Loading...
HomeMy WebLinkAboutFinal Agenda Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, January 9, 2017 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) National Mentoring Month - January 2017 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed five minutes.  When recognized, please state your name & city of residence for the record. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of December 12, 2016. Council Concur b) AB - 1831 Mayor Law appoints Jamian Smith to the Planning Commission for a term expiring on 1/31/2020. Refer to Planning & Development Committee c) AB - 1814 City Attorney recommends adopting an Ordinance clarifying Code Enforcement regulations and the penalty structure, and making penalties consistent with the intent of RMC 1-3. Council Concur d) AB - 1818 Community & Economic Development Department submits the Hearing Examiner’s recommendation to approve the 4242 East Valley Road rezone from Commercial Office (CO) zoning to Commercial Arterial (CA) zoning in conjunction with a rezone from CO to CA of the parcels specified in staff's recommended Option 3. Refer to Planning & Development Committee e) AB - 1828 Community & Economic Development Department recommends approval of a contract with Reid Middleton, in an amount not to exceed $100,000, for review of structural plans. Refer to Finance Committee f) AB - 1820 Community Services Department submits the Meadow Crest Playground - Nature Play Area project (CAG-16-037); and requests acceptance of the project and approval to release the retainage in the amount of $10,099.92, subject to the receipt of all required authorizations. Council Concur g) AB - 1826 Community Services Department submits JOC-01-025 (formerly CAG-13-149, WO #25), Sunset 4PLEX Demolition project, contractor Forma Construction, and requests acceptance of the project, and approval of the final pay estimate in the amount of $11,599.86. Council Concur h) AB - 1827 Community Services Department recommends approval of a resolution to enter into a direct appropriation agreement with Washington State Department of Commerce accepting a grant in the amount of $1,750,000 ($50,000 retained by DOC) for the Sunset Neighborhood Park Project. City's match is $1,038,214. Refer to Finance Committee i) AB - 1830 Community Services Department recommends approval of an agreement with Davey Resource Group in the amount of $124,000 for Certified Arborist inspection services. Refer to Finance Committee j) AB - 1832 Executive Department requests authorization to hire an Emergency Management Coordinator at Step E of grade a21 of the salary scale, effective January 25, 2017. Council Concur k) AB - 1813 Transportation Systems Division submits CAG-15-078, South 7th Street and Shattuck Avenue South Intersection Improvement Project, Contractor DPK, Inc., and requests acceptance of the project, and approval of the final pay estimate of $14,352.02, subject to receiving the required certifications. Council Concur l) AB - 1824 Transportation Systems Division recommends approval of Supplemental Agreement No. 3 to CAG-15-177, with OTAK, Inc. in the amount of $321,203 to complete the final design and construction documents for Phase 3 of the Lake Washington Loop Trail project. Refer to Transportation (Aviation) Committee m) AB - 1825 Transportation Systems Division recommends approval of a contract with Perteet, Inc., in the amount of $325,114 to provide construction observation and administration services for the Main Avenue South Project. Refer to Transportation (Aviation) Committee n) AB - 1829 Transportation Systems Division recommends approval of Amendment 9 to airport lease LAG-10-001, with The Boeing Company, for the 760 and 770 West Perimeter Road parcels and extending the expiration date to 5/31/2030 with a possibility for two 10- year extensions. Annual leasehold revenue generated totals $108,563.68. Council Concur 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers, Main Ave. South Project Bid Award 8. LEGISLATION Ordinance for first reading: a) Ordinance No. 5831: Regulations, Penalties & Code Enforcement Structure (See item 6.c) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT Please visit our website to view the agenda for the preceding: Committee of the Whole Meeting JANUARY 9, 2017 - CANCELLED Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings D e n i s L a w M a y o r P r o c a m a t i o n W ñ e r e a s , o u r s u c c e s s a s a c o m m u n i t y d e p e n d s o n h e l p i n g e v e r y c h i l d s u c c e e d i n s c h o o l a n d r e a c h t h e i r f u l l p o t e n t i a l i n l i f e , a n d w e r e a l i z e t h a t y o u n g p e o p l e n e e d a s o l i d f o u n d a t i o n o f s u p p o r t t o h e l p t h e m b e c o m e w e l l - e d u c a t e d , c o n f i d e n t , a n d p r o d u c t i v e c i t i z e n s ; a n d W f i e r e a s , C o m m u n i t i e s I n S c h o o l s i s t h e o n l y d r o p o u t - p r e v e n t i o n p r o g r a m i n t h e n a t i o n p r o v e n t o i n c r e a s e g r a d u a t i o n r a t e s , a n d t h i s r e s e a r c h s h o w s t h a t m e n t o r i n g h a s b e n e f i c i a l a n d l o n g - t e r m e f f e c t s o n y o u t h b y i n c r e a s i n g t h e i r c h a n c e s o f h i g h s c h o o l g r a d u a t i o n a n d c o l l e g e a t t e n d a n c e a n d d e c r e a s i n g t h e l i k e l i h o o d o f s u b s t a n c e a b u s e a n d o t h e r r i s k y b e h a v i o r s ; a n d W ñ e r e a s , t h o u s a n d s o f R e n t o n ’ s c h i l d r e n a r e i n n e e d o f a c a r i n g a d u l t m e n t o r i n t h e i r l i v e s , a n d c l o s i n g t h i s m e n t o r i n g g a p w i l l r e q u i t e m o r e i n v e s t m e n t , p a r t n e r s h i p s , a n d v o l u n t e e r s r e a d y t o m a k e a d i f f e r e n c e i n a c h i l d ’ s l i f e ; a n d W ñ e r e a s , N a t i o n a l M e n t o r i n g M o n t h i s a n o p p o r t u n i t y t o r a i s e p u b l i c a w a r e n e s s o f t h e i m p o r t a n c e o f m e n t o r i n g , r e c o g n i z e t h e d e d i c a t e d i n d i v i d u a l s w h o s e r v e a s m e n t o r s , a n d e n c o u r a g e m o r e c i t i z e n s t o h e l p b u i l d a b r i g h t e r f u t u r e f o r R e n t o n ’ s y o u t h t h r o u g h m e n t o t i n g ; a n d W ñ e r e a s , t h e m i s s i o n o f C o m m u n i t i e s I n S c h o o l s o f R e n t o n i s t o s u r r o u n d s t u d e n t s w i t h a c o m m u n i t y o f s u p p o r t , e m p o w e r i n g t h e m t o s t a y i n s c h o o l a n d a c h i e v e i n l i f e ; f I s I o w , t ñ e r e f o r e , I , D e n i s L a w , M a y o r o f t h e C i t y o f R e n t o n , d o h e r e b y p r o c l a i m J a n u a r y 2 0 1 7 t o b e a t i o n a t e n t o n g o n t ñ i n t h e C i t y o f R e n t o n , i n t r i b u t e t o t h e m a n y d e d i c a t e d i n d i v i d u a l s w h o v o l u n t e e r t h e i r t i m e , c o m p a s s i o n , a n d t a l e n t s t o m e n t o r y o u n g p e o p l e , a n d I e n c o u r a g e a l l c i t i z e n s t o j o i n m e i n t h i s s p e c i a l o b s e r v a n c e a n d t o c o n s i d e r g i v i n g b a c k t o o u r c o m m u n i t y a s m e n t o r s . I n w i t n e s s w h e r e o f , I h a v e h e r e u n t o s e t m y h a n d a n d c a u s e d t h e s e a l o f t h e C i t y o f R e n t o n t o b e a f f i x e d t h i s 9 t h d a y o f J a n u a r y , 2 0 1 7 D e n / s L a w , M a y o r C i t y o f R e n t o n , W a s h i n g t o n R e n t o n C i t y H a I l , 7 t h F l o o r 1 0 5 5 S o u t h G r a d y W a y , R e n t o n , W A 9 8 0 5 7 . r e n t o n w a . g o v A G E N D A I T E M # 3 . a ) December 12, 2016 REGULAR COUNCIL MEETING MINUTES  MINUTES  City Council Regular Meeting  7:00 PM ‐ Monday, December 12, 2016  Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way    CALL TO ORDER AND PLEDGE OF ALLEGIANCE     Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the  Pledge of Allegiance.     ROLL CALL     Councilmembers Present:  Randy Corman, Council President  Ryan McIrvin  Armondo Pavone  Ruth Pérez  Don Persson  Ed Prince  Carol Ann Witschi  Councilmembers Absent:                         ADMINISTRATIVE STAFF PRESENT     Denis Law, Mayor  Jay Covington, Chief Administrative Officer  Alex Tuttle, Assistant City Attorney   Jason Seth, City Clerk  Gregg Zimmerman, Public Works Administrator  Jan Hawn, Administrative Services Administrator  Jennifer Henning, Planning Director  Michael Kirk, Facilities Director  Deborah Needham, Emergency Management Director  Commander Tracy Wilkinson, Police Department              AGENDA ITEM #6. a) December 12, 2016 REGULAR COUNCIL MEETING MINUTES  ADMINISTRATIVE REPORT    Chief Administrative Officer Jay Covington reviewed a written administrative report  summarizing the City’s recent progress towards goals and work programs adopted as part of  its business plan for 2016 and beyond. Items noted were:   Preventative street maintenance will continue to impact traffic and result in  occasional street closures.    New Garbage and Recycling Service Provider! Republic Services will be the City's new  solid waste collection company beginning February 1, 2017. The Solid Waste Utility  has scheduled three informational workshops to learn how to increase recycling,  reduce the monthly garbage bill costs, and answer any questions about the new  garbage and recycling services.  o Wednesday, January 18th, 2017, 6:30‐8:00 p.m. ‐ Highlands Neighborhood  Center; 800 Edmonds Avenue NE  o Saturday, January 21st, 2017, 11:30 a.m.‐1:00 p.m. ‐ Carco Theatre; 1717 SE  Maple Valley Highway  o Monday, January 23rd, 2017, 6:30‐8:00 p.m. ‐ Talbot Hill Elementary; 2300  Talbot Road South  o Thursday, January 26th, 2017, 7:00‐8:30 p.m. ‐ Renton City Hall Council  Chambers; 1055 South Grady Way   Inclement Weather Response Reminder: The Public Works Department would like to  remind residents to help us prevent local residential street flooding by monitoring  catch basins near your home and keep them clear of leaves and other debris. Street  sweepers are dispatched daily to clean up debris along major arterials. Also, snow is  not far away. Please remember that during snow and ice events, the department  sanders and snow plows are dispatched to keep major arterials drivable. Visit our  website at http://rentonwa.gov/living/default.aspx?id=21258 to view our snow route  maps. It is imperative that motorists do not park or abandon their vehicles within any  portion of the traffic lanes. Abandoned vehicles impair snow and ice removal and  impact response of emergency vehicles.       AUDIENCE COMMENTS     Michael Transue, Ruston, voiced opposition to the proposed pawnbrokers’ ordinance  listed for adoption at tonight's meeting.      Dale Elison, Gig Harbor, voiced opposition to the proposed pawnbrokers’ ordinance  listed for adoption on tonight's agenda.      Nancy Cejudo, Renton, voiced opposition to the proposed pawnbrokers’ ordinance  listed for adoption on tonight's agenda.      Kevin Opdahl, Auburn, voiced opposition to the proposed pawnbrokers’ ordinance  listed for adoption on tonight's agenda.      Diane Dobson, Renton, voiced support for the proposed pawnbrokers’ ordinance  listed for adoption on tonight's agenda. She also expressed concern regarding the  number of homeless people sleeping on and around the property of a mental health  counseling facility in downtown Renton.      AGENDA ITEM #6. a) December 12, 2016 REGULAR COUNCIL MEETING MINUTES  CONSENT AGENDA  Items listed on the Consent Agenda were adopted with one motion, following the listing.    Approval of Council Meeting minutes of December 5, 2016. Council Concur.   a) AB ‐ 1821 City Clerk reported the result of the 11/15/2016 bid opening for CAG‐16‐117, Main  Ave S (S 3rd St to Mill Ave S) project; and submitted the staff recommendation to accept the  lowest responsive bid from Jansen, Inc., in the amount of $1,957,257.53; and requested  approval of a budget transfer in order to cover the budget gap. Refer to Finance Committee.   b) AB ‐ 1822 Community Services Department recommended approval of a Fourth lease  amendment, with King County Sexual Assault Resource Center, for additional space at the 200  Mill Building. The total amount to be collected over the term of the lease is $221,109.25.  Council Concur.   c) AB ‐ 1823 Community Services Department submitted JOC‐02‐001, City Hall Roof Restoration,  contractor FORMA Construction, and requested acceptance of the project, and approval of  the final pay estimate of $208,134.11, subject to receiving the required certifications. Council  Concur.   d) AB ‐ 1801 Executive Department recommended approval of Emergency Management  Performance Grant (EMPG) E17‐138, with the Washington State Military Department, in order  to receive a total of $56,459 in grant funds, and approval to adjust the budget accordingly.  Council Concur.   e) AB ‐ 1819 Information Technology Department recommended approval to purchase the Ivoxy  NetApp FAS8020A Storage System, in the amount of $174,771.26, in order to upgrade  network storage capacity. Funding for this expenditure was approved as part of the  2015/2016 Biennial Budget.  Council Concur    MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE  THE CONSENT AGENDA, AS PRESENTED. CARRIED.    UNFINISHED BUSINESS   a) Finance Committee Chair Persson presented a report recommending concurrence in the staff  recommendation to authorize the compensation for Seethu Babu as a Surface Water Utility Civil  Engineer II at Step E of Grade a25 effective January 3, 2017.      MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   b) Community Services Committee Chair Witschi presented a report recommending concurrence in  the staff recommendation to approve the revised City Of Renton Housing Repair Assistance  Program Policies. The revised policies take effect January 1, 2017.     MOVED BY WITSCHI, SECONDED BY PRINCE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.           AGENDA ITEM #6. a) December 12, 2016 REGULAR COUNCIL MEETING MINUTES  c) Public Safety Committee Chair Pavone presented a report recommending concurrence in the  staff recommendation to approve amending Renton Municipal Code 6‐17 to include a ‘No Buy  From’ list, which would require that pawn shop owners not conduct business with a seller who is  active on the list, and addresses judicial ramifications if the pawn shop owner violates this  provision. The Committee further recommends the ordinance regarding this matter be presented  for first reading and advanced to second and final reading and adoption.*    Discussion ensued regarding how long someone remains on the ‘No Buy From’ list (10 years), the  definition of a witness, and whether or not gold dealers and secondhand retailers are effected by  the proposed ordinance.     MOVED BY PAVONE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. *MOTION CARRIED.   d) Public Safety Committee Chair Pavone presented a report recommending concurrence in the  staff recommendation to approve the proposed Alcohol Impact Area Ordinance which would  help mitigate the negative impacts on the downtown area of the City of Renton that result from  the presence of chronic public inebriation and the anti‐social behaviors that are associated.  The  Committee further recommends that the ordinance regarding this matter be presented for first  reading and advanced to second and final reading and adoption.     MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   e) Public Safety Committee Chair Pavone presented a report recommending concurrence in the  staff recommendation to approve the proposed Interlocal Cooperative Agreement between the  cities of Auburn, Federal Way, Kent, Renton, Seattle, Tukwila, and the Port of Seattle for the  Valley Narcotics Enforcement Team (VNET) in order to establish and maintain a multi‐ jurisdictional team to effectively investigate and enforce the criminal laws relating to controlled  substances.  The Committee further recommends the resolution regarding this matter be  presented for adoption.      MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    LEGISLATION   Resolution:   a) Resolution No. 4302:A resolution authorizing the Mayor and City Clerk to enter into an  Interlocal Cooperative Agreement with the Cities of Auburn, Federal Way, Kent, Seattle and  Tukwila, and the Port of Seattle, for the Valley Narcotics Enforcement Team.      MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL ADOPT THE RESOLUTION  AS READ. CARRIED.               AGENDA ITEM #6. a) December 12, 2016 REGULAR COUNCIL MEETING MINUTES  Ordinances for first reading and advancement to second and final reading:   a) Ordinance No. 5829:  An ordinance creating an Alcohol Impact Area within the Downtown  area of the City of Renton.     MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL ADVANCE THE  ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING.  CARRIED.    Ordinance No. 5829:  Following second and final reading it was:     MOVED BY PAVONE, SECONDED BY PERSSON, COUNCIL ADOPT THE ORDINANCE.  ROLL CALL: ALL AYES. CARRIED.   b) Ordinance No. 5830: An ordinance amending sections 6‐17‐1, 6‐17‐2, 6‐17‐5, 6‐17‐6 and 6‐ 17‐7, of Chapter 17, Pawnbrokers, of Title VI (Police Regulations) of the Renton Municipal  Code, adding a definition of "Transaction," and adding and amending regulations relating to  Pawnbroker Records, Prohibited Transactions and Penalties.     MOVED BY PAVONE, SECONDED BY PERSSON, COUNCIL ADVANCE THE  ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING.  CARRIED.    Ordinance no. 5830:  Following second and final reading it was:     MOVED BY PAVONE, SECONDED BY PERSSON, COUNICL ADOPT THE ORDINANCE.  ROLL CALL: ALL AYES. CARRIED.   Ordinances for second and final reading:   a) Ordinance 5827: An ordinance was read amending section 8‐4‐46 of Chapter 4, Water, of Title  VIII (Health and Sanitation) of the Renton Municipal Code, clarifying the City's Water Leak  Adjustment Policy.     MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS  READ. ROLL CALL: ALL AYES. CARRIED.   b) Ordinance No. 5828: An ordinance was read amending sections 4‐2‐110, 4‐2‐115, 4‐3‐040, 4‐ 3‐100, 4‐3‐110, 4‐4‐030, 4‐4‐040, 4‐4‐060, 4‐4‐070, 4‐4‐080, 4‐4‐090, 4‐4‐110, 4‐6‐030, 4‐6‐ 060, 4‐7‐150, 4‐7‐200, 4‐7‐220, 4‐9‐150, 4‐9‐200, 4‐11‐060, 4‐11‐090, 4‐11‐120, 4‐11‐160, 4‐ 11‐190, 9‐10‐2, 9‐10‐11, 9‐15‐1 of the Renton Municipal Code, adopting Low Impact  Development Principles and Practices in compliance with the National Pollutant Discharge  Elimination System Phase II Municipal Stormwater Permit, including adding and amending  regulations and definitions of "Impervious Surface;" "Feasible (with regard to application of  the Surface Water Design Manual in RMC 4‐6‐030);" "Infiltration Facility;" "LID Best  Management Practices;" "Low Impact Development (LID);" "Pervious Surface;" "Stormwater  Facility" and "Surface Water Design Manual," and adopting the 2016 King County Surface  Water Manual with the City of Renton's amendments thereto, and the April 2016 King County  Stormwater Pollution Prevention Manual.     MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS  READ. ROLL CALL: ALL AYES. CARRIED.        AGENDA ITEM #6. a) December 12, 2016 REGULAR COUNCIL MEETING MINUTES  NEW BUSINESS   Please see the attached Council Committee Meeting Calendar    MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL REFER RESEARCHING THE  EFFECTS OF THE NEW PAWNBROKERS ORDINANCE AS IT RELATES TO SECONDHAND  RETAILERS AND GOLD DEALERS TO THE ADMINISTRATION. CARRIED.    ADJOURNMENT    MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADJOURN. CARRIED. TIME:  7:46 P.M.    Jason A. Seth, CMC, City Clerk  Jason Seth, Recorder  Monday, December 12, 2016  AGENDA ITEM #6. a) Council Committee Meeting Calendar December 12, 2016 December 19, 2016 Monday NO MEETINGS COUNCIL HOLIDAY, Chair Corman December 26, 2016 Monday NO MEETINGS CITY HOLIDAY, Chair Corman January 2,2017 Monday NO MEETINGS CITY HOLIDAY, Chair Corman January 9, 2017 Monday 4:30 PM Finance Committee, Chair Persson – Council Conference Room 1. Main Ave. South Project Bid Award 2. Vouchers 3. Emerging Issues in Revenue Streams 5:30 PM Transportation Committee, Chair Pérez – Council Conference Room 1. Extension of Boeing Lease for Parcels 760 & 770 at the Renton Airport - briefing 2. Emerging Issues in Transportation 6:30 PM Public Safety Committee, Chair Pavone – Council Conference Room 1. Code Enforcement Regulations & Penalties Ordinance - Briefing 2. Emerging Issues in Public Safety CANCELLED Committee of the Whole, Chair Corman AGENDA ITEM #6. a) AB - 1831 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Appointment to Planning Commission RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Executive STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 FISCAL IMPACT SUMMARY: None. SUMMARY OF ACTION: Mayor Law appoints Ms. Jamian Smith to the Planning Commission for a term that expires 1/31/20. EXHIBITS: A. Recommendation memo to Mayor Law B. Jamian Smith application STAFF RECOMMENDATION: Confirm Mayor Law's appointment of Ms. Jamian Smith to the Planning Commission. AGENDA ITEM #6. b) DEPARTMENT OF COMMUNITY &ECONOMIC DEVELOPMENT r p niRS MEMORANDUM ‘““ DATE:December 22,2016 TO:Denis Law,Mayor FROM:C.E.“Chip”Vincent,CED Administrator SUBJECT:Appointment of Jamian Smith to the Planning Commission The Planning Commission currently has one vacancy requiring appointment.Michael Chen resigned before the end of his term which expired on January 31,2016. Commission Chair Kevin Poole,Long Range Planning Manager Angie Mathias,and I met with Jamian Smith.Ms.Smith is a resident of the Highlands and has shown a broad interest in the future of the Renton community.She has participated in many efforts to further the City of Renton,including serving on the Inclusion Task Force.Ms.Smith is supportive of the City’s Business Plan Goals and is interested in becoming more involved in citizen activities to further those goals.Her application is attached. Staff recommends appointment of Jamian Smith to the seat vacated by Michael Chen. h:\ced\planning\planning commission\appointments\2016\smith appointment.doc AGENDA ITEM #6. b) Hannah I Miller From:April Alexander Sent:Tuesday,November 29,2016 10:13 AM To:Hannah L Miller Subject:FW:Application for boards,commissions,or committees. From:jaymeejade@gmail.com [mailto:jaymeejade@gmaiLcom] Sent:Tuesday,November 29,2016 10:04 AM To:April Alexander <analexander@Rentonwa.gov> Cc:jaymeejade@gmait.com Subject:Application for boards,commissions,or committees. The following registration was submitted via the City of Renton website: Data from form “Application for Boards,commissions,or committees”was received on Tuesday,November 29,2016 10:04:26 AM. Boards,commissions,committees [Field Value — Civil Service Commission* BoardsCommissionsCommittees Human Services Advisory Committee* Planning Commission* Ms. t Jamian Smith [address 107 NW 6th St [City,State,Zip Renton 1 Applicant’s email jaymeejade@gmail.com [Applicant’s phone 6155946655 tApplicantis alternate phone 6155946655 Renton Resident?true [If so,since when 2012 Former Residence Woodinville,WA Bachelor of Science,Interdisciplinary Studies (Double Major Computer Science and Mass Communication)1999 Tennessee State University,Nashville,TN Educational Background Master of Business Administration,2005 Emphasis:Marketing and Operations Vanderbilt University Owen Graduate School of Business, Nashville,TN 1 AGENDA ITEM #6. b) [field Value Certificate in International Business,WHU Koblenz,Germany 2004 Certified Six Sigma Black Belt,Six Sigma Academy,Tempe,AZ 2007 Certified Lean Kaizen Master,Six Sigma Academy,Tempe,AZ 2007 Senior Manager,Corporate Services Paul Allen Institute,Seattle,WA June 2016-Present Occupation Oer and Managing Director Arcana Solutions LLC,Renton,WA January 2014-Present r Senior Global Program Manager Microsoft Corporation,Redmond,WA July 2008-October 2014 Senior Product Manager Amazon,Inc.,Seattle,WA .August 2007-July 2008OccupattonBackground Six Sigma Black Belt!Product Manager Expedia,Inc.,Bellevue,WA August 2005-August 2007 Lead Product Design Engineer Eastman Kodak Company,Rochester,NY Paul Allen Institute,Seattle,WAEmployerArcanaSolutionsLLC,Renton,WA Community Activities Zeta Phi Beta Sorority,Inc.(Mental Health!Adult Education) F I love Renton,and I am interested in taking more responsibility and a bigger part in supporting its growth and Reasons development in any way that I can.I believe that my background,experience,and talents can contribute to the community and its leadership in a positive way. [Can attend day meetings false Can attend night meetings true Email “Application for boards,commissions,or committees.”originally sent to analexander@rentonwa ov from jaymeeiade@amail.com on Tuesday,November 29,2016 10:04:26 AM.The following were also sent a copy: 2 AGENDA ITEM #6. b) AB - 1814 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Ordinance Clarifying Code Enforcement Regulations and the Penalty Structure, and Making Penalties Consistent With the Intent of RMC 1 - 3 RECOMMENDED ACTION: Council Concur DEPARTMENT: City Attorney STAFF CONTACT: Alex Tuttle, Assistant City Attorney EXT.: x6492 FISCAL IMPACT SUMMARY: Enactment of this ordinance will not likely have any measurable financial impact. Fines for code violations are often sent to collections under the current procedure. The budget for nuisance abatement is often replenished if an enforcement action has been successful and resulted in a lien on the offending property. SUMMARY OF ACTION: This ordinance proposes to clarify, organize, and improve the code enforcement process outlined in RMC 1-3-2. The chapter has been reorganized with headers at the beginning of each subsection, the subsections have been reorganized by subject matter for improved readability, and redundant and/or ambiguous language has been removed. Under current code, in order to charge non-compliant code violators criminally, multiple warnings and three prior civil infractions are required as predicate offenses. This ordinance proposes to give code enforcement more discretion by making warnings optional and prior infractions unnecessary to commence criminal prosecution. The ordinance will also remove ambiguous language to clarify certain penalties and add language for civil infractions to more easily enforce low- level offenses. EXHIBITS: A. Ordinance STAFF RECOMMENDATION: Adopt the Ordinance Clarifying Code Enforcement Regulations and the Penalty Structure, and Making Penalties Consistent With the Intent of RMC 1-3. AGENDA ITEM #6. c) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING  SECTIONS 1‐3‐1, 1‐3‐2 AND 1‐6‐9 OF TITLE I (ADMINISTRATIVE); 2‐9‐8 OF TITLE  II (COMMISSIONS AND BOARDS); 4‐4‐150 AND 4‐5‐150 OF TITLE IV  (DEVELOPMENT REGULATIONS), 5‐5‐3, 5‐4‐1, 5‐9‐8, 5‐10‐6, 5‐18‐6, 5‐22‐13 AND  5‐26‐26 OF TITLE V (FINANCE AND BUSINESS REGULATIONS), 6‐1‐3 AND 6‐6‐12  OF TITLE VI (POLICE REGULATIONS), 8‐1‐4 AND 8‐5‐20 OF TITLE VIII (HEALTH  AND SANITATION) AND 10‐2‐5 OF TITLE X (TRAFFIC) OF THE RENTON  MUNICIPAL CODE, CLARIFYING REGULATIONS, PENALTIES, AND THE CODE  ENFORCEMENT STRUCTURE.    THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS  FOLLOWS:  SECTION I. Section 1‐3‐1, Criminal Penalties, of Chapter 3, Remedies and Penalties,  of Title I (Administrative) of the Renton Municipal Code, is amended as follows:  1‐3‐1 CRIMINAL PENALTIES:  A.     Applicability And Penalties: Any person who shall: GENERAL PENALTY:   1.    Commit Unless otherwise specified, any person who commits any act  declared by any of the provisions of the Renton Municipal Code to be unlawful  criminal conduct, or any unlawful criminal act for which there is no stated  penalty, or who shall fail to comply therewith; or who shall        2.    V violate or fail to comply with any order made thereunder; or who  shall fail to perform any act or discharge any obligation or duty required by or  imposed upon him or her by any ordinance for which there is no stated penalty;  shall severally, for each and every such unlawful act, violation and  noncompliance, respectively, be guilty of a misdemeanor.  AGENDA ITEM #6. c) ORDINANCE NO. ________  2  32.    No individual, group of individuals, firm, or entity shall use Use land  or premises or construct in violation of any detailed statement of specifications  or plans submitted and approved thereunder, or any certificate or permit issued  thereunder, and from which no appeal has been taken. The penalty for violating  this provision shall be a misdemeanor.; or  4.    Fail to comply with an order by such proper authority or by a court of  competent jurisdiction, within the time fixed herein; or  5.    Fail to perform any act or discharge any obligation or duty required  by or imposed upon him by any ordinance for which there is no stated penalty;  shall severally, for each and every such unlawful act, violation and  noncompliance, respectively, be guilty of a misdemeanor.  B. ADDITIONAL REMEDIES:   This section does not preclude, and is in addition to, administrative and civil  remedies set forth in this code. The charging authority shall, under the provisions  of this code, have the authority to pursue remedial remedies, punitive remedies,  or both. If, in the opinion of the charging authority, a violation of this code may  be ameliorated through the code enforcement process, then the City and its  personnel are authorized to administer that process in accordance with RMC 1‐ 3‐2. If, however, in the opinion of the charging authority, a code violation  presents a risk to the health, safety, or welfare of a member(s) of the general  public, or the remedial measures are unnecessary, ineffective, or unsuccessful,   then a criminal remedy may be sought by the charging authority.  AGENDA ITEM #6. c) ORDINANCE NO. ________  3  BC. CRIMINAL PENALTIES: Criminal Violations: Any person convicted of a  criminal violation of any section of the Renton Municipal Code shall be punished  in accordance with RCW 9A.20.021(2) and (3), as now or hereafter amended, for  gross misdemeanors and misdemeanors, with the exception that the imposition  of jail time can be at any appropriate facility and is not limited to a county jail.  Whenever a specific penalty or range of penalties has been established for a  crime by the State Legislature and that crime has been incorporated into the  Renton Municipal Code, either directly or by reference, then the penalty ranges  established by the Legislature shall supersede this provision. govern and this  provision shall not be enforced.   D.  CIVIL INFRACTION:   A violation of any ordinance which is deemed a civil infraction in this code  shall constitute a class 1 civil infraction pursuant to Chapter 7.80 RCW, and any  such person shall be assessed a monetary penalty of up to two hundred fifty  dollars ($250.00).  CE. CONTINUING VIOLATION Continuing Violation:   Where any act which is of a continuing nature is forbidden or declared to be  unlawful, each day or portion of a day such duty or obligation remains  unperformed or such act continues shall constitute a separate offense.  DF. SUSPENSION OR REVOCATION OF PERMITS/LICENSES Suspension Or  Revocation Of Permits/Licenses:   AGENDA ITEM #6. c) ORDINANCE NO. ________  4  In addition to other penalties provided for elsewhere, the City may suspend  or revoke a permit or license if it finds that the applicant or permittee has not  complied with any or all conditions or limitations set forth in the permit, has  exceeded the scope of work set forth in the permit, or has failed to undertake  the project in a manner set forth in the approved application.   SECTION II. Section 1‐3‐2, Code Enforcement and Penalties, of Chapter 3, Remedies  and Penalties, of Title I (Administrative) of the Renton Municipal Code, is repealed in its entirety  and replaced with the following:  1‐3‐2 CODE ENFORCEMENT:  A. SYSTEM OF NON‐JUDICIAL ENFORCEMENT:  1. Purpose: To protect and promote the health, safety, sanitation and  aesthetics in the City of Renton by providing, in normal circumstances, an  expedited and cost‐effective process to address civil code violations, provide for  prompt hearings and decisions, and for the collection of appropriate fines, costs,  and fees.  2. Authority: Pursuant to RCW 7.80.010(5), the City elects to establish a  non‐judicial hearing and determination system to enforce RMC civil code  violations.  3. Not a Basis for Liability: This code does not create or imply any duty  upon the City or any of its officers, employees or volunteers that may be  construed to be the basis of civil or criminal liability on the part of the City, its  AGENDA ITEM #6. c) ORDINANCE NO. ________  5  officers, employees, agents or volunteers, for any injury, loss, or damage  resulting from any action or inaction on their part.  B.    DEFINITIONS:  1. “Administrator” shall mean a City of Renton department  administrator or designee.   2. “Code Compliance Inspector” (CCI) means any City of Renton  employee or City of Renton designee who is directed, authorized, or responsible  for finding, responding to, evaluating or considering violations and/or alleged  violations of the Renton Municipal Code herein.  3. “Cost” includes and is not limited to the recovery of reasonable legal  fees and costs (including but not limited to any legal personnel costs, filing fees,  travel costs, etc.), administrative personnel costs, abatement costs (including but  not limited to filing fees, truck rental fees, hiring or contracting fees, overtime  costs, etc.), actual expenses and costs, and reimbursement for any and all  expenses related to the code enforcement process.  4. “Finding of Violation” is a determination made by the CCI that a  Violator has committed or permitted a violation of the Renton Municipal Code. A  Finding of Violation is a civil code violation, punishable in accordance with the  terms of this section.  5. “Fines” are any monetary recovery or reimbursement related to the  City’s civil code enforcement including, but are not limited to, fees and/or  assessments. Fines shall accrue for each day or portion thereof that each  AGENDA ITEM #6. c) ORDINANCE NO. ________  6  violation occurs. A Violator may be responsible for multiple fines for each  violation. Fines are intended to be remedial in nature and should be  distinguished from any penalties that may be separately imposed through a  judicial process.  6. “Order to Correct” is an order issued to a Violator(s), after the  Administrator confirms the violation or modifies the Finding of Violation, or if a  voluntary correction agreement is not appropriate or not successful, which  orders the Violator(s) to abate the condition. The Order to Correct shall set the  time and manner in which the condition must be abated.   7. “Person in control” means any person who lives in or stays at a  premises, or any person who literally possesses or has his or her name on a title,  deed, mortgage or an agreement related to the premises, or any person who has  control over the premises, or who is responsible for creating, maintaining or  permitting a code violation, whether as owner, tenant, occupant, or otherwise.  There may be more than one person in control for purposes of this section. If the  person in control is not the legal owner, the person in control and owner are  both jointly liable and subject to the provisions and remedies of this section.  Application of this section against one party does not preclude application to  another party who is an owner or person in control. There is a presumption that  a person in control is aware of or has knowledge of the condition at a premises.  This presumption may be rebutted by substantiated proof of a serious  incapacitating health concern or serious mental defect.  AGENDA ITEM #6. c) ORDINANCE NO. ________  7  8. “Service” means delivery, either personally or by certified mail, with  return receipt requested, upon all persons having any interest in the property  where the violation exists, as shown upon the taxpayer records of King County;  or shall post in a conspicuous place on such property a Warning and/or Finding  of Violation stating in what respects such dwelling, building, structure, or  premises is unfit for human habitation or other use, or what condition at such  dwelling, building, structure or premises violates this code. Service by mail is  complete upon deposit to the postal service.  If the whereabouts of any person having any interest in the property  where the violation exists are unknown and the same cannot be ascertained by  the CCI, in the exercise of reasonable diligence, and the CCI makes an affidavit to  that effect, then the serving of such Warning and/or Finding of Violation or order  upon the persons having any interest in the property where the violation exists  may be made either by personal service or by mailing a copy of the Warning  and/or Finding of Violation or order by certified mail, postage prepaid, return  receipt requested, to each person having any interest in the property where the  violation exists at the address of the building involved in the proceedings, and  mailing a copy of Warning and/or Finding of Violation or order by first‐class mail  to any address of each person shown as the taxpayer of record in the records of  the King County Assessor at the address shown in such records.  The City may serve a Violator by electronic transmission, by commercial  parcel delivery, or by posting on the property in a conspicuous place and mailing  AGENDA ITEM #6. c) ORDINANCE NO. ________  8  a copy to the last known address for persons having any interest in the property  where the violation exists. Service on the owner(s) of real property shall be  deemed completed upon mailing to the taxpayer of record at the taxpayer’s  listed address in the records of the King County Assessor’s Office.  9. “Violation” is an act, error, omission, location, property, structure or  condition that is contrary to any provision of this code and/or endangers the  health, sanitation or safety of the residents, neighborhood or community.  Multiple violations at one (1) location or by a Violator shall be heard jointly for  administrative and fiscal economy.   10. “Violator” is any person(s), entity, or organization(s), including the  possessor and/or owner of a property, any person(s) having any interest in the  property, and/or the person in control or owner’s agent for a property where an  RMC civil code violation exists or is alleged to exist, and/or any person(s) who  has received notice of a Warning of Violation and/or a Finding of Violation.  11. “Warning of Violation” is an oral or written warning that provides  notice to a Violator that the CCI has found, seen or discovered an RMC civil code  violation that a Violator has created, permitted to exist, maintained or failed to  eliminate. An oral Warning of Violation should be promptly memorialized.   C. DETERMINATION OF CODE VIOLATION:   When a CCI discovers or is made aware of a RMC code violation, if  appropriate in his or her judgment and experience, the CCI is authorized to  initiate an enforcement action in any of the following ways:  AGENDA ITEM #6. c) ORDINANCE NO. ________  9  1. Issuance of a Warning of Violation:    a. Upon the discovery of a RMC civil code violation, the CCI is  authorized to issue a Warning of Violation upon the Violator pursuant to any of  the following measures:   i. Issue a Warning of Violation and ask for immediate voluntary  compliance; or    ii. Agree to a schedule for compliance that is no longer than  seven (7) days from the issuance of the Warning of Violation (If compliance  cannot reasonably be completed within seven (7) days, then the Violator must  initiate the process within seven (7) days and come into compliance within a  reasonable period of time as determined by the CCI.); or   iii. Enter into a Voluntary Correction Agreement, pursuant to  RMC 1‐3‐2.D.1.   b. The Administrator or the CCI has the authority to modify or  rescind the Warning of Violation, based on good cause, such as the elimination  of the violation or the finding that another person or people were the  Violator(s).   c. The City may issue a Warning of Violation or a Finding of Violation  against more than one (1) Violator for a violation of the code.  2. Citation for Finding of Violation:   AGENDA ITEM #6. c) ORDINANCE NO. ________  10   a. Upon the discovery of a RMC civil code violation, the CCI is  authorized to issue a Finding of Violation upon the Violator. Within the Finding of  Violation, the CCI shall inform the Violator of:    i. The relevant details that form the basis of the violation;    ii. The section or sections of the RMC that have been violated;    iii. The time in which the violation must be corrected;    iv. The fine amount for the violation; and also that,    v. Any Violator who wants a hearing to challenge the Finding of  Violation may have a hearing before the Administrator at Renton City Hall, in a  place to be determined, if appropriate, not less than ten (10) days and not more  than thirty (30) days after the serving of the Finding of Violation.   b. The Finding of Violation is deemed final unless a Violator requests  a hearing before the Administrator under the process detailed in RMC 1‐3‐2.E.1,  Opportunity for a Hearing. The failure to request, submit a written argument  and/or appear at a hearing makes the Finding of Violation final. If a hearing is  requested, the final determination of the Finding of Violation shall be made by  the Administrator, or his or her designee.   c. The Violator(s) found to be responsible for an RMC civil code  violation pursuant to a Finding of Violation shall be liable for the payment of any  costs and/or fines. Payment is due within thirty (30) days of the date on the  Finding of Violation, or after a hearing confirming the Finding of Violation, if a  hearing is held after a timely request. The payment of any cost and/or fine shall  AGENDA ITEM #6. c) ORDINANCE NO. ________  11  be made to the City of Renton Department of Administrative Services. It is the  responsibility of the Violator(s) to provide the Administrator or CCI with proof of  the payment of any costs and/or fines, as is appropriate.    d. It shall be the responsibility of the Violator(s) found responsible  for a violation to completely eliminate the violation and to achieve complete civil  code compliance. Payment of civil fines, applications for permits,  acknowledgement of stop work orders, and compliance with other remedies do  not substitute for performing the corrective work required and bringing the  property into compliance to the extent reasonably possible under the  circumstances.   e. If a Violator fails or is unable to eliminate the violation within the  period of time established by the Finding of Violation, and if the violation is  deemed by the CCI to warrant further enforcement, the CCI may issue as many  Findings of Violations as there are violations. Each day that a violation exists shall  constitute a separate and actionable violation, though each violation should be  heard jointly for administrative and fiscal economy.  3. Refer to Prosecutor for Criminal Violation: Upon the discovery of a  RMC civil code violation, the CCI is authorized to refer the matter to the City  Attorney for consideration of criminal charges, where appropriate.  4. Service: Service of the Warning and/or the Finding of Violation is  proper by any means noted in RMC 1‐3‐2.B.9. The City may serve each Violator  AGENDA ITEM #6. c) ORDINANCE NO. ________  12  and/or persons having any claim against the title or contractual interest in the  violation property.  D. ABATEMENT:  1. Voluntary Correction Agreement: If, pursuant to RMC 1‐3‐2.B.10, the  City determines that a violation has occurred, the City may enter into a voluntary  correction agreement with any Violator. The Administrator, or his or her  designee, shall administer a procedure to manage an expedited voluntary  compliance process.  a. The voluntary correction agreement form or document must  contain, at a minimum:  i. All of the relevant information identifying the Violator(s);  ii. The violation location(s);   iii. Details about the violation(s);   iv. What must be done to eliminate the violation(s);   v. How long the Violator(s) has to eliminate the violation(s);  vi. Whether there have been any prior violations involving the  Violator(s) in the City in the last ten (10) years;   vii. A signed right of entry to inspect until the violation has been  eliminated, and/or correct or abate the property if the voluntary correction  agreement is not satisfied;   viii. The minimum amount of civil fines owned at the point the  agreement is entered; and  AGENDA ITEM #6. c) ORDINANCE NO. ________  13  ix. In bold print, that if the voluntary correction agreement is not  satisfied the City may, without any additional notice or hearing, impose any  remedy authorized by this Chapter; order the abatement of the violation by the  Violator(s) or the City’s employees or agents; and assess any abatement,  investigation, or enforcement costs to the Violator(s) and against the property.   b. The Violator(s) may request a hearing to challenge the  computation of the costs and/or fines, and/or the Violator(s) may ask for a  hearing to ask for mitigation of the costs and/or fines.  i. If there are multiple requests for a hearing, those hearings  may be consolidated if the Administrator finds it reasonable to do so.  ii. The rules and procedures of the hearing shall be governed by  the provisions of Subsection E, Appeal and Hearing Procedure.  c. As a condition to entering into a voluntary correction agreement,  a Violator expressly waives the right to a hearing, or any other review to  challenge the Finding of Violation, except as noted in RMC 1‐3‐2.D.1.b, as the  Violator concedes that any violation is a civil code violation under the Renton  Municipal Code, and that the City has the right to use any lawful means provided  by this code or applicable state or municipal law to investigate, enforce and  eliminate the violation. It is presumed to be inappropriate for a Violator to be  able to enter into a second voluntary correction agreement if that Violator has  already failed to comply with a voluntary correction agreement for the same  violation.  AGENDA ITEM #6. c) ORDINANCE NO. ________  14   d. The voluntary correction agreement acts as a stay of the accrual  of costs and/or fines, but if a Violator fails to eliminate the violation in  accordance with the voluntary correction agreement, the costs and/or fines shall  become due and payable, and the Violator waives any right to a hearing to  challenge the determination of a violation.   e. The voluntary correction agreement must be in writing and signed  by at least one (1) Violator. Any disagreement between Violators shall be  addressed between the Violators and, if necessary, in judicial hearings without  requiring the participation or presence of the City of Renton.   f. If a Violator is unable or unwilling to eliminate the violation  immediately, then a voluntary correction agreement is not appropriate.   g. A voluntary correction agreement is not a settlement agreement.   h. The Administrator may use whatever type of voluntary correction  agreement form as is appropriate in his or her judgment to mitigate and  ultimately eliminate the violation. The Administrator may modify the voluntary  correction agreement form on an individual case basis as needed to best  respond to the facts, circumstances and conditions of a violation. The  Administrator may grant an extension to a Violator only if, in the Administrator’s  judgment, the Violator has taken prompt and substantial steps to eliminate the  violation.   i. If the Violator fails to satisfy one (1) or more term(s) of the  voluntary correction agreement, after a Finding of Violation, the City may,  AGENDA ITEM #6. c) ORDINANCE NO. ________  15  without notice or further hearings, order the abatement of the violation by the  Violator(s) or by City employees or agents and assess any other costs related to  the investigation, enforcement and resolution of this process to the Violator(s)  and/or against the property.  2. Order to Correct: If the Administrator confirms the violation or  modifies the Finding of Violation, if the Finding of Violation becomes a final  determination, or if a voluntary correction agreement is not appropriate or not  successful, the Administrator is authorized to take any of the following actions:  a. Order the Violator(s) to abate the condition. The Administrator  has the authority to set the time and manner in which the condition must be  abated. The Administrator may order the property abated by persons working  under the City’s authority with costs assessed to the Violator(s).  b. Stay the accrual of costs and/or fines, only upon an actual  showing a Violator, acting in good faith, is unable to bring the condition into  compliance within the required time.  c. Assess costs and/or civil fines when the Administrator confirms or  modifies the Finding of Violation.  d. Order that work stop immediately if that work is inconsistent with  a permit or license, has not been approved, is being done without a permit, or  has not been inspected, or a Violator has refused a request to inspect.  e. Deny a permit or license application or revoke, modify or suspend  any permit or license previously issued when a Violator has failed to comply with  AGENDA ITEM #6. c) ORDINANCE NO. ________  16  the terms of the permit or license or efforts to bring the condition or property  into compliance, a Violator has exceeded the scope of work set forth in the  permit or license, or if a Violator has failed to undertake the project in the  manner set forth in the approved application.   f. In order to enforce the Administrator’s decision, the City may get  an order from Superior Court to enter onto a Violator’s property for the purpose  of inspecting and/or abating the violation.  g. It shall be a misdemeanor to impede, delay, obstruct or interfere  with the City’s employees or agents designated to perform the abatement. Any  physical efforts to impede, delay, obstruct, or interfere with City employees or  agents will be forwarded to the prosecutor for appropriate criminal filing.   3. Costs of Abatement: The cost of abatement, cleaning up the  property, removing hazards, and/or bringing the property into compliance shall  be borne by the Violator. All costs shall be paid by the Violator to the City of  Renton Department Administrative Services within thirty (30) days from the final  determination of the Finding of Violation.   a. Written Expense Report: Where costs are assessed under this  code and a Violator fails to pay within the thirty (30) day period, the CCI shall  prepare a written itemized report to the Administrator showing the cost of  abatement, including rehabilitation, demolition, restoration or repair of such  property, including such salvage value relating thereto plus the amount of any  outstanding fines. A copy of the report and a notice of the time and date when  AGENDA ITEM #6. c) ORDINANCE NO. ________  17  the report shall be reviewed by the Administrator shall be served on the  Violator(s) at least five (5) days prior to the review by the Administrator, or  verified as being previously provided to the Violator(s).    b. Determination of Amount Due: A Violator may submit a written  explanation why the costs and/or fines are unreasonable and should not be  assessed. The Administrator shall review the report and such other information  on the matter as it receives and deems relevant. The Administrator shall confirm  or revise the amounts in the report and authorize collection of that amount, or,  in the case of a debt owed by a Violator and/or property owner, authorize a lien  be filed against the property.    c. Assessment Lien: Following the authorization by the  Administrator, when permitted by law, the City Clerk shall cause to have filed a  lien with the King County Recorder’s Office, which lien may be foreclosed  pursuant to the laws of the State of Washington. The City may file an action to  reduce the lien to a judgment.  E. APPEAL AND HEARING PROCEDURE:  1. Opportunity for a Hearing:   a. In order to provide due process and to achieve the purpose of this  section, a Violator may request a hearing before the Administrator to raise any  challenge to the Finding of Violation or the application of the code and/or to  challenge or mitigate the costs and/or fines.  AGENDA ITEM #6. c) ORDINANCE NO. ________  18   b. The opportunity for a hearing is available for each violation and  fine imposed for multiple violations at one (1) site or at multiple sites by one (1)  or more Violators.  2. Appeal Requirements:   a. Timeliness: Any appeal of the Administrator’s decision must be  filed and served within fifteen (15) calendar days of the issuance of the decision.  An appellate petition or motion is barred, and the court may not grant review,  unless the petition is timely filed with the court and timely served on the City.    b. Timing of a Hearing: If a Violator and/or persons having any claim  against the title or contractual interest in the property where the violation exists  wishes to challenge a Finding of Violation, or to challenge or mitigate the costs  and/or fines, that Violator and/or persons having any claim against the title or  contractual interest in the property where the violation exists shall submit a  written request for a hearing within fifteen (15) days of the date of the Finding of  Violation. The Administrator shall set the date of the hearing within fifteen (15)  days of the received request for a hearing. The decision shall be entered and  mailed or posted no later than fifteen (15) days after the City receives the  written request for a hearing. There shall be no fee to appeal a Finding of  Violation.    c. Withdrawal of Request for Hearing: a Violator or multiple  Violators may withdraw their request for a hearing only if each Violator agrees,  and only if it is withdrawn within five (5) days of making the request. They will  AGENDA ITEM #6. c) ORDINANCE NO. ________  19  not be charged the costs of the hearing if the request to withdraw their request  is timely. An actual hearing or an untimely request to withdraw a request for a  hearing may result in the costs for a hearing if the Administrator deems it  appropriate and can particularize or itemize or place value to the efforts of the  CCI and/or Administrator.  3. Hearing Procedures:   a. Hearing Procedure: The Administrator may choose to hear the  matter orally or based solely on the parties’ written submissions or both. The  Finding of Violation may satisfy the City’s burden of production, but the City may  submit additional written testimony. If the Administrator determines that the  matter requires an in‐person hearing, such a hearing may be scheduled, and  appropriate and reasonable notice shall be provided to the CCI and Violator(s).   b. Who May Appear: If the owner and the possessor or person in  control of the property are not the same, and if the owner fails to respond in  writing or fails to appear at an oral hearing after service of the Finding of  Violation, there is a presumption that the owner has given the Violator(s) the  authority to act as his/her agent for purposes of the hearing or that the owner  has chosen not to participate.   c. Scope of Hearing: The scope of the hearing is limited to the  conditions of the property on the date listed on the Finding of Violation.  Relitigation of previously imposed costs and/or fines is prohibited.  AGENDA ITEM #6. c) ORDINANCE NO. ________  20   d. Preponderance of Evidence Standard: The Administrator shall  determine by a preponderance of the evidence whether there is a violation of  this code, if the costs and/or fines should be mitigated, or that a violation exists  that must be corrected after considering a Violator’s oral and/or written  argument(s). The Finding of Violation, if signed and dated by the CCI, shall be  deemed admissible evidence to prove the violation. If the Administrator  concludes a violation was committed after reviewing the Finding of Violation,  then the burden of persuasion shall shift to the Violator(s) to show by a  preponderance of the evidence that a violation has not occurred. The City is not  required to call witnesses to testify at the hearing.   e. Final Determination: The Administrator, after reviewing the  written submissions, exhibits, testimony, and other admitted evidence, may  dismiss, confirm, or modify the Finding of Violation, after the aforementioned  hearing, or after the Violator’s failure to request and/or appear at the hearing  requiring oral argument. The Administrator’s decision is deemed final, and may  only be appealed in accordance with the provisions of this code.    f. Imposition of Fines: The fines for a committed Finding of Violation  shall be considered based on the nature of the offense, the impact on the  neighbors, neighborhood, or community and the need to discourage such  conduct, inactivity or neglect. The Administrator is authorized to impose fines up  to and including the maximum fines, or to mitigate the fines, as the  Administrator sees fit based on the criteria herein. The payment of a fine does  AGENDA ITEM #6. c) ORDINANCE NO. ________  21  not prevent the City from asserting that the violation continues to exist or from  asserting that a new violation has been found.  F. PENALTIES:  1. Finding of Violation: A committed Finding of Violation, as described  in this section, is a civil code violation, and Violator(s) may be issued a fine of up  to two hundred fifty dollars ($250). Nothing in this section is intended to limit or  prevent the pursuit of any other remedies or penalties permitted under the law,  including criminal prosecution. The payment of a fine pursuant to this section  does not relieve a potential Violator of the duty to correct the violation as  requested by the CCI or as ordered by the Administrator.   2. Criminal Penalty: Failing to comply with an Order to Correct, after a  Finding of Violation, is a misdemeanor, punishable according to the terms for a  criminal penalty pursuant to RMC 1‐3‐1.   a. The prosecutor’s burden is to prove beyond a reasonable doubt as  to each Violator, that:    i. The Violator owns or was the person in control of a property  in the City of Renton; and    ii. The Violator received a Finding of Violation and an Order to  Correct that Violation related to that property; and    iii. The Violator failed to eliminate the violation within the time  period prescribed by the Finding of Violation.  AGENDA ITEM #6. c) ORDINANCE NO. ________  22   b. If a Violator/Defendant is found guilty beyond a reasonable doubt,  the Violator/Defendant shall serve no less than five (5) days in jail for the first  conviction, no less than ten (10) days for the second conviction, and no less than  thirty (30) days for any subsequent conviction. A Violator/Defendant shall not be  eligible for Electronic Home Detention or any other alternative to jail time.   c. A Violator/Defendant shall remain responsible for the RMC civil  code violation fines and/or any costs, not including the cost of prosecution.   G. ADDITIONAL REMEDIES:  1. Emergencies: Nothing in this section shall be read to limit or prohibit  the City from taking any appropriate action when an emergency or dangerous or  potentially dangerous location, property, structure or condition exists in the City.  Not as a limitation, but for the purpose of clarification, the City may abate,  declare unsafe or unfit, or take some other appropriate action when:  a. Dangerous condition: A violation poses an immediate danger to  safety, health, or welfare of the possessor of the property, occupants, neighbors,  neighborhood, community, public utilities or the environment. The City shall  assess costs and file a lien or seek a judgment, if such action is required.  b. Vacant Premises: After inquiry, if it appears that a premises has  been vacated and the owner and any person in control cannot be located or  refuses to abate the code violation and the premises are either not secured  against entry or have been entered by trespassers, the City, pursuant to its  community caretaking and police powers, may enter the premises, secure the  AGENDA ITEM #6. c) ORDINANCE NO. ________  23  premises against entry, and place a lien against the property for its  administrative costs, to include materials, staff time, attorney’s fees, and  whatever additional costs may accrue in order that the premises may be  secured.  c. Costs: If the Superior Court or court of competent jurisdiction  decides, grants, and/or agrees that emergency action is warranted by the City,  the City shall seek costs if such action is required.  2. Remedies Not Exclusive: The remedies noted in this section are not  exclusive and may be used in conjunction with any other remedies provided or  allowed under the Renton Municipal Code, the Revised Code of Washington, or  any other provision of law.    a. The City is not prohibited from remedying, abating or mitigating  any condition that falls under this section by any other means authorized by law  or by enforcing its findings, remedies, costs, and/or fines by any means  authorized by law.    b. The City will seek all costs, including attorney’s fees, if it must  appear in a court of law to address a Violator’s failure to abate the violation or  failure to pay any costs and/or fines. Unless otherwise precluded by law, the  provisions of this section may be used in lieu of or in addition to other  enforcement provisions, including, but not limited to, other provisions in this  code, the use of collection agencies, or other civil actions including but not  limited to injunctions.   AGENDA ITEM #6. c) ORDINANCE NO. ________  24  3. Permit Authority: The City, without a hearing, may suspend, revoke  or modify any valid permit or license issued by the City if or when it reasonably  believes:   a. That a Violator knows, or reasonably should know, of a violation,  but the Violator continues to violate the permit or license or exacerbate a  violation, and the CCI makes a finding of an imminent threat or substantial threat  to safety, health, or welfare of others, property of others or City property  including, but not limited to, utilities such as water and sewage; or   b. That a Violator misrepresented any material or significant fact in  applying for a permit or license.   c. The City, without a hearing, may deny a request for a permit or  license or to renew a permit or license when it reasonably believes that without  a valid permit or license a Violator knows or knew of, or reasonably should know  or should have known, of a violation, but continues to work, operate, or  exacerbate a violation without a valid permit or license.   d. Any revocation, suspension, modification or denial of a permit or  license under this Section shall allow the person who possessed or sought the  relevant permit or license and had the permit or license revoked, suspended,  modified or denied an opportunity for a hearing in a manner detailed in RMC 1‐ 3‐2.E.1.  H. CONFLICTS:   AGENDA ITEM #6. c) ORDINANCE NO. ________  25  In the event of a conflict between this and any other provision of this code or  City ordinance providing for a civil penalty, the more specific provision shall  control.  I. SEVERABILITY:   If any one (1) or more subsections or sentences of this section are held to be  unconstitutional or invalid, such decision shall not affect the validity of the  remaining portion of this section and the same shall remain in full force and  effect.   SECTION III. Section 1‐6‐9, Penalty, of Chapter 6, Code of Ethics, of Title I  (Administrative) of the Renton Municipal Code, is amended as follows:  1‐6‐9 PENALTY:  Any person who wilfully, knowingly and intentionally violates any provisions of  this Ordinance section, shall be guilty of a misdemeanor and shall, upon  conviction thereof, be fined in a sum not exceeding five hundred dollars  ($500.00) or be committed to jail for a period not exceeding ninety (90) days, or  be penalized by both such fine and imprisonment; and penalized in accordance  with RMC 1‐3‐1. in addition to the foregoing, any public official found guilty of  any violation of this Ordinance shall forfeit any right to his office, whether  elective or appointive, as may be determined by the court at the time sentence  is imposed upon such public official.   AGENDA ITEM #6. c) ORDINANCE NO. ________  26  SECTION IV. The first sentence of subsection 2‐9‐8.C, Civil Violations, of Chapter 9,  Parks Commission, of Title II (Commissions and Boards) of the Renton Municipal Code, is  amended as shown below.  Subsections 2‐9‐8.C.1 through 18 shall remain as currently codified.  C.    Civil Violations Infractions: Unless otherwise posted, or approved by the  Administrator, it shall be a civil violation infraction to do any of the following in a  park:  SECTION V. Subsection 2‐9‐8.E.2, Civil Violations, of Chapter 9, Parks Commission, of  Title II (Commissions and Boards) of the Renton Municipal Code, is amended as follows:  2.   Civil Violations Infractions: Those park rules and regulations identified  as civil violations infractions are punishable pursuant to RMC 1‐3‐2 1‐3‐1. For  enforcement purposes, law enforcement and staff may cite to this Section or the  park rules and regulations pamphlet.   SECTION VI. Section 4‐4‐150, Violations of This Chapter and Penalties, of Chapter 4,  City‐Wide Property Development Standards, of Title IV (Development Regulations) of the  Renton Municipal Code, is amended as follows:  4‐4‐150 VIOLATIONS OF THIS CHAPTER AND PENALTIES:   Unless otherwise specified, violations of this Chapter are misdemeanors, subject  to RMC 1‐3‐12.  SECTION VII.   Section 4‐5‐150, Violations of this Chapter and Penalties, of Chapter 5,  Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton  Municipal Code, is amended as follows:  4‐5‐150 VIOLATIONS OF THIS CHAPTER AND PENALTIES:  AGENDA ITEM #6. c) ORDINANCE NO. ________  27  Unless otherwise specified, violations of this Chapter are civil infractions   misdemeanors, subject to RMC 1‐3‐12.  SECTION VIII. Section 5‐4‐1, Required Age for Licensing and Penalty for Violation, of  Chapter 4, Animal Licenses, of Title V (Finance and Business Regulations) of the Renton  Municipal Code, is amended as follows:  5‐4‐1 REQUIRED AGE FOR LICENSING AND PENALTY FOR VIOLATION:  A.    It shall be unlawful to own or keep a dog or cat of more than four (4)  months of age within the City unless the owner or custodian thereof shall have a  valid animal license for each such animal.  B.    A violation of this section shall constitute a civil infraction punishable as  set forth in Section 1‐3‐2 1‐3‐1 of this code.  SECTION IX. Subsection 5‐5‐3.G.6, Infraction, of Chapter 5, Business Licenses, of Title  V (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  6.   Infraction Operating a Business Without a License: It shall be illegal  for any business enterprise and/or license holder to fail to obtain or maintain a  business license and yet conduct business within City limits. Each business, its  owner or agent who fails to obtain or maintain a business license, in addition to  the fines/penalties contained in subsection G.2 of this section as it exists or may  be amended, shall be guilty of a civil infraction misdemeanor, and subject to the  penalties of RMC 1‐3‐21‐3‐1, as it exists or may be amended.  SECTION X. Section 5‐9‐8, Penalties, of Chapter 9, Leasehold Excise Tax, of Title V  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  AGENDA ITEM #6. c) ORDINANCE NO. ________  28  5‐9‐8 PENALTIES:  Any person, firm or corporation violating any provisions or terms of this Chapter  shall upon conviction thereof be guilty of a misdemeanor and be fined in a sum  not exceeding five hundred dollars ($500.00), or be confined to the City jail for  not more than ninety (90) days, or be subject to both such fine and  imprisonment penalized in accordance with RMC 1‐3‐1.   SECTION XI. Section 5‐10‐6, Penalties, of Chapter 10, Sales and Use Tax, of Title 5  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  5‐10‐6 PENALTIES:   Any seller who fails or refuses to collect the tax as required with the intent to  violate the provisions of this Section or to gain some advantage or benefit, either  direct or indirect, and any buyer who refuses to pay any tax due under this  Chapter shall be guilty of a misdemeanor, and upon conviction thereof shall be  fined no more than five hundred dollars ($500.00) or imprisoned for not more  than six (6) months, or by both such fine and imprisonment penalized in  accordance with RMC 1‐3‐1.   SECTION XII. Section 5‐18‐6, Violation; Penalty, of Chapter 18, Lodging Tax, of Title 5  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  5‐18‐6 VIOLATION; PENALTY:   It is unlawful for any person, firm or corporation to violate or fail to comply with  any of the provisions of this chapter, and such violation shall constitute a  misdemeanor. Every person convicted of a violation of any provision of this  AGENDA ITEM #6. c) ORDINANCE NO. ________  29  chapter shall be punishable by a fine in a sum not to exceed $500.00. Each day of  violation shall be considered a separate offense penalized in accordance with  RMC 1‐3‐1.   SECTION XIII. Section 5‐22‐13, Violation – Penalty, of Chapter 22, Special Event Permits,  of Title 5 (Finance and Business Regulations) of the Renton Municipal Code, is amended as  follows:  5‐22‐13 VIOLATION – PENALTY:   Failure to abide by any and all requisite conditions set forth in this chapter shall  be an civil infraction subject to penalties and conditions of RMC 1‐3‐2 1‐3‐1.  SECTION XIV. Subsection 5‐26‐26.B of Chapter 26, Tax Administrative Code, of Title 5  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  B.    Violation of any of the provisions of this chapter is a gross misdemeanor.  Any person convicted of a violation of this chapter may be punished by a fine not  to exceed One Thousand Dollars ($1,000), imprisonment not to exceed one (1)  year, or both fine and imprisonment shall be penalized in accordance with RMC  1‐3‐1. Penalties or punishments provided in this chapter shall be in addition to all  other penalties provided by law.  SECTION XV. Subsection 6‐1‐3.J, Penalties, of Chapter 1, Junk Vehicles Or  Abandonment Of Vehicles, of Title VI (Police Regulations) of the Renton Municipal Code, is  amended as follows:  AGENDA ITEM #6. c) ORDINANCE NO. ________  30  J.     Penalties: Any person violating subsection A of this Section shall be guilty  of a misdemeanor civil infraction, and subject to the penalties of RMC 1‐3‐21, as  it currently exists or is hereafter amended.   SECTION XVI. Section 6‐6‐12, Wild or Dangerous Animals, of Chapter 6, Animals and  Fowl at Large, of Title VI (Police Regulations) of the Renton Municipal Code, is amended as  follows:  6‐6‐12  WILD OR DANGEROUS PROHIBITED ANIMALS:  A.  Wild or Dangerous Animals:  The keeping of wild or dangerous animals is  prohibited, with the exception of dangerous dogs under the provisions of RMC 6‐ 6‐8. A violation of this Section shall constitute a misdemeanor punishable by a  fine of up to $1,000, not including costs, and up to 90 days in jail.  B. Roosters and Peahens/Peacocks: The keeping of roosters or  peahens/peacocks is prohibited.  C. Violation and Penalty: A violation of this Section shall constitute a  misdemeanor punishable in accordance with RMC 1‐3‐1.  SECTION XVII. Subsection 8‐1‐4.O of Chapter 1, Garbage, of Title VIII (Health and  Sanitation) of the Renton Municipal Code, is amended as follows:  O.    Any violation of this Section shall be a misdemeanor, and subject to the  penalties of RMC 1‐3‐2 1‐3‐1, as it currently exists or is hereafter amended.  SECTION XVIII. Section 8‐5‐20, Penalties for Violations of Regulations, of Chapter 5,  Sewers, of Title VIII (Health and Sanitation) of the Renton Municipal Code, is amended as  follows:  AGENDA ITEM #6. c) ORDINANCE NO. ________  31  8‐5‐20 PENALTIES FOR VIOLATIONS OF REGULATIONS:  A.    It shall be unlawful a gross misdemeanor for any person to maliciously,  knowingly, wilfully or negligently break, damage, destroy, uncover, deface or  tamper with any structure, appurtenance or equipment which is part of the City  sewage works.  B.    Any person violating any provision of this Chapter or who shall fail to do  any act he is required to do under the provisions of this Chapter shall upon  conviction be punished by a fine not exceeding five hundred dollars ($500.00) or  imprisonment not exceeding six (6) months, or by both such fine and  imprisonment penalized in accordance with RMC 1‐3‐1. Each day any violation of  this Chapter shall continue shall constitute a separate offense.   SECTION XIX. The first sentence of section 10‐2‐5, Operating Violations, of Chapter  2, All‐terrain Vehicles, of Title X (Traffic) of the Renton Municipal Code, is amended as follows:  It shall be unlawful a civil infraction, pursuant to RMC 1‐3‐1, for any person to  operate any all‐terrain vehicle:  SECTION XX. This ordinance shall be in full force and effect thirty (30) days after  publication of a summary of this ordinance in the City’s official newspaper.  The summary shall  consist of this ordnance’s title.   PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.               ____________________________          Jason A. Seth, City Clerk      AGENDA ITEM #6. c) ORDINANCE NO. ________  32  APPROVED BY THE MAYOR this _______ day of _____________________, 2017.               ____________________________          Denis Law, Mayor    Approved as to form:      _____________________________       Lawrence J. Warren, City Attorney    Date of Publication: _____________       ORD:1882:12/22/16:scr  AGENDA ITEM #6. c) AB - 1818 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: 4242 East Valley Road Rezone RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Paul Hintz, Senior Planner EXT.: 7436 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Hearing Examiner Phil Olbrechts held an open record hearing on November 15, 2016 to consider City staff's request for approval of a rezone and SEPA Environmental Review for the property located at 4242 East Valley Road (APN 3123059114). The applicant’s property is roughly 38,740 square feet (0.89 acres) in area. The rezone is requested to allow retail uses within the existing two-story commercial building. The site is currently zoned Commercial Office (CO), which is generally intended to allow professional, administrative and business offices. The applicant has requested a rezone to Commercial Arterial, which generally provides for a wide -variety of retail sales, services, and other commercial activities along high-volume traffic corridors. Staff considered three options in response to the application. Option 1: rezone of the subject site from CO to CA; Option 2: rezone of the subject site and other parcels within the block from CO to CA; and Option 3: rezone of the subject site, the other parcels within the block, and the three parcels within the adjacent block to the west that abut SW 43rd Street. Hearing Examiner Olbrechts recommends Council approve the rezone from CO to CA for all properties within Option 3. Further, Hearing Examiner Olbrechts recomme nds denial of the 4242 East Valley Road Rezone as a standalone rezone affecting only the subject site. EXHIBITS: A. Staff Report to Hearing Examiner B. Hearing Examiner Findings of Fact, Conclusions of Law, and Recommendation C. Rezone Map with Options D. Draft Ordinance STAFF RECOMMENDATION: Approve the rezone from CO to CA in conjunction with a rezone of the land within Option 3 from CO to CA. AGENDA ITEM #6. d) DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Project Location Map Hex Report A. REPORT TO THE HEARING EXAMINER HEARING DATE:November 14, 2016 Project Name:4242 East Valley Road Rezone Owner:Kaya Hasanoglu, 2125 1st Ave, #2105, Seattle, WA 98121 Applicant:Owner Contact:Arne Nelson, 4423 193rd Ave SE, Issaquah, WA 98027 File Number:LUA16-000734, Rezone HE Project Manager:Paul Hintz, Senior Planner Project Summary:The applicant is requesting approval of a rezone and SEPA Environmental Review for the property located at 4242 East Valley Road (APN 3123059114). The applicant’s property is roughly 38,740 square feet (0.89 acres) in area. The rezone is requested to allow retail uses within the existing two-story commercial building. The site is currently zoned Commercial Office (CO), which is generally intended to allow professional, administrative and business offices. The applicant has requested a rezone to Commercial Arterial, which generally provides for a wide-variety of retail sales, services, and other commercial activities along high-volume traffic corridors. The property is located along the southern City of Renton limits, bounded by a City- owned lot and by WA State Route 167 to the east, a CO-zoned property with commercial uses to the north, East Valley Road to the west followed by a block of commercial properties zoned CO, as well as SW 43rd Street and commercial properties located in the City of Kent to the south. Staff considered three options in response to the application (refer to the map below). Option 1: rezone of the subject site (shown in red) from CO to CA; Option 2: rezone of the subject site and other parcels within the block (shown in green) from CO to CA; and Option 3: rezone of the subject site (red), the other parcels within the block (green), and the three parcels within the adjacent block to the west that abut SW 43rd Street (shown in yellow). Project Location:4242 East Valley Road, Renton, WA 98055 Site Area:Option 1: (subject site): 0.89 acre Option 2: 3.59 acres Option 3: 8.81 acres AGENDA ITEM #6. d) City of Renton Department of Community & Economic Development Hearing Examiner Recommendation 4242 EAST VALLEY ROAD REZONE LUA16-000734 November 14, 2016 Page 2 of 8 HEX Report N AGENDA ITEM #6. d) City of Renton Department of Community & Economic Development Hearing Examiner Recommendation 4242 EAST VALLEY ROAD REZONE LUA16-000734 November 14, 2016 Page 3 of 8 HEX Report B. EXHIBITS: Exhibit 1:Rezone Vicinity Map (of subject site) Exhibit 2:Rezone Vicinity Map (of Options 2 & 3) Exhibit 3: Rezone Aerial Map Exhibit 4:Existing Zoning Map Exhibit 5:Proposed Zoning Map Exhibit 6:Title Report Exhibit 7:Environmental Review Committee Report Exhibit 8:Environmental “SEPA” Determination, ERC Mitigation Measures and Notice Exhibit 9:Affidavit of posting and mailing C. GENERAL INFORMATION: 1.Owner(s) of Record: Kaya Hasanoglu, 2125 1st Ave, #2105, Seattle, WA 98121 2.Zoning Classifications:Commercial Office (CO) to Commercial Arterial (CA) 3.Comprehensive Plan Land Use Designation:Employment Area (EA) 4.Existing Site Use:Vacant offices 5.Critical Areas:None 6.Neighborhood Characteristics: a.North: Commercial Uses; Employment Area (EA) Land Use Designation; Commercial Office (CO) Zone b.East:City of Renton property with utility building; WA State Route 167 c.South:City of Kent – General Commercial Zone d.West:Employment Area (EA) Land Use Designation; Commercial Office (CO) Zone 7.Site Area:0.89 acre D. HISTORICAL/BACKGROUND: Action Land Use File No.Ordinance No.Date Pre-app PRE14-000583 N/A 06/2/2014 AGENDA ITEM #6. d) City of Renton Department of Community & Economic Development Hearing Examiner Recommendation 4242 EAST VALLEY ROAD REZONE LUA16-000734 November 14, 2016 Page 4 of 8 HEX Report E. PUBLIC SERVICES: 1.Existing Utilities a.Water: Water service is provided by the City of Renton. b.Sewer: Sewer service is provided by the City of Renton. c.Surface/Storm Water: Drainage of surface/storm water is provided by an onsite catch basin, which routes to City of Renton stormwater facilities within the East Valley Road right-of-way. 2.Streets: The site is bounded by two roadways: East Valley Road and SW 43rd Street. East Valley Road is classified as a Collector roadway. SW 43rd Street is classified as a Principal Arterial. 3.Fire Protection: City of Renton Fire Department F. APPLICABLE SECTIONS OF THE RENTON MUNICIPAL CODE: 1.Chapter 2 Land Use Districts a.Section 4-2-010: Zones and Map Designations Established b.Section 4-2-020: Purpose and Intent of Zoning Districts c.Section 4-2-060: Zoning Use Table – Uses Allowed in Zoning Designations 2.Chapter 3 Environmental Regulations – N/A 3.Chapter 4 City-Wide Property Development Standards – N/A 4.Chapter 6 Streets and Utility Standards – N/A 5.Chapter 7 Subdivision Regulations – N/A 6.Chapter 9 Permits – Specific a.Section 4-9-180: Rezone Process 7.Chapter 10 Legal Nonconforming Structures, Uses and Lots 8.Chapter 11 Definitions G. APPLICABLE SECTIONS OF THE COMPREHENSIVE PLAN: 1.Land Use Element H. FINDINGS OF FACT (FOF): 1.The applicant is requesting a rezone and Environmental (SEPA) Review. 2.The 38,740 square foot (0.89 acres) site is located at 4242 East Valley Road, and abuts both East Valley Road and SW 43rd Street. 3.The subject site is currently developed with a two-story office building with 9,072 sq. ft. of floor area, which has been vacant for several years. The parcel includes 53 parking spaces and two access points (one from each abutting roadway). 4.The property is located along the southern City of Renton limits, bounded by a City-owned lot and by WA State Route 167 to the east, a CO-zoned property with commercial uses to the north, East Valley Road to the west followed by a block of commercial properties zoned CO, as well as SW 43rd Street and commercial properties located in the City of Kent to the south. AGENDA ITEM #6. d) City of Renton Department of Community & Economic Development Hearing Examiner Recommendation 4242 EAST VALLEY ROAD REZONE LUA16-000734 November 14, 2016 Page 5 of 8 HEX Report 5.The Planning Division of the City of Renton accepted the above master application for review on September 21, 2016 and determined the application complete on September 30, 2016. The project complies with the 120-day review period. 6.The property is located within the Employment Area (EA) Comprehensive Plan land use designation, which is implemented by the Commercial Office (CO), Commercial Arterial (CA), the Light-, Medium-, and Heavy-Industrial zones (IL, IM, and IH), and the Resource Conservation Zone (RC). 7.The site is zoned Commercial Office (CO). The applicant has requested a rezone to the Commercial Arterial (CA) zone to allow retail uses. 8.Surrounding uses include: a restaurant/bar, a home improvement retail store, and two vehicle service/repair businesses to the north within the same block; East Valley Road immediately to the west followed by an entire block of CO-zoned properties with a mix offices, restaurants, and retail businesses; SW 43rd Street immediately to the south followed by the City of Kent and a wide range of commercial uses; and to the east lies a City of Renton lot with a utility building, followed by the right-of- way of State Route 167 (see Exhibits 1-2). 9.The purpose of the Commercial Office zone is: “…to provide areas appropriate for professional, administrative, and business offices and related uses, offering high-quality and amenity work environments. In addition, a mix of limited retail and service uses may be allowed to primarily support other uses within the zone, subject to special conditions. Limited light industrial activities, which can effectively blend in with an office environment, are allowed, as are medical institutions and related uses.” 10.The purpose of the Commercial Arterial zone is: “…to evolve from “strip commercial” linear business districts to business areas characterized by enhanced site planning and pedestrian orientation, incorporating efficient parking lot design, coordinated access, amenities and boulevard treatment with greater densities. The CA Zone provides for a wide variety of retail sales, services, and other commercial activities along high-volume traffic corridors. Residential uses may be integrated into the zone through mixed-use buildings. The zone includes the designated Automall District.” 11.The CO zone is intended to serve professional, administrative, and business offices and related uses; yet most of the surrounding properties (notably those within staff-proposed Options 2 and 3) are used by retail and service businesses. Additionally, the subject site and properties within staff-proposed Options 2 and 3 are located along high-volume traffic corridors, and are therefore more suitable within the CA zone. The subject site, Option 2, and Option 3 are all ineligible sites for multi-family housing in both the CO and CA zones. 12.Although the proposed rezone of the subject site meets the rezone criteria, the rezone of only the subject site would be considered “spot zoning,” which is characterized as applying a zone to a specific parcel or small amount of land thereby granting certain privileges (i.e., allowed uses) that are not afforded to surrounding properties that share common characteristics (e.g., existing land use, access, geography, structures, etc.). 13.Staff presented Option 2 and Option 3 (see Exhibits 1-5) as areas to consider for the rezone from CO to CA in addition to the subject site. 14.Access to the site would be provided via two driveways, one located along each street frontage. 15.The site is mapped with no critical areas. 16.Staff received no public comment letters. 17.No other public or agency comments were received. AGENDA ITEM #6. d) City of Renton Department of Community & Economic Development Hearing Examiner Recommendation 4242 EAST VALLEY ROAD REZONE LUA16-000734 November 14, 2016 Page 6 of 8 HEX Report 18.Pursuant to the City of Renton's Environmental Ordinance and SEPA (RCW 43.21C, 1971 as amended), on October 17, 2016 the Environmental Review Committee issued a Determination of Non-Significance (DNS) for 4242 East Valley Road Rezone as well as Options 2 and 3 (Exhibit 8). A 14-day appeal period commenced on October 21, 2016 and ended on November 4, 2016. No appeals of the threshold determination have been filed as of the date of this report. 19.Representatives from various city departments have reviewed the application materials to identify and address issues raised by the proposed rezone. These comments are contained in the official file, and the essence of the comments has been incorporated into the appropriate sections of this report and the Recommendation (Section J) at the end of this report. 20.Comprehensive Plan Compliance: The subject site (as well as those properties within Option 2 and Option 3) is designated Employment Area (EA) by the City’s Comprehensive Plan Map. The purpose of the EA designation is to allow a mix of commercial and industrial uses. The proposal is compliant with the following Comprehensive Plan Goals and Policies: Compliance Comprehensive Plan Analysis  Policy L-19: Employment Areas – Place areas primarily used for industrial development, or a mix of commercial and industrial uses such as office, industrial, warehousing, and manufacturing, with access to transportation networks and transit, within the Employment Area (EA) Land Use Designation. Employment Areas provide a significant economic development and employment base for the City. Maintain a variety and balance of uses through zoning which promotes the gradual transition of uses on sites with good access and visibility to more intensive commercial and office uses. 21.Consistency with Rezone Criteria: The applicant is requesting a rezone for Commercial Office (CO) to Commercial Arterial (CA) (Exhibits 1-5). The proposal is compliant with the rezone criteria of RMC 4-9- 180.F.2: Compliance Rezone Criteria  The rezone is in the public interest: The applicant notes that the existing building has been vacant for four years, and recently was the target of “squatters,” vandalism, and theft of plumbing fixtures. Subject Site: Staff asserts that because the area appears to be a thriving business environment where no other vacant buildings appear to exist, the allowed uses of the CO zone are likely not desired by prospective businesses. Staff considers vacant buildings, and especially those subject to “squatting,” vandalism, or theft to be deleterious to the public. Additionally, zoning is intended to protect the welfare, safety, and health of the public and, to that end, aims to allow uses of property that result in an appropriate and best use of the land; therefore, a rezone of the property to expand uses would be in the public’s interest as it would likely result in tenancy of the building, which would also likely deter the aforementioned trespassing, vandalism, and theft. Moreover, businesses contribute to the City’s tax base and increase resources for public services and infrastructure, therefore, it’s in the public interest that the City foster appropriate opportunities for industry. Option 2 and Option 3: Staff also asserts that a rezone from CO to CA for the properties within Option 2 and Option 3 (see Exhibits 1-5) is also in the public’s interest. Many of the uses within Options 2 and 3 are nonconforming within the existing CO zone; rezoning these areas to CA would render these uses to be conforming. Businesses that are conforming to zoning can more easily secure AGENDA ITEM #6. d) City of Renton Department of Community & Economic Development Hearing Examiner Recommendation 4242 EAST VALLEY ROAD REZONE LUA16-000734 November 14, 2016 Page 7 of 8 HEX Report financing and insurance, and are able to expand services and structures without the need to secure approval through Chapter 10 RMC, Legal Nonconforming Structures, Uses and Lots, or other specialized processes/permits. Stable businesses conforming to zoning are in the public’s interest.  The rezone tends to further the preservation and enjoyment of any substantial property rights of the petitioner: The applicant contends that the area surrounding the subject site is predominately retail. Subject Site: Staff notes that although the surrounding properties [within the City of Renton] are zoned CO, many of their uses would not be permitted under the current zoning. These uses (restaurants, vehicle service and repair, etc.) likely pre-date the existing CO zoning and therefore are nonconforming uses, which are permitted to remain. The existing zoning precludes the property owner from being able to enjoy the same property rights (i.e., permitted uses) of adjacent CO-zoned properties that have the similar characteristics. Option 2 and Option 3: Owners of property within both Option 2 and Option 3 have rights to continue the nonconforming uses currently in operation on those properties; therefore, a rezone to the CA zone would further the preservation and enjoyment of substantial property rights of owners of property within Options 2 and 3.  The rezone is not materially detrimental to the public welfare of the properties of other persons located in the vicinity thereof: The applicant contends that businesses in the area are predominately commercial retail. Subject Site: Staff agrees that many of the surrounding uses are retail and dining establishments that are typically located in the Commercial Arterial zone. Rezone approval would enable the subject site to be used and developed in a manner similar to other properties in the vicinity; therefore, rezone approval would not be materially detrimental to the public welfare of surrounding properties. Option 2 and Option 3: These properties are developed and have had the same, if not similar, businesses operating for years. The existing developments and uses of these properties have not proven to be materially detrimental to the public welfare of properties in the vicinity; therefore, staff contends that the rezone of Option 2 or Option 3 would satisfy this criterion.  The proposed amendment meets the review criteria in RMC 4-9-020; and a. Is consistent with the policies set forth in the Comprehensive Plan; and b. At least one of the following circumstances applies: i. The property subject to rezone was not specifically considered at the time of the last area land use analysis and area zoning; or ii. Since the most recent land use analysis or the area zoning of the subject property, authorized public improvements, permitted private development or other circumstances affecting the subject property have undergone significant and material change. Subject Site: The CO to CA zone implement the same land use designation, Employment Area, and therefore the rezone would remain consistent with the Comprehensive Plan (see FOF 19 for the specific policy). The subject property was not considered in the City’s last area-wide rezone in 2015. Option 2 and Option 3: The CO zone is currently applied to these properties. Because AGENDA ITEM #6. d) City of Renton Department of Community & Economic Development Hearing Examiner Recommendation 4242 EAST VALLEY ROAD REZONE LUA16-000734 November 14, 2016 Page 8 of 8 HEX Report the CA zone also implements the Employment Area land use designation the rezone would remain consistent with the Comprehensive Plan. The properties within Option 2 and/or Option 3 were not considered in the City’s last area-wide rezone in 2015. 22.Zoning Development Standard Compliance: Not applicable 23.Design Standards: Not applicable 24.Critical Areas: None present 25.Site Plan Review: Not Applicable 26.Compliance with Subdivision Regulations: Not applicable 27.Availability and Impact on Public Services: Not applicable I. CONCLUSIONS: 1.The subject site is located in the Employment Area (EA) Comprehensive Plan designation and complies with the applicable goals and policies of the Comprehensive Plan, see FOF 20. 2.The proposal is consistent with the rezone criteria, see FOF 21. 3.There are no Critical Areas located on the site, see FOF 24. 4.The proposed rezone is anticipated to be compatible with existing and future surrounding uses as permitted in the CA zoning classification, see FOF 8-11 and 21. 5.Although the proposed rezone of the subject site meets the rezone criteria, the rezone of only the subject site would be considered “spot zoning,” which is characterized as applying a zone to a specific parcel or small amount of land thereby granting certain privileges (i.e., allowed uses) that are not afforded to surrounding properties that share common characteristics (e.g., land use, access, geography, structures, etc.), see FOF 12. 6.Because the requested rezone of the subject site meets the rezone criteria yet would result in spot zoning, staff recommends considering expansion of the potential rezone to other properties identified as Option 2 and Option 3 in Exhibits 1-5, which also satisfy the rezone criteria (see FOF 21) and, based upon the differences between the purpose statements of the CO and CA zones (see FOF 9-11), are more appropriate sites and uses under CA zoning. J. RECOMMENDATION: Staff recommends approval of the 4242 East Valley Road Rezone from CO to CA in conjunction with a rezone of the land within either Option 2 or Option 3 (see Exhibits 1-5) from CO to CA. Staff recommends denial of the 4242 East Valley Road Rezone as a standalone rezone affecting only the subject site. AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 1 BEFORE THE HEARING EXAMINER FOR THE CITY OF RENTON RE: 4242 East Valley Road Rezone LUA16-000734 ) ) ) ) ) ) ) ) ) FINDINGS OF FACT, CONCLUSIONS OF LAW AND RECOMMENDATION I. SUMMARY The applicant has applied for a rezone of 0.89 acres at 4242 East Valley Road from Commercial Office to Commercial Arterial. It is recommended that the City Council approve the requested rezone and extend the Commercial Arterial rezone to a surrounding area that totals 8.81 acres and is all also currently zoned Commercial Office. Extending the rezone to surrounding areas will avoid approving what could potentially be an illegal spot zone. Extending the rezone will also make the other properties in the area more conforming, as numerous uses in the recommended rezone area are currently retail, which is not authorized in the currently applicable Commercial Office zone. The few office uses in the rezone area would not be rendered nonconforming as a result of the rezone, since office uses are also permitted in the Commercial Arterial zone. II. TESTIMONY Paul Hintz, Renton senior planner, summarized the proposal. Mr. Hintz stated that staff’s primary recommendation is for adoption of Option 3 in the staff report (extending the requested rezone to 8.81 acres) and its secondary recommendation is for adoption of Option 2 (extending the rezone to 3.59 acres). In response to examiner questions, Mr. Hintz noted that both Options 2 and 3 would not create any nonconforming uses. Offices are permitted uses in the Commercial Arterial zone. Mr. Hintz could not comment on traffic impacts by the rezone. He wasn’t aware of any level of service problems with the transportation facilities in the rezone areas under consideration. In response to examiner questions about changes in circumstances, Mr. Hintz testified that it’s his understanding that squatting and vandalism in the vacant building of the applicant’s property is a recent development occurring over the last few years. He noted that another change in circumstances is a change in market forces that has made the applicant’s property less desirable for office use. Mr. Hintz didn’t know when the applicant’s property was last rezoned. Mr. Hintz isn’t aware of any other AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 2 vacant buildings in the vicinity of the applicant’s property. The building has been vacant for four years. No one else testified. III. EXHIBITS The 9 exhibits identified at page 3 of the November 14, 2016 staff report were admitted into the record during the hearing. The November 14, 2016 staff report was admitted as Exhibit 10. The staff power point was admitted as Exhibit 11. IV. FINDINGS OF FACT Procedural: 1. Applicant/Owner. Kaya Hasanoglu is the applicant/owner. The applicant/owner’s address is 2125 1st Ave, No. 2105, Seattle, WA 98121. 2. Hearing. A hearing on the subject applications was held on November 15, 2016 in the Renton City Council meeting chambers. Substantive: 3. Project Description. The applicant has applied for a rezone of 0.89 acres at 4242 East Valley Road from Commercial Office (CO) to Commercial Arterial (CA). The rezone is requested to allow retail uses within an existing 9.072 square foot two-story commercial building that has been vacant for several years. The CO zoning district is generally intended to allow professional, administrative and business offices. The requested CA designation generally provides for a wide-variety of retail sales, services, and other commercial activities along high-volume traffic corridors. Staff considered three options in response to the application (refer to the map below copied from the staff report). Option 1: rezone of the subject site (shown in red) from CO to CA; Option 2: rezone of the subject site and other parcels within the block (shown in green) from CO to CA; and Option 3: rezone of the subject site (red), the other parcels within the block (green), and the three parcels within the adjacent block to the west that abut SW 43rd Street (shown in yellow). AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 3 Option 1 is 0.89 acres in size, Option 2 is 3.59 acres and Option 3 is 8.81 acres.       4. Surrounding Uses. The property is located along the southern City of Renton limits, bounded by a City-owned lot and by WA State Route 167 to the east, a CO-zoned property with commercial uses to the north, East Valley Road to the west followed by a block of commercial properties zoned CO, as well as SW 43rd Street and commercial properties located in the City of Kent to the south. The location of uses within the Options 2 and 3 rezone areas is identified in the vicinity map below, copied from the staff report. AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 4 5. Impacts of Rezone. The proposed rezone is likely to result in significant benefit by reducing nonconforming uses and enabling reasonable use of developed properties. These benefits increase with increases in the size of the rezone area. No significant adverse impacts are anticipated from any of the rezones, except that limiting the rezone to the applicant’s parcel could result in an illegal spot zone as concluded in Conclusion of Law No. 6. Impacts are more specifically addressed as follows: A. Benefits of Rezoning Applicant’s Property. Rezoning the requested parcel to CO would enable the property owner to use the property in a more economical manner. The property has remained vacant for several years while surrounding properties zoned CA have thrived. This difference in occupancy has lead staff to conclude that the CO zone does not authorize uses that are desired by prospective businesses. Further, as noted in the staff report, vacant buildings are subject to squatting, vandalism and theft, which are deleterious to the public. Approving the rezone will also increase tax revenues, which is also in the public interest. B. Benefits of Option 2 and 3 Rezone. Adopting the Option 2 and 3 rezones would also be beneficial as it would decrease the number of nonconforming uses in those areas. The Option 2 and 3 areas contain numerous retail uses that are currently nonconforming, likely because they predate the CO zoning. Amending the zoning designations of Options 2 and 3 would render those AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 5 retail uses conforming, which would enable the businesses to more easily expand, grow and change. By contrast, the office uses in Options 2 and 3 would not be rendered nonconforming, since they are authorized uses in the CO zone. According to staff testimony during the hearing, rezoning the properties in Options 2 and 3 would not render any businesses nonconforming. All of the uses identified in the vicinity map in Finding of Fact No. 4 are permitted in the CA zone, except for the City utility building if it’s an office building (in which case it would be authorized as an administrative conditional use in the CA zone). Even if a business were rendered nonconforming, it could still continue to operate, but as previously mentioned there would be constraints on modifications and expansions. In this regard it is also important to note that notice of the public hearing was mailed to all properties within Options 2 and 3 and no written or verbal testimony was submitted expressing any concern over the rezones under consideration. C. Adequacy of Public Infrastructure/Services. There wasn’t much information presented on the impacts of the proposed upzones to public infrastructure and services. From the little information in the record it appears more likely than not that the adequate public services and facilities will be available to accommodate any increased demands created by the modestly sized rezones. Approving the rezones would presumably increase traffic, as retail use generally generates more traffic than office use. Staff had not conducted any traffic analysis to assess traffic impacts of the rezone, but was not aware of any level of service problems within the vicinity of any of the rezone options. There is also no information on impacts to other public services and infrastructure. However, the staff report does identify that the City of Renton serves all of the rezone areas under consideration with water, sewer and storm water facilities. Given the modest size of the proposed rezones and the service capacity of City utilities, it is determined that more likely than not the proposed upzones will not exceed public service and infrastructure capacity. D. Critical Areas. There are no critical areas on-site, so any increase in land use intensity facilitated by the rezone should not pose a threat to any environmentally sensitive areas. 6. Change in Circumstances. There has been a change in circumstances since the last time any of the rezone areas under consideration have last been zoned/rezoned. As testified by staff, the marketability of the property in the rezone areas under consideration has likely changed since the properties were zoned for commercial office use. The applicant’s property has been vacant for several years since the applicant couldn’t find any commercial office tenants. The surrounding properties have for the most part developed as retail uses. This all strongly suggests that there is much less demand for office use in the subject CO areas than was anticipated when the properties were zoned CO. CONCLUSIONS OF LAW 1. Authority. RMC 4-8-080(G) classifies a rezone request as a Type IV application, which requires the hearing examiner to make a recommendation to the City Council after holding a public hearing. AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 6 2. Zoning/Comprehensive Plan Designations. The applicant’s 0.89 acre parcel is designated Employment Area in the City’s Comprehensive Plan. Options 2 and 3 are also designated Employment Area. The applicant’s parcel and all property within Options 2 and 3 are designated CO. The Employment Area Comprehensive Plan designation is implemented by both the CA and CO zones, as well as several other zoning designations. 3. Review Criteria. Rezone standards are subject to RMC 4-9-180(F)(2). Applicable standards are quoted below in italics and applied through corresponding conclusions of law. REZONE CRITERIA RMC 4-9-180(F)(2)(a): The rezone is in the public interest, and 6. The criterion is met for Options 2 and 3. As noted in Finding of Fact No. 5, the proposed rezone would not create any adverse impacts and would in fact be highly beneficial to the businesses of the area by rendering numerous nonconforming business conforming and also enable more economically productive use of the applicant’s property. Option 1 (limiting the rezone to the applicant’s property) is likely not in the public’s interest because it would qualify as an illegal “spot zone”. A spot zone is well described in Narrowsview Preservation Association v. City of Tacoma, 84 Wn.2d 416, 421 (1974), in which the court ruled: “We have recently stated that illegal spot zoning is arbitrary and unreasonable zoning action by which a smaller area is singled out of a larger area or district and specially zone for use classification totally different from and inconsistent with the classification of the surrounding land, not in accordance with the comprehensive plan” If the City Council limited the rezone to the applicant’s property, it would create a small island of CA zoning completely surrounded by CO zoning ot the east, west and north, with the City of Kent adjacent to the south. Such a rezone would likely qualify as a spot zone. RMC 4-9-180(F)(2)(b): The rezone tends to further the preservation and enjoyment of any substantial property rights of the petitioner, and 7. The criterion is met for all three options for the reasons identified in Finding of Fact No. 5. Under Option 1, the rezone would enable the applicant to find businesses to occupy his vacant builidng. For Options 2 and 3, the rezone would render numerous nonconforming businesses conforming and would also make the properties more marketable for business development. RMC 4-9-180(F)(2)(c): The rezone is not materially detrimental to the public welfare of the properties of other persons located in the vicinity thereof, and AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 7 7. The criterion is met. As determined in Finding of Fact No. 5, the rezones for all three options would not create any significant adverse impacts and would in fact be highly beneficial to the properties within the rezone areas as well as the City as a whole by increasing tax revenues and promoting economic development. RMC 4-9-180(F)(2)(d): The rezone meets the review criteria in subsection F1 of this Section. 8. The criterion is met. The proposal is consistent with all standards imposed by subsection F1. Subsection F1 requires consistency with the comprehensive plan. For the reasons identified in Finding of Fact No. 20 of the staff report, the proposal is consistent with the comprehensive plan. Subsection F1 also requires either that (1) the subject property was not specifically considered in the last area land use analysis and area zoning or (2) that circumstances have significantly changed since the most recent zoning of the area. The staff report notes that the rezone of the property was not considered in the last rezone of the area, which was done in 2015. Finally, Subsection F1 requires that the rezone “meet the review criteria in RMC 4-9-020”. RMC 4-9-020 sets the review criteria for comprehensive plan amendments. The comprehensive plan criteria focus upon impacts to growth and employment rates, adequacy of public infrastructure, consistency with comprehensive plan objectives and impacts upon environmentally sensitive areas. As previously concluded, all of the proposed rezones under consideration are consistent with the comprehensive plan. As determined in Finding of Fact No. 5, there are adequate public services and infrastructure to serve the rezones under consideration and the rezones would not adversely affect any environmentally sensitive areas. The proposed rezones should have a beneficial impact upon employment rates, since it will facilitate business development in the rezone areas. 9. Washington courts have arguably adopted a somewhat different set of rezone standards than those currently incorporated in the Renton Municipal Code. For rezones, Washington appellate courts require that the proponents of a rezone must establish that conditions have substantially changed since the original showing and that the rezone must bear a substantial relationship to the public health, safety, morals or welfare. See Ahmann-Yamane, LLC v. Tabler, 105 Wn. App. 103, 111 (2001). If a rezone implements the Comprehensive Plan, a showing that a change of circumstances has occurred is not required. Id. at 112. As to “implementing the Comprehensive Plan”, it is somewhat debatable whether the courts require that the rezone is necessary to implement the plan as opposed to being simply consistent with the comprehensive plan. In the application under review, the requested rezone is not necessary to implement the comprehensive plan since the current CO designation is consistent with the comprehensive plan land use designations for the property under review. However, the proposed rezones under review are certainly consistent with comprehensive plan because the CA designation is also consistent with the comprehensive plan land use designations for the property under review. In order to remove any doubt, it is best to apply the change in circumstances standard when a rezone isn’t necessary to implement the comprehensive plan. In this case, there is the requisite change in circumstances as determined in Finding of Fact No. 6. All rezone options meet the judicial criteria for a rezone (excluding the spot zone issue addressed in Conclusion of Law No. 6). AGENDA ITEM #6. d) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Rezone Recommendation - 8 V. RECOMMENDATION The hearing examiner recommends that the City Council approve the Option C rezone (8.81 acres) as identified in Finding of Fact No. 3. DATED this 1st day of December, 2016. City of Renton Hearing Examiner VALUATION NOTICES Affected property owners may request a change in valuation for property tax purposes notwithstanding any program of revaluation. AGENDA ITEM #6. d) 3,800 317 WGS_1984_Web_Mercator_Auxiliary_Sphere 4242 East Valley Road Rezone This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION Notes Option 1: red Option 2: red+green Option 3: red+green+yellow Legend 215 0 108 215 Feet Paul Hintz phintz@Rentonwa.gov 09/27/2016 City and County Boundary Other City of Renton Parcels A G E N D A I T E M # 6 . d ) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ WHEREAS, on September 21, 2016, the City accepted an application Kaya Hasanoglu to amend the City of Renton zoning map to change the zoning classification of King County Parcel No. 3123059114 (“Subject Property”) from Commercial Office (CO) to Commercial Arterial (CA); and WHEREAS, the Subject Property is 38,740 square feet in size and is located at 4242 East Valley Road; and WHEREAS, on October 17, 2016 the Environmental Review Committee issued a SEPA Determination of Non-Significance (DNS) for the zoning map amendment from Commercial Office (CO) to Commercial Arterial (CA); and WHEREAS, the Subject Property is located within the Employment Area (EA) Comprehensive Plan land use designation, which is implemented by zones that include the Commercial Office (CO) and Commercial Arterial (CA) zoning classifications; and WHEREAS, this matter was duly referred to the Hearing Examiner for investigation and study, after notice of public hearing was posted and circulated as required by the Renton Municipal Code; and WHEREAS, the Hearing Examiner held a public hearing on November 15, 2016; and WHEREAS, the matter was duly considered by the Hearing Examiner, who issued Findings of Fact, Conclusions of Law and Recommendation on December 1, 2016; and WHEREAS, the Council duly considered all matters relevant thereto, and all parties were heard appearing in support or opposition; AGENDA ITEM #6. d) ORDINANCE NO. ________ 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I.The City Council hereby affirms and adopts the Hearing Examiner Findings of Fact, Conclusions of Law and Recommendation, attached hereto as Attachment A. SECTION II.The official City of Renton Zoning Map is hereby amended as set forth in Attachment B, attached hereto. SECTION III.This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordnance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _____________________, 2016. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: AGENDA ITEM #6. d) ORDINANCE NO. ________ 3 ATTACHMENT A AGENDA ITEM #6. d) ORDINANCE NO. ________ 4 ATTACHMENT B King County Parcel Legal Description AGENDA ITEM #6. d) ORDINANCE NO. ________ 5 AGENDA ITEM #6. d) AB - 1828 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Contract renewal for structural and non-structural plan review RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Chip Vincent, Administrator EXT.: x6588 FISCAL IMPACT SUMMARY: $100,000 SUMMARY OF ACTION: Reid Middleton has provided structural and non-structural plan review services, verifying compliance to Renton City Code requirements as a sole source supplier under contract since 1999. The amount of reviews they conduct for the City of Renton has varied , based primarily on the level of projects being presented to the City and also fluctuates with the level of City plan review employees on staff. EXHIBITS: A. Contract STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant contract not to exceed $100,000 with Reid Middleton to review structural plans submitted to the City of Renton. AGENDA ITEM #6. e) Page 1 of 9 CONTRACT AGREEMENT THIS AGREEMENT, dated December , 2016, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Reid Middleton (“Consultant”). The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the date executed by both Parties. 1.Scope of Services: Consultant agrees to provide structural and non-structural plan review services, verifying compliance to Renton City Code requirements as specified in Exhibit A, which is attached and incorporated herein. The Scope of Services may hereinafter be referred to as the “Services.” 2.Changes in Scope of Services: The City, without invalidating this Agreement, may order changes to the Scope of Services consisting of additions, deletions or modifications, the Compensation being adjusted accordingly consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3.Time of Performance:Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Services shall be performed by no later than December 31, 2017. 4. Compensation: A.Amount. Total compensation to Consultant for Services provided pursuant to this Agreement shall not exceed $100,000, plus any applicable state and local sales taxes. Compensation shall be paid based upon Services actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Services shall remain locked at the negotiated rate(s) unless otherwise provided in Exhibit B. Except as specifically provided in this Agreement, the Consultant shall be solely responsible for the payment of any taxes imposed by any jurisdiction or authority as a result of the performance and payment of this Agreement. B.Method of Payment. On a monthly or no less than quarterly basis, the Consultant shall submit a voucher or invoice in the form specified by the City, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Services. Payment AGENDA ITEM #6. e) Page 2 of 9 shall be made on a monthly basis by the City only after the Services have been performed and within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Consultant will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the Agreement requirements. C.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5.Termination: A.The City reserves the right to terminate this Agreement at any time, with or without cause by giving thirty (30) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Services. B.In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. C.The Consultant reserves the right to terminate this Agreement with not less than sixty (60) calendar days’ written notice, or in the event outstanding invoices are not paid within thirty (30) calendar days. D.If the Consultant is unavailable to perform the Services, the City may, at its option, cancel this Agreement immediately. 6.Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Services identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Consultant further represents and warrants that all final work product that is created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant for which Consultant holds the title and intellectual property AGENDA ITEM #6. e) Page 3 of 9 rights. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all such final work product. 7.Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 8.Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it shall, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. 9.Independent Contractor Relationship: A.The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Services shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Services. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to publicized classes or activities. Consultant shall retain the right to designate the means of performing the Services covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B.The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance AGENDA ITEM #6. e) Page 4 of 9 Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, its agents, attorneys, elected officials, employees, insurers, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Consultant in performance of this Agreement, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11.Gifts and Conflicts:The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Services. 12.City of Renton Business License:The Consultant shall obtain a City of Renton Business License prior to performing any Services and maintain the business license in good standing throughout the term of this agreement with the City. More information AGENDA ITEM #6. e) Page 5 of 9 regarding requirement to register with the State of Washington Department of Revenue can be found on the web at: http://dor.wa.gov/content/doingbusiness/registermybusiness/ 13.Insurance: Consultant shall secure and maintain: A.Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B.In the event that Services delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Services provided by a licensed professional or those Services that require a professional standard of care. C.Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E.Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F.Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Services. G.Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14.Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. AGENDA ITEM #6. e) Page 6 of 9 16.Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. City of Renton: Craig Burnell, Building Official 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7290 cburnell@rentonwa.ogv Fax: (425) 430-7300 Consultant: Bob Galteland, President 728 134th St SW #200 Everett, WA 98204 Phone: 425-741-3800 RGalteland@ReidMiddleton.com Fax: 425-741-3900 17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A.Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Services performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Services or any other benefits under this Agreement, or procurement of materials or supplies. B.The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C.If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. AGENDA ITEM #6. e) Page 7 of 9 D.The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 18.Miscellaneous: The parties hereby acknowledge: A.The City is not responsible to train or provide training for Consultant. B.Consultant will not be reimbursed for job related expenses. C.Consultant shall furnish all tools and / or materials necessary to perform his / her Services. D.Except as otherwise provided in the Services, Consultant shall not be required to provide tools and / or materials for the participants / students in classes provided as Services. E.In the event special training, licensing, or certification is required for Consultant to provide Services he / she will acquire or maintain such at his / her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Services, said employee / sub-contractor / assignee will acquire and or maintain such training, licensing, or certification. F.This is a non-exclusive agreement and Consultant is free to provide his / her Services to other entities, so long as there is no interruption or interference with the provision of Services called for in this Agreement. G.Consultant is responsible for his / her own insurance, including, but not limited to health insurance. H.Consultant is responsible for his / her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19.Other Provisions: A.Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B.General Administration and Management. The City’s contract manager is Craig Burnell. In providing Services, Consultant shall coordinate with the City’s contract manager or his/her designee. C.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D.Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for AGENDA ITEM #6. e) Page 8 of 9 which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Services in accordance with all applicable federal, state, county and city laws, codes and ordinances. F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. H.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J.Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Consultant’s performance of this Agreement. K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L.Assigns and Successors. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and AGENDA ITEM #6. e) Page 9 of 9 shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N.Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Denis Law Mayor Bob Galteland President _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form _______________________________ Lawrence J. Warren Renton City Attorney AGENDA ITEM #6. e) Exhibit A Reid Middleton SCOPE OF WORK On behalf of the Development Services Division, Reid Middleton will perform structural and non-structural plan review for proposed new and remodeled building projects within the City. Qualified consultants subcontracted directly to Reid Middleton may perform the non-structural plan review. Structural plans and non-structural plans are reviewed for compliance with structural provisions of adopted codes and reference standards. Review may include: Geotechnical engineering recommendations related to project features. Plan review relating to architectural and/or fire and life safety project features. Other structural engineering services, such as field evaluation of buildings, client meetings as specifically requested by the Development Services representative. Reid Middleton shall complete the specified work generally within twenty-one (21) calendar days of written notification by the City. (Large and/or complex projects may take longer to review but require concurrence by the City for a time extension.) Upon completion of each plan review, Reid Middleton will furnish a summary plan review letter directly to the City outlining discrepancies in the plans, reports and/or calculations (if any). Reid Middleton will perform a follow-up plan review within fourteen (14) calendar days as required by the City to confirm that plans have been corrected adequately according to the original plan review. In these instances, Reid Middleton will furnish an additional letter directly to the City summarizing the results of the review. Please note: As mentioned in the contract, please include hourly rates somewhere in this scope. Delete this note.AGENDA ITEM #6. e) AB - 1820 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Meadow Crest Playground - Nature Play Area - Release of Retainage Fee RECOMMENDED ACTION: Council Concur DEPARTMENT: Community Services STAFF CONTACT: Todd Black, Capital Project Coordinator EXT.: 6571 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: The Community Services Department submits CAG-16-037, Meadow Crest Playground - Nature Play Area, for release of retainage of $10,099.92. The work started on March 21, 2016, and was completed on July 5, 2016. The contractor, Paul Brothers, Inc., completed the terms of their contract by constructing a nature based play area, with a climbable bear cub, balancing logs, outdoor seating, concrete patio, and an entry arch. EXHIBITS: A. NOTICE OF COMPLETION STAFF RECOMMENDATION: Approve the project, and release the retained amount of $10,099.92. All required lien releases have been obtained. AGENDA ITEM #6. f) Revised # Assigned to: UBI Number: Yes No Yes Contractor's Name Date:Contractor's UBI Number: Date Work Accepted Federally funded transportation project? Name & Mailing Address of Public Agency E-mail Address Contract Number Notice is hereby given relative to the completion of contract or project described below Description of Work Done/Include Jobsite Address(es) Affidavit ID* No (if yes, provide Contract Bond Statement below) NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Project Name Date Assigned: Job Order Contracting Date Contract Awarded Telephone # Bond Number: Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Department Use Only Original If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Date Work Commenced Date Work Completed Contractor Address Were Subcontracters used on this project? If so, please complete Addendum A.       Yes No $ $$ $$ $$ $ $$ Contact Name:Title: F215-038-000 04-2014 Email Address:Phone Number: p Additions ( + ) Amount Retained REV 31 0020e (4/28/14) Amount of Sales Tax Contract Amount Sub-Total Reductions ( - ) Amount Disbursed TOTAL Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. TOTAL Liquidated Damages Comments: (If various rates apply, please send a breakdown) NOTE: These two totals must be equal p Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov V e(//) AGENDA ITEM #6. f) Subcontractor's Name:UBI Number: (Required)Affidavid ID* Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14)F215-038-000 04-2014 AGENDA ITEM #6. f) AB - 1826 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Final Pay Estimate Work Order #25 RECOMMENDED ACTION: Council Concur DEPARTMENT: Community Services STAFF CONTACT: Michael Kirk, Facility Director EXT.: 6605 FISCAL IMPACT SUMMARY: Final pay estimate in the amount of $11,599.86. SUMMARY OF ACTION: The Community Services Department submits JOC-01-025 (CAG-13-149, WO #25) Sunset 4PLEX Demolition, for the final pay estimate. The project was completed in February 2015 by the contractor, FORMA Construction. Note: the final pay estimate on this project was already paid in back 2015. This is a housekeeping measure so that there is an official record of Council having accepted and approved this project. EXHIBITS: A. FINAL PAY ESTIMATE STAFF RECOMMENDATION: Approval of the project and authorization for final pay estimate in the amount of $11,599.86 (retainage does not need to be released as the contractor has posted a retainage bond). AGENDA ITEM #6. g) City of Renton Finance Department PAYMENT TO CONTRACTOR DATE: February 11, 2015 TO: Natalie Wissbord, Ext. 6619 PROJECT MANAGER: Peter Renner, Facilities Director Vendor#009439 PREPARED BY: Diane Wagner, Secretary II, Ext. 6609 CONTRACTOR: Forma Construction Co/Berschuer-Phillips PROJECT NAME:Sunset 4 Plex Demo CONTRACT NO.:CAG-13-149 / WO#25-14 ESTIM 'T N .. 2 1. CONTRACTOR EARNINGS THIS ESTIMATE 10,593.48 2. SALES TAX @ 9.5% 1,006.38 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE 11,599.86 4. EARNINGS PREVIOUSLY PAID CONTRACTOR 165,363.64 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE 10,593.48 6. SUBTOTAL - CONTRACTOR PAYMENT 175,957.12 7. RETAINAGE ON PREVIOUS EARNINGS 0.00 8. ** RETAINAGE ON EARNINGS THIS ESTIMATE N/A 9. SUBTOTAL - RETAINAGE 0.00 10. SALES TAX PREVIOUSLY PAID 15,709.55 11. SALES TAX DUE THIS ESTIMATE 1,006.38 12. SUBTOTAL 16,715.93 95% x Line 1) RETAINAGE @ 50%) GRAND TOTAL 192,673.05 FINANCE DEPARTMENT ACTION PAYMENT TO CONTRACTOR (LINES 5 AND 11) No. 2 11,599.86 Account 336.220033.020.594.72.61.000 Highlands Land & Land Improvement RETAINED AMOUNT (LINE 8) No. 2 N/A TOTAL THIS ESTIMATE: 11,599.86 CHARTER 116, LAWS OF 1965 I, THE UNDERSI D DO HEREBY CERTIFY UNDER PENALTY OF PERJURY,THAT THE MATERIALS HAVE BEEN FURNISHE , HE SERVICES NDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CL IM IS A JUST, E AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTI+10 IZED TO AUT E TICATE AND CERTIFY TO SAID CLAIM. SIGNED: \ I t1:11- Lvw1A-(---/ H:\Facilities\Secretary\JOC\WO 25 Sunset 4PIex Demo\Forma Pay App Sunset 4plex 02 05 2015 2/11/2015 AGENDA ITEM #6. g) n____— 1:.:.::•:CONTRACT NO. INVDicEoAYE- iNNoi6ENO- r. ' CAG-13-149 r/ :ar c y I ' WO#25-14 (, ,____ 2/2/2015 2 I VENDOR'S CERTIFICATE.I HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE ITEMS AND TOTALS LISTED HEREIN ARE PROPER CHARGES FOR MATERIALS,MERCHANDISE OR SERVICES AGENCY NAME FURNISHED TO THE STATE OF WASHINGTON,AND THAT ALL GOODS FURNISHED OR SERVICES RENDERED HAVE BEEN PROVIDED WITHOUT DISCRIMINATION ON THE GROUNDS OF RACE, CREED,COLOR,NATIONAL ORIGIN,SEX,OR AGE;THAT PREVAILING WAGES HAVE BEEN PAID IN ACCORDANCE WITH THE PREFILED STATEMENT OR STATEMENTS OF INTENT ON FILE WITH THE CommunityServices Department DEPARTMENT OF LABOR AND INDUSTRIES AS APPROVED BY THE INDUSTRIAL STATISTICIAN; P AND THAT ALL SUB CONTRACTORS AND/OR SUPPLIERS HAVE BEEN PAID LESS EARNED 1055 S.Grady Way 6th Floor RETAINAGE AS THEIR INTEREST APPEARED IN THE LAST PAYMENT RECEIVED. Renton,WA 98057 I PM In Charge: Peter Renner Forma Job# 14075-25 City of Renton Job#25 Contract for: Sunset 4 Plex Demo Location: Renton WA 98055 VENDOROR:C AINIANT:::: FEDERAL TAX ID NO.: 91-1 319904 Forma Construction Co. FAIL URE TOPROVI• ISN%:E' ILL RESULT IFi pr PAYMENT. PO Box 11489 BY. C-- -- ) - Olympia, WA 98508 I SIGN,NINH TITLE:Project Manager DESCRIPTION:-:::: :}:AMOUNT::::::::::::: FoR-AGENG1f:::- r.. Total Earned to Date 175,957.12 Plus 9.5% Washington State Sales Tax 16,715.93 Gross Earned to Date 192,673.05 Less 0°/D Retained Retained Percentage on Total Amount Earned to Date 0.00NotIncludingSalesTax Net Earned to Date 192,673.05 :::-..:=:=: ::::::.::::.::::.:.::::-::... Less Previously Invoiced 181,07319 AMOUNT DUE THIS INVOICE 11,599.86 PREPARED BY TELEPHONE NUMBER DATE AGENCY APPROVAL DATE DOC.DATE PMT DUE DATE CURRENT DOC.NO. REF DOC NO VENDOR NUMBER USE VENDOR MESSAGE UBI NUMBER M MASTER INDEX SUR: WORK CO. CITY/ REF TRANS 0 FUND APPEN PROD '.SUB:'.:.SUe-: ORG CLASS BUDG TOWN •'PROJECT SUB.-':':4426•:•:• AMOUNT INVOICE NUMBER t SUF CODE 0 INDEX INDEX 'OBJ OBJECT INDEX ALLOC UNIT MOS PROJ ",PTWS.'.. V___ F ci oy c RE TOt4.- tTARMUNWSERVICES----- APPROVED FOR PAYMENT BY DATE WARRANT TOTAL WARRANT NUMBER WO# 14075-25 Inv#2 FINAL xis AGENDA ITEM #6. g) STATE OF WASHINGTON APPLICATION AND CERTIFICATE FOR PAYMENT ON CONTRACT CERTIFICATE FOR PAYMENT For period from: 1/28/2015 to 2/2/2015 Contract for. Sunset 4 Plex Demo Date: 2/2/2015 l Location: Renton WA 98055 Certificate No.: 2 Contractor: Forma Construction Co.Contract No.: CAG-13-149 WO#25-14 Original Contract Amount: 175,957.12 Net change in Contract Amount to Date: 0.00 Adjusted Contract amount $175,957.12 ITEM SCHEDULE OF VALUES ::::: .::.:::::.ESTIMATED :: :::AMOUNT:::: PREVIOUSLY :.; THIS xo MAIL:: VALUE: EARNED:: :: CLAIMED INVOICE 1 General Conditions 90,593.48 90,593.48 100% $80,000.00 10,593.48 2 Site Construction 57,062.25 57,062.25 100% $57,062.25 0.00 3 Concrete 0.00 0.00 #Diulo! 0.00 0.00 4 Masonry 0.00 0.00 #Div/o! 0.00 0.00 5 Metals 0.00 0.00 #DIv/o! 0.00 0.00 6 Wood&Plastics 0.00 0.00 #DIv/o! 0.00 0.00 7 Thermal&Moisture Protection 0.00 0.00 #Divio! 0.00 0.00 8 Doors,Windows&Glass 0.00 0.00 #Div/o! 0.00 0.00 s Painting&Finishes 0.00 0.00 #DIV/o! 0.00 0.00 io Specialties 0.00 0.00 #DIv/o! 0.00 0.00 11 Equipment 0.00 0.00 #DIV/o! 0.00 0.00 12 Furnishings 0.00 0.00 #Diulo! 0.00 0.00 13 Special Construction 28,301.39 28,301.39 100% $28,301.39 0.00 14 Conveying Systems 0.00 0.00 #Div/o! 0.00 0.00 15 Mechanical 0.00 0.00 #Div/o! 0.00 0.00 16 Electrical 0.00 0.00 #Dlv/o! 0.00 0.00 17 Non Priced Items 0.00 0.00 #Div/o! 0.00 0.00 18 Changes DIv/o! 19 Change Order#1 0.00 0.00 #DIv/o! 0.00 0.00 0.00 0.00 #D!v/o! 0.00 0.00 SUBTOTAL $175,957.12 175,957.12 100% $165,363.64 10,593.48 TAX 9.50% SALES TAX $16,715.93 16,715.93 '''': $15,709.55 1,006.38 TOTAL $192,673.05 192,673.05 .,'.•, :;r.; $181,073.19 11,599.86 Less Retainage. 0% x ., 0.00 0.00 0.00 PiONET• ti$192,673.05 ":7'C"'' $181,073.19 11,599.86 Less Previous Payments.... Additional Tax 0.00% 0 00 . ti.t _ h':':':""::_ 0.00 ti•• AMOUNT DUE THIS ESTIMATE Ammo: 11,599.86•;:ti:::::''} . f. 11,599.86 This is to certify that the contractor,having complied with the terms and conditions of the above mentioned contract,is due and payable from the State of Washington, the amount set alter"AMOUNT DUE THIS ESTIMATE." Forma C.• truction Co. ontractin. Irm) Architect or Engineer) By Si S •1 cJBY G.V IN INK NIMMEE11--CEL i ED hE _l 0 2015 WO#14075-25 Inv#2 FINAL.xls CITY OFRENTON COMMUNITYSERVICES AGENDA ITEM #6. g) AB - 1827 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Sunset Neighborhood Park Department of Commerce Direct Appropriation Agreement RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director EXT.: 6619 FISCAL IMPACT SUMMARY: The Sunset Neighborhood Park Phase I Development costs for design and construction (excluding construction contingency) are estimated at $2,738,214 and are proposed to be funded as follows: $1,700,000 state legislative appropriation administered by the State Department of Commerce $1,038,214 City match from the Capital Improvement Fund, 316.332043.020.594.76.63.000, for the Sunset EIS Park (Sunset Neighborhood Park) SUMMARY OF ACTION: The 3.2 acre Sunset Neighborhood Park was identified in the 269-acre Sunset Area Planned Action and Environmental Impact Statement (EIS). Following a public park planning process, a master plan for the park was adopted by the Renton City Council in November 2014. As part of the 2015-2017 state budget process the City was awarded $1,750,000 for Phase I design and construction, with the State Department of Commerce (DOC) retaining $50,000 for contract administration. Phase I development includes consultant design fees and construction of the restroom, plumbing for a future water feature, phased site amenities and landscaping, pergola with seat wall, signage, irrigation, grading, turf and a portion of the internal walkway system. The DOC agreement is for the Legislative appropriation and required City match to design and construct phase I improvements. The Contract End Date of June 30, 2019, acknowledges the design complexity and construction timeframe and requires the legislature to re-appropriate the unexpended funds as the Biennium Close Date is June 30, 2017. The process to begin the re-appropriation was started by the DOC in late 2016. The DOC has indicated that as the project is currently at the 90% design phase and near construction, there is a high likelihood the funds will be re-appropriated. EXHIBITS: A. Issue Paper B. Contract Agreement C. Draft Resolution STAFF RECOMMENDATION: Adopt the Resolution and authorize the Mayor and the City Clerk to execute the Agreement. AGENDA ITEM #6. h) h:\parks planning\parks planning & natural resources director\parks\sunset park-new park\dept of commerce award\contract\legislative\2016-084mb (sunset neighborhood pk ph i issue paper - doc funding).docx COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE: January 3, 2017 TO: Armondo Pavone, Council President Members of Renton City Council VIA: FROM: Denis Law, Mayor Kelly Beymer, Community Services Administrator STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director (x-6619) SUBJECT: Washington State Department of Commerce Direct Appropriation Agreement – Sunset Neighborhood Park Phase I Development ISSUE: Should the City Council authorize the acceptance of funding by adopting a Resolution authorizing the Mayor and City Clerk to execute an Agreement with the State Department of Commerce to include the allocation of $1,700,000 in funds and commit the City to a $1,038,214 match for the Phase I design and construction improvements for Sunset Neighborhood Park? RECOMMENDATION: City Council authorize the acceptance of funding by adopting a Resolution authorizing the Mayor and City Clerk to execute an Agreement with the Department of Commerce to accept $1,700,000 in funds and commit a $1,038,214 match for Sunset Neighborhood Park Phase I development. (Please note: The budget was previously adjusted in anticipation of receipt of “grant” funding). BACKGROUND SUMMARY: The Sunset Neighborhood Park was identified in the 269-acre Sunset Area Planned Action and Environmental Impact Statement (EIS). In addition, following a public park planning process, a master plan for the park was adopted by the Renton City Council in November 2014. As part of the 2015-2017 state budget process, the City completed and submitted a $3.6 million Phase I Capital Budget Request to the Governor and also completed and submitted House and Senate Member Request forms for Phase I park improvements. The $3.6 million request included two (2) children’s play areas, adult fitness area, picnic area, restroom, site amenities, landscaping, pergola with seat wall, signage, irrigation, grading, turf and a portion of the internal walkway system. In August 2015 the City was formally notified by the State Department of Commerce that $1.7 5 million in funding was allocated for Sunset Neighborhood Park as part of the 2015 – 2017 State Capital Budget. $1.7 million AGENDA ITEM #6. h) Armondo Pavone, Council President Members of Renton City Council Subject: WA State Dept. of Commerce Direct Appropriation Agreement – Sunset Neighborhood Park Phase I Development Page 2 of 3 January 3, 2017 h:\parks planning\parks planning & natural resources director\parks\sunset park-new park\dept of commerce award\contract\legislative\2016-084mb (sunset neighborhood pk ph i issue paper - doc funding).docx would be available to the City for park development with $50,000 retained by the Department of Commerce for funding administration. An unidentified City match would be required. In April 2016, the City entered into a contract with HBB for Phase I design services and modified the Phase I scope as originally developed in order to meet the revised funding distribution. The revised Phase I improvements were modified to include the restroom, plumbing for a future water feature, reduced site amenities, phased landscaping, pergola with seat wall, signage, irrigation, grading, turf and a portion of the internal walkway system. The estimated costs for the revised Phase I improvements are $2,738,214 requiring a $1,038,214 City match. A portion of the $810,685 budgeted by the City in 2016 was utilized for design services and will be retroactively applied toward the funding match with the remaining unexpended funds carried forward and also applied as a match. In addition, $500,000 is available for the remainder of the funding match as part of the 2017 budget. $227,529 of the $500,000 will be applied to the funding match with the remaining $272,471 available for construction contingency. This Agreement is for the $1,700,000 and the required $1,038,214 City match totaling $2,738,214. The match is budgeted in 316.332043.020.594.76.63.000. To date the City has successfully completed and submitted all the required preliminary documentation including the requirements for Governor's Executive Order 05-05, Historical and Cultural Review, which is required to be completed in advance of contract execution. Any archaeological resources uncovered during the construction phase will require further consultation. The Contract End Date of June 30, 2019, acknowledges the design complexity, required permits, and construction timeframe. The estimated construction timeframe is April through December 2017. The June 30, 2019 Contract End Date requires the legislature to re- appropriate the unexpended funds as the Biennium Close Date is June 30, 201 7. Section 18 – Re-appropriation, of this Agreement, specifies that Commerce will make all necessary efforts to seek re-appropriation of funds into the declared Biennium. The process to begin the re-appropriation started with the Department of Commerce in late 2016. In addition, Section 11 - Reduction in Funds, of this Agreement, specifies that in the event state funds appropriated for the work contemplated under the Contract are withdrawn, reduced, or limited in any way by the Washington State Governor or Legislature during the Contract period, the parties hereto shall be bound by any such revised funding limitations as implemented at the discretion of Commerce, and shall meet and renegotiate the Contract accordingly. In conversations with the Department of Commerce, every effort will be made AGENDA ITEM #6. h) Armondo Pavone, Council President Members of Renton City Council Subject: WA State Dept. of Commerce Direct Appropriation Agreement – Sunset Neighborhood Park Phase I Development Page 3 of 3 January 3, 2017 h:\parks planning\parks planning & natural resources director\parks\sunset park-new park\dept of commerce award\contract\legislative\2016-084mb (sunset neighborhood pk ph i issue paper - doc funding).docx to support the re-appropriation of funds. Commerce has indicated that as the project is well into the design phase there is a high likelihood the funds will be re-appropriated. CONCLUSION: Acceptance of grant funding and committing a grant match prov ides the City the opportunity to complete Phase I improvements for the Sunset Neighborhood Park. Upon completion of the Phase I improvements, the park will be fully accessible to the public. AGENDA ITEM #6. h) G r a n t t o D e p a r t m e n t o f C o m m e r c e C i t y o f R e n t o n t h r o u g h F o r T h e L o c a l a n d C o m m u n i t y P r o j e c t s 2 0 1 6 P r o g r a m S u n s e t N e i g h b o r h o o d P a r k - C o n s t r u c t i o n o f a n e w n e i g h b o r h o o d p a r k . S t a r t d a t e : J u l y 1 , 2 0 1 5 W a s h i n g t o n S t a t e D e p a r t m e n t o f C o m m e r c e w w w . c o m m e r c e . w a . g o v A G E N D A I T E M # 6 . h ) AG E N D A I T E M # 6 . h ) T A B L E O F C O N T E N T S F a c e S h e e t 1 S p e c i a l T e r m s a n d C o n d i t i o n s 2 1 . G r a n t M a n a g e m e n t 2 2 . C o m p e n s a t i o n 2 3 . C e r t i f i c a t i o n o f F u n d s P e r f o r m a n c e M e a s u r e s 2 4 . P r e v a i l i n g W a g e L a w 3 5 . D o c u m e n t a t i o n a n d S e c u r i t y 3 6 . B a s i s f o r E s t a b l i s h i n g R e a l P r o p e r t y V a l u e s f o r A c q u i s i t i o n s o f R e a l P r o p e r t y 4 7 . E x p e n d i t u r e s E l i g i b l e f o r R e i m b u r s e m e n t 4 8 . B i l l i n g P r o c e d u r e s a n d P a y m e n t 4 9 . I n s u r a n c e 5 1 0 . O r d e r o f P r e c e d e n c e 6 1 1 . R e d u c t i o n i n F u n d s 6 1 2 . O w n e r s h i p o f P r o j e c t / C a p i t a l F a c i l i t i e s 7 1 3 . C h a n g e o f O w n e r s h i p o r U s e f o r G R A N T E E - O w n e d P r o p e r t y 7 1 4 . C h a n g e o f U s e f o r L e a s e d P r o p e r t y P e r f o r m a n c e M e a s u r e 7 1 5 . M o d i f i c a t i o n t o t h e P r o j e c t B u d g e t 7 1 6 . S i g n a g e , M a r k e r s a n d P u b l i c a t i o n s 8 1 7 . H i s t o r i c a l a n d C u l t u r a l A r t i f a c t s 8 1 8 . R e a p p r o p r i a t i o n 8 1 9 . R e c a p t u r e 8 2 0 . T e r m i n a t i o n f o r F r a u d o r M i s r e p r e s e n t a t i o n 8 G e n e r a l T e r m s a n d C o n d i t i o n s 1 1 . D e f i n i t i o n s 1 2 . A c c e s s t o D a t a 1 3 . A d v a n c e P a y m e n t s P r o h i b i t e d 1 4 . A l l W r i t i n g s C o n t a i n e d H e r e i n 1 5 . A m e n d m e n t s 1 6 . A m e r i c a n s w i t h D i s a b i l i t i e s A c t ( A D A ) 2 7 . A s s i g n m e n t 2 8 . A t t o r n e y ’ s F e e s 2 9 . A u d i t 2 1 0 . C o n f i d e n t i a l i t y / S a f e g u a r d i n g o f I n f o r m a t i o n 3 1 1 . C o n f l i c t o f I n t e r e s t 4 1 2 . C o p y r i g h t P r o v i s i o n 4 1 3 . D i s p u t e s 4 1 4 . D u p l i c a t e P a y m e n t 5 1 5 . G o v e r n i n g L a w a n d V e n u e 5 1 6 . I n d e m n i f i c a t i o n 5 1 7 . I n d e p e n d e n t C a p a c i t y o f t h e G r a n t e e 5 1 8 . I n d u s t r i a l I n s u r a n c e C o v e r a g e 5 1 9 . L a w s 6 2 0 . L i c e n s i n g , A c c r e d i t a t i o n a n d R e g i s t r a t i o n 6 2 1 . L i m i t a t i o n o f A u t h o r i t y 6 2 2 . N o n c o m p l i a n c e w i t h N o n d i s c r i m i n a t i o n L a w s 6 2 3 . P o l i t i c a l A c t i v i t i e s 6 2 4 . P u b l i c i t y 7 2 5 . R e c a p t u r e 7 2 6 . R e c o r d s M a i n t e n a n c e 7 2 7 . R e g i s t r a t i o n w i t h D e p a r t m e n t o f R e v e n u e 7 2 8 . R i g h t o f I n s p e c t i o n 7 A G E N D A I T E M # 6 . h ) 29 . S a v i n g s . 7 3D . Se v e r a b i l i t y 8 31 . Si t e Se c u r i t y 8 32 . S u b c o n t r a c t i n g 8 33 . Su r v i v a l 8 34 . T a x e s 8 35 . T e r m i n a t i o n fo r C a u s e 8 36 . Te r m i n a t i o n fo r C o n v e n i e n c e 9 37 . Te r m i n a t i o n P r o c e d u r e s 9 38 . T r e a t m e n t of A s s e t s 10 39 . W a i v e r 10 A t t a c h m e n t A, S c o p e of Wo r k ; A t t a c h m e n t B, B u d g e t ; A t t a c h m e n t C, Av a i l a b i l i t y of F u n d s ; A t t a c h m e n t D Ce r t i f i c a t i o n of Pr e v a i l i n g W a g e s ; A t t a c h m e n t E, Ce r t i f i c a t i o n of LE E D AG E N D A I T E M # 6 . h ) F A C E S H E E T W a s h i n g t o n S t a t e D e p a r t m e n t o f C o m m e r c e L o c a l G o v e r n m e n t D i v i s i o n C o m m u n i t y C a p i t a l F a c i l i t i e s U n i t G r a n t N u m b e r : 1 6 - 9 3 2 0 5 - 0 8 8 1 . G R A N T E E 2 . G R A N T E E D o i n g B u s i n e s s A s ( o p t i o n a l ) C i t y o f R e n t o n 1 0 5 5 S o u t h G r a d y W a y R e n t o n , W a s h i n g t o n 9 8 0 5 7 3 . G r a n t e e R e p r e s e n t a t i v e 4 . C O M M E R C E R e p r e s e n t a t i v e L e s l i e B e t l a c h E m i l y H a f f o r d P a r k s P l a n n i n g & N a t u r a l R e s o u r c e s D i r e c t o r P r o j e c t M a n a g e r P . O . B o x 4 2 5 2 5 ( 4 2 5 ) 4 3 0 - 6 6 1 9 ( 3 6 0 ) 7 2 5 - 5 0 0 1 1 0 1 1 P l u m S t r e e t S E l b e t l a c h @ r e n t o n w a . g o v F a x 3 6 0 - 5 8 6 - 5 8 8 0 O l y m p i a , W A 9 8 5 0 4 - 2 5 2 5 e r n i l y . h a f f o r d @ c o m m e r c e . w a . g o v 5 . G r a n t A m o u n t 6 . F u n d i n g S o u r c e 7 . S t a r t D a t e 8 . E n d D a t e $ 1 , 7 0 0 , 0 0 0 . 0 0 F e d e r a l : L I S t a t e : O t h e r : L I N / A : L I 7 / 0 1 / 2 0 1 5 6 / 3 0 / 2 0 1 9 9 . F e d e r a l F u n d s ( a s a p p l i c a b l e ) F e d e r a l A e n c v C F D A N u m b e r N / A N / A N / A 1 0 . T a x I D # 1 1 . S W V # 1 2 . U B I # 1 3 . D U N S # 9 1 - 6 0 0 1 2 7 1 S W V O O 1 2 2 0 0 1 7 7 0 0 0 0 9 4 N / A 1 4 . G r a n t P u r p o s e T h e o u t c o m e o f t h i s p e r f o r m a n c e - b a s e d c o n t r a c t i s f o r t h e c o n s t r u c t i o n o f a n e w n e i g h b o r h o o d p a r k , S u n s e t N e i g h b o r h o o d P a r k p r o j e c t , a s r e f e r e n c e d i n A t t a c h m e n t A — S c o p e o f W o r k . C O M M E R C E , d e f i n e d a s t h e D e p a r t m e n t o f C o m m e r c e , a n d t h e G R A N T E E , a s d e f i n e d a b o v e , a c k n o w l e d g e a n d a c c e p t t h e t e r m s o f t h i s G r a n t a n d a t t a c h m e n t s a n d h a v e e x e c u t e d t h i s G r a n t o n t h e d a t e b e l o w t o s t a r t a s o f t h e d a t e a n d y e a r r e f e r e n c e d a b o v e . T h e r i g h t s a n d o b l i g a t i o n s o f b o t h p a r t i e s t o t h i s G r a n t a r e g o v e r n e d b y t h i s G r a n t a n d t h e f o l l o w i n g o t h e r d o c u m e n t s i n c o r p o r a t e d b y r e f e r e n c e : G r a n t T e r m s a n d C o n d i t i o n s i n c l u d i n g A t t a c h m e n t “ A ” — S c o p e o f W o r k , A t t a c h m e n t “ B ” — B u d g e t , A t t a c h m e n t “ C ” — C e r t i f i c a t i o n o f A v a i l a b i l i t y o f F u n d s t o C o m p l e t e t h e P r o j e c t , A t t a c h m e n t “ D ” — C e r t i f i c a t i o n o f t h e P a y m e n t a n d R e p o r t i n g o f P r e v a i l i n g W a g e s , A t t a c h m e n t “ E ” — C e r t i f i c a t i o n o f I n t e n t t o E n t e r L E E D p r o c e s s . D a t e A P P R O V E D 4 h & \ ) A a . k 4 ( c I D a t e j Z . O 7 _ t . F O R G R A N T E E D e n i s L a w , M a y o r F O R C O M M E R C E D a t e M a r k K . B a r k l e y , A s s i s t a n t D i r e c t o r A G E N D A I T E M # 6 . h ) SP E C I A L T E R M S AN D CO N D I T I O N S GE N E R A L GR A N T ST A T E FU N D S TH I S CO N T R A C T , e n t e r e d in t o by an d b e t w e e n Ci t y of Re n t o n (a un i t of lo c a l g o v e r n m e n t ) h e r e i n a f t e r re f e r r e d to a s th e GR A N T E E ) , an d th e W a s h i n g t o n S t a t e D e p a r t m e n t of C o m m e r c e (h e r e i n a f t e r re f e r r e d to a s CO M M E R C E ) , W I T N E S S E S TH A T : W H E R E A S , CO M M E R C E h a s th e s t a t u t o r y au t h o r i t y u n d e r RC W 4 3 . 3 3 0 . 0 5 0 (5 ) to c o o p e r a t e wi t h an d pr o v i d e a s s i s t a n c e to lo c a l g o v e r n m e n t s , b u s i n e s s e s , a n d c o m m u n i t y - b a s e d o r g a n i z a t i o n s ; an d W H E R E A S , CO M M E R C E is a l s o gi v e n th e re s p o n s i b i l i t y to a d m i n i s t e r s t a t e fu n d s an d p r o g r a m s wh i c h a r e a s s i g n e d to CO M M E R C E by th e G o v e r n o r or th e W a s h i n g t o n S t a t e Le g i s l a t u r e ; an d W H E R E A S , th e W a s h i n g t o n S t a t e L e g i s l a t u r e h a s , in La w s of 20 1 5 , 3r d S p e c i a l S e s s i o n , C h a p t e r 3, S e c t i o n 10 4 0 , m a d e an a p p r o p r i a t i o n to s u p p o r t th e Lo c a l a n d C o m m u n i t y P r o j e c t s 2 0 1 6 P r o g r a m , a n d d i r e c t e d CO M M E R C E to a d m i n i s t e r t h o s e fu n d s ; a n d W H E R E A S , th e e n a b l i n g le g i s l a t i o n a l s o s t i p u l a t e s th a t th e GR A N T E E is el i g i b l e to re c e i v e fu n d i n g fo r ac q u i s i t i o n , co n s t r u c t i o n , or re h a b i l i t a t i o n (a v e n t u r e h e r e i n a f t e r r e f e r r e d to a s th e “P r o j e c t ” ) . NO W , T H E R E F O R E , in c o n s i d e r a t i o n of c o v e n a n t s , co n d i t i o n s , p e r f o r m a n c e s , a n d p r o m i s e s h e r e i n a f t e r c o n t a i n e d , th e p a r t i e s h e r e t o a g r e e a s fo l l o w s : 1. GR A N T MA N A G E M E N T T h e R e p r e s e n t a t i v e fo r e a c h of th e p a r t i e s sh a l l b e r e s p o n s i b l e fo r an d sh a l l be th e c o n t a c t p e r s o n fo r al l c o m m u n i c a t i o n s an d bi l l i n g s re g a r d i n g th e p e r f o r m a n c e of th i s G r a n t . T h e R e p r e s e n t a t i v e fo r CO M M E R C E a n d th e i r c o n t a c t in f o r m a t i o n a r e id e n t i f i e d on th e F a c e S h e e t of th i s G r a n t . T h e R e p r e s e n t a t i v e fo r th e GR A N T E E a n d th e i r c o n t a c t in f o r m a t i o n a r e id e n t i f i e d on th e F a c e S h e e t of th i s Gr a n t . 2. CO M P E N S A T I O N CO M M E R C E sh a l l pa y an a m o u n t no t to e x c e e d $ 1 , 7 0 0 , 0 0 0 . 0 0 fo r th e ca p i t a l c o s t s n e c e s s a r y fo r or in c i d e n t a l to th e p e r f o r m a n c e of wo r k a s s e t fo r t h in th e S c o p e of Wo r k . 3. CE R T I F I C A T I O N OF FU N D S PE R F O R M A N C E M E A S U R E S A. T h e r e l e a s e of s t a t e fu n d s u n d e r th i s c o n t r a c t is c o n t i n g e n t up o n th e GR A N T E E ce r t i f y i n g th a t it h a s e x p e n d e d or h a s a c c e s s to fu n d s fr o m n o n - s t a t e s o u r c e s a s s e t fo r t h in AT T A C H M E N T C (C E R T I F I C A T I O N OF TH E AV A I L A B I L I T Y OF FU N D S TO CO M P L E T E TH E P R O J E C T ) , h e r e o f . S u c h n o n - s t a t e s o u r c e s ma y c o n s i s t of a c o m b i n a t i o n of an y of th e fo l l o w i n g : i) El i g i b l e P r o j e c t e x p e n d i t u r e s pr i o r to th e e x e c u t i o n of th i s c o n t r a c t . ii ) C a s h d e d i c a t e d to th e Pr o j e c t . ii i ) F u n d s a v a i l a b l e th r o u g h a le t t e r of cr e d i t or o t h e r bi n d i n g lo a n c o m m i t m e n t ( s ) . iv ) P l e d g e s fr o m fo u n d a t i o n s o r c o r p o r a t i o n s . v) P l e d g e s fr o m in d i v i d u a l d o n o r s . 2 AG E N D A I T E M # 6 . h ) S P E C I A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S v i ) T h e v a l u e o f t e a l p r o p e r t y w h e n a c q u i r e d s o l e l y f o r t h e p u r p o s e s o f t h i s P r o j e c t , a s e s t a b l i s h e d a n d e v i d e n c e d b y a c u r r e n t m a r k e t v a l u e a p p r a i s a l p e r f o r m e d b y a l i c e n s e d , p r o f e s s i o n a l r e a l e s t a t e a p p r a i s e r , o r a c u r r e n t p r o p e r t y t a x s t a t e m e n t . C O M M E R C E w i l l n o t c o n s i d e r a p p r a i s a l s f o r p r o s p e c t i v e v a l u e s o f s u c h p r o p e r t y f o r t h e p u r p o s e s o f c a l c u l a t i n g t h e a m o u n t o f n o n - s t a t e m a t c h i n g f u n d c r e d i t . v i i ) I n - k i n d c o n t r i b u t i o n s , s u b j e c t t o C O M M E R C E ’ S a p p r o v a l . B . T h e G R A N T E E s h a l l m a i n t a i n r e c o r d s s u f f i c i e n t t o e v i d e n c e t h a t i t h a s a c c e s s t o o r h a s e x p e n d e d f u n d s f r o m s u c h n o n - s t a t e s o u r c e s , a n d s h a l l m a k e s u c h r e c o r d s a v a i l a b l e f o r C O M M E R C E ’ S r e v i e w u p o n r e a s o n a b l e r e q u e s t . 4 . P R E V A I L I N G W A G E L A W T h e P r o j e c t f u n d e d u n d e r t h i s G r a n t m a y b e s u b j e c t t o s t a t e p r e v a i l i n g w a g e l a w ( C h a p t e r 3 9 . 1 2 R C W ) . T h e G R A N T E E i s a d v i s e d t o c o n s u l t t h e I n d u s t r i a l S t a t i s t i c i a n a t t h e W a s h i n g t o n D e p a r t m e n t o f L a b o r a n d I n d u s t r i e s t o d e t e r m i n e w h e t h e r p r e v a i l i n g w a g e s m u s t b e p a i d . C O M M E R C E i s n o t r e s p o n s i b l e f o r d e t e r m i n i n g w h e t h e r p r e v a i l i n g w a g e a p p l i e s t o t h i s P r o j e c t o r f o r a n y p r e v a i l i n g w a g e p a y m e n t s t h a t m a y b e r e q u i r e d b y l a w . 5 . D O C U M E N T A T I O N A N D S E C U R I T Y T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l a p p l y t o c a p i t a l p r o j e c t s p e r f o r m e d b y n o n p r o f i t o r g a n i z a t i o n s t h a t i n v o l v e t h e e x p e n d i t u r e o f o v e r $ 5 0 0 , 0 0 0 i n s t a t e f u n d s . P r o j e c t s f o r w h i c h t h e g r a n t a w a r d o r l e g i s l a t i v e i n t e n t d o c u m e n t s s p e c i f y t h a t t h e s t a t e f u n d i n g i s t o b e u s e d f o r d e s i g n o n l y a r e e x e m p t f r o m t h i s s e c t i o n . A . D e e d o f T r u s t . T h i s G r a n t s h a l l b e e v i d e n c e d b y a p r o m i s s o r y n o t e a n d s e c u r e d b y a d e e d o f t r u s t o r o t h e r a p p r o p r i a t e s e c u r i t y i n s t r u m e n t i n f a v o r o f C O M M E R C E ( t h e “ D e e d o f T r u s t ” ) . T h e D e e d o f T r u s t s h a l l b e r e c o r d e d i n t h e C o u n t y w h e r e t h e P r o j e c t i s l o c a t e d , a n d t h e o r i g i n a l r e t u r n e d t o C O M M E R C E a f t e r r e c o r d a t i o n w i t h i n n i n e t y ( 9 0 ) d a y s o f c o n t r a c t e x e c u t i o n . T h e D e e d o f T r u s t m u s t b e r e c o r d e d b e f o r e C O M M E R C E w i l l r e i m b u r s e t h e G R A N T E E f o r a n y P r o j e c t c o s t s . T h e a m o u n t s e c u r e d b y t h e D e e d o f T r u s t s h a l l b e t h e a m o u n t o f t h e g r a n t a s s e t f o r t h i n S e c t i o n 2 , h e r e o f . B . T e r m o f D e e d o f T r u s t . T h e D e e d o f T r u s t s h a l l r e m a i n i n f u l l f o r c e a n d e f f e c t f o r a p e r i o d o f t e n ( 1 0 ) y e a r s f o l l o w i n g t h e f i n a l p a y m e n t o f s t a t e f u n d s t o t h e G R A N T E E u n d e r t h i s g r a n t . U p o n s a t i s f a c t i o n o f t h e t e n - y e a r t e r m r e q u i r e m e n t a n d a l l o t h e r g r a n t t e r m s a n d c o n d i t i o n s , C O M M E R C E s h a l l , u p o n w r i t t e n r e q u e s t o f t h e G R A N T E E , t a k e a p p r o p r i a t e a c t i o n t o r e c o n v e y t h e D e e d o f T r u s t . C . T i t l e I n s u r a n c e . T h e G R A N T E E s h a l l p u r c h a s e a n e x t e n d e d c o v e r a g e l e n d e r ’ s p o l i c y o f t i t l e i n s u r a n c e i n s u r i n g t h e l i e n p o s i t i o n o f t h e D e e d o f T r u s t i n a n a m o u n t n o t l e s s t h a n t h e a m o u n t o f t h e g r a n t . D . S u b o r d i n a t i o n . C O M M E R C E m a y a g r e e t o s u b o r d i n a t e i t s d e e d o f t r u s t u p o n r e q u e s t f r o m a p r i v a t e o r p u b l i c l e n d e r . A n y s u c h r e q u e s t s h a l l b e s u b m i t t e d t o C O M M E R C E i n w r i t i n g , a n d C O M M E R C E s h a l l r e s p o n d t o t h e r e q u e s t i n w r i t i n g w i t h i n t h i r t y ( 3 0 ) d a y s o f r e c e i v i n g t h e r e q u e s t . 3 A G E N D A I T E M # 6 . h ) SP E C I A L T E R M S AN D CO N D I T I O N S GE N E R A L GR A N T ST A T E FU N D S 6. B A S I S FO R ES T A B L I S H I N G RE A L P R O P E R T Y VA L U E S FO R AC Q U I S I T I O N S OF RE A L P R O P E R T Y PE R F O R M A N C E M E A S U R E S W h e n th e g r a n t is u s e d to fu n d th e a c q u i s i t i o n of re a l pr o p e r t y , th e v a l u e of th e re a l pr o p e r t y el i g i b l e fo r re i m b u r s e m e n t u n d e r th i s g r a n t sh a l l be e s t a b l i s h e d a s fo l l o w s : a. GR A N T E E p u r c h a s e s of re a l p r o p e r t y fr o m an in d e p e n d e n t th i r d - p a r t y s e l l e r sh a l l be ev i d e n c e d by a cu r r e n t a p p r a i s a l p r e p a r e d by a li c e n s e d W a s h i n g t o n S t a t e co m m e r c i a l re a l e s t a t e a p p r a i s e r , o r a c u r r e n t p r o p e r t y ta x s t a t e m e n t . b. GR A N T E E p u r c h a s e s of re a l p r o p e r t y fr o m a su b s i d i a r y o r g a n i z a t i o n , su c h a s an af f i l i a t e d LL C , sh a l l b e e v i d e n c e d by a c u r r e n t a p p r a i s a l p r e p a r e d by a li c e n s e d W a s h i n g t o n S t a t e c o m m e r c i a l re a l e s t a t e a p p r a i s e r or th e pr i o r p u r c h a s e pr i c e of th e pr o p e r t y pl u s ho l d i n g c o s t s , w h i c h e v e r is le s s . 7. EX P E N D I T U R E S EL I G I B L E FO R RE I M B U R S E M E N T T h e GR A N T E E ma y be re i m b u r s e d , a t t h e ra t e s e t fo r t h e l s e w h e r e in th i s c o n t r a c t , fo r P r o j e c t e x p e n d i t u r e s in th e fo l l o w i n g c o s t c a t e g o r i e s : A. Re a l pr o p e r t y , a n d c o s t s di r e c t l y a s s o c i a t e d wi t h s u c h p u r c h a s e , w h e n p u r c h a s e d or a c q u i r e d so l e l y fo r t h e p u r p o s e s of th e Pr o j e c t ; B. De s i g n , e n g i n e e r i n g , a r c h i t e c t u r a l , a n d pl a n n i n g ; C . C o n s t r u c t i o n m a n a g e m e n t a n d o b s e r v a t i o n (f r o m e x t e r n a l s o u r c e s on l y ) ; D. C o n s t r u c t i o n c o s t s in c l u d i n g , bu t no t li m i t e d to , th e fo l l o w i n g : Si t e p r e p a r a t i o n an d im p r o v e m e n t s ; P e r m i t s an d fe e s ; L a b o r an d m a t e r i a l s ; T a x e s on P r o j e c t g o o d s a n d s e r v i c e s ; C a p i t a l i z e d eq u i p m e n t ; In f o r m a t i o n te c h n o l o g y in f r a s t r u c t u r e ; an d L a n d s c a p i n g . 8. BI L L I N G P R O C E D U R E S AN D PA Y M E N T C O M M E R C E sh a l l r e i m b u r s e th e G R A N T E E fo r o n e - h u n d r e d p e r c e n t (1 0 0 % ) of el i g i b l e P r o j e c t e x p e n d i t u r e s , up to th e ma x i m u m p a y a b l e u n d e r th i s c o n t r a c t . W h e n re q u e s t i n g re i m b u r s e m e n t fo r e x p e n d i t u r e s m a d e , th e GR A N T E E sh a l l su b m i t to CO M M E R C E a s i g n e d a n d c o m p l e t e d In v o i c e V o u c h e r (F o r m A- 1 9 ) , t h a t d o c u m e n t s c a p i t a l i z e d P r o j e c t ac t i v i t y pe r f o r m e d — by b u d g e t li n e it e m — fo r th e bi l l i n g pe r i o d . T h e GR A N T E E sh a l l e v i d e n c e th e c o s t s cl a i m e d on e a c h v o u c h e r by in c l u d i n g c o p i e s of e a c h in v o i c e re c e i v e d fr o m v e n d o r s pr o v i d i n g P r o j e c t g o o d s or s e r v i c e s c o v e r e d by th e c o n t r a c t . T h e GR A N T E E s h a l l al s o pr o v i d e CO M M E R C E wi t h a co p y of th e c a n c e l l e d c h e c k or e l e c t r o n i c fu n d s tr a n s f e r , a s a p p l i c a b l e , th a t co n f i r m s th a t th e y h a v e pa i d e a c h e x p e n d i t u r e be i n g c l a i m e d . T h e ca n c e l l e d c h e c k s o r el e c t r o n i c fu n d s t r a n s f e r s ma y b e s u b m i t t e d to CO M M E R C E at th e ti m e th e v o u c h e r is in i t i a l l y s u b m i t t e d , or wi t h i n th i r t y (3 0 ) d a y s th e r e a f t e r . T h e v o u c h e r m u s t be ce r t i f i e d (s i g n e d ) by an of f i c i a l of th e GR A N T E E wi t h au t h o r i t y to bi n d th e GR A N T E E . Th e fi n a l v o u c h e r sh a l l b e s u b m i t t e d to CO M M E R C E wi t h i n si x t y (6 0 ) d a y s fo l l o w i n g th e co m p l e t i o n of wo r k or o t h e r te r m i n a t i o n of th i s c o n t r a c t , or wi t h i n fi f t e e n (1 5 ) d a y s fo l l o w i n g th e en d of t h e s t a t e bi e n n i u m u n l e s s co n t r a c t f u n d s a r e r e a p p r o p r i a t e d by th e L e g i s l a t u r e in a c c o r d a n c e wi t h S e c t i o n 18 , he r e o f . 4 AG E N D A I T E M # 6 . h ) S P E C I A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S E a c h r e q u e s t f o r p a y m e n t m u s t b e a c c o m p a n i e d b y a P r o j e c t S t a t u s R e p o r t , w h i c h d e s c r i b e s , i n n a r r a t i v e f o r m , t h e p r o g r e s s m a d e o n t h e P r o j e c t s i n c e t h e l a s t i n v o i c e w a s s u b m i t t e d , a s w e l l a s a r e p o r t o f P r o j e c t s t a t u s t o d a t e . C O M M E R C E w i l l n o t r e l e a s e p a y m e n t f o r a n y r e i m b u r s e m e n t r e q u e s t r e c e i v e d u n l e s s a n d u n t i l t h e P r o j e c t S t a t u s R e p o r t i s r e c e i v e d . A f t e r a p p r o v i n g t h e I n v o i c e V o u c h e r a n d P r o j e c t S t a t u s R e p o r t , C O M M E R C E s h a l l p r o m p t l y r e m i t a w a r r a n t t o t h e G R A N T E E . C O M M E R C E w i l l p a y G R A N T E E u p o n a c c e p t a n c e o f s e r v i c e s p r o v i d e d a n d r e c e i p t o f p r o p e r l y c o m p l e t e d i n v o i c e s , w h i c h s h a l l b e s u b m i t t e d t o t h e R e p r e s e n t a t i v e f o r C O M M E R C E n o t m o r e o f t e n t h a n m o n t h l y . P a y m e n t s h a l l b e c o n s i d e r e d t i m e l y i f m a d e b y C O M M E R C E w i t h i n t h i r t y ( 3 0 ) c a l e n d a r d a y s a f t e r r e c e i p t o f p r o p e r l y c o m p l e t e d i n v o i c e s . P a y m e n t s h a l l b e s e n t t o t h e a d d r e s s d e s i g n a t e d b y t h e G R A N T E E . C O M M E R C E m a y , i n i t s s o l e d i s c r e t i o n , t e r m i n a t e t h e G r a n t o r w i t h h o l d p a y m e n t s c l a i m e d b y t h e G R A N T E E f o r s e r v i c e s r e n d e r e d i f t h e G R A N T E E f a i l s t o s a t i s f a c t o r i l y c o m p l y w i t h a n y t e r m o r c o n d i t i o n o f t h i s G r a n t . N o p a y m e n t s i n a d v a n c e o r i n a n t i c i p a t i o n o f s e r v i c e s o r s u p p l i e s t o b e p r o v i d e d u n d e r t h i s A g r e e m e n t s h a l l b e m a d e b y C O M M E R C E . D u p l i c a t i o n o f B i l l e d C o s t s T h e G R A N T E E s h a l l n o t b i l l C O M M E R C E f o r s e r v i c e s p e r f o r m e d u n d e r t h i s A g r e e m e n t , a n d C O M M E R C E s h a l l n o t p a y t h e G R A N T E E , i f t h e G R A N T E E i s e n t i t l e d t o p a y m e n t o r h a s b e e n o r w i l l b e p a i d b y a n y o t h e r s o u r c e , i n c l u d i n g g r a n t s , f o r t h a t s e r v i c e . D i s a l l o w e d C o s t s T h e G R A N T E E i s r e s p o n s i b l e f o r a n y a u d i t e x c e p t i o n s o r d i s a l l o w e d c o s t s i n c u r r e d b y i t s o w n o r g a n i z a t i o n o r t h a t o f i t s s u b g r a n t e e s . 9 . I N S U R A N C E T h e G R A N T E E s h a l l p r o v i d e i n s u r a n c e c o v e r a g e a s s e t o u t i n t h i s s e c t i o n . T h e i n t e n t o f t h e r e q u i r e d i n s u r a n c e i s t o p r o t e c t t h e s t a t e o f W a s h i n g t o n s h o u l d t h e r e b e a n y c l a i m s , s u i t s , a c t i o n s , c o s t s , d a m a g e s o r e x p e n s e s a r i s i n g f r o m a n y l o s s , o r n e g l i g e n t o r i n t e n t i o n a l a c t o r o m i s s i o n o f t h e G R A N T E E , o r S u b g r a n t e e , o r a g e n t s o f e i t h e r , w h i l e p e r f o r m i n g u n d e r t h e t e r m s o f t h i s G r a n t . T h e i n s u r a n c e r e q u i r e d s h a l l b e i s s u e d b y a n i n s u r a n c e c o m p a n y a u t h o r i z e d t o d o b u s i n e s s w i t h i n t h e s t a t e o f W a s h i n g t o n . T h e i n s u r a n c e s h a l l n a m e t h e s t a t e o f W a s h i n g t o n , i t s a g e n t s , o f f i c e r s , a n d e m p l o y e e s a s a d d i t i o n a l i n s u r e d s u n d e r t h e i n s u r a n c e p o l i c y . A l l p o l i c i e s s h a l l b e p r i m a r y t o a n y o t h e r v a l i d a n d c o l l e c t a b l e i n s u r a n c e . T h e G R A N T E E s h a l l i n s t r u c t t h e i n s u r e r s t o g i v e C O M M E R C E t h i r t y ( 3 0 ) c a l e n d a r d a y s a d v a n c e n o t i c e o f a n y i n s u r a n c e c a n c e l l a t i o n o r m o d i f i c a t i o n . T h e G R A N T E E s h a l l s u b m i t t o C O M M E R C E w i t h i n f i f t e e n ( 1 5 ) c a l e n d a r d a y s o f t h e G r a n t s t a r t d a t e , a c e r t i f i c a t e o f i n s u r a n c e w h i c h o u t l i n e s t h e c o v e r a g e a n d l i m i t s d e f i n e d i n t h i s i n s u r a n c e s e c t i o n . D u r i n g t h e t e r m o f t h e G r a n t , t h e G R A N T E E s h a l l s u b m i t r e n e w a l c e r t i f i c a t e s n o t l e s s t h a n t h i r t y ( 3 0 ) c a l e n d a r d a y s p r i o r t o e x p i r a t i o n o f e a c h p o l i c y r e q u i r e d u n d e r t h i s s e c t i o n . T h e G R A N T E E s h a l l p r o v i d e i n s u r a n c e c o v e r a g e t h a t s h a l l b e m a i n t a i n e d i n f u l l f o r c e a n d e f f e c t d u r i n g t h e t e r m o f t h i s G r a n t , a s f o l l o w s : C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e P o l i c y . P r o v i d e a C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e P o l i c y , i n c l u d i n g c o n t r a c t u a l l i a b i l i t y , w r i t t e n o n a n o c c u r r e n c e b a s i s , i n a d e q u a t e q u a n t i t y t o p r o t e c t a g a i n s t l e g a l l i a b i l i t y a r i s i n g o u t o f G r a n t a c t i v i t y b u t n o l e s s t h a n $ 1 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e . A d d i t i o n a l l y , t h e G R A N T E E i s r e s p o n s i b l e f o r e n s u r i n g t h a t a n y S u b g r a n t e e s p r o v i d e a d e q u a t e i n s u r a n c e c o v e r a g e f o r t h e a c t i v i t i e s a r i s i n g o u t o f s u b g r a n t s . F i d e l i t y I n s u r a n c e . E v e r y o f f i c e r , d i r e c t o r , e m p l o y e e , o r a g e n t w h o i s a u t h o r i z e d t o a c t o n b e h a l f o f t h e G R A N T E E f o r t h e p u r p o s e o f r e c e i v i n g o r d e p o s i t i n g f u n d s i n t o p r o g r a m a c c o u n t s o r 5 A G E N D A I T E M # 6 . h ) SP E C I A L TE R M S AN D C O N D I T I O N S GE N E R A L GR A N T ST A T E FU N D S is s u i n g fi n a n c i a l d o c u m e n t s , c h e c k s , or o t h e r in s t r u m e n t s of p a y m e n t fo r pr o g r a m c o s t s sh a l l be in s u r e d to pr o v i d e pr o t e c t i o n a g a i n s t lo s s : A. T h e a m o u n t of fi d e l i t y c o v e r a g e s e c u r e d p u r s u a n t to th i s G r a n t sh a l l be $ 2 , 0 0 0 , 0 0 0 or th e h i g h e s t of p l a n n e d r e i m b u r s e m e n t fo r th e G r a n t pe r i o d , w h i c h e v e r is lo w e s t . Fi d e l i t y in s u r a n c e s e c u r e d p u r s u a n t to th i s p a r a g r a p h sh a l l n a m e th e G r a n t o r a s be n e f i c i a r y . B. S u b g r a n t e e s th a t r e c e i v e $ 1 0 , 0 0 0 or m o r e p e r y e a r in fu n d i n g th r o u g h th i s G r a n t sh a l l s e c u r e fi d e l i t y in s u r a n c e a s n o t e d ab o v e . Fi d e l i t y in s u r a n c e s e c u r e d by S u b g r a n t e e s p u r s u a n t to th i s p a r a g r a p h sh a l l n a m e th e GR A N T E E a n d th e GR A N T E E ’ s fi s c a l a g e n t a s be n e f i c i a r y . C. Th e GR A N T E E sh a l l pr o v i d e , at CO M M E R C E ’ s r e q u e s t , c o p i e s of in s u r a n c e in s t r u m e n t s o r ce r t i f i c a t i o n s fr o m th e in s u r a n c e is s u i n g a g e n c y . T h e c o p i e s or ce r t i f i c a t i o n s sh a l l sh o w th e in s u r a n c e c o v e r a g e , th e d e s i g n a t e d be n e f i c i a r y , w h o is co v e r e d , t h e a m o u n t s , th e pe r i o d of c o v e r a g e , a n d t h a t CO M M E R C E wi l l be pr o v i d e d th i r t y (3 0 ) d a y s a d v a n c e wr i t t e n n o t i c e of ca n c e l l a t i o n . GR A N T E E S a n d L o c a l G o v e r n m e n t s t h a t P a r t i c i p a t e in a S e l f - I n s u r a n c e P r o g r a m . Se l f - I n s u r e d / L i a b i l i t y Po o l or S e l f - I n s u r e d Ri s k M a n a g e m e n t P r o g r a m — Wi t h pr i o r a p p r o v a l fr o m CO M M E R C E , th e GR A N T E E ma y pr o v i d e th e c o v e r a g e a b o v e u n d e r a se l f - i n s u r e d / l i a b i l i t y po o l or se l f - i n s u r e d ri s k m a n a g e m e n t p r o g r a m . In o r d e r to ob t a i n pe r m i s s i o n fr o m CO M M E R C E , t h e GR A N T E E sh a l l pr o v i d e : (1 ) a de s c r i p t i o n of it s s e l f - i n s u r a n c e p r o g r a m , a n d (2 ) a c e r t i f i c a t e a n d / o r le t t e r of c o v e r a g e th a t ou t l i n e s c o v e r a g e li m i t s a n d d e d u c t i b l e s . Al l se l f - i n s u r e d ri s k m a n a g e m e n t p r o g r a m s or se l f - i n s u r e d / l i a b i l i t y po o l fi n a n c i a l re p o r t s m u s t co m p l y wi t h G e n e r a l l y A c c e p t e d Ac c o u n t i n g Pr i n c i p l e s (G A A P ) a n d a d h e r e to a c c o u n t i n g s t a n d a r d s p r o m u l g a t e d by : 1) G o v e r n m e n t a l Ac c o u n t i n g S t a n d a r d s Bo a r d (G A S B ) , 2) Fi n a n c i a l Ac c o u n t i n g S t a n d a r d s Bo a r d (F A S B ) , an d 3) th e W a s h i n g t o n S t a t e Au d i t o r ’ s a n n u a l in s t r u c t i o n s fo r fi n a n c i a l re p o r t i n g . GR A N T E E ’ s pa r t i c i p a t i n g in jo i n t ri s k po o l s sh a l l m a i n t a i n su f f i c i e n t d o c u m e n t a t i o n to s u p p o r t th e a g g r e g a t e cl a i m li a b i l i t y in f o r m a t i o n r e p o r t e d on th e b a l a n c e s h e e t . T h e s t a t e of W a s h i n g t o n , it s a g e n t s , an d e m p l o y e e s n e e d no t be n a m e d a s ad d i t i o n a l in s u r e d u n d e r a se l f - i n s u r e d pr o p e r t y / l i a b i l i t y po o l , if th e po o l is pr o h i b i t e d fr o m na m i n g th i r d p a r t i e s a s ad d i t i o n a l in s u r e d . GR A N T E E sh a l l pr o v i d e an n u a l l y to CO M M E R C E a su m m a r y of c o v e r a g e s an d a le t t e r of s e l f in s u r a n c e , ev i d e n c i n g c o n t i n u e d c o v e r a g e u n d e r GR A N T E E ’ s se l f - i n s u r e d / l i a b i l i t y po o l or se l f - in s u r e d ri s k m a n a g e m e n t p r o g r a m . S u c h a n n u a l su m m a r y of c o v e r a g e a n d le t t e r of se l f in s u r a n c e wi l l be pr o v i d e d on th e a n n i v e r s a r y of th e s t a r t d a t e of th i s A g r e e m e n t . 10 . OR D E R OF PR E C E D E N C E In th e e v e n t of an in c o n s i s t e n c y in th i s Gr a n t , th e in c o n s i s t e n c y sh a l l be re s o l v e d by gi v i n g p r e c e d e n c e in t h e fo l l o w i n g or d e r : • A p p l i c a b l e fe d e r a l a n d s t a t e of W a s h i n g t o n s t a t u t e s a n d re g u l a t i o n s • Sp e c i a l T e r m s a n d C o n d i t i o n s • G e n e r a l T e r m s a n d C o n d i t i o n s • A t t a c h m e n t A — S c o p e of Wo r k • A t t a c h m e n t B — B u d g e t • A t t a c h m e n t C — Ce r t i f i c a t i o n of th e Av a i l a b i l i t y of F u n d s to C o m p l e t e th e P r o j e c t • A t t a c h m e n t D — Ce r t i f i c a t i o n of th e P a y m e n t an d R e p o r t i n g of Pr e v a i l i n g W a g e s • A t t a c h m e n t E — Ce r t i f i c a t i o n of In t e n t to E n t e r th e L e a d e r s h i p in En e r g y an d En v i r o n m e n t a l D e s i g n (L E E D ) Ce r t i f i c a t i o n P r o c e s s I f . RE D U C T I O N IN FU N D S In th e e v e n t s t a t e fu n d s a p p r o p r i a t e d fo r th e wo r k c o n t e m p l a t e d u n d e r th i s c o n t r a c t a r e wi t h d r a w n , r e d u c e d , or li m i t e d in an y wa y by th e G o v e r n o r or th e W a s h i n g t o n S t a t e L e g i s l a t u r e du r i n g t h e c o n t r a c t pe r i o d , th e p a r t i e s h e r e t o sh a l l b e b o u n d by an y s u c h re v i s e d fu n d i n g li m i t a t i o n s a s 6 AG E N D A I T E M # 6 . h ) S P E C I A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S i m p l e m e n t e d a t t h e d i s c r e t i o n o f C O M M E R C E , a n d s h a l l m e e t a n d r e n e g o t i a t e t h e c o n t r a c t a c c o r d i n g l y . 1 2 . O W N E R S H I P O F P R O J E C T I C A P I T A L F A C I L I T I E S C O M M E R C E m a k e s n o c l a i m t o a n y r e a l p r o p e r t y i m p r o v e d o r c o n s t r u c t e d w i t h f u n d s a w a r d e d u n d e r t h i s c o n t r a c t a n d d o e s n o t a s s e r t a n d w i l l n o t a c q u i r e a n y o w n e r s h i p i n t e r e s t i n o r t i t l e t o t h e c a p i t a l f a c i l i t i e s a n d / o r e q u i p m e n t c o n s t r u c t e d o r p u r c h a s e d w i t h s t a t e f u n d s u n d e r t h i s c o n t r a c t ; p r o v i d e d , h o w e v e r , t h a t C O M M E R C E m a y b e g r a n t e d a s e c u r i t y i n t e r e s t i n t e a l p r o p e r t y , t o s e c u r e f u n d s a w a r d e d u n d e r t h i s c o n t r a c t . T h i s p r o v i s i o n d o e s n o t e x t e n d t o c l a i m s t h a t C O M M E R C E m a y b r i n g a g a i n s t t h e G R A N T E E i n r e c a p t u r i n g f u n d s e x p e n d e d i n v i o l a t i o n o f t h i s c o n t r a c t . 1 3 . C H A N G E O F O W N E R S H I P O R U S E F O R G R A N T E E - O W N E D P R O P E R T Y A . T h e G R A N T E E u n d e r s t a n d s a n d a g r e e s t h a t a n y a n d a l l r e a l p r o p e r t y o r f a c i l i t i e s o w n e d b y t h e G R A N T E E t h a t a r e a c q u i r e d , c o n s t r u c t e d , o r o t h e r w i s e i m p r o v e d b y t h e G R A N T E E u s i n g s t a t e f u n d s u n d e r t h i s c o n t r a c t s h a l l b e h e l d a n d u s e d b y t h e G R A N T E E f o r t h e p u r p o s e o r p u r p o s e s s t a t e d e l s e w h e r e i n t h i s c o n t r a c t f o r a p e r i o d o f a t l e a s t t e n ( 1 0 ) y e a r s f r o m t h e d a t e t h e f i n a l p a y m e n t i s m a d e h e r e u n d e r . B . T h i s p r o v i s i o n s h a l l n o t b e c o n s t r u e d t o p r o h i b i t t h e G R A N T E E f r o m s e l l i n g a n y p r o p e r t y o r p r o p e r t i e s d e s c r i b e d i n t h i s s e c t i o n ; P r o v i d e d , t h a t a n y s u c h s a l e s h a l l b e s u b j e c t t o p r i o r r e v i e w a n d a p p r o v a l b y C O M M E R C E , a n d t h a t a l l p r o c e e d s f r o m s u c h s a l e s h a l l b e a p p l i e d t o t h e p u r c h a s e p r i c e o f a d i f f e r e n t f a c i l i t y o r f a c i l i t i e s o f e q u a l o r g r e a t e r v a l u e t h a n t h e o r i g i n a l f a c i l i t y a n d t h a t a n y s u c h n e w f a c i l i t y o r f a c i l i t i e s w i l l b e u s e d f o r t h e p u r p o s e o r p u r p o s e s s t a t e d e l s e w h e r e i n t h i s c o n t r a c t . C . I n t h e e v e n t t h e G R A N T E E i s f o u n d t o b e o u t o f c o m p l i a n c e w i t h t h i s s e c t i o n , t h e G R A N T E E s h a l l r e p a y t o t h e s t a t e g e n e r a l f u n d t h e p r i n c i p a l a m o u n t o f t h e g r a n t a s s t a t e d i n S e c t i o n 1 , h e r e o f , p l u s i n t e r e s t c a l c u l a t e d a t t h e r a t e o f i n t e r e s t o n s t a t e o f W a s h i n g t o n g e n e r a l o b l i g a t i o n b o n d s i s s u e d m o s t c l o s e l y t o t h e e f f e c t i v e d a t e o f t h e l e g i s l a t i o n i n w h i c h t h e s u b j e c t f a c i l i t y w a s a u t h o r i z e d . R e p a y m e n t s h a l l b e m a d e p u r s u a n t t o S e c t i o n 1 9 ( R e c a p t u r e p r o v i s i o n ) . 1 4 . C H A N G E O F U S E F O R L E A S E D P R O P E R T Y P E R F O R M A N C E M E A S U R E A . T h e G R A N T E E u n d e r s t a n d s a n d a g r e e s t h a t a n y f a c i l i t y l e a s e d b y t h e G R A N T E E t h a t i s c o n s t r u c t e d , r e n o v a t e d , o r o t h e r w i s e i m p r o v e d u s i n g s t a t e f u n d s u n d e r t h i s c o n t r a c t s h a l l b e u s e d b y t h e G R A N T E E f o r t h e p u r p o s e o r p u r p o s e s s t a t e d e l s e w h e r e i n t h i s c o n t r a c t f o r a p e r i o d o f a t l e a s t t e n ( 1 0 ) y e a r s f r o m t h e d a t e t h e f i n a l p a y m e n t i s m a d e h e r e u n d e r . B . I n t h e e v e n t t h e G R A N T E E i s f o u n d t o b e o u t o f c o m p l i a n c e w i t h t h i s s e c t i o n , t h e G R A N T E E s h a l l r e p a y t o t h e s t a t e g e n e r a l f u n d t h e p r i n c i p a l a m o u n t o f t h e g r a n t a s s t a t e d i n S e c t i o n 1 , h e r e o f , p l u s i n t e r e s t c a l c u l a t e d a t t h e r a t e o f i n t e r e s t o n s t a t e o f W a s h i n g t o n g e n e r a l o b l i g a t i o n b o n d s i s s u e d m o s t c l o s e l y t o t h e e f f e c t i v e d a t e o f t h e l e g i s l a t i o n i n w h i c h t h e s u b j e c t f a c i l i t y w a s a u t h o r i z e d . R e p a y m e n t s h a l l b e m a d e p u r s u a n t t o S e c t i o n 1 9 ( R e c a p t u r e P r o v i s i o n ) . 1 5 . M O D I F I C A T I O N T O T H E P R O J E C T B U D G E T A . N o t w i t h s t a n d i n g a n y o t h e r p r o v i s i o n o f t h i s c o n t r a c t , t h e G R A N T E E m a y , a t i t s d i s c r e t i o n , m a k e m o d i f i c a t i o n s t o l i n e i t e m s i n t h e P r o j e c t B u d g e t ( A t t a c h m e n t B ) , h e r e o f , t h a t w i l l n o t i n c r e a s e t h e l i n e i t e m b y m o r e t h a n f i f t e e n p e r c e n t ( 1 5 % ) . B . T h e G R A N T E E s h a l l n o t i f y C O M M E R C E i n w r i t i n g ( b y e m a i l o r r e g u l a r m a i l ) w h e n p r o p o s i n g a n y b u d g e t m o d i f i c a t i o n o r m o d i f i c a t i o n s t o a l i n e i t e m i n t h e P r o j e c t B u d g e t ( A t t a c h m e n t B , ) h e r e o f , t h a t w o u l d i n c r e a s e t h e l i n e i t e m b y m o t e t h a n f i f t e e n p e r c e n t ( 1 5 % ) . C o n v e r s e l y , C O M M E R C E m a y i n i t i a t e t h e b u d g e t m o d i f i c a t i o n a p p r o v a l p r o c e s s i f p r e s e n t e d w i t h a r e q u e s t f o r p a y m e n t 7 A G E N D A I T E M # 6 . h ) SP E C I A L T E R M S AN D CO N D I T I O N S GE N E R A L GR A N T ST A T E F U N D S u n d e r th i s c o n t r a c t th a t wo u l d c a u s e o n e or m o r e b u d g e t li n e it e m s to e x c e e d th e 15 p e r c e n t (1 5 % ) t h r e s h o l d i n c r e a s e d e s c r i b e d a b o v e . C. An y s u c h b u d g e t mo d i f i c a t i o n or m o d i f i c a t i o n s a s d e s c r i b e d a b o v e sh a l l re q u i r e t h e wr i t t e n ap p r o v a l of CO M M E R C E (b y em a i l or re g u l a r ma i l ) , an d s u c h wr i t t e n a p p r o v a l sh a l l a m e n d th e P r o j e c t B u d g e t . E a c h pa r t y to th i s co n t r a c t wi l l re t a i n an d m a k e an y an d al l d o c u m e n t s r e l a t e d to s u c h b u d g e t m o d i f i c a t i o n s a pa r t of th e i r r e s p e c t i v e c o n t r a c t fi l e . 0 . No t h i n g in th i s se c t i o n sh a l l b e c o n s t r u e d to p e r m i t an i n c r e a s e in th e a m o u n t of fu n d s a v a i l a b l e fo r th e Pr o j e c t , a s s e t fo r t h in Se c t i o n 2 of th i s c o n t r a c t . 16 . SI G N A G E , MA R K E R S AN D PU B L I C A T I O N S If , du r i n g th e pe r i o d co v e r e d by th i s co n t r a c t , th e GR A N T E E d i s p l a y s or ci r c u l a t e s an y co m m u n i c a t i o n , pu b l i c a t i o n , or d o n o r re c o g n i t i o n id e n t i f y i n g th e fi n a n c i a l p a r t i c i p a n t s in th e Pr o j e c t , an y su c h co m m u n i c a t i o n or pu b l i c a t i o n m u s t id e n t i f y T h e T a x p a y e r s of W a s h i n g t o n S t a t e ” a s a pa r t i c i p a n t . 17 . HI S T O R I C A L AN D CU L T U R A L AR T I F A C T S In th e e v e n t th a t hi s t o r i c a l or cu l t u r a l ar t i f a c t s a r e d i s c o v e r e d at th e P r o j e c t si t e du r i n g co n s t r u c t i o n , th e GR A N T E E sh a l l im m e d i a t e l y s t o p co n s t r u c t i o n an d no t i f y th e lo c a l hi s t o r i c a l p r e s e r v a t i o n of f i c e r an d th e s t a t e hi s t o r i c a l p r e s e r v a t i o n of f i c e r at th e W a s h i n g t o n S t a t e D e p a r t m e n t of A r c h a e o l o g y a n d Hi s t o r i c P r e s e r v a t i o n . 18 . RE A P P R O P R I A T I O N A. T h e p a r t i e s h e r e t o u n d e r s t a n d an d a g r e e th a t an y s t a t e fu n d s no t e x p e n d e d by J u n e 30 , 2 0 1 7 wi l l la p s e on th a t d a t e u n l e s s sp e c i f i c a l l y r e a p p r o p r i a t e d by th e W a s h i n g t o n S t a t e L e g i s l a t u r e . If fu n d s a r e so r e a p p r o p r i a t e d , t h e st a t e ’ s o b l i g a t i o n u n d e r th e t e r m s of th i s c o n t r a c t sh a l l be c o n t i n g e n t up o n th e te r m s of s u c h re a p p r o p t i a t i o n . B. In th e e v e n t a n y fu n d s a w a r d e d u n d e r th i s c o n t r a c t a r e re a p p r o p r i a t e d fo r u s e in a fu t u r e bi e n n i u m , CO M M E R C E r e s e r v e s th e ri g h t to a s s i g n a r e a s o n a b l e s h a r e of a n y s u c h re a p p r o p r i a t i o n fo r ad m i n i s t r a t i v e c o s t s . 19 . RE C A P T U R E In th e e v e n t th a t th e GR A N T E E fa i l s to pe r f o r m th i s G r a n t in a c c o r d a n c e wi t h s t a t e la w s , f e d e r a l la w s , a n d / o r t h e pr o v i s i o n s of th i s Gr a n t , C O M M E R C E r e s e r v e s th e ri g h t to r e c a p t u r e al l fu n d s d i s b u r s e d u n d e r th e Gr a n t , in ad d i t i o n to an y o t h e r r e m e d i e s a v a i l a b l e a t la w or in eq u i t y . Th i s pr o v i s i o n s u p e r s e d e s th e R e c a p t u r e pr o v i s i o n in S e c t i o n 25 of th e G e n e r a l T e r m s a n d Co n d i t i o n s . 20 . TE R M I N A T I O N F O R FR A U D OR M I S R E P R E S E N T A T I O N In th e e v e n t t h e GR A N T E E co m m i t s fr a u d or m a k e s an y m i s r e p r e s e n t a t i o n in c o n n e c t i o n wi t h t h e G r a n t a p p l i c a t i o n or du r i n g t h e p e r f o r m a n c e of th i s co n t r a c t , C O M M E R C E r e s e r v e s th e ri g h t to t e r m i n a t e or a m e n d th i s c o n t r a c t ac c o r d i n g l y , in c l u d i n g th e ri g h t to re c a p t u r e al l fu n d s d i s b u r s e d to th e GR A N T E E u n d e r th e Gr a n t . 8 AG E N D A I T E M # 6 . h ) G E N E R A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S 1 . D E F I N I T I O N S A s u s e d t h r o u g h o u t t h i s G r a n t , t h e f o l l o w i n g t e r m s s h a l l h a v e t h e m e a n i n g s e t f o r t h b e l o w : A . “ A u t h o r i z e d R e p r e s e n t a t i v e ” s h a l l m e a n t h e D i r e c t o r a n d / o r t h e d e s i g n e e a u t h o r i z e d i n w r i t i n g t o a c t o n t h e D i r e c t o r ’ s b e h a l f . B . ‘ C O M M E R C E ” s h a l l m e a n t h e D e p a r t m e n t o f C o m m e r c e . C . “ G R A N T E E ’ s h a l l m e a n t h e e n t i t y i d e n t i f i e d o n t h e f a c e s h e e t p e r f o r m i n g s e r v i c e ( s ) u n d e r t h i s G r a n t , a n d s h a l l i n c l u d e a l l e m p l o y e e s a n d a g e n t s o f t h e G R A N T E E . D . “ P e r s o n a l I n f o r m a t i o n ” s h a l l m e a n i n f o r m a t i o n i d e n t i f i a b l e t o a n y p e r s o n , i n c l u d i n g , b u t n o t l i m i t e d t o , i n f o r m a t i o n t h a t r e l a t e s t o a p e r s o n ’ s n a m e , h e a l t h , f i n a n c e s , e d u c a t i o n , b u s i n e s s , u s e o r r e c e i p t o f g o v e r n m e n t a l s e r v i c e s o r o t h e r a c t i v i t i e s , a d d r e s s e s , t e l e p h o n e n u m b e r s , s o c i a l s e c u r i t y n u m b e r s , d r i v e r l i c e n s e n u m b e r s , o t h e r i d e n t i f y i n g n u m b e r s , a n d a n y f i n a n c i a l i d e n t i f i e r s . E . “ S t a t e ” s h a l l m e a n t h e s t a t e o f W a s h i n g t o n . F . “ S u b g r a n t e e / s u b c o n t r a c t o r ” s h a l l m e a n o n e n o t i n t h e e m p l o y m e n t o f t h e G R A N T E E , w h o i s p e r f o r m i n g a l l o r p a r t o f t h o s e s e r v i c e s u n d e r t h i s G r a n t u n d e r a s e p a r a t e G r a n t w i t h t h e G R A N T E E . T h e t e r m s ‘ s u b g r a n t e e / s u b c o n t r a c t o r ” r e f e r s t o a n y t i e r . G . ‘ S u b r e c i p i e n t ” s h a l l m e a n a n o n - f e d e r a l e n t i t y t h a t e x p e n d s f e d e r a l a w a r d s r e c e i v e d f r o m a p a s s - t h r o u g h e n t i t y t o c a r r y o u t a f e d e r a l p r o g r a m , b u t d o e s n o t i n c l u d e a n i n d i v i d u a l t h a t i s a b e n e f i c i a r y o f s u c h a p r o g r a m . I t a l s o e x c l u d e s v e n d o r s t h a t r e c e i v e f e d e r a l f u n d s i n e x c h a n g e f o r g o o d s a n d / o r s e r v i c e s i n t h e c o u r s e o f n o r m a l t r a d e o r c o m m e r c e . H . “ V e n d o r ” i s a n e n t i t y t h a t a g r e e s t o p r o v i d e t h e a m o u n t a n d k i n d o f s e r v i c e s r e q u e s t e d b y C O M M E R C E ; p r o v i d e s s e r v i c e s u n d e r t h e g r a n t o n l y t o t h o s e b e n e f i c i a r i e s i n d i v i d u a l l y d e t e r m i n e d t o b e e l i g i b l e b y C O M M E R C E a n d , p r o v i d e s s e r v i c e s o n a f e e - f o r - s e r v i c e o r p e r - u n i t b a s i s w i t h c o n t r a c t u a l p e n a l t i e s i f t h e e n t i t y f a i l s t o m e e t p r o g r a m p e r f o r m a n c e s t a n d a r d s . 2 . A C C E S S T O D A T A I n c o m p l i a n c e w i t h R C W 3 9 . 2 6 . 1 8 0 , t h e G R A N T E E s h a l l p r o v i d e a c c e s s t o d a t a g e n e r a t e d u n d e r t h i s G r a n t t o C O M M E R C E , t h e J o i n t L e g i s l a t i v e A u d i t a n d R e v i e w C o m m i t t e e , a n d t h e O f f i c e o f t h e S t a t e A u d i t o r a t n o a d d i t i o n a l c o s t . T h i s i n c l u d e s a c c e s s t o a l l i n f o r m a t i o n t h a t s u p p o r t s t h e f i n d i n g s , c o n c l u s i o n s , a n d r e c o m m e n d a t i o n s o f t h e G R A N T E E ’ s r e p o r t s , i n c l u d i n g c o m p u t e r m o d e l s a n d t h e m e t h o d o l o g y f o r t h o s e m o d e l s . 3 . A D V A N C E P A Y M E N T S P R O H I B I T E D N o p a y m e n t s i n a d v a n c e o f o r i n a n t i c i p a t i o n o f g o o d s o r s e r v i c e s t o b e p r o v i d e d u n d e r t h i s G r a n t s h a l l b e m a d e b y C O M M E R C E . 4 . A L L W R I T I N G S C O N T A I N E D H E R E I N T h i s G r a n t c o n t a i n s a l l t h e t e r m s a n d c o n d i t i o n s a g r e e d u p o n b y t h e p a r t i e s . N o o t h e r u n d e r s t a n d i n g s , o r a l o r o t h e r w i s e , r e g a r d i n g t h e s u b j e c t m a t t e r o f t h i s G r a n t s h a l l b e d e e m e d t o e x i s t o t t o b i n d a n y o f t h e p a r t i e s h e r e t o . 5 . A M E N D M E N T S T h i s G r a n t m a y b e a m e n d e d b y m u t u a l a g r e e m e n t o f t h e p a r t i e s . S u c h a m e n d m e n t s s h a l l n o t b e b i n d i n g u n l e s s t h e y a r e i n w r i t i n g a n d s i g n e d b y p e r s o n n e l a u t h o r i z e d t o b i n d e a c h o f t h e p a r t i e s . 1 A G E N D A I T E M # 6 . h ) G E N E R A L TE R M S AN D CO N D I T I O N S G E N E R A L GR A N T ST A T E FU N D S 6. AM E R I C A N S WI T H DI S A B I L I T I E S AC T (A D A ) OF 19 9 0 , PU B L I C LA W 10 1 - 3 3 6 , a l s o r e f e r r e d t o a s t h e “A D A ” 2$ C F R P a r t 35 T h e GR A N T E E m u s t co m p l y wi t h th e AD A , wh i c h pr o v i d e s c o m p r e h e n s i v e ci v i l ri g h t s pr o t e c t i o n to in d i v i d u a l s wi t h di s a b i l i t i e s in th e a r e a s of em p l o y m e n t , pu b l i c a c c o m m o d a t i o n s , s t a t e an d lo c a l g o v e r n m e n t s e r v i c e s , an d te l e c o m m u n i c a t i o n s . 7. A S S I G N M E N T N e i t h e r th i s Gr a n t , no r an y cl a i m ar i s i n g u n d e r th i s G r a n t , sh a l l b e tr a n s f e r r e d or a s s i g n e d by th e GR A N T E E wi t h o u t pr i o r wr i t t e n c o n s e n t of CO M M E R C E . 8. AT T O R N E Y S ’ FE E S U n l e s s e x p r e s s l y p e r m i t t e d u n d e r a n o t h e r pr o v i s i o n of th e G r a n t , in t h e e v e n t of li t i g a t i o n or o t h e r ac t i o n br o u g h t to e n f o r c e G r a n t te r m s , e a c h pa r t y a g r e e s to b e a r it s ow n a t t o r n e y s t e e s a n d c o s t s . 9. AU D I T A. G e n e r a l R e q u i r e m e n t s GR A N T E E ’ s a r e to p r o c u r e au d i t s e r v i c e s b a s e d on th e fo l l o w i n g g u i d e l i n e s . T h e GR A N T E E sh a l l m a i n t a i n it s re c o r d s a n d a c c o u n t s so a s to fa c i l i t a t e a u d i t s an d sh a l l e n s u r e th a t s u b g r a n t e e s a l s o m a i n t a i n a u d i t a b l e re c o r d s . T h e GR A N T E E is re s p o n s i b l e fo r a n y a u d i t e x c e p t i o n s in c u r r e d by it s ow n or g a n i z a t i o n or th a t of it s s u b g r a n t e e s . CO M M E R C E r e s e r v e s th e ri g h t to r e c o v e r fr o m th e GR A N T E E al l di s a l l o w e d c o s t s re s u l t i n g fr o m th e au d i t . R e s p o n s e s to an y u n r e s o l v e d m a n a g e m e n t fi n d i n g s an d d i s a l l o w e d or q u e s t i o n e d c o s t s sh a l l be in c l u d e d wi t h th e au d i t re p o r t . T h e GR A N T E E m u s t re s p o n d to CO M M E R C E r e q u e s t s fo r in f o r m a t i o n or co r r e c t i v e ac t i o n c o n c e r n i n g a u d i t i s s u e s wi t h i n th i r t y (3 0 ) d a y s of th e d a t e of re q u e s t . B. S t a t e F u n d s R e q u i r e m e n t s In th e e v e n t an a u d i t is re q u i r e d , if th e GR A N T E E is a s t a t e or lo c a l g o v e r n m e n t en t i t y , th e Of f i c e of th e S t a t e Au d i t o r sh a l l c o n d u c t t h e au d i t . Au d i t s of no n - p r o f i t o r g a n i z a t i o n s a r e to b e c o n d u c t e d by a ce r t i f i e d pu b l i c a c c o u n t a n t s e l e c t e d by th e GR A N T E E . T h e GR A N T E E sh a l l in c l u d e th e a b o v e au d i t r e q u i r e m e n t s in an y su b c o n t r a c t s . In an y c a s e , th e GR A N T E E ’ s r e c o r d s m u s t be av a i l a b l e fo r re v i e w by CO M M E R C E . C. D o c u m e n t a t i o n R e q u i r e m e n t s T h e GR A N T E E m u s t s e n d a co p y of th e au d i t re p o r t d e s c r i b e d a b o v e no la t e r th a n ni n e (9 ) m o n t h s a f t e r th e e n d of th e GR A N T E E ’ s fi s c a l y e a r ( s ) by s e n d i n g a s c a n n e d co p y to a u d i t r e v i e w c o m m e r c e . w a . g o v or a ha r d co p y to : D e p a r t m e n t of C o m m e r c e A H N : Au d i t Re v i e w a n d R e s o l u t i o n Of f i c e 10 1 1 Pl u m S t r e e t S E P 0 Bo x 4 2 5 2 5 Ol y m p i a WA 9 8 5 0 4 - 2 5 2 5 In ad d i t i o n to se n d i n g a co p y of th e au d i t , w h e n ap p l i c a b l e , th e GR A N T E E m u s t in c l u d e : • C o r r e c t i v e ac t i o n pl a n fo r au d i t fi n d i n g s wi t h i n th r e e (3 ) m o n t h s of th e a u d i t be i n g re c e i v e d by CO M M E R C E . 2 AG E N D A I T E M # 6 . h ) G E N E R A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S C o p y o f t h e M a n a g e m e n t L e t t e r . I f t h e G R A N T E E i s r e q u i r e d t o o b t a i n a S i n g l e A u d i t c o n s i s t e n t w i t h C i r c u l a r A - i 3 3 r e q u i r e m e n t s , a c o p y m u s t b e p r o v i d e d t o C O M M E R C E ; n o o t h e r r e p o r t i s r e q u i r e d . 1 0 . C O N F I D E N T I A L I T Y I S A F E G U A R D I N G O F I N F O R M A T I O N A . C o n f i d e n t i a l I n f o r m a t i o n ” a s u s e d i n t h i s s e c t i o n i n c l u d e s : 1 . A l l m a t e r i a l p r o v i d e d t o t h e G R A N T E E b y C O M M E R C E t h a t i s d e s i g n a t e d a s “ c o n f i d e n t i a l ” b y C O M M E R C E ; 2 . A l l m a t e r i a l p r o d u c e d b y t h e G R A N T E E t h a t i s d e s i g n a t e d a s “ c o n f i d e n t i a l ” b y C O M M E R C E ; a n d 3 . A l l p e r s o n a l i n f o r m a t i o n i n t h e p o s s e s s i o n o f t h e G R A N T E E t h a t m a y n o t b e d i s c l o s e d u n d e r s t a t e o r f e d e r a l l a w . P e r s o n a l i n f o r m a t i o n ” i n c l u d e s b u t i s n o t l i m i t e d t o i n f o r m a t i o n r e l a t e d t o a p e r s o n ’ s n a m e , h e a l t h , f i n a n c e s , e d u c a t i o n , b u s i n e s s , u s e o f g o v e r n m e n t s e r v i c e s , a d d r e s s e s , t e l e p h o n e n u m b e r s , s o c i a l s e c u r i t y n u m b e r , d r i v e r ’ s l i c e n s e n u m b e r a n d o t h e r i d e n t i f y i n g n u m b e r s , a n d “ P r o t e c t e d H e a l t h I n f o r m a t i o n ” u n d e r t h e f e d e r a l H e a l t h I n s u r a n c e P o r t a b i l i t y a n d A c c o u n t a b i l i t y A c t o f 1 9 9 6 ( H I P A A ) . B . T h e G R A N T E E s h a l l c o m p l y w i t h a l l s t a t e a n d f e d e r a l l a w s r e l a t e d t o t h e u s e , s h a r i n g , t r a n s f e r , s a l e , o r d i s c l o s u r e o f C o n f i d e n t i a l I n f o r m a t i o n . T h e G R A N T E E s h a l l u s e C o n f i d e n t i a l I n f o r m a t i o n s o l e l y f o r t h e p u r p o s e s o f t h i s G r a n t a n d s h a l l n o t u s e , s h a r e , t r a n s f e r , s e l l o r d i s c l o s e a n y C o n f i d e n t i a l I n f o r m a t i o n t o a n y t h i r d p a r t y e x c e p t w i t h t h e p r i o r w r i t t e n c o n s e n t o f C O M M E R C E o r a s m a y b e r e q u i r e d b y l a w . T h e G R A N T E E s h a l l t a k e a l l n e c e s s a r y s t e p s t o a s s u r e t h a t C o n f i d e n t i a l I n f o r m a t i o n i s s a f e g u a r d e d t o p r e v e n t u n a u t h o r i z e d u s e , s h a r i n g , t r a n s f e r , s a l e o r d i s c l o s u r e o f C o n f i d e n t i a l I n f o r m a t i o n o r v i o l a t i o n o f a n y s t a t e o r f e d e r a l l a w s r e l a t e d t h e r e t o . U p o n r e q u e s t , t h e G R A N T E E s h a l l p r o v i d e C O M M E R C E w i t h i t s p o l i c i e s a n d p r o c e d u r e s o n c o n f i d e n t i a l i t y . C O M M E R C E m a y r e q u i t e c h a n g e s t o s u c h p o l i c i e s a n d p r o c e d u r e s a s t h e y a p p l y t o t h i s G r a n t w h e n e v e r C O M M E R C E r e a s o n a b l y d e t e r m i n e s t h a t c h a n g e s a t e n e c e s s a r y t o p r e v e n t u n a u t h o r i z e d d i s c l o s u r e s . T h e G R A N T E E s h a l l m a k e t h e c h a n g e s w i t h i n t h e t i m e p e r i o d s p e c i f i e d b y C O M M E R C E . U p o n r e q u e s t , t h e G R A N T E E s h a l l i m m e d i a t e l y r e t u r n t o C O M M E R C E a n y C o n f i d e n t i a l I n f o r m a t i o n t h a t C O M M E R C E r e a s o n a b l y d e t e r m i n e s h a s n o t b e e n a d e q u a t e l y p r o t e c t e d b y t h e G R A N T E E a g a i n s t u n a u t h o r i z e d d i s c l o s u r e . C . U n a u t h o r i z e d U s e o r D i s c l o s u r e . T h e G R A N T E E s h a l l n o t i f y C O M M E R C E w i t h i n f i v e ( 5 ) w o r k i n g d a y s o f a n y u n a u t h o r i z e d u s e o r d i s c l o s u r e o f a n y c o n f i d e n t i a l i n f o r m a t i o n , a n d s h a l l t a k e n e c e s s a r y s t e p s t o m i t i g a t e t h e h a r m f u l e f f e c t s o f s u c h u s e o r d i s c l o s u r e . 1 1 . C O N F L I C T O F I N T E R E S T N o t w i t h s t a n d i n g a n y d e t e r m i n a t i o n b y t h e E x e c u t i v e E t h i c s B o a r d o r o t h e r t r i b u n a l , C O M M E R C E m a y , i n i t s s o l e d i s c r e t i o n , b y w r i t t e n n o t i c e t o t h e G R A N T E E t e r m i n a t e t h i s G r a n t i f i t i s f o u n d a f t e r d u e n o t i c e a n d e x a m i n a t i o n b y C O M M E R C E t h a t t h e r e i s a v i o l a t i o n o f t h e E t h i c s i n P u b l i c S e r v i c e A c t , C h a p t e r 4 2 . 5 2 R C W ; o r a n y s i m i l a r s t a t u t e i n v o l v i n g t h e G R A N T E E i n t h e p r o c u r e m e n t o f , o r p e r f o r m a n c e u n d e r t h i s G r a n t . I n t h e e v e n t t h i s G r a n t i s t e r m i n a t e d a s p r o v i d e d a b o v e , C O M M E R C E s h a l l b e e n t i t l e d t o p u r s u e t h e s a m e r e m e d i e s a g a i n s t t h e G R A N T E E a s i t c o u l d p u r s u e i n t h e e v e n t o f a b r e a c h o f t h e G r a n t b y t h e G R A N T E E . T h e r i g h t s a n d r e m e d i e s o f C O M M E R C E p r o v i d e d f o r i n t h i s c l a u s e s h a l l n o t b e e x c l u s i v e a n d a r e i n a d d i t i o n t o a n y o t h e r r i g h t s a n d r e m e d i e s p r o v i d e d b y l a w . T h e e x i s t e n c e o f f a c t s u p o n w h i c h C O M M E R C E m a k e s a n y d e t e r m i n a t i o n u n d e r t h i s c l a u s e s h a l l b e a n i s s u e a n d m a y b e r e v i e w e d a s p r o v i d e d i n t h e “ D i s p u t e s ” c l a u s e o f t h i s G r a n t . 3 A G E N D A I T E M # 6 . h ) GE N E R A L TE R M S AN D CO N D I T I O N S GE N E R A L GR A N T ST A T E FU N D S 12 . CO P Y R I G H T PR O V I S I O N S U n l e s s o t h e r w i s e p r o v i d e d , al l M a t e r i a l s pr o d u c e d u n d e r th i s G r a n t sh a l l be c o n s i d e r e d ‘w o r k s fo r hi r e ” a s de f i n e d by th e U. S . C o p y r i g h t Ac t a n d sh a l l be o w n e d by CO M M E R C E . CO M M E R C E sh a l l be c o n s i d e r e d th e a u t h o r of s u c h M a t e r i a l s . In th e e v e n t th e M a t e r i a l s ar e no t c o n s i d e r e d w o r k s fo r hi r e ” u n d e r th e U. S . C o p y r i g h t la w s , th e GR A N T E E h e r e b y ir r e v o c a b l y a s s i g n s al l ri g h t , ti t l e , a n d in t e r e s t in al l M a t e r i a l s , in c l u d i n g al l in t e l l e c t u a l p r o p e r t y ri g h t s , mo r a l ri g h t s , an d ri g h t s of pu b l i c i t y to CO M M E R C E ef f e c t i v e fr o m th e m o m e n t of cr e a t i o n of s u c h M a t e r i a l s . “M a t e r i a l s ” m e a n s al l it e m s in a n y fo r m a t a n d in c l u d e s , bu t is no t li m i t e d to , d a t a , re p o r t s , d o c u m e n t s , pa m p h l e t s , a d v e r t i s e m e n t s , b o o k s , m a g a z i n e s , s u r v e y s , s t u d i e s , c o m p u t e r pr o g r a m s , fi l m s , t a p e s , an d / o r s o u n d re p r o d u c t i o n s . Ow n e r s h i p ” in c l u d e s th e ri g h t to co p y r i g h t , pa t e n t , r e g i s t e r a n d th e ab i l i t y to tr a n s f e r t h e s e ri g h t s . Fo r M a t e r i a l s th a t a r e d e l i v e r e d u n d e r th e Gr a n t , bu t th a t in c o r p o r a t e p r e - e x i s t i n g m a t e r i a l s no t p r o d u c e d u n d e r th e G r a n t , th e GR A N T E E h e r e b y g r a n t s to CO M M E R C E a n o n e x c l u s i v e , ro y a l t y - f r e e , ir r e v o c a b l e li c e n s e (w i t h ri g h t s to s u b l i c e n s e to o t h e r s ) in s u c h M a t e r i a l s to tr a n s l a t e , re p r o d u c e , di s t r i b u t e , p r e p a r e de r i v a t i v e w o r k s , pu b l i c l y pe r f o r m , a n d pu b l i c l y di s p l a y . T h e GR A N T E E w a r r a n t s an d r e p r e s e n t s th a t th e GR A N T E E h a s al l ri g h t s an d p e r m i s s i o n s , in c l u d i n g in t e l l e c t u a l pr o p e r t y ri g h t s , mo r a l ri g h t s a n d ri g h t s of pu b l i c i t y , n e c e s s a r y to g r a n t s u c h a li c e n s e to CO M M E R C E . Th e GR A N T E E sh a l l e x e r t al l r e a s o n a b l e ef f o r t to a d v i s e CO M M E R C E , at th e ti m e of de l i v e r y of M a t e r i a l s fu r n i s h e d u n d e r th i s G r a n t , of al l kn o w n or p o t e n t i a l in v a s i o n s of pr i v a c y c o n t a i n e d th e r e i n a n d of an y po r t i o n of s u c h d o c u m e n t wh i c h w a s no t p r o d u c e d in th e p e r f o r m a n c e of th i s G r a n t . T h e GR A N T E E sh a l l p r o v i d e CO M M E R C E wi t h p r o m p t wr i t t e n n o t i c e of e a c h n o t i c e or cl a i m of in f r i n g e m e n t re c e i v e d by th e GR A N T E E wi t h r e s p e c t to a n y M a t e r i a l s d e l i v e r e d u n d e r th i s Gr a n t . CO M M E R C E sh a l l h a v e th e ri g h t to mo d i f y or re m o v e a n y re s t r i c t i v e m a r k i n g s p l a c e d up o n th e Ma t e r i a l s by th e GR A N T E E . 13 . D I S P U T E S E x c e p t a s o t h e r w i s e p r o v i d e d in th i s G r a n t , w h e n a d i s p u t e a r i s e s b e t w e e n th e p a r t i e s an d it c a n n o t be re s o l v e d by di r e c t n e g o t i a t i o n , e i t h e r p a r t y ma y r e q u e s t a d i s p u t e h e a r i n g wi t h th e D i r e c t o r of CO M M E R C E , wh o m a y d e s i g n a t e a ne u t r a l p e r s o n to d e c i d e t h e d i s p u t e . Th e r e q u e s t fo r a d i s p u t e he a r i n g m u s t : • be in wr i t i n g ; • s t a t e th e d i s p u t e d is s u e s ; • s t a t e th e re l a t i v e p o s i t i o n s of th e p a r t i e s ; • s t a t e th e G R A N T E E ’ s n a m e , a d d r e s s , an d C o n t r a c t n u m b e r ; an d • be ma i l e d to t h e Di r e c t o r a n d th e o t h e r pa r t y ’ s (r e s p o n d e n t ’ s ) G r a n t R e p r e s e n t a t i v e wi t h i n th r e e (3 ) wo r k i n g d a y s af t e r th e p a r t i e s a g r e e th a t th e y c a n n o t re s o l v e th e di s p u t e . T h e r e s p o n d e n t sh a l l s e n d a wr i t t e n a n s w e r to th e r e q u e s t o r ’ s s t a t e m e n t to bo t h th e Di r e c t o r or th e Di r e c t o r ’ s d e s i g n e e a n d th e r e q u e s t o r wi t h i n fi v e (5 ) wo r k i n g d a y s . T h e Di r e c t o r or d e s i g n e e sh a l l re v i e w th e wr i t t e n s t a t e m e n t s an d re p l y in wr i t i n g to bo t h p a r t i e s wi t h i n te n (1 0 ) wo r k i n g d a y s . T h e Di r e c t o r or d e s i g n e e ma y e x t e n d th i s pe r i o d if n e c e s s a r y by no t i f y i n g th e p a r t i e s . T h e de c i s i o n sh a l l no t be ad m i s s i b l e in an y s u c c e e d i n g ju d i c i a l or qu a s i - j u d i c i a l pr o c e e d i n g . T h e p a r t i e s a g r e e th a t th i s d i s p u t e p r o c e s s sh a l l p r e c e d e an y ac t i o n in a ju d i c i a l or qu a s i - j u d i c i a l tr i b u n a l . No t h i n g in th i s G r a n t sh a l l be c o n s t r u e d to li m i t th e pa r t i e s ’ c h o i c e of a mu t u a l l y a c c e p t a b l e a l t e r n a t e d i s p u t e re s o l u t i o n (A D R ) m e t h o d in ad d i t i o n to th e d i s p u t e h e a r i n g p r o c e d u r e ou t l i n e d a b o v e . 4 AG E N D A I T E M # 6 . h ) G E N E R A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S 1 4 . D U P L I C A T E P A Y M E N T C O M M E R C E s h a l l n o t p a y t h e G R A N T E E , i f t h e G R A N T E E h a s c h a r g e d o r w i l l c h a r g e t h e S t a t e o f W a s h i n g t o n o r a n y o t h e r p a r t y u n d e r a n y o t h e r G r a n t , s u b g r a n U s u b c o n t r a c t , o r a g r e e m e n t , f o r t h e s a m e s e r v i c e s o r e x p e n s e s . 1 5 . G O V E R N I N G L A W A N D V E N U E T h i s G r a n t s h a l l b e c o n s t r u e d a n d i n t e r p r e t e d i n a c c o r d a n c e w i t h t h e l a w s o f t h e s t a t e o f W a s h i n g t o n , a n d t h e v e n u e o f a n y a c t i o n b r o u g h t h e r e u n d e r s h a l l b e i n t h e S u p e r i o r C o u r t f o r T h u r s t o n C o u n t y . 1 6 . I N D E M N I F I C A T I O N T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , t h e G R A N T E E s h a l l i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s t h e s t a t e o f W a s h i n g t o n , C O M M E R C E , a g e n c i e s o f t h e s t a t e a n d a l l o f f i c i a l s , a g e n t s a n d e m p l o y e e s o f t h e s t a t e , f r o m a n d a g a i n s t a l l c l a i m s f o r i n j u r i e s o r d e a t h a r i s i n g o u t o f o r r e s u l t i n g f r o m t h e p e r f o r m a n c e o f t h e c o n t r a c t . ‘ C l a i m ” a s u s e d i n t h i s c o n t r a c t , m e a n s a n y f i n a n c i a l l o s s , c l a i m , s u i t , a c t i o n , d a m a g e , o r e x p e n s e , i n c l u d i n g b u t n o t l i m i t e d t o a t t o r n e y s f e e s , a t t r i b u t a b l e f o r b o d i l y i n j u r y , s i c k n e s s , d i s e a s e , o r d e a t h , o r i n j u r y t o o r t h e d e s t r u c t i o n o f t a n g i b l e p r o p e r t y i n c l u d i n g l o s s o f u s e r e s u l t i n g t h e r e f r o m . T h e G R A N T E E ’ s o b l i g a t i o n t o i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s i n c l u d e s a n y c l a i m b y G R A N T E E ’ s a g e n t s , e m p l o y e e s , r e p r e s e n t a t i v e s , o r a n y s u b g r a n t e e / s u b c o n t r a c t o r o r i t s e m p l o y e e s . G R A N T E E e x p r e s s l y a g r e e s t o i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s t h e S t a t e f o r a n y c l a i m a r i s i n g o u t o f o r i n c i d e n t t o G R A N T E E ’ S o r a n y s u b g r a n t e e ’ s / s u b c o n t r a c t o r ’ s p e r f o r m a n c e o r f a i l u r e t o p e r f o r m t h e G r a n t . G R A N T E E ’ S o b l i g a t i o n t o i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s t h e S t a t e s h a l l n o t b e e l i m i n a t e d o r r e d u c e d b y a n y a c t u a l o r a l l e g e d c o n c u r r e n t n e g l i g e n c e o f S t a t e o r i t s a g e n t s , a g e n c i e s , e m p l o y e e s a n d o f f i c i a l s . T h e G R A N T E E w a i v e s i t s i m m u n i t y u n d e r T i t l e 5 1 R C W t o t h e e x t e n t i t i s r e q u i r e d t o i n d e m n i f y , d e f e n d a n d h o l d h a r m l e s s t h e s t a t e a n d i t s a g e n c i e s , o f f i c e r s , a g e n t s o r e m p l o y e e s . 1 7 . I N D E P E N D E N T C A P A C I T Y O F T H E G R A N T E E T h e p a r t i e s i n t e n d t h a t a n i n d e p e n d e n t c o n t r a c t o r r e l a t i o n s h i p w i l l b e c r e a t e d b y t h i s G r a n t . T h e G R A N T E E a n d i t s e m p l o y e e s o r a g e n t s p e r f o r m i n g u n d e r t h i s C o n t r a c t a r e n o t e m p l o y e e s o r a g e n t s o f t h e s t a t e o f W a s h i n g t o n o r C O M M E R C E . T h e G R A N T E E w i l l n o t h o l d i t s e l f o u t a s o r c l a i m t o b e a n o f f i c e r o r e m p l o y e e o f C O M M E R C E o r o f t h e s t a t e o f W a s h i n g t o n b y r e a s o n h e r e o f , n o r w i l l t h e G R A N T E E m a k e a n y c l a i m o f r i g h t , p r i v i l e g e o r b e n e f i t w h i c h w o u l d a c c r u e t o s u c h o f f i c e r o r e m p l o y e e u n d e r l a w . C o n d u c t a n d c o n t r o l o f t h e w o r k w i l l b e s o l e l y w i t h t h e G R A N T E E . 1 8 . I N D U S T R I A L I N S U R A N C E C O V E R A G E T h e G R A N T E E s h a l l c o m p l y w i t h a l l a p p l i c a b l e p r o v i s i o n s o f T i t l e 5 1 R C W , I n d u s t r i a l I n s u r a n c e . I f t h e G R A N T E E f a i l s t o p r o v i d e i n d u s t r i a l i n s u r a n c e c o v e r a g e o r f a i l s t o p a y p r e m i u m s o r p e n a l t i e s o n b e h a l f o f i t s e m p l o y e e s a s m a y b e r e q u i r e d b y l a w , C O M M E R C E m a y c o l l e c t f r o m t h e G R A N T E E t h e f u l l a m o u n t p a y a b l e t o t h e I n d u s t r i a l I n s u r a n c e A c c i d e n t F u n d . C O M M E R C E m a y d e d u c t t h e a m o u n t o w e d b y t h e G R A N T E E t o t h e a c c i d e n t f u n d f r o m t h e a m o u n t p a y a b l e t o t h e G R A N T E E b y C O M M E R C E u n d e r t h i s C o n t r a c t , a n d t r a n s m i t t h e d e d u c t e d a m o u n t t o t h e D e p a r t m e n t o f L a b o r a n d I n d u s t r i e s , ( L & l ) D i v i s i o n o f I n s u r a n c e S e r v i c e s . T h i s p r o v i s i o n d o e s n o t w a i v e a n y o f L & l ’ s r i g h t s t o c o l l e c t f r o m t h e G R A N T E E . 5 A G E N D A I T E M # 6 . h ) GE N E R A L TE R M S AN D CO N D I T I O N S G E N E R A L GR A N T ST A T E FU N D S 19 . LA W S T h e GR A N T E E sh a l l co m p l y wi t h al l a p p l i c a b l e la w s , o r d i n a n c e s , c o d e s , re g u l a t i o n s an d po l i c i e s of lo c a l an d s t a t e an d fe d e r a l g o v e r n m e n t s , a s no w or h e r e a f t e r a m e n d e d in c l u d i n g , bu t no t li m i t e d to : W a s h i n g t o n S t a t e L a w s a n d R e g u l a t i o n s A. Af f i r m a t i v e ac t i o n , RO W 41 .0 6 . 0 2 0 (1 ) . B. B o a r d s of d i r e c t o r s or of f i c e r s of no n - p r o f i t c o r p o r a t i o n s — Li a b i l i t y - Li m i t a t i o n s , RO W 4 . 2 4 . 2 6 4 . C. D i s c l o s u r e - c a m p a i g n f i n a n c e s - l o b b y i n g , C h a p t e r 42 . 1 7 a RC W . D. D i s c r i m i n a t i o n - h u m a n ri g h t s co m m i s s i o n , C h a p t e r 4 9 . 6 0 RC W . E. Et h i c s in pu b l i c se r v i c e , C h a p t e r 4 2 . 5 2 RC W . F. Of f i c e of mi n o r i t y an d w o m e n ’ s b u s i n e s s e n t e r p r i s e s , C h a p t e r 3 9 . 1 9 RO W a n d C h a p t e r 3 2 6 - 0 2 WA C . C. O p e n pu b l i c m e e t i n g s ac t , C h a p t e r 4 2 . 3 0 RC W . H. Pu b l i c r e c o r d s ac t , C h a p t e r 4 2 . 5 6 RC W . I. S t a t e b u d g e t i n g , a c c o u n t i n g , a n d re p o r t i n g s y s t e m , C h a p t e r 4 3 . 8 8 RO W . 20 . LI C E N S I N G , AC C R E D I T A T I O N AN D RE G I S T R A T I O N T h e GR A N T E E sh a l l co m p l y wi t h al l ap p l i c a b l e lo c a l , s t a t e , an d fe d e r a l li c e n s i n g , a c c r e d i t a t i o n an d re g i s t r a t i o n r e q u i r e m e n t s or s t a n d a r d s n e c e s s a r y fo r th e p e r f o r m a n c e of th i s C o n t r a c t . 21 . LI M I T A T I O N OF AU T H O R I T Y On l y th e A u t h o r i z e d R e p r e s e n t a t i v e or A u t h o r i z e d R e p r e s e n t a t i v e ’ s d e l e g a t e by wr i t i n g (d e l e g a t i o n to be m a d e pr i o r to ac t i o n ) sh a l l h a v e th e e x p r e s s , im p l i e d , or a p p a r e n t au t h o r i t y to al t e r , am e n d , mo d i f y , or w a i v e an y c l a u s e or co n d i t i o n of th i s C o n t r a c t . F u r t h e r m o r e , an y al t e r a t i o n , a m e n d m e n t , mo d i f i c a t i o n , or w a i v e r or an y c l a u s e or co n d i t i o n of th i s co n t r a c t is no t ef f e c t i v e or bi n d i n g u n l e s s m a d e in wr i t i n g a n d si g n e d by th e A u t h o r i z e d R e p r e s e n t a t i v e . 22 . N O N C O M P L I A N C E WI T H NO N D I S C R I M I N A T I O N LA W S Du r i n g th e p e r f o r m a n c e of th i s G r a n t , th e GR A N T E E sh a l l co m p l y wi t h al l fe d e r a l , st a t e , a n d lo c a l n o n d i s c r i m i n a t i o n la w s , r e g u l a t i o n s a n d po l i c i e s . In th e e v e n t of th e GR A N T E E ’ s n o n - c o m p l i a n c e or re f u s a l to co m p l y wi t h an y n o n d i s c r i m i n a t i o n la w , re g u l a t i o n or po l i c y , th i s G r a n t m a y be r e s c i n d e d , c a n c e l e d or te r m i n a t e d in wh o l e or in pa r t , a n d th e GR A N T E E ma y b e d e c l a r e d in e l i g i b l e fo r fu r t h e r G r a n t s wi t h C O M M E R C E . T h e GR A N T E E sh a l l , ho w e v e r , b e gi v e n a r e a s o n a b l e ti m e in wh i c h to c u r e th i s n o n c o m p l i a n c e . An y d i s p u t e ma y b e re s o l v e d in a c c o r d a n c e wi t h th e “D i s p u t e s ” p r o c e d u r e s e t fo r t h he r e i n . 23 . PO L I T I C A L AC T I V I T I E S Po l i t i c a l ac t i v i t y of GR A N T E E e m p l o y e e s a n d of f i c e r s a r e li m i t e d by th e S t a t e C a m p a i g n F i n a n c e s an d Lo b b y i n g p r o v i s i o n s of C h a p t e r 4 2 . 1 7 a RO W a n d th e F e d e r a l Ha t c h Ac t , 5 US C 15 0 1 - 1 5 0 8 . No fu n d s m a y be u s e d fo r wo r k i n g fo r or a g a i n s t ba l l o t m e a s u r e s or fo r or a g a i n s t th e c a n d i d a c y of an y p e r s o n fo r pu b l i c of f i c e . 6 AG E N D A I T E M # 6 . h ) G E N E R A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S 2 4 . P U B L I C I T Y T h e G R A N T E E a g r e e s n o t t o p u b l i s h o r u s e a n y a d v e r t i s i n g o r p u b l i c i t y m a t e r i a l s i n w h i c h t h e s t a t e o f W a s h i n g t o n o r C O M M E R C E ’ s n a m e i s m e n t i o n e d , o r l a n g u a g e u s e d f r o m w h i c h t h e c o n n e c t i o n w i t h t h e s t a t e o f W a s h i n g t o n ’ s o r C O M M E R C E ’ s n a m e m a y r e a s o n a b l y b e i n f e r r e d o r i m p l i e d , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C O M M E R C E . 2 5 . R E C A P T U R E I n t h e e v e n t t h a t t h e G R A N T E E f a i l s t o p e r f o r m t h i s G r a n t i n a c c o r d a n c e w i t h s t a t e l a w s , f e d e r a l l a w s , a n d / o r t h e p r o v i s i o n s o f t h i s G r a n t , C O M M E R C E r e s e r v e s t h e r i g h t t o r e c a p t u r e f u n d s i n a n a m o u n t t o c o m p e n s a t e C O M M E R C E f o r t h e n o n c o m p l i a n c e i n a d d i t i o n t o a n y o t h e r r e m e d i e s a v a i l a b l e a t l a w o r i n e q u i t y . R e p a y m e n t b y t h e G R A N T E E o f f u n d s u n d e r t h i s r e c a p t u r e p r o v i s i o n s h a l l o c c u r w i t h i n t h e t i m e p e r i o d s p e c i f i e d b y C O M M E R C E . I n t h e a l t e r n a t i v e , C O M M E R C E m a y r e c a p t u r e s u c h f u n d s f r o m p a y m e n t s d u e u n d e r t h i s G r a n t . 2 6 . R E C O R D S M A I N T E N A N C E T h e G R A N T E E s h a l l m a i n t a i n b o o k s , r e c o r d s , d o c u m e n t s , d a t a a n d o t h e r e v i d e n c e r e l a t i n g t o t h i s G r a n t a n d p e r f o r m a n c e o f t h e s e r v i c e s d e s c r i b e d h e r e i n , i n c l u d i n g b u t n o t l i m i t e d t o a c c o u n t i n g p r o c e d u r e s a n d p r a c t i c e s t h a t s u f f i c i e n t l y a n d p r o p e r l y r e f l e c t a l l d i r e c t a n d i n d i r e c t c o s t s o f a n y n a t u r e e x p e n d e d i n t h e p e r f o r m a n c e o f t h i s G r a n t . G R A N T E E s h a l l r e t a i n s u c h r e c o r d s f o r a p e r i o d o f s i x y e a r s f o l l o w i n g t h e d a t e o f f i n a l p a y m e n t . A t n o a d d i t i o n a l c o s t , t h e s e r e c o r d s , i n c l u d i n g m a t e r i a l s g e n e r a t e d u n d e r t h e G r a n t , s h a l l b e s u b j e c t a t a l l r e a s o n a b l e t i m e s t o i n s p e c t i o n , r e v i e w o r a u d i t b y C O M M E R C E , p e r s o n n e l d u l y a u t h o r i z e d b y C O M M E R C E , t h e O f f i c e o f t h e S t a t e A u d i t o r , a n d f e d e r a l a n d s t a t e o f f i c i a l s s o a u t h o r i z e d b y l a w , r e g u l a t i o n o r a g r e e m e n t . I f a n y l i t i g a t i o n , c l a i m o r a u d i t i s s t a r t e d b e f o r e t h e e x p i r a t i o n o f t h e s i x ( 6 ) y e a r p e r i o d , t h e r e c o r d s s h a l l b e r e t a i n e d u n t i l a l l l i t i g a t i o n , c l a i m s , o r a u d i t f i n d i n g s i n v o l v i n g t h e r e c o r d s h a v e b e e n r e s o l v e d . 2 7 . R E G I S T R A T I O N W I T H D E P A R T M E N T O F R E V E N U E I f r e q u i r e d b y l a w , t h e G R A N T E E s h a l l c o m p l e t e r e g i s t r a t i o n w i t h t h e W a s h i n g t o n S t a t e D e p a r t m e n t o f R e v e n u e . 2 8 . R I G H T O F I N S P E C T I O N T h e G R A N T E E s h a l l p r o v i d e r i g h t o f a c c e s s t o i t s f a c i l i t i e s t o C O M M E R C E , o r a n y o f i t s o f f i c e r s , o r t o a n y o t h e r a u t h o r i z e d a g e n t o r o f f i c i a l o f t h e s t a t e o f W a s h i n g t o n o r t h e f e d e r a l g o v e r n m e n t , a t a l l r e a s o n a b l e t i m e s , i n o r d e r t o m o n i t o r a n d e v a l u a t e p e r f o r m a n c e , c o m p l i a n c e , a n d / o r q u a l i t y a s s u r a n c e u n d e r t h i s G r a n t . 2 9 . S A V I N G S I n t h e e v e n t f u n d i n g f r o m s t a t e , f e d e r a l , o r o t h e r s o u r c e s i s w i t h d r a w n , r e d u c e d , o r l i m i t e d i n a n y w a y a f t e r t h e e f f e c t i v e d a t e o f t h i s G r a n t a n d p r i o r t o n o r m a l c o m p l e t i o n , C O M M E R C E m a y t e r m i n a t e t h e G r a n t u n d e r t h e T e r m i n a t i o n f o r C o n v e n i e n c e ” c l a u s e , w i t h o u t t h e t e n c a l e n d a r d a y n o t i c e r e q u i r e m e n t . I n l i e u o f t e r m i n a t i o n , t h e G r a n t m a y b e a m e n d e d t o r e f l e c t t h e n e w f u n d i n g l i m i t a t i o n s a n d c o n d i t i o n s . 7 A G E N D A I T E M # 6 . h ) G E N E R A L T E R M S AN D CO N D I T I O N S GE N E R A L GR A N T ST A T E FU N D S 30 . SE V E R A B I L I T Y T h e pr o v i s i o n s of th i s G r a n t a t e in t e n d e d to be s e v e r a b l e . If an y te r m or pr o v i s i o n is il l e g a l or in v a l i d fo r an y r e a s o n w h a t s o e v e r , s u c h il l e g a l i t y or in v a l i d i t y sh a l l no t af f e c t th e va l i d i t y of th e re m a i n d e r of th e G r a n t . 31 . SI T E SE C U R I T Y Wh i l e on CO M M E R C E p r e m i s e s , GR A N T E E , it s a g e n t s , e m p l o y e e s , or s u b c o n t r a c t o r s sh a l l c o n f o r m in al l r e s p e c t s wi t h ph y s i c a l , fi r e or o t h e r se c u r i t y po l i c i e s or re g u l a t i o n s . 32 . SU B G R A N T I N G I S U B C O N T R A C T I N G N e i t h e r th e GR A N T E E no r a n y s u b g r a n t e e / s u b c o n t r a c t o r sh a l l e n t e r in t o s u b g r a n t s / s u b c o n t r a c t s fo r an y of th e wo r k co n t e m p l a t e d u n d e r th i s co n t r a c t wi t h o u t ob t a i n i n g pr i o r wr i t t e n ap p r o v a l of CO M M E R C E . In no e v e n t sh a l l th e e x i s t e n c e of th e s u b g r a n u s u b c o n t r a c t o p e r a t e to r e l e a s e or r e d u c e th e li a b i l i t y of th e G R A N T E E to CO M M E R C E fo r an y b r e a c h in th e p e r f o r m a n c e of th e GR A N T E E ’ s du t i e s . Th i s c l a u s e d o e s no t in c l u d e G r a n t s of e m p l o y m e n t b e t w e e n th e GR A N T E E an d p e r s o n n e l a s s i g n e d to wo r k u n d e r th i s G r a n t . Ad d i t i o n a l l y , th e GR A N T E E is r e s p o n s i b l e fo r e n s u r i n g th a t al l te r m s , co n d i t i o n s , a s s u r a n c e s an d c e r t i f i c a t i o n s s e t fo r t h in th i s a g r e e m e n t a r e ca r r i e d fo r w a r d to an y s u b g r a n t s / s u b c o n t r a c t s . GR A N T E E a n d it s s u b g r a n t e e s / s u b c o n t r a c t o r s a g r e e no t to r e l e a s e , di v u l g e , pu b l i s h , tr a n s f e r , se l l or o t h e r w i s e m a k e kn o w n to u n a u t h o r i z e d p e r s o n s p e r s o n a l in f o r m a t i o n wi t h o u t th e e x p r e s s wr i t t e n c o n s e n t of CO M M E R C E or a s p r o v i d e d by la w . 33 . SU R V I V A L T h e te r m s , co n d i t i o n s , an d w a r r a n t i e s c o n t a i n e d in th i s G r a n t th a t by th e i r s e n s e an d c o n t e x t a r e in t e n d e d to su r v i v e th e co m p l e t i o n of th e p e r f o r m a n c e , ca n c e l l a t i o n or te r m i n a t i o n of th i s G r a n t sh a l l s o su r v i v e . 34 . TA X E S Al l p a y m e n t s a c c r u e d on a c c o u n t of pa y r o l l ta x e s , u n e m p l o y m e n t co n t r i b u t i o n s , th e GR A N T E E ’ s in c o m e or g r o s s re c e i p t s , an y o t h e r ta x e s , in s u r a n c e or e x p e n s e s fo r th e GR A N T E E or it s s t a f f sh a l l be th e s o l e re s p o n s i b i l i t y of th e GR A N T E E . 35 . TE R M I N A T I O N FO R CA U S E In th e e v e n t CO M M E R C E d e t e r m i n e s th e GR A N T E E h a s fa i l e d to co m p l y wi t h th e co n d i t i o n s of th i s G r a n t in a ti m e l y m a n n e r , CO M M E R C E h a s th e ri g h t to s u s p e n d or te r m i n a t e th i s Gr a n t . Be f o r e s u s p e n d i n g or te r m i n a t i n g th e Gr a n t , CO M M E R C E sh a l l no t i f y th e GR A N T E E in wr i t i n g of th e n e e d to ta k e co r r e c t i v e ac t i o n . If co r r e c t i v e ac t i o n is no t ta k e n wi t h i n 30 c a l e n d a r d a y s , th e G r a n t m a y be te r m i n a t e d or s u s p e n d e d . In th e e v e n t of te r m i n a t i o n or s u s p e n s i o n , th e GR A N T E E sh a l l be li a b l e fo r d a m a g e s a s a u t h o r i z e d by la w in c l u d i n g , bu t no t li m i t e d to , an y c o s t d i f f e r e n c e b e t w e e n th e or i g i n a l G r a n t an d th e r e p l a c e m e n t or c o v e r G r a n t an d al l ad m i n i s t r a t i v e c o s t s di r e c t l y re l a t e d to th e r e p l a c e m e n t Gr a n t , e . g . , c o s t of th e co m p e t i t i v e bi d d i n g , ma i l i n g , ad v e r t i s i n g an d s t a f f ti m e . CO M M E R C E r e s e r v e s th e ti g h t to s u s p e n d al l or pa r t of th e Gr a n t , wi t h h o l d fu r t h e r p a y m e n t s , or pr o h i b i t th e GR A N T E E fr o m in c u r r i n g ad d i t i o n a l ob l i g a t i o n s of fu n d s du r i n g in v e s t i g a t i o n of th e al l e g e d c o m p l i a n c e b r e a c h a n d p e n d i n g co r r e c t i v e ac t i o n by th e GR A N T E E or a d e c i s i o n by CO M M E R C E to te r m i n a t e th e G r a n t . A te r m i n a t i o n sh a l l be d e e m e d a “T e r m i n a t i o n fo r C o n v e n i e n c e ” 8 AG E N D A I T E M # 6 . h ) G E N E R A L T E R M S A N D C O N D I T I O N S G E N E R A L G R A N T S T A T E F U N D S i f i t i s d e t e r m i n e d t h a t t h e G R A N T E E : ( 1 ) w a s n o t i n d e f a u l t ; o r ( 2 ) f a i l u r e t o p e r f o r m w a s o u t s i d e o f h i s o r h e r c o n t r o l , f a u l t o r n e g l i g e n c e . T h e r i g h t s a n d r e m e d i e s o f C O M M E R C E p r o v i d e d i n t h i s G r a n t a r e n o t e x c l u s i v e a n d a r e , i n a d d i t i o n t o a n y o t h e r r i g h t s a n d r e m e d i e s , p r o v i d e d b y l a w . 3 6 . T E R M I N A T I O N F O R C O N V E N I E N C E E x c e p t a s o t h e r w i s e p r o v i d e d i n t h i s G r a n t , C O M M E R C E m a y , b y t e n ( 1 0 ) b u s i n e s s d a y s w r i t t e n n o t i c e , b e g i n n i n g o n t h e s e c o n d d a y a f t e r t h e m a i l i n g , t e r m i n a t e t h i s G r a n t , i n w h o l e o r i n p a r t . I f t h i s G r a n t i s s o t e r m i n a t e d , C O M M E R C E s h a l l b e l i a b l e o n l y f o r p a y m e n t r e q u i r e d u n d e r t h e t e r m s o f t h i s G r a n t f o r s e r v i c e s r e n d e r e d o r g o o d s d e l i v e r e d p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n . 3 7 . T E R M I N A T I O N P R O C E D U R E S U p o n t e r m i n a t i o n o f t h i s G r a n t , C O M M E R C E , i n a d d i t i o n t o a n y o t h e r r i g h t s p r o v i d e d i n t h i s G r a n t , m a y r e q u i r e t h e G R A N T E E t o d e l i v e r t o C O M M E R C E a n y p r o p e r t y s p e c i f i c a l l y p r o d u c e d o r a c q u i r e d f o r t h e p e r f o r m a n c e o f s u c h p a r t o f t h i s G r a n t a s h a s b e e n t e r m i n a t e d . T h e p r o v i s i o n s o f t h e “ T r e a t m e n t o f A s s e t s ” c l a u s e s h a l l a p p l y i n s u c h p r o p e r t y t r a n s f e r . C O M M E R C E s h a l l p a y t o t h e G R A N T E E t h e a g r e e d u p o n p r i c e , i f s e p a r a t e l y s t a t e d , f o r c o m p l e t e d w o r k a n d s e r v i c e s a c c e p t e d b y C O M M E R C E , a n d t h e a m o u n t a g r e e d u p o n b y t h e G R A N T E E a n d C O M M E R C E f o r ( i ) c o m p l e t e d w o r k a n d s e r v i c e s f o r w h i c h n o s e p a r a t e p r i c e i s s t a t e d , ( i i ) p a r t i a l l y c o m p l e t e d w o r k a n d s e r v i c e s , ( i i i ) o t h e r p r o p e r t y o r s e r v i c e s t h a t a r e a c c e p t e d b y C O M M E R C E , a n d ( i v ) t h e p r o t e c t i o n a n d p r e s e r v a t i o n o f p r o p e r t y , u n l e s s t h e t e r m i n a t i o n i s f o r d e f a u l t , i n w h i c h c a s e t h e A G E N T s h a l l d e t e r m i n e t h e e x t e n t o f t h e l i a b i l i t y o f C O M M E R C E . F a i l u r e t o a g r e e w i t h s u c h d e t e r m i n a t i o n s h a l l b e a d i s p u t e w i t h i n t h e m e a n i n g o f t h e “ D i s p u t e s ” c l a u s e o f t h i s G r a n t . C O M M E R C E m a y w i t h h o l d f r o m a n y a m o u n t s d u e t h e G R A N T E E s u c h s u m a s t h e A U T H O R I Z E D R E P R E S E N T A T I V E d e t e r m i n e s t o b e n e c e s s a r y t o p r o t e c t C O M M E R C E a g a i n s t p o t e n t i a l l o s s o r l i a b i l i t y . T h e r i g h t s a n d r e m e d i e s o f C O M M E R C E p r o v i d e d i n t h i s s e c t i o n s h a l l n o t b e e x c l u s i v e a n d a r e i n a d d i t i o n t o a n y o t h e r r i g h t s a n d r e m e d i e s p r o v i d e d b y l a w o r u n d e r t h i s c o n t r a c t . A f t e r r e c e i p t o f a n o t i c e o f t e r m i n a t i o n , a n d e x c e p t a s o t h e r w i s e d i r e c t e d b y t h e A U T H O R I Z E D R E P R E S E N T A T I V E , t h e G R A N T E E s h a l l : 1 . S t o p w o r k u n d e r t h e G r a n t o n t h e d a t e , a n d t o t h e e x t e n t s p e c i f i e d , i n t h e n o t i c e ; 2 . P l a c e n o f u r t h e r o r d e r s o r s u b g r a n t s / s u b c o n t r a c t s f o r m a t e r i a l s , s e r v i c e s , o r f a c i l i t i e s e x c e p t a s m a y b e n e c e s s a r y f o r c o m p l e t i o n o f s u c h p o r t i o n o f t h e w o r k u n d e r t h e G r a n t t h a t i s n o t t e r m i n a t e d ; 3 . A s s i g n t o C O M M E R C E , i n t h e m a n n e r , a t t h e t i m e s , a n d t o t h e e x t e n t d i r e c t e d b y t h e A U T H O R I Z E D R E P R E S E N T A T I V E , a l l o f t h e r i g h t s , t i t l e , a n d i n t e r e s t o f t h e G R A N T E E u n d e r t h e o r d e r s a n d s u b g r a n t s / s u b c o n t r a c t s s o t e r m i n a t e d , i n w h i c h c a s e C O M M E R C E h a s t h e r i g h t , a t i t s d i s c r e t i o n , t o s e t t l e o r p a y a n y o r a l l c l a i m s a r i s i n g o u t o f t h e t e r m i n a t i o n o f s u c h o r d e r s a n d s u b g r a n t s / s u b c o n t r a c t s ; 4 . S e t t l e a l l o u t s t a n d i n g l i a b i l i t i e s a n d a l l c l a i m s a r i s i n g o u t o f s u c h t e r m i n a t i o n o f o r d e r s a n d s u b c o n t r a c t s , w i t h t h e a p p r o v a l o r r a t i f i c a t i o n o f t h e A U T H O R I Z E D R E P R E S E N T A T I V E t o t h e e x t e n t A U T H O R I Z E D R E P R E S E N T A T I V E m a y r e q u i r e , w h i c h a p p r o v a l o r r a t i f i c a t i o n s h a l l b e f i n a l f o r a l l t h e p u r p o s e s o f t h i s c l a u s e ; 5 . T r a n s f e r t i t l e t o C O M M E R C E a n d d e l i v e r i n t h e m a n n e r , a t t h e t i m e s , a n d t o t h e e x t e n t d i r e c t e d b y t h e A U T H O R I Z E D R E P R E S E N T A T I V E a n y p r o p e r t y w h i c h , i f t h e G r a n t h a d b e e n c o m p l e t e d , w o u l d h a v e b e e n r e q u i r e d t o b e f u r n i s h e d t o C O M M E R C E ; 6 . C o m p l e t e p e r f o r m a n c e o f s u c h p a r t o f t h e w o r k a s s h a l l n o t h a v e b e e n t e r m i n a t e d b y t h e A U T H O R I Z E D R E P R E S E N T A T I V E ; a n d 9 A G E N D A I T E M # 6 . h ) GE N E R A L TE R M S AN D C O N D I T I O N S GE N E R A L GR A N T ST A T E FU N D S 7. T a k e s u c h ac t i o n a s m a y be n e c e s s a r y , or a s th e AU T H O R I Z E D R E P R E S E N T A T I V E m a y di r e c t , fo r th e pr o t e c t i o n an d p r e s e r v a t i o n of th e pr o p e r t y re l a t e d to th i s Gr a n t , wh i c h is in th e p o s s e s s i o n of th e GR A N T E E an d in wh i c h CO M M E R C E h a s or ma y a c q u i r e an in t e r e s t . 3 8 . TR E A T M E N T OF A S S E T S Ti t l e to al l pr o p e r t y fu r n i s h e d by CO M M E R C E sh a l l re m a i n in CO M M E R C E . Ti t l e to al l pr o p e r t y fu r n i s h e d by th e GR A N T E E , fo r th e c o s t of wh i c h th e G R A N T E E is en t i t l e d to be r e i m b u r s e d a s a d i r e c t it e m of c o s t u n d e r th i s G r a n t , sh a l l p a s s to an d v e s t in CO M M E R C E up o n de l i v e r y of su c h pr o p e r t y by th e GR A N T E E . Ti t l e to o t h e r pr o p e r t y , t h e c o s t of wh i c h is r e i m b u r s a b l e to th e GR A N T E E u n d e r th i s G r a n t , sh a l l p a s s to an d v e s t in CO M M E R C E up o n (I ) i s s u a n c e fo r u s e of su c h p r o p e r t y in th e p e r f o r m a n c e of th i s G r a n t , or (i i ) c o m m e n c e m e n t of u s e of su c h p r o p e r t y in th e p e r f o r m a n c e of th i s G r a n t , o r (i i i ) re i m b u r s e m e n t of th e c o s t t h e r e o f by CO M M E R C E in w h o l e or in pa r t , w h i c h e v e r fi r s t o c c u r s . A. An y p r o p e r t y of C O M M E R C E fu r n i s h e d to t h e GR A N T E E sh a l l , u n l e s s o t h e r w i s e pr o v i d e d h e r e i n or a p p r o v e d by C O M M E R C E , b e u s e d on l y fo r th e p e r f o r m a n c e of th i s G r a n t . B. T h e GR A N T E E sh a l l b e re s p o n s i b l e fo r an y lo s s or d a m a g e to p r o p e r t y of CO M M E R C E th a t re s u l t s fr o m th e n e g l i g e n c e of t h e GR A N T E E or wh i c h re s u l t s fr o m th e fa i l u r e on th e pa r t of th e GR A N T E E to m a i n t a i n a n d a d m i n i s t e r th a t pr o p e r t y in a c c o r d a n c e wi t h s o u n d m a n a g e m e n t p r a c t i c e s . C. If a n y CO M M E R C E pr o p e r t y is lo s t , d e s t r o y e d or d a m a g e d , t h e GR A N T E E sh a l l im m e d i a t e l y no t i f y CO M M E R C E an d sh a l l ta k e al l r e a s o n a b l e s t e p s to pr o t e c t th e pr o p e r t y fr o m fu r t h e r d a m a g e . D. T h e GR A N T E E sh a l l s u r r e n d e r to CO M M E R C E al l pr o p e r t y of CO M M E R C E pr i o r to s e t t l e m e n t up o n co m p l e t i o n , te r m i n a t i o n or ca n c e l l a t i o n of th i s G r a n t Al l r e f e r e n c e to th e GR A N T E E u n d e r th i s c l a u s e sh a l l a l s o in c l u d e GR A N T E E ’ S e m p l o y e e s , a g e n t s or s u b g r a n t e e s / s u b c o n t r a c t o r s . 39 . WA I V E R W a i v e r of an y d e f a u l t or b r e a c h sh a l l no t be d e e m e d to be a w a i v e r of an y s u b s e q u e n t d e f a u l t or b r e a c h . An y w a i v e r sh a l l no t b e c o n s t r u e d to be a mo d i f i c a t i o n of th e te r m s of th i s G r a n t u n l e s s s t a t e d to be su c h in wr i t i n g a n d s i g n e d by A u t h o r i z e d R e p r e s e n t a t i v e of CO M M E R C E . 10 AG E N D A I T E M # 6 . h ) A t t a c h m e n t A S c o p e o f W o r k F u n d s a w a r d e d u n d e r t h i s g r a n t s h a l l b e u s e d f o r c a p i t a l e x p e n d i t u r e s r e l a t e d t o t h e t h e d e s i g n a n d c o n s t r u c t i o n o f t h e S u n s e t N e i g h b o r h o o d P a r k p r o j e c t . T h e p r o j e c t w i l l b e l o c a t e d o n p a r c e l n u m b e r s 7 2 2 7 8 0 1 3 0 0 a n d 7 2 2 7 8 0 0 0 0 0 i n R e n t o n . C o n s t r u c t i o n w i l l i n c l u d e b u t n o t b e l i m i t e d t o e a r t h w o r k , i n s t a l l a t i o n o f s i t e u t i l i t i e s a n d d r a i n a g e , w a l k w a y a n d p l a z a p a v i n g , l a n d s c a p e i m p r o v e m e n t s , i r r i g a t i o n , r e s t r o o m w i t h p u m p r o o m , p e r g o l a , s e c u r i t y c a m e r a s , a n d t h e i n s t a l l a t i o n o f b e n c h e s . b o l l a r d s , l i t t e r r e c e p t a c l e s , s i g n a g e , a n d l i g h t i n g . W h e n c o m p l e t e , t h e 3 . 2 a c r e p a r k w i l l b e u s e d b y t h e c o m m u n i t y a s a s p a c e t o g a t h e r a n d r e c r e a t e . T h i s p r o j e c t w i l l b e g i n i n A p r i l , 2 0 1 6 a n d i s e x p e c t e d t o b e c o m p l e t e d i n D e c e m b e r , 2 0 1 7 . A l l p r o j e c t w o r k c o m p l e t e d w i t h p r i o r l e g i s l a t i v e a p p r o v a l . T h e “ C o p y r i g h t P r o v i s i o n s ” , S e c t i o n 1 2 o f t h e G e n e r a l T e r m s a n d C o n d i t i o n s , a r e n o t i n t e n d e d t o a p p l y t o a n y a r c h i t e c t u r a l a n d e n g i n e e r i n g d e s i g n w o r k f u n d e d b y t h i s g r a n t . C E R T I F I C A T I O N P E R F O R M A N C E M E A S U R E T h e G R A N T E E , b y i t s s i g n a t u r e , c e r t i f i e s t h a t t h e d e c l a r a t i o n s e t f o r t h a b o v e h a s b e e n r e v i e w e d a n d a p p r o v e d b y t h e G R A N T E E ’ s g o v e r n i n g b o d y a s o f t h e d a t e a n d y e a r w r i t t e n b e l o w . G R A N T E E T I T L E D A T E A G E N D A I T E M # 6 . h ) A t t a c h m e n t B B u d g e t Li n e It e m A m o u n t A r c h i t e c t u r e & E n g i n e e r i n g $ 3 3 8 , 2 1 4 . 0 0 S i t e Ac q u i s i t i o n $ 0 . 0 0 C o n s t r u c t i o n $ 2 , 4 0 0 , 0 0 0 . 0 0 C a p i t a l i z e d E q u i p m e n t $ 0 . 0 0 C o n t i n g e n c y $ 0 . 0 0 O t h e r $ 0 . 0 0 T o t a l C o n t r a c t e d A m o u n t : $ 2 , 7 3 8 , 2 1 4 . 0 0 CE R T I F I C A T I O N PE R F O R M A N C E ME A S U R E T h e GR A N T E E , by it s s i g n a t u r e , c e r t i f i e s th a t th e P r o j e c t B u d g e t s e t fo r t h a b o v e h a s b e e n re v i e w e d a n d a p p r o v e d by t h e GR A N T E E ’ s go v e r n i n g bo d y or b o a r d of di r e c t o r s , a s ap p l i c a b l e , a s of th e d a t e a n d y e a r wr i t t e n be l o w . GR A N T E E TI T L E DA T E AG E N D A I T E M # 6 . h ) A t t a c h m e n t C C e r t i f i c a t i o n o f t h e A v a i l a b i l i t y o f F u n d s t o C o m p l e t e t h e P r o j e c t N o n - S t a t e F u n d s A m o u n t T o t a l C i t y o f R e n t o n $ 7 , 0 3 8 , 2 1 4 . 0 0 T o t a l N o n - S t a t e F u n d s $ 1 , 0 3 8 , 2 1 4 . 0 0 $ 1 , 0 3 8 , 2 1 4 . 0 0 S t a t e _ F u n d s S t a t e C a p i t a l B u d g e t $ 1 , 7 0 0 , 0 0 0 . 0 0 $ 1 , 7 0 0 , 0 0 0 . 0 0 $ 2 , 7 3 8 , 2 1 4 . 0 0 T o t a l N o n - S t a t e a n d S t a t e S o u r c e s C E R T I F I C A T I O N P E R F O R M A N C E M E A S U R E T h e G R A N T E E , b y i t s s i g n a t u r e , c e r t i f i e s t h a t p r o j e c t f u n d i n g f r o m s o u r c e s o t h e r t h a n t h o s e p r o v i d e d b y t h i s c o n t r a c t a n d i d e n t i f i e d a b o v e h a s b e e n r e v i e w e d a n d a p p r o v e d b y t h e G R A N T E E ’ s g o v e r n i n g b o d y o r b o a r d o f d i r e c t o r s , a s a p p l i c a b l e , a n d h a s e i t h e r b e e n e x p e n d e d f o r e l i g i b l e P r o j e c t e x p e n s e s , o r i s c o m m i t t e d i n w r i t i n g a n d a v a i l a b l e a n d w i l l r e m a i n c o m m i t t e d a n d a v a i l a b l e s o l e l y a n d s p e c i f i c a l l y f o r c a r r y i n g o u t t h e p u r p o s e s o f t h i s P r o j e c t a s d e s c r i b e d i n e l s e w h e r e i n t h i s c o n t r a c t , a s o f t h e d a t e a n d y e a r w r i t t e n b e l o w . T h e G R A N T E E s h a l l m a i n t a i n r e c o r d s s u f f i c i e n t t o e v i d e n c e t h a t i t h a s e x p e n d e d o r h a s a c c e s s t o t h e f u n d s n e e d e d t o c o m p l e t e t h e P r o j e c t , a n d s h a l l m a k e s u c h r e c o r d s a v a i l a b l e f o r C O M M E R C E ’ S r e v i e w u p o n r e a s o n a b l e r e q u e s t . G R A N T E E T I T L E D A T E A G E N D A I T E M # 6 . h ) A t t a c h m e n t D C e r t i f i c a t i o n o f t h e P a y m e n t a n d R e p o r t i n g o f P r e v a i l i n g W a g e s CE R T I F I C A T I O N P E R F O R M A N C E ME A S U R E Th e GR A N T E E , by it s si g n a t u r e , ce r t i f i e s th a t al l c o n t r a c t o r s an d s u b c o n t r a c t o r s pe r f o r m i n g wo r k on th e P r o j e c t sh a l l co m p l y wi t h pr e v a i l i n g w a g e la w s s e t fo r t h in C h a p t e r 39 . 1 2 RC W , a s of Ju l y 1, 20 1 5 , in c l u d i n g bu t no t li m i t e d to th e fi l i n g of th e ‘ S t a t e m e n t of In t e n t to P a y Pr e v a i l i n g W a g e s ” a n d “A f f i d a v i t of W a g e s Pa i d ” a s re q u i t e d by RC W 3 9 . 1 2 . 0 4 0 . T h e GR A N T E E sh a l l m a i n t a i n r e c o r d s su f f i c i e n t to e v i d e n c e co m p l i a n c e wi t h C h a p t e r 3 9 . 1 2 RC W , a n d sh a l l m a k e s u c h re c o r d s av a i l a b l e fo r CO M M E R C E ’ S re v i e w up o n r e q u e s t . If an y s t a t e fu n d s a r e u s e d by th e GR A N T E E fo r th e p u r p o s e of co n s t r u c t i o n , ap p l i c a b l e S t a t e Pr e v a i l i n g W a g e s m u s t be pa i d . T h e GR A N T E E , by it s si g n a t u r e , ce r t i f i e s th a t th e d e c l a r a t i o n s e t fo r t h a b o v e h a s b e e n re v i e w e d an d ap p r o v e d by th e GR A N T E E ’ s go v e r n i n g bo d y a s of th e d a t e an d y e a r wr i t t e n be l o w . GR A N T E E TI T L E DA T E AG E N D A I T E M # 6 . h ) A t t a c h m e n t E C e r t i f i c a t i o n o f I n t e n t t o E n t e r t h e L e a d e r s h i p i n E n e r g y a n d E n v i r o n m e n t a l D e s i g n ( L E E D ) C e r t i f i c a t i o n P r o c e s s C E R T I F I C A T I O N P E R F O R M A N C E M E A S U R E T h e G R A N T E E , b y i t s s i g n a t u r e , c e r t i f i e s t h a t i t w i l l e n t e r i n t o t h e L e a d e r s h i p i n E n e r g y a n d E n v i r o n m e n t a l D e s i g n c e r t i f i c a t i o n p r o c e s s , a s s t i p u l a t e d i n R C W 3 9 . 3 5 D , a s a p p l i c a b l e t o t h e P r o j e c t f u n d e d b y t h i s c o n t r a c t . T h e G R A N T E E s h a l l , u p o n r e c e i p t o f L E E D c e r t i f i c a t i o n b y t h e U n i t e d S t a t e s G r e e n B u i l d i n g C o u n c i l , p r o v i d e d o c u m e n t a t i o n o f s u c h c e r t i f i c a t i o n t o C O M M E R C E . T h e G R A N T E E , b y i t s s i g n a t u r e , c e r t i f i e s t h a t t h e d e c l a r a t i o n s e t f o r t h a b o v e h a s b e e n r e v i e w e d a n d a p p r o v e d b y t h e G R A N T E E ’ s g o v e r n i n g b o d y o r b o a r d o f d i r e c t o r s , a s a p p l i c a b l e , a s o f t h e d a t e a n d y e a r w r i t t e n b e l o w . G R A N T E E T I T L E * D A T E A G E N D A I T E M # 6 . h ) AG E N D A I T E M # 6 . h ) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. ________    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE  MAYOR AND CITY CLERK TO ENTER INTO A DIRECT APPROPRIATIONS  AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF COMMERCE  ACCEPTING A GRANT FOR THE SUNSET NEIGHBORHOOD PARK PROJECT.  WHEREAS, the Sunset Neighborhood Park (“Park”) is identified in the 269 – acre Sunset  Area Community Planned Action and EIS; and   WHEREAS, a master plan for the Park was adopted by the City Council in November  2014; and   WHEREAS, the Washington state legislature has offered a grant in the amount of  $1,750,000 to design and construct Phase I improvements for the Sunset Neighborhood Park  Project (“Project”); and  WHEREAS, the Department of Commerce will charge a grant administration fee of  $50,000, thereby reducing the available grant amount to $1,700,000; and  WHEREAS, the City will be required to commit a grant match of $1,038,214, bringing the  total Project amount to $2,738,214; and  WHEREAS, the Agreement provides that “the parties hereto shall be bound by any such  revised funding limitations as implemented at the discretion of Commerce, and shall meet and  renegotiate the Contract accordingly”; and   WHEREAS, it is necessary to document the terms and conditions of the grant offer;   NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES  RESOLVE AS FOLLOWS:   SECTION I. The above recitals are found to be true and correct in all respects.  AGENDA ITEM #6. h) RESOLUTION NO. _______  2   SECTION II. The Mayor and City Clerk are authorized to enter into a Direct  Appropriations Agreement with the Washington State Department of Commerce accepting a  grant for the Project.  PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2017.        ______________________________  Jason A. Seth, City Clerk       APPROVED BY THE MAYOR this ______ day of _______________________, 2017.        ______________________________  Denis Law, Mayor            Approved as to form:      ______________________________  Lawrence J. Warren, City Attorney    RES.1722:12/22/16:scr    AGENDA ITEM #6. h) AB - 1830 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Consulting Certified Arborist Inspector Agreement RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Terry Flatley, Urban Forestry and Natural Resources Manager EXT.: x6601 FISCAL IMPACT SUMMARY: Funding for this project is included in the 2017 Community Services Department - Parks Planning and Natural Resources Divsion Operating Budget in the amount of $124,000, as part of the Contra cted Services line item. SUMMARY OF ACTION: An agreement for a Consulting Certified Arborist Inspector was authorized for part of 2015 and part of 2016. The Parks Planning and Natural Resources Division's urban forestry program receives between over 600 individual requests for service annually from Renton residents, businesses, City departments and others. These requests have generated inspections of over 1,700 trees per year. To inspect this large volume of requests and trees, the Consulting Certified Arborist Inspector was hired to process the requ ests from the initial request through completion. The Consultant receives the requests, schedules inspections with property owners, collects tree data, updates the data with the tree inventory, creates work orders using the Tree Request Form, provides inspection results to the caller, organizes the Tree Request Forms by priority, closes the request upon completion, and files the information. In addition, the Consultant performs other duties as assigned such as clearing stop signs, inspecting contractors work on urban forestry projects, inventorying planted street trees in new developments, providing tree data for upcoming tree maintenance projects and analyzing data for reporting, among others. EXHIBITS: A. Issue Paper B. Agreement - includes Exhibit A, Scope of Work STAFF RECOMMENDATION: The Community Services Department recommends approval of the Agreement with the Davey Resource Group in the amount of $124,000. AGENDA ITEM #6. i) COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:January 3, 2017 TO:Armondo Pavone, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Kelly Beymer, Community Services Administrator STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director (x-6619) Terry Flatley, Urban Forestry and Natural Resources Manager (x-6601) SUBJECT:2017 Consulting Certified Arborist Inspector – Contract Agreement ISSUE: Should the Council concur with the staff recommendation to enter into the 2017 Contract Agreement with Davey Resource Group, a division of the Davey Tree Expert Company, to provide tree inspection and other urban forestry services to the City of Renton? RECOMMENDATION: Staff recommends approval of the Professional Services Contract Agreement in the base amount of $124,000 during 2017 between the City of Renton and Davey Resource Group of Kent, Ohio. The City has a 2017 budgeted amount of $124,000 in the 2017 Parks Planning and Natural Resources Division’s, “Contract Services” line item (001.000000.020.576.81.41.003). During 2015 and 2016, Davey Resource Group provided excellent service under the professional services agreement for citywide tree inspections. BACKGROUND SUMMARY: The City of Renton has been a member of the National Arbor Day Foundation Tree City USA Program for eight (8) years, since 2009. The City has gone above the four standards of the Tree City USA Program (TCUSA) to also be recognized for six (6) consecutive Growth Awards, due to the implementation of the 2009 Urban and Community Forestry Development Plan. Renton will receive its ninth TCUSA Award and its seventh Growth Award in April of 2017. During August through December of 2015 and again from May through December of 2016, the City contracted with the Davey Resource Group for a Consulting Certified Arborist Inspector to perform tree inspections. The Consultant provided tree inspection AGENDA ITEM #6. i) Armondo Pavone, Council President Members of Renton City Council Subject: 2017 Consulting Certified Arborist Inspector – Contract Agreement January 3, 2017 Page 2 of 2 services for all City departments. Funding for this project was offset by a 50% contribution from both the Community Services Department in partnership with the Community and Economic Development Department. The Consulting Certified Arborist Inspector assisted the Urban Forestry and Natural Resources Manager by receiving all tree request inquiries from residents, businesses, City departments and others. Duties included inspecting trees, preparing work orders, responding to callers following inspection with recommendations, recording data on the tree inventory and Tree Request Forms, closing out work orders, filing work orders, and inventorying newly planted trees in recently constructed subdivisions. Other responsibilities included tracking Tree Request Forms and Tree Response Forms, and providing other information related to public service, education and outreach. Tree inspections were performed for Code Compliance, Long and Short Range Planning, Tree Retention Regulations, Critical Areas Regulations, Landmark Tree Regulations, Public Works tree requests and new Transportation projects landscape requirements and verification. During 2016, over 1,700 trees were inspected comprised of 535 Tree Request Forms (work orders). Tree requests included about 370 private tree inspections for code compliance, critical area removal requests, and landmark tree status, among other reasons. In 2017, tree inspection requests are anticipated to increase as the 2015 adopted tree retention regulations continue to be implemented. This agreement allows the Urban Forestry and Natural Resources Manager to focus more time on contracting for tree maintenance and sidewalk repairs, tree planting, contract landscape maintenance, and the backlog of work orders that have accumulated since 2011 due to the high demand for this service. CONCLUSION: Approval of this Agreement at a cost of $124,000 will continue the Consulting Certified Arborist Inspector citywide and allow City staff to focus on other aspects of the Urban Forestry Program. The agreement with Davey Resource Group is anticipated to begin in February and conclude at the end of December during 2017. AGENDA ITEM #6. i) Page 1 of 9 PROFESSIONAL SERVICES CONTRACT AGREEMENT FOR CERTIFIED ARBORIST INSPECTOR THIS AGREEMENT, dated CITY TO ENTER DATE AT SIGNING, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Davey Resource Group, A Division of the Davey Tree Expert Company (“Consultant”), an Ohio Corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the date executed by both Parties. 1. Scope of Services: Consultant agrees to provide all equipment and labor necessary as specified in Exhibit A, Scope of Work, which is attached and incorporated herein. The Scope of Services may hereinafter be referred to as the “Services.” 2. Changes in Scope of Services: The City, without invalidating this Agreement, may order changes to the Scope of Services consisting of additions, deletions or modifications, the Compensation being adjusted accordingly consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Services shall be performed by no later than December 31, 2017. 4. Compensation: A. Amount. Total compensation to Consultant for Services provided pursuant to this Agreement shall not exceed $124,000.00. Compensation shall be paid based upon Services actually performed according to the rate of $64.50 per hour. The Consultant agrees that any hourly or flat rate charged by it for its Services shall remain locked at the negotiated rate(s). Except as specifically provided in this Agreement, the Consultant shall be solely responsible for the payment of any taxes imposed by any jurisdiction or authority as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis, the Consultant shall submit a voucher or invoice in the form specified by the City, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Services. Payment shall be made on a monthly basis by the City only after the Services have been performed AGENDA ITEM #6. i) Page 2 of 9 and within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Consultant will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the Agreement requirements. C. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving thirty (30) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Services. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. C. The Consultant reserves the right to terminate this Agreement with not less than sixty (60) calendar days’ written notice, or in the event outstanding invoices are not paid within thirty (30) calendar days. D. If the Consultant is unavailable to perform the Services, the City may, at its option, cancel this Agreement immediately. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Services identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Consultant further represents and warrants that all final work product that is created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant for which Consultant holds the title and intellectual property rights. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all such final work product. AGENDA ITEM #6. i) Page 3 of 9 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it shall, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Services shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Services. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to publicized classes or activities. Consultant shall retain the right to designate the means of performing the Services covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. AGENDA ITEM #6. i) Page 4 of 9 C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, its agents, attorneys, elected officials, employees, insurers, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Consultant in performance of this Agreement, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Services. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Services and maintain the business license in good standing throughout the term of this agreement with the City. More information regarding requirement to register with the State of Washington Department of Revenue can be found on the web at: http://dor.wa.gov/content/doingbusiness/registermybusiness/ AGENDA ITEM #6. i) Page 5 of 9 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Services delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Services provided by a licensed professional or those Services that require a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Services. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period AGENDA ITEM #6. i) Page 6 of 9 for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. City of Renton: Terry Flatley, Manager 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6600 tflatley@rentonwa.gov Fax: (425) 430-6603 Consultant: Jack McCabe, Vice President 295 S. Water Street, Suite 300 Kent, Ohio 44240 Phone: 330-673-5685 Jack.mccabe@davey.com Fax: 330-673-0860 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Services performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Services or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 18. Miscellaneous: The parties hereby acknowledge: AGENDA ITEM #6. i) Page 7 of 9 A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses. C. Consultant shall furnish all tools and / or materials necessary to perform his / her Services. D. Except as otherwise provided in the Services, Consultant shall not be required to provide tools and / or materials for the participants / students in classes provided as Services. E. In the event special training, licensing, or certification is required for Consultant to provide Services he / she will acquire or maintain such at his / her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Services, said employee / sub-contractor / assignee will acquire and or maintain such training, licensing, or certification. F. This is a non-exclusive agreement and Consultant is free to provide his / her Services to other entities, so long as there is no interruption or interference with the provision of Services called for in this Agreement. G. Consultant is responsible for his / her own insurance, including, but not limited to health insurance. H. Consultant is responsible for his / her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s contract manager is Terry Flatley. In providing Services, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. AGENDA ITEM #6. i) Page 8 of 9 E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Services in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Assigns and Successors. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. AGENDA ITEM #6. i) Page 9 of 9 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Mayor Denis Law City of Renton Jack McCabe, Vice President Davey Resource Group, A Division of the Davey Tree Expert Company _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form _______________________________ Lawrence J. Warren Renton City Attorney AGENDA ITEM #6. i) 2017 Certified Arborist Inspector Agreement Page 10 City of Renton Community Services Department Exhibit A - Scope of Work 2017 Contract Certified Arborist Inspector Overview The Contract Arborist Inspector (Inspector) will work full time at the City of Renton assisting with the urban forestry program within the Community Services Department. Direct supervision will be provided by the Urban Forestry and Natural Resources Manager within the Parks Planning and Natural Resources Division. This is a limited term contracted position through December 31, 2017 or until funding is exhausted. The Inspector will work with a diverse customer base including City staff from different departments, the general public and outside governmental organizations. The work primarily involves responding to tree concerns including receiving, inspecting, processing, filing, computerized data processing, and contacting customers on tree-related calls and issues. The ideal person for this job will bring a diverse educational background and experience in urban forestry and traditional forestry in a municipal setting. An International Society of Arboriculture, Certified Arborist possessing a Tree Risk Assessment Qualification is a necessary qualification for this position and a proven record of experience assessing trees for risk. Duties • Receive communications from various sources about trees and respond back with information to resolve issues and concerns. • Complete caller information forms, inspection forms and work order forms of various kinds, including electronically. • Inspect trees on both public and private property under various terrain and weather conditions. Inspections include completing the tree inventory forms by adding new trees and modifying information on existing trees previously inventoried. • Inventory new trees or potential planting sites and existing trees not previously inventoried. Locate newer subdivisions containing new street trees using a combination of City records and meeting with City Planning staff to locate areas. • Add and/or modify tree inventory information using existing City computerized systems. Inventory trees using designated computer programs when required. • Ascertain the locations of trees within the public right-of-way and trees on private property. This includes accurate measurement of right-of-way location in relation to the tree(s). • Inspect trees using the methods found in the International Society of Arboriculture Best Management Practices Tree Risk Assessment publication. AGENDA ITEM #6. i) 2017 Certified Arborist Inspector Agreement Page 11 • Accurately categorize trees by public or private, species, diameter, condition rating, location rating, problem codes, treatment codes and work prioritization from emergency through routine activity. • Schedule meetings with customers when requested. • Respond to customers following inspections through work scheduling dates. This includes face to face conversations, written correspondence and email communications. Document all communications on appropriate forms. • Gather data and information to compile easily understood reports. Prepare a final summary report of progress during the final three weeks of this project. Provide monthly progress reports including days and hours worked, number of work orders inspected, and number of trees inspected, as well as other pertinent information requested by the City. • Provide a company-owned pickup truck and safety cones at all times. • Work with City-provided computers and computer programs, ipad, and ipad apps to enter data into electronic or paper formats. • Perform minor tree work from the ground using various hand and power tools common to tree work. • Supply at all times, tools such as hand pruners, pole loppers, pole saw, hand saw, machete, and personal protective equipment • Prepare lists of locations for high priority or other work. • Other duties as assigned Responsibilities • Maintain and provide care for equipment needed for tree inspections and minor tree work. • Carry and maintain insurance to City of Renton requirements, possess a safe driving record and license, provide an ISA Arborist Certification and a Tree Risk Assessment Qualification. • Wear personal protective equipment when in the field, appropriate for the activity. • Carry and utilize traffic safety devices as appropriate for the activity. • Work cooperatively with the Project Manager and other City staff to accomplish goals • Must have excellent customer service skills. Other Information The ideal candidate will have worked in an urban forestry municipal setting inspecting and assessing trees. The ideal candidate should have excellent customer service training and skills to resolve issues in a positive and timely manner. The candidate must have proven experience assessing trees for risk and excellent knowledge of tree biology and proper arboriculture practices. The candidate should have good skill using computers and related devices and software applications. This position works an 8 hour shift, Monday through Friday, except City-designated holidays. AGENDA ITEM #6. i) AB - 1832 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Compensate Mindi Mattson as Emergency Management Coordinator at Step E, grade a21 RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive STAFF CONTACT: Deborah Needham, Emergency Management Director EXT.: x7027 FISCAL IMPACT SUMMARY: No impact. There are two Emergency Management Coordinator positions authorized in the 2017-2018 budget, and the level budgeted will cover the costs for both the current incumbent’s grade and step and this hire at the “E” step. SUMMARY OF ACTION: Eli King, one of our two Emergency Management Coordinators, recently accepted a position in the University of Washington’s Emergency Management program. After conducting a recruitment process, Mindi Mattson stood out as the top candidate, and was selected for the position. Mindi previously served for over 8 years as an Emergency Management Coordinator with the City of Renton. She left the city earlier this year to work as the Director of Safety and Emergency Management with UW - Valley Medical Center. She has determined that the Emergency Management Coordinator position with Renton is a better fit for her career focus. Mindi is a journey level emergency manager with 12 years’ experience. She has a Master’s degree in Emergency Management Leadership, and is also a Certified Emergency Manager, the highest professional certification available in the field. Additionally, she holds the Master Exercise Practitioner designation as well as credentials as an Incident Command System instructor, Community Emergency Response Team Instructor Trainer, Homeland Security Exercise and Evaluation Program Train-the-Trainer Instructor, and Program Manager credentials. She has proven abilities in every aspect of the emergency management profession: emergency planning, training design and delivery, exercise design, public education and outreach, and Emergency Operations Center management. Mindi would integrate seamlessly into the Emergency Management program, and would be able to continue the very positive relationships she has already established within the city. Staff believes compensation at the “E” step is commensurate with the considerable experience Mindi would bring to this position, and is the pay that she was previously receiving with Renton. EXHIBITS: None. STAFF RECOMMENDATION: Staff recommends that Council authorize compensation of Mindi Mattson as an Emergency Management Coordinator at Step E, grade a21, effective January 25, 2017. AGENDA ITEM #6. j) AB - 1813 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Project Acceptance: South 7th Street and Shattuck Avenue South Intersection Improvement Project, CAG-15-078 RECOMMENDED ACTION: Council Concur DEPARTMENT: Transportation Systems Division STAFF CONTACT: Keith Woolley, Transportation Design Project Manager EXT.: 7318 FISCAL IMPACT SUMMARY: The initial contract with the contractor, DPK Inc., was for $868,454.32. Change orders increased the final amount to $970,387.59, an 11.8% increase. The total project budget is $1,677,208.00 and the final contract amount falls within the budget. The project budget was comprised of a $500,000 federal grant, $613,337 TIB grant and $563,871 of City funds. SUMMARY OF ACTION: This project constructed a new traffic signal, including a new right-turn lane, storm drainage, paving, curb, gutter, sidewalk, street lighting, traffic signal, channelization and landscaping at South 7th Street and Shattuck Avenue South. The project started on July 24, 2015 and was completed on June 26, 2016. The project had seven change orders, primarily to completely pave the intersection at the end of the project instead of patching. There were also minor revisions to a catch basin and to the traffic signal syst em. The project is completed and acceptance by Council is requested. EXHIBITS: A. Notice of Completion of Public Works Contract B. Final Contract Voucher Certificate C. Final Pay Estimate STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to accept completion of the South 7th Street and Shattuck Avenue South Intersection Improvement Project, CAG-15-078 with DPK, Inc., and approve the final pay estimate in the amount of $14,352.02 subject to receiving the required certifications. AGENDA ITEM #6. k) Revised # Assigned to: UBI Number: Yes No Yes Telephone # Bond Number: If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Date Work Commenced Date Work Completed Contractor Address Date Contract Awarded Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Department Use Only Original NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Project Name Date Assigned: Job Order Contracting Federally funded transportation project? Contractor's Name Description of Work Done/Include Jobsite Address(es) Affidavit ID* No (if yes, provide Contract Bond Statement below) Name & Mailing Address of Public Agency E-mail Address Contract Number Notice is hereby given relative to the completion of contract or project described below Date:Contractor's UBI Number: Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A.       Yes No $ $$ $$ $$ % $ $$ Contact Name:Title: Affidavit ID* - No L&I release will be granted until all affidavits are listed. Amount Disbursed p Sales Tax Rate Contract Amount NOTE: These two totals must be equal TOTAL Comments: Sales Tax Amount Reductions ( - ) Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. TOTAL Liquidated Damages Email Address: Phone Number: p Sub-Total Additions ( + ) Amount Retained (If various rates apply, please send a breakdown) Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov F215-038-000 10-2014REV 31 0020e (10/26/15) p@g AGENDA ITEM #6. k) Subcontractor's Name:UBI Number: (Required)Affidavit ID* Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014 AGENDA ITEM #6. k) C o n t r a c t o r : D P K , I n c . A d d r e s s : 7 8 2 9 S 2 0 6 T h S t r e e t K e n t , W A 9 8 0 3 2 C o n t r a c t T i t l e : S . 7 T h S t r e e t & S h a t t u c k A v e S o u t h C A G 1 5 - 0 7 8 D a t e W o r k P h y s i c a l l y C o m p l e t e d : J u n e 2 6 , 2 0 1 6 F i n a l A m o u n t : $ 9 7 0 , 3 8 7 . 5 9 C o n t r a c t o r ’ s C e r t i f i c a t i o n : I c e r t i f y t h a t t h e a t t a c h e d f i n a l e s t i m a t e i s a t r u e a n d c o r r e c t s t a t e m e n t s h o w i n g a l l t h e m o n i e s d u e m e f r o m t h e C i t y o f R e n t o n f o r w o r k p e r f o r m e d a n d m a t e r i a l f u r n i s h e d u n d e r t h i s c o n t r a c t ; t h a t I h a v e c a r e f u l l y e x a m i n e d s a i d f i n a l e s t i m a t e a n d u n d e r s t a n d t h e s a m e a n d t h a t I h e r e b y r e l e a s e t h e C i t y o f R e n t o n f r o m a n y a n d a l l c l a i m s o f w h a t s o e v e r n a t u r e w h i c h I m a y h a v e , a r i s i n g o u t o f t h e p e r f o r m a n c e o f s a i d c o n t r a c t , w h i c h a r e n o t s e t f o r t h i n s a i d e s t i m a t e . D a t e o f A c c e p t a n c e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ C o n t r a t o r A u t h o r i z e / S i g n a t u r e R e q u i r e d C i t y o f R e n t o n C e r t i f i c a t i o n I , c e r t i f y t h e a t t a c h e d f i n a l e s t i m a t e t o b e b a s e d u p o n a c t u a l m e a s u r e m e n t s , a n d t o b e t r u e a n d c o r r e c t . A p p r o v e d D a t e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ C i t y o f R e n t o n A u t h o r i z e d S i g n a t u r e A G E N D A I T E M # 6 . k ) T O : F I N A N C E D I R E C T O R D A T E . 0 8 / 0 9 / 2 0 1 6 F R O M : T R A N S P O R T A T I O N D E S I G N M A N A G E R C O N T R A C T O R : D P K , I n c . C O N T R A C T N O . C A G 1 5 - 0 7 8 E S T I M A T E N O . 1 0 F I N A L P R O J E C T : S 7 t h S t r e e t & S h a t t u c k A v e S I n t e r s e c t i o n I m p r o v e m e n t P r o j e c t I . C O N T R A C T O R E A R N I N G S T H I S E S T I M A T E $ 1 4 , 2 5 3 . 9 6 2 . S A L E S T A X @ 9 . 5 0 % $ 9 8 . 0 6 3 . T O T A L C O N T R A C T A M O U N T T H I S E S T I M A T E $ 1 4 , 3 5 2 . 0 2 4 . E A R N I N G S P R E V I O U S L Y P A I D C O N T R A C T O R $ 9 4 0 , 9 5 7 . 3 0 5 . E A R N I N G S D U E C O N T R A C T O R T H I S E S T I M A T E $ 1 4 , 2 5 3 . 9 6 6 . S U B T O T A L - C O N T R A C T O R P A Y M E N T S $ 9 5 5 , 2 1 1 . 2 6 7 . R E T A I N A G E O N P R E V I O U S E A R N I N G S $ - 8 . * R E T A I N A G E O N E A R N I N G S T H I S E S T I M A T E $ - 9 . S U B T O T A L - R E T A I N A G E $ - 1 0 . S A L E S T A X P R E V I O U S L Y P A I D $ 1 5 , 0 7 8 . 2 7 1 1 . S A L E S T A X D U E T H I S E S T I M A T E $ 9 8 . 0 6 1 2 . S U B T O T A L - S A L E S T A X $ 1 5 , 1 7 6 . 3 3 * C o n t r a c t o r h a s a r e t a i n a g e b o n d o n f i l e w i t h t h e C i G ’ , r e t a i n a g e 0 % G R A N D T O T A L : $ 9 7 0 , 3 8 7 . 5 9 F I N A N C E D E P A R T M E N T A C T I O N : P A Y M E N T T O C O N T R A C T O R ( L i n e s 5 a n d 1 1 ) : A C C O U N T : 3 1 7 . 1 2 2 1 5 1 . 0 1 6 . 5 9 5 . 3 0 . 6 3 . 0 0 1 $ 1 4 , 2 5 3 . 9 6 T A X $ 9 8 . 0 6 $ 1 4 , 3 5 2 . 0 2 C H A R T E R 1 1 6 , L A W S O F 1 9 6 5 C I T Y O F R E N T O N C E R T I F I C A T I O N I , T H E U N D E R S I G N E D D O H E R E B Y C E R T I F Y U N D E R P E N A L T Y O F P E R J U R Y . T H A T T H E M A T E R I A L S H A V E B E E N F U R N I S H E D , T H E S E R V I C E S R E N D E R E I ) O R T H E L A B O R P E R F O R M E D A S I ) E S C R I B E D H E R E I N . A N I ) T H A T T H E C L A I M I S A J U S T , D U E A N D U N P A I D O B L I G A T I O N A G A I N S T T H E C I T Y O F k E N T O N , A M ) T H A T I A M A U T H O R I Z E D T I ) A U T H E N T I C A T E A N I ) C E R T I F Y T O S A I D C L A I M S I G N E I ) : A G E N D A I T E M # 6 . k ) !1BergerABAMContractor:DPK,INC.78295.206thStreetKent,WA98032LicenseNo.:DPK*l*222K6FederalIDNo.:391,944-00 ContractBidSchedules:SCHEDULE1SCHEDULE2 P a y m e n t D a t a : R F P N U M B E R : F R O M : C i t y o f R e n t o n R e q u e s t f o r P a y m e n t N o . T e n ( 1 0 ) - F I N A L f o r S . 7 T H S T R E E T & S H A T T U C K A V E S O U T H F e d e r a l A i d P r o j e c t N o . C M - 1 2 9 2 ( 0 0 Z ) C o n t r a c t N o . C A G 1 5 . 0 7 8 ITEMNO.ITEMDESCRIPTION T e n ( 1 0 ) 6 / 1 / 2 0 1 6 T O : 6 / 3 0 / 2 0 1 6 BIDQTYUNITS OR I G I N A l . C O N T R A C T U N I T P R I C E J B I D A M O U N T A U T H O R I Z E D C O N T R A C T R E V I S I O N S Q T Y C H A N G E j R E V Q T Y C H A N G E A M O U N T P R E V I O U S L Y A P P R O V E D D O L L A R A M O U N T C U R R E N T R E Q U E S T Q T Y D O L L A R A M O U N T L L D O L L A R A M O U N T P E R C E N T T O T A L T O D A T E C O M P L E T E ________________________________________________________ S C H E D U L E A IARECORDDRAWINGS-MINBID$3000IL.S. $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . - - $ - 1 5 3 , 0 0 0 . 0 0 1 $ 3 0 0 0 . 0 0 1 0 0 . 0 % AlMOBILIZATION1L.S. $ 5 0 , 0 0 0 . 0 0 $ 5 0 , 0 0 0 . - - $ - 1 $ 5 0 , 0 0 0 . 0 0 $ - 1 $ 5 0 , 0 0 0 . 0 0 1 0 0 . 0 % A2CLEARINGANDGRUBBING0.1ACRE $ 2 0 , 0 0 0 . 0 0 $ 2 , 0 0 0 . - - $ - 0 . 0 8 1 , 6 0 0 . 0 0 - - 0 . 0 8 $ 1 , 6 0 0 . 0 0 8 0 . 0 % A3REMOVALOFSTRUCTUREANDOBSTRUCTIONIL.S. $ 1 , 6 0 0 . 0 0 $ 1 , 6 0 0 . - - S - 1 1 , 6 0 0 . 0 0 - - 1 $ 1 , 6 0 0 . 0 0 1 0 0 . 0 % A4REMOVINGMISCELLANEOUSTRAFFICITEM1L.S. $ 7 2 5 . 0 0 $ 7 2 5 . - - $ - 1 $ 7 2 5 . 0 0 - - 1 $ 7 2 5 . 0 0 1 0 0 . 0 % A5REMOVINGMISCELLANEOUSORAlNAGEITEM1L.S. $ 1 , 7 0 0 . 0 0 $ 1 , 7 0 0 . - - $ - 1 1 , 7 0 0 . 0 0 - - 1 $ 1 , 7 0 0 . 0 0 1 0 0 . 0 % A6REMOVINGCEMENTCONC.SIDEWALK208S.Y. $ 2 0 . 0 0 $ 4 , 1 6 0 . - - $ 2 5 9 . 8 2 5 , 1 9 6 . 4 0 - $ 2 5 9 . 8 2 $ 5 , 1 9 6 . 4 1 2 4 . 9 % A7ROADWAYEXCAVATIONINCL.HAUL.CONO.07560CY. $ 5 0 . 0 0 $ 2 8 , 0 0 0 . 1 3 0 . 8 8 6 9 0 . B 8 $ 6 , 5 4 4 . 0 0 6 3 7 . 2 5 $ 3 1 , 8 6 2 . 5 0 - - 6 3 7 . 2 5 $ 3 1 , 8 6 2 . 9 2 . 2 % A8CATCHBASINTYPE12EACH $ 1 , 1 0 0 . 0 0 $ 2 , 2 0 0 . - - $ - 2 2 , 2 0 0 . 0 0 - - 2 $ 2 , 2 0 0 . 1 0 0 . 0 % A9CATCHBASINTYPE1LIEACH $ 1 , 2 0 0 . 0 0 $ 1 , 2 0 0 . - - $ 1 1 . 2 0 0 . O O - 1 $ 1 , 2 0 0 . 1 0 0 . 0 % AlaCATCHBASINTYPE248IN.DIAM.IEACH $ 1 , 6 0 0 . 0 0 $ 1 , 6 0 0 . - - $ - 1 $ 1 , 6 0 0 . 0 0 - - 1 $ 1 , 6 0 0 . 1 0 0 . 0 % AllCONCRETEINLET2EACH $ 1 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 - - $ - 2 2 , 0 0 0 . 0 0 - - 2 $ 2 , 0 0 0 . 0 1 0 0 . 0 % A12COMBINATIONINLET4EACH $ 1 , 5 0 0 . 0 0 $ 8 , 0 0 0 . 0 - - $ - 4 $ 6 , 0 0 0 . 0 0 4 $ 6 . 0 0 0 . 1 0 0 . 0 % A13HIGHDENSITYPOLYETHYLENE(HDPE)PIPE8IN.DIAM.38L.F. $ 7 0 . 0 0 $ 2 , 6 6 0 . 0 - - - 3 2 2 , 2 4 0 . 0 0 - - 3 2 $ 2 , 2 4 0 . 8 4 . 2 % A14HIGHDENSITYPOLYETHYLENE(HDPE>PIPE12IN.DIAM.139L.F. $ 9 0 . 0 0 $ 1 2 , 5 1 0 . 0 - - 1 7 7 . 5 S 1 5 , 9 7 5 . 0 0 - $ - 1 7 7 . 5 $ 1 5 , 9 7 5 . 0 0 1 2 7 . 7 % A15TESTINGSTORMSEWERPIPE177L.F. $ 1 . 0 0 $ 1 7 7 . 0 - - - - $ $ 0 . 0 % AlsCONNECTNEWSTORMSEWERPIPETOEXISTINGSTRUCTURE2EACH $ 7 5 0 . 0 $ 1 , 5 0 0 . - - - 3 $ 2 , 2 5 0 . 0 0 - - 3 $ 2 , 2 5 0 . 0 1 5 0 . 0 % A17RECONNECTEXISTING5TORMSEWERPIPETONEWSTRUCTURE2EACH $ 6 0 0 . 0 0 $ 1 2 0 0 . - $ - 1 $ 6 0 0 . 0 0 - . 1 6 0 0 . 0 5 0 . 0 % AleCRUSHEDSURFACINGBASECOURSECONO.07226TON $ 4 5 . 0 0 $ 1 0 , 1 7 0 . 1 0 3 . 1 9 3 2 9 . 1 9 $ 4 , 6 4 3 . 5 5 2 4 4 . 8 7 1 1 , O 1 . 1 S - - 2 4 4 . 8 7 $ 1 1 , 0 1 9 . 1 7 4 . 4 % A19CRUSHEDSURFACINGTOPCOUR5E47TON $ 8 0 . 0 $ 2 , 8 2 0 . - - - 5 6 . 8 1 3 , 4 0 8 . 6 0 - - 5 6 . 8 1 $ 3 , 4 0 8 . 6 0 1 2 0 . 9 % A20PLANINGBITUMINOUSPAVEMENTCONO.07365S.Y. $ 1 4 . 0 0 $ 5 , 1 1 0 . 0 6 5 5 1 0 2 0 $ 9 , 1 7 0 . 0 0 9 9 0 1 3 , 8 6 0 . 0 0 - - 9 9 0 $ 1 3 , 8 6 0 . 0 0 9 7 . 1 % 421HMACL.1/2IN.PG64-22CONO.07374TON $ 1 4 5 . 0 $ 5 4 , 2 3 0 . 0 2 0 5 . 2 1 5 7 9 . 2 1 2 9 , 7 5 5 . 4 5 6 4 7 . 2 1 9 3 , 8 4 5 . 4 5 - - 6 4 7 . 2 1 $ 9 3 , 8 4 5 . 4 5 1 1 1 . 7 % A22ESCLEAD21DAY $ 8 0 . 0 $ 1 , 2 6 0 . 0 - - $ - 2 9 $ 1 , 7 4 0 . 0 0 - - 2 9 $ 1 , 7 4 0 . 0 0 1 3 8 . 1 % 5,23PLASTICCOVERING162S.Y. $ 7 . 0 0 $ 1 , 1 3 4 . 0 - - - - $ $ 0 . 0 % A24INLETPROTECTION9EACH $ 6 5 . 0 $ 5 8 5 . 0 - - 1 3 8 4 5 . 0 0 - - 1 3 $ 8 4 5 . 0 0 1 4 4 . 4 % A25STREETCLEANING90HR $ 1 0 5 . 0 $ 9 , 4 5 0 . 0 - - - 8 8 4 0 . 0 0 - - 8 S 8 4 0 . 0 0 8 . 9 % A26HIGHVISIBILITYFENCE200L.F. $ 1 0 . 0 $ 2 0 0 0 . 0 - - - 1 8 4 $ 1 , 8 4 0 . 0 0 - 1 8 4 $ 1 , 8 4 0 . 0 0 9 2 . 0 % A27EROSION/WATERPOLLUTIONCONTROL1EST. $ 1 5 , 0 0 0 . 0 $ 1 5 , 0 0 0 . 0 - - 0 . 2 0 1 3 7 6 $ 3 , 0 2 0 . 6 4 - - 0 . 2 0 1 3 7 6 $ 3 , 0 2 0 . 6 4 2 0 . 1 % A28TEMPORARYEROSIONANDSEDIMENTCONTROL(TESC)PLANIL.S. $ 5 0 0 . 0 $ 5 0 0 . 0 - - . 1 5 0 0 . 0 0 - . 1 S 5 0 0 . 0 0 1 0 0 . 0 % PLANTSELECTIONPRUNUSLAUROCERASUSMOUNTVERNON/MOUNTA29VERNONLAUREL(1GAL)SIEACH $ 1 0 . 0 0 $ 8 1 0 . 0 - - - 6 5 6 5 0 . 0 0 - - 6 5 $ 6 5 0 . 0 0 8 0 . 2 % PLANTSELECTIONCOTONEASTERDAMMERI‘CORALBEAUTY’/CORALA30BEAUTYCOTONEASTER(1GAL)194EACH $ 1 2 . 0 0 $ 2 . 3 2 8 . 0 - - 1 9 4 5 2 , 3 2 8 . 0 0 - - 1 9 4 $ 2 , 3 2 8 . 0 0 1 0 0 . 0 % A31TOPSOILTYPEA47C.Y. $ 4 5 . 0 0 $ 2 , 1 1 5 . 0 0 - - - 4 2 $ 1 , 8 9 0 . 0 0 - - 4 2 $ 1 , 8 9 0 . 0 0 8 9 . 4 % A32BARKORWOODCHIPMULCH12C.Y. $ 4 5 . 0 $ 5 4 0 . 0 - - 1 0 4 5 0 . 0 0 - 1 0 4 5 0 . 0 0 8 3 . 3 % A33FINECOMPOST10C.Y. $ 4 8 . 0 $ 4 8 0 . 0 0 - - - 1 0 $ 4 8 0 . 0 0 - - 1 0 4 8 0 . 0 0 1 0 0 . 0 % A34SODINSTALLATION27S.Y. $ 9 . 0 $ 2 4 3 . 0 - - 2 7 . 3 3 2 4 5 . 9 7 - - 2 7 . 3 3 2 4 5 . 9 7 1 0 1 . 2 % A35CEMENTCONC,TRAFFICCURBANDGUTTER600L.F. $ 3 5 . 0 0 $ 2 1 , 0 0 0 . 0 0 - - - 6 0 4 $ 2 1 , 1 4 0 . 0 0 - - 6 0 4 $ 2 1 , 1 4 0 . 0 0 1 0 0 . 7 % A36PLASTICTRAFFICARROW7EACH $ 4 0 . 0 $ 2 8 0 . 0 - - - 7 2 8 0 . 0 0 - - 7 2 8 0 . 0 0 1 0 0 . 0 % A37PLASTICCROSSWALKLINE1,650S.F. $ 4 . 0 $ 6 , 6 0 0 . 0 - - 2 6 5 $ 1 , 0 6 0 . 0 0 - - 2 6 5 $ 1 , 0 6 0 . 0 0 1 6 . 1 % A38PLASTICSTOPLINE95L.F. $ 7 . 0 0 $ 6 6 5 . 0 - - $ - 9 ’ 6 5 8 . 0 0 - $ 9 4 6 5 8 . 9 8 . 9 % A39AISEDPAVEMENTMARKERTYPEIWHITE3HUND $ 3 0 0 . 0 0 $ 9 0 0 . 0 - - $ - 2 . 5 9 7 7 7 . 0 0 - 2 , 5 9 7 7 7 . 0 0 8 & 3 % A40AISEDPAVEMENTMARKERTYPEIYELLOW2I-fUND $ 3 0 $ 6 0 0 . 0 - - $ - 2 . 5 6 7 6 8 . 0 0 - - 2 . 5 6 7 6 8 . 0 0 1 2 8 . 0 % A41AISEDPAVEMENTMARKERTYPE2DYELLOW1HUND $ 3 5 0 0 0 $ 3 5 0 . 0 - - $ - 0 . 3 6 1 2 6 . 0 0 - - 0 . 3 6 1 2 6 . 3 6 . 0 % A42RAPSEDPAVEMENTMARKERTYPE2EWHITE1HUND $ 3 5 0 $ 3 5 0 . 0 - - $ - 0 . 5 2 1 8 1 0 0 - - 0 . 5 2 1 8 2 . 5 2 . 0 % A43TEMPORARYPAVEMENTMARKING1,200L.F. $ 1 . $ 1 , 5 0 0 . 0 - - $ - 1 a 2 6 $ 1 , 2 8 2 . 5 0 - - 1 0 2 6 $ 1 , 2 8 2 . 8 5 . 5 % A44PERMANENTSPGNING1L.S. $ 5 0 0 . $ 5 0 0 . 0 - - $ - 1 5 0 0 . 0 0 - - 1 S 5 0 0 . 1 0 0 . 0 % A45PROJECTTEMPORARYTRAFFICCONTROLIL.S. $ 2 5 , 0 0 0 . $ 2 5 , 0 0 0 . 0 - - $ - 0 . 9 2 2 $ 0 0 . O O 0 . 1 2 , 5 0 0 . 0 0 1 $ 2 5 , 0 0 0 . 1 0 0 . 0 % A46STRUCTUREEXCAVATIONCLASSBINCL.HAUL63C.Y. $ 1 0 . $ 6 3 0 . 0 - - $ - 1 1 2 . 3 8 $ 1 , 1 2 3 . 8 0 - - 1 1 2 . 3 8 $ 1 , 1 2 3 . 1 7 8 . 4 % A47GRAVELBACKFILLFORPIPEZONEBEDDING28C.Y. $ 4 1 . 0 0 $ 1 , 1 4 8 . 0 - - $ - 3 8 , 1 7 $ 1 , 5 6 4 . 9 7 - - 3 8 . 1 7 $ 1 , 5 6 4 . 7 1 3 6 . 3 % A48ROADWAYSURVEYINGIL.S. $ 7 , 5 0 0 . 0 $ 7 , 5 0 0 , O - - $ - 1 7 , 5 0 0 . 0 0 - - 1 $ 7 , 5 0 0 . 1 0 0 . 0 % A49CEMENTCONC.SIDEWALK420S.Y. $ 7 5 . 0 $ 3 1 , 5 0 0 . 0 0 - - $ - 4 0 8 . 3 5 3 0 , 6 2 6 . 2 5 - - 4 0 8 . 3 5 $ 3 0 , 6 2 6 . 2 5 9 7 . 2 % A50CEMENTCONC.CURBRAMPTYPEPERPENDICULARA7EACH $ 8 0 0 . 0 $ 5 , 6 0 0 . 0 0 - - $ - 7 5 , 6 0 0 . 0 0 - - 7 $ 5 , 6 0 0 . 0 0 1 0 0 . 0 % A51CEMENTCONC.CURBRAMPTYPEPARALLELA1EACH $ 1 , 6 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 - - $ - 1 5 1 , 6 0 0 . 0 0 - - 1 $ 1 , 6 0 0 . 0 0 1 0 0 . 0 % A52TRENCHSAFETYSYSTEM1L.S. $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 - - $ - - - - - - $ - 0 . 0 % A53UNEXPECTEDSITECHANGES1EST. $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 - - $ - 1 . 3 4 9 4 1 1 1 3 , 4 9 4 . 1 1 0 . 7 7 2 1 7 7 7 , 7 2 1 . 7 7 2 . 1 2 1 5 8 8 $ 2 1 , 2 1 5 . 8 8 2 1 2 . 2 % A54SPCCPLAN1L.S. $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 - - $ - 1 $ 5 0 0 . 0 0 - - 1 $ 5 0 0 . 0 0 1 0 0 . 0 % A55CONTROLLEDDENSITYFILL1C.Y. $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 - - $ - - - $ - - $ - 0 . 0 % P a y E s t i m a t e S u m m a r y f a r P A Y E S T I M A T E N O 1 0 7 t h a n d S h a t t u c k _ R e v 2 0 1 6 0 9 0 4 . x l s m 8/4/2016 1 O F 3 A G E N D A I T E M # 6 . k ) OR I G I N A l . C O N T R A C T U N I T P R I C E $ 4 0 , 0 0 0 . 0 0 $ 3 4 , 0 0 0 . 0 0 $ 2 , 2 8 8 . 3 0 $ 1 , 2 4 8 . 3 2 $ 2 0 0 9 0 . 7 7 $ 6 5 0 . 0 0 $ 1 3 4 4 . 0 0 $ 1 4 , 3 5 4 . 8 7 $ 8 , 0 6 8 . 1 1 $ 2 0 , 0 0 0 . 0 0 $ 1 0 0 0 . 0 0 $ 3 5 0 . 0 0 $ 1 , 7 9 0 . 0 0 $ 2 0 . 0 0 $ 5 0 . 0 0 $ 9 0 . 0 0 $ 7 5 0 . $ 6 0 0 . 1 $ 1 . 1 $ 4 5 . ] $ 6 0 . ’ S 1 4 5 . C $ 6 0 . $ 6 5 . $ 1 0 . $ 1 0 , 0 0 0 . $ 5 0 0 . $ 5 0 0 . O C $ 3 0 0 . O C $ 1 5 . O C $ 1 4 . 0 ( $ 5 0 . 0 ( $ 5 0 . 0 C $ 5 0 . O C $ 3 5 . 0 ( $ 5 . 0 1 $ 5 0 0 0 . 0 1 $ 3 0 0 . 0 1 $ 8 0 . 0 1 $ 2 0 . $ 0 . $ 1 , 8 0 0 . $ 8 0 . $ 5 0 0 . $ 6 0 0 , $ 5 0 0 . $ 5 0 0 . $ 2 , 5 0 0 , $ 2 0 0 . $ 2 , 0 0 0 D O L L A R A M O U N T S $ S S S 2 O F 3 A56A57A58CHANGERORDEA200INTERCONNECTSYSTEM.COMPLETE TRArri.,IINMLSYSTEMS7THST&SHATIUCKAVL5,L.1JMVLETEILLUMINATIONSYSTEM,COMPLETEA201A203CONO.025D5REVISIONSA204 RS—CHANGEORDERNO.01PROJECTSIGNSA205CONO.04ELECTRICALREVISIONSA206CONO.O7ADJUSTUTILITYCOVERSCONO.07SAWCUTTING L.S.A207 L.5.CONO.07?..’TRAFFICCONTROLCHANGESIGNALCONTROLCABINETSCHEDULEATOTAL A U T H O R I Z E D C O N T R A C T R E V I S I O N S Q T Y C H A N G E L.5. R E V Q T Y $ 4 0 , 0 0 0 . 0 - B59 L.S. $ 3 4 , 0 0 0 . 0 L.3.B60 MOBILIZATION C H A N G E A M O U N T EACH861 P R $ V I O U S L Y A P P R O V E D $ 0 . C 1 L.S.CLEARINGANDGRUBBING Q T Y 862 $ L.5.863 $ 0 . 1 REMOVI s - 1 REMOVALOFSTRUCTUREANDOBSTRUCTION LS 1 B64 1 $ 0 . 1 865 1 1 $ 0 . 0 1 Q T Y LANEOUSTRAFFICITEM S 4 0 , 0 0 0 . 0 0 REMOVINGMISCELLANEOUSDRAINAGEITEM 2 . 2 8 8 , 3 0 866 1 2 $ 0 . 0 1 C U R R E N T R E Q U E S T T O T A L T O D A T E REMOVINGCEMENTCONC.SIDEWALKB67 D O L I . A R A M O U N T 1 $ 0 . 0 0 1 2 1 , 2 4 8 . 3 2 ROADWAYEXCAVATIONINCL.HAUL 3 4 , 0 0 0 . 0 0 L.S.B68 0.10 1 $ 0 . 0 0 1 2 0 , 0 9 0 . 7 7 $ Q T Y B69 ACRE 1 1 7 8 0 0 . 0 0 HIGHDENSITYPOLYETHYLENE(HOPE)PIPE12IN.DIAM.RECONNECTI 2 . 2 8 8 , 3 0 S S - 1 P E R C E N T C O M P L E T E L.S. 1 1 , 3 4 4 . 0 0 D O L L A R A M O U N T ,vv,,,.,r,v,SEWERriPETOEXISTINGSTRUCTUREB70B71 1 , 2 4 8 . 3 2 TESTINGSTORMSEWERPIPE L.5. 1 4 , 3 5 4 . 8 7 2 0 , 0 9 0 . 7 7 B72 $ 1 0 , 0 0 0 . 0 0 74 L.5. 1 8 , 0 6 8 . 1 1 $ ic.rv1SEWERPIPE 5 . 8 5 0 . 0 0 S 1 B73 540 $ 2 , 0 0 0 . 0 1 S.Y. 4 0 , 0 0 0 . 0 0 1 0 0 . 0 % 1 , 3 4 4 . 0 0 HMACL.1/2IN.PG64-22B74 53ESCLEAD - • s 1 $ 2 8 0 , 0 0 0 . 0 0 1 0 0 . 0 % s 1 0 8 , 3 0 7 . 3 7 CY. 3 4 , 0 0 0 . 0 0 $ 1 , 0 0 0 . O ( CRUSHEDSURFACINGBASECOURSECRUSHEDSURFACINGTOPCOURSE 1 4 , 3 5 4 . 8 7 B75 L.F. 1 0 0 . 0 % 1 $ 3 5 0 . 0 0 INLETPROTECTION 8 , 0 6 8 . 1 1 876 $ 1 , 7 0 0 . 0 1 1 rACK 2 , 2 8 8 . 3 0 HIGHVISIBILITYFENCE 53 EACH 9 1 , 2 4 8 . 3 2 $ 1 , 4 6 0 . 0 1 7 8 2 . 2 3 8 . 7 1 877B78 L.F. $ 2 7 , 0 0 0 . 0 ( 2 0 , 0 9 0 . 7 7 1 0 . 1 9 EROSION/WATERPOLLUTIONCONTROL 946 $ 4 , 7 7 0 . 0 1 5 , 8 5 0 . 0 0 1 TONTON 1 0 , 0 0 0 . 0 0 B79 13 1 , 3 4 4 . 0 0 1 $ 7 5 0 . 0 0 1 , 8 0 0 . 0 0 21 1 3 , 2 2 1 . 7 7 0 . 0 0 TON $ 6 0 0 . 0 1 1 4 , 3 5 4 . 8 7 B80 TEMPORARYEROSIONANDS,,v,fCONTROL(TESC)PLAN‘LANIELEIIIUNMIbRII-<UNLAIUMAM.FLP,IMNOIL)EVVMRKENREUPACIFICSUNSETMAPLE(3”CAL) 1 , 0 0 0 . 0 0 3 DAY 0 . 0 0 8 , 0 6 8 . 1 1 $ 5 3 . 0 1 7 2 . 1 1 3 5 0 . 0 0 320 EACH 0 . 0 0 5 4 0 $ 4 , 2 3 0 . 0 1 - $ 3 6 0 . 0 1 - 881 1 , 7 0 0 . 0 0 7 9 5 , 4 5 0 . L.F. 0 . 0 0 1 5 3 PLANTSELECTIONPARROTIAPERSICA/PERSIANPARROTIA(7-8’HT)PLANTSELECTIONARCTOSTAPHYLOSUVA-URSI‘MASSACHUSETTS’?MASSACHUSETTSKINNIKINNICK(1GAL) 1 , 4 4 2 . 2 0 EST. 0 . 0 9 0 . 0 0 . ‘ — ‘ f l , , . U , 9 8 . 5 % 1 882 3 2 7 , 0 0 0 . 0 0 1 0 . 0 0 0 . $ 1 , 2 6 0 . 0 1 — 0 . 0 0 1 2 B83 4 , 7 7 0 . 0 0 L.S.EACHPLANTSELECTIONPRUNUSLAUROCERASUS‘MOUNTVERNON/MOUNTfERNONLAUREL(1GAL) 0 . 0 0 $ 1 9 5 . 0 1 1 , 8 0 0 . 1 1 0 0 . 0 % B84 2 7 5 0 . 0 0 - 9 5 . 2 1 TOPSOILTYPE $ 3 , 2 0 0 . 0 0 0 . 0 0 1 1 . 0 0 0 , 0 0 9 0 . 0 % B85 1 , 2 0 0 . 0 0 A PLANTSELECTIONCOTONEASTERDAMMERI‘CORALBEAUTY’?CORALBEAUTYCOTONEASTER(IGAL>EACH $ 1 0 , 0 0 0 . 0 0 0 . 0 0 7 2 . 1 1 3 5 0 . 0 0 1 0 0 . 0 % BARKORWOODCHIPMULCHB86 78FINECOMPOST 5 4 0 0 . 0 0 3 1 . 5 9 1 , 7 0 0 . 0 0 B87 4 , 2 8 4 . 4 5 1 0 0 . 0 % EACH $ 5 9 0 . 0 0 $ 1 , 5 0 0 . 0 0 0 . 0 0 5 3 1 , 4 4 2 . 2 0 2 9 1 0 0 . 0 % 888 ‘‘v’’‘TRAFFICCURB 750PAINTLINEEACH 2 7 , 0 0 0 . 0 0 0 . 0 0 0 . 0 0 889 3 1 9 7 . 4 % 4 , 5 8 0 . 5 5 ITEMNO.ITEMDESCRIPTIONBIDQTYUNITS B I D A M O U N T ——‘.—.,‘-‘.‘.‘-..-——.1L.S. $ 2 8 0 , 0 0 0 . 0 0 $ 2 8 0 , 0 0 0 . 0 - - S - 1 5 2 8 0 , 0 0 0 . 0 0 s S . - . — 9 L _ 1 n n n n f t $ S S — > S $ > S — . S I ) S I -.-.. _ _ _ _ _ _ _ .--““ - 3 ( S $ .-. I $ 3 $ --.. I $ 0 5 . $ ..-....- G a S S $ _ _ _ _ _ _ _ . $ F-‘-‘.‘-,-‘,.‘‘- I ) $ F I I ) $ . . . - - - S S S . . S $ S C -,n,,enrnn,kIfl $ F‘“ S S c-..-..---.’. S . S I‘—,—. > F — S ) S 0 5 5 —. , S S r...-..- , S S , S S CHANGERORDERS8202CONo.03-CB#1318Revisions0IS$ 3 6 , 3 1 5 . 9 6 $ 0 . 0 0 1 1 $ 3 6 , 3 1 6 . 9 6 1 $ 3 6 , 3 1 6 . 9 6 0 . 0 0 $ 1 $ 3 6 , 3 1 6 . 9 6 1 0 0 , 0 % SCHEDULEBSUBTOTAL $ 1 5 2 , 0 7 7 . 0 0 $ 3 6 , 3 1 7 . 0 0 5 1 5 8 , 7 1 8 . 5 9 I S 1 , 0 3 2 . 1 9 $ 1 5 9 , 7 5 0 . 7 8 ,—-- M O H MOHTOTALI I I I I $ I I $ ‘ I I $ ‘ I I $ ... . . . P A Y I M A T E T O T A . . . . : , 2 4 7 7 0 . 0 0 3 5 3 1 0 0 . 0 % 890 581 1 , 7 4 0 . 0 0 S 6 0 0 . O C $ 1 , 1 7 0 . 0 0 0 . 0 0 ‘ROJECTTEMPORARYTRAFFIC, 0 ‘ERMANENTSIGNING 7 5 0 . 0 0 0 . 0 4 3 1 1 2 1 0 0 . 0 % 891 175 EACHVHEELSTOP 1 9 5 . 0 0 0 . 0 0 S 3 1 . 2 0 0 , 0 0 1 0 0 . 0 % B92 40 9 5 . 2 1 0 3 , 5 3 0 . 0 0 C.Y 0 . 0 0 $ 1 0 , 5 0 0 . 0 0 $ 1 2 . 0 0 2 0 0 . 0 % B93 39 C.Y 4 3 1 . 1 2 0 . 0 0 3 1 . 5 9 TRUCTUREEXCAVATIONCLASSBINCL.HAUL 0 . 0 % B94 205 C.Y 4 , 2 8 4 . 4 5 1 0 1 . 3 % - 0 . 0 % 5 - 2 S 0 . 0 0 HORINGOREXTRAEXCAVATIONCLASSB 2 9 B95 178 L.F. $ 6 , 9 7 2 . 0 0 3 EOADWAYSURVEYING IRAVELBACKFILLFORPIPE 4 , 5 8 0 . 5 5 B96 1 , 5 0 0 . 0 0 S L.F. 1 . 0 0 0 . 0 0 s 6 0 0 . 0 0 $ 8 , 7 5 0 . 0 1 3 5 3 7 8 1 , 7 4 0 , 0 0 MNISIDEWALK 2 3 . 4 % 097 L.S. 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 0 . 0 4 3 1 1 2 S DJUSTCATCHBASIN 1 9 5 . 0 0 1 3 8 . 1 % B98 9 0 . 0 0 L.S. $ 1 , 9 5 0 . 0 0 - 7 5 0 3 , 5 3 0 . 0 0 1 , 1 7 0 . 0 0 1 0 0 . 0 % B99 68 EACHPCCPLAN $ 7 , 1 7 5 . 0 0 EECTANGULARSOLIDMETALCOVER 1 3 S 4 3 1 . 1 2 B100 I60 C.Y. 1 1 0 . 3 % $ 8 7 5 . 0 . 0 0 5 8 1 S RENCHSAFElYSYSTEMBlOl 1 0 , 5 0 0 . 0 0 4 . 3 % $ 26 S.F. $ 5 , 0 0 0 . 1 5 8 2 5 0 0 . 0 0 1 0 0 . 0 % 1 , 5 0 0 . 0 0 1 0 0 . 0 % 8102 UNA1IL)SITECHANGES C.Y. $ 3 0 0 . 0 . 0 0 3 5 $ 6 , 9 7 2 . 0 0 CONTROLLEDDENSITYFILL 50 L.5. $ 7 2 0 . 7 8 2 0 PROPERTYRESORATION $ 6 0 0 . 0 0 1 0 0 . 0 % S 7 , 9 0 0 . 0 0 2 S.Y. $ 1 3 6 0 . 0 . 0 0 2 0 5 1 7 5 0 . 0 0 EACH $ 1 6 . 0 . 9 0 7 5 0 1 , 1 7 0 . 0 0 1 7 4 S 1 , 0 0 0 . 0 0 EACH $ 1 , 0 6 6 . 0 . 0 0 1 1 0 0 . 0 % 7 , 1 7 5 . 0 0 L.S. $ 1 , 8 0 0 . 0 . 0 0 5 8 1 1 0 , 5 0 0 . 0 0 1 8 7 0 . L.5. $ 4 , 0 0 0 . 0 . 0 0 1 5 8 9 1 0 0 . 0 % 5 , 0 0 1 0 . 0 0 EST. 3 5 $ 1 , 0 0 0 . 0 0 0 . 0 0 6 , 9 7 2 . 0 0 5 5 . 1 4 3 0 0 . 0 1 0 C.Y. $ 6 0 0 . 0 0 0 . 0 0 2 0 7 , 9 0 0 . 0 0 1 0 0 . 0 % EST 7 2 0 . 0 0 0 . 0 0 $ 5 0 0 . 0 0 2 0 5 1 6 5 3 1 , 7 5 0 . 0 0 9 0 . 3 % 1 , 1 0 2 . 8 0 0 . 0 0 $ 5 0 0 . 0 0 1 7 4 1 . 0 0 0 . 0 0 1 8 7 . 5 % 0 . $ 2 , 5 0 0 . 0 0 1 7 , 1 7 5 . 0 0 5 1 . 3 % 9 0 . 0 4 6 7 7 . 7 3 0 . 1 $ 2 0 0 . 0 0 1 8 7 0 . 0 0 1 0 0 . 0 % 1 . 8 0 0 . 0 1 0 0 . $ 2 , 0 0 0 . 0 0 9 5 , 0 0 0 . 0 0 9 9 . 4 % 7 . 2 0 3 . 2 0 1 0 . 0 0 5 5 . 1 4 1 3 0 0 . 0 0 1 0 0 . 6 % 5 0 0 . 0 0 0 0 . 0 0 7 2 0 . 0 0 1 0 0 . 0 % 0 . 0 0 1 6 . 5 3 1 , 1 0 2 . 8 0 0 . 1 5 5 0 3 2 1 0 0 . 0 % 5 0 0 . 0 0 0 . 0 0 1 8 1 . 1 % 0 . 0 0 9 0 . 0 4 6 7 7 . 7 3 0 . 0 % 3 8 7 . 5 8 0 . 0 0 1 , 8 0 0 . 0 0 1 6 3 . 6 % 0 . 2 1 0 7 , 2 0 3 . 2 0 1 0 0 . 0 % 0 . 0 0 1 5 0 0 . 0 0 1 8 0 . 1 % 0 , 0 0 0 5 3 2 . 1 9 5 0 . 0 % 0 . 3 6 7 9 0 8 5 0 0 . 0 0 0 . 0 % 0 1 0 0 . 0 % P a y E s t i m a t e S u m m a r y f o r P A Y E S T I M A T E N O 1 0 _ 7 t h a n d S h a t t u c k _ R e v 2 0 1 6 0 8 0 4 . s l s m 9 1 9 . 7 7 0 . 0 % 3 6 . 8 % 0 . 0 % 0 . 0 % 8/4/2016 A G E N D A I T E M # 6 . k ) NOTES:DenotesDBESubcontractorThequantitiesand‘totalamountpaidtodate”representfullandfinalamountsforthisproject.ContractoragreestotheaboveamountsandcertifiesthatprevailingwageshavebeenpaidinaccordancewithRCW39.12andt h e S t a t e m e n t s o f I n t e n t t o P a y P r e v a i l i n g WageshavebeejJledbthecontractorand3)1subcontractors.Contractor:______________________________Date:fAPPROVALS:Th/ResidentEngineer:\.Date: P E R C E N T T O T A l . T O D A T E C O M P L E T E ::::t::::er •.t1/e6J_Date:Date: _ _ _ _ P a y E s t i m a t e S u m m a r y f o r P A Y E S T I M A T E N O 1 0 _ 7 t h a n d S h a t t u c k _ R e v 2 0 1 6 0 8 0 4 . x l s r f l 3 O F 3 ORI G I N A L C O N T R A C T U N I T P R I C E A U T H O R I Z E D C O N T R A C T R E V I S I O N S R E V Q T Y C H A N G E A M O U N T P R E V I O U S L Y A P P R O V E D ITEMNO.ITEMDESCRIPTIONBIDQTYUNITS B I D A M O U N T Q T Y C H A N G E SCHEDULEATOTAL $ 7 0 1 , 9 3 0 . 0 0 $ 1 0 5 , 3 0 7 . 3 7 $ 7 8 2 , 2 3 8 . 7 1 $ 1 3 , 2 2 1 . 7 7 $ 7 9 5 , 4 6 0 . 4 8 9 8 . 5 % SCHEDULEBTOTAL $ 1 5 2 , 0 7 7 . 0 0 $ 3 6 , 3 1 7 . 0 0 $ 1 5 8 , 7 1 8 . 5 9 $ 1 , 0 3 2 . 1 9 $ 1 5 9 , 7 5 0 . 7 8 8 4 . 8 % MOHTOTALI $ - $ - $ - $ - $ - WASHINGTONSTATESALESTAX-9.5% $ 1 4 , 4 4 7 . 3 2 $ 3 , 3 7 7 . 4 8 $ 1 5 , 0 7 8 . 2 7 $ 9 8 . 0 6 $ 1 5 , 1 7 6 . 3 3 SUBTOTAL $ 8 6 8 , 4 5 4 . 3 2 $ 1 4 5 , 0 0 1 . 8 5 $ 9 5 6 , 0 3 5 . 5 7 $ 1 4 , 3 5 2 . 0 2 $ 9 7 0 , 3 8 7 . 9 9 CONTRACTTOTAL $ 8 6 8 , 4 5 4 . 3 2 $ 1 , 0 1 3 , 4 5 6 . 1 7 TOTALAMOUNTTHISESTIMATE $ 9 5 6 , 0 3 5 . 5 7 $ 1 4 , 3 5 2 . 0 2 $ 9 7 0 , 3 8 7 . 5 9 Q T Y D O L L A R A M O U N T C U R R E N T R E Q U E S T Q T Y D O L L A R A M O U N T Q T Y D O L L A R A M O U N T 8/4/2016 A G E N D A I T E M # 6 . k ) AB - 1824 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Supplemental Agreement No. 3 to CAG-15-177 with OTAK, Inc. for the Lake Washington Loop Trail Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: James Wilhoit, Transportation Design Project Manager EXT.: 7319 FISCAL IMPACT SUMMARY: The project has a design budget of $850,000. This amendment will increase the design agreement amount from $356,073 to $657,964. Environmental and in-house design costs will add $120,000, bringing total to $780,000 (rounded), which is well under budget. This project is funded under CIP the account 317.122802.016.595.11.63.000. SUMMARY OF ACTION: The Lake Washington Loop Trail Project will ultimately provide a shared use regional trail from the Logan Avenue North/Cedar River Trail which extends to the north city limits along Airport Way and Rainier Avenue North. It was been selected for Federal Tr ansportation Alternatives Program (TAP) and Pedestrian and Bicycle Safety Grants for design. Right-of-way surveying, mapping and 30% plans have been completed, and this amendment will enable completion of plans and specifications for Phase 3 (from Logan A venue North along Airport Way to a limit just east of Rainier Avenue North) to be advertised for a construction contract. EXHIBITS: A. Supplemental Agreement No. 3 to CAG-15-177 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to Execute Supp lemental Agreement No. 3 to CAG-15-177 with OTAK, Inc. to complete final design and construction documents for Phase 3 of the Lake Washington Loop Trail project in the amount of $321,203. AGENDA ITEM #6. l) mm.3O:NwE=..2u<\a Umcmzimsnon.:.m:muo..nm:o: mCU—u_@_.503___m__..0m_.._.._03._uoamaN2_2.mam233$ w03?Hum.5U01 ENE¢<Eoe<mWongzm.maaBoo=m_:m_>mam3m=.2:33..WmmBoum.¢<>cmomm O>O-G-Sq _u=o8_tm-S~-Atm _u§_m22:392mxmoczosEaoo3c_m=o:_um.m Sam>:m:aNa.8368232S.83 _u§.mQ._.=_mzmé_smx_:E3>382_um<mu_m Hmwm¢<mmE=m8u?oow1?»:ma?goo ommoqazosR<<2_A $5wwmmmmmmmBmEomEmvaowommmam:25cm353358amonEm8%mmmmom>_.Huo:$3mumSEm?mdm59.9Eonm ?omm:><m=:m8oonbmoa8EmmxwmmnmOmamaW39.Hams.Hwm:53mmmmBmE25mannmmaam53230:omWmwuma><mb:m 2.manSE506%moonbmomon.89mmxmmmmmwmnnsm?maWomm.Hrm?u:mmmmdmiEobm>503¢<m%SEcmmm3815motion mumSE503%w355Fmow8dB.E.bumNoE?moa8mmmimmbmnommémwmum1mE-om.€m%.125So?aSE306%mmwnmwwnmmobomWEBEmu?mumowmommoum.mumooumndomobmom.“mmmabm?mmmowwrmmmmmmmuBmE. .25_.oom_>©m:o<2Q2o?wmaon mmm:mm8m:vv_m3m2Emmoqmmami$5.3E.8<<_E03%.En. mammxmoc?mqo:8G|man.amaaamm>m:mm3m3zo.0>Q.G-Sq >___m8<_m_o:mEEmcmm_om9mm3m2_.m3mEEmamamxomEmmmx_3mmm_<38383EHm:vu_m3m3. ._._._mosmsomm.8Emmoammamimam0.8258mm3__o<<m”_ mmogo:A_moovmO_u<<O_»X._m:m~mU<ormzmma.6qmma” ._.:mmoocm9.<<o:Qmm_.<_ommqmmozcmqmagmnmozmqEmxzga>_>L_m.0.man0mm magma.8>m:mm3m32.3.52o>m-a;w?mmooum2<<O_._A __ mmozos_<.._.__<_m_nO_»mmm_zz_zm>20oo_<__u_.m:oz._wm3m:ama.6ozmsmmEm33$.2..om_m:Qm?Q35 .61mo3c_m:o:o.“Em<<O_._A8qmmq”Z\> mmozoz<.v><_<_mza.m:m__mmmamsamamm..o__o<<m” :5onmmn?BEQHEBmaocbnwmwmgmmm$958.>Hbm:aBmE20.HA8938EoammmmmEmBmxwbc?B508:wmwmgm8 $m9§.armmm?mob?$2382533."Emw:E:mBmEm_>m~mmBmEZo.mamwrwosFmammmmEmB83533SHOE:wmv?im 8ma?a».?rmEmmiwowEmEommmmm59mBBQHEB3:08:wmwmgmamannaSE1:mm339%mxaza. Zo.nm_m:E:mBmb.B~Zo.mEmrammm?mbooBmsmmmnmmaHmmmdxm. mmmm:3EEm£3038mx:E:m>_>u__m,0.man0man3E_mam..m1m:omSmammum:o..E_mmccU_m3m3._.. <0::9:<<_EEamcuc_m3m3mammmqmm.8Emo:m:ommmmmamamco<m.Emmmmwas3Em>E¥ou1m..m mumomc_omam_.mE_.:3E_mo_om31Em_mono? m<.Kw&3$\.Q—\DVMTwvnema:.\Jwwa\03:52mas.>E.8<_=m>:=§_2maaaa cam 00..._uo::305$ mmsmmaomboom A G E N D A I T E M # 6 . l ) mxzaz> mnonmO_ummmsnmm _u_Z>_.ammozkz?zmmazmmmmsnmm Q?9mmios.<<mm:_:m.8: _.m_Am<<mm:_:©.8:_.oo_u48:1253w O.8_Av3_.mQZo.wkmm _umnm3_um$N03 Ummn:_o:o:9.3o_.mn.n :55mc?uomoom$5Fawn/xxmmgbm?obHbow$3;@359m3mnmwmbmom5453335V8.5mNooo __.b5m$$25m$oDm_Q»;snagmoOODDQH$5GmmnbmH35gmmgbmaobHQE$03$5Woman ><5Dc5\O5n._mmW7»?msbnmob5m503nnmmmaW333$2595Zo».$rH.$5335343.:noB$u$55m Qzw?bmmmw5$5RmanaRmm$553.H.$5wrmmowm5mS5B.mom$5wmomommmRwmQE_5E_.B?& 535$on$5BoH$_mamom>.Rm.oH.ngummam2.:nxwnbmDOHHTEobmHbmmb><Q:58OODDQHno $5$mm$Dm083E45».‘Hnmm.H45£585m5mB5D.m/3.:53$H53$5B5Hm5o.D.oDomWEBB.><5E5 Z.mbm8E595.5mnoE5n.D.oD.8$5ammmsm$u5$B5.5HWomm.H$5Rabm5mB5D.mEobm>$©o§ 8%«<2_5mm5539mo$s$oDmam43$3930m355Snow8B$B.HE.Nw53%.8$5Gmmndm Hommémwmam$m$:wom.€m%.H5585535WWmwnowomomno$5mb3.533mansion5::$5W558: H/\$:E.Q$um$>_.Hwo$mbmmmom$5$noB®5$5Dm75BmmwmnEms$9.NoabmE5:55mE.5B5D.BEobm >p.H©o$£3..H$5258wRum¢S.:mnooBBomm.5wmmnmambmvE5555“_u5v5:w$.23o$5HDOD: BomolmmmRwmG55..H$5Qmm/3:U5mnmwmbwmno_5monmmmmuwvWow@35955D5D$595,5 .>$00inm5mBwD?omHwmwob?Ba.Hmmeow€E.$~315:09555wm<5s.5Dn5%onomoo?€593553%.mbrmnnwm_uHEm5nnom?nm95».$50&3E43.Oombmomobm.5$5GammaEdammnmwob?Qmm.wmmomgmbnonnonmobm8$5$0/<D.mOa<D85.Ooo?wbmmob9%?W530:2:333;>333.wnnonnnnom?bmmmomm$<5¢<m%nnom?omm.m8HB€m5HBmDmm5B5Dn.ms§:o8._5m$5$nm.wmmmmomwa.Enmmnmwmvmbm$D5£u5$<5\€m<mbmp.Dm.Cab?noommgmmon.m&§_maaamIEm/<>msanmB?smnmv.>D$n€m5$nobm?dononnommom?h.8?c92:05 ?ozo/SEWWm$5waowomommnowoom€o$nmomms»:m5m$mD\5Dm555~.5mom$5H35d§m$mDm.AoDHbow $5IE55w. G3?a\W313‘;~Lu:m.m.=Va.;~N.:wxa=HkuawHxamxH 03_A 5/?o_.R9mEoo6Npa$moan»:/magUmmmmb-m:E._»B9:N/mnom5I$u._..nm_Unm$w5|HmoNHmien A G E N D A I T E M # 6 . l ) mxzc:>Imnobmo..<<o1A noszscmg Ho%o_mn._._<_>z>m_m_<_mza>ZUnOO_~UHZ>.2OZ EHnoo3_:m:o:2::DE9nmmios O.H>W,3:noonmrbmamanyarm05%omWmmaononmHmmsr?_§a.8rmmmnrmOHHJNJwnowmm? BmnmmmaEmo??mmmroc?wmowmmnwmomnmmmvmmowmnnrmmsmmmammnrmnrbm.CHEW¢S..Emwmrm?5 mnrmmsrbmwnowmnnBram889%.Hm?mém.mamonrmnmoobabmrobmmr?rmm3&3.8rmmw?rm wnowmn?Boibmmom?mmm.Wmmcr?nonbmscnrmmron39:5OHHKanommcmonm£8?rmmrm9% E55Hmmsr?.Bmmrbmmmm%mS_§._rmro/<.§m\oHENmébmmv. S3m_om$:o:0.“3032<<O1AEm:mzgmn:mQc_m OH>W,3:wnmwmmmmwmowmna8%“Ems32.8rmwmowmmwEasmBmmmbm.Arm43%Emu8E mmmbmwnommnnmom?mommmmrmbmmrmim.moggcnrnmrobm.mmr<m§_&mmvmnmes?mobnnor Hmncrmamba.5»RomanmmrmnrbmEmHunowmmc/S:rm%<&om&mmm.Baaanommm6»?om?rm80% Ems.HrmgearEm:,3:rmcwmmmmm$2mawnowmmaEmwommBmmrbm.833.8moababmnnm 882$.?rmmnowmnmmnrmnrbmasmroémbrmrwm?mmmoabmnmrommm?mmmommmmnam$2359. _um__<mBr_mm.33$dqomrEmsQmbcmagNo»9.Hunowmmnmmrmmimswmm?mm Sv«o_.mn.?noozuzsmzos_<_mm::mm2::Q?A>mm:3mmBmmssomv HumowmmwmooiabmmobBmmmbmmérrO5mam3:onncnmEu».oMrdm.mm€onmBoD.nr€rmmrm.3 nm?méwnommmmm.5Ewmcmm?nowmmmSE3rmmsmm.noHmim/<mmrmnrbmvmum8mrmnsmmmsmnmnnaowrmm.Hm rmSnamaa?rm»mno.9;ommunA8noorabmron385%8Ermrmamacawarmma;mmmrmbwmiom m225%w.HrrmHmmr43.:305%mwnowmm?KmrommBmmrsm.>.RmDmmDmmanmmbmamrwrbmrim OH.>W.mwnowmmmBmnmmmmmnmwmowmmnmbmrbmmnEobmanymmmrmbmammOHHK4mam HAm.8_8:o_o_mQ>om:n<_<_mm::mmA>mmc3mwBmmzzomv HrmmmmammDEBrmHomm§WmroEmH\>mmD8NmmocwmHr»:5.5%rm<mmmrb?mmmmn5?rmwmommon. m§BE859%woasm.HWOHHODmnroorUrm?rm?mmmrmOmmmmmmwrmvim9%.,E:.m73%wmoimmm ?.BmmomcwHoHrammGvmSrmroEm».\>mmD8~Bmmnrmmm?ammaWEEmmmrmbwmrommo».wrmmmm. 5nooiimzoso.nmcUno:mc_$3<<o1A HunowmnmBmnmmmwbmbn43.:rgmrpmm?rmmoomnrnmrobmamHmim/<ommcrmobmsrmaéonr. mdrnommcrmnnm43:B950Qmombmrgmmnmmo...mmommmrnrn?mbmrbmm?nm.Hmz?mom .Rmmmn\mrmDm<rmr.n.bm.mamCE.<mHmmHE05mm?rmmmmomrmrm-om./<3mmmcrmrrob. QN.C_QRW::.u=IPuma=Vma\~N.:Amxu:WaawaiigN o.B_A W>E%26§oo/.§am/non?a/Eu».Ummmmn-mcwmmmamanN/mnom.ml~u_..:EUmmmmdIrmoNHProm A G E N D A I T E M # 6 . l ) mxzu:>Imnovm0.“<<O_._A nosnscmq Hm_u«o_.m2_<_o:_.8::omam_~m_uo2_:@ HunowonnBmDmmoBo§/<_.._.—B?dmoEmooomnmbmmowomgnaw:835Basormmm.BBHELwnowoo? apaaamvmammawmmwmnmmooommBoar?wnomaommHomo?mumm3059?_u::Dmm$8Bm:n. Um__<mB_o_mm.zobaiwwnommmmmnmwonnEaBoar?349nm.won03‘omWagonHm@E.H9.DoD.mmABOBEE NoU>._.>?O_._.mm._._OZ>203_uomm>_uIHmcm<m<Hzm\_<_>u2zm NHUm?mnozmngosmagmm<_m<<9”mxansm2%mosaiosm ?rmO1.n>Wgnaw:.835,3:nonmsnamWEESm?we$5$5om?rmmnowwowEmaEnrpmwwm noBwHm_.:o.Dm»<n8308omGmmabmmamnonmpumonmmomExamw.mxaanm8n&moB/S:Wm monsBmD.8mmamnmmwntwwo?omnmwwmQE_uoSwan.OwH>HAzS.=»D<mDHoQamameammmncmnm.8Va nonm?mmnm3mmmrmb.Hrpw3%/Sbmwo30:50nozwnmobomGmmmbmnomnm;Hmnonmw.Bum?Hmwonm. mag09%_..&n<mD.mBmomamnon$03:5OHHK4.mammbmnobn?mobm€03moosambmom95$ 925.53mmmwmb..HEmHmmw/3:EummnmwaniocmmonEBobSmoP NMm%u_m3m:$_._.oUo@$U:_nm:2m<3mmag_<_mU_u_:© >mowommmwgomciwmwEobm>_.H®o§/E3»mmm?own:><mBsmémmwHm<wocm€nogwrwnom.HgmHmww wmo?mnmEu82<wDJ?mOSH.Q3&&moa;mE.<Q~OM04/<mamroammammmmonr?amommnmmanmom Bmwmmbm.88:0:mmnmmob?OH.30%mag_.bmoHBmmoDBowman.8mswwo?:5ma;mmmrwbom Wbm.Ho<aBmB$QWED$5Huwmmnm3.039?n».>EEJNMommamnninm/3:VaRE:&.8Bmnw snmmmmmosnmcabana3:33no/<mmmmm3VaBmmmmm. O.H>W/<5€38.90HowommmwgnmamEmiabmwlnBmw_.b>:.+.oO>Umo?bmnEEQQ:m9.mba momrmbW03W8595.40%ma»mam3.3Hmnoamm.wmmnBmwmibm85Um?.o<a8_3mwonmob?ima?a omHkbnrHNoman»mwo/SamEmmmmnsmmmo?mbom35%.>Emm?2:98/3:Umwnmwmmnmmam OODHOGH58,3:rmmroébEobmvmoom3.8H.<m_m.Hwwnsnmwnm051%.omWagonWOENODQLEa <9.m8_mmaax85UmHmmonmbnmm. Um__<m$_u_mm Cwmm?nmqmowommmwgnwmmn7&6Amn?o3:9Hwewasxi?oDn-moo.nnobnosnmmamE233 3moHBmn.omwmmHmmwNbA5093N03 mmm_m3-o+-<<m<\mmmm3m:.8I_.m©m_92%mauve:A>__o<<m:nmV >3mzoémbnwEaUna:393%.8wno?mnmm?mb_.bmoH.BmnoDnomswwonnmaDmr.Tom.€m% mnmswmwmonnmmoanTQ..DW@030ENonrmnm./XNOHWWmaaawmamnoBowmanarmm:HBmEbmommmmwmb OTC‘ax.»Wanna:IHxmkm=Vma\~N.=ml..a=H.§qmvH.\.mN.\w 9% W_/Esq9/m?oocmém/nonn?/EmaUnmwmn.m:wEnBmBnN/mnomnumsaoimuuso?$2 A G E N D A I T E M # 6 . l ) mic:>Imnocm9.<<O_._A nossscmq nnmonndmnnobDmnmomnononbwnmnonm§-on.€@\$8BmBGEE;momFm“:mmmnnnmnnobmmm45:mm mmmnmbGEE:noEcmnnmnomnoonmmngnaw:m?aw. wez?znzmmC._.E._.<noom2z>:oz wnnoonQ_:mn_o:\_<_mmn_:mm2::_unm:n:_mmcn___n_mmn>mmc3mNBmmniomv OH>W£5cam?nonbaconnmmobm3%mnmbornmncmbnwnonbmomnnmmQooémn.mam. nwnanonbndcnmnmnnobm.wnn.vno<onn.,n%_onmn.non_mommommnnbmnmaema£5nonmmncmmmowwonoonwh E083:nomsnnnnbmbnm.nomn.m%&anmomnwnonbnbobmmnnobmonnonmnnooomon/<mmnnmmnmm.O.H>W SEmemo89.&Ba/Sn?onrwn034%mmmmnnnbmbnmMB99.8%nonoonnmbmnmOHHJN:33nonmnnobm SE3:5wnowmnnEa?Ooonn?bmnnomBmmmbmmSEooocnmsnnom:5me;mnmnmbmormmmomma wnowmnn.nnnm§n.on§&nrmn5%no25ANVEEQnoonnmbmmobBmnmbwmSEonncn/Sn?mnmbnrnmwon 05E238miand%§B_.:&no738oobmnonmonnwm?nonononmnnob. wmnoo8__:mn_o:\wm<_m<<magcn___€no2.__nnmmmo_c:o: winonBmonnbmnnob%§§.b&95amnoonnmbmmomwonHmmw3.nnmmbmnnwmnom:2:emabm 53.3.833»DoomnoUmn?onmnomnomnnon?ndommnmmawnowommmwnowonn.Omanwonmbmmnnobmnnnmmnm E$n.m&,OH>W8Ewno?mo&&n.oS_mbmnnnonnbmno%§BBmonnowmomnwn95VaRamano 355:nEn<SE5onnownoimomsnmmbnmnonow:33nonbwmnmomonnnnonmnnoommmonnm. o??manwnnwmnwmm®nmmmmw.mmn\BmnnonmGBBmHnN3WSEENooomonnHonmnnobmmommnnnobwnoVa nmwmb.Huonnbnnnoa?nnndonnmwon$9nonmnnoo48.:_on59585:5Ban».Hnmmmoncnbmbn3:Va Swmmnmméwmb?nnnD0/<_.bmonBmmoDUmnonbomm<mmmEnnomwmcnmnrmnm::12?noonnmbmnoomnm<n.n.nmm mnaEawa.OH>WQEEmownnwmnnmOonbwnnWnBmn<mGEEOoonnwbmnnobEmbnomroém:Gamnbom momwnowommm$.58sans?rmwnowoonoonnnmon. Um__<mnmU_mm.mE$%r8<B§.wmsndnbmnnmnbmsai83:9nonmnnobmEmnnrB5.:35OoonnmbmmobEms9§%83 nomz<5oz_<_mzn>SVm_~_<_::zm KCm:<_no:3m:$_\_u23_:_:omccnonnA>__o<<m:nmV O.H>W43:33%nmnwnnnmnmomnmomsnowonnnomswwomnnwnao<b.oDn:mDn&\wonnBnn_.bméonwvmnnm 5nonmonmmomnmmEn:5OWEN.>5mcoémnnormmwombwmnmvmmwmmno33%939;.nonaamr momnmbmun».momnonmnncrnno23nnmnwmnommom535$Ammnomnnnnnmmnmmm.Ucmmwnmvnn:.mmm.n._oDmnmmm. QNCNakaWmzna:IPuma—~V§...\~N.§%Na§Paaw?wmmxA onmw W"/Eo_.aon/mmaoo/mmém/ooa§9/EmaUmmwwnn-mcwmnnamnnN/mno_wm|Ebm._Ummnmn~|nmoNno.mon A G E N D A I T E M # 6 . l ) mx:_U:>Imnobmo.“<<O_._A nossscmq «HOV weEZ>_.ommmzhzezmmazm mpU36:noo&_:m:o:_<_mm::mmA>mmc3mk_3mm::mmv Ummwwn889%43:_um~65onmHnmcr?rumba.9%?$5OH?nonmmnsmmwmown?wmmcmmmcnbm30 mmmrmbwnonomm.Wmmbmnwmmwwmmum»m?OnN—ommoanTomwmwmbBnombmm3:Varammc?nm?rmme; mowwmbwmnom. mm_~m<_m<<msqno:33m:o:0+waxU36: CHEW/<E3303EnwooswmmE58:.UomwmbW?uo?mamnoomnrbm?$1.?manGHQmo8:98 m?dnmobmommum:QmmwmdomE53w.WmiméQE.5950n?tsmmobomOHH.%\mSWnroEwm830$ noBBwDnm3:€30mnmanmm8.8.x.Uamwmn. ww3mUm8:o:0*maxQ<._Emsm OH>W8Ewmnwmmm83ESLESLmmmwwbEmamowmanwmowommm353mHS;mmmbmbonn..Hrmmomwmb 83335%35;.wins»?mamHomm/<35%».o<oBmD.BEobm>_.Hwo§/V35»mamWommb><wDcm305% /39BaommmnnooWb®Ho<oBmb$mamwmmnmE.SD\_&n%Qooobbmnmonm€513?wmméowmnn59.8.Eng /3:Wmwnnwmmmm.8nsnmnbnOH:omW058:mgnmmam.>3mnmowwmamm&.§§mmamo».:5whowmonWm »§%&mmWMEVH>-mmroégmmammameibmmwasmanmbmnzwmnom3ma8.x.F49Eng,3: 805%Hommémwmnnmobm.WOENODRLSmear$3.9:wnom?.mamKJNOEMomEEJNrd®Ho<mBmDnmmom mnOHB33.3%wan093ciznom3Va§§&_335/S:Wmmnowmmom3mEOENODQLma?aomH: En?HNo$2mumm4032:wow?om3:9Hm$2. Um__<mS_u_mm.Q3;UmmwmnEmnmI8:H.o<EE39N25 mb_u$Um$:o:0*meg_.m:Qmnm_um\c1um:U36:Emsm OH>W/Sbwnnwmmn80>H043§Bmmnmwm\E»._umDmomwmbQmnmmom:5wmowommm$98wRwm mmmadmbwHromomwmn/3:.5950cam?m?oémcw.mumH0323B\%Ho<oBmEMEommgown/X9? mbmHommb><mDGoEomm4&9Eamnmmnmob§®HO<®B®Dnmmbmwwmmw.BmD\_uwn%n~nnobnonmobm3% manwnownnnBaa.?rmFDmmnm©m\SH_umDmmmwmbEmbm/3:WmmoncmwmODwmamomwomaaar Emnmbmbmnmmnmw?mamWnmmmob.Emnm§.=Vammmwmmmm.8ncmnmm?03%omWagonm?bmunmm.>9 mbmnmum?wmmmmc?bm#23.~50wnowmnnWmm§%&mmmxag>-Nmrogmbmma992.5%Emaman mbm?wmammmm90moo;54$.Emnm/S:EnrpmmWOENODSLEQOEomwnowommmHmbmmnmwm.Saws? mamWnmmmonuB?dnmbm%§_m.Ema/3.:Um@838;3mUODNODQLmom?omH-599Hno$2mamm <9.mnBmom?omHabnwHm$9. OMS‘QRWmawumIhum“:Va.q\~N.:wwa:W§a\vH32;w oaw E/E%9/~§oo/B$m/monnmm/maaUnmmmd-mcwmnandnnnN/mnownIEbm_UmmwmDIHmoN_atom A G E N D A I T E M # 6 . l ) wig>Imnobm0+<<O_._A noszscmg Um__<m$U_mm.WmbmmnmwomamClownUmmwmoEmaI33H.n<o~Azmmnwmad 3_u8_om$.go:9.ooxQ<:Emsm O.H>W85mn?umnncogsF43BEmmmwmbEmmamomcanwnowomom25%w5%mmmbbumbwHwwEmbm 82VacwmmnomW09Hmmwmu.Emma/S:Vawamwmmom.8ns?ob?OHHKomWagonm?mbmmnmm.>5 mbmnwmm?omn._Hm€.BmEamom:5wnowwonpmmnmnwmmmmWMEVF>-Nmro/SEWmamnmzibmm9»:man §§,§&3$5co:Ho<m_.Embm/S.._.—Barnum8»9<&mmnmonm.WODNODRLSwear<nHEnm~wnomrw. mam5583a39:omE..E.QKbwno<mBmD.8mommmomnbma?bmmmmamO99.dn?mnm.8Unmmwsmamm. Ema/S:_um@..%§&3mTOBNODRL3%omHLDOWHNo$2mamm<Q.E.n..L5%cmH-505Hm$2. _um:<mBU_mm.03¢UmmwmbEmbmI8.3Hn<&Q3385 mm_u8_omS:o:0*mooxc_.m:n_mnmUm\c3m:U36:Emzm OH>W/SbwmmwmmnoooxoF43~mDmmnm_um\§_umDmmmwmn.Emamom$5mmowomomwwmmmwQmm m:mDBoD¢IE5Embm€EUmémaaW03HmmwTrE»?,3:Umwamwmmnm.8OEHHQDHO54om Wagon§E§%_>5mbm?wmnmmmamaibmEmamom$53309Wmm?mnrommmESE>-Nmwozibmmam mam/Sbmm9»:manmbmnawmnmmma9a83WEE.EmaSE5159»WOENODQLEwes»omwmowommm. HmnmmnmwwSmwmnmmnmwo.BQEEBW@8333mmnwmm.Embm5:U0mmmwmwmmm»mEOENODQLma?aom 33%HNomama35m<mn...Hnm~ma?aomH-.5o_uHm$2. _um__<mBU_mm.HbnmmnmwmmomGavanUmmwmbEmaI8.:H.n<m_993»N86 mmUaimom>:m_<m_mmag_u8Um$:o:9.U$_:m@mmm_oo:. Um?bmmmmnmaawm,3:Wmoobmcnnomcabibm$5ns?db?OHHJWomWagonmcmmmnngm?nmUmmwmb mmmnmmmmmEa§oo§&S008H?bmOOGDQmcmmmnagammaUmmpmbguns»:Hnas?nambnm. OHWHA/S:noammm?mmmmwmbom$5mmabmmnmomn?dmBnrpnrbmFnmmobmmummwwnmom£0589.35 Ewnm.mnncn??wm.mamQSHQH95.3mmnEnmm.UHBBNWWnmrusfmobm/S:mwodowmowmnnmwonemanm aawnowowmmoob<3§Dno.H60ma?nmmmmnmaimaaQno?mmosm/S:5msmbammmwmBmU3? UnibmmmWnwo?9mm/3:_um881239%?man80;E43mamwmn.>WMDMLUmabmmmWomo?43:_um wnnmmmommm8:.F43mmmwmb. Um__<m$U_mm.US?UmibmmmWwwo?AHHWVISee93%mad QNNEax.»Wanna:IPuma=Vm.:.N.:%N.a:Fe?»~C.mN.\Q o3_A W/E3ma/B39Gmkam/nos?n/ma:Unmmm:.mdwmmnamnnN/mnown|mmb»~Um&WD|HmoNHQmon A G E N D A I T E M # 6 . l ) mx:__o:>Imnoomo_n<<O_._A noszscmo .Huwo?UnabmmoW?uomnAHENVI80>Q55N36 mm_uqmom$:o:o.“nosmicnzosmom.”mm:3m.8m80$.ooo\o.magmam: mbmwoomimmommodm?nmommnmamaanonm?snmoncoma/SEVamomwwmnmmmmmaooox...oooxomomBox. 5%.mmmbommamas:Vawmmwmmom55%Emao?nmwE5m?nomW03mamawnowmnmm.omrmnOGHHQDHnoww mum».momHanna:GENomWagonHonowoowm. Um__<mBU_mm.mnmgmmmmmmnamaoI8:..goesmomESE.vmmmmonE5whomFEw8BmAmmonia€32Ema mmDoamm.»_uo<o we3m_omS:o:0.“._.mn::_8_m_omn:_nm:o:m80$..88msqDams mwnnwmnmmobm/3:Va_§&on:5mo;Aoa053.0508303om$8/oqmooamsammamwaopmnmmoom 3%:558>mc§oFBmD?OSHHODHmnbmbnwnoobnm.mamOH:Hma??oaob?m.woman;Hunoi?obm/<5 3%.?dmnwnwnmw?omw.mm/<0:mmwmmsmm2%mm_.bnoD<wE.oDnonoarmDmwmwvomwoommom.Rm<w:Dm EEO.mzo?mgm/<OHWWosnm.ooommnsomob355%CHEJNnoo?tbmmobmomomrmnimammmmowmnno ma:8%ommooOHHK.HmWm§:B&Hrmd$5OH:/3.:3.3%cm935mOEHHODHamonvgmu vommmmimnmme:_.bnFmnmmomma»:ooonmnobm.$5$5wnomommrmom:5oobnnmn?moncboob?m.1.25 mwwowmnwmoom/SbUmwmowmmmmmommrwmmmomS8momm&§_msonmbmH.m@?.RoB9\:m.?owSeeW43 mwonwmnmnobmandwnnrpmmogzbwwmwnwmnwnobw. Um:<m$_o_mm.0:130mwonwmommobmAmwmnwhwnoimwobmvISeeQ/AmnowB3.mwoowiH¢.o&mwoDmI8..\..93%B5.Eb»:mwmnwmnmnobmI803Omanwood 35 . _u8Um$:o:o.”_u_:m_38$mam$%_u_m:m .O:.n>HA/3:mn?ommmED»:383VWEWane?Emamon90wnowomnmEEmmmoannwES;/3:rm wnmwmmmmmonsmnmonOH:omWagonm?mommnmm.>5mbmomom?om328mEmamo».$5wnowonmWm 2393mmWMEUW>-mmoo/Sam$5mbzibmm$5»whomomnwwmnom390SosaF<o_.Ema8EUm wmnwmmmmmmmwonwob?nma?aomH-503HNo$2momm<w~.En&ma?aomH-599Hm$2. 1.28ED“:QoooxovEmnmcabtooooammbm?mmamwcvs?unmmmoEmOHHM.momv?nmbmmod?oomwm.Hwmw woo/3.5Bowmannoomnmbmmob/39/x\mUOH.\HIonm_wnomnmam5.mm»:3438omEmmooonoob?m8 o_o.B5wobemmmwoonomm<mHmmw.OHEW43.:&mommmwm?arm05/S9wommbmommunwnowon?on wsmmo?mmxnrmomm. QNQQex.»W325:IFang__~V§hb~.\~%~.e\\Faumo,.wZ:.\q o.B_A W>E%Q6§ooG¥am/non?an/EmaUnwmmd-wowmnansmnnN/mnom.n|_m5m_Unmwm:IHmoN_ahon A G E N D A I T E M # 6 . l ) mx:_U:>Imnobm9n<<O_._A nosmscmg Um=<m$U_mm.EmaaoooéEa;9:583 wem._._»Cn._.C_~>_.ommazhzezmmazm 3m<m_cm.$m.:cn.E$_Ummmm:>_.83m:<mm ?rmwnowommmwwmmmwQuanobn?wn393$arm?aaosommDménomnnmnm_u§H.8non$5Gmmnbm Woman><mDcmwhammyCHEW/3:E35.m<mFm.8Emma@m?cnncn?mm?mb&.8HDmm<am8nobmnnb $5onmam?9.Dmm<mmwwmomor.Hwomwnsnnsmmwm:Q.Dm...F.nmnoUmo<m_:m8mB939 .wuno?mmDo/<nobohnno939.onQmmnnm95%mwnwAnsnnmbmm:mBma<a..WmnnrmbbnmwnmaQmmmbmvnmmnmonw.8nmnmbmwn£3momD92.rmn?mm93?anom35%Qmmmn DEV.Ormbmmmum;mwmwmbmnobmamG1=Nospasmmaaiw/S9EamonomgwoSnowonwnmmm OH>W8EE39385.25®momwmb883%/3...?909%.5Ho?o/<mbmEmncmmasm?dnncm? mamwmbm:mHDmm<wm.OHEA/S:wmnwmaom@333§oBo§Dm:B?wmw%m3_§mamm<mDSmommum &mmm<mDSmmmom3%a§Bm<a?obm43?mHmoogmbmmmm:QBm.D.<m.839$monémnm.883 W43mwmwmb.QB»:momwmbaces.coax;Ba3005om?rmwnommmmmm&.8HDmn<w43:Wm85%.8ma mnowoom?omwmam5.8».mbum. Um__<m$U_mm.$893§mBo3DmEBImgcon??>w8Bmm<mm@38385 Nono_<__<_cz:<Hz<or<m_<_mz+ NHno33c::<H:<o_<m3m:.n>mm_m.8:nmA>__o<<m:nmv O?>W83mcwwo?£5055:5noo?mbmmonmammaasmosomno9BcBQwD<o~<oBoDn €338mamDommnmmommmom:5Rowan”.Omnw??QEan:5E20waowmnmmobomwnomobnmmob 833%B?cnmbmwnmmmbammobmmmwgomvéovmwaBm.8Dm_m.mbmomammmwm?owmmmwmmmwgom.>5 mzoémnnorumUna:mmamvmmrommo».EmHmmw. QNC.akaWmzwazIHtmwm:Vm.:\N.:wwa:beam.@334m 2% W>?%Q6.§oo/wmkam/nonn?/E3.Unmmw?-msgbngmn?N/mno®n|m5m._Unmmm=|HNoN_ohmon A G E N D A I T E M # 6 . l ) mxzcx>Imno_omo.n<<o1A nosgscma moEUUHZQ mp_waQ__8mcvvon CHEW«S:mm?mn?rmO53momnbmbmoobm?donob9%.>DDnJ,um.n®mmoninmmB?smoHmwwobmwHo gammaQsnm?obmmnmHmmcmbnoomQmnmommobm.mmHmmcm?mm.da05,3:ma<oHnmwmo».Em? EmavdaomamRmownob?mnnmoncabobm&m.R:uE...5Panew?35wmoonmmQsommocmW03Emmnnm. Em?iusmnmmmmnmmvm?obmmammmnm?mwwEmowmibm.m?nwwnwmam&w3g§mowEm.S_ud§.n._oD.mam m<mFm8EmmHwoni?m. mcwmozmcr?zd Q00mbmwbmammImnoannrin?obmgomnbm.Hnmcmwonmmmonm.bmBnQa23IEampm?mm?Qom?nmm.mmwmbm.CB<9.m£WEEm9.a8mImCmW.Tom.dQm<>omEmF._oDmsm?€omn\?>>ooonmpdmnob.m..DS.HoDBmDaLEN0&3 mx_umZwmm..CHBJNH.038$38$5.?§_uE.$EmmomWmwnomsnmonomEmnmvmwmnwmommonm.Wnwo?mvman..O93H/Ema.mxwnbmnm UmmHmZm._.>Z_U>_NUm.Q?omWagon.émuoaWoman>mnDo%®E.%__.:8./VQMUOH.w?mmmUwmwmbzmbsi.QMUOHUmmwmbzmocmn.PwmmaoHWWUw?mmoUomwmbmwnnwmnmmobm.>>mE.HOQuinmwoamgaoamomHWmUmama:magmaUwmrwn.>>mE.HOnwnoaomanUwmwmbomHummw?mvamomm?donm.>>mE.HOWommmwmmUmmwmbD850.w>>\>_..nwo§Woaswoannmm >mmC_<__u._.HOZw.Ummroqb¢<o».W43:wow?3Tbs»?moimom_uonogwio?mmEwes?N03.HwoSam?383..WE >m<nHn.mmBm:.mm3993N03..Unmwmb/3.:mmbmnmzwmozoémunwoosEmamamwoosUmmpmbWmwomnwnnwmawmEVOIEVWImm?mm >2;8;. ONJQFm»Wanna:I#5?:V«~._.\\N.=%~.QhFafu.~..».§N.\o 0.8_A W/Rom3/Pioodmém/noun»:/m§_Uommmd-m€EmBQ:N/mnownl?ggmmmmnlwmom?Pmon A G E N D A I T E M # 6 . l ) mx:_U:>Imnovm0.“<<O_._A noszscma .OHEA91:wnoimmm<w@mmaomm:mom<9.mEom3585AH9moamomme;Essamnm mwmowmnmmobmEimmmonrw??mmB089.HmSQEQwonrocbmWm3&3W45.:VamoanENowroam.O.H>W92.:mmmwmn9&9noo...&bmn.Dm wonmmobm..HrwOHHK.43;VaHnmwobmwgomomm:W?mnmosmBanana?mnmmwonw?GQBHR..1.3503%/3:35»wonm:_8@E..8mwomb?moww..?rmOHHKSEOUSBm:Emw?momW352.3%8wmnmomnbmE.<m%OHonrmn3<mm?.mw.D.oDon H5498wnownmnwDmnomwmnw.8mswwomn90maowoon..£5OH:/S.._.—mnm?wmm:DwnwmmmnwHanWowonnm..zmw>\mmw>/<EUmH£s.n&.mm<WoBBoD.n:\wQAE.3DmQEVawno?mmmEN099.?OH>W /S:33%mcwwomnmmDonna.ZN?»/3:Vanoamnoaommicamomnaimwmonomwoé..Oobm?dnnobBmnmmnabnbnmswwonn.nobm?dnmobmn¢BBm_+Hm.D.oD.§m\9.nobm?cnmobEmwnnmon mom?nnmmanDow8953..baimmnowmoméonw.9:H53»UmEmmammm5.8.“35w3armnmmnnnmon ommumOHHJN..?anOHHKwmmwnmwmmommQmwmn309$Emaand_uocmzvmmmo».:5wwowonwWwnbommmbm/3:Dog toH333..EBB30$.Si.mamS95m?cngnmwgnaw:xi:BoaWmBoringGEEmmnommnnnmm?snami m:9.Dm.m<nWmm?nonmm..>53Hmmbmmom:5mo?wwobm5$5Hbmmb><oB:owimmno<mH$5Gamma54¢»BmwWmBowman. canWmDowBoring5:5mnowmomdaonw.HmRaina?m53Hmmbm53Umm&&anmKS3KS0 EH:5nwmnnnmobom$5OHHJW. 03.9QRWanna:Ibmhm=Vm..\.N.:wNa:Peak»,.?.§.\3 0.8_A W;E%96m3o/wmém/momma"/manUmmwmd-mswmnaaannN/mnowaImpnu_Uo&m:lHmoNHanon A G E N D A I T E M # 6 . l ) mXI:w_._.>L HmwogmmrmdmaobHoowHnmm OWJN3.Wobnob waningUnw?mbmEma-Eummom 20.8:8.;33.. Uomoivmo?mroo?mE35E35EmsmZonom Oo<oHmg?<mQE.J~Z»?HnmoxEwowwowwow Qobo?bZo?om.HomonmHmomwowwow EonNobS_\mE..<o<OODROEExamEwowmomUocgoEm:/Doé ammomamUo3oEu.oDExamEwowwowwowCongoEm:<33 ammomamUoBoEu.oDOne?Nmom HmmbEmsmamwnommoqwowwowwow ?ambUosmmNmom«omwow UmmnmmoUo?mmmNMom Hommn.><oD:omagmaEmamamUogbmwwowmomwow HmDmmnmwo\Emmmmn£uoEmnmqwowwowwow mmHmmn£uo\HmDmmn£uoUowwmmmywowwowwow mrwnwnmmammammbmEmma5.wowmomUocgoE..5$3 mwm?bmmamwmnmmnmUo?mmmNwow mmmn?mamH=EE.Dmn.obEmbmmawowwow mwmn?mamH=:BH.Dmn.oDU23:mawowmom v?mnozmboocmUogbmmawow H.035$85AN8ANANEdmmmnahzcaammoa£58 A G E N D A I T E M # 6 . l ) mmomzm_zmmxm§r m?oGE.><m::mzm mma3o:a.<<mm:3m.8:omommWXI _ W_._.WSm.m3.mooo wmc.83_om«mm.83 0.8?So. H55»<<___o<<mmamazm.mgamoo x8325.<<mmE:m.8:mmomm >.nm3_o:uz_oo<m:qm3oqm.pum mcgmonoozdmo?>3m:n_3m:.n20.H o_mo$o::_om_msm?mmismmm2.omm rmxm<<mm:_:m.8:_.oou?m:1_u:mmmm mmio?<<mm:_:m.8: _u__mzo.o8m-o1-oo _z§occo:oz mmomsmwsmmwm.So.Aomomsmimm?mv_wEmmmma8Qmmmi.S_moozimo?>3m:g3m3zo.H81mmo8o::_om_ msmimmzzmmm2_omm.8mauve:mmo.8o::_om_Qmmmm:*2_u:mmmw9.SmEmssmq5.6<<mw:_:m.8:room 43:3_»m:.8:.<<mw:_:m.8:.:5_u:mmmwvoaos2Smu§.mQ<<=_oo:m_w.no.“_3u6<m3m:.8«Qmmm3m3m 9“Smqmm_o:m_Ed:m_o:mromm:><m::mzen:mag>382<<m<. mmomsmimmqm_2m<_ocm_<oo3u_m$g§m:3_:mQmmo.8o::_om_msmimmzsmmm2_omm31movm?om?Qmm?: 9“:6Sm:u8_.mo.rSmEmcnmo.“2:83m6uwmmmsamqS9:Eco:Qm?ma_<_m<9M03. <<mcsqma?msaSm_u:mmmwuoaoz9“Emu§.m2<<____:o_:am_:m.B__m:o:2m3c_:-cmmHE:mag_2o<o_m _m:o5::oossmomosm8o3m_1:m__mmago3mm<<m_xm28mq<<m<_:.8amoqo:mm_o:mromm:><m:cm202: msa280:<<m<..26Eouommaoozsmozoz.8Sm98.2m_<m??u:S.26<_o3_.Q3romm:><m::m29.5 <<=_3o_:am3on_3om:o:m8m:mx_m::m8ma<<m<czammo<maSmo8_2x22.mxmmgsmom<m3m:.mmag mEm<<m_xmm_o:mromm:><m:cm29.5mag>35:<<m<<3:cmBoq?mq.292mqmm?=m3:.mm_o:mromm: ><m:cm22.3mag_umo_mm3m:m_m:m_m<m63mmm.220_:81mmo:o:mA>:uo_.n<<m<\_.omm:><m::m22.5msq >36:<<m<\m:m.wEox><m:cmmoE3<3:cmoozm?co?ma. moowmonwmxsomm 43¢uczuomm9.or:m.mo.8o::_om_oozmcasmmm..<_omw_m.8m<m_:m.8mxmmzsmmaoosqaosmmmmcm.m_m?ow mm.8c__m:3mmmo.8o::_om_o?mzmmsa$oo33o:o_m:o:m3*Qmmmm:9“Sm_u:mmmwuoaos2Sm.:m__ m__m:3m3.<<m<<___m<m_:m.8mccmcamomoozqaosmS8<_m<<_:mmxmmzzm_:33.m:o:man_o<o_omm23m oosqaosmm:oo::.8$a3mxom<m:o:mA_.no.So_mmJBmqm_o<o?smwm.8_oom.8magEm::.n<csamwmqocsq :q__:mmm_o:mSmm__m:3m2. Q A G E N D A I T E M # 6 . l ) 08?_:o. _ mmunm3.umqB.Noam_ummmM OE.mumo?omooum9».mm2_omm*2258wQmm?:3o_:o_mm.Em3__o<<3m” H.mm<_m<<m<m=m_o_mmmo_om_omagmmo.8o:3om__3noq3m:o:3.9.u_\o_.mo.hmEmmsgo.3mG:m<moo3_o_m6a m_o:m:6_u:mmmwm=m:3m3_mmmcu3§._m$. M.o_omm2mmcumcamomoosqaosmmzoocimama3::=.Q_oo.3o_mmm_o:mEmm:m:3m3.._.:O::_:< no3o_mm<2:cmooo:::m.Bn_30.6?30.8.65.0:.‘6n_.mmm:.8&<m<1:o_omm2mEmvo.3o_3mo:m E__...._3mUmm_mm?mm_mo.Bn__oom.ao:msmmqu_m_3wn_=m:.nuo_m..oc:qm:o:_oom:o:w.man5.:oc.B3 $9mmm3m&<mmo:mm3u_mm.o_mmm3\Emmozmmzoocimamq.«mooam?ocsqém?mwoosq?osmE m:oo::.8$&.magEmnmwmmQm.?m__mn__om2mmo:_uo.3o_m. m.m<m__._m.6omnimi_o:<mmom_mzqm:m3mm::mo:mBo.8:w:om9».:6smmvmcamommo__wcmmmao: mxmmzzmqm?mmagSm_oo.3o_omx_o_oB:o_._m.<<mm:ao__om.8Em_m_uoE.8QHmm?_u8mE3<<=_oo:w_m,.H2 3ommE8ooimimzamaamzozAm_m<mm:m_<mmmvHmw?m.mmmucwouam?m. PUo<m_o_o$oo33m:Qm:o:m3..Ecsgmzozmcnvon9.:92=m:.mmagumammimsmwm:m_no_mm_3o_:q_:m vmmzzmEommc?m.m3cmn_3m33.93.33.3230530.8:_m.§m_wmmmm?mzommzammEm3m:.H om:3m6m. m.oo33m3o:ma_%a8oosmicozozamcmm6_m.8q.8«.06.no::Qm:o:_:m.B__m:o:mco:mm:6 no.8:.am_*9om<3mmozmmagm8::%<m.8r m._u3<Em8oo33m:gm&o:m+2csamwmqoczq::_:<_:m$__m:o:.3oEQ_:mcmo§__:_mmagoo3vmo:o: oimam. N>:m:n_ozmv§.mo.?.8m33mm::m.8Emocmmor:msnzsmmmag_o$mm3OE.§m__33mQ 6oo33m:qm¢o:m+9_8_m..o::n_m:o:Qmmmms. m.Eovm?mmsi?mzanon3co.3n:m.4mag.._:m_<mqm_o:moo:$_3:m9:msqimm.oo:oEmmo:mmsq :woo33m:gm:o:w. OE.mm2_omm<1:cmu8<amQmmm:m3m:n_3m38m:mxamsmw_.__ooo:w:_.B3>m8m3m3_om.2<mm: mmomzmmsmmwmmamosxgmagmm_o.63_umqB.moem..26mm$m3m3_:o_cammzmmozm?q:o_:_<6.8m .083o:mMoi<<mm:3m8:m.B.8Um_om:3o39“?msmuonmzozezmood2%.mx_.__%>m:33m:Nmm. or:Emmm:3m.8cmmmqonEmmm3.89>_u_.mm_aos30+socqm..o«:5mméammQmmozcmqm_uo<m_m Emmmz?ma3mx:=o:w.<<mcsqma?mzamo_n::o:m_mmo.8o:3om_Qmm?:mm2_omm<1:cmqmncmm?mg.62 mccmmgcmiQmm?:Usmmmm?ow.3_m_u3_.mo.n33mBEE.Emmmmooimo?cm3“<0::m<mncmmaosmwmmmz?sm SmEouommamooum9.mmiommowEmmm:3m.8. m3om$_<. omom:m_:mm«m_So. xm 2&8;m._umo_E:qm:ummocm:o._<_m.8m_..o_um._.Q $32omo.8o:3om_mzmimmw3_:o:um_ :x_£§s____._ >#mo:3m3m” mx:=u:>.oo_§__aa_n$Um.§3_:m:o: mxzu:m.Iocammg3m.8:mmo.8o::_om_mmiomm E8_m_=._mn>3.maoqoao3:?32.2.52.5383.2:5imam.aoacamaAm=.m=.5?SE?m=a\o_.=.m._a..2u8<a$.m=._mim§o__3¢=.mma3:.m 832=52_m.__m_._o2_3m_:..23o:m_=m_32.32:_mm3a._E.mmomsmamma.:5.man.3:8:5mm:522%.%2__.§:3$83. 3-mmomzezmmam\\ !.l.1L. 3?2c.c$m.c.3.oo, A G E N D A I T E M # 6 . l ) 0o:m::m:..mmmUm.8_.:::m:o: _u3_.mo.Hzm3murmxm<<mm:_:m.8:roou._.:m__ _u8_.mo.n2:38:om8-o3-oo Oo:m::m:.nOmomsoimmnw_:o. zmoo:>4mu_._OC_~_u<_~>4mm o_mmm=_on:o: _u::o_vm_ >mmoo_m.6 mmaam:@\mo_ _u8_.mo.H_m:m\mo_ mama.m m:©\mo_N m:m\mo_A $3.2._.mo::_o_m: +mo::_o_m: <<o3_u3ommmo. _U_.O._mO.H>mm_m.,m_: mcEo.B_u _~m__<_wc_~m>w_.mm _<___mm©mm?meow mmnzoacoaosAoou_mm_n_oHm_m.8.v ®mo.$o:3om__mcoB82Emzzo mcmoozmc_.4>z4oomqmAmmmmx:=o:UV m:Eo.B_” ._.O._.>_.E930 ooz:zomzo< mm>zu._.O._.>_u$8.30 A G E N D A I T E M # 6 . l ) City of Renton Lake Washington Loop Trail -Phase 3 Hours Estimate -Geotechnical Services GeoEngineers | Senior Project Senior Word Project Principal Associate Englsci Eng/Sci EnglSci3 Eng/Sci2 EnglSci1 Technician TechnicianProcessor Assistant1 Scope Item I l L TOTAL Review available geotechnical and geological data 3 3 Observe utility potholing 3 12 1 16 Review soil samples,conduct geotechnical lab tests,prepare logs 3 3 7 Provide pole foundation recommendations 1 3 2 7 Provide utility installation recommendations 2 2 Comment on construction issues 1 1 Project management,QAIQC 1 2 4 7 One project team meeting 3 1 4 Prepare draft and final report 3 8 4 3 2 20 Total Geotechnical Hours 5 0 28 0 2 12 O 4 0 6 10 67 A G E N D A I T E M # 6 . l ) 5.8<<Qm:_:©+o:roob:o__1265m_u_:o_Oman: mx:_w_aO moommOmmmmsomm H38$35:8:Ho:HEEI555» ...E5:Una= wwoamoaUmmOW:%EOZ .35mozosmsmWmHmZ¢<.muaowommmmoowmowmawioam§3.30wom?rmHmwo¢<mmEbm.8:HoouHE:Hogan». Himmoowommmc?omEm:momwm:3:3wnommmmmam8mam;aommm:2::€§:.§__o<&ma8.x.\8.x.\wa.,3? Sowmomao?8oosmww?cm90wozosmbmmadam:563<mBoEmu O O Wommodm:HS:Eobm?ommn><o::mm;mam>35:¢<m< 9&3W754wannaOmommwdm Oosboomomm8GammaE<mHHS: ma§o&wmmmmamdOobbmomommnomo¢<:8<§moan mamamumUléémwOaommwsmm aamwmowwms?BoamgaoaEbomm:\>3.o?mum>5o:\m§§%bmoammmww.8 mooo?asom?mQ»:ouommwsmm. mmowmommmw?nmm w?oémmm:BBmQomSmww?dm93:5amzE83:SE33%mom#5moowaowmomiommu Ham»~..36«Q>5:3$:N=~E5.n.eS.$.=E~.a= Hpmoomo”.EmZ¢<25waoimoEo_.aoHBmsmmo?o?mamooo?mnmnosmoaioom.mum<3: mnosmE.o_.oo.?amnimmosowooozmawmos38:5mmwo=o€m_ Uo=<mBEom” o58.9:oooanmswmosBoomsmm<39QQA>mm:BnA98%? omS_8roEoQ>moso%385%A>mmcBoHBoomdmv H3»N.3:1U93.:\m=~.=mm:.: Npmoom?HmZ¢<<3:snowmanE?ibwmob.mum?mwmoamsmzoosw?comob8858;moa %.x.\8.x.\wa,é_§§__o<£mmmbanommmmw8moooBBomm.8:92Ea.HmZ<<<3: o<mEw8Sm:mmaamBeam:8033E?u@058onmm?wE=o<Q.mwmoowm?om2:: 383$vlamosmaam.HE/2<EEmic33%333:88:583:2::Bmwooa.8 orm:bo:Nmmo:Eo1No:S_m:m:Bo:.rUoo?doamSE503%mwmsmzwrmm.Bm.Ems»: 5%.353%38%Emoo?oaomview.oosmir_.::o:o:_§§.mason:Siam. E?oaoosbmomos.man09932.93%o_oBa:.a. Uo=<oBEmm” .w3mZ<<_ mmU..m3Um?3.m90 A G E N D A I T E M # 6 . l ) w?mz/2 #0300130:m:©3mm1:©zo1:<<w? o>mm§mBoo8$638.0983:2::Bios.ommzmédoamamormnbogmmod moo:Bo:.awmowwnom325:. owaowmammonomEcaw?nodUammmnxw?wcm. owaowmamaobanHammmomwms?zoamomsosUoamnx?mnmQLomm:\>Euon. >_.€oH.QmrmS.o5. oEcsnsmaosCm?Ho<o_\CEmodE.QOm_o=_mno:m. o0&2W7‘?Cm?“mE=o<o~>bmJ~mwmUooc?oammos. oU85:<oEo_oA>Eo.aE.5>bm_%m»m..Oosm?comonmom»mmmn?am. _.wmoowmomaoswI25aUoocsgozo. mmmm :5Hog:coma8ooBEa.8$5$5Tmmm%mo%&m.co<oWmm§.S.:5. ?mczwdozmanmxorcaozm Hrowozosmsmmmmc?wmommmamoxoriosm3.9.05303Enwnowmamaodom::.mmoocoommowioomn 38.QMmooc?oawmanmmmzn?a8cmcmmomEgo:momma:mssm?m8n_:.:oBQ:w. Owmdmom.8$5moovmom¢EuHo<mBm:$mmmwmoacam¢o<o35%~.m@EHOmmm?ob?woowomam$9 mwmamsaormamomE32.3marginQmsmm?idmowmro?oabmv5.5%2588mmaméavsmmwr Qooaowio?aaooazasosmmaosm2::aomuoo?.8wow”mocdmmmosmRbmoammmnw,3:cowao?momcw o?roam. wo.Eo_.5mwowcsmaamaossm:m=QooabwoaRdooommmwwSEcm8o:=§§,_mumEoimomcwom?am. amzESE2.3%m:moo:BoEm:UB5m_mE$m3noE.owoddmw .EwZ/Zwmm3283doE<o_<oBoE3o§BE:m3.3;E9%Eowommr Oosmqsoaodwagonmomioomman:359583Sicaowommr VVVV VVVV ?osmbolozos20:330963:Q3o_3DoQ.wObm?ozosm_ :8mmas9,69.Eamoo.wm__m<cm.E>262 _ O38EweM888 A G E N D A I T E M # 6 . l ) oo:m::m:n_u$Uo$_.3_:m:o:-._.mz<<dpmzm‘TN _u8_.mo.H2939Ex<<m_.o_u._.$__ UB_.moH2:33:xxx Oosmczmzw.amz<< zmQO.:>._.mU_._oc_»_.<_u>._.mm o_mmm=_nm:o: Sex. _u::o_cm_ U36:_<_m:m©ma v8_.mo.n_<_m:m©$ _u6_.mo.Hmscimm? _~m__<_wc_~m>m_.mm _<=_mm©m mmuaacozosAoou_mm.Eo?.23 _<__mom__m:o:m mcwoozmcrdyzaoomamAmmmmx_.:U:UV 9.205.” ._.O._.>_:mix:o o_»>zu._.O._.>rmiéo A G E N D A I T E M # 6 . l ) Exhibit D Lake Washington Loop Trail —City of Renton Otak Hours and Fees «Final Design/Engineering Services -Pliase 3 5.;9 a _a ."5 E .§~ ,_ A ....3 ...._.5,“.1,5 ?g .5 § .§2 32 EE‘.33 3 goo gr:“3 0-‘E §§,.1 3 5 E .§=«~=5%Ba Ba 1'-2'«sea as ‘-E.it .5:v“t $74.52 $59.06 $44.63 $37.86 $30.29 $28.27 $26.00 $37.36 $26.25 $31.20 $39.50 $36.75 $26.78 $31.50 $25.00 Hours Fees Project Management and Coordination 1.1 Coordination with City ofRenton 20 0 0 O 0 0 0 0 0 0 0 0 0 0 8 28 31,690 1.2 PreparationofProject Work Plan and Schedule 0 4 O 0 0 0 0 0 0 O 0 0 0 8 16 $677 1.3 Project Coordination Meetingswith City (6 Meetings)18 0 18 O 0 12 0 12 0 0 4 0 0 0 8 72 33.290 1.4 Stakel1older/AgencyMeetings (3 Meetings)12 0 12 0 0 12 8 8 0 8 0 0 0 0 2 62 32.576 1.5 Coordination ofSubconsultant Work 0 B 0 0 0 0 0 O 0 0 0 0 0 4 16 $755 1.6 Project Monitoringand Reporting 12 0 0 0 0 0 0 0 0 0 0 0 0 0 12 24 $1.194 SIIIIIHMIH171/r.r 70 0 42 0 0 24 3 20 0 8 4 0 0 0 42 .7I3 S70./32 Data Collection and To?graphie Surveying/Mapping 2.1 Data Collection and Review of ExistingField Conditions 2 0 4 8 0 8 0 4 0 0 0 0 0 0 4 30 $1,106 2.2 SupplementalTopographic Surveyingand Mapping 2 0 0 4 0 0 0 0 0 0 8 -4 24 12 2 76 $2,569 2.3 Right—of-\‘(/ay/Easernent-Legal Exhibit Support 0 0 0 4 0 8 O 0 0 0 4 1..0 0 2 30 $1,027 XltblnlalH0/mi 4 0 4 76 0 I6 0 4 0 0 I2 36 24 /2 8 136 54.702 Franchise UtilityCoordination 3.1 Coordination/Meetings with Franchise Utilities 2 0 16 0 0 16 0 0 O 0 0 0 0 0 4 38 $1,415 3.2 Coordination/Reviewand UtilitvConflict Resolution 2 0 8 16 0 24 16 0 0 0 0 0 O O 4 70 $2.306 I /I/1/nI/1/Ha//r.t 4 0 24 76 0 40 16 0 0 0 0 0 0 0 3 I06’33.72.? Environmental/Pennim'£g 4.1 Environmcntal/PermittingSupport(Allowance)2 O 8 0 0 12 B O 0 0 0 0 0 0 2 32 31.103 .i'//blaIa/Hal/II 2 0 6'0 0 I2 8 0 0 0 0 0 0 0 2 32 37.703 PreliminaryEngineering 5.1 DesignCoordination Meetings G Meetings)12 O 12 12 0 12 0 12 0 0 0 0 O 0 4 64 552.772 5.2 Review and Con?rmation of 30%Design 2 O 4 8 0 8 0 4 4 0 0 0 0 0 2 32 $1.161 5.3 Preparationof 60%Civil Plans 4 0 16 24 0 80 60 0 0 0 0 0 0 0 2 186 $5,792 5.4 Preparation of 60%Landscape and Urban Design Plans 2 0 4 0 0 0 8 24 40 0 0 0 0 0 2 80 $2.532 5.5 Preparation of 90%Civil Plans 6 O 24 36 0 120 100 0 0 0 0 0 0 0 4 290 $8.974 5.6 Preparationof 90%L1ndscape and Urban Design Plans 2 O 0 0 0 8 40 B0 0 0 0 O 0 2 136 $4,180 5.7 DrainageAnalysisand Preparationof Drainage Report 2 O 8 24 0 40 8 0 0 0 0 0 0 0 12 94 $3.054 5.8 Preparationof Construction Cost Estimates 2 0 1 16 0 24 0 4 8 0 0 0 0 0 2 72 $2,557 5.9 Preparationof Technical Speci?cations 2 O 16 40 0 24 O 4 16 0 0 0 0 0 24 126 $4,225 5.10 Preparation of100"/a Bid ReadvPlans 2 O 8 0 40 40 4 3 0 0 0 0 O 4 114 $3.439 .1‘://Ilnfa/P10/Ir;r 36 0 1/2 /66'0 348 224 92 156 0 0 0 0 0 56'1.794 533.635 Structural Design/Engineering 6.1 Evaluate Structural Design Alternatives 2 6 32 40 0 0 0 0 0 0 0 0 0 8 88 $3.646 till/I/aid/1‘i?III!f Z 6 32 40 0 0 0 0 0 0 0 0 0 0 6'6'6’£3,646 Community Involvement and Art Integration 7.1 CommunitvInvolvement Assistance 4 0 4 8 0 8 0 0 8 16 0 0 0 0 4 52 $1,815 Subl:zla/Ho//nr 4 0 4 X 0 8 0 0 6‘I 6 0 0 0 0 4 5.7 $1,875 otak A G E N D A I T E M # 6 . l ) Exhibit D Lake Washington Loop Trail —City of Renton Omk Hours and Fees -Final Design/Engineering Services —Phase 3 /‘K -a 5 >4 5 5 E )-1 5 3 5 E -5 E 3 c 3;s 2 r.z;5.:a .5»1 5.0 A n.E g .a 5 2 A “E‘U E 5°>—("3 i>»-3 ‘E3 r'\1 E U 7;: 9 o .n \ .u .,5 »-« A 5 M .—.u ._. Q ,_n;g:., 0 u.we 5°“M»as a“gag 3-a 33¢9 are .3;ii‘H < -50%u:—-Lu.m SE0 5'8 mg-re my 2 use m>~-«>-‘:5-EE:E2;E5 e "we 2%.:‘F::~-2%:H E -3:a a en a .:x.$22,69 £39 £38,‘:32 mag,we _1<E‘<1 48 0 acre,51%£0 %rs.TOW Tm‘ 3574.52 $59.06 $44.63 $37.86 $30.29 $28.27 $26.00 $37.36 $26.25 $31.20 $39.50 $36.75 $26.78 $31 50 $25 00 Hours Fccs 8.0 Bidding 8.1 BiddingSumzort 2 0 8 B O S 0 4 0 0 0 Cl 0 0 Z 32 31.335 5'/I/zzolalHm/nr 2 0 6‘S 0 If 0 4 0 0 0 0 0 0 2 3.?3/235 Subtotal Hours Labor Costs —Otak Labor -Tasks 1.0 to 8.0 124 6 234 256 0 456 256 120 164 24 16 36 24 12 132 $860 $65,090 Overhead (169.7Z%x Labor Cost)$110,471 Pro?t (29.90%x Labor Cost)$19,462 Subtotal Fees (Labor Cost +Overhead +Pro?t)-Otak Labor -Tasks 1.0 to 8.0 $195,023 Subconsultant Costs Geo Engineers-Gcotechnical Engineering 8 I0.570 'FENW —Traffic.Street Crossings,Lighting 334,670 Universal Field Services -Ai.rporr/FAA Coordination (Al.lo\Vrmcc)53.000 Otak Markup on Subconsultants (0.0%)$0 Total Subconsullam Costs $98,180 Reimbursable Eipenscs -ReProducrion/Graphics £7,500 Reimbursable Expenses —Misc.5500 Utility Locate Service —APS 57.000 Management Reservee 525,000 Total Project Cost --Final Design/Engineering Services $321,203 *Nare -Rates Shown are [br BudrrczingPurposes -Actual Rates per Costplus Negotiated Fee olak A G E N D A I T E M # 6 . l ) AB - 1825 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Professional Services Agreement with Perteet, Inc. for the Construction Observation and Administration Services of the Main Avenue South Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Keith Woolley, Transportation Design Project Manager EXT.: 7318 FISCAL IMPACT SUMMARY: The Main Avenue South Project construction contract is $1,957,257.53 . This proposed contract for construction observation and administration (CM) services is $325,114. The current budget for construction and construction management for this project is $1,686,750 from fund 317.122907.016.595.30.63.00. Additionally, the City water and sewer utilities have budgeted $200,000 combined for their construction. A budget transfer is proposed to transfer $1,050,000 from Mitigation Fund 305, for a total project budget of $2,936,750 for construction (including contingency, project management and field inspection and support services). This budget adjustment, included in a separate agenda bill (AB -1821), was referred to the Finance Committee on December 12, 2016. SUMMARY OF ACTION: This contract retains the services of Perteet, Inc. for administration and observation of the subject construction project. The consultant will provide staff to manage project documentation, conduct weekly construction meetings, review materials and submittals, review change orders, maintain progress payments, provide daily project reports and ensure that the project is constructed per the contract. The services to be provided by the consultant are based on construction activity lasting approximately six m onths. The consultant will be providing a resident engineer and a project document control specialist, similar to consultant construction management contracts on many recent Transportation Division CIP projects. The City will benefit from efficiencies realized as Perteet, Inc. is also performing these services under contract to the City on the Sunset Lane Improvement Project. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute a professional services consultant agreement with Perteet, Inc. to provide construction observation and administration services for the Main Avenue South (South 3rd Street to Mill Avenue South) Project in the amount of $325,114. AGENDA ITEM #6. m) Local Agency A&E Professional Services Cost Plus Fixed Fee ConsuItantAgreement Agreement Number: Firm/Organization Legal Name (do not use dba’s): Perteet,Inc. Address Federal Aid Number 505 Fifth Ave.S.,#300,Seattle,WA 98104 UBI Number Federal TIN or SSN Number 601-288-065 91-1505037 Execution Date Completion Date December 31,2018 1099 Form Required Federal Participation D Yes No D Yes No Project Title City of Renton Main Avenue South Construction Observation and Administration Services Description of Work This project will construct public infrastructure improvements focused on Main Avenue S.in accordance with Exhibit "A",Scope of Services. I___IYes No DBE Participation Total Amount Authorized:$296 319 :|Yes N°MBE Pamcipa?on Management Reserve Fund:§28 795 :|Yes No WBE Participation D Yes No SBE Par?cipation Maximum Amount Payable:$325 114 Index of Exhibits Exhibit A Scope of Work lixhibit B DBE Participation Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations lixhibit Sub-consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certi?cation Documents Exhibit ll Liability Insurance Increasc Exhibit l Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 1 al 14 Revised 3/1 1/2016 AGENDA ITEM #6. m) THIS AGREEMENT,made and entered into as shown in the “Execution Date”box on page one (1)of this AGREEMENT,between the City of Remon hereinafter called the “AGENCY,”and the “F im1/Organization Name”referenced on page one (1)of this AGREEMENT,hereinafter called the “CONSULTANT.” WHEREAS,the AGENCY desires to accomplish the work referenced in “Description of Work”on page one (1) of this AGREEMENT and hereafter called the “SERVICES;”and does not have su?icient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES;and WHEREAS,the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration,if applicable,and has signi?ed a willingness to furnish consulting services to the AGENCY. NOW,THEREFORE,in consideration of the terms,conditions,covenants,and performance contained herein, or attached and incorporated and made a part hereof,the parties hereto agree as follows: I.General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein de?ned,and necessary to accomplish the completed work for this project.The CONSULTANT shall fumish all services,labor, and related equipment and,if applicable,sub—eonsultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II.General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A”attached hereto and by this reference made a part of this AGREEMENT.The General Scope of Work was developed utilizing performance based contracting methodologies. lll.General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies,groups,or individuals shall receive advance approval by the AGENCY.Necessary contacts and meetings with agencies,groups,and/or individuals shall be coordinated through the AGENCY.The CONSULTANT shall attend coordination,progress, and presentation meetings with the AGENCY and/or such State,Federal,Community,City,or County officials, groups or individuals as may be requested by the AGENCY.The AGENCY will provide the CONSULTANT suf?cient notice prior to meetings requiring CONSULTANT participation.The minimum required hours or days’ notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.” The CONSULTANT shall prepare a monthly progress report,in a form approved by the AGENCY,which will outline in written and graphical form the various phases and the order of performance of the SERVICES in suf?cient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT,any sub—eonsultants,and the AGENCY shall comply with all Federal,State,and local laws, rules,codes,regulations,and all AGENCY policies and directives,applicable to the work to be performed under this AGREEMENT.This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14 Revised 3/1 1/2016 AGENDA ITEM #6. m) Participation for Disadvantaged Business Enterprises (DBE)or Small Business Enterprises (SBE),if required, per 49 CFR Part 26,shall be shown on the heading of this AGREEMENT.If DBE ?rms are utilized at the commencement of this AGREEMENT,the amounts authorized to each ?rm and their certi?cation number will be shovm on Exhibit “B”attached hereto and by this reference made part of this AGREEMENT.If the Prime CONSULTANT is a DBE certi?ed ?rm they must comply with the Commercial Useful Function (CUF)regulation outlined in the AGENCY’s “DBE Program Participation Plan”and perform a minimum of 30%of the total amount of this AGREEMENT.It is recommended,but not required,that non—DBEPrime CONSULTANTS perform a minimum of 30%of the total amount of this AGREEMENT. The CONSULTANT,on a monthly basis,is required to submit DBE Participation of the amounts paid to all DBE ?rms invoiced for this AGREEMENT. All Reports,PS&E materials,and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic ?les,prepared by the CONSULTANT,must meet the requirements as outlined in Exhibit “C — Preparation and Delivery of Electronic Engineering and other Data.” All designs,drawings,speci?cations,documents,and other work products,including all electronic ?les,prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES,and are the property of the AGENCY.Reuse by the AGENCY or by others,acting through or on behalf of the AGENCY of any such instruments of service,not occurring as a part of this SERVICE,shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i)certi?ed mail,return receipt requested,or (ii)by email or facsimile,to the address set forth below: If to AGENCY: Name:Keith Woolley Agency:City of Renton Agency;Perteet,Inc. Address:1055 South Grady Way Address:505 Fifth Avenue S.,Suite 300 City:Renton State:WA Zip:98057 City:Renton State:WA Zip:98104 Email:kwool1ey@rentonwa.gov Email:Bill.Mitchel1@per1eet.com Phone:(425)430-7318 Phone:(425)252-7700 Facsimile:(425)4307376 Facsimile:(425)3396013 If to CONSULTANT: Name:Bill Mitchell IV.Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY.All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled “Completion Date.” The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY,or because of unavoidable delays caused by an act of GOD,governmental actions,or other conditions beyond the control of the CONSULTANT.A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 3/1 1/2016 Page 3 of 14 AGENDA ITEM #6. m) V.Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter.Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor,materials,supplies,equipment,and incidentals necessary to complete SERVICES, speci?ed in Section II,“Scope of Work”.The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecti'.gov).The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits “D”and “E”and by this reference made part of this AGREEMENT. A.Actual Costs:Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT’S actual cost plus a ?xed fee.The actual cost shall include direct salary cost,indirect cost rate, and direct non-salary costs. 1.Direct (RAW)Labor Costs:The Direct (RAW)Labor Cost is the direct salary paid to principals, professional,technical,and clerical personnel for the time they are productively engaged in work necessary to ful?ll the terms of this AGREEMENT.The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. Indirect Cost Rate (ICR)Costs:ICR Costs are those costs,other than direct costs,which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books.Progress payments shall be made at the ICR rates shown in attached Exhibits “D”and “E”of this AGREEMENT.Total ICR payment shall be based on Actual Costs.The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs veri?ed by audit,up to the Maximum Total Amount Payable,authorized under this AGREEMENT,when accumulated with all other Actual Costs. A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D”and “E”,attached hereto and by this reference made part of this AGREEMENT.The CONSULTANT (prime and all sub-consultants)will submit to the AGENCY within six (6)months a?er the end of each ?rm’s ?scal year,an ICR schedule in the format required by the AGENCY (cost category,dollar expenditures,etc.)for the purpose of adjusting the ICR rate for billings received and paid during the ?scal year represented by the ICR schedule.It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year’s ICR cost to re?ect the actual rate.The ICR schedule will be sent to Email:ConsL1ltz11itRatcs(zgwsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their sub—consu1tantsshall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR rate,if they so desire. Direct Non-Salary Costs:Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT.These charges may include,but are not limited to,the following items:travel,printing, long distance telephone,supplies,computer charges and fees of sub-consultants.Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY.The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air,train,and rental car costs) in accordance with WSDOT’s Accounting Manual M 13-82,Chapter 10-Travel Rules and Procedures,and revisions thereto.Air,train,and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR)Part 31.205-46 “Travel Costs.”The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identi?able with the PROJECT.The CONSULTANT shall maintain the original supporting documents in their of?ce.Copies of the original supporting documents shall be supplied to the AGENCY upon request.All above charges must be necessary for the services provided under this AGREEMENT. Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee ConsuI(antAgreement Page 4 of 14 Revised 3/1 1/2016 AGENDA ITEM #6. m) 4.Fixed Fee:The Fixed Fee,which represents the CONSULTANT’S pro?t,is shown in attached Exhibits “D” and “E”of this AGREEMENT.This fee is based on the Scope of Work de?ned in this AGREEMENT and the estimated person-hours required to perform the stated Scope of Work.In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work,the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee.The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings.Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the ?nal payment,subject to the provisions of Section IX entitled “Termination of Agreement.” 5.Management Reserve Fund (MRF):The AGENCY may desire to establish MRF to provide the Agreement Administrator with the ?exibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs,or reimbursing the CONSULTANT for additional work beyond that already de?ned in this AGREEMENT.Such authorization(s)shall be in writing and shall not exceed the lesser of $100,000 or 10%of the Total Amount Authorized as shovwi in the heading of this AGREEMENT.The amount included for the MRF is shown in the heading of this AGREEMENT.This fund may not be replenished.Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, “Extra Work.” 6.Maximum Total Amount Payable:The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT.The Maximum Total Amount Payable is comprised of the Total Amount Authorized,and the MRF.The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII,“Extra Work.”No minimum amount payable is guaranteed under this AGREEMENT. .Monthly Progress Payments:The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the [CR and calculated fee on a monthly basis during the progress of the work.Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III,“General Requirements”of this AGREEMENT.The billings will be supported by an itemized listing for each item including Direct (RAW)Labor,Direct Non—Salary,and allowable ICR Costs to which will be added the prorated Fixed Fee.To provide a means of verifying the billed Direct (RAW)Labor costs for CONSULTANT employees,the AGENCY may conduct employee interviews.These interviews may consist of recording the names,titles,Direct (RAW)Labor rates,and present duties of those employees performing work on the PROJECT at the time of the interview. .Final Payment:Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its veri?cation by the AGENCY after the completion of the work under this AGREEMENT, contingent,if applicable,upon receipt of all PS&E,plans,maps,notes,reports,electronic data and other related documents which are required to be furnished under this AGREEMENT.Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment,which the CONSULTANT may have against the AGENCY unless such claims are speci?cally reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance.Said Final Payment shall not,however,be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of ?nal audit;all required adjustments will be made and re?eeted in a ?nal payment.In the event that such ?nal audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such overpayment to the AGENCY within thirty (30)calendar days of notice of the overpayment.Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a ?nding by the AGENCY of overpayment.The CONSULTANT has twenty (20)working days after receipt of the ?nal POST AUDIT to begin the appeal process to the AGENCY for audit ?ndings. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 5 of 14 Revised 3/11/2016 AGENDA ITEM #6. m) D.Inspection of Cost Records:The CONSULTANT and their sub—eonsultantsshall keep available for inspection by representatives of the AGENCY and the United States,for a period of six (6)years after receipt of ?nal payment,the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception:if any litigation,claim or audit arising out o?in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6)year period,the cost records and accounts shall be retained until such litigation,claim,or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT.The audit,if any,will be performed by the State Auditor,WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager. VI.Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A”attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY.No permission for subcontracting shall create,between the AGENCY and sub-consultant,any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E”attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identi?ed in each sub- consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor,indirect cost rate,direct non—salarycosts and ?xed fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section V “Payment Provisions”herein and shall be memorialized in a ?nal written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall require each sub-consultant or subcontractor,of any tier,to abide by the terms and conditions of this AGREEMENT.With respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the STATE’s Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.0ll. The CONSULTANT,sub-recipient,or sub-consultant shall not discriminate on the basis of race,color,national origin,or sex in the performance of this AGREEMENT.The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT—assistedcontracts.Failure by the CONSULTANT to cany out these requirements is a material breach of this AGREEMENT,which may result in the tennination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII.Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona ?de employee working solely for the CONSULTANT,to solicit or secure this contract,and that it has not paid or agreed to pay any company or person,other than a bona ?de employee working solely for the CONSULTANT,any fee,commission,percentage,brokerage fee,gift,or any other consideration,contingent upon or resulting from the award or making of this contract.For breach or violation of this warrant,the AGENCY shall have the right to annul this AGREEMENT without liability or,in its discretion,to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gi?,or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT,shall be considered employees of the CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen’s Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 6 of 14 Revised 3/1 1/201 6 AGENDA ITEM #6. m) CompensationAct on behalf of said employees or other persons while so engaged,and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other persons while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of this AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this AGREEMENT,in the employ of the United States Department of Transportation or the AGENCY,except regularly retired employees,without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII.Nondiscrimination During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,sub-consultants, subcontractors and successors in interest,agrees to comply with the following laws and regulations: -Title VI of the Civil Rights Act of 1964 -Civil Rights Restoration Act of 1987 (42 U.S.C.Chapter 21 Subchapter V §2000d (Public Law 100-259) thmugh 2000d'43)-American with Disabilities Act of 1990 °Federal—aidHighway Act of 1973 (42 U.S.C.Chapter 126 §12101 et.seq.) (23 U.S.C.Chapter 3 §324).23 CFR part 200 -Rehabilitation Act of 1973 .49 CFR part 21 (29 U.S.C.Chapter 16 Subchapter V §794) -Age Discrimination Act of 1975 (42 U.S.C.Chapter 76 §6101 et.seq.) -49 CFR Part 26 -RCW 49.60.l80 In relation to Title VI of the Civil Rights Act of 1964,the CONSULTANT is bound by the provisions of Exhibit “F” attached hereto and by this reference made part of this AGREEMENT,and shall include the attached Exhibit “F”in every sub-contract,including procurement of materials and leases of equipment,unless exempt by the Regulations or directives issued pursuant thereto. IX.Termination of Agreement The right is reserved by the AGENCY to tenninate this AGREEMENT at any time with or without cause upon ten (10)days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY,other than for default on the part of the CONSULTANT,a ?nal payment shall be made to the CONSULTANT for actual hours charged and any appropriate ?xed fee percentage at the time of termination of this AGREEMENT,plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10)days following receipt by the CONSULTANT of the notice to terminate.If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2)of this section,then no ?nal payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: Local Agency/l&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 7 of 14 Revised 3/1 1/2016 AGENDA ITEM #6. m) date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination,the cost to the AGENCY of employing another ?rm to complete the SERVICES required and the time which may be required to do so,and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination.Under no circumstances shall payment made under this subsection exceed the amount,which would have been made using the formula set forth in paragraph two (2)of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to perform is without the CONSULTANT’s or its employee’s fault or negligence,the termination shall be deemed to be a termination for the convenience of the AGENCY.In such an event,the CONSULTANT would be reimbursed for actual costs and appropriate ?xed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall,within 15 days,notify the AGENCY in writing,in the event of the death of any member, partner,or of?cer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or other key personnel assigned to the project or disaf?liation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY,in writing,in the event of the sale or transfer of 50%or more of the bene?cial ownership of the CONSULTANT within 15 days of such sale or transfer occurring.The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT.If termination for convenience occurs,?nal payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X.Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein,without additional compensation thereof.Should the AGENCY ?nd it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised,the CONSULTANT shall make such revisions as directed by the AGENCY.This work shall be considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.” XI.Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer,whose decision in the matter shall be ?nal and binding on the parties of this AGREEMENT;provided however,that if an action is brought challenging the Director of Public Works or AGENCY Engineer’s decision,that decision shall be subject to judicial review.If the parties to this AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under the proeedmcs found in Exhibit “J”.In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT,this action shall be initiated in the Superior Court of the State of Washington,situated in the county in which the AGENCY is located.The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington.The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 8 of 14 Revised 3/11/2016 AGENDA ITEM #6. m) XII. The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws, rules,codes,regulations and all AGENCY policies and directives,applicable to the work to be performed under this AGREEMENT.This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Legal Relations The CONSULTANT shall defend,indemnify,and hold The State of Washington (STATE)and the AGENCY and their officers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the negligence of,or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the CONSULTANT’s agents,employees,sub consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their of?cers and employees against and hold harmless the STATE and the AGENCY and their o?icers and employees from claims,demands or suits based solely upon the negligence of,or breach of any obligation under this AGREEMENT by the STATE and the AGENCY,their agents,of?cers,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the STATE and/or the AGENCY may be legally liable;and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a)the CONSULTANT or the CONSULTANT’s agents,employees, sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT is legally liable,and (b)the STATE and/or AGENCY,their agents,of?cers,employees,sub-consultants,subcontractors and or vendors,of any tier,or any other persons for whom the STATE and or AGENCY may be legally liable,the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or the negligence of the CONSULTANT’s agents,employees,sub-consultants,subcontractors or vendors,of any tier, or any other persons for whom the CONSULTANT may be legally liable.This provision shall be included in any AGREEMENT between CONSULTANT and any sub—consultant,subcontractor and vendor,of any tier. The CONSULTANT shall also defend,indemnify,and hold the STATE and the AGENCY and their o?icers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents, proprietary information,know—how,copyright rights or inventions by the CONSULTANT or the CONSULTANT’s agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT may be legally liable,in perfomianee of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods,processes,designs,information or other items furnished or communicated to STATE and/or the AGENCY,their agents,of?cers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,proprietary information,know-how,copyright rights or inventions resulting from STATE and/or AGENCY’s,their agents’,officers’and employees’failure to comply with speci?c written instructions regarding use provided to STATE and/or AGENCY,their agents,of?cers and employees by the CONSULTANT,its agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may,in its sole discretion,by written notice to the CONSULTANT tenninate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act,Chapter 42.52 RCW;or any similar statute involving the CONSULTANT in the procurement of,or performance under,this AGREEMENT. The CONSULTANT speci?cally assumes potential liability for actions brought by the CONSULTANT’s own employees or its agents against the STATE and /or the AGENCY and,solely for the purpose of this indemni?cation and defense,the CONSULTANT speci?cally waives any immunity under the state industrial insurance law,Title 51 RCW.This waiver has been mutually negotiated between the Parties. Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 3/1 1/201 6 Page 9 of 14 AGENDA ITEM #6. m) Unless otherwise speci?ed in this AGREEMENT,the AGENCY shall be responsible for administration of construction contracts,if any,on the project.Subject to the processing of a new sole source,or an acceptable supplemental AGREEMENT,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration.By providing such assistance,the CONSULTANT shall assume no responsibility for:proper construction techniques,job site safety,or any construction contractor’s failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT,or as otherwise required,the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A.Worker’s compensation and employer’s liability insurance as required by the STATE. B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00)per occurrence and two million dollars ($2,000,000.00)in the aggregate for each policy period. C.Business auto liability insurance written under ISO Form CG 00 Ol 10 01 or equivalent providing coverage for any “Auto”(Symbol 1)used in an amount not less than a one million dollar ($1,000,000.00)combined single limit for each occurrence. Excepting the Worker ’s Compensation Insurance and any Professional Liability Insurance,the STATE and AGENCY,their officers,employees,and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured (the “Als”),with no restrictions or limitations concerning products and completed operations coverage.This coverage shall be primary coverage and non—contributory and any coverage maintained by the AIS shall be excess over,and shall not contribute with,the additional insured coverage required hereunder.The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall waive any and all rights of subrogation against the Als.The CONSULTANT shall fumish the AGENCY with verification of insurance and endorsements required by this AGREEMENT.The AGENCY reserves the right to require complete,certi?ed copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a veri?cation of insurance as outlined above within fourteen (14)days of the execution of this AGREEMENT to: Name:Keith Woolley Agency;City of Renton Address;1055 South Grady Way City:Renton State:WA Zip:98057 Email:kwoolley@Rentonwa.gov Phone:(425)430-7318 Facsimile:(425)430-7376 No cancellation of the foregoing policies shall be effective without thirty (30)days prior notice to the AGENCY. The CONSULTANT’s professional liability to the AGENCY,including that which may arise in reference to section IX “Termination of Agreement"of this AGREEMENT,shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00),whichever is greater,unless the limit of liability is increased by the AGENCY pursuant to Exhibit H.In no case shall the CONSULTANT’s professional liability to third parties be limited in any way. Agreement Number: Local Agency ALE Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14 Revised J/1 1/2016 AGENDA ITEM #6. m) The parties enter into this AGREEMENT for the sole bene?t of the parties,and to the exclusion of any third party, and no third party bene?ciary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V “Payment Provisions”until the CONSULTANT has fully complied with this section.This remedy is not exclusive;and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT,or otherwise in law. XIII.Extra Work A.The AGENCY may at any time,by written order,make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B.If any such change causes an increase or decrease in the estimated cost of,or the time required for,performance of any part of the SERVICES under this AGREEMENT,whether or not changed by the order,or otherwise affects any other terms and conditions of this AGREEMENT,the AGENCY shall make an equitable adjustment in the:(1)maximum amount payable;(2)delivery or completion schedule,or both;and (3)other affected terms and shall modify this AGREEMENT accordingly. C.The CONSULTANT must submit any “request for equitable adjustment,"hereafter referred to as “CLAIM,” under this clause within thirty (30)days from the date of receipt of the written order.However,if the AGENCY decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before ?nal payment of this AGREEMENT. D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes”clause.However,nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E.Notwithstanding the terms and conditions of paragraphs (A.)and (B.)above,the maximum amount payable for this AGREEMENT,shall not be increased or considered to be increased except by speci?c written supplement to this AGREEMENT. XIV.Endorsement of Plans If applicable,the CONSULTANT shall place their endorsement on all plans,estimates,or any other engineering data fumished by them. XV.Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI.Certification of the Consultant and the Agency Attached hereto as Exhibit “G-l(a and b)”are the Certi?cations of the CONSULTANT and the AGENCY,Exhibit “G-2"Certi?cation Regarding Debarrnent,Suspension and Other Responsibility Matters -Primary Covered Transactions,Exhibit “G—3”Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit “G—4”Certi?cate of Current Cost or Pricing Data.Exhibit “G—3”is required only in AGREEMENT’s over one hundred thousand dollars ($100,000.00)and Exhibit “G—4”is required only in AGREEMENT’s over ?ve hundred thousand dollars ($500,000.00)These Exhibits must be executed by the CONSULTANT,and submitted with the master AGREEMENT,and retumed to the AGENCY at the address listed in section III “General Requirements”prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee Cansultanulgreement Page 11 of 14 Revised 3/11/2015 AGENDA ITEM #6. m) XVII.Complete Agreement This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the parties.No agent,or representative of either party has authority to make,and the parties shall not be bound by or be liable for,any statement,representation,promise or agreement not set forth herein.No changes,amendments,or modi?cations of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII.Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed to be an original having identical legal effect.The CONSULTANT does hereby ratify and adopt all statements, representations,warranties,covenants,and AGREEMENT’s contained in the proposal,and the supporting material submitted by the CONSULTANT,and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX.Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state or federal statutes (“State’s Con?dential Information”).The “State’s Con?dential Information”includes,but is not limited to,names,addresses,Social Security numbers,e—mailaddresses,telephone numbers,?nancial pro?les, credit card information,driver’s license numbers,medical data,law enforcement records (or any other information identi?able to an individual),STATE and AGENCY source code or object code,STATE and AGENCY security data,non—publicSpeci?cations,STATE and AGENCY non—publiclyavailable data,proprietary software,State security data,or information which may jeopardize any part of the project that relates to any of these types of information.The CONSULTANT agrees to hold the State’s Con?dential Information in strictest con?dence and not to make use of the State’s Con?dential Information for any purpose other than the performance of this AGREEMENT,to release it only to authorized employees,sub—consu1tantsor subcontractors requiring such information for the purposes of carrying out this AGREEMENT,and not to release,divulge,publish,transfer, sell,disclose,or otherwise make it known to any other party without the AGENCY’s express written consent or as provided by law.The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have been previously approved by the AGENCY.The CONSULTANT agrees to implement physical,electronic,and managerial safeguards to prevent unauthorized access to the State’s Con?dential Infonnation. Immediately upon expiration or termination of this AGREEMENT,the CONSULTANT shall,at the AGENCY‘s option:(i)certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Con?dential Information;or (ii)rerumed all of the State’s Con?dential Information to the AGENCY;or (iii)take whatever other steps the AGENCY requires of the CONSULTANT to protect the State’s Con?dential Information. As required under Executive Order 00-03,the CONSULTANT shall maintain a log documenting the following: the State’s Con?dential Information received in the performance of this AGREEMENT;the purpose(s)for which the State’s Con?dential Information was received;who received,maintained and used the State’s Con?dential Information;and the ?nal disposition of the State’s Con?dential Information.The CONSULTANT’s records shall be subject to inspection,review,or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor,audit,or investigate the use of the State’s Con?dential Infomiation collected,used,or acquired by the CONSULTANT through this AGREEMENT.The monitoring,auditing,or investigating may include,but is not limited to,salting databases. Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 12 of 14 Revised 3/1 1/2016 AGENDA ITEM #6. m) Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State’s Con?dential Information,monetary damages,or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or con?dential during the term of this AGREEMENT.The parties agree to maintain the con?dentiality of such information during the term of this AGREEMENT and afterwards.All materials containing such proprietary and/or con?dential information shall be clearly identi?ed and marked as “Confidential”and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers con?dential and/or proprietary in nature:(a)at the commencement of the term of this AGREEMENT;or (b)as soon as such con?dential or proprietary material is developed.“Proprietary and/or con?dential information”is not meant to include any information which,at the time of its disclosure:(i)is already known to the other party;(ii)is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii)is independently developed by or for the other party;(iv)is publicly known;or (v)is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws.As such,the AGENCY shall maintain the con?dentiality of all such information marked proprietary and/ or con?dential or otherwise exempt,unless such disclosure is required under applicable state or federal law.If a public disclosure request is made to View materials identi?ed as “Proprietary and/or con?dential information”or otherwise exempt information,the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure.If the CONSULTANT fails to obtain the court order enjoining disclosure,the AGENCY will release the requested information on the date speci?ed. The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that may include a sub—consultant’sproprietary and/or con?dential information.The CONSULTANT noti?cation to the sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information.If the CONSULTANT and/or sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities,or costs associated with the AGENCY’s said disclosure of sub—consu1tants’information. XX.Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6)years from the date of ?nal payment to the CONSULTANT,the CONSULTANT shall keep,retain and maintain all “documents”pertaining to the SERVICES provided pursuant to this AGREEMENT.Copies of all “documents” pertaining to thc SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place of business during normal working hours.If any litigation,claim or audit is commenced,the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents.“Documents”shall be retained until all litigation,claims or audit ?ndings have been resolved even though such litigation,claim or audit continues past the six (6)year retention period. For purposes of this AGREEMENT,“documents”means every writing or record of every type and description, including electronically stored information (“ESI”),that is in the possession,control,or custody of the CONSULTANT,including,without limitation,any and all correspondences,contracts,AGREEMENT ‘s, appraisals,plans,designs,data,surveys,maps,spreadsheets,memoranda,stenographic or handwritten notes,reports,records,telegrams,schedules,diaries,notebooks,logbooks,invoices,accounting records, work sheets,charts,notes,drafts,scribblings,recordings,visual displays,photographs,minutes of meetings, Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee ConsuItantAgreement Page 13 of 14 Revised 3/1 1/2016 AGENDA ITEM #6. m) tabulations,computations,summaries,inventories,and writings regarding conferences,conversations or telephone conversations,and any and all other taped,recorded,written,printed or typed matters of any kind or description;every copy of the foregoing whether or not the original is in the possession,custody,or control of the CONSULTANT,and every copy of any of the foregoing,whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT,“ESI”means any and all computer data or electronic recorded media of any kind,including “Native Files”,that are stored in any medium from which it can be retrieved and examined,either directly or after translation into a reasonably useable form.ESI may include information and/or documentation stored in various software programs such as:Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,Adobe Acrobat,SQLdatabases,or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations.ESI may be located on network servers,backup tapes,smart phones,thumb drives,CDs,DVDs,?oppy disks,work computers,cell phones,laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder,including any personal devices used by the CONSULTANT or any sub—consultantat home. “Native ?les”are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created,viewed,and /or modi?ed. The CONSULTANT shall include this section XX “Records Maintenance”in every subcontract it enters into in relation to this AGREEMENT and bind the sub—consultantto its terms,unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shovm in the “Execution Date”box on page one (1)of this AGREEMENT. CITY OF RENTON Signature Date PERT T,INC.,é£_A§é%/Z//2-/20/4 Signature Date Peter G.De Boldt,Vice President Any modi?cation,change,or reformationof this AGREEMENT shall require approval as to formby the Office of the Attorney General. Agreement Number: Local AgencyA&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14 Revised 3/1 1/2016 AGENDA ITEM #6. m) aqua Mumumscu on-n wanna: culnumnnn cunnainuou Ouwidhliimi mmn IZIMMH7 II MIDI ilha?? Pun-nnupaua I1/amen zmamuoun 3‘PERTEET ‘l’udI&II W1 Pm?l PT i lJ\d TIdII|$| 5010'!I II Ti LDC %l lhll XJI ES STIR N20G%.4l {55 X5 $18 9M5 Lnujuau-noun-n 24.01:12.00 25 9n5.uu ruunq-nu-uuuu:12% 10uIQu¢wIA?liICtI 500.00 M;430 on T£2.0IlQI£I&IK&l ‘ICED 3.0a-ualonou-avian 50.01:625.00 scoot!43.520 00 T?t??i?lfil Lsuwyamum so on 50,00 I500 nsoo amsuo rnnauuqa-u—II.II ‘?ll s.AnAa-vpumeomanuruaun Ennis-u-(nE)nuunannm 3.00 24o 34.00 1 506 D0 YXlAm0$D?;?II Tu Egan: Tuu?un WM}500.00 341'!)S0.»50.“!tum lm 4W.W %.M 12.00 zoo 2.271.ao| T?b?l 37.37.00 §1$4U.W "MIN 81man 81.07411!874nm tutu mmm %J3l|I'I smnnnu tI.uuoo mun N1.777.M Enhlj 7rave4 -Allnwuble M?aage ~3.5:I 944 Pine Heaolugm Sysham 4.500 rwomaumon-Remmwsad I 500 «so ‘I'%[IN L19‘I1.TI1?l Obi?j?ll IEO!?155115001 F9335 3.1 Klit?i II—m 3.795-M ?Xl'I'RAC‘l'TONI.nyu.oi V7 4 ns AAswANsoN)Pnga 1 all A G E N D A I T E M # 6 . m ) MAW AVENUE 3 Construction Observation and Administration ServicesAgreement with Perteet Inc,November 20l6 support staff in addition to four weeks of project closure time (Closeout Record Preparation,RecordDrawings, etc.).ll the work schedule changes due to the contractor workingweekends,extended hours,work performed during suspension,added workingdays due to change orders or weather delays.or it the construction activity extends beyond the contract time,the Consultant willinform the City immediately to allow an opportunity for the City to authorize additional budget for the Consultant to provide the requiredadditional services.The additional services willbe billed at the hourly rates established in the base agreement. 9 Filelocation.X.Renton Ciiy of‘proJect5'ZOl60l98 —Main Avenue S CM~ProJe:rMonogernem‘Contract Original Conrracr\Mam Ave S CM Scope Dralt ll2Zl6.docx AGENDA ITEM #6. m) MAW AVENUEE Construction Observation and Administration Services Agreement with Perteet Inc.November 20l6 5.l ADA Compliance Evaluation The Consultant willperform a field inspection of the constructed pedestrian facilities,includingsidewalks,curb ramps,pedestrian signals,crosswalks,and pedestrian refuge islands.The Consultant W|ll check for ADA compliance to the PROWAG guidelines,and willrecord information on the Consultant's ADA Compliance Checklists and other relative forms.This task includes set up of materials used for the field evaluation and coordination with City staff regarding non—compliantelements and justifications. 5.2 MEF Document The Consultant willprepare the MEFdocumentation for the City's documentation.The MEFdocumentation will reflect the final build out conditionsand is anticipated to include the following elements: 0 ProgectDescription—thisWlllbe a general descriptionof the overall project. 0 VicinityMop 0 Design Stondards—this willbe a general statement of the guidelines/manuals used to determine compliance. 0 Briefstatement that the pedestrian facilities were designed to fullADA compliance. 0 Summary tables for each type of facility,noting compliance or non~compliance. 0 Specificnan-compliant elements listed and justificationsfor noncompliance. I Appendices,includinga template of the checklists and documents used for recording the compliance evaluation and the appropriate construction plan sheets. The Consultant will prepare a draft document for the City's review and comment.The Consultant willincorporate City comments into the final document. Deliverables: 0 Draft electronic copy of the MEFfor the City's review and comment. 0 Final electronic copy of the MEF,three (3)hard copies. 0 Consultantls response to City's review comments. Task 6 —Management Reserve Additional services may be performed by the Consultant at the request of the City,but only after written authorization has been given by the City defining the Scope of Services to be performed. Time for Completion All work under this contract shall be completed by December 3l.20l7. The scope of this contract is based upon the Contractor completing all construction activity within the time frame specified in the Contract Documents and is based upon a 95 working day (to physical completion)schedule by one partetime Resident Engineer and a construction observer/technician as outlined in the budget.ln support of this schedule,our contract provides two weeksof pI'Oj€Cl set up time,95 working days of representatives and Ftlt‘location x Rentori Cityuf Prcilects20l60l98 Main Avenue SCM prolect Managemenl»Cantract OriginalCor\tro(t\l\/lain Ave SCM Scope Drull ii22i6 (locx AGENDA ITEM #6. m) lulAlNAVENJEE Construction Observationand AdministrationServicesAgreement with Perteet lnc.November 20l6 d.Collect scale certifications. e.Progress PaymentVeriticotion. i.Collect and tabulate all quantity delivery tickets. ii.Prepare held note records. iii.Check that Manutacturerls Certifications and Certificates of Material Origin are received prior to payment (it necessary). 1‘.Verity that acceptance sampling and testing lrequencies rellect the actual quantities used. g.Photographs.Take construction photographs/video tapes and progress photographs of construction activities on a daily basis to document progress ol the work and job site conditions encountered,and video documentation of project prior to start of construction. 3.2 Projectcloseout,formal acceptance,review and recommendation.Make recommendations to the City concerning operational acceptance,substantial completion,and final acceptance at the work.lnclude review of the requests lor extension at time by the Construction Contractor.lncluclerecommendation for assessment at liquidated damages,it applicable.Perform a linol review and inspection of the construction work and prepare a final listof items to be corrected.Alter substantial completion of the project,veritycompletion of the punch list. 5.5 Record drawin s.Reviewthe Construction Contractors Record Drawin s on a bi~weekl basis (and99Y upon completion of major tasks)to verilyposted changes.Draft and stamp as-constructed records to be printed on full size archival quality paper at the completion at construction. Deliverables (Most at the inspection deliverobleswillbe delivered as detailed tor Task 2 above): 0 Record Drawings I DailyField Note Records 0 Field Note Records documenting all payments Task 4 —Survey Services 4.l Provide up to live (5)days of survey services on an onecall basis.The purpose ol the on-call survey willbe to verily alignment and grade at the Cantractorls work,verilymonuments set by the Contractor,and/or to provide additional location information for preparation of record drawings. Deliverables: 0 Staking as requested Task 5 —ADACompliance Evaluation and Maximum Extent Feasible (MEF) Documentation The Consultant will perlorm an ADA compliance evaluation ol the constructed pedestrian facilities.It during construction,full accessibilitycriteria cannot be met by the sidewalks,curb ramps.pedestrian signals,crosswalks, or pedestrian refuge islands,and associated pedestrian improvements,a MEFDocument willbe prepared for the City's records as part of the project closeout alter construction.The Consultant will provide the followingservices: Filelocation ><Renton City at Proierts20l60|98 l\/lain Avenue 5 CM ProtectManagement Contract Original cotmu¢i:Ma..t Ave 3 CM Scope Drolt ll22l6.docx AGENDA ITEM #6. m) MAlN A\/EN; Construction Observation and Administration ServicesAgreement with Perteet lnc.November 20l6 Allpayment documentation backup organized by progress payment and FNRnumber All contractor submittals and responses All reviewedcertified payrolls organized by contractor/subcontractor Weeklyconstruction meeting agendas and minutes Weeklystatements of working days OOO OOO Dailyinspection reports 0 Material testing reports 0 Electronic records of all construction documentation,including all paper records plus material documentation by bid item,and construction photos. 0 Completed Record of Materials Task 3 —Construction Observation Provideservices of Construction Observation to observe the technical conduct of the construction,including providing dayeto-day contact with the Contractor and the City.Based on the contract schedule and the estimated contract work to be completed,Perteet estimates that the observation effort willrequire up to one port~time resident engineer plus additional construction observation and administration.Therefore,this scope is based on the assumption that one part-time resident engineer and one part-time construction observer/technician would be provided by the Consultant.Additionally,one full-timeconstruction observer would be provided by the City. When utilizingCity personnel,the Citywill be fullyresponsiblefor the qualityof inspection;accuracy of measurements and documentation;and compliance with project contract requirements includingbut not limited to the production of lDRsand FieldNote Recordsfor any and all workperformed for said inspection services.Any additional effort by Perteet to address issues related to aforementioned City responsibilitiesis not included in the Labor Hours Estimate. _7>.l Provide on—site observation and monitoring to observe the technical conduct and progress of the construction.The Construction Observers shall not be responsible for the means,methods,techniques, or procedures selected by the Construction Contractorlslor for any failure of Construction Contractor(s) to comply with laws,ordinances,rules,or regulations applicable to the construction work.The parties recognize that the Construction Contractor(s)is responsiblefor ensuring that construction is in accordance with the plans and specifications. a.PfOJEClDailyReport.Prepare daily construction reports,detailing the Construction Contractors operations performedfor each day and record decisions and observations of a general or specific nature in chronological order.Measure quantities of materials installed,log equipment and staff used,and other related items. i.Verify in the daily report that the Contractor is workingwith the proper traffic control plans. ii.Document work being done on a force account basis. b.Verify that material approval is complete (via ROM)prior to material being used on site. c.Coordinate Materials Testing and lnspection.Coordinate,report,and log the results for field sampling,field testing,and laboratory testing of soils.aggregates,and concrete to determine compliance of those materials with construction contract requirements.ln those instances where unsatisfactory test results are obtained,follow through with notification to the construction contractor and retesting of the materials after corrections are made. 6 Filetocotioii X Renton City oP.ProJecis‘i2Ol6OI98MoiiiAveiiiie 5 CM PioieciManagement\Contra(t OflgtrtulCoimaci\Mnin Ave S CM Scope Diuli H2216docx AGENDA ITEM #6. m) Nil/—\lNAVENUE 5 Construction Observatton and Administration ServicesAgreement with Perteet lnc.November20l6 2.7 2.8 2.9 2.10 2.11 2.12 Prepare weeklyPFOJECTmeeting agendas and conduct weeklyscheduled meetings with the Construction Contractor to review the progress at the work and identifyand address field issues.Record reports of any signiticantconcerns and problems and torward to the Consultant's Design Team and the City.Prepare meeting minutes and distribute PDF copies ot minutes to attendees. Reviewand monitor Contractor's compliance with the construction schedule based upon monthly CPM updates submitted by the Contractor.Assist Consultant's design team and the City in verilication, documentation,and/or negotiation of time extensions requested by the Contractor.Evaluate potential schedule impacts of all change order work. Conduct Contractor employee interviews and review certified payroll for compliance at random intervals; document and tile results. Obtain and approve Requests to Sublet. Obtain Notices at lntent to Pay PrevailingWages and Attidavitsof Wages Paid. Maintain orderly electronic records and tilesat the job site.These records and files may include,but are not limited to: 0 Updated contract documents includingany design revisions,tield directives,and change orders 0 Preconstructianand construction progress photos and videotapes I RFls 0 DailyInspection Reports 0 Protectphotographs 0 Materials Approvals (RAMS) 0 Material Acceptance Verification 0 Test reports 0 Recordof Materials 0 Contractor’:Schedules 0 Weekly statements of working days 0 Progress payment documentation and backup (FNRS) 0 Prevailingwage certifications 0 Certitied Payroll t i Standard forms will be used tor records and reporting procedures.At completion ol the project,Perteet will provide electronic files at all documentation to the City. Deliverables: Change orders (up to l0) Monthly progress payments for approval,along with all payment backup (FNRs) Finalcontract paper records at the end ot the project,including: if 1 Filelocation x Renton.City or i=r(.,eris«20i6oi98 Main Avenue 3 CM Project Management Contract Original CoIitrai:t\Mom Ave 5 CM Scope Drolt ll22|6.docx AGENDA ITEM #6. m) N/MN AVENL Construction Observation and Administration Services Agreement with Perteet lnc.November ZOl6 2.1 2.2 2.3 2.4 2.5 2.6 PYOJECTFile/Records,and documentation setup.Protectfiling lndex will be based on Perteetls file index unless requested otherwise,and willbe modified as necessary for this PFOJECT. The Consultant willorganize and facilitate the project PreconstructionConference and coordinate meeting facility and meeting date.The Consultant Wlllprepare the meeting agenda and meeting notes and distribute PDFcopies of meeting minutes to all attendees for review.The City willassist the Consultant in preparing for the Preconstruction Conference by reviewing the proposed agenda and adding suggested topics.The City Wtllattend and participate in the PreconstructionConference. In general,Perteet willtrack Materials Approval (RAMs,QPLs,Shop Drawings,Certificates of Compliance,etc.)and Material Acceptance (inspected stamps,materials tests,visualvariation forms) for each bid item for which there are materials.Materials ins ection,a roval,and acce tance will bePPPP primarilymanaged by the KingCounty Materials Laboratory and/or a testing laboratory ("Materials Laborator ")selected b the Cit .S ecificmaterials trackin res onsibilitieswillbe coordinated with theYYYP9P Materials Laboratory.ln general,Perteet will maintain Materials Documentation as follows: 0.Maintain project Record of Materials (ROM)on an on-going basis to ensure proper approval of all materials incorporated into the project. b.Receive and log all Construction Contractor submittals.Transmit submittols to Consultantls office staff,and City.subconsultants,and utilities as needed for review.Return submittals to the Construction Contractor upon completionof the review process.Maintain submittals files. c.Review Contractor Submitted requests for approval of material sources and QualifiedProducts List (QPL)Data Sheets to determine compliance with Record of Materials.Contractor willbe directed to submit separate RAMforms for each bid item. d.Maintain files of individual bid item compliance for material documentation. e.Collect Manufacturer's Certificates of Compliance and Certificates of Origin for Steel and Iron products (if required). f.Collect test reports from the materials testing lab for compliance with the information given in the contract documents. g.Calculate force account work based on WSDOT/AGC Blue Book Rental Agreement or equivalent means for determination of rates. h.Evaluate and determine the acceptability of substitute or “orvequal"materials and equipment proposed by the Construction Contractor,and prepare necessary documentation of material substitutions. RFl's.Receive and log all requests for information (RFls)from the Construction Contractor.Coordinate Responses to RFls with City.Respond to RFISwith clarifications and interpretations of the Contract Documents as appropriate and necessary. Consultant will review all Change Orders and FieldDirectives.Recommend Change Orders and Field Directivesto the City,as appropriate,and prepare Change Orders and Field Directives as required. Prepare monthly progress payment based on completed work and submit to Contractor and the City for approval and payment.Maintain an updated “cost-to-complete"log for City review. Filelocation X.Renton Ctty of Protects20l60|98 Main AveriueS CM Project Management CriritrciciOrig.na|Caniract\Maiii AveSCM Scope Drati llZ2l6 dacx AGENDA ITEM #6. m) lv‘lAll\lA\/El\l..E T Construction Observation and Administration ServicesAgreement with Perteet Inc.NovemberZOI6 OPTIONAL SERVICES Optional services that may be performed include: 0 Assistance with environmental documentation and permits. 0 Assistance with additional construction related services. Provisionof optional services Wlllrequire a supplement to this agreement. TIME FOR COMPLETION All workunder this contract willbe completed by December 3I,ZOI7. Task I —Project Administration and Management I.l Provide project management of the Consultant team.This will include: 0 Project stall management and coordination. 0 Control at project budget and schedule. 0 Preparation of monthly invoices and progress reports. l.2 Maintain on—gaing contact with the City's Project Manager via informal meetings,telephone discussions, and electronic mail. I3 Mona e subconsultants (it necessor I as re uired tor site visits,ro ect re ortin ,roect reviews,and9YClPIP9PI general project coordination. I.4 Monitor the project lor potential claims or protests by the Construction Contractor,and advise the project team and City oi potential claims and provide support on resolving COHIIICISand negotiations with contractor on contractor claims or protests if any arises. I.5 Provide monthly reporting of project budget status,consultant budget status,and projected cost at completion. Deliverables: 0 Monthly invoice and progress reports. 0 Monthly reporting of Cost-to-Complete and Cost-at-Completionfor duration ol project beginning with the IITSImonthly estimate Task 2 —Construction Administration Provide documentation and record keeping in compliance with Contract requirements.Although this is not a Federal Aid project,record keeping will be consistent with WSDOT Local Agency Guidelines and Standards to facilitate project tracking. File location ><Rentan City or Projects~20l60l98 Main Avenue SCM Project Management Contract ongimiconimcixmuiii Ave SCM Scope Dralt ii22i6 docx AGENDA ITEM #6. m) l\.lAll\lA\/Ei’\ll. Construction Observation and Administration ServicesAgreement with Perteet lnc.November ZOl6 SCOPE OF SERVICES DEFINED Construction Observation and Administration Services The scope of services by the Consultant for the locallyfunded Main Avenue 3 Project is summarized below.These services willincludeproject management,meetings and correspondence,contract administration,review of submittals,and construction observation for the City of Renton as required for the construction of the project,as detailed below. General Assumptions: 0 The attached budget for the services detailed below is based on the services of construction observation and administrationon a 95 workingday to physicalcompletionschedule 0 Construction survey is provided by the Contractor per the Contract Provisions.The Cansultantls survey crew willprovide supplementarysurvey checksor limited initial staking per the Contract Provisions and as directed by the City and Resident Engineer (RE). 0 The Contractor willprovide a field office for the Construction Management team as specified in the Contract Documents. 0 Consultant Wlllfacilitate the procurement of the Recordof Materials (ROM)from KingCounty.Any and all fees charged by KingCounty for this service willbe paid for by the City. 0 The City will provideearthwork inspection,material sampling,and material testing through KingCounty. 0 Construction documentation willbe prepared using City and/or WSDOT forms from the Local Agency Guidelines (LAG)Manual.No federal funds are involved with this project,but the LAG Manual provides a consistent method for construction documentation. 0 Prior to the start of construction,Perteet Wlllprepare video and photo log of the construction site. 0 Perteet will prepare suspension letters and letters acknowledgingsubstantial completion and final completion for City signature and approval. 0 City will prepare and sign Notice to Proceed letter to Contractor. 0 This project and scope assumes that there is no plant establishment period for the project.lf plant establishment becomes part of the project,observation and management of the contract during that period can be added as an optional service. 0 Conformed copies of the contract plans and specificationswillbe provided to Perteet but willbe prepared and copied by Others, 0 Additional effort beyond the reasonable industry standard for each task will be considered Extra Work. 0 For the followingservices,labor allowances are an estimate only.The level of effort required for this work cannot be accurately predicted as it depends on issues outside of the Consultant teamls control.Some of these issues include quality of Contractor submittals,number of submittals and if multiplereviews are required,adverse weather conditions,and unforeseen conditions at the site.Allowance for any such issues including but not limited to multiplesubmittals due to unacceptable quality of the submittals is not included in the Labor Hours estimate. The Consultant reserves the right to shift funds within the Contract between Tasks.and between members of the Consultant team during the prosecution of the work. rig location ><Rem".City ni—.i=m,ei,is20l60l98 Mn...Avenue 5 CM Project Manage-inenti.Crintro(i Original COIIYYOCIMt...‘Ave 5 CM Scope Dun ll22l6.docx AGENDA ITEM #6. m) Exhibit A Scope of Work Project No. See following pages for Scope of Work. Agreement Number: WSDOTForm 140-089 EF EXhibifA Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) l‘«.’lAll\lAVE?‘IE5 Construction Observation and Administration ServicesAgreement with Perteet Inc.November 20l6 EXHIBITA Scope of Services INTRODUCTION The project willconstruct public infrastructure improvements focused on Main Avenue 5. Perteet Inc.(Consultant)willprovide construction observation and administration services for the City of Renton (City). Consultant willendeavor to protect the City of Renton against defects and deficienciesin the work of the Contractor,but cannot guarantee the Contractorls performance and shall not be responsible for construction means,methods.techniques,sequences,procedures for safety precautions and programs in connection with the work. Services shall be limited to those expressly set forth herein.If the service I5 not specifically identified herein,it is expresslyexcluded.Perteet shall have no other obligations,duties or responsibilitiesassociated with the project except as expressly provided in this Agreement. GENERALSCOPE OF SERVICES This agreement includes professional services to provide construction observation and administration services for the Main Avenue 5 Project. Local funds Wlllbe used in the construction of the project.Accordingly,the procedures outlined in the WSDOT Local Agency Guidelines (LAG Manual)Wlllbe used during this project.The following is a description of services to be provided by Perteet Inc. This scope of workdescribes the Work Elementsto be accomplished by the Consultant as summarized under each work element.This scope consists of the following work elements. Task I:Project Administration and Management Task 2:Construction Administration Task 3:Construction Observation Task 4:Survey Services Task 5:ADA Compliance Evaluation and Maximum Extent Feasible (MEF)Documentation Task 6:Management Reserve File location X R-zntoriCity at‘Prmjttits ZOl60l98 Mriiii Avenue S CM Project Mariageiric-iit«Crinircict Original Caiiirar,t‘—Mum Ave 5 CM Siope DialtIl22I6 dacx AGENDA ITEM #6. m) Exhibit B DBE Participation N 0 DBE participation for this agreement. Agreement Number: WSDOTForm 140-059 EF Exhibit B Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency,as applicable,is to provide a description of the format and standards the consultant is to use in preparing electronic ?les for transmission to the agency.The format and standards to be provided may include,but are not limited to,the following: I.Surveying,Roadway Design &Plans Preparation Section A.Survey Data B.Roadway Design Files C.Computer Aided Drafting Files Agreement Number: WSDOTForm 140-089 EF Exhibit C Page 1 of 4 Revised 10/30/2014 AGENDA ITEM #6. m) D.Specify the Agency’s Right to Review Product with the Consultant E.Specify the Electronic Deliverables to Be Provided to the Agency F.Specify What Agency Furnished Services and Information Is to Be Provided Agreement Number: WSDOTFom1 140-089 EF Exhibit C Page 2 of 4 Revised 10/30/2014 AGENDA ITEM #6. m) 11.Any Other Electronic Files to Be Provided III.Methods to Electronically Exchange Data WSDOT Farm 140-089 EF Exhibit C Page 3 of4 Revised 10/30/2014 AGENDA ITEM #6. m) A.Agency Software Suite B.Electronic Messaging System C.File Transfers Format WSDOT Fan'n 140-089 EF Exhibit C Page 4 of 4 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit D Prime Consultant Cost Computations See fee summary following. Agreement Number: WSDOT Form 140-089 EF Exhibit D Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit "D" Consultant Fee Determination Summary Project:Main Avenue 5 CM Client:City at Renton 2707 Colby Avenue,Suite 900,Everett,WA 9820i I P 425.252.7700 2‘PERTEET HourlyCosts PlusFixed Fee Estimate Classi?cation M Rate Amount Principal 2400 79.52 $l,908 Sr.Associate 400.00 59.00 $23,600 Sr.Associate 800 65.05 $520 Lead Engineer/Mgr 24.00 43.27 $l,038 Lead Technician/Designer 60.00 39.78 $2,387 Const Technician lll 500.00 32.86 $l6.430 Professional Land Surveyl 50.00 32.03 $l,602 FieldTechnician lll 50.00 33.48 $l,674 Survey Manager l6.00 46.28 $740 ConstructionEngineer lll 625.00 38.l4 $23,838 Construction Engineer ll 500.00 35.l9 $l7,595 Accountant l2.00 33.08 $397 Clerical 2.00 24.l5 $48 Total Direct Salary Costs 2,27l.00 $9l,777 Overhead @ l83.9-4%$l68,8l5 Fixed Fee @ 30.00%$27,533 Total Labor Costs $288,l25 Reimbursables Expenses Amount Reproduction -Reimbursed $l,600.00 Travel A Allowable $l50.00 Total Expenses $1,750.00 ln-House Casts Rate Amount Mileage -$.54 3,600 $0.540 $l,944.00 Pavia Headlight System l5 $300000 $4,500.00 Total ln-House Casts $6,444.00 Other Management Reserve $28,795.00 Total Other Costs $28,795.00 CONTRACT TOTAL $325,ll4.00 Rates shown reflect the typical compensation rate of employees assigned to the billing category listed.Each category may have multipleemployees assigned to that billingcategory and each employee may have a different hourly rate of pay.Employee compensation IS subject to adjustment injune of each calendar year. Prepared By:William R Mitchell Date:December l2,2016 AGENDA ITEM #6. m) Exhibit E Sub-consultant Cost Computations No Subconsultants will be used on this agreement. Agreement Number: WSDOT Form 140-DB9 EF Exhibit E Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit F Title VI Assurances During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,and successors in interest agrees as follows: 1.Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY,Title 49,Code of Federal Regulations, Part 21,as they may be amended from time to time (hereina?er referred to as the “REGULATIONS”), which are herein incorporated by reference and made a part of this AGREEMENT. Non—discrimination:The CONSULTANT,with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race,color,sex,or national origin in the selection and retention of sub-consultants,including procurement of materials and leases of equipment.The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS,including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. Solicitations for Sub-consultants,Including Procurement of Materials and Equipment:In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be perfonned under a sub—contract,including procurement of materials or leases of equipment,each potential sub- consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race,color, sex,or national origin. Information and Reports:The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto,and shall permit access to its books,records, accounts,other sources of information,and its facilities as may be determined by the AGENCY,the STATE,or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliance with such REGULATIONS,orders and instructions.Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall so certify to the AGENCY,the STATE,or the F HWA as appropriate,and shall set forth what efforts it has made to obtain the information. Sanctions for Non—compliance:In the event of the CONSULTANT’s non-compliance with the non- discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions as it,the STATE,or the FHWA may determine to be appropriate,including,but not limited to: -Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies,and/or; -Cancellation,temiination,or suspension of this AGREEMENT,in whole or in part. Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs (1)through (5)in every subcontract,including procurement of materials and leases of equipment,unless exempt by the REGULATIONS,or directives issued pursuant thereto.The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE,the AGENCY,or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided,however,that in the event a CONSULTANT becomes involved in,or is threatened with, litigation with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and,in addition,the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States.Agreement Number. WSDOT Form 140-089 EF Exhibit F Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit G Certification Documents Exhibit G—l(a)Certi?cation of Consultant Exhibit 0»l (b)Certi?cation of City of Renton Exhibit G~2 Certi?cation Regarding Debarment,Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit (3-3 Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit (}—4 Certi?cate of Current Cost or Pricing Data Agreement Number: WSDOTForm 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit G-1 (a)Certi?cation of Consultant I hereby certify that I am Peter G.De Boldt,Vice President,and duly authorized representative of the firm of Perteet,Inc.,whose address is 505 Fifth Avenue South,Suite 300,Seattle,WA 98104,and that neither 1 nor the above firm I hereby represent has: a)Employed or retained for a commission,percentage,brokerage,contingent fee,or other consideration, any ?rm or person (other than a bona ?de employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b)Agreed,as an express or implied condition for obtaining this contract,to employ or retain the services of any ?rm or person in connection with carrying out this AGREEMENT;or c)Paid,or agreed to pay,to any ?rm,organization or person (other than a bona ?de employee working solely for me or the above CONSULTANT)any fee,contribution,donation,or consideration of any kind for,or in connection with,procuring or carrying out this AGREEMENT;except as hereby expressly stated (if any); I acknowledge that this certi?cate is to be furnished to the City Of Renton and the Federal Highway Administration,U.S.Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and Federal laws,both criminal and civil. Perteet,Inc. Consultant(FirmName) %ZT /Z//2/za/(9 Signature(AuthorizedOf?cialof Consultant)Date Peter G.De Boldt,Vice President Agreement Number: WSDOTForrn 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit G-1 (b)Certification of I hereby certify that I am the: El The Agency Official of the Local Agency of the City of Renton,Washington D Other or its representative has not been required,directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a)Employ or retain,or agree to employ to retain,any ?rm or person;or b)Pay,or agree to pay,to any ?rm,person,or organization,any fee,contribution,donation,or consideration of any kind;except as hereby expressly stated (if any): I acknowledge that this certi?cate is to be ?imished to the City of Renton and the Federal Highway Administration,U.S.Department of Transportation,in connection with this AGREEMENT involving participation of F ederal-aid highway funds,and is subject to applicable State and Federal laws,both criminal and civil. Signature Date Agreement Number: WSDOTForm 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit G-2 Certification Regarding Debarment,Suspension and Other Responsibility Matters -Primary Covered Transactions I.The prospective primary participant certi?es to the best of its knowledge and belief,that it and its principals: A.Are not presently debarrcd,suspended,proposed for debarment,declared ineligible,or voluntarily B. excluded from covered transactions by any Federal department or agency; Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,or performing a public (Federal,State,or local)transaction or contract under a public transaction;violation of Federal or State anti-trust statues or commission of embezzlement, theft,forgery,bribery,falsi?cation or destruction of records,making false statements,or receiving stolen property; C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity D. (Federal,State,or local)with commission of any of the offenses enumerated in paragraph (l)(b) of this certi?cation;and Have not within a three (3)year period preceding this application /proposal had one or more public transactions (Federal,State and local)terminated for cause or default. II.Where the prospective primary participant is unable to certify to any of the statements in this certi?cation, such prospective participant shall attach an explanation to this proposal. Perteet,Inc. Consultant FirmName / Signature(AuthorizedOf?cialof Consultant) ,£,}té%/2//2/Lo/4 Date Peter G.De Boldt,Vice President Agreement Number: WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certi?es,by signing and submitting this bid or proposal,to the best of his or her knowledge and belief,that: 1.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for in?uencing or attempting to in?uence an officer or employee of any Federal agency,a Member of Congress,an officer or employee of Congress,or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative AGREEMENT,and the extension,continuation,renewal,amendment, or modi?cation of Federal contract,grant,loan or cooperative AGREEMENT. If any funds other than Federal appropriated funds have been paid or will be paid to any person for in?uencing or attempting to in?uence an of?cer or employee of any Federal agency,a Member of Congress, an of?cer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,loan or cooperative AGREEMENT,the undersigned shall complete and submit Standard Form —LLL,“Disclosure Form to Report Lobbying,”in accordance with its instructions. This certi?cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certi?cation is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S.Code.Any person who fails to ?le the required certi?cation shall be subject to a civil penalty of not less than $10,000.00,and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certi?cation be included in all lower tier sub—contracts,which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly. Perteet,Inc. Consultant(FirmName) ?zz/4%/2//2,/zo/4 Signature(AuthorizedOf?cialof Consultant)Date Peter G.De Boldt,Vice President Agreement Number: WSDOTFarm 140-DB9 EF Exhibit G Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that,to the best of my knowledge and belief,the cost or pricing data (as de?ned in section 2.101 of the Federal Acquisition Regilation (FAR)and required under FAR subsection 15.403-4)submitted, either actually or by speci?c identi?cation in writing,to the Contracting Officer or to the Contracting Of?cer’s representative in support of Main Avenue S.Construction Observation ‘are accurate,complete,and current as of December 12,2016 “. This certi?cation includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing rate AGREEMENT’s between the offer or and the Government that are part of the proposal. Firm:Pexteet,Inc. /é J/fw Signature ‘?tle Peter G.De Boldt Date of Execution***:December 12,2016 ‘Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number (eg.project title.) “Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached. ‘”lnsert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: WSDOTFan'n 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identi?ed in Section XII,Legal Relations and Insurance of this Agreement is amended to $ The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ Such insurance coverage shall be evidenced by one of the following methods: -Certi?cate of Insurance. -Self—insurancethrough an irrevocable Letter of Credit from a quali?ed ?nancial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims,including claim amounts already reserved against the fund,safeguards established for payment from the fund,a copy of the latest annual ?nancial statements,and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as speci?ed above exceed $1 million per occurrence or the value of the contract,whichever is greater,then justi?cation shall be submitted to the Federal Highway Administration (F HWA)for approval to increase the minimum insurance limit. If FHWA approval is obtained,the AGENCY may,at its own cost,reimburse the CONSULTANT for the additional professional liability insurance required. Notes:Cost of added insurance requirements:$ -Include all costs,fee increase,premiums. -This cost shall not be billed against an FHWA funded project. -For ?nal contracts,include this exhibit. Agreement Number: WSDOT Form 140-089 EF Exhibit H Page 1 of 1 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a nature that exceeds the accepted standard of care.In addition,it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s)is Identi?ed by Ageney’s Project Manager At the ?rst indication of potential consultant design error(s),the ?rst step in the process is for the Agency’s project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s).For federally funded projects,the Region Local Programs Engineer should be informed and involved in these procedures.(Note:The Director of Public Works or Agency Engineer may appoint an agency sta?“person other than the project manager,who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) A?er discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the Director of Public Works or Agency Engineer’s concurrence,the project manager obtains more detailed documentation than is normally required on the project.Examples include:all decisions and descriptions of work;photographs,records of labor,materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed ?irther,the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged error(s).The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s)issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s)with the consultant have been completed regarding the consultant’s alleged design error(s),there are three possible scenarios: °It is determined via mutual agreement that there is not a consultant design error(s).If this is the case, then the process will not proceed beyond this point. -It is determined via mutual agreement that a consultant design error(s)occurred.If this is the case, then the Director of Public Works or Agency Engineer,or their representatives,negotiate a settlement with the consultant.The settlement would be paid to the agency or the amount would be reduced from the consultant’s agreement with the agency for the services on the project in which the design error took place.The agency is to provide LP,through the Region Local Programs Engineer,a summary of the settlement for review and to make adjustments,if any,as to how the settlement affects federal reimbursements.No further action is required. ~There is not a mutual agreement regarding the alleged consultant design error(s).The consultant may request that the alleged design error(s)issue be forwarded to the Director of Public Works or Agency Engineer for review.If the Director of Public Works or Agency Engineer,after review with their legal counsel,is not able to reach mutual agreement with the consultant,proceed to Step 5. Agreement Number: WSDOT Farm 140-089 EF Exhibit!Page 1 of 2 Revised 10/30/2014 AGENDA ITEM #6. m) Step 5 Forward Documents to Local Programs For federally funded projects all available information,including costs,should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA.LP will meet with representatives of the agency and the consultant to review the alleged design error(s),and attempt to ?nd a resolution to the issue.If necessary,LP will request assistance from the Attorney General’s Office for legal interpretation.LP will also identify how the alleged error(s)affects eligibility of project costs for federal reimbursement. °If mutual agreement is reached,the agency and consultant adjust the scope of work and costs to re?ect the agreed upon resolution.LP,in consultation with FHWA,will identify the amount of federal participation in the agreed upon resolution of the issue. -If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: W$DOTForm 140-089 EF Exhibit!Page 2 of 2 Revised 10/30/2014 AGENDA ITEM #6. m) Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement.The following procedures should only be utilized on consultant claims greater than $1,000.If the consu1tant‘s elaim(s)are a total of $1,000 or less,it would not be cost effective to proceed through the outlined steps.It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreements scope of work,they may be entitled to a claim.The ?rst step that must be completed is the request for consideration of the claim to the Agency’s project manager. The consultant‘s claim must outline the following: -Summation of hours by classi?cation for each ?rm that is included in the claim; -Any correspondence that directed the consultant to perfonn the additional work; -Timeframe of the additional work that was outside of the project scope; -Summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated with the additional work;and -Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation After the consultant has completed step 1,the next step in the process is to forward the request to the Agency’s project manager.The project manager will review the consultant’s claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim.If the FHWA is participating in the project's ?tnding,forward a copy of the consultant’s claim and the Agency’s recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer.If the claim is not eligible for federal participation,payment will need to be from agency funds. If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs (if applicable),and F HWA (if applicable)agree with the consultant’s claim,send a request memo,including backup documentation to the consultant to either supplement the agreement,or create a new agreement for the claim.A?er the request has been approved,the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim.Inform the consultant that the ?nal payment for the agreement is subject to audit.No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant’s claim,proceed to step 3 of the procedures. Agreement Number: WSDOT Foml 140-089 EF Exhibit J Page 1 of 2 Revised 10/30/2014 AGENDA ITEM #6. m) Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s) If the Agency does not agree with the consultant’s claim,the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: -Copy of information supplied by the consultant regarding the claim; -Agency’s summation of hours by classi?cation for each ?rm that should be included in the claim; -Any correspondence that directed the consultant to perform the additional work; -Agency’s summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated with the additional work; -Explanation regarding those areas in which the Agency does/does not agree with the consultant’s claim(s); -Explanation to describe what has been instituted to preclude future consultant claim(s);and -Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim,or portions thereof,which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures).If the project involves federal participation,obtain concurrence from WSDOT Local Programs and FHWA regarding ?nal settlement of the claim.If the claim is not eligible for federal participation,payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing)the consultant of their ?nal decision regarding the consultant‘s claim(s).Include the ?nal dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim.Inform the consultant that the ?nal payment for the agreement is subject to audit. Agreement Number: WSDOT Fonn 140-089 EF Exhibit J Page 2 of 2 Revised 10/30/2014 AGENDA ITEM #6. m) AB - 1829 City Council Regular Meeting - 09 Jan 2017 SUBJECT/TITLE: Boeing Lease Amendment 9 RECOMMENDED ACTION: Council Concur DEPARTMENT: Transportation Systems Division STAFF CONTACT: Jim Seitz, Transportation Systems Director EXT.: 7245 FISCAL IMPACT SUMMARY: 756 Building: $2,965.68 per year 760 Building: $10,710 per year 760 Parcel: $37,569 per year 770 Parcel: $57,319 per year Total: $108,563.68 per year in rental income Rates are subject to increase over the term of the lease at 3 year intervals SUMMARY OF ACTION: The Boeing Company currently has an existing lease for buildings and land on the airport (LAG-10-001). Via Lease Amendment 4 (addendum 04-13) Boeing leased the adjoining parcels at 760 West Perimeter Road and 770 West Perimeter Road. The amendment leasin g these two parcels commenced on August 15, 2013, and is set to expire on August 14, 2018. Boeing has recently completed a large tenant improvement on those two parcels and has five 737 MAX airplanes parked at this location. The area was intended for use as a temporary parking site for the MAX while the aircraft is in the Federal Aviation Administration certification process. With the production rate for the 737 expected to increase in the coming years, Boeing has indicated its interest in leasing these two parcels over the long term. Under the terms of the master lease, the initial expiration date of this amendment would be May 31, 2030. A provision of that master lease also provides for two possible term extensions of 10 years each. At its longest, the lease of the 760 and 770 parcels would not expire until May 31, 2050. EXHIBITS: A. Issue Paper B. Boeing Lease Amendment 9 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Boeing Lease Amendment 9 to LAG-10-001. AGENDA ITEM #6. n) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:January 4, 2017 TO:Armondo Pavone, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Jim Seitz, Transportation Director, extension 7245 SUBJECT:Boeing Lease Amendment 9 ISSUE: Should Council authorize the Mayor and City Clerk to execute Boeing Lease Amendment 9 to LAG-10-001? RECOMMENDATION: Authorize the Mayor and City Clerk to execute Boeing Lease Amendment 9 to LAG-10-001.1 BACKGROUND: The Boeing Company (Boeing) has an existing lease for buildings and land on the airport (LAG-10-001). The leased areas include Apron A that is adjacent to the Cedar River, Apron B that is adjacent to the old Chamber of Commerce building and parking lot in the southwest corner of the airport and Apron C which is located north of the control tower on the west side of the airport. The initial term of the master lease with Boeing expires on May 31, 2030. The lease has a provision for two 10-year additional terms that may be exercised at Boeing’s request. The maximum term of the master lease expires on May 31, 2050. 1 Lease Amendment 8, which addresses rent adjustments, is currently being circulated for internal approvals at Boeing. It may be approved after Lease Amendment 9. The out of order approval will not affect the substance of either amendment. AGENDA ITEM #6. n) Armondo Pavone, Council President Members of the Renton City Council Page 2 of 3 January 4, 2017 Via Lease Amendment 4 (addendum 04-13) Boeing leased the adjoining parcels at 760 West Perimeter Road (760 Parcel) and 770 West Perimeter Road (770 Parcel) on Apron C. The amendment leasing these two parcels was short-term commencing on August 15, 2013 and set to expire on August 14, 2018. Lease Amendment 9 will extend Boeing’s lease of Parcels 760 and 770 to May 31, 2030, plus two 10-year additional terms that may be exercised at Boeing’s option. Boeing has recently completed a significant tenant improvement on those two parcels and has five 737 MAX airplanes parked at the location. The area was intended for use as a temporary parking site for the MAX while the aircraft undergoes the Federal Aviation Administration (FAA) certification process. With the production rate for the 737 expected to increase in the coming years, Boeing would like to continue leasing these parcels long-term. The lease for the 760 parcel is the subject of a still open FAA Part 16 complaint filed by ProFlight Aviation (ProFlight). The Part 16 complaint alleges, among other things, that the City unfairly leased the parcel to Boeing when it should have leased the parcel to Pro-Flight. The FAA has indicated that it will provide a decision on the Part 16 complaint in January 2017. The FAA has granted itself a number of extensions that have delayed the decision for many months. It is possible that another extension may be granted that delays the decision even longer. The Part 16 complaint is an important factor because complaints that are not resolved per the FAA’s decision can have ramifications for future airport grant funding. The FAA has the ability to deny future Airport Improvement Program (AIP) grants to airports that have unresolved complaints. The airport needs these grants for upcoming projects such as the Taxiway Alpha Rehabilitation Project and the Seaplane Base Launch Ramp Repair Project. Both of these projects are expected to cost millions to complete. While Boeing and the City believe the Part 16 complaint will ultimately be resolved in the City’s favor, both parties understand there is a risk the FAA may order corrective action be taken, which could force the City to expend funds and/or cause the City to lose grant funding as a result of the lease granted to Boeing. To allow Boeing to solidify its long term plans for the 760 and 770 Parcels, Boeing has agreed to indemnify the City against such risks. Specifically, Boeing has agreed that it “shall fully indemnify and hold harmless the [City] for the amount of damages and costs [the City] incurs and/or funding it loses by reason of Boeing’s lease of the 760 and/or 770 Parcels and a FAA or court finding that such lease causes Landlord to be out of compliance with the Grant Assurances.” Boeing also agreed to “…fund the [City’s] defense [of FAA complaints and challenges], including but not limited to, reimbursement of the Landlord’s actual, reasonable, documented, out of pocket costs resulting from the use of city staff and AGENDA ITEM #6. n) Armondo Pavone, Council President Members of the Renton City Council Page 3 of 3 January 4, 2017 resources to defend, as well as attorney’s fees and costs for independent counsel, selected by the Landlord’s attorney.” In addition to the indemnification and defense obligations, Boeing agrees to cooperate with the City to cure conditions specified by the FAA. To the extent the parties cannot agree upon a cure, both the City and Boeing have options to terminate the lease to protect from ongoing costs/damages caused by an unfavorable FAA finding. As added protection for the City against risks associated with a long term lease, Boeing also agreed to clarify that the City is not required by the lease to subsidize the operation of the Airport from the City’s general fund in the event grant funding and user charges are inadequate to cover its costs. The lease of the two parcels and the two buildings located on the parcels will provide $108,563.68 per year in revenue to the airport. In addition, the terms of the master lease call for periodic rental rate adjustments every three years. AGENDA ITEM #6. n)     AMENDMENT NO. 9 TO LEASE AGREEMENT LAG‐10‐001  (City of Renton to The Boeing Company)    THIS AMENDMENT No. 9 to Lease Agreement LAG‐10‐001 (“Amendment No. 9”) is entered into  as of ______________________, 2017, by the City of Renton, a Municipal Corporation  (“Landlord”) and The Boeing Company, a Delaware corporation (“Tenant”) and amends that  certain lease agreement LAG‐10‐001 dated June 1, 2010, as amended to the date hereof (the  “Lease”).   RECITALS:  1. WHEREAS, Tenant currently leases the 760 and 770 parcels on Apron C, through 2018,  by Addendum 4‐13 to LAG 10‐001 (“Master Lease”); and  2. WHEREAS, the term of Addendum 4‐13 ends on August 14, 2020; and  3. WHEREAS, Tenant’s lease of the subject parcels was the subject of a Part 16 Complaint,  Federal Aviation Administration (“FAA”) Docket # 16‐15‐03, for which no decision has  been received to date; and  4. WHEREAS, one of the issues alleged in the Part 16 Complaint was the classification of  Apron C on the Airport Layout Plan as General Aviation and Tenant’s use as something  other than General Aviation; and  5. WHEREAS, Renton Municipal Airport (hereinafter “RMA”) is currently working on its  Airport Master Plan update; and, as part of that process, the Airport Layout Plan will be  updated; and  6. WHEREAS, notwithstanding the Parties’ view that Tenant’s use of Apron C is consistent  with the current Airport Layout Plan, the updated Airport Layout Plan is expected to  address the classification of Apron C to clarify the permissibility of Tenant’s use; and  7. WHEREAS, the process of updating the Airport Master Plan and the Airport Layout Plan  will not be complete until late 2017; and  8. WHEREAS, the Landlord must obtain FAA acceptance and approval of the Airport Master  Plan and the Airport Layout Plan; and  9. WHEREAS, the Landlord obtained the RMA through the Surplus Property Act of 1944;  and   AGENDA ITEM #6. n) LAG‐10‐001  AMENDMENT NO. 9  Page 2 of 8    10. WHEREAS, the RMA qualifies for Airport Improvement Program (hereinafter “AIP”) grant  funding; and  11. WHEREAS, the FAA administers the AIP grant funding; and  12. WHEREAS, as a condition of receiving AIP grant funding, prospective grantees must  agree to comply with the Grant Assurances, pursuant to 49 USC §47107 et seq., as  amended; and  13. WHEREAS, to seek and obtain AIP grant funding, the Landlord must agree that it will  comply with the Grant Assurances; and  14. WHEREAS, Tenant now seeks to extend the term of the lease of the 760 and 770 Parcels  to have a termination date that coincides with its Master Lease LAG 10‐001; and  15. WHEREAS, Tenant has asked the Landlord to award it a long term lease before the  Airport Master Plan and Airport Layout Plan are completed and submitted to the FAA  for review and approval; and  16. WHEREAS, Tenant’s request is made in order to permit Tenant to maintain its current  and forecasted production schedule of the Boeing 737 program; and  17. WHEREAS, Tenant acknowledges that its lease of the 760 and 770 Parcels could be  determined by the FAA to be out of compliance with the Grant Assurances; and  18. WHEREAS, Tenant acknowledges and understands that the Landlord’s leasing of the 760  and/or 770 Parcels to Tenant might put AIP grant funding for RMA at risk and that  without funding from the FAA, projects at the RMA would either need to be funded by  other means or would not be undertaken; and  19. WHEREAS, Tenant acknowledges that Landlord funds the RMA with an enterprise fund  through grants, user fees and other user/rent charges so that Landlord’s municipal  general fund does not subsidize the Airport’s operation; and  20. WHEREAS, Tenant acknowledges that if Landlord were to lose adequate funding to  maintain or improve the RMA to a condition required for Landlord to operate its  business, Landlord would not be required to subsidize the RMA’s operation from its  general fund and could terminate or modify the Master Lease if it were unable to obtain  sufficient funding necessary to operate the Airport in a condition required for Tenant’s  business; and  AGENDA ITEM #6. n) LAG‐10‐001  AMENDMENT NO. 9  Page 3 of 8    21. WHEREAS, the FAA decision on the Part 16 Complaint is scheduled for January 11, 2017;  and  22. WHEREAS, the Parties acknowledge that there could be a reconsideration of the  decision on the Part 16 Complaint or there could be another Part 16 Complaint lodged  with the FAA that challenges the Landlord’s leasing of Parcels 760 and 770 to Tenant;  and  23. WHEREAS, the Parties acknowledge that, as an alternative to a Part 16 Complaint, an  aggrieved party can file a Part 13 Complaint (14 CFR 13.1, et seq.) with the FAA;   NOW, THEREFORE, IN CONSIDERATION OF THE TERMS AND CONDITIONS HEREIN CONTAINED  AND FOR OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF  WHICH IS HEREBY ACKNOWLEDGED, LANDLORD AND TENANT AGREE TO AMEND THE LEASE AS  SET FORTH BELOW:   WITNESSETH:  Definitions.  The “Master Lease” means lease LAG‐10‐001 but excludes the amendments to  LAG‐10‐100.  “Lease” means the Master Lease and Amendments Nos. 1, 2, 3, 4, 5, 6, 7, and 8 to  the Master Lease.  All terms used in this Amendment No. 9 that are defined in the Lease are  used here as they are there defined.  Recitals.  Landlord and Tenant confirm the accuracy of the statements set out in Recitals 1  through 23, inclusive and agree that such statements form the basis for the agreements set out  in this Amendment No. 9.  Landlord and Tenant agree to amend the Lease, in the following respects:  A. Paragraph 1.b., added in Amendment #4, entitled “Landlord’s Right to Continue Leasing the  760 & 770 Parcels” is replaced in its entirety with “Intentionally Omitted” and is of no  further force and effect.   B. Paragraphs 3.c. and 3.c.1 of the Lease (added in Amendment No. 4) are amended to read as  follows:  3.c. Term for the 760 and 770 Parcels:  The lease of the 760 and 770 Parcels shall  expire on May 31, 2030, subject to Tenant’s right to extend the lease term for such  Parcels as set out in Section 3.c.1.  AGENDA ITEM #6. n) LAG‐10‐001  AMENDMENT NO. 9  Page 4 of 8    3.c.1. Option to Extend Term for the 760 and 770 Parcels: Tenant shall have the  right to extend the lease term of the 760 and 770 Parcels for up to two (2) ten (10)  year terms as provided in Section 3.b of the Lease.  Tenant may exercise its rights to  extend the Lease for all other parcels pursuant to Section 3.b without extending the  term for the 760 and 770 Parcels. However, Parcels 760 and 770 are leased together  as an indivisible group and Tenant cannot extend the term for one parcel without  extending the term of the other.  All other parcels subject to this Lease are leased  together as a separate indivisible group. Tenant may not extend the term of the 760  and 770 Parcels without also extending the term of the Lease for all other parcels.     C.  A new Section 31 shall be added to the Lease as follows:  31. Agreements related to grant funding:    31.a.    In the event the FAA determines that the lease of the 760 and/or 770  Parcels by the Landlord to Tenant has caused the Landlord to be out of  compliance with the Grant Assurances, Tenant agrees that it will cooperate with  and assist Landlord in remedying the condition(s) specified by the FAA as placing  Landlord out of compliance.  It is understood between the Parties that it may be  possible to cure a lack of compliance cited by the FAA (if any) without amending  or terminating the long‐term lease of the 760 and/or 770 Parcels.  However, if  Tenant and Landlord do not agree upon a cure that remedies the condition  specified by the FAA as placing Landlord out of compliance with the Grant  Assurances, Tenant shall fully indemnify and hold harmless the Landlord for the  amount of damages and costs Landlord incurs and/or funding it loses by reason  of Boeing’s lease of the 760 and/or 770 Parcels and a FAA or court finding that  such lease causes Landlord to be out of compliance with the Grant Assurances.     To the extent the condition can be cured by Tenant vacating the 760 and 770  Parcels and the Parties cannot agree upon another cure, Tenant may mitigate its  indemnification liability under this Section 31.a by terminating its occupancy and  lease of the 760 and 770 Parcels.  To exercise such termination option, Tenant  shall deliver written notice of such termination to Landlord.  The termination of  the Lease with respect to the 760 and 770 Parcels shall be effective on the date  specified in such notice (the “760‐770 Termination Date”).  If the 760‐770  Termination Date is less than one (1) year from the date on which such notice is  delivered (the “One‐Year Notice Date”), Tenant shall pay to Landlord a  termination fee equal to the rent that otherwise would have been payable by  Tenant for the 760 and 770 Parcels for the period beginning on the 760‐770  AGENDA ITEM #6. n) LAG‐10‐001  AMENDMENT NO. 9  Page 5 of 8    Termination Date and ending on the One‐Year Notice Date.  Such fee shall be  due and payable thirty (30) days following Tenant’s delivery of such termination  notice to Landlord.  31.b. In the event that there is either a Part 13 Complaint or a Part 16  challenge (by way of a request for reconsideration or appeal of the current Part  16 Complaint (FAA Docket 16‐15‐03) or a new Part 16 Complaint) due to  Landlord having granted Tenant a long term lease of the 760 and/or 770 Parcels,  Tenant will fund the Landlord’s defense, including but not limited to,  reimbursement of the Landlord’s actual, reasonable, documented, out of pocket  costs resulting from the use of city staff and resources to defend, as  well as  attorney’s fees and costs for independent counsel, selected by the Landlord’s  attorney.  Such reimbursement shall be limited to amounts that were reasonably  incurred in the Landlord’s defense.  For purposes of this section, “out of pocket  costs” shall include staff time (including in‐house counsel) at staff’s rate of pay  including benefits.  31.c. The foregoing notwithstanding, Landlord may terminate or amend the  lease of Parcels 760 and 770 pursuant to the terms provided in this Lease,  including but not limited to those provisions for termination or amendment in  Sections 2.c and 15.c.  However, Landlord may not unilaterally terminate the  lease due to a finding that the lease of Parcels 760 and 770 cause the Landlord to  be out of compliance with the Grant Assurances unless Landlord reasonably  determines that the remedies and protections provided for in Sections 31.a and  31.b are insufficient to protect the Landlord or the operation of the Airport from  ongoing damage, losses, and/or expenses that are incurred or likely to be  incurred as a result of such finding.  Moreover, the Parties agree that the  Landlord is not required to maintain or improve the Airport to support Tenant’s  business if adequate funding for such maintenance or improvements is not  available without subsidy from the Landlord’s general fund.        D. Miscellaneous:      1. This Amendment No. 9 will be effective immediately upon execution and delivery by the  parties.   AGENDA ITEM #6. n) LAG‐10‐001  AMENDMENT NO. 9  Page 6 of 8    2. This Amendment No. 9 may be executed in multiple counterparts, each of which shall be  deemed an original, but all of which, together, shall constitute but one and the same  instrument.   3. This Amendment No. 9 shall be governed by the laws of the State of Washington,  without reference to its choice of law rules.   4. This Amendment No. 9 supersedes any prior agreements, negotiations and  communications, oral or written, with respect to the extension of the term of the lease  of the 760 Parcel and the 770 Parcel under the Lease and contains the entire agreement  between, and the final expression of, the Landlord and Tenant with respect to such  extension. No subsequent agreement, representation, or promise made by either party,  or by or to an employee, officer, agent or representative of either party shall be of any  effect unless it is in writing and executed by the party to be bound thereby.    5. As amended by this Amendment No. 9, the Lease continues in full force and effect in  accordance with its terms. On and after the date of this Amendment No. 9 , the Lease  shall be deemed amended by this Amendment No. 9 and all references in the Lease to  “this Agreement” “this Lease” “herein” “hereof” and the like shall be deemed to be  references to the Lease as amended by this Amendment No. 9.                    [The remainder of this page is blank; signatures follow below.]     AGENDA ITEM #6. n) LAG‐10‐001  AMENDMENT NO. 9  Page 7 of 8    Executed by Landlord and Tenant as of the date first written above.    The Boeing Company  CITY OF RENTON  a Delaware corporation a Municipal Corporation       ___________________________ ________________________   Denis Law   Mayor      ATTEST:  Title      ________________________   Jason Seth   City Clerk           ____________________   Date             Approved as to legal form       ________________________   City Attorney      AGENDA ITEM #6. n) LAG‐10‐001  AMENDMENT NO. 9   Page 8 of 8      ACKNOWLEDGEMENT      STATE OF WASHINGTON  )     )   §  COUNTY OF KING  )      On this _________ day of _____________________, 2017, before me, the undersigned notary  public in and for the State of Washington, duly commissioned and sworn, personally appeared  _____________________________________________________ to me known to be the  ________________________ of THE BOEING COMPANY, a Delaware corporation, the party  that executed the foregoing instrument, and acknowledged said instrument to be the free and  voluntary act and deed of said party, for the uses and purposes therein mentioned, and on oath  stated that he/she was duly authorized to execute the same.       WITNESS my hand and official seal hereto the day and year in this Certificate first above  written.   Signature:      Notary Public in and for the State of Washington   Notary (print name)      Residing at           My appointment expires:       AGENDA ITEM #6. n) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING  SECTIONS 1‐3‐1, 1‐3‐2 AND 1‐6‐9 OF TITLE I (ADMINISTRATIVE); 2‐9‐8 OF TITLE  II (COMMISSIONS AND BOARDS); 4‐4‐150 AND 4‐5‐150 OF TITLE IV  (DEVELOPMENT REGULATIONS), 5‐5‐3, 5‐4‐1, 5‐9‐8, 5‐10‐6, 5‐18‐6, 5‐22‐13 AND  5‐26‐26 OF TITLE V (FINANCE AND BUSINESS REGULATIONS), 6‐1‐3 AND 6‐6‐12  OF TITLE VI (POLICE REGULATIONS), 8‐1‐4 AND 8‐5‐20 OF TITLE VIII (HEALTH  AND SANITATION) AND 10‐2‐5 OF TITLE X (TRAFFIC) OF THE RENTON  MUNICIPAL CODE, CLARIFYING REGULATIONS, PENALTIES, AND THE CODE  ENFORCEMENT STRUCTURE.    THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS  FOLLOWS:  SECTION I. Section 1‐3‐1, Criminal Penalties, of Chapter 3, Remedies and Penalties,  of Title I (Administrative) of the Renton Municipal Code, is amended as follows:  1‐3‐1 CRIMINAL PENALTIES:  A.     Applicability And Penalties: Any person who shall: GENERAL PENALTY:   1.    Commit Unless otherwise specified, any person who commits any act  declared by any of the provisions of the Renton Municipal Code to be unlawful  criminal conduct, or any unlawful criminal act for which there is no stated  penalty, or who shall fail to comply therewith; or who shall        2.    V violate or fail to comply with any order made thereunder; or who  shall fail to perform any act or discharge any obligation or duty required by or  imposed upon him or her by any ordinance for which there is no stated penalty;  shall severally, for each and every such unlawful act, violation and  noncompliance, respectively, be guilty of a misdemeanor.  AGENDA ITEM #8. a) ORDINANCE NO. ________  2  32.    No individual, group of individuals, firm, or entity shall use Use land  or premises or construct in violation of any detailed statement of specifications  or plans submitted and approved thereunder, or any certificate or permit issued  thereunder, and from which no appeal has been taken. The penalty for violating  this provision shall be a misdemeanor.; or  4.    Fail to comply with an order by such proper authority or by a court of  competent jurisdiction, within the time fixed herein; or  5.    Fail to perform any act or discharge any obligation or duty required  by or imposed upon him by any ordinance for which there is no stated penalty;  shall severally, for each and every such unlawful act, violation and  noncompliance, respectively, be guilty of a misdemeanor.  B. ADDITIONAL REMEDIES:   This section does not preclude, and is in addition to, administrative and civil  remedies set forth in this code. The charging authority shall, under the provisions  of this code, have the authority to pursue remedial remedies, punitive remedies,  or both. If, in the opinion of the charging authority, a violation of this code may  be ameliorated through the code enforcement process, then the City and its  personnel are authorized to administer that process in accordance with RMC 1‐ 3‐2. If, however, in the opinion of the charging authority, a code violation  presents a risk to the health, safety, or welfare of a member(s) of the general  public, or the remedial measures are unnecessary, ineffective, or unsuccessful,   then a criminal remedy may be sought by the charging authority.  AGENDA ITEM #8. a) ORDINANCE NO. ________  3  BC. CRIMINAL PENALTIES: Criminal Violations: Any person convicted of a  criminal violation of any section of the Renton Municipal Code shall be punished  in accordance with RCW 9A.20.021(2) and (3), as now or hereafter amended, for  gross misdemeanors and misdemeanors, with the exception that the imposition  of jail time can be at any appropriate facility and is not limited to a county jail.  Whenever a specific penalty or range of penalties has been established for a  crime by the State Legislature and that crime has been incorporated into the  Renton Municipal Code, either directly or by reference, then the penalty ranges  established by the Legislature shall supersede this provision. govern and this  provision shall not be enforced.   D.  CIVIL INFRACTION:   A violation of any ordinance which is deemed a civil infraction in this code  shall constitute a class 1 civil infraction pursuant to Chapter 7.80 RCW, and any  such person shall be assessed a monetary penalty of up to two hundred fifty  dollars ($250.00).  CE. CONTINUING VIOLATION Continuing Violation:   Where any act which is of a continuing nature is forbidden or declared to be  unlawful, each day or portion of a day such duty or obligation remains  unperformed or such act continues shall constitute a separate offense.  DF. SUSPENSION OR REVOCATION OF PERMITS/LICENSES Suspension Or  Revocation Of Permits/Licenses:   AGENDA ITEM #8. a) ORDINANCE NO. ________  4  In addition to other penalties provided for elsewhere, the City may suspend  or revoke a permit or license if it finds that the applicant or permittee has not  complied with any or all conditions or limitations set forth in the permit, has  exceeded the scope of work set forth in the permit, or has failed to undertake  the project in a manner set forth in the approved application.   SECTION II. Section 1‐3‐2, Code Enforcement and Penalties, of Chapter 3, Remedies  and Penalties, of Title I (Administrative) of the Renton Municipal Code, is repealed in its entirety  and replaced with the following:  1‐3‐2 CODE ENFORCEMENT:  A. SYSTEM OF NON‐JUDICIAL ENFORCEMENT:  1. Purpose: To protect and promote the health, safety, sanitation and  aesthetics in the City of Renton by providing, in normal circumstances, an  expedited and cost‐effective process to address civil code violations, provide for  prompt hearings and decisions, and for the collection of appropriate fines, costs,  and fees.  2. Authority: Pursuant to RCW 7.80.010(5), the City elects to establish a  non‐judicial hearing and determination system to enforce RMC civil code  violations.  3. Not a Basis for Liability: This code does not create or imply any duty  upon the City or any of its officers, employees or volunteers that may be  construed to be the basis of civil or criminal liability on the part of the City, its  AGENDA ITEM #8. a) ORDINANCE NO. ________  5  officers, employees, agents or volunteers, for any injury, loss, or damage  resulting from any action or inaction on their part.  B.    DEFINITIONS:  1. “Administrator” shall mean a City of Renton department  administrator or designee.   2. “Code Compliance Inspector” (CCI) means any City of Renton  employee or City of Renton designee who is directed, authorized, or responsible  for finding, responding to, evaluating or considering violations and/or alleged  violations of the Renton Municipal Code herein.  3. “Cost” includes and is not limited to the recovery of reasonable legal  fees and costs (including but not limited to any legal personnel costs, filing fees,  travel costs, etc.), administrative personnel costs, abatement costs (including but  not limited to filing fees, truck rental fees, hiring or contracting fees, overtime  costs, etc.), actual expenses and costs, and reimbursement for any and all  expenses related to the code enforcement process.  4. “Finding of Violation” is a determination made by the CCI that a  Violator has committed or permitted a violation of the Renton Municipal Code. A  Finding of Violation is a civil code violation, punishable in accordance with the  terms of this section.  5. “Fines” are any monetary recovery or reimbursement related to the  City’s civil code enforcement including, but are not limited to, fees and/or  assessments. Fines shall accrue for each day or portion thereof that each  AGENDA ITEM #8. a) ORDINANCE NO. ________  6  violation occurs. A Violator may be responsible for multiple fines for each  violation. Fines are intended to be remedial in nature and should be  distinguished from any penalties that may be separately imposed through a  judicial process.  6. “Order to Correct” is an order issued to a Violator(s), after the  Administrator confirms the violation or modifies the Finding of Violation, or if a  voluntary correction agreement is not appropriate or not successful, which  orders the Violator(s) to abate the condition. The Order to Correct shall set the  time and manner in which the condition must be abated.   7. “Person in control” means any person who lives in or stays at a  premises, or any person who literally possesses or has his or her name on a title,  deed, mortgage or an agreement related to the premises, or any person who has  control over the premises, or who is responsible for creating, maintaining or  permitting a code violation, whether as owner, tenant, occupant, or otherwise.  There may be more than one person in control for purposes of this section. If the  person in control is not the legal owner, the person in control and owner are  both jointly liable and subject to the provisions and remedies of this section.  Application of this section against one party does not preclude application to  another party who is an owner or person in control. There is a presumption that  a person in control is aware of or has knowledge of the condition at a premises.  This presumption may be rebutted by substantiated proof of a serious  incapacitating health concern or serious mental defect.  AGENDA ITEM #8. a) ORDINANCE NO. ________  7  8. “Service” means delivery, either personally or by certified mail, with  return receipt requested, upon all persons having any interest in the property  where the violation exists, as shown upon the taxpayer records of King County;  or shall post in a conspicuous place on such property a Warning and/or Finding  of Violation stating in what respects such dwelling, building, structure, or  premises is unfit for human habitation or other use, or what condition at such  dwelling, building, structure or premises violates this code. Service by mail is  complete upon deposit to the postal service.  If the whereabouts of any person having any interest in the property  where the violation exists are unknown and the same cannot be ascertained by  the CCI, in the exercise of reasonable diligence, and the CCI makes an affidavit to  that effect, then the serving of such Warning and/or Finding of Violation or order  upon the persons having any interest in the property where the violation exists  may be made either by personal service or by mailing a copy of the Warning  and/or Finding of Violation or order by certified mail, postage prepaid, return  receipt requested, to each person having any interest in the property where the  violation exists at the address of the building involved in the proceedings, and  mailing a copy of Warning and/or Finding of Violation or order by first‐class mail  to any address of each person shown as the taxpayer of record in the records of  the King County Assessor at the address shown in such records.  The City may serve a Violator by electronic transmission, by commercial  parcel delivery, or by posting on the property in a conspicuous place and mailing  AGENDA ITEM #8. a) ORDINANCE NO. ________  8  a copy to the last known address for persons having any interest in the property  where the violation exists. Service on the owner(s) of real property shall be  deemed completed upon mailing to the taxpayer of record at the taxpayer’s  listed address in the records of the King County Assessor’s Office.  9. “Violation” is an act, error, omission, location, property, structure or  condition that is contrary to any provision of this code and/or endangers the  health, sanitation or safety of the residents, neighborhood or community.  Multiple violations at one (1) location or by a Violator shall be heard jointly for  administrative and fiscal economy.   10. “Violator” is any person(s), entity, or organization(s), including the  possessor and/or owner of a property, any person(s) having any interest in the  property, and/or the person in control or owner’s agent for a property where an  RMC civil code violation exists or is alleged to exist, and/or any person(s) who  has received notice of a Warning of Violation and/or a Finding of Violation.  11. “Warning of Violation” is an oral or written warning that provides  notice to a Violator that the CCI has found, seen or discovered an RMC civil code  violation that a Violator has created, permitted to exist, maintained or failed to  eliminate. An oral Warning of Violation should be promptly memorialized.   C. DETERMINATION OF CODE VIOLATION:   When a CCI discovers or is made aware of a RMC code violation, if  appropriate in his or her judgment and experience, the CCI is authorized to  initiate an enforcement action in any of the following ways:  AGENDA ITEM #8. a) ORDINANCE NO. ________  9  1. Issuance of a Warning of Violation:    a. Upon the discovery of a RMC civil code violation, the CCI is  authorized to issue a Warning of Violation upon the Violator pursuant to any of  the following measures:   i. Issue a Warning of Violation and ask for immediate voluntary  compliance; or    ii. Agree to a schedule for compliance that is no longer than  seven (7) days from the issuance of the Warning of Violation (If compliance  cannot reasonably be completed within seven (7) days, then the Violator must  initiate the process within seven (7) days and come into compliance within a  reasonable period of time as determined by the CCI.); or   iii. Enter into a Voluntary Correction Agreement, pursuant to  RMC 1‐3‐2.D.1.   b. The Administrator or the CCI has the authority to modify or  rescind the Warning of Violation, based on good cause, such as the elimination  of the violation or the finding that another person or people were the  Violator(s).   c. The City may issue a Warning of Violation or a Finding of Violation  against more than one (1) Violator for a violation of the code.  2. Citation for Finding of Violation:   AGENDA ITEM #8. a) ORDINANCE NO. ________  10   a. Upon the discovery of a RMC civil code violation, the CCI is  authorized to issue a Finding of Violation upon the Violator. Within the Finding of  Violation, the CCI shall inform the Violator of:    i. The relevant details that form the basis of the violation;    ii. The section or sections of the RMC that have been violated;    iii. The time in which the violation must be corrected;    iv. The fine amount for the violation; and also that,    v. Any Violator who wants a hearing to challenge the Finding of  Violation may have a hearing before the Administrator at Renton City Hall, in a  place to be determined, if appropriate, not less than ten (10) days and not more  than thirty (30) days after the serving of the Finding of Violation.   b. The Finding of Violation is deemed final unless a Violator requests  a hearing before the Administrator under the process detailed in RMC 1‐3‐2.E.1,  Opportunity for a Hearing. The failure to request, submit a written argument  and/or appear at a hearing makes the Finding of Violation final. If a hearing is  requested, the final determination of the Finding of Violation shall be made by  the Administrator, or his or her designee.   c. The Violator(s) found to be responsible for an RMC civil code  violation pursuant to a Finding of Violation shall be liable for the payment of any  costs and/or fines. Payment is due within thirty (30) days of the date on the  Finding of Violation, or after a hearing confirming the Finding of Violation, if a  hearing is held after a timely request. The payment of any cost and/or fine shall  AGENDA ITEM #8. a) ORDINANCE NO. ________  11  be made to the City of Renton Department of Administrative Services. It is the  responsibility of the Violator(s) to provide the Administrator or CCI with proof of  the payment of any costs and/or fines, as is appropriate.    d. It shall be the responsibility of the Violator(s) found responsible  for a violation to completely eliminate the violation and to achieve complete civil  code compliance. Payment of civil fines, applications for permits,  acknowledgement of stop work orders, and compliance with other remedies do  not substitute for performing the corrective work required and bringing the  property into compliance to the extent reasonably possible under the  circumstances.   e. If a Violator fails or is unable to eliminate the violation within the  period of time established by the Finding of Violation, and if the violation is  deemed by the CCI to warrant further enforcement, the CCI may issue as many  Findings of Violations as there are violations. Each day that a violation exists shall  constitute a separate and actionable violation, though each violation should be  heard jointly for administrative and fiscal economy.  3. Refer to Prosecutor for Criminal Violation: Upon the discovery of a  RMC civil code violation, the CCI is authorized to refer the matter to the City  Attorney for consideration of criminal charges, where appropriate.  4. Service: Service of the Warning and/or the Finding of Violation is  proper by any means noted in RMC 1‐3‐2.B.9. The City may serve each Violator  AGENDA ITEM #8. a) ORDINANCE NO. ________  12  and/or persons having any claim against the title or contractual interest in the  violation property.  D. ABATEMENT:  1. Voluntary Correction Agreement: If, pursuant to RMC 1‐3‐2.B.10, the  City determines that a violation has occurred, the City may enter into a voluntary  correction agreement with any Violator. The Administrator, or his or her  designee, shall administer a procedure to manage an expedited voluntary  compliance process.  a. The voluntary correction agreement form or document must  contain, at a minimum:  i. All of the relevant information identifying the Violator(s);  ii. The violation location(s);   iii. Details about the violation(s);   iv. What must be done to eliminate the violation(s);   v. How long the Violator(s) has to eliminate the violation(s);  vi. Whether there have been any prior violations involving the  Violator(s) in the City in the last ten (10) years;   vii. A signed right of entry to inspect until the violation has been  eliminated, and/or correct or abate the property if the voluntary correction  agreement is not satisfied;   viii. The minimum amount of civil fines owned at the point the  agreement is entered; and  AGENDA ITEM #8. a) ORDINANCE NO. ________  13  ix. In bold print, that if the voluntary correction agreement is not  satisfied the City may, without any additional notice or hearing, impose any  remedy authorized by this Chapter; order the abatement of the violation by the  Violator(s) or the City’s employees or agents; and assess any abatement,  investigation, or enforcement costs to the Violator(s) and against the property.   b. The Violator(s) may request a hearing to challenge the  computation of the costs and/or fines, and/or the Violator(s) may ask for a  hearing to ask for mitigation of the costs and/or fines.  i. If there are multiple requests for a hearing, those hearings  may be consolidated if the Administrator finds it reasonable to do so.  ii. The rules and procedures of the hearing shall be governed by  the provisions of Subsection E, Appeal and Hearing Procedure.  c. As a condition to entering into a voluntary correction agreement,  a Violator expressly waives the right to a hearing, or any other review to  challenge the Finding of Violation, except as noted in RMC 1‐3‐2.D.1.b, as the  Violator concedes that any violation is a civil code violation under the Renton  Municipal Code, and that the City has the right to use any lawful means provided  by this code or applicable state or municipal law to investigate, enforce and  eliminate the violation. It is presumed to be inappropriate for a Violator to be  able to enter into a second voluntary correction agreement if that Violator has  already failed to comply with a voluntary correction agreement for the same  violation.  AGENDA ITEM #8. a) ORDINANCE NO. ________  14   d. The voluntary correction agreement acts as a stay of the accrual  of costs and/or fines, but if a Violator fails to eliminate the violation in  accordance with the voluntary correction agreement, the costs and/or fines shall  become due and payable, and the Violator waives any right to a hearing to  challenge the determination of a violation.   e. The voluntary correction agreement must be in writing and signed  by at least one (1) Violator. Any disagreement between Violators shall be  addressed between the Violators and, if necessary, in judicial hearings without  requiring the participation or presence of the City of Renton.   f. If a Violator is unable or unwilling to eliminate the violation  immediately, then a voluntary correction agreement is not appropriate.   g. A voluntary correction agreement is not a settlement agreement.   h. The Administrator may use whatever type of voluntary correction  agreement form as is appropriate in his or her judgment to mitigate and  ultimately eliminate the violation. The Administrator may modify the voluntary  correction agreement form on an individual case basis as needed to best  respond to the facts, circumstances and conditions of a violation. The  Administrator may grant an extension to a Violator only if, in the Administrator’s  judgment, the Violator has taken prompt and substantial steps to eliminate the  violation.   i. If the Violator fails to satisfy one (1) or more term(s) of the  voluntary correction agreement, after a Finding of Violation, the City may,  AGENDA ITEM #8. a) ORDINANCE NO. ________  15  without notice or further hearings, order the abatement of the violation by the  Violator(s) or by City employees or agents and assess any other costs related to  the investigation, enforcement and resolution of this process to the Violator(s)  and/or against the property.  2. Order to Correct: If the Administrator confirms the violation or  modifies the Finding of Violation, if the Finding of Violation becomes a final  determination, or if a voluntary correction agreement is not appropriate or not  successful, the Administrator is authorized to take any of the following actions:  a. Order the Violator(s) to abate the condition. The Administrator  has the authority to set the time and manner in which the condition must be  abated. The Administrator may order the property abated by persons working  under the City’s authority with costs assessed to the Violator(s).  b. Stay the accrual of costs and/or fines, only upon an actual  showing a Violator, acting in good faith, is unable to bring the condition into  compliance within the required time.  c. Assess costs and/or civil fines when the Administrator confirms or  modifies the Finding of Violation.  d. Order that work stop immediately if that work is inconsistent with  a permit or license, has not been approved, is being done without a permit, or  has not been inspected, or a Violator has refused a request to inspect.  e. Deny a permit or license application or revoke, modify or suspend  any permit or license previously issued when a Violator has failed to comply with  AGENDA ITEM #8. a) ORDINANCE NO. ________  16  the terms of the permit or license or efforts to bring the condition or property  into compliance, a Violator has exceeded the scope of work set forth in the  permit or license, or if a Violator has failed to undertake the project in the  manner set forth in the approved application.   f. In order to enforce the Administrator’s decision, the City may get  an order from Superior Court to enter onto a Violator’s property for the purpose  of inspecting and/or abating the violation.  g. It shall be a misdemeanor to impede, delay, obstruct or interfere  with the City’s employees or agents designated to perform the abatement. Any  physical efforts to impede, delay, obstruct, or interfere with City employees or  agents will be forwarded to the prosecutor for appropriate criminal filing.   3. Costs of Abatement: The cost of abatement, cleaning up the  property, removing hazards, and/or bringing the property into compliance shall  be borne by the Violator. All costs shall be paid by the Violator to the City of  Renton Department Administrative Services within thirty (30) days from the final  determination of the Finding of Violation.   a. Written Expense Report: Where costs are assessed under this  code and a Violator fails to pay within the thirty (30) day period, the CCI shall  prepare a written itemized report to the Administrator showing the cost of  abatement, including rehabilitation, demolition, restoration or repair of such  property, including such salvage value relating thereto plus the amount of any  outstanding fines. A copy of the report and a notice of the time and date when  AGENDA ITEM #8. a) ORDINANCE NO. ________  17  the report shall be reviewed by the Administrator shall be served on the  Violator(s) at least five (5) days prior to the review by the Administrator, or  verified as being previously provided to the Violator(s).    b. Determination of Amount Due: A Violator may submit a written  explanation why the costs and/or fines are unreasonable and should not be  assessed. The Administrator shall review the report and such other information  on the matter as it receives and deems relevant. The Administrator shall confirm  or revise the amounts in the report and authorize collection of that amount, or,  in the case of a debt owed by a Violator and/or property owner, authorize a lien  be filed against the property.    c. Assessment Lien: Following the authorization by the  Administrator, when permitted by law, the City Clerk shall cause to have filed a  lien with the King County Recorder’s Office, which lien may be foreclosed  pursuant to the laws of the State of Washington. The City may file an action to  reduce the lien to a judgment.  E. APPEAL AND HEARING PROCEDURE:  1. Opportunity for a Hearing:   a. In order to provide due process and to achieve the purpose of this  section, a Violator may request a hearing before the Administrator to raise any  challenge to the Finding of Violation or the application of the code and/or to  challenge or mitigate the costs and/or fines.  AGENDA ITEM #8. a) ORDINANCE NO. ________  18   b. The opportunity for a hearing is available for each violation and  fine imposed for multiple violations at one (1) site or at multiple sites by one (1)  or more Violators.  2. Appeal Requirements:   a. Timeliness: Any appeal of the Administrator’s decision must be  filed and served within fifteen (15) calendar days of the issuance of the decision.  An appellate petition or motion is barred, and the court may not grant review,  unless the petition is timely filed with the court and timely served on the City.    b. Timing of a Hearing: If a Violator and/or persons having any claim  against the title or contractual interest in the property where the violation exists  wishes to challenge a Finding of Violation, or to challenge or mitigate the costs  and/or fines, that Violator and/or persons having any claim against the title or  contractual interest in the property where the violation exists shall submit a  written request for a hearing within fifteen (15) days of the date of the Finding of  Violation. The Administrator shall set the date of the hearing within fifteen (15)  days of the received request for a hearing. The decision shall be entered and  mailed or posted no later than fifteen (15) days after the City receives the  written request for a hearing. There shall be no fee to appeal a Finding of  Violation.    c. Withdrawal of Request for Hearing: a Violator or multiple  Violators may withdraw their request for a hearing only if each Violator agrees,  and only if it is withdrawn within five (5) days of making the request. They will  AGENDA ITEM #8. a) ORDINANCE NO. ________  19  not be charged the costs of the hearing if the request to withdraw their request  is timely. An actual hearing or an untimely request to withdraw a request for a  hearing may result in the costs for a hearing if the Administrator deems it  appropriate and can particularize or itemize or place value to the efforts of the  CCI and/or Administrator.  3. Hearing Procedures:   a. Hearing Procedure: The Administrator may choose to hear the  matter orally or based solely on the parties’ written submissions or both. The  Finding of Violation may satisfy the City’s burden of production, but the City may  submit additional written testimony. If the Administrator determines that the  matter requires an in‐person hearing, such a hearing may be scheduled, and  appropriate and reasonable notice shall be provided to the CCI and Violator(s).   b. Who May Appear: If the owner and the possessor or person in  control of the property are not the same, and if the owner fails to respond in  writing or fails to appear at an oral hearing after service of the Finding of  Violation, there is a presumption that the owner has given the Violator(s) the  authority to act as his/her agent for purposes of the hearing or that the owner  has chosen not to participate.   c. Scope of Hearing: The scope of the hearing is limited to the  conditions of the property on the date listed on the Finding of Violation.  Relitigation of previously imposed costs and/or fines is prohibited.  AGENDA ITEM #8. a) ORDINANCE NO. ________  20   d. Preponderance of Evidence Standard: The Administrator shall  determine by a preponderance of the evidence whether there is a violation of  this code, if the costs and/or fines should be mitigated, or that a violation exists  that must be corrected after considering a Violator’s oral and/or written  argument(s). The Finding of Violation, if signed and dated by the CCI, shall be  deemed admissible evidence to prove the violation. If the Administrator  concludes a violation was committed after reviewing the Finding of Violation,  then the burden of persuasion shall shift to the Violator(s) to show by a  preponderance of the evidence that a violation has not occurred. The City is not  required to call witnesses to testify at the hearing.   e. Final Determination: The Administrator, after reviewing the  written submissions, exhibits, testimony, and other admitted evidence, may  dismiss, confirm, or modify the Finding of Violation, after the aforementioned  hearing, or after the Violator’s failure to request and/or appear at the hearing  requiring oral argument. The Administrator’s decision is deemed final, and may  only be appealed in accordance with the provisions of this code.    f. Imposition of Fines: The fines for a committed Finding of Violation  shall be considered based on the nature of the offense, the impact on the  neighbors, neighborhood, or community and the need to discourage such  conduct, inactivity or neglect. The Administrator is authorized to impose fines up  to and including the maximum fines, or to mitigate the fines, as the  Administrator sees fit based on the criteria herein. The payment of a fine does  AGENDA ITEM #8. a) ORDINANCE NO. ________  21  not prevent the City from asserting that the violation continues to exist or from  asserting that a new violation has been found.  F. PENALTIES:  1. Finding of Violation: A committed Finding of Violation, as described  in this section, is a civil code violation, and Violator(s) may be issued a fine of up  to two hundred fifty dollars ($250). Nothing in this section is intended to limit or  prevent the pursuit of any other remedies or penalties permitted under the law,  including criminal prosecution. The payment of a fine pursuant to this section  does not relieve a potential Violator of the duty to correct the violation as  requested by the CCI or as ordered by the Administrator.   2. Criminal Penalty: Failing to comply with an Order to Correct, after a  Finding of Violation, is a misdemeanor, punishable according to the terms for a  criminal penalty pursuant to RMC 1‐3‐1.   a. The prosecutor’s burden is to prove beyond a reasonable doubt as  to each Violator, that:    i. The Violator owns or was the person in control of a property  in the City of Renton; and    ii. The Violator received a Finding of Violation and an Order to  Correct that Violation related to that property; and    iii. The Violator failed to eliminate the violation within the time  period prescribed by the Finding of Violation.  AGENDA ITEM #8. a) ORDINANCE NO. ________  22   b. If a Violator/Defendant is found guilty beyond a reasonable doubt,  the Violator/Defendant shall serve no less than five (5) days in jail for the first  conviction, no less than ten (10) days for the second conviction, and no less than  thirty (30) days for any subsequent conviction. A Violator/Defendant shall not be  eligible for Electronic Home Detention or any other alternative to jail time.   c. A Violator/Defendant shall remain responsible for the RMC civil  code violation fines and/or any costs, not including the cost of prosecution.   G. ADDITIONAL REMEDIES:  1. Emergencies: Nothing in this section shall be read to limit or prohibit  the City from taking any appropriate action when an emergency or dangerous or  potentially dangerous location, property, structure or condition exists in the City.  Not as a limitation, but for the purpose of clarification, the City may abate,  declare unsafe or unfit, or take some other appropriate action when:  a. Dangerous condition: A violation poses an immediate danger to  safety, health, or welfare of the possessor of the property, occupants, neighbors,  neighborhood, community, public utilities or the environment. The City shall  assess costs and file a lien or seek a judgment, if such action is required.  b. Vacant Premises: After inquiry, if it appears that a premises has  been vacated and the owner and any person in control cannot be located or  refuses to abate the code violation and the premises are either not secured  against entry or have been entered by trespassers, the City, pursuant to its  community caretaking and police powers, may enter the premises, secure the  AGENDA ITEM #8. a) ORDINANCE NO. ________  23  premises against entry, and place a lien against the property for its  administrative costs, to include materials, staff time, attorney’s fees, and  whatever additional costs may accrue in order that the premises may be  secured.  c. Costs: If the Superior Court or court of competent jurisdiction  decides, grants, and/or agrees that emergency action is warranted by the City,  the City shall seek costs if such action is required.  2. Remedies Not Exclusive: The remedies noted in this section are not  exclusive and may be used in conjunction with any other remedies provided or  allowed under the Renton Municipal Code, the Revised Code of Washington, or  any other provision of law.    a. The City is not prohibited from remedying, abating or mitigating  any condition that falls under this section by any other means authorized by law  or by enforcing its findings, remedies, costs, and/or fines by any means  authorized by law.    b. The City will seek all costs, including attorney’s fees, if it must  appear in a court of law to address a Violator’s failure to abate the violation or  failure to pay any costs and/or fines. Unless otherwise precluded by law, the  provisions of this section may be used in lieu of or in addition to other  enforcement provisions, including, but not limited to, other provisions in this  code, the use of collection agencies, or other civil actions including but not  limited to injunctions.   AGENDA ITEM #8. a) ORDINANCE NO. ________  24  3. Permit Authority: The City, without a hearing, may suspend, revoke  or modify any valid permit or license issued by the City if or when it reasonably  believes:   a. That a Violator knows, or reasonably should know, of a violation,  but the Violator continues to violate the permit or license or exacerbate a  violation, and the CCI makes a finding of an imminent threat or substantial threat  to safety, health, or welfare of others, property of others or City property  including, but not limited to, utilities such as water and sewage; or   b. That a Violator misrepresented any material or significant fact in  applying for a permit or license.   c. The City, without a hearing, may deny a request for a permit or  license or to renew a permit or license when it reasonably believes that without  a valid permit or license a Violator knows or knew of, or reasonably should know  or should have known, of a violation, but continues to work, operate, or  exacerbate a violation without a valid permit or license.   d. Any revocation, suspension, modification or denial of a permit or  license under this Section shall allow the person who possessed or sought the  relevant permit or license and had the permit or license revoked, suspended,  modified or denied an opportunity for a hearing in a manner detailed in RMC 1‐ 3‐2.E.1.  H. CONFLICTS:   AGENDA ITEM #8. a) ORDINANCE NO. ________  25  In the event of a conflict between this and any other provision of this code or  City ordinance providing for a civil penalty, the more specific provision shall  control.  I. SEVERABILITY:   If any one (1) or more subsections or sentences of this section are held to be  unconstitutional or invalid, such decision shall not affect the validity of the  remaining portion of this section and the same shall remain in full force and  effect.   SECTION III. Section 1‐6‐9, Penalty, of Chapter 6, Code of Ethics, of Title I  (Administrative) of the Renton Municipal Code, is amended as follows:  1‐6‐9 PENALTY:  Any person who wilfully, knowingly and intentionally violates any provisions of  this Ordinance section, shall be guilty of a misdemeanor and shall, upon  conviction thereof, be fined in a sum not exceeding five hundred dollars  ($500.00) or be committed to jail for a period not exceeding ninety (90) days, or  be penalized by both such fine and imprisonment; and penalized in accordance  with RMC 1‐3‐1. in addition to the foregoing, any public official found guilty of  any violation of this Ordinance shall forfeit any right to his office, whether  elective or appointive, as may be determined by the court at the time sentence  is imposed upon such public official.   AGENDA ITEM #8. a) ORDINANCE NO. ________  26  SECTION IV. The first sentence of subsection 2‐9‐8.C, Civil Violations, of Chapter 9,  Parks Commission, of Title II (Commissions and Boards) of the Renton Municipal Code, is  amended as shown below.  Subsections 2‐9‐8.C.1 through 18 shall remain as currently codified.  C.    Civil Violations Infractions: Unless otherwise posted, or approved by the  Administrator, it shall be a civil violation infraction to do any of the following in a  park:  SECTION V. Subsection 2‐9‐8.E.2, Civil Violations, of Chapter 9, Parks Commission, of  Title II (Commissions and Boards) of the Renton Municipal Code, is amended as follows:  2.   Civil Violations Infractions: Those park rules and regulations identified  as civil violations infractions are punishable pursuant to RMC 1‐3‐2 1‐3‐1. For  enforcement purposes, law enforcement and staff may cite to this Section or the  park rules and regulations pamphlet.   SECTION VI. Section 4‐4‐150, Violations of This Chapter and Penalties, of Chapter 4,  City‐Wide Property Development Standards, of Title IV (Development Regulations) of the  Renton Municipal Code, is amended as follows:  4‐4‐150 VIOLATIONS OF THIS CHAPTER AND PENALTIES:   Unless otherwise specified, violations of this Chapter are misdemeanors, subject  to RMC 1‐3‐12.  SECTION VII.   Section 4‐5‐150, Violations of this Chapter and Penalties, of Chapter 5,  Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton  Municipal Code, is amended as follows:  4‐5‐150 VIOLATIONS OF THIS CHAPTER AND PENALTIES:  AGENDA ITEM #8. a) ORDINANCE NO. ________  27  Unless otherwise specified, violations of this Chapter are civil infractions   misdemeanors, subject to RMC 1‐3‐12.  SECTION VIII. Section 5‐4‐1, Required Age for Licensing and Penalty for Violation, of  Chapter 4, Animal Licenses, of Title V (Finance and Business Regulations) of the Renton  Municipal Code, is amended as follows:  5‐4‐1 REQUIRED AGE FOR LICENSING AND PENALTY FOR VIOLATION:  A.    It shall be unlawful to own or keep a dog or cat of more than four (4)  months of age within the City unless the owner or custodian thereof shall have a  valid animal license for each such animal.  B.    A violation of this section shall constitute a civil infraction punishable as  set forth in Section 1‐3‐2 1‐3‐1 of this code.  SECTION IX. Subsection 5‐5‐3.G.6, Infraction, of Chapter 5, Business Licenses, of Title  V (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  6.   Infraction Operating a Business Without a License: It shall be illegal  for any business enterprise and/or license holder to fail to obtain or maintain a  business license and yet conduct business within City limits. Each business, its  owner or agent who fails to obtain or maintain a business license, in addition to  the fines/penalties contained in subsection G.2 of this section as it exists or may  be amended, shall be guilty of a civil infraction misdemeanor, and subject to the  penalties of RMC 1‐3‐21‐3‐1, as it exists or may be amended.  SECTION X. Section 5‐9‐8, Penalties, of Chapter 9, Leasehold Excise Tax, of Title V  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  AGENDA ITEM #8. a) ORDINANCE NO. ________  28  5‐9‐8 PENALTIES:  Any person, firm or corporation violating any provisions or terms of this Chapter  shall upon conviction thereof be guilty of a misdemeanor and be fined in a sum  not exceeding five hundred dollars ($500.00), or be confined to the City jail for  not more than ninety (90) days, or be subject to both such fine and  imprisonment penalized in accordance with RMC 1‐3‐1.   SECTION XI. Section 5‐10‐6, Penalties, of Chapter 10, Sales and Use Tax, of Title 5  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  5‐10‐6 PENALTIES:   Any seller who fails or refuses to collect the tax as required with the intent to  violate the provisions of this Section or to gain some advantage or benefit, either  direct or indirect, and any buyer who refuses to pay any tax due under this  Chapter shall be guilty of a misdemeanor, and upon conviction thereof shall be  fined no more than five hundred dollars ($500.00) or imprisoned for not more  than six (6) months, or by both such fine and imprisonment penalized in  accordance with RMC 1‐3‐1.   SECTION XII. Section 5‐18‐6, Violation; Penalty, of Chapter 18, Lodging Tax, of Title 5  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  5‐18‐6 VIOLATION; PENALTY:   It is unlawful for any person, firm or corporation to violate or fail to comply with  any of the provisions of this chapter, and such violation shall constitute a  misdemeanor. Every person convicted of a violation of any provision of this  AGENDA ITEM #8. a) ORDINANCE NO. ________  29  chapter shall be punishable by a fine in a sum not to exceed $500.00. Each day of  violation shall be considered a separate offense penalized in accordance with  RMC 1‐3‐1.   SECTION XIII. Section 5‐22‐13, Violation – Penalty, of Chapter 22, Special Event Permits,  of Title 5 (Finance and Business Regulations) of the Renton Municipal Code, is amended as  follows:  5‐22‐13 VIOLATION – PENALTY:   Failure to abide by any and all requisite conditions set forth in this chapter shall  be an civil infraction subject to penalties and conditions of RMC 1‐3‐2 1‐3‐1.  SECTION XIV. Subsection 5‐26‐26.B of Chapter 26, Tax Administrative Code, of Title 5  (Finance and Business Regulations) of the Renton Municipal Code, is amended as follows:  B.    Violation of any of the provisions of this chapter is a gross misdemeanor.  Any person convicted of a violation of this chapter may be punished by a fine not  to exceed One Thousand Dollars ($1,000), imprisonment not to exceed one (1)  year, or both fine and imprisonment shall be penalized in accordance with RMC  1‐3‐1. Penalties or punishments provided in this chapter shall be in addition to all  other penalties provided by law.  SECTION XV. Subsection 6‐1‐3.J, Penalties, of Chapter 1, Junk Vehicles Or  Abandonment Of Vehicles, of Title VI (Police Regulations) of the Renton Municipal Code, is  amended as follows:  AGENDA ITEM #8. a) ORDINANCE NO. ________  30  J.     Penalties: Any person violating subsection A of this Section shall be guilty  of a misdemeanor civil infraction, and subject to the penalties of RMC 1‐3‐21, as  it currently exists or is hereafter amended.   SECTION XVI. Section 6‐6‐12, Wild or Dangerous Animals, of Chapter 6, Animals and  Fowl at Large, of Title VI (Police Regulations) of the Renton Municipal Code, is amended as  follows:  6‐6‐12  WILD OR DANGEROUS PROHIBITED ANIMALS:  A.  Wild or Dangerous Animals:  The keeping of wild or dangerous animals is  prohibited, with the exception of dangerous dogs under the provisions of RMC 6‐ 6‐8. A violation of this Section shall constitute a misdemeanor punishable by a  fine of up to $1,000, not including costs, and up to 90 days in jail.  B. Roosters and Peahens/Peacocks: The keeping of roosters or  peahens/peacocks is prohibited.  C. Violation and Penalty: A violation of this Section shall constitute a  misdemeanor punishable in accordance with RMC 1‐3‐1.  SECTION XVII. Subsection 8‐1‐4.O of Chapter 1, Garbage, of Title VIII (Health and  Sanitation) of the Renton Municipal Code, is amended as follows:  O.    Any violation of this Section shall be a misdemeanor, and subject to the  penalties of RMC 1‐3‐2 1‐3‐1, as it currently exists or is hereafter amended.  SECTION XVIII. Section 8‐5‐20, Penalties for Violations of Regulations, of Chapter 5,  Sewers, of Title VIII (Health and Sanitation) of the Renton Municipal Code, is amended as  follows:  AGENDA ITEM #8. a) ORDINANCE NO. ________  31  8‐5‐20 PENALTIES FOR VIOLATIONS OF REGULATIONS:  A.    It shall be unlawful a gross misdemeanor for any person to maliciously,  knowingly, wilfully or negligently break, damage, destroy, uncover, deface or  tamper with any structure, appurtenance or equipment which is part of the City  sewage works.  B.    Any person violating any provision of this Chapter or who shall fail to do  any act he is required to do under the provisions of this Chapter shall upon  conviction be punished by a fine not exceeding five hundred dollars ($500.00) or  imprisonment not exceeding six (6) months, or by both such fine and  imprisonment penalized in accordance with RMC 1‐3‐1. Each day any violation of  this Chapter shall continue shall constitute a separate offense.   SECTION XIX. The first sentence of section 10‐2‐5, Operating Violations, of Chapter  2, All‐terrain Vehicles, of Title X (Traffic) of the Renton Municipal Code, is amended as follows:  It shall be unlawful a civil infraction, pursuant to RMC 1‐3‐1, for any person to  operate any all‐terrain vehicle:  SECTION XX. This ordinance shall be in full force and effect thirty (30) days after  publication of a summary of this ordinance in the City’s official newspaper.  The summary shall  consist of this ordnance’s title.   PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.               ____________________________          Jason A. Seth, City Clerk      AGENDA ITEM #8. a) ORDINANCE NO. ________  32  APPROVED BY THE MAYOR this _______ day of _____________________, 2017.               ____________________________          Denis Law, Mayor    Approved as to form:      _____________________________       Lawrence J. Warren, City Attorney    Date of Publication: _____________       ORD:1882:12/22/16:scr  AGENDA ITEM #8. a)