HomeMy WebLinkAboutContract CAG-20-054
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AGREEMENT FOR LODGING TAX FUNDING FOR THE
2020 CELEBRITY GOLF INVITATIONAL AND GALA
THIS AGREEMENT, dated January 10, 2020 is by and between the City of Renton (the "City"), a
Washington municipal corporation, and the Randall Morris Foundation for Youth and Families
("Consultant"),a Washington non-profit corporation.The City and the Consultant are referred to
collectively in this Agreement as the"Parties." Once fully executed by the Parties,this Agreement
is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide organization and implementation of the
2020 Celebrity Golf Tournament and Gala in Renton as specified in Exhibit A, which is
attached and incorporated herein and may hereinafter be referred to as the "Services."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A.All Work shall be performed by no later
than December 31, 2020.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $40,000, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Services actually performed according to the
rate(s) or amounts specified in Exhibit A.The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. The Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel upon completion of all Work. Payment shall be made by the City for
Work performed within thirty (30) calendar days after receipt and approval by the
appropriate City representative of the voucher or invoice. If the Consultant's
performance does not meet the requirements of this Agreement, the Consultant will
correct or modify its performance to comply with the Agreement. The City may
withhold payment for work that does not meet the requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
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PAGE 20F 11
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
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A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless:The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration,improvement,etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/clefault.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D. Commercial Automobile Liability for owned, leased,hired or non-owned,leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis.The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Cliff Long, Director Randall Morris
Community& Economic Development Randall Morris Foundation for Youth &
1055 South Grady Way Families
L 1T 6i
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Renton, WA 98057 PO Box 58104
Phone: (425) 430-6591 Seattle, WA 98104
clong@rentonwa.gov Phone: (253) 255-0483
Rmorris43@comcast.net
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
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C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
H. Report on Execution of Services
a. The Recipient shall submit a report on services and work provided with the
final invoice, no later than December 30, 2020.This report should be no longer
than five pages, excluding budget detail, and should follow the outline below:
i. Summarize the activities undertaken in providing the scope of work
described in Exhibit A.
ii. Reference the project objectives specified in Exhibit A. Were those
objectives achieved? Why or why not? Were there any unexpected
positive outcomes or challenges?
iii. Reference the specific measurable results specified in Exhibit A. Were
they achieved? If not, what challenges prevented the achievement of
the anticipated results?
iv. Describe involvement of any partners specified in Exhibit A, as well as
any unexpected cooperative relationships that developed through
implementation of the project.
v. Reference the project budget specified in the Exhibit A. Provide an
analysis of actual expenses and income in relation to the projected
budget.
vi. Provide a good faith best-estimate of actual attendance generated by
the scope of work in the three categories below:
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PAGE8 OF 11
1. Travelers staying overnight in paid accommodations away from
their place of residence or business;
2. Travelers staying overnight in unpaid accommodations (e.g.,
with friends and family) and traveling more than 50 miles;
3. Travelers for the day only and traveling more than 50 miles.
4. Describe the methodologies used to arrive at the good faith
estimate of actual attendance numbers described above.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management.The City's project manager is Cliff Long. In
providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
PAGE9 OF 11
G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations'or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
20. Supplemental Term: Acknowledgment and Trademark Licenses: Consultant shall
acknowledge the City in any press release, public announcement, or publicly-released
texO"Ca rY5 4
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documents related to the Services detailed herein.To that end, City grants Consultant a
royalty-free non-exclusive, revocable license to use its name and logo solely for that
purpose upon the advance written approval of the City in each instance. In addition,
Consultant grants City a non-exclusive, royalty-free, world-wide, license to use
Consultant's name and/or logo for the limited purpose of communications regarding the
grant between City and Consultant to City members and the general public in promotion
of City in all media and mediums, including without limitations, broadcast, print, online
and City membership materials until the expiration or termination of this Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF NTON CONSULTANT
By: By:
avone dell Morris
Mayor President
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Date Date
Attestation
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Shane Moloney
Renton City Attorney
Contract Template Updated 12/29/2017
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PAGE 11 OF 11
EXHIBIT A
INTRODUCTION
The Randall Morris Foundation is excited to be presenting this idea to the City of Renton's Lodging
Tax Grant Committee. There is a 13-year track record for this event, and in 2019, it was brought
home to right here in Renton. For years, it was at the White Horse Casino in Kingston, and now it's
on this side of the water in the community that Randall lives in and serves. It is underwritten by the
NFL Alumni Association, and so attracts many of the former sports stars.
The Randall Morris Foundation for Youth and Families' mission statement is to support youth,fam-
ilies and community by providing financial support and scholarships to youth. Our foundation was
formed as a result of our belief in the value of a solid family life,and desire to give back to a com-
munity that has given us so much.The Randall Morris Foundation serves as a fundraising entity for
several local charities, enabling these charities to expand their own fund-raising efforts. Our vision is
to assist organizations in their quest to provide children a better chance at succeeding in life.
The Foundation promotes two charity events each year—a Poker Tournament in the spring and a
Golf Tournament in the early Fall. This proposal is for the Golf Tournament. For the Randall Morris
Golf Invitational, there are two events for the public—(1)the Dinner and Auction the evening before
the Golf Tournament, and (2)the Golf Tournament itself. We understand that not everyone golfs, but
many love to support the local charities that benefit from Randall's tournaments. So,there is a big,
elegant dinner the night before, and each of the nationally-known sports celebrities is a host of one
of the tables,talking and engaging in conversation during dinner. (This year, a fabulous comedian
entertained as well.)After dinner, there is an incredible auction featuring all types of sports memo-
rabilia as well as dinners, accommodations, adventure packages, paintings, sculptures, and many
other items.
The following day, people pay to play golf with one of the sports celebrities. Each foursome is
matched up with a celebrity to play a round of golf. After the golfing is over,there is a casual meal
provided at the Golf Course, where everyone gets together and all kinds of trophies and prizes are
awarded. This year,the golf tournament was played at the Fairwood Golf&Country Club. We had
over 150 participants this year, and expect about 200 next year. The Fairwood Country Club is al-
ready reserved for Sept. 14th.
For our future events,with the City of Renton's help, we would like to add a children's venue. We
would like to add a Kids Clinic over the weekend,that teaches kids how to swing a club on the driv-
ing range, and putt on a putting green.
We were thrilled to raise money for three incredible charities in our community—Levelupseattle
(https://www.facebook.com/LevelUpSeattle), the Burned Children Recovery Foundation (https://
www.burnedchildrenrecovery.org/, and Mary's Place (https://www.marysplaceseattle.org/)!
Last year, over 80 celebrities came from across the country to participate in the event and support
our non-profits.
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2020 RENTON LODGING TAX FUNDS APPLICATION
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Randall Morris Celebrity Golf Invitational&Gala i from mm t.tat S 83,500.00 .•
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By Sent. 14,2020 �� {
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A charity event in Renton to benefit some local non-profit organizations-benefitting children and
families in our community.
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Our Charity event encourages out-of-areapeople come to Renton and spend an entire weekend. The event
also helps the Renton community and businesses in several different areas. We will spend our operating__ _
budget locally,but will market the event statewide. Please see the next page for further explanation.
EAxaardwherewflpoaaar2etstwrl--t;oreltoIntreisrrixn,mtCr,tt. 4)rstoRe1/1007
With your help,our plan is to go statewide(and into Vancouver BC and Portland,Oregon)to promote this
_event_ There are hnth large Seahawk.Fan Clubs in these areas_as wellac gn(ferc ached is a spreadsheet
of our media plan and the listing of geographic markets.
F6ccra Nit you measure the MUM of ws&tsr trallk germ Red by tour markteDt.ardf4r every?(See'Ws ha nepon-ern 1a mare
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•We will redtaest reports from our hotel partners that will show how many rooms we generated after the event
is over(a pick-up repst . In the past,.3ye have averaged between 60.70 rooms booked for 2-night stays._We
will reqquestTrom the hotels,a special Randall Moms Golf Code,so that the tracking can be accurate. The
dinner/auction the night before the golf tournament averaged 150-200 people. With the additional chil-
• drens event added this year,and additional funding for a larger marketing area,we expect both events to
-easily be doubled. _.
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6 Fkase list Itrt local bustnesse!anorganin7c-v you�r partnering with t0 proaote i arcposel
Please attached listing of businesses and organizations.
Tourism Promotion(continued)-How will your Proposal attract,serve,and/or facilitate tourism in Rent-
on?
Many local businesses will benefit from our event,and our list includes:
1. hotel accommodations
2. dinners at various restaurants
3. catered meals
4. rental of a local golf course
5. transportation costs
6. local newspaper/magazine advertising
7. local businesses who can sponsor,donate auction items,and be featured at the event itself.
It brings out-of-area visitors into Renton for an entire weekend,not just a couple of hours. And the non-profits
in our community are the beneficiaries of the event.
Media Plan for Randal Morris Foundation-Charity Event 2020
Facebook Posts-1 month of promotion to Wash Slate $ 5,000.00
Google Search-SEC and SEM $ 500
Renton Reporter $ 1,000.00
Fairwood Magazine $ 3,000.00
Wash State Tourist Magaine $ 3,000.00
Wash State Tourist Digital Newsletter $ 5,,000.00
Private Ernais to previous participants(Constant Contact) $ 5,000.00
Total Media Plan $ 27,000.00
K.,
How and where will you market your Proposal to increase the number of visitors to Renton?
These are the specific geographic areas we will be marketing to,for social media:
Ali Men Women
AeO •
35 • - 55♦ •
Location
!nar7 Svtes
O Belay Lao,Washington
® Bellingham,Washington 5'rni
9 Bremerton,Washington a G'?mi
Q Olympia, Washington r Boat •
9 Portland,Oregon - ,'lriif
O Richland,Washington - 5+,mi •
9 Spokane,Washington + 5_ri I •
• Yakima,Washingtontu.r‘ ., :n ni •
•
Your a-thence size is defined.Good lob!
' POtenti:I Audience S'ze:1,4C0 000 people 0 '
St'r.<.iii•: Gig>:•
•
Other advertising vehicles we plan to use include:
Ahwashington
a.�� TILL SIVA.
WASHINGTON TOURISM ALLIANCE MISSION STATEMENT
'Ilse sole purpose of the Washington Tourism Alliance is
marketing Washington to tourisLc.In order to accomplish this,
the activities of the Corporation will include,but not be limited
to advocating,pmmoting,developing and sustaining
destination tourism marketing for V ashington State
Tourism is Important...and Growing! 4
Million Ovamight
,, Visitors!
$2
&BGon in Visitor
Spending!
FAIRWOOD� t 1.ACNE It fist v iT ,Q,',*
COMtMUNITYNEWS IODAY'' `'
Mall NLFWDRIIOOK•• SCHOOLS AOWLRDiL CALLNMR- UWIUAlt6 CUNIALNBILSCRRL- 0.
cfa'141aIlt.hrI•2 71:1.1.Ir I.r.0 nf•:'1ct
MAdogoirlso ant erMN,nq erwrur(rn ameyse
Bull.keen A•d BlvletleS low VenunWw:niveli•y trptrni al UIe raht?G.1J Cole lwuy Nah1 webtite.0••lull t'ea:/dad a.t 1:
IS trip tuu!
DLSPLATADVLRTLSING
re•swrr.CataeuM7 Nw,i bl'N't a ralley.t'WwntILBtt upt brs.
77111100nR AD
i-
i ADVERTISE 1 .� I. r �;YX'
TODAY' ,
- eus pr,r an-.nan .:0 e:,apq rr.1.-Y Op oreach page and pact vram .ter rrh Inca Ike err altar:on.Id a.non Lllllr m:
rmr-1 ly nmm Marl.Inks4 sorrow v_gra gra I yevy(car=is tNa cry-..r.
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1=n2..I1N 1 A Rhr 1cm'�Krh it ..^.'.I IIt4.1
News Sparta Life Business Opinion Calendar Lrtbn to the Edmr Obituaries Classifieds
Keep Up With
South King County
t eas n JIiTrG'` s!
men,.
xZJ a XIS
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IC'
. part emron.c:arm I ..,.
:1} t RadpmmVad Ren1nnes ttwlduMita lteuluuS
denting tWU.eyaill balls,
as e.a Cbr.ov
•
AIM,II rrf:•II.C II,C.
PVapdatsl,8pt180t Summary(o.17.40sta ebr dt=rtwry belew A.V.DAYrF14:3s DErA li$titIDGETF I
S EXPEI [7:NSES �._ ..
f ......__ ,Bf 14.! %Jig)tiA1P.5, ' _PAI-V Ftin,(4., _.1 ----1, i -..i
I Fr rgrmN fS7l7d�rtsyS Orrt tt} I 10,000.00 $ 10,000.00
r raalgp mi~n.renc1;•ttitaa unities. S 10,000.00 1 10,000.00
.,,,,,=,,,,o, mvdon 5 1,500.00 tt $ ,
5 25,500:00 27,000000.0p
' f riveS 1 30,000.00 30,000.00
(Graphic/web designer,
anArtr t;. accountant,media consultant, $ 13,500.00 # 26,500.00 40,000.00
_, eventcoordinator,blogger). . ,_._ _.. _...
(Ballroom rental,catered din- P —.-- ~-.— {
Ken/M,tsner.golf cm... .dd,,00ms 25,000.00
S 25,000.00 5 50,000.00
i -.,.Car.cdebzltles.mealaftecgo_ -.-- „,..--
1 TOTAL CO1ts Si 40,000.00 $127,000 $167,000
What Pi/cantle,cf you oeet3l Props l P,udget tiodd the Renton ILTACIyy fug.nimitwt?, -.- �,„_24- ...%
Car you co lam fi t'ic poW duwd frr4L' ?',VALI NeL.t PYule etrpul i • . ---
W ould not be able to add.the additional Kids.Clinic,but could continue to find sponsors —
ol the event.
OTHGIL ?thME Ifrcm won 'OA.pinta,d nrhe,ang edeiea tl'eKI
f 1,113 gnIVOSCe esicuratrornscjloriitrapfixchiseentykmteso;AtrSautt,ceoccerdsa'riewuce.tai- i tnt;ce
=tri ,and Slides 4CfondNp,,hAtatt ex entry tir nimSli n f e if d.re re.7 de cooryet
t tinl mired u'Ptn}7n(nt7
*Kurth ArrrourK II MA e,md.riai uu. }
ponsorship packages _- 50,000.00 ., __ rojected(with a 13-yr
drackrecord
ickets to Dinner/Auction s 7,500.00 Projected(with a 13-yr
„.. m,�,.�... ack record)-......--.
;
Tickets to Golf Tournament , Projected(with a 13-yr
15,000.00 tra krecord)
Proceeds from Auction Items i 10,000.00 Projected(with a 13-yr
{_ projected(with a 13-yr
In-kind Volunteers Hours $ 20,000.00 hackrecord)_-__ _ .. •
TOTAL OTHER INCOMt: $, 83,500.00
___ __ .�..__ _.. e,_..__. .�. _
.OtheyFlrf& ialarifoniea1*.on
Nss any ott aee!I r tsitr.ewe.or turht avo tRo aiItt tea, maw nrevenuesi Vac® No
nto e•Wtlmrowlea..ttarrjrebfMi■fiw,,irv,,a66feetiek:l:
By adding the Kids Clinic,we can add another means of revenue to the event,because some of our corporate
contacts only donate to children's events, We can.add.sponsors both to our existing_event,and to the.Kids
Clinic promotional activity.
e anol'tatil),a■piai-,how duo propcud■ctiaitnr,wain or iiiastr/ten f.'je r i0 batprlc-say-wjrjulllett h the f<_tun:
This event has been considered"self-supporting"in the past and has a great track record of helping the ____�
1 Renton community over-the past.l3years,without the issue of compensation_ We are not_daing this for
profit. Randall Morris has been an active part of the Renton community and our kids'athletic endeavors.
The Foundation's vision is to develop a wine n.situation_tv�tl>,the Citty of Renton that brsn_gs in more-tourism,
dollars to this area,and helps our local non-profits as well. This is our goal for requesting LTAC dollars and
the true purpose of developing this collaborative effort. •
Stine Ite4I42*
The applicant certifies that: It awarded I understand that 1) my organization intends to enter Into a municipal
Semites Contract with the City and provide IlnbIty insurenoe far the dhmtion of the contract naming teen Gty rat:
an additional insured and in an amount determined by the city.21 unless otherwise approved by the Corrrmittee,
the Clty of Rentoal will only reintbvsse thole costs actually interred by sny orgOniratien and only after the service
Is rendered,31 my orgartanitaUon wily required to submit a report documenting economic Impact resuias In n
format determ n e CitY.
Signature/ I Dale ! 0/2jf f91
APPLICATION CHECKLIST ( l
lncttudo ono [1)signed ertgfnai and seven(7)copies of the following:
i Completed,signed Application.Letter-sire!,typed,printed on one Side, not stapled or bound.
'i 2020 Visitor Attendance Report Prnvctiom(farm attached)
r Detailed Proposal Budget
'1 Supporting materials,if applicable[a.g..orample advertisements).
Include one{1)copy of the following,if applicable:
1' Nora-proflt Ills letter regarding tax exempt status
I Comrnt$nent letter from each co-sponsor
APPLICATION SUBMISSION
Submit application packets try S:OD pm Friday,October 25,2019,to:City of Benton 1-uifeii*o Tux
Advisory Comntittee.1065 S.Grady Way 6th ik or,Renton,WA 90057
Note:No supplementary information or documentation will be accepted after the application
deadline_In addition,applicants will not he permitted to hand anything to the LTAC
during proposal presentations(e,g.,documents,Byers,promotional gift?terns of enykindi.
■
[COMPLETE AND SUBMIT THIS PROJECTION REPORT MIN YOUR LTAC APPUCA7tON. '1
t (Meta;Qrrant rnaAients will be regaired'to coirplete�4iinilar reps showing actual ottendarke Franz;alter
tr,e co.mpieaion of the fn30 everrr l m �_,
CITY OF RENTON
2020 LTAC VISITOR ATTENDANCE REPORT(PROJECTIONS ONLY)
YOUR O1i NIZAT1ON: Randall Morris Foundation for Youth and Families
NAME of Event,Fatuity,or Marketing Proposal: Randall Morris Celebrity Golf Invitational&Gala
DATE(SI your activity will°coil From Sept.13,2020 AMOUh_L th:ough Sept. 14,2020
you areP2titresti ham 6 T A $40,000 -
agigted Mafthodoloate as+e faClian2040
Mussy themestedyea Weld taasr b-Qv taehlt awt..;
It Total anticipated attendance: rienma/givhw llama beceptrdrd
A 41 people-et your event usini
Waif f:ciI v ur brought lathe Dinner-30o N„u,,, Direct Count&Indirect Count _
cap due to yens mrrkearp cafvrts Golf:200 P.:pm• Eui,n (based on projections from previous years)
2. Haw many visitors will come from ,x,,,o, Direct Count&Indirect Count
over 50 miles awBy? 350n • h,4n (based on projections.from precious years)
3. eictw.tranyv4tlors w31 come from w ai,,e Direct Count&Indirect Count _
another state or country? 50rMr;r nog, (based on projections from previous,years)
4. How tearr/overrigi l visitors t,,tp,4 Direct Count&Indirect Count
willstay-whin family/friends? 200 _,,,,,r, Do,n (based on projections from,previousyears)
5. (al Hi mz'y overnight vartara Mrboe Direct Count&Indirect Count
'pill stay at PAID accornmaldaClOr i? 200 h•,w. rotin (based on projections from previous years)
tbl This will result in how rnaiW Direct Count&Indirect Count
Total paid Icdg. tg nights? ►+arm ..- _.. .
hG#utr.rn.art4nVnx aYstAr=ww•si,er t 2 r,dr n(based on.projections._from,preyious years)
* pi- .o7unq-e.g.,paid adrnissions, head count,chair or.'title count,ligure3 collected from a
hateVrastpurarit/taur guide.
* playact Owl-e,g.,refit)tickets Sold,redaQmed tat:Daru,hrachtte,honied out,pulite
reeulreinerts for crowd contra,visual intimate
* t,_-_p..ative Sugg„-psGhh structured data collection based on random tamale survey that
intvdes a mar 'no(error and confidence level which allows the results to be reliably projected
aver.r att idea .
4 Mgr}-Urang!!laed ttsvcy W Idi results that cannot be reliably projected over all
aaardee5.Per men c e,Information is taken only from volunteer paric-onnts,c It's only offered
at one tifrse/elace rather than throughout the event. •
e Stru '®-a-ato-Figure i3 based an computing'mown!McMahen abate an evern or location
such as the maximum cal occupancy cane parson per three sguarp feet)
f other-Please describe
9