HomeMy WebLinkAboutAdden 1Basic
Agreement Supplement #1 Total
Direct Salary Cost 9,160$ 9,160$
Overhead
(Including Payroll Additives)17,333$ 17,333$
Direct Non-Salary Costs 738$ 97,265$ 98,003$
Fixed Fee 2,748$ 2,748$
Total 29,979$ 97,265$ 127,244$
Exhibit "A"
City of Renton Williams Ave. S. & Wells Ave. S. Conversion Project
Summary of Payments
1
Exhibit “A-1”
Scope of Services
Wells Ave S & Williams Ave S Conversion Project – Community Outreach Planning and Phase 1
Subconsultant Enviroissues will provide the following services:
BACKGROUND
The City of Renton will start construction in Spring 2020 on a project to convert Williams Ave S and
Wells Ave S from one-way to two-way operations. The project also enhances pedestrian and bicyclist
facilitations and improves traffic operations and circulation in Downtown. Improvements include adding
raised intersections with bulb outs, lighting, street furniture, streetscape, bike racks, signage, wayfinding
and converting Williams Ave S and Wells Ave S to two-way traffic operations.
This project is one of the strategies identified in the City Center Community Plan. The project enhances
downtown Renton as a destination area, while improving circulation, reducing traffic speeds and
enhancing pedestrian safety. A feasibility study, including a Downtown Circulation Traffic Analysis for
the conversion to two‐way operations was completed.
The project is funded through local, state and federal dollars, with a 2016 grant supporting the project’s
final design and construction.
Some outreach and stakeholder engagement activities have been conducted by the City during the
community planning process, and two open house events and engagement with the Chamber of
Commerce and North Renton neighborhood have taken place specific to the project.
ASSUMPTIONS:
· Construction is expected to start in mid- to late-April 2020, beginning with Phase 1 focused on
utility work.
· The duration of this task order is assumed to be April 2, 2020 through July 31, 2020.
· This will include pre-construction planning activities for the full project, support for Phase 1
construction communications and preliminary outreach for Phase 2 activities.
TASKS AND DELIVERABLES
This scope includes the following major tasks:
· Task 1: Project Management and Team/Contractor Coordination
· Task 2: Outreach Materials
· Task 3: Meetings, Briefings and Events
· Task 4: Communications and Outreach Tracking and Documentation
Task 1: Project Management and Team/Contractor Coordination
Task includes all administrative and management activities, including maintaining the Subconsultant
scope of work, schedule, budget, and deliverables; managing risk, change and quality; and
communicating with the City of Renton.
Activities include:
· Public outreach planning meetings: Up to sixteen (16) coordination meetings with City of Renton
and key construction management and/or contractor personnel. Meetings occur approximately
weekly. Assumes twelve (12) meetings are completed via Remote online participation with in-
person attendance for up to four (4) meetings.
2
· Weekly construction meetings: Up to sixteen (16) construction meetings with the contractor, City
of Renton and key construction management personnel. Meetings occur approximately weekly.
Assumes twelve (12) meetings are completed via Remote online participation with in-person
attendance for up to four (4) meetings.
· Review of relevant background materials provided by the City and windshield tour.
· Monthly progress reports: Monthly reports that include accomplishments in previous period,
activities next period, changes in scope/schedule/budget, issues, and action items. Monthly
invoice shall be separated at the task level.
· Management and oversight of all work products including adherence to scope, schedule, budget,
and quality.
Task 2: Outreach Planning & Materials
Task includes comprehensive outreach planning and all public-facing outreach materials, including
online, print, and creative outreach materials. EnviroIssues will integrate the City of Renton’s style
branding and equitable outreach principles into materials development (e.g., multilingual materials,
Braille materials).
Activities include:
· Construction Engagement & Communications Plan (CECP): Development of a plan to detail
proposed engagement and communications goals for the entire project, including: goals, tools and
tactics, methods for engaging with people who have been historically underrepresented, proposed
schedule of outreach activities, key messages, and identification of risks and opportunities.
· Fact sheet: Up to two updates to project fact sheet (ahead of construction and part way through
Phase 1). Fact sheet is a concise, visually engaging handout to share the latest status of the project
design, schedule, and public input and contact opportunities.
· Project mailing: Design and develop one project-area mailings to share construction plans and
phasing and information about an online open house. Postage, printing, and mail house costs will
be covered directly by the City of Renton.
· Contact card for contractor: Up to one (1) updated contact card that includes email and daytime
hotline number for the contractor and other field personnel to hand out to the public as needed.
· PowerPoint: Develop one PowerPoint presentation template that explains construction phasing
with one update part-way through Phase 1 construction, plus minor customizations for individual
briefings.
· Media strategy: Assumes City of Renton is responsible for media strategy, including serving as
media spokesperson.
· Project website updates: Provide updated content for up to three updates of the project page, such
as news, photos, documents and graphics, as well as updates on public feedback and outreach
efforts. Web content will be submitted to City for review, approval and posting.
· Project emails: Plan and produce up to eight (8) project milestone email updates to share
construction planning information, updates at key milestones and to encourage public
participation.
· Online open house: Develop content and produce one (1) online open house to expand public
information about what to expect during construction; includes one (1) major revision to the
online open house during Phase 1/ahead of Phase 2.
· Display advertisements: Design and develop up to two (2) display advertisements promoting the
online open house and patronage of small businesses during initial construction phase.
· Corridor construction signage: Design of up to two (2) unique signs that can be displayed along
the corridor to share information about construction. City of Renton will cover the cost of printing
and purchasing signs.
· Construction flyers: Up to four (4) construction alert flyers notifying businesses and/or residents
of construction plans and impacts. These will be shared via email and/or through up to two (2) in
person flyering events should the COVID-19 health and safety guidelines shift in future months.
3
Task 3: Meetings, Briefings and Events
Task includes all meetings, briefings and events during construction phase 1 and in preparation for phase
2, including both informal and formal outreach methods needed to reach the Wells & Williams project
corridor.
Activities include:
· Individual property owner/tenant outreach in project area:
o Development of impacts matrix to identify key design elements and construction impacts
for each parcel.
o Development of parcel-specific letters outlining project benefits and impacts pertinent for
each property. Postage, printing, and mail house costs will be covered directly by the
City of Renton.
o Conducting a complete round of outreach to corridor business and residents (up to 60
direct calls) to build relationships, share construction resources and information and
collect input on a pre-construction survey. These visits will be conducted via phone and
email given COVID-19 guidelines. The City will provide a contact list from past outreach
and the Chamber outreach list. Information collected in the survey process will be shared
with the City/construction management team to inform schedule planning and in-field
support needed to best accommodate construction and individual property/tenant needs.
· Briefings: Develop briefing plan and schedule and support up to 10 briefings. Monthly briefings
with the Chamber of commerce and other business and property owners, community groups,
media and elected officials, and other stakeholders. Includes scheduling, providing A/V support
as needed, attending and tracking action items and public input. Assumes a combination of
remote and in-person participation.
· Open houses: Given the current COVID-19 guidelines, it is not expected an in person open house
will be the best or safest way to engage people, instead an online open house will be hosted, and
direct information mailed to the community. At this conclusion of the online open house period,
public input will be summarized and shared on the project website.
Task 4: Communications and Outreach Tracking and Documentation
Activities include:
· Maintain a log of all public contact regarding the project, noting comments received and
responses provided. The log shall also track all commitments made to stakeholders by the City.
This log is meant to track all communications forms (i.e., emails, phone calls, one-on-one
outreach, briefings, meetings, workshops, open houses, etc.) Assume up to 200 communications.
· Staff construction hotline staffed daily during business hours. Assumes twenty-five (25) calls
during this phase.
· Track construction issues: Maintain a tracking document of construction issues and their status.
This document will help ensure property owners and community concerns are being addressed
and new construction information is adequately communicated. Budget assumes bi-weekly
updates.
· Draft responses to public comments and inquiries for City review, respond to inquiries directly as
appropriate based on discussion with City. Develop a response protocol to accompany this
process. Up to fifty (50) responses during this period.
· Develop and coordinate review of key messages (one original and up to 2 updates) for project
communications. Includes development of speaking points that address the priorities of various
communities, concerns and interests.
· Develop and maintain an internal Frequently Asked Questions (FAQ) list. This will be a living
document that will be revised as needed throughout the life of the project; budget assumes
monthly updates.
Consultant Fee Determination Summary
Project: Williams & Wells
Client: City of Renton
Consultant: Perteet, Inc.
SUBCONSULTANTS
Cost Markup Amount
Enviroissues $88,423.00 1.10 $97,265.30
Total Subconsultants $97,265.30
CONTRACT TOTAL $97,265
Prepared By : Rahmi Kutsal, PE Date:April 2, 2020
Exhibit "D"
Page 1
Subconsultant Fee Determination Summary
Project: Williams & Wells
Client: City of Renton/Perteet, Inc.
Subconsultant: Enviroissues, Inc.
DIRECT SALARY RATES
Classification Hours Rate Amount
Outreach Staff 1 128 $30.00 $3,840.00
Outreach Staff 2 214 $31.00 $6,634.00
A-2 245 $36.00 $8,820.00
A-3 102 $46.00 $4,692.00
Digital A-3 13 $52.00 $676.00
Graphic Designer 43 $42.00 $1,806.00
Principal 23 $70.00 $1,610.00
SA 2 $60.00 $120.00
Digital A-2 6 $42.00 $252.00
Total Direct Salary Costs $28,450.00
Overhead @ 160.37%$45,625.27
(DSC x OH)
Fixed Fee @ 30.00%$8,535.00
(DSC x Fee)
Total Labor Costs $82,610.27
REIMBURSABLES
Expenses Cost Markup Amount
Miscellaneous Expenses $5,813.00 1.00 $5,813.00
Total Expenses $5,813.00
CONTRACT TOTAL $88,423
Prepared By : Enviroissues Date:April 2, 2020
Exhibit "E"
Page 1
Agency: City of Renton
Date: 04/08/2020
Factor Weight (.17 to .35) Value
Degree of Risk 0.3 7.5
Relative Difficulty of Work 0.3 6
Size of Job 0.35 5.25
Period of Performance 0.35 5.25
Assistance by the State 0.25 3.75
Sub‐Consulting 0.17 1.7
29.45
25
20
15
15
15
10
Federal Project No.: REN‐40
Independent Calculation For Consultant Fee
Rate
Project Name: Williams Ave S and Wells Ave S (Public Outreach)
Prepared By: KRW
Weighted Guidelines
Agency: City of Renton
Date: 04/08/2020
Factor Weight (.17 to .35) Value
Degree of Risk 0.3 7.5
Relative Difficulty of Work 0.3 6
Size of Job 0.35 5.25
Period of Performance 0.35 5.25
Assistance by the State 0.25 3.75
Sub‐Consulting 0.17 1.7
29.45
10
Federal Project No.: REN‐40
Independent Calculation For Consultant Fee
Rate
Project Name: Williams Ave S and Wells Ave S Conversion Project (CM)
Prepared By: KRW
Weighted Guidelines
25
20
15
15
15