HomeMy WebLinkAboutContract CAG-17-050
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Agreement for Lift Station and Force Main Rehabilitation
Group 1 Facilities - Predesign
CAG-17- oso
THIS AGREEMENT, dated January 19, 2017, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and RH2 Engineering, Inc., ("Consultant"), a Washington
corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties." Once fully executed by the Parties, this Agreement is effective as of the last date
signed by both parties.
1. Scope of Work: Consultant agrees to provide a predesign study for improvements to
17 wastewater lift stations and associated force mains, as specified in Exhibit A, Scope
of Work, which is attached and incorporated herein and may hereinafter be referred to
as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such
changes to the Work shall be ordered by the City in writing and the Compensation shall
be equitably adjusted consistent with the rates set forth in Exhibit C, Cost and Fee
Estimate or as otherwise mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B, Schedule. All Work shall be performed
by no later than June 30, 2018.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $176,379, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according
to the rate(s) or amounts specified in Exhibit C, Cost and Fee Estimate. The
Consultant agrees that any hourly or flat rate charged by it for its Work shall remain
locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in
Exhibit C, Cost and Fee Estimate. Except as specifically provided herein, the
Consultant shall be solely responsible for payment of any taxes imposed as a result
of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any
quarter in which Work is performed, the Consultant shall submit a voucher or
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invoice in a form specified by the City, including a description of what Work has
been performed, the name of the personnel performing such Work, and any hourly
labor charge rate for such personnel. The Consultant shall also submit a final bill
upon completion of all Work. Payment shall be made by the City for Work
performed within thirty (30) calendar days after receipt and approval by the
appropriate City representative of the voucher or invoice. If the ConsultanYs
performance does not meet the requirements of this Agreement, the Consultant will
correct or modify its performance to comply with the Agreement. The City may
withhold payment for work that does not meet the requirements of this Agreement.
C. Effect of Pavment. Payment for any part of the Work shall not constitute a waiver
by the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue
to the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the
event of such termination or suspension, all finished or unfinished documents, data,
studies, worksheets, models and reports, or other material prepared by the
Consultant pursuant to this Agreement shall be submitted to the City, if any are
required as part of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be
entitled to payment for all hours worked to the effective date of termination, less all
payments previously made. If the Agreement is terminated by the City after partial
performance of Work for which the agreed compensation is a fixed fee, the City
shall pay the Consultant an equitable share of the fixed fee. This provision shalt not
prevent the City from seeking any legal remedies it may have for the violation or
nonperformance of any of the provisions of this Agreement and such charges due to
the City shall be deducted from the final payment due the Consultant. No payment
shall be made by the City for any expenses incurred or work done following the
effective date of termination unless authorized in advance in writing by the City.
6. Warranties And Ri�ht To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
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and laws. Compliance with professional standards includes, as applicable, performing
the Work in compliance with applicable City standards or guidelines (e.g. design criteria
and Standard Plans for Road, Bride and Municipal Construction). Professional engineers
shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant
to RCW 18.43.070. Consultant further represents and warrants that all final work
product created for and delivered to the City pursuant to this Agreement shall be the
original work of the Consultant and free from any intellectual property encumbrance
which would restrict the City from using the work product. Consultant grants to the City
a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify,
and display all final work product produced pursuant to this Agreement. The City's or
other's adaptation, modification or use of the final work products other than for the
purposes of this Agreement shall be without liability to the Consultant. The provisions of
this section shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required
by applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records
Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent
search of all records in its possession or control relating to this Agreement and the
Work, including, but not limited to, e-mail, correspondence, notes, saved telephone
messages, recordings, photos, or drawings and provide them to the City for production.
In the event Consultant believes said records need to be protected from disclosure, it
may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify,
defend, and hold harmless the City for all costs, including attorneys' fees, attendant to
any claim or litigation related to a Public Records Act request for which Consultant has
responsive records and for which Consultant has withheld records or information
contained therein, or not provided them to the City in a timely manner. Consultant shall
produce for distribution any and all records responsive to the Public Records Act request
in a timely manner, unless those records are protected by court order. The provisions of
this section shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set
forth in this Agreement. The nature of the relationship between the Consultant and
the City during the period of the Work shall be that of an independent contractor,
not employee. The Consultant, not the City, shall have the power to control and
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direct the details, manner or means of Work. Specifically, but not by means of
limitation, the Consultant shall have no obligation to work any particular hours or
particular schedule, unless otherwise indicated in the Scope of Work or where
scheduling of attendance or performance is mutually arranged due to the nature of
the Work. Consultant shall retain the right to designate the means of performing
the Work covered by this agreement, and the Consultant shall be entitled to employ
other workers at such compensation and such other conditions as it may deem
proper, provided, however, that any contract so made by the Consultant is to be
paid by it alone, and that employing such workers, it is acting individually and not as
an agent for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the Stat�� Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to
Consultant or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,
the Consultant agrees to notify the City and complete any required form if the
Consultant retired under a State of Washington retirement system and agrees to
indemnify any losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or lii:igation expenses to or
by any and all persons or entities, arising from, resulting frc�m, or related to the
negligent acts, errors or omissions of the Consultant in its performance of this
Agreement or a breach of this Agreement by Consultant, except for that portion of the
claims caused by the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to
RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence
relative to construction, alteration, improvement, etc., of struc:ture or improvement
attached to real estate...) then, in the event of tiability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Consultant and the City, its officers, officials, employees and
volunteers, Consultant's liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the inderr�nification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
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11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any
kind to City employees or officials. Consultant also confirms that Consultant does not
have a business interest or a close family relationship with any City officer or employee
who was, is, or will be involved in selecting the Consultant, negotiating or administering
this Agreement, or evaluating the Consultant's performance of the Work.
12. Citv of Renton Business License: The Consultant shall obtain a City of Renton
Business License prior to performing any Work and maintain the business license in
good standing throughout the term of this agreement with the City. Information
regarding acquiring a city business license can be found at:
http://rentonwa.�ov/business/default.aspx?id=548&mid=328. Information regarding
State business licensing requirements can be found at:
http://dor.wa.�ov/content/doin�business/re�istermvbusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial fnsurance laws of
the State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased,
hired or non-owned, with minimum limits of $1,000,000 per occurrence combined
single limit, if there will be any use of Consultant's vehicles on the City's Premises by
or on behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies
shall not be a source for payment of any Consultant liability, nor shall the
maintenance of any insurance required by this Agreement be construed to limit the
liability of Consultant to the coverage provided by such insurance or otherwise limit
the City's recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
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G. Consultant shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
14. Delavs: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall
the Consultant be deemed to be in default of the Agreement.
15. Successors and Assi�ns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return
receipt requested, by facsimile or by nationally recognized overnight courier service.
Time period for notices shall be deemed to have commenced upon the date of receipt,
EXCEPT facsimile delivery will be deemed to have commenced on the first business day
following transmission. Email and telephone may be used for purposes of administering
the Agreement, but should not be used to give any formal notice required by the
Agreement.
City of Renton: Consultant:
David M. Christensen Tony V. Pardi, President
1055 South Grady Way 22722 29th Drive SE, Suite 210
Renton, WA 98057 Bothell, WA 98021
Phone: (425) 430-7212 Phone: (800) 720-8052, ext. 5312
dchristensen@rentonwa.gov tpardi@rh2.com
Fax: (425) 430-7241 Fax: (425) 951-5401
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental
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handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal,
state and local laws and regulations that may affect the satisfactory completion of
the project, which includes but is not limited to fair labor laws, worker's
compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply
with City of Renton Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and / or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he / she will acquire or maintain such at his / her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to
perform the Work, said employee / sub-contractor / assignee will acquire and or
maintain such training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/ her Work to
other entities, so Iong as there is no interruption or interference with the provision
of Work called for in this Agreement.
F. Consultant is responsible for his / her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his / her own Worker's Compensation coverage as well
as that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Mana�ement. The City's project manager is David M.
Christensen. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
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C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governin� Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. loint Draftin� Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
H. Severabilitv. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire A�reement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Partv Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of the Parties and no one else.
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L. Assi�ns and Successors. The Parties each bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement,
and to the partners, successors, assigns, and legal representatives of such other
party with respect to a!I covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either
party's failure to enforce any provision of this Agreement shall not be a waiver and
shall not prevent either the City or Consultant from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any p�ovision
of this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
IN WITNESS WHEREOf,the Parties have voluntarify entered into this Agreement as of the date
iast signed by the Parties belvw.
CITY OF RENTON CONSULTANT
�Y� By: , �'
Denis Law 'Ta . Pardi
May President
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Date Date �
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lasan A.Seth CIVfFy°�j,�'' � '' " ``
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Cit Clerk
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Approved as to Legal Form
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Lawrence J. Warren
Renton City Attorney
Agreement Form Updated 08/30/2016
Page 9 of 9
EXHIBIT A
Scope of Work
City of Renton
Lift Station and Force Main Rehabilitation
Group 1 Facilities — Predesign
January 2017
Background
The City of Renton (City) has retained RH2 Engineering, Inc., (RH2) to perform a predesign study for
improvements to 17 wastewater lift stations and associated force mains. The projects will be designed and
constructed in two groups.Group 1 Facilities will be designed and bid in 2017,and constructed in 2018.Group
2 Facilities will be designed and bid in 2018, and constructed in 2019. This Scope of Work includes predesign
analysis for the nine Group 1 Facilities, which are listed below. Group 2 Facilities will be addressed in a
separate Scope of Work. Improvements include replacing pumps and motors, replacing telemetry, adding
engine generators, and improving force mains, including adding cleanouts.The currently identified scope of
improvements are described in more detail in the table below and in this Scope of Work.
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No. Lift Station Name
1 Cottonwood X X X X X X X X
2 Devil's Elbow X X X X X X
3 East Valley X X X X X X
4 Misty Cove X X
5 Piper's Bluff X X X X
6 Shy Creek X X X X X X X
7 Baxter X X X X
8 Stonegate X X X
9 Airport and Lind X
1
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City of Renton
Lift Station and Force Main Rehabilitation Exhibit A
Group 1 Facilities Scope of Work
Task 1—Desktop Review of Each Lift Station and Force Main
Objective: Review as-constructed records of each lift station and force main to identify anticipated
improvements and additional information needed to be obtained during site visits.
Approach:
1.1 Review as-constructed records of each facility.
1.2 Identify measurements, photographs, and other information to obtain during site visits.
Assumptions: It is assumed that the City will provide electronic as-constructed records for al/lift stations in
Group 1.
Provided by City:
• Electronic as-constructed records of each facility.
RH2 Deliverables:
• Site observation checklists for each Group 1 site/alignment.
Task 2—Visit Each Lift Station
Objective: Visit each lift station and force main alignment to identify recommended improvements and site
constraints.
Approach:
2.1 Visit and photograph each lift station in Group 1 to document existing condition and features. Prepare
site visit report notes.
2.2 Document dimensions as needed for recommended improvements.
2.3 Evaluate coating conditions at the following lift stations.
• Devil's Elbow
• Shy Creek
• Stone Gate
• Talbot
2.4 Observe and evaluate valve logic at each site.
2.5 Confirm and/or update the initial scope of improvements based on the above table for each lift station
site with City staff, including desired flushing station frequency and other design criteria.
2.6 Attend one (1) meeting with City project manager to discuss the planned improvements before
proceeding with Task 3.
Assumptions: It is assumed that survey information will not be needed for this initial project phase. RH2
intends to show the locations of the improvements using digital photographs and as-constructed records.
Provided by City:
• Access to each lift station and force main alignment during the site visits.
• Assist with measurement verifications.
2
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City of Renton
Lift Station and Force Main Rehabilitation Exhibit A
Group 1 Facilities Scope of Work
• Coordinate with RH2 to identify recommended improvements for each lift station and force main
included in the Group 1 facilities.
• Attendance at meetings with City and RH2.
RH2 Deliverables:
• List of planned improvements,following site visits,for discussion with City staff.
• Attendance at meeting with City.
Task 3—Predesign Project Analysis
Objective:Identify which facilities will be included in the Group 1 construction scope and which(if any)should
be completed as a separate project. Slope stabilization at Devil's Elbow is a potentia/candidate forseparate
design and construction if its scale or comp/exity warrants. There may be other elements of the project that
would be better addressed as a separate project. Prepare preliminary/conceptual design plans for the lift
station and force main improvements.The primary purpose of preparing conceptual plans is to quantify the
design development effort.Many of the plans and details addressed in this task will serve as placeho/ders on/y,
with further development to occur in the design phase of the project. Some details wil/be common to several
of the lift stations or force mains.
Approach:
3.1 Evaluate the Devil's Elbow Lift Station and Force Main slope stabilization for solutions and make
recommendations regarding inclusion in this project or proceeding with design and construction as a
separate project.
3.2 Investigate efforts to coordinate force main improvements at Baxter Lift Station with King County as
part of the Master Trail. Recalculate flows to evaluate if additional wet well capacity or different
pumps and motors of greater capacity are warranted.
3.3 Prepare a conceptual cover sheet and general construction notes for the project.
3.4 Prepare a conceptual vicinity map that identifies the location of the lift stations and force mains
included in this project.
3.5 Prepare conceptual site and utility plans showing force main improvements and details. Stations
scheduled for force main improvements are as follows.
• Cottonwood (add cleanouts)
• Devil's Elbow(add cleanouts)
• East Valley(add cleanouts)
• Misty Cove (add cleanouts)
• Piper's Bluff(add cleanouts, evaluate reconfiguration)
• Shy Creek(add cleanouts)
• Baxter(force main replacement)
• Stonegate (add cleanouts)
• Airport and Lind (add cleanouts)
3
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City of Renton
Lift Station and Force Main Rehabilitation Exhibit A
Group 1 Facilities Scope of Work
3.6 Prepare conceptual structural plans showing structural improvements to wet wells, structural slabs
and pads, and other miscellaneous structural improvements. Stations scheduled for structural
improvements are as follows.
• Cottonwood (engine generator(EG) pad/bollards/access)
• Devil's Elbow(slope stabilization:may separate design and construction into a separate project if
its sca/e or complexity warrantsJ
• East Valley (wet well structural improvements, including evaluation of flows and cycling, EG pad
feasibility investigation,telemetry shade/cover)
• Misty Cove (manhole improvements)
• Piper's Bluff(EG pad/bollards/access, control room structural improvements)
• Shy Creek(wet well structural improvements, EG pad/bollards/access)
� Baxter(wet well structural improvements, including analysis of emergency storage capacity)
3.7 Prepare conceptual plans needed for wet well recoating with temporary wet well pump station.
Stations scheduled for recoating are anticipated to be:
� Devil's Elbow;
• Shy Creek;and
• Stonegate.
3.8 Prepare conceptual mechanical/equipment plans showing pump, motor, valve, motor controls, and
engine generator improvements. The stations scheduled for mechanical/equipment improvements
are as follows.
• Cottonwood (pump replacement, motor control replacement, flow meter addition, EG addition,
including noise abatement)
• East Valley(EG feasibility investigation,capacity evaluation of storage and pump rate. Reportedly,
influent flows have increased threefold recently.)
• Misty Cove (manhole improvements)
• Piper's Bluff(EG addition)
• Shy Creek(EG addition)
• Baxter(pump or impeller replacement)
• Stonegate (evaluate if air valve is working/needs replacement)
3.9 Prepare conceptual electrical/controls plans showing electrical/control improvements. The stations
scheduled for electrical/control improvements are anticipated to be:
• Cottonwood (motor control center and telemetry improvements);
• Devil's Elbow(telemetry improvements);and
• East Valley(telemetry improvements).
4
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City of Renton
Lift Station and Force Main Rehabilitation Exhibit A
Group 1 Facilities Scope of Work
3.10 Prepare a conceptual set of color design plans (11-inch by 17-inch) in electronic PDF for City review.
The preliminary plan set will be delivered to the City by email or on RH2's file sharing website.
3.11 Evaluate anticipated project permits for each lift station site. Coordinate with City Planning
Department staff regarding local permitting, as needed. Prepare an anticipated permit list for each
project site (to be incorporated into the technical memorandum),and provide input on schedule and
cost impacts associated with permitting.
3.12 Prepare a preliminary construction cost estimate for the City's review.
3.13 Prepare a technical memorandum summarizing the improvements scheduled for each lift station.
Submit to the City for review.
3.14 Meet with the City to review and discuss comments before proceeding to the design phase.Document
meeting minutes and distribute to group.
Assumptions:It is assumed that some force main details wil/app/y to multiple locations.
Provided by the City:
• Attendance at one (1) meeting to discuss comments on conceptual plan set.
• SCADA data showing lift station flow rate on a 1-hour(or less)time interval during the wet season for
the past two(2)years.This information is only necessary for lift stations with suspected flow capacity
deficiencies.
RH2 Deliverables:
• One (1) electronic PDF of the technical memorandum.
• One (1) electronic PDF of the conceptual plan set for City review.
• One (1) electronic PDF of the preliminary engineer's construction cost estimate.
• Attendance at one (1) meeting to discuss City comments on conceptual plans.
Task 4—Project Planning/Next Steps for Design
Objective: Develop a work plan and estimated level of effort for the design, bidding and construction phases.
Approach:
4.1 Develop a scope of work and fee estimate for the design, bidding, and services during construction
phases of the Group 1 facilities.
4.2 Identify next steps for the design of project(s) identified to be better addressed as separate projects.
Assumptions:As part of the scope of work and fee development process,RH2 will evaluate the scope necessary
for geotechnical investigation to assess slope stability improvements at Devil's Elbow.
RH2 Deliverables:
• Scope of work and fee estimate for design of Group 1 facilities.
• Scope of work and fee estimate for design of project(s) identified to be better addressed as separate
projects.
5
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City of Renton
Lift Station and Force Main Rehabilitation Exhibit A
Group 1 Facilities Scope of Work
The number of hours shown on the Fee Estimate for elements of this Scope of Work are estimated based on
our current understanding of the project. Monthly accounting of time expended will be provided.
Project Schedule
RH2 will commence with work upon contract execution and will provide draft letter report for client review
and comment within one hundred twenty(120) days.
Final technical memorandum and design scopes of work and fee estimates will be delivered within thirty(30)
days of receipt of City review comments.
6
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Exhibit B: Time Schedule of Completion
City of Renton
Lift Station and Force Main Rehabilitation
Group 1 Facilities - Predesign
ANTICIPATED NOTICE TO PROCEED DATE: March 1, 2017
Anticipated
Task Completion
Task 1—Desktop Review of Each Lift Station and Force Main May 2017
Task 2—Visit Each Lift Station June 2017
Task 3—Predesign Project Analysis November 2017
Task 4— Project Planning/Next Steps for Design December 2017
Phase II—Design/ Develop Plans and Specifications lune 2018
ANTICIPATED CONTRACT COMPLETION DATE: June 2018
1
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Exhibit C: Cost and Fee Estimate
City of Renton
Lift Station and Force Main Rehabilitation
Group 1 Facilities - Predesign
Consisting of the following:
Exhibit C1—Consultant Fee Determination—Summary Sheet—Fee Schedule
WSDOT Memo dated 9 Jun 2016; Subject:Acceptance of FYE 2015 ICR—Audit Office Review
Exhibit C2—Fee Estimate
1
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Exhibit C-1
Consultant Fee Determination -Summary Sheet
(Negotiated Hourly Rates of Pay)
Fee Schedule
Subconsultant:
RH2 ENGINEERING, INC
Negotiated Hourly Overhead Fee Multiplier Negotiated Rate
Staff Classification Rate Multiplier Per Hour
195.57% 12%
Professionall $ 41.39 $ 80.94 $ 14.68 $ 137.00
Professionalll $ 45.62 $ 89.21 $ 16.18 $ 151.00
Professionallll $ 48.64 $ 95.12 $ 17.25 $ 161.00
ProfessionallV $ 51.96 $ 101.62 $ 18.43 $ 172.00
Professional V $ 55.89 $ 109.30 $ 19.82 $ 185.00
Professional VI $ 59.51 $ 116.39 $ 21.11 $ 197.00
Professional VII $ 64.34 $ 125.84 $ 22.82 $ 213.00
Professional VIII $ 67.37 $ 131.75 $ 23.89 $ 223.00
ProfessionallX $ 67.37 $ 131.75 $ 23.89 $ 223.00
Technician I $ 29.60 $ 57.90 $ 10.50 $ 98.00
Technician II $ 31.42 $ 61.44 $ 11.14 $ 104.00
Technician III $ 39.88 $ 77.98 $ 14.14 $ 132.00
Technician IV $ 42.29 $ 82.71 $ 15.00 $ 140.00
Administrative I $ 20.24 $ 39.58 $ 7.18 $ 67.00
Administrative II $ 23.86 $ 46.67 $ 8.46 $ 79.00
Administrative III $ 28.40 $ 55.53 $ 10.07 $ 94.00
Administrative IV $ 33.53 $ 65.58 $ 11.89 $ 111.00
Administrative V 39.57 77.39 14.04 131.00
In-House Copies B/W-8.5x11 $ 0.09
In-House Copies B/W-8.5x14 $ 0.14
In-House Copies B/W- 11x17 $ 0.20
In-House Copies Color-8.5x11 $ 0.90
In-House Copies Color-8.5x14 $ 1.20
In-House Copies Color-11x17 $ 2.00
CAD Plots Large $ 25.00
CAD Plots Full $ 10.00
CAD Plots Half $ 2.50
CAD System Per Hour $ 27.50
GIS System Per Hour $ 27.50
Mileage Current IRS Rate
Subconsultants will be billed at cost plus 15%.
Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non-
mileage related travel expenses that are necessary for the execution of the project and are not
specifically identified elsewhere in the contract will be billed at cost.
�►
Washington State
;� Departmento#Transportation Memorandum
June 7,2016
TO: Erik Jonson,Contracting Services Manager
--,_--- --._.-.-------._.__ .FR�M:._.._ . ..._Schatzie_I�a�ue}�T-�x'eem�-Ca�t���ia��-�4�dit-Maaeger:r
SUBJECT: RH2 Engineering, Inc.Indirect Cost Rate
for Fiscal Year Ended December 31,20l 5
We have completed our review of the RH2 Engineering, Inc. {RH2)Indirect Cost Rate
for the above referenced fiscal year. We reviewed the documentation supporting the rate
for compliance with criteria contained in the Federal Acquisirion Regulatians(FAR),
Subpart 31.
Based on Qur review we are issuing this memo establishing the RH2 Indirect Cost Rate
for fiscal year ending Decernber 31,2015,at 145.57%of direct labor. RH2 provided an
FHWA Certificate of Final Indirect Costs indicating all costs included in the indireet cost
rate schedule comply with FARs.
Costs billed to ageements will stilt be suhject to audit of actual costs,based on the terms
and condirions of the respective agreement.
This was not a cognizant r�view. Any other entity contracting with the firm is
responsible for determining the acceptability of the Indirect Cost Rate.
If you have any questions,feel free to call me at(360)705-7006,ar via email at
hanfevs�r��fsdot.�va.gov.
Cc: Steve MeKemey
File
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EXHIBIT C-2
City of Renton
Lift Station and Force Main Rehabilitation
Group 1 Facilities
Fee Estimate
; ��tallabor TotalExpense TotalCost
� �it.3"t€."€s,, t'
Task 1 Desktop Review of Each Lift Station and Force Main 92 $ 15,854 $ 1,181 $ 17,035
Task 2 Visit Each Lift Station 185 $ 31,593 $ 2,338 $ 33,931
Task 3 Predesign Project Analysis 597 $ 99,367 $ 9,042 $ 108,409
Task 4 Project Planning/Next Steps for Design 91 $ 16,289 $ 715 $ 17,004
J'.\D.�,\REN\S40\2016 L..5...,0„.,,,FM Ra�.e\PSA_FEE_L.�5..��e�..,,FM Ra�,e G,o„p t..�,m V78/2017 734 AM
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