HomeMy WebLinkAboutContractCAG-20-070
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AGREEMENT FOR 2020 PAVEMENT CONDITION ASSESSMENT
THIS AGREEMENT, dated March?" 2020, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and StreetScan ("Consultant"). The City and the Consultant
are referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties,
this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide professional services for automated asset
management as specified in Exhibit A,which is attached and incorporated herein and may
hereinafter be referred to as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise
mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2020.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $89,787, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit A.The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days'notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
PAGE 2 OF 10
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
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PAGE 3 OF 10
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement,etc., of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
PAGE 4 OF 10
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cros/One.aspx?porta IId=7922741&pageld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned,leased,hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
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PAGE 50F10
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Vangie Garcia Daniel Kirkby
1055 South Grady Way 151 South Bedford St.
Renton, WA 98057 Burlington, MA 01803
Phone: (425) 430-7319 Phone: 519-871-1386
E-mail Address: Daniel.Kirkby@streetscan.com
vgarcia@rentonwa.gov Fax: N/A
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
PAGE 6 OF 10
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
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PAGE 7OF10
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Vangie
Garcia. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
PAGE 8OF10
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County,Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to_anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
ER.
PAGE 9 OF 10
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
I
Y By: Pahot-
Armon s o Pavone I -Erik Dillon
Mayor CEO
29-a-U March 11th 2020
Date Date
Attest
Jason A. Seth
City Clerk
Approved as to Legal Form
Shane Maloney
City Attorney
Contract Template Updated 03/12/2019
PAGE 10OF10
EXHIBIT A
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Automated Asset Management Proposal
City of Renton, WA
January 8th, 2020
Proposal for the City of Renton
Prepared for:
Vangie Garcia
Transportation Planning Program Manager
City of Renton
1055 S Grady Way
Renton, WA 98057
425-430-7319
Prepared by:
StreetScan Inc.
3812 Talbot St
San Diego, CA 92106
619-348-9844
Automated Asset Management Proposal
City of Renton,WA
TABLE OF CONTENTS
1. ABOUT US 5
2. OUR TEAM 6
3. THE STREETSCAN SYSTEM 7
4. PRICING OVERVIEW 8
4.1 DATA COLLECTION (STREETSCAN) 8
4.2 SOFTWARE (STREETLOGIX) 8
4.3 OPTIONAL SERVICES AND ASSETS 9
APPENDIX A—SCOPE OF WORK AND DELIVERABLES 11
APPENDIX B—OPTIONAL SERVICES AND ASSET COLLECTION 15
APPENDIX C —OUR CLIENTS 18
STREET5CRTS 3
Automated Asset Management Proposal
City of Renton,WA
January 7th 2020
Vangie Garcia,Transportation Planning Program Manager
City of Renton
1055 S Grady Way
Renton,WA 98057
Thank you for your interest in StreetScan. Municipalities worldwide are faced with aging infrastructure and limited
budget resources to repair and maintain them. Having the ability to monitor the health of your street network through
an abundance of data collected via multiple vehicle-mounted sensors allows your staff to properly allocate repair and
maintenance budgets.This is now made possible in an affordable,objective way utilizing StreetScan's advanced mobile
sensing vehicle and online web-based app.
Our service offering includes:
Data Collection:vehicle survey of paved lane miles.
Data Processing of pavement condition and assets.
Data Visualization: pavement monitoring system including Pavement Condition Index(PCI) Report
integrated into your existing GIS or optional cloud-based access.
Pavement Management Plan:maintenance and budget options,suggestions and scenarios;optional
cloud-based access with robust interactive planning and budgeting tools.
Also available(see Appendices for more details):
360°imagery Viewer
Optional asset extractions including pavement markings, traffic signs, utility assets, street lighting,
sidewalks,curbs,trees,etc.
On behalf of the team at StreetScan,we are pleased to submit this proposal for your review. We strive to be as accurate
as possible in our initial projections and cost estimates, and look forward to meeting with you soon to discuss any
questions you may have.
Yours truly,
Kevin Brown,
Account Manager
STREET5CR/7J 4
Automated Asset Management Proposal
City of Renton,WA
1 . ABOUT US
At StreetScan, we come to work each day because we want to solve our clients' biggest problems when it comes to
monitoring their street assets.We have a Smart City Mobile Sensing Service Offering targeted at providing clients with
an intelligent,objective and affordable way to manage those assets.
Throughout the history of business, people have used data to make more informed decisions. StreetScan enables
exactly this for our municipal clients.
Municipalities no longer have to send inspectors into the field for pavement surveys.Now,they can leverage the power
of data to improve their decision-making abilities.
This all came about as a result of a 2009 groundbreaking project at Northeastern University that received more than
18 million in funding over a 5-year period.This stamp of approval was due to the power of the project to end localized
pavement inspections and enable continuous network-wide health monitoring of roadways.
What kind of technology made this possible? Versatile Onboard Traffic Embedded Roaming Sensors (VOTERS). A
framework,prototype and blueprint were successfully designed and developed,and in 2015,StreetScan was launched
as a spin-off of the project. It is our comprehensive, advanced hardware and software turn-key solution that
distinguishes us from the competition.More importantly,it provides street asset monitoring at a reasonable cost for our
clients.
2017 saw the emergence of our current Smart City Service Offering and we have combined this service with our
pavement management offering.Clients save time,money and no longer require additional field surveys.Our ScanCars
can enable municipalities and other clients to extract and monitor critical assets such as pavement condition, traffic
signage, pavement markings,streetlights and other transportation infrastructure assets.
We embrace progress. In 2018,StreetScan launched Streetlogix.This extensively customizable,web-based GIS asset
management software has changed the landscape for municipalities. Municipalities can now optimize their budget
within a user-friendly GIS environment. The system provides objective information on the current state of their
infrastructure and makes maintenance and repair recommendations, including the prioritization of roadway projects.
Using unprecedented data visualization and budget optimization tools,our clients have been creating defensible data-
driven Capital Improvement Plans while successfully justifying their budgeting requests.
The most important thing you need to know about StreetScan is our data-driven approach. It will change the way you
monitor your street assets—for the better and for the future.
5TREET5CR170 streetlogix
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5TREETSCRITJ 5
Automated Asset Management Proposal
City of Renton,WA
2. OUR TEAM
Kevin Brown — Account Manager — Kevin has worked in sectors of land surveying, GIS,
y professional grade GPS data collection, asset management implementation and business
development. Kevin has 8 years of experience working in the municipal government sector and
has his Bachelor's of Science in Geography with a specialization in GIS and Analytical Cartography
from The Ohio State University. He is skilled at providing effective communication with and
between staff,councils and citizens to understand and integrate new technologies and to quantify
the benefits and value of a project.
Dan Kirkby, P.E. — Director of Operations—As the Director of Operations at StreetScan, Dan
provides project management,leads the daily operational management of field and office staff and
provides geotechnical support for route creation, results publishing and end-user training on
Nsoftware functionality. Dan coordinates the technical team and operations team and manages
project scheduling. He received his BESc in Civil Engineering from Western University in 2002 and
11 his MEng in Geomatics Engineering from the University of New Brunswick in 2011. Over the last
15 years, Dan has worked in various engineering and project management positions in the private
sector as well as while serving nine years in the Canadian Forces as an Army Engineering Officer.
Salar(Sal)Shahini Shamsabadi—GIS Director and Data Scientist—Sal works on integrating
and leveraging information from large geospatial datasets for developing asset management,
sensor fusion and life-cycle cost analysis models. He received his B.S. in Geomatics Engineering
from the University of Tehran in 2012 and his M.S. in Civil Engineering in 2014 from Northeastern
University where he developed StreetScan's GIS web application for asset monitoring and
management.Sal has received multiple awards over the last few years(Best Innovation Award at
RISE, Best Paper Award at SAGEEP, Dean's Scholarship Award at Northeastern Uni.), which
encouraged him to pursue his passion for using data-driven methods to support better decision
making.
Rob Craig —Operations Manager—As Operations Manager, Rob coordinates data collection,
data processing and result publishing for all client projects. He originally joined StreetScan as a
field technician after completing his B.S. in Fisheries and Wildlife Science with a minor in GIS in
2017 and has expanded his role since. Rob delivers meaningful results to clients using new
technologies developed by the GIS and Engineering departments. Prior to joining StreetScan, he
worked on hyperspectral research with the University of Arizona at the Rocky Mountain Biological
Laboratory, and as a tutor in GIS and Statistics. His interests include wildlife research, outdoor
recreation,and green communities.
STREET5CR/7J 6
Automated Asset Management Proposal
City of Renton,WA
3. THE STREETSCAN SYSTEM
StreetScan's automated data collection and algorithm-based roads prioritization software can help optimize your road
budget and provide user-friendly analytics about the status of your roads and sidewalks.
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Data Collection Data Processing GIS Analytics
StreetScan's vehicles equipped Optimized algorithms evaluate Collected data goes into
with multi-sensor systems detect and prioritize repairs of assets, Streetlogix, our unique cloud-
pavement & sidewalk surface including pavement, sidewalks, based application, allowing
distresses without interrupting traffic signs,and more. municipalities to visualize and
traffic flow.manage road assets in order to
schedule maintenance within a
user-friendly GIS environment.
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5TREET5CRTTJ 7
Automated Asset Management Proposal
City of Renton,WA
4. PRICING OVERVIEW
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PAVEMENT MANAGEMENT
SERVICES INCLUDED CENTERLINE $/
CL TOTALMILES
ScanVan Data Collection
5TREET5CHfl Data Processing
DATA COLLECTION Pavement Facing Imagery
330 mi 170 56,100
Pavement Mgmt. Plan
Pavement Image Viewer—Annual Data Hosting 330 mi 5 1,650
Enhanced Visualization Package 330 mi 35 11,550
Pavement Markings 330 mi 50 16,500
Mobilization and Setup Cost 3,987
TOTAL 89,787
4.2 SOFTWARE (STREETLOGIX)
TRANSPORTATION MODULE
SERVICES INCLUDED POPULATION TOTAL
Annual Software License 101,379 15,000
Ostreetlogix
SOFTWARE
New Year Promo—Valid until January 31st 2020 15,000)15t Year of Streetlogix fees waived
TOTAL 0*
TRANSPORTATION MODULE INCLUDES PAVEMENT AND SIDEWALKS
STREET5CRITS 8
Automated Asset Management Proposal
City of Renton,WA
OPTIONAL SERVICES AND ASSETS
One of our unique advantages is the ability for our clients to extract, assess and obtain actionable data from other
Municipal assets utilizing the same data collected for the Pavement Management Survey. Below is a list of additional
assets we can process from the collected data. This is set up as an a-la-carte menu so you can pick and choose the
assets to meet your asset management needs.
Unit PRICE ADDER(est.)
Assets L=Lane QTY
Price($/Unit)
CL=Centerlane (est.)
STANDARD
Assets Extracted from ScanVan Dataset(Pavement Management Service Required)
Sidewalk GIS Database CL-M 330 35 11,550
Curb GIS Database CL-M 330 50 16,500
Traffic Signage(5 Attributes)4 50,690
Signs 12,672
Traffic Signage(9 Attributes)6 76,034
Catch Basins Catch Basins 6,600 4 26,400
Metal Objects(ManholesNalves) Metal Objects 9,900 1 9,900
Tree GIS Inventory Trees 6,600 3 19,800
Street Lighting GIS Database Lights 10,138 4 40,552
Assets Extracted from ScanCart Dataset(Sidewalk Management Service Required)
ADA Sidewalk Width S-Miles 600 45 27,000
ADA Ramp Compliance Ramp 9,000 8 72,000
Assumptions:
All asset quantities are estimated based on lane or centerlane miles except for:
Pavement Markings price reduced from$60/CL-M to$50/CL-M if purchased with initial data collection
Traffic Signs are estimated at 1/8 of the municipal population
Street Lighting which is 1/10 of the municipal population
Catch Basins which is estimated at CL-M multiplied by 20
Metal Objects(Manholes&Valve)which is estimated at CL-M multiplied by 30
Tree Inventory which is estimated at CL-M multiplied by 20
ADA Ramp Inventory which is estimated at Sidewalk Miles multiplied by 15
STREETSCR/71 9
Automated Asset Management Proposal
City of Renton,WA
Ann
Automated Asset Management Proposal
City of Renton,WA
APPENDIX A- SCOPE OF WORK AND DELIVERABLES
ROAD AND SIDEWALK ASSESSMENT SERVICE
StreetScan offers a technology-based Pavement Management approach for continuous health monitoring of your road
network. Combining years of R&D at Northeastern University, StreetScan's vehicles and web-based app Streetlogix
save you time and make your repair dollars go further. We have developed a 4 Step process to effectively Scan,
Process and Manage your Road data.
STEP 1 : DATA COLLECTION
Roads Sidewalks
Vehicle Deployed: ScanCar Vehicle Deployed: SideCarts
t
401.0
StreetScan utilizes 3D imaging technology to measure StreetScan has developed a technology stroller-based
road defects, such as cracking, bumps, surface approach which captures all the necessary distress &
distortions and surface texture.The 3D imaging cameras ADA data. We currently have 5 Carts in our fleet.
provide a 8' (2.4m) of lateral road coverage and StreetScan utilizes 3D imaging technology to measure
seamless road coverage in the direction of travel at sidewalk defects, such as Uplifts, Bumps, Holes,
speeds up to 65 mph (72kph). A 360 degree camera Cracking&Surface Texture.An IMU mounted on the cart
system provides imagery of the road surface and ROW. measures tilt, slope &accelerations. A laptop computer
An Inertial Measurement Unit (IMU) enabled GNSS is used for controlling data collection. An encoder on
position system provides position location, even in the each wheel of the ScanCart's rear wheels provides
event of intermittent GPS satellite coverage.accurate linear displacement along with a GPS,
providing position information.
STREETSCR/7J 1,
Automated Asset Management Proposal
City of Renton,WA
STEP 2: DATA EXTRACTION
Roads Sidewalks
The collected data (TBs/day) is uploaded to the StreetScan's basic approach uses a weighted failures
StreetScan server, where automated software scheme per linear distance for a given sidewalk
processes the raw sensor data. Using advanced segment. Individual failure or feature types are given
processing algorithms, the sensors' raw data is various weightings depending on their contribution to
converted into meaningful parameters representing perceived sidewalk condition.As an example,an uplift is
different aspects of pavement condition. Several of our considered to have more impact to the sidewalk quality
key indicators are fused to determine the PCI for each than aggregate loss,so it is given a greater weighting in
road segment. StreetScan's GIS specialists segment the the rating formula.
pavement evaluation data from intersection to
intersection and populate the database allocated to the
segment.
Cracking Pal Algorithm
Bumps&
Surface
Distortions
FP MP3DCameras
Final
Qc/Renew
PCI
Potholes
iimmiiSurfaceTexture
Optical Camera I > Surface Images
Sidewalk Algorithm
Sidewalk Segment
Bumps, Length
Video Review Distortions, BtNi-Weighting
holes Parlor
Aggregate Loss Severity AL-Weighting FactorFeteEstimate Sidewa:'k
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STREET5CR/70 12
Automated Asset Management Proposal
City of Renton,WA
STEP 3: DATA VISUALIZATION AND ANALYTICS
Roads Sidewalks
Municipal staff will be given access to Streetlogix, our Municipalities are given access to our GIS web-based
GIS web-based application, in order to view and analyze application, Streetlogix, in order to view and analyze all
all collected survey data in addition to data from other collected survey data in addition to data from other
sources to assist in decision making.sources to assist in decision making.
This provides staff an easy-to-use tool to quickly review This provides clients an easy-to-use tool to quickly
PCI results, distress data and 360 images along with review sidewalk condition results, distresses and
pavement history and other data that the city wants to be sidewalk images.All data is hosted in the cloud allowing
integrated. All data is hosted in the cloud,allowing users users to login from anywhere on any computer to view
to login from anywhere on any computer to view the the results. Streetlogix has many data import and export
results. Streetlogix has many data import and export features making it compatible with any existing GIS
features making it compatible with Cartegraph. solution such as Cartegraph. Streetlogix provides
Streetlogix provides powerful data visualization and powerful data visualization and management tools
management tools including 360 viewer and extensive including 360 viewer and extensive charts and
charts and dashboards(examples below). dashboards(examples below).
Portal view: Overall stats, available layers and PCI
streetlogix
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5TREET5CR/7J 13
Automated Asset Management Proposal
City of Renton,WA
STEP 4: MAINTENANCE PLANNING
Roads Sidewalks
Once the inventory condition database and GIS web-app Once the inventory condition database and GIS web-app
have been finalized, the work on implementing the have been finalized, the work on implementing the
pavement management side of the software begins. sidewalk management side of the software begins.
While pavement condition indicators are concerned with While sidewalk condition indicators are concerned with
the current condition of the network, the management the current condition of the network, the management
side of the process concerns itself with the analysis of side of the process concerns itself with the analysis of
condition, prediction of future condition, generation of conditions, prediction of future conditions, generation of
maintenance options and pavement management maintenance options and sidewalk management
scenarios. At this stage, the Client's preferred repair scenarios. At this stage, the Client's preferred repair
methods and associated costs are used to customize our methods and associated costs are used to customize our
road management modules. The results are compiled sidewalk management modules. The results are
and reported to the client in our Streetlogix software and compiled and reported to the client in our Streetlogix
as a pdf document. software and as a pdf document.
Our decision-trees are highly customizable and we work
with staff to tailor it to ensure our Al will provide the
neccesarry maintenance and repair suggestions. All
decision trees&underlying data will be editable by staff.
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5TREET5CR/7' 14
Automated Asset Management Proposal
City of Renton,WA
APPENDIX B - OPTIONAL SERVICES AND ASSET COLLECTION
Paving Markings
Through StreetScan's existing collected data, our geospatial engineering team can extract pavement markings and
insert them into a separate GIS layer. All data is accessible through Streetlogix. A visual review of the markings
determine their current condition and whether maintenance is required.
Attributes Description
Category Left Turn, Right Turn, Crosswalk etc.
The analysis will be conducted from intersection to intersection and
Condition given a rating of either Good, Fair or Critical. If the length of the road is
longer than 1,000 ft,the analysis will be broken up into 1,000 ft
segments
Location Global Positioning System (GPS)location(+/-5 meters)
Pavement Marking Image Accessible in StreetLogix Portal
Color White,Yellow etc.
Measurement device has a rated accuracy of 0.1 degrees. However, in practice due to variations in ground surface and location where
measurement is take,measured value can typically vary+/-1 degree.
Sidewalk GIS Database
StreetScan provides sidewalk locations, determined from existing data sources(satellite imagery, Google StreetView
or ScanVan images)if available. All data is provided as a GIS layer.
Deliverable:
GIS layer of sidewalk locations
Curb GIS Database
StreetScan provides curb locations,determined from front or side facing imagery. Data is provided as a GIS layer.
Deliverable:
GIS layer of the linear features where curbs are present
Traffic Signage
StreetScan's traffic sign asset management service provides a simple solution for the Municipality to quickly and
efficiently manage its traffic signs. StreetScan utilizes an algorithm to automatically locate traffic signs saving you time
and money. Our geospatial engineering team then undergoes a rigorous Q&A process and collects multiple unique
attributes.
STREETSCRN 15
Automated Asset Management Proposal
City of Renton,WA
Attributes Description
Sign Category*Regulatory,Warning, Guide, School, Recreation, Information, General
Si n T e Federal or State MUTCD designation or custom designation forgyp *
specialized signs
Position on Post Sign's relative position, in column and row notation, among all signs
mounted on the same structure
Sign Photo* Digital image
Post Type U-Channel, Round,Square,Light Pole,Signal Mast,etc.
Post Material Steel,Wood, Concrete, etc.
GPS Location*Global Positioning System(GPS)location (+/-5 meters)
Position Left, Right, Overhead, Center
Sign &Post Condition* Good, Fair, Critical rating assessed through review of daytime digital
images
Attributes included for the basic sign inventory.
Catch Basins
StreetScan provides catch basin locations,determined from existing data sources(satellite imagery,Google StreetView
or ScanVan images)if available.All data is provided as a GIS layer.
Deliverable:
GIS Layer of catch basin
Metal Obiects (Valve & Manhole Covers)
StreetScan provides location of circular Manhole or other similar shaped access points which are visible in the road
imagery data.All data is provided as a GIS layer.
Deliverable:
GIS layer of manhole locations
Tree GIS Database
StreetScan provides tree locations which are situated in the right of way,determined from existing data sources satellite
imagery,Google StreetView or ScanVan images if available.All data is provided as a GIS Layer.
Deliverable:
GIS layer of tree location
Geotagged images of each tree
Streetlight GIS Database
5TREETSCR/71 16
Automated Asset Management Proposal
City of Renton,WA
Utilizing the ScanVan's cameras, StreetScan has the ability to review already collected data and extract the necessary
street lighting attributes.A new street lighting data layer will be accessible through Streetlogix.
Attributes Description
GPS Location Global Positioning System(GPS)location(+/-5 meter)
Type Cobra Head, Decorative/Ornamental
Wattage Fixture output power(ballast not factored for non-LED lights)
Technology LED, other
Pole Type Wood, Metal, Concrete
Fixture Photo Digital Image
ADA Sidewalk Width
StreetScan will manually calculate the sidewalk width from the 3D Data collected as this feature is not automated.
ADA Ramp Compliance Survey
StreetScan will determine the compliance of ADA Ramps,measuring the following attributes:ramp slope&cross slope,
road slope&cross slope,flare slopes, ramp width, landing area,tactile pad(present/not present/condition).As part of
this service, StreetScan provides imagery of all ramps and a GIS data layer accessible in Streetlogix,showing location
of ADA ramps and all measured properties.
Deliverables:
GIS Layer with ramp location& missing ramps
Image of ramps/no ramp
Compliance
Measured Attributes(shown below)
STREET5CR/70, 17
Automated Asset Management Proposal
City of Renton,WA
APPENDIX C - OUR CLIENTS
REFERENCES & ADDITIONAL INFORMATION
City of Providence, RI atreetlog,x
Project Objective:r$41i, o
StreetScan was contracted by the City of b ",,.
Providence, RI, to assess the condition ar ' !~
and provide repair suggestions for city-
maintained roadways, sidewalks, and -
Americans with Disabilities Act (ADA)
aYramps.
Project Description: a>
StreetScan surveyed:
405 centerline miles of roadways
625.3 miles of sidewalk
10,688 locations for ADA ramps
StreetScan utilized specialized vehicles outfitted with an array of sensors that included 2D and 3D cameras to assess
the condition of Providence's roadways. Data collected from the sensors was processed to identify specific road
distresses and determine the pavement condition index(PCI)of each segment.
For sidewalk assessments, StreetScan deployed mobile carts with high definition video capture capability. Sidewalk
distresses such as cracking, aggregate loss, uplifts and surface distortion were identified, which were then used to
calculate sidewalk condition ratings on a scale of 0 to 100,with 0 being the worst and 100 being ideal.
For ramp assessments,StreetScan utilized proprietary ScanCart systems and digital levels to assess each ADA ramp.
A total of 12 compliance measurements were taken for each ADA ramp and overall compliance was determined.
Project Outcome:
Data collection was completed in August 2018. Results from the survey were placed in Streetlogix, StreetScan's GIS
web-based software, providing an enriched view of the City's road and sidewalk network with color-coded pavement
conditions and other assets,along with images for every scanned road and a range of decision-making tools.In addition
to repair suggestions and cost estimates,StreetScan prioritized repairs and developed work plans for the city.The City
can use the software to visualize and export the information, as well as to adjust parameters and modify or generate
new repair work plans.
Project Contacts
City of Providence,RI Municipal Contact:Craig Hochman, Deputy Chief Engineer
401)680-7515/chochmanAprovidenceri.gov
StreetScan Project Manager: David Vines, R&D Engineer
617)399-8236/david.vinesa.streetscan.com
5TREET5CRIN 18
Automated Asset Management Proposal
City of Renton,WA
City of Portland, ME
1=1
Prolect Objective: L'
ea.'`
ayeTheCityofPortland, ME, selected
StreetScan to perform a mobile sensing
surveyof City's road network and c7.prepare custom Maintenance and Repair 1,
suggestions. r z:e
The mandate comprised the assessment '
of traffic signs, pavement markings and
F
Streetlight Lux Levels.
Project Description:
r',m
Data collection for the project included:
221 centerline miles of city-maintained roadways
21,847 traffic signs inventoried
2,585 pavement markings(line features:lane dividers,bike
lanes,etc.)
4,429 pavement markings(point features: left arrow, bicycle marking,etc.)
StreetScan used specialized ScanVan vehicles to assess the condition of roadways in normal traffic flow. During the
survey, imagery collected from 2D Camera systems were used to locate pavement markings and traffic sign locations.
Consequently, Manual on Uniform Traffic Control Devices (MUTCD) attributes were extracted from the traffic sign
images by our technicians.
A Streetlight Lux Level Pilot was also performed. Utilizing a vehicle equipped with light sensors, StreetScan surveyed
the Municipality at night to collect light level illumination data and provided a GIS layer also accessible through its web-
based software.
Project Outcome:
Data collection was completed in December 2016. Survey results were placed in Streetlogix,a customizable,GIS web-
based application, whose algorithm utilizes PCI, road usage data and a cost benefit analysis to determine road
maintenance, repair costs and prioritization per segment. Budgeting and planning tools allow for editable short- and
long-term planning as well as level of service analysis with target PCI.
Project Contacts
City of Portland, ME Municipal Contact:Christopher Branch, Public Works Director
207)874-8801 /cbranch@portlandmaine.gov
StreetScan Protect Manager:Salar Shahini, GIS Director&Data Scientist
617)399-8236/salar.shahini.sAstreetscan.com
STREETSCRIN 19
Automated Asset Management Proposal
City of Renton,WA
City of Brockton, MA s....9.
Project Objective: At',,', '
StreetScan was contracted by the City of 1$
1 411
Brockton to perform a road and sidewalk 1 ' ',,:,:,,,_!.. ,
assessment survey that would N . i i""z: % IE r;", ' r
objectivelycollect
1 ttn Ulu or li wi fpavementandtit A. - r `
sidewalk condition data and provide P-
custom repair and maintenance
recommendations. r ,-Tcj i.
Project Description:
ly`.
J
pit•IllIDuringthesummerof2017, StreetScan collected pavement _sommagicondition, texture and roughness rating for each road avow ,
segment(intersection to intersection)of 566 centerline miles.
Additionally, location of road features such as potholes, 1;
manholes and cracks were collected.StreetScan also performed subsurface data analysis using its air-coupled Ground
Penetrating Radar(GPR)arrays for roads requested by the City.
In 2018,StreetScan surveyed 153 miles of sidewalk utilizing specialized mobile carts that combine high resolution video
and imagery capture, inertial measurements, and a custom designed positioning and tracking system.
Project Outcome:
The City was able to secure funding under Chapter 90. StreetScan delivered a pavement management plan and
decision-making solutions via Streetlogix, StreetScan's GIS web-based software, whose algorithm utilizes PCI, road
usage data and a cost benefit analysis to determine road maintenance, repair costs and prioritization per segment.
Budgeting and planning tools allow for editable short-and long-term planning as well as level of service analysis with
target PCI.
Project Contacts
City of Brockton, MA Municipal Contact: Patrick Hill, Director of Operations
508)580-7135/philft cobma.us
StreetScan Project Manager:Salar Shahini, GIS Director&Data Scientist
617)399-8236/salar.shahini.s(a streetscan.com
5TREET5C9/TJ 20
Automated Asset Management Proposal
City of Renton, WA
Sample of other Clients:
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Town of Braintree,MA Town of Rye,NH Town of Somers,CT
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Town of Amherst,MA City of Portland,ME Town of Sharon,MA
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litibro**,
Washington State State Parks City of Providence,RI Town of Kingston,MA
6:41,.
ea iti • JIANAp:iiiro,i -Mi H A M P S T E A DaIf . .r‘o • .
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Town of Pembroke,ON Town of Beverly,MA Town of Hampstead,QC
KEN
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CITY OF 0htih'r*
LAFAYETTI 100614
141/4
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City of Lafayette,IN City of Kenora,ON Municipality of Stirling-Rawdon,ON
5TREETSCRIN 21
Automated Asset Management Proposal
City of Renton,WA
CASE STUDY
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Somers, CT, Optimizes Somers is a town in Tolland County,
Connecticut, nestled between Enfield
Road Repair Budget and Stafford Springs. Bordering
Massachusetts, this quaint town with awithGISAnalyticssmalltown" feel is only 9 miles from the
City of Springfield, MA, and 24 miles
from Hartford, CT. Somers has a
population of approximately 11,500
residents.
The Challenge t T •.. 17—ti
Like many municipalities in North America,Somers was
utilizing a visual assessment to gather information on the
status of its road network. This subjective and labor- •--....
intensive approach motivated the Town to embrace a
faster,objective,and transparent way to assess roadway r;
conditions and determine which roads needed repair, ......,.. r
along with how and in what order they needed to be em
repaired.
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The Partner
Somers learned about StreetScan's objective, data-driven approach through the Connecticut Conference of
Municipalities(CCM).CCM and StreetScan have partnered to provide fast,affordable,Smart City pavement inspection
and management services to CCM-member towns and cities.StreetScan uses vehicle-mounted sensing technology to
assess road conditions in normal traffic flow and displays gathered information in a geographic information system
GIS)application: a web app with up-to-date data and a range of tools for decision-making.
The Solution
StreetScan's mobile-sensing vehicle, ScanVan, is the "Through StreetScan, we now
physical heart of the asset management system, have a data-based structureassessingpavement,traffic signs,pavement markings and
more on every road it traverses.During a two-week period, to move forward with a roadtheScanVantravelled90milesofroadsinnormaltraffic
flow to gather data on the condition of the entire street bonding package. An
network utilizing 3D imaging technology to measure road
defects. The locations of road features such as potholes, objective, data-driven scan
manholes and cracks were also collected. Once scanned,
Performed bythird part yvarietyoftechnologiesfromStreetScan & Esri, such as p a p y
ArcPy scripts, ArcGIS Desktop, and ArcGIS enterprise has reduced criticism andwereleveragedtogenerateStreetlogix, a GIS web app
with powerful visualization and budget-planning tools.This helped justify repairs."app provides road condition ratings on a scale of 0 to 100,
with 0 being the worst and 100 being ideal, and prioritizes Todd Rolland
the areas to remediate.
Director of Public Works
Town of Somers
The Results
Using Streetlogix,the Town can now see an enriched view
of its street network with color-coded pavement conditions and other assets,along with images for every road and tools
for data-driven budget and maintenance planning. StreetScan reported that Somers'overall pavement condition index
PCI)was rated in'good'condition at an average PCI of 72.4,with 92.8%of roads above a critical PCI of 55.Only 7.2%
of roads were rated as 'very poor'or`poor'.
Somers now has a data-based structure to move forward with a road bonding package.An objective,data-driven scan
performed by a third party has also helped with community buy-in,increasing transparency and reducing criticism when
making assessments and investment decisions on road infrastructure.