HomeMy WebLinkAboutContract �
' � ' � CAG-10-085
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COOPERATIVE AGREEMENT
CITY OF RENTON
and
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
GM 1476
Storm water facilities, landscape and irrigation
SR 169 AND I-405
T�his Agreement is made and entered into between the CITY OF RENTON, 1055 South
Grady Way, Renton, WA 98057, a municipal corporation, hereinafter the "CITY," and
the STATE OF WASHINGTON, DEPARTMENT OF TRANSPORTATION, hereinafter
the "STATE."
WHEREAS, the CITY and STATE developed and constructed a project known as
CITY OF RENTON MAPLE VALLEY HIGHWAY (SR169) IMPROVEMENTS: PHASE 2,
hereinafter the "PROJECT," which includes construction on and within State Route (SR)
169 and Interstate 405 highway right of way, and
WHEREAS, the CITY and STATE entered into Agreement GCA 5567 on October
15, 2007, whereby the CITY agreed to incorporate additional design elements into the
PROJECT intended to improve operations on I-405, and
WHEREAS, the STATE issued General Permit NWK-0709-REN on November
30, 2007 to permit CITY construction within state-owned right of way, and
WHEREAS, the PROJECT included the installation of landscape, landscape
irrigation system, and a storm water system, hereinafter the "Facilities," within the
limited access of Interstate 405, and
WHEREAS, the STATE and CITY worked together to identify a satisfactory
location to both Parties for the Facilities within STATE limited access right of way, and
WHEREAS, the STATE and the CITY desire to clarify the operation and
maintenance, for the Facilities within the STATE's limited access right of way, and
WHEREAS, all other portions of the PROJECT not within the STATE's limited
access right of way are subject to the ownership and jurisdiction provisions of chapter
47.24 RCW,
NOW, THEREFORE, the above recitals are incorporated herein as if fully set
forth below, and in consideration of the terms, conditions, covenants, and
performances contained herein, and attached exhibits, IT IS MUTUALLY AGREED AS
FOLLOWS:
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1. GENERAL
1.1 The Facilities covered by this Agreement are owned by the CITY and are shown
on Exhibits A and B, attached hereto and by this reference are made a part
hereof.
2. CITY RESPONSIBLITY
2.1 The CITY agrees to maintain the following: a storm water system, which includes
but is not limited to, the west storm vault oil/water separator; catch basins and
pipes; and landscape and landscape irrigation system, all located within the
STATE's limited access right of way of Interstate 405.
2.2 The CITY agrees to notify the STATE prior to all maintenance or repair of
Facilities, except:
(A) EMERGENCIES: Under emergency conditions, the CITY agrees to notify the
STATE within 24 hours of initial incident response.
(B) LANDSCAPE: The CITY may weed and mow the landscape area, provided
traffic control used for this activity does not impact the traveling public on SR 169
or I-405.
Party contact is pursuant to Section 4. Any damage caused by a CITY action to
the Facilities shall be reported to the STATE within twenty-four (24) hours of their
discovery. Any damage caused to the Facilities, by the CITY, shall be repaired
to the satisfaction of the STATE in a timely manner. The STATE defines timely
as no more than thirty (30) calendar days from notification of the damage, unless
otherwise agreed to by the STATE. Repairs shall bring the Facilities to as-built
conditions. Modification to the Facilities shall be submitted to the STATE for
review and approval. If the STATE determines that the repair is not made in a
timely manner, the STATE reserves the right to perform the repair and bill the
CITY for all actual direct and related indirect costs associated with the repair.
The CITY agrees to make payment for work performed by the STATE or its
contractor within thirty (30) calendar days of receipt of the STATE's detailed
invoice.
2.3 The CITY agrees to maintain the storm water system as part of this Agreement in
accordance with the CITY's maintenance and operation guidelines.
2.4 The CITY agrees that all maintenance and operation of the landscape and
irrigation system as part of this Agreement shall be in accordance with the
STATE's Maintenance Manual, as amended. The current Washington State
Department of Transportation (WSDOT) Maintenance Manual is located on the
internet at the following location:
http://www.wsdot.wa.pov/Publications/Manuals/M51-01.htm.
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Specific questions about the level of maintenance to be performed as part of this
Agreement shall be discussed with the STATE contact identified in Section 4.
2.5 The CITY agrees that all maintenance and operation costs of the Facilities under
this Agreement shall be at the sole expense and responsibility of the CITY and at
no cost to the STATE.
2.6 If the STATE determines that the landscape maintenance does not meet STATE
Maintenance Manual specifications, the STATE will notify the CITY in writing,
identifying the deficiencies. The CITY agrees, that if the CITY has not perFormed
the necessary maintenance identified by the STATE, the STATE or its contractor
will perform said maintenance to satisfy the deficiencies and bill the CITY for the
actual direct and related indirect costs associated with the work performed. The
CITY agrees to make payment to the STATE within thirty (30) calendar days
upon receipt of a detailed STATE invoice.
2.7 The CITY agrees that if payment for the STATE's or its contractor's repairs or
work is not made within forty-five (45) calendar days after the CITY has been
billed for the repairs or work, the STATE may withhold any monies to which the
CITY is entitled to receive from the Motor Vehicle Fund and apply and expend
the withheld monies to the amount billed by the STATE until satisfied.
2.8 The CITY agrees that all maintenance and operation performed on the Facilities
included in this Agreement shall be performed in a manner that will not interfere
with the operation and maintenance of the Interstate 405 or SR 169 highway
facilities, including not interfering with the safety of the traveling public, unless
authorized in writing by the STATE in advance.
2.9 In the event the STATE or the CITY deems future relocation or modifications are
necessary to the storm water system that is part of the Facilities or if the STATE
requires the area within limited access right of way for highway or transportation
purposes, each Party shall be afforded the opportunity to review and concur with
any relocation or change to ensure that adequate capacity remains available and
that no adverse affects to the storm water system's operation occur.
2.10 The cost of any future relocation or modifications to the storm water system will
be the financial responsibility of the project sponsor that requires the relocation or
modifications to the storm water system associated with this Agreement.
3. RIGHT OF ENTRY
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3.1 The STATE hereby grants the CITY a right of entry upon all land in which the
STATE has an interest, for the purpose of accomplishing the maintenance and
operation of the Facilities authorized herein.
4. NOTIFICATION AND CONTACT
4.1 Any and all notification or contact pursuant to this Agreement shall reference GM
1476 and be to the Party representatives or their successors, as follows:
STATE � CITY
Gerald Althauser Mike Stenhouse
Maintenance Superintendent, Area 4 Maintenance Services Director
WSDOT 3555 NE 2"d Street
26620 68th Ave S. Renton, WA 98056
Kent, WA, 98032
Phone: 253.372.3901 � Phone: 425.430.7200
Email: AlthauG@wsdot.wa.gov Email:mstenhouse(c�ci.rentonwa.qov
phahn@ci.renton.wa.us
4.2 Any change to a Party's representative identified in Section 4.1 shall be provided
to the other Party by electronic mail notification. The Party in receipt of the
change will confirm receipt of the change by electronic mail notification to the
initiating Party.
5. AMENDMENT
5.1 Either Party may request changes to the provisions contained in this Agreement.
Such changes shall be mutually agreed upon and incorporated by written
amendment to this Agreement. No variation or alteration of the terms of this
Agreement shall be valid unless made in writing and signed by authorized
representatives of the Parties, unless otherwise provided herein.
6. EFFECTIVENESS AND DURATION
6.1 This Agreement is effective upon STATE approval of work authorized by General
Permit NWK-0709-REN. The terms of this Agreement will remain in effect until
otherwise amended or terminated.
7. INDEMNIFICATION AND WAIVER
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7.1 The CITY shall protect, defend, indemnify, and hold harmless the STATE, its
officers, officials, employees, and agents while acting within the scope of their
employment as such, from any and all costs, claims, judgments, and/or awards
of damages (both to persons and/or property), arising out of, or in any way
resulting from, the PROJECT work as referenced in Exhibits A and B, as well as
all Facility maintenance and operation pursuant to the provisions of this
Agreement. The CITY will not be required to indemnify defend, or save harmless
the STATE if the claim, suit, or action for injuries, death, or damages (both to
persons and/or property) is caused by the sole negligence of the STATE. Where
such claims, suits, or actions result from the concurrent negligence of both
Parties, or involves those actions covered by RCW 4.24.115, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of
each Party's own negligence.
7.2 The CITY agrees that its obligations under this section extend to any claim,
demand and/or cause of action brought by, or on behalf of, any CITY employees
or agents while performing operation and maintenance on the Facilities located on
STATE-owned right of way. For this purpose, the CITY, by mutual negotiation,
hereby waives with respect to the STATE only, any immunity that would otherwise
be available to it against such claims under the Industrial Insurance provisions of
chapter 51.12 RCW.
7.3 This indemnification and waiver shall survive the termination of this Agreement.
8. DISPUTES
8.1 In the event that a dispute arises under this Agreement, it shall be resolved as
follows: The STATE and the CITY shall each appoint a member to a disputes
board, these two members shall select a third board member not affiliated with
either Party. The three-member board shall conduct a dispute resolution hearing
that shall be informal and unrecorded. An attempt at such dispute resolution in
compliance with aforesaid process shall be a prerequisite to the filing of any
litigation concerning the dispute. The Parties shall equally share in the cost of the
third disputes board member; however, each Party shall be responsible for its
own costs and fees.
9. VENUE
9.1 In the event that either Party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this Agreement, the Parties
hereto agree that any such action or proceeding shall be brought in the superior
court situated in King County, Washington. Further, the Parties agree that each
will be solely responsible for payment of their own attorneys' fees, witness fees,
and costs.
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10. TERMINATION
10.1 The STATE may terminate this Agreement without further liability or obligation,
provided the STATE gives sixty (60) calendar days advanced written notice to
the CITY.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the
Party's date last signed below.
CITY OF RENTON WASHINGTON STATE DEPARTMENT
A Washington Municipal Corporation OF TRANSPORTATION �
i�Gl/� --��-�`"�%�{'`�---�_._ ,
Denis Law David P. McCormick, P.E.
Mayor Assistant Regional Administrator
Maintenance & Traffic
Date: �/�/jd Date: %/j l I�
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Attest :
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Bonnie I . Walton, City Clerk
APPROVED TO FORM APPROVED TO FORM
�.'a"�`'������``�`�.h.—... ���
- .[%��'y--�
PnntName: L3WY'2F1C2 J . warren Ann E. Salay
City Attorney Assistant Attorney General
Date: �/ �//b Date: .5 -� 5'"�d
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GM 1�76
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