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HomeMy WebLinkAboutContractCAG-20-382 AGREEMENT FOR CITY-WIDE PRELIMINARY BASIN PLANNING THIS AGREEMENT, dated September 21, 2020, is by and between the City of Renton (the "City"), a Washington municipal corporation, and Otak, Inc. ("Consultant"), a Washington corporation. The City and the Consultant are referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide professional services as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the "Work." 2. ChanQes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later than December 31, 2021. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $34,744.00, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant's performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days' notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. �. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and 1 PAGE 2 OF 10 Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City's or other's adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the PAGE 3 OF 10 details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant's failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate...) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant's liability shall be only to the extent of Consultant's negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant's waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties 0 PAGE 4 OF 10 have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant's performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: httwww.rentonwa. ov cros One.as x? ortaIld=7922741& a eld=9824882 Information regarding State business licensing requirements can be found at: httdor.wa. ov doing -business re ister-mv-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers' compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non -owned, leased, hired or non -owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant's vehicles on the City's Premises by or on behalf of the City, beyond normal commutes. Apfth PAGE 5 OF 10 E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City's insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or in equity. F. Subject to the City's review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant's reasonable control. When such delays beyond the Consultant's reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Kristina Lowthian 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7249 klowthian@rentonwa.gov CONSULTANT Russ Gaston 11241 Willows Rd NE, Suite 200 Redmond, WA 98052 Phone: (425) 250-5217 russ.gaston@otak.com Fax: (425) 827-9577 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: a} PAGE 6 OF 10 A. Consultant, and Consultant's agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement's non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub -contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. PAGE 7 OF 10 E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker's Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City's project manager is Kristina Lowthian. In providing Work, Consultant shall coordinate with the City's contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant's employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. 0 PAGE 8 OF 10 G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant's performance of this Agreement. K. Third -Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. 0 PAGE 9 OF 10 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON CONSULTANT By: By: — Martin Pastucha Russ Gaston Public Works Administrator Vice President Se+*- 30 %26W S%11T 17, 2020 Date Date Attest N/A Jason A. Seth City Clerk Approved as to Legal Form Approved by Cheryl Beyer via 9/ 16/2020 email By: Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 PAGE 10 OF 10 City of Renton City-wide Preliminary Basin Planning Exhibit A - Scope of Work Otak Project 33315 August 3, 2020 Project Understanding The City of Renton has requested Otak's assistance in applying for two Stormwater Financial Assistance (SFA) grants for fiscal year 2022 from the Washington Department of Ecology (Ecology). One grant is the for the Monroe Avenue Stormwater Management Project and the other is for Stormwater Management Action Planning (SMAP). The Monroe Avenue Stormwater Management Project proposes to construct water quality and infiltration facilities to solve flooding and water quality issues within the Monroe Ave subbasin which is a part of the Cedar River basin. Washington's Department of Ecology's new NPDES, adopted August 1, 2019 requires that each Phase II municipality develop a Stormwater Management Action Plan (SMAP) must be for a high priority watershed that outlines strategies and projects to improve watershed conditions. Renton has requested Otak's assistance to prioritize its seven watersheds/basins in compliance with Ecology's Stormwater Management Action Planning Guidance document. For this scope of services, Otak will follow preliminary versions of the processes and steps defined in the guidance document section titled the Receiving Water Conditions Assessment (steps 1 thru 3). This information will be referenced in an Ecology Water Quality Grant Application, that is also included in this scope of services, to complete Renton's required SMAP for the priority watershed by March 31, 2023. The Ecology grant applications are due in October 2020, so this Preliminary City-wide Basin Planning must be completed by October 9, 2020. Project Guidance/Reference Documents include: 1. Project scoping meetings, between the City of Renton and Otak on July 7, 2020, and August 315t, 2020. 2. 2020 Stormwater Management Program Plan. (SWMP Plan) City of Renton. March 18, 2020. 3. Surface Water Utility System Plan (Draft), City of Renton July 2020 4. Stormwater Management Action Planning Guidance -. Olympia: Washington State Department of Ecology, August 2019. <https://fortress.wa.gov/ecy/publications/documents/1910010.pdf>. and all references in the guidance 5. 2017 City of Renton Surface Water Design Manual. (SWDM) 6. Our Green Duwamish Mapping tool. <https://stormwaterheatmap.users.earthengine.app/view/ogddata> Fact Sheet for the Phase I, Western Washington Phase Il, and Eastern Washington Phase II Municipal Stormwater Permits. Washington State Department of Ecology, August 2018. KlProject1333001333151Contract133315 Scope of Work 080320 v2_Revised Scope_09082020.docx MS4 Mapping and Stormwater Planning Assistance 1 Scope of work Otak 100 Project Management The purpose of this task is to manage the project through its lifetime and deliver products that meet the contract terms, scope of work, and schedule. 110 Contract Management and Administration The purpose of this task is to manage the project and track progress. The project manager will: Manage the contract Prepare a schedule and up to one update Prepare a monthly status report to track schedule and earned value of the project Assumptions The project length will be 1 months. Deliverables Project schedule • As -needed management of contract 120 Team Coordination The purpose of this task is to establish routine coordination with the City and to coordinate staff for efficient and effective delivery of the project. The project manager will: • Establish a weekly 30-minute status meeting with the City's PM to discuss next steps • Keep a log of decisions made during status and technical meetings • Hold one -hour internal team kick-off meeting • Hold a weekly team working meeting with team members active in the then -ongoing task(s) Deliverables • As -needed updates to Decision Log • Meeting summaries Assumptions • No travel is required for meetings • Staff attending the technical meetings, other than the PM and the Principal, will charge time to the task(s) they are caning out 200 Prepare for SMAP Receiving Water Existing Conditions Assessment This task aligns with the first steps of the Receiving Water Conditions Assessment as defined in the 2019 SMAP Guidance document and are preliminary versions of these steps. These first few steps look at existing conditions of receiving waters at a planning level. MS4 Mapping and Preliminary Stormwater Planning Assistance 2 Scope of Work Otak 210 Delineate Basins and Identify Receiving Waters This task corresponds to Step 1 on page 3 of the 2019 SMAP Guidance. The purpose of this task is to define basin boundaries and calculate size and portion inside City limits. The delineations of the seven basins identified in the 2020 Surface Water Utility System Plan (SWUSP) and currently documented in the City's GIS are considered authoritative for the purposes of this preliminary assessment and will be adopted as -is. Otak will reference the regional map showing the full boundaries of all the basins on Figure 2-1 of the 2020 SWUSP, including the portions that fall outside of the City limits. Basins with less than 1 square mile or greater than 20 square miles will be eliminated from further consideration. It is assumed that only six basins are eligible for further consideration based on Table 2-1 of the 2020 SWUSP — May Creek, East Lake Washington, West Lake Washington, Cedar River, Black River, and the Soos Creek Basins within the City and Urban Growth Boundary (UGB) Limits. The Duwamish basin will not be considered further as it has a contributing area of less than 1 square mile within the City and UGB limits. Assumptions The City will provide GIS data of the storm system, city boundary, and six basins delineated in the 2020 SWUSP The delineations of the six basins identified in the 2020 SWUSP will be adopted as -is One round of review is included The remainder of this scope of work pertains only to the six basins noted above Deliverables • Basin delineation map from the 2020 SWUSP • List of the six basins • List of receiving waters with contributing watershed area within Renton and outside of Renton and a percentage of the total watershed area within the City. 220 Preliminary Assessment of Receiving Water Conditions This task corresponds to Steps 2 on page 5 of the SMAP Guidance. The purpose of this task is to document the desired water quality conditions in each basin based on regulatory objectives and to make a preliminary assessment as to how well such goals have been attained. The following steps will be followed for each of the six basins. 1. Identify the designated uses and desired water quality conditions to support those uses Using data from Department of Ecology and the SWUSP, Otak will map document uses of each receiving water. Based on this information one or two indicator pollutants or descriptors summarized in Table 1 below were chosen to evaluate in the next steps. Table 1. Pollutants of Concerns Evaluated May Creek Temperature, Bacteria East Lake Washington Temperature, Bacteria West Lake Washington B-IBI Cedar River Temperature, B-IBI Black River I B-IBI, Bacteria MS4 Mapping and Preliminary Stormwater Planning Assistance 3 Scope of work Otak Soos Creek DO, Bacteria This task will collate existing information about how well desired water quality conditions are being met using the Puget Sound Watershed Characterization evaluation of degradation and the Ecology 2016 Water Quality Assessment (303(d) list). Impairment and degradation status will be mapped and compared to the indicator pollutants chosen for each basin (Table 1). Note that the Puget Sound Watershed Characterization evaluation of degradation for water quality does not consider temperature, B-IBI and dissolved oxygen as water quality pollutants. Instead, the local salmonids habitat index from the same project will be used as a proxy to determine degradation levels for temperature and dissolved oxygen. The degradation will be mapped as high or low based on whether the index is less than or equal to five, or more than five. Overall degradation for water flow from the same project will be used as a proxy for evaluating degradation for B-IBI since there is no more appropriate proxy. A detailed analysis based on analyzing any existing monitoring datasets will not be done at this stage. 3. Gather and analyze landscape -scale data (land use and cover, road density, zoning etc.) that help explain and predict receiving water conditions, based on zoning, landcover information and road density provided from City. A summary table qualitatively mapping landuse and cover, road density, and zoning with the picked indicator pollutants of concern will be prepared. 4. Assess the development pressure in each basin. In this step Otak will identify: a) How much growth is being directed toward each basin, based on maps available from the City on active building projects. This will also be based on growth plans within each basin, which will be provided by the City. Based on feedback from the City, it will be assumed that none of the basins are being targeted for growth. b) How transportation planning is likely to affect each basin, based on Transportation Improvement Program Pdf available from the City or GIS data. Information in the 2020 SWUSP is generic in Table 4-3 and not basin -specific. Corridor enhancement projects for each basin will be listed in a table c) In addition to watershed -scale implementation of Low Impact Development techniques, how are headwaters, riparian areas, and other sensitive portions of the basin likely to be protected under current zoning and plans. This will be based on current and future zoning and sensitive area information available from the City. This task would entail overlaying sensitive area map with current and future zoning map. Based on feedback from the City stating that none of the basins are targeted for future growth, this analysis will not be done. A one paragraph narrative summarizing the City's code to protect wetlands and streams will be included in the final memorandum. 5. For basins that discharge to impaired waters, Otak will identify and summarize in a table: a) Sources/activities that are the main contributors to the pollutant load targeted for reduction (e.g., polluting activities associated with particular land use or land cover types). b) For the impairments identified, Otak will assess if they are seasonal, or flow dependent. Table 4-1 of the 2020 SWUSP has the Category 5 Assessed Waters. c) If these sources can be addressed (or are they already being addressed) through BMPs found in Ecology's SWMMWW (or Renton's SWDM) and applied through the 2020 SWMP Plan. Otak will use existing water quality facilities information available from the 2020 SWUSP or other sources from the City and loading targets will be obtained from Ecology. However, most of parameters that are impaired cannot be addressed through BMPs found in Ecology's SWMMWW or Renton's SWDM. d) If enhanced municipal stormwater management actions result in meeting loading targets. Otak will analyze this need based on deviation in water from target loading rates, methods to bridge gap, and constraints such as development within a sensitive area. e) If substantial non-stormwater management actions are needed to address the impairment. MS4 Mapping and Preliminary Stormwater Planning Assistance 4 Scope or work Otak f) Any combination of additional stormwater management actions that will most effectively reduce current and future loadings. Otak will prepare a planning level analysis of expected pollutant loadings for TSS and bacteria, based on existing land uses for each basin within city limits. This analysis will create a baseline for pollutant loading for TSS and bacteria for each basin within the City. Once stormwater management opportunities (SMO) are identified as part of the full SMAP (not to be done in this scope), the baseline will be updated to find effectiveness of the SMOs in reducing pollutant loads. The analysis for establishing the baseline will make use of EPA's STEP-L spreadsheet modeling tool. 6. Note that Evaluation of information related to overburdened communities within the contributing areas, using USEPA's EJ Screen and the Washington State Department of Health Washington State's Health Disparity Map as sources of information, is not included as part of Task 200 or in this scope of service. We assume that this will be included in the Full SMAP, for which Renton will be seeking a Stormwater Financial Assistance (SFA) grant from Ecology under an application prepared by Otak under Task 400 Assumptions • STEP-L is to preliminarily assess pollutant loading from the City limits. In the future, monitoring data could be used to validate the simple model/spreadsheet or a more complex model could be used during the full SMAP process, and it could be used on the full basins. • The City will provide GIS data of the storm system, city boundary, planned transportation improvement projects, average daily traffic counts for roads within the City and UGB limits, and six basins delineated in the 2020 SWUSP • City will provide growth plans within City and UGB limits • Otak will reach out to King County for Septic system and illegal direct wastewater discharge data including: number of septic system, population per septic system, and % of septic failure rate. If this data is not available, the STEP-L analysis for bacterial loading will not be done. Deliverables • Summary Table and narrative describing the process and finding of the preliminary assessment of the receiving waters. • STEP-L spreadsheet tool for each basin, if data is available. 230 Assess Stormwater Management Influence This task corresponds to Steps 3 on page 7 of the SMAP Guidance. The purpose of this task is to provide the rationale for sorting your receiving waters according to their relative expected benefit from SMAP. This is task will assess stormwater influences on stream hydrology and stream pollutants as follows: Stormwater Management Influence on Stream Hydrology, Otak will identify the following elements: a) Flow -control exempt receiving waters, from the 2017 City of Renton Surface Water Design Manual (SWDM), some portions of waters such as the Cedar River are believed to be exempt. b) Classifications of streams (Ephemeral streams have low influence), if available from the City. c) If receiving waters primarily influenced by groundwater flows, if available from the City. d) Land Cover intensity will be based on GIS data available from the City. Stormwater Management Influence will be assessed using the following data sources: MS4 Mapping and Preliminary Stormwater Planning Assistance 5 Scope of Work Otak a) Pollutant generating surfaces, density of residential land uses, and parking areas with greater than 100 total trip ends will be evaluated based on zoning GIS data available from the City. If 25 percent or more of the basin is believed to be covered in either pollutant -generating surfaces, or high density residential land uses, or parking areas without treatment, pollutant -generating surfaces will be considered to have a high influence on pollutant loads in the stream. b) Roadway Pollutants (Roads with ADT> 7,500 have high influence), based on ADT counts available from 2012 or more recent data if available from the City. If roads and highways through the basin have ADT higher than 10,000, with limited or no stormwater BMPs, roadway will be considered to have a high influence on pollutant loads in the stream. c) Point sources (commercial and industrial areas), will be approximated based on zoning or other data available from the City. Note that it is mentioned in the 2020 SWUSP that some of basins or subbasin contain some of the greatest concentrations of valuable commercial and industrial lands within the City. Assumptions If available, the City will provide the data noted in each sub -task Deliverables Summary Table and narrative describing the process and finding of the Assessment of Stormwater Management Influences answering the specific questions in Ecology's SMAP Guidance document. Six preliminary basin maps showing stormwater management influence for each basin 300 Final Memorandum Otak will document the rationale for the influence ratings for each basin in the form of a "Preliminary Assessment of Receiving Waters and Stormwater Management Influence" memorandum. The draft will be presented to the City in a 60-minute intake workshop, and City staff will have a chance to review it further afterwards. One round of compiled comments will be incorporated into the final. The memorandum is assumed to contain six pages of narrative plus a map of each basin (six) depicting designated uses, impairment status, and features relating to the selected water quality indicators Assumptions • The City will provide GIS data of the storm system, city boundary, and other data regarding existing and planned future zoning in the City. Deliverables • Workshop agenda and summary • Preliminary Assessment of Receiving Waters and Stormwater Management Influence memorandum, draft and final Six 8'/2 x 11 maps completed in Task 230 400 Ecology Stormwater Financial Assistance (SFA) Grant Application Support Otak will provide information to Renton as requested for use in preparation of two 2022 Ecology SFA grant applications: one for the Monroe Avenue Stormwater Management Project and the SMAP. Otak will participate in phone meetings with Renton to review grant materials as requested and based on availability of budget. MS4 Mapping and Preliminary Stormwater Planning Assistance 6 Scope of work Otak Otak will provide input on comment responses from the granting agencies to Renton. Renton will lead the preparation of grant applications and responses to comments. Assumptions Renton will lead the grant applications in Ecology's Administration of Grants and Loans (EAGL) website. Deliverables Emails and MS Teams calls to provide requested project information for use in grant applications and to provide input to responses to granting agency comments. MS4 Mapping and Preliminary Stormwater Planning Assistance 7 Scope of work Otak .1 e § 2 @ m k A a �p -R g w« 2e 0 R 2§ ■a BQ �2 k K K _ ® _ a § ¢ co4 §R I / § a V\ ) ^ © d § k/ & © 2 ° ? a m % - $ 0 m2 ) k � CN � c6 ~ �� §2 co® « a £k� mQj © L64 _ c m\ E 6% §$ \U ~- ® - CN m � .� h c g f m 2 ` r 222 §k■ C §] 2\f)a ° k cc § ■ c ; 2 CL g § § 0 '90 § 2 mom - ■ / fc CD k 2 w cc-2we k In a■= @ ��� . � f off§ ƒa) im ILUI t■eR --� K [ §2 § k �§ L City of Renton City-wide Preliminary Basin Planning EXHIBIT C: PROPOSED MILESTONE SCHEDULE Last Updated 9/14/20 Mdestcne Start Date Completion Date (days) Project Start Date 8/3/2020 Otak Internal Kickoff Meeting 8/17/2020 8/17/2020 1 210 Delineate Basins and Identify Receiving Waters 8119/2020 8/19/2020 1 220 Preliminary Assessment of Receiving Water Conditions 8/20/2020 9/11/2020 16 230 Assessment of Storrnwater Management Influence 9/3/2020 9/15/2020 8 300 Final Memorandum 9/16/2020 10/7/2020 15 Draft Preliminary Assessment of Receiving Water and Stormwater Management Influence Memorandum and Intake Workshop g/16/2020 9/23/2020 5 City Reviews Memorandum and Sends Comments to Otak 9/23/2020 9/30/2020 5 Final Preliminary Assessment of Receiving Water and Stormwater Management Influence Memorandum To City 9/30/2020 10/7/2020 5 400 Ecology Grant Support 9/14/2020 10/9/2020 19 K:\Project\33300\33315\Contract\33315 Project Schedule 091420 v3_Revised.xisx