HomeMy WebLinkAboutAdden 1AMENDMENT NO. 1 TO HUMAN SERVICES AGREEMENT FOR
CORONAVIRUS RELIEF FUNDING
THIS AMENDMENT, dated for reference purposes only as October 14, 2020, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Renton Ecumenical
Association of Churches (REACH) (“Agency” or “Contractor”). The City and the Agency are
referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties,
this Amendment is effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-20-388, dated
October 7, 2020, to provide specified services in response to the COVID-19 pandemic (referred
to herein as the “Agreement”); and
Whereas, the City’s funding for the Agreement is derived from CARES Act funding administered
through the Washington State Department of Commerce (“Commerce”) and subject to an
Interagency Agreement with Commerce with an original end date of October 31, 2020, all as set
forth in the Agreement; and
Whereas, after entering into the Agreement with the Agency, the City and Commerce amended
the Interagency Agreement to extend its end date to November 30, 2020 and increased the
amount of funding available to the City; and
Whereas, due to the one-month extension of and increased funding through the Interagency
Agreement, the Parties wish to amend the Agreement to provide the Agency with additional time
to complete its services under the Agreement and on an increased budget.
NOW THEREFORE, It is mutually agreed upon that CAG-20-388 is amended as follows:
1. Term: Section 2, Term, is amended to extend the end date of the Agreement from
October 31, 2020 to November 30, 2020. Although the Agreement’s extended term date
is November 30, 2020, Agency must complete its services by November 19, 2020, and
provide final reporting by November 20, 2020, as set forth in Exhibit B-1 (further
described below).
2. Compensation: Section 4.A, Compensation and Method of Payment, is amended to
increase the total amount to be paid under the Agreement to $74,000 (an increase of
$4,000 over the original Agreement amount of $70,000.
CAG-20-388, Adden #1-20
PAGE 2 OF 2
3. Replacement of Exhibit B with Exhibit B-1: Exhibit B to the Agreement set forth certain
dates and deadlines based on the Interagency Agreement’s original end date of October
31, 2020. Exhibit B-1, attached hereto, sets forth new dates and deadlines based on the
extended end date of November 30, 2020. Exhibit B-1 hereby replaces Exhibit B in its
entirety, and Agency shall comply with the dates and deadlines in Exhibit B-1.
4. Replacement of Exhibit C with Exhibit C-1: Exhibit C to the Agreement required reporting
based on the Interagency Agreement’s original end date of October 31, 2020. Exhibit C-
1, attached hereto, requires reporting based on the extended end date of November 30,
2020. Exhibit C-1 hereby replaces Exhibit C in its entirety, and Agency shall use Exhibit C-
1 in its reporting.
5.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
AGENCY: REACH
By:____________________________
Kelly Beymer
Community Services Administrator
Elinor Alexander
President
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
By Renton City Attorney’s Office
__________________________
By: Leslie Clark
Senior Assistant City Attorney
Exhibit B-1 - Scope and Schedule of Work
Version: October 9, 2020 1
Exhibit B-1
Scope and Schedule of Work
2020 Program Services Agreement Rent and Utility Assistance
Agency:Renton Ecumenical Association of Churches
(REACH)
2020
Funding:
$74,000
Program:Center of Hope and Renton Meal Coalition
This funding
will provide:
Meals to clients
Total:
$74,000
Effective
Date
August 1-November 19, 2020
Annual Program Outputs:
Unduplicated Renton
Residents
50
Number of meals provided 9120
The Agency shall provide the approximate number of City of Renton clients with the following
services.
Services shall be provided in a manner which fully complies with all applicable federal, state
and local laws, statutes, ordinances rules and regulations, as are now in effect or may be
amended or enacted during the course of the Agreement.
Service Unit (“SU”)/Performance Measures Goals
Unduplicated City of Renton residents served 50
SU 1 # of meals provided to Center of Hope clients 4720
SU 2 # Renton Meal Coalition Clients 3000
SU 3 # of meals provided to vulnerable seniors. (July and August) 1400
Definition of Units of Service: (Customize for each agency)
Service Unit 1: Number of households impacted by COVID-19 in need of rent assistance.
Agency shall make payments directly to the landlord. No payments shall be made directly
to households. The estimated amount of funding provided for direct rental assistance per
family/household is $3000.
Service Unit 2: Number of households impacted by COVID-19 in need of utility assistance.
Agency shall make payments directly to the utility. No payments shall be made directly to
households. The estimated amount of funding provided for utility assistance per
family/household shall not exceed $500.
Exhibit B-1 - Scope and Schedule of Work
Version: October 9, 2020 2
Budget $74,000
Personnel/Administrative costs (NTE 10%) $7,000
Direct Assistance to Clients $67,000
The above Services shall be provided by November 19, 2020.
ELIGIBILITY:
1. Services provided with funding under this exhibit shall be limited to residents of Renton.
2. Economic support to client is COVID-19 related, resulting from employment and/or
business interruptions due to COVID-19 –related business closures, and/or inability to
work due to COVID-19 illness of client or a family member.
3. Clients meet the applicable income guidelines. The purpose of this program is to provide
assistance to the most income vulnerable population (those with household income of
50% or below of AMI area median income (AMI)), but clients with household income of
up to 80% of AMI can qualify.
4. Assistance will not be a duplication of benefits, i.e. the cost has not or will not be paid by
another source.
INCOME GUIDELINES
2020 HUD INCOME GUIDELINES
Median Family Income = $113,300
Effective April 1, 2020
30% MEDIAN 50% MEDIAN 80% MEDIAN
FAMILY EXTREMELY LOW- MODERATE-
SIZE LOW-INCOME INCOME INCOME
1 $25,100 $41,800 $66,700
2 $28,650 $47,800 $76,200
3 $32,250 $53,750 $85,750
4 $35,800 $59,700 $95,250
5 $38,700 $64,500 $102,900
6 $41,550 $69,300 $110,500
7 $44,400 $74,050 $118,150
8 $47,300 $78,850 $125,750
Exhibit B-1 - Scope and Schedule of Work
Version: October 9, 2020 3
RECORDS REQUIRED:
Records shall be maintained that provide:
1) Income information based on the 2020 HUD Income Guidelines Table.
2) Documentation that each recipient’s family income does not exceed the applicable limits.
3) Documentation that assistance will not be a duplication of benefits.
4) Records of payments to landlords/utilities include the address for which payment was
made. An example of such record is certification from a landlord that rent was due for an
address for which payment was made under this Agreement.
REPORTING:
1. Performance Measures/Demographics Report:
The Agency shall collect and retain performance measure and demographic data from the
persons served through this contract. Data shall be tracked in an ongoing manner and submitted
in a Performance Measures/Demographic Report form approved by the City (Exhibit C). Such
report shall be included with each invoice, along with any required receipts/timesheets, and be
provided to the City in accordance with the due dates below.
2. Summary of expenses:
The Agency shall submit monthly detailed receipts of funds spent under this grant.
Receipts shall document the amount spent, a detailed description of the cost and date incurred.
For administrative costs; payroll records documentingthe time, a description of work performed
and support showing amount paid.
3. Eligibility:
The Agency shall collect and maintain the applicable documents required to confirm eligibility
and shall supply these documents upon request by the City.
Reporting Due Dates:
REPORT CUT OFF DATES CHECK DATES
MONTHLY INVOICES / REPORTS:
1st Reimbursement (September 15-September 30)October 8 October 15
2nd Reimbursement (October 1-October 15)October 23 October 30
3rd Reimbursement (October 16-October 31)November 2 November 9
Final Reimbursement (November 1-November 19)November 20 November 30
EXHIBIT CCity of Renton, Washington2020 Human Services Performance Measures/Demographics Reporting Formfor CARES Act COVID19 fundingName of Agency:Reporting Period:ContractAmountGoalAmount ($)spentNo. RentonHouseholds/IndividualsservedAmount ($)spentNo. RentonHouseholds/IndividualsservedAmount ($)spentNo. RentonHouseholds/IndividualsservedAmount ($)spentNo. RentonHouseholds/IndividualsservedTOTALAmount ($)spentTOTAL No.RentonHouseholds/IndividualsservedRental/Utility Assistance 0 0Food Assistance/Direct Food Purchases 0 0Other (Specify) e.g. PPE supplies0 0attach all receipts and supporting documentationTOTALS 0 0 0 0 0 0 00 0Demographics:Race/Ethnicity:White0Black/African American0Asian/Asian American0American Indian/Alaskan Native0Latino, Latino American, Hispanic0Native Hawaiian/Pacific Islander0MultiRace/Other0Unknown0TOTALS0 0 0 0Narrative:Oct. 1Oct. 30, 2020 Nov. 1Nov.19, 2020August 131, 2020 Sept. 1Sept. 30, 2020 TOTALS