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CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, August 2, 2021
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely
through Zoom. Audience comments will be accommodated through Zoom, but the public is
requested to sign up for such testimony by calling 425-430-6501 or emailing
cityclerk@rentonwa.gov or jsubia@rentonwa.gov by 10 a.m. on the day of the meeting. The
public may also submit comments in writing to cityclerk@rentonwa.gov by 5 p.m. on the day
of the meeting.
For those wishing to attend by Zoom, please (1) click this link:
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253-
215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 10 a.m.
on the day of the meeting to request an invite with a link to the meeting.
Those providing audience comments will be limited to 5 minutes each speaker unless an
exception is granted by the Council. Attendees will be muted and not audible to the Council
except during times they are designated to speak. Advance instructions for how to address
the Council will be provided to those who sign up in advance to speak and again during the
meeting.
1. CALL TO ORDER
2. ROLL CALL
3. PROCLAMATION
a) Farmers Market Week - August 1 - 7, 2021
4. ADMINISTRATIVE REPORT
a) Administrative Report
5. AUDIENCE COMMENTS
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of July 19, 2021.
Council Concur
b) AB - 2915 City Clerk reports bid opening on July 20, 2021 for the Renton Highlands
Sanitary Sewer Rehabilitation Phase II project, CAG-20-104, and submits the staff
recommendation to award the contract to the lowest responsible and responsive bidder,
Insituform Technologies, LLC, in the amount of $688,682.88. The project will rehabilitate
approximately 19,173 linear feet of approximately 80-year-old 8-inch and 12-inch
concrete sewer mains with Cured in Place Pipe (CIPP).
Council Concur
c) AB - 2913 Community Services Department recommends approval of a grant agreement,
subject to approval to form by the City Attorney Department, with the Association of
Washington Cities working in collaboration with the Washington Parks and Recreation
Association and under the direction from the Washington Office of Superintendent of
Public Instruction, to accept $25,155 in grant funds for the expansion and enhancement
of the Recreation and Neighborhood Division's 2021 STREAM Team summer camp
program, based at the Renton Community Center.
Refer to Finance Committee
d) AB - 2909 Community Services Department requests approval to waive parking, rental
and permit fees in the amount of $600 for the Renton River Days Music at the Piazza Park
event (occurred July 24, 2021), $750 for the C.A.S.T. For Kids Take A Warrior Fishing event
(occurring August 14, 2021), $385 for the Community in Schools of Renton Back-To-
School Block Party (occurring August 29, 2021), and $750 for the C.A.S.T. For Kids
Foundation Children's Fishing event (occurring on September 11, 2021). Total amount of
fees requested to be waived: $2,485.
Refer to Finance Committee
e) AB - 2911 Executive Department requests approval to hire a Digital Communications
Specialist at Step D of salary grade a17.
Refer to Finance Committee
f) AB - 2916 Human Resources / Risk Management Department recommends confirmation
of Mayor Pavone's appointment of Preeti Shridhar as the Equity, Housing, and Human
Services Administrator, at Step D of salary grade m49, effective August 1, 2021.
Council Concur
g) AB - 2903 Public Works Transportation Systems Division recommends approval of a Letter
of Understanding, with Flatiron-Lane Joint Venture, in order to accept a contribution of
$200,000 for the City's Gateway Enhancement Project located at NE 44th St and I-405, as
mitigation for design changes for the NE 44th St Interchange project on I-405.
Refer to Transportation (Aviation) Committee
h) AB - 2908 Public Works Utility Systems Division submits Kennydale Reservoir Schedule C
project, CAG-20-128, with PGH Excavating, Inc., and requests approval of the project and
authorization to release the retainage bond after 60 days, once all State releases are
obtained.
Council Concur
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Utilities Committee: Agreement for Professional Services with RH2 Engineering, Inc. for
Design of the West Hill Booster Pump Station Improvements Project
8. LEGISLATION
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. EXECUTIVE SESSION
a) RCW 42.30.110(1)(b) To consider the selection of a site or the acquisition of real estate
for approximately 40 minutes.
11. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
CANCELED
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
Armondo Pavone Mayor
<Proc{amation 'Wliereas, tarmers markets are essential businesses that connect families to healthy, local foods and
agricultural products directly from Washington farmers and independent food businesses; and 'Wliereas, farmers markets attract thousands of shoppers each week and thereby stimulate local farming and
downtown business economies with sales throughout each market day; and 'Wliereas, farmers markets incubate new farm businesses and young farmers with small budgets to hone their
entrepreneurial skills, develop their products, grow a loyal shopper base, and build experience in order to be
succ�ssful; and 'Wliereas, farmers markets ensure healthy food is accessible to everyone, especially people receiving nutrition
assistance benefits such as Women, Infants, and Children (WIC), Senior Farmers Market Nutrition Program
checks, Supplemental Nutrition Assistance Program (SNAP) benefits, as well as providing SNAP Market Match
programs; and 'Wliereas, during the COVID-19 pandemic, farmers market professionals worked closely with health officials
and risk managers to provide safe shopping experiences and meet service demands to make community
spaces safe and accessible to the public; and 'Wliereas, the Renton Farmers Market is celebrating its 20th season, open each Tuesday through September
from 3:00 to 7:00 p.m. in Renton's downtown Gateway Park; and 'Wliereas, its mission is to promote economic vitality and the City of Renton appreciates farmers market
professionals who nurture entrepreneurship and foster successful partnerships with businesses and
community leaders; !Now, tlierefore, I, Armondo Pavone, Mayor of the City of Renton, do hereby proclaim the week of August 1-7,
2021, to be:
in the City of Renton, and I urge all residents to join me in recognizing the many benefits
of our local Renton Farmers Market.
In witness whereof, I have hereunto set my hand and caused the seal of the City of
Renton to be affixed this 2nd day of August, 2021.
Arma
Mayo enton, Washington
R nton City Hall, 7th Floor 1055 South Grady Way, Renton, WA 98057 • rentonwa.gov
AGENDA ITEM #3. a)
EXECUTIVE DEPARTMENT
M E M O R A N D U M
DATE:August 2, 2021
TO:Randy Corman, Council President
Members of Renton City Council
FROM:Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT:Administrative Report
Come join the Renton Police Department at the Renton Farmers Market on Tuesday,
August 3 from 3 to 7 p.m. to celebrate National Night Out! National Night Out is a
night that citizens across America can send a powerful message about neighborhood
unity, awareness, safety, and police-community partnerships. It is especially
important to support and show our community we are united and dedicated to
building a safer and more caring America.
We will not be registering individual neighborhoods this year, but we would love for
you to come visit our booth at the market, where you can give the game wheel a
spin for fun prizes, participate in an art activity, or even better, come join Renton PD
personnel in conversation about topics that you are curious or concerned about.
In partnership with Communities and Schools, we are also conducting a shoe drive
to benefit local students. We are asking community members to bring along a new
pair of shoes to our booth during this event. These donations will be distributed to
youth during Communities in Schools’ Back to School Event in August.
We are excited to start engaging with you in person again and cannot wait to see
you on August 3!
Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open. Preventative street maintenance, traffic impact projects, and road
closures will be at the following locations:
Tuesday, August 3, 7:00 a.m. to 4:00 p.m. Street maintenance crews will be
closing the northbound lane of 116th Avenue SE between SE 168th Street and SE
164th Street to conduct asphalt repairs. Flaggers will be on site to maintain
traffic flow during this time.
AGENDA ITEM #4. a)
Randy Corman, Council President
Members of Renton City Council
Page 2 of 2
August 2, 2021
Wednesday, August 4, 7:00 to 11:00 a.m. Street maintenance crews will be
repaving a portion of roadway near 154 Blaine Avenue NE. Flaggers will be on
site to maintain traffic flow during this time.
Ongoing Trail Closure through Summer 2021. Ripley Lane North Trail closure
just north of the VMAC and the trailhead going north in support the WSDOT I-
405 Renton to Bellevue Widening and Express Toll Lanes Project. Questions may
be directed to Justin Johnson at 425-902-7172.
Lake Washington Loop Trail Project, Logan Avenue South and Airport Way.
Lane closures continue between now and project completion in late
summer/early fall. For more information and project updates, please visit the
project webpage at
https://rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9346818.
Williams Avenue South and Wells Avenue South Conversion Project. Impacts
to traffic will continue throughout this area between South 2nd Street and South
3rd Street. Please visit the project webpage at https://rentonwa.gov/ww for
more information.
Downtown Utility Improvement Project. The Downtown Utility Improvement
Project requires several roadway closures and detours between now and project
completion in 2022. For more information on current upcoming road closures
and traffic impacts or to sign up for email or text alerts, visit the project website
at https://rentonwa.gov/duip.
AGENDA ITEM #4. a)
July 19, 2021 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, July 19, 2021
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Angelina Benedetti, Council Position No. 2
Valerie O'Halloran, Council Position No. 3
Ryan McIrvin, Council Position No. 4
Ed Prince, Council Position No. 5
Ruth Pérez, Council Position No. 6
Kim-Khánh Vǎn, Council Position No. 7
(All councilmembers attended remotely)
Councilmembers Absent:
MOVED BY CORMAN, SECONDED BY PRINCE, COUNCIL EXCUSE ABSENT
COUNCILMEMBER RYAN MCIRVIN. CARRIED.
(Councilmember McIrvin entered the meeting at 7:01 p.m.)
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Cheryl Beyer, Senior Assistant City Attorney
Jason Seth, City Clerk
Judith Subia, Council Liaison
Preeti Shridhar, Deputy Public Affairs Administrator
Chip Vincent, Community & Economic Development Administrator
Martin Pastucha, Public Works Administrator
Kari Roller, Administrative Services Administrator
Ellen Bradley-Mak, Human Resources and Risk Management Administrator
Kelly Beymer, Community Services Administrator
AGENDA ITEM #6. a)
July 19, 2021 REGULAR COUNCIL MEETING MINUTES
Cailin Hunsaker, Parks & Trails Director
Ron Straka, Public Works Utility Systems Director
Kim Gilman, HR Labor Manager
Wendy Rittereiser, HR Benefits Manager
Amanda Askren, Property & Technical Services Manager
Kristi Rowland, Organizational Development Manager
Rob Shuey, Building Official
Paul Hintz, Senior Planner
Interim Chief Jon Schuldt, Police Department Administrator
Commander Ryan Rutledge, Police Department
(All City staff attended remotely except City Clerk Seth)
PUBLIC HEARING
a) Extend Interim Zoning Controls in the Urban Center (UC) Zone: This being the date set, and
proper notices having been posted and published in accordance with local and State laws,
Mayor Pavone opened the public hearing to consider extending Interim Zoning Controls for
the Urban Center (UC Zone).
Senior Planner Paul Hintz introduced himself to Council and noted his contact information for
the public. He explained that Emergency Ordinance 6012 was adopted on January 25, 2021,
establishing interim zoning controls for the Urban Center (UC) zone:
1. Development of multifamily requires commercial space integrated into the ground
floor equivalent to 33% of the site’s land area;
2. Subject to Residential Mixed‐Use Standards of RMC 4‐4‐150; and
3. Building setbacks of the Commercial Arterial zone.
Mr. Hintz stated that State law allows interim controls to be extended after a public hearing if
a work program is developed. He then reported that staff has initiated a work program and
are requesting these interim zoning controls be extended until October 31, 2021.
Continuing, Mr. Hintz reported the following:
• The Urban Center (UC) zone is intended for the creation of dense employment,
destination retail, recreation, and public gathering spaces, with the potential for large
scale redevelopment opportunities that will create a mixed‐use retail, employment
and residential center;
• The purpose of the UC zone is to provide an area for pedestrian‐scale urban mixed‐
use development that supports the residential and employment goals of Renton’s
Regional Growth Center;
• A development agreement between the City of Renton and The Boeing Company
governing many of the use and development standards in the UC zone sunset on
December 31, 2020;
• Without that development agreement there are insufficient zoning controls for new
development in the UC zone, as compared to the zoning controls of other commercial
zones in the City, thereby limiting the City’s ability to further the policy and purpose
of the zone.
AGENDA ITEM #6. a)
July 19, 2021 REGULAR COUNCIL MEETING MINUTES
Concluding, Mr. Hintz stated that the purpose of tonight’s hearing is to accept public
testimony and vote on interim zoning controls.
Mayor Pavone invited public comment. There being no public comments or deliberations, it
was
MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL CLOSE THE PUBLIC HEARING.
CARRIED.
ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2021 and
beyond. Items noted were:
• Update from the Parks and Trails Division:
o Construction begins in August to retrofit the May Creek Trestle to provide a
12-foot-wide paved trail bridge for the Eastrail. Detour around the site is out to Lake
Washington Boulevard North and back onto the trail. For your safety, please follow
directions on all posted signage. Email Eastrail@kingcounty.gov with any questions.
o Renton Farmers Market continues at Gateway Park each Tuesday from 3:00
to 7:00 p.m. Purchase fresh produce, prepared foods, flowers, and more; enjoy
crafting in the children’s area and live music provided by Renton’s Municipal Arts
Commission. Supplemental Nutrition Assistance Program and matching dollars are
also available. See the Renton Farmers Market webpage for more information.
• Update from the Parks Planning and Natural Resources Division:
o The basketball court at Thomas Teasdale Park is reopened after being
demolished and replaced, and with a new mow curb. The new court complements the
colors of the adjacent playground that was renovated in 2019.
For updated parks and trails information, visit rentonwa.gov/parks or contact
Community Services at 425-430-6600.
• Are you looking for a fun and educational activity for your five to 12-year-olds this
summer? Renton Police Department has partnered with Renton Regional Fire
Authority to present a five-week Virtual Youth Public Safety Academy. Weekly from
Wednesday, July 21 to August 11, the departments will post a video with a link to an
activity that your child can complete at their own pace. You can participate in all
activities or just the ones that are of interest. On Wednesday, August 18, the last
activity will be a virtual Q&A with a police officer and firefighter. It's an excellent
opportunity to ask questions and learn about police and fire careers. Please go to the
Renton Police Department Facebook page for more information.
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of July 12, 2021. Council Concur.
AGENDA ITEM #6. a)
July 19, 2021 REGULAR COUNCIL MEETING MINUTES
b) AB - 2906 City Clerk reported bid opening on May 27, 2021 for CAG-21-003, Houser Way
Intersection and Pedestrian Improvements project, and submitted the staff recommendation
to award the contract to the lowest responsive and responsible bidder, Westwater
Construction Company, in the amount of $1,169,867.05. This project will make improvements
at the intersections of Houser Way S with Wells Ave S and Williams Ave S, including raised
asphalt intersections, new curb/gutter/sidewalk, illumination, streetscape landscaping,
channelization/signing, storm drainage, and a new 12" water main installed in an existing
casing under the BNSF railroad tracks. Council Concur.
c) AB - 2907 City Clerk reported bid opening on June 24, 2021 for the Duvall Ave NE - NE 9th St
to Sunset Blvd (SR-900) project, CAG-20-065, and submitted the staff recommendation to
award the contract to the lowest responsive and responsible bidder, Reed Trucking &
Excavating, Inc., in the amount of $5,218,171.95. This project will reconstruct Duvall Ave NE
between NE Sunset Blvd and NE 10th St with four travel lanes, left turn pockets, bike lanes,
curb/gutter/landscaped medians, a sidewalk along the west side, and new illumination and an
enhanced storm drainage system. Council Concur.
d) AB - 2905 Police Department recommended approval of a cost reimbursement agreement
with the King County Sheriff's Office, in order to receive up to $16,246.55 for reimbursement
of overtime costs for verifying the addresses and residencies of registered sex and kidnapping
offenders in Renton. Council Concur.
e) AB - 2892 Public Works Utility Systems Division recommended adoption of a resolution
ratifying the 2021 WRIA 9 (Green/Duwamish and Central Puget Sound Watershed) Salmon
Habitat Plan Update. Refer to Utilities Committee.
f) AB - 2899 Public Works Utility Systems Division recommended approval to execute an
agreement with RH2 Engineering, Inc., in the amount of $216,343, for design and services
during bidding of the West Hill Booster Pump Station Improvements project. Refer to Utilities
Committee.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the following payments:
1. Accounts Payable – total payment of $7,085,280.57 for vouchers, 10325-10329,
393109-393116, 393127-393443; payroll benefit withholding vouchers 6612-6620,
393118-393126 and two wire transfers.
2. Payroll – total payment of $1,567,161.29 for payroll vouchers that include 626 direct
deposits and 21 checks. (06/16/21-06/30/21 pay period).
3. Kidder Mathews vouchers 6362-6378 totaling $123,236.68.
4. Municipal Court vouchers 017853-017877 totaling $15,638.03.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
July 19, 2021 REGULAR COUNCIL MEETING MINUTES
b) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to authorize the Mayor and City Clerk to execute the Local Agency Agreement with the Federal
Aviation Administration under the Airport Improvement Program for an Airport Layout Plan and
Narrative Update.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the adjustment to account 004990-000 in the amount of $4,679.28 for the applicable
Renton water and sewer, and King County Sewer portions of the bill in accordance with City Code
8-4-46 and 8-5-23.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
d) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to adopt the resolution and approve the updates to city policy 800-12.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
e) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the city-wide department reorganization effective August 1, 2021. Additionally, the
committee recommended authorizing hiring candidates for the newly created positions with an
option to offer up to Step E without further Council action. The Committee further
recommended the ordinance regarding this matter be presented for first and second reading and
adoption.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolutions:
a) Resolution No. 4441: A resolution was read amending the 2021/2022 City of Renton Fee
Schedule.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL ADOPT THE
RESOLUTION AS READ. CARRIED.
b) Resolution No. 4442: A resolution was read amending Council Policy 800-12.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL ADOPT THE
RESOLUTION AS READ. CARRIED.
Ordinances for first reading and advancement to second and final reading:
c) Ordinance No. 6022: An ordinance was read extending the interim zoning controls for the
Urban Center (UC) zone established by Ordinance No. 6012, providing for severability,
declaring an emergency, and establishing an immediate effective date.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADVANCE THE
ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING.
CARRIED.
AGENDA ITEM #6. a)
July 19, 2021 REGULAR COUNCIL MEETING MINUTES
Following second and final reading, it was
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
d) Ordinance No. 6023: An ordinance was read amending Title III of the Renton Municipal Code,
renaming and reorganizing city departments and positions, updating references to renamed
departments, amending the 2021 Salary Schedule adopted by Ordinance No. 5991 and
subsequently amended by Ordinance No. 6017, providing for severability, and establishing an
effective date.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADVANCE THE
ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING.
CARRIED.
Following a second and final reading, it was
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
Ordinance for second and final reading:
e) Ordinance No. 6021: an ordinance was read amending the City of Renton Fiscal Years
2021/2022 Biennial Budget, as adopted by Ordinance No. 5991 and amended by Ordinance
No. 6017, in the amount of $(27,164,592) and establishing an effective date.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL ADOPT THE
ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED.
TIME: 7:23 P.M.
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
19 Jul 2021
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
July 19, 2021
July 26, 2021
Monday
Council Holiday – No Meetings
August 2, 2021
Monday
5:30 PM Utilities Committee, Chair Benedetti - VIDEOCONFERENCE
1. Agreement for Professional Services with RH2 Engineering, Inc. for
Design of the West Hill Booster Pump Station Improvements Project
2. Emerging Issues in Utilities
6:15 PM Community Services Committee, Chair Văn - VIDEOCONFERENCE
1. Briefing on Bond Projects Status
2. Briefing on Park Ave “Parks Shop” Temporary Relocation
CANCELED Transportation Committee, Chair McIrvin
CANCELED Committee of the Whole, Chair Corman
7:00 PM Council Meeting - VIDEOCONFERENCE
AGENDA ITEM #6. a)
AB - 2915
City Council Regular Meeting - 02 Aug 2021
SUBJECT/TITLE: CONTRACT AWARD: Renton Highlands Sanitary Sewer Rehabilitation
Phase II project; CAG-21-104 (WWP2704077)
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
Bid Amount: $688,682.88
Total Budget: $1,050,000
Engineer's Estimate: $982,192
SUMMARY OF ACTION:
The City Clerk opened sealed bids on July 20, 2021 for the Renton Highlands Sanitary Sewer Rehabilitation
Phase II project, CAG-21-104. The bids met the following Council criteria:
1) There was more than one bid;
2) The lowest responsible and responsive bid was within the project budget; and
3) There were no irregularities with the lowest responsible and responsive bid.
Therefore, staff recommends that the contract for the Renton Highlands Sanitary Sewer Rehabilitation Phase II
project, CAG-21-104, be awarded to Insituform Technologies, LLC, in the amount of $688,682.88.
EXHIBITS:
A. Staff Recommendation Memo
B. Bidder Evaluation Document Packet and Bid Tab
STAFF RECOMMENDATION:
Award the contract for the Renton Highlands Sanitary Sewer Rehabilitat ion Phase II project, CAG-21-104, to
the lowest responsible and responsive bidder, Insituform Technologies, LLC, in the amount of $688,682.88.
AGENDA ITEM #6. b)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE: July 27, 2021
TO: Jason Seth, City Clerk
FROM: Ron Straka, Utility Systems Director
STAFF CONTACT: John Hobson, Wastewater Utility Engineer
SUBJECT: Bid Award – Renton Highlands Sanitary Sewer Rehabilitation Phase II
Project CAG-21-104 (WWP2704077)
The Public Works Department has reviewed the bids submitted for the Renton Highlands Sanitary
Sewer Rehabilitation Phase II Project, and recommends that contract CAG-21-104 be awarded to the
lowest responsive bidder Insituform Technologies LLC. We request that this item be placed on the
August 2, 2021 Council meeting consent agenda for Council Concur.
This project will rehabilitate approximately 19,173 linear feet of approximately 80-year-old 8-inch
and 12-inch concrete sanitary sewer mains with Cured-in-Place Pipe (CIPP). The bid opening was
held on July 20, 2021. Four bids were received. The low bidder for the project is Insituform
Technologies LLC with a bid of $688,682.88. The engineer’s estimate for project construction was
$982,192.00.
The Public Works Department has reviewed the bids submitted for the Renton Highlands Sanitary
Sewer Rehabilitation Phase II Project for completeness, inclusion of all required forms, bid bond,
acknowledgments of addenda, and mathematical correctness of the bid. All the bidders submitted
the required forms, and none of their respective bids contained any errors.
Funding for the project is available from the approved 2021 Wastewater Utility Capital
Improvement Program Sanitary Sewer Rehabilitation/Replacement Project account (426.465521) in
the amount of $1,050,000.
The bid tabulation showing the engineer’s estimate, the low bid, and the other bids submitted are
attached for your reference. If you have any questions, please contact John Hobson at (425) 430-
7279 or by email at jhobson@rentonwa.gov.
Attachments
cc: Martin Pastucha, PW Administrator
Joe Stowell, Wastewater Utility Engineering Manager
AGENDA ITEM #6. b)
Evaluation of Bidder
Renton Highlands Sanitary Sewer Rehabilitation Phase II
CAG-21-104
Bidder: Insituform Technologies LLC
WA UBI No. 601 880 220
License No. INSITTL883CW
Bidder
Item Description Insituform Technologies LLC - CAG-21-104
1 A bidder will be deemed not responsible and the proposal rejected if the bidder does not meet the
responsibility criteria in RCW 39.04.Meets
2 A bidder may be deemed not responsible and the proposal rejected if:
a More than one proposal is submitted for the same project from a bidder under the same or different names NO
b Evidence of collusion exists with any other bidder or potential bidder. Participants in collusion will be
restricted from submitting further bids NO
c
The bidder, in the opinion of the Contracting Agency, is not qualified for the work or to the full extent of the
bid, or to the extent that the bid exceeds the authorized prequalification amount as may have been
determined by a prequalification of the bidder
NO
d
An unsatisfactory performance record exists based on past or current Contracting Agency Work of for Work
done for others, as judged from the standpoint of conduct of the Work; workmanship; progress; affirmative
action; equal employment opportunity practices; or Disadvantaged Enterprise, Minority Enterprise, or
Women's Business Enterprise utilization.
NO
e There is uncompleted Work (Contracting Agency or otherwise) which might hinder or prevent the prompt
completion of the Work bid upon NO
f The bidder failed to settle bills for labor or materials on past or current contracts NO
g The bidder has failed to complete a written public contract or has been convicted of a crime arising from a
previous public contract NO
h The bidder is unable, financially or otherwise, to perform the Work NO
i A bidder is not authorized to do business in the State of Washington (not registered in accordance with RCW
18.27)NO
j The bidder does not meet the supplemental qualifications criteria as stated in Section 1-02.1(1).NO
k There are any other reasons deemed proper by the Contracting Agency.NO
1 Before award of a public works contract, a bidder must meet the following responsibility criteria to be
considered a responsible bidder and qualified to be awarded a public works project. The bidder must:
a At time of bid submittal, have certificate of registration in compliance with chapter 18.27 RCW; <Dept. of
Labor and Industries>
Yes. L&I Lic# INSITTL883CW. Account is
current.
b Have a current state unified business identified number;Yes. 601-880-220
c
If applicable, have industrial insurance coverage for the bidder's employees working in Washington as
required in Title 51 RCW; an employment security department number as required in Title 50 RCW; and a
state excise tax registration number as required in Title 82 RCW;
Confirmed
d Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);No per L&I.
e
If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320,
not have been found out of compliance by the Washington state apprenticeship and training council for
working apprentices out of ration, without appropriate supervision, or outside their approved work processes
as outlined in their standards of apprenticeship under chapeter 49.04 RCW for the one-year period
immediately preceding the date of the bid solicitation;
N/A. No training goal set.
f Until December 31, 2013, not have violated RCW 39.04.370 more than one time as determined by the
department of labor and indistries; and No per L&I.
g
Within the three-year period immediately preceding the date of the bid solicitation, not have been
determined by a final and binding citation and notice of assessment issued by the department of labor and
industries or through a civil judgement entered by a court of limited or general jurisdiction to have willfully
violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.
No per L&I
2
Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement
in accordance with RCW 9A.72.085 verifying under penalty of perjury that the bidder is in compliance with
the responsible bidder criteria requirement of subsection (1)(g) of this section. A contracting agency may
award a contract in reasonable reliance upon such a sworn statement.
Form submitted with bid.
3
In addition to the bidder responsibility criteria in subsection (1) of this section, the state or municipality may
adopt relevant supplemental criteria for determining bidder responsibility applicable to a particular project
which the bidder must meet.
N/A
a
Supplemental criteria for determining bidder responsibility, including the basis for evaluation and the
deadline for appealing a determination that a bidder is not responsible, must be provided in the invitation to
bid or bidding documents.
N/A
Criteria
Special Provision 1-02.14 Disqualification of Bidders (RCW 39.04.350(1))
RCW 39.04.350
Page 1 of 2
AGENDA ITEM #6. b)
Evaluation of Bidder
Renton Highlands Sanitary Sewer Rehabilitation Phase II
CAG-21-104
Bidder: Insituform Technologies LLC
WA UBI No. 601 880 220
License No. INSITTL883CW
b
In a timely manner before the bid submittal deadline, a potential bidder may request that the state or
municipality modify the supplemental criteria. The state or municipality must evaluate the information
submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in
a change of the criteria, the state or municipality must issue an addendum to the bidding documents
identifying the new criteria.
N/A
c
If the bidder fails to supply information requested concerning responsibility within the time and manner
specified in the bid documents, the state or municipality may base its determination of responsibility upon
any available information related to teh supplemental criteria or may find the bidder not responsible.
N/A
d
If the state or muncipality determines a bidder to be not responsible, the state or municipality must provide,
in writing, the reasons for the determination. The bidder may appeal the determination with the time period
specified in the bidding documents by presenting additional information to the state or municipality. The
state or municipality must consider the additional information before issuing its final determination. If the
final determination affirms that the bidder is not responsible, the state or municipality may not execute a
contract with any other bidder until two business days after the bidder determined to be not responsible has
received the final determination.
N/A
4
The capital projects advisory review board created in RCW 39.10.220 shall develop suggested guidelines to
assist the state and municipalities in developing supplemental bidder responsibility criteria. The guidelines
must be posted on the board's web site.
N/A
Valid Contractor's License?Yes
Any Tax Debts during previous 6 year period?No
Any License Violations during previous 6 year period?No
Valid Worker's Comp Account?Yes
Page 2 of 2
AGENDA ITEM #6. b)
Project: Renton Highlands Sanitary Sewer Rehabilitation Phase II Project ‐ CAG‐21‐104Due Date: July 20, 2021 ‐ Opening at 3:00 pm (Video Conference)CITY OF RENTONBID TABULATION SHEETBid Total fromProp Bid L&I Adden Wage Sub Schedule of PricesTriple Form Bond Cert 1 Compl List*Includes Sales TaxInsituform Technologies, LLCXXXXXX$688,682.8817988 Edison Ave1ChesterfieldMO63005Insta‐Pipe IncX X X X X X $1,811,432.91855 Trosper Road SW, 108‐2042TumwaterWA98512Michels CorporationX X X X X X X $1,164,194.101715 16th St SE3SalemOR97302BidderFORMSEngineer's Estimate$982,192AGENDA ITEM #6. b)
Project: Renton Highlands Sanitary Sewer Rehabilitation Phase II Project ‐ CAG‐21‐104Due Date: July 20, 2021 ‐ Opening at 3:00 pm (Video Conference)CITY OF RENTONBID TABULATION SHEETBid Total fromProp Bid L&I Adden Wage Sub Schedule of PricesTriple Form Bond Cert 1 Compl List*Includes Sales TaxBidderFORMSPlanned & Engineered Construction, IncX X X X X X $880,800.003400 Centennial Drive4HelenaMT59601 Engineer's Estimate$982,192AGENDA ITEM #6. b)
Project Title:Renton Highlands Sanitary Sewer Rehabilitation Phase IICity of RentonInsituform Technologies, LLC Planned and Engineered Michels Corporation Insta-Pipe, Inc. Average BidBID DATE:July 20, 2021Engineers EstimateConstruction, Inc. Item Unit Est. Unit Bid Unit Bid Unit Bid Unit Bid Unit Bid Unit Bid No. Description QuantityPriceAmount PriceAmount PriceAmount PriceAmount PriceAmount PriceAmount1 Mobilization & Demobilization Lump Sum 1 40,000.00 40,000.00 7100.00 7,100.00 25000.00 25,000.00 41073.00 41,073.00 50000.00 50,000.00 30,793.25 30,793.252 Temporary Traffic Control Lump Sum 1 15,000.00 15,000.00 35000.00 35,000.00 23426.00 23,426.00 118500.00 118,500.00 35000.00 35,000.00 52,981.50 52,981.503 Pre-Installation Cleaning and Inspection Linear Foot 19,173 4.00 76,692.00 3.00 57,519.00 1.00 19,173.00 4.50 86,278.50 4.50 86,278.50 3.25 62,312.254 Not Used for this Contract 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.005 Furnish & Install 8" Cured In Place Pipe Linear Foot 18,648 35.00652,680.00 24.50 456,876.00 36.00 671,328.00 38.25 713,286.00 69.00 1,286,712.00 41.94 782,050.506 Furnish & Install 12" Cured In Place Pipe Linear Foot 525 40.00 21,000.00 50.10 26,302.50 52.00 27,300.00 61.00 32,025.00 89.00 46,725.0063.03 33,088.137 Lateral Reinstatement Each 292 100.00 29,200.00 120.00 35,040.00 50.00 14,600.00 194.00 56,648.00 350.00 102,200.00 178.50 52,122.008 Post Installation Inspection Linear Foot 19,173 3.00 57,519.00 0.407,669.20 1.00 19,173.00 0.50 9,586.50 2.00 38,346.00 0.98 18,693.68Subtotal A 892,091.00 625,506.70 800,000.00 1,057,397.00 1,645,261.50 1,032,041.30Tax 10.1% 90,101.19 63,176.18 80,800.00 106,797.10 166,171.41 $104,236.17Total A 982,192.19 688,682.88 880,800.00 1,164,194.10 1,811,432.91 1,136,277.47AGENDA ITEM #6. b)
AB - 2913
City Council Regular Meeting - 02 Aug 2021
SUBJECT/TITLE: WA Parks and Recreation Association - Summer Experiences &
Enrichment for Kids Grant
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services Department
STAFF CONTACT: Carrie Nass, Recreation and Neighborhoods Manager
EXT.: 6624
FISCAL IMPACT SUMMARY:
$25,155 from the Association of Washington Cities, Summer Experiences & Enrichment for Kids (SEEK) Grant
will go towards expanding evidence-based, outdoor, summer enrichment programs/camps for youth in
kindergarten thru 7th grade.
SUMMARY OF ACTION:
The Association of Washington Cities is working in collaboration with Washington Parks and Recreation
Association and under the direction from Washington Office of Superintendent of Public Instruction to
provide evidence-based, outdoor, summer enrichment programs to youth in K-12 (ages 4-21). Funds for this
subcontract are intended to prevent, prepare for, or respond to the COVID -19 pandemic, including its impact
on the social, emotional, mental health, and academic needs of students. The City of Renton's Recreation and
Neighborhood Division will use these grant funds to expand and enhance the 2021 STREAM Team summer
camp program, based at Renton Community Center.
EXHIBITS:
A. Summer Experience & Enrichment for Kids Contract
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute a grant agreement for $25,155 with Association of Washington
Cities, subject to approval as to form by the City Attorney Department, and allocate grant funds to City of
Renton Recreation & Neighborhood Division.
AGENDA ITEM #6. c)
SEEK Funding Opportunity Subcontractor Funding Agreement
Association of Washington Cities
Service Contract with
City of Renton – Recreation & Neighborhoods Division
through
Summer Experiences & Enrichment for Kids Fund (SEEK Fund)
A program of the Washington Office of Superintendent of Public Instruction
(OSPI)
For
Jurisdiction Name
City of Renton – Recreation & Neighborhoods Division
Program Description STREAM Team is a Recreation and Neighborhoods Division
program that provides high-quality, culturally appropriate after-
school programming in science, technology, reading,
recreation, environment, arts and math for youth ages 5 to 14.
Start date: July 15, 2021
End date: November 15, 2021
AGENDA ITEM #6. c)
FACE SHEET
1
Subcontract Number: 21-18
Association of Washington Cities (AWC)
Summer Experiences & Enrichment for Kids (SEEK) Fund
The Association of Washington Cities (AWC) is working in collaboration with and generally under the direction from OSPI to
provide evidence-based, outdoor, summer enrichment programs to youth in K-12 (ages 4-21). Funds for this subcontract
are intended to prevent, prepare for, or respond to the COVID-19 pandemic, including its impact on the social, emotional,
mental health, and academic needs of students.
1. Subcontractor 2. Subcontractor Doing Business As (optional)
City of Renton
City Hall
1055 S. Grady Way
Renton, WA 98057
N/A
3. Subcontractor Representative 4. AWC Representative
Carrie Nass
Recreation and Neighborhood Division Manager
425-282-9367
cnass@rentonwa.gov
Jacob Ewing
Legislative Policy Analyst
(360) 753-4137
jacobe@awcnet.org
1076 Franklin Street SE
Olympia, WA
98501
5. Subcontract Amount 6. Start Date 7. End Date 8. Tax ID #
$25,155 July 15, 2021 November 15, 2021 91-6001271
9. Subcontract Purpose
Carry out summer activities under the OSPI SEEK program as described in Attachment A.
AWC and the Subcontractor, as defined above, acknowledge and accept the terms of this Subcontract and attachments and have
executed this Subcontract on the date below to start as of the date and year referenced above. The rights and obligations of both
parties to this Subcontract are governed by this Subcontract and the following other documents incorporated by reference:
Subcontractor Terms and Conditions including Attachment “A” – SEEK Application/Scope of Work; Attachment “B” – Project Costs
Worksheet; Attachment “C” – Subcontractor Data Collection.
FOR SUBCONTRACTOR FOR Association of Washington Cities
Kelly Beymer, Community Services Administrator
Date
<insert name>, <insert title>
Date
Last revision 7/9/2021
AGENDA ITEM #6. c)
1.SUBCONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the subcontact
person for all communications and billings regarding the performance of this Subcontract.
The Representative for AWC and their contact information are identified on the Face Sheet of
this Subcontract.
The Representative for the Subcontractor and their contact information are identified on the
Face Sheet of this Subcontract.
2.PAYMENT
AWC shall pay an amount not to exceed ($25,155) for the performance of all things necessary for or
incidental to the performance of work as set forth in the SEEK Application and described in the
attached Exhibit A. Contractor's compensation for services rendered shall be based on the
completion of duties as outlined in the SEEK application, in attached Exhibit A, in accordance with
the following terms:
4. BILLING PROCEDURES AND PAYMENT
AWC will reimburse Subcontractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for AWC not more often than
monthly. Contractor will use the invoice form provided by AWC to request reimbursement.
The invoices shall describe and document, to AWC's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Subcontract Number
21-18. A receipt must accompany any single expenses in the amount of $50.00 or more in order to
receive reimbursement.
If errors are found in the submitted invoice or supporting documents, AWC will notify the
Subcontractor to make corrections in a timely manner, resubmit the invoice and/or supporting
documentation as requested, and notify AWC.
Payment shall be considered timely if made by AWC within thirty (30) calendar days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the Subcontractor.
AWC may, in its sole discretion, terminate the Subcontract or withhold payments claimed by the
Subcontractor for services rendered if the Subcontractor fails to satisfactorily comply with any term
or condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this
Agreement shall be made by AWC.
Duplication of Billed Costs
The Subcontractor shall not bill AWC for services performed under this Agreement, and AWC shall
not pay the Subcontractor, if the Subcontractor is entitled to payment or has been or will be paid by
any other source, including grants, for that service.
Disallowed Costs
The Subcontractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
Final Reimbursement and Reporting Deadline
AGENDA ITEM #6. c)
When the project is completed the Subcontractor must submit a final invoice, final report, and
supporting documents needed to close out the project no later than October 1, 2021.
AWC shall withhold 10 percent from each payment until acceptance by AWC of the final reporting
from the Subcontractor has been verified.
5. SUBCONTRACTOR DATA COLLECTION/REPORTING REQUIREMENTS
Subcontractor will submit reports, in a form and format to be provided by AWC (See Attachment C).
Data will be provided to AWC along with final billing.
6. INSURANCE
a. Workers’ Compensation Coverage. The Contractor shall at all times comply with all applicable
workers’ compensation, occupational disease, and occupational health and safety laws, statutes,
and regulations to the fullest extent applicable. This requirement includes the purchase of industrial
insurance coverage for the Subcontractor’s employees, as may now hereafter be required of an
“employer” as defined in Title 51 RCW. Such workers’ compensation and occupational disease
requirements shall include coverage for all employees of the Subcontractor, and for all employees of
any subcontract retained by the Subcontractor, suffering bodily injury (including death) by accident
or disease, which arises out of or in connection with the performance of this Subcontract.
Satisfaction of these requirements shall include, but shall not be limited to:
i. Full participation in any required governmental occupational injury and/or
disease insurance program, to the extent participation in such a program is
mandatory in any jurisdiction;
ii. Purchase workers’ compensation and occupational disease insurance benefits to
employees in full compliance with all applicable laws, statutes, and regulations,
but only to the extent such coverage is not provided under mandatory
governmental program in “a” above, and/or;
iii. Maintenance of a legally permitted and governmentally approved program of
self-insurance for workers’ compensation and occupational disease.
Except to the extent prohibited by law, the program of the Subcontractor’s compliance with
workers’ compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3)
above shall provide for a full waiver of rights of subrogation against AWC, its directors, officers, and
employees.
If the Subcontractor, or any subcontractor retained by the Subcontractor, fails to effect and
maintain a program of compliance with applicable workers’ compensation and occupational disease
laws, statutes, and regulations and AWC incurs fines or is required by law to provide benefits to such
employees, to obtain coverage for such employees, the Contractor will indemnify AWC for such
fines, payment of benefits to Subcontractor or subcontractor employees or their heirs or legal
representatives, and/or the cost of effecting coverage on behalf of such employees. Any amount
owed AWC by the Subcontractor pursuant to the indemnity may be deducted from any payments
owed by AWC to the Subcontractor for the performance of this Subcontract.
AGENDA ITEM #6. c)
b. Automobile Insurance. In the event that services delivered pursuant to this Subcontract involve
the use of vehicles, owned or operated by the Subcontractor, automobile liability insurance shall be
required. The minimum limit for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
c. Business Automobile Insurance. In the event that services performed under this Subcontract
involve the use of vehicles or the transportation of clients, automobile liability insurance shall be
required. If Contractor-owned personal vehicles are used, a Business Automobile policy
covering a minimum Code 2 “owned autos only” must be secured. If the Subcontractor’s
employees’ vehicles are used, the Subcontractor must also include under the Business
Automobile policy Code 9, coverage for “non-owned autos.” The minimum limits for
automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
d. Public Liability Insurance (General Liability). The Subcontractor shall at all times during the
term of this Subcontract, at its cost and expense, carry and maintain general public liability
insurance, including contractual liability, against claims for bodily injury, personal injury, death,
or property damage occurring or arising out of services provided under this Subcontract. This
insurance shall cover such claims as may be caused by any act, omission, or negligence of the
Subcontractor or its officers, agents, representatives, assigns or servants. The limits of liability
insurance, which may be increased from time to time as deemed necessary by AWC, with the
approval of the Subcontractor (which shall not be unreasonably withheld), shall not be less than
as follows:
Each Occurrence $1,000,000
Products-Completed Operations Limit $2,000,000
Personal and Advertising Injury Limit $1,000,000
Fire Damage Limit (any one fire)$ 50,000
e. Additional Insured. The Office of Superintendent of Public Instruction, and the Association of
Washington Cities, shall be specifically named as an additional insured on all policies, including
Public Liability and Business Automobile, except for liability insurance on privately-owned
vehicles, and all policies shall be primary to any other valid and collectible insurance. The
Superintendent and/or AWC may waive this requirement at its discretion. Policies and
certificates of insurance shall include the contract reference number.
f. Proof of Insurance. Certificates and or evidence satisfactory to the AWC confirming the
existence, terms and conditions of all insurance required above shall be delivered to AWC within
five (5) days of the Subcontractor’s receipt of Authorization to Proceed.
g. General Insurance Requirements. Subcontractor shall, at all times during the term of the
Subcontract and at its cost and expense, buy and maintain insurance of the types and amounts
AGENDA ITEM #6. c)
listed above. Failure to buy and maintain the required insurance may result in the termination
of the Subcontract at AWC’s option. By requiring insurance herein, AWC does not represent
that coverage and limits will be adequate to protect Subcontractor and such coverage and limits
shall not limit Subcontractor’s liability under the indemnities and reimbursements granted to
AWC in this Subcontract.
Subcontractor shall include all subcontractors of the subcontractor as insureds under all
required insurance policies, or shall furnish proof of insurance and endorsements for each
subcontractor. Subcontractor(s) must comply fully with all insurance requirements stated
herein. Failure of subcontractor(s) to comply with insurance requirements does not limit
Contractor’s liability or responsibility.
3.ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Contract and Contract for Services General Terms and Conditions
Attachment A – SEEK Application & Scope of Work
Attachment B – Budget and Project Costs Worksheet
Attachment C – Subcontractor Reporting Requirements
AGENDA ITEM #6. c)
Contract for Services
GENERAL TERMS AND CONDITIONS
1. Access to Data. In compliance with Chapter 39.26 RCW, the Subcontractor shall provide access to
data generated under this Subcontract to AWC, and to the extent necessary to comply with RCW
39.26, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost.
This includes access to all information that supports the findings, conclusions, and recommendations
of the Subcontractor’s reports, including computer models and methodology for those models.
2. Alterations and Amendments. This Subcontract may be amended only by mutual agreement of the
parties in writing. Such amendments shall not be binding unless they are in writing and signed by
personnel authorized to bind each of the parties.
3. Americans with Disabilities Act (ADA) of 1990, Public Law 101-336, also referred to as the “ADA”
28 CFR Part 35. The Subcontractor must comply with the ADA, which provides comprehensive civil
rights protection to individuals with disabilities in the areas of employment, public accommodations,
state and local government services, and telecommunications.
4. Assignment. Neither this Subcontract, nor any claim arising under this Subcontract, shall be
transferred or assigned by the Subcontractor without prior written consent of AWC.
5. Assurances. AWC and the Subcontractor agree that all activity pursuant to this Subcontract will be
in accordance with all applicable current federal, state and local laws, rules and regulations.
6. Attorney’s Fees. In the event of litigation or other action brought to enforce contract terms, each
party agrees to bear its own attorney’s fees and costs.
7. Budget Revisions. Any monetary amount budgeted by the terms of this Subcontract for various
activities and line item objects of expenditure as outlined in Attachment B – Budget and Project
Costs Worksheet may be revised without prior written approval of AWC, so long as the revision is no
more than ten percent (10%) of the original line item amount and the increase in an amount is
offset by a decrease in one or more other amounts equal to or greater than the increase. All other
budget revisions exceeding ten percent (10%) shall only be made with the prior written approval of
AWC.
8. Certification Regarding Debarment, Suspension, and Ineligibility. The Subcontractor certifies that
neither it nor its principals are debarred, suspended, proposed for debarment, or voluntarily
excluded from participation in transactions by any federal department or agency. The
Subcontractor further certifies that they will ensure that potential subcontractors or any of their
principals are not debarred, suspended, proposed for debarment, or voluntarily excluded from
participation in covered transactions by any federal department or agency. “Covered transactions”
include procurement contracts for goods that are expected to equal or exceed twenty-five thousand
dollars ($25,000). Subcontractor may do so by obtaining a certification statement from the potential
subcontractor or subrecipient or by checking online at the System for Award Management (SAM),
Excluded Parties List. The Subcontractor shall immediately notify the AWC if, during the term of this
subcontract, Subcontractor becomes debarred. AWC may immediately terminate this Subcontract
by providing Subcontractor written notice if Subcontractor becomes debarred during the term of
this Subcontract.
AGENDA ITEM #6. c)
The Subcontractor also certifies that neither it nor its principals are debarred, suspended, or
proposed for debarment from participation in transactions by any state department or agency. The
Subcontractor further certifies that they will ensure that potential subcontractors or any of their
principals are not debarred, suspended, or proposed for debarment from participation in covered
transactions by any state department or agency.
9. Certification Regarding Lobbying. The Subcontractor certifies that Federal-appropriated funds will
not be used to pay any person or organization for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, officer or employee of Congress or an employee
of a member of Congress in obtaining any Federal contract, grant or any other award covered by 31
USC 1352. Contractor must also disclose any lobbying with non-Federal funds that takes place in
connection with obtaining any Federal award. Subcontractor shall require its subcontractors to
certify compliance with this provision.
10. Certification Regarding Wage Violations. The Subcontractor certifies that within three (3) years
prior to the date of execution of this Subcontract, Subcontractor has not been determined by a final
and binding citation and notice of assessment issued by the Washington Department of Labor and
Industries or through a civil judgment entered by a court of limited or general jurisdiction to have
willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or
49.52.
The Subcontractor further certifies that it will remain in compliance with these requirements during
the term of this Subcontract. Subcontractor will immediately notify AWC of any finding of a willful
violation entered by the Washington Department of Labor and Industries or through a civil
judgment entered by a court of limited or general jurisdiction entered during the term of this
Subcontract.
11. Change in Status. In the event of substantive change in the legal status, organizational structure, or
fiscal reporting responsibility of the Subcontractor, Subcontractor agrees to notify AWC of the
change. Subcontractor shall provide notice as soon as practicable, but no later than thirty (30) days
after such a change takes effect.
12. Confidentiality. The Subcontractor acknowledges that all of the data, material and information
which originates from this Subcontract, and any student assessment data, material and information
which will come into its possession in connection with performance under this Subcontract, consists
of confidential data owned by AWC or confidential personally identifiable data subject to the federal
Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) or other
privacy laws, and that the data must be secured and protected from unauthorized disclosure by the
Subcontractor. The Subcontractor is wholly responsible for compliance with FERPA requirements.
The Subcontractor, therefore, agrees to hold all such material and information in strictest
confidence, not to make use thereof other than for the performance of this Subcontract, to release
it only to authorized employees and agents requiring such information and not release or disclose it
to any other party. The Subcontractor agrees to release such information or material only to
employees and agents who have signed a written agreement expressly prohibiting disclosure or
usages not specifically authorized by this Subcontract.
AGENDA ITEM #6. c)
13. Copyright Provisions. Unless otherwise provided, all Materials produced under this Contract shall
be considered "works for hire" as defined by the U.S. Copyright Act and copyright shall be owned by
the Superintendent of Public Instruction (Superintendent). The Superintendent shall be considered
the author of such Materials. If Materials are not considered “works for hire”, Contractor hereby
irrevocably assigns all right, title, and interest in Materials, including all intellectual property rights,
to the Superintendent effective from the moment of creation of such Materials.
Materials means all items in any format and includes, but is not limited to, data, reports,
documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs,
films, tapes, and/or sound reproductions. Copyright ownership includes the right to patent, register
and the ability to transfer these rights.
Contractor understands that, except where otherwise agreed to in writing or approved by the
Superintendent or designee, all original works of authorship produced under this Contract shall
carry a Creative Commons Attribution License, version 4.0 or later.
All Materials the Contractor has adapted from others’ existing openly licensed resources must be
licensed with the least restrictive open license possible that is not in conflict with existing licenses.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, Contractor will license the materials to allow others to translate,
reproduce, distribute, prepare derivative works, publicly perform, and publicly display. If the
Contractor would like to limit these pre-existing portions of the work to non-commercial use, the
Creative Commons Attribution-NonCommercial-ShareAlike license, version 4.0 or later, is
acceptable for these specific sections.
The Contractor warrants and represents that Contractor has all rights and permissions, including
intellectual property rights, moral rights and rights of publicity, necessary to apply such a license.
The Contractor shall exert all reasonable effort to advise the Superintendent, at the time of delivery
of data furnished under this Contract, of all known or potential invasions of privacy contained
therein and of any portion of such document which was not produced in the performance of this
Contract. The Superintendent shall receive prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any data delivered under this Contract. The
Superintendent shall have the right to modify or remove any restrictive markings placed upon the
data by the Contractor.
14. Covenant Against Contingent Fees. The Subcontractor warrants that no person or selling agent has
been employed or retained to solicit or secure this Subcontract upon an agreement or
understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide
employees or bona fide established agent maintained by the Subcontractor for the purpose of
securing business. AWC shall have the right, in the event of breach of this clause by the
Subcontractor, to annul this Subcontract without liability or, in its discretion, to deduct from the
contract price or consideration or recover by other means the full amount of such commission,
percentage, brokerage or contingent fees.
15. Disputes. In the event that a dispute arises under this Subcontract, the parties will use their best
efforts to amicably resolve any dispute, including use of alternative dispute resolution options.
AGENDA ITEM #6. c)
16. Duplicate Payment. AWC shall not pay the Subcontractor, if the Subcontractor has charged or will
charge the state of Washington or any other party under any other contract or agreement, for the
same services or expenses.
17. Entire Agreement. This Subcontract contains all the terms and conditions agreed upon by the
parties. No other understandings, oral or otherwise, regarding the subject matter of this
Subcontract shall be deemed to exist or to bind any of the parties hereto.
18. Ethical Conduct. Neither the Subcontractor nor any employee or agent of the Subcontractor shall
participate in the performance of any duty or service in whole or part under this Subcontract in
violation of, or in a manner that violates any provision of the Ethics in Public Service law at Chapter
42.52 RCW, RCW 42.17A.550, RCW 42.17A.555, and 41.06.250 prohibiting the use of public
resources for political purposes.
19. Governing Law and Venue. This Subcontract shall be construed and interpreted in accordance with
the laws of the State of Washington and the venue of any action brought hereunder shall be in
Superior Court for Thurston County.
20. Indemnification. To the fullest extent permitted by law, Subcontractor shall indemnify, defend and
hold harmless AWC and all officials, agents, and employees of AWC, from and against all claims for
injuries or death arising out of or resulting from the performance of this Subcontract. “Claim” as
used in this Subcontract, means any financial loss, claim, suit, action, damage, or expense, including
but not limited to attorney’s fees, attributable for bodily injury, sickness, disease, or death, or injury
to or destruction of tangible property including loss of use resulting therefrom. Additionally,
‘”claims” shall include but not be limited to, assertions that the use or transfer of any software,
book, document, report, film, tape or sound reproduction or material of any kind, delivered
hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, or
otherwise results in an unfair trade practice or in unlawful restraint of competition.
Subcontractor’s obligation to indemnify, defend and hold harmless includes any claim by
Subcontractor’s agents, employees, representatives, or any subcontractor or its employees.
Subcontractor expressly agrees to indemnify, defend, and hold harmless AWC for any and all claims,
costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines out of or incident
to Subontractor’s or subcontractor’s performance or failure to perform the Subcontract.
Subcontractor’s obligation to indemnify, defend, or hold harmless AWC shall not be eliminated or
reduced by any actual or alleged concurrent negligence by AWC, or their agents, employees, or
officials.
Subcontractor waives its immunity under Title 51 RCW to the extent it is required to indemnify,
defend and hold harmless AWC, and their agents, employees, or officials.
21. Independent Capacity of the Subcontractor. The parties intend that an independent Subcontractor
relationship will be created by this Subcontract. The Subcontractor and his/her employees or agents
performing under this Subcontract are not employees or agents of AWC. The Subcontractor will not
hold theirself out as nor claim to be an officer or employee of AWC, the Superintendent or of the
state of Washington by reason hereof, nor will the Subcontractor make any claim or right, privilege,
or benefit which would accrue to such employee under law. Conduct and control of the work will be
solely with the Contractor.
AGENDA ITEM #6. c)
22. Licensing and Accreditation Standards. The Subcontractor shall comply with all applicable local,
state, and federal licensing, accreditation and registration requirements/standards, necessary to the
performance of this Subcontract.
23. Limitation of Authority. Only AWC or AWC’s delegate by writing (delegation to be made prior to
action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any
clause or condition of this Subcontract. Furthermore, any alteration, amendment, modification, or
waiver or any clause or condition of this Subcontract is not effective or binding unless made in
writing and signed by AWC.
24. Non-Discrimination. The Subcontractor shall comply with all the federal and state non-
discrimination laws, regulations and policies, which are otherwise applicable to AWC. Accordingly,
no person shall, on the ground of sex, race, creed, religion, color, national origin, marital status,
families with children, age, veteran or military status, sexual orientation, gender expression, gender
identity, disability, or the use of a trained dog guide or service animal, be unlawfully excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
activity performed by the Contractor and its agents under this Subcontract. The Subcontractor shall
notify AWC immediately of any allegations, claims, disputes, or challenges made against it under
non-discrimination laws, regulations, or policies, or under the Americans with Disabilities Act. In the
event of the Subcontractor’s noncompliance or refusal to comply with this nondiscrimination
provision, this Subcontract may be rescinded, cancelled or terminated in whole or part, and the
Subcontractor may be declared ineligible for further contracts with AWC.
25. Overpayments. Subcontractor shall refund to AWC the full amount of any overpayment under this
Subcontract within thirty (30) calendar days of written notice. If Subcontractor fails to make a
prompt refund, AWC may charge Subcontractor one percent (1%) per month on the amount due
until paid in full.
26. Public Disclosure. Subcontractor acknowledges that AWC is subject to the Washington State Public
Records Act, Chapter 42.56 RCW, and AWC acknowledges that the Subcontractor is subject to the
Washington State Public Records Act, Chapter 42.56 RCW, and that this Subcontract shall be a public
record as defined in RCW 42.56. Any specific information that is claimed by the Subcontractor to be
confidential or proprietary must be clearly identified as such by the Subcontractor. To the extent
consistent with chapter 42.56 RCW, AWC shall maintain the confidentiality of all such information
marked confidential or proprietary. If a request is made to view the Subcontractor’s information,
AWC will notify the Subcontractor of the request and the date that such records will be released to
the requester unless Subcontractor obtains a court order enjoining that disclosure. If the
Subcontractor fails to obtain the court order enjoining disclosure, AWC will release the requested
information on the date specified.
27. Publicity. The Subcontractor agrees to submit to AWC all advertising and publicity matters relating
to this Subcontract which in the AWC’s judgment, AWC or the Superintendent’s name can be
implied or is specifically mentioned. The Subcontractor agrees not to publish or use such advertising
and publicity matters without the prior written consent of AWC.
AGENDA ITEM #6. c)
28. Registration with Department of Revenue. The Subcontractor shall complete registration with the
Department of Revenue and be responsible for payment of all taxes due on payments made under
this Subcontract.
29. Records Maintenance. The Subcontractor shall maintain all books, records, documents, data and
other evidence relating to this Subcontract and performance of the services described herein, including
but not limited to accounting procedures and practices which sufficiently and properly reflect all direct
and indirect costs of any nature expended in the performance of this Subcontract. Subcontractor shall
retain such records for a period of six years following the date of final payment. At no additional cost,
these records, including materials generated under the Subcontract, shall be subject at all reasonable
times to inspection, review or audit by the AWC or the Superintendent, personnel duly authorized by
AWC or the Superintendent, the Office of the State Auditor, and federal and state officials so authorized
by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been
resolved.
30. Right of Inspection. The Subcontractor shall provide right of access to its facilities to AWC or any of
its officers at all reasonable times, in order to monitor and evaluate performance, compliance,
and/or quality assurance under this Subcontract on behalf of AWC. All inspections and evaluations
shall be performed in such a manner that will not unduly interfere with the Subcontractor’s business
or work hereunder.
31. Severability. The provisions of this Subcontract are intended to be severable. If any term or
provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of the Contract.
32. Subcontracting. Neither the Subcontractor nor any subcontractor of the subcontractor shall enter
into subcontracts for any of the work contemplated under this Subcontract without obtaining prior
written approval of AWC. Subcontractor is responsible to ensure that all terms, conditions,
assurances and certifications set forth in this Subcontract are included in any and all Subcontracts. In
no event shall the existence of the subcontract operate to release or reduce liability of the
Subcontractor to the AWC for any breach in the performance of the Subcontractor’s duties. This
clause does not include contracts of employment between the Subcontractor and personnel
assigned to work under this Subcontract.
If, at any time during the progress of the work, AWC determines in its sole judgment that any
subcontractor is incompetent, AWC shall notify the Subcontractor, and the Subcontractor shall take
immediate steps to terminate the subcontractor's involvement in the work. The rejection or
approval by AWC of any subcontractor or the termination of a subcontractor shall not relieve the
Subcontractor of any of its responsibilities under the Subcontract, nor be the basis for additional
charges to AWC.
33. Taxes. All payments accrued on account of payroll taxes, unemployment contributions, any other
taxes, insurance or other expenses for the Subcontractor or its staff shall be the sole responsibility
of the Subcontractor.
AGENDA ITEM #6. c)
34. Technology Security Requirements. The security requirements in this document reflect the
applicable requirements of Standard 141.10 (https://ocio.wa.gov/policies) of the Office of the Chief
Information Officer for the state of Washington, which by this reference are incorporated into this
agreement.
The Contractor acknowledges it is required to comply with WaTech Office of Chief Information
Officer (OCIO) IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information
Technology Assets. OCIO IT Security Standard 141.10, Securing Information Technology Assets,
applies to all Superintendent assets stored as part of a service, application, data, system, portal,
module, components or plug-in product(s) that are secured as defined by the WaTech OCIO's IT
Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information Technology Assets.
As part of OCIO IT Security Standard 141.10, a design review checklist and/or other action may be
required. These activities will be managed and coordinated between AWC and the Subcontractor.
Any related costs to performing these activities shall be at the expense of the Subcontractor. Any
such activities and resulting checklist and/or other products must be shared with AWC.
35. Termination for Convenience. Except as otherwise provided in this Subcontract, the
Superintendent or Superintendent’s Designee may, by ten (10) days written notice, beginning on the
second day after the mailing, terminate this Subcontract in whole or in part. The notice shall specify
the date of termination and shall be conclusively deemed to have been delivered to and received by
the Subcontractor as of midnight the second day of mailing in the absence of proof of actual delivery
to and receipt by the Subcontractor. If this Subcontract is so terminated, AWC shall be liable only
for payment required under the terms of the Subcontract for services rendered or goods delivered
prior to the effective date of termination.
36. Termination for Default. In the event AWC determines the Subcontractor has failed to comply with
the conditions of this Subcontract in a timely manner, AWC has the right to suspend or terminate
this Subcontract. AWC shall notify the Subcontractor in writing of the need to take corrective action.
If corrective action is not taken within thirty (30) days, the Subcontract may be terminated. AWC
reserves the right to suspend all or part of the Subcontract, withhold further payments, or prohibit
the Subcontractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Subcontractor or a decision by AWC to
terminate the Contract. In the event of termination, the Subcontractor shall be liable for damages
as authorized by law including, but not limited to, any cost difference between the original
Subcontract and the replacement or cover Subcontract and all administrative costs directly related
to the replacement Subcontract, e.g., cost of the competitive bidding, mailing, advertising and staff
time. The termination shall be deemed to be a "Termination for Convenience" if it is determined
that the Subcontractor: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence. The rights and remedies of the AWC provided in this Subcontract are
not exclusive and are in addition to any other rights and remedies provided by law.
37. Termination Due to Funding Limitations or Contract Renegotiation, Suspension. In the event
funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this Subcontract and prior to normal completion of this Subcontract, with the
notice specified below and without liability for damages:
AGENDA ITEM #6. c)
a. At AWC’s discretion, AWC may give written notice of intent to renegotiate the Subcontract
under the revised funding conditions.
b. At AWC’s discretion, AWC may give written notice to Subcontractor to suspend performance
when AWC determines there is reasonable likelihood that the funding insufficiency may be
resolved in a timeframe that would allow Subcontractor’s performance to be resumed.
(1) During the period of suspension of performance, each party will inform the other of
any conditions that may reasonably affect the potential for resumption of
performance.
(2) When AWC determines that the funding insufficiency is resolved, it will give the
Subcontractor written notice to resume performance, and Subcontractor shall
resume performance.
(3) Upon the receipt of notice under b. (2), if Subcontractor is unable to resume
performance of this Subcontract or if the Subcontractor’s proposed resumption
date is not acceptable to AWC and an acceptable date cannot be negotiated, AWC
may terminate the Subcontract by giving written notice to the Subcontractor. The
parties agree that the Subcontract will be terminated retroactive to the date of the
notice of suspension. AWC shall be liable only for payment in accordance with the
terms of this Subcontract for services rendered prior to the retroactive date of
termination.
c. AWC may immediately terminate this Subcontract by providing written notice to the
Subcontractor. The termination shall be effective on the date specified in the termination
notice. AWC shall be liable only for payment in accordance with the terms of this
Subcontract for services rendered prior to the effective date of termination. No penalty shall
accrue to AWC in the event the termination option in this section is exercised.
d. For purposes of this section, “written notice” may include email.
38. Termination Procedure. Upon termination of this Subcontract the AWC, in addition to other rights
provided in this Subcontract, may require the Subcontractor to deliver to AWC any property
specifically produced or acquired for the performance of such part of this Contract as has been
terminated. The provisions of the “Treatment of Assets” clause shall apply in such property transfer.
The AWC shall pay to the Subcontractor the agreed upon price, if separately stated, for completed
work and services accepted by AWC and the amount agreed upon by the Subcontractor and AWC
for (a) completed work and services for which no separate price is stated, (b) partially completed
work and services, (c) other property or services which are accepted by AWC, and (d) the protection
and preservation of the property, unless the termination is for default, in which case AWC shall
determine the extent of the liability. Failure to agree with such determination shall be a dispute
within the meaning of the “Disputes” clause for this Subcontract. The AWC may withhold from any
amounts due to the Subcontractor such sum as AWC determines to be necessary to protect AWC
against potential loss or liability.
AGENDA ITEM #6. c)
The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to
any other rights and remedies provided by law under this Subcontract.
After receipt of a notice of termination, and except as otherwise directed by the Superintendent,
the Subcontractor shall:
a. Stop work under this Subcontract on the date and to the extent specified, in the notice;
b. Place no further orders or subcontractors for materials, services or facilities except as may
be necessary for completion of such portion of the work under the Subcontract that is not
terminated;
c. Assign to AWC, in the manner, at the times, and to the extent directed by the AWC, all
rights, title, and interest of the Subcontractor under the orders and subcontracts in which
case AWC has the right, at its discretion, to settle or pay any or all claims arising out of the
termination of such orders and subcontracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of AWC to the extent the AWC may require,
which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directed
by AWC, any property which, if the Subcontract had been completed, would have been
required to be furnished to AWC;
f. Complete performance of such part of the work not terminated by AWC; and
g. Take such action as may be necessary, or as AWC may direct, for the protection and
preservation of the property related to this Subcontract which, in is in the possession of the
Subcontractor and in which AWC has or may acquire an interest.
39. Treatment of Assets. Except as otherwise provided for in the Subcontract, the ownership and title
to all real property and all personal property purchased by the Subcontractor in the course of
performing this Subcontract with moneys paid by the Superintendent shall vest in the
Superintendent, except for supplies consumed in performing this Subcontract. The Subcontractor
shall (1) maintain a current inventory of all the real and personal property; (2) label all the property
“State of Washington, Superintendent of Public Instruction”; and, (3) surrender property and title to
the Superintendent without charge prior to settlement upon completion, termination or
cancellation of this Contract.
If any property is lost, destroyed, or damaged, the Contractor shall notify the Superintendent and
take all reasonable steps to protect the property from further damage.
All reference to the Subcontractor under this clause shall include Subcontractor’s employees, agents
and subcontractors.
40. Waiver. A failure by either part to exercise its rights under this Agreement shall not preclude that
party from subsequent exercise of such rights and shall not constitute a waiver of any other rights
AGENDA ITEM #6. c)
under this agreement. Waiver of any default or breach shall not be deemed to be a waiver of any
subsequent default or breach. Any waiver shall not be construed to be a modification of the terms
of this Agreement unless stated to be such in writing and signed by personnel authorized to bind
each of the parties.
AGENDA ITEM #6. c)
Attachment A
16
SEEK Application & Scope of Work
Insert detailed project description as included in the Funding Opportunity application & Attach SEEK
Funding Application
STREAM Team is a Recreation and Neighborhoods Division program that provides high-
quality, culturally appropriate after-school programming in science, technology, reading,
recreation, environment, arts and math for youth ages 5 to 14. The program is partially
funded by a King County Best Starts for Kids grant, coordinated by School’s Out WA.
Through this partnership we participate in a Youth Program Quality Initiative which engages
and supports sites in continuous quality improvement with a focus on promoting social
emotional learning. STREAM Team is designed to empower youth with the skills to be
socially, emotionally, and academically successful throughout their academic careers. The
overall goal of STREAM Team is that youth are thriving and demonstrate persistence,
confidence, problem solving skills, interest in learning, and leadership readiness after
engaging in an array of cultural arts, recreational, science, and technology program
activities, where they learn and develop skills. Our first indicator of success is that youth are
flourishing and resilient – they are thriving and persistent; able to recognize their strengths
and believe in their ability to succeed. Recent evaluation data indicated that 69% do new
things they did not think they could do and 71% are responsible to finish something that is
challenging. Our second indicator of success is that youth have positive social emotional
development - youth consider others’ ideas; interact with and show respect to peers; and
take responsibility for their actions. 74% learned to respect people they interact with and
63% learned we can celebrate how people have different languages, culture, and abilities.
STREAM Team is offered weekdays throughout the school year, and as a full-day camp
during summer months. STREAM Team is usually held at Highland’s Neighborhood Center,
and for this summer, camp is being held at Renton Community Center. Approximately 70%
of the camp is held outside and moved inside when necessary due to heat or other
unforeseen weather conditions. Summer Camp is Monday – Friday, 7am – 6pm, with core
hours 9am-5pm. Camp is nine weeks long, from June 30th – August 27th. Through our Best
Starts for Kids funding, camp is offered at no cost to families. Our long-term STREAM Team
partners, Environmental Science Center and Centro Rendu of St. Vincent de Paul are
providing environmental science and cultural and Spanish language programs at camp.
New partners for summer camp 2021 include Skyhawks, Foundry10 and Snapology, who
collectively offer athletics, art, technology and engineering programs throughout the camp
week. Campers also get an afternoon of swimming and water safety at our Henry Moses
Aquatic Center, located adjacent to Renton Community Center.
AGENDA ITEM #6. c)
17
Attachment B
Budget & Project Costs Worksheet
Budget (as presented in the SEEK application Project Costs Worksheet)
Project Costs Estimated
Summer 2021
Actual
Summer 2021
Staff $11,655
Equipment $10,800
Scholarships $
Supplies $1,600
Transportation $
Facilities $
Professional Services $600
Filed Trips $
Meals $500
Other $
$
$
$
AGENDA ITEM #6. c)
18
Attachment C
Subcontractor Reporting Requirements
Reports must contain the following information:
Describe the K-12-aged (4 to 21) youth who participated through this program including
disaggregated data about student age range, gender, race/ethnicity, FRPL status, and other
student information.
Describe the type of program funded and the geographic area served.
Explain how the program targeted youth populations were recruited to participate.
Explain how these funds were used to create more access to underserved and/or economically
disadvantaged youth.
What disproportionately impacted communities did the summer recreation program serve?
Discuss program successes and challenges.
AGENDA ITEM #6. c)
AB - 2909
City Council Regular Meeting - 02 Aug 2021
SUBJECT/TITLE: 2021 Summer Special Event Fee Waivers
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services Department
STAFF CONTACT: Sonja Mejlaender, Community Relations and Event Coordinator
EXT.: 6514
FISCAL IMPACT SUMMARY:
Total amount of fees to be waived equals $2,485.00 as identified in the breakdown below.
SUMMARY OF ACTION:
The City of Renton provides numerous opportunities to engage in the community, its culture, and its citizens
through single, seasonal, and reoccurring programs and events. Fee waivers are provided to groups who
provide these opportunities, who may not be able to put them on with the added burden of these logistical
parking, rental, and permit fees.
This request is a compilation of the Community Services annual fee waiver requests, totaling $2,485.00. The
breakdown is as follows:
1. Renton River Days Music at the Piazza (July 24, 2021): Piazza Park fee of $500.00 and City of Renton spider
box rental of $100.00, totaling $600.00. Renton River Days (RRDs) submits an annual Fee Waiver Request every
year. The submission timeframe was impacted by a few factors. Awaiting news and community-event specifics
within the State of Washington’s July 1 “fully open” status, this confirmed that in-person outdoor events would be
permissible, and ensured that Covid-compliance requirements could be met. In fact, numerous special event
permit applications have been received since July 1, as these applicants were also awaiting the July 1 “fully open”
status, and what did that really mean for in-person community events. The RRDs Fee Waiver Request was
submitted to Community Services staff to enter into the Agenda Bill process before the July 24 event date, but held
in queue (per City Clerk’s Office suggestion) knowing other Fee Waiver Requests were coming from two other
applicants within the City’s Special Events Permit Application process.
2. C.A.S.T. For Kids Take a Warrior Fishing (August 14, 2021): Special Events Permit Fee of $85.00, Open Space
Grass Fee rental $65.00 ($10.00/hour from 7am-1:30pm), 25 non-resident boat launch day pass at $20.00 each and
10 resident boat launch day pass at $10.00 each, totaling $750.00
3. Community In Schools of Renton Back-To-School Block Party (August 29, 2021): Special Events Permit fee of $85.00,
Field rental of Little Liberty $200.00 ($25/hour 9am-5pm), City of Renton spider box $100.00, totaling $385.00
4. C.A.S.T. For Kids Foundation Children's Fishing Event (September 11, 2021): Special Events Permit fee of $85.00, Open
Space Grass Fee rental $65.00 ($10.00/hour from 7am-1:30pm), 25 non-resident boat launch day pass at $20.00 each
and 10 resident boat launch day pass at $10.00 each, totaling $750.00
EXHIBITS:
AGENDA ITEM #6. d)
A. Renton River Days Music at the Piazza
B. C.A.S.T. For Kids Take a Warrior Fishing
C. Communities In Schools of Renton Back-To-School Block Party
D. C.A.S.T. For Kids Foundation Children's Fishing Event
STAFF RECOMMENDATION:
Approve the requested waiver of $2,485.00 in open space rentals, boat launch day passes and permit fees for
community events in Summer of 2021.
AGENDA ITEM #6. d)
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee waiver and/or reduction requests will be submitted for approval to the City Council via
the Finance Committee.
Request date:
Name of group:
Group contact/number:
Address (Street, State, Zip):
Email address:
Date of event:
Number in party:
Location/Address:
Type of event:
Staff contact/number:
What is the total cost of the rental and applicable fees?
What is the cost of the fee waiver or reduction requested?
Describe event and explain why a reduction or waive of fees will benefit our Renton citizens:
AGENDA ITEM #6. d)
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the
Finance Committee.
Request Date: 3/23/2021
Name of Group: C.A.S.T. For Kids/ Take A Warrior Fishing
Group Contact Person: Bernadette Darby Contact Number: 425.345.9928
Address (Street, State, Zip): 17701 108th AVe SE #237
Email Address: bernadette@castforkids.org
Date of Event: 08/14/2021
Number in Party: 150
Location Name/Address: Gene Coulon Memorial Beach
Type of Event: Boating Event
Staff Contact Name/Telephone: Bernadette Darby 425.345.9928
What is the total cost of the rental and applicable fees? $750
What is the cost of the fee waiver or reduction requested? $750
We are looking to waive the $85.00 Special Event Permit Fee, Open Space Grass Fee at $10/hr
(7am-1:30pm): $65.00, 25 Boat Launch Fees at the non resident rate ($500) and 10 launch fees
at the resident rate($100).
Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens:
Established in 2011, the Take A Warrior Fishing program is designed to support military
personnel and their families by creating an adaptive community-based outdoor recreation
experience through the sport of fishing. The Renton annual event will host 40-50 local military
families, but also many local fishermen, volunteers, and numerous community partners.
Participating individuals and families are provided fishing equipment and safety gear, paired
with experienced fishermen and head out onto the lake for about 3 hours of fishing and
boating. They return to join volunteers, families, and friends for a barbeque lunch hosted by the
local service clubs. The main goals of this program are to encourage outdoor recreation as a
therapeutic outlet; support positive social interactions that help transitioning service members
AGENDA ITEM #6. d)
rebuild connections with the civilian world; restore the disconnect in the home by increasing
family interaction; and empower Veterans to advocate for positive self growth and change. And
it's just a great way for the City and the Renton Community to show its support of our troops
that have giving so much to us.
AGENDA ITEM #6. d)
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee waiver and/or reduction requests will be submitted for approval to the City Council via
the Finance Committee.
Request date:
Name of group:
Group contact/number:
Address (Street, State, Zip):
Email address:
Date of event:
Number in party:
Location/Address:
Type of event:
Staff contact/number:
What is the total cost of the rental and applicable fees?
What is the cost of the fee waiver or reduction requested?
Describe event and explain why a reduction or waive of fees will benefit our Renton citizens:
AGENDA ITEM #6. d)
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the
Finance Committee.
Request Date: 3/23/2021
Name of Group: C.A.S.T. For Kids Foundation
Group Contact Person: Bernadette Darby Contact Number: 425.345.9928
Address (Street, State, Zip): 17701 108th Ave Se, #237
Email Address: bernadette@castforkids.org
Date of Event: 9/11/2021
Number in Party: 150
Location Name/Address: Gene Coulon Beach Park
Type of Event: Childrens Fishing Event
Staff Contact Name/Telephone: Bernadette Darby, 425.345.9928
What is the total cost of the rental and applicable fees? $750
What is the cost of the fee waiver or reduction requested? We are looking to waive the $85.00
Special Event Permit Fee, Open Space Grass Fee at $10/hr (7am-1:30pm): $65.00, 25 Boat
Launch Fees at the non resident rate ($500) and 10 launch fees at the resident rate($100).
Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens:
The C.A.S.T. for Kids program provides a one day fishing and boating event to accommodate
children, ages 5-18, with a wide range of special needs. This events is designed to create an
environment whereby special needs children and their caretakers could benefit, leaving their
problems on shore, and share a day of fun on the water that they may not otherwise get to
experience. Participants are supplied with a fishing rod & reel, t-shirt, hat, and tackle box,
partnered with an experienced volunteer angler and escorted onto a boat where, with the
supervision of a parent or guardian, they are shown proper fishing techniques and receive
natural resources education. Participants and volunteers all then return from their morning
fishing excursion to a BBQ lunch and an awards ceremony. We further our mission by
encouraging continued participation in fishing by developing skills in the children along with
their parents. This program also endeavors to increase the awareness of all participants,
AGENDA ITEM #6. d)
parents, sportsmen, and volunteers, to the capabilities of children with disabilities, in effect
strengthening the Renton community. Overall, these events create a rare and positive
experience for Renton's youth.
AGENDA ITEM #6. d)
AB - 2911
City Council Regular Meeting - 02 Aug 2021
SUBJECT/TITLE: Step D Authorization for Digital Communications Specialist
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Executive Department
STAFF CONTACT: Kristi Rowland
EXT.: 6947
FISCAL IMPACT SUMMARY:
N/A - The position is vacant and is already budgeted at Step C.
SUMMARY OF ACTION:
The Executive Services Division is requesting authorization to compensate the Digital Communications Specialist at grade
a17 step D. The recruitment for this position opened in February, yielding 135 candidates of which six were interviewed.
Our selected candidate at that time declined our offer. The position was re-opened in May, yielding 60 additional
candidates of which six were interviewed. The selected candidate has thirteen years of experience in digital marketing
and expertise in social media strategy, project management, and analytics. The candidate has a bachelor’s degree in
Media Studies and has completed coursework in Storytelling and Content Strategy at the University of Washington.
The combined experience and education for the candidate lends to a higher step placement.
EXHIBITS:
A. Issue Paper
STAFF RECOMMENDATION:
The Administration recommends that it be authorized by Council to compensate the selected candidate for
the Digital Communications Specialist at Step D, Grade a17.
AGENDA ITEM #6. e)
Executive Department
M E M O R A N D U M
DATE:August 2, 2021
TO:Randy Cormann, Council President
Members of Renton City Council
VIA:Armondo Pavone, Mayor
FROM:Ed VanValey, Chief Administrative Officer
STAFF CONTACT:Kristi Rowland, Deputy Chief Administrative Officer
SUBJECT:Compensation of Digital Communications Specialist
ISSUE:
Should the Administration be authorized to compensate selected candidate at Step D,
Grade a17?
RECOMMENDATION:
The Administration recommends that it be authorized by Council to compensate the
selected candidate at Step D, Grade a17.
DISCUSSION:
The recruitment for this position opened in February, yielding 135 candidates of which 6
were interviewed; our selected candidate declined our offer. The position was re-
opened in May, yielding 60 additional candidates of which 6 were interviewed.
The selected candidate has thirteen years of experience in digital marketing and
expertise in social media strategy, project management, and analytics. The candidate
has worked in both private and public sectors.
The candidate has a bachelor’s degree in Media Studies and has completed coursework
in Storytelling and Content Strategy at the University of Washington.
CONCLUSION:
The combined experience and education for the candidate lends to a higher step
placement.
Cc: Ellen Bradley-Mak, Human Resources & Risk Management Administrator
Kari Roller, Finance Department Administrator
AGENDA ITEM #6. e)
AB - 2916
City Council Regular Meeting - 02 Aug 2021
SUBJECT/TITLE: Appointment Confirmation; Preeti Shridhar as Administrator of the
Equity, Housing, and Human Services Department
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Human Resources / Risk Management Department
STAFF CONTACT: Ellen Bradley-Mak, Human Resources/Risk Management Administrator
EXT.: 7657
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Preeti Shridhar spent 15 years working at the City of Seattle, first for the utilities department and then in the Office of
Environment and Sustainability. Ms. Shridhar was involved in creating a diversity initiative that preceded Seattle’s Race
and Social Justice Initiative.
She was hired by the City of Renton August 23, 2006 into the role of Communications Director. On July 1, 2012
Ms. Shridhar was promoted to the role of Deputy Public Affairs Administrator where her role included communications,
governmental relations, diversity and inclusion initiatives and overseeing the City’s cable channel. Ms. Shridhar has
served at the helm supporting the Mayor’s Inclusion Taskforce since that group’s formation.
Therefore, we ask that Council confirm the Mayor's appointment of Preeti Shridhar for the position of Equity, Housing,
and Human Services Department Administrator, at Step D of salary grade m49, effective August 1, 2021.
EXHIBITS:
N/A
STAFF RECOMMENDATION:
Confirm Mayor Pavone's appointment of Preeti Shridhar as the Equity, Housing, and Human Services
Administrator, at Step D of salary grade m49, effective August 1, 2021.
AGENDA ITEM #6. f)
AB - 2903
City Council Regular Meeting - 02 Aug 2021
SUBJECT/TITLE: Letter of Understanding with Flatiron-Lane Joint Venture Related to
Design Changes at the I-405 and North 44th Street Interchange
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Jim Seitz, Transportation Director
EXT.: 7245
FISCAL IMPACT SUMMARY:
Upon execution of the terms within this agreement, Flatiron-Lane Joint Venture will pay the City $200,000
towards creation of the Gateway Enhancement Project located at the intersection of NE 44th Street and I -405.
Although not within this agreement, additional improvements to the interchange project requested by th e
City and agreed to and paid for by Flatiron-Lane Joint Venture, upon approval by the Washington State
Department of Transportation (WSDOT), with an estimated total cost of over $5 million, including this
$200,000 contribution as well as the installation of a new 12-inch water line along North 44th Street. Once
WSDOT approves the design-builder initiated change order (DBIC) and the terms of the agreement have been
executed, utility construction agreement CAG-19-294 will be amended and submitted to Council for review
with a request to authorize the payment of $250,000 to WSDOT for the installation of the water line. The
water line is scheduled for installation during the second or third quarter of 2023.
SUMMARY OF ACTION:
The I-405 Renton to Bellevue Widening and Express Toll Lanes Project (I405 -R2B) was awarded to the design-
build team Flatiron-Lane Joint Venture in 2019. In 2020 the design -build team proposed a design change at
the NE 44th Street interchange that flipped the city-owned NE 44th Street from going over I-405 to going
under I-405.
After receiving the proposal, WSDOT reached out and met with members of the Kennydale, Ripley Lane,
Pleasure Point, and Lakehurst communities to discuss the NE 44th Street interch ange area. They shared
information related to the potential design change and showed a visual of the original concept and the
proposed concept. They discussed the construction staging and noted that the new option would require
almost 30% fewer street closures during the interchange construction. WSDOT also prepared the enclosed
newsletter and provided a link to a YouTube video (https://www.youtube.com/watch?v=lsNHVit1OHs)
regarding the proposed change. The community members offered to assist with distributing this information
to their respective neighborhoods. Finally WSDOT held an online open house for the surrounding
neighborhoods and received positive feedback on the new concept.
Given the positive feedback from the surrounding neighborhoods, WSDOT and Flatiron -Lane Joint Venture
entered discussions with the city regarding the proposed changes. Upon completion of the discussions, the
AGENDA ITEM #6. g)
City of Renton (City), Flatiron-Lane (Joint Venture), and WSDOT have agreed to the following conditions as a
requirement for implementing the alternate design for the I -405 Renton to Bellevue project in the vicinity of
NE 44th Street and the surrounding area near Exit 7.
The City will:
1. Allow NE 44th Street (city street) to be relocated under I-405 with all maintenance responsibilities
adhering to the conformed agreement between WSDOT and the Association of Washington Cities.
2. Agree to a reduction of the 10-foot offset requirement for the 12-inch water main from the new I-405
and May Creek Bridge abutment crossing at May Creek as described in UTB 1296 (CAG -19-294).
3. Provide Flatiron-Lane with $250,000 to install a 12-inch ductile iron water main within the new NE 44th
Street to connect to the existing city water systems on the east and west sides of I-405. The actual cost
is estimated to be $600,000. WSDOT will be responsible for any costs that exceed $250,000.
Flatiron-Lane in collaboration with WSDOT will as part of the project:
1. Construct the roadway profile of NE 44th Street that will lower the roadway grade at Seahawks Way to
improve safety and access. The estimated cost to do this is $310,500.
2. Install an 8-foot planter and 10-foot sidewalk outside of the vertical curb along both sides of NE 44th
Street. The estimated cost to do this is $30,000.
3. Maintain a minimum clear zone behind the back of the sidewalk along NE 44th Street under the I -405
overpasses to provide a safe environment for pedestrians and bicyclists. The estimated cost is
$3,750,000.
4. Provide the city with $200,000, per this agreement, for the gateway artistic enhancement to the NE
44th Street corridor.
5. Construct enhanced lighting and electrical stubs, estimated at a total of $20,000, under the
northbound and southbound I-405 overpasses resulting in:
a. Four additional pedestrian light standards that meet the city’s Standard Plan 117.2.
b. Two additional electrical stub outs with junction boxes that are tied back to city electrical service
for potential use in conjunction with artistic enhancements.
6. Install a 12-inch ductile iron water main in the new NE 44th Street to c onnect to the city’s existing water
systems on the east and west sides of I-405.
7. Route the storm water runoff from the new NE 44th Street roadway into WSDOT’s storm water system.
WSDOT will be responsible for all maintenance of their storm water system and facilities including any
that receive runoff from the new NE 44th Street. The storm water system in the new NE 44th Street crossing
of I-405 will be maintained by the city.
These obligations shall not arise unless and until WSDOT approves the design-builder initiated change order,
and it is determined that this change order will be implemented.
EXHIBITS:
A. Letter of Understanding
B. Newsletter
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Letter of Understanding between the City of Renton and
Flatiron-Lane Joint Venture.
AGENDA ITEM #6. g)
LETTER OF UNDERSTANDING (“LOU”)
between
THE CITY OF RENTON and THE FLATIRON-LANE JOINT VENTURE
regarding the GATEWAY ENHANCEMENT PROJECT
WHEREAS:
A. The City of Renton (“City”) received a grant of $200,000 to work with the City’s Arts
Commission to create an enhanced gateway for the City (“Gateway Enhancement Project”).
The precise features of the Gateway Enhancement Project are still being developed.
B. The costs intended to be addressed by such grant were based on the preliminary design for the I-
405 Renton to Bellevue Project (“Project”) prepared by or on behalf of Washington State
Department of Transportation (“WSDOT”), which preliminary design showed 44th Avenue
going over the I-405 mainline.
C. WSDOT engaged the Flatiron-Lane Joint Venture (“FLJV”) as the Design-Builder for the
Project.
D. The FLJV proposes to change the design for the Project such that 44th Avenue goes under the I-
405 mainline (the “Design-Builder Initiated Change Order” or “DBIC”).
E. Implementing the DBIC would prevent the City from executing its original vision and achieving
its original design objectives for the Gateway Enhancement Project (the “Vison and Design
Impact”).
F. The FLJV have agreed to compensate the City for the Vision and Design Impact, as set forth in
this LOU.
The FLJV and the City wish to implement the following understanding with regard to the Gateway
Enhancement Project:
1. The FLJV’s obligations in this LOU shall not arise unless and until WSDOT approves the
DBIC, and it is determined that the DBIC will be implemented.
2. The FLJV shall pay to the City the all-inclusive amount of $200,000 (the “Payment”), on the
earlier of the following dates:
a. December 31, 2021; or
b. Within 60 days of the FLJV providing written notice to the City that the FLJV has
obtained all approval, authorization, certification, consent, exemption, filing, lease,
license, permit, registration, or ruling, required by or with any governmental body in
order to perform the work required to implement the DBIC.
3. The Payment shall be in full and final satisfaction of any and all rights, claims, demands and
damages of any kind, that the City may have, resulting from or related to damages, actions
and/or claims arising from or in relation to the Vision and Design Impact.
4. The FLJV shall have no responsibility for performance of the work required for the Gateway
Enhancement Project.
5. This LOU may be signed in counterparts.
This LOU is effective as the last date signed on the
following page.
AGENDA ITEM #6. g)
Letter of Understanding
Gateway Enhancement Project
Page | 2
Signed:
The Flatiron Lane Joint Venture The City of Renton
by its authorized representative/s:
By:
Armondo Pavone, Mayor
Name:
Title:
Date: Date:
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
AGENDA ITEM #6. g)
I-405, Renton to Bellevue Widening and Express Toll Lanes Project
Proposed design at Northeast 44th Street, Exit 7
Winter 2020
The Washington State Department of Transportation
(WSDOT) recently awarded the I-405, Renton to
Bellevue Widening and Express Toll Lanes Project
(project) to the Flatiron-Lane Joint Venture (FLJV)
to complete design and construct the project. The
original design replaced the bridge at Northeast 44th
Street, Exit 7, with a new bridge and in-line transit
station above I-405. Through design innovation FLJV
is proposing to shift Northeast 44th Street to run
under the I-405 mainline.
Original interchange design
Northeast 44th Street over I-405
Proposed interchange design
Northeast 44th Street under I-405
Limits of proposed design change
Operational benefits of proposed interchange:
• Flatter grade on Northeast 44th Street for better
pedestrian, bicycle and paratransit access
• Increased green space and planting in the
interchange
• Northbound bridge width compatible with the
I-405 Master Plan, requiring no future widening
• Same vehicle operations
WSDOT is evaluating the new design to ensure that it meets environmental standards, City of Renton design
standards and WSDOT design standards. If you have questions regarding the proposed design, please contact
WSDOT at I405SR167Program@wsdot.wa.gov
Title VI Notice to Public: It is the Washington State Department of Transportation’s (WSDOT) policy to assure that no person shall, on the grounds of race, color, national origin
or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its
federally funded programs and activities. Any person who believes his/her Title VI protection has been violated, may file a complaint with WSDOT’s Office of Equal Opportunity
(OEO). For additional information regarding Title VI complaint procedures and/or information regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator
at (360) 705-7082. Americans with Disabilities Act (ADA) Information: This material can be made available in an alternate format by emailing the Office of Equal Opportunity at
wsdotada@wsdot.wa.gov or by calling toll free, 855-362-4ADA(4232). Persons who are deaf or hard of hearing may make a request by calling the Washington State Relay at 711
Construction benefits of proposed interchange:
• Total closures reduced by 25%
• Fewer construction closures of Northeast 44th
Street
• Fewer construction closures on I-405
• Reduced nighttime construction
• Reduced truck hauling on local streets NNor
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-405
AGENDA ITEM #6. g)
AB - 2908
City Council Regular Meeting - 02 Aug 2021
SUBJECT/TITLE: Project Acceptance of the Kennydale Reservoir Schedule C, CAG-20-
128 with PGH Excavating, Inc.
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Utility Systems Division
STAFF CONTACT: Michael Mitchell, Civil Engineer III
EXT.: 7265
FISCAL IMPACT SUMMARY:
The original contract amount was $806,316.50 and the final contract amount is $801,157.65. The decrease in
contract cost of $5,158.85 is due to the deletion of minor items of work. There is sufficient funding in the
2021 Water Utility Capital Improvement Program budget (425.455606) to cover the contract cost.
SUMMARY OF ACTION:
The Kennydale Reservoir Schedule C Project CAG-20-128 construction contract was awarded to PGH
Excavating, Inc. on September 14, 2020. The contractor started construction on October 26, 2020 and
substantially completed the contract work on March 24, 2021. The contractor completed all punch list items
and provided the city with record drawings on June 10, 2021.
The project consisted of the installation of 1,000 feet of 8-inch water main and 2 pressure-reducing valve
stations. The improvements are needed to bring the new Kennydale reservoir on-line.
The project is also the final phase for utility improvements for the Kennydale Reservoir Project.
The painting of the reservoir mural will be done in September under a separate contract by Peter Goetzinger ,
LLC (CAG-21-138), the city’s selected artist for the mural project.
Previous construction contracts on the Kennydale reservoir project that were completed and accepted by City
Council include:
• Schedule A (CAG-18-197) – Site access and utilities with acceptance date of March 25, 2019.
• Schedule B (CAG-19-029) – Reservoir construction with acceptance date of March 1, 2021.
EXHIBITS:
A. Notice of Completion of Public Works Contract
STAFF RECOMMENDATION:
Accept CAG 20-128 Kennydale Reservoir Schedule C project and authorize the release of the retainage bond
after 60 days once all the required releases from the state have been obtained.
AGENDA ITEM #6. h)
Revised #
Assigned to:
UBI Number:
Yes No
Yes
Telephone #
Bond Number:
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Date Contract Awarded
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Federally funded transportation project?
Contractor's Name
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Date:Contractor's UBI Number:
Date Work Accepted
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
%
$
$$
Contact Name:Title:
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Amount Disbursed
p
Sales Tax Rate
Contract Amount
NOTE: These two totals must be equal
TOTAL
Comments:
Sales Tax Amount
Reductions ( - )
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Email Address: Phone Number:
p
Sub-Total
Additions ( + )
Amount Retained
(If various rates apply, please send a breakdown)
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
F215-038-000 10-2014REV 31 0020e (10/26/15)
p@g
AGENDA ITEM #6. h)
Subcontractor's Name:UBI Number: (Required)Affidavit ID*
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014
AGENDA ITEM #6. h)