HomeMy WebLinkAboutCommittee of the Whole - 26 Oct 2020 - Agenda - Pdf
CITY OF RENTON
AGENDA Committee of the Whole Meeting
4:30 PM - Monday, October 26, 2020
Video-conference
1. Budget - Department Presentations
and Council Deliberations
a) Presentation
Currently, due to the spread of COVID-19, all regularly-scheduled committee meetings will be held as necessary via
video-conference. City hall is closed to the public.
If you would like to attend this week's meeting remotely, you can do so by going to
https://us02web.zoom.us/j/81416625302
Zoom Meeting ID 814 1662 5302 Passcode 402642
You can call through Zoom at 253.215.8782 and use the Meeting ID
2021-2022 Proposed Budget
October 26, 2020
Department Presentations
Human Resources/Risk Management (15 min)
Court (15 min)AGENDA ITEM #1. a)
Human Resources and Risk
Management
2021 -2022 Budget
See Department details starting on page 3-81 to 89
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission Statement
The Human Resources and Risk Management
Department works in partnership with Administrators
and their teams, with individual employees and
groups, and with employee representatives and the
community, to provide programs and services that
create a positive, inclusive and productive work
environment that empowers all employees to serve
the needs of our residents.AGENDA ITEM #1. a)
Organizational Chart
See budget document
ADMINISTRATOR
Ellen Bradley-Mak
13 FTEs
EMPLOYEE RELATIONS
Kim Gilman
4 FTEs
BENEFITS
Wendy Rittereiser
4 FTEs
RISK MANAGEMENT
Kelsey Ternes
2 FTEs
Administrative Support
3 FTEs
Employee Training and
Development AGENDA ITEM #1. a)
Proposed Budget by City Service Area
Budget Highlights:
•Regular Salaries increased by $60,742 in 2021 due to reclassification of various positions after
the 2019/2020 budget was adopted.
•Personnel Benefits increased by $1.2M in 2022 due to projected increases in overall
medical/dental claims and premiums.
•Other Services and Charges increased by $24,958 and $36,419 in 2021 and 2022 respectively,
mostly due to increase in Broker Fees.
•Interfund Payments increased by $35,648 in 2021 due to increased payments for IT, Facilities
and Indirect costs.
•Transfer Out decreased by $900K in 2021 due to transferring all of the remaining portion of the
Annexation Sales Tax Reserve to the General Fund in 2020.AGENDA ITEM #1. a)
Performance Measures
Human Resources/Risk Management Department
HR/RM operates three programs within the Internal Support CSA
See the Renton Results Section of the Budget Document for a full listing of program measures.
Some performance metrics from our department*
*All program metrics can be found in the Renton Results section of the Preliminary Budget
Document which also includes program descriptions and historical FTE and budget
information. AGENDA ITEM #1. a)
2019 -20 HRRM Accomplishments
Employee Relations Division
•Implemented action steps that were laid out in the 2017 HR Inclusion
Tactical Plan and made progress towards hiring a more diverse
workforce in terms of gender and racial ethnicity.
•Reviewed and revised personnel policies and job descriptions, as well as
created new policies to adapt to changing times.
•Provided Success Signals trainings to teams citywide to enhance
communication skills.
•Developed a Supported Employment Program and made our first hire in
August 2019.
•Completed a market study of benchmarked non-represented wages and
benefits in 2020.
•Implemented new technologies to streamline HR operations and
enhance the onboarding experience. Also implemented a new
performance evaluation system.AGENDA ITEM #1. a)
2019 -20 HRRM Accomplishments
Benefits Division
•Conducted an RFP and replaced the city’s long-time broker for the health insurance plans.
Completed onboarding with the new broker, including updates with the Renton Employee Health
Plan Board (REHP).
•Hired a new Senior Benefits Analyst to replace a retiring employee. Completed onboarding and a
review and update of procedures.
•Reviewed and updated the city’s leave policies, replacing seven policies with one new
comprehensive policy; conducted training for supervisors and provided information to employees.
•Implemented the State’s new Paid Family Leave program, including updating the city’s leave
policies, working with payroll to make necessary updates, and providing training for supervisors and
employees.
•Developed retirement planning workshops for LEOFF and PERS, and conducted nine workshops,
with 107 total participants attending.
•Completed an audit of benefits enrollment and files; addressed discrepancies or missing
documents.
•Based on COVID-19, amended benefits plans to cover testing and treatment at no cost without
prior approval; updated eligibility rules during COVID-related leave; implemented a one-month
health plan rate holiday as a cost saving measure; and implemented a voluntary incentive program.AGENDA ITEM #1. a)
2019 -20 HRRM Accomplishments
Risk Management Division
•Subrogated and collected over $93,000 in funds; an additional $40,000 amount is pending.
•Adjusted a total of 109 claims during this period; 83% of claims (90 claims) were handled by the Risk
Management Department in-house.
•Continually reviewing, updating or creating safety and risk management policies; most recently to
include Driver’s Eligibility, Claims Settlement Authority, and Hearing Conservation Policy.
•Expected reductions in vehicle accidents (reductions in injury & overall bodily injury and property
damage cost savings) through implementation of online employee driver’s training.
•In response to the employee “ask,” provided three de-escalation training sessions conducted by Crisis
Connections, with a total of 51 employees participating.
•Seamless transition of the department with two outstanding hires-Risk Management Analyst Krista
Kolaz and Risk Manager Kelsey Ternes from the RM Analyst position.
•Assisted in the Cyber Incident Response, to include the purchase of Cyber Insurance and Excess Cyber
Insurance, the hire of Baker Hostetler Law, MoxFive, CoveWare , and Kroll services, and general support
and coordination.
•Assisted in the handling of COVID-response for the City. Leading in Safety and Health support for
employees, to include the use of L&I Regulations and Public Health guidelines to create procedures for
Symptoms, Screenings, Tracking, Notifications, Return to Work, Reopening of City Hall plans,
Posters/Signage, Renton 101 Presentations, reporting to King County Health when required by law,
and general support of employees. AGENDA ITEM #1. a)
2021 -22 Employee Relations Initiatives
•Negotiate successor union contracts with all three bargaining
groups.
•Continue to revise and create personnel policies, procedures
and job descriptions to address and adapt to the changing
needs of our workforce.
•Based on budget resources, revisit the findings of the market
study of Non-represented positions.
•Explore and implement an electronic system for personnel
files, eliminating the need for paper files.
•Continue to implement strategies as laid out in the 2020 HR
Inclusion Tactical Plan and measure progress.AGENDA ITEM #1. a)
2021 -22 Benefits Initiatives
•Conduct a compliance audit of the self-funded
insurance plans with the new broker, take any
corrective action that is necessary.
•Update and communicate procedures to support
the post Covid return to on site work, including
accommodating high-risk workers and those
requiring leave for illness or childcare.
•Review city policies related to benefits and
update, as needed.AGENDA ITEM #1. a)
2021 -22 Risk Management Initiatives
•Provide safety and risk management support to city of
Renton departments to proactively identify, assess, mitigate
risks and ultimately save the city from human and
monetary assets losses.
•Protect the city from catastrophic losses through the
purchasing and managing of excess insurance through the
city’s property and liability insurance broker, Alliant.
•Continue collecting funds owed the city from responsible
third parties for damage to city property.
•Review and update safety and risk management-related
policies and procedures.AGENDA ITEM #1. a)
Thank you from Team HRRM!AGENDA ITEM #1. a)
Court Services
2021-2022 Budget
See Department details starting on page 3-28
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission Statement
•The mission of the Renton Municipal Court, as
an independent and impartial branch of
government, is to provide objective, accessible
and timely resolution of all cases
appropriately coming before the Court, the
protection of the rights of all individuals and
the dignified and fair treatment of all parties.
15
AGENDA ITEM #1. a)
Equality, Equity
and the Justice System
AGENDA ITEM #1. a)
Organizational Chart
MUNICIPAL COURT JUDGES
Terry L. Jurado
Kara Murphy Richards
17 FTEs
COURT SERVICES
Bonnie Woodrow
15 FTEs
Infraction Processing
6 FTEs
Criminal Case Processing
6 FTEs
Probation
1 FTE
Court Security Officer
1 FTE
17
AGENDA ITEM #1. a)
Proposed Budget by City Service Area AGENDA ITEM #1. a)
Department Performance Measures
select measurements from a variety of Program’s within the
Court Services Department
AGENDA ITEM #1. a)
Court Filings
20
9,500
10,000
10,500
11,000
11,500
12,000
12,500
13,000
2015 2016 2017 2018 2019
Criminal, Infraction, Parking
-
10,000
20,000
30,000
40,000
50,000
60,000
2015 2016 2017 2018 2019
Photo Enforcement
RENTON MUNICIPAL COURT FILINGS
GRAND
YEAR INFRACTION DUI CRIMINAL Photo Enforcement TOTAL
TRAFFIC NON-TRAFFIC PARKING TRAFFIC NON-TRAFFIC Red Light Speed
2015 4,053 125 4,464 173 602 1,466 17,731 7,859 36,474
2016 4,325 49 4,714 153 646 1,382 15,938 6,728 33,936
2017 4,576 43 4,992 170 599 1,430 16,890 8,354 37,055
2018 5,016 55 5,114 237 717 1,687 40,443 7,771 61,040
2019 3,157 35 5,992 208 552 1,631 43,480 7,543 62,598 AGENDA ITEM #1. a)
Revenue21
CITY CITY STATE COUNTY
REVENUE REVENUE REVENUE REVENUE
YEAR PHOTO ENFORCEMENT SUB TOTAL
INFR/CRIM/PK RED LIGHT SPEED TOTAL REVENUE
2015 $ 1,475,161 $ 1,438,664 $ 758,415 $ 3,672,240 $ 680,914 $ 12,386 $ 4,365,540
2016 $ 1,376,844 $ 1,327,081 $ 643,323 $ 3,347,248 $ 654,995 $ 10,116 $ 4,012,359
2017 $ 1,317,659 $ 1,382,404 $ 763,096 $ 3,463,159 $ 624,777 $ 9,963 $ 4,097,899
2018 $ 1,437,747 $ 2,845,985 $ 682,275 $ 4,966,007 $ 627,431 $ 10,349 $ 5,603,787
2019 $ 1,425,460 $ 3,238,073 $ 694,118 $ 5,357,651 $ 473,256 $ 8,824 $ 5,839,731
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2015 2016 2017 2018 2019
Infraction/Criminal Parking
Revenue
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
2015 2016 2017 2018 2019
Photo Enforcement
Revenue
AGENDA ITEM #1. a)
2019-2020 Accomplishments
•Moved in-person hearing process to Zoom virtual platform due
to Covid-19 health concerns
•Added additional judge to address caseload issues
•Added additional staff due to increased photo enforcement
caseload
•Developed an online public portal with interactive court forms
•Enhanced OCourt forms and expanded Laserfiche workflows for
increased efficiency
•Added additional attorney/client conference rooms for increased
privacy during negotiation process.
22 AGENDA ITEM #1. a)
2021-2022 Goals
•Improve use of Zoom for virtual hearing process
•Continue growth in use of Renton Results for meaningful
budgets and recognizable results
•Continue ongoing staff training to keep pace with changes in
laws, ordinances and court rules
•Upgrade OCourt programs to enhance digital process for
filing and hearing requests online
•Expand online public portal with additional interactive forms
and e-filing ability
•Address probation departments staffing needs and explore
Community Court benefits
23 AGENDA ITEM #1. a)
Fee Increases (2021-2022)
•No fee increases are being considered in this budget cycle
24 AGENDA ITEM #1. a)
Questions?
25
AGENDA ITEM #1. a)
Remaining budget activities
•October 26, 2020
–Council deliberation
–Committee Report
•November 2, 2020 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2019-2020 Budget as required by RCW 35A.34
–Adopt committee report
–1st reading of 2021-2022 Budget ordinance
–1st reading of 2021 property tax levy ordinance/s
–2021-2022 utility rate and user fee ordinance(s)/resolution
•November 9, 2020 –Regular Council Meeting –7:00 p.m.
–2nd reading and consideration of all budget-related legislation AGENDA ITEM #1. a)