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CHILDHAVEN Rays Up 2021-2022
Original Contract CAG 21-064
CONTRACT AMENDMENT NO. 1
This CONTRACT AMENDMENT, made and entered into this _________ day of ___________, 2021
between the City of Renton (the “City” or “Renton”), Washington municipal corporation, and
Childhaven (“Agency”) amends an earlier Agreement (AGREEMENT) dated March 29, 2021. The City and
the Agency are referred to collectively in this Amendment as the “Parties”.
WHEREEAS the CITY and Agency mutually desire to amend the original AGREEMENT:
NOW THEREFORE, it is mutually agreed that the terms, stipulations and conditions of the original
AGREEMENT shall be binding upon the parties hereto except as insofar as amended by the CONTRACT
AMENDMENT as follows:
I.
SCOPE OF SERVICES, is amended as summarized in Exhibit A-Amendment 1 attached hereto. Budget on
page 11 is corrected to reflect the correct funding amount, and Outcome 1 had been edited. Exhibit A-
Amendment 1 hereby entirely replaces the original Scope of Services attached as Exhibit A to the
original AGREEMENT.
II
All other terms and conditions set forth in the original AGREEMENT are unchanged by this amendment
and shall continue to govern.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last
signed by the Parties below.
CITY OF RENTON
By: _____________________________
Kelly Beymer
Administrator
________________________________
Date
Approved as to Legal Form
By Renton City Attorney’s Office
By: _____________________________
Senior Assistant City Attorney
________________________________
Date
AGENCY:
Childhaven.
By: _______________________________
Jon Botten
Executive Director
__________________________________
Date
Page 1 of 3
Exhibit A – Amendment 1
Scope and Schedule of Work
2021-2022 Program Services Agreement
Agency: Childhaven 2021
Funding:
$14,185
Program: RAYS UP 2022
Funding:
$14,185
This funding
will provide:
Drop out prevention program
Total:
$28,370
Effective
Date
Year 1: January 1, 2021– December 31, 2021
Year 2: January 1, 2022– December 31, 2022
Annual Program Outputs: Renton Need Area:
Unduplicated Renton Residents 5 Economic Opportunity
Number of Youth Service Hours 135
Number of Support Group Hours 15
The Agency shall provide the approximate number of City of Renton clients with the following
services each year of the agreement. Services shall be provided in a manner which fully
complies with all applicable federal, state and local laws, statutes, ordinances rules and
regulations, as are now in effect or may be amended or enacted during the course of the
Agreement.
Quarter Service Unit # of Units Cumulative
Total
1st Unduplicated City of Renton clients served 2 2
Number of Youth Service Hours 34 34
Number of Support Group Hours 4 4
2nd Unduplicated City of Renton clients served 1 3
Number of Youth Service Hours 34 68
Number of Support Group Hours 4 8
3rd Unduplicated City of Renton clients served 1 4
Number of Youth Service Hours 34 102
Number of Support Group Hours 4 12
4th Unduplicated City of Renton clients served 1 5
Number of Youth Service Hours 33 135
Number of Support Group Hours 3 15
DocuSign Envelope ID: 607C3F21-8A05-429A-9FB6-B5FFE23DF1D2
Page 2 of 3
Definition of Units of Service:
Youth Services: Includes one-on-one bi weekly/weekly coaching/mentoring., initial
interviews with youth, contact with parents/guardians, and other adults in the youths” lives;
case management, and follow-up with youth who have left the program. Calculated in
hourly increments.
Support Group: Measured in hours. Hours of group sessions between a RAYS UP Case
Manager and a group of students
Budget $14,185 Annually
Personnel $14,185
Non-Personnel $0
The above Services shall be provided by December 31, 2021 for year one of the two-year
Agreement and December 31, 2022 for year two of the Agreement.
I. Contract Administration
- The Agency shall notify Renton, in writing, within ten (10) calendar days of any changes in
program personnel or board membership.
- By April 15, the Agency shall provide Renton with an annual calendar showing dates and times
of operations of sites, including times and dates of closure. Hours of operation during the period
of the Agreement must be consistent with the annual calendar provided. The Agency will notify
Renton in writing (e-mail is sufficient for the purposes of this requirement) of any deviations from
the calendar that are three (3) calendar days in length or longer. Notifications shall be provided
at least five (5) business days prior to closure except in extreme emergencies, in which case
notification should be made as soon as possible.
- The Agency shall provide Renton with a current list of its Board of Directors, general or limited
partners, as applicable. The list should include city of residence and vacant positions.
-The Agency will provide a copy of the current year’s audit when it is available, along with any
audit management or cover letters provided.
II. Demographic and Outcome Data Report
The Agency shall collect and retain demographic data requested from the persons served through
this contract. Data should be tracked in an ongoing manner and submitted annually by January 30
of the following year. Outcome data shall be submitted annually in conjunctions with the
Demographic report. Data should be collected and demonstrate the program’s progress toward
Outcomes as specified below.
Outcomes 1.70% of students will achieve their student created SMART goals.
DocuSign Envelope ID: 607C3F21-8A05-429A-9FB6-B5FFE23DF1D2
Page 3 of 3
Measurement: Goal achievement will be measured by staff during meetings with client and
documented.
QUARTERLY REPORTS DUE DATES
1st through 3rd quarter reports 1st = April 15th
2nd = July 15th
3rd = October 15th
Note: Programs not at the 90% performance
level by the end of the third quarter may be
asked to submit a preliminary performance
report with the 4th quarter reimbursement
request.
4th and final annual reimbursement First week in January. Date to be
announced.
Outcomes and demographics January 31, 2022/ January 31, 2023
Regular Monitoring Visit: The Agency shall allow the City to conduct a regular
monitoring visit to the Agency, at a date and time agreeable to the parties which shall
be no later than 30 days after the city’s request.
DocuSign Envelope ID: 607C3F21-8A05-429A-9FB6-B5FFE23DF1D2