HomeMy WebLinkAboutAdden 1AMENDMENT NO. _1_ TO AGREEMENT FOR PHILIP ARNOLD
PARK SITE IMPROVEMENTS
THIS AMENDMENT, dated _____________, 2021, is by and between the City of Renton (the
“City”), a Washington municipal corporation, and HBB Landscape Architecture, Inc.
(“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively
in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is
effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-19-360, dated
December 12, 2019, to provide necessary services for the Philip Arnold Site Improvements
(referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work and change the
compensation in order to provide additional professional design services for the Philip Arnold
Park site improvements and signage.
NOW THEREFORE, It is mutually agreed upon that CAG-19-360 is amended as follows:
1. Scope of Work: Section 1, Scope of Work, is amended to add work and subtract work as
specified in Exhibit A-1, which is attached and incorporated herein.
2.Time of Performance:All Work shall be performed no later than December 31, 2022.
3. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $47,795.71 from $392,828.67 to
$440,624.38, plus any applicable state and local sales taxes. The additional compensation
shall be paid based upon Work actually performed according to the rate(s) or amounts
specified in Exhibit A-1, which is attached and incorporated herein.
4. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CAG-19-360, Adden #1-21
January 20th
PAGE 2 OF 2
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Juliet Vong
Vice President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 01-15-2020
1-11-21 clb 1007
(approved via email from Cheryl Beyer)
01/20/2021
Hough Beck & Baird Inc. 2102 Fourth Avenue, Suite 1800 Seattle, WA 98121 206-682-3051 Phone 206-682-3245 Fax 07 January 2021
Mr. Alan Wyatt, RLA, ASLA, LEED-AP
Capital Project Manager
City of Renton
1055 S. Grady Way
Renton, Washington 98057
RE: Philip Arnold Park: Scope & Fee Amendment #1
Renton, Washington
Dear Alan:
Betsy and I discussed the additional work items over the phone. Per our conversation, I’ve combined several items into this
Amendment Proposal. This letter is to inform you that HBB Landscape Architecture has expended our fees for the 30% design phase
for the Philip Arnold Park project. I am writing to request compensation for additional level-of effort for the following items:
a) 30% Schematic Design Additional Level-of-Effort.
b) CED Design at Jones Avenue Additional Level-of-Effort.
c) Park Sign Design Additional Level-of-Effort.
Also, per follow-up meeting discussions between HBB and the City, we are including the following scope revisions. These bring t he
scope of the contract into alignment with the current design and process as noted in City of Renton Phone Call Notes dated 2
November 2020.
d) Presentations & Graphics Reduced Level-of-Effort.
e) 60% Design Additional Level-of-Effort.
f) Future Meeting Clarification.
A. 30% Schematic Design Additional Level-of-Effort:
HBB has provided several design iterations that went beyond the original scope. In the anticipation that the design and
coordination of these could be absorbed into our existing fees, we withheld requesting additional services, but that absorption will
no longer be feasible. Additional items to complete 30% have included:
1. Project Management. The original project schedule included a timeline from mid-December 2019 through mid-May 2021.
The original contract includes 18 months of Project Management services. The revised schedule has project completion in
June of 2022. This adds 12 months to the project for the following 2 items:
a. Prepare and provide monthly reports and invoices through June 2022.
b. Project contract, schedule, and meeting notes through June 2022.
This results in additional 6 hrs for monthly reports and additional 12 hrs for schedule and meeting notes.
2. Per Subtask 2.1, the kick-off and site visit are the same meeting to be efficient. Instead of one (1) meeting, these became 2:
one (1) meeting on 1/15/2020 and the site visit on 1/28/2020. Therefore, there was one (1) additional meeting.
3. Per Subtask 2.2, HBB attends up to 3 design reviews/charrettes with City. To Date: HBB has attended 8 design review
meetings:
1. Meeting: 2/6/2020 – Concept alternatives and sign concepts
2. Meeting: 3/18/2020 – Review revised preferred concept
3. Meeting: 4/9/2020 – Review final concept
4. Meeting: 5/19/2020 – Budget discussion with Dean only, not a design review
5. Meeting: 6/12/2020 – Sign concepts review, some design comment discussions
6. Meeting: 7/22/2020 – 30% progress review and entry sign updates
7. Meeting (at Site): 9/8/2020 – Site walk review following draft 30% deliverable - tree issues
8. Meeting: 9/30/2020 – Pathway at tennis court options, playground alts, site furnishings, sign updates
This results in 5 additional meetings.
4. Per Subtask 2.2, HBB and Consultants attend weekly team meetings. Per the original schedule, these were anticipated to
occur through late January and Mid-March or approximately 8 meetings. To date, 11 total team meetings have occurred.
And 2 more are anticipated in order to complete 30% by late October 2020. This would be 5 additional meetings beyond
those originally scoped.
(;+,%,7$
Philip Arnold Park
07 January 2021
Page 2
5. Per Subtask 2.3, HBB prepare 3 conceptual layouts for park improvements. These were presented and reviewed with the
City in Meeting on 2/6/2020. Comments were received from the City on 2/12/2020. Per Subtask 2.3, one (1) round of
revisions was scoped prior to preparing 30% Schematic Plans. To date, HBB has provided 3 revisions:
o REV1: Presented and reviewed site plan in AutoCAD format including revisions from previous review comments
with City in Meeting on 4/9/2020.
o REV2: Received comments from City on 6/4/2020, revised plan then presented and reviewed with City in Meeting
on 7/22/2020. Overall revisions included design refinement at the scramble and planting areas. The plan also
included revised path to be 10’ wide, included a pathway through the playground, and CED entry improvements
based on City review comments.
o REV3: Received comments from City on 9/4/2020, revised plan then presented and reviewed with City in Meeting
on 9/30/2020. This included design revisions and refinements based on City review comments and the addition of
the Cover Sheet, Preliminary Grading and Drainage Plan, Urban Design Plan and Sections, Planting Plan and
Schedule Sheets, and Irrigation Plan and Schedule Sheets.
This resulted in 2 additional plan revisions with meetings beyond the original scope.
6. Per Subtask 2.4, the conceptual design families were prepared for Philip Arnold Park, with the understanding that the
directional and wayfinding systems may be utilized in other parks. The conceptual families were to be narrowed to one (1)
preferred layout to be further developed and integrated into 60%. Additional work in this subtask has included:
o REV1: Presented and reviewed on 6/12/2020 and included 3 revised design families at a design development
level.
Added monument/park entry sign options to accommodate larger and smaller park signs.
Added monument/park entry sign options to accommodate a 2-sided sign.
o REV2: A single, hybrid option of the entry sign, at a design development level, was presented and reviewed on
7/22/2020.
This was 2 revisions beyond that originally estimated in the scope.
B. CED Design at Jones Avenue Additional Level-of-Effort:
1. Cost estimates were prepared for the CED requested design elements
a. Developed cost estimate for CED Design additions per comments received on 6/4/2020.
b. Revised cost estimate with CED items sent to the City on 7/8/2020.
c. Revised cost estimate with CED items sent to the City on 8/3/2020.
2. Additional scope for the team to develop a memorandum with exhibits outlining design implications of CED request
3. Future design scope for CED Improvements include:
a. One (1) additional civil series drawing to include layout and grading of the Jones Avenue curb and gutter.
b. coordination with utility companies for relocation or protection of utilities.
c. coordination with the US Postal Service for relocation or protection of the existing mailboxes.
d. addition and design of ramp across from the Jones Avenue entry.
C. Park Sign Design Additional Level-of-Effort:
1. Prior to 30% Design, revise the conceptual entry sign to a lower profile sign with a maximum height of 4-ft and including a
single row of park icons.
2. Prepare one (1) sign memorandum for Kiwanis Park. The memorandum provides guidance and templates for the design
and fabrication of park sign panels which can be customized in the contract specifications and contract drawings for Kiwanis
Park. The memorandum is anticipated to be approximately 4 to 5 pages in 8.5x11 format and will include:
a. Section 1: Graphic Standards. This will include font sizes and symbols/graphics.
b. Section 2: Materials and Finishes. This will include scaled and dimensioned sign panel design with sign content,
standard colors and color variations, and material and finish types for the sign panels.
c. Section 3: Sign Types. The following sign types are included:
i. Kiwanis Park:
1. One (1) design for a pedestrian-scale park entry sign, double-sided, 4ft-tall maximum height.
2. One (1) design for pedestrian-scale park rules sign.
3. One (1) design for pedestrian-scale wayfinding/direction sign.
(;+,%,7$
Philip Arnold Park
07 January 2021
Page 3
Deliverables:
a. 60% Design Deliverable: 8.5x11 document in .PDF format with scaled design and layout of each sign type and will
include sign graphic standards and materials and finishes in draft format. 60% deliverable may include
placeholders for materials, finishes, mounting, lighting, and footings.
b. 90% Design Deliverable: 8.5x11 document in .PDF format with detailed information noted above. Includes cover
page and table of contents.
c. 100% Design Deliverable: Final 8.5x11 document in .PDF format.
3. Prepare for and attend 3 design review meeting/charrettes with the City of Renton to review sign panel design options and
progress.
D. Presentations & Graphics (revises contract scope item 3.4):
1. The photo boards and preparation and coordination of a PowerPoint presentation will be removed from the deliverables in
Task 3.4. The deliverables will include the following color renderings that will be compatible with PowerPoint (.jpg format):
a. Rendered plan reflecting the 60% design submittal.
b. Up to 2 rendered elevations or vignettes to illustrate design elements. It is anticipated that these 2 will include:
i. One (1) rendering of the scramble area.
ii. One (1) rendering of the boardwalk area.
E. 60% Design Additional Level-of-Effort:
1. Add restoration of the currently non-functional catch basins near the ballfield. Provide recommendations to improve
drainage. One (1) option, per Public Work’s recommendation, will evaluate connecting the ballfield catch basins to a new
drainage structure in the parking lot. The preferred alternative will be included in the drainage plan by PND.
F. Future Meeting Clarification:
1. Meetings below are organized by those listed in the original agreement dated 12 November 2019 in addition to the Sign
meetings noted in Task C.3 above. No additional level-of-effort is anticipated for these meetings. The City of Renton and
HBB will be in attendance at these meetings.
Task Meeting Deliverables prior
to meeting
Purpose (will be adjusted as necessary prior to meetings)
3.1 Meeting #1: 60%
Design
review/charrette
with City of
Renton
x Agenda & Schedule
x Hand Sketches and Photo
Examples
x Site furnishings display
x 60% Progress Drawings
x Review comments received from the City of Renton for 30%
design and discuss solutions or clarifications needed.
x Playground will be presented in hand-sketch format with
supporting photo examples. Review design of the playground
and proposed equipment preferences.
x Scramble will be presented in un-rendered 3-D model format
to include terraces, gathering nodes, seating, etc. Photo
examples of 2 alternative construction methods will be
discussed.
x Discuss site furnishings preferences.
x Discuss SEPA and other permitting requirements.
3.1 Meeting #2: 60%
Design
review/charrette
with City of
Renton
x Agenda & Schedule
x 60% Progress Drawings
x Cost Estimate
x SEPA Environmental
Checklist and TIR
x Rendered plan and
sections/elevations or
vignettes
x Discuss the 60% development in AutoCAD plans and details
for the playground and scramble.
x Discuss 60% level cost estimate.
x Discuss drainage, grading, and utilities including sight lights
and locations. The Grading & Drainage Plan will include
overall grading that accounts for mowers, retention of existing
trees, existing utility lines, and existing irrigation lines.
x Discuss irrigation design and planting design preferences.
x Review Rendered plan and sections/elevations or vignettes.
x Review SEPA Environmental Checklist and TIR.
x Following this meeting, City will provide comments and HBB
will incorporate edits into the final 60% deliverable.
(;+,%,7$
Philip Arnold Park
07 January 2021
Page 4
Task Meeting Deliverables prior
to meeting
Purpose (will be adjusted as necessary prior to meetings)
C.3 60% Sign design
review with City
of Renton
x Agenda
x Sign design display
x Draft outline of sign
memorandum with
placeholders
x Sign details and plans from
60% Progress Drawings
x Review comments received from the City of Renton for 30%
design and discuss solutions or clarifications needed.
x Discuss lighting and materials options to be included in 60%
AutoCAD details, specifications, and memorandum.
x Discuss preferred locations and placement of each sign type
and design of signs within plaza and seating areas.
x Review AutoCAD details of the signs including foundations.
4.1 90% Design
review/charrette
with City of
Renton
x Agenda & Schedule
x 90% Progress Drawings
x Review comments received from the City of Renton for 60%
design and discuss solutions or clarifications needed.
x Discuss development of Specifications.
x Discuss Permit package development and requirements.
x Discuss necessary design items.
4.1 90% Design
review/charrette
with City of
Renton
x Agenda & Schedule
x 90% Progress Drawings
x Cost Estimate
x Discuss the 90% development in AutoCAD plans and details.
x Discuss necessary design items.
x Discuss 90% level cost estimate.
x Following this meeting, City will provide comments and HBB
will incorporate edits into the final 90% deliverable.
C.3 90% Sign design
review with City
of Renton
x Agenda
x Draft sign memorandum
x Sign details and plans from
90% Progress Drawings
x Review comments received from the City of Renton for 60%
design and discuss solutions or clarifications needed.
x Review draft memorandum and overall progress.
5.1 100% Design
review/charrette
with City of
Renton
x Agenda & Schedule
x 100% Progress Drawings
x Review comments received from the City of Renton for 90%
design and discuss solutions or clarifications needed.
x Discuss development of Bid Set and requirements.
x Discuss necessary design items.
5.1 100% Design
review/charrette
with City of
Renton
x Agenda & Schedule
x 100% Progress Drawings
x Cost Estimate
x Discuss the 100% development in AutoCAD plans and details.
x Discuss necessary design items.
x Discuss 100% level cost estimate.
x Following this meeting, City will provide comments and HBB
will incorporate edits into the final 100% deliverable.
C.3 100% Sign
design review
with City of
Renton
x Agenda
x Final Draft Memorandum
x Sign details and plans from
100% Progress Drawings
x Review comments received from the City of Renton for 90%
design and discuss solutions or clarifications needed.
x Review final draft memorandum and overall progress.
(;+,%,7$
Philip Arnold Park
07 January 2021
Page 5
AMENDMENT #1 FEE
In consideration of the above services, we are proposing the following estimated fee (see Exhibit 1 for spreadsheet breakdown).
New Total Contract Amount $ 440,624.38
Assumptions:
1. City will provide written approval of design deliverable in each phase prior to beginning the next design phase.
2. HBB will provide all meeting materials (meeting agenda, graphics that will be reviewed, and project schedule) at
least 1 day before scheduled city review meetings.
3. Sign options include pedestrian scale sign options. Additional sign types and scales, including vehicular scale,
can be included as additional services.
4. All Philip Arnold Park sign elements will be included in the Contract Drawings and Specifications. The Sign
Memorandum will only include the design of the sign panels for Kiwanis Park.
5. Sign panel mounting guidelines, posts, footings, and lighting alternatives for Kiwanis Park is by others and is not
included in the Sign Memorandum.
6. Structural review of sign footings and pole loads for Kiwanis Park is not included.
The above contract amendment request is beyond the existing scope of work tasks as described in our agreement dated
12 December 2019 and would be billed at the rates established in the contract.
Thank you for this opportunity to present our additional service and fee request. We are prepared to negotiate any
adjustments in design services to meet the requirements of the project. If you have any questions regarding the above
proposal, please feel free to call.
Best regards,
HOUGH BECK & BAIRD INC.
Rachel Dotson, WRPA, CPSI
Principal
Attachments: EXHIBIT 1. Team Fee Spreadsheet.
Original Total Contract Amount $ 392,828.67
Contract Amendment #1 (07 January 2021) $ 47,795.71
(;+,%,7$
EXHIBIT 1
Project:
Owner:
Prime Firm:
Date:
HBB PND
TASK A.$16,599.41 $6,310.00
TASK B.$8,216.49 $6,850.00
TASK C.$8,394.15 $0.00
TASK D.($1,694.34)$0.00
TASK E.$0.00 $3,120.00
$31,515.71 $16,280.00
47,795.71$ TOTAL CONTRACT COST
SUBTOTAL
CED DESIGN AT JONES AVENUE ADDITIONAL LEVEL-OF-EFFORT
60% DESIGN ADDITIONAL LEVEL-OF-EFFORT
Philip Arnold Park
City of Renton
Hough Beck & Baird Inc. (HBB)
1/7/2021
30% SCHEMATIC DESIGN ADDITIONAL LEVEL-OF-EFFORT
Summary
PARK SIGN DESIGN ADDITIONAL LEVEL-OF-EFFORT
PRESENTATIONS & GRAPHICS
1 of 3
(;+,%,7$
EXHIBIT 1
Project:
Owner:
Firm:
Date:
Principal PM / LA Design Comp./ Tech Contracts Mngt.
$ 193.76 $ 152.33 $ 96.21 $ 77.50 $ 112.25
TASK A.10.5 41.5 38 50.5 6 $16,599.41
A.1 Project management 12 6
A.2 1 Additional kick-off meeting 11
A.3 6 Additional design review meetings 5.5 7
A.4 5 Additional team meetings 44
A.5 3 Additional plan revisions 3 15 24 37.5
A.6 2 Additional sign design revisions 1 2.5 10 13
TASK B.7 9 20 46 0 $8,216.49
B.1 Previous cost estimating 146
B.2 Previous memorandum with exhibits 4 1
B.3 Future design of CED Improvements 2 8 16 40
TASK C.4 19 4 56 0 $8,394.15
C.1 Revise conceptual entry sign for lower profile sign 1248
C.2 Prepare sign memorandums
60% Draft Memorandum 1 4 16
90% Draft Memorandum 1 6 20
100% Final Memorandum 1 4 12
C.3 Design review meetings 3
TASK D.0-2-8-80($1,694.34)
D.1 No Board or Powerpoint per Task 3.4 -2 -8 -8
TASK E. 00000$0.00
E.1 Drainage design and improvements
21.5 67.5 54 144.5 6
$4,165.84 $10,282.28 $5,195.34 $11,198.75 $673.50 $31,515.71
$31,515.71 COST OF HBB SERVICES
PRESENTATIONS & GRAPHICS
Philip Arnold Park
City of Renton
HBB
1/7/2021
Scope of Work TASK
SUBTOTAL
30% SCHEMATIC DESIGN ADDITIONAL LEVEL-OF-EFFORT
CED DESIGN AT JONES AVENUE ADDITIONAL LEVEL-OF-EFFORT
PARK SIGN DESIGN ADDITIONAL LEVEL-OF-EFFORT
Total Hours
Total Cost
60% DESIGN ADDITIONAL LEVEL-OF-EFFORT
2 of 3
(;+,%,7$
EXHIBIT 1
Project:
Owner:
Firm:
Date:
Senior Engineer
VII
Senior Engineer
V
Staff Engineer
IV
CAD Designer
VI
$ 205.00 $ 175.00 $ 110.00 $ 115.00
TASK A.0 26 16 0 $6,310.00
A.1 Project management 12
A.2 1 Additional kick-off meeting 1
A.3 6 Additional design review meetings
A.4 5 Additional team meetings 44
A.5 3 Additional plan revisions 912
A.6 2 Additional sign design revisions
TASK B.0 14 40 0 $6,850.00
B.1 Previous cost estimating 28
B.2 Previous memorandum with exhibits 4 8
B.3 Future design of CED Improvements 824
TASK C.0000$0.00
C.1 Revise conceptual entry sign for lower profile sign
C.2 Prepare sign memorandum
60% Draft Memorandum
90% Draft Memorandum
100% Final Memorandum
C.3 Design review meetings
TASK D.0000$0.00
D.1 No Board or Powerpoint per Task 3.4
TASK E.2 4 12 6 $3,120.00
E.1 Drainage design and improvements 24126
244686
$410.00 $7,700.00 $7,480.00 $690.00 $16,280.00
$16,280.00 COST OF PND SERVICES
30% SCHEMATIC DESIGN ADDITIONAL LEVEL-OF-EFFORT
CED DESIGN AT JONES AVENUE ADDITIONAL LEVEL-OF-EFFORT
PARK SIGN DESIGN ADDITIONAL LEVEL-OF-EFFORT
PRESENTATIONS & GRAPHICS
Total Hours
Total Cost
60% DESIGN ADDITIONAL LEVEL-OF-EFFORT
TASK
SUBTOTAL
Philip Arnold Park
City of Renton
PND
1/7/2021
Scope of Work
3 of 3
(;+,%,7$