HomeMy WebLinkAboutContract CAG-20-025
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AGREEMENT FOR TREE INVENTORY WORK 2020
THIS AGREEMENT, dated r)7 '''of' January, 2020 is by and between the City of Renton (the
"City"), a Washington municipal corporation, and Davey Resource Group, Inc. ("Consultant") an
Ohio Corporation licensed to do business in Washington.The City and the Consultant are referred
to collectively in this Agreement as the "Parties." Once fully executed by the Parties, this
Agreement is effective as of the last date signed by both parties.
1. Scope of Work:Consultant agrees to provide urban forest tree inventory and assessment
services as specified in Exhibit A which is attached and incorporated herein and may
hereinafter be referred to as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and accepted by the Consultant in
writing, and the Compensation shall be equitably adjusted consistent with the rates set
forth in Exhibit A, or as otherwise mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s)set forth in Exhibit A.All Work shall be performed by no later
than December 31, 2020.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $30,100. Compensation shall be paid based upon Work
actually performed according to the rate(s) or amounts specified in Exhibit A, section
V., Cost Structure for 2020 inventory Services. The Consultant agrees that any piece
rate charged by it for its Work shall remain locked at the negotiated rate(s)
unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically
provided herein, the Consultant shall be solely responsible for payment of any taxes
imposed as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
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Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
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employee.The Consultant, not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities,arising from, resulting from,or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration,improvement,etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
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Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cros/One.aspx?portalld=7922741&pageld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased,hired or non-owned,leased,hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Ian Gray, Urban Forestry Manager Ian Scott, Davey Resource Group
1055 South Grady Way 1500 N Mantua St, PO Box 5193
Renton, WA 98057 Kent, OH 44240-8312
Phone: (425) 430-6601 Phone: (206)-714-3147
E-mail Address: igray@rentonwa.gov E-mail Address: lan.Scott@davey.com
Fax: (425) 430-6603 Fax: (330)-673-0860
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
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A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
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E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Ian Gray. In
providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing,duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
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G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor, or the
United States District Court for the Western District of Washington. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such courts even if Consultant is a foreign corporation not registered with the State
of Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement,which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefitsjinttthe Agteemen "tq anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: By:
�o�d7
Kelly Beyme Ian Scott
Administrator, City of Renton Area Manager, Davey Resource Group
6 G?l 01/08/20
Date Date
Attest
Jason A. Seth
City Clerk
Approved as to Legal Form
By:
Shane Moloney
City Attorney
Non-standard 12/5/19 clb 1045
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Exhibit A
Scope of Work for City of Renton Tree Inventory 2020
Purpose
This scope of work provides a guideline for the City of Renton's expectations with Davey Resource
Group in completing the 2020 Tree Inventory&Assessment Report. Davey Resource Group shall
reference this document and the Agreement for Services to guide the successful completion of the
project along with other verbal and written communications with the City of Renton.
Location of Project
The project covers the city limits of Renton.An expandable electronic copy of this map can be found at:
https://rp.rentonwa.gov/Html5Public/Index.html?viewer=CORMaps&IayerTheme=&scale=72223.81928
6&basemap=¢er=-
13600106.143213866%2C6020384.176358218&layers=212yyo2Vu%2F693cEEALOCvomw
An aerial view of the general area that includes the current tree inventory, parcel lines and right-of-way
lines can be found at:
http://rp.rentonwa.gov/Html5Public/Index.html?configBase=http://rp12rgis02.renton.local/Geocortex/
Essentials/Public/REST/sites/CORTree_Inv/viewers/HTM L5/virtualdirectory/Resources/Config/Default
Trees within the City of Renton listed herein on public properties will be measured, evaluated and
updated in the tree inventory database.Trees within natural areas, natural areas in developed parks,
undeveloped parks and un-inventoried facilities will be measured,evaluated and entered into the tree
inventory database. New and existing vacant planting sites will be included in the inventory.Trees at
locations not previously included in the tree inventory will be measured and recorded. Trees in the
following locations will be eliminated from the database:
• All Fire Stations
• All trees previously identified on private property
Note:Advanced notification is required to enter some locations and keys will be needed for access in
others where the access is gated.
Project Understanding
Davey Resource Group shall provide professional services to the City of Renton to update the public
property tree inventory of City properties. Davey Resource Group shall provides services utilizing
applicable standard industry practices and based on the facts and conditions known at the point in time
the services are performed.A visual inspection will be utilized.Visual inspection does not include aerial
or subterranean inspection,testing,or analysis.The inventory will include data collecting, condition
and location assessments, mapping and the preparation of a tree inventory and assessment report.
Integration with the City's existing tree inventory and Geographic Information System (GIS) is required.
Davey Resource Group will also prepare a project specific data collection specifications manual listing
inventory parameters or other details surrounding the field portion of the data collection process and
other information.The scope of work shall become a part of the Agreement for Services.
`' 1 2
The project includes the following broad elements:
• Sample-plot tabulation, area aggregation and ecosystem assessment of trees four-inch (4")
diameter(DBH) in natural areas and greenways.
• These natural areas include trees within dedicated natural areas, natural areas in developed
parks, undeveloped parks, previously un-inventoried facilities and greenways 20'feet beyond
the roadway edge.
• New inventory data with unique tree IDs and GPS locations for areas previously not included in
the database like the Public Works yard and the Maple Wood Golf Course
• Summarize findings and project evaluations in a comprehensive "Urban Forest Tree Inventory&
Assessment Report"
General Allocation of Personnel
Davey Resource Group will name in the project manual the following:
• Project Manager
• Research,data collection and management, mapping,graphics, and GPS/GIS
coordination personnel
• Travis West,Todd Beals and other credentialed staff writers as needed
I. Administration
Davey Resource Group will provide project administrative services for the duration of the project
including:
Project Administration
Davey Resource Group will provide project administration services for the project, including the
primary tasks of contract compliance, recording,documentation,communication,
schedules,and deliverables.
City Coordination
Davey Resource Group will provide continuous coordination with the Client project
representative for the complete duration of the project.
Monthly Reporting and Invoicing
Davey Resource Group will provide project invoicing. These will be prepared in accordance with
formats and schedule established by the Client in this contract.
Schedule:
Davey Resource Group to complete project by 12/31/2020
Deliverables:
Consultant Responsibilities
Monthly project invoicing
Client Responsibilities
Designated project manager
Project invoicing format
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II. Inventory of Trees
1. Natural Areas,Open Space,Greenway,and Named Facilities
Consultant team,through the use of aerial photographs and existing City of Renton GIS layers,will
analyze,for planning data collection, maps that illustrate all existing regulated natural areas in the City.
Consultant will inventory each area listed below using a 1/10th acre random-plot sample to obtain an
average of tree species,tree DBH and tree quantities. Plot intensity shall be based on site acreage
Frequency of random plots will be determined to some extent by access in the case of wetland-
dominated watersheds, but generally at a rate of slightly less than 1 every 11 acres. Major trail
corridors shall be treated in a similar fashion to unimproved ROW with more detailed inventory data
recorded for trees within 20'feet of the trail edge. Natural areas and associated acreage to be included
are:
Black River Riparian Forest(U) 93.3 Cedar River Natural Area (U) 264.2
Cleveland/Richardson Pty(D,U) 23.8 Honey Creek Greenway(U) 43.0
Lake Street Open Space(U) 0.3 May Creek Greenway (U) 42.0
Panther Creek Wetlands (U)** 69.0 Renton Wetlands (U)** 139.2
Springbrook Watershed (U)** 52.2 Tiffany/Cascade Connection (U) 4.8
P=Partial inventory currently D=Developed park U=Undeveloped park **Water Utility jurisdiction
Developed Parks or Facilities with unmaintained natural areas to be included are:
Heritage Pk(P, D) Riverview Pk(P, D)
Maplewood Golf Course (D, U) Ron Regis Pk(P, D, U) Public Works Yard
P=Partial inventory currently D=Developed park U=Undeveloped park **Water Utility jurisdiction
Deliverables:
➢ Tree inventory data for trees in up to 71 plots (1/10th Acre each plot)
➢ Updated GIS layer of regulated Natural Areas in the City
➢ Linked database
➢ Brief documentation for GIS layer(metadata)
➢ Tree Inventory and Assessment Summary Report with iTree ecosystem benefits calculation and
aggregated tree totals
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2.Facilities to be included and inventoried as part of additional services:
• Maplewood Golf Course(D, U) 166.3 acres
• Public Works yard (D,U) 18.8 acres
3. Urban Forest Tree Inventory and Assessment Summary report shall include:
• Urban Forest health assessment and recommendations for sustainability.
• Breakdown by species diversity and age diversity.
• Breakdown of maintenance needs by planning district, Park, ROW, Natural Area
and by tree species.
• Breakdown of trees by size class(2"-6",7"-12", 13"-18", 19"-24", 25"-28", 29"-
34", >35")
• The title of the report will be: City of Renton 2020 Urban Forest Tree Inventory
&Assessment Summary Report
• The Report will include the following: Cover,Acknowledgements Page,Table of
Contents, Executive Summary, Introduction,a separate section on the street
tree inventory,a separate section on the Park locations,a separate section on
the Natural Area locations,A separate section on the Maplewood Golf Course,
Appendix
• Style of Report—reference the March 2007 Public Property Tree Inventory and
Assessment Report for the minimum examples of graphics and tables
Deliverables:
➢ Prepare draft documents for review, editing&acceptance by City staff
➢ Prepare a final bound document starting with draft versions—3 copies unbound in an
editable electronic format
➢ Final bound document—15 copies in full color with maps, photos,tables, pop-ups, etc.
➢ All electronic files of the report
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III. Project Schedule
The following page represents the general overview of anticipated project milestones. More precise
timelines will be presented and confirmed during the kick-off meeting.
Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov
TASK 19 20 20 20 20 20 20 20 20 20 20 -20
Award
Deliverable:insurance and
contract
Data Preparation
Deliverable:Obtain basemaps
and
orthophotographs,GIS data for
Inventory
Kick-off meeting
Deliverable:Meeting summary,
finalized picklists and polygons
Inventory Data Collection and
QA/QC(Basic Services)
Deliverable:ROW and Parks
inventory;
on-going field checks;weekly email updates
Inventory Data Collection and
QA/QC(2020 Services)
Deliverable:Natural Areas and specified Facilities sample plots;
on-going field checks;weekly email updates
Inventory Data Delivery
Deliverable:data transfer by community
planning
area;use of proprietary Treekeeper software
Preliminary Report(Basic
Services)
Deliverable:Initial summary report of ROW&Parks
inventory to date including raw iTree
evaluation
Summary Report(2020 Services)
Deliverable:Final Report;15 copies;full inventory summary and iTreeanalysis of community
forest
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IV. Technical Considerations
• A sampling system for quality assurance will be defined by DRG and City Staff at the
outset of the project and will be repeated at regular intervals during the project
• The City of Renton will consult with DRG and have the City of Renton GIS Team assist
in the provision of random point locations for ell plot sampling as a GIS layer.
• Data collection sequencing will be done by community planning area
• A 'Lock-out'or the equivalent is anticipated for tree inventory data in the active
collection planning area during inventory update. Tree maintenance work done in
those areas concurrently will be documented for later data entry through the work
order management system by City staff
• The City GIS Team will send DRG a list of active Cityworks work orders pending or will
have the management system populate those tree attributes accordingly so the data
collectors are aware of the nature of the work
• Data handover logistics will be defined by City of Renton GIS Team
• The Cedar River planning area has been chosen as the data collection starting point
as it encompasses a variety of landscape and park types and should give early
indicators of challenges and time requirements
• If Davey Resource Group does not have up to date parcel&property lines in their GIS
layers these will be provided
• Renton GIS will remove non-criteria collection trees from the data package including
trees on:private property,fire stations, Maplewood Golf Course and natural areas
I
V. Cost Structure
2020 Inventory Services
The table below represents costs based on random plot sampling techniques to inventory trees
in natural areas within the City of Renton and previously un-inventoried properties. Plot density
or frequency is estimated and these services will be subject to a mutually agreed data
collection manual and the budget maximum below.Variations in actual tree numbers or sample
plot density will require collection adjustments as the project proceeds.
2020 INVENTORY SERVICES Numbers Costs
Additional trees to add to inventory 5,000(est.) $17,950.00
Plot-Sampling in Natural Areas 75 Plots (est.) $6,550.00
Final Tree Inventory Summary Report 15 Copies $5,600.00
Total Cost:$30,100.00
VI. Monthly Reporting and Invoicing
Davey Resource Group will provide project invoicing in the following manner:
• Invoice monthly for work completed or at completion and acceptance by the City
• Invoice shall include the name of the project
• Costs shall be broken out in detail and reflect specific tasks completed
• Submit original invoice(s)to:
City of Renton
Community Services Department
c/o Ian Gray
1055 S. Grady Way
Renton, WA 98057
(Gray@RentonWa.Gov
425-430-6601