Cost Estimate Report 4,993 Columbia Hospitality Study 34,760** CONSULTING SERVICES SUB-TOTAL $84,471 TOTAL OUT-OF-POCKET COSTS FOR PAVILION $211,855 * Code Compliance Report completed in-house. ** Contract Agreement C:WIy Documents\Nell\PROJECTS-GLENN KOST\PAVILION\Pavilion Bldg Costs 3-29-00.DOC