HomeMy WebLinkAboutAdden 2AMENDMENT NO. 2 TO AGREEMENT FOR CAG-20-334
THIS AMENDMENT, dated December ____, 2020, is by and between the City of Renton (the
“City”), a Washington municipal corporation, and Concord Engineering (“Consultant”),
a Washington corporation. The City and the Consultant are referred to collectively in
this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is
effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-20-334, dated
September 21, 2020, to provide necessary services for the Safe Routes to Transit – design
engineering services (referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
compensation in order to provide additional engineering services to complete the pre-100%
design, prepare a planning estimate and a monitoring and measurement plan.
NOW THEREFORE, It is mutually agreed upon that CAG-20-334 is amended as follows:
1.Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A-2, which is attached and incorporated herein.
2.Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit A-2. All Work shall be performed by no later than
December 31, 2025.
3.Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $85,085 from $133,076 to $218,161,
including any applicable state and local sales taxes. The additional compensation shall be paid
based upon Work actually performed according to the rate(s) or amounts specified in Exhibit
B-2 of the Agreement, which is attached and incorporated herein.
4.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CAG-20-334, Adden #2-20
8th
PAGE 2 OF 2
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Xiaoping Zhang
President
_____________________________
Date
__________11/17/2020___________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Contract Template Updated 01-15-2020
clb 1302 12-1-20
12-8-2020
Approved by Cheryl Beyer via 12/1/2020 email
Exhibit A-2
Exhibit A-2 – Scope of Work Page 1 of 4
Design Engineering Services – Safe Routes to Transit
Amendment 2 - Scope of Services Final Design
Introduction
This Scope of Work defines the tasks to be performed by the Concord team (the “Consultant”) in
support of the purpose and goals of the City’s Design Engineering Services project (the “Project”) for the
following three study sites. Work performed in this agreement must be completed by December 31,
2020 from Notice to Proceed (NTP).
•RRFB at S 2nd St and Lake Ave S
•HAWK signal at SE Petrovitsky Road and 118th Ave SE
•HAWK signal at SE Petrovitsky Road and 122nd PL SE
The following services are included in this scope:
•Final 30% design
•100% structural design
•Pre-100% channelization and signing design
•Pre-100% signal and electrical design for one AC-powered RRFB and two HAWK signals
•Pre-100% draft submittal
•Pre-100% comments review meeting
•Pre-100% final submittal
•Draft and final Monitoring and Measurement Plan
Assumptions and Responsibilities
The following assumptions have been made in developing this scope and budget. Additional detail
specific to individual tasks is included in the task descriptions.
1.The level of effort is specified in the scope and the budgeted labor and expenses are indicated in
Exhibit B1. The budget may be transferred between discipline tasks at the discretion of the City
Project Manager, provided the total contracted amount is not exceeded. The Consultant will
have the flexibility to manage budget within a given discipline on a subtask level. Services not
included in this scope are specifically excluded from the scope of the Consultant’s services.
2.The Consultant shall complete its work and services within its control to meet the agreed upon
schedule. The consultant shall provide the City Project Manager with monthly updates to the
project schedule and identify tasks and deliverables requiring time extensions due to reasonable
and/or unforeseen circumstances. The City shall not unreasonably withhold written acceptance
of the time extensions.
3.This scope includes 100% draft and pre-100% design plans. Drafting standards will follow Renton
Survey and Drafting standards and Renton Standard Details.
4. AC-powered RRFB products selected should meet Renton’s material standards and maintenance
requirements.
5.Drainage design or adjustment of drainage structures is not included.
6.This scope assumes no design deviations will be necessary as part of this contract. ADA code
guidelines that cannot be met due to site conditions will be identified on the plans with
“Maximum Extent Feasible” notes provided on the plan sheets.
7.No landscape plans will be prepared; adjacent areas will be restored with seeded lawn.
8.No specifications will be prepared.
Exhibit A-2
Exhibit A-2 – Scope of Work Page 2 of 4
9.A planning level engineer’s cost estimate will be prepared.
10.An advanced warning sign included in the 2nd and Lake Project within a median planter near the
intersection of S 2nd Street and Shattuck Ave S included in the project design is outside the
survey limits collected by the team. The project team shall use an existing aerial image to
identify the proposed location in the final plan production, identify a conduit pathway through a
median planter and shall not collect additional survey for this area.
City of Renton Responsibilities
1.The City Project Manager will coordinate and secure the required agreements for any task items
to be performed by other City of Renton agencies and stakeholders.
2.The City Project Manager will provide background data and information as available and as
requested by the Consultant.
3.The City will maintain the lead role on the project and coordinate with private and
governmental agencies with the assistance of the Consultant.
4.The City will have a separate professional consultant agreement to lead the NEPA/SEPA
Environmental documentations and permitting for this project. The Consultant will provide
exhibits to the City for the documentation and/or permitting.
5.This project assumes no private property right-of-entry (ROE) needs and that activities
associated with the construction of the project will stay within the public right-of-way. If ROE or
temporary construction easement (TCE) needs arise later for consultant services this can be
added to the scope and budget by way of contract supplement.
6.The City will compile all comments from reviewers and provide comments to the Consultant on
one marked up set of the submittal documents and/or one compiled set of written comments
on a comment response form.
7.The City will provide Parks department resources for review as needed in support of the design
and/or construction of the project.
8.The City will coordinate with franchise utilities as needed to review plans.
City of Renton-Furnished Services, Information, and Items
The City of Renton will make available or direct the Consultant to the following project resources as
needed to complete the construction documents:
•Any previously-collected pedestrian and bicycle count data for the study area
•Current traffic counts and other traffic data for the study area
•Crash and safety history data for the study area, including vehicular, pedestrian, and bicycle
crash data
•Renton Municipal Code
•City of Renton Standard Plans
•City of Renton Surface Water Design Manual (SWDM)
•City of Renton signal, illumination and signage guidelines
•GIS information for the study area
•Access to existing record drawing information of the study area as available
•Arborist information about existing trees
•Available geotechnical information to support design, recognizing that there may be little
information available for this corridor
•Recent City of Renton project bid tabs, as available.
Exhibit A-2
Exhibit A-2 – Scope of Work Page 3 of 4
Task 1: Project Management and Coordination
This task includes:
• One two-hour pre-100% draft design comment resolution meeting
• Up to three team coordination meetings
• Up to two progress reports and invoices
• Horizontal and vertical control drawings.
Task 2: pre-100% Design
This task will update the draft 30% draft design to final 30% design after incorporating and addressing
City’s review comments, and submit the 30% design package to the City for review. Additional
comments from the City will be addressed and incorporated during 100% design.
The Consultant will submit draft pre-100% design package for City’s review and will submit the pre-100%
design package after addressing and incorporating the City’s review comments.
The Consultant will coordinate with PSE and the City for PSE service connection drawings for all three
study sites.
The Consultant will prepare standard 1” = 20’ scaled drawings for each school crossing. The crosswalk
drawings will show information including approach and crossing channelization, signage, paving repair,
utilities, landscape, signals, pedestrian refuge island, bulb-out for sidewalk widening, and ADA
improvements, as required. Aerial image will be included in the civil site and signal layout sheets as a
background layer to show existing conditions. The signal design drawings will show RRFB and HAWK
signal equipment locations, conduits, power source, conduit path, handhole locations, wiring schedule,
pole schedule, termination diagrams, signal and electrical details. The right-of-way will be marked in the
civil site and signal layout sheets.
The structural design will include pole foundation details, wall details and supporting details not covered
by standard plans. Horizontal control for walls and foundations shall be provided in paving plans.
Existing soils near proposed structural work are assumed typical and standard plans will be used for
structural foundation designs and fall protection or handrail on retaining walls will not be required.
Special foundation designs are an additional service.
Anticipated sheets for the final submittal include:
Total 2nd&Lake Petrovitsky&118th Petrovitsky&122
Cover, vicinity map, general
notes
6 2 2 2
Site Preparation and
Demolition Plans and Details,
including TESC
3 1 1 1
Paving Plans, and Details (1” =
10”)
6 2 2 2
Crosswalk Plans
(Channelization and Signage)
3 1 1 1
Signal Plans (New RRFB and
HAWK installation layout)
8 2 3 3
Exhibit A-2
Exhibit A-2 – Scope of Work Page 4 of 4
Structural Plans 4 0 2 2
Total 30 8 9 11
Deliverables (by December 31, 2020):
• Final 30% design plans (electronic PDF)
• Draft pre-100% design plans (electronic PDF)
• Pre-100% design plans (electronic PDF)
• Planning level engineer’s cost estimate
• Structural calculations
• Curb ramp improvements MEF documentation, if required
Task 3: Monitoring and Measurement Plan
The Consultant will develop a monitoring and measurement plan to submit to the City based on
the template prepared for all projects. A draft plan will be submitted with the draft pre-100%
submittal and a pre-100% plan with the final submittal. At the draft pre-100% submittal, the
City will confirm the required monitoring post construction. If needed, the plan will include an
aerial image and photographs of each location to support information provided in the
construction documents.
Deliverables (by December 31, 2020):
• Draft monitoring and measurement plan
• Final monitoring and measurement plan
Exhibit B-2Draft Fee Estimate for Design Engineering Services Amendment 2
Labor Reimb.Labor Reimb.Labor Reimb.Total Labor Total Reimb
Task 1. Project Management and Coordination
1.1 Meetings 2,880$ -$ 2,196$ -$ 1,640$ -$ 6,716$ -$
1.2 Invoicing 1,500$ -$ 627$ -$ 505$ -$ 2,632$ -$
-$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$ -$ -$
Subtotal 4,380$ -$ 2,823$ -$ 2,145$ -$ 9,348$ $0
Task 2. 100% Design2.1 Final 30% Design and
Submittal 4,100$ -$ 3,242$ 100$ 3,131$ -$ 10,473$ 100$ 2.2 100% Design (Civil,
Channelization, Signing)-$ -$ 5,440$ -$ 6,298$ -$ 11,738$ -$
2.3 100% Design (SG, EL)4,920$ -$ -$ -$ -$ -$ 4,920$ -$
2.4 100% Design (Structural)-$ -$ -$ -$ 5,976$ -$ 5,976$ -$
2.5 100% Draft Submittal 12,200$ -$ 3,974$ -$ 1,777$ -$ 17,951$ -$
2.6 100% Final Submittal 8,520$ -$ 3,242$ -$ 1,777$ -$ 13,539$ -$
2.7 Planning Level Cost 2,480$ -$ 3,766$ -$ 1,970$ -$ 8,216$ -$
Subtotal 32,220$ -$ 19,664$ 100$ 20,929$ -$ 72,813$ $100
Task 3. Monitoring and Measurement Plan
3.1 Draft Plan -$ -$ 1,778$ -$ -$ -$ 1,778$ -$
3.2 Final Plan -$ -$ 1,046$ -$ -$ -$ 1,046$ -$
-$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$ -$ -$
Subtotal -$ -$ 2,824$ -$ -$ -$ 2,824$ $0
Total 36,600$ -$ 25,311$ 100$ 23,074$ -$ 84,985$ $100
84,985$ $100
Total Loaded Salary Cost $84,985
Total Reimbursable Expenses $100
Total Cost of Services $85,085
SummaryConcord Toole KPFF
Exhibit B-2Draft Fee Estimate for Design Engineering Services Amendment 2
PM / PIC QC
Construct
ibility
Review
Senior
Engineer
(Design)
Associate
Engineer
Project
Coordinat
or
Xiaoping
Zhang
Jeremy
Wheeler
Barnaby
Peters
Syed
Rahman
Yilin
Wang
Jody
Guilliatt
215$ 175$ 220$ 175$ 115$ 80$ Reimb.Labor
Task 1. Project Management and Coordination
1.1 Meetings 8 4 4 $2,880
1.2 Invoicing 4 8 $1,500
0
0
Subtotal 12 0 0 4 4 8 $0 $4,380
Task 2. 100% Design $0
2.1 Final 30% Design and Submittal 4 8 16 $4,100
2.2 100% Design (Civil, Channelization,
Signing)$0
2.3 100% Design (SG, EL)
8 4 8 8 $4,920
2.4 100% Design (Structural)$0
2.5 100% Draft Submittal 16 8 64 $12,200
2.6 100% Final Submittal 16 8 32 $8,520
2.7 Planning Level Cost Estimate 4 4 8 $2,480
Subtotal 48 0 4 36 128 0 $0 $32,220
Task 3. Monitoring and Measurement Plan $0
3.1 Draft Plan $0
3.2 Final Plan $0
0 $0
0 $0
0 $0
0
0
0 $0
Subtotal 0 0 0 0 0 0 $0 $0
60 0 4 40 132 8 $36,600
$0 $36,600
Total Loaded Salary Cost 36,600$
Total Reimbursable Expenses -$
Total Cost of Services 36,600$
Concord
Exhibit B-2Draft Fee Estimate for Design Engineering Services Amendment 2
PM QC
Senior
Engineer
Project
Engineer
Public
Outreach
Kenneth
Loen
Amalia
Leighton
Craig
Schoenberg
Jakob
Ward
Kristen
Lohse
209.00$ 209.00$ 157.00$ 115.00$ 165.00$ Reimb.Labor
Task 1. Project Management and Coordination
1.1 Meetings 6 6 2,196.00$
1.2 Invoicing 2 1 627.00$
0 -$
0 -$
Subtotal 8 1 6 0 0 -$ 2,823.00$
Task 2. 100% Design -$
2.1 Final 30% Design and Submittal 8 10 100.00$ 3,242.00$ 2.2 100% Design (Civil, Channelization,
Signing)8 24 5,440.00$
2.3 100% Design (SG, EL)-$
2.4 100% Design (Structural)-$
2.5 100% Draft Submittal 8 2 12 3,974.00$
2.6 100% Final Submittal 8 10 3,242.00$
2.7 Planning Level Cost Estimate 4 2 16 3,766.00$
Subtotal 36 4 72 0 0 100 19,664.00$
Task 3. Monitoring and Measurement Plan -$
3.1 Draft Plan 2 2 6 1,778.00$
3.2 Final Plan 2 4 1,046.00$
0 -$
0 -$
0 -$
0
0
0 -$
Subtotal 4 2 10 0 0 0 2,824.00$
48 7 88 0 0 25,311.00$
100.00$ 25,311.00$
Total Loaded Salary Cost 25,311.00$
Total Reimbursable Expenses 100.00$
Total Cost of Services 25,411.00$
Toole
Exhibit B-2Draft Fee Estimate for Design Engineering Services Amendment 2
Civil QC Civil Lead
Structural
Engineer
Civil
Engineer
Project
Coordinator
CADD
Tech
Justin
Matthews
John
McMillan Jason Lee
Taylor Ann
Masuda
Vanessa
Reed
Andrew
Kienast
215.0$ 205.0$ 160.0$ 115.0$ 100.0$ 98.0$ Reimb.Labor
Task 1. Project Management and Coordination
1.1 Meetings 8 1,640.00$
1.2 Invoicing 1 3 505.00$
-$
-$
Subtotal 0 9 0 0 3 0 -$ 2,145.00$
Task 2. 100% Design -$
2.1 Final 30% Design and Submittal 1 4 8 12 3,131.00$ 2.2 100% Design (Civil,
Channelization, Signing)2 12 16 16 6,298.00$
2.3 100% Design (SG, EL)-$
2.4 100% Design (Structural)30 12 5,976.00$
2.5 100% Draft Submittal 4 1 2 4 1,777.00$
2.6 100% Final Submittal 4 1 2 4 1,777.00$
2.7 Planning Level Cost Estimate 2 4 8 1,970.00$
Subtotal 11 20 38 32 0 48 -$ 20,929.00$
Task 3. Monitoring and Measurement Plan -$
3.1 Draft Plan -$
3.2 Final Plan -$
0 -$
0 -$
0 -$
0
0
0 -$
Subtotal 0 0 0 0 0 0 0 -$
11 29 38 32 3 48 23,074.00$
-$ 23,074.00$
Total Loaded Salary Cost 23,074.00$
Total Reimbursable Expenses -$
Total Cost of Services 23,074$
KPFF