Loading...
HomeMy WebLinkAboutBenson Hill Mural Project Request - Qualifications PacketIntroduction REQUEST FOR QUALIFICATIONS The City of Renton is issuing a Request for Artists (RFQ) for a project that will bring a vibrant public mural to the Benson Hill neighborhood at the intersection of SE Petrovitsky road and 116th AVE SE. This RFQ seeks qualified artists to design and complete the mural, as well as assist with community engagement activities. 1 BENSON HILL ART PROJECT Request for Qualifications Due Friday, April 10th, 2020 at 4:00 pm Cascade Elementary Cascade Village Mural Site This artist will play an instrumental role in community engagement activities to determine the artistic elements, content, and theme of the mural design. Engagement should build and strengthen community relationships and unify neighborhood groups under a shared identity. The opportunity is open to all artists with the understanding that the project will require the skills and experience necessary to create large-scale, outdoor public artwork. Benson Hill Art Project If selected, the artist will be tasked with installing the mural, and working alongside the Benson/Cascade AmeriCorps VISTA Community Development Specialist to develop engagement activities that require the participation of Benson and Cascade residents. The City has not chosen a specific theme to inform the work, however, final designs should reflect community input and feedback. The artist will lead a community engagement process that challenges public and private stakeholders to share their understanding of community as it pertains to living within the Benson Hill and Cascade community. Engagement activities should facilitate discussion among residents and organizations centered on identifying how the mural would best represent their neighborhood. 2 This mural will cover the entire length of a 200 foot concrete wall with a total area of 2500 to 3000 square feet at the intersection of SE Petrovitsky Rd and 116th AVE SE. Funding will be provided through the City of Renton Neighborhood Program, and grant funding from the Renton Municipal Arts Commission. In a recent neighborhood survey, 78.2% of residents expressed a lack of connection to their neighborhood. The goal of the Benson Hill Mural project is to assist in community development by serving as a catalyst for positive change and a vehicle to inspire residents and strengthen community ties. Program Overview Image of the project site near the intersection off SE Petrovitsky Road and 116th AVE SE Benson Hill is one of three priority planning areas requiring increased engagement efforts in order to better align City services and improvement projects with community priorities. These priority planning areas have experienced disparities in economic opportunity, public transportation, education, and health that require a more coordinated effort among stakeholders to address. Regional disparities and levels of need are often represented using income and poverty statistics. The following numbers are a part of a data set collected in 2019 and relate to the entire Benson Community Planning area. Why is this project needed? Benson Hill Art Project 3 The majority of Benson Residents either make less than $50,000 a year (35%), or between $50,000 and $100,000 a year (41%). Within the Benson area, the percentage of residents who are living at or below two times the poverty level is 28%, while the county-wide data, and the data for Seattle are 22% and 23% respectively. The following chart illustrates regional differences in percentages of cost burdened households. This chart compares data from the Benson area, as well as city-wide data from Renton and Seattle. Cost burdened is defined here as any household that spends 30% or more of their total income on housing. 4 Benson Hill Art Project Compared to other areas in Renton and King County, Benson’s percentage of cost burdened households is relatively high. While Benson’s numbers identify 40% of residents as being cost burdened, county-wide data only identifies 36%, and other areas of Renton have numbers as low as 34%. The Benson/Cascade community is incredibly diverse with many different social groups, ethnic communities, and levels of need. The percentages of homeowners versus home-renters have varied over time, however the numbers for 2019 show the percentage of homeowners at 57% and the percentage of renters at 43%. 36% of Benson Residents speak a language other than English as their primary language, the most common non-English languages being Spanish, Tagalog, and other Asian and Indo-European languages. 5 Benson Hill Art Project The percentage of the population living with a disability is 14% for people 18 years and older and 41% for people 65 years and older. In Renton, the city- wide data indicates 12% of people 18 and older and 38% of people 65 and older. Given that language and physical accessibility may be barriers to participation, the artist must be mindful of ways they can make engagement activities more accessible to all community members. This project aims to initiate community changes that will strengthen relationships between diverse populations and reduce regional disparities while prioritizing equity and representation. The City intends to select and commission one applicant to work with the community in designing the artwork for this project and to install the final design onto the space at the intersection of SE Petrovitsky road and 116th AVE SE. The selected artist will submit their design to the city after the completion of all community engagement activities, preferably in PDF format. After the design is approved the City will prepare the wall before the artist begins installation. The City anticipates compensating the artist $30,000 for their work on the mural design, community engagement, and the purchasing of all supplies, tools, and equipment necessary for completion of the artwork. The artists is required to engage with the community in a minimum of two engagement workshops, however the City recommends at least 2 workshops or events. These activities should engage community members in conversation about the mural and solicit feedback related to the project and mural design. Services This project is open to any artist with the applicable skills. Preference will be given to local Renton-based artists, and artists with connections to the Renton community. This program is not intended to support advertising, marketing, or other signage. Eligibility Complete submissions must be received by Friday, April 10, 2020 at 4:00pm. to be considered for this program. Submissions should be clearly marked with the name, address, and contact information of the artist. Late responses may be permitted at the sole discretion of the City depending on the quality of the submissions and the volume of the initial response. However applicants are strongly encouraged to submit materials before the posted deadline. *Note: Applicants may be asked to attend a short meeting to assess their eligibility for this position. Closing date 6 Benson Hill Art Project The artist selected will be notified by email. At which point, the artist and the City will discuss and agree to a timeline that clearly outlines the implementation of both the community engagement activities and installation of the mural art. Notification All inquiries related to this request are to be directed to: Inquiries Elena Rodriguez AmeriCorps VISTA Community Development Specialist Renton City Hall, 6th Floor 1055 S Grady Way, Renton WA 98057 Telephone: (425)-430-6610 Email: ERRodriguez@rentonwa.gov Evaluation Criteria and Selection Artist Sample Requirements 7 Ability and willingness to take a major role in community engagement activities Ability to understand the perspectives of a diverse community and faithfully represent those ideas through artwork. Excellent verbal communication and public speaking skills Ability to think and work on a scale appropriate for outdoor public art Artistic quality as exemplified in previous work. A cover sheet with your name, mailing address, home and/or cell phone number, email address and website (if applicable) A resume that includes exhibition history, past projects, and experience with cooperative community-driven projects (no more than two pages) A statement of interest describing your connection to Renton and/or your commitment to community engagement A completed copy of the application questionnaire A minimum of three examples of previous work including a brief description Submit your application via email. If you are a student, a letter of recommendation from an art teacher may be accepted in lieu of a resume. Applicants must be at least 18 years of age to be considered for this project. Benson Hill Art Project The City reserves the right, at its sole discretion, to select one or more artists from the available applicants for the Mural, or to accept no artists and to solicit additional responses. The City will consider the following criteria in selecting an artist for this project: B enson Hil l Art P r ojec t 8 An agreement will provide the City of Renton with the right to reproduce, publicly display, and distribute the images for the terms as agreed upon by both parties. A contract between the artist and the City of Renton must be negotiated and executed prior to the artist beginning any work. Terms and Conditions B EN S ON H IL L AR T P RO J ECT Examples of community driven artwork The Benson Hill Mural Project will work closely with community members in the Benson Hill and Cascade neighborhoods to formulate the design for this public art piece. Once completed, the artwork will reflect the stories, experiences, and identities of the the community so that it can serve as a catalyst for positive change within the neighborhood. Below we have highlighted other projects that have successfully implemented the vision we hope to achieve with the Benson Hill Mural Project. This project in San Francisco transformed a 200 foot retaining wall by working with community members to design and install a mural. The organization Precita Eyes Muralists worked with hospital staff, residents and local neighborhood associations to come up with the mural design during a series of brainstorming workshops. https://hoodline.com/2015/12/precita-eyes-mural-outside-laguna-honda- hospital-nears-completion B enson Hil l Art P r ojec t Program Overview Mural Arts Philadelphia is an organization that has united artists and communities for over 35 years. This organization engages with communities to create public art pieces and create unique, project based learning opportunities for youth and adults. This piece was inspired by community stories about medicine, as well as the artist's own memories of herbal remedies. The project engaged with local elder community centers and youth organizations to create artwork that connects people accross generations. https://www.muralarts.org/artworks/curing-community/ Benson Hill Mural Project Artist Questionnaire Please type your responses to the following questions on a separate document. If you are submitting your application by e-mail, please attach your document as a PDF. 1. Describe your previous experiences with organizing community based engagement activities, working on community-based art projects, or other activities that may pertain to this project. 2. Describe your relationship to Renton and/or the Benson Hill/Cascade neighborhoods? If you do not have any prior connections to the city, please explain your current knowledge of Renton. 3. If you are selected for this project, how will you ensure that the de sign is an accurate representation of the community’s vision? 4. Please describe your experience working with underrepresented groups and/or your commitment to elevating the voices of disadvantaged populations. 5. Please describe your current communication skills, especially in relation to interpersonal skills, public speaking, and written communication. ***SAMPLE / SUBJECT TO CHANGE*** AGREEMENT WITH [NAME OF ARTIST] FOR BENSON HILL MURAL PROJECT THIS AGREEMENT, dated for reference purposes as [Month Day], 2020, is by and between the City of Renton (“CITY”), a Washington municipal corporation, and [Name and information about artist] (“ARTIST”). CITY and ARTIST are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Background: CITY and ARTIST mutually wish to contract for ARTIST’s design and painting of a mural at the following location: [location information, including address and description] (the “Location”). 2. Scope and Performance: In a submittal in response to a Request for Qualifications (“RFQ”) issued by CITY, ARTIST submitted to CITY a concept for artwork in response to the RFQ. ARTIST’s submitted concept for artwork is attached as [Exhibit “A”]. The concept for artwork and the artwork that develops from such concept is hereinafter collectively referred to as “ARTWORK.” ARTIST will discuss and revise the contents of the ARTWORK with designated CITY representatives until the Parties have agreed on a final design. ARTIST agrees to the obligations and responsibilities regarding the ARTWORK, including its installation, as described in attached [Exhibit “B” – to be drafted; will include final scope of work including fees and costs, approval process, and installation requirements.]. 3. ARTIST’s Grants and Representations: A. ARTIST certifies that (1) ARTWORK is the original work of ARTIST; (2) ARTIST owns all rights to ARTWORK; and (3) if ARTWORK contains recognizable images of particular persons, ARTIST has obtained appropriate releases. B. The ARTWORK will be displayed on the Location at the discretion of CITY as Location owner, as further described in [Exhibits A and/or B]. C. ARTIST grants to CITY a non-exclusive license to graphically and electronically reproduce ARTWORK, while on display, for any and all future publicity endeavors conducted by CITY, provided that any such reproduction is credited to ARTIST by PAGE 2 OF 9 name. CITY may use ARTIST’s photograph, other likeness, or biography in connection with the use of ARTWORK. 4. Compensation: A. Amount. Total compensation to ARTIST for work provided pursuant to this Agreement shall not exceed $[amount], plus any applicable state and local sales taxes. Compensation shall be paid based upon work actually performed according to the rate(s) or amounts specified in [Exhibit B]. ARTIST agrees that any hourly or flat rate charged by it for its work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in [Exhibit B]. Except as specifically provided herein, ARTIST shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which work is performed, ARTIST shall submit a voucher or invoice in a form specified by CITY, including a description of what work has been performed, the name of the personnel performing such work, and any hourly labor charge rate for such personnel. ARTIST shall also submit a final bill upon completion of all work. Payment shall be made by CITY for work performed within thirty (30) calendar days after receipt and approval by the appropriate CITY representative of the voucher or invoice. If ARTIST’s performance does not meet the requirements of this Agreement, ARTIST will correct or modify its performance to comply with the Agreement. CITY may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the work shall not constitute a waiver by CITY any remedies it may have against ARTIST for failure of ARTIST to perform the work or for any breach of this Agreement by ARTIST. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, CITY shall not be obligated to make payments for work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining work for which funds are allocated. No penalty or expense shall accrue to CITY in the event this provision applies. 5. Termination: A. CITY reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to ARTIST in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, PAGE 3 OF 9 worksheets, models and reports, or other material prepared by ARTIST pursuant to this Agreement shall be submitted to CITY, if any are required as part of the work. B. In the event this Agreement is terminated by CITY, ARTIST shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by CITY after partial performance of work for which the agreed compensation is a fixed fee, CITY shall pay ARTIST an equitable share of the fixed fee. This provision shall not prevent CITY from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to CITY shall be deducted from the final payment due ARTIST. No payment shall be made by CITY for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by CITY. 6. Record Maintenance: ARTIST shall maintain accounts and records, which properly reflect all work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. ARTIST agrees to provide timely and complete access to and copies of any records related to this Agreement as required by CITY to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). ARTIST shall indemnify, defend, and hold harmless CITY for all costs, including attorneys’ fees, attendant to any claim or litigation related to a request made under the Washington State Public Records Act for which ARTIST has responsive records and for which ARTIST has withheld records or information contained therein, or not provided them to CITY in a timely manner. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Public Records Compliance: To the full extent CITY determines necessary to comply with the Washington State Public Records Act, ARTIST shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to CITY for production. In the event ARTIST believes said records need to be protected from disclosure, it may, at ARTIST’S own expense, seek judicial protection. ARTIST shall indemnify, defend, and hold harmless CITY for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which ARTIST has responsive records and for which ARTIST has withheld records or information contained therein, or not provided them to CITY in a timely manner. ARTIST shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. PAGE 4 OF 9 8. Independent Contractor Relationship: ARTIST is retained by CITY only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between ARTIST and CITY shall be that of an independent contractor, not employee. 9. Hold Harmless: ARTIST agrees to release, indemnify, defend, and hold harmless CITY, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of ARTIST in its performance of this Agreement or a breach of this Agreement by ARTIST, except for that portion of the claims caused by CITY’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of ARTIST and CITY, its officers, officials, employees and volunteers, ARTIST’s liability shall be only to the extent of ARTIST’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute ARTIST’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Hold Harmless Addendum for Art: ARTIST shall defend, indemnify, and hold harmless CITY, its officers, agents, employees, and assigns, from and against any and all damages, claims, suits, and/or actions arising from any intellectual property infringement including copyright or trademark infringement. 11. Gifts and Conflicts: CITY’s Code of Ethics and Washington State law prohibit CITY employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the CITY’s Code of Ethics and state law, ARTIST shall not give a gift of any kind to CITY employees or officials. ARTIST also confirms that ARTIST does not have a business interest or a close family relationship with any CITY officer or employee who was, is, or will be involved in selecting ARTIST, negotiating or administering this Agreement, or evaluating ARTIST’s performance of the work. PAGE 5 OF 9 12. City of Renton Business License: ARTIST shall obtain a City of Renton Business License prior to performing any work and maintain the business license in good standing throughout the term of this Agreement. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Insurance: ARTIST shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the term of this Agreement. B. In the event that work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of ARTIST’s vehicles on CITY’s premises by or on behalf of CITY, beyond normal commutes. E. ARTIST shall name CITY as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. CITY’s insurance policies shall not be a source for payment of any ARTIST liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of ARTIST to the coverage provided by such insurance or otherwise limit CITY’s recourse to any remedy available at law or in equity. F. Subject to CITY’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to CITY before performing work. G. ARTIST shall provide CITY with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. PAGE 6 OF 9 14. Delays: ARTIST is not responsible for delays caused by factors beyond ARTIST’s reasonable control. When such delays beyond ARTIST’s reasonable control occur, CITY agrees ARTIST is not responsible for damages, nor shall ARTIST be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither CITY nor ARTIST shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY [To be completed] ARTIST [To be completed] 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, ARTIST agrees as follows: A. ARTIST, and ARTIST’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. ARTIST will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following PAGE 7 OF 9 employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If ARTIST fails to comply with any of this Agreement’s non-discrimination provisions, CITY shall have the right, at its option, to cancel the Agreement in whole or in part. D. ARTIST is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Other Provisions: A. General Administration and Management. CITY’s project manager is [Name, Title, Email Address, Phone Number]. Except in the giving of formal notices, ARTIST shall coordinate with CITY’s project manager or his/her designee. B. Non-Exclusive. This is a non-exclusive agreement and ARTIST is free to provide his/her/its work to other entities, so long as there is no interruption or interference with the provision of work called for in this Agreement. C. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. D. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. E. Successors and Assigns. Neither CITY nor ARTIST shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. F. Conflicts. In the event of any inconsistencies between ARTIST proposals or ARTIST- prepared exhibits and this Agreement, the terms of this Agreement shall prevail. G. Governing Law, Jurisdiction, and Venue. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King PAGE 8 OF 9 County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. H. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the Agreement and its exhibits is essential to ARTIST’s performance of this Agreement. I. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. J. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. K. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either CITY or ARTIST from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. L. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ ARTIST By:____________________________ [City’s signatory] [Artist] _____________________________ Date _____________________________ Date PAGE 9 OF 9 Attest _____________________________ Jason Seth Renton City Clerk Approved as to Legal Form _____________________________ Shane Moloney Renton City Attorney