HomeMy WebLinkAboutCommittee of the Whole - 19 Oct 2020 - Agenda - Pdf
CITY OF RENTON
AGENDA Committee of the Whole Meeting
4:00 PM - Monday, October 19, 2020
Video-conference
1. Budget - Department Presentations
and Council Deliberations
a) Presentation
Currently, due to the spread of COVID-19, all regularly-scheduled committee meetings will be held as necessary via
video-conference. City hall is closed to the public.
If you would like to attend this week's meeting remotely, you can do so by going to
https://us02web.zoom.us/j/88437211324
Zoom Meeting ID 884 3721 1324 Passcode 275873
5) You can call through Zoom at 253.215.8782 and use the Meeting ID
2021-2022 Proposed Budget
October 19, 2020
Department Presentations
Administrative Services (15 min)
Community Services (45 min)
Police (45 min)
City Attorney (15 min)
Human Resources/Risk Management (15 min)
Court (15 min)AGENDA ITEM #1. a)
Administrative Services
Department
2021-2022 Budget
See Department details starting on page 3-32
of the Preliminary Budget Document AGENDA ITEM #1. a)
ADMINISTRATOR
Jan Hawn
49 FTEs
FINANCE
Kari Roller
21 FTEs
INFORMATION
TECHNOLOGY
Mehdi Sadri
20 FTEs
City Clerk
Jason Seth
6 FTEs
Administrative Support
1 FTE
See budget document on page 3-32 for complete organizational chart
Organizational Chart
AGENDA ITEM #1. a)
Department’s Mission
“Provide service through efficient
and accessible information”AGENDA ITEM #1. a)
Core Services
Finance
Financial Operations
Taxes & Licensing
Utility Billing
Budget and Accounting
AGENDA ITEM #1. a)
Core Services
Information Technology
Maintenance and support of network
infrastructure
Voice and data communication systems
Application development and support
Geographic Information systems
User support AGENDA ITEM #1. a)
Core Services
City Clerk
Legislative and administrative support
Records management and records
request fulfillment
Hearing examiner coordination/support
AGENDA ITEM #1. a)
Proposed Budget by City Service Area
Budget Highlights:
•No new FTEs requested due to baseline budget
•Other Services and Charges increase of $423,722 in 2021 due to increased
costs of IT service contracts, additional licenses and applications
•Other adjustment made due to State Auditor’s Office requirement for
reclassifying certain expenditures different per the BARS manual
•Interfund Payments increase of $63,602 in 2021 due to increased Finance
and City Clerk payments to IT to support the increased technology costs AGENDA ITEM #1. a)
Department Performance Measures
AGENDA ITEM #1. a)
•Government Finance Officers Association
awards for excellence in financial reporting and
budgeting
•Implemented state approved online filing portal
of FileLocal for B&O tax and business licensing
•Transitioned to new system of record for the tax
and licensing work group
•Reorganized finance division to streamline
operations
•Expanded City’s inclusion in purchasing and
contracting by gathering additional data for over
2000 City vendors
•Expanded use of Laserfiche for electronically
filing utility billing and tax and licensing records.
2019-2020 Accomplishments
Finance
AGENDA ITEM #1. a)
2019-2020 Accomplishments
Information Technology
•Established Information Technology governance,
advisory, steering committees
•Added/enhanced numerous systems expanding online
customer services & improving business processes
•Expanded connectivity to various city facilities with
collaborating with CED/PW and other local and
regional partners
•Supported RRFA technology transition
•Provided services in support of Telework/COVID needs
•Continued server virtualization to reduce cost and
increase redundancy
•Conducted IT Security Assessment and Technology
Business Impact Analyses AGENDA ITEM #1. a)
2019-2020 Accomplishments
City Clerk
•Submitted 2019 JLARC report
•Reorganized City Clerk Division
•Automated several digital records-keeping
processes via Laserfiche
•Enhanced digital recording procedures with the
King County Recorder’s Office
•Enhanced policy and procedures
•Provided training for volunteer board and
commission members
•Implemented new email archive system to
streamline email search and disclosure procedures
•In partnership with HRRM, successfully hired and
trained City’s first supported employment
employee
AGENDA ITEM #1. a)
•Thoroughly review and audit various internal
controls for various functions throughout the City
•Create specialized training and user manuals to
ensure City assets and resources are properly
protected
•Collaborate with IT to expand use of Laserfiche
•“Clean” financial audits from Washington SAO
•Enhance commitment and focus on external
customer service, particularly to underserved and
vulnerable population
•Continue to refine refinement Renton Results
efforts through improvements in performance
data collection
•Continue to receive awards for excellence in
financial reporting and budgeting from GFOA
2021-2022 Goals
Finance
AGENDA ITEM #1. a)
2021-2022 Goals
Information Technology
•Update ITD policies, procedures and Service Level
Agreements
•Continue to improve network security, resiliency,
redundancy
•Support new Smart City, Internet of Things (IOT)
technology changes
•Migrate to Microsoft M365 cloud computing
•Follow up on Business Impact Analyses study
•Develop a Disaster Recovery Plan
•Continue to support/improve business systems
through automation
•Continue to expand GIS services online and
integrations with internal systems
•Maintain a secure, reliable and resilient network AGENDA ITEM #1. a)
•Scan all permanent, vital, and historical records into
Laserfiche
•Fully implement RMS functionality of Laserfiche by
end of 2022
•Develop and implement a Five-Year Strategic Plan for
Division
•Enhance City Clerk Division’s Records and Information
Management (RIM) (paper records) program by
developing and implementing a 10-Step program
•Continue to upgrade Laserfiche Enhance Hearing
Examiner calendaring
•Update all City Clerk policies
•Update City’s Purchasing and Contracting policy using
Renton Equity Lens.
2021-2022 Goals
City Clerk
AGENDA ITEM #1. a)
Responding to the Business Plan
Provide a safe, healthy, vibrant community
Coordinate licensing for rental registration program
Supported issuance of bonds for park improvements
Promote economic vitality and strategically position
Renton for the future
Outreach to business community in support of
simplification and education for licensing and taxation
Coordinated $1.6 million CARES funding businesses
with Commerce & CED AGENDA ITEM #1. a)
Responding to the Business Plan
Building an inclusive and informed city with equitable
outcomes for all in support of social, economic, and racial
justice
Equity and inclusion in purchasing and contracting program
Use of language line and added hearing impaired
communications tool
Promote and facilitate reduced utility rate program for low-
income seniors and disabled residents
Utility tax rebate for low-income seniors and disabled
residents
Active supervision of a supported employee AGENDA ITEM #1. a)
Responding to the Business Plan
Meet service demands and provide high quality
customer service
Remote access for over 400 employees to meet
customers’ needs
Utility Billing team outreach to
customers
Implemented additional phone system
capability for business licensing as well
Outreach by City Clerk’s staff to educate
customers and address their needs AGENDA ITEM #1. a)
QUESTIONS?AGENDA ITEM #1. a)
Community Services
Department
2021-2022 BUDGET
See Department details starting on page 3 -58
of the Preliminary Budget Document AGENDA ITEM #1. a)
To promote a more livable and inclusive community
by providing quality
recreation,
museum,
golf course,
human service programs,
neighborhood & special events opportunities,
planning & capital improvement projects,
modern parks,
facilities,
and undisturbed natural areas.
Department Mission
3 AGENDA ITEM #1. a)
Community Services Administrator
Kelly Beymer
Facilities
Director
Jeff Minisci
Admin
Secretary
Facilities
Coordinator
VACANT
Facilities
Coordinator
Facilities
Coordinator
Facilities
Manager
Custodial
Supervisor
Maintenance
Technician
Supervisor
Parks & Trails
Director
Cailín Hunsaker
Admin
Secretary
.5 FTE
Parks
Maintenance
Manager
Parks
Maintenance
Supervisor
Parks
Maintenance
Supervisor
Program
Coordinator
Farmers
Market
Program
Coordinator
Parks Planning &
Natural Resources
Director
Leslie Betlach
Admin
Secretary
.5 FTE
Urban Forestry
Manager
Parks Planning
Manager
Capital
Projects
Manager
Capital
Projects
Coordinator
Capital
Projects
Coordinator
VACANT
Recreation & Neighborhoods
Director
Maryjane Van Cleave
Admin Secretary
Recreation Systems
Technician VACANT
Marketing
Program Assist
.75 FTE VACANT
Recreation &
Neighborhoods
Manager
Sr Center Supervisor
VACANT
Recreation Supervisor
VACANT
Recreation Supervisor
Soon to be VACANT
Neighborhood
Program Coordinator
Community Relations &
Events Coordinator
Golf Course
Manager
VACANT
Golf
Operations
Assistant
Golf
Professional
Golf Course
Supervisor
Human Services
Manager
Guy Williams
Admin
Secretary
5. FTE
Human
Services
Coordinator
Housing Repair
Coordinator
History Museum
Manager
Elizabeth Stewart
Not City FTE
Office Aide
.5 FTE
Not City FTE
Collection
Manager
Not City FTE
Public
Engagement
Coordinator
VACANT
Admin Assistant
Department FTE = 115
2019 Supplemental staff = 220 in 4 divisions
2020 Supplemental staff = 13 in 1 division
AGENDA ITEM #1. a)
Boards & Commissions
•Parks Commission
•Human Services Advisory Committee
•Senior Advisory Committee
•Renton Historical Society
•Renton River Days Board
•Renton Sister Cities Association
Staff also participate in numerous city, community,
regional, and state boards, committees, service groups,
and task forces to support plans and projects.AGENDA ITEM #1. a)
Budgeted within our department to support these City Service Areas:
Program Descriptions, metrics, historical FTE and budget for each program can be found
in the Renton Results Sections of the Preliminary Budget Document
Programs summarized above are listed below (colors indicate the City Service Area in which they are budgeted): AGENDA ITEM #1. a)
Some performance metrics from our department*
*All program metrics can be found in the Renton Results section of
the Preliminary Budget Document which also includes programs
descriptions and historical FTE and budget information. AGENDA ITEM #1. a)
Business Plan / Core Services
•Provide a safe, healthy, vibrant community:
–2019 Adopted Trails and Bicycle Master Plan
–Provide safe Parks, Facilities and Recreational Programs
–Continue to engage recognized neighborhoods and begin
implementing a wider outreach of the Neighborhood program
to ALL communities
AGENDA ITEM #1. a)
Business Plan / Core Services
•Support planned growth and influence
decisions to foster environmental
sustainability:
–Partner with Seattle Public Utilities on
improvement of the Broodstock Facility
–Improving and sustaining Renton’s trails
system, partnering with King County on
elements of EasTrail,
and provided new
segment of the Lake
to Sound Trail AGENDA ITEM #1. a)
Business Plan / Core Services
•Support planned growth and influence decisions to foster
environmental sustainability:
–Updating major City building equipment providing energy/cost
savings
–Adopted Tree Ordinance
and accepted 12th Tree City
USA award
–Acquisition of May Creek
property increasing open
space
–Maplewood Golf Course –
11th year recognized as a
certified Audubon Cooperative Sanctuary golf course for
environmental stewardship AGENDA ITEM #1. a)
•Building an inclusive informed city with equitable outcomes
for all in support of social, economic, and racial justice
–Partnering with Mayors Inclusion
Task Force (MITF) -outreach for Senior
Activity Center Hub planning–bringing
services to communities where seniors
do not have access to the Senior Center
–Posting beach closure at Coulon in
Spanish, Vietnamese and English
languages
–Human Services brochure in multiple
languages for access to direct services
–Developed a Community Resources card
for people who are homeless, provides
immediate help and resource information
Business Plan / Core Services AGENDA ITEM #1. a)
•Building an inclusive informed city with equitable outcomes
for all in support of social, economic, and racial justice
–Implemented an ‘Inclusive Engagement Strategy’ in partnership with
MITF utilized to Inform the Parks, Recreation and Natural Areas Plan
Planning Process
–Museum’s Duwamish curriculum
was adopted by Renton School
District to fulfill state requirement.
–Museum continues to offer
programming for Black History
Month, Native American Heritage
Month, Hispanic Heritage Month.
–Museum Board of Trustees
adopted set of Diversity, Equity,
Accessibility, and Inclusion goals in 2020.
Business Plan / Core Services AGENDA ITEM #1. a)
•Meet service demands and provide high quality customer service:
–Collaborated/implemented with Mayors Inclusion Task Force, the
annual Renton Multicultural Festival.
–Implemented Track Trail –
an online program and self-guided
nature walk. Broadcast to all
the schools in English and Spanish.
–Provide in collaboration with
Renton School District, Free lunch
program in underserved areas that
matches SNAP program-has created
400% increase in use;
at 23 sites throughout the city
Business Plan / Core Services AGENDA ITEM #1. a)
•Meet service demands and provide high quality customer service:
–Implemented STREAM Program at Highlands Neighborhood Center.
Received a grant to evolve to a fully custodial bi-lingual (Spanish and
English) STEM and cultural
activity program. Won an
award for innovative
programs. Partnered with
Centro Rendu, Tech Ridge
Girls, Highlands and
McKnight schools. Engaged
diverse and bi-lingual staff
–Awarded grants to complete
Sunset Neighborhood Park,
construct the Family First Community Center in
partnership with the Renton School District,
HealthPoint and Doug Baldwin’s FFCC Foundation
Business Plan / Core Services AGENDA ITEM #1. a)
Administration Division
2019-2020 Accomplishment Highlights:
•Provided support and direction for completion of major capital projects,
including Phase 2 Construction of Sunset Neighborhood Park, Fire
Station 15, City Hall HVAC replacement and City Hall elevator
replacement projects
•Completed design and
permits of Family
First Community Center
to construct in 2021
•Continued to identify
alternate funding
opportunities through
grants, partnerships and
sponsors AGENDA ITEM #1. a)
Administration Division
2019-2020 Accomplishment Highlights:
•Collaborated with other departments and established COVID-19 plan to
re-open City Hall
•Began review and update annual divisional customer satisfaction surveys
and better outreach to underrepresented communities.
•Held management team retreat supporting continued leadership
development in 2019
AGENDA ITEM #1. a)
2021-2022 Goals Highlights:
•Complete construction of the Family First Community Center
•Identify and
construct a more
permanent Human
Service provider
facility to include
feeding program,
severe weather
shelter, and hygiene
unit.
•Continue to listen,
provide improved access to opportunities, promote understanding and
engagement with ALL communities through programs, celebrations
and services.
Administration Division
AGENDA ITEM #1. a)
2021-2022 Goals Highlights:
•Continue to work through the COVID -19
‘new normal’ to provide innovative,
creative, efficient processes, programs
and events engaging the community and
assisting City staff.
•Continue to identify alternative funding
opportunities through grants,
partnerships
and sponsors
that respond
to growing
service
demands.
Administration Division
AGENDA ITEM #1. a)
Facilities Division
2019-2020 Accomplishment Highlights:
•Completed Elevator Modernization at City Hall.
•Completed City Hall Air Handler replacement.
•Completed Construction of Fire Station 15.
•Completed 4th Floor Remodel.
•Developed and implemented a preventative
maintenance program for all major
equipment for all City buildings.
•Implemented Covid-19 workspace
conversions.
•546,717 kwh Reduction per year
at City Hall -Utility cost savings
per year = $53,851 AGENDA ITEM #1. a)
2021-2022 Goals Highlights:
•Develop and implement Service Level Agreements for all City buildings.
•Develop and implement Citywide Lease Review procedures.
•Replace City Hall Fire Pump, Boilers, Generators, IT Server Room HVAC.
•Hire/train the six approved positions mid year 2021.
Facilities Division
AGENDA ITEM #1. a)
Parks and Trails Division
2019-2020 Accomplishment
Highlights:
•Completed all Re-certifications and
licensing
•Converted all area lighting to LEDs
•Implemented Cityworks software
AGENDA ITEM #1. a)
Parks and Trails Division
2019-2020 Parks Maintenance:
•Representation of Park duties from Cityworks
maintenance management system
AGENDA ITEM #1. a)
Parks and Trails Division
2019-2020 Accomplishment Highlights:
•Led interdepartmental efforts to patrol, post and clear encampment sites
on City-owned properties.
•In two years, over 60 sites have been cleared from City properties.AGENDA ITEM #1. a)
•Updated informational
signage at parks and
along trails.
•Supported
City-sponsored
events and projects
Parks and Trails Division
2019-2020 Accomplishment Highlights:AGENDA ITEM #1. a)
Parks and Trails Division
2019-2020 Accomplishment Highlights:
•Collaboration on regional trails network;
including EasTrail, Lake to Sound Trail and
the Cedar River Trail
•TRACK Trail at Cedar River Trail Park
AGENDA ITEM #1. a)
Parks and Trails Division
2019-2020 Accomplishment Highlights:
•Implemented CERVIS software for City-sponsored
volunteer activities with five (5) departments.
•Summer Lunch Program with United Way King
County and Renton School District
AGENDA ITEM #1. a)
Parks and Trails Division
2019-2020 Accomplishment Highlights:
•Revised Farmer’s Market footprint and protocols
to meet Public Health guidelines
•Increased use of Supplemental Nutrition
Assistance Program/Market Match
•Facilitated gardening activities at the Downtown
and North Highlands Community Gardens.AGENDA ITEM #1. a)
2021-2022 Goal Highlights:
•Complete river embankment repairs next
to the Cedar River Trail .
•Implement a ‘Renton Outdoors’, multi-
lingual guided hike program to highlight City
parks.
Parks and Trails Division
AGENDA ITEM #1. a)
2021-2022 Goals Highlights:
•Increase participation in Supplemental
Nutrition Assistance Program –Market
Match at Renton Farmers Market.
•Activate the FitLot outdoor fitness
area as part of Renton’s ‘Age-Friendly
City’ designation.
Parks and Trails Division
AGENDA ITEM #1. a)
Parks Planning and Natural Resources Division
2019-2020 Accomplishment Highlights:
•Adopted 2019 Trails and Bicycle Master Plan
•Adopted 2020 Parks, Recreation and Natural Areas Plan
•Certified by the State for 6 Years of Grant Eligibility
Inclusive Engagement Strategy Utilized to Inform the Parks,
Recreation and Natural Areas Plan Planning Process AGENDA ITEM #1. a)
Parks Planning and Natural Resources Division
2019-2020 Accomplishment Highlights:
•Accepted the 12th Tree City USA Certification and the 10th Growth
Award
•Completed the Urban Forest Tree Inventory & Assessment Report
•Adopted the Forestry Ordinance in Coordination with CED
AGENDA ITEM #1. a)
Parks Planning and Natural Resources Division
2019-2020 Accomplishment Highlights:
•Completed Sunset Park Phase II
•Administered $4.3 Million in Grant Funding
•Completed Three Bond Funded Playground Replacements
•Completed Eight Bond Funded Structural Repair Projects at Coulon Park
Gene Coulon Memorial Beach
Park
Sunset Neighborhood Park AGENDA ITEM #1. a)
2021-2022 Goals Highlights:
•Renew the 10-Year Urban Forest Management Plan Including Establishing
an Annual Tree Planting Initiative
•Complete Design and Construction Documents, Secure Permits, Bid and
Construct Planned Improvements for Four Bond Projects
•Replace Playgrounds at Six Parks
•Formalize Grant Agreement with King County for May Creek Acquisition
Parks Planning and Natural Resources Division
Liberty Park Concept Coulon Park Plan AGENDA ITEM #1. a)
Recreation and Neighborhoods Division
2019-2020 Accomplishment Highlights:
20 year old Recreation Software Replacement
•Configuration and implementation
took one full year.
•Database now = 17,184 customers
•In 2019 processed $2,047,979.92
•New capabilities: We can now
export and GIS map our
database to assess our reach
in the city/communities AGENDA ITEM #1. a)
Recreation and Neighborhoods Division
2019-2020 Youth Focused Grants and Initiatives:
Partnership with RAVE Foundation
•Partnering to build & activate
futsal mini pitch at Highlands Park
(to be completed Spring 2021)
STREAM Team
•Received $261,505 in additional funding,
extending the program through 12/2021 –
serving elementary and middle school students
in the Highlands area
•Serving over 100 youth per day, while in COVID,
offering virtual programming, homework help
and pick-up kits
•Continuing partnership with Centro Rendu and
Environmental Science Center AGENDA ITEM #1. a)
Recreation and Neighborhoods Division
2019-2020 Senior Focused Grants and Initiatives:
•$90,000 VSHSL Grant to help fund development
and assessment of our Age-Friendly
Renton initiative
•Selected by AARP as only city in WA State
to receive installation and activation of a
FitLot –to be installed at N. Highlands,
with programming starting
in spring 2021.
•King County Youth & Amateur
Sports Grant ($5,000) to purchase
new exercise equipment for Senior Center AGENDA ITEM #1. a)
Recreation and Neighborhoods Division
Spring-Fall 2020: Transition to COVID-safe Programs and
Activities
Highlights:
•Over 14,000 meals served to seniors
•Senior focused “Positivity Parades”
•Week-long virtual Memorial Day
and 4th of July celebrations
•Distributed 30,000+ masks to
the community
•Campin’-Out month long series
•Trivia Tuesdays
•New Fall programming AGENDA ITEM #1. a)
2021-2022 Equity and Inclusion Goals:
•Expanding the neighborhood grant application process to allow for all
Renton residents to apply for opportunities to beautify their
neighborhood, versus limiting access to those only in recognized
neighborhoods which is based on homeownership.
•In partnership with the King County Play Equity Coalition, create a sport
field allocation process and policy rooted in best practices and response to
inequities to access. Ensuring equitable access to our sports fields
prioritizing equitable access for girls, and those with disabilities.
Recreation and Neighborhoods Division
AGENDA ITEM #1. a)
Golf Course Division
2019-2020 Accomplishment Highlights:
•Re-Carpeted Club House
•Replaced overhead netting west of Driving rage and #18 vertical netting
•Collapsed due to heavy snowfall in February
•Added new set of tees (Yellow –Junior / Family)
•Added new security cameras in Pro-Shop
•Continued use/leverage of Text Marketing over 1,900 member database
•Maintained facility during 41 days of Covid19 shut-down
•Established appropriate sanitizing procedures for facility to re-open.AGENDA ITEM #1. a)
2021-2022 Goals Highlights:
•Fire protection re-piping: replace exposed sprinkler pipe in the lower level
driving range hitting stalls
•Replace driving range lighting with new LED fixtures
•Renovate tee boxes
(#3, #6, #7, #12, #18)
•Continue to build marketing
programs in partnership with
Concessionaire
•Provide multiple Junior
Golf Camps throughout each year
Golf Course Division
AGENDA ITEM #1. a)
Human Services Division
2019-2020 Accomplishment Highlights:
•Successfully started monthly Homelessness
Community Resource Events with non-profit
partners. Will continue in 2021 –2022 when
COVID restrictions are lifted.
•Coordinated with community organizations and
others that serve the homeless on the One
Night Count.AGENDA ITEM #1. a)
Human Services Division
2019-2020 Accomplishment Highlights:
•Implemented a new client database for the
Housing Repair Assistance Program.
•Completed multiple manufactured home siding
replacements with Habitat for Humanity.AGENDA ITEM #1. a)
Human Services Division
2019-2020 Accomplishment Highlights:
•Partnered with Rod Kirkwood to provide 100+ low-income Renton
homeowners with a new installed home appliance.
•Established additional community partners
on the repair
or replacement
of appliances for
low-income
residents.AGENDA ITEM #1. a)
Human Services Division
2019-2020 Accomplishment Highlights:
COVID Related Assistance –CARES Act Funding –Original $500,000 plus a
new grant of $400,000*, both to be spent by 11/30/2020:
•Distributed from original grant, $390,000 for Rental Assistance to:
Centro Rendu –$100,000
Renton Salvation Army –$100,000
African Community Housing and Development receive –$60,000
Mother Africa $50,000
Multi-Service Center $80,000 (+ *$3,300 allocation of 2nd grant)
•Distributed from original grant, $110,000 for Food Assistance to:
REACH Meal Coalition $10,000
REACH Center of Hope $60,000
Margie Williams Helping Hands Food Bank $10,000
Sustainable Renton $30,000
(*St. Vincent de Paul/St. Anthony’s has been allocated $24,000 of the 2nd grant .)
*The remainder of the second funding amount has yet to be allocated.AGENDA ITEM #1. a)
Human Services Division
2019-2020 Accomplishment Highlights:
Additional COVID Related Assistance -Community Development Block
Grants (CDBG-CV) Covid-19 funding of $401,178, to be spent by 6/30/2021:
•Allocated to three local agencies for help with rental assistance, food,
utilities and capital improvements. Funds will be issued once the agency is
under contract.
Renton Housing Authority -$250,000
St. Vincent de Paul/St. Anthony’s -$50,000
Renton Salvation Army Food Bank -$101,178
Renton Housing Authority -$500,000
Another approximately $400,000 of CDBG-CV funding has been granted to the
City by HUD, also with a spending deadline of 6/30/2021. Allocation will be
determined in the coming months.AGENDA ITEM #1. a)
Human Services Division
2019-2020 Accomplishment Highlights:
•With a diversity and inclusion lens we collaborated successfully with
King County cities, aligning and improving common Human Service
processes and products.
•Reviewed 100+ funding applications and completed 97 financial reviews
of Renton-specific applications.
•95% of agencies funded by RFP process correctly completed and
submitted invoices and service reports by due dates.
•Completed administrators’ review on 200+ applications as part of the
South King County funding cycle.AGENDA ITEM #1. a)
Human Services Division
2021-2022 Goals Highlights:
•Identify additional funding streams to
support the Human Services Strategic Plan
of developing an enhanced homeless
shelter and supporting the annual agency
funding cycle. AGENDA ITEM #1. a)
Human Services Division
2021-2022 Goals Highlights:
•Work in conjunction with the Community and Economic Development
department to enhance the human services element of
the comprehensive plan.
•Ensure 90% of all 2021-2022
contracts are completed and
signed by April 10, 2021.
•Establish a working timeline with
CED to use CDBG funds for future
economic development projects.AGENDA ITEM #1. a)
Human Services Division
2021-2022 Goals Highlights:
•Create a new bi-annual survey of contracted agencies for the regional
funding application in 2022.
•Start a demonstration project with Habitat for Humanity and King
County Housing Authority to rehabilitate the siding on manufactured
homes in Renton. AGENDA ITEM #1. a)
2019-2020 Accomplishment Highlights:
•Replaced exterior signage to create a more
welcoming museum
•Created a series of exhibits for June
Leonard Place to connect residents to the
history of their neighborhood
•Offered seven temporary exhibits
on topics ranging from Dungeons &
Dragons communities to the
centennial of women’s suffrage
Renton History Museum Division
AGENDA ITEM #1. a)
2021-2022 Goals Highlights:
•Host Facing the Inferno, a major traveling exhibit on wildfire in the West
•Expand online exhibit components for future exhibits
•Develop value statements to guide work with partners
•Re-carpet north gallery, with assistance of the Facilities Division
Renton History Museum Division
AGENDA ITEM #1. a)
Questions ?AGENDA ITEM #1. a)
Police Department
2021-2022 PROPOSED BUDGET PRESENTATION
October 19, 2020
See Department details starting on page 3-90
of the Preliminary Budget Document AGENDA ITEM #1. a)
Police Department
Mission:
Working together to provide professional
and unbiased law enforcement services
to our community.AGENDA ITEM #1. a)
Police ChiefEd VanValey163.4 FTEs
Deputy ChiefJon Schuldt
54 FTEs
Patrol Services
17 FTEs
-2
Special Operations
20 FTEs
-2
Administrative Services
15 FTEs
-1
Deputy Chief
Kevin Keyes
107.4 FTEs
Patrol Operations
66 FTEs
Investigations
24 FTEs
-2
Staff Services
17.4 FTEs
-2
Administrative Support1 FTEs Chaplains
Police Department
AGENDA ITEM #1. a)
Police Department
2021/2022 Proposed Police Budget $42.5 mil
AGENDA ITEM #1. a)
Police Department
Personnel Costs= 61%AGENDA ITEM #1. a)
Police Department
$6,518,024
$2,796,609
Other Services= 22%AGENDA ITEM #1. a)
Police Department
Service by the numbers (2019)-
Patrol: 80k CFS
Investigations: 1,269 cases assigned, 1,227 cases as information,
5,203 Evidence items entered
Admin Services: 456 tested, 384 passed, 53 interviews, 18 pass, 4 hired
Patrol Services: 1,128 Collisions handled, 4,827 animal complaints,
5,578 parking citations, 1,969 abandon vehicles marked, 260 vehicles
towed AGENDA ITEM #1. a)
Police Department
Service by the numbers (2019)-
Community programs…
Social Media: Facebook 75k, Twitter 14.9k, Next door 20.8k, Instagram
3.1k, YouTube 1,100 (17-72%increase in followers)
Shop with a Cop: Sponsored 15 families, 77 Total community members
Raised $10,250
Total Child ID Cards = 1270
Community Police Academy: 28 community members graduated 10
week academy
Red Ribbon Week Poster Contest: 583 Students participated AGENDA ITEM #1. a)
Police Department
Services by the number (2019) cont.-
Staff Services: 3,997 public records , 16k case reports managed, 1,206
CPL
(Weapons purchase applications 2,318 applications for 2019 vs. 3,648
applications as of September 2020)
Special Operations: 23 CSAM arrests, 115 cases filed, 46 search warrants
served/written, $5.8 mil worth of drugs seized, 33 arrests
Training hours performed: Commissioned-12,299hrs
Non-Commissioned-1,055hrs AGENDA ITEM #1. a)
Police Department
Seizure/Forfeiture
Pursuant to RCW 69.50.505 law enforcement is authorized to seize
property and money that is used or are the proceeds of illegal
transactions of narcotics.
Current balance: $649,661.33
Uses: Training, Forensic Computer and associated software,
equipment (trailer to assist with search warrant), vehicles for narcotics
detectives.AGENDA ITEM #1. a)
Police Department
Electronic Home Detention
The Electronic Home Detention (EHD) program provides an
alternative to incarceration for non-violent offenders.
In 2019, 432 individual clients were serviced through EHD; serving
29,710 days, with an average daily population of: 81.
Proposed revenue: $251k (2021) $365k (2022)AGENDA ITEM #1. a)
Police Department
BUSINESS PLAN-Provide a safe, healthy, vibrant community
Promote through effective communication and service delivery
Maintain services
Community Engagement “Overdrive”
Business support and collaboration
Transparency
AGENDA ITEM #1. a)
Police Department
BUSINESS PLAN-Building an inclusive informed city with equitable
outcomes for all in support of social, economic and racial justice.
Inclusive and diverse working groups (old and new)
Policy discussion and review
Forums
Recruitment
AGENDA ITEM #1. a)
Police Department
BUSINESS PLAN-Meet service demands and provide high quality
customer service.
Maintain quality services
Build relationships with community and businesses
Responsive to community, proactive with challenges
AGENDA ITEM #1. a)
Looking Forward
Body Cameras
Legislation
Mental Health
Community Court
Police Department
AGENDA ITEM #1. a)
Questions?
Police Department
AGENDA ITEM #1. a)
City Attorney
Department
2021/2022 Budget
See Department details starting on page 3-24
of the Preliminary Budget Document AGENDA ITEM #1. a)
City Attorney Department
Mission
•Provide quality legal representation to the
City and its employees in a timely, effective
and positive manner.
Description
•Provide legal advice (to the City Council,
administration and boards & commissions)
•Prepare legislation
•Bring and defend lawsuits
•Prosecute cases in the Renton
Municipal Court AGENDA ITEM #1. a)
Proposed Budget by City Service Area
AGENDA ITEM #1. a)
The Team that Makes it Happen
AGENDA ITEM #1. a)
Supporting the City of Renton Business
Plan
•Provide a safe, healthy vibrant community
•Promote economic vitality and strategically position Renton
for the future
•Support planned growth and influence decisions to foster environmental sustainability
•Building an inclusive informed city with equitable outcomes
for all in support of social, economic, and racial justice
•Meet service demands and provide high quality customer
service AGENDA ITEM #1. a)
Emerging Challenges
•Novel legal issues related to COVID-19
•Forging inter -governmental relationships
•Managing backlogs emerging from the impacts of
COVID-19
AGENDA ITEM #1. a)
2019-2020 Accomplishments
•Achieved substantial budget savings in anticipation
of COVID-19 related revenue shortfalls
•Transitioned to full time teleworking seamlessly
with minimal impacts on service levels during the
COVID-19 public health crisis
•Successfully completed the City’s first Rule 9
internship program in 2019 (shelved in 2020 due to
COVID-19)AGENDA ITEM #1. a)
2019-2020 Accomplishments
•Worked closely with the Municipal Court, other City departments, and outside agencies to develop a potential community court program
•Worked closely with the Municipal Court, SCORE, and the public defense firm to develop successful virtual hearing procedures during the COVID-19 public health crisis
•Assisted and advised the City in maintaining continuity of services during COVID-19 crisis
•Successfully assisted the City with risk management and defense of claims AGENDA ITEM #1. a)
2021-2022 Goals
Some of the things we see ourselves working on in the coming years:
•Continue to work closely with other City departments to support the City during the COVID-19 public health crisis
•Manage large backlog of work created by COVID -19 related reduced staffing, court closures, and increasing work-loads that are necessitated by a combination of City growth, response to the COVID-19 emergency, and increased involvement in risk management
•Assist with developing a procedure for safely conducting jury trials during the COVID-19 public health crisis AGENDA ITEM #1. a)
2021-2022 Goals
•Assist in the implementation of
community/diversionary court programs to the
extent budget allows
•Reinstate the City’s Rule 9 program
•Continue to increase efficiencies through use of
technology and proactive representation of City
clients
•Remain flexible and capable of redirecting
resources in light of the dynamic challenges faced
by the City AGENDA ITEM #1. a)
Questions?AGENDA ITEM #1. a)
Human Resources and Risk
Management
2021 -2022 Budget
See Department details starting on page 3-81 to 89
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission Statement
The Human Resources and Risk Management
Department works in partnership with Administrators
and their teams, with individual employees and
groups, and with employee representatives and the
community, to provide programs and services that
create a positive, inclusive and productive work
environment that empowers all employees to serve
the needs of our residents.AGENDA ITEM #1. a)
Organizational Chart
See budget document
ADMINISTRATOR
Ellen Bradley-Mak
13 FTEs
EMPLOYEE RELATIONS
Kim Gilman
4 FTEs
BENEFITS
Wendy Rittereiser
4 FTEs
RISK MANAGEMENT
Kelsey Ternes
2 FTEs
Administrative Support
3 FTEs
Employee Training and
Development AGENDA ITEM #1. a)
Proposed Budget by City Service Area
Budget Highlights:
•Regular Salaries increased by $60,742 in 2021 due to reclassification of various positions after
the 2019/2020 budget was adopted.
•Personnel Benefits increased by $1.2M in 2022 due to projected increases in overall
medical/dental claims and premiums.
•Other Services and Charges increased by $24,958 and $36,419 in 2021 and 2022 respectively,
mostly due to increase in Broker Fees.
•Interfund Payments increased by $35,648 in 2021 due to increased payments for IT, Facilities
and Indirect costs.
•Transfer Out decreased by $900K in 2021 due to transferring all of the remaining portion of the
Annexation Sales Tax Reserve to the General Fund in 2020.AGENDA ITEM #1. a)
Performance Measures
Human Resources/Risk Management Department
HR/RM operates three programs within the Internal Support CSA
See the Renton Results Section of the Budget Document for a full listing of program measures.
Some performance metrics from our department*
*All program metrics can be found in the Renton Results section of the Preliminary Budget
Document which also includes program descriptions and historical FTE and budget
information. AGENDA ITEM #1. a)
2019 -20 HRRM Accomplishments
Employee Relations Division
•Implemented action steps that were laid out in the 2017 HR Inclusion
Tactical Plan and made progress towards hiring a more diverse
workforce in terms of gender and racial ethnicity.
•Reviewed and revised personnel policies and job descriptions, as well as
created new policies to adapt to changing times.
•Provided Success Signals trainings to teams citywide to enhance
communication skills.
•Developed a Supported Employment Program and made our first hire in
August 2019.
•Completed a market study of benchmarked non-represented wages and
benefits in 2020.
•Implemented new technologies to streamline HR operations and
enhance the onboarding experience. Also implemented a new
performance evaluation system.AGENDA ITEM #1. a)
2019 -20 HRRM Accomplishments
Benefits Division
•Conducted an RFP and replaced the city’s long-time broker for the health insurance plans.
Completed onboarding with the new broker, including updates with the Renton Employee Health
Plan Board (REHP).
•Hired a new Senior Benefits Analyst to replace a retiring employee. Completed onboarding and a
review and update of procedures.
•Reviewed and updated the city’s leave policies, replacing seven policies with one new
comprehensive policy; conducted training for supervisors and provided information to employees.
•Implemented the State’s new Paid Family Leave program, including updating the city’s leave
policies, working with payroll to make necessary updates, and providing training for supervisors and
employees.
•Developed retirement planning workshops for LEOFF and PERS, and conducted nine workshops,
with 107 total participants attending.
•Completed an audit of benefits enrollment and files; addressed discrepancies or missing
documents.
•Based on COVID-19, amended benefits plans to cover testing and treatment at no cost without
prior approval; updated eligibility rules during COVID-related leave; implemented a one-month
health plan rate holiday as a cost saving measure; and implemented a voluntary incentive program.AGENDA ITEM #1. a)
2019 -20 HRRM Accomplishments
Risk Management Division
•Subrogated and collected over $93,000 in funds; an additional $40,000 amount is pending.
•Adjusted a total of 109 claims during this period; 83% of claims (90 claims) were handled by the Risk
Management Department in-house.
•Continually reviewing, updating or creating safety and risk management policies; most recently to
include Driver’s Eligibility, Claims Settlement Authority, and Hearing Conservation Policy.
•Expected reductions in vehicle accidents (reductions in injury & overall bodily injury and property
damage cost savings) through implementation of online employee driver’s training.
•In response to the employee “ask,” provided three de-escalation training sessions conducted by Crisis
Connections, with a total of 51 employees participating.
•Seamless transition of the department with two outstanding hires-Risk Management Analyst Krista
Kolaz and Risk Manager Kelsey Ternes from the RM Analyst position.
•Assisted in the Cyber Incident Response, to include the purchase of Cyber Insurance and Excess Cyber
Insurance, the hire of Baker Hostetler Law, MoxFive, CoveWare , and Kroll services, and general support
and coordination.
•Assisted in the handling of COVID-response for the City. Leading in Safety and Health support for
employees, to include the use of L&I Regulations and Public Health guidelines to create procedures for
Symptoms, Screenings, Tracking, Notifications, Return to Work, Reopening of City Hall plans,
Posters/Signage, Renton 101 Presentations, reporting to King County Health when required by law,
and general support of employees. AGENDA ITEM #1. a)
2021 -22 Employee Relations Initiatives
•Negotiate successor union contracts with all three bargaining
groups.
•Continue to revise and create personnel policies, procedures
and job descriptions to address and adapt to the changing
needs of our workforce.
•Based on budget resources, revisit the findings of the market
study of Non-represented positions.
•Explore and implement an electronic system for personnel
files, eliminating the need for paper files.
•Continue to implement strategies as laid out in the 2020 HR
Inclusion Tactical Plan and measure progress.AGENDA ITEM #1. a)
2021 -22 Benefits Initiatives
•Conduct a compliance audit of the self-funded
insurance plans with the new broker, take any
corrective action that is necessary.
•Update and communicate procedures to support
the post Covid return to on site work, including
accommodating high-risk workers and those
requiring leave for illness or childcare.
•Review city policies related to benefits and
update, as needed.AGENDA ITEM #1. a)
2021 -22 Risk Management Initiatives
•Provide safety and risk management support to city of
Renton departments to proactively identify, assess, mitigate
risks and ultimately save the city from human and
monetary assets losses.
•Protect the city from catastrophic losses through the
purchasing and managing of excess insurance through the
city’s property and liability insurance broker, Alliant.
•Continue collecting funds owed the city from responsible
third parties for damage to city property.
•Review and update safety and risk management-related
policies and procedures.AGENDA ITEM #1. a)
Thank you from Team HRRM!AGENDA ITEM #1. a)
Court Services
2021-2022 Budget
See Department details starting on page 3-28
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission Statement
•The mission of the Renton Municipal Court, as
an independent and impartial branch of
government, is to provide objective, accessible
and timely resolution of all cases
appropriately coming before the Court, the
protection of the rights of all individuals and
the dignified and fair treatment of all parties.
112
AGENDA ITEM #1. a)
Equality, Equity
and the Justice System
AGENDA ITEM #1. a)
Organizational Chart
MUNICIPAL COURT JUDGES
Terry L. Jurado
Kara Murphy Richards
17 FTEs
COURT SERVICES
Bonnie Woodrow
15 FTEs
Infraction Processing
6 FTEs
Criminal Case Processing
6 FTEs
Probation
1 FTE
Court Security Officer
1 FTE
114
AGENDA ITEM #1. a)
Proposed Budget by City Service Area AGENDA ITEM #1. a)
Department Performance Measures
select measurements from a variety of Program’s within the
Court Services Department
AGENDA ITEM #1. a)
Court Filings
117
9,500
10,000
10,500
11,000
11,500
12,000
12,500
13,000
2015 2016 2017 2018 2019
Criminal, Infraction, Parking
-
10,000
20,000
30,000
40,000
50,000
60,000
2015 2016 2017 2018 2019
Photo Enforcement
RENTON MUNICIPAL COURT FILINGS
GRAND
YEAR INFRACTION DUI CRIMINAL Photo Enforcement TOTAL
TRAFFIC NON-TRAFFIC PARKING TRAFFIC NON-TRAFFIC Red Light Speed
2015 4,053 125 4,464 173 602 1,466 17,731 7,859 36,474
2016 4,325 49 4,714 153 646 1,382 15,938 6,728 33,936
2017 4,576 43 4,992 170 599 1,430 16,890 8,354 37,055
2018 5,016 55 5,114 237 717 1,687 40,443 7,771 61,040
2019 3,157 35 5,992 208 552 1,631 43,480 7,543 62,598 AGENDA ITEM #1. a)
Revenue118
CITY CITY STATE COUNTY
REVENUE REVENUE REVENUE REVENUE
YEAR PHOTO ENFORCEMENT SUB TOTAL
INFR/CRIM/PK RED LIGHT SPEED TOTAL REVENUE
2015 $ 1,475,161 $ 1,438,664 $ 758,415 $ 3,672,240 $ 680,914 $ 12,386 $ 4,365,540
2016 $ 1,376,844 $ 1,327,081 $ 643,323 $ 3,347,248 $ 654,995 $ 10,116 $ 4,012,359
2017 $ 1,317,659 $ 1,382,404 $ 763,096 $ 3,463,159 $ 624,777 $ 9,963 $ 4,097,899
2018 $ 1,437,747 $ 2,845,985 $ 682,275 $ 4,966,007 $ 627,431 $ 10,349 $ 5,603,787
2019 $ 1,425,460 $ 3,238,073 $ 694,118 $ 5,357,651 $ 473,256 $ 8,824 $ 5,839,731
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2015 2016 2017 2018 2019
Infraction/Criminal Parking
Revenue
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
2015 2016 2017 2018 2019
Photo Enforcement
Revenue
AGENDA ITEM #1. a)
2019-2020 Accomplishments
•Moved in-person hearing process to Zoom virtual platform due
to Covid-19 health concerns
•Added additional judge to address caseload issues
•Added additional staff due to increased photo enforcement
caseload
•Developed an online public portal with interactive court forms
•Enhanced OCourt forms and expanded Laserfiche workflows for
increased efficiency
•Added additional attorney/client conference rooms for increased
privacy during negotiation process.
119 AGENDA ITEM #1. a)
2021-2022 Goals
•Improve use of Zoom for virtual hearing process
•Continue growth in use of Renton Results for meaningful
budgets and recognizable results
•Continue ongoing staff training to keep pace with changes in
laws, ordinances and court rules
•Upgrade OCourt programs to enhance digital process for
filing and hearing requests online
•Expand online public portal with additional interactive forms
and e-filing ability
•Address probation departments staffing needs and explore
Community Court benefits
120 AGENDA ITEM #1. a)
Fee Increases (2021-2022)
•No fee increases are being considered in this budget cycle
121 AGENDA ITEM #1. a)
Questions?
122
AGENDA ITEM #1. a)
Remaining budget activities
•October 26, 2020
–Finish remaining department presentations, if any
–Council deliberation
–Committee Report
•November 2, 2020 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2019-2020 Budget as required by RCW 35A.34
–Adopt committee report
–1st reading of 2021-2022 Budget ordinance
–1st reading of 2021 property tax levy ordinance/s
–2021-2022 utility rate and user fee ordinance(s)/resolution
•November 9, 2020 –Regular Council Meeting –7:00 p.m.
–2nd reading and consideration of all budget-related legislation AGENDA ITEM #1. a)