HomeMy WebLinkAboutRFQ (Complete) Lake WA Loop TrailPage 1 of 5
CITY OF RENTON
REQUEST FOR QUALIFICATIONS
CONSTRUCTION MANAGEMENT SERVICES
LAKE WASHINGTON LOOP TRAIL PROJECT
The City of Renton (City), in accordance with Policy & Procedure No. 250‐ 02, is soliciting
statements of qualifications for A&E Professional Services for the project listed below. The City
is seeking consultants with expertise in the construction management, inspection and materials
testing for transportation projects with Federal Highway Administration (FHWA) funding, with
offices located in the State of Washington and licensed to do b usiness in the State of Washington.
Interested consultants must submit Statements of Qualifications (SOQ) as outlined below.
Project Description
Lake Washington Loop Trail Project (TIP # 19, 2021‐2026). This project will construct a new cycle
track along Airport Way from Logan Ave S to Rainier Ave S, upgrade existing curb ramps for
compliance with PROWAG standards, install new signage and pavement markings, and upgrade
an existing traffic signal. The City has secured Federal Highway Administration (FHWA) funds for
the Construction Phase of this project. Construction duration is anticipated to be three (3)
months. The project has been advertised for bids with bids due in the first quarter of 2021.
Scope of Work
Provide construction management, field inspection, material testing, and public outreach
services. Under the direction of the City’s Project Manager, the selected consultant will provide
the following:
Construction management, field inspection, materials testing and construction
documentation in conformance with the Washington State Department of Transportation
(WSDOT) Local Agency Guidelines (LAG), Standard Specifications, and City of Renton
requirements.
Public outreach services.
The A&E consultant contract for providing these services will include a Disadvantaged Business
Enterprise (DBE) agreement goal of 16%.
Construction support activities provided by others:
The following activities will be provided by others, contracted separately with the City:
Engineering support during construction will be provided by the Engineer of Record.
Environmental monitoring of the Contractor’s construction activities for compliance with all
regulatory, environmental and permit requirements (e.g. NPDES Construction Permit) may
be provided by the City’s environmental consultant.
Depending on staff availability, a City construction inspector may be assigned to this project.
If this occurs, the Consultant is to provide a lead inspector for this project.
Evaluation Criteria
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Each consultant will be evaluated and ranked based on the following criteria:
1. Project Team
2. Project Experience
3. Project Delivery
4. Post Construction Audits
5. DBE Participation Plan
6. Clarity of SOQ
Information to be provided in Statement of Qualifications (SOQ)
In addition to the items listed below, submittals from consulting firms must include the firm
name; phone and fax numbers; name and e‐mail address for Principle‐in‐Charge and proposed
Construction Manager; disciplines provided by the firm and total number of employees within
Washington State. Similar information shall be provided for any sub‐consultants. A Submittal
Information Form must be completed and attached to the SOQ for the prime consultant and each
sub‐consultant. Refer to WSDOT Local Agency Guidelines, Chapter 31, Appendix 31.72(a) and (b)
for the forms.
Project Team: (20 points, max)
The following information must be provided for each team member proposed for this project.
1. Name, current title with firm and current home office location
2. Total years of experience in industry, total years of experience with firm
3. Professional licenses, training certificates
4. Position proposed for this project and availability in 2021
Project Experience: (30 points, max)
Firm and team members must have demonstrated experience in each of the following categories
for FHWA funded transportation projects that have been complete in the State of Washington,
within the past five (5) years. A completed project is defined as one that has achieved physical
completion within the past (5) years.
1. Construction management and inspection services for FHWA funded transportation
projects that include construction of work elements listed in the RFQ.
2. Record keeping and documentation services for FHWA funded transportation projects
that include construction of work elements listed in this RFQ.
Provide a list of no more than three (3) projects that demonstrate the firm’s and proposed team
members’ capabilities for the areas listed above. Provide a brief description for each project,
along with a brief summary of the role(s) each team member had in the project(s). Projects
should only be included if one or more team members, especially resident engineer(s) and
documentation specialist(s), contributed to the projects.
Project Delivery: (20 points, max)
For each project listed in the “Project Experience” section above, provide the following
information:
1. Successful bid amount and final cost of construction. If the final construction cost was not
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within the successful bid amount, provide a brief explanation.
2. List the number of working days specified in the original construction contract and actual
number of working days utilized upon completion. If the number of working days differ,
provide a brief explanation for the difference.
Post Construction Audits: (15 points, max)
Describe the firm’s role in the success of each project listed for the “Project Experience” section
above, include passage of WSDOT Project Management Review (PMR) and Federal Highway
Administration (FHWA) audits.
1. Provide PMR and FHWA audit results for each project, as applicable. If no audits were
performed on any of the projects listed, state this and provide a brief explanation.
2. Provide an explanation if audits resulted in findings.
DBE Participation Plan: (5 points, max)
The purpose of this category is to evaluate the ability of the firm to meet the DBE goal established
by WSDOT for the A&E construction contract to provide the services listed in this RFQ.
1. Provide a table listing the following:
a. Name of each firm proposed for the project
b. List the DBE registration status with WSDOT (or OEO)
c. List the percentage of the A&E consultant contract work anticipated for the firm
d. List the type of services the firm is anticipated to provide for the project
Clarity of SOQ: (10 points, max)
The SOQ must contain all of the required information, organization in a clear manner on five (5)
single‐sided pages or less, excluding covers, section dividers, cover letter (single page), resumes
and “Submittal Information Form(s)”. The font shall be no smaller than 11‐point. In addition, a
brochure describing the firm may accompany the SOQ.
Selection Process
After the SOQ’s have been evaluated, the highest ranked firm(s) will be interviewed. All firms
submitting SOQ’s will be notified in writing as to their status in the selection process. Final
selection of the most qualified firm will be made based upon the interview(s).
The City will notify the selected firm in writing, meet with th e consultant to reach a complete and
mutual understanding of the scope of services, and begin contract negotiations based on the
level of effort deemed appropriate for the project. If a satisf actory contract cannot be negotiated,
the City will terminate the negotiations with that firm and attempt to negotiate a contract with
the next most qualified firm. The process will continue until an agreement is reached or the
search is terminated.
Submittal
For all submittal requirements, please review the complete RFQ, which is available on the City of
Renton web page, https://rentonwa.gov/bids/. This link will direct you to the City Clerk’s “Call for
Bids, Proposals, Qualifications” page. Under the “Request for Qualifications” section, select
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“Construction Management Services – Lake Washington Loop Trail Project”.
Please submit one (1) original and four (4) individually bound copies of the SOQ, along with one
(1) USB with an electronic version in PDF format. The submittals are to be delivered to the address
below. Submittals are due Thursday, February 4, 2021, no later than 5:00 p.m. (PST). No
submittals will be accepted after that date and time. The City will not be liable for delays in
delivery of submittals due to handling by the US Postal Service or any other type of delivery
service. Faxed submittals will not be accepted.
Address submittals to:
Renton City Clerk’s Office
Renton City Hall – 7th Floor
1055 S Grady Way
Renton WA 98057‐3232
ATTN: Hebé Bernardo
RE: CM Services ‐ Lake Washington Loop Trail
Any questions regarding this submittal process and/or the technical aspects of the project should
be e‐mailed to Hebé Bernardo at hbernardo@rentonwa.gov. Please write the RFQ title in the
subject line. Any questions submitted within two (2) business days of the submittal deadline may
not be addressed.
Consultant Evaluation and Selection Process
After the SOQ’s have been evaluated, the highest ranked firm(s) will be interviewed. All firms
submitting SOQ’s will be notified in writing as to their status in the selection process. Final
selection of the most qualified firm will be made based upon the interview(s).
The City will notify the selected firm in writing, meet with th e consultant to reach a complete and
mutual understanding of the scope of services, and begin contract negotiations based on the
level of effort deemed appropriate for the project. If a satisf actory contract cannot be negotiated,
the City will terminate the negotiations with that firm and attempt to negotiate a contract with
the next most qualified firm. The process will continue until an agreement is reached or the search
is terminated.
Americans with Disabilities Act (ADA) Information
The City of Renton in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in
all of its programs and activities. This material can be made available in an alternate format by
emailing Josef Harnden at jharnden@Rentonwa.gov.
Title VI Statement
The City of Renton in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d‐4 and Title 49, Code of Federal Regulations, Department of Transportation,
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of
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the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity
to submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, national origin, or sex in consideration for an award.
Terms and Conditions
The City may, at its sole discretion, cancel this Request for Qualifications (RFQ), issue a new RFQ,
reject any or all Statements of Qualifications (SOQ’s), seek or obtain data from any source that has
the potential to improve the understanding and evaluation of the responses to this RFQ, seek and
receive clarifications to an SOQ and waive any deficiencies, irregularities or technicalities in
considering and evaluating the SOQ’s.
This RFQ does not commit the City to enter into a contract. The City assumes no obligations,
responsibilities and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by
the parties responding to this RFQ. All such costs shall be borne solely by each Submitter.
Materials submitted in response to this competitive process shall become the property of the City
and will not be returned. All submittals received will remain confidential until the City and the
selected Consultant sign any contracts resulting from this advertisement. All submittals are
deemed public records as defined in RCW 42.56.
_____________________________
Jason A. Seth, MMC
City Clerk