HomeMy WebLinkAboutExhibit A - CM Scope of Work sample-Renton School XingsEXHIBIT A
Construction Management Scope of Work Page 1
Construction Management Scope of Work
1. GENERAL
a. Construction Management. The Consultant shall manage the Project
Construction as set forth in the XXXXX Project Contract Construction Documents,
WSDOT LAG Manual, 2020 WSDOT Standard Specifications, and the WSDOT
Construction Manual except as may be modified below.
b. Consultant’s Responsibilities.
i. The Consultant staff consists of:
1. Construction Manager
2. Resident Engineer
3. Construction Observer, if employed by the Consultant
4. Documentation Specialist
5. Public Outreach Sub‐Consultant
6. Material Testing Laboratories, if employed by the Consultant
ii. The Consultant’s responsibilities are the tasks assigned to Consultant
staff as described within the task descriptions below.
iii. The Consultant tasks, as assigned below, may be reassigned by the
Consultant. The Consultant must notify the Project Manager of such
reassignment. The Construction Manager shall remain responsible for
completeness, accuracy, and timeliness of the Consultant’s work.
c. City’s Responsibilities
i. The City staff consists of:
1. Project Manager
2. Engineer
3. Construction Observer, if employed by the City
4. Material Testing Laboratories, if employed by the City
ii. The City’s responsibilities are the tasks assigned to City staff as described
within the task descriptions below.
d. Others Responsibilities
i. Engineer of Record, Permit and Environmental Compliance Manager, and
City Public Works Department shall be independently responsible for
tasks assigned as described within the task descriptions below.
e. Directing the Contractor
i. The Contractor is responsible to get its direction from the contract
documents.
ii. Clarification will be made in writing in RFI’s.
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iii. Representatives of the Engineer are not authorized to accept Work, to accept
materials, to issue instructions, or to give advice that is contrary to the Contract.
Work done or material furnished which does not meet the Contract
requirements shall be at the Contractor’s risk and shall not be a basis for a claim
even if the representatives purport to change the Contract (Std. Spec. 1‐05.2).
In the event City or Consultant staff finds it necessary to give direction to
the Contractor, the entity giving direction may be found responsible for
the work so directed. A written record of the directive must be made.
f. Duty of the Consultant. The presence of the Project Manager and/or the
Engineer during construction or discussions with the Contractor does not change
the duties and responsibilities of the Consultant, City, or Contractor.
g. Deliverables The required deliverables, if any, are described in each of the tasks
below.
2. RESPONSIBILITIES
a. Construction Manager
i. Staff management
ii. Progress review
iii. Billing
iv. Preconstruction meeting (3.v.)
v. Construction Observer and Documentation Specialist oversight (3.z.)
vi. Weekly construction meetings (3.cc.)
vii. Serial letters (3.vv.)
viii. Protests (3.bbb.)
b. Resident Engineer
i. ROM (3.g.)
ii. Non‐materials submittal list (3.h.)
iii. Bid analysis (3.i.)
iv. Pre‐award meeting (3.k.)
v. Record keeping (3.o.)
vi. Materials (3.q.)
vii. Buy America (3.r.)
viii. Subcontractors (3.s.)
ix. UDBE subcontractors (3.t.)
x. Progress schedule (3.u.)
xi. Preconstruction meeting (3.v.)
xii. Labor (3.w.)
xiii. Project labor list (3.x.)
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xiv. Contractor’s equipment rate list (3.y.)
xv. Construction Observer and Documentation Specialist oversight (3.z.)
xvi. Weekly construction meetings (3.cc.)
xvii. Safety (3.dd.)
xviii. Weekly statements of working days (3.ff.)
xix. Contractor’s weekly look‐ahead schedule (3.gg.)
xx. Conformity with and deviations from plans and stakes.(3.hh.)
xxi. Permanent monuments (3.jj.)
xxii. Correction notices (3.kk.)
xxiii. Work suspension. (3.mm.)
xxiv. IDR’s (3.qq.)
xxv. Pay notes (3.rr.)
xxvi. RFI’s (3.tt.)
xxvii. Training (3.uu.)
xxviii. Serial letters (3.vv.)
xxix. Progress payment forms (3.ww.)
xxx. Force Account (3.xx.)
xxxi. Progress payments (3.yy.)
xxxii. Field directives (3.aaa.)
xxxiii. Change orders (3.bbb.)
xxxiv. Protests (3.ccc.)
xxxv. Notices (3.ddd.)
xxxvi. Change tracking (4.f.)
xxxvii. Progress Schedule (4.h.)
xxxviii. Posting Notices (4.i.)
xxxix. CM construction office (5.h.) and (5.i.)
c. Construction Observer (Inspector)
i. Pre‐award meeting (3.k.)
ii. Non‐materials submittal schedule (3.p.)
iii. Materials (3.q.)
iv. Subcontractors (3.s.)
v. Preconstruction meeting (3.v.)
vi. Labor (3.w.)
vii. Construction Observer and Documentation Specialist oversight (3.z.)
viii. Weekly construction meetings (3.cc.)
ix. Safety (3.dd.)
x. Contractor’s weekly look‐ahead schedule (3.gg.)
xi. Conformity with and deviations from plans and stakes (3.hh.)
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xii. Testing (3.ii.)
xiii. Permanent monuments (3.jj.)
xiv. Correction notices (3.kk.)
xv. Environmental (3.ll.)
xvi. Work suspension. (3.mm.)
xvii. Photographs (3.nn.)
xviii. Diary (3.oo.)
xix. Field notebooks (3.pp.)
xx. IDR’s (3.qq.)
xxi. Pay notes (3.rr.)
xxii. As‐built plans (3.ss.)
xxiii. Force Account (3.xx.)
xxiv. Progress payments (3.yy.)
xxv. Field directives (3.aaa.)
xxvi. City Public Works Department Notification (3.eee.)
xxvii. CM construction office (5.f.)
d. Documentation Specialist
i. ROM (3.g.)
ii. Record keeping (3.o.)
iii. Non‐materials submittal schedule (3.p.)
iv. Materials (3.q.)
v. Buy America (3.r.)
vi. Subcontractors (3.s.)
vii. UDBE subcontractors (3.t.)
viii. Preconstruction meeting (3.v.)
ix. Labor (3.w.)
x. Construction Observer and Documentation Specialist oversight (3.z.)
xi. Weekly construction meetings (3.cc.)
xii. Meeting minutes (3.ee.)
xiii. IDR’s (3.qq.)
xiv. Pay notes (3.rr.)
xv. RFI’s (3.tt.)
xvi. Training (3.uu.)
xvii. Serial letters (3.vv.)
xviii. Progress payment forms (3.ww.)
xix. Force Account (3.xx.)
xx. Progress payments (3.yy.)
xxi. Change orders (3.bbb.)
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xxii. Protests (3.ccc.)
e. Public Outreach Sub‐consultant
i. Public outreach (3.fff.)
f. Testing Laboratory
i. ROM (3.f.)
ii. Materials testing and approval
iii. On‐site compaction testing
iv. On‐site concrete testing
g. Project Manager
i. Advertisement (3.a.)
ii. Contract addenda (3.b.)
iii. Bidder questions (3.c.)
iv. Bid deadline and opening (3.c. and d.)
v. Conformed construction documents (3.f.)
vi. ROM (3.g.)
vii. Bid analysis (3.i.)
viii. Determination of bidder responsibility and bid responsiveness (3.j.)
ix. Pre‐award meeting (3.k.)
x. Preparation of contract documents for execution (3.l.)
xi. Award (3.m.)
xii. Execution (3.n.)
xiii. Record keeping (3.o.)
xiv. Materials (3.q.)
xv. Subcontractors (3.s.)
xvi. Preconstruction meeting (3.v.)
xvii. Notice to proceed (3.z.)
xviii. Work suspension. (3.mm.)
xix. IDR’s (3.qq.)
xx. Serial letters (3.vv.)
xxi. Progress payment forms (3.ww.)
xxii. Progress payments (3.xx.)
xxiii. Change orders (3.aaa.)
xxiv. Notices (3.ccc.)
h. Engineer
i. The Authority vested in the “Engineer” by the Standard Specifications
shall be vested in the City Transportation Design Manager who performs
the duties of the Certification Authority.
ii. Directing the Contractor (1.e.)
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iii. Contract addenda (3.b.)
iv. Bidder questions (3.c.)
v. Conformed construction documents (3.f.ii)
vi. Pre‐award meeting (3.k.)
vii. Materials (3.q.)
viii. Preconstruction meeting (3.v.)
ix. Work suspension. (3.mm.)
x. Change orders (3.aaa.)
xi. Protests (3.bbb.)
i. Engineer of Record
i. Contract addenda (3.b.)
ii. Bidder questions (3.c.)
iii. Conformed construction documents (3.f.)
iv. ROM (3.g)
v. Non‐materials submittal list (3.h.)
vi. Bid analysis (3.i.)
vii. Pre‐award meeting (3.k.)
viii. Record keeping (3.o.)
ix. Materials (3.q.)
x. Preconstruction meeting (3.v.)
xi. Weekly construction meetings (3.cc.)
xii. Conformity with and deviations from plans and stakes (3.hh.)
xiii. Permanent monuments (3.jj.)
xiv. RFI’s (3.tt.)
xv. Change orders (3.bbb.)
j. Permit and Environmental Compliance Manager
i. Review and approval of Contractor’s SPCC plan
ii. Environmental (3.ll.)
k. City Public Works Department
i. Water Manager (3.ddd.)
ii. Sewer and Surface Water Manager (3.ddd.)
iii. Streets Manager (3.ddd.)
3. TASKS
a. Advertisement
i. Prepared by Project Manager
ii. Placed in newspaper by City Clerk
iii. Two separate ads, posted for the duration of 21 calendar days (LAG
46.2.24)
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iv. Electronic copies of the plans and specifications shall be placed by the
Project Manager and shall be available, on line, at Builder’s Exchange
from the first date of advertisement, continuously, until physical
completion.
b. Contract Addenda
i. Contract addenda will be prepared by the Engineer of Record, reviewed
by Project Manager, and signed by Engineer (LAG 46.2.24).
c. Bidder Questions
i. Questions must be in writing, email preferable.
ii. Answers will be prepared by the Engineer of Record, reviewed by the
Project Manager, and signed by the Engineer.
iii. All answers shall be made in writing and posted on the bidding website
(Std. Spec. 1‐02.4(1), last paragraph).
iv. Answers that change the contract will generate contract addenda
d. Bid deadline
i. The bid delivery will be to the City Clerk and the deadline will be as
advertised.
e. Bid Opening
i. The bid opening by the City Clerk will be at least 48 hours following the
bid deadline
f. Conformed Contract Documents
i. Following the bid opening, the Engineer of Record will cause the contract
documents to incorporate all the changes made during the bidding
process.
ii. The Engineer will sign the contract documents for construction approval.
g. ROM (Constr. Man.9‐1.2C)
i. The Record of Materials shall be prepared independently by WSDOT or
testing lab and the Engineer of Record and maintained by the Resident
Engineer or Documentation Specialist
ii. The ROM shall be prepared following bid opening and prior to Award
iii. Made available at the Pre‐award Meeting
iv. See (3.q)
h. Non‐materials Submittal List (Constr. Man. 1‐05 Other submittals page 1‐51)
i. The Engineer of Record and Resident Engineer shall independently
prepare a list of all contract‐required non‐materials submittals. (See
Figure 1‐1, Constr. Man. 1‐05 page 1‐55)
ii. Following bid opening and prior to award
iii. Made available at the pre‐award meeting
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iv. See (3.p)
i. Bid Analysis
i. The Project Manager shall tabulate all the bids by bid item and evaluate
the apparent low bid for balance and other irregularities (Std. Spec. 1‐
02.13.2.). The Engineer of Record and Resident Engineer shall review for
concurrence.
j. Determination of Bid Responsiveness and Bidder Responsibility
i. The Project Manager shall determine bid responsiveness and bidder
responsibility. A bid may be considered irregular and not responsive for
any of the conditions listed in Std. Spec. 1‐02.13. Further instruction that
shall be followed is contained in LAG 46.2.26.
ii. A bidder may be deemed not responsible and the proposal rejected for
any of the conditions listed in Std. Spec. 1‐02.14. Further instruction that
shall be followed is contained in LAG 46.2.22, 27, and 28.
iii. The Project Manager shall submit the low bid information to WSDOT
Local Programs for review and approval.
iv. Before award of a contract, a bidder shall submit to the contracting
agency a signed statement in accordance with chapter 5.50 RCW
verifying under penalty of perjury that the bidder is in compliance with
the responsible bidder criteria requirement of subsection (2)(f) of RCW
39.26.160. A contracting agency may award a contract in reasonable
reliance upon such a sworn statement (RCW 39.26.160 (4)).
k. Pre‐award Meeting (Std. Spec. 1‐02.15)
i. The Project Manager shall schedule and preside over a pre‐award
meeting.
ii. Required participants
1. Engineer
2. Project Manager
3. Engineer of Record
4. Resident Engineer
5. Construction Observer/s
6. Contractor’s Project Manager
7. Contractor’s Site Foreman/Superintendent
iii. Agenda shall include at least the following:
1. Time of contract compliance letter and response
2. A pre‐award progress schedule (3.o.ii).
3. Executed documents deadline
4. Construction phasing
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5. Lump sum breakdowns
6. A complete statement of the origin, composition, and
manufacture of any or all materials to be used;
7. ROM
8. Non‐materials submittal List
9. Special citizen outreach requirements
10. Date for pre‐construction meeting/s
11. Date for notice to proceed
12. Construction offices
13. Lay‐down locations
l. Preparation of contract documents for execution
i. The Project Manager shall prepare the contract documents for execution
by the Contractor.
m. Award
i. The Project Manager shall prepare the contract for award and submit the
material to the City Clerk who will submit the contract to the City Council
for award.
n. Execution (Std. Spec. 1‐03.3, RCW 35A.40.200, RCW 35.23.352(1))
i. The Project Manager will deliver the complete the contract package to
the Contractor.
ii. The Contractor must execute and return the contract documents in full
within ten days from the date at which he or she is notified that he or she
has been awarded the contract.
iii. The Project Manager will deliver the contractor‐executed contract to the
City Clerk for the Mayor’s execution.
o. Record Keeping
i. Filing system.
1. The City will provide the filing format that shall be used by the
Consultant
2. Original copies of all contract construction documents shall be
kept and filed by the Documentation Specialist and delivered to
the Project Manager in cardboard file boxes with printed external
tables of contents upon contract completion.
3. Electronic copies of all contract construction documents shall be
kept and filed by the Documentation Specialist and delivered to
the Project Manager in PDF format on a “thumb drive” upon
contract completion.
ii. Timeliness.
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1. The Documentation Specialist shall update the status of
submittals and subcontractors on a daily basis and make them
available to the Construction Observer and Resident Engineer and
the Engineer of Record at 7:00 AM the morning following every
status change. All other records shall be updated on a weekly
basis and made available on line to the City, the Contractor, and
all members of the construction management team and at the
weekly construction meeting following the status change.
iii. Final records.
1. Upon contract completion, the Documentation Specialist shall
provide the Project Manager with documentation of the work
performed on the contract. Documentation consists of field
books, inspector’s record of field tests, Resident Engineer’s and
inspector’s diaries, all invoices, weigh bills, truck measurements,
quantity tickets, receiving reports, field office ledgers, mass
diagrams, cross‐sections, computer listings, and work profiles.
Photographs or video tapes before, during, and after construction
could be useful, especially if care is taken to show any unusual
conditions, equipment, or procedures (LAG Man. 52.8.83.4).
iv. The Documentation Specialist shall be responsible for filing all meeting
minutes (3.dd).
v. Contractor Records
1. The Document Specialist shall obtain proof from the Contractor that it
has met all the requirements for Records and Retention (Constr. Man.
1‐07.11(10)B)
p. Non‐materials Submittal Schedule
i. The Documentation Specialist shall maintain a non‐materials tracking
spreadsheet, supplied by the City, of status and delivery deadlines of
non‐material submittals for the purpose of notifying the contractor and
construction observer of pending requirements for up‐coming
construction activity.
ii. The Resident Engineer shall review the non‐materials tracking
spreadsheet at the weekly construction meetings
q. Materials
i. All materials must be approved by the Project Manager prior to use. The
Resident Engineer shall insure that the quality of materials and
workmanship on a project conform to the contract specifications (LAG
52.3)
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ii. All QPL, RAM, ASA, CMO, and MCC submittals shall be delivered to the
Documentation, Resident Engineer, and the Project Manager.
iii. Each RAM submittal package shall be delivered complete. Parts of
assemblies, submitted individually will be returned to the Contractor.
RAMS that vary from the specifications must be reviewed and approved
by the Engineer of Record.
iv. The Documentation Specialist shall maintain and update a City form
material submittals tracking spreadsheet with all material submittals.
v. Materials shall also be tracked by bid item on appropriate WSDOT forms
272‐024.
vi. The Resident Engineer shall be responsible for reviewing materials
submittals for conformance with the specifications and approving, or
obtaining materials approvals.
vii. The Construction Observer shall receive all Materials on site. Only
approved materials shall be accepted and all materials shall have
identification stamps or tags. Non‐approved materials and/or materials
missing identification shall be rejected and either quarantined or
removed from the site. Used materials shall be removed from the site
immediately.
viii. The Construction Observer shall keep trip tickets, invoices, weigh bills,
truck measurements, quantity tickets or other record of the quantities of
all materials delivered
ix. Materials Certification. The Documentation Specialist shall provide the
Engineer, for his signature, a completed Materials Certification form
(DOT Form 140‐574) upon completion. This materials certification shall
be completed in accordance with Construction Manual Section 9‐1.5 and
Section 52.3 of the LAG Manual (LAG Man. 52.8.83.6).
r. Buy America
i. The Resident Engineer shall be responsible that all ferrous materials meet
“Buy America” requirements (Special Provision 1.06).
ii. The Documentation Specialist shall obtain and file all CMO’s and/or
MCC’s from the Contractor.
s. Subcontractors
i. All subcontractors must be approved by the Project Manager before
performing any work on the project (Std. Spec. 1‐08.1)
ii. The Construction Observer shall keep track of all subcontractors on the
job site and require removal of all unapproved subcontractors by the
Contractor.
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iii. All subcontractors must meet the conditions set forth in Std. Spec. 1‐
08.1.
iv. The Contractor must submit a completed WSDOT form 421‐012 for each
proposed subcontractor. The request must be reviewed and approved by
the Resident Engineer to ensure that the proposed subcontractor meets
the requirements of WAC 296.127.10 (Constr. Man. 1‐08.1.).
v. All subcontractors must submit intents to pay prevailing wages
documents L&I form F700‐029‐000 and appropriate addenda before
performing any work on the project.
vi. All contracts with all subcontractors and lower tier subcontractors shall
contain the exact language contained in Form FHWA 1273 as revised
May 1, 2012
vii. All subcontractors must have a City of Renton Business License.
viii. The Contractor shall insert the notification set forth in the Standard
Specifications in all solicitations for sub‐contractor and supplier bids.
(Std. Spec. 1‐07.11(2)3.)
ix. Subcontractor contract retainage requirements GSP1‐08.1 (June 3, 2019 )
must be met.
x. The Documentation Specialist shall keep files of all subcontractors and
their submittals, and shall maintain and update a City form subcontractor
tracking spreadsheet with all subcontractor approval submittals.
xi. Removal. If dissatisfied with any part of the subcontracted Work, the
Engineer may request in writing that the Subcontractor be removed. (Std.
Spec. 1‐08.1 last paragraph).
xii. If required, the Construction Observer shall observe and record VIN
numbers on contractor trucks.
t. UDBE Subcontractors ( See Special Provision for UDBEs 1275)
i. Upon award, the UDBE goal percentage is replaced with the individual
UDBE sub‐contractor dollar amounts provided with the bid that become
Conditions of Award (COA’s)
ii. COA UDBE’s and their contract dollar amounts (Special Provision 1‐07.11,
page 52) cannot be changed without meeting the conditions set forth in
LAG 26.3.6.
iii. COA UDBE’s shall be interviewed by the Resident Engineer on behalf of
the Engineer and make CUF determinations using DOT Form 272‐052,
Special Provision 1‐07.11, pages 50, 51.
iv. Reporting. The Contractor shall use the WSDOT implemented DMCS to
file UDBE and DBE payment. The Documentation Specialist shall monitor
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DBE participation and track all Subcontractor payments and monitor
attainment of Condition of Award (COA) Commitments.
v. The Construction Observer shall verify trucks that are on‐site match the trucks
listed by license plate on DOT Form 350‐077. If trucks are on‐site that are not
listed on the log, document in the Inspector Daily Report the license plate
number and identifying logo. Notify the Project Engineer of the unlisted
trucks.
u. Progress Schedule
i. The Progress Schedule shall be type B unless otherwise indicated in the
contract (Std. Spec. 1‐08.3 (2)) and (Special Provisions, page 75).
ii. Prepared by Contractor
iii. A pre‐award schedule, of sufficient detail to demonstrate completion of
the project within the time of contract, shall be submitted at the pre‐
award meeting (Std. Spec. 1‐02.15.3.).
iv. A preliminary schedule shall be submitted five calendar days following
Contract Execution (Std. Spec 1‐08. 3(2)B).
v. The entire project schedule, if different from the pre‐award schedule,
shall be submitted within 30 calendar days following contract execution.
(Std. Spec. 1‐08. 3(2)B)
vi. The progress schedule shall be reviewed and approved or returned by the
Resident Engineer 15 calendar days following submittal by the
Contractor, (Std. Spec. 1‐08. 3(2)B)
vii. The Resident Engineer shall determine if the Contractor will perform at
least 30% of the work (Std. Spec. 1‐08.1) and:
viii. Collectively, lower tier subcontractors shall not do work that exceeds 25
% of the total amount subcontracted (Std. Spec. 1‐08.1.7.) to all
Subcontractors except for structure work.
ix. The Resident Engineer shall require updates, as may be required, for
review and approval. (Std. Spec. 1‐08. 3 (3))
v. Preconstruction Meeting (LAG Man. 52.2)
i. The Pre‐construction meeting shall be scheduled and managed by the
Resident Engineer.
ii. List of invitees shall include:
1. The Project Manager
2. The Project Specialist (Joey)
3. The Engineer
4. The Engineer of Record
5. The City’s Public Works representatives
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6. The Resident Engineer
7. The Construction Manager
8. The Documentation Specialist
9. The Construction Observer/s
10. The Public Outreach Sub‐consultant
11. The franchise utility representatives
12. The WSDOT Local Programs Engineer
13. The WSDOT inspector (for projects on state highways and/or in
WSDOT limited access ROW.
iii. The Agenda shall be prepared by the Resident Engineer and shall include
at a minimum those items listed in (LAG Appendix 52.101)
iv. First Order of Work (Std. Spec. 1‐08.4)
1. When shown in the Plans, the first order of work shall be the
installation of high visibility fencing to delineate all areas for
protection or restoration.
v. Forms
1. The Resident Engineer should provide the Contractor a
description of all required forms, giving the Contractor an initial
supply of each. Additional forms required by the Contractor over
the course of the work should be provided by the Resident
Engineer upon request by the Contractor. Remind the Contractor
that all form submittals, including those of subcontractors, lower‐
tier subcontractors, and suppliers, should be routed through the
Prime Contractor for submittal (Constr. Man. P. 1‐52).
w. Labor
i. Minimum wages shall meet Federal or Washington State prevailing wage
rates, whichever is higher.
ii. Intents to pay prevailed wages
1. The Prime Contractor and all subcontractors and lower tier
subcontractors must submit intents to pay prevailed wages. It is
the responsibility of the Documentation Specialist to collect and
file the intents (Std. Spec. 1‐07.9 and Special Provisions). The
Resident Engineer shall not permit the Contractor, subcontractors
or lower tier subcontractors onto the job site until their Intents
have been submitted.
iii. Certified payrolls
1. The Documentation Specialist shall collect and file all certified
payrolls and shall not enter work into the progress payment form
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for payment to the Contractor, subcontractors or lower tier
subcontractors, failing to submit the required certified payrolls
within 10 calendar days of the of the end of the preceding weekly
payroll period. (Std. Spec. 1‐07.9(5)
2. The Documentation Specialist shall maintain and update a City
form certified payrolls tracking spreadsheet containing all
certified payrolls.
iv. Affidavits of wages paid
1. The Documentation Specialist shall collect and file affidavits of
wages paid from the Contractor and all subcontractors following
physical completion. The City will not accept the project nor
release the contract bond until all such affidavits have been
delivered. (Std. Spec. 1‐07.9(5)
v. Interviews (Constr. Man. 1‐07.9(1))
1. The Construction Observer shall perform interviews with the
Contractor’s and subcontractor’s worker to verify payment of the
correct wage rates.(Constr. Man. p. 1‐86)
x. Project Labor List (Std. Spec. 1‐09.6.1.)
i. Project labor lists of the charge rates for all employees shall be submitted
by the contractor and all subcontractors for review and approval by the
Resident Engineer prior to the notice to proceed.
y. Contractor’s Equipment Rate List (Std. Spec. 1‐09.4 and 1.09.6.3.)
i. Contractor‐owned equipment rates shall be submitted by the contractor
for every piece of equipment potentially used on the job for review and
approval by the Resident Engineer prior to the notice to proceed.
z. Construction Observer and Documentation Specialist Oversight
i. The Resident Engineer shall manage the activities of the Construction
Observer and Documentation Specialist and provide direction and
training as necessary. If the Construction Observer or Documentation
Specialist is failing to perform assigned duties, the Resident Engineer shall
attempt to correct the performance. If the Construction Observer or
Documentation Specialist fails to make the corrections, he or she must be
replaced. In the event the Construction Observer is a City employee, The
Construction Manager shall prepare a written notice of performance
failure that must be delivered to the Project Manager.
ii. If the City employee fails to make the necessary corrections, the Project
Manager will remove the City employee and the Resident Engineer may
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be required to replace the City employee with a Consultant Construction
Observer.
aa. Notice to Proceed
i. The Project Manager will issue the notice to proceed to the Contractor.
ii. Work must begin within 21 days of execution of contract (Std. Spec. 1‐
08.4).
bb. Mobilization (Std. Spec.1‐09.7)
i. Payment for mobilization will be made in strict compliance with the
Standard Specifications. The numerators for the 5% and 10% thresholds
calculations are the sums of the value of all bid item and force account
work completed up to the cutoff date excluding any amount for the bid
item, mobilization. The divisor for the 5% and 10% thresholds calculations
is the total original contract amount. The basis for the 10% delayed
payment limit until substantial completion is the total original contract
amount.
cc. Weekly Construction Meetings
i. Held in the Consultant’s or Contractor’s construction office and presided
over by the Resident Engineer.
ii. Required attendees
1. Construction Manager
2. Resident Engineer
3. Documentation Specialist
4. Construction Observer
5. Public Outreach Sub‐consultant
6. Project Manager
7. Engineer
8. Engineer of Record
9. Permit and Environmental Compliance Manager
10. Contractor Representatives
iii. Agenda
1. Safety
a. Contractor’s report
b. Resident Engineer’s report
c. Construction Observer’s report
2. Meeting minutes
3. Weekly statement of working days
4. Schedule progress
a. Contractor’s weekly look‐ahead schedule
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b. Up‐coming pre‐construction meeting dates
c. Critical completion dates
d. Contractor’s plan for meeting critical completion dates
5. Resident Engineer’s report
6. Construction Observer’s report
7. Environmental compliance report
8. Public outreach report.
9. Submittals
a. Changes to the ROM
b. Materials tracking spreadsheet review.
c. Non‐ materials tracking spreadsheet review
d. The Documentation Specialist shall review and supply
updated copies of the materials and non‐materials
tracking spreadsheets at every construction meeting.
10. Certified payrolls
a. The Documentation Specialist shall review and supply
updated copies of the Certified payrolls tracking
spreadsheets at every construction meeting.
11. RFI’s
a. Status
b. The Documentation Specialist shall review and supply
updated copies of the RFI tracking spreadsheets and at
every construction meeting.
12. Serial Letters
a. Status
b. The Documentation Specialist shall review and supply
updated copies of the serial letter tracking spreadsheet at
every construction meeting.
13. Change Orders
a. Status
b. The Documentation Specialist shall review and supply
updated copies of the Change Order tracking spreadsheet
at every construction meeting.
14. Training
a. Contractor’s status
15. Subcontractor status
a. UDBE Status
b. Written approvals
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c. Intents to pay prevailing wages
d. Business licenses
e. The Documentation Specialist shall review and supply
updated copies of the subcontractor tracking spreadsheets
at every construction meeting.
dd. Safety (Std. Spec. 1‐07.1)
i. The Division of Occupational Safety and Health requires that every
foreman, supervisor, or other person in charge of a crew have a valid first
aid card. (Constr. Man. Page 1‐72)
ii. The Resident Engineer shall obtain the WISHA manuals, particularly
Safety Standards for Construction Work WAC 296‐155, General Safety
and Health Standards WAC 296‐24, and General Occupational Health
Standards WAC 296‐62, and shall review them with the Construction
Observer/s to ensure reasonable familiarity to the extent that they can
recognize important requirements. (Constr. Man. Page 1‐73)
iii. The Resident Engineer, shall complete OSHA Form 301 for each
consultant employee injured.
iv. Vehicular and pedestrian accidents within project limits shall be reported
by the Construction Observer to the City Police at 911. Construction shall
make a make a note in his IDR of what happened.
ee. Meeting minutes
i. Minutes of pre‐ construction, weekly construction, and all other
contractor construction meetings shall be kept by the Documentation
Specialist. Copies of said minutes shall be sent to all participants by the
day following the meeting for review and comment and such comments
shall be returned within 2 days following their receipt. Following
corrections, as may have been necessary, the final minutes will be filed
and delivered to the participants within an additional 2 days or at the
next weekly construction meeting.
ff. Weekly Statements of Working Days
i. Shall be supplied by the Resident Engineer. In the event it is not available
for delivery, the construction meeting will be interrupted and delayed
until it is available. The costs for such delay, if any, shall be borne by the
Consultant.
ii. This report shall be on LAG Man. form 52.105 that details the number of
workable/unworkable days charged to a project, the reason a day is
charged as unworkable, daily weather codes, the current status of
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contract days, and a summary or the week’s construction activity.
(Constr. Man. GEN 1‐00.7(1)5.)
gg. Contractor’s Weekly Look‐Ahead Schedule
i. The weekly look‐ahead shall be for the two‐week period beginning the
day following the date of the weekly construction meeting. The weekly
look‐ahead schedule must be delivered to the Resident Engineer three
working days prior to the weekly construction meeting (Std. Spec. 1‐
08.3(2)D). In the event it is not so delivered, the construction meeting
may be delayed by the Resident Engineer until he or she has completed
his or her review and may suspend work for the period of the meeting
delay (Std. Spec. 1‐08.6.2.). The period of such work stoppage will be
counted as working days (Std. Spec. 1‐08.6.).
ii. The Resident Engineer and the Construction Observer shall review the
plans, specifications, special provisions, and bid items for work planned
for the up‐coming work period
hh. Conformity With and Deviations From Plans and Stakes (Std. Spec 1‐05.4)
i. Construction staking
1. It is the responsibility of the Contractor to accurately set
construction staking and to construct the project in conformance
with the plans and specifications. It is the responsibility of the
Construction Observer and Resident Engineer to be familiar with
the plans and specifications.
ii. PROWAG
1. The Construction Observer shall document PROWAG compliance
on all wheelchair ramps and signal construction on WSDOT ADA
Measurement Forms with instructions.
iii. Preconstruction meetings
1. The Resident Engineer shall conduct pre‐construction meetings as
may be required by the non‐materials submittal list and preceding
construction of features such as wheelchair ramps and catch
basins /manholes.
2. The Resident Engineer and Construction Observer shall conduct
preconstruction meetings prior to construction of curbs at raised
intersections, wheelchair ramps, and catch basins/manholes. A
City, Wells Williams Project, standard plan for catch basin and
manhole construction shall be supplied to the Contractor
personnel.
iv. Raised intersection gutters
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1. The Construction Observer and Engineer of Record shall be
present during the forming and pouring of the raised intersection
gutters.
v. Catch basins and manholes
1. The Resident Engineer and Construction Observer shall be present
at the construction of the adjustment rings and frames. They shall
both inspect all completed catch basins and manholes
immediately following final adjustment and require
reconstruction of those not meeting the requirements of the
standard plan.
ii. Testing
i. The Construction Observer shall contact and schedule testing.
ii. Materials testing will be by King County (name and phone number).
iii. Compaction testing will be by King County.
iv. Utilities testing will be by Public Works: water (name and phone
number); sewer and storm (name and phone number).
jj. Permanent Monuments (RCW 58.09.130)
i. The Resident Engineer or the Construction Observer shall report to the
Engineer of Record and Project Manager all permanent monuments
found in the construction zone, not shown on the plans. Whenever a
survey monument needs to be removed or destroyed, the application
required by WAC 332‐120‐050 shall be submitted to the Department of
Natural Resources. It shall be completed, signed and sealed by the
Contractor’s land surveyor or engineer.
ii. All applications must be completed on forms provided by the Department
of Natural Resources and follow instructions provided by DNR.
Completed applications shall be filed at DNR (WAC 332‐120‐070).
iii. RCW 58.09.040 requires that, for all monuments that are set or reset, a
record of the monument be filed on a Monumentation Map with the
County Engineer in the county in which the corner exists and the original
sent to the DNR for their records.
kk. Correction Notices
i. Deviations. When the Construction Observer observes the Contractor’s
work deviating from the approved plans and/or specifications he/she
shall immediately inform the person performing the unapproved work.
ii. The oral notice shall be followed directly with a written correction notice
from the Resident Engineer using a City‐approved form and delivered to
the contractor’s on‐site foreman or superintendent.
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iii. The Contractor will not be paid for unapproved work and it must be
removed and replaced unless the City and Contractor agree to execute a
change order for an acceptable deviation. An adjustment in cost may be
required.
ll. Environmental
i. Contractor compliance with permits and environmental regulations shall
be the primary responsibility of the contractor and enforcement shall be
the primary responsibility of the Permit and Environmental Compliance
Manager. The Construction Observer shall report all violations observed
to the Permit and Environmental Compliance Manager
mm. Work Suspension
i. The Resident Engineer may issue a work suspension order when there is
overwhelming evidence of contractor disregard for an immediate threat
to Life and Safety. (Std. Spec. 1‐07.1) and (Constr. Man. 1‐07.1 page 1‐
75).
1. The first course of action is the Construction Observer gives oral
notification to the foreman of the Contractor’s crew involved and
phone notification to the local WISHA office and the Project
Manager if the problem is not corrected immediately. If the
Project Manager determines that immediate action is required
he/she may direct the Construction Observer to immediately
Issue a written work suspension order.
2. Second is oral and written notification to the Contractor’s Project
Manager and the foreman or superintendent and the local WISHA
field office:
3. Third, if the Contractor refuses to address the safety violation and
no WISHA officer is available, the Engineer may issue a written
work suspension order.
ii. The Resident Engineer with input from the Permit and Environmental
Manager may suspend work in the vicinity of archaeological or historical
objects discovery.
iii. The Resident Engineer shall suspend all work in the area of and adjacent
to the discovery of human skeletal remains (Constr. Man. 1‐07.16(4)A).
iv. The Resident Engineer may suspend work in the area of a utility conflict
until the solution of the conflict has been determined and a Field
Directive has been issued.
v. All other Work Suspension Orders must be issued by the Project Manager
following consultation with the Engineer and the City Attorney.
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vi. The Work Suspension Order shall be on a City form and must contain, at a
minimum, the following:
1. Identification of the Contract work being performed.
2. A description of the reason or alleged infraction including
WISHA/OSHA rule if available.
3. Location.
4. Time.
5. The name of the Contractor’s person responsible for the alleged
infraction.
6. Photographs and/or video showing the condition or alleged
infraction.
nn. Photographs
i. The Construction Observer shall take photographs of all materials and
their identification markings or tags upon delivery, all changes, and
adequate photographs of construction to create a complete photographic
record of the project construction. All photographs shall be date and
time stamped and given a reference number, and a record kept of the
locations of all photographs (Constr. Man. 10‐3.14).
oo. Diary
i. The Construction Observer shall keep a diary record of construction
activity. (Constr. Man. 10‐3.6A)
pp. Field Notebooks
i. Field Notebooks shall be completed and maintained by the Construction
Observer (Constr. Man. 10‐3.12).
qq. IDR’s
i. The Construction Observer shall complete inspector daily reports for
every day worked by the Contractor. The IDR’s shall be completed in
compliance with Constr. Man. 10‐3.6B and delivered to the
Documentation Specialist, Resident Engineer and Project Manager In PDF
format at the completion of each day’s work.
ii. The IDR’s shall be made on WSDOT forms 422‐004, 004A and 004B
Revised 07/2019
iii. The Resident Engineer shall review all IDR’s.
rr. Pay Notes (Field Notes) (Constr. Man. 10‐3.12)
i. The Construction Observer shall measure and complete records of
quantities of all the bid items constructed each day using WSDOT Form IP
422‐635ER EF Revised 2/2009
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ii. The Construction Observer shall present the completed Pay Notes to the
Contractor the following morning for review and signature and
immediately forward to the Documentation Specialist and Resident
Engineer.
iii. The Resident Engineer shall review all pay notes.
iv. The Documentation Specialist shall prepare and complete Pay Note
records on Pay Note summary spreadsheets for each pay period.
ss. As‐Built Plans
i. The Construction Observer shall keep an independent record of all
changes from the plans in his or her diary and in red ink on a full‐size set
of the construction plans (Constr. Man. 10‐3.11A). The as‐built plans shall
be clearly stamped “AS‐BUILT DRAWINGS” and kept in the construction
office until physical completion.
ii. All corrections, repairs, revisions and additional details necessary to
depict the work as it was constructed shall be shown on the as‐built
plans, whether considered the practice of engineering or not and
whether considered a change to the contract or not.
iii. The as‐built drawings shall be current with entries made the day the
construction changes were made.
iv. Changes made pursuant to a Change Order shall be identified on the
plans with the Change Order number.
v. Photographs of the changes shall be taken and referenced on the plans
by reference number.
tt. Requests for Information (RFI’s)
i. Contractor requests for information shall be answered in writing by the
Resident Engineer.
ii. If the RFI is for information missing from the plans or specifications, it
shall be forwarded to the Engineer of Record for a response.
iii. The Documentation Specialist shall maintain and update a City form RFI
tracking spreadsheet containing all RFI’s.
uu. Training
i. The Documentation Specialist shall monitor the payment amount for bid
item No. 5 for compliance and the Resident Engineer shall work with the
Contractor to achieve compliance.
vv. Serial letters
i. Serial letters shall be used for the tracking of time‐sensitive
communications that require responses, such as notices, claims, protests,
etc.
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ii. The Construction Manager shall consult with the Resident Engineer and
prepare the responses. They shall be reviewed by the Project Manager,
reviewed by the Engineer, reviewed by the City Attorney if necessary, and
sent to the Contractor.
iii. The Documentation Specialist shall maintain and update a City form serial
letter tracking spreadsheet for tracking all protests, disputes, claims,
requests for additional time, and all other time sensitive correspondence
between the City and the Contractor.
ww. Progress Payment Forms
i. Following award, the Project Manager shall input the contract schedule
of prices on the City Progress Payment forms and then shall lock the
input contract data and forward the completed forms to the Resident
Engineer and Documentation Specialist.
ii. Following execution of a change order, the Project Manager shall input
the change order items and estimates and then shall lock the input
change order data and forward the completed forms to the Resident
Engineer and Documentation Specialist.
iii. All the formula columns shall be locked.
xx. Force Account (Std. Spec. 1‐9.6)
i. The Construction Observer shall track force account work on City forms.
The forms shall be completed by the end of each day force account work
was performed. The Construction Observer shall sign and obtain the
signature of the Contractor’s representative on all completed force
account tracking forms before the end of the following day. The
Construction Observer shall forward all completed and signed force
account tracking forms to the Resident Engineer, the Project Manager,
and Documentation Specialist.
yy. Progress Payments (Std. Spec. 1‐09.90
i. Progress payment invoices shall be prepared and signed by the
Documentation Specialist or Resident Engineer on forms provided by the
City. All bid item quantities shall be based on the pay notes generated for
that pay period.
ii. All input by the Consultant will be in quantities from the Pay Note
Summary spreadsheet. Check measurement and payment for the
complete bid items of the specifications to insure that the measurement
conditions have been met.
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iii. The estimate to complete column must never contain formulas. The input
shall be actual estimated quantities provided by the Construction
Observer and reviewed by the Resident Engineer.
iv. Completed progress payments must be reviewed and signed by the
Project Manager prior to submittal to the Contractor for signature.
v. The Engineer will review, sign, and submit the signed Progress Payment
Invoices to the City Finance Division in time to insure payment to the
contractor within 30 days from the Contractor’s signed progress payment
invoices delivery to the City.
zz. Materials on Hand (Std. Spec.1‐09.8)
i. Payment for materials on hand will be made in strict compliance with the
Standard Specifications.
aaa. Field Directives (Std. Spec. 1‐04.4.)
i. Written field directives shall be used to enforce correction notices or
initiate change orders. They will be issued by the Resident Engineer or
Construction Observer on City forms.
ii. They shall include a description of required work and in the case of
changes, a rough estimate. Signatures of the initiator, the Resident
Engineer or Construction Observer are required and the Contractor’s
representative for changes.
bbb. Change Orders
i. Change orders shall be prepared by the Resident Engineer on City
approved forms, and in compliance with (Std. Spec. 1‐04.4.)
ii. Change orders must be reviewed and signed by the Project Manager,
Engineer, Engineer of Record, Engineer, and others as may be required by
City Policy.
iii. The change order, approved and issued by the Engineer, will be given to
the Contractor for endorsement. If the Contractor fails to endorse and
return the change order, request an extension of time for endorsement
or responds in accordance with Std. Spec. 1‐04.4. within 14 days of
delivery to the Contractor, it may be issued unilaterally by the City.
iv. Change orders shall include only force account work, bid item work, or a
lump sum. Mixing any of the above in one change order makes tracking
of force account work impossible.
v. Preparation of change orders shall begin immediately following issuance
of field directives or the decision for a planned change. In the case of a
planned change, the first step is a determination that the change is not a
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new project by the City Attorney. The preparation of all change orders is
as follows:
1. Complete a description of the change.
2. Prepare a cost estimate by the Resident Engineer.
3. Get a change order quotation or estimate from the Contractor.
4. Establish force account estimate, bid item, or negotiated lump
sum amount for the equitable adjustment. Force account change
orders are preferable.
5. Update labor list and equipment rate list if necessary.
6. Complete a reason for the change.
7. Execute the change order.
A change order has fixed unit prices and estimated bid item quantities,
fixed as a lump sum, or an open estimate in the case of force account. In
any case it must be executed immediately in order to pay the contractor
for its work. Force account records are for progress payments, not
change orders.
vi. Minor Changes shall not be used.
vii. Equitable Adjustment includes the cost of the labor, equipment,
materials, bid items, if any, and the costs of non‐main office extended
overhead, if any (Std. Spec.1‐09.4).
viii. Completed change orders shall be filed by the Documentation Specialist.
ix. The Documentation Specialist shall maintain and update a City form
Change Order tracking spreadsheet that shall include all Field Directives
and Change Orders.
ccc. Protests
i. The procedure for the Contractor to file a protest is set forth in Std. Spec.
1‐04.5.
ii. The Resident Engineer, with recommendation from the Construction
Manager and as reviewed and approved by the Project Manager, shall
propose resolution of protests, disputes and claims. (Std. Spec.1‐09.11).
Final determination of the response to the Contractor shall be made by
the Engineer.
iii. The Documentation Specialist shall track all protests, disputes and claims
on a City form serial letter tracking spreadsheet.
ddd. Notices
i. The method for serving and receiving notices is set forth in Std. Spec.
1.05.15. Notices from the Contractor shall be sent to the Project
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Manager. Notices to the Contractor shall be prepared by the Resident
Engineer and issued by the Project Manager.
eee. City Public Works Department Notification
i. The Construction Observer shall be responsible for notifying City Public
Works employees when the following work is requested (3.ii.):
ii. Water
1. Pressure Testing
2. Disinfection
3. Purity Testing
iii. Sewer
1. Video
2. Pressure Testing
3. Manhole inspection
iv. Surface Water
1. Video
2. Pressure testing
3. Manhole/catch Basin inspection
v. Streets
1. Curb/gutter inspection
2. Sidewalk inspection
3. Pavement inspection
fff. Public Outreach
i. Create and maintain project web page.
ii. Respond to all phone calls and emails.
iii. Maintain a record of all contacts with a separate file for any
commitments made.
iv. Deliver all contacts made with a name, contact information, and a
description of the substance of the contact.
v. Presence and delivery of a report at all construction meetings
4. CONTROLLING ORDER OF CONTRACT DOCUMENTS. (Std. Spec. 1‐04.2)
a. Addenda,
b. Proposal Form,
c. Special Provisions,
d. Contract Plans,
e. Amendments to the Standard Specifications,
f. Standard Specifications,
g. City of Renton Standard Plans
h. Geotechnical Studies
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5. CM CONSTRUCTION OFFICE
a. The construction office shall be provided by agreement between the contractor,
the consultant, and/or the City.
b. Construction office equipment shall be provided by agreement. In the event
there is a delay in power, cable, or phone connections or equipment deficiency
of any kind, it shall be the responsibility of the consultant to temporarily provide
such connections and/or equipment necessary to perform the duties of the
consultant. The City will compensate the consultant for such temporary
provision of connections and/or equipment required to be provided by others.
c. Weekly Construction Meetings will be held in the consultant’s construction
office.
d. Scope of Work. This Scope of Work shall be kept and mounted on a wall in the
construction office at all times.
e. Plans and Specifications. A full size set of Project Plans together with all other
Contract Documents shall be kept and available in the construction office at all
times.
f. Change Tracking. The Construction Observer shall track and record all changes
on separate full size set of plans kept in the construction office. Changes shall be
recorded in red the day of or following the change.
g. Permits. Copies of all project permits shall be kept and mounted on a wall in the
Consultant’s construction office at all times.
h. Progress Schedule. A current Progress Schedule of the entire project shall be
kept and mounted on a wall in the construction office at all times. The Resident
Engineer shall track the construction progress with a yellow hi‐liter. The
construction progress tracking shall be based on the Pay Notes and be entered
as soon as available.
i. Posting Notices (Std. Spec. 1‐07.9(2))
i. The Resident Engineer shall ensure that the Contractor posts the required
notices listed in the referenced standard specification and the additional
documents listed in (Constr. Man. 1‐07.(2).
ii. The location of the postings must be as set forth in the Standard
Specifications at the job site or if the project is small and the Contractor
has no on‐site construction office, then alternatively, the Contractor my
post the notices at the corporate office and supply each and every
employee working on the project with copies of all the required notices.
Table of contents
1. 1 General 1
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a. Construction Management 1
b. Consultant’s Responsibilities 1
c. City’s Responsibilities 1
d. Other’s Responsibilities 1
e. Directing the Contractor 1
f. Duty of the Consultant 2
g. Deliverables 2
2. Responsibilities
a. Construction Manager 2
b. Resident Engineer 2
c. Construction Observer 3
d. Documentation Specialist 3
e. Public Outreach Sub‐consultant 4
f. Testing Laboratory 5
g. Project Manager 5
h. Engineer 5
i. Engineer of Record 6
j. Permit and Environmental Compliance Manager 6
k. City Public Works Department 6
3. Tasks
a. Advertisement 6
b. Contract Addenda 7
c. Bidder Questions 7
d. Bid Deadline 7
e. Bid Opening 7
f. Conformed Contract Documents 7
g. ROM 7
h. Non‐Material Submittal List 7
i. Bid Analysis 7
j. Determination of Bid Responsiveness and Bidder Responsibility 8
k. Pre‐Award Meeting 8
l. Preparation of Contract Documents for execution 9
m. Award 9
n. Execution 9
o. Record Keeping 9
p. Non‐Materials Submittal Schedule 10
q. Materials 10
r. Buy America 11
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s. Subcontractors 11
t. UDBE Subcontractors 12
u. Progress Schedule 13
v. Preconstruction Meeting 13
w. Labor 14
x. Project Labor List 15
y. Contractor’s Equipment Rate List 15
z. Construction Observer and Documentation Specialist Oversight 15
aa. Notice to Proceed 16
bb. Mobilization 16
cc. Weekly Construction Meetings 16
dd. Safety 18
ee. Meeting Minutes 18
ff. Weekly Statement of Working Days 18
gg. Contractor’s Weekly Look‐Ahead Schedule 19
hh. Conformity With and Deviations From Plans and Stakes 19
ii. Testing 20
jj. Permanent Monuments 20
kk. Correction Notices 20
ll. Environmental 21
mm. Work Suspension 21
nn. Photographs 22
oo. Diary 22
pp. Field Notebooks 22
qq. IDR’s 22
rr. Pay Notes 22
ss. As‐Built Plans 23
tt. Requests for Information (RFI’s) 23
uu. Training 23
vv. Serial Letters 23
ww. Progress Payment Forms 24
xx. Force Account 24
yy. Progress Payments 24
zz. Materials on Hand 25
aaa. Field Directives 25
bbb. Change Orders 25
ccc. Protests 26
ddd. Notices 26
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eee. City Public Works Department Notification 27
fff. Public Outreach 27
4. Controlling Order of Contract Documents 27
5. CM Construction Office 28