HomeMy WebLinkAboutContract CAG-20-011
AGREEMENT FOR PROFESSIONAL SERVICES FOR KIWANIS PARK
SITE IMPROVEMENTS
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THIS AGREEMENT,dated Becerntie¢ 1 , is by and between the City of Renton(the"City"),
a Washington municipal corporation, and Bruce Dees&Associates("Consultant"), a Washington
corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties."Once fully executed by the Parties,this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide professional design services and
construction administration support as specified in Exhibit A, which is attached and
incorporated herein and may hereinafter be referred to as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A, or as otherwise
mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than July 30, 2021.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $364,045.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s)or amounts specified in Exhibit A.The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
PAGE 2 OF 10
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement.The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant.The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
PAGE 3OF10
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant,not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program,or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless:The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities,arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration,improvement,etc.,of structure or improvement attached to real
estate...)then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
PAGE 4 OF 10
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cros/One.aspx?portalld=7922741&pageld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned,leased,hired or non-owned, leased,hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
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PAGE 5OF10
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis.The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party),and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Alan J. Wyatt, Capital Projects Manager Bruce Dees
1055 South Grady Way 226 E 26th Street, Ste. 202
Renton, WA 98057 Tacoma, WA 98421
Phone: (425)430-6571 Phone: (253) 627-7947
awyatt@rentonwa.gov bdees@bdassociates.com
4
PAGE 6 OF 10
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
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PAGE 7OF10
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management.The City's project manager is Alan J.Wyatt.
In providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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PAGE 8 OF 10
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County,Washington,or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement,which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
PAGE 9OF10
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts,each of which shall constitute an original,and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: By: lrt()rse.)
Arm do Pavone Bruce Dees, FASLA
Mayor Principal-In-Charge
143-20 2)1, 211
Date Date
Attest
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Ci Clerk '
Approved as to Legal Form
By:_,, ydstt►
Shane Moloney
Renton City Attorney
Contract Template Updated 03/12/2019
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PAGE 10or10
EXHIBIT 'A'
City of Renton Parks
Kiwanis Park Improvements
Scope of Work
October 31,2019
Revised November 20, 2019
In general the scope of work is to develop a plan for the Kiwanis Park that is the optimum plan
accommodating the preliminary program and other activities and facilities appropriate for the park
while addressing the potential and constraints of the site. Once a conceptual plan is complete
design development, construction documents,permits, bidding, and construction review will follow.
SCOPE OF WORK
Bruce Dees & Associates will be the prime consultant responsible for overall project management,
development of the concept design, production of the construction drawings, bidding and
construction review. Sub-consultants include:
A. Civil Engineer— Sitts & Hill Engineers, Inc.
This scope of work will include storm water, sanitary sewer and domestic water design and
include coordination with Public Works.
B. Electrical and Lighting—Stantec, Inc.
The preliminary program calls for security lighting. Electrical engineering will include the
area lighting and secondary electrical service.
E. Survey— Sitts & Hill Engineers, Inc.
This scope of work will include survey to locate the utilities in Union Ave, rim and invert
elevations for the sanitary and storm sewers; water; and the rim elevations and line locations of
any other utilities that exist. We will utilize the City's survey performed in 2016 by Pace
Engineers for the site survey.
D. Geotechnical Work—Migizi Group
Geotechnical work will include:
• Conclusions regarding the reuse of onsite soils for structural fill;
• Conclusions regarding onsite liquefaction potential;
• Recommended seismic design parameters, including I.B.C. soil profile type;
• Recommendations for site preparation;
• Recommendations for construction monitoring.
E. Building Hazard Assessment& Abatement Survey—NVL Labs
• Conduct Good Faith Asbestos Inspection of the restrooms at Kiwanis Park.
• Collect samples of suspect asbestos containing materials, as per 40 CFR 763.86.
• NVL Labs will not replace/repair surfaces/building components damaged during the
inspection.
• Samples analyzed in a NVLAP accredited laboratory as specified by EPA.
• Identify and quantify Asbestos Containing Material (ACM) for abatement bid specs.
• Provide final inspection report electronically (as pdf)to include documentation, pictures and
discussion of the findings within 2-3 business days after the site inspection.
Exhibit A 1 of 11 11/20/19
MAXIMUM ALLOWABLE CONSTRUCTION COST (MACC)
A final maximum allowable construction cost for the project has not been established. An
estimated MACC is $2—$3 million (excluding sales tax, construction contingency,permits, and
design fees).
PROGRAM
A preliminary program has been established by Renton Parks. During the design process, the
program will be refined and finalized. Following is the preliminary program:
Preliminary Program
A. Park Access/Connection to Community &Neighborhoods
• Union Avenue
• Northwest Corner
• Parking Lot
B. ADA Accessible Walkways
• Access to facilities/park amenities
• Access to park(entries/ballfield/tennis/picnic)
C. Playground
• Replacement of play equipment
o Age 2—5 and 6— 12 (color/challenge/theme)
o Existing playground area, add seating areas (parent plaza)
o Innovative, safety, unique to system,theme (no spring toys), colorful
• Playground underdrainage
D. Parent/Picnic Plaza
• Picnic tables, benches, trash receptacles
• Portland Loo Company restroom
E. Ballfield/Multi-use Field Renovation
• Natural outfield/Synthetic infield
• Drainage
• Backstop and covered dugouts
• ADA access to dugouts
F. Sport Court
• Access
• Visibility/safety and security
• Minimal impact on site
G. Tennis Courts
• Access
• Surface repairs
H. Parking Lot
• Drainage (consider rain garden)
• Pavement onsite detention preferred over pervious
• Access for pedestrians
• Connection to neighborhood/bus stop
Exhibit A 2 of 11 11/20/19
I. Site Grading/Drainage
• Storm water management per City of Renton
• Minimize impact on trees
• Balanced cut and fill reusing material on site where possible
• Existing trees -protect
J. Site Lighting/Electrical
• Area level lighting
• Control
• LED—energy efficient
• Electrical access for maintenance
• Conduit and pull boxes for potential future CCTV and Wi-Fi cabling
K. Landscaping and Irrigation
• Existing trees—protect
• Compliant with existing City of Renton Park standards
L. Site Amenities
• Durable, vandal resistant
• Stainless steel table tops or material approved by parks
• Benches with arm rests
• Drinking fountain/pet fountain
• City of Renton Park standards for all other items
M. General Issues
• Existing gas and electric transmission lines to be addressed in the design
• Site security and safety (CPTED to be followed)
N. Restroom (Remove Existing Building)
• Shall be the Portland Loo
• Provide water and sewer connection
• Portland Loo location to be defined in schematic design alternatives
O. Signage
• Entry Sign.
• Wayfinding and Directional—City of Renton to provide standard concept for wayfinding
and directional signage.
Exhibit A 3 of 11 1 1/20/19
DESIGN PROCESS
I. SCHEMATIC DESIGN (30%)
Step 1:Background Studies
A. Background Studies
Site Analysis—Bruce Dees & Associates will review the existing physical conditions and
constraints of the site, including topography, vegetation, utilities, public safety issues, and
adjacent land uses. We will also examine all zoning and building codes and available record
plans affecting the site.
B. Kick off Meeting
Bruce Dees &Associates will meet with the park's staff. The first meeting will be to determine
specific needs and concerns to be addressed in the plan so that a program and design criteria
can be established.
Step 2: Design Criteria and Priorities Program
A. Design Criteria and Program Development
Using the physical and social input, Bruce Dees& Associates will identify support facilities
that support the program and which are appropriate to the site. Based on the above input, we
will prepare a list of design criteria to guide the development of alternative designs.
B. Schematic Design Charrette#1
We will conduct a second staff meeting to present the design criteria and prioritized program.
It is expected that refinements will be made to both the design criteria and the prioritization of
program elements at this meeting.
Step 3: Alternatives
A. Alternative Conceptual Design Studies
Once we have a good understanding of the background,we will develop a number of
alternative designs in order to progress towards the optimum plan. In this effort, we will
address the design criteria and the program that have evolved to this point. We will coordinate
with our design team on the alternatives, as needed. Up to three alternatives will be developed.
Scaled drawings and illustrations will be developed which graphically describe the various
alternatives. Each plan will be sufficiently detailed to convey the conceptual differences
between the alternatives.
B. Schematic Design Charrette Meeting#2
This meeting will be held to review the alternative plans and select one or portions of each for
further refinement.
C. Refine Alternative Designs
Here we refine plans or portions of plans for further review.
Exhibit A 4 of 11 11/20/19
Step 4: Preliminary and Final Plan
A. Preliminary Plan & Cost Estimate
We will refine the final alternative into a more detailed plan. The preliminary plan will be
drawn at the same scale as the final plan. This preliminary plan will be accompanied by cross
sections to clearly convey the design intent. Also included in this step will be a preliminary
construction cost estimate, and possible phasing. We will consult with all members of our
consultant team regarding development costs.
B. Final Plan
We will incorporate all of the input received into the final plan. The plan will be prepared at an
appropriate scale and will be supplemented with colored renderings.
C. Cost Estimate and Phasing Plan Document
We will refine the cost estimate for the entire plan and phasing plan (if phasing is needed) with
costs for each phase. The phasing plan will graphically illustrate the site development by
phases,which will be based on:
• program priorities
• logical construction sequence
D. City of Renton Pre-Development Conference
Prepare for and attend one (1) pre-application meeting with and at the City of Renton to review
park improvements. This meeting to determine permit requirements and activity building
hazard assessment and abatement.
Reviews — Schematic Phase
1. Kick off meeting.
2. Charrette Meeting#1.
3. Charrette Meeting#2.
4. Pre-Development Conference.
Deliverables
• Preliminary site layout
• Preliminary grading and drainage
• Preliminary storm water management/erosion control
• Preliminary utility plans
• One 24 x 36 Rendered and Mounted Plan
• Cost Estimate (PDF)
• Minutes of all Meetings and Correspondence
• Plans and Drawings in Electronic format(PDF and AutoCAD)
PROVIDED BY THE CLIENT
The Client will provide the following:
1. Copy of recorded easements.
2. As-built drawings of all existing utilities within or serving the site.
3. Existing reports, plans, or and documents related to the project site.
4. Existing site geotechnical or soils information.
5. Existing environmental studies.
6. Existing reports, letters, etc regarding environmental permitting issues.
7. Record drawings of the existing site improvements.
Exhibit A 5 of 11 11/20/19
II. DESIGN DEVELOPMENT(60%)
A. Site Work
In the Design Development Phase, BD&A will finalize and describe the layout and character of
the project for Client approval. Consideration shall be given to availability of materials,
equipment and labor, construction sequencing and scheduling, user safety and maintenance
requirements, and energy conversation. Design Development includes the following:
Disciplines Coordination: Coordination with other consultants for the project.
Document Checking: Review and coordination of documents prepared for the project.
Permitting Authority Consulting: Research of critical applicable regulations, applicable laws,
statutes, regulations, and codes to BDA work. Prepare SEPA Checklist.
Client Data Coordination: Review and coordinate data furnished for the project by the Client.
Electrical Design: Coordinate underground and surface appurtenances with other site work
and others.
Site Design: Coordinate with civil/site design documents.
Cost Estimating: Development of a probable construction cost. Costs shall reflect the level of
design elements presented in the Design documents, plus appropriate design contingencies to
encompass unidentified scope ultimately included in the program. Analyze scope, schedule and
budget options to stay within the MACC.
Technical Specifications: Development of preliminary specifications.
B. Cost Estimate
An estimate of construction cost will be prepared at the end of design development.
Reviews — Design Development Phase
1. Up to two meetings/charrettes with the city to review design development of park
improvements.
Deliverables
• Design development plans, elevations, and sections (for staff use in Park Board and City
Council presentations). Including design development level:
o Design development layout
o Design development grading and drainage
o Design development storm water management/erosion control
o Design development utility plans
• Design development material and equipment selection lists and catalog cuts.
• Design development cost estimate (PDF)
• Plans and Drawings in Electronic format(PDF and AutoCAD)
Exhibit A 6 of 11 11/20/19
III. CONSTRUCTION DOCUMENTS (90%)
A. Design Standards
1. Design standards shall be per adopted City of Renton standards as required.
2. Sitts & Hill will provide documentation and drawings required for SWPPP and NPDES.
B. Construction Drawings
Work will entail:
1. Coordination with the project team on:
a. Clearing, demolition and TESC plans
b. Layout and material plans
c. Grading and drainage plans
d. Parking lot plan
e. Domestic water and sanitary sewer plans for restroom
f. Irrigation plan
g. Planting plan
Based on the design development decisions, final construction plans will be prepared on the
electronic base drawings. Construction drawings will be developed based on a grid of 1" =20'.
C. Technical Specifications
1. Technical specifications for the work will be developed in the CSI (Construction
Specification Institute) format.
2. Assist in establishing a base bid and alternates and write the description for alternate bid
work.
3. Review City's Division 1 and provide input.
4. Review City of Renton's Division 0.
5. Provide Technical Specifications in Word and PDF format
D. Cost Estimate
Estimates of probable construction will be provided at 100%review. A final probable cost of
construction will be prepared prior to finalizing a bid proposal format. This estimate will be the
basis for establishing the lump sum bid proposal, base bid, and alternates.
Reviews — Construction Document Phase
1. Up to two construction document coordination meetings.
Deliverables
• One full-size and one half-size set of drawings (PDF and AutoCAD) and specifications
(Word and PDF) for each review.
• Design development cost estimate.
IV. PERMITTING PHASE
A. Provide application for necessary permits including SWPPP,NPDES, TIR, and State
Environmental Policy Act(SEPA). It is assumed that Portland Loo vendor will obtain separate
building permits required.
B. Respond to one round of agency review comments and submit final application.
Exhibit A 7 of 11 11/20/19
V. BID SET(100%)
A. Begin Advertisement:
Bruce Dees &Associates will include permit comments and coordinate with City of Renton
Purchasing for the advertisement for the bid. The Client will be responsible for advertising
costs.
B. Attend up to two review meetings.
C. Provide print bid set to the City to issue for bidding.
D. Coordination During Bidding Phase:
1. Answer contractor questions.
2. Attend an on-site pre-bid conference.
3. Prepare addendums if required.
Note: All printing costs for bidding will be paid for by the Client.
E. Bid Opening, Review Bids, and Pre-Construction:
1. Attend the bid opening.
2. Review all bid proposals.
3. Review contractor qualifications.
4. Facilitate a pre-construction conference with the contractor and the Client.
Reviews — Bid Set Phase
1. Up to two review meetings.
2. Bid opening.
3. Pre-Construction conference.
Deliverables
• Complete construction documents ready for advertisement, reproduction, and Thumb Drive
of the drawings and specifications. Documents to meet City of Renton format for
Electronic Files.
Exhibit A 8 of 11 11/20/19
VI. CONSTRUCTION REVIEW
A. Construction Review
It is anticipated that construction will be completed in within a six-month period. Construction
review time will be provided on a periodic basis and will include.
1. Review for approval or disapproval submittals of materials and equipment related
to our scope of work that are submitted by the Contractor.
2. Attend construction review meetings as appropriate.
3. Conduct surveillance of construction to include periodic visits to the site to observe
the progress and quality of the work.
4. Monitor construction progress and quality with decisions relative to contract
performance. Document progress with reports as appropriate.
5. Issue instructions to the Contractor and prepare field directives and change orders,
if applicable.
6. Review the contractor's work and approve or disapprove work in conformance with
the contract documents.
7. Review the completed project conformance to the requirements of the contract
documents.
8. Review contract payment requests for all work.
VII. PROJECT CLOSE-OUT
1. Conduct a final review and prepare punchlist.
2. Conduct a final review of punchlist items and recommend acceptance.
3. Review project closeout documents such as guarantees, warranties, and legal
documents associated with our scope of work.
4. Prepare record drawings (AutoCad and PDF from contractor mark ups.
5. Conduct a one-year warranty review.
Exhibit A 9 of 11 11/20/19
PROVIDED BY CLIENT/OWNER
1. Site Access
Rights-of-entry upon all lands necessary for the performance of the above described Scope of
Services.
2. Special Inspection/Testing
The Client will obtain and pay for any special inspections including compaction and concrete
and asphalt during construction.
Exhibit A 10 of 11 11/20/19
EXTRA WORK
1. Expanded Scope of Work
If during the course of the project, the Client elects to expand the MACC or the Scope of Work,
design fees for the additional work shall be negotiated.
2. Extra Work
Any work not included in this Scope of Work or any meeting(s) in addition to those listed in the
Scope of Work shall be considered extra work. No extra work shall be commenced without
written authorization from the Client.
3. Phased Development
The Scope of Work is based on a single phase of construction. In the event the Client elects to
divide the project into additional construction phases, the fees for additional work to prepare the
additional construction documents, bidding, and construction review shall be negotiated.
4. Additional Construction Review
In the event the estimated construction review time is exceeded as a result of the time of
completion being extended, fees for the additional time and expenses shall be negotiated.
•
Exhibit A 11 of 11 11/20/19
Schedule 'B'
Compensation
TASK PERCENTAGE AMOUNT
Bruce Dees & Associates
I. Schematic Design 26% $81,220.00
II. Design Development 18% $55,800.00
III. Construction Documents 23% $72,540.00
IV. Permitting 5% $13,950.00
V. Bidding 2% $5,580.00
VI. Construction Review 24% $75,330.00
VII. Project Closeout 2% $5,580.00
TOTAL 100% $310,000.00
Topographic—Survey
I. Topographic Survey 100% $6,325.00
Sitts & Hill,Inc—Civil Engineer
I. Schematic Design 7% $1,664.00
II. Design Development 17% $3,870.00
III. Construction Documents 55% $13,058.00
IV. Permitting 12% $2,680.00
VI. Construction Review/Closeout 9% $2,000.00
TOTAL 100% $23,272.00
Stantec,Inc.—Electrical Engineer
I. Schematic Design 33% $5,336.00
II. Design Development 25% $4,071.00
III. Construction Documents 15% $2,455.00
VI. Construction Review 22% $3,599.00
VII. Project Closeout 5% $ 851.00
TOTAL 100% $16,312.00
Migizi Group—Geotechnical Engineer
100% $7,009.00
NVL Labs—Asbestos Testing
I. Asbestos Testing 100% $1,127.00
GRAND TOTAL $364 045.00
The above scope of work will be provided on a lump sum basis with payments made each month
on a percent of completed work.
Exhibit B 1 of 1 11/20/19
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