HomeMy WebLinkAboutContractCAG-20-326Cost ReimbursemenlA^reementExecuted ByKing County Sheriffs Office, a department ofKing County, hereinafter referred to as "KCSO,"Department Authorized Representative:Mitzi Johanknecht, SheriffKing County Sheriffs OfficeW-150 King County Courthouse516 Third AvenueSeattle, WA 98104andRenton Police Department, a department of the City ofRenton, hereinafter referred to as""Contractor,"Department Authorized Representative:Ed VanValey, Chief of Police1055 South Gmdy WayRenton, Washington 98057WHEREAS, KCSO and Contractor have mutually agreed to work together for thepurpose of verifying the address and residency of registered sex and kidnappingoffenders; andWHEREAS, the goal of registered sex and kidnapping offender address and residencyverification is to improve public safety by establishing a greater presence and emphasisby Contractor in King County neighborhoods; andWHEREAS, as part of this coordinated effort, Contractor will increase immediate anddirect contact with registered sex and kidnapping offenders in their jurisdiction, andWHEREAS, KCSO is the recipient of a Washington State Registered Sex andKidnapping Offender Address and Residency Verification Program grant through theWashington Association of Sheriffs and Police Chiefs for this purpose, andWHEREAS, K.CSO will oversee efforts undertaken by program participants in KingCounty;NOW THEREFORE, the parties hereto agree as follows:KCSO will utilize Washington State Registered Sex and Kidnapping Offender Addressand Residency Verification Program funding to reimburse for expenditures associated
Cost Reimbursement Agreementwith the Contractor for the verification of registered sex and kidnapping offender addressand residency as set forth below. This Interagency Agreement contains eleven (11)Articles:ARTICLE I. TERM OF AGREEMENTThe term of this Cost Reimbursement Agreement shall commence on July 1,2020and shall end on June 30, 2021 unless terminated earlier pursuant to the provisionshereof.ARTICLE II. DESCRIPTION OF SERVICESThis agreement is for the purpose of reimbursing the Contractor for participation inthe Registered Sex and Kidnapping Offender Address and Residency VerificationProgram. The program's purpose is to verify the address and residency of allregistered sex and kidnapping offenders under RCW 9A.44.130.The requirement of this program is for face-to-face verification of a registered sexand kidnapping offender's address at the place of residency. In the case of• level I offenders, once every twelve months.• of level II offenders, once every six months.• of level III offenders, once every three months.For the purposes of this program unclassified offenders and kidnapping offendersshall be considered at risk level I, unless in the opinion of the local jurisdiction ahigher classification is in the interest of public safety.ARTICLE III. REPORTINGTwo reports are required in order to receive reimbursement for grant-relatedexpenditures, Both forms are included as exhibits to this agreement, "Exhibit A isthe Offender Watch generated "Registered Sex Offender Verification Request (WA)"that the sex or kidnapping offender completes and signs during a face-to-face contact."Exhibit B" is an "Officer Contact Worksheet" completed in full by anofficer/detective during each verification contact. Both exhibits representing eachcontact are due quarterly and must be complete and received before reimbursementcan be made following the quarter reported.Original signed report forms are to be submitted by the 5th of the month followingthe end of the quarter. The first report is due October 5,2020.Quarterly progress reports shall be delivered toAttn: TinaKeller, Project ManagerKing County Sheriffs Office500 Fourth Avenue, Suite 200M/S ADM-SO-0200Seattle, WA 98104Page 2 of 6 September 9, 2020
Cost Reimbursement AgreementPhone: 206-263-2122Email: tina.keller@kingcounty.govARTICLE IV. REIMBURSEMENTRequests for reimbursement will be made on a monthly basis and shall be forwardedto KCSO by the 10th of the month following the billing period.Please note the following terms will be adhered to for the 2020-2021 Registered SexOffender Address Verification Program:• Any agency not meeting at least 90% of required verifications will not receivethat quarter's grant payment.• Any agency not using Offender Watch to track verifications will not receivethat quarter's grant payment.Overtime reimbursements for personnel assigned to the Registered Sex andKidnapping Offender Address and Residency Verification Program will be calculatedat the usual rate for which the individual's' time would be compensated in theabsence of this agreement.Each request for reimbursement will include the name, rank, overtime compensationrate, number of reimbursable hours claimed and the dates of those hours for eachofficer for whom reimbursement is sought. Each reimbursement request must beaccompanied by a certification signed by an appropriate supervisor of the departmentthat the request has been personally reviewed, that the information described in therequest is accurate, and the personnel for whom reimbursement is claimed wereworking on an overtime basis for the Registered Sex and Kidnapping OffenderAddress and Residency Verification Program.Overtime and all other expenditures under this Agreement are restricted to thefollowing criteria;1. For the purpose of verifying the address and residency of registered sexand kidnapping offenders; and2. For the goal of improving public safety by establishing a greater presenceand emphasis in King County neighborhoods; and3. For increasing immediate and direct contact with registered sex andkidnapping offenders in their jurisdictionAny non-overtime related expenditures must be pre-approved by KCSO. Yourrequest for pre-approval must include: 1) The item you would like to purchase,Page 3 of 6 September 9, 2020
Cost Reimbursement Agreement2) The purpose of the item, 3) The cost of the item you would like to purchase. Youmay send this request for pre-approval in email format. Requests for reimbursementfrom KCSO for the above non-overtime expenditures must be accompanied by aspreadsheet detailing the expenditures as well as a vendor's invoice and a packingslip. The packing slip must be signed by an authorized representative of theContractor.All costs must be included in the request for reimbursement and be within the overallcontract amount. Over expenditures for any reason, including additional cost of salestax, shipping, or installation, will be the responsibility of the Contractor.Requests for reimbursement must be sent toAttn: Tina Keller, Project ManagerKing County Sheriffs Office500 Fourth Avenue, Suite 200Seattle, WA 98104Phone: 206-263-2122Email: tina.keller@kingcounty.govThe maximum amount to be paid under this cost reimbursement agreement shall notexceed Seventeen Thousand Eighty Nine Dollars and Thirty Six Cents ($17,089.36).Expenditures exceeding the maximum amount shall be the responsibility ofContractor. All requests for reimbursement must be received by KCSO by July 31,2021 to be payable.ARTICLE V. WITNESS STATEMENTS"Exhibit C" is a "Sex/Kidnapping Offender Address and Residency VerificationProgram Witness Statement Form." This form is to be completed by any witnessesencountered during a contact when the offender is suspected of not Living at theregistered address and there is a resulting felony "Failure to Register as a SexOffender" case to be referred/filed with the K.CPAO. Unless, due to extenuatingcircumstances the witness is incapable of writing out their own statement, thecontacting officer/detective will have the witness write and sign the statement in theirown handwriting to contain, verbatim, the information on the witness form.ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET"Exhibit D" is the "Filing Non-Discoverable Face Sheet." This form shall beattached to each "Felony Failure to Register as a Sex Offender" case that is referredto the King County Prosecuting Attorney's Office.ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTINGPage 4 of 6 September 9, 2020
Cost Reimbursement AgreementFunds may not be used to supplant (replace) existing local, state, or Bureau of IndianAffairs funds that would be spent for identical purposes in the absence of the grant.Overtime - To meet this grant condition, you must ensure that:• Overtime exceeds expenditures that the grantee is obligated or funded to payin the current budget. Funds currently allocated to pay for overtime may notbe reallocated to other purposes or reimbursed upon the award of a grant.• Additionally, by the conditions of this grant, you are required to track allovertime funded through the grant.ARTICLE VIII. HOLD HARMLESS/INDEMNIFICATIONContractor shall protect, defend, indemnify, and save harmless King County, itsofficers, employees, and agents from any and all costs, claims Judgments, and/orawards of damages, arising out of, or in any way resulting from, the negligent acts oromissions of Contractor, its officers, employees, contractors, and/or agents related toContractor's activities under this Agreement. Contractor agrees that its obligationsunder this paragraph extend to any claim, demand, and/or cause of action brought by,or on behalf of any of its employees or agents. For this purpose, Contractor, bymutual negotiation, hereby waives, as respects King County only, any immunity thatwould otherwise be available against such claims under the Industrial Insuranceprovisions of Title 51 RCW. In the event King County incurs any judgment, award,and/or cost arising therefrom including attorney's fees to enforce the provisions ofthis article, all such fees, expenses, and costs shall be recoverable from Contractor.The provisions of this section shall survive the expiration or termination of thisAgreement.ARTICLE IX. INSURANCEContractor shall maintain insurance policies, or programs ofsdf-insurance, sufficientto respond to all of its liability exposures under this Agreement. The insurance orself-insurance programs maintained by the Contractor engaged in work contemplatedin this Agreement shall respond to claims within the following coverage types andamounts:General Liability. Coverage shall be at least as broad as Insurance ServicesOffice form number CO 00 01 covering COMMERCIAL GENERALLIABILITY. $5,000,000 combined single limit per occurrence, and for thosepolicies with aggregate limits, a $5,000,000 aggregate limit. King County, itsofficers, officials, employees, and agents are to be covered as additional insuredsas respects liability arising out of activities performed by or on behalf of the City.Additional Insured status shall include Products-Completed Operations-CG 20 1011/85 or its equivalent.Page 5 of 6 September 9,2020
Cost Reimbursement AgreementBy requiring such liability coverage as specified in this Article IX, King County hasnot, and shall not be deemed to have, assessed the risks that may be applicable toContractor. Contractor shall assess its own risks and, if deemed appropriate and/orprudent, maintain greater limits or broader coverage than is herein specified.Contractor agrees to maintain, through its insurance policies, self-funded program oran alternative risk of loss financing program, coverage for all of its liability exposuresfor the duration of this Agreement, Contractor agrees to provide KCSO with at leastthirty (30) days prior written notice of any material change or alternative risk of lossfinancing program.ARTICLE X. NO THIRD PARTY BENEFICIARIESThere are no third party beneficiaries to this agreement. This agreement shall notimpart any right enforceable by any person or entity that is not a party hereto.ARTICLE XI. AMENDMENTSNo modification or amendment of the provisions hereof shall be effective unless inwriting and signed by authorized representatives of the parties hereto. The partieshereto expressly reserve the right to modify this Agreement, by mutual agreement.W WITNESS WHEREOF, the parties have executed this Agreement by having theirrepresentatives affix their signatures below.Renton Police DepartmentArmondo Pavone, Mayor9/9/2020KING COUNTY SHERIFF'SOFFICE^litzi JohEyrfmecht, Sheriff^^€> ^ ^/ys^DateDate9/9/2020Jason Seth, City ClerkDate(approved via email from A lex Tuttle) 8/13/20City Attorney, City of Renton Date,^u>*"""'^^woy\/~^^w"'"^y \^=o s\ >f-\t^( ^>v i §..IG)^<0\.;~-^ ff. \ " f^\. ^"'""•-""<°??>%^^y'"'inmu'^'Page 6 of 6September 9, 2020
^XHIfolT APage: 1Verification RequestAgency: King County WA Sheriffs OfficeAdministrator: King County Sheriffs Office RSCphone: (206)263-2120Data; 6/16/2016Offender InformationNamePOBDOBSexRaceHeightWeightRiskComm.test, test01/01/1990Age 26OrientNat. No SelectionHairEyesRegistration # 2353765SSNAlt Reg #Drv. Llc./StataFBIState IDLast Verified;Type . •Offender PhotoDateActive Officer AlertLOOK HERE FOR OFFICER SAFETY INFORMATION , ' ^ ^;;,, '"Employment/SchoolNameResidenceStreetAliasAddress ^, . .(Bold • Primary Home Address) 'SupervisorPhonePhoneNumber(Bold • Primary Contact Numbers). % \^Type DescriptionScars/TattoosLocationJypeDescriptionVehicle_!Vlake_Model_CoJor Year License State VINCommentsOffenseDate RS Code/DescriptlonConvicted Released Case # Crime Detailscurrent and accurate on this.Offender Signature:.IOfficer Signature;..do hereby attest, under penalties of perjury, that any and all information contained here is,day of_20_._Date:_Produced by OffenderWalch -www.wetchsyslem3.com
Exhibit BREGISTERED SEX OFFENDER ADDRESS VERIFICATIONOFFICER CONTACT WORKSHEETOFFENDER DETAILS:OFFENDER'S NAME:ADDRESS:OFFENDER PHONE:EMPLOYER:OFFENDER LEVEL IF KNOWN:DOB:CITY/STATE/ZIP:ZIP CODE.:WORK PHONE:FORM OF ID:DATE & TIME OF CONTACTS: *SEE KEY BELOW FOR CODINGDATE/TIME;DATE /TIME:DATE /T1M&RES11I.T;RESULT:RESULT:DATE/TIME:DATE/TIME:DATE/TIME:RESUI.T;RESIFLT:RESULT;MADE IN PERSON CONTACT:STATEMENT TAKEN:u.YESYESRESULT~u~u"NONOOFD'CONTACT;FTR CASECONTACTNUMBERMADE;ASSIGNED IF NOREPORTING PARTY INFORMATION:REPORTING PERSON:MAILING ADDRESS:TELEPHONE:RELATION TO OFFENDER:NONE (UNKNOWN)D KNOWN DDOB:C1TY/Z1P:ALT #RELATION:*CONTACT CODE KEY:I - OFFENDER MOVED2-liADA11DRI-\SS3 = NOT HOMK5-HOUSRroKSAlR6 = ARRESTED4 - TOOK STATEMENT
tl^l^. n REGISTERED SEX OFFENDER ADDRESS VERIFICATIONOFFICER CONTACT WORKSHEETOFFENDER DETAILS:OFFICER/DETECTIVE;.')-C1IANGI•: OfADDRUSS8= DEADAGENCY:
EXHIBIT CDate_ Agency/Officer_ Incident number_Witness Statement - Failure to RegisterSuspect's Name:Suspect's Last Registered Address:Witness' Name:Witness's Home Address:Witness' Home Phone Number Cell: Other:How do they know the suspect (please be as detailed as possible)?*If suspect rented an apartment or a room from the witness, please have them provide a copy ofany documentations to this effect and any documentations the suspect moved out.Did the witness ever see the suspect at his/her last registered address?How often would they see him/her there?When did the witness start seeing him/her there?_When did they stop?Why did the suspect stop staying at the address?Did the suspect keep any personal belongings there?In general, when is the last time they saw the suspect ?Do they know where the suspect moved to or their current whereabouts?Can they provide the names and contact information of any other witnesses who would have seenthe suspect staying at his/her last registered address?Is the witness willing to assist in prosecution?Under penalty of perjury ofthe laws of the State of Washington, I certify that the foregoing istrue and correct.Witness' Signature_ date
EXHIBIT DWASPC GRANT FILINGNON-DISCOVERABLETO: KCPAO - Special Assault Unit - SeattleFROM:DATE:INCIDENTSAGENCY:SUSPECT #1:DOB:RACE:SEX: MD FDHGT:WGT:SUSP#1 ADDRESS:CHARGE: Failure to Register as a Sex OffenderDATE OF CRIME:VICTIM #1: State of WashingtonVICTIM #2:I NTERVI EWED BY: NO ONEDOB:DOB:DPA NAME:TYPE OF CASE: FTR- Failure To RegisterOTHER TYPE:THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONSFILING OF CHARGES: - Comments:Q DECLINE: - Comments:
WASPC STATISTICAL REPORTING TO KCSOCase Referral Received by KCPAO on this date:Case filed by KCPAO: YES D NOCause Number Assigned:If no, please indicate why:Other Explanation: