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Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Armondo Pavone, Mayor
Jason A. Seth, City Clerk Date
DOT Form 140-063
Revised 09/2005
CAG-19-288, Adden #1-20
ATTEST:12/21/2020
City of Renton
Downtown Core Streetscape Engineering Services November 19, 2020
KPG Project Number: 19052 Page 1 of 4
EXHIBIT A
CITY OF RENTON
DOWNTOWN CORE STREETSCAPE ENGINEERING SERVICES
CAG 19-288
SCOPE OF WORK
SUPPLEMENT #1
NOVEMBER 11, 2020
A.PROJECT BACKGROUND / DESCRIPTION
KPG, P.S. has completed 100% of the design task for the Downtown Core
Streetscape Engineering Services Contract and is continuing to complete the remainder of
the project.
This Supplement will transfer all remaining design funds to provide engineering
support services during the construction phase and extend the contract end date to October 31,
2021.
This supplement will also include Construction Services provided by the Consultant through the
50 days of construction, an estimated 4 weeks of close out, and U.S. Department of
Housing and Urban Development (HUD) audit support after construction is completed.
WORK ELEMENT 10 – CONSTRUCTION SERVICES
This task includes design support, project management, documentation control, materials
testing, and contract administration during the construction of the project. Level of service is
based on a project duration of approximately 50 working days of construction and another
4 weeks of close out procedures with the Contractor. One full time resident engineer
and three-quarter time documentation specialist. 10.1 The Consultant shall provide administration services during construction. This effort
will include the following elements:
•Review monthly expenditures
•Prepare and submit project progress letters to the City along with invoices
describing construction management (CM) services provided each month
Task 10.1 Deliverables:
•Monthly invoices
10.2 Construction Services – Office
10.2A Document Control. Original documentation will be housed at the KPG’s office
and filed in accordance with standard filing protocol to meet HUD
requirements. Document Control also consists of preparing Final Project
Reports for the City and includes:
•Final Estimate (Approving Authority File)
•Comparison of Preliminary and Final Quantities (Approving Authority
File)
•Final Records as identified by HUD (Approving Authority File)
City of Renton
Downtown Core Streetscape Engineering Services November 19, 2020
KPG Project Number: 19052 Page 2 of 4
• Record of Materials Samples and Tests
• Materials Certifications
• Affidavit of Wages Paid
• Release for the Protection of Property Owners and General Contractor
10.2B Weekly Meetings: Attend weekly meetings, including preparation of agenda,
meeting notes, and distribution of notes to attendees. Outstanding issues to
be tracked on a weekly basis. Eight (8) meetings assumed.
10.2C Initial Schedule Review: Perform detailed schedule review of contractor
provided CPM for conformance with the contract documents.
10.2D Lump Sum Breakdown: Evaluate construction contractors’ Schedule of
Values for lump sum items. Review the Contract Price allocations and verify
that such allocations are made in accordance with the requirements of the
Contract Documents. Lump Sum Breakdowns for payment each month will be
calculated with detailed data per HUD requirements.
10.2E Monthly Pay Requests: Prepare monthly requests for payment, review with
the City, contractor and approve as permitted. Utilize City provided format for
pay estimates, or Consultant format. Three (3) estimates assumed.
10.2F Certified Payroll: Process and track all certified payroll per HUD requirements.
Tracking payroll each week. Payroll and payroll logs will adhere to HUD
requirements.
10.2G Weekly Statement of Working Days: Prepare and issue weekly statement of
working day report each week.
10.2H HUD Reporting: Prepare and track all necessary reports per HUD
requirements. Periodically meet with HUD staff as requested to review project
status.
10.2I Subcontractor Documentation: Process / approve all required subcontractor
documentation per HUD requirements. Request to Sublets will be verified and
logged. Certification for Federal Aid will be obtained from all subcontractors.
This includes checking System Award Management System (SAMS),
verifying OM/WBE, verifying business licensing, reviewing insurance
documentation, verifying City business licensing, Intent to Pay Prevailing
Wage and Affidavit of Wages Paid. All subcontractor documentation will be
logged into HUD’s subcontractor logs.
10.2J Audit Oversight: Provide oversight during audits performed by HUD and
others.
10.2K Physical Completion Letter: Following completion of all punch list work,
prepare physical completion letter to the contractor and HUD, and recommend
that City and/or Utilities accept the project.
City of Renton
Downtown Core Streetscape Engineering Services November 19, 2020
KPG Project Number: 19052 Page 3 of 4
10.2L Project Closeout: Transfer all project documents to the City for permanent
storage if requested.
Task 10.2 Deliverables:
• Meeting agendas and notes (assumed 8 meetings)
• Monthly Pay Estimates
• HUD Reporting, if required
• Subcontractor Packets
• Physical Completion Letter
• Final Project Documents
10.3 Submittal / RFI Processing
10.3A Submittals: Perform review of Submittals.
10.3B Request for Information (RFI): Perform review of RFI’s.
10.3C Record of Materials (ROM): The Consultant will prepare and update the ROM
based on the Special Provisions and Plans for use on the project per the
contract specifications and WSDOT/LAG requirements. Maintain the ROM
according to WSDOT Local Programs Requirements. The ROM will track all
of the materials delivered to the site including manufacturer/supplier,
approved RAM’s, QPL items, material compliance documentation, and all
other required documentation.
Task 10.3 Deliverables:
• Completed Record of Material for Material Certification
10.4 Change Management
10.4A Change Orders: The Consultant will develop change orders per the City of
Renton and HUD guidelines, provide technical assistance to negotiate change
orders, and assist in resolution of disputes which may occur during the course
of the project. All change orders will be processed on the specified City of
Renton change order form and receive approval by HUD and the City prior to
issuance.
10.4B Field Work Directives: The Consultant will prepare field work directives as
necessary to keep the contractor on schedule.
10.4C Force Account: The Consultant will track the Contractor’s force account labor,
equipment and materials and provide payment according to HUD
requirements. All force account calculations will be verified by the Consultant’s
Resident Engineer and double checked by the documentation specialist. All
force account work will be approved by the City of Renton.
Task 10.4 Deliverables:
• Change Order(s)
City of Renton
Downtown Core Streetscape Engineering Services November 19, 2020
KPG Project Number: 19052 Page 4 of 4
• Force Account Records
Work Element 10 Assumptions:
City will provide full time Construction Observation / Inspection.
EXHIBIT DPRIME CONSULTANT COST COMPUTATIONSClient:City of RentonProject: Downtown Core Streetscape Engineering ServicesKPG PROJECT NUMBER: 19052 Supplement #1DATE: November 19, 2020Senior Construction ManagerConstruction ManagerSenior EngineerResident EngineerDocument Control SpecialistDocument Control AdminSenior Construction ObserverConstruction Observer IIConstruction Observer IConstruction TechnicianConstruction AssistantSenior Admin Office Admin216 172 187 125 112 76 142 114 91 83 68 103 88 Hours FeeProject Management and Administrative Services412 16 1,804.00$ Review Plans and Specs8 816 1,896.00$ Prepare ROM88 896.00$ Construction Management Office Support 30 360 160 100650 76,130.00$ Construction Management Project Closeout60 60120 14,220.00$ 0 0 34 428 236 100 0 0 0 0 0 0 12 810 94,946.00$ 0 0 34 428 236 100 0 0 0 0 0 0 12 810 94,946.00$ Material Testing Service 5,000.00$ 5,000.00$ -$ 5,000.00$ Mileage at current IRS rate -$ Reproduction Allowance -$ -$ 99,946.00$ Total Subconsultant ExpenseReimbursable Direct Non-Salary CostsTask TotalTask No. Task DescriptionLabor Hour EstimateWE 10 - CONSTRUCTION SERVICESAdministrative Charge (5%)SubtotalTotal Labor Hours and FeeTotal Reimbursable ExpenseTotal Estimated BudgetTotal Hours and Labor Fee Estimate by TaskSubconsultantsPage 1 of 1