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HomeMy WebLinkAboutAdden 4AMENDMENT NO. 4 TO AGREEMENT FOR DOWNTOWN UTILITY IMPROVEMENT PROJECT – PHASE 3: FINAL ENGINEERING AND DESIGN CAG-18-154 THIS AMENDMENT, dated April 27, 2020, is by and between the City of Renton (the “City”), a Washington municipal corporation, and MurraySmith, Inc. (“Consultant”), an Oregon Corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-18-154, dated August 20, 2018, to provide necessary services for the Downtown Utility Improvement Project – Phase 2: Preliminary Engineering and Design (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work and change the compensation in order to provide additional survey, geotechnical, and construction impact studies. NOW THEREFORE, It is mutually agreed upon that CAG-18-154 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-4, which is attached and incorporated herein. 2. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $92,239 from $1,754,672 to $1,846,911, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit C-4, which is attached and incorporated herein. 3.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Adam Schuyler, PE, PMP Regional Manager CAG-18-154, Adden #4-20 PAGE 2 OF 2 _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Contract Template Updated 01-15-2020 May 12, 2020 Approved by Cheryl Beyer via 4-30-2020 email City of Renton MURRAYSMITH DUIP Phase 2 and 3 Amendment 4 April 2020 1 H:\EVT_Projects\18\2251 - Renton DUIP Phase 2\1 - Project Management\Amendments\2020 Additional work\Amendment 4 v1 Scope.docx EXHIBIT A-4 AMENDMENT 4 SCOPE OF SERVICES DOWNTOWN UTILITY IMPROVEMENT PROJECT PHASE 3: FINAL DESIGN SCOPE CHANGES CITY OF RENTON Statement of Understanding Under the Agreement for the Downtown Utility Improvements Project (DUIP), Phase 2 Preliminary Engineering and Design CAG-18-154 dated August 1, 2018 between the City of Renton (City) and Murraysmith, Inc. (Consultant), the Consultant is tasked to prepare preliminary engineering and design services for the water, sewer, and stormwater improvements. The improvements are necessary due to age and capacity need. The City and Consultant have amended the Agreement three times prior. Amendment 1 dated March 11, 2019 identified additional improvements to be included in the Phase 2 project. Amendment 2 dated August 12, 2019 extended the time of performance to October 31, 2019. Amendment 3 dated August 30, 2019 identified the scope, compensation, and time of performance for the final design of the DUIP. This Scope of Services for Amendment 4 is based on our understanding of the changes in the scope of work requested and approved by the City via email or meeting from October 2019 to December 2019. Work described herein began as directed by the City and with the understanding that this amendment was to be negotiated because the City wanted project progress to continue and did not want to delay progress negotiating multiple small amendments. Detailed descriptions of the Amendment 4 additional Scope of Services are as follows. City of Renton MURRAYSMITH DUIP Phase 2 and 3 Amendment 4 April 2020 2 H:\EVT_Projects\18\2251 - Renton DUIP Phase 2\1 - Project Management\Amendments\2020 Additional work\Amendment 4 v1 Scope.docx Topographic surveying and base map additions performed by KPG, P.S.: o Bronson and Mill Avenue (Water) o CIPP alignment north of 2nd Street near Rainier (Wastewater) o CIPP alignment south of 2nd near Safeway (Wastewater) o Utility locates at Rainier Avenue S and Sunset Boulevard SW (Wastewater) o Pothole and monitoring well locations (All) o PSE Pothole assistance (Wastewater and Surface Water) Two additional geotechnical borings and related lab testing/analysis Addition of Inadvertent Discovery Plan developed by Anchor QEA Perform construction impact analysis Scope of Services The scope of services for Amendment 4 includes both modifications to existing tasks as well as new tasks. The tasks, subtasks, deliverables, City responsibilities, and assumptions stated in the original scope of services for Phase 3 (Amendment 3) are still valid. Amendment 4 supplements the Amendment 3 scope of services. For the new tasks, Amendment 4 describes the pertinent subtasks, deliverables, City responsibilities, and assumptions. Task 0101 - Project Management No change Task 0102 - Project Meetings and Coordination No change Task 0201 Easement Support No change Task 0202 Additional Survey & Base Map Modifications (NEW TASK) Provide additional topographic surveying and base map modifications. Subtasks 0202.1 Topographic surveying and base map additions performed by KPG, P.S. with the associated utility group in parenthesis. o Bronson and Mill Avenue (Water) City of Renton MURRAYSMITH DUIP Phase 2 and 3 Amendment 4 April 2020 3 H:\EVT_Projects\18\2251 - Renton DUIP Phase 2\1 - Project Management\Amendments\2020 Additional work\Amendment 4 v1 Scope.docx o CIPP alignment north of 2nd Street near Rainier (Wastewater) o CIPP alignment south of 2nd near Safeway (Wastewater) o Utility locates at Rainier Avenue S and Sunset Boulevard SW (Wastewater) o PSE Pothole assistance (Wastewater and Surface Water) o Pothole and monitoring well locations (All) Locations of the additional survey work are shown in Attachment A. fee estimate for the additional survey work is provided as Attachment B KPG, P.S. Proposal. Consultant Deliverables An updated survey base map of the project area in AutoCAD Civil 3D format of the project to Murraysmith CADD standards. The scale of the survey drawing shall be 1-inch = 20-feet. Base map to include information collected as described above and incorporate the prior mapped areas to create one composite base map. City Responsibilities None Assumptions The same assumptions and conditions of the survey work in Phase 2 apply to this additional survey work. Task 0301 Geotechnical Investigations, Environmental Field Studies, and Reports As design progressed, it was determined that additional geotechnical borings were necessary to mitigate potential construction costs by providing additional sub-surface information. The additional borings require additional coordination, field work, and laboratory testing. No additional scope of services is required for engineering and report preparation. Subtasks 0301.1 Phase 3A Geotechnical Pre Design w/Environmental No change 0301.2 Phase 3B Supplemental Environmental Services No change 0301.3 Phase 3C Final Design No change 0301.4 Coordination with Kleinfelder No change 0301.5 Additional Borings (NEW SUBTASK) Provide two (2) additional borings. City of Renton MURRAYSMITH DUIP Phase 2 and 3 Amendment 4 April 2020 4 H:\EVT_Projects\18\2251 - Renton DUIP Phase 2\1 - Project Management\Amendments\2020 Additional work\Amendment 4 v1 Scope.docx o Boring KB-19 at the box culvert location o Boring KB-20 at South 3rd Street and Burnett near King County interceptor proposal is provided as Attachment C. Task 0401 Environmental Documentation and Permitting Assistance No change Task 0402 Cultural Resources (NEW TASK) Provide an Inadvertent Discovery Plan (IDP) and Archaeological Monitoring Plan (AMP), including coordination and initial review and comment. The work elements are provided as Attachment D Anchor QEA Proposal. Subtasks 0402.1 Inadvertent Discovery Plan and Archaeological Monitoring Plan Consultant Deliverables City Responsibilities Review IDP and AMP and provide comments to Murraysmith Assumptions Task 0500 Final Design Subtask 0501 Water System Improvements No change Subtask 0502 Sewer System Improvements No change City of Renton MURRAYSMITH DUIP Phase 2 and 3 Amendment 4 April 2020 5 H:\EVT_Projects\18\2251 - Renton DUIP Phase 2\1 - Project Management\Amendments\2020 Additional work\Amendment 4 v1 Scope.docx Subtask 0503 Surface Water System Improvements No change Subtask 0504 Curb Ramp Design (Allowance) No change Subtask 0505 Front End Documents (Limited) No change Subtask 0506 Construction Impact Analysis (NEW SUBTASK) Identify and document impacts to the downtown area during project construction and provide a recommendation to the City as to what constraints to impose on the contractor in the contract documents. Use the Wells and Williams project example provided by the City for temporary lane widths, barriers, and shy distance to layout the construction zone and temporary travel lanes within the right of way. Task 0601 Public Outreach No change Task 0701 Services During Bid Period (Limited) No change Task 0801 Phase 4 Services During Construction Scope Development No change Schedule The existing Time of Performance for the Downtown Utility Improvement Project Phase 3 is set for October 31, 2020 and does not need to be amended at this time. Attachments A Additional Survey Areas B KPG, P.S. Proposal (Survey) C Kleinfelder Proposal (Geotechnical) D Anchor QEA Proposal (Cultural Resources) 20181376.003A/SEA20L109925 Page 1 of 2 April 3, 2020 © 2020 Kleinfelder KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 April 3, 2020 Kleinfelder Project No. 20181376.003A Mr. Ty Tadano, PE, Principal Engineer Murraysmith, Inc. 600 University Street, Suite 300 Seattle, WA 98101 SUBJECT: Request for Contract Amendment Supplemental Geotechnical Engineering Services Downtown Utility Improvements Project Renton, Washington Dear Ty: This letter presents our request for Contract Amendment for geotechnical engineering services in support of the proposed City of Renton Downtown Utility Improvements Project (DUIP). SCOPE OF SERVICES As requested, Kleinfelder completed two additional geotechnical borings for the project that were not included in our original scope of services. Boring KB-19 was advanced at the intersection of Rainier Avenue South and South 3rd Street, in the vicinity of the planned culvert access structure, which will be supported on piles. Boring KB-20 was advanced at the intersection of Burnett Avenue South and South 3rd Street, in the vicinity of the tie-in to the Eastside Interceptor. We are requesting additional fee for labor associated with coordinating and completing this field work, additional laboratory testing, and associated subcontractor fees. We are not requesting additional reimbursement for engineering and report preparation associated with foundations for the culvert access structure. FEE Our requested time and materials fee for the above scope of services based on our standard 2019 rates is $17,405. A breakdown of our proposed fee is presented on the attached table. LIMITATIONS All services completed under this contract amendment are subject to the terms, conditions and limitations of our Phase 3 proposal dated June 27, 2019, and the existing Kleinfelder-Murraysmith agreement. 20181376.003A/SEA20L109925 Page 2 of 2 April 3, 2020 © 2020 Kleinfelder KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 CLOSURE We understand that a formal contract will be sent to us containing the agreed upon scope of services and budget. If you have any questions regarding the contents of this scope of services and budget or require additional information, please contact us at (425) 301-0106. Sincerely, KLEINFELDER Samuel R. Christie, PE, GE Marcus B. Byers, PE, P.Eng Principal Geotechnical Engineer Principal Geotechnical Project Manager Attachments: Fee Table Memorandum October 17, 2019 1201 3rd Avenue, Suite 2600 Seattle, Washington 98101 206.287.9130 DRAFT \\fuji\anchor\Projects\City of Renton\Murry, Smith, and Assoc.,Inc\Renton Downtown Utilities Improvements\2019 IDP\Renton Utilities IDP Scope and Budget.docx\\fuji\anchor\Projects\City of Renton\Murry, Smith, and Assoc.,Inc\Renton Downtown Utilities Improvements\2019 IDP\Renton Utilities IDP Scope and Budget.docx To: Ty Tadano, Murraysmith From: Barbara Bundy, Anchor QEA, LLC cc: Derek Koellmann, Anchor QEA, LLC Re: Scope of Work and Budget for Cultural Resources Support and Inadvertent Discovery Plan, Renton Downtown Utility Improvements Project Thank you for contacting Anchor QEA, LLC, regarding the Renton Downtown Utility Improvements Project (Project). We understand that the Project area in Renton, Washington, is bounded by Rainier Avenue South to the west, Mills Avenue to the east, South Tobin Street to the north, and South 4th Street to the south. Proposed Project work will likely include a mix of replacement, rehabilitation, and upsizing of existing water, sewer, and stormwater infrastructure. The Project is locally funded and will be required to comply with the Washington State Environmental Policy Act and applicable laws regarding disturbance of archaeological materials or human remains. State and local laws include Revised Code of Washington 27.53, 27.44, and 68.50; Washington Administrative Code 25-48; and King County Policy LUD 16-1. The tasks described in the following sections will assist the Project in complying with these laws, regulations, and policies. Scope of Work Task 1: Cultural Resources Strategic Support A qualified professional archaeologist will review Project plans to assess the potential for ground disturbance to encounter archaeological materials. The result of this review will be a map set and GIS shapefile that can be used in discussing inadvertent discovery planning and construction sequencing. This task also includes participation in up to four 1-hour conference calls with the Project team for one archaeologist. Assumptions No fieldwork will be conducted. No tribal or agency consultation will be conducted. Deliverables will be in electronic format; no hard copies will be required. No written deliverables will be completed under this task. Only maps and a shapefile of archeological potential will be provided. October 17, 2019 Page 2 DRAFT Deliverables Maps and shapefile of archaeological potential Task 2: Inadvertent Discovery Plan We will prepare an Inadvertent Discovery Plan (IDP) that meets Department of Archaeology and Historic Preservation guidelines. The IDP will be prepared by a qualified professional archaeologist and will describe procedures for remaining in compliance with applicable state laws and regulations if archaeological materials or human remains are encountered during construction. Assumptions Archaeological monitoring of construction is not included in this scope of work. Deliverables will be in electronic format; no hard copies will be required. There will be one round of review by Murraysmith and one by the City of Renton and consulting parties. Deliverables Draft and Final IDP Budget The anticipated budget for this scope of work is $5,173, as shown in Table 1. Table 1 Proposed Budget Staff Task 1 Hours Task 2 Hours Total Hours Total Cost Principal 2 2 4 $ 1,040 Senior Archaeologist 12 8 20 $ 3,800 Technical Editor 1 2 3 $ 333 Total $ 5,173