HomeMy WebLinkAboutContractAGREEMENT FOR SERVICES DURING CONSTRUCTION OF
HIGHLANDS RESERVOIR PHASE 1 - OFFSITE IMPROVEMENTS
CAG-20-133
THIS AGREEMENT, January 25, 2021, is by and between the City of Renton (the “City”), a
Washington municipal corporation, and RH2 Engineering, Inc. (“Consultant”), a Washington
corporation. The City and the Consultant are referred to collectively in this Agreement as the
“Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed
by both parties.
1.Scope of Work: Consultant agrees to provide professional services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than December 31, 2022.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $350,827.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit D. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
CAG-20-133
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specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
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6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7.Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9.Independent Contractor Relationship:
A.The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11.Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12.City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C.Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E.Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F.Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14.Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Eric F. Ott
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7313
EOtt@RentonWA.gov
Fax: (425) 430-7241
CONSULTANT
Ryan Feskens
22722 29th Drive SE
Bothell, WA 98021
Phone: (425) 951-5396
RFeskens@RH2.com
Fax: (425) 951-5401
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17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A.The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
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Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F.Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G.Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19.Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B.General Administration and Management. The City’s project manager is Michael
Mitchell. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H.Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J.Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Tony V. Pardi
President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 03/12/2019 clb (92) 7/13/20
January 22, 20203-19-2021
Approved by Cheryl Beyer via 7/13/2020 email
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EXHIBIT A
Scope of Work
City of Renton
Highlands 435 Pressure Zone Reservoir Improvements
Phase 1 – Off-Site Utilities
Services During Construction
Professional Engineering Services
January 2021
Background
The City of Renton (City) is planning to construct off-site utility improvements as Phase 1 of the
Highlands Reservoir project. The project extents span along NE 12th Street from Edmonds Avenue NE
to Queen Avenue NE, with the existing reservoir site located at 3410 NE 12th Street. Project design
was completed under a separate contract by RH2 Engineering, Inc. (RH2). The City has requested RH2
prepare this Scope of Work to provide engineering services to support the City during project
construction.
The proposed off-site utility improvements include installation of approximately 6,250 linear feet (lf)
of ductile iron water main, one (1) pressure reducing valve (PRV) station, 635 lf of storm and sanitary
sewer pipe, and 3,240 feet of polyvinyl chloride (PVC) communication conduit.
CONSTRUCTION PHASE SERVICES
Scope of Work
The proposed Scope of Work is divided into the following Tasks:
• Task 1 – Project Management Services
• Task 2 – Construction Phase Services
• Task 3 – Supplemental Services
Task 1 – Project Management Services
Objective: Provide project administration and coordination among RH2 staff, the City Project
Manager, and other City staff.
Approach:
1.1 Provide Project Status Reporting: Provide regular status updates of work activities,
information needs, staffing requirements, project outlook, and project issues requiring City
input. Status reporting to be conducted via email, phone calls, meetings, teleconferences, or
virtual meetings.
1.2 Prepare Monthly Invoices and Budget Summaries: Prepare monthly project invoices,
including description of work performed and budget status summaries.
City of Renton
Highlands 435 Pressure Zone Reservoir Improvements Exhibit A
Phase 1 – Off-Site Utilities Services During Construction Scope of Work
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1.3 Provide Quality Assurance/Quality Control (QA/QC): Manage and coordinate the in-house
quality assurance reviews of deliverables.
RH2 Deliverables:
• Regular correspondence, emails, and documentation.
• Initial project schedule and regular updates in electronic PDF.
• Monthly project invoices and budget summaries.
Task 2 – Construction Phase Services
Objective: Provide construction observation and contract administration services during project
construction of the off-site utilities improvements to support the City. As the Engineer of Record,
RH2 will provide periodic observation of the construction to review whether those elements of
construction that are observed by RH2 conform to the project plans and specifications. While not on
site, RH2 will work with the City and its designated inspector to help determine that elements of
construction not observed by RH2 are also in conformance with the project plans and specifications.
It is anticipated that the City will take the lead role in inspection and construction administration and
will handle day-to-day construction observation and administration responsibilities.
Approach:
2.1 Attend Pre-Construction Conference: Prepare for and attend a pre-construction conference
with the contractor, City, impacted or adjacent utilities, and other stakeholders. Discuss
important sections of the construction contract and contract requirements to bring them to
the contractor’s attention. Prepare an agenda and invitation list in coordination with City
Project Manager. Record meeting minutes for distribution to the meeting attendees. The City
will extend invitations for the pre-construction conference to all required parties.
2.2 Conform and Provide Construction Documents: Conform plans and specifications for
construction by incorporating addenda items into the documents. Produce and distribute
construction contract plans and specifications to the contractor and the City at the
pre-construction conference, including: four (4) full-size sets of plans (two (2) for contractor
and two (2) for the City), and eight (8) sets of half-size plans and specifications for the
contractor, City, and RH2 use during construction (four (4) for contractor, and two (2) each
for the City and RH2). Production of hard copies will be provided by outside printing service
and invoiced at cost. The Fee Estimate assumes a budget of $1,000 for these outside services.
Actual costs may vary.
2.3 Review Submittals and Shop Drawings: Review contractor submittals, shop drawings, and
field testing procedures, per the project documents, as requested by the City. Coordinate
with the City regarding substitute and “or-equal” items proposed for use by the contractor.
Provide a written response to the contractor and City for each shop drawing , submittal, and
procedure reviewed. Maintain a submittals tracking sheet and provide to the City upon
request. Provide a file-sharing platform for submittal items accessible to the City, contractor,
RH2, and any other required parties.
City of Renton
Highlands 435 Pressure Zone Reservoir Improvements Exhibit A
Phase 1 – Off-Site Utilities Services During Construction Scope of Work
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2.4 Review Construction Schedule and Pay Requests: Support the City in tracking and projecting
project progress/schedule and costs, validating contractor pay requests, and resolving
discrepancies. Confirm schedule of values quantities in support of the City Project Manager
based on work complete as defined in the contract documents and as supported by City
Inspector daily records.
2.5 Provide On-Call Construction Technical Support Services: Conduct periodic conference calls
with City staff to review contractor’s progress and coordinate oversight of construction
activities for conformance with project plans and specifications . Provide on-call technical
support services, as requested by the City, including but not limited to, attending weekly
construction meetings; performing periodic on-site construction observation, including
construction observation reports for each visit; responding to contractor’s technical
questions and requests for information (RFIs); and reviewing change orders. The City will be
responsible for day-to-day construction administration and inspection services with RH2
supporting the City as requested. RH2 will coordinate with the contractor and City inspectors
to provide supplementary construction observation at critical stages of construction and when
directed by the City. The City will retain and coordinate with testing firm(s) for all special
inspections.
2.6 Attend Final On-Site Observation and Assist with Project Closeout: Conduct a final
walkthrough of the project with City staff and the contractor. Prepare a punch list of
outstanding work items to be completed to achieve Final Completion , perform a follow-up
walkthrough to confirm all punch list items have been addressed, and prepare for the City’s
acceptance of the project. Recommend procedures for timing for accep tance of the project.
Advise the City and contractor of the dates for the warranty periods in accordance with the
construction contract documents.
2.7 Prepare Record Drawings: Provide record drawings representative of the as-constructed
project. Record drawings will be completed based upon contractor, RH2, and City inspector
red-lined markups to conformed drawings. Record drawings will be completed per City
Standards. Provide electronic copies of record drawings in AutoCAD DWG and PDF formats
to the City.
Assumptions:
• The construction duration will be approximately 240 working days.
• RH2 will provide on-call construction technical support services identified in Subtask 2.5 as
requested by the City. An average of twenty-five (25) hours per week for forty-eight (48) weeks
has been assumed for budgetary purposes.
• The City will assume the lead role for construction administration, management, on-site
inspection services, construction observation, and communication with the contractor as the
primary contact.
• At the direction/request of the City, RH2 will attend project meetings, perform reviews, issue
directions and clarifications, and all other Consultant tasks identified herein.
City of Renton
Highlands 435 Pressure Zone Reservoir Improvements Exhibit A
Phase 1 – Off-Site Utilities Services During Construction Scope of Work
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• The City will coordinate water distribution system operation as required for construction
activities.
• The City will prepare, provide, and distribute all public notifications.
• The City will be responsible for all activities related to the supervisory control and data
acquisition (SCADA) system.
• Permitting assistance during construction is outside of this Scope of Work.
• The contractor will be responsible for providing construction survey and staking for field
control and as-built surveying for use in preparing as-constructed drawings.
• RH2 is not responsible for site safety or for directing any contractor in their work.
• The City will coordinate directly with the contractor for testing, system shut downs, and
connections.
• Construction phase services defined in this Task are variable in nature and depend in part on
the contractor awarded the project. RH2’s estimate is based upon an experienced and
reasonable contractor being awarded the construction contract. RH2 recommends the City
budget the amount shown in the estimate plus a contingency amount. The contingency would
cover additional services if a more intensive level of observation and construction support is
necessary.
Provided by the City:
• Project lead for construction inspection and administration. Retention of and coordination
with testing firm(s) for special inspections.
• Preparation and submittal of the Construction Completion Report to the Washington State
Department of Health.
RH2 Deliverables: Deliverables will be provided in electronic format (PDF) unless otherwise noted.
• Pre-construction conference administration and documentation, including pre-construction
conference meeting agenda and minutes.
• Paper sets of full- and half-size plans and specifications as identified in Subtask 2.2.
• Clarifications and written responses to RFIs.
• Change orders and pay requests review and documentation.
• Submittal and shop drawings review and documentation.
• Weekly construction meeting agenda and minutes.
• Construction observation and correspondence with the City and contractor. Construction
observation reports and photos from site visits to be provided to the City ahead of weekly
progress meetings.
• Punch list following final walkthrough.
• Record drawings in AutoCAD DWG format, including all external references.
City of Renton
Highlands 435 Pressure Zone Reservoir Improvements Exhibit A
Phase 1 – Off-Site Utilities Services During Construction Scope of Work
5
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Task 3 – Supplemental Services
Objective: Provide additional service not anticipated at the time of development of this Scope of
Work. Such services will be undertaken only upon written request and authorization from the City.
An estimated reserve budget is included in the Fee Estimate for unanticipated services for this Task.
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Exhibit B: Time Schedule of Completion
City of Renton
Highlands 435 Pressure Zone Reservoir Improvements
Phase 1 – Off-Site Utilities
Services During Construction
ANTICIPATED NOTICE TO PROCEED DATE: March 1, 2021
Task
Anticipated
Completion
Task 1 – Project Management Services December 31, 2022
Task 2 – Construction Phase Services December 31, 2022
Task 3 – Supplemental Services December 31, 2022
ANTICIPATED CONTRACT COMPLETION DATE: December 31, 2022
Overhead
Multiplier
Fee
Multiplier
Negotiated Rate
Per Hour
RATE LIST 188.54%0.12 RATE
Professional I 46.73 88.10 16.18 $151
Professional II 51.37 96.85 17.79 $166
Professional III 56.32 106.18 19.50 $182
Professional IV 60.65 114.35 21.00 $196
Professional V 65.29 123.10 22.61 $211
Professional VI 69.31 130.69 24.00 $224
Professional VII 74.27 140.02 25.71 $240
Professional VIII 77.36 145.85 26.79 $250
Professional IX 77.36 145.85 26.79 $250
Control Specialist I 42.39 79.93 14.68 $137
Control Specialist II 46.11 86.93 15.96 $149
Control Specialist III 50.75 95.68 17.57 $164
Control Specialist IV 55.08 103.85 19.07 $178
Control Specialist V 58.48 110.27 20.25 $189
Control Specialist VI 62.82 118.43 21.75 $203
Control Specialist VII 67.46 127.19 23.36 $218
Control Specialist VIII 70.24 132.44 24.32 $227
Technician I 35.59 67.09 12.32 $115
Technician II 38.68 72.93 13.39 $125
Technician III 43.94 82.85 15.21 $142
Technician IV 47.34 89.26 16.39 $153
Technician V 51.68 97.43 17.89 $167
Technician VI 56.63 106.77 19.61 $183
Technician VII 61.27 115.52 21.21 $198
Technician VIII 64.67 121.93 22.39 $209
Administrative I 23.21 43.76 8.04 $75
Administrative II 27.23 51.34 9.43 $88
Administrative III 32.80 61.84 11.36 $106
Administrative IV 38.68 72.93 13.39 $125
Administrative V 44.25 83.43 15.32 $143
CAD/GIS System $27.50
CAD Plots - Half Size $2.50
CAD Plots - Full Size $10.00
CAD Plots - Large $25.00
Copies (bw) 8.5" X 11"$0.09
Copies (bw) 8.5" X 14"$0.14
Copies (bw) 11" X 17"$0.20
Copies (color) 8.5" X 11"$0.90
Copies (color) 8.5" X 14"$1.20
Copies (color) 11" X 17"$2.00
Mileage $0.560
Subconsultants 15%
Outside Services At Cost
EXHIBIT C-1
Consultant Fee Determination- Summary Sheet
(Negotiated Hourly Rates of Pay)
2021 Fee Schedule
SubConsultant:
RH2 Engineering, Inc
Negotiated
Hourly Rate
Rates listed are adjusted annually.
EXHIBIT C-2
Fee Estimate
City of Renton
Highlands 435 Pressure Zone Reservoir Improvements
Phase 1 - Off-Site Utilities
Services During Construction
Jan-21
Description Total
Hours Total Labor Total Expense Total Cost
Classification
Task 1 Project Management Services 118 26,198$ -$ 26,198$
1.1 Provide Project Status Reporting 58 12,976$ -$ 12,976$
1.2 Prepare Monthly Invoices and Budget Summaries 30 6,310$ -$ 6,310$
1.3 Provide QA/QC 30 6,912$ -$ 6,912$
Task 2 Construction Phase Services 1522 281,420$ 12,086$ 293,506$
2.1 Attend Pre-Construction Conference 22 4,448$ 27$ 4,475$
2.2 Conform and Provide Construction Documents 40 7,452$ 4,778$ 12,230$
2.3 Review Submittals and Shop Drawings 80 15,330$ 246$ 15,576$
2.4 Review Construction Schedule and Invoices 60 11,268$ -$ 11,268$
2.5 Provide On-Call Construction Technical Support Services 1212 222,436$ 4,768$ 227,204$
2.6 Attend Final On-Site Observation and Assist with Project Closeout 28 5,288$ 37$ 5,325$
2.7 Prepare Record Drawings 80 15,198$ 2,230$ 17,428$
Task 3 Supplemental Services 160 30,512$ 611$ 31,123$
3.1 Provide Supplemental Services as Requested 160 30,512$ 611$ 31,123$
PROJECT TOTAL 1800 338,130$ 12,697$ 350,827$
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