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Home My WebLink AboutCITY COUNCIL RETREAT Packet for 02/10/2017 AGENDA City Council Retreat 8:30 AM - Friday, February 10, 2017 Maplewood Greens, Cedar Room 1. COUNCIL COMMUNICATIONS & WORKING TOGETHER 8:30 am a) Council Conduct 101 b) Expectations / Ground Rules: Correspondence, Travel c) Policy Publications Info d) 2017 Council Meeting Calendar: Direction for Cancellations e) 2017 Agenda Bill Schedule BREAK 10:15 am 2. COMMUNICATION WITH ADMINISTRATION 10:30 am a) "More of / Less of" Exercise for both Council and Administration Better way to keep council informed on work items? - Seahawks Contract example Better process for confirming council directions? b) Briefing on key topics and emerging issues Defining was a "key" topic is for council and whether there needs to be more "official" action before the administration proceeds Establishing a checklist for items council wants updates on LUNCH Noon 3. FINANCIAL FORECAST UPDATE 1:00 pm a) Impact of Implementing B&O and RFA: Compare with 2014 forecast Strategy for 2019 "post Annexation Sales Tax Credit" Impact 4. QUALITY OF LIFE INITIATIVE 1:30 pm a) Scope and Timing of Initiative - Election Deadlines b) - Future Levies & Ballot Measures in King County c) Discussion of Potential Projects d) Financial "Size" of Initiative - Revenue Options e) - Property Tax Analysis f) Levy Lid Lifts and Voted Bonds Presentation g) Voted General Obligation Bonds Guide BREAK 3:15 pm 5. BUSINESS PLAN UPDATE 3:30 pm a) Changes to Vision? Changes to Mission? Changes to Goals and Objectives? WRAP-UP 4:30 pm Observations and Personal Commitments ADJOURN 5:00 pm 2017 CITY COUNCIL PLANNING WORKSHOP/RETREAT COUNCIL CONDUCT 101 Larry Warren, City Attorney MAYOR-COUNCIL AUTHORITY Renton is a non-charter code city under Title 35A RCW. In particular, the Mayor-Council relationship is dealt with by Chapter 35A.12 RCW. A good summary of the Mayor’s duties and authority is set out in RCW 35A.12.1001 and is attached for reference. Unfortunately, there is no similar definitive statute on the Council, authority and duties, but instead the authority and duties are spread throughout Chapter 35A.12. A better general guide is contained in the Municipal Research Services Center (MRSC) publication Mayor and Council Handbook2. The cover pages and part of Chapter 6 – The Job of a Councilmember are attached for reference. In general, the Council sets policies and the Mayor executes policies and supervises the staff to see that the business of the City is done and Council policies are executed. LEVERAGING POSITION FOR FAVORS/REQUESTS City officials are bound by a fairly strong set of ethical and legal constraints against use of the officials’ office for personal gain. City officials bound by the ethical rules include not just Councilmembers, but also most City employees. Chapter 42.23.040 RCW3 is the Code of Ethics for Municipal Officers – Contract Interests. A good summary of this statute and other general ethical issues is contained in Chapter 12 of the previously cited MRSC publication (see attached). Note the question to be asked in the right-hand corner. To those questions, I would add, “How will it look to the general public?”. Also attached is RCW 42.23.040 detailing when an interest in a contract by a municipal officer is so remote that it isn’t a conflict of interest. For example, if you work for Boeing, with your compensation is fixed salary or wages and you own less than 1% of the stock of Boeing, you do not have a disqualifying conflict. RCW 42.23.040 (2) and (4). Also attached is RCW 42.23.0704. It is included to contrast it with the state ethics code. The state code allows for de minimis gifts. The old examples of de minimis gifts used to be flowers AGENDA ITEM #1. a) COUNCIL CONDUCT 101 | PAGE 2 OF 4 or tickets to sporting events. I doubt if tickets to sporting events are truly di minimis if the tickets are to professional sporting events. In contract, the statute of ethics for municipal officials bar any gifts, rewards or gratuity. The auditor’s office has opined that because the two statutes are different they must mean different things and the bar on any gift, etc. means just that. OPEN MEETINGS, LAWS, EMERGING ISSUES AND COUNCIL COMMITTEE MINUTES This state has a very broad Open Public Meetings Act (OPMA), Chapter 42.30 RCW5, which basically requires that the public’s business be conducted in public. The Act is to be liberally construed and its exceptions be limited. Several pages of Chapter 6 of Knowing the Territory6, an MRSC publication, are attached as background. Renton has zealously sought to comply with OPMA, while at the same time using its committee system to do a lot of work. The committee meetings are properly treated as open public meetings, and I have not seen or heard of a complaint from any citizen or regulatory agency that there have been violations of OPMA. Taking all of that in context, I have several minor suggestions to improve the process. I cannot quote you black letter law that the suggestions are required, but believe they are meritorious given the intent of OPMA. My suggestions are as follows: 1. Make sure committee topics have been referred and announced before they are discussed in committee. 2. Expand the committee agenda topic of “emerging issues” to disclose what issues are being discussed. 3. If the committee is going to take comment or testimony from the public or outside agencies, then minutes should be taken. Each of these suggestions is briefly discussed below: 1. Make sure committee topics have been referred and announced before they are discussed in committee. I recently attended a council meeting. As is customary, I reviewed the council agenda, but also had been on the approval queue for adding items to the age nda. I was aware that a topic was being referred to a committee that night from the consent agenda, but the item was removed from the agenda with a statement that there had been a committee meeting on the topic. A committee report on the topic was later read. There must have been a timing issue that led to this shortened process. AGENDA ITEM #1. a) COUNCIL CONDUCT 101 | PAGE 3 OF 4 The issue is that there was no public announcement of the topic being discussed in the meeting, so there was no possibility of the public attending the meeting. A meeting can’t really be open if no one knows about it. 2. Expand the committee agenda topic of “emerging issues” to disclose what issues are being discussed. Again, the issue is notice to the public. While there is no statutory requirement that Council give a more definitive topic, the public has little ability to know if it is interested in the meeting. There is some general law that the preliminary agenda for a council meeting fairly apprise the citizens of action that will be taken at the meeting. By extension, I think this rule applies to council committee meetings, and a more specific agenda topic will meet the intent of OPMA. The topic could be slightly expanded to provide better public notice. A good example would be one used by the Finance Committee when it announces “Emerging Issues in Revenue Streams”. That would alert the public about what was being discussed. 3. If the committee is going to take testimony or comment from the public or an outside agency, then minutes should be taken. Generally, minutes are taken of “action” decisions by the City Council, but under OPMA, action is defined very broadly and can include such things as receipt of public testimony, deliberations and considerations. RCW 42.30.020(3)7. While arguably all committee meetings should have minutes taken, the “action” item is usually a committee report and recommendation to the full council. If testimony is taken that leads to the committee report, then documentation needs to be kept, which is probably best done by minutes. AGENDA ITEM #1. a) COUNCIL CONDUCT 101 | PAGE 4 OF 4 REFERENCES 1. RCW 35A.12.100, Duties and Authority of the Mayor – Veto – Tie Breaking Vote: http://app.leg.wa.gov/RCW/default.aspx?cite=35A.12.100 2. Mayor and Councilmember Handbook, Municipal Research and Services Center (MRSC): http://mrsc.org/getmedia/034f13b6-7ec2-4594-b60b-efaf61dd7d10/Mayor-And- Councilmember-Handbook.pdf.aspx?ext=.pdf 3. RCW 42.23.040, Remote Interests: http://app.leg.wa.gov/RCW/default.aspx?cite=42.23.040 4. RCW 42.23.070, Prohibited Acts: http://app.leg.wa.gov/RCW/default.aspx?cite=42.23.070 5. Chapter 42.30 RCW, Open Public Meetings Act: http://app.leg.wa.gov/RCW/default.aspx?cite=42.30 6. Knowing the Territory, Municipal Research and Services Center (MRSC): http://mrsc.org/getmedia/1e641718-94a0-408b-b9d9-42b2e1d8180d/ktt13.pdf.aspx 7. RCW 42.30.020, Definitions: http://app.leg.wa.gov/RCW/default.aspx?cite=42.30.020 AGENDA ITEM #1. a) 1/31/2017 RCW 35A.12.100: Duties and authority of the m ayor—Veto—Tiebr eaking vote. http://app.leg.wa.gov/RCW /default.aspx?cite=35A.12.100 1/1 The mayor shall be the chief executive and administrative officer of the city, in charge of all departments and employees, with authority to designate assistants and department heads. The mayor may appoint and remove a chief administrative officer or assistant administrative officer, if so provided by ordinance or charter. He or she shall see that all law s and ordinances are faithfully enforced and that law and order is maintained in the city, and shall have general supervision of the administration of city government and all city interests. All official bonds and bonds of contractors with the city shall be submitted to the mayor or such person as he or she may designate for approval or disapproval. H e or she shall see that all contracts and agreements made w ith the city or for its use and benefit are faithfully kept and performed, and to this end he or she may cause any legal proceedings to be instituted and prosecuted in the name of the city, subject to approval by majority vote of all members of the council. The mayor shall preside over all meetings of the city council, when present, but shall have a vote only in the case of a tie in the votes of the councilmembers with respect to matters other than the passage of any ordinance, grant, or revocation of franchise or license, or any resolution for the payment of money. H e or she shall report to the council concerning the affairs of the city and its financial and other needs, and shall make recommendations for council consideration and action. He or she shall prepare and submit to the council a proposed budget, as required by chapter 35A .33 RC W. The mayor shall have the power to veto ordinances passed by the council and submitted to him or her as provided in R CW 35A.12.130 but such veto may be overridden by the vote of a majority of all councilmembers plus one more vote. The mayor shall be the official and ceremonial head of the city and shall represent the city on ceremonial occasions, except that when illness or other duties prevent the mayor's attendance at an official function and no mayor pro tempore has been appointed by the council, a member of the council or some other suitable person may be designated by the mayor to represent the city on such occasion. [ 2009 c 549 § 3010; 1979 ex.s. c 18 § 22; 1967 ex.s. c 119 § 35A.12.100.] N OTES: Severability—1979 ex.s. c 18: See note following RC W 35A .01.070. R CW 35A.12.100 D uties and authority of the mayor—Veto—Tiebreaking vote. AGENDA ITEM #1. a) handbook Mayor & Councilmember AGENDA ITEM #1. a) 1 Mayor & Councilmember Association of Washington Cities 1076 Franklin Street SE Olympia, WA 98501 360753-4137 www.awcnet.org M5SC 2601 Fourth Avenue, Suite 800 Seattle, WA 98121-1280 206625-1300 ZZZPUVFRUJ MRSC Report No. 44 Revised October 2015 h a n d b o o k AGENDA ITEM #1. a) 21 The job of a councilmember Chapter 6 7KHMRERIDFRXQFLOPHPEHU The principal job of a city or town council is to make policy. A policy is a course of action for a community. Policy-making often takes the form of passing ordinances or resolutions. After policy decisions are made by the legislative body, others perform the administrative task of implementing the policies. The distinction between formulation and implementation may not always be clear, necessitating open communication between legislators and administrators. Adopting policy The council does not make policy in a vacuum. Councils rely on ideas from many sources, including the council staff, citizens’ groups, advisory committees, chambers of commerce, and others. It is the council’s responsibility to consider the merits of each idea and then approve, modify, or reject it. In doing so, councilmembers analyze community needs, program alternatives, and available resources. The decision often takes the form of an ordinance or resolution, although it may take the form of a rule, regulation, motion, or order. The budget and comprehensive plan are powerful policy tools that are adopted by ordinance. So, who actually runs the city? It is important to recognize that it is not the role of the councilmember to administer city affairs. The council sets policy, but it is either the mayor – in mayor-council cities, or the city manager – in council-manager cities, that actually sees that the policies are implemented. This means that it is not the role of the councilmember to supervise city employees on the job or become involved in the day-to-day administration of city affairs. This can be DVRXUFHRIFRQÁLFWEHWZHHQWKHH[HFXWLYHDQGOHJLVODWLYHEUDQFKHVRIFLW\ government. Responding to citizen complaints Residents often contact a councilmember when they have a problem, whether it involves a land use matter, a barking dog, or a pothole. Don’t hesitate to send them to the appropriate city staff person for resolution of their problems, keeping in mind that you lack the authority to take action in administrative matters. Relationship with the city attorney In most cities the mayor appoints the city attorney, whether that position is full time or part time. In some cities the council takes an active role in arranging for the provision of legal services through a contractual arrangement. Regardless of how the position is established, remember that though the mayor or city manager typically has more contact with the city attorney than the councilmembers or city staff, the city attorney’s job is WRDGYLVHDOORIWKHFLW\RIÀFLDOV6RPHWLPHVFRXQFLOPHPEHUVIHHOWKDWWKH city attorney is the mayor’s or manager’s attorney, particularly if the city attorney generally supports the mayor’s or manager’s position in situations where the answer is unclear. AGENDA ITEM #1. a) 22 Neither the mayor nor the city manager can prohibit the council from having DFFHVVWRWKHFLW\DWWRUQH\IRUDGYLFH)RUÀQDQFLDOUHDVRQVWKHPD\RURU manager may feel that questions to the city attorney should be channeled WKURXJKWKHH[HFXWLYH·VRIÀFHWRDYRLGSRVVLEOHGXSOLFDWLRQDQGWRPDNH sure that the questions are presented clearly. Ultimately, it is up to the council to establish procedures on how city attorney services are provided. Some smaller cities try to minimize their fees for legal services by not having the city attorney regularly attend council meetings. That can be thrifty, but shortsighted, particularly when the council is dealing with controversial matters such as land development, or complex procedural issues such as LIDs. Personnel management The statutes generally give the mayor or city manager, as chief executive, WKHEURDGDXWKRULW\WRKLUHDQGÀUHHPSOR\HHV The city council, however, determines the number of employees that can be hired and those employees’ duties. The council establishes salaries and other forms of compensation paid city workers. The council may also HVWDEOLVKMRETXDOLÀFDWLRQV One piece of advice is to have good, consistent personnel policies. Up-to- date, clearly written policies help avoid lawsuits, promote consistency, and contribute to employee morale. Labor relations 8QLRQVKDYHDVLJQLÀFDQWSUHVHQFHLQ:DVKLQJWRQFLWLHV0RVWFLW\HPSOR\HHV have the right to organize under state law and have joined state-wide unions or formed local associations. The city must negotiate labor contracts with these unions over wages, hours and working conditions. ,QSDUWLFXODUPRVWSROLFHDQGÀUHGHSDUWPHQWVDUHXQLRQL]HG([FHSWIRU YHU\VPDOOFLWLHVSROLFHDQGÀUHXQLRQVKDYHDFFHVVWRLQWHUHVWDUELWUDWLRQ when an impasse in bargaining occurs. This can create a unique dynamic in SROLFHDQGÀUHQHJRWLDWLRQVJLYHQWKHSRWHQWLDOIRUDQRXWVLGHDUELWUDWRUWR PDNHGHFLVLRQVUHJDUGLQJZDJHVEHQHÀWVDQGFRQWUDFWODQJXDJH Open government laws Compliance with public disclosure and open meetings builds citizen trust. 7KH2SHQ*RYHUQPHQW7UDLQLQJ$FWUHTXLUHVHOHFWHGRIÀFLDOVWREHWUDLQHG on public disclosure, the Open Public Meetings Act, and records retention ZLWKLQGD\VRIWDNLQJRIÀFHDQGHYHU\IRXU\HDUVWKHUHDIWHU Question & answers Q. What is the role of the city council regarding employee discipline, and what input can the council have concerning performance appraisals of employees? A. Though the council may be concerned about employee discipline and how certain employees are performing their duties, the council should not be involved in any individual situations. While the council can establish personnel policies and voice their concerns to the mayor, it is solely the mayor’s job to discipline and supervise city employees, including conducting performance evaluations. Q. Is the mayor or city manager required to inform council members prior to terminating or disciplining a city employee? A. No. However, when a particular termination or discipline is likely to be controversial, the mayor may want to notify the council and explain the decision in an executive session. Disciplinary and termination decisions should be reviewed with the city attorney prior to action being taken. The mayor and councilmembers should be FDUHIXOWRQRWGLVFXVVVSHFLÀF cases outside of an executive session. AGENDA ITEM #1. a) 53 Ethical issues Chapter 12 Ethical issues 3DUWRIEHLQJDSXEOLFRIÀFLDOLVVXEMHFWLQJ\RXUVHOIWRSXEOLFVFUXWLQ\/LNHLW or not, the public expects you to behave according to higher standards than the next person on the street. The following list includes some of the more common problems that get newspaper coverage. At the very least, most will result in public criticism. They can also be terminal to your career. • Credit cards. Using city credit cards for an unauthorized expenditure or to charge a personal item (even if the amount is repaid later). • Travel and conferences6XEPLWWLQJLQÁDWHGRUIDOVHWUDYHOH[SHQVHV This includes using agency funds for personal trips or vacations. • Use of letterhead8VLQJRIÀFLDOOHWWHUKHDGWRHQGRUVHDQRWKHUSROLWLFDO candidate or to achieve a personal or business gain. • Use of agency vehicles. Using an agency vehicle for personal trips, vacations or political campaign activities. • 3KRQHVID[DQGFRPSXWHUV8VLQJRIÀFLDOHTXLSPHQWIRUSHUVRQDO purposes. • Agency staff. Using agency staff and resources for personal services or political campaigning. • &RQÀGHQWLDOLW\. Divulging privileged personnel, legal or executive session information. • 6H[XDOKDUDVVPHQW. Telling off-color jokes at meetings, improper comments or touching of staff. State and local ethics laws 6WDWHODZSURYLGHVDVSHFLÀFFRGHRIHWKLFVIRUFLW\RIÀFLDOV5&: SURKLELWVDPXQLFLSDORIÀFLDOIURP • Using his or her position to secure special privileges or exemptions for himself, herself, or others. • Directly or indirectly, giving or receiving any compensation, gift, gratuity, or reward from any sources, except the employing city, for a matter UHODWHGWRWKHRIÀFLDO·VVHUYLFHV • $FFHSWLQJHPSOR\PHQWRUHQJDJLQJLQEXVLQHVVWKDWWKHRIÀFHUPLJKW UHDVRQDEO\H[SHFWZRXOGUHTXLUHKLPRUKHUWRGLVFORVHFRQÀGHQWLDO information acquired by reason of his or her position. • 'LVFORVLQJFRQÀGHQWLDOLQIRUPDWLRQJDLQHGE\UHDVRQRIWKHRIÀFHU·V position, or use of such information for personal gain. Private interest in public contracts 6WDWHODZDOVRIRUELGVFLW\RIÀFLDOVIURPKDYLQJSHUVRQDOÀQDQFLDOLQWHUHVWVLQ public contracts under their jurisdiction, regardless of whether or not they vote on the matter. There are some exceptions, based on contract amounts. Review the statute carefully and when in doubt, consult with your city attorney (RCW 42.23.030). If you’re not sure what to do, ask: • ,VLWOHJDO" • ,VLWHWKLFDO" • ,VLWWKHULJKWWKLQJWRGR" AGENDA ITEM #1. a) 1/31/2017 RCW 42.23.040: Remote interests. http://app.leg.wa.gov/RCW /default.aspx?cite=42.23.040 1/1 A municipal officer is not interested in a contract, within the meaning of RCW 42.23.030, if the officer has only a remote interest in the contract and the extent of the interest is disclosed to the governing body of the municipality of which the officer is an officer and noted in the official minutes or similar records of the municipality prior to the formation of the contract, and thereafter the governing body authorizes, approves, or ratifies the contract in good faith by a vote of its membership sufficient for the purpose w ithout counting the vote or votes of the officer having the remote interest. As used in this section "remote interest" means: (1) That of a nonsalaried officer of a nonprofit corporation; (2) That of an employee or agent of a contracting party where the compensation of such employee or agent consists entirely of fixed wages or salary; (3) That of a landlord or tenant of a contracting party; (4) That of a holder of less than one percent of the shares of a corporation or cooperative which is a contracting party. None of the provisions of this section are applicable to any officer interested in a contract, even if the officer's interest is only remote, if the officer influences or attempts to influence any other officer of the municipality of which he or she is an officer to enter into the contract. [ 1999 c 261 § 3; 1961 c 268 § 5.] N OTES: Findings—Intent—1999 c 261: See note follow ing RCW 42.23.030. R CW 42.23.040 R emote interests. AGENDA ITEM #1. a) 1/31/2017 RCW 42.23.070: Pr ohibited acts. http://app.leg.wa.gov/RCW /default.aspx?cite=42.23.070 1/1 (1) N o municipal officer may use his or her position to secure special privileges or exemptions for himself, herself, or others. (2) N o municipal officer may, directly or indirectly, give or receive or agree to receive any compensation, gift, reward, or gratuity from a source except the employing municipality, for a matter connected w ith or related to the officer's services as such an officer unless otherw ise provided for by law. (3) N o municipal officer may accept employment or engage in business or professional activity that the officer might reasonably expect would require or induce him or her by reason of his or her official position to disclose confidential information acquired by reason of his or her official position. (4) N o municipal officer may disclose confidential information gained by reason of the officer's position, nor may the officer otherwise use such information for his or her personal gain or benefit. [ 1994 c 154 § 121.] N OTES: Effective date—1994 c 154: See RCW 42.52.904. R CW 42.23.070 Prohibited acts. AGENDA ITEM #1. a) 26 Open Public Meetings Act | Knowing the Territory Open Public Meetings Act The days of backroom decisions made in smoke-filled rooms are over. Today, the public demands that the decisions reached by their officials occur in meetings open to the public, thus providing an opportunity for those decisions to be scrutinized and for the officials who have made them to be held accountable for their actions. Basics Before 1971, this state had an “open meetings” law which was then codified as chapter 42.32 RCW. It was ineffective, however, because it required only the “final” action of the council, board, or other body to be taken in public (such as the final vote on an ordinance, resolution, motion, or contract). The Open Public Meetings Act of 1971 (now chapter 42.30 RCW) made significant changes. Most importantly, it requires that all meetings of state and municipal governing bodies be open and public, with the exception of courts and the legislature. Furthermore, a “meeting” generally includes any situation in which a majority (a quorum) of the council, board of commissioners, or other “governing body” (including certain kinds of committees) meets and discusses the business of that body. Social gatherings are expressly excepted, unless the body’s business is discussed at the gatherings. What follows is an outline of the 1971 Act, chapter 42.30 RCW. For a more detailed treatment of the Open Public Meetings Act, see the MRSC publication, The Open Public Meetings Act – How it Applies to Washington Cities, Towns, and Counties, Report No. 60 (May 2014).16 Open Public Meetings Act Purpose The declared purpose of the Act is to make all meetings of the governing bodies of public agencies, even informal sessions, open and accessible to the public, with only minor specific exceptions. 1. The legislature intends that public agencies’ actions and deliberations be conducted openly. RCW 42.30.010. 16See also AGO 1971 No. 33, in which the state attorney general answered numerous questions posed by legislators immediately after the Act was passed. 6 AGENDA ITEM #1. a) 27Knowing the Territory | Open Public Meetings Act or takes testimony or public comment.” RCW 42.30.020.19 c. Certain policy groups representing partici- pants who have contracted for the output of an operating agency’s (WPPSS’) generating plant. RCW 42.30.020(1) (d). The Act does not apply to: 1. Courts or the state legislature. RCW 42.30.020(1)(a). 2. Proceedings expressly excluded by RCW 42.30.140, namely: a. Certain licensing and disciplinary proceed- ings. b. Certain quasi-judicial proceedings that affect only individual rights; e.g., a civil ser- vice hearing affecting only the rights of an individual employee, and not the general public. c. Collective bargaining sessions with em- ployee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; also, that portion of a meeting held during labor or professional negotiations, or grievance or mediation proceedings, to formulate strat- egy or to consider proposals submitted. d. Generally, matters governed by the State Administrative Procedure Act (chapter 34.05 RCW). 3. Social gatherings, if no “action” (as defined in RCW 42.30.020(3)) is taken. RCW 42.30.070. Note, however, the ensuing explanation of the term “action.” Key Definitions “Meeting” means meetings at which “action” is taken. RCW 42.30.020(4). “Action” means all transacting of a governing body’s business, including receipt of public testi- mony, deliberations, discussions, considerations, 19A committee “acts on behalf of the governing body” only when it exercises delegated authority, such as fact finding. AGO 1986 No. 16. 2. Meetings must be open and public; all persons must be allowed to attend unless otherwise provided by law. RCW 42.30.030. 3. Ordinances, resolutions, rules, regulations, orders, and directives must be adopted at public meetings; otherwise they are invalid. RCW 42.30.060.17 4. A vote by secret ballot at any meeting that is required to be open is also declared null and void. RCW 42.30.060(2). The act must be liberally construed to accomplish its purpose. RCW 42.30.910. Applications The Act applies to all meetings of, among others: 1. All multi-member governing bodies of state and local agencies, and their subagencies. RCW 42.30.020. a. “Subagency” means a board, commission, or similar entity created by or pursu- ant to state or local legislation, includ- ing planning commissions and others. RCW 42.30.020(1)(c).18 b. “Governing body” includes a commit- tee of a council or other governing body “when the committee acts on behalf of the governing body, conducts hearings, 17Slaughter v. Fire District No. 20, 50 Wn. App. 733, 738, 750 P.2d 656 (1988), rev. denied, 113 Wn.2d 1014 (1989). The court of appeals, in a later case, also held invalid a labor agreement that had been negotiated at meetings that violated the Act. Mason County v. PERC, 54 Wn. App. 36, 40-41, 771 P.2d 1185 (1989). In apparent reaction to that case, however, section 1, chapter 98, Laws of 1990 (RCW 42.30.140(4)) broadened the Act’s exemp- tions to include all collective bargaining sessions and related meet- ings and discussions with employee organizations. 18The term “subagency” does not include a purely advisory body unless it is legally required that its recommendations be considered by the parent body. AGO 1971 No. 33. The days of backroom decisions made in smoke- filled rooms are over. AGENDA ITEM #1. a) 28 Open Public Meetings Act | Knowing the Territory b. Must be delivered personally, by mail, by fax, or by e-mail 24 hours in advance. c. Must be posted on agency's website, if any, so long as agency has at least ten full time employees and has a designated employee or contractor responsible for updating the website. d. May be waived by a member. e. Is not necessary in specified emergencies. See also RCW 42.30.070. Meeting Place 1. As far as the Open Public Meetings Act is concerned, a meeting may be held at any place within or outside the territorial jurisdic- tion of the body unless otherwise provided in the law under which the agency was formed. RCW 42.30.070.24 However, the meeting place should not be selected so as to effectively ex- clude members of the public. RCW 42.30.030. 2. The place of a special meeting must be desig- nated in the notice. RCW 42.30.080. 3. In certain emergencies requiring expedited action, the meeting or meetings may be held in such place as is designated by the presiding officer and notice requirements are suspended. RCW 42.30.070 and 42.30.080. 4. An unintended meeting may occur by tele- phone or e-mail if a quorum of the body discusses a topic of business through an active 24Note that the restrictions on holding city and town council meetings within the corporate limits were removed by the state legislature in 1994. However, all final actions on resolutions and ordinances must take place within the corporate limits of the city. A board of county commissioners or county council must hold its regular meetings at the county seat. RCW 36.32.080. Also, based upon 2015 legislation (chapter 179, Laws of 2015) regular meetings may be held elsewhere in the county, no more than once a quarter, if doing so will increase citizen engagement in gov- ernment. However, it may hold special meetings at some other location in the county “if the agenda item or items are of unique interest or concern to the citizens of the portion of the county in which the special meeting is to be held.” RCW 36.32.090. reviews, and evaluations, as well as “final” action. RCW 42.30.010; 42.30.020(3). Two Kinds of Meetings Regular Meetings20 1. Definition: A recurring meeting held accord- ing to a schedule fixed by statute, ordinance, or other appropriate rule. 2. If the designated time falls on a holiday, the regular meeting is held on the next business day. 3. There is no statutory limitation as to the kind of business that may be transacted at a “regular” (as distinguished from “special”) meeting. The Open Public Meetings Act itself does not require any special notice of a regular meeting. However, later statutory enactments require mu- nicipal governing bodies to establish a procedure for notifying the public of all meeting agendas. RCW 35.27.300; 35.23.221; 35.22.288; 35A.12.160.21 Special Meetings22 1. Definition: Any meeting other than “regular.” 2. May be called by the presiding officer or a ma- jority of the members. 3. Must be announced by written notice to all members of the governing body; also to mem- bers of the news media who have filed written requests for such notice. The notice of a special meeting: a. Must specify the time and place of the meeting and the business to be transacted.23 20RCW 42.30.060-.075. 21Failure to provide public notice of the preliminary agenda of a city council or board of county commissioners meeting and even of an item which is to be considered at the meeting may, in certain circumstances, invalidate action taken at that meeting. Port of Edmonds v. Fur Breeders, 63 Wn. App. 159, 166-67, 816 P.2d 1268 (1991). The notice given must fairly apprise the public of the action to be taken at the meeting. 22RCW 42.30.080. 23Other business may be discussed but final action may be taken only on matters specified in the notice of the special meeting. AGENDA ITEM #1. a) 2/2/2017 RCW 42.30.020: Definitions. http://app.leg.wa.gov/RCW /default.aspx?cite=42.30.020 1/1 As used in this chapter unless the context indicates otherwise: (1) "Public agency" means: (a) Any state board, commission, committee, department, educational institution, or other state agency w hich is created by or pursuant to statute, other than courts and the legislature; (b) Any county, city, school district, special purpose district, or other municipal corporation or political subdivision of the state of Washington; (c) Any subagency of a public agency which is created by or pursuant to statute, ordinance, or other legislative act, including but not limited to planning commissions, library or park boards, commissions, and agencies; (d) Any policy group whose membership includes representatives of publicly ow ned utilities formed by or pursuant to the laws of this state when meeting together as or on behalf of participants who have contracted for the output of generating plants being planned or built by an operating agency. (2) "Governing body" means the multimember board, commission, committee, council, or other policy or rulemaking body of a public agency, or any committee thereof when the committee acts on behalf of the governing body, conducts hearings, or takes testimony or public comment. (3) "Action" means the transaction of the official business of a public agency by a governing body including but not limited to receipt of public testimony, deliberations, discussions, considerations, reviews, evaluations, and final actions. "Final action" means a collective positive or negative decision, or an actual vote by a majority of the members of a governing body when sitting as a body or entity, upon a motion, proposal, resolution, order, or ordinance. (4) "Meeting" means meetings at which action is taken. [ 1985 c 366 § 1; 1983 c 155 § 1; 1982 1st ex.s. c 43 § 10; 1971 ex.s. c 250 § 2.] N OTES: Severability—Savings—1982 1st ex.s. c 43: See notes following R CW 43.52.374. R CW 42.30.020 D efinitions. AGENDA ITEM #1. a) Now that you are a city elected official, your work has just begun AWC is here to help Now is the time to learn all about your new role, what your city does, and how you can inspire change that has a lasting impact on your community and future generations. To do this, you must be knowledgeable about a wide array of city issues. AWC’s many trainings, publications, and resources will help you navigate your first year in office and develop as a municipal leader. Our resources are waiting to be explored Publications • Basics of Collective Bargaining • Cityvision magazine • Forming Successful Partnerships • Mayor and Council Member Handbook • Operation: Strong Cities Pocket Guide • Public Employer Overtime Guide • Small City Resource Manual • So you want to be an elected official? • Ten Commandments of Community Leadership eLearning • Budgeting Basics • GMA Conversation Starters • Low Impact Development Code Update and Integration • Short Course on Local Planning • What is a City? City data • Open Data Portal • Salary and benefits survey • Municipal rates and fees Our education program prepares municipal leaders for success Throughout the year, AWC offers conferences, issue-oriented forums, and webinars that are relevant in today’s fast-paced, dynamic world. Mark your calendar to attend these 2016 events: City Action Days January 27-28 • Olympia Running Great Meetings Using Parliamentary Procedure January 28 • Olympia Labor Relations Institute May 4-6 • Yakima Small City Connectors April & May • Various locations Annual Conference June 21-24 • Everett Municipal Budgeting & Fiscal Management Workshop July 28-29 • Tukwila August 24-26 • Leavenworth Regional Meetings October & November • Various locations Infrastructure Assistance Coordinating Council Conference October 18-20 • Wenatchee AWC’s Certificate of Municipal Leadership (CML) program provides mayors and councilmembers the training they need to effectively operate within the law, plan for the future, secure and manage funds, and foster community and staff relationships. The elected officials’ road map Check out awcnet.orgWant more? Association of Washington Cities 1076 Franklin Street SE Olympia, WA 98501-1346 awcnet.org 800.562.8981 360.753.4137 A G E N D A I T E M # 1 . c ) Use the elected officials’ road map to navigate your first year in office Get oriented It is imperative that you understand your city’s powers and services. You should know your city’s: • Form of government and classification • Ordinances • Services provided • Boundaries, buildings, and facilities Know your roles and responsibilities Understanding your role is critical to ensure proper planning, oversight, and delivery. You should know: • The difference between policymaking vs. administration, and who is responsible for what • How your city’s court is operated and the powers of the third branch of government Understand the legal landscape You may think of yourself as a law-abiding, ethical person, but there are many rules to keep you on the right side of the law once you are elected. You should know: • Ethics laws • Open Public Meetings Act • Public Records Act • Appearance of Fairness Doctrine Work as a team To be effective, elected officials must work together as a team to enact local policies and laws, and establish a shared vision for the future. You should know: • Types of council meetings • How you are expected to work with advisory committees • Parliamentary procedure Engage the public You are now a servant to everyone in your community, not just those who share your views or those who voted for you. You should know: • How your city traditionally engages the community • Which civic groups to meet with in order to listen, answer questions, and share your insight • How to talk with the media • Volunteer opportunities in your city Implement policy One of the most challenging tasks for city elected officials is policy development and adoption. You should know: • Your city’s budgets and the budget-adoption timeline • How to set utility rates in order to manage capital assets and plan for growth • Whether or not your city is required to plan under the Growth Management Act, and if so, what’s contained in the comprehensive plan • How state and federal environmental laws and regulations may impact your city Advocate for your city Part of the elected leader’s role is to advocate for the city’s needs with local, regional, state, and federal decision makers. You should know: • Who your city’s legislators and congressional representatives are, and meet with them • What your legislators and congressional representatives are doing to help or hurt your city • What stories to share with media that illustrate your city’s needs • Whether or not your city has a legislative agenda Work toward tomorrow In spite of the many things elected leaders must do daily, it’s important to stay focused on the future. This requires that you use your leadership status to move the city agenda forward, build trust, and create a civic culture of mutual respect. You should know: • Your city’s strategic plan and update process • Plans for economic development and vitality • How performance management can help your city chart progress and track results A G E N D A I T E M # 1 . c ) A G E N D A I T E M # 1 . c ) A G E N D A I T E M # 1 . c ) A G E N D A I T E M # 1 . c ) A G E N D A I T E M # 1 . c ) A G E N D A I T E M # 1 . c ) A G E N D A I T E M # 1 . c ) A G E N D A I T E M # 1 . c ) 1 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 3 4 56 7 8 9 1 0 1 1 12 1 3 1 4 1 5 1 6 1 7 1 8 19 2 0 2 1 2 2 2 3 2 4 2 5 26 2 7 2 8 Fe b r u a r y 2 0 1 7 Su M o T u W e T h F r S a 1234 567891011 12 1 3 1 4 1 5 1 6 1 7 1 8 19 2 0 2 1 2 2 2 3 2 4 2 5 26 2 7 2 8 2 9 3 0 3 1 March 2017 Fe b r u a r y 2 0 1 7 Ja n 2 9 30 31 Fe b 1 2 3 4 5 6 7 8 9 10 11 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 0 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 5: 3 0 p m C o m m i t t e e o f th e W h o l e ( C o u n c i l Co u n c i l R e t r e a t 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t 12 13 14 15 16 17 18 4: 0 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 0 0 p m P u b l i c S a f e t y Co m m i t t e e 5: 3 0 p m C o m m i t t e e o f th e W h o l e AW C C i t y A c t i o n D a y s (Ol y m p ia ) 19 20 21 22 23 24 25 Co u n c i l H o l i d a y - Pr e s i d e n t s ' D a y (U n i t e d S t a t e s ) 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 26 27 28 Ma r 1 2 3 4 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e ( C o u n c i l 6: 0 0 p m C o m m i t t e e o f th e W h o l e SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y FR I D A Y S A T U R D A Y AGENDA ITEM #1. d) 2 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 3 4 56 7 8 9 1 0 1 1 12 1 3 1 4 1 5 1 6 1 7 1 8 19 2 0 2 1 2 2 2 3 2 4 2 5 26 2 7 2 8 2 9 3 0 3 1 Ma r c h 2 0 1 7 Su M o T u W e T h F r S a 1 2345678 9101112131415 16 1 7 1 8 1 9 2 0 2 1 2 2 23 2 4 2 5 2 6 2 7 2 8 2 9 30April 2017 Ma r c h 2 0 1 7 Fe b 2 6 27 28 Ma r 1 2 3 4 5 6 7 8 9 10 11 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r NLC Con g ressional Cit y C o 12 13 14 15 16 17 18 NL C C o n g re s s i o n a l C i t y C o n f e r e n c e (Wa s h i n g to n D C ) 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e 6: 0 0 p m C o m m i t t e e o f 19 20 21 22 23 24 25 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 26 27 28 29 30 31 Apr 1 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e ( C o u n c i l 6: 0 0 p m C o m m i t t e e o f th e W h o l e SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 3 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 1 23 4 5 6 7 8 91 0 1 1 1 2 1 3 1 4 1 5 16 1 7 1 8 1 9 2 0 2 1 2 2 23 2 4 2 5 2 6 2 7 2 8 2 9 30 Ap r i l 2 0 1 7 Su M o T u W e T h F r S a 123456 7 8 9 1 0 1 1 1 2 1 3 14 1 5 1 6 1 7 1 8 1 9 2 0 21 2 2 2 3 2 4 2 5 2 6 2 7 28 2 9 3 0 3 1 May 2017 Ap r i l 2 0 1 7 Ma r 2 6 27 28 29 30 31 Apr 1 2 3 4 5 6 7 8 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y 6: 0 0 p m C o m m i t t e e o f 9 10 11 12 13 14 15 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y 6: 0 0 p m C o m m i t t e e o f 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l 4: 0 0 p m P l a n n i n g & De v e l o p m e n t 16 17 18 19 20 21 22 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y 6: 0 0 p m C o m m i t t e e o f 23 24 25 26 27 28 29 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y 6: 0 0 p m C o m m i t t e e o f 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l 4: 0 0 p m P l a n n i n g & De v e l o p m e n t 30 Ma y 1 2 3 4 5 6 SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 4 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 14 1 5 1 6 1 7 1 8 1 9 2 0 21 2 2 2 3 2 4 2 5 2 6 2 7 28 2 9 3 0 3 1 Ma y 2 0 1 7 Su M o T u W e T h F r S a 123 45678910 11 1 2 1 3 1 4 1 5 1 6 1 7 18 1 9 2 0 2 1 2 2 2 3 2 4 25 2 6 2 7 2 8 2 9 3 0 June 2017 Ma y 2 0 1 7 Ap r 3 0 Ma y 1 2 3 4 5 6 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 7 8 9 10 11 12 13 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 14 15 16 17 18 19 20 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 21 22 23 24 25 26 27 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e ( C o u n c i l 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 28 29 30 31 Ju n 1 2 3 Ci t y H o l i d a y - M e m o r i a l Da y ( U n i t e d S t a t e s ) SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 5 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 3 45 6 7 8 9 1 0 11 1 2 1 3 1 4 1 5 1 6 1 7 18 1 9 2 0 2 1 2 2 2 3 2 4 25 2 6 2 7 2 8 2 9 3 0 Ju n e 2 0 1 7 Su M o T u W e T h F r S a 1 2345678 9101112131415 16 1 7 1 8 1 9 2 0 2 1 2 2 23 2 4 2 5 2 6 2 7 2 8 2 9 30 3 1 July 2017 Ju n e 2 0 1 7 Ma y 2 8 29 30 31 Ju n 1 2 3 4 5 6 7 8 9 10 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 11 12 13 14 15 16 17 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 18 19 20 21 22 23 24 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e AW C A n n u a l C o n f e r e n c e (Va n c o u v e r ) 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t 25 26 27 28 29 30 Jul 1 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e ( C o u n c i l 6: 0 0 p m C o m m i t t e e o f th e W h o l e SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 6 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 1 23 4 5 6 7 8 91 0 1 1 1 2 1 3 1 4 1 5 16 1 7 1 8 1 9 2 0 2 1 2 2 23 2 4 2 5 2 6 2 7 2 8 2 9 30 3 1 Ju l y 2 0 1 7 Su M o T u W e T h F r S a 12345 6789101112 13 1 4 1 5 1 6 1 7 1 8 1 9 20 2 1 2 2 2 3 2 4 2 5 2 6 27 2 8 2 9 3 0 3 1 August 2017 Ju l y 2 0 1 7 Ju n 2 5 26 27 28 29 30 Jul 1 2 3 4 5 6 7 8 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y 6: 0 0 p m C o m m i t t e e o f Ci t y H o l i d a y - In d e p e n d e n c e D a y (U n i t e d S t a t e s ) 9 10 11 12 13 14 15 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y 6: 0 0 p m C o m m i t t e e o f 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l 4: 0 0 p m P l a n n i n g & De v e l o p m e n t 16 17 18 19 20 21 22 Co u n c i l H o l i d a y Renton River Da y s 23 24 25 26 27 28 29 Re n t o n R i v e r D a y s Co u n c i l H o l i d a y 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l 4: 0 0 p m P l a n n i n g & De v e l o p m e n t 30 31 Au g 1 2 3 4 5 Fi f t h M o n d a y SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 7 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 3 4 5 67 8 9 1 0 1 1 1 2 13 1 4 1 5 1 6 1 7 1 8 1 9 20 2 1 2 2 2 3 2 4 2 5 2 6 27 2 8 2 9 3 0 3 1 Au g u s t 2 0 1 7 Su M o T u W e T h F r S a 12 3456789 10 1 1 1 2 1 3 1 4 1 5 1 6 17 1 8 1 9 2 0 2 1 2 2 2 3 24 2 5 2 6 2 7 2 8 2 9 3 0 September 2017 Au g u s t 2 0 1 7 Ju l 3 0 31 Au g 1 2 3 4 5 6 7 8 9 10 11 12 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 13 14 15 16 17 18 19 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 20 21 22 23 24 25 26 Co u n c i l H o l i d a y 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 27 28 29 30 31 Se p 1 2 Co u n c i l H o l i d a y SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 8 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 34 5 6 7 8 9 10 1 1 1 2 1 3 1 4 1 5 1 6 17 1 8 1 9 2 0 2 1 2 2 2 3 24 2 5 2 6 2 7 2 8 2 9 3 0 Se p t e m b e r 2 0 1 7 Su M o T u W e T h F r S a 1234567 8 9 1 0 1 1 1 2 1 3 1 4 15 1 6 1 7 1 8 1 9 2 0 2 1 22 2 3 2 4 2 5 2 6 2 7 2 8 29 3 0 3 1 October 2017 Se p t e m b e r 2 0 1 7 Au g 2 7 28 29 30 31 Se p 1 2 3 4 5 6 7 8 9 Ci t y H o l i d a y - L a b o r D a y (U n i t e d S t a t e s ) 10 11 12 13 14 15 16 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 17 18 19 20 21 22 23 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 24 25 26 27 28 29 30 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e ( C o u n c i l 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 9 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 15 1 6 1 7 1 8 1 9 2 0 2 1 22 2 3 2 4 2 5 2 6 2 7 2 8 29 3 0 3 1 Oc t o b e r 2 0 1 7 Su M o T u W e T h F r S a 1234 567891011 12 1 3 1 4 1 5 1 6 1 7 1 8 19 2 0 2 1 2 2 2 3 2 4 2 5 26 2 7 2 8 2 9 3 0 November 2017 Oc t o b e r 2 0 1 7 Oc t 1 2 3 4 5 6 7 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 8 9 10 11 12 13 14 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 15 16 17 18 19 20 21 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 22 23 24 25 26 27 28 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e ( C o u n c i l 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r 29 30 31 No v 1 2 3 4 Fi f t h M o n d a y SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 10 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 3 4 56 7 8 9 1 0 1 1 12 1 3 1 4 1 5 1 6 1 7 1 8 19 2 0 2 1 2 2 2 3 2 4 2 5 26 2 7 2 8 2 9 3 0 No v e m b e r 2 0 1 7 Su M o T u W e T h F r S a 12 3456789 10 1 1 1 2 1 3 1 4 1 5 1 6 17 1 8 1 9 2 0 2 1 2 2 2 3 24 2 5 2 6 2 7 2 8 2 9 3 0 31December 2017 No v e m b e r 2 0 1 7 Oc t 2 9 30 31 No v 1 2 3 4 5 6 7 8 9 10 11 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l Co n f e r e n c e R o o m ) 4: 0 0 p m P l a n n i n g & De v e l o p m e n t Co m m i t t e e , C h a i r Ci t y H o l i d a y - V e t e r a n ' s Da y O b s e r v e d 12 13 14 15 16 17 18 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e 19 20 21 22 23 24 25 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y Se r v i c e s C o m m i t t e e 6: 0 0 p m C o m m i t t e e o f th e W h o l e Ci t y H o l i d a y - Th a n k s g i v i n g D a y (U n i t e d S t a t e s ) Ci t y H o l i d a y 26 27 28 29 30 De c 1 2 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y Co m m i t t e e ( C o u n c i l 6: 0 0 p m C o m m i t t e e o f th e W h o l e SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) 11 2/3/2017 10:37 AM Co u n c i l Su M o T u W e T h F r S a 12 34 5 6 7 8 9 10 1 1 1 2 1 3 1 4 1 5 1 6 17 1 8 1 9 2 0 2 1 2 2 2 3 24 2 5 2 6 2 7 2 8 2 9 3 0 31 De c e m b e r 2 0 1 7 Su M o T u W e T h F r S a 123456 7 8 9 1 0 1 1 1 2 1 3 14 1 5 1 6 1 7 1 8 1 9 2 0 21 2 2 2 3 2 4 2 5 2 6 2 7 28 2 9 3 0 3 1 January 2018 De c e m b e r 2 0 1 7 No v 2 6 27 28 29 30 De c 1 2 3 4 5 6 7 8 9 4: 3 0 p m T r a n s p o r t a t i o n Co m m i t t e e 5: 3 0 p m C o m m u n i t y 6: 0 0 p m C o m m i t t e e o f 3: 3 0 p m U t i l i t i e s Co m m i t t e e ( C o u n c i l 4: 0 0 p m P l a n n i n g & De v e l o p m e n t 10 11 12 13 14 15 16 4: 3 0 p m F i n a n c e Co m m i t t e e ( C o u n c i l 5: 3 0 p m P u b l i c S a f e t y 6: 0 0 p m C o m m i t t e e o f 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Ci t y H o l i d a y - C h r i s t m a s Da y ( U n i t e d S t a t e s ) Ci t y H o l i d a y 31 Ja n 1 , 1 8 2 3 4 5 6 SU N D A Y M O N D A Y T U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y AGENDA ITEM #1. d) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Jan 9,2017 Thurs, Jan 5 Wed, Jan 4 Tues, Jan 3 Tues, Jan 3 Finance Committee, Jan 23 Jan 23 Utilities Committee, Jan 12 Jan 23 Public Safety Committee, Jan 23 Jan 23 Planning & Development Committee, Jan 12 Jan 23 Community Services Committee, Feb 6 Feb 6 Transportation Committee, Feb 6 Feb 6 Jan 16, 2017 NO MEETING NO MEETING NO MEETING NO MEETING HOLIDAY NO MEETING Jan 23, 2017 Thurs, Jan 19 Wed, Jan 18 Tues, Jan 17 Tues, Jan 17 Finance Committee, Feb 13 Feb 13 Utilities Committee, Jan 26 Feb 6 Public Safety Committee, Feb 13 Feb 13 Planning & Development Committee, Jan 26 Feb 6 Community Services Committee, Feb 6 Feb 6 Transportation Committee, Feb 6 Feb 6 Jan 30, 2017 NO MEETING NO MEETING NO MEETING NO MEETING FIFTH MONDAY NO MEETING Feb 6, 2017 Thurs, Feb 2 Wed, Feb 1 Mon, Jan 23 Mon, Jan 23 Finance Committee, Feb 13 Feb 13 Utilities Committee, Feb 9 Feb 13 Public Safety Committee, Feb 13 Feb 13 Planning & Development Committee, Feb 9 Feb 13 Community Services Committee, March 6 March 6 Transportation Committee, March 6 March 6 Feb 13, 2017 Thurs, Feb 9 Wed, Feb 8 Mon, Feb 6 Mon, Feb 6 Finance Committee, Feb 27 Feb 27 Utilities Committee, Feb 23 Feb 27 Public Safety Committee, Feb 27 Feb 27 Planning & Development Committee, Feb 23 Feb 27 Community Services Committee, March 6 March 6 Transportation Committee, March 6 March 6 Feb 20, 2017 CANCELLED CANCELLED CANCELLED CANCELLED COUNCIL HOLIDAY CANCELLED Feb 27, 2017 Thurs, Feb 23 Wed, Feb 22 Mon, Feb 20 Mon, Feb 20 Finance Committee, March 13 March 13 Utilities Committee, March 9 March 13 Public Safety Committee, March 13 March 13 2017 Agenda Bill Schedule 1 A G E N D A I T E M # 1 . e ) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Planning & Development Committee, March 9 March 13 Community Services Committee, March 6 March 6 Transportation Committee, March 6 March 6 Mar 6, 2017 Thurs, Mar 2 Wed, Mar 1 Mon, Feb 27 Mon, Feb 27 Finance Committee, March 13 March 13 Utilities Committee, March 9 March 13 Public Safety Committee, March 13 March 13 Planning & Development Committee, March 9 March 13 Community Services Committee, March 20 March 20 Transportation Committee, March 20 March 20 Mar 13, 2017 Thurs, Mar 9 Wed, Mar 8 Mon, Mar 6 Mon, Mar 6 Finance Committee, March 27 March 27 Utilities Committee, March 23 March 23 Public Safety Committee, March 27 March 27 Planning & Development Committee, March 23 March 27 Community Services Committee, March 20 March 20 Transportation Committee, March 20 March 20 Mar 20, 2017 Thurs, Mar 16 Wed, Mar 15 Mon, Mar 13 Mon, Mar 13 Finance Committee, March 27 March 27 Utilities Committee, March 23 March 27 Public Safety Committee, March 27 March 27 Planning & Development Committee, March 23 March 27 Community Services Committee, April 3 April 3 Transportation Committee, April 3 April 3 Mar 27, 2017 Thurs, Mar 23 Wed, Mar 22 Mon, Mar 20 Mon, Mar 20 Finance Committee, April 10 April 10 Utilities Committee, April 13 April 17 Public Safety Committee, Apr 10 Apr 10 Planning & Development Committee, Apr 13 Apr 17 Community Services Committee, Apr 3 Apr 3 Transportation Committee, Apr 3 Apr 3 Apr 3, 2017 Thurs, Mar 30 Wed, Mar 29 Mon, Mar 27 Mon, Mar 27 Finance Committee, Apr 10 Apr 10 Utilities Committee, Apr 13 Apr 17 Public Safety Committee, Apr 10 Apr 10 Planning & Development Committee, Apr 13 Apr 17 Community Services Committee, Apr 17 Apr 17 2 A G E N D A I T E M # 1 . e ) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Transportation Committee, Apr 17 Apr 17 Apr 10, 2017 Thurs, Apr 6 Wed, Apr 5 Mon, Apr 3 Mon, Apr 3 Finance Committee, Apr 24 Apr 24 Utilities Committee, Apr 13 Apr 17 Public Safety Committee, Apr 24 Apr 24 Planning & Development Committee, Apr 13 Apr 17 Community Services Committee, Apr 17 Apr 17 Transportation Committee, Apr 17 Apr 17 Apr 17, 2017 Thurs, Apr 13 Wed, Apr 12 Mon, Apr 10 Mon, Apr 10 Finance Committee, Apr 24 Apr 24 Utilities Committee, Apr 27 May 1 Public Safety Committee, Apr 24 Apr 24 Planning & Development Committee, Apr 27 May 1 Community Services Committee, May 1 May 1 Transportation Committee, May 1 May 1 April 24, 2017 Thurs, Apr 20 Wed, Apr 19 Mon, Apr 17 Mon, Apr 17 Finance Committee, May 8 May 8 Utilities Committee, Apr 27 May 1 Public Safety Committee, May 8 May 8 Planning & Development Committee, Apr 27 May 1 Community Services Committee, May 1 May 1 Transportation Committee, May 1 May 1 May 1, 2017 Thurs, Apr 27 Wed, Apr 26 Mon, Apr 24 Mon, Apr 24 Finance Committee, May 8 May 8 Utilities Committee, May 11 May 15 Public Safety Committee, May 8 May 8 Planning & Development Committee, May 11 May 15 Community Services Committee, May 15 May 15 Transportation Committee, May 15 May 15 May 8, 2017 Thurs, May 4 Wed, May 3 Mon, May 1 Mon, May 1 Finance Committee, May 22 May 22 Utilities Committee, May 11 May 15 Public Safety Committee, May 22 May 22 Planning & Development Committee, May 11 May 15 Community Services Committee, May 15 May 15 Transportation Committee, May 15 May 15 May 15, 2017 Thurs, May 11 Wed, May 10 Mon, May 8 Mon, May 8 Finance Committee, May 22 May 22 3 A G E N D A I T E M # 1 . e ) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Utilities Committee, May 25 June 5 Public Safety Committee, May 22 May 22 Planning & Development Committee, May 25 June 5 Community Services Committee, June 5 June 5 Transportation Committee, June 5 June 5 May 22, 2017 Thurs, May 18 Wed, May 17 Mon, May 15 Mon, May 15 Finance Committee, June 12 June 12 Utilities Committee, May 25 June 5 Public Safety Committee, June 12 June 12 Planning & Development Committee, May 25 June 5 Community Services Committee, June 5 June 5 Transportation Committee, June 5 June 5 May 29, 2017 NO MEETING NO MEETING NO MEETING NO MEETING HOLIDAY / FIFTH MONDAY NO MEETING June 5, 2017 Thurs, June 1 Wed, May 31 Tues, May 30 Tues, May 30 Finance Committee, June 12 June 12 Utilities Committee, June 8 June 12 Public Safety Committee, June 12 June 12 Planning & Development Committee, June 8 June 12 Community Services Committee, June 19 June 19 Transportation Committee, June 19 June 19 June 12, 2017 Thurs, June 8 Wed, June 7 Mon, June 5 Mon, June 5 Finance Committee, June 26 June 26 Utilities Committee, June 22 June 26 Public Safety Committee, June 26 June 26 Planning & Development Committee, June 22 June 26 Community Services Committee, June 19 June 19 Transportation Committee, June 19 June 19 June 19, 2017 Thurs, June 15 Wed, June 14 Mon, June 12 Mon, June 12 Finance Committee, June 26 June 26 Utilities Committee, June 22 June 26 Public Safety Committee, June 26 June 26 Planning & Development Committee, June 22 June 26 Community Services Committee, July 3 July 3 Transportation Committee, July 3 July 3 June 26, 2017 Thurs, June 22 Wed, June 21 Mon, June 19 Mon, June 19 Finance Committee, July 10 July 10 Utilities Committee, July 6 July 10 4 A G E N D A I T E M # 1 . e ) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Public Safety Committee, July 10 July 10 Planning & Development Committee, July 6 July 10 Community Services Committee, July 3 July 3 Transportation Committee, July 3 July 3 July 3, 2017 Thurs, June 29 Wed, June 28 Mon, June 26 Mon, June 26 Finance Committee, July 10 July 10 Utilities Committee, July 6 July 10 Public Safety Committee, July 10 July 10 Planning & Development Committee, July 6 July 10 Community Services Committee, Aug 7 Aug 7 Transportation Committee, Aug 7 Aug 7 July 10, 2017 Thurs, July 6 Wed, July 5 Mon, July 3 Mon, July 3 Finance Committee, Aug 14 Aug 14 Utilities Committee, July 27 Aug 7 Public Safety Committee, Aug 14 Aug 14 Planning & Development Committee, July 27 Aug 7 Community Services Committee, Aug 7 Aug 7 Transportation Committee, Aug 7 Aug 7 July 17, 2017 CANCELLED CANCELLED CANCELLED CANCELLED COUNCIL HOLIDAY CANCELLED July 24, 2017 CANCELLED CANCELLED CANCELLED CANCELLED COUNCIL HOLIDAY CANCELLED July 31, 2017 NO MEETING NO MEETING NO MEETING NO MEETING FIFTH MONDAY NO MEETING Aug 7, 2017 Thurs, Aug 3 Wed, Aug 2 Mon, July 31 Mon, July 31 Finance Committee, Aug 14 Aug 14 Utilities Committee, Aug 10 Aug 14 Public Safety Committee, Aug 14 Aug 14 Planning & Development Committee, Aug 10 Aug 14 Community Services Committee, Sept 18 Sept 18 Transportation Committee, Sept 18 Sept 18 Aug 14, 2017 Thurs, Aug 10 Wed, Aug 9 Mon, Aug 7 Mon, Aug 7 Finance Committee, Sept 11 Sept 11 Utilities Committee, Aug 24 Sept 11 Public Safety Committee, Sept 11 Sept 11 Planning & Development Committee, Aug 24 Sept 11 Community Services Committee, Sept 18 Sept 18 Transportation Committee, Sept 18 Sept 18 Aug 21, 2017 CANCELLED CANCELLED CANCELLED CANCELLED COUNCIL HOLIDAY CANCELLED 5 A G E N D A I T E M # 1 . e ) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Aug 28, 2017 CANCELLED CANCELLED CANCELLED CANCELLED COUNCIL HOLIDAY CANCELLED Sept 4, 2017 NO MEETING NO MEETING NO MEETING NO MEETING HOLIDAY NO MEETING Sept 11, 2017 Thurs, Sept 7 Wed, Sept 6 Tues, Sept 5 Tues, Sept 5 Finance Committee, Sept 25 Sept 25 Utilities Committee, Sept 14 Sept 18 Public Safety Committee, Sept 25 Sept 25 Planning & Development Committee, Sept 14 Sept 18 Community Services Committee, Sept 18 Sept 18 Transportation Committee, Sept 18 Sept 18 Sept 18, 2017 Thurs, Sept 14 Wed, Sept 13 Mon, Sept 11 Mon, Sept 11 Finance Committee, Sept 25 Sept 25 Utilities Committee, Sept 28 Oct 2 Public Safety Committee, Sept 25 Sept 25 Planning & Development Committee, Sept 28 Oct 2 Community Services Committee, Oct 2 Oct 2 Transportation Committee, Oct 2 Oct 2 Sept 25, 2017 Thurs, Sept 21 Wed, Sept 20 Mon, Sept 18 Mon, Sept 18 Finance Committee, Oct 9 Oct 9 Utilities Committee, Sept 28 Oct 2 Public Safety Committee, Oct 9 Oct 9 Planning & Development Committee, Sept 28 Oct 2 Community Services Committee, Oct 2 Oct 2 Transportation Committee, Oct 2 Oct 2 Oct 2, 2017 Thurs, Sept 28 Wed, Sept 27 Mon, Sept 25 Mon, Sept 25 Finance Committee, Oct 9 Oct 9 Utilities Committee, Oct 12 Oct 16 Public Safety Committee, Oct 9 Oct 9 Planning & Development Committee, Oct 12 Oct 16 Community Services Committee, Oct 16 Oct 16 Transportation Committee, Oct 16 Oct 16 Oct 9, 2017 Thurs, Oct 5 Wed, Oct 4 Mon, Oct 2 Mon, Oct 2 Finance Committee, Oct 23 Oct 23 Utilities Committee, Oct 12 Oct 16 Public Safety Committee, Oct 23 Oct 23 Planning & Development Committee, Oct 12 Oct 16 Community Services Committee, Oct 16 Oct 16 Transportation Committee, Oct 16 Oct 16 6 A G E N D A I T E M # 1 . e ) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Oct 16, 2017 Thurs, Oct 12 Wed, Oct 11 Mon, Oct 9 Mon, Oct 9 Finance Committee, Oct 23 Oct 23 Utilities Committee, Oct 26 Nov 6 Public Safety Committee, Oct 23 Oct 23 Planning & Development Committee, Oct 26 Nov 6 Community Services Committee, Nov 6 Nov 6 Transportation Committee, Nov 6 Nov 6 Oct 23, 2017 Thurs, Oct 19 Wed, Oct 18 Mon, Oct 16 Mon, Oct 16 Finance Committee, Nov 13 Nov 13 Utilities Committee, Oct 26 Nov 6 Public Safety Committee, Nov 13 Nov 13 Planning & Development Committee, Oct 26 Nov 6 Community Services Committee, Nov 6 Nov 6 Transportation Committee, Nov 6 Nov 6 Oct 30, 2017 NO MEETING NO MEETING NO MEETING NO MEETING FIFTH MONDAY NO MEETING Nov 6, 2017 Thurs, Nov 2 Wed, Nov 1 Mon, Oct 30 Mon, Oct 30 Finance Committee, Nov 13 Nov 13 Utilities Committee, Nov 9 Nov 13 Public Safety Committee, Nov 13 Nov 13 Planning & Development Committee, Nov 9 Nov 13 Community Services Committee, Nov 20 Nov 20 Transportation Committee, Nov 20 Nov 20 Nov 13, 2017 Thurs, Nov 9 Wed, Nov 8 Mon, Nov 6 Mon, Nov 6 Finance Committee, Nov 27 Nov 27 Utilities Committee, Dec 7 Dec 11 Public Safety Committee, Nov 27 Nov 27 Planning & Development Committee, Dec 7 Dec 11 Community Services Committee, Nov 20 Nov 20 Transportation Committee, Nov 20 Nov 20 Nov 20, 2017 Thurs, Nov 16 Wed, Nov 15 Mon, Nov 13 Mon, Nov 13 Finance Committee, Nov 27 Nov 27 Utilities Committee, Dec 7 Dec 11 Public Safety Committee, Nov 27 Nov 27 Planning & Development Committee, Dec 7 Dec 11 Community Services Committee, Dec 4 Dec 4 Transportation Committee, Dec 4 Dec 4 Nov 27, 2017 Wed, Nov 22 Tues, Nov 21 Mon, Nov 20 Mon, Nov 20 Finance Committee, Dec 11 Dec 11 7 A G E N D A I T E M # 1 . e ) Meeting Date Agenda Published CAO Final Approval Administrator Approval Due AB Input Due If referred to this committee… Final approval will happen Utilities Committee, Dec 7 Dec 11 Public Safety Committee, Dec 11 Dec 11 Planning & Development Committee, Dec 7 Dec 11 Community Services Committee, Dec 4 Dec 4 Transportation Committee, Dec 4 Dec 4 Dec 4, 2017 Thurs, Nov 30 Wed, Nov 29 Mon, Nov 27 Mon, Nov 27 Finance Committee, Dec 11 Dec 11 Utilities Committee, Dec 7 Dec 11 Public Safety Committee, Dec 11 Dec 11 Planning & Development Committee, Dec 7 Dec 11 Community Services Committee, Jan 2018 Jan 2018 Transportation Committee, Jan 2018 Jan 2018 Dec 11, 2017 Thurs, Dec 7 Wed, Dec 6 Mon, Dec 4 Mon, Dec 4 Finance Committee, Jan 2018 Jan 2018 Utilities Committee, Jan 2018 Jan 2018 Public Safety Committee, Jan 2018 Jan 2018 Planning & Development Committee, Jan 2018 Jan 2018 Community Services Committee, Jan 2018 Jan 2018 Transportation Committee, Jan 2018 Jan 2018 Dec 18, 2017 CANCELLED CANCELLED CANCELLED CANCELLED COUNCIL HOLIDAY CANCELLED Dec 25, 2017 NO MEETING NO MEETING NO MEETING NO MEETING HOLIDAY NO MEETING Jan 1, 2018 NO MEETING NO MEETING NO MEETING NO MEETING HOLIDAY NO MEETING Jan 8, 2018 Thurs, Jan 4 Wed, Jan 3 Tues, Jan 2 Tues, Jan 2 Finance Committee, Jan 2018 Jan 2018 Utilities Committee, Jan 2018 Jan 2018 Public Safety Committee, Jan 2018 Jan 2018 Planning & Development Committee, Jan 2018 Jan 2018 Community Services Committee, Jan 2018 Jan 2018 Transportation Committee, Jan 2018 Jan 2018 8 A G E N D A I T E M # 1 . e ) Update of Financial Forecast & Potential Funding for Quality of Life Initiative 2017 Council Workshop February 9-10 A G E N D A I T E M # 3 . a ) Background •How city managed through recession •2015-16 budget started building long-term stability –B&O tax –Regional Fire Authority •Quality of Life 2 A G E N D A I T E M # 3 . a ) Past Budget Reductions The City mitigated the impacts of the Great Recession through efficiency measures like LEAN, staff/service reductions, and reduced capital investments. 3 A G E N D A I T E M # 3 . a ) Budget Rebuilding During the last two biennial budget processes, the City has added resources to restore service levels and address growing demands 4 • 2015/16 addition: $ 3.2 million • 2017/18 addition*: 4.5 million *Excludes change resulting from formation of RFA A G E N D A I T E M # 3 . a ) Staffing 2008-2018 Even with restoring staff, we are still lower than pre-Great Recession levels even with increased population and demand for services. 5 2008 2017-18 % Change Staffing 2009 2010 2011 2012 2013 2014 2015 2016 2017 Staffing*2008-2018 Citywide FTE Adjustment (includes CS Intermittent)602.65 (23.00) (45.70) (3.50) 6.25 (22.17) 5.25 9.13 12.00 24.50 565.41 -6.2% City Council 8.00 - 8.00 0.0% Executive 15.00 (0.50) (2.00) (1.50) (2.00) 0.63 9.63 -35.8% Emergency Management 2.00 1.00 3.00 50.0% Court Services 17.50 (0.50) (1.00) 0.50 (1.50) (2.00) 13.00 -25.7% City Attorney 11.75 0.13 1.00 1.00 13.88 18.1% Community Services**100.50 (2.20) (5.50) (1.50) 1.75 (3.80) 1.25 3.00 1.00 94.50 -6.0% Community and Economic Development**69.00 (4.50) (16.50) 2.00 (5.00) 2.00 0.50 3.00 3.00 53.50 -22.5% Administrative Services 52.50 (4.50) (6.00) 1.50 (5.00) 3.50 3.00 45.00 -14.3% Human Resources and Risk Management 12.00 (1.00) (2.00) - 2.00 11.00 -8.3% Public Works 156.20 (5.00) (10.70) (1.00) 2.00 (2.00) 3.50 9.00 152.00 -2.7% Police (excludes staff transferred to SCORE)158.20 (4.80) (2.00) (1.00) (3.00) 1.00 1.00 5.00 7.50 161.90 2.3% *Excludes Fire **Cumulative FTE reduction includes reduction of intermittent and seasonal staff in Community Services A G E N D A I T E M # 3 . a ) 2017 Property Tax Page 6 Property Tax Worksheet Amount 2016 Base Levy $36,573,960 Limit Factor (the lesser of 1% or CPI)348,550 New Construction 623,987 Relevy Prior Year Refund 70,946 Annexation Levy 0 2017 Property Tax Base Levy $37,546,497 2016 Actual Levy $36,573,960 % Increase 2.7% 2017 Preliminary Allowable Tax Rate per $1000 AV $2.42382 2017 Maximum Statutory Levy $36,442,943 2017 Property Tax Base Levy $24,200,000 % Increase from 2016-2017 -33.8% 6 A G E N D A I T E M # 3 . a ) 7 Where does your property tax dollar go? (2017 Property Tax Distribution) A G E N D A I T E M # 3 . a ) 8 Sales Tax Distribution •Renton’s economy generated approximately $281 million in sales tax in 2016 •City’s share is 10% •Of the city’s 1% sales tax rate, we receive only .085%*–less the a penny on each dollar spent! •Significant sales tax comes from new construction *.015% of Renton’s 1% goes to King County) A G E N D A I T E M # 3 . a ) Long Range Financial Projection Adopted Budget 2015-2016 Page 9 2012 2013 2014 2015 2016 2017 2018 2019 2020 Summary ($ in Million)Actual Actual Projected Projected Projected Projected Projected Projected Projected Beginning Fund Balance 10.8$ 15.6$ 17.5$ 13.5$ 13.4$ 13.4$ 13.1$ 11.8$ 6.7$ Operating Revenue 101.8$ 103.9$ 106.5$ 111.1$ 115.5$ 119.3$ 122.2$ 123.0$ 125.8$ Base Operating Expenditure (99.3) (101.1) (106.1) (111.2) (115.4) (119.6) (123.5) (128.1) (132.9) Operating Surplus (Deficit)2.5$ 2.8$ 0.4$ (0.1)$ 0.2$ (0.3)$ (1.3)$ (5.1)$ (7.1)$ 1X Sources *6.7$ 1.6$ 2.9$ 1.8$ 1.3$ 0.7$ 0.7$ 0.7$ 0.7$ 1X Uses (4.6) (2.6) (7.3) (1.8) (1.4) (0.7) (0.7) (0.7) (0.7) Net Resources - Uses 4.5$ 1.9$ (4.0)$ (0.1)$ (0.0)$ (0.3)$ (1.3)$ (5.1)$ (7.1)$ Ending Fund Balance 15.6$ 17.5$ 13.5$ 13.4$ 13.4$ 13.1$ 11.8$ 6.7$ (0.4)$ 9 A G E N D A I T E M # 3 . a ) Long Range Financial Projection Adopted 2017-2022 Page 10 2014 2015 2016 2017 2018 2019 2020 2021 2022 Summary ($ in Million)Actual Actual Projected Projected Projected Projected Projected Projected Projected Beginning Fund Balance 17.5$ 17.6$ 20.0$ 17.0$ 19.4$ 21.4$ 18.9$ 14.0$ 7.3$ Operating Revenue 108.9$ 115.5$ 121.3$ 100.5$ 97.0$ 96.1$ 97.8$ 99.5$ 101.4$ Base Operating Expenditure (107.6) (113.2) (117.9) (92.8) (95.3) (99.1) (103.4) (106.6) (107.2) Operating Surplus (Deficit)1.3$ 2.3$ 3.4$ 7.5$ 1.4$ (3.0)$ (5.5)$ (7.0)$ (5.8)$ 1X Sources 2.8$ 17.7$ 4.1$ 1.0$ 1.0$ 0.6$ 0.6$ 0.3$ 0.3$ 1X Uses (4.1) (17.7) (10.6) (6.1) (0.4) - - - - Net Resources - Uses 0.1$ 2.4$ (3.1)$ 2.4$ 2.0$ (2.5)$ (4.9)$ (6.7)$ (5.4)$ Ending Fund Balance 17.6$ 20.0$ 17.0$ 19.4$ 21.4$ 18.9$ 14.0$ 7.3$ 1.9$ 10 A G E N D A I T E M # 3 . a ) •Property tax increases limited 1% plus new construction •Property tax levy set to decrease by another $5.5 million in 2018 •Loss of Annexation Sales Tax Credit in mid- 2018 •Increases in sales tax largely driven by new construction (one-time source) •Utility taxes lower due to conservation efforts Financial Pressures 11 A G E N D A I T E M # 3 . a ) •Staffing necessary to maintain service levels – rebuilding of staff less than previous reductions •Costs grow at a faster rate than revenues (for example, medical premiums, pension,banking services, general insurance premiums, internal services equipment, etc.) •Demands driven by changing demographics (aging population, aging infrastructure, homelessness, diversity, other human services) Financial Pressures 12 A G E N D A I T E M # 3 . a ) Funding Options Source/Legal Restriction Estimated Amount Approval Process Purpose 1. Voted Regular Property Tax Lid Lift (new revenue May not supplant existing Funds used for that purpose) From $1.61 to $2.42 (or 81¢) capacity. Each 10¢ ~$1.5M/yr. Simple majority voter approval. Levy lid lift can be for any length of time, but can only be used to pay debt service on bonds (Councilmanic/ LTGO) for up to nine years. Operating and/or Capital 2. Voted Excess Property Tax, Capital Levy/UTGO Bonds 10¢ ~ $1.5M/year. Not subject to $3.325 limit. Duration is only as needed to retire the bonds. Levy is set at rate required to pay debt service. 60% approval, 40% turnout Capital (not equipment replacement) 3. Councilmanic/LTGO Bonds Paid from existing General Fund sources or legally available revenues. Each $1.5M/year funds approximately $20M in debt. Council action Capital 4. Transportation Benefit District Initially $20/vehicle ~ $1.4 million/year. Council action @$20. District could be formed as a separate municipal corporation or powers could be assumed by Council. Voters can approve higher amount. Operating and/or Capital (transportation purposes only) 5. Metropolitan Park District Property Tax based special service district (each 10¢ ~$1.5M/yr.). Once in place, revenue growth limited to 1% per year and susceptible to compression. Simple majority voter approval. Park district would be a separate municipal corporation with its own taxing and debt authority. Operating and/or Capital (parks/ recreation purposes only) 6. B&O Tax Current revenue of approximately $6.8M per year. B&O rate of 0.085% with a $1.5 million reporting threshold and $5B gross receipt maximum. Council action Operating and/or Capital 7. Utility Tax: Above Current Rate 1% ~ $2.5M/year (all utilities). Council can raise tax on city operated utilities; other utilities require voter approval. Operating 8. User Fees Currently existing fees are reviewed and update biennially. Council action Operating 13 A G E N D A I T E M # 3 . a ) 2017 Election Deadlines Election Date Resolution Filing Date February 14, 2017 December 16, 2016 April 25, 2017 February 24, 2017 August 1, 2017 May 12, 2017 November 7, 2017 August 1, 2017 AGENDA ITEM #4. a) s c A J a n u a r y 1 1 , 2 0 1 7 S C A P l C M e e t i n g I t e m 1 3 : F u t u r e L e v i e s a n d B a l l o t M e a s u r e s i n K i n g C o u n t y U P D A T E S C A S t a f f C o n t a c t B r i a n P a r r y , S C A S e n i o r P o l i c y A n a l y s t , j j a j s o u n d c f t i e s . o r g , 2 0 6 - 4 9 9 - 4 1 5 9 U p d a t e M e m b e r s w i l l h a v e a n o p p o r t u n i t y t o u p d a t e t h e P l C i n r e g a r d s t o f u t u r e b a l l o t m e a s u r e s . B a c k g r o u n d T h e p u r p o s e o f t h i s i t e m i s t o p r o v i d e i n f o r m a t i o n f o r S C A m e m b e r c i t i e s o n u p c o m i n g b a l l o t m e a s u r e s . T h i s i t e m w i l l b e a n o n g o i n g , m o n t h l y i t e m o n t h e P l C a g e n d a . P o t e n t i a l F u t u r e B a l l o t M e a s u r e s — S C A C i t i e s Y e a r M o n t h J u r i s d i c t i o n M e a s u r e 2 0 1 7 F e b r u a r y M a p l e V a l l e y P a r k B o n d M e a s u r e ( $ 1 4 . 7 m i l l i o n ) P o t e n t i a l F u t u r e B a l l o t M e a s u r e s — O t h e r C i t i e s Y e a r M o n t h J u r i s d i c t i o n M e a s u r e 2 0 1 8 S e a t t l e F a m i l i e s a n d E d u c a t i o n L e v y ( r e n e w a l ) 2 0 1 9 S e a t t l e L i b r a r y L e v y ( r e n e w a l ) 2 0 1 9 S e a t t l e T r a n s p o r t a t i o n L e v y ( r e n e w a l ) P o t e n t i a l F u t u r e B a l l o t M e a s u r e s — C o u n t y w i d e Y e a r M o n t h J u r i s d i c t i o n M e a s u r e 2 0 1 7 A u g / N o v K i n g C o u n t y 2 0 1 7 A u g / N o v K i n g C o u n t y 2 0 1 $ K i n g C o u n t y 2 0 1 9 K i n g C o u n t y 2 0 1 9 K i n g C o u n t y Y e a r M o n t h 2 0 1 7 F e b r u a r y 2 0 1 8 2 0 1 8 C u l t u r a l A c c e s s ( d e v e l o p e d b y C u l t u r a l A c c e s s W A ) V e t e r a n s a n d H u m a n S e r v i c e s L e v y ( r e n e w a l ) A F I S L e v y ( r e n e w a l ) M e d i c O n e R e g i o n a l P a r k s P o t e n t i a l F u t u r e B a l l o t M e a s u r e s — S c h o o l & S p e c i a l P u r p o s e D i s t r i c t s M e a s u r e S h o r e l i n e S c h o o l D i s t r i c t S c h o o l C o n s t r u c t i o n B o n d ( a p p r o x . $ 2 5 0 m i l l i o n ) S h o r e l i n e S c h o o l D i s t r i c t O p e r a t i o n s L e v y S h o r e l i n e S c h o o l D i s t r i c t C a p i t a l L e v y J a n u a r y 1 1 , 2 0 1 7 I t e m 1 3 : F u t u r e L e v i e s & B a l l o t M e a s u r e s i n K i n g C o u n t y P a g e 1 1 5 o f 1 3 1 A G E N D A I T E M # 4 . b ) PL A N N I N G AR E A P R O J E C T S I N F O . E s t . Costs BE N S O N FA M I L Y FI R S T CE N T E R Pa r t n e r s h i p w/ D o u g Ba l d w i n an d RS D . Be n s o n Hi l l Co m m u n i t y ne e d s as s e s s m e n t id e n t i f i e d a co m m u n i t y ce n t e r ‐ Ca p i t a l ca m p a i g n an d fu n d i n g pa r t n e r s ‐ tb d $15 million Co s t preliminary based on conceptual plan AD D I T I O N A L DO G PA R K S Ar e a s id e n t i f i e d in Be n s o n Hi l l Co m m . Pl a n at Ca s c a d e Pa r k / ot h e r po t e n t i a l on lo c a l ch u r c h pr o p e r t y $ 5 0 0 , 0 0 0 BL V D . LA N E PA R K Co n n e c t s / p a r t of fu t u r e So o s Cr e e k tr a i l co n n e c t i o n ‐ id e n t i f i e d in Pa r k s , Re c r e a t i o n an d Na t u r a l Ar e a s Pl a n (P R N A P ) $ 6 million CE D A R RI V E R RO N RE G I S PA R K Id e n t i f i e d in Re n t o n CI P an d PR N A Pl a n ‐ In s t a l l sy n t h e t i c tu r f ‐ ab i l i t y to ut i l i z e an d pr o g r a m ye a r ro u n d $ 1 2 . 3 million TR I ‐PA R K ‐ PH A S E 1 Ad o p t e d Tr i ‐ Pa r k Ma s t e r pl a n , an d in PR N A Pl a n ‐ 4 so c c e r fi e l d s id e n t i f i e d in in i t i a l ph a s e $ 1 6 . 5 million EX P A N D HM A C & re c o n f i g u r e ex i s t i n g Ce d a r Ri v e r Pa r k fi e l d s Id e n t i f i e d in PR N A Pl a n . Pr o v i d e mo r e am e n i t i e s an d a sm a l l po r t i o n to be co v e r e d fo r ye a r ro u n d pr o g r a m m i n g $ 1 8 . 6 million Pa g e 1 AGENDA ITEM #4. c) PL A N N I N G AR E A P R O J E C T S I N F O E s t . Costs CI T Y CE N T E R CO N N E C T BU R N E T T PA R K TO CE D A R RI V E R TR A I L Id e n t i f i e d in PR N A Pl a n / Ci t y Ce n t e r Co m m u n i t y Pl a n / in di s c u s s i o n at Ci v i c Co r e vi s i o n i n g me e t i n g s $ 4 . 4 million TR I ‐PA R K PH A S E 2 ‐ LI B E R T Y PA R K Ad o p t e d Tr i ‐Pa r k Ma s t e r Pl a n / Li b e r t y pa r k re d e v e l o p m e n t / po t e n t i a l to re p u r p o s e Li b e r t y Pa r k bl d g . fo r ar t / c u l t u r e or re c r e a t i o n pr o g r a m fa c i l i t y $ 6 . 2 million CO U L O N MA J O R MA I N T . Re n t o n ' s mo s t po p u l a r hi g h l y us e d Re g i o n a l Pa r k . Id e n t i f i e d in PR N A Pl a n , ma i n t e n a n c e on ex i s t i n g fa c i l i t i e s $ 6 . 5 million CI V I C CO R E C u r r e n t l y in vi s i o n i n g ph a s e EA S T PL A T E A U DO G PA R K ON LA N D NE X T TO FS #1 6 (1 5 6 T H & 4T H ) I d e n t i f i e d in PR N A Pl a n / al r e a d y ow n e d by Ci t y $ 4 0 0 , 0 0 0 DE V E L O P MA Y CR E E K PA R K Pa g e 2 AGENDA ITEM #4. c) PL A N N I N G AR E A P R O J E C T S I N F O E s t . Costs HI G H L A N D S SU N S E T PA R K 90 % de s i g n co m p l e t e / p h a s e 1 fu n d i n g fr o m gr a n t s ac q u i r e d $ 5 million HI G H L A N D S NE I G H B O R H O O D CE N T E R AN D PA R K ‐ RE D E V . Id e n t i f i e d in PR N A PL A N $ 2 3 . 7 million KE N N Y D A L E KE N N Y D A L E LI O N S PA R K RE D E S I G N W/ D O G PA R K Id e n t i f i e d in PR N A Pl a n ‐ pa r k la n d is no t fu l l y de v e l o p e d . Up d a t e an d ad d do g pa r k $ 2 . 4 million MA Y CR E E K TR A I L ‐ CR E E K CR O S S I N G & MO R E Id e n t i f i e d in PR N A Pl a n & Sh o r e l i n e pl a n ‐ Pa r t n e r wi t h Ci t y of Ne w c a s t l e $ 4 . 3 million KE N Y O N / D O B S O N ‐ IN T E R P R E T I V E CE N T E R Pr o p e r t y no w in Ci t y ow n e r s h i p ‐ de v e l o p m e n t id e n t i f i e d in Lo n g Ra n g e Pa r k s CI P $3 million Pa g e 3 AGENDA ITEM #4. c) PL A N N I N G AR E A P R O J E C T S I N F O . E s t . Costs TA L B O T ED L U N D PA R K / S O F T SU R F A C E TR A I L Id e n t i f i e d in PR N A Pl a n ‐ in s t a l l a so f t su r f a c e tr a i l ar o u n d th e pr o p e r t y $ 6 million CL E V E L A N D PR O P E R T Y DE V E L O P LA R G E CO M M . GA R D E N Id e n t i f i e d in PR N A Pl a n ‐ Po t e n t i a l pa r t n e r s to as s i s t wi t h in s t a l l an d op e r a t e ga r d e n in SW co r n e r of pr o p e r t y . $ 3 million TA L B O T HI L L RE S E R V . PK UP G R A D E S Sp o r t co u r t s an d up g r a d e s to ex i s t i n g pi c k l e b a l l co u r t s , id e n t i f i e d in PR N A Pl a n $ 6 5 0 , 0 0 0 VA L L E Y BL A C K RI V E R RI P A R I A N FO R E S T ‐ IN T E R P R E T . CN T R . , UP G R A D E TR A I L Id e n t i f i e d in PR N A Pl a n ‐ wi l l be ad j a c e n t to La k e to So u n d Tr a i l . Pa r t n e r w/ H e r o n ' s Fo r e v e r $ 8 . 9 million SP R I N G B R O O K TR A I L MA J O R RE P A I R S Sp a n s fr o m Bl a c k Ri v e r to 41 s t St . ‐ tr e e up h e a v a l s , et c . $ 2 . 2 million Pa g e 4 AGENDA ITEM #4. c) Re v e n u e Op t i o n s So u r c e / L e g a l Re s t r i c t i o n Es t i m a t e d A m o u n t Ap p r o v a l P r o c e s s Purpose 1. V o t e d R e g u l a r P r o p e r t y T a x L i d L i f t ( n e w r e v e n u e M a y n o t s u p p l a n t e x i s t i n g F u n d s u s e d f o r t h a t p u r p o s e ) Fr o m $ 1 . 6 1 t o $ 2 . 4 2 ( o r 8 1 ¢ ) c a p a c i t y . Ea c h 1 0 ¢ ~ $ 1 . 5 M / y r . Si m p l e m a j o r i t y v o t e r a p p r o v a l . L e v y l i d l i f t ca n b e f o r a n y l e n g t h o f t i m e , b u t c a n o n l y be u s e d t o p a y d e b t s e r v i c e o n b o n d s (C o u n c i l m a n i c / L T G O ) f o r u p t o n i n e y e a r s . Operating and/or Capital 2. V o t e d E x c e s s P r o p e r t y T a x , C a p i t a l L e v y / U T G O B o n d s 10 ¢ ~ $ 1 . 5 M / y e a r . N o t s u b j e c t t o $ 3 . 3 2 5 li m i t . D u r a t i o n i s o n l y a s n e e d e d t o r e t i r e th e b o n d s . L e v y i s s e t a t r a t e r e q u i r e d t o pa y d e b t s e r v i c e . 60 % a p p r o v a l , 4 0 % t u r n o u t Capital (not equipment replacement) 3. C o u n c i l m a n i c / L T G O B o n d s Pa i d f r o m e x i s t i n g G e n e r a l F u n d s o u r c e s o r le g a l l y a v a i l a b l e r e v e n u e s . E a c h $1 . 5 M / y e a r f u n d s a p p r o x i m a t e l y $ 2 0 M i n de b t . Co u n c i l a c t i o n Capital 4. T r a n s p o r t a t i o n B e n e f i t D i s t r i c t In i t i a l l y $ 2 0 / v e h i c l e ~ $ 1 . 4 m i l l i o n / y e a r . Co u n c i l a c t i o n @ $ 2 0 . D i s t r i c t c o u l d b e fo r m e d a s a s e p a r a t e m u n i c i p a l c o r p o r a t i o n or p o w e r s c o u l d b e a s s u m e d b y C o u n c i l . Vo t e r s c a n a p p r o v e h i g h e r a m o u n t . Operating and/or Capital (transportation purposes only) 5. M e t r o p o l i t a n P a r k D i s t r i c t Pr o p e r t y T a x b a s e d s p e c i a l s e r v i c e d i s t r i c t (e a c h 1 0 ¢ ~ $ 1 . 5 M / y r . ) . O n c e i n p l a c e , re v e n u e g r o w t h l i m i t e d t o 1 % p e r y e a r a n d su s c e p t i b l e t o c o m p r e s s i o n . Si m p l e m a j o r i t y v o t e r a p p r o v a l . P a r k d i s t r i c t wo u l d b e a s e p a r a t e m u n i c i p a l c o r p o r a t i o n wi t h i t s o w n t a x i n g a n d d e b t a u t h o r i t y . Operating and/or Capital (parks/ recreation purposes only) 6. B & O T a x Cu r r e n t r e v e n u e o f a p p r o x i m a t e l y $ 6 . 8 M pe r y e a r . B & O r a t e o f 0 . 0 8 5 % w i t h a $ 1 . 5 mi l l i o n r e p o r t i n g t h r e s h o l d a n d $ 5 B g r o s s re c e i p t m a x i m u m . Co u n c i l a c t i o n Operating and/or Capital 7. U t i l i t y T a x : A b o v e C u r r e n t R a t e 1% ~ $ 2 . 5 M / y e a r ( a l l u t i l i t i e s ) . Co u n c i l c a n r a i s e t a x o n c i t y o p e r a t e d ut i l i t i e s ; o t h e r u t i l i t i e s r e q u i r e v o t e r a p p r o v a l . Operating 8. U s e r F e e s Cu r r e n t l y e x i s t i n g f e e s a r e r e v i e w e d a n d up d a t e b i e n n i a l l y . Co u n c i l a c t i o n Operating AGENDA ITEM #4. d) Property Tax Analysis Property Tax Rate Estimated Annual Amount Estimated Bond Proceeds1 Estimated Annual Impact on Median Homeowner2 10 cents $1.5 million/year $20 million $34 20 cents $3.0 million/year $40 million $67 30 cents $4.5 million/year $60 million $101 37 cents $5.5 million/year3 $73 million $125 1These are approximations. Actual amounts may vary, depending on interest rates and final calculations by an independent financial advisor. 2Median home price for 2017 per King County Assessor’s Office = $337,000. 3Same dollar amount as 2016 if tax levy is not reduced for RFA. AGENDA ITEM #4. e) UT G O s : Ke y Fe a t u r e s • Un l i m i t e d , vo t e r ap p r o v e d – Co n s u m e s UT G O de b t ca p a c i t y – On l y fo r ca p i t a l pu r p o s e s – 60 % vo t e r ap p r o v a l – Va l i d a t i o n re q u i r e m e n t – Pa i d fr o m ex c e s s pr o p e r t y ta x le v y • Ou t s i d e of st a t u t o r y or co n s t i t u t i o n a l li m i t s on regular pr o p e r t y ta x e s – Le v y se t at ra t e re q u i r e d to pa y de b t se r v i c e 0AGENDA ITEM #4. f) LT G O s : Ke y Fe a t u r e s • Li m i t e d (c o u n c i l m a n i c ) no n ‐vo t e r ap p r o v e d – Co n s u m e s LT G O de b t ca p a c i t y – An y mu n i c i p a l pu r p o s e – Pl e d g e to le v y re g u l a r (n o n v o t e d ) ta x e s as ne c e s s a r y to pa y de b t se r v i c e wi t h i n le g a l li m i t s : • St a t u t o r y ra t e pe r th o u s a n d (e . g . $3 . 6 0 / $ 1 , 0 0 0 AV ) • Ag g r e g a t e ra t e li m i t ($ 5 . 9 0 / $ 1 , 0 0 0 ) • 10 1 % li m i t on in c r e a s e s in do l l a r am o u n t of le v y (E y m a n li m i t ) – Pa i d fr o m ge n e r a l fu n d or ot h e r le g a l l y av a i l a b l e re v e n u e s 1AGENDA ITEM #4. f) Le v y Li d Li f t s • In c r e a s e re g u l a r pr o p e r t y ta x le v y • Up to st a t u t o r y ra t e pe r th o u s a n d • Si m p l e ma j o r i t y vo t e r ap p r o v a l – Fo r an y pu r p o s e , or – Fo r li m i t e d pu r p o s e • Ti m e pe r i o d – Li m i t e d or – Pe r m a n e n t – No lo n g e r th a n 9 ye a r s if us e d fo r de b t se r v i c e • Es c a l a t i n g (f o r up to si x ye a r s ) or on e ‐ti m e bump 2AGENDA ITEM #4. f) Voted General Obligation Bonds: A Guide for Washington Cities General Obligation Bonds. Washington cities may issue general obligation bonds under state law, including: • Councilmanic or limited tax general obligation bonds (“LTGO” bonds), issued within a city’s nonvoted debt capacity. LTGO bonds are paid from regular property taxes and other available city funds. • Voter-approved unlimited tax general obligation bonds (“UTGO” bonds), issued within a city’s voted debt capacity. UTGO bonds are paid from voter-approved “excess levies”, outside the constitutional and statutory limitations that apply to regular property taxes. Constitutional Authority. The ground rules for issuing UTGO bonds are set forth directly in Article VII, section 2(b) of the Washington State Constitution, which provides that UTGO bonds may be issued: • “By any taxing district otherwise authorized by law to issue general obligation bonds for capital purposes, for the sole purpose of making the required payments of principal and interest on general obligation bonds issued solely for capital purposes, other than the replacement of equipment...” o This provision permits UTGO bonds to be issued only for capital purposes (not including equipment replacement). Capitalizable costs may be funded, including engineering, architectural and other soft costs, costs of issuance and, subject to certain limitations, capitalized interest. • “when authorized so to do by majority of at least three-fifths of the voters of the taxing district voting on the proposition to issue such bonds and to pay the principal and interest thereon by annual tax levies in excess of the limitation herein provided during the term of such bonds...” o This provision requires 60% voter approval and authorizes “excess” property tax levies to pay the bonds. • “submitted not oftener than twice in any calendar year, at an election held in the manner provided by law for bond elections in such taxing district”. o This provision limits the frequency of ballot submittals to twice a year and defers to general election laws for ballot and election requirements. o State and local election law and regulations govern the specific steps involved in placing a ballot measure before the voters, and in communicating with voters. Additional provisions require “validation” of the vote (the total number of voters in the election must be at least 40% of the total voters in the prior general election) and permit UTGOs to be refinanced without returning to the voters for approval. Election Timeline. Cities may seek voter approval to issue UTGO bonds at any of the four election dates a year. For 2017, the election dates are as follows: • special elections on February 14 and April 25; • a primary election on August 1; and • the general election on November 7. AGENDA ITEM #4. g) Voted General Obligation Bonds: A Guide for Washington Cities A city must meet several deadlines well in advance of the election, to place a bond measure on the ballot. Election Resolution. The city council must pass an election resolution. The election resolution: • Proposes the form of the ballot measure requesting voter approval for the issuance of UTGO bonds and excess levies to pay debt service on the bonds. Under RCW 29A.36.071, the ballot language consists of: o An identification of the enacting legislative body (the city council); o A statement of the subject matter; o A concise description of the measure (no more than 75 words long, prepared or approved by the city attorney); and o A question (essentially, whether or not the proposition should be approved). • Describes the capital project to be funded and outlines the circumstances, if any, under which the project may be changed. The city may reserve flexibility to reduce or expand the project scope, substitute project components or otherwise respond to changed circumstances over time; • Sets certain parameters for the bonds, including the maximum principal amount and term; and • Authorizes a request to the county auditor to submit the ballot proposition to the voters at a special election to be held on one of the statutory special, primary or general election dates. The approved election resolution must be filed with the county auditor. For the 2017 election dates, the first special election filing deadline is December 16, 2016 and the second is February 24, 2017. The primary election filing deadline is May 12, 2017. The general election filing deadline is August 1, 2017. Voters Pamphlet. Under RCW 29A.32.241, a local voters' pamphlet includes, among other things: • The text of each measure; • An explanatory statement stating the effect of a ballot measure, if passed into law (in King County, the explanatory statement may not be more than 250 words) prepared and reviewed by the city attorney; and • Arguments for and against the measure o Submitted by pro/con committees; o Selected pursuant to RCW 29A.32.280 (appointed by the city council not later than 45 days before the publication of the pamphlet). It is important to review the county administrative rules regarding elections to understand the timeframe and other requirements of the voters’ pamphlet. Public Disclosure Commission Rules. As always, the city must abide by Public Disclosure Commission statutes and regulations, in connection with communications or use of resources regarding the ballot measure. AGENDA ITEM #4. g) Provide a safe, healthy, vibrant community Promote safety, health, and security through effective communication and service delivery Facilitate successful neighborhoods through community involvement Encourage and partner in the development of quality housing choices for people of all ages and income levels Promote a walkable, pedestrian and bicycle- friendly city with complete streets, trails, and connections between neighborhoods and community focal points Provide opportunities for communities to be better prepared for emergencies Promote economic vitality and strategically position Renton for the future Promote Renton as the progressive, opportunity- rich city in the Puget Sound region Capitalize on opportunities through bold and creative economic development strategies Recruit and retain businesses to ensure a dynamic, diversified employment base Nurture entrepreneurship and foster successful partnerships with businesses and community leaders Leverage public/ private resources to focus development on economic centers Support planned growth and influence decisions that impact the city Foster development of vibrant, sustainable, attractive, mixed-use neighborhoods in urban centers Uphold a high standard of design and property maintenance Advocate Renton’s interests through state and federal lobbying efforts, regional partnerships and other organizations Pursue transportation and other regional improvements and services that improve quality of life Balance development with environmental protection Building an inclusive informed city with opportunities for all Improve access to city services, and programs and employment, and make residents and businesses aware of opportunities to be involved with their community Build connections with ALL communities that reflect the breadth and richness of the diversity in our city Promote understanding and appreciation of our diversity through celebrations and festivals Provide critical and relevant information on a timely basis and facilitate two-way dialogue between city government and the community Encourage volunteerism, participation and civic engagement Meet service demands and provide high quality customer service Plan, develop, and maintain quality services, infrastructure, and amenities Prioritize services at levels that can be sustained by revenue Retain a skilled workforce by making Renton the municipal employer of choice Develop and maintain collaborative partnerships and investment strategies that improve services Respond to growing service demands through partnerships, innovation, and outcome management Renton Business Plan 2017–2022 2018–2023 GOALS The City of Renton, in partnership and communication with residents, businesses, and schools, is dedicated to:MISSION Providing a safe, healthy, welcoming atmosphere where people choose to live Promoting economic vitality and strategically positioning Renton for the future Supporting planned growth and influencing decisions that impact the city Building an inclusive informed city with opportunities for all Meeting service demands through high quality customer service, innovation, a positive work environment, and a commitment to excellence Renton: The center of opportunity in the Puget Sound Region where families and businesses thrive VISION RENTON. AHEAD OF THE CURVE. DR A F T AGENDA ITEM #5. a) c+tv ac -------�`Renton -� Citp Attorney 2017 CITY COUNCIL PLANNING WORKSHOP/RETREAT COUNCIL CONDUCT 101 Larry Warren, City Attorney MAYOR-COUNCIL AUTHORITY Renton is a non-charter code city under Title 35A RCW. In particular, the Mayor-Council relationship is dealt with by Chapter 35A.12 RCW.A good summary of the Mayor's duties and authority is set out in RCW 35A.12.1001 and is attached for reference. Unfortunately, there is no similar definitive statute on the Council, authority and duties, but instead the authority and duties are spread throughout Chapter 35A.12. A better general guide is contained in the Municipal Research Services Center (MRSC) publication Mayor and Council Handbook2.The cover pages and part of Chapter 6—The Job of a Councilmember are attached for reference. In general, the Council sets policies and the Mayor executes policies and supervises the staff to see that the business of the City is done and Council policies are executed. LEVERAGING POSITION FOR FAVORS/REQUESTS City officials are bound by a fairly strong set of ethical and legal constraints against use of the officials' office for personal gain. City officials bound by the ethical rules include not just Councilmembers, but also most City employees. Chapter 42.23.040 RCW3 is the Code of Ethics for Municipal Officers—Contract Interests. A good summary of this statute and other general ethical issues is contained in Chapter 12 of the previously cited MRSC publication (see attached). Note the question to be asked in the right-hand corner.To those questions, I would add, "How will it look to the general public?". Also attached is RCW 42.23.040 detailing when an interest in a contract by a municipal officer is so remote that it isn't a conflict of interest. For example, if you work for Boeing, with your compensation is fixed salary or wages and you own less than 1%of the stock of Boeing, you do not have a disqualifying conflict. RCW 42.23.040(2) and (4). Also attached is RCW 42.23.0704. It is included to contrast it with the state ethics code.The state code allows for de minimis gifts.The old examples of de minimis gifts used to be flowers � .� 5 �5, or tickets to sporting events. I doubt if tickets to sporting events are truly di minimis if the tickets are to professional sporting events. In contract,the statute of ethics for municipal officials bar a�gifts, rewards or gratuity. The auditor's office has opined that because the two statutes are different they must mean different things and the bar on any_gift, etc. means just that. OPEN MEETINGS, LAWS, EMERGING ISSUES AND COUNCII COMMITI'EE MINUTES This state has a very broad Open Public Meetings Act (OPMA), Chapter 42.30 RCWS, which basically requires that the public's business be conducted in public. The Act is to be liberally construed and its exceptions be limited. Several pages of Chapter 6 of Knowing the Territory6, an MRSC publication, are attached as background. Renton has zealously sought to comply with OPMA, while at the same time using its committee system to do a lot of work.The committee meetings are properly treated as open public meetings, and I have not seen or heard of a complaint from any citizen or regulatory agency that there have been violations of OPMA. Taking all of that in context, I have several minor suggestions to improve the process. I cannot quote you black letter law that the suggestions are required, but believe they are meritorious given the intent of OPMA. My suggestions are as follows: 1. Make sure committee topics have been referred and announced before they are discussed in committee. 2. Expand the committee agenda topic of"emerging issues"to disclose what issues are being discussed. 3. If the committee is going to take comment or testimony from the public or outside agencies, then minutes should be taken. Each of these suggestions is briefly discussed below: 1. Make sure committee topics have been referred and announced before they are discussed in committee. I recently attended a council meeting. As is customary, I reviewed the council agenda, but also had been on the approval queue for adding items to the agenda. I was aware that a topic was being referred to a committee that night from the consent agenda, but the item was removed from the agenda with a statement that there had been a committee meeting on the topic. A committee report on the topic was later read. There must have been a timing issue that led to this shortened process. COUNCIL CONDUCT 101 � PAGE 2 OF 4 � The issue is that there was no public announcement of the topic being discussed in the meeting, so there was no possibility of the public attending the meeting. A meeting can't really be open if no one knows about it. 2. Expand the committee agenda topic of"emerging issues"to disclose what issues are being discussed. Again, the issue is notice to the public. While there is no statutory requirement that Council give a more definitive topic, the public has little ability to know if it is interested in the meeting. There is some general law that the preliminary agenda for a council meeting fairly apprise the citizens of action that will be taken at the meeting. By extension, I think this rule applies to council committee meetings, and a more specific agenda topic will meet the intent of OPMA. The topic could be slightly expanded to provide better public notice. A good example would be one used by the Finance Committee when it announces "Emerging Issues in Revenue Streams".That would alert the public about what was being discussed. 3. If the committee is going to take testimony or comment from the public or an outside agency,then minutes should be taken. Generally, minutes are taken of"action" decisions by the City Council, but under OPMA, action is defined very broadly and can include such things as receipt of public testimony, deliberations and considerations. RCW 42.30.020(3)'. While arguably all committee meetings should have minutes taken, the "action" item is usually a committee report and recommendation to the full council. If testimony is taken that leads to the committee report, then documentation needs to be kept, which is probably best done by minutes. COUNCIL CONDUCT 101 � PAGE 3 OF 4 � , REFERENCES 1. RCW 35A.12.100, Duties and Authority of the Mayor—Veto—Tie Breaking Vote: http://app.le�.wa.�ov/RCW/default.aspx?cite=35A.12.100 2. Mayor and Councilmember Handbook, Municipal Research and Services Center (MRSC): http://mrsc.org/getmedia/034f13b6-7ec2-4594-b60b-efaf61dd7d 101Mavor-And- Councilmember-Handbook.pdf.aspx?ext=.pdf 3. RCW 42.23.040, Remote Interests: http://app.le�.wa.�ov/RCW/default.aspx?cite=42.23.040 4. RCW 42.23.070, Prohibited Acts: httq://app.le�.wa.�ov/RCWldefault.aspx?cite=42.23.070 5. Chapter 42.30 RCW, Open Public Meetings Act: http://app.leg.wa.�ov/RCW/default.aspx?cite=42.30 6. Knowing the Territory, Municipal Research and Services Center(MRSC): http://mrsc.or�/getmedia/1e641718-94a0-408b-b9d9-42b2e1d8180d/kttl3.pdf.aspx 7. RCW 42.30.020, Definitions: http://app.le�.wa.�ov/RCW/default.aspx?cite=42.30.020 � COUNCIL CONDUCT 101 � PAGE 4 OF 4 4 1/31/2017 RCW 35A.12.100:Duties and authority of the mayor—Vet�Tie-breaking vote. RCW 35A.12.100 Duties and authority of the mayor—Veto—Tie-breaking vote. The mayor shall be the chief executive and administrative officer of the city, in charge of all departments and employees, with authority to designate assistants and department heads. The mayor may appoint and remove a chief administrative officer or assistant administrative officer, if so provided by ordinance or charter. He or she shall see that all laws and ordinances are faithfully enforced and that law and order is maintained in the city, and shall have generaf supervision of the administration of city government and all city interests. All official bonds and bonds of contractors with the city shall be submitted to the mayor or such person as he or she may designate for approval or disapproval. He or she shall see that all contracts and agreements made with the city or for its use and benefit are faithfully kept and performed, and to this end he or she may cause any legal proceedings to be instituted and prosecuted in the name of the city, subject to approval by majority vote of all members of the council. The mayor shall preside over all meetings of the city council, when present, but shall have a vote only in the case of a tie in the votes of the councilmembers with respect to matters other than the passage of any ardinance, grant, or revocation of franchise or license, or any resolution for the payment of money. He or she shall report to the council concerning the affairs of the city and its financial and other needs, and shall make recommendations for council consideration and action. He or she shall prepare and submit to the council a proposed budget, as required by chapter 35A.33 RCW. The mayor shall have the power to veto ordinances passed by the council and submitted to him or her as provided in RCW 35A.12.130 but such veto may be overridden by the vote of a majority of all councilmembers plus one more vote. The mayor shall be the official and ceremonial head of the city and shall represent the city on ceremonial occasions, except that when illness or other duties prevent the mayor's attendance at an official function and no mayor pro tempore has been appointed by the council, a member of the council or some other suitable person may be designated by the mayor to represent the city on such occasion. [ 2009 c 549§ 3010; 1979 ex.s. c 18§ 22; 1967 ex.s. c 119§ 35A,12.100.] NOTES: Severability-1979 ex.s. c 18: See note following RCW 35A.01.070. http://app.leg.wa.gov/RC W/default.aspx?cite=35A.12.100 1/1 . Mayor �t Councilmember � ;� �. � � �- , � � ��, : , ; —�, � � � � � , ; � .��e�� ^ ,� � „, , � , � �— � ; � � � � , �: � a , , ., e � � n � z ' �, � € ' �" " � � � � ; �, x , � � � � � � � � �. � , � r �;� i �,..M z�� ,� ., ' �,��' � , � ` � �. ...,,..�. ^ ..�.>..,,�.. .. . � • • � . Mayor &t Councilmember Association of Washington Cities 1076 Franklin Street SE � . Otympia, WA 98501 � 360-753-4137 �WOASH H6TOON �Wawcnet.org CI I iES MRSC � �� 2601 Fourth Avenue, Suite 800 Seattte, WA 98121-1280 206-625-1300 www.mrsc.org MRSC Report No. 44 Revised October 2015 Cha ter 6 The job of a councitmember The principal job of a city or town council is to make policy. A poticy is a course of action for a community. Policy-making often takes the form of passing ordinances or resolutions.After policy decisions are made by the legislative body, others perform the administrative task of implementing the policies. The distinction between formulation and implementation may not always be clear, necessitating open communication between legislators and administrators. Adopting policy The council does not make policy in a vacuum. Councits rely on ideas from many sources, inctuding the council staff, citizens' groups, advisory committees, chambers of commerce, and others. It is the council's responsibility to consider the merits of each idea and then approve, modify, or reject it. In doing so, councilmembers analyze community needs, program alternatives, and available resources. The decision often takes the form of an ordinance or resolution, although it may take the form of a rule, regulation, motion, or order. The budget and comprehensive plan are powerful policy tools that are adopted by ordinance. So, who actually runs the city? It is important to recognize that it is not the role of the councilmember to administer city affairs. The council sets policy, but it is either the mayor- in mayor-councit cities, or the city manager- in council-mana�er cities, that actually sees that the policies are implemented. This means that it is not the rote of the councilmember to supervise city employees on the job or become involved in the day-to-day administration of city affairs. This can be a source of conflict between the executive and legislative branches of city government. Responding to citizen complaints Residents often contact a councilmember when they have a problem, whether it involves a land use matter, a barking dog, or a pothole. Don't hesitate to send them to the appropriate city staff person for resolution of their problems, keeping in mind that you lack the authority to take action in administrative matters. Relationship with the city attorney In most cities the mayor appoints the city attorney, whether that position is full time or part time. In some cities the council takes an active role in arranging for the provision of legal services through a contractual arrangement. Regardless of how the position is established, remember that though the mayor or city manager typically has more contact with the city attorney than the councilmembers or city staff, the city attorney's job is to advise all of the city officials. Sometimes councilmembers feel that the city attorney is the mayor's or manager's attorney, particutarly if the city attorney generally supports the mayor's or manager's position in situations where the answer is undear. The job of a councitmember 21 . Neither the mayor nor the city manager can prohibit the council from having Question �t answers access to the city attorney for advice. For financial reasons, the mayor or manager may feel that questions to the city attorney should be channeled Q. What is the role of the city through the executive's office, to avoid possible duplication and to make council regarding employee discipline, and what input can sure that the questions are presented clearly. Ultimately, it is up to the the council have concerning �ouncil to establish procedures on how city attorney services are provided. performance appraisals of Some smaller cities try to minimize their fees for legal services by not employees? having the city attorney regularly attend council meetings. That can be A. Though the council may thrifty, but shortsighted, particularly when the council is dealing with be concerned about employee �ontroversial matters such as land development, or complex procedural discipline and how certain �ssues such as LIDs. emptoyees are performing their duties, the council should not Personnel management be invotved in any individual The statutes generally give the mayor or city manager, as chief executive, situations. While the council the broad authority to hire and fire employees. can estabtish personnel policies The city council, however, determines the number of employees that can and voice their concerns to the be hired and those emptoyees' duties. The councit establishes salaries mayor, it is solely the mayor's and other forms of compensation paid city workers. The council may also job to discipline and supervise establish job qualifications. city employees, including conducting performance One piece of advice is to have good, consistent personnel policies. Up-to- evaluations. date, clearly written policies help avoid lawsuits, promote consistency, and contribute to employee morale. Q. Is the mayor or city manager required to inform council Labor relations members prior to terminating or disciplining a city employee? Unions have a significant presence in Washington cities. Most city employees have the right to organize under state law and have joined state-wide A. No. However, when a unions or formed local associations. The city must negotiate tabor contracts particular termination or with these unions over wages, hours and working conditions. discipline is likely to be controversial, the mayor may �n particular, most police and fire departments are unionized. Except for want to notify the council very small cities, police and fire unions have access to interest arbitration and explain the decision in an When an impasse in bargaining occurs. This can create a unique dynamic in executive session. Disciplinary Police and fire negotiations, given the potential for an outside arbitrator to and termination decisions make decisions regarding wages, benefits and contract language. shoutd be reviewed with the city attorney prior to action Open government laws being taken. The mayor and Compliance with public disdosure and open meetings builds citizen trust. councilmembers should be The Open Government Training Act requires elected officials to be trained careful to not discuss specific on public disclosure, the Open Public Meetings Act, and records retention cases outside of an executive within 90 days of taking office and every four years thereafter. session. 22 Cha ter 12 Ethical issues Part of being a public official is subjecting yourself to public scrutiny. Like it or not, the public expects you to behave according to higher standards than if you're not sure what the next person on the street. to do ask• , • The following tist includes some of the more common problems that get • Is it legal? newspaper coverage.At the very teast, most will result in pubtic criticism. • Is it ethical? They can also be terminal to your career. • Is it the right thing to do? • Credit cards. Using city credit cards for an unauthorized expenditure or to charge a personal item (even if the amount is repaid later). • Travel and conferences. Submitting inflated or false travet expenses. This includes using agency funds for personal trips or vacations. • Use of letterhead. Using official letterhead to endorse another political candidate or to achieve a personal or business gain. • Use of agency vehicles. Using an agency vehicle for personal trips, vacations or political campaign activities. • Phones, fax and computers. Using official equipment for personal purposes. • Agency staff. Using agency staff and resources for personal services or politicat campaigning. • Confidentiality. Divulging privileged personnel, legal or executive session information. • Sexual harassment. Telling off-color jokes at meetings, improper comments or touching of staff. State and local ethics laws State law provides a specific code of ethics for city officials. RCW 42.23.070 prohibits a municipal official from: • Using his or her position to secure special privileges or exemptions for himsetf, herself, or others. • Directly or indirectly, giving or receiving any compensation, gift, gratuity, or reward from any sources, except the employing city, for a matter related to the official's services. • Accepting employment or engaging in business that the officer might reasonably expect would require him or her to disclose confidential information acquired by reason of his or her position. • Disclosing confidential information gained by reason of the officer's position, or use of such information for personal gain. Private interest in public contracts State law also forbids city officials from having personal financial interests in public contracts under their jurisdiction, regardless of whether or not they vote on the matter. There are some exceptions, based on contract amounts. Review the statute carefully and when in doubt, consult with your city attorney (RCW 42.23.030). Ethical issues 53 1/31/2017 RCW 42.23.040:Remote interests. RCW 42.23.040 Remote interests. A municipal officer is not interested in a contract, within the meaning of RCW 42.23.030, if the officer has only a remote interest in the contract and the extent of the interest is disclosed to the governing body of the municipality of which the officer is an o�cer and noted in the official minutes or similar records of the municipality prior to the formation of the contract, and thereafter the governing body authorizes, approves, or ratifies the contract in good faith by a vote of its membership sufficient for the purpose without counting the vote or votes of the officer having the remote interest. As used in this section "remote interest" means: (1) That of a nonsalaried o�cer of a nonprofit corporation; (2) That of an employee or agent of a contracting party where the compensation of such employee or agent consists entirely of fixed wages or salary; (3) That of a landlord or tenant of a contracting party; (4) That of a holder of less than one percent of the shares of a corporation or cooperative which is a contracting party. None of the provisions of this section are applicable to any officer interested in a contract, even if the officer's interest is only remote, if the officer influences or attempts to influence any other officer of the municipality of which he or she is an officer to enter into the contract. [ 1999 c 261 § 3; 1961 c 268 § 5.] NOTES: Findings—Intent-1999 c 261: See note following RCW 42.23.030. http://app.leg.wa.gov/RC W/default.aspx?cite=4223.040 1/1 1/31/2017 RCW 42.23.070:Prohibited acts. RCW 42.23.070 Prohibited acts. (1) No municipal officer may use his or her position to secure special privileges or exemptions for himself, herself, or others. (2) No municipal officer may, directly or indirectly, give or receive or agree to receive any compensation, gift, reward, or gratuity from a source except the employing municipality, for a matter connected with or related to the officer's services as such an officer unless otherwise provided for by law. (3) No municipal officer may accept employment or engage in business or professional activity that the officer might reasonably expect would require or induce him or her by reason of his or her official position to disclose confidential information acquired by reason of his or her official position. (4) No municipal officer may disclose confidential information gained by reason of the officer's position, nor may the officer otherwise use such information for his or her personal gain or benefit. [ 1994c154§ 121.] NOTES: Effective date-1994 c 154: See RCW 42.52.904. http://app.leg.wa.gov/RCW/default.aspx?cite=42.23.070 1/1 Open Public Meetings Act The days of backroom decisions made in smoke-filled rooms are over.Today,the public demands that the decisions reached by their officials occur in meetings open to the public,thus providing an opportunity for those decisions to be scrutinized and for the officials who have made them to be held accountable for their actions. Basics Before 1971,this state had an"open meetings"law which was then codified as cha�ter 42.32 RCW. It was ineffective,however,because it required only the"final"action of the council,board,or other body to be taken in public(such as the final vote on an ordinance,resolution,motion,or contract).The Open Public Meetings Act of 1971 (now chapter 42.30 RCW)made significant changes.Most importantly,it requires that all meetings of state and municipal governing bodies be open and public,with the exception of courts and the legislature. Furthermore,a"meeting"generally includes any situation in which a majority(a quorum) of the council, board of commissioners,or other"governing body" (including certain kinds of committees)meets and discusses the business of that body.Social gatherings are expressly excepted,unless the body's business is discussed at the gatherings.What follows is an outline of the 1971 Act,cha�ter 42.30 RCW.For a more detailed treatment of the Open Public Meetings Act,see the MRSC publication, The Open Public Meetings Act-How it Applies to Washington Cities, Towns, and Counties,Report No.60(May 2014),16 Open Public Meetings Act Purpose The declared purpose of the Act is to make all meetings of the governing bodies of public agencies,even informal sessions,open and accessible to the public,with only minor specific exceptions. 1. The legislature intends that public agencies'actions and deliberations be conducted openly. RCW 42.30.010. t6See also AGO 1971 No.33,in which the state attorney general answered numerous questions posed by legislators immediately after the Act was passed. 26 Open Public Meetings Act � Knowing the Territory 2. Meetings must be open and public;all persons or takes testimony or public comment:' must be allowed to attend unless otherwise RCW 42.30.020.19 provided by law.RCW 42.30.030. c. Certain policy groups representing partici- 3. Ordinances,resolutions,rules,regulations, pants who have contracted for the output of orders,and directives must be adopted at an operating agency's(WPPSS') generating public meetings;otherwise they are invalid. plant.RCW 42.30.020(1) (d). RCW 42.30.060.17 The Act does not apply to: 4. A vote by secret ballot at any meeting that is required to be open is also declared null and 1. Courts or the state legislature. void.RCW 42.30.060(2). RCW 42.30.020(1)(a). The act must be liberally construed to accomplish 2• Proceedings expressly excluded by its purpose.RCW 42.30.910. RCW 42.30.140,namely: a. Certain licensing and disciplinary proceed- ings. Applications b. Certain quasi-judicial proceedings that The Act applies to all meetings of,among others: affect only individual rights;e.g.,a civil ser- 1. All multi-member governing bodies of state vice hearing affecting only the rights of an and local agencies,and their subagencies. individual employee,and not the general RCW 42.30.020. public. c. Collective bargaining sessions with em- , ployee organizations,including contract negotiations,grievance meetings,and The days of backroom discussions relating to the interpretation or decisions made in smoke- application of a labor agreement;also,that portion of a meeting held during labor or filled rooms are over. professional negotiations,or grievance or . mediation proceedings,to formulate strat- egy or to consider proposals submitted. a. "Subagency"means a board,commission, d. Generally,matters governed by the State or similar entity created by or pursu- Administrative Procedure Act(chapter ant to state or local legislation,includ- 34.05 RCW). ing planning commissions and others. RCW 42.30.020(1)(c).'S 3. Social gatherings,if no"action" (as defined in RCW 42.30.020(3))is taken.RCW 42.30.070. b. "Governing body"includes a commit- Note,however,the ensuing explanation of the tee of a council or other governing body term"action." "when the committee acts on behalf of the governing body,conducts hearings, Key Definitions "Slaughter v Fire District No.20,50 Wn.App.733,738,750 ��Meeting"means meetings at which"action"is P2d 656(1988),rev.denied, 113 Wn.2d 1014(1989).The court of appeals,in a later case,also held invalid a labor agreement that taken.RCW 42.30.020(4). had been negotiated at meetings that violated the Act.Mason County v PERC,54 Wn.App.36,40-41,771 P.2d 1185(1989). "Action"means all transacting of a governing �n apparent reaction to that case,however,section 1,chapter 98, body's business,including receipt of public testi- Laws of 1990(RCW 42.30.140(4))broadened the AcYs exemp- tions to include all collective bargaining sessions and related meet- mOriy,deliberations,CilsCusslOns,considerations, ings and discussions with employee organizations. 'BThe term "subagency"does not include a purely advisory t9A committee"acts on behalf of the governing body"only body unless it is legally required that its recommendations be when it exercises delegated authority,such as fact finding.AGO considered by the parent body.AGO 1971 No.33. 1986 No. 16. Knowing the Territory � Open Public Meetings Act 27 A reviews, and evaluations,as well as"final"action. b. Must be delivered personally,by mail,by RCW 42.30.010;42.30.020(3). fax,or by e-mai124 hours in advance. c. Must be posted on agency's website,if any, Two Ki n d s of M eeti n g s so long as agency has at least ten full time Zo employees and has a designated employee Regular Meetings or contractor responsible for updating the 1. Definition:A recurring meeting held accord- Website. ing to a schedule fixed by statute,ordinance,or d. May be waived by a member. other appropriate rule. e. Is not necessary in specified emergencies. 2. If the designated time falls on a holiday,the See also RCW 42.30.070. regular meeting is held on the next business day. 3. There is no statutory limitation as to the kind of Meeti ng Place business that may be transacted at a"regular" 1. As far as the Open Public Meetings Act is (as distinguished from"special")meeting. concerned,a meeting may be held at any The Open Public Meetings Act itself does not place within or outside the territorial jurisdic- require any special notice of a regular meeting. tion of the body unless otherwise provided in However,later statutory enactments require mu- the law under which the agency was formed. nicipal governing bodies to establish a procedure RCW 42.30.070.24 However,the meeting place for notifying the public of all meeting agendas. should not be selected so as to effectively ex- RCW 35.27.300;35.23.221;35.22.288;35A.12.160.21 clude members of the public.RCW 42.30.030. 2. The place of a special meeting must be desig- Special Meetings2z nated in the notice.RCW 42.30.080. 3. In certain emergencies requiring expedited 1. Definition:Any meeting other than"regular." action, the meeting or meetings may be held 2. May be called by the presiding officer or a ma- in such place as is designated by the presiding jority of the members. officer and notice requirements are suspended. RCW 42.30.070 and 42.30.080. 3. Must be announced by written notice to all members of the governing body;also to mem- 4. An unintended meeting may occur by tele- bers of the news media who have filed written phone or e-mail if a quorum of the body requests for such notice.The notice of a special discusses a topic of business through an active meeting: a. Must specify the time and place of the meeting and the business to be transacted.z3 20RCW 42.30.060-.075. Z"Note that the restrictions on holding city and town council meetings within the corporate limits were removed by the state legislature in 1994. However,all final actions on resolutions and 21Failure to provide public notice of the preliminary agenda ordinances must take place within the corporate limits of the city. of a city council or board of county commissioners meeting and even of an item which is to be considered at the meeting may,in certain circumstances,invalidate action taken at that meeting.Port A board of county commissioners or county council must hold of Edmonds�Fur Breeders,63 Wn.App. 159, 166-67,816 P.2d its regular meetings at the county seat. RCW 36.32.080.Also, 1268(1991).The notice given must fairly apprise the public of the based upon 2015 legislation(chapter 179,Laws of 2015)regular action to be taken at the meeting. meetings may be held elsewhere in the county,no more than once a quarter, if doing so will increase citizen engagement in gov- zz ernment. However,it may hold special meetings at some other RCW 42.30.080. location in the county"if the agenda item or items are of unique interest or concern to the citizens of the portion of the county in Z30ther business may be discussed but final action may which the special meeting is to be held." RCW 36.32.090. be taken only on matters specified in the notice of the special meeting. 28 Open Public Meetings Act � Knowing the Territory 2/2/2017 RCW 42.30.020:Definitions. RCW 42.30.020 Definitions. As used in this chapter unless the context indicates otherwise: (1) "Public agency" means: (a) Any state board, commission, committee, department, educational institution, or other state agency which is created by or pursuant to statute, other than courts and the legislature; (b) Any county, city, school district, special purpose district, or other municipal corporation or political subdivision of the state of Washington; (c) Any subagency of a public agency which is created by or pursuant to statute, ordinance, or other legislative act, including but not limited to planning commissions, library or park boards, commissions, and agencies; (d) Any policy group whose membership includes representatives of publicly owned utilities formed by or pursuant to the laws of this state when meeting together as or on behalf of participants who have contracted for the output of generating plants being planned or built by an operating agency. (2) "Governing body" means the multimember board, commission, committee, council, or other policy or rule-making body of a public agency, or any committee thereof when the committee acts on behalf of the governing body, conducts hearings, or takes testimony or public comment. (3) "Action" means the transaction of the official business of a public agency by a governing body including but not limited to receipt of public testimony, deliberations, discussions, considerations, reviews, evaluations, and final actions. "Final action" means a collective positive or negative decision, or an actual vote by a majority of the members of a governing body when sitting as a body or entity, upon a motion, proposal, resolution, order, or ordinance. (4) "Meeting" means meetings at which action is taken. [ 1985 c 366§ 1; 1983 c 155 § 1; 1982 1 st ex.s. c 43§ 10; 1971 ex.s. c 250 § 2.] NOTES: Severability—Savings-1982 1st ex.s. c 43: See notes following RCW 43.52.374. http://app.leg.wa.gov/RCW/default.aspx?cite=42.30.020 �/� HOW TO ACCOMPLISH WHAT YOU WANT TO DO IN MEETINGS MAIN MOTION You want to propose a new idea or action for the group. • After recognition, make a main motion. • Member: "Madame Chairman, I move that " AMENDING A MOTION You want to change some of the wording that is being discussed. • After recognition, "Madame Chairman, 1 move that the motion be amended by adding the following words " • After recognition, "Madame Chairman, I move that the motion be amended by striking out the following words " • After recognition, "Madame Chairman, I move that the motion be amended by striking out the following words, , and adding in their place the following words " REFER TO A COMMITTEE You feel that an idea or proposal being discussed needs more study and investigation. • After recognition, "Madame Chairman, I move that the question be referred to a committee made up of inembers Smith, Jones and Brown." POSTPONE DEFINITELY You want the membership to have more time to consider the question under discussion and you want to postpone it to a definite time or day, and have it come up for further consideration. • After recognition, "Madame Chairman, 1 move to postpone the question until n PREVIOUS QUESTION You think discussion has gone on for too long and you want to stop discussion and vote. • After recognition, "Madam President, I move the previous question." LIMIT DEBATE You think discussion is getting long, but you want to give a reasonable length of time for consideration of the question. • After recognition, "Madam President, I move to limit discussion to finro minutes per speaker." Page 3 of S POSTPONE INDEFINITELY You want to kill a motion that is being discussed. • After recognition, "Madam Moderator, I move to postpone the question indefinitely." POSTPONE INDEFINITELY You are against a motion just proposed and want to learn who is for and who is against the motion. • After recognition, "Madame President, I move to postpone the motion indefinitely." RECESS You want to take a break for a while. • After recognition, "Madame Moderator, I move to recess for ten minutes." ADJOURNMENT You want the meeting to end. • After recognition, "Madame Chairman, I move to adjourn." PERMISSION TO WITHDRAW A MOTION You have made a motion and after discussion, are sorry you made it. • After recognition, "Madam President, I ask permission to withdraw my motion." CALL FOR ORDERS OF THE DAY At the beginning of the meeting, the agenda was adopted. The chairman is not following the order of the approved agenda. • Without recognition, "Call for orders of the day." SUSPENDING THE RULES The agenda has been approved and as the meeting progressed, it became obvious that an item you are interested in will not come up before adjournment. • After recognition, "Madam Chairman, I move to suspend the rules and move item 5 to position 2." POINT OF PERSONAL PRNILEGE The noise outside the meeting has become so great that you are having trouble hearing. • Without recognition, "Point of personal privilege." • Chairman: "State your point." • Member: "There is too much noise, I can't hear." Page 4 of 5 PROCEDURE FOR HANDLING A MAIN MOTION NOTE: Nothing goes to discussion without a motion being on the floor. Obtaining and assigning the floor A member raises hand when no one else has the floor • The chair recognizes the member by name How the Motion is Brought Before the Assembly • The member makes the motion: I move that(or'�o") ... and resumes his seat. • Another member seconds the motion: I second the motion or l second it or second. • The chair states the motion: It is moved and seconded that... Are you ready for the question? Consideration of the Motion 1. Members can debate the motion. 2. Before speaking in debate, members obtain the floor. 3. The maker of the motion has first right to the floor if he claims it properly 4. Debate must be confined to the merits of the motion. 5. Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no one seeks the floor for further debate. The chair puts the motion to a vote 1. The chair asks: Are you ready for the question? If no one rises to claim the floor, the chair proceeds to take the vote. 2. The chair says: The question is on fhe adoption of the motion that... As many as are in favor, say 'Aye: (Pause for response.) Those opposed, say'Nay'. (Pause for response.) Those abstained please say `Aye: The chair announces the result of the vote. 1. The ayes have it, the motion carries, and... (indicating the effect of the vote) or 2. The nays have it and the motion fails WHEN DEBATING YOUR MOTIONS 1. Listen to the other side 2. Focus on issues, not personalities 3. Avoid questioning motives 4. 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Also you want to keep out visitors and the press. • After recognition, "Madame Chairman, I move that we go into a committee of the whole." POINT OF ORDER It is obvious that the meeting is not following proper rules. • Without recognition, "I rise to a point of order," or "Point of order." POINT OF INFORMATION You are wondering about some of the facts under discussion, such as the balance in the treasury when expenditures are being discussed. • Without recognition, "Point of information." POINT OF PARLIAMENTARY INQUIRY You are confused about some of the parliamentary rules. • Without recognition, "Point of parliamentary inquiry." APPEAL FROM THE DECISION OF THE CHAIR Without recognition, "I appeal from the decision of the chair." Rule Classification and Requirements Class of Rule Re uirements to Ado t Re uirements to Sus end Charter Adopted by majority vote or Cannot be suspended as proved by law or ovemin authori B laws Ado ted b membershi Cannot be sus ended Special Rules of Order Previous notice 8� 2/3 vote, 2/3 Vote or a majority of entire membershi Standing Rules Majority vote Can be suspended for session by majority vote durin a meetin Modified Roberts Rules of Adopted in bylaws 2/3 vote Order Page 5 of 5 � - --�--''Renton Q► Cit}�Attc�rney� 2017 CITY COUNCIL PLANNING WORKSHOP/RETREAT COUNCIL CONDUCT 101 Larry Warren, City Attorney MAYOR-COUNCIL AUTHORITY Renton is a non-charter code city under Title 35A RCW. In particular, the Mayor-Council relationship is dealt with by Chapter 35A.12 RCW.A good summary of the Mayor's duties and authority is set out in RCW 35A.12.1001 and is attached for reference. Unfortunately,there is no similar definitive statute on the Council, authority and duties, but instead the authority and duties are spread throughout Chapter 35A.12. A better general guide is contained in the Municipal Research Services Center (MRSC) publication Mayor and Council Handbookz. The cover pages and part of Chapter 6—The Job of a Councilmember are attached for reference. In general, the Council sets policies and the Mayor executes policies and supervises the staff to see that the business of the City is done and Council policies are executed. LEVERAGING POSITION FOR FAVORS/REQUESTS City officials are bound by a fairly strong set of ethical and legal constraints against use of the officials' office for personal gain. City officials bound by the ethical rules include not just Councilmembers, but also most City employees. Chapter 42.23.040 RCW3 is the Code of Ethics for Municipal Officers—Contract Interests. A good summary of this statute and other general ethical issues is contained in Chapter 12 of the previously cited MRSC publication (see attached). Note the question to be asked in the right-hand corner.To those questions, I would add, "How will it look to the general public?". Also attached is RCW 42.23.040 detailing when an interest in a contract by a municipal officer is so remote that it isn't a conflict of interest. For example, if you work for Boeing, with your compensation is fixed salary or wages and you own less than 1%of the stock of Boeing, you do not have a disqualifying conflict. RCW 42.23.040(2) and (4). Also attached is RCW 42.23.0704. It is included to contrast it with the state ethics code.The state code allows for de minimis gifts. The old examples of de minimis gifts used to be flowers t or tickets to sporting events. I doubt if tickets to sporting events are truly di minimis if the tickets are to professional sporting events. In contract, the statute of ethics for municipal officials bar a�gifts, rewards or gratuity.The auditor's office has opined that because the two statutes are different they must mean different things and the bar on a�gift, etc. means just that. OPEN MEETINGS, LAWS, EMERGING ISSUES AND COUNCIL COMMITTEE MINUTES This state has a very broad Open Public Meetings Act (OPMA), Chapter 42.30 RCWS, which basically requires that the public's business be conducted in public. The Act is to be liberally construed and its exceptions be limited. Several pages of Chapter 6 of Knowing the Territory6, an MRSC publication, are attached as background. Renton has zealously sought to comply with OPMA, while at the same time using its committee system to do a lot of work.The committee meetings are properly treated as open public meetings, and I have not seen or heard of a complaint from any citizen or regulatory agency that there have been violations of OPMA. Taking all of that in context, I have several minor suggestions to improve the process. I cannot quote you black letter law that the suggestions are required, but believe they are meritorious given the intent of OPMA. My suggestions are as follows: 1. Make sure committee topics have been referred and announced before they are discussed in committee. 2. Expand the committee agenda topic of"emerging issues" to disclose what issues are being discussed. 3. If the committee is going to take comment or testimony from the public or outside agencies, then minutes should be taken. Each of these suggestions is briefly discussed below: 1. Make sure committee topics have been referred and announced before they are discussed in committee. I recently attended a council meeting. As is customary, I reviewed the council agenda, but also had been on the approval queue for adding items to the agenda. I was aware that a topic was being referred to a committee that night from the consent agenda, but the item was removed from the agenda with a statement that there had been a committee meeting on the topic. A committee report on the topic was later read.There must have been a timing issue that led to this shortened process. COUNCIL CONDUCT 101 � PAGE 2 OF 4 � . The issue is that there was no public announcement of the topic being discussed in the meeting, so there was no possibility of the public attending the meeting. A meeting can't really be open if no one knows about it. 2. Expand the committee agenda topic of"emerging issues"to disclose what issues are being discussed. Again, the issue is notice to the public. While there is no statutory requirement that Council give a more definitive topic, the public has little ability to know if it is interested in the meeting. There is some general law that the preliminary agenda for a council meeting fairly apprise the citizens of action that will be taken at the meeting. By extension, I think this rule applies to council committee meetings, and a more specific agenda topic will meet the intent of OPMA. The topic could be slightly expanded to provide better public notice. A good example would be one used by the Finance Committee when it announces "Emerging Issues in Revenue Streams".That would alert the public about what was being discussed. 3. If the committee is going to take testimony or comment from the public or an outside agency,then minutes should be taken. Generally, minutes are taken of"action" decisions by the City Council, but under OPMA, action is defined very broadly and can include such things as receipt of public testimony, deliberations and considerations. RCW 42.30.020(3)'. While arguably all committee meetings should have minutes taken, the "action" item is usually a committee report and recommendation to the full council. If testimony is taken that leads to the committee report, then documentation needs to be kept, which is probably best done by minutes. � COUNCIL CONDUCT 101 � PAGE 3 OF 4 REFERENCES 1. RCW 35A.12.100, Duties and Authority of the Mayor—Veto—Tie Breaking Vote: http://app.le�.wa.�ov/RCW/default.aspx?cite=35A.12.100 2. Mayor and Councilmember Handbook, Municipal Research and Services Center (MRSC): http://mrsc.or�/�etmedia/034f13b6-7ec2-4594-b60b-efaf61dd7d10JMavor-And- Councilmember-Handbook.pdf.aspx?ext=.pdf 3. RCW 42.23.040, Remote Interests: http://app.leg.wa.�ov/RCW/default.aspx?cite=42.23.040 4. RCW 42.23.070, Prohibited Acts: http://apq.le�.wa.�ov/RCW/default.aspx?cite=42.23.070 5. Chapter 42.30 RCW, Open Public Meetings Act: http://app.le�.wa.�ov1RCW/default.aspx?cite=42.30 6. Knowing the Territory, Municipal Research and Services Center(MRSC): http://mrsc.org/�etmedial1e641718-94a0-408b-b9d9-42b2e1d8180d/ktt13 pdf aspx 7. RCW 42.30.020, Definitions: http://app.le�.wa.�ov/RCW/default.aspx?cite=42.30.020 COUNCIL CONDUCT 101 � PAGE 4 OF 4 � i 1/31l2017 RCW 35A.12.100:Duties and authority of the mayor—Vet�Tie-breaking vote. RCW 35A.12.100 Duties and authority of the mayor—Veto—Tie-breaking vote. The mayor shall be the chief executive and administrative officer of the city, in charge of all departments and employees, with authority to designate assistants and department heads. The mayor may appoint and remove a chief administrative officer or assistant administrative officer, if so provided by ordinance or charter. He or she shall see that all laws and ordinances are faithfully enforced and that law and order is maintained in the city, and shall have general supervision of the administration of city government and all city interests. All official bonds and bonds of contractors with the city shall be submitted to the mayor or such person as he or she may designate for approval or disapproval. He or she shall see that all contracts and agreements made with the city or for its use and benefit are faithfully kept and performed, and to this end he or she may cause any legal proceedings to be instituted and prosecuted in the name of the city, subject to approval by majority vote of all members of the council. The mayor shall preside over all meetings of the city council,when present, but shall have a vote only in the case of a tie in the votes of the councilmembers with respect to matters other than the passage of any ordinance, grant, or revocation of franchise or license, or any resolution for the payment of money. He or she shall report to the council concerning the affairs of the city and its financial and other needs, and shall make recommendations for council consideration and action. He or she shall prepare and submit to the council a proposed budget, as required by chapter 35A.33 RCW. The mayor shall have the power to veto ordinances passed by the council and submitted to him or her as provided in RCW 35A.12.130 but such veto may be overridden by the vote of a majority of all councilmembers plus one more vote. The mayor shall be the official and ceremonial head of the city and shall represent the city on ceremonial occasions, except that when illness or other duties prevent the mayor's attendance at an official function and no mayor pro tempore has been appointed by the council, a member of the council or some other suitable person may be designated by the mayor to represent the city on such occasion. [ 2009 c 549 § 3410; 1979 ex.s. c 18§ 22; 1967 ex.s. c 119 § 35A.12.100.] NOTES: Severability-1979 ex.s. c 18: See note following RCW 35A.01.070. http://app.leg.wa.gov/RCW/default.aspx?cite=35A.12.100 1/1 . Mayor &t Councilmember m $ � � � �� ; � a � � q� V � �...� ',� �� M�1 g" �� n A �W $ 3 �. # ' � t: � � y C ' � ' � � � � ° � �a � � � , . � � � �::"� �. �., � �Y �. .�'� '" ;,�p �' = g , , ,�,,.. ...,,�- � .,,�'�....„ � ,. .., m .,,.. �, 'x . .. � � • • - . Mayor &t Councilmember Association of Washington Cities 1076 Franktin Street SE � . Olympia, WA 98501 ASSOCIATION 360-753-4137 OF WASHINGTON �Wawcnet.OfP CIIIES MRSC � j�, � [[�� 2601 Fourth Avenue, Suite 800 �� (�� Seattle, WA98121-1280 206-625-1300 www.m rsc.org MRSC Report No. 44 Revised October 2015 Cha ter 6 The job of a councilmember The principal job of a city or town council is to make policy. A policy is a course of action for a community. Policy-making often takes the form of passing ordinances or resolutions.After policy decisions are made by the legislative body, others perform the administrative task of implementing the policies. The distinction between formulation and imptementation may not always be dear, necessitating open communication between legistators and administrators. Adopting policy The councit does not make policy in a vacuum. Councils rely on ideas from many sources, including the council staff, citizens' groups, advisory committees, chambers of commerce, and others. It is the council's responsibility to consider the merits of each idea and then approve, modify, or reject it. In doing so, councilmembers analyze community needs, program alternatives, and available resources. The decision often takes the form of an ordinance or resolution, although it may take the form of a rule, regulation, motion, or order. The budget and comprehensive plan are powerful policy tools that are adopted by ordinance. So, who actually runs the city? It is important to recognize that it is not the role of the councilmember to administer city affairs. The council sets policy, but it is either the mayor- in mayor-council cities, or the city manager- in council-manager cities, that actualty sees that the policies are implemented. This means that it is not the role of the councilmember to supervise city employees on the job or become involved in the day-to-day administration of city affairs. This can be a source of conflict between the executive and legislative branches of city government. Responding to citizen complaints Residents often contact a councilmember when they have a problem, whether it involves a land use matter, a barking dog, or a pothole. Don't hesitate to send them to the appropriate city staff person for resotution of their problems, keeping in mind that you lack the authority to take action in administrative matters. Relationship with the city attorney In most cities the mayor appoints the city attorney, whether that position is full time or part time. In some cities the council takes an active role in arranging for the provision of legal services through a contractual arrangement. Regardless of how the position is established, remember that though the mayor or city manager typically has more contact with the city attorney than the councilmembers or city staff, the city attorney's job is to advise alt of the city officials. Sometimes councilmembers feel that the city attorney is the mayor's or manager's attorney, particularly if the city attorney generally supports the mayor's or manager's position in situations where the answer is unctear. The job of a councilmember 21 Neither the mayor nor the city manager can prohibit the council from having Question &t answers access to the city attorney for advice. For financial reasons, the mayor or manager may feel that questions to the city attorney should be channeled Q. What is the role of the city through the executive's office, to avoid possible duptication and to make council regarding employee discipline, and what input can sure that the questions are presented clearty. Ultimately, it is up to the the council have concerning �ouncil to establish procedures on how city attorney services are provided. performance appraisals of Some smaller cities try to minimize their fees for legal services by not employees? having the city attorney regularly attend council meetings. That can be A. Though the council may thrifty, but shortsighted, particularly when the council is deating with be concerned about employee controversiat matters such as land development, or complex procedurat discipline and how certain issues such as LIDs. emptoyees are performing their duties, the council should not Personnel management be invotved in any individual The statutes generally give the mayor or city manager, as chief executive, situations. While the council the broad authority to hire and fire employees. can estabtish personnel policies The city council, however, determines the number of employees that can and voice their concerns to the be hired and those employees' duties. The council establishes salaries mayor, it is solely the mayor's and other forms of compensation paid city workers. The council may also job to discipline and supervise establish job qualifications. city employees, including conducting performance One piece of advice is to have good, consistent personnel policies. Up-to- evaluations. date, clearly written policies help avoid lawsuits, promote consistency, and contribute to employee morale. Q. Is the mayor or city manager required to inform council Labor relations members prior to terminating or disciplining a city employee? Unions have a significant presence in Washington cities. Most city employees have the right to organize under state law and have joined state-wide A. No. However, when a unions or formed local associations. The city must negotiate labor contracts particular termination or with these unions over wages, hours and working conditions. disciptine is likely to be controversial, the mayor may In particular, most police and fire departments are unionized. Except for want to notify the council very small cities, police and fire unions have access to interest arbitration and explain the decision in an When an impasse in bargaining occurs. This can create a unique dynamic in executive session. Disciplinary Potice and fire negotiations, given the potential for an outside arbitrator to and termination decisions make decisions regarding wages, benefits and contract language. should be reviewed with the city attorney prior to action Open government laws being taken. The mayor and Compliance with public disdosure and open meetings builds citizen trust. councilmembers should be The Open Government Training Act requires elected officials to be trained careful to not discuss specific on public disclosure, the Open Public Meetings Act, and records retention cases outside of an executive within 90 days of taking office and every four years thereafter. session. 22 Cha ter 12 Ethical issues Part of being a public official is subjecting yourself to public scrutiny. Like it or not, the public expects you to behave according to higher standards than If you're not sure what the next person on the street. to do ask: , The following list includes some of the more common problems that get • Is it legal? newspaper coverage. At the very least, most will result in public criticism. • Is it ethicat? They can also be terminal to your career. • Is it the right thing to do? • Credit cards. Using city credit cards for an unauthorized expenditure or to charge a personal item (even if the amount is repaid later). • Travel and conferences. Submitting inflated or false travel expenses. This includes using agency funds for personal trips or vacations. • Use of letterhead. Using official letterhead to endorse another political candidate or to achieve a personal or business gain. • Use of agency vehicles. Using an agency vehide for personal trips, vacations or politicat campai�n activities. • Phones, fax and computers. Using official equipment for personal purposes. • Agency staff. Using agency staff and resources for personal services or political campaigning. • Confidentiality. Divulging priviteged personnel, legal or executive session information. • Sexual harassment. Telling off-color jokes at meetings, improper comments or touching of staff. State and local ethics laws State law provides a specific code of ethics for city officiats. RCW 42.23.070 prohibits a municipal official from: • Using his or her position to secure special privileges or exemptions for himsetf, hersetf, or others. • Directly or indirectly, giving or receiving any compensation, gift, gratuity, or reward from any sources, except the employing city, for a matter related to the official's services. • Accepting employment or engaging in business that the officer might reasonably expect would require him or her to disclose confidential information acquired by reason of his or her position. • Disdosing confidential information gained by reason of the officer's position, or use of such information for personal gain. Private interest in public contracts State law also forbids city officials from having personal financial interests in public contracts under their jurisdiction, regardless of whether or not they vote on the matter. There are some exceptions, based on contract amounts. Review the statute carefully and when in doubt, consult with your city attorney (RCW 42.23.030). Ethical issues 53 1/31/2017 RCW 4223.040:Remote interests. RCW 42.23.040 Remote interests. A municipal officer is not interested in a contract, within the meaning of RCW 42.23.030, if the officer has only a remote interest in the contract and the extent of the interest is disclosed to the governing body of the municipality of which the officer is an officer and noted in the official minutes or similar records of the municipality prior to the formation of the contract, and thereafter the governing body authorizes, approves, or ratifies the contract in good faith by a vote of its membership sufficient for the purpose without counting the vote or votes of the officer having the remote interest. As used in this section "remote interest" means: (1) That of a nonsalaried officer of a nonprofit corporation; (2) That of an employee or agent of a contracting party where the compensation of such employee or agent consists entirely of fixed wages or salary; (3) That of a landlord or tenant of a contracting party; (4) That of a holder of less than one percent of the shares of a corporation or cooperative which is a contracting party. None of the provisions of this section are applicable to any officer interested in a contract, even if the officer's interest is only remote, if the officer influences or attempts to influence any other officer of the municipality of which he or she is an officer to enter into the contract. [ 1999 c 261 § 3; 1961 c 268 §5.] NOTES: Findings—Intent-1999 c 261: See note following RCW 42.23.030. http://app.leg.wa.gov/RCW/default.aspx?cite=42.23.040 1/1 1/31/2017 RCW 42.23.070:Prohibited acts. RCW 42.23.070 Prohibited acts. (1) No municipal officer may use his or her position to secure special privileges or exemptions for himself, herself, or others. (2) No municipal officer may, directly or indirectly, give or receive or agree to receive any compensation, gift, reward, or gratuity from a source except the employing municipality, for a matter connected with or related to the officer's services as such an officer unless otherwise provided for by law. (3) No municipal officer may accept employment or engage in business or professional activity that the officer might reasonably expect would require or induce him or her by reason of his or her official position to disclose confidential information acquired by reason of his or her official position. (4) No municipal officer may disclose confidential information gained by reason of the officer's position, nor may the officer otherwise use such information for his or her personal gain or benefit. [ 1894c154§ 121.] NOTES: Effective date-1994 c 154: See RCW 42.52.904. http://app.leg.wa.gov/RCW/default.aspx?cite=4223.070 1/1 C)pen Public Meetings Act The days of backroom decisions made in smoke-filled rooms are over.Today,the public demands that the decisions reached by their officials occur in meetings open to the public,thus providing an opportunity for those decisions to be scrutinized and for the officials who have made them to be held accountable for their actions. Basics Before 1971,this state had an"open meetings"law which was then codified as cha�ter 42.32 RCW. It was ineffective,however,because it required only the"final"action of the council,board,or other body to be taken in public(such as the final vote on an ordinance,resolution,motion,or contract).The Open Public Meetings Act of 1971 (now cha�ter 42.30 RCW)made significant changes.Most importantly,it requires that all meetings of state and municipal governing bodies be open and public,with the exception of courts and the legislature. Furthermore,a"meeting"generally includes any situation in which a majority(a quorum) of the council, board of commissioners,or other"governing body" (including certain kinds of committees)meets and discusses the business of that body.Social gatherings are expressly excepted,unless the body's business is discussed at the gatherings.What follows is an outline of the 1971 Act,cha�ter 42.30 RCW.For a more detailed treatment of the Open Public Meetings Act,see the MRSC publication, The Open Public Meetings Act-How it Applies to Washington Cities, Towns, and Counties,Report No.60(May 2014).16 Open Public Meetings Act Purpose The declared purpose of the Act is to make all meetings of the governing bodies of public agencies,even informal sessions,open and accessible to the public,with only minor specific exceptions. 1. The legislature intends that public agencies'actions and deliberations be conducted openly. RCW 42.30.010. 16See also AGO 1971 No.33,in which the state attorney general answered numerous questions posed by legislators immediately after the Act was passed. 26 Open Public Meetings Act � Knowing the Territory 2. Meetings must be open and public;all persons or takes testimony or public comment:' must be allowed to attend unless otherwise RCW 42.30.020.19 provided by law.RCW 42.30.030. c. Certain policy groups representing partici- 3. Ordinances,resolutions,rules,regulations, pants who have contracted for the output of orders,and directives must be adopted at an operating agency's(WPPSS') generating public meetings;otherwise they are invalid. plant.RCW 42.30.020(1) (d). RCW 42.30.060." The Act does not apply to: 4. A vote by secret ballot at any meeting that is required to be open is also declared null and 1. Courts or the state legislature. void.RCW 42.30.060(2). RCW 42.30.020(1)(a). The act must be liberally construed to accomplish 2• Proceedings expressly excluded by its purpose.RCW 42.30.910. RCW 42.30.140,namely: a. Certain licensing and disciplinary proceed- ings. Applications b. Certain quasi-judicial proceedings that The Act applies to all meetings of,among others: affect only individual rights;e.g.,a civil ser- 1. All multi-member governing bodies of state vice hearing affecting only the rights of an and local agencies,and their subagencies. individual employee,and not the general RCW 42.30.020. public. c. Collective bargaining sessions with em- ployee organizations,including contract The da s of backroom negotiations,grievance meetings,and y discussions relating to the interpretation or decisions made in smoke- application of a labor agreement;also,that portion of a meeting held during labor or filled rooms are over. professional negotiations,or grievance or mediation proceedings,to formulate strat- egy or to consider proposals submitted. a. "Subagency"means a board,commission, d. Generally,matters governed by the State or similar entity created by or pursu- Administrative Procedure Act(chapter ant to state or local legislation,includ- 34.05 RCW). ing planning commissions and others. RCW 42.30.020(1)(c).18 3. Social gatherings,if no"action"(as defined in RCW 42.30.020(3)) is taken.RCW 42.30.070. b. "Governing body"includes a commit- Note,however,the ensuing explanation of the tee of a council or other governing body term"action:' "when the committee acts on behalf of the governing body,conducts hearings, Key Definitions "Slaughter v Fire District No.20,50 Wn.App.733,738,750 �°Meeting"means meetings at which"action"is P.2d 656(1988),rev.denied, 113 Wn.2d 1014(1989).The court of appeals,in a later case,also held invalid a labor agreement that taken.RCW 42.30.020(4). had been negotiated at meetings that violated the Act.Mason County v PERC, 54 Wn.App.36,40-41,771 P.Zd 1185(1989). "Action"means all transacting of a governing In apparent reaction to that case,however,section 1,chapter 98, body's business,including receipt of public testi- Laws of 1990(RCW 42.30.140(4))broadened the AcYs exemp- tions to include all collective bargaining sessions and related meet- mony,deliberations,discussions,considerations, ings and discussions with employee organizations. 'BThe term "subagency"does not include a purely advisory 19A committee"acts on behalf of the governing body"only body unless it is legally required that its recommendations be when it exercises delegated authority,such as fact finding.AGO considered by the parent body.AGO 1971 No.33. 1986 No. 16. Knowing the Territory � Open Public Meetings Act 27 r reviews, and evaluations,as well as"final"action. b. Must be delivered personally,by mail,by RCW 42.30.010;42.30.020(3). fax,or by e-mai124 hours in advance. c. Must be posted on agency's website,if any, Two Kinds of Meetings so long as agency has at least ten full time 20 employees and has a designated employee Regular Meetings or contractor responsible for updating the 1. Definition:A recurring meeting held accord- website. ing to a schedule fixed by statute,ordinance,or d. May be waived by a member. other appropriate rule. e. Is not necessary in specified emergencies. 2. If the design�ted time falls on a holiday,the See also RCW 42.30.070. regular meeting is held on the next business day. 3. There is no statutory limitation as to the kind of Meeti ng Place business that may be transacted at a"regular" 1. As far as the Open Public Meetings Act is (as distinguished from"special")meeting. concerned,a meeting may be held at any The Open Public Meetings Act itself does not place within or outside the territorial jurisdic- require any special notice of a regular meeting. tion of the body unless otherwise provided in However,later statutory enactments require mu- the law under which the agency was formed. nicipal governing bodies to establish a procedure RCW 42.30.070.Z'However,the meeting place for notifying the public of all meeting agendas. should not be selected so as to effectively ex- RCW 35.27.300;35.23.221;35.22.288;35A.12.160.z' clude members of the public.RCW 42.30.030. 2. The place of a special meeting must be desig- Special Meetings22 nated in the notice.RCW 42.30.080. 3. In certain emergencies requiring expedited 1. Definition:Any meeting other than"regular:' action,the meeting or meetings may be held 2. May be called by the presiding officer or a ma- in such place as is designated by the presiding jority of the members. officer and notice requirements are suspended. RCW 42.30.070 and 42.30.080. 3. Must be announced by written notice to all members of the governing body;also to mem- 4. An unintended meeting may occur by tele- bers of the news media who have filed written phone or e-mail if a quorum of the body requests for such notice.The notice of a special discusses a topic of business through an active meeting: a. Must specify the time and place of the meeting and the business to be transacted.23 20RCW 42.30.060-.075. z4Note that the restrictions on holding city and town counal meetings within the corporate limits were removed by the state legislature in 1994.However,all final actions on resolutions and 21Failure to provide public notice of the preliminary aqenda ordinances must take place within the corporate limits of the city. of a city council or board of county commissioners meeting and even of an item which is to be considered at the meeting may,in certain circumstances,invalidate action taken at that meeting.Port A board of county commissioners or county council must hold of Edmonds v Fur Breeders,63 Wn.App. 159, 166-67,816 P.2d its regular meetings at the county seat. RCW 36.32.080.Also, 1268(1991).The notice given must fairly apprise the public of the based upon 2015 legislation(chapter 179,Laws of 2015)regular action to be taken at the meeting. meetings may be held elsewhere in the county,no more than once a quarter,if doing so will increase citizen engagement in gov- Zz ernment. However,it may hold special meetings at some other RCW 42.30.080. location in the county"if the agenda item or items are of unique interest or concern to the citizens of the portion of the county in Z30ther business may be discussed but final action may which the special meeting is to be held." RCW 36.32.090. be taken only on matters specified in the notice of the special meeting. 28 Open Public Meetings Act � Knowing the Territory � 2/2/2017 RCW 42.30.020:Definitions. RCW 42.30.020 Definitions. As used in this chapter unless the context indicates otherwise: (1) "Public agency" means: (a) Any state board, commission, committee, department, educational institution, or other state agency which is created by or pursuant to statute, other than courts and the legislature; (b)Any county, city, school district, special purpose district, or other municipal corporation or political subdivision of the state of Washington; (c)Any subagency of a public agency which is created by or pursuant to statute, ordinance, or other legislative act, including but not limited to planning commissions, library or park boards, commissions, and agencies; (d) Any policy group whose membership includes representatives of publicly owned utilities formed by or pursuant to the laws of this state when meeting together as or on behalf of participants who have contracted for the output of generating plants being planned or built by an operating agency. (2) "Governing body" means the multimember board, commission, committee, council, or other policy or rule-making body of a public agency, or any committee thereof when the committee acts on behalf of the governing body, conducts hearings, or takes testimony or public comment. (3) "Action" means the transaction of the official business of a public agency by a governing body including but not limited to receipt of public testimony, deliberations, discussions, considerations, reviews, evaluations, and final actions. "Final action" means a collective positive or negative decision, or an actual vote by a majority of the members of a governing body when sitting as a body or entity, upon a motion, proposal, resolution, order, or ordinance. (4) "Meeting" means meetings at which action is taken. [ 1985 c 366 § 1; 1983 c 155 § 1; 1982 1 st ex.s. c 43 § 10; 1971 ex.s. c 250 § 2.] NOTES: Severability—Savings-1982 1st ex.s. c 43: See notes following RCW 43.52.374. http://app.leg.wa.gov/RCW/default.aspx?cite=42.30.020 1/1 HOW TO ACCOMPLISH WHAT YOU WANT TO DO IN MEETINGS MAIN MOTION You want to propose a new idea or action for the group. • After recognition, make a main motion. • Member: "Madame Chairman, I move that " AMENDING A MOTION You want to change some of the wording that is being discussed. • After recognition, "Madame Chairman, I move that the motion be amended by adding the following words " • After recognition, "Madame Chairman, I move that the motion be amended by striking out the following words " • After recognition, "Madame Chairman, I move that the motion be amended by striking out the following words, , and adding in their place the following words " REFER TO A COMMITTEE You feel that an idea or proposal being discussed needs more study and investigation. • After recognition, "Madame Chairman, I move that the question be referred to a committee made up of inembers Smith, Jones and Brown." POSTPONE DEFINITELY You want the membership to have more time to consider the question under discussion and you want to postpone it to a definite time or day, and have it come up for further consideration. • After recognition, "Madame Chairman, I move to postpone the question until � PREVIOUS QUESTION You think discussion has gone on for too long and you want to stop discussion and vote. • After recognition, "Madam President, I move the previous question." LIMIT DEBATE You think discussion is getting long, but you want to give a reasonable length of time for consideration of the question. • After recognition, "Madam President, I move to limit discussion to two minutes per speaker." Page 3 of 5 POSTPONE INDEFINITELY You want to kili a motion that is being discussed. • After recognition, "Madam Moderator, I move to postpone the question indefinitely." POSTPONE INDEFINITELY You are against a motion just proposed and want to learn who is for and who is against the motion. • After recognition, "Madame President, I move to postpone the motion indefinitely." RECESS You want to take a break for a while. • After recognition, "Madame Moderator, I move to recess for ten minutes." ADJOURNMENT You want the meeting to end. • After recognition, "Madame Chairman, I move to adjourn." PERMISSION TO WITHDRAW A MOTION You have made a motion and after discussion, are sorry you made it. • After recognition, "Madam President, I ask permission to withdraw my motion." CALL FOR ORDERS OF THE DAY At the beginning of the meeting, the agenda was adopted. The chairman is not following the order of the approved agenda. • Without recognition, "Call for orders of the day." SUSPENDING THE RULES The agenda has been approved and as the meeting progressed, it became obvious that an item you are interested in will not come up before adjoumment. • After recognition, "Madam Chairman, I move to suspend the rules and move item 5 to position 2." POINT OF PERSONAL PRIVILEGE The noise outside the meeting has become so great that you are having trouble hearing. • Without recognition, "Point of personal privilege." • Chairman: "State your point." • Member: "There is too much noise, I can't hear." Page 4 of 5 PROCEDURE FOR HANDLING A MAIN MOTION NOTE: Nothing goes to discussion without a motion being on the floor. Obtaining and assigning the floor A member raises hand when no one else has the floor • The chair recognizes the member by name How the Motion is Brought Before the Assembly • The member makes the motion: 1 move that(or'�o") ... and resumes his seat. • Another member seconds the motion: 1 second the motion or I second it or second. • The chair states the motion: It is moved and seconded that... Are you ready for the question? Consideration of the Motion 1. Members can debate the motion. 2. Before speaking in debate, members obtain the floor. 3. The maker of the motion has first right to the floor if he claims it properly 4. Debate must be confined to the merits of the motion. 5. Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no one seeks the floor for further debate. The chair puts the motion to a vote 1. The chair asks: Are you ready for the question? If no one rises to claim the floor, the chair proceeds to take the vote. 2. The chair says: The question is on the adoption of the motion that... As many as are in favor, say 'Aye' (Pause for response.) Those opposed, say'Nay: (Pause for response.) Those abstained please say `Aye: The chair announces the result of the vote. 1. The ayes have it, the motion carries, and... (indicating the effect of the vote) or 2. The nays have it and the motion fails WHEN DEBATING YOUR MOTIONS 1. Listen to the other side 2. Focus on issues, not personalities 3. Avoid questioning motives 4, Be olite Page 2 of 5 rn N •p y y +� � .0 ,C ` � ,C _� ,C .0 `r7'` � � Vl � m � O O '- •- O O O O d � V � m € > Z � � V� � a � � � � m .� m m �i '��i �o �o �c .°�c l0 .�+ c� C C E , M •� •� M •�p ?r m � > U Z Z N O N � � c� � � � � m � c � E � Z } Z Z Z � � � � C �' >, m c � E o 0 0 0 0 0 0 0 �° � Q z zz z z z z z a o �� ^ � v � .°� a�i a `� a�i m �H�o � � '> �0 n a 3 — � a a�i o 0 0 0 o m ai a�'i v� ,� ° c � � G ZZZ Z Z } } �- � � �o � y �° m • o 0 0 0 o c o m o � � � ,o � w G z zz z z O Evz � E 'o � � m o � a 2 � dmayio aNi mm ayi ai � � O � t�1 Z � � Z >- � >- � >- T o m u� h v� v� �+ ayi � c f f� Z Z Z Z Z � } } } � m c0 � V a �' L C m � f/� � Y � p 3 � � �n � � t, � a � r.. .� 4. 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EO p . M C l0 d; E � .m � G. � C � �O � � d N fh � � 0 �� y •� m C = � C C � C� �,Q � ld �'' � � � E a y �, � � C p y � N � ' O.� � �L. � C � p " � � � w-� N �' Ei � � C�j � y m y � C O 'C m � � � E C O � � � t y � �� Yv� > .p� � � � a1 � p � p t � H Q � Umfn9iWd � Q � F- N F- O � ¢ � 07 F- � � c0 Ut� > F- N COMMITTEE OF THE WHOLE You are going to propose a question that is likely to be controversial and you feel that some of the members will try to kill it by various maneuvers. Also you want to keep out visitors and the press. • After recognition, "Madame Chairman, I move that we go into a committee of the whole." POINT OF ORDER It is obvious that the meeting is not following proper rules. � Without recognition, "I rise to a point of order," or"Point of order." POINT OF INFORMATION You are wondering about some of the facts under discussion, such as the balance in the treasury when expenditures are being discussed. • Without recognition, "Point of information." POINT OF PARLIAMENTARY INQUIRY You are confused about some of the parliamentary rules. • Without recognition, "Point of parliamentary inquiry." APPEAL FROM THE DECISION OF THE CHAIR Without recognition, "I appeal from the decision of the chair." Rule Classification and Requirements Class of Rule Re uirements to Ado t Re uirements to Sus end Charter Adopted by majority vote or Cannot be suspended as proved by law or ovemin authorit B laws Ado ted b membershi Cannot be sus ended Special Rules of Order Previous notice & 2/3 vote, 2/3 Vote or a majority of entire membershi Standing Rules Majority vote Can be suspended for session by majority vote durin a meetin Mod�ed Roberts Rules of Adopted in bylaws 2/3 vote Order Page 5 of 5