HomeMy WebLinkAboutContractPage 1 of 10
AGREEMENT FOR CORONAVIRUS RELIEF FUNDING (FUNDING FOR SPECIFIED PURCHASES
PROVIDED THROUGH NOVEMBER 19, 2020)
CAG-_____
THIS AGREEMENT, dated __________________, is by and between the City of Renton (the “City”
or “Renton”), a Washington municipal corporation, and Sustainable Renton, a Washington
nonprofit corporation (“Agency” or “Contractor”). The City and the Agency are referred to
individually as a “Party” and collectively in this Agreement as the “Parties.” Once fully executed
by the Parties, this Agreement is effective as of the last date signed by both Parties.
RECITALS
WHEREAS, Governor Inslee issued Proclamation 20-25, “Stay Home, Stay Healthy,” on
March 23, 2020, which prohibited all people in Washington State from leaving their homes or
participating in social, spiritual and recreational gatherings of any kind regardless of the number
of participants, and all non-essential businesses in Washington State from conducting business,
within the limitations therein; and
WHEREAS, Governor Inslee has issued several updates to Proclamation 20-25, including
Proclamation 20-25.3 on May 4, 2020, which established an initial four-phased approach to
reopening Washington State; and
WHEREAS Governor Inslee issued Proclamation 20-25.4 on May 31, 2020, which creates
a transition from “Stay Home – Stay Healthy” to “Safe Start – Stay Healthy;” and
WHEREAS, resources are necessary to help Renton residents with rent and food and other
human services assistance; and
WHEREAS, Section 601(a) of the Social Security Act, as added by section 5001 of the
Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) (PL 116-136), established the
Coronavirus Relief Fund (the “Fund”) and appropriated $150 billion under Title V of the CARES
Act to the Fund to be used to make payments for specified uses to States and certain local
governments; and
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
20-430
November 13, 2020
Page 2 of 10
WHEREAS, the Washington State allocation of Fund resources has been designated to
reimburse certain additional local governments in the state for specified expenditures though
contracts administered by the State Department of Commerce; and
WHEREAS, the City entered into an Interagency Agreement (the “Interagency
Agreement”) with the Washington State Department of Commerce (“Commerce”) regarding the
Fund for the period March 1, 2020 through October 31, 2020, attached hereto as Exhibit A and
incorporated herein; and
WHEREAS, the City and Commerce subsequently amended the Interagency Agreement to
extend the Interagency Agreement’s end date from October 31, 2020 to November 30, 2020; and
WHEREAS, via Resolution 4411, the City Council directed City administration to establish
the City of Renton CARES Act Relief Fund Program to utilize Fund resources, and the City’s CARES
Act Relief Fund Program includes a Rental Assistance and Human Services Support Program (the
“Program”). The focus of the Program is provide rental and food assistance and other human
services support;
NOW, THEREFORE, in consideration of the recitals, which are incorporated by reference, and the
following mutual promises and covenants contained in this Agreement, the Parties mutually
agreed as follows:
1. Scope: Agency agrees to utilize the Compensation (Section 4) as specified in Exhibit B
(titled “Scope”), which is attached and incorporated herein and may hereinafter be
referred to as the “Work.” The Work shall be performed in a manner consistent with
applicable provisions of Exhibit A and with the accepted practices for other similar
services, completed to Renton’s satisfaction within the time prescribed by Renton, and
pursuant to the direction of the Human Services Manager (“HSM”) or designee.
2. Term: The term of this Agreement shall be for a period commencing August 1, 2020, and
ending November 30, 2020 (the “Term”), unless sooner terminated under the provisions
hereinafter specified. Although the Agreement’s termination date is November 30, 2020,
Agency must complete its Work by November 19, 2020, and provide final reporting by
November 20, 2020, as set forth in Exhibit B.
3. Termination: Prior to the expiration of the Term, this Agreement may be terminated or
suspended immediately, with or without cause by Renton. The Agency may cancel this
Agreement only upon thirty (30) business days’ prior written notice to Renton. In the
event Renton terminates or suspends this Agreement, the Agency will be entitled to
receive compensation for any approved Work undertaken prior to the termination or
suspension of this Agreement. The HSM’s determination of compensation shall be
binding and conclusive.
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 3 of 10
4. Compensation:
A. Compensation and Method of Payment. Renton shall make payments to the
Agency for Work rendered after receipt of an invoice in a form similar to Exhibit C
attached hereto. The total amount to be paid shall not exceed $35,000. If the
Agency’s invoice and supporting documentation are not submitted within ninety
(90) calendar days after completion of Work, Renton shall be relieved of all liability
for payment to the Agency of the amounts identified in the invoice or any
subsequent invoice; provided, however, Renton may elect to pay any invoice that
is not submitted on time.
B. Requirement to report potentially duplicative funding. If Agency currently has
other active awards of funds from or through Renton, or if Agency receives another
award during this award’s period of performance, the Agency must determine
promptly whether funds from any of those other awards have been, are being, or
are to be used (in whole or in part) for one or more of the identical cost items for
which funds are provided under this award. If so, Agency must promptly notify
Renton in writing of the potential duplication, and, if Renton requests must seek a
budget-modification or change-of-project-scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
5. [Intentionally omitted.]
6. Record Maintenance: The Agency shall maintain accounts and records, which properly
reflect all direct and indirect costs expended and Work provided in the performance of
this Agreement and shall retain such records for as long as may be required by applicable
Washington State records retention laws, but in any event no less than six years after the
termination of this Agreement. The Agency agrees to provide access to and copies of any
records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW). The provisions of this section shall survive the expiration or termination of this
Agreement.
7. Project Files: The Agency shall maintain files for this project containing the following
items:
A. Notice of Grant Award.
B. Motions, resolutions, or minutes documenting Board or Council actions.
C. A copy of this Agreement and all exhibits and Scope correspondence regarding
budget revision requests.
D. Copies of all project invoice and documentation submitted to Renton.
8. [Intentionally omitted.]
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 4 of 10
9. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Agency shall make a due diligent search of
all records in its possession or control relating to this Agreement and the Work, including,
but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings,
photos, or drawings and provide them to the City for production. In the event Agency
believes said records need to be protected from disclosure, it may, at Agency’s own
expense, seek judicial protection. Agency shall indemnify, defend, and hold harmless the
City for all costs, including attorneys’ fees, attendant to any claim or litigation related to
a Public Records Act request for which Agency has responsive records and for which
Agency has withheld records or information contained therein, or not provided them to
the City in a timely manner. Agency shall produce for distribution any and all records
responsive to the Public Records Act request in a timely manner, unless those records are
protected by court order. The provisions of this section shall survive the expiration or
termination of this Agreement.
10. Independent Contractor Relationship:
A. The Agency is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Agency and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Agency, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Agency shall have no obligation to work any particular hours or particular schedule,
unless otherwise indicated in the Scope of Service or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Agency shall retain the right to designate the means of performing the Work
covered by this agreement, and the Agency shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Agency is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Agency
or any employee of the Agency.
11. Hold Harmless: The Agency agrees to release, indemnify, defend, and hold harmless the
City, elected officials, employees, officers, representatives, and volunteers from any and
all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 5 of 10
acts, errors or omissions of the Agency in its performance of this Agreement or a breach
of this Agreement by Agency, except for that portion of the claims caused by the City’s
sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Agency and the City, its officers, officials, employees and volunteers, Agency’s liability
shall be only to the extent of Agency’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Agency’s waiver of immunity under the Industrial Insurance Act,
RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually
negotiated and agreed to this waiver. The provisions of this section shall survive the
expiration or termination of this Agreement.
12. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Agency shall not give a gift of any kind to
City employees or officials. Agency also confirms that Agency does not have a business
interest or a close family relationship with any City officer or employee who was, is, or
will be involved in selecting the Agency, negotiating or administering this Agreement, or
evaluating the Agency’s performance of the Work.
13. City of Renton Business License: The Agency shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good
standing throughout the term of this agreement with the City. Information regarding
acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328. Information regarding
State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
14. Insurance: Agency shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 6 of 10
service provided by a licensed professional or services that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased,
hired or non-owned, with minimum limits of $1,000,000 per occurrence combined
single limit, if there will be any use of Agency’s vehicles on the City’s Premises by or
on behalf of the City, beyond normal commutes.
E. Agency shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies
shall not be a source for payment of any Agency liability, nor shall the maintenance
of any insurance required by this Agreement be construed to limit the liability of
Agency to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Agency shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
15. Successors and Assigns: Neither the City nor the Agency shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate Party at the address which appears below (as modified in writing from time
to time by such Party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
City of Renton:
Dianne Utecht
1055 South Grady Way, Sixth Floor
Renton, WA 98057
Phone: (425) 430-6655
Dutecht@rentonwa.gov
Fax: (425) 430-6603
Agency: Sustainable Renton
Steve Randolph
1427 Queen Ave NE
Renton, WA 98056
Phone: (206) 898-5591
sustainablerenton@gmail.com
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 7 of 10
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Agency agrees as follows:
A. Agency, and Agency’s agents, employees, representatives, and volunteers with
regard to the Work performed or to be performed under this Agreement, shall not
discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or
application for employment, the administration of the delivery of Work or any other
benefits under this Agreement, or procurement of materials or supplies.
B. The Agency will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training.
C. If the Agency fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Agency is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of
Renton Council Resolution Number 4085.
18. Miscellaneous: The Parties hereby acknowledge:
A. The City is not responsible to train or provide training for Agency.
B. Agency will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Agency shall furnish all tools and / or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Agency to
provide Work he / she / it will acquire or maintain such at his / her / its own expense
and, if Agency employs, sub-contracts, or otherwise assigns the responsibility to
perform the Work, said employee / sub-contractor / assignee will acquire and or
maintain such training, licensing, or certification.
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 8 of 10
E. This is a non-exclusive agreement and Agency is free to provide his / her / its Work
to other entities, so long as there is no interruption or interference with the
provision of Work called for in this Agreement.
F. Agency is responsible for his / her / its own insurance, including, but not limited to
health insurance.
G. Agency is responsible for his / her / its own Worker’s Compensation coverage as
well as that for any persons employed by the Agency.
19. Additional Federal Contracting Requirements:
A. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act
(33 U.S.C. 1251-1387), as amended. The Agency shall comply with all applicable
standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the City which will then report to
Commerce and the Regional Office of the Environmental Protection Agency (EPA).
B. No Debarment or Suspension (Federal Executive Orders 12549 and 12689).
Agency warrants that it not listed on the governmentwide exclusions in the federal
System for Award Management (SAM), in accordance with the OMB guidelines at
2 CFR 180 that implement federal Executive Orders 12549 (3 CFR part 1986 Comp.,
p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.”
SAM Exclusions contains the names of parties debarred, suspended, or otherwise
excluded by agencies, as well as parties declared ineligible under statutory or
regulatory authority other than Executive Order 12549.
C. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). Agency warrants that it has filed
the required certification certifying to the tier above that it will not and has not
used Federal appropriated funds to pay any person or organization for influencing
or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant or any other
award covered by 31 U.S.C. 1352. Further, Agency certifies that it has not any
lobbied with non-Federal funds in obtaining any Federal award.
20. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Agency represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Agency.
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 9 of 10
B. General Administration and Management. The City’s project manager is Dianne
Utecht. In providing Work, Agency shall coordinate with the City’s contract
manager or his / her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Agency proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent an Agency
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington. Agency and all
of the Agency’s employees shall perform the Work in accordance with all applicable
federal, state, county and city laws, codes and ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
Party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any Party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction’s determination that any provision
or part of this Agreement is illegal or unenforceable shall not cancel or invalidate
the remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Agency’s performance of this
Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Page 10 of 10
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of the Parties and no one else.
L. Assigns and Successors. The Parties each bind themselves, their partners,
successors, assigns, and legal representatives to the other Party to this Agreement,
and to the partners, successors, assigns, and legal representatives of such other
Party with respect to all covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving Party. Either
Party’s failure to enforce any provision of this Agreement shall not be a waiver and
shall not prevent either the City or Agency from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any provision
of this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
SUSTAINABLE RENTON
By:____________________________
Kelly Beymer
Administrator, Community Services
Department
Steve Randolph
President
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
By Renton City Attorney’s Office
_______________________________
By: Leslie Clark
Senior Assistant City Attorney
[Non-standard form of HS agreement; dated November 2, 2020: LCC.]
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
11/12/2020 | 4:43 PM PST
11/13/2020 | 10:21 AM PST
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Exhibit B - Scope
Version: November 3, 2020 (SR) 1
Exhibit B
Scope
Sustainable Renton - 2020 Agreement for Providing COVID-19 Relief
Agency: Sustainable Renton 2020
Funding:
Not to
exceed
$35,000
Program: COVID-19 Human Services Relief
This funding
will provide:
See below.
Total:
Not to
exceed
$35,000
Effective
Date
August 1-November 19, 2020
Work:
The following work is authorized by Agency under this Agreement:
1. Purchase of one or more cold storage units and/or dry storage units to hold food
donations to provide food relief related to COVID-19 impacts on Renton residents. Any
associated electrical or other installation work is not covered by this Agreement, and
Renton shall not reimburse Agency for any such work.
2. Purchase of one ice maker to aid in storage of food donations to provide food relief
related to COVID-19 impacts on Renton residents.
3. Rental of cold storage units and/or dry storage units to keep food secure until distribution
to Agency clients receiving food relief related to COVID-19 impacts on Renton residents.
Collectively, the above list of work is hereinafter the “Work.”
The Work shall be provided in a manner which fully complies with all applicable federal, state
and local laws, statutes, ordinances rules and regulations, as are now in effect or may be
amended or enacted during the course of the Agreement.
All Work shall be completed by November 19, 2020.
Reporting Requirement:
Together with its invoices, the Agency shall submit to Renton detailed receipts of funds
spent under this grant. Receipts shall document the amount spent, a detailed description of the
cost and date incurred. In addition, for Work consisting of purchases, Agency shall remit proof
of having obtained at least three (3) bids for the particular purchase; Agency shall be reimbursed
for no more than the cost of the lowest bid.
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
Exhibit B - Scope
Version: November 3, 2020 (SR) 2
Invoice and Reporting Due Dates:
REPORT CUT OFF DATES CHECK DATES
MONTHLY INVOICES / REPORTS:
1st Reimbursement (September 15-September 30) October 8 October 15
2nd Reimbursement (October 1-October 15) October 23 October 30
3rd Reimbursement (October 16-October 31) November 2 November 9
Final Reimbursement (November 1- November 19) November 20 November 30
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF
EXHIBIT C
Billing Voucher
To: Dianne Utecht
City of Renton
1055 South Grady Way, 6th Floor
Renton, Washington 98057
Phone: (425) 430-6655
Facsimile: (425) 430-6603
Contractor: ______________________________ Telephone: ____________________
Mailing Address: _________________________________________________________
Specific Program: _________________________________________________________
Contract period: Reporting Period:
Amount requested this invoice: $_____________________
Invoice Number: ____________________ Date of Invoice _______________________
__________________________________
Authorized signature
----------------------------------------------------------------
BUDGET SUMMARY:
Total contract amount $______________
Previous payments $______________
Current request $______________
Total requested this
contract to date $______________
Balance remaining $______________
Note: The Contractor should use its invoice form. If the invoice does not include the Budget
Summary information shown above, then this form should be included with the Contractor’s
invoice.
DocuSign Envelope ID: DB8718A4-2938-420F-82E1-4673476E5ECF