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HomeMy WebLinkAboutAuthorization Special BillingFrom: Patrick Sullivan <patrick.sullivan@habitatskc.org> Sent: Friday, June 19, 2020 9:28 AM To: Michael Sippo Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Follow Up Flag: Flag for follow up Flag Status: Flagged Mike, Please list me for “Authorization of Special Billing” with my info below. Patrick Sullivan Director of Real Estate Development Habitat for Humanity Seattle-King County 560 Naches Ave SW, Suite 110, Renton, WA 98057 Cell: (347) 260-6640 Office: (206) 855-5004 www.habitatskc.org From: Michael Sippo <MSippo@Rentonwa.gov> Sent: Wednesday, June 17, 2020 9:51 AM To: Patrick Sullivan <patrick.sullivan@habitatskc.org>; Pam Derry <pam@tonkinarchitecture.com>; Nolan Corlett <Nolan.Corlett@habitatskc.org> Cc: Peter Apostol <peter@coterraengineering.com>; Max Berde (Max@coterraengineering.com) <Max@coterraengineering.com>; Heather Jenkins <heather@tonkinarchitecture.com>; Alex Morganroth <AMorganroth@Rentonwa.gov>; Thomas Main <TMain@Rentonwa.gov> Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Patrick, Thank you for reaching out to me and I am in the process of working with staff to schedule the preconstruction meeting for either next Monday 6/22 or Tuesday 6/23 based on availability. We are currently furloughed on Friday's until at least the end of July which impacts our immediate availability. Provided below is a list of items that are required for construction. Please note, many of the items are already complete and I have noted in green that no further action is required. Items noted in red still need completion or clarification. Items in purple can be finalized after construction begins but are provided for continuity. If you could get me your contractor information today (at least the name and contact) it would be greatly appreciated. Please let me know if you have any questions. · Civil construction engineering and planning review mark-ups and final approval (plans have been approved) · Pre-construction meeting (looking at scheduling for 6/22 or 6/23 based on staff availability.) · DOE NPDES Construction Stormwater General Permit (received and noted that the permit coverage lasts until the end of the year) · Authorization of special billing (provide an email with the name, address and phone number of who will be the special billing contact/who pays the bills. This includes any overtime inspections, if we need 3rd party consultants, use of City vehicles to sweep roads near the site etc.) · Deeds of Dedication and REETA forms (not applicable) · Business licenses for the contractor and subs (provide contractor name and contact information and proof of licenses, including City business license) · Insurance certificates (certificate shall name the City as additionally insured. Insurance minimums and instructions can be found at: https://edocs.rentonwa.gov/Documents/1/edoc/955847/Certificate%20of%20Insurance%20 Guidelines.pdf · Performance bonds (provided by applicant and accepted. Please remember to mail the hard copy.) · Access, utility, and native growth easements as applicable (in process, will need to be finalized prior to building occupancy) · Stormwater covenants (in process, will need to be finalized prior to building occupancy) · Provide a reference pdf of the Construction Stormwater Pollution Prevention Plan (CSWPPP) and make sure one is onsite at all times. (Provide copy of CSWPPP to be onsite meeting DOE requirements as reference) · Please mail 2 full size hard copies of the approved plans attention Michael Sippo to City Hall (provide) MICHAEL S. SIPPO | Civil Engineer III Community & Economic Development Department | Planning Division City of Renton | 1055 S. Grady Way | Renton WA 98057 MSippo@Rentonwa.gov | Phone: 425.430.7298 COVID-19 UPDATE City Hall is currently closed to the public but we are still available to assist you. · Pay Invoice and Apply for Over-the-Counter Permit: Permitting Portal · Schedule an Inspection: Permitting Portal -OR- Building: 425-430-7202; Civil/Site: 425-430-7203 · Contact Staff: o Staff Hours: Monday through Thursday 8 a.m. to 4 p.m. (Closed Fridays) between May 22, 2020 and July 24, 2020 to help the economic challenges the City is facing from COVID-19 o Building or General Permitting: permittech@rentonwa.gov or 425-430-7200 o Planning: planningcustomerservice@rentonwa.gov or 425-430-7294 o Public Works Permitting: pwpermitting@rentonwa.gov or 206-402-8626 o Code Compliance: Renton Responds or 425-430-7373. From: Patrick Sullivan [patrick.sullivan@habitatskc.org] Sent: Tuesday, June 16, 2020 4:00 PM To: Michael Sippo; Pam Derry; Nolan Corlett Cc: Peter Apostol; Max Berde (Max@coterraengineering.com); Heather Jenkins; Alex Morganroth Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Hi Mike, Just following up on below. We would like to start on site this Monday if we can get this preconstruction meeting scheduled. Thank you for your help on this. Patrick Patrick Sullivan Director of Real Estate Development Habitat for Humanity Seattle-King County 560 Naches Ave SW, Suite 110, Renton, WA 98057 Cell: (347) 260-6640 Office: (206) 855-5004 www.habitatskc.org From: Patrick Sullivan Sent: Monday, June 15, 2020 1:49 PM To: Michael Sippo <MSippo@Rentonwa.gov>; Pam Derry <pam@tonkinarchitecture.com>; Nolan Corlett <Nolan.Corlett@habitatskc.org> Cc: Peter Apostol <peter@coterraengineering.com>; Brett Vanslyke <BVanslyke@habitatskc.org>; Max Berde (Max@coterraengineering.com) <Max@coterraengineering.com>; Heather Jenkins <heather@tonkinarchitecture.com>; Alex Morganroth <AMorganroth@Rentonwa.gov> Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Hi Mike, We have chosen our contractor and are mobilizing for construction. I believe we have our bond filed. We’d like to schedule the preconstruction meeting and take care of any other required items. Please let us know when we can get everything moving and if any other items are outstanding. Thank you, Patrick Patrick Sullivan Director of Real Estate Development Habitat for Humanity Seattle-King County 560 Naches Ave SW, Suite 110, Renton, WA 98057 Cell: (347) 260-6640 Office: (206) 855-5004 www.habitatskc.org From: Michael Sippo <MSippo@Rentonwa.gov> Sent: Wednesday, June 3, 2020 11:00 AM To: Pam Derry <pam@tonkinarchitecture.com> Cc: Peter Apostol <peter@coterraengineering.com>; Patrick Sullivan <patrick.sullivan@habitatskc.org>; Brett Vanslyke <BVanslyke@habitatskc.org>; Max Berde (Max@coterraengineering.com) <Max@coterraengineering.com>; Heather Jenkins <heather@tonkinarchitecture.com>; Alex Morganroth <AMorganroth@Rentonwa.gov> Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Good morning Pam, I have reviewed and approved the plans and am routing to the other departments for their signatures. I will send the permit for signature once I get all the signatures. I have also routed the native growth easement to our technical reviewer for any comments. Once I get those back will return to you along with any comments/fill-in items. Regarding the permit bond, below is a link to the permit bond form. The amount based off the bond quantity worksheet of $193,471.85 is approved. You can wait to get the bond until after contractor selection and before the preconstruction meeting. Please mail a hard copy of the bond to City Hall but please also provide me a pdf copy. Here is a link to the City's permit bond form https://edocs.rentonwa.gov/Documents/1/edoc/955890/Surety%20-%20Permit%20Bond.pdf Please let me know if you have any further questions. MICHAEL S. SIPPO | Civil Engineer III Community & Economic Development Department | Planning Division City of Renton | 1055 S. Grady Way | Renton WA 98057 MSippo@Rentonwa.gov | Phone: 425.430.7298 COVID-19 UPDATE City Hall is currently closed to the public but we are still available to assist you. · Pay Invoice and Apply for Over-the-Counter Permit: Permitting Portal · Schedule an Inspection: Permitting Portal -OR- Building: 425-430-7202; Civil/Site: 425-430-7203 · Contact Staff: o Staff Hours: Monday through Thursday 8 a.m. to 4 p.m. (Closed Fridays) between May 22, 2020 and July 24, 2020 to help the economic challenges the City is facing from COVID-19 o Building or General Permitting: permittech@rentonwa.gov or 425-430-7200 o Planning: planningcustomerservice@rentonwa.gov or 425-430-7294 o Public Works Permitting: pwpermitting@rentonwa.gov or 206-402-8626 o Code Compliance: Renton Responds or 425-430-7373. From: Pam Derry [Pam@tonkinarchitecture.com] Sent: Monday, June 01, 2020 8:28 AM To: Michael Sippo Cc: Peter Apostol; Patrick Sullivan; Brett Vanslyke (BVanslyke@habitatskc.org); Max Berde (Max@coterraengineering.com); Heather Jenkins; Alex Morganroth Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Mike, I hope that you had a good long weekend. I am attaching a draft of the easement. The surveyor has changed the easement exhibit to match the required format. I would like to check on what project numbers should be referred to and whether the language referring to an LUA should be changed, since this easement is due to the method of stormwater dispersion instead of a land use requirement. Thanks, Pam Derry Principal Architect, AIA, LEED® AP TONKIN architecture 2701 1st Ave Suite 520, Seattle WA 98121 Direct Phone: 206-531-7185 Main Phone: 206-624-7880 (x1100) Cell Phone: 425-445-2365 pam@tonkinarchitecture.com http://tonkinarchitecture.com From: Michael Sippo <MSippo@Rentonwa.gov> Sent: Thursday, May 28, 2020 3:59 PM To: Pam Derry <Pam@tonkinarchitecture.com> Cc: Peter Apostol <peter@coterraengineering.com>; Patrick Sullivan <patrick.sullivan@habitatskc.org>; Brett Vanslyke (BVanslyke@habitatskc.org) <BVanslyke@habitatskc.org>; Max Berde (Max@coterraengineering.com) <Max@coterraengineering.com>; Heather Jenkins <Heather@tonkinarchitecture.com>; Alex Morganroth <AMorganroth@Rentonwa.gov> Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Good afternoon Pam, Thank you for clarifying that the contractor will be selected following issuance of the Civil Construction Permit. I will work early next week to get the permit issued so that you can move forward with contractor selection. Please note that permit issuance does not allow construction to begin as there will be requirements once your contractor is selected to hold a pre-construction meeting, obtain permit bonds, insurance, business licenses etc. I will review the covenant with this final submittal but based on my initial review I'm not anticipating any changes. The covenant will be recorded prior to building occupancy. I will let you know who does the recording whether it's the City or your team. For the native growth retention easement I've copied my response from my May 20th email and attached the easement document again. Please have your surveyor prepare the easement at your earliest convenience as this will also need to be recorded prior to occupancy. "Regarding the Native Growth Retention Easement, attached is our standard NGRE template. Please note that the map exhibit must be in a recordable format as shown in the State instructions you sent over which requires that it be on 8-1/2" x 14" or smaller and have a legible font size. This will likely result in the map being on multiple pages or at least the map on one page and the line-work metes and bounds descriptions on another. The legal description needed is for the parent parcel only and doesn't need to be for the NGRE." Have a great weekend and let me know if you have any other questions. Thank you. MICHAEL S. SIPPO | Civil Engineer III Community & Economic Development Department | Planning Division City of Renton | 1055 S. Grady Way | Renton WA 98057 MSippo@Rentonwa.gov | Phone: 425.430.7298 COVID-19 UPDATE City Hall is currently closed to the public but we are still available to assist you. · Pay Invoice and Apply for Over-the-Counter Permit: Permitting Portal · Schedule an Inspection: Permitting Portal -OR- Building: 425-430-7202; Civil/Site: 425-430-7203 · Contact Staff: o Staff Hours: Monday through Thursday 8 a.m. to 4 p.m. (Closed Fridays) between May 22, 2020 and July 24, 2020 to help the economic challenges the City is facing from COVID-19 o Building or General Permitting: permittech@rentonwa.gov or 425-430-7200 o Planning: planningcustomerservice@rentonwa.gov or 425-430-7294 o Public Works Permitting: pwpermitting@rentonwa.gov or 206-402-8626 o Code Compliance: Renton Responds or 425-430-7373. From: Pam Derry [Pam@tonkinarchitecture.com] Sent: Wednesday, May 27, 2020 12:31 PM To: Michael Sippo Cc: Peter Apostol; Patrick Sullivan; Brett Vanslyke (BVanslyke@habitatskc.org); Max Berde (Max@coterraengineering.com); Heather Jenkins Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Mike, Thanks for your detailed comments and help with getting this to permit. I appreciate the difficulty of your reduced hours and plenty of work to do. Habitat doesn’t have a contractor yet. They need the approved permit set, before they can sign a contract with the contractor. They are very eager to get the permit, so they can proceed with hiring the contractor. The loose ends that I see are: 1. In coordinating our response to the retaining wall permit, we have a few new changes to Sheet 9 (C3.0). Max is making those changes right now. It would be great if we could get that sheet into the permit set and not have a later revision, although I don’t want to cause a delay in getting the permit. 2. I am attaching what we have for the easement and covenant. Please let us know what we need to do to complete it. Thanks again, Pam Derry Principal Architect, AIA, LEED® AP TONKIN architecture 2701 1st Ave Suite 520, Seattle WA 98121 Direct Phone: 206-531-7185 Main Phone: 206-624-7880 (x1100) Cell Phone: 425-445-2365 pam@tonkinarchitecture.com http://tonkinarchitecture.com From: Michael Sippo <MSippo@Rentonwa.gov> Sent: Wednesday, May 27, 2020 7:24 AM To: Pam Derry <Pam@tonkinarchitecture.com> Subject: RE: Pam Derry shared "P_Civil_Construction_Plans_200522_v4.pdf" with you Good morning Pam, Thank you for sending this over and all the great work that your team has done to get all of the comments addressed. It's been very helpful throughout the entire process and I appreciate that you and the team have been communicative and responsive. I'll do my best to assemble the plans and approvals this week but did want to let you know that the CED Department is furloughing Friday's until the end of July so I will have a reduction in bandwidth for the foreseeable future. Do you have a contractor selected at this time? If so, I would like to schedule a pre-construction meeting for sometime next week. If not, then we can at least assemble all the approvals and pre-construction documentation. Please let me know if you have any questions and look forward to hearing back. MICHAEL S. SIPPO | Civil Engineer III Community & Economic Development Department | Planning Division City of Renton | 1055 S. Grady Way | Renton WA 98057 MSippo@Rentonwa.gov | Phone: 425.430.7298 COVID-19 UPDATE City Hall is currently closed to the public but we are still available to assist you. · Pay Invoice and Apply for Over-the-Counter Permit: Permitting Portal · Schedule an Inspection: Permitting Portal -OR- Building: 425-430-7202; Civil/Site: 425-430-7203 · Contact Staff: o Staff Hours: Monday through Thursday 8 a.m. to 4 p.m. (Closed Fridays) between May 22, 2020 and July 24, 2020 to help the economic challenges the City is facing from COVID-19 o Building or General Permitting: permittech@rentonwa.gov or 425-430-7200 o Planning: planningcustomerservice@rentonwa.gov or 425-430-7294 o Public Works Permitting: pwpermitting@rentonwa.gov or 206-402-8626 o Code Compliance: Renton Responds or 425-430-7373.