Loading...
HomeMy WebLinkAboutContract CAG-20-402 (approved via email from Leslie Clark) Hough Beck & Baird Inc. 2101 4th Avenue, Suite 1800 ; Seattle, WA 98121 206-682-3051 Phone 206-682-3245 Fax www.hbbseattle.com Ms. Cailín Hunsaker 9 October 2020 Parks and Trails Director City of Renton 1055 S. Grady Way Renton, Washington 98057 RE: N. Highlands Park – Outdoor Fitness Park: Scope & Fee Renton, Washington Dear Cailín: Hough Beck & Baird Inc. (HBB) is pleased to submit this scope and fee proposal to prepare construction documents and provide construction administration support for the Outdoor Fitness Park at N. Highlands Park. We are confident that our office, with the support of PND, can provide the professional services required to obtain permits from the City of Renton Development Services: Building Division and to provide some support to the city during construction and installation of the site restoration elements. I understand that the project is on a fast-track timeline and that an installation contractor has been chosen to install the Landscape Structures Fitlot with shade structure (through PlayCreation). Also through subsequent communication with city permitting, the landscape plan and survey requirement for permit submittal would be waived and only the fitlot canopy structure with structural calculations would need to be submitted for a permit. The installation of the Fitlot will necessitate site restoration and provision for an ADA pathway to access the Fitlot. Given the very small scope of site restoration needed, it is currently envisioned that the site restoration work would be installed via a contractor from the City of Renton’s Small Works Roster after installation of the Fitlot. The HBB team will be preparing a small, construction document set for Renton Parks review and comment, and for the small works contractor to use for construction that incorporates revisions per the comments received. The set will also locate the fitlot structure on the site. The design elements for our scope of work are limited to site restoration of soils, lawn, irrigation system, and installation of concrete pathway to access the Fitlot from the northeast parking area, as well as providing plans for limited TESC and reestablishment of grades. The scope of work tasks that we are proposing for your project includes the following: TASK 1: PROJECT ADMINSTRATION AND COORDINATION 1.1 Monthly Reporting & Invoicing HBB Prepare and provide monthly reports with invoices. PND Provide monthly invoices with reports of activity to HBB. 1.2 Project Contract, Schedule & Meeting Notes HBB Prepare and maintain the project schedule, reference material, project files, folders, and meeting notes. Consolidate notes and input from meetings. Manage contract and scopes of design team. N. Highlands Park – Outdoor Fitness Park 9 October 2020 Page 2 1.3 Construction Document Set Coordination HBB Coordinate the Permit Set and Construction Documents Set between the Renton Parks and with PND. 1.4 Quality Control Reviews HBB Perform internal and interdisciplinary QC review for each set (up to two (2)). Provide consolidated comments from HBB and City to PND. PND Perform internal document QC for each submittal, two (2), prior to delivery of documents for HBB’s interdisciplinary review. TASK 2: CONSTRUCTION DOCUMENT: DRAWINGS SET 2.1 Kick-off Meeting & Site Visit A kick-off meeting will be held at the beginning of the project and attended by key team members of the project team and Renton Parks personnel. The goal of the kick-off meeting will be to confirm assignments, lines of communication, design parameters, and project schedule. The meeting will occur at the project park site. While at the site, the team and Renton Parks will also walk-through the area and review the existing physical conditions, accessibility, environmental/stormwater needs, and site security. The site walk will also include discussion and brainstorm regarding pathway access, construction staging and impact, and other design items. The goal will be to leave the meeting and site visit with consensus direction as to design layout of all project elements. HBB Visit the project site to evaluate proposed improvement against existing site conditions. Conduct kick-off meeting on-site with Renton Parks. PND Attend site visit and kick-off meeting with Renton Parks and HBB. 2.2 Construction Document Drawings Set City of Renton will provide site background information: survey information, as-builts for irrigation and site utilities, applicable code requirements, and any guiding plans and program for N. Highlands Park. Prepare base plan and subsequent site and landscape plans and design drawings. Plan drawings and details will be at a level necessary for small works contractor to use in restoring the site. HBB will establish titleblock information for the team and site base plan set-up and provide to PND. Integrate changes based on review comments from Renton Parks and create final construction document set for use in procuring the services of a small works contractor for site restoration. Provide one draft of the construction document set to city for final review and comment. The Final Construction Document Set will be submitted in PDF format and also in AutoCAD format for the city’s file set and future reference. Given the small works nature of the restoration scope, separate technical specification documents will not be prepared and instead all product and execution information will be provided as concise and succinct notes on the drawings to direct contractor restoration work. The drawing set will generally include the following: Responsible Party Estimated Drawing Sheets HBB Cover Sheet (1 Sheet) N. Highlands Park – Outdoor Fitness Park 9 October 2020 Page 3 HBB Tree Protection Plan, Notes, & Detail (2 Sheets) PND TESC Plan, Notes, and Details (2 Sheets) PND Grading & Site Hardscape Layout Plan and Notes (2 Sheets) PND Hardscape & Concrete Pathway Details (1 Sheet) HBB Planting Restoration Plan with Schedule, Notes, and Details (1 Sheet) HBB Irrigation Restoration Plan, Schedule, Notes, and Details (3 Sheets) LANDSCAPE STRUCTURES Incorporation of Fitness Package into Set as Appendix: Fitlot equipment, shade structure, pad, surfacing, and footings.(through PlayCreation) for contractor reference 2.3 Cost Estimates HBB Prepare one construction cost estimate based on documents and provide for Renton Parks review. Revise construction cost estimate based on construction documents and provide one (1) final construction cost estimate. PND Provide two (2) construction estimate of civil work based on documents to HBB for inclusion in the cost estimate. 2.4 Meetings HBB Prepare and attend two (2) review meetings with Renton Parks for draft construction documents (design, plans, and cost estimate) and final coordination. Prepare for and attend up to one (1) design coordination meetings with design team. PND Prepare and attend one (1) review meetings with Renton Parks for draft construction documents (design, plans, and cost estimate) and final coordination. Prepare for and attend up to one (1) design coordination meetings with design team. TASK 3: CONSTRUCTION ADMIN. SUPPORT Assumes a City of Renton CA Manager will take the CA lead and daily CA role on this task. All team review items are per the landscape architecture and civil scope of work and do not include review or inspection of the landscape structures’ (PlayCreation) installation. 4.1 Field Reviews & Reports HBB Attend up to four (4) field reviews during the construction process to observe the progress and quality of construction work as requested by the City of Renton CA Manager. The four (4) includes one substantial completion walk-through and one physical completion back-punch. Provide field reports with each field review. PND Attend up to four (4) field reviews during the construction process to observe the progress and quality of construction work. The four (4) includes one substantial completion walk-through and one physical completion back-punch. Provide field reports with each field review. 4.2 Submittals & Requests for Information HBB Review and process submittals, product data samples, shop drawings, and other submittals required by the construction documents for landscape scope of work. N. Highlands Park – Outdoor Fitness Park 9 October 2020 Page 4 Review and provide up to five (5) written responses to contractor Request(s) for Information (RFI). PND Review and process submittals, product data samples, shop drawings, and other submittals required by the construction documents for civil scope of work. Review and provide up to five (5) written responses to contractor Request(s) for Information (RFI). 4.3 Change Order HBB Prepare one (1) change order during construction. PND Prepare one (1) change order during construction. 4.4 Record Drawings HBB Prepare one (1) set of record drawings for landscape scope of work items based on contractor provided, red-lined as- built drawing set. PND Prepare one (1) set of record drawings for civil scope of work items based on contractor provided, red-lined as-built drawing set. DESIGN FEES & EXPENSES In consideration of the above services, we are proposing the following estimated fee (see Exhibit A for spreadsheet breakdown). Expenses are included in the consultant fees (see Exhibit A) and consist of transportation, reproduction, printing, and other project costs related to in-house quality control review and contract document sets. Total Cost of Services $ 18,871.90 The above fee is an estimate of how we expect to allocate our time. We reserve the right to move time between tasks as needed to accomplish the overall goals of the project. The above fee assumes that the project will be developed as a single package. Subsequent repackaging of the project into separate phases is not included. ASSUMPTIONS This proposal is based on the following assumptions: 1. Design coordination and review meetings will be conducted through video-conferencing technology. 2. The city will provide survey or other digital topographic files for use as a basis for drawings and to meet permit submittal drawing requirements. 3. Any arboricultural services for the nearby existing trees will be provided by the city. 4. Site impermeable surface is assumed to remain under the 2,000 SF threshold and will not trigger stormwater treatment requirements. 5. The area designated for the Fitlot does not contain underground or aboveground utilities that will require relocation or utility redesign. 6. The Renton Parks will take lead regarding permit applications for the shade canopy. 7. Services CA beyond listed above is not included; for instance, pay application reviews and reviews regarding installation of Landscape Structure’s items, etc. N. Highlands Park – Outdoor Fitness Park 9 October 2020 Page 5 ESTIMATED PRELIMARY SCHEDULE DATE MILESTONE Oct 9 All background documents received Oct 14 Final Contracts and Notice to Proceed Oct 15 Kick-Off Meeting and Site Visit Analysis and Design (has been scheduled) Oct 29 Draft Construction Document Set for internal team QC. Nov 5 QC pick-ups and redlines complete. Nov 10 Draft set compiled and sent to Renton Parks for review Nov 13 Received Renton Parks comments and team QC comments. Start preparation for final construction documents. Nov 24 Final Construction Documents to the city I and the team look forward to working with the city of Renton on this project. If you have any questions regarding the above proposal, please call. Best regards, HOUGH BECK & BAIRD INC. Dean W. Koonts, ASLA Principal Attachments: EXHIBIT A. Fee Spreadsheet EXHIBIT B Project: Owner: Prime Firm: Date: HBB PND TASK 1.$2,052.66 $1,420.00 TASK 2.$4,306.66 $4,715.00 TASK 3.$2,837.58 $3,290.00 150.00$ 100.00$ 9,346.90$ 9,525.00$ 18,871.90$ TOTAL CONTRACT COST Reimbursable Expenses SUBTOTAL CONSTRUCTION DOCUMENT SET CONSTRUCTION ADMIN. SUPPORT N. Highlands Park: Outdoor Fitness Park City of Renton Hough Beck & Baird Inc. (HBB) 10/09/20 PROJECT ADMINISTRATION AND COORDINATION Summary 1 of 3 P:\2020 Projects\2020-38 N. Highlands Fitness Park\Admin\01-Contracts\Scope and Fee\Highlands Park Fitness - Team Fee.xlsx EXHIBIT B Project: Owner: Firm: Date: Principal PM / LA Design Comp./ Tech Business Dev. Admin. $ 166.02 $ 145.90 $ 95.59 $ 80.50 $ 113.20 $ 67.92 TASK 1.8 0 0 9 0 0 $2,052.66 1.1 Monthly Reporting & Invoicing 2 1.2 Project Contract, Schedule & Meeting Notes 2 2 1.3 Set submittals Coordination 4 1.4 Quality Control Reviews 4 3 TASK 2.8 0 0 37 0 0 $4,306.66 2.1 Kick-off Meeting & Site Visit 3 3 2.2 Construction Document: Drawing Set 2.5 24 2.3 Construction Cost Estimates 0.5 3 2.4 Meetings 2 7 TASK 3.4 0 0 27 0 0 $2,837.58 3.1 Field Reviews and Reports (3)1 12 3.2 Submittals and RFIs 1.5 8 3.3 Change Order (1) 1 4 3.4 Record Drawings 0.5 3 20 0 0 73 0 0 $3,320.40 $0.00 $0.00 $5,876.50 $0.00 $0.00 $9,196.90 Reimbursable Expenses Mileage, parking, reproduction, printing, and other project related costs.150.00$ 9,346.90$ TASK SUBTOTAL Total Cost Scope of Work Total Hours PROJECT ADMINISTRATION AND COORDINATION CONSTRUCTION DOCUMENT SET CONSTRUCTION ADMIN. SUPPORT N. Highlands Park: Outdoor Fitness Park City of Renton Hough Beck & Baird Inc. (HBB) 10/09/20 TOTAL COST OF SERVICES Reimbursable Expenses 2 of 3 P:\2020 Projects\2020-38 N. Highlands Fitness Park\Admin\01-Contracts\Scope and Fee\Highlands Park Fitness - Team Fee.xlsx EXHIBIT B Project: Owner: Firm: Date: Senior Engineer VII PIC Senior Engineer IV PM/CIVIL Staff Engineer V CAD Designer VI Admin Technician IV $ 205.00 $ 175.00 $ 115.00 $ 115.00 $ 95.00 TASK 1.3 0 7 0 0 $1,420.00 1.1 Monthly Reporting & Invoicing 1 2 1.2 Project Contract, Schedule & Meeting Notes 1.3 Set submittals Coordination 4 1.4 Quality Control Reviews 2 1 TASK 2.1 10 4 20 0 $4,715.00 2.1 Kick-off Meeting & Site Visit 3 2.2 Construction Document: Drawing Set 0.5 3 2 20 2.3 Construction Cost Estimates 0.5 1 2 2.4 Meetings 3 TASK 4.0 5 18 3 0 $3,290.00 4.1 Field Reviews and Reports (3)12 4.2 Submittals and RFIs 2 4 4.3 Change Order (1) 3 4.4 Record Drawings 2 3 4 15 29 23 0 $820.00 $2,625.00 $3,335.00 $2,645.00 $0.00 9,425.00$ Reimbursable Expenses Mileage, parking, reproduction, printing, and other project related costs.100.00$ 9,525.00$ N. Highlands Park: Outdoor Fitness Park City of Renton PND 10/09/20 Scope of Work Total Hours Total Cost TASK SUBTOTAL PROJECT ADMINISTRATION AND COORDINATION CONSTRUCTION DOCUMENT SET CONSTRUCTION ADMIN. SUPPORT 3 of 3 P:\2020 Projects\2020-38 N. Highlands Fitness Park\Admin\01-Contracts\Scope and Fee\Highlands Park Fitness - Team Fee.xlsx