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HomeMy WebLinkAboutContractCAG-21-011 AGREEMENT FOR SERVICES DURING CONSTRUCTION THIS AGREEMENT, dated for reference purposes only as January 11, 2021, is by and between the City of Renton (the "City"), a Washington municipal corporation, and Murraysmith ("Consultant"), a corporation. The City and the Consultant are referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. 2. Scope of Work: Consultant agrees to provide Services During Construction as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the "Work." Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3.Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than January 31, 2023. 4.Compensation: A.Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $1,597,678, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B.Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all PAGE 2 OF 10 Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or w ithout cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the PAGE 3 OF 10 Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not PAGE 4 OF 10 employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant , except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial PAGE 5 OF 10 Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. PAGE 6 OF 10 E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return recei pt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Joe Stowell, PE 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7212 JStowell@RentonWA.gov CONSULTANT Adam Schuyler, PE 600 University Street, Suite 300 Seattle, WA 98101 Phone: (206) 462-7030 Adam.Schuyler@murraysmith.us 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: PAGE 7 OF 10 A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non -discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhib its. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. PAGE 8 OF 10 E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F.Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G.Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19.Other Provisions: A.Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B.General Administration and Management. The City’s project manager is Joe Stowell. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D.Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. PAGE 9 OF 10 G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J.Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N.Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. PAGE 10 OF 10 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Adam Schuyler, PE Principal Engineer Date Date Attest Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Cheryl L. Beyer Senior Assistant City Attorney Contract Template Updated 9/9/2020 January 12, 20211/13/2021 Approved by Cheryl Beyer via 12/23/2020 email City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 1 EXHIBIT A SCOPE OF SERVICES DOWNTOWN UTILITY IMPROVEMENT PROJECT CONSTRUCTION MANAGEMENT SERVICES CITY OF RENTON, WASHINGTON Project Understanding Under the Agreement for the Downtown Utility Improvements Project (DUIP), Phase 2 Preliminary Engineering and Design CAG-18-154 dated August 1, 2018 and Amendments No. 1 through 7, between the City of Renton (City) and Murraysmith, Inc. (Consultant), the Consultant developed bid documents for water, sewer, and stormwater improvements. This Scope of Services for Construction Management Services is based on our understanding of the desired involvement of the Consultant to assist the City during construction of the DUIP. Construction Management Services will include: Project Management Construction Management Supplemental Construction Inspection Design Services During Construction Specialty Subconsultant assistance, including materials testing Fee Estimate The engineering fee estimate, including conditional tasks/contingency, is provided as Exhibit B and is based on the detailed Scope of Services contained herein. The fee breakout per utility is summarized in the following table. Utility Fee Wastewater Utility $798,839 Water Utility $319,536 Stormwater Utility $479,303 Total Project $1,597,678 City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 2 Scope of Services The Scope of Services is based on our understanding of the services needed to meet the construction phase project goals. The Scope of Services includes professional services to provide project management and construction management services, including supplemental construction inspection, construction documentation and administration, and engineering services during construction for the DUIP. The Scope of Services consists of nine tasks. Task 1 – Project Management Task 2 – Construction Management Services Task 3 – Design Services During Construction Task 4 – Public Involvement: EnviroIssues (Subconsultant) Task 5 – Archaeological/Cultural Resources: ERCI (Subconsultant) Task 6 – Materials Testing & Geotechnical: Kleinfelder (Subconsultant) Task 7 – Structural Engineering: CG Engineering (Subconsultant) Task 8 – Cathodic Protection: NW Corrosion (Subconsultant) Each task consists of four components. 1. Objective: Objective of the task 2. Activities: Specific project elements and efforts that will be completed by the Murraysmith project team 3. Deliverables: The finished product that will be delivered to the City via electronic and/or hard copy 4. Assumptions: Assumptions used to develop each Work Task Task 1 – Project Management Objective To provide overall leadership and team strategic guidance aligned with City objectives. To coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations for implementing the project scope. Activities Task 1.1 – Project Kick-Off Meeting Prepare for and conduct project kick-off meeting with City staff and key team members to discuss project, review project schedule and discuss key elements of the project. Prepare a meeting agenda and summary. City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 3 Task 1.2 – Monthly Project Status Reports Report status of work activities, data needs and issues requiring City input through e-mails and phone calls to City Project Manager & Utility Project Managers. Task 1.3 – Coordination with the City Provide up to 132 hours of coordination with various City departments (e.g. transportation, maintenance division, and Community & Economic Development) with interest in the project. 132hours are budgeted for this task. Task 1.4 – Consultant Team Coordination and Safety Plan Manage project staff/consultant team to ensure services are in conformance with the Scope of Services, budget, and schedule. Prepare a project specific safety plan for Murraysmith employees. Task 1 Deliverables One electronic (PDF) copy of Monthly Project Status Reports with invoices. One electronic (PDF) copy of the project specific safety plan. Task 1 Assumptions The Project kick-off meeting will be attended by up to four (4) Murraysmith team members, including the project manager, construction leads, and discipline leads. Project duration is assumed to be 24 months; therefore 24 Monthly Progress Reports are included in the Scope of Work. Task 2 – Construction Management Services Objective Provide construction management, construction administration and engineering services during construction, including supplemental inspection, for the construction of the Downtown Utility Improvement Project (DUIP). Activities Task 2.1 – Construction Management and Administration Provide construction management and administration services to monitor that the Project is completed according to the Project Plans and Specifications. Perform the following tasks. City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 4 Project Coordination: Coordinate and communicate with City and construction contractor on a regular basis to discuss project issues and status. Pre-Construction Conference: Attend the Pre-Construction Conference with up to three (3) consultant team members. Prepare meeting agenda, run meeting, and issue meeting summary. Weekly Construction Meetings: Prepare meeting agendas, run meetings, and issue meeting summaries. Labor Compliance: Assist City with labor compliance documentation for the project, including: confirming contractor and subcontractors are approved to work on the project, approving subcontracts, confirming proper labor compliance posters are installed onsite, reviewing weekly certified payroll, and performing employee wage interviews. o Approve contractor and subcontractor labor rates, including approval of U/DBE logs, wage-rate interview oversight, certified payrolls, and City of Renton business licenses. COA UDBE’s shall be interviewed by the Resident Engineer and make CUF determinations. o Ensure subcontractors are approved for work and have all necessary licenses and submittals. Monthly Progress Estimates: Track quantities of materials installed monthly and draft progress estimates. Review estimates with the construction contractor prior to finalizing and submitting to the City for payment. o Keep a log of aggregate materials tickets (HMA, CDF, concrete, cold mix, rock tickets) showing where the materials were used and how they are to be paid. o Assemble pay estimates for the Contractor, construction management team and documentation specialist to review and for City to process for payment. Assist City with preparation and maintenance of submittal log for sixty (60) submittals: Receive, log, distribute and track submittal reviews and responses for project submittals. o Create and update the submittal log with ongoing submittals; distribute submittals to CM Team. o Review and comment on submittals. Review materials and equipment testing procedures. Review materials and equipment for compliance with Contract Documents and requests for substitute materials and equipment. o Review and provide disposition of project submittals, including QPL, RAM, ASA, and MCC submittals. City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 5 Prepare a permit matrix for easy reference by the contractor and construction management team. Respond to appropriate requests for information regarding permit conditions. Maintain a spreadsheet schedule of status and delivery deadlines of non-material submittals for the purpose of notifying the contractor and construction inspector of pending requirements for upcoming construction activity. Respond in written form to RFI’s (Requests for Information). Issue change orders, including cost calculations (with tax) and maintain a change order log. Change orders shall be prepared by the Resident Engineer on City approved forms, and in compliance with Std. Spec. 1-04.4. Review the Contractors’ “red line” as-built drawings on a monthly basis to verify posted changes for progress payment period. Assist City with review and acceptance traffic control plans. Assess contractor-submitted schedules for feasibility. Assist City with maintenance and updating of the ROM (Record of Material). In the case of a vehicular accident, the Resident Engineer shall write a report describing the incident. Conduct pre-construction meetings as may be required by the non-materials submittal list and preceding construction of features such as wheelchair ramps and catch basins manholes. Conduct pre-construction meetings prior to construction of curbs at raised intersections, wheelchair ramps, and catch basins/manholes. Be present during the forming and pouring of the raised intersection gutters. Be present at the construction of the adjustment rings and frames. Catch basins and manholes shall be inspected immediately following final adjustment. Resident Engineer shall require reconstruction of those not meeting the requirements of the standard plans. Issue a stop work order when there is overwhelming evidence of contractor disregard for an immediate threat to Life and Safety and if archaeological / historic / human remains are found. Coordinate quality assurance activities, including materials or soils testing and earthworks inspection City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 6 Issue the weekly statement of working days. Schedule concrete air entrainment and cylinder sampling / asphalt and aggregate compaction density and compaction testing Perform up to 16 hours of public involvement with businesses and homeowners. Issue field work directives. Build and maintain a photography log. Task 2.2 – Supplemental Construction Inspection (AS NEEDED) Augment City inspection staff as needed in the routine observation of construction to monitor the work by the Contractor and document that the work is in general compliance with the requirements of the Contract Documents. The Construction Inspector is to act as the City’s on-site representative when on-site , is responsible for routine interfacing with the Contractor, and is to observe the Contractor’s operations and work. The Construction Inspector’s activities, in general, will include the following. Augment City inspection staff Observe/inspect the Contractor’s activities, operations, and work and document the Contractor’s work is in general compliance with the requirements of the contract documents Monitor the Contractor’s progress with respect to planned/scheduled work. Document the Contractor’s construction activities (preparation of daily reports, photographs, etc.) Create field note records of bid item work performed. Verify and document that traffic control is per accepted traffic control plans when on-site. Interface with the Contractor. Keep Resident Engineer informed of project progress, issues, and developments. Attend pre-construction conference and construction progress meeting(s)when on-site Review minor change requests by the Contractor. Observe, document, and review the Contractor’s quality control testing Maintain field construction records when on site. City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 7 Assist in the resolution of adjacent property owners or other citizen complaints, limited to 20 total hours. Testing observation Verify that RAM form is accepted prior to material being used on site. Perform material inspection and field approval (including field verification reports). Utility coordination with stakeholders (e.g. PSE, CenturyLink, Comcast, ZAYO) when on- site. Conduct DBE and wage-rate interviews in the field. Track force account labor and equipment / materials; issue force account sheets for additional payment when required. Task 2.3 – Project Closeout & Contract Record Drawings Assist the City with punch list, project closeout, and final acceptance of work. Perform a final review/inspection of work and prepare a final list of items to be corrected. Verify completion of punch list items. Provide post-construction topographic survey. Incorporate red-line drawings provided by Contractor into the final construction drawings and post-construction topographic survey information. Review of record drawing information by the Construction Inspector and Design Team Engineers. Prepare draft record drawings for City review. Prepare a set of final record drawings and accompanying electronic files for submittal to City. Task 2 Deliverables One electronic (PDF) copy of the project kick-off meeting agenda and minutes. Construction observation documentation, e.g. daily reports, photographs, and telephone conversation summaries. Permit condition compliance matrix. Sixty (60) submittal responses. Fifty (50) RFI responses. Five (5) Change Orders. City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 8 Draft and Final weekly construction meeting summaries. Two (2) sets of full-size draft record drawings to the City for review. Final set of record drawings to the City consisting of electronic CAD and pdf files, and two 2) full-size paper copies. All project records upon project completion to City via agreed format (electronically on thumb drive, DVD, or file transfer). Task 2 Assumptions It is assumed that the construction period will be up to twenty four (24) months. Of this time, it is assumed that the supplemental construction inspector will be present forty (40) percent of the time based on a 40-hour work week for the project duration. In addition, it has been assumed that the construction representative will not work overtime (i.e., extra hours during weekdays or on weekends or holidays). Additional effort beyond the reasonable industry standard for each task will be considered Extra Work. Assumed twenty-four (24) monthly pay estimates. Submittal review level of effort includes the initial review and one resubmittal review. Additional reviews of resubmittals by the contractor are considered extra submittal reviews. Murraysmith will prepare Record of Materials (ROM) for project. Murraysmith will maintain ROM through duration of project to confirm approvals of materials. The budget provides for two weeks of part time work to prepare for the Pre-Construction meeting and prepare for the start of construction. The project will be managed per the WSDOT Local Agency Guidelines (LAG Manual). City will prepare and sign Notice to Proceed letter to Contractor. Murraysmith will prepare suspension letters, letters acknowledging substantial completion and final completion for City review, signature and approval. Task 3 – Design Services During Construction Objective Provide design services during the construction period. City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 9 Activities Task 3.1 – Design Team Site Visits Attend 16 site visits to resolve issues by Design Team members other than the Project Manager. Estimated level of effort is based on 4 hours per site visit, including minutes and documentation. Task 3.2 – Construction Support Prepare conformed set of plans and specifications. Design clarifications. Review and respond to up to thirty (30) design-related RFI’s as needed. Review and respond to up to twenty (20) design-related submittals as needed. Review for merit and provide recommendations for up to five (5) change orders as needed. Task 3 Deliverables Five (5) sets of 22” x 34” conformed plans Design team site visit summaries Design-related submittal responses Design-related RFI responses Task 3 Assumptions Design clarifications will be red-lined plan sheet markups, issued as field directives. Task 4 – Public Involvement (EnviroIssues) Public Involvement assistance will be provided by EnviroIssues. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment A — EnviroIssues Proposal. Task 4 Assumptions As listed in individual subconsultant proposals Task 4 Deliverables As listed in individual subconsultant proposals City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 10 Task 5 – Archaeology/Cultural Resources (Equinox Research and Consulting International, Inc. (ERCI)) Archaeological/Cultural Resources assistance to be provided by ERCI. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment B — ERCI Proposal. Task 5 Assumptions As listed in individual subconsultant proposals Task 5 Deliverables As listed in individual subconsultant proposals Task 6 – Materials Testing & Geotechnical (Kleinfelder) Geotechnical engineering and testing assistance to be provided by Kleinfelder. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment C — Kleinfelder Proposal. Testing and Lab services will be provided on an as-needed basis. Task 6 Assumptions As listed in individual subconsultant proposals Task 6 Deliverables As listed in individual subconsultant proposals Task 7 – Structural (CG Engineering) Structural engineering assistance will be provided by CG Engineering. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment D — CG Engineering Proposal. Task 7 Assumptions As listed in individual subconsultant proposals Task 7 Deliverables As listed in individual subconsultant proposals City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 11 Task 8 – Cathodic Protection (NW Corrosion) Cathodic Protection assistance will be provided by NW Corrosion. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment E — NW Corrosion Proposal. Task 8 Assumptions As listed in individual subconsultant proposals Task 8 Deliverables As listed in individual subconsultant proposals Schedule Work will begin upon receipt of a signed contract and notice to proceed, or other agreeable written authorization. Our work is expected to continue over a 24-month construction period, and assumes construction begins within one month of receiving a signed contract and finishes within the 500 working days. Assuming notice to proceed for our contract is given by the end of January 2021, and construction NTP is issued in February 2021, the schedule will extend through February 2023. Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Assumptions: This task order includes support for construction and construction outreach communications. The period of performance for this task order is January 1, 2021 through March 31, 2023. Assumes approximately 27 active work areas for block-by-block construction and restoration work. City of Renton is responsible for media strategy, including serving as media spokesperson. City of Renton will lead drafting and responding to inquiries from members of the public; consultant will assist in review, as needed. Outreach will follow the latest COVID-19 health and safety guidelines. Outreach materials and activities will be adapted to virtual, mailed and other remote formats in coordination with the City of Renton. Given uncertainty around the COVID pandemic, current outreach approaches do not involve in-person interactions. Adjustments to outreach will be made if and when we reach conditions where it is safe to return to face-to-face meetings and interactions. Engagement tools and options will be re-evaluated at that time. It is assumed that in-person outreach support (e.g., flyer distribution) will be conducted by on-site personnel and inspectors. Translation needs in the project area include Spanish, Vietnamese, and Traditional Chinese. The project will use the City’s Language line account for phone-based interpretation when needed. To the extent possible, outreach materials will include content that is translated and relevant to historically underrepresented communities. All outreach materials will at least include information on how to access translations. Key outreach materials will be fully translated. EnviroIssues will coordinate translation and provide as a direct expense. The City of Renton will pay for all other direct costs, including meeting venues, postage, printing, and mail house. Consultant will support coordination with vendors, as needed. Task and Deliverables This scope includes the following major tasks: Task 1: Project Management and Team/Contractor Coordination Task 2: Outreach Materials Task 3: Meetings, Briefings and Events Task 4: Communications and Outreach Tracking and Documentation Task 5: Additional services Task 1: Project Management and Team Coordination Task includes all administrative and management activities, including maintaining the Subconsultant scope of work, schedule, budget, and deliverables; managing risk, change and quality; and communicating with the City of Renton. Activities include: ATTACHMENT A - EnviroIssues Proposal Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Weekly construction meetings: Up to ninety-six (96) weekly construction meetings with the contractor, City of Renton and key construction management personnel involving one consultant staff for one hour each. Public outreach planning meetings: Up to forty-eight (48) coordination meetings with City of Renton and key construction management and/or contractor personnel. Meetings occurring biweekly with up to two consultant staff. Outreach coordination meetings: Up to six (6) coordination meetings with the City of Renton and key personnel from the Downtown Utility Improvement Project and other downtown projects, including the Wells Ave S and Williams Ave S Project, with participation from up to two consultant staff. Team management: internal coordination and oversight of all work products including adherence to scope, schedule, budget, and quality. Monthly progress reports: Up to twenty-seven (27) monthly reports that include accomplishments in previous period, activities next period, changes in scope/schedule/budget, issues, and action items. Monthly invoice shall be separated at the task level. Task 2: Outreach Materials Task includes all public-facing outreach materials, including online, print, and creative outreach materials. EnviroIssues will integrate the City of Renton’s style branding and inclusive outreach principles into materials development (e.g., multilingual materials, Braille materials). Activities include: Construction Engagement & Communications Plan (CECP): one draft and final plan. Fact sheet/Poster: Up to four (4) updates to project fact sheet. Project email and social media updates: Plan and produce up to ninety-six (96) project email updates to share construction impacts and detours, updates at key milestones and to encourage public participation. City will format and distribute emails to project listserv and social media accounts. Project website updates: Provide updated content for up to ninety-six (96) updates of the project page, such as news, photos, documents and graphics. Most updates will be minor and accompany the email updates. Web content will be submitted to City for review, approval and posting. Content may be cross-posted to other pages, including central downtown construction page. Construction flyers: Up to six (6) construction alert flyers notifying businesses and/or residents of construction plans and impacts, as necessary. PowerPoint presentations: Prepare PowerPoint slide template based on proposed utility work and details for use in briefings. Make minor customizations and create new content for individual briefings and monthly updates (up to 12 updates). Project mailings: Design and develop up to eight (8) project-area or subarea mailings to share construction plans and phasing and information about how to engage with the project. Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 FAQ updates: Add up to twelve (12) updates to project external FAQ on website and/or standalone document, based on common questions and feedback from the community. Project overview video: up to four minor edits to existing project overview video and/or voiceover. Flexible graphics development time: up to 60 hours, depending on designer’s rate, for products such as corridor construction signage, business outreach support graphics, detailed intersection base maps or phasing diagrams and infographics. Translations: Coordination and application of key translated materials, captioning, etc. Task 3: Outreach activities and events Task includes all outreach implementation activities, including coordinating notifications, meetings, briefings and other events during construction, including both informal and formal outreach methods needed to reach the DUIP project area. Activities include: Pre-construction outreach: Support business and residential community engagement for initial project outreach, providing project overview and information about construction mobilization, impacts, street demolition, and potential traffic impacts through the following activities: o Distribute mailers and notification emails to businesses with maps and details o Plan and conduct business briefing with Renton Chamber of Commerce o Offer and schedule briefings with individual businesses, properties and organizations, as requested (up to 20). Assumes City staff provide majority of briefings; consultant will staff up to five (5). o Continue to gather information from businesses and residents. Includes up to one hundred (100) follow-up phone calls to properties for purposes of: Identifying and coordination of accessibility to business access during construction Identifying construction impacts to business operations Identifying and addressing wayfinding and business signage needs Identifying and addressing pedestrian path impacts and needs Active construction and street restoration: targeted notifications for utility work moving in a phased, block-by-block sequence (assumes 27 distinct work areas), including the following activities: o Send mailers, email notifications and web updates regarding the active work area business and residential) with maps and details o Support distribution of flyers to detour area (business and residential) with maps and details (hardcopy and/or electronic), as needed o Complete targeted follow-up emails/calls to businesses on the impacted streets, as needed (up to 200 communications) o Review and support pedestrian wayfinding and signage preceding closures, as needed Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Community-wide outreach: opportunities to engage the larger downtown community with project updates and to address questions and concerns. o Up to twenty-four (24) monthly briefings at standing meetings of the Chamber of Commerce and/or Renton Downtown Partnership. Includes logistic and materials preparation support for City of Renton. City will attend and lead coordination; consultant support for notetaking. o Develop briefing plan and schedule and support up to twenty-four (24) ongoing briefings to additional community organizations and stakeholders (may include residential associations, Mayor’s Inclusion Task Force, Renton Farmers Market, North Renton Neighborhood Council, accessibility and mobility groups, and faith communities or service providers). Includes scheduling, providing A/V support as needed, attending and tracking action items and public input. Assumes a combination of remote and in- person participation. Support business construction activities: Up to 40 hours for activities, as requested, such as: o Coordinating content for CED, Chamber of Commerce, and Renton Downtown Partnership’s email and website updates o Including business names, Businesses are Open graphics on detailed project maps / flyers o Supporting wayfinding/business open signage (e.g., designated pick-up locations, display ads, etc.) o Providing customized access maps for businesses, social service providers, faith centers and standard detour language to post on websites and social media Support construction outreach to other community stakeholders: Up to 20 hours for activities, as requested such as: o Coordination and use of interpreter or language line for in-language conversations o Coordination regarding King County Metro service impacts, including possible flyers or calls o Preparing customized access map, wayfinding signage or draft emails for the Farmers Market o Updating project signage and flyers in key community locations, including translations Task 4: Communications and Outreach Tracking and Documentation Activities include: Maintain a database of all project contacts, communications and activities. Data will be maintained in EnviroLytical software and distinguish between residential and business contacts. Log will include specific contact information (including needs identified in survey), comments received and responses provided, as well as commitments made to stakeholders by the City. This log is meant to track all communications forms (i.e., emails, phone calls, one-on-one Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 outreach, briefings, meetings, workshops, open houses, etc.) Assume up to two-hundred-fifty 250) communications. Construction hotline: Maintained by consultant and staffed daily during business hours. Number will be continued from Wells-Williams project, with coordination between teams while both projects are active. Assumes up to fifty (50) calls. Track construction issues: Maintain a tracking document of communications, construction issues and their status. This document will help ensure property owners and community concerns are being addressed and new construction information is adequately communicated. Assumes weekly updates. Develop and maintain an internal Frequently Asked Questions (FAQ) list and key messages. This will be a living document that will be revised as needed throughout the life of the project and used to ensure consistent messaging; assumes monthly review with City and updates. Quarterly outreach summary: Up to eight (8) snapshot summaries of outreach activity over the previous quarter, including themes from communications and emerging issues for team review and use in internal briefings. Task 5: Additional services TBD as contingency task Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Cost estimate Staff Ryan Orth- Senior Associate, PM Jaybee Ragudo- Associate I, Deputy PM Project Coordinator Graphic Designer Graphic Designer III Fully Loaded Billing Rate* $191.00 $108.00 $105.00 $116.00 $153.00 TOTAL HOURS 148.0 636.0 910.0 162.0 6.0 1,862 TOTAL LABOR COST $28,268.00 $68,688.00 $95,550.00 $18,792.00 $918.00 $212,216 TOTAL DIRECT COST $10,095 TOTAL $222,311 Task 1 Task 1: Project Management and Team/Contractor Coordination Total Hours 74.0 151.0 156.0 0.0 0.0 381 Total Labor $14,131.71 $16,340.58 $16,385.14 $0.00 $0.00 $46,857 Task 2 Task 2: Outreach Materials Total Hours 44.0 228.0 270.0 162.0 6.0 710 Total Labor $8,402.64 $24,673.19 $28,358.90 $18,819.99 $916.65 $81,171 Task 3 Task 3: Meetings, Briefings and Events Total Hours 26.0 195.0 286.0 0.0 0.0 507 Total Labor $4,965.19 $21,102.07 $30,039.42 $0.00 $0.00 $56,107 Task 4 Task 4: Communications and Outreach Tracking and Documentation Total Hours 4.0 62.0 198.0 0.0 0.0 264 Total Labor $763.88 $6,709.38 $20,796.52 $0.00 $0.00 $28,270 Note that rates are an average including 4% escalation over three years (2020, ‘21, and ‘22) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Direct costs breakdown Item Quantity Cost Each Total Item Cost Notes Copies - black and white 1000 $ 0.10 $ 100.00 In-house printing Copies - color 100 $ 0.89 $ 89.00 In-house printing EnviroLytical (per month, including tax) 24 $ 275.25 $ 6,606.00 Communications database subscription Mail house 1 $ 1,000.00 $ 1,000.00 For use for vendor services, as needed Phone or voicemail (per month) 20 $ 40.00 $ 800.00 Construction hotline service (Grasshopper), utilizing the same number as Wells-Williams project and taking over this account after their project is complete Materials translation 1 $ 1,500.00 $ 1,500.00 Vendor services for translations, captioning, etc. TOTAL $ 10,095.00 Washington WBE/DBE Certified 1229 Cleveland Avenue Mount Vernon, Washington 98273 Telephone 360-826-4930 Fax 360-826-4830 www.equinoxerci.com September 24, 2020 Ty Tadano, PE Murraysmith 520 Pike Street, Suite 1350, Seattle, WA 98101 P 206.462.7030 Ty.Tadano@murraysmith.us Re: Archaeological Construction Monitoring and Reporting, Renton Downtown Utility Improvement Project, Washington Ty Tadano: Thank you for selecting Equinox Research and Consulting International Inc. (ERCI) for your archaeological construction monitoring needs for the City of Renton’s Downtown Utility Improvement Project. ERCI provides a full-service cultural resource management program and we look forward to providing you timely and professional fieldwork and reporting. Section 106 of the National Historic Preservation Act (NHPA), SEPA and Executive Order 05-05 requires agencies to consider the effects of their actions on historic properties and to consult with others in carrying out historic preservation activities. The State of Washington also has a series of RCWs and associated WACs concerning cultural resources that we are guided by. In providing cultural resource management services for clients, ERCI works in accordance with all applicable laws and regulations. We understand the project is being regulated under SEPA. We understand the existing survey report and monitoring plan have yet to be approved by the Department of Archaeological and Historic Preservation (DAHP) and the affected Tribes. Our response time will be two hours for unanticipated discoveries in those areas that don’t require monitoring. We require a minimum of 48 hours’ notice for monitoring in those areas that require and archaeological monitor. We prefer more lead time if possible. Activities: Provide archaeological monitoring in accordance with the approved monitoring plan On-call services with an agreed upon response time for areas that don’t require an on-site monitor. Assist with any notifications to tribes regarding construction activities Task Deliverables: Archaeological Monitoring Report and monthly reports to the stakeholders. Assumptions: The attached estimate covers the identification and evaluation for protected cultural resources in this project area. The following costs are not included in this estimate: Costs associated with encountering human remains. ATTACHMENT B - Equinox Proposal Equinox Research and Consulting International Inc. (ERCI) Phone: 360-826-4930 Fax: 360-826-4830 Email: kelrbush@equinoxerci.com Website: www.equinoxerci.com 2 Costs associated with any mitigation should an archaeological site be encountered and not be avoided Costs associated with filling out Historic Property Inventory Forms for any historic buildings that will be affected by this project. Costs associated with the additional plan or permit writing required for your project. Thank you for the opportunity to provide cultural resources services for your project, and we look forward to working with you. Regards, Kelly R. Bush Equinox Research and Consulting International Inc. (ERCI) Planning, Management, and Writing Description job classification Hours Rate Cost Project orientation, meetings, review of documents, and project management Principal Investigator 20.00 139.87 2,797.40 Coordinating with governments of affected Tribes Principal Investigator 8.00 139.87 1,118.96 Considering project alternatives 4.00 139.87 559.48 Consultation with SHPO and agencies Principal Investigator 8.00 139.87 1,118.96 GIS, Graphics, layout Arch Tech 4.00 68.38 273.52 Document control, transcriptions, site forms, research Arch Tech 16.00 68.38 1,094.08 Total $6,962.40 Report Writing Description Hours Rate Cost Monthly reports Principal Investigator 20.00 139.87 2,797.40 Final Monitoring report Senior Archaeologist 20.00 99.46 1,989.20 Final Monitoring report Archaeologist 30.00 83.92 2,517.60 Graphics, layout Archaeologist 15.00 83.92 1,258.80 Subtotal $5,765.60 Archaeological Construction Monitoring Description Units Rate Cost 1-4 hr visit per month) Principal Investigator 20.00 139.87 2797.40 Equinox Research and Consulting International Inc. (ERCI) Phone: 360-826-4930 Fax: 360-826-4830 Email: kelrbush@equinoxerci.com Website: www.equinoxerci.com 3 8 hr daily rate includes travel Senior Archaeologist 10.00 825.00 8250.00 8 hr daily rate includes travel Archaeologist 35.00 725.00 25375.00 8 hr daily rate includes travel Archaeological Field Technician 35.00 625.00 21875.00 partial days Senior Archaeologist - hourly 40.00 99.46 3,978.40 partial days Archaeologist - hourly 40.00 83.92 3,356.80 partial days Arch Technician - hourly 40.00 68.38 2735.20 Transcription of field notes Arch Technician - hourly 110.00 68.38 7521.80 Equipment Rental/boats 1,200.00 0.00 Supplies bags, tags etc. 130.00 0.00 Travel (1 hours R/T) 70 45 3150.00 Subtotal $67,992.20 On Call Services On Call Principal Investigator 4.00 139.87 559.48 On Call Senior Archaeologist - hourly 16.00 99.46 1,591.36 On Call Archaeologist - hourly 16.00 83.92 1,342.72 Transcription of field notes Arch Technician - hourly 16.00 68.38 1094.08 Sub total $4,587.64 Indirect Costs Description Units Rate Cost Mileage (100 miles R/T) Construction Monitoring 12600.00 0.575 7245.00 Mileage (100 miles R/T) On call 1000.00 0.575 575.00 Total $7,820.00 GRAND TOTAL $93,127.84 MWRENTON.001C/SEA20P116571_R1 Page 1 of 5 September 18, 2020 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 September 25, 2020 Kleinfelder Proposal No. MWRENTON.001C Murraysmith, Inc. 600 University Street, Suite 300 Seattle, Washington 98101 Attention: Ty Tadano, PE, Principal Engineer Subject: Proposal for Geotechnical Construction Support Services Downtown Utility Improvement Project Renton, Washington Dear Mr. Tadano: Kleinfelder is pleased to present this proposal to provide Geotechnical Consultation and Testing Services for the upcoming construction phase of the City of Renton’s Downtown Utility Improvement project (DUIP). Our goal is to provide responsive and timely services that align with project needs and support successful completion of the project. We look forward to continued partnership with Murraysmith and the City. We are prepared to deliver excellent, value-added services based on our extensive experience and knowledge of the project gained by serving as the geotechnical engineer of record and environmental consultant for the past two and a half years. Our ongoing involvement will enable us to not only provide necessary geotechnical testing and inspections but also stand ready to support the project and protect the interests of the City should challenges arise. Kleinfelder is well qualified to review field conditions for consistency with those described in our reports and document conditions as part of our services. In addition, we are aware of the project’s unique challenges and stand ready to support the construction management team as needed. PROJECT UNDERSTANDING We based our project understanding on our prior experience providing geotechnical engineering services for the project; by review of 90 percent plans; and through discussions with Murraysmith. We understand that the planned utility improvements will include portions of water, stormwater and sanitary sewer pipelines located primarily in the corridor around South 2nd and 3rd Streets. Key challenges include: Numerous trench excavations in proximity to other utilities, buildings and major intersections; Deep excavations, some in excess of 20 feet, that will extend below the groundwater table; Areas of contaminated soil and groundwater that must be properly handled and disposed of; and Complex phasing to maintain traffic and access for local business and residents. ATTACHMENT C - Kleinfelder Proposal MWRENTON.001C/SEA20P116571_R1 Page 2 of 5 September 18, 2020 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 These challenges are further complicated by soil conditions that include some areas of loose / weak soils that are susceptible to sloughing and/or settlement. The contractor’s means and methods must account for these challenges and protect existing infrastructure. We understand the City has not selected a contractor for the project at this time and that a detailed construction schedule is not currently available. However, we understand the project is estimated to last about two (2) years. In the absence of a construction schedule, we have developed a rough order of magnitude estimate of the testing and inspection scope, with the understanding that a refined estimate can be provided when a detail construction schedule is available. Ultimately, our level of effort will depend on the work duration, sequence, the level of coordination provided with the construction management team, and the time required in the field to provide our services. STAFFING APPROACH AND SCOPE OF SERVICES Our proposed Project Manager is Mr. Marcus Byers, PE, who managed Kleinfelder’s prior geotechnical work at the site. Mr. William Rosso, EIT, who was involved in field exploration, analyses, and report preparation for geotechnical and environmental aspects of the project will serve as the assistant project manager. Mr. Rosso will serve as the primary point of contact for the construction management team and review daily field reports prepared by our inspectors and technicians. Mr. Byers will communicate with Mr. Rosso on a regular basis and provide support for technical matters and attend project calls or meetings on an as needed basis. We will staff the project with inspectors and/or technicians qualified to perform the required observations, inspections, and/or testing services. Our services are anticipated to consist of density testing for trench backfill, pavement base rock, and asphalt, with occasional sampling of materials for testing in our soils laboratory. We can provide testing and inspection of reinforced concrete, grout and other construction materials, as requested. We can also monitor installation of and perform periodic monitoring of dewatering and structural shoring systems, as requested. We will prepare daily field reports (DFRs) summarizing daily activities and testing. An electronic draft copy of the DFR will be provided to the contractor after each day on site. We will provide finalized DFR’s to the project team on a weekly basis. As a value-added service, we can offer concurrent testing and field inspection services by assigning staff with expertise in utility trenching and pipe installation, and field materials testing. Utilizing such an individual will provide significant efficiency by providing overall field observation and materials testing needs at the same time. Geotechnical Construction Support Services Task 1: Submittal Review and RFI Response Kleinfelder will review geotechnical aspects of submittals and RFIs for the project such as: Temporary construction dewatering; Temporary structural shoring; Culvert pile foundations; Backfill materials, and; Other geotechnical-related submittals. MWRENTON.001C/SEA20P116571_R1 Page 3 of 5 September 18, 2020 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 We have assumed that this time will be limited to six (6) hours of Principal Engineer and eight (8) hours of Project Engineer time. Task 2: Consulting and Recommendations for Soil Stabilization We have budgeted for our Principal Engineer and Project Engineer to assess soils conditions and provide recommendations should unforeseen soil conditions be encountered. We have assumed that this time will be limited to eight (8) hours of Principal Engineer and eight (8) hours of Project Engineer time with not more than two site visits each. Task 3: Culvert Pile Foundation Inspections We have budgeted for a Kleinfelder Staff Engineer or Geologist to provide full-time observation and documentation of pin pile installation and load testing. A summary of the observed construction activities will be provided in DFRs. We anticipate pile installation and load testing of the piles will take two (2) eight (8) hour workdays. We have included two (2) hours for Principal Engineer review. Task 4: Utility Backfill and Hot Mix Asphalt Testing Prior to the start of work our Project Manager will prepare a project-specific health and safety plan, which will be provided to all field staff. An inspector or technician from Kleinfelder will perform trench backfill density testing as well as density testing during placement of hot mix asphalt. Batch tickets will be periodically checked for conformance to the project plans, samples will be obtained at the project site and delivered to our laboratory for testing as needed. As requested, we have assumed that inspection will be provided on an on-call, part-time basis and that continuous observation of backfilling will be performed by others. We have assumed that 170 days of part-time backfill testing will be required over a period of approximately 34 weeks. Our assumed technician time is 680 hours based on four hours per visit, portal-to-portal. We have included 2 hours per week of assistant PM time for field report review and coordination, as well as 16 hours of Principal Engineer time for periodic review and/or consultation. The contractor’s sequencing and test requests from the construction management team will ultimately dictate our scope. We have assumed that our services will be requested / coordinated on a regular basis by members of the construction management team by communicating with our assistant project manager and dispatcher. Task 5: Laboratory Testing Laboratory testing is anticipated to include grain size analysis, proctors, and asphalt testing. Additional testing may be needed in conjunction with field-testing and observation described above to evaluate whether materials comply with project requirements and are suitable for their intended use. For the purposes of this proposal we have assumed six (6) grainsize analysis and six (6) proctor tests throughout the project. We have also assumed six (6) Asphalt Content, Gradation, and Rice or Marshall Density Tests and two (2) Volumetric Tests during paving. MWRENTON.001C/SEA20P116571_R1 Page 4 of 5 September 18, 2020 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 FEE Kleinfelder proposes to provide the services described above on a time and materials basis using our current 2020 rates, with a 3 percent annual escalation beginning on January 1, 2022. Based on the above assumptions we estimate the required budget will be $94,055. These services will be billed monthly. We will notify you if the requested level of effort exceeds that assumed in preparing this estimate. A more detailed breakdown of our fees is presented on the attached cost estimate table. Costs for the value-added inspection services described above are not included in this amount. We believe this approach provides significant value to the Project and will and are happy to amend our budget to include these services upon request. AUTHORIZATION If this proposal is acceptable, please provide a contract amendment with the previously- negotiated terms and conditions between Murraysmith and Kleinfelder for this project. ASSUMPTIONS We assume that our services can be provided during normal business hours, between 7AM and 5PM Monday through Friday. Work outside these hours, or work in excess of 8 hours per day may incur additional charges. It should be noted our services will not include: (1) supervision, direction, or acceptance of the contractor's work; (2) interpretation or modification of the project plans or specifications; (3) submittal of test results or reports to any regulatory agency (unless specifically requested by the Client in writing); or (4) job site safety. LIMITATIONS Our work will be performed in a manner consistent with that level of care and skill ordinarily exercised by other members of Kleinfelder’s profession practicing in the same locality, under similar conditions and at the date the services are provided. Our conclusions, opinions and recommendations will be based on a limited number of observations and data. It is possible that conditions could vary between or beyond the data evaluated. Kleinfelder makes no guarantee or warranty, express or implied, regarding the services, communication (oral or written), report, opinion, or instrument of service provided. Construction materials observation, testing, and special inspection services provided by Kleinfelder will be performed in accordance with generally accepted procedures practiced within the project area. It should be noted even with diligent monitoring construction defects may occur. In all cases, the contractor is solely responsible for the direction and quality of the work, adherence to plans and specifications, and repair of defects regardless of when they are found. As such, our services are intended to provide the client with a source of professional advice, opinions, and recommendations. When our services are performed on an on-call or intermittent basis, we will be unable to provide an opinion regarding specifications compliance unless our representative has sufficient opportunity to observe the work performed and/or tested. MWRENTON.001C/SEA20P116571_R1 Page 5 of 5 September 18, 2020 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 The presence of our field representative does not constitute nor imply that Kleinfelder is providing any direction, supervision, or layout for the work of the Contractor. Our services are do not include an evaluation, observation, or compliance monitoring or verification of the Contractor’s safety practices, performance or procedures. The contractor is solely responsible for achieving these items. The safety of our employees is of paramount concern to Kleinfelder. You will be notified if the location of your project represents a potential safety concern to our employees. Unsafe conditions for field work will require a modification of our estimated scope of work and associated fees. We will advise you of the additional costs necessary to mitigate these unanticipated conditions, if applicable. Regulations and professional standards applicable to Kleinfelder's engineering services are continually evolving. Techniques are, by necessity, often new and relatively untried. Different professionals may reasonably adopt different approaches to similar problems. As such, our services are intended to provide Costco with a source of professional advice, opinions, and recommendations based on our limited number of field observations and tests, collected and performed in accordance with the generally accepted engineering practice that exists at the time our services are rendered and may depend on, and be qualified by, information gathered previously by others and provided to Kleinfelder by Costco. This proposal is valid for a period of 90 days from the date of this letter. This proposal was prepared specifically for the client and its designated representatives and may not be provided to others without Kleinfelder’s express permission. CLOSURE We thank you for the opportunity to provide Kleinfelder’s professional services and look forward to working with you on this project. If you have any questions, please contact Marcus Byers at 425) 301-0106. Sincerely, KLEINFELDER William R. Rosso, EIT Marcus B. Byers, P.E., P.Eng Professional Principal Geotechnical Engineer Senior Project Manager Attachments: Cost Estimate Table A 250 4th Avenue South, Suite 200 Edmonds, WA 98020 ph. 425.778.8500 | f. 425.778.5536 www.cgengineering.com September 15, 2020 Murraysmith Ty Tadano, PE, Principal 600 University Street, Suite 300 Seattle, WA 98101 206.462.7030 ty.tadano@murraysmith.us Project City of Renton Culvert Alterations – Structural Construction Support Services SW Sunset Boulevard & Rainier Ave South Renton, WA 98057 Scope of Work CG Engineering provided the structural engineering design and drawings for alteration to an existing 8’ tall x 10’ wide box culvert located below the street level at the above-referenced intersection. New access was designed from the street level, down through risers, and into the existing culvert from the top. At a separate location, design and drawings were provided for upgrades to the side walls of the existing culvert where a proposed 21” sewer main will need to cross through. In addition to the culvert alteration work, CG Engineering provided the structural design for the vertical support of 66” and 51.5” water pipes where crossing trenches are required. For this new scope of work, CG Engineering will provide construction support services related to the structural engineering documents. We anticipate this effort to include the review of shop drawings and submittals (such as rebar drawings), substitution requests, instruction and interpretation of the drawings, periodic site visits, and responses to contractor’s questions & RFI’s. Correspondence and coordination of structural construction services will be through Murraysmith. At the end of construction, we will prepare as-built drawings based on red-lines from the contractor. Structural CA Fee = $15,700.00 (NTE) Assumptions Value-engineering services undertaken during construction may be considered an additional service. Revisions due to owner or contractor-initiated changes, or changes required due to unforeseen conditions, may be considered an additional service. ATTACHMENT D - CG Engineering Proposal City of Renton Culvert Alterations – Structural CS September 15, 2020 Murraysmith Page 2 of 2 250 4th Avenue South, Suite 200 Edmonds, WA 98020 ph. 425.778.8500 | f. 425.778.5536 www.cgengineering.com 2020 Schedule of Charges Personnel Charges Hourly Rate Principal $215.00 Associate Principal $190.00 Project Manager $170.00 Structural Engineer III $150.00 Structural Engineer II $130.00 Structural Engineer I $110.00 Civil Engineer III $150.00 Civil Engineer II $130.00 Civil Engineer I $110.00 Planner $130.00 CAD Drafter III $105.00 CAD Drafter II $95.00 CAD Drafter I $85.00 Clerical $80.00 Expert Witness $275.00 ESTIMATED FEES Principal Associate Principal SE II CAD Drafter III Clerical 215 $190 $130 $105 $80 Task 1 - Structural Construction Support 1.1 Submittal Review (Assume 6)1 4 16 21 $3,055.00 1.2 Response to RFI's (Assume 8)2 4 16 22 $3,270.00 1.3 Clarification Sketches (Assume 4)1 4 8 8 21 $2,855.00 1.4 Structural Observations Site Visits (Assume 1)4 4 8 $1,280.00 1.5 On-Site Team Meetings (Assume 4)8 8 16 $2,560.00 1.6 Coordination & Coorespondance 2 4 6 $1,190.00 1.7 Preparation of Record Drawings 2 2 2 4 10 $1,490.00 TOTAL 8 30 54 12 0 104 $15,700.00 CG ENGINEERING LEVEL OF EFFORT STRUCTURAL ENGINEERING CITY OF RENTON CULVERT ALTERATIONS - STRUCTURAL CA TotalCostTotalHours TASK LABOR CLASSIFICATION (HOURS) Page 1 of 2 September 16, 2020 Mr. Ty Tadano, P.E. Murraysmith 520 Pike Street, Suite 1350 Seattle, WA 98101 SUBJECT: City of Renton – Downtown Utility Improvement Project, Cathodic Protection Construction Support Mr. Tadano, We appreciate the opportunity to submit this proposal for providing engineering support during the construction phase of the City of Renton Downtown Utility Improvement Project. In part, this project will includes the installation of corrosion monitoring test stations, electrical isolation equipment, attachment of electrical bonding jumpers, and multiple foreign line crossing with Seattle Public Utilities. Tasks associated with this proposal will include: 1. Review constructor cathodic protection related submittals (2 hours). 2. Provide support with regards to development of change orders and project addenda (8 hours). 3. Participate in teleconference meetings as required (8 hours). 4. Provide two days on-site inspection during portions of corrosion monitoring test station and jumper bond installation. Provide a site visit report after each trip (16 hours total). 5. Upon completion of installation, participate in cooperative interference testing with Seattle Public Utilities. The purpose of this testing will be to verify that the operation of the SPU impressed current cathodic protection system will not be a source of corrosion due to pick-up and discharge of stray electrical current (8 hours). The cost to complete the work of this proposal will be billed on a time and expense basis with a Not-To-Exceed amount of $8,961.98. A cost breakout is included for your information. If you have any questions or would like additional information, please do not hesitate to contact our office. Sincerely, Northwest Corrosion Engineering Jeremy A. Hailey, P.E. P.O. Box 905 Burlington, WA 98233 Phone: (360) 391-1041 Cell: (360) 391-0822 orthwest Corrosion EngineeringN ATTACHMENT E - Northwest Corrosion Engineering Proposal Page 2 of 2 NORTHWEST CORROSION ENGINEERING Job No. Proposal PROJECT: Murraysmith - City of Renton DUIP Construction Services Estimate By: JAH DESCRIPTION: CP Construction Support and Inspection Date:16-Sep-20 Revision:0 SCOPE OF WORK AND BUDGET Investigation and Report JAH HRS 1. Submittal review for corrosion monitoring materials.2 2. Support for change orders and project addenda.8 3. Meeting and teleconferences with client, miscellaneous consulting time.8 4. Two days on-site inspection during and after construction of corrosion monitoring test stations, and electrical isolation equipment. Each site visit will include a report detailing results of our inspection.16 5. After installation is complete, perform cooperative interference testing with Seattle Public Utilities.8 TOTAL HOURS 42 FEES AND EXPENSES Cost JAH: Principal Engineer - $205.37/hr $8,625.54 Administration - 2 hr @ $81.22/hr $162.44 ESTIMATED PROJECT COST Fees $8,787.98 Expenses (mileage 300 @ $0.58/mile)$174.00 ESTIMATED PROJECT COST $8,961.98 Exhibit B ESTIMATED FEES Discipline Breakdown Principal Engineer VI Principal Engineer I Construction Manager V Construction Inspector Technician II Professional Engineer III Administrative III Technician IV Hours Direct Labor Loaded Labor Total Schuyler, A Tadano Schuyler, C Frost Ramos Moss Scharback Williams, B Fee Fee 20%50%30% 100.96 $70.90 $61.59 $49.53 $36.75 $39.38 $47.96 $37.87 Task 1 - Project Management Subtask 1.1 - Kick Off Meeting 2 4 2 4 12 645$ 2,112$ -$ -$ 2,112$ 422$ 1,056$ 634$ Subtask 1.2 - Monthly Project Status Reports 6 24 12 24 66 4,197$ 13,753$ -$ -$ 13,753$ 2,751$ 6,877$ 4,126$ Subtask 1.3 - Coordination with the City 24 72 36 132 8,946$ 29,311$ -$ -$ 29,311$ 5,862$ 14,655$ 8,793$ Subtask 1.4 - Consultant Team Coordination 49 292 341 25,651$ 84,046$ -$ -$ 84,046$ 16,809$ 42,023$ 25,214$ Task 1 Subtotal 79 390 16 2 0 0 551 39,438$ 129,222$ -$ -$ -$ -$ -$ -$ -$ -$ 129,222$ 25,844$ 64,611$ 38,767$ Task 2 - Construction Management Services Subtask 2.1 - Construction Management and Administration 48 96 3120 208 3472 211,447$ 692,818$ -$ 5,220$ 698,038$ 139,608$ 349,019$ 209,411$ Subtask 2.2 - Supplemental Construction Inspection 832 832 41,208$ 135,020$ -$ 3,480$ 138,500$ 27,700$ 69,250$ 41,550$ Subtask 2.3 - Project Closeout & Contract Record Drawings 2 24 80 40 80 40 240 506 22,417$ 73,449$ -$ 9,320$ 82,769$ 16,554$ 41,385$ 24,831$ Task 2 Subtotal 50 120 3200 872 288 40 0 240 4810 275,071$ 901,286$ -$ -$ -$ -$ -$ -$ -$ 18,020$ 919,306$ 183,861$ 459,653$ 275,792$ Task 3 - Design Services During Construction Subtask 3.1 - Design Team Site Visits 16 16 64 96 5,270$ 17,267$ -$ 278$ 17,545$ 3,509$ 8,773$ 5,264$ Subtask 3.2 - Construction Support 25 49 98 8 180 10,110$ 33,124$ -$ 1,000$ 34,125$ 6,825$ 17,062$ 10,237$ Task 3 Subtotal 41 65 0 0 0 162 0 8 276 15,379$ 50,391$ -$ -$ -$ -$ -$ -$ -$ 1,423$ 51,814$ 10,363$ 25,907$ 15,544$ Task 4 - Public Involvement -$ Subtask 4.1 - Public Involvement 12 12 12 36 1,778$ 5,825$ 244,542$ 244,542$ -$ 250,367$ 50,073$ 125,184$ 75,110$ Task 4 Subtotal 0 12 0 0 0 12 0 12 36 1,778$ 5,825$ 244,542$ -$ -$ -$ -$ -$ 244,542$ -$ 250,367$ 50,073$ 125,184$ 75,110$ Task 5 - Cultural Resources Subtask 5.1 - Cultural Resources 12 12 851$ 2,788$ 102,441$ 102,441$ -$ 105,229$ 21,046$ 52,614$ 31,569$ Task 5 Subtotal 0 12 0 0 0 0 0 0 12 851$ 2,788$ -$ 102,441$ -$ -$ -$ -$ 102,441$ -$ 105,229$ 21,046$ 52,614$ 31,569$ Task 6 - Materials Testing and Geotechnical -$ Subtask 6.1 - Geotechnical Engineering Support 12 12 851$ 2,788$ 9,638$ 9,638$ -$ 12,426$ 2,485$ 6,213$ 3,728$ Subtask 6.2 - Materials Testing and Lab 12 12 851$ 2,788$ 93,822$ 93,822$ -$ 96,610$ 19,322$ 48,305$ 28,983$ Task 6 Subtotal 0 24 0 0 0 0 0 0 24 1,702$ 5,576$ -$ -$ 103,461$ -$ -$ -$ 103,461$ -$ 109,036$ 21,807$ 54,518$ 32,711$ Task 7 - Structural Engineering -$ Subtask 7.1 - Structrual Construction Support 12 12 851$ 2,788$ 17,270$ 17,270$ -$ 20,058$ 4,012$ 10,029$ 6,017$ Task 7 Subtotal 0 12 0 0 0 0 0 0 12 851$ 2,788$ -$ -$ -$ 17,270$ -$ -$ 17,270$ -$ 20,058$ 4,012$ 10,029$ 6,017$ Task 8 - Cathodic Protection -$ Subtask 8.1 - Cathodic Protection Support 12 12 851$ 2,788$ 9,858$ 9,858$ -$ 12,646$ 2,529$ 6,323$ 3,794$ Task 8 Subtotal 0 12 0 0 0 0 0 0 12 851$ 2,788$ -$ -$ -$ -$ 9,858$ -$ 9,858$ -$ 12,646$ 2,529$ 6,323$ 3,794$ TOTAL - ALL TASKS 170 647 3216 874 288 254 24 260 5733 335,920$ 1,100,664$ 244,542$ 102,441$ 103,461$ 17,270$ 9,858$ -$ 477,572$ 19,443$ 1,597,678$ 319,536$ 798,839$ 479,303$ Direct Salary Cost (DSC)335,920$ Overhead Cost 192.55%646,815$ Subtotal (DSC + Overhead)982,735$ Net Fee 12%117,928$ Subconsultants 477,572$ Direct Non-Salary Costs 19,443$ Grand Total 1,597,678$ CG Eng.NW Corr.KPG, Inc Subconsultant Total Storm CITY OF RENTON DOWNTOWN UTILITY IMPROVEMENT PROJECT PHASE 4: CONSTRUCTION MANAGEMENT SERVICES FEE ESTIMATE LABOR CLASSIFICATION (HOURS) Subconsultants Expenses Water Sewer EnviroIssues ERCI Kleinfelder CITY OF RENTON December 2020 H:\EVT_Projects\18\2251 - Renton DUIP Phase 2\Phase 4 - Construction Management\COR Phase 4 CM Fee - UPDATED (12.01.2020)Murraysmith, Inc. 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