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Home My WebLink AboutAdden 1CAG-20-334, Adden #1-20 AMENDMENT NO. 1 TO AGREEMENT FOR CAG-20-334 THIS AMENDMENT, dated October 20, 2020 , is by and between the City of Renton (the "City"), a Washington municipal corporation, and Concord Engineering ("Consultant"), a Washington corporation. The City and the Consultant are referred to collectively in this Amendment as the "Parties." Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-20-334, dated September 21, 2020, to provide necessary services for the Safe Routes to Transit — Design Services — CAG-20-334 (referred to herein as the "Agreement"); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time of performance, and change the compensation in order to provide basemap development, geotechnical analysis and design, and 30% design services. NOW THEREFORE, It is mutually agreed upon that CAG-20-334 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-1, which is attached and incorporated herein. 2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit A-1. All Work shall be performed by no later than December 31, 2025. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $98,746 from $34,330.00 to $133,076, including any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B-1 of the Agreement, which is attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON CONSULTANT By: _ By:Yr�Cr�•{ Armondo Pavone Xiaoping Zhang Mayor President October 20, 2020 October 14, 2020 Date Date Attest T041 Jason A.Seth ',,�i��ORPQRAtE�se�`` City Clerk Approved as to Legal Form Approved by Cheryl Beyer via 10/16/2020 email By: Shane Moloney City Attorney Contract Template Updated 01-15-2020 Exhibit A-1 Design Engineering Services — Safe Routes to Transit Amendment 1- Scope of Services 30% Design Introduction This Scope of Work defines the tasks to be performed by the Concord team (the "Consultant") in support of the purpose and goals of the City's Design Engineering Services project (the "Project") for the following three study sites. • RRFB at S 2"d St and Lake Ave S HAWK signal at SE Petrovitsky Road and 1181h Ave SE HAWK signal at SE Petrovitsky Road and 122" d PL SE The following services are included in this scope: • Basemap development using surveyed data collected at the preliminary design phase • 30% draft civil design for ADA curb ramps, pedestrian refuge island, crosswalks, sidewalk widening, curb bulbs • 30% draft structural design • 30% draft channelization and pavement markings design • 30% draft signal and electrical design for one AC -powered RRFB and two HAWK signals • Lighting analysis and design • KC passenger boarding and deboarding data collection • 30% draft submittal • 30% comments review meeting • Geotechnical analysis and design Assumptions and Responsibilities The following assumptions have been made in developing this scope and budget. Additional detail specific to individual tasks is included in the task descriptions. 1. The level of effort is specified in the scope and the budgeted labor and expenses are indicated in Exhibit 131. The budget may be transferred between discipline tasks at the discretion of the City Project Manager, provided the total contracted amount is not exceeded. The Consultant will have the flexibility to manage budget within a given discipline on a subtask level. Services not included in this scope are specifically excluded from the scope of the Consultant's services. 2. The Consultant shall complete its work and services within its control to meet the agreed upon schedule. The consultant shall provide the City Project Manager with monthly updates to the project schedule and identify tasks and deliverables requiring time extensions due to reasonable and/or unforeseen circumstances. The City shall not unreasonably withhold written acceptance of the time extensions. 3. This scope includes 30% draft design plans. Drafting standards will follow Renton Survey and Drafting standards and Renton Standard Details. 4. AC -powered RRFB products selected should meet Renton's material standards and maintenance requirements. 5. Drainage design is not included in this scope and will be included in a subsequent supplement if the need for drainage design is identified during the 30% design. 6. Monitoring and Measurement Plan work is not included in this scope and will be added in a subsequent supplement. Exhibit A — Scope of Work Page 1 of 4 Exhibit A-1 7. This scope assumes no design deviations will be necessary as part of this contract. ADA code guidelines that cannot be met due to site conditions will be identified on the plans with "Maximum Extent Feasible" notes provided on the plan sheets. 8. No landscape plans will be prepared; adjacent areas will be restored with seeded lawn. City of Renton Responsibilities 1. The City Project Manager will coordinate and secure the required agreements for any task items to be performed by other City of Renton agencies and stakeholders. 2. The City Project Manager will provide background data and information as available and as requested by the Consultant. 3. The City will maintain the lead role on the project and coordinate with private and governmental agencies with the assistance of the Consultant. 4. The City will have a separate professional consultant agreement to lead the NEPA/SEPA Environmental documentations and permitting for this project. The Consultant will provide exhibits to the City for the documentation and/or permitting. 5. This project assumes no private property right -of -entry (ROE) needs and that activities associated with the construction of the project will stay within the public right-of-way. If ROE or temporary construction easement (TCE) needs arise later for consultant services this can be added to the scope and budget by way of contract supplement. 6. The City will compile all comments from reviewers and provide comments to the Consultant on one marked up set of the submittal documents and/or one compiled set of written comments on a comment response form. 7. The City will provide Parks department resources for review as needed in support of the design and/or construction of the project. 8. The City will coordinate with franchise utilities as needed to review plans. City of Renton -Furnished Services, Information, and Items The City of Renton will make available or direct the Consultant to the following project resources as needed to complete the construction documents: • Any previously -collected pedestrian and bicycle count data for the study area • Current traffic counts and other traffic data for the study area • Crash and safety history data for the study area, including vehicular, pedestrian, and bicycle crash data • Renton Municipal Code • City of Renton Standard Plans • City of Renton Surface Water Design Manual (SWDM) • City of Renton signal, illumination and signage guidelines • GIS information for the study area • Access to existing record drawing information of the study area as available • Arborist information about existing trees • Available geotechnical information to support design, recognizing that there may be little information available for this corridor • Recent City of Renton project bid tabs, as available. Exhibit A — Scope of Work Page 2 of 4 Exhibit A-1 Task 1: Project Management and Coordination This task includes: • One two-hour 30% draft design comment resolution meeting • Up to three team coordination meetings • Up to two progress reports and invoices Task 2: Basemap Development This task includes developing the basemaps for all three study sites. Assumptions: • Basemaps will be provided in Civil3D 2017 using APWA CAD standards and layering. No hard copies will be provided, PDF format will be provided. Title block and title data will be provided for PDF survey sheets by Concord. • Potholes will be performed in a follow up project phase. • Basemaps will be provided in NAD83(2011) North Zone horizontal Datum and NAVD88 vertical Datums. Deliverables: • Two AutoCAD 2017 Civil3D digital drawings; one drawing will contain a flattened 2D basemap and the second drawing will contain the 3D DTM surface. • Topographical survey sheets will be provided in PDF format. • Horizontal and vertical control drawings. Task 3: 30% Draft Design This task will advance the preliminary design to the 30% draft design level. The Consultant will perform a lighting analysis using AGi32 to analyze the lighting conditions at all three crossings to evaluate if the existing and the added lighting will meet the City's requirements. The Consultant will coordinate with PSE and the City for electric service points and service connection design. The Consultant will prepare standard 1" = 20' scaled drawings for each crossing with line drawings to show all features with an aerial background layer on the plans. The crosswalk drawings will show information including approach and crossing channelization, signage, paving repair, utilities, landscape, signals, pedestrian refuge island, curb bulbs for sidewalk widening, and ADA improvements, as required. The signal design drawings will show RRFB and HAWK signal equipment locations, conduits, power source, conduit path, and handhole locations. Exhibit A — Scope of Work Page 3 of 4 Exhibit A-1 Anticipated sheets for the draft 30% submittal include: Total 2"d&Lake Petrovitsky&118th Petrovitsky&122 Cover, vicinity map, general 6 2 2 2 notes Site Preparation and 3 1 1 1 Demolition Plans and Details, including TESC Paving Plans, and Details (1" = 6 2 2 2 loll) Crosswalk Plans 3 1 1 1 (Channelization and Signage) Signal Plans (New RRFB and 3 1 1 1 HAWK installation layout) Structural Plans (TBD) 3 1 1 1 Total 24 8 8 8 The Consultant will submit the final 30% design package after incorporating and addressing Renton's review comments to the draft 30% submittal during the final design phase covered by a subsequent contract supplement. Deliverables: • Draft 30% design plans and (electronic PDF of half-size drawings) Task 4: Geotechnical Analysis and Design At the two locations (SE Petrovitsky Rd and 1181h Ave SE / SE Petrovitsky Rd and 122nd PI SE) where a HAWK signal is proposed, the following services are included. • Coordinate location of 1 drilled borehole per site (2 boreholes in total). • Prepare traffic control plan (TCP) and Right of Way (ROW) use application and submit to City for approval • Mark location of boreholes and arrange for utility locates • Perform 1 boreholes at each study site (2 boreholes in total) to assess subsurface conditions for new HAWK signal poles • Prepare log of drilled boreholes and assign laboratory testing on selected samples • Perform engineering analyses to support signal pole foundations Assumptions: • Borings will each be 20 feet deep and require flaggers for traffic control • Boreholes will be abandoned per DOE requirements and patched with rapid -setting concrete • No Street User Permits/ROW Use fees will be required • No Geotech analysis is required for the RRFB design at S 2nd St and Lake Ave S Deliverables: • Draft geotechnical report • Final geotechnical report that incorporates review comments Exhibit A — Scope of Work Page 4 of 4 Fee Estimate for Design Engineering Services Amendment 1 Exhibit B-1 Concord Toole KPFF HWA Geo Summary Labor FT, mb. Labor Reimb. Labor Reimb. Labor Reimb. Total Labor Total Reimb Task 1. Project Manage ent and Coordination 1.1 Meetings $ 3,120 $ $ 4,390 $ - $ 410 $ $ $ $ 7,920 $0 1.2Invoicing $ 1,500 $ $ 1,254 $ - $ - $ $ $ $ 2,754 $0 $ - $ $ - $ $ $ $ $ $ - $0 $ - $ $ - $ $ $ $ $ $ - $0 Subtotal $ 4,620 $ $ 5,644 $ - $ 410 $ $ $ $ 10,674 $0 Task 2. Basemap Development 2.1 Potholing - Up to 10 Potholes $ $ $ - $ $ - $ $ $ $ - $0 2.2 Basemap Development $ $ $ 3,012 $ - $ 14,674 $ $ $ $ 17,686 $0 $ $ $ - $ $ - $ $ $ $ - $0 $ $ $ $ $ $ $ $ $ $0 $ $ $ $ $ $ $ $ $ $0 Subtotal $ $ $ 3,012 $ - $ 14,674 $ $ $ $ 17,686 $0 Task 3. 30% Design 3.1 Lighting Analysis $ 1,580 $ $ - $ - $ - $ $ $ $ 1,580 $0 3.2 PSE & City Coordination - Electric Service $ 1,780 $ 50 $ - $ - $ - $ $ $ $ 1,780 $50 3.3 Draft 30% Design Plans $ 14,040 $ $ 15,752 $ - $ 15,930 $ $ $ $ 45,722 $0 3.4 30% Comments Review Meeting $ 1,440 $ $ 836 $ - $ 840 $ $ $ $ 3,116 $0 $ - $ $ - $ $ - $ $ $ $ - $0 $ $ $ $ $ $ $ $ $ $0 $ $ $ $ $ $ $ $ $ $0 Subtotall $ 18,840 $ 50 $ 16,588 $ - $ 16,770 $ $ $ $ 52,198 $50 Task 4. Geotechnical Anal sis and Design 4.1 Project Coordination and Management $ $ $ - $ - $ - $ $ 1,819 $ $ 1,819 $0 4.2 TCP and ROW Use Application Preparation and Submittal $ $ $ $ - $ $ $ 1,195 $ $ 1,195 $0 4.3 Mark Exploration Locations & Arrange Utitlity Locates (Includes 1 Site Visit Per Site) $ $ $ $ - $ $ $ 1,728 $ 300 $ 1,728 $300 4.4 Perform Drilled Boreholes $ $ $ $ - $ $ $ 988 $ 4,000 $ 988 $4,000 4.5 Perform Hand Boring $ $ $ $ - $ $ $ - $ - $ - $0 4.6 Exploration Logs, Lab Testing and Engineering Analysis $ $ $ $ - $ $ $ 2,261 $ 2,630 $ 2,261 $2,630 4.7 Prepare Draft Report $ $ $ $ - $ $ $ 2,352 $ - $ 2,352 $0 4.8 Prepare Final Report $ $ $ $ - $ $ $ 864 $ - $ 864 $0 Subtotal $ $ $ $ - $ $ $ 11,208 $ 6,930 $ 11,208 $6,930 Total $ 23,460 $ 50 $ 25,244 1 $ - $ 31,854 $ - $ 11,208 $ 6,930 $ 91,766 $6,980 $ 91,71 $6,980 Total Loaded Salary Cost $91,766 Total Reimbursable Expenses $6,980 Total Cost of Services $98,746 Fee Estimate for Design Engineering Services Amendment 1 Exhibit B-1 Concord PM / PIC QC Construct ibility Review Senior Engineer (Design) Associate Engineer Assistant Engineer Project Coordinat or Xiaoping Zhang Jeremy Wheeler Barnaby Peters Syed Rahman Yilin Wang Christian Carlos Jody Guilliatt $ 215 $ 175 $ 220 $ 175 $ 115 $ 100 $ 80 Reimb. Labor Task 1. Project Management and Coordination 1.1 Meetings 8 8 $3,120 1.2 Invoicing 4 8 $1,500 0 0 Subtotal 12 0 0 8 0 0 8 $0 $4,620 Task 2. Basemap Development 2.1 Potholing - Up to 10 Potholes $0 2.2 Basemap Development $0 0 $0 0 $0 0 $0 Subtotal 0 0 0 0 0 0 0 $0 $0 Task 3. 30% Design $0 3.1 Lighting Analysis 2 10 $1,580 3.2 PSE & City Coordination - Electric Service 4 8 $50 $1,780 3.3 Draft 30% Design Plans 16 4 24 48 1 $14,040 3.4 30% Comments Review Meeting 4 2 2 1 $1,440 0 $0 0 $0 0 $0 Subtotal 26 0 4 26 68 0 0 $50 $18,840 Task 4. Geotechnical Analysis and Design $0 4.1 Project Coordination and Management $0 4.2 TCP and ROW Use Application Preparation and Submittal $0 4.3 Mark Exploration Locations & Arrange Utitlity Locates (Includes 1 Site Visit Per Site) $0 4.4 Perform Drilled Boreholes $0 4.5 Perform Hand Boring $0 4.6 Exploration Logs, Lab Testing and Engineering Analysis 4.7 Prepare Draft Report 4.8 Prepare Final Report $0 Subtotall 0 1 0 1 0 0 0 0 0 $0 $0 38 0 4 34 68 0 8 $23,460 $50 $23,460 Total Loaded Salary Cost $ 23,460 Total Reimbursable Expenses $ 50 Total Cost of Services $ 23,510 Fee Estimate for Design Engineering Services Amendment 1 Exhibit B-1 Toole PM QC Senior Engineer Project Engineer Public Outreach Kenneth Loen Amalia Leighton Craig Schoenberg Jakob Ward Kristen Lohse $ 209.00 $ 209.00 $ 157.00 $ 115.00 $ 165.00 Reimb. Labor Task 1. Project Management and Coordination 1.1 Meetings 12 6 4 $ 4,390.00 1.2Invoicing 4 2 $ 1,254.00 0 $ - 0 $ - Subtotal 16 8 4 0 0 $ - $ 5,644.00 Task 2. Basemap Development 2.1 Potholing - Up to 10 Potholes $ - 2.2 Basemap Development 4 8 8 $ 3,012.00 0 $ - 0 $ - 0 $ - Subtotal 4 0 8 8 0 $ - $ 3,012.00 Task 3. 30% Design $ - 3.1 Lighting Analysis $ _ 3.2 PSE & City Coordination - Electric Service $ - 3.3 Draft 30% Design Plans 24 6 56 6 $ 15,752.00 3.4 30% Comments Review Meeting 2 2 $ 836.00 0 $ - 0 $ - 0 $ - Subtotal 26 8 56 6 0 0 $ 16,588.00 Task 4. Geotechnical Analysis and Desi n $ - 4.1 Project Coordination and Management $ _ 4.2 TCP and ROW Use Application Preparation and Submittal $ - 4.3 Mark Exploration Locations & Arrange Utitlity Locates (Includes 1 Site Visit Per Site) $ - 4.4 Perform Drilled Boreholes $ - 4.5 Perform Hand Boring $ - 4.6 Exploration Logs, Lab Testing and Engineering Analysis 4.7 Prepare Draft Report 4.8 Prepare Final Report $ - Subtotall 0 1 0 1 0 0 0 0 $ - 46 16 68 14 0 $ 25,244.00 $ - $ 25,244.00 Total Loaded Salary Cost $ 25,244.00 Total Reimbursable Expenses $ - Total Cost of Services $ 25,244.00 Fee Estimate for Design Engineering Services Amendment 1 Exhibit B-1 KPFF Civil QC Civil Lead Structural Engineer Civil Engineer Project Coordinator CADD Tech Survey Lead Sr Project Surveyor Project Surveyor Justin Matthews John McMillan Jason Lee Taylor Ann Masuda Vanessa Reed Andrew Kienast Jereme Chapman Tom Swift Scott Spiro & Scott Card $ 215.0 $ 205.0 $ 160.0 $ 115.0 $ 100.0 $ 98.0 $ 206.0 $ 143.0 $ 115.0 Reimb. Labor Task 1. Project Management and Coordination 1.1 Meetings 2 $ 410.00 1.2Invoicing $ - Subtotal 0 2 0 0 0 0 0 0 0 $- $ 410.00 Task 2. Basemap Develo ment 2.1 Potholing -Up to 10 Potholes $ - 2.2 Basemap Development 16 8 56 30 $ 14,674.00 0 $ 0 $ 0 $ Subtotal 0 0 0 0 0 16 8 56 30 $ - $ 14,674.00 Task 3. 30% Design $ - 3.1 Lighting Analysis $ _ 3.2 PSE & City Coordination - Electric Service $ 3.3 Draft 30 % Design Plans 4 16 12 50 2 40 $ 15,930.00 3.4 30 % Comments Review Meeting 2 2 $ 840.00 0 $ 0 $ 0 $ Subtotal 6 18 12 50 2 40 0 0 0 $ - $ 16,770.00 Task 4. Geotechnical Analysis and Design $ - 4.1 Project Coordination and Management $ 4.2 TCP and ROW Use Application Preparation and Submittal $ 4.3 Mark Exploration Locations & Arrange Utitlity Locates (Includes 1 Site Visit Per Site) $ - 4.4 Perform Drilled Boreholes $ - 4.5 Perform Hand Boring $ - 4.6 Exploration Logs, Lab Testing and Engineering Analysis 4.7 Prepare Draft Report 4.8 Prepare Final Report $ - Subtotal 0 0 0 0 0 0 0 0 0 0 $ 6 20 12 50 2 56 8 56 30 $ 31,854.00 $ - $ 31,854.00 Total Loaded Salary Cost $ 31,854.00 Total Reimbursable Expenses $ Total Cost of Services $ 31,854 Fee Estimate for Design Engineering Services Amendment 1 Exhibit B-1 HWA Geo Geol VII Engr Vll Engr II Geol III CAD Clerical Steve Greene Bryan Hawkins Shane Miller Seth Pemble Cathy Fry Christina Fisk $ 227 $ 227 $ 123 $ 110 $ 91 $ 81 Reimb. Labor Task 1. Project Management and Coordination 1.1 Meetings $0 1.2 Invoicing $0 $0 $0 Subtotal 0 0 0 0 0 0 $0 $0 Task 2. Basemap Development 2.1 Potholing - Up to 10 Potholes $0 2.2 Basemap Development $0 0 $0 0 $0 0 $0 Subtotal 0 0 0 0 0 0 $0 $0 Task 3. 30% Design $0 3.1 Lighting Analysis $0 3.2 PSE & City Coordination - Electric Service $0 3.3 Draft 30% Design Plans $0 3.4 30% Comments Review Meeting $0 0 $0 0 $0 $0 Subtotall 0 0 0 0 0 0 $0 $0 Task 4. Geotechnical Analysis and Design $0 4.1 Project Coordination and Management 8 $1,819 4.2 TCP and ROW Use Application Preparation and Submittal 2 6 1 1 $1,195 4.3 Mark Exploration Locations & Arrange Utitlity Locates (Includes 1 Site Visit Per Site) 14 $300 $1,728 4.4 Perform Drilled Boreholes 8 $4,000 $988 4.5 Perform Hand Boring $0 4.6 Exploration Logs, Lab Testing and Engineering Analysis 4 8 4 $2,630 $2,261 4.7 Prepare Draft Report 2 4 8 $2,352 4.8 Prepare Final Report 2 2 2 $864 Subtotall 2 1 20 46 0 4 2 $6,930 $11,208 2 20 46 0 4 2 $11,208 $6,930 $11,208 Total Loaded Salary Cost $11,208 Total Reimbursable Expenses $6,930 Total Cost of Services $18,138