HomeMy WebLinkAboutCommittee of the Whole Packet for 10/17/2016 �..� Committee of the Whole Attendance
Date: � / /
COUNCIL PRESENT
Randy Corman, President
� Armondo Pavone, Pres. Pro-Tem
� Ryan Mclrvin
� Ruth Perez
Don Persson
� Ed Prince
� Carol Ann Witschi
SAFF PRESENT
❑ Denis Law, Mayor
�Jay Covington, Chief Administrative Officer �
❑ Preeti Shridhar, Deputy Public Affairs y� r �
`r' Administrator
� Other: J�l�'v( � � �
❑ Other: � . �c,� ��C�!/��'��,-�
� Jason Seth, City Clerk ❑ Other: � ,,.,, , S� �r�f��/�
❑ Megan Gregor, Deputy City Clerk ❑ Other:--��i�iYc h�'--�S�d�
❑ Julia Medzegian, City Council Liaison ❑ Other: //:,,,it� �( T�2�.r1�S
� Larry Warren, City Attorney -- `�� . � r
❑ Other: ,Gr/�
� Zanetta Fontes, Senior Assistant City Attorney �
❑ Other: a��.�
❑ Shane Moloney, Senior Assistant City Attorney ❑ Other: L� � S ���jc..�f �
� Kelly Beymer, Community Services Administrator � / r���s� ��,�
�� ❑ Other: �;, � �? /7 �
Chip Vincent, Community and Economic ❑ Other: �.,,r��►/ ��cfj�f/'
DevelopmentAdministrator •�,�N/� � ��
� ❑ Other: � ��
Ellen Bradley-Mak, Human Resources& Risk ❑ Other: /Y/,r % s��C�/�/�if�l
Management Administrator � �,�
❑ Chief Kevin Milosevich, Police Department
❑ Other. �f�'-1 Cc /�/�S� r
� Gregg Zimmerman, Public Works Administrator
❑ Other: � �H��cP
� ❑ Other: ii S/<< ��0� �
Jan Hawn,Administrative Services Administrator
� Jennifer Henning, Planning Director L1�5 �(/�'1S'�
❑ Jim Seitz,Transportation Director �
�'������( �i�(�
Leslie Betlach, Parks Planning& Natural Resources Director ��� )
Cliff Long, Economic Development Director �6vV1,�1.�t L��D�O `�
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AGENDA
Committee of the Whole Meeting
4:00 PM - Monday, October 17, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. 200 MILL RFP UPDATE
2. 2017-2018 BUDGET OVERVIEW - DEPARTMENT PRESENTATIONS
Administrative Services (15 minutes)
Community Services (45 minutes)
City Attorney (15 minutes)
Human Resources / Risk Management (15 minutes)
Court (15 minutes)
Public Works (45 minutes)
Slide 1 of ##
2017-2018 Budget Proposal
Department Presentations
Administrative Services (15 min)
Community Services (45 min)
City Attorney (15 min)
Human Resources/Risk Management (15 min)
Court (15 min)
Public Works (45 min)
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Administrative Services Department
2017-18 Budget
See Department details starting on page 3-29
of the Preliminary Budget Document A
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ADMINISTRATIVE SERVICES
Jan Hawn
42 45 FTEs
FINANCE
Jamie Thomas
19 20 FTEs
INFORMATION TECHNOLOGY
Mehdi Sadri
16 18 FTEs
CITY CLERK
Jason Seth
6 FTEs
See budget document on page 3-29 for complete organizational chart
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Department’s Mission
provide systems and processes that enable
efficient, effective, and accountable
management and operations of the City
provide transparent, timely and accessible city
records and information
ensure transactions and activities are
compliant with laws and regulations A
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Core Services
Legislative support
Records management and record request fulfillment
Hearing examiner coordination/support
Financial operations
Budget and financial planning
Voice and data communication systems
Application development and support
User support
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Proposed Budget by City Service Area
Budget Highlights:
The proposed budget requests an adjustment/restoration of 3 FTE positions.
-1.0 B&O Program Auditor
-1.0 Business Systems Analyst for ongoing operations
-1.0 Business Systems Analyst for CS Recreation/Asset System
-$250k recreation/asset management system for Community Services, including $35k/year for
maintenance
-$254k/year banking service/credit card processing costs offset by passing fees along to enterprise
funds
-$90k/year for equipment replacement
-$50k/year special contracting services
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Department Performance Measures
select measurements from a variety of Program’s within this department
The Administrative Services Department operates nineteen programs, fourteen of which fall within the Internal
Support CSA.
City Service Area Performance Measures
2012
Results
2013
Results
2014
Results
2015
Results
Business License renewals will be issued within one day of receipt of payment. 99%45%85%95%
Number of Legislative documents (agenda, minutes, ordinances, resolutions, etc)
published & available 187 144 142 148
Number of Public Records Requests 366 342 453 332
Utility Billing customer calls will be answered within 5 minutes.96%96%98%99%
Average Utility Billing aged accounts receivable (over 90 days) as percent of annual
revenue.0.07%0.07%0.09%0.08%
Customers rate implementation process as meeting or exceeding expectation in post
implementation surveys.80%75%N/A 70%
Respond to user service and support calls within two hours or less during normal
business days.89%88%90%90%
Accuracy of the Financial Statements as measured by the number of management letter
recommendations and audit findings.0 0 0 1
Number of correcting journal entries will be reduced.279 222 182 175
Maintain or improve the City's credit rating of AA (S&P's) for General Obligation Bonds and
AA+ (S&P's) for Revenue Bonds. AA/AA+AA/AA+AA+/AA+AA+/AA+
Core Investment Portfolio Yield 0.95%0.93%1.10%1.08%
Percent of system availability (network "uptime") as provided by System Services. 98%99%99%99%
Safety and
Health
Representative
Government
Internal Support
Utilities and
Environment
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Statistics
2014 2015 2016 Est.Change
Public Record Requests Fulfilled 453 595 625 5%
New Business Licenses 451 475 507 7%
Total Business Licenses Issued 5,563 5,847 6,264 7%
Total Quarterly B&O Tax Files n/a n/a 222 n/a
Calls to Utility Billing 27,143 24,228 20,512 -15%
Utility Billing Customer Call Average Wait Time 0:00:38 0:00:22 0:00:22 n/a
Credit Rating (LTGO/Revenue Bonds)AA+/AA+AA+/AA+AA+/AA+√
Yearly IT Service Desk Requests 2,000 2,900 3,600 24%
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•Fully implemented digitization of
Accounts Payable records
•Coordinated the financial and
operational split of the Renton
Regional Fire Authority
•Refunded 2008 Water & Sewer
bonds, resulting in 11.47% savings
or $1M over life of the bonds
•Applied a lean process
improvement to review the grant
reimbursement process to reduce
redundancy/waste and expedite
turnaround time
•Implemented new B&O tax with
222 quarterly business filers
2015-16 Accomplishments
Finance
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2015-16 Accomplishments
Information Technology
•Implemented PW work order and asset management
system
•Supported Municipal Court rollout of electronic case
management system
•Migrated City’s Intranet to new SharePoint platform
•Upgraded in-house developed applications from Cold
Fusion to Dot Net environment
•Continue expansion of document imaging/electronic
records management city-wide
•Evaluate and develop strategy to improve City’s web
presence, online services, and user experience
•Developed five-year Information Technology Strategic
Plan for 2016-2020
•Continue to build a secondary data center at FS12,
increase network availability, server redundancy
•Complete connecting to regional fiber ring around
the Lake Washington and South King County
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2015-16 Accomplishments
City Clerk
•Conducted Lean process which
streamlined contract
administration process
•Updated job descriptions resulting
in re-titling Records Management
Specialists to City Clerk Assistants
and re-titling one Deputy City
Clerk to Public Records Analyst
•Updated Regular Council meeting
and Committee of the Whole
meeting agenda process, which
enhanced customer service and
improved user experience
•Made significant progress
migrating City records from
various medium to the Laserfiche
electronic/digital records system
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•Enhance and implement the B&O filing
portal
•Ensure a smooth customer service
experience during the garbage service
provider transition
•Enhance the use of Laserfiche division
wide, until all records required for
archiving are digitized
•Expansion and refinement of Renton
Results efforts through improved
performance data collection and
reporting; increased continuous learning
opportunities; increased organizational
health support; and more Lean &
Innovation efforts City-wide
2017-18 Goals
Finance
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2017-18 Goals
Information Technology
•Evaluate and implement enterprise
online/mobile customer request management
system/portal
•Develop electronic city-wide signature capability
•Evaluate and implement a new Recreation
Management system
•Improve city-wide audio/video/web
conferencing capabilities
•Update Information Technology policies,
procedures, and service level agreements
•Establish IT Steering Committee and update IT
governance structure, roles and responsibilities
•Support the update and implementation of City’s
new website
•Improve network connectivity and access
through utilization of regional fiber ring
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•Implement decentralized off-site
storage and retrieval program for paper
records
•Implement digital process for receiving,
managing, tracking, and responding to
public records requests
•Continue citywide process
improvement efforts by evaluating at
least two processes per year
•Continue electronic records migration
2017-18 Goals
City Clerk
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Fee Increases
Fee Current 2017 2018 Note
$67.5/FTE &
$110
$0 Appeal of Business
License Decision
$250 Pass-through for hearing examiner fees
Business License
$67.5/FTE &
Increase the $110
registration fee
Provides funding for B&O Program Auditor
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Service Sustainability
Automation
eForms
Enable customer self-help (open-data and online application/renewal and
tax return portal)
Online archival and retrieval of common records (electronic records)
Major enterprise system replacement (recreation/asset management
system) and software development, process enhancements, configuration
changes and system upgrades.
Renton Results
Management information/dashboard
Citywide process improvement (apply “LEAN” approach)
Update policies/procedures (& eliminate unnecessary)
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QUESTIONS?
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Community Services
Department
2017-2018 BUDGET
See Department details starting on page 3-55
of the Preliminary Budget Document
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Promote and support a more livable
Renton community by providing
recreation, museum,
human services programs,
neighborhood and special events
opportunities, golf course and
modern parks and facilities,
and undisturbed natural areas.
Mission
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ADMINISTRATOR
Kelly Beymer
94.5 FTEs
Facilities
Michael Kirk
26 FTEs
Facilities
Maintenance
Leased City
Properties
Capital
Investment
Projects
Human Services
Karen Bergsvik
4.33 FTEs
Housing
Repair
Assistance
Program
Community
Development
Block Grant
(CDBG)
Human
Services
Advisory
Committee
Neighborhoods,
Resources, and
Events
Vacant
5.83 FTEs
Neighborhood
Program
Farmer’s
Market
Special
Events
Committee
Renton River
Days Board
Renton Sister City
Association
Parks and Golf
Course
Cailin Hunsaker
35 FTEs
Parks
Maintenance
Golf Course
Capital
Investment
Projects
Parks Planning
and Natural
Resources
Leslie Betlach
4 FTEs
Urban
Forestry
and Natural
Resources
Planning,
Acquisition,
and
Development
Capital
Investment
Projects
Recreation
Maryjane Van
Cleave
16.34 FTEs
Recreation
Services
Renton
Community
Center
Renton
Senior
Center
Senior
Advisory
Board
Renton History
Museum
Elizabeth
Stewart
1 FTE
Renton
Historical
Society
Board
Administrative Support
1 FTE Parks
Commission
Library Board
See budget document on page 3-55 for complete organizational chart
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Proposed Budget by
City Service Area
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select measurements from a variety of Program’s within the
Community Services Department
The Community Services Department operates thirty programs,
the majority of which are within the Livable Community CSA.
See the Renton Results Section of the Budget Document for a full listing of program measures.
Department Performance Measures
City Service Area Performance Measures 2012 Results 2013 Results 2014 Results 2015 Results
Representative
Government Value of volunteer service $ 1,368,412 $ 1,423,321 $ 1,229,458 $ 1,274,168
Daily Attendance at Senior Center 222 261 219 401
Maintain or increase the number of officially recognized neighborhoods/ associations
participating in the program.69 69 70 74
Number of Museum visitors and people served by outreach 5,199 4,671 5,571 5,887
Renton Community Center customers rate their experience and satisfaction as Good to
Excellent new 2013 91%94%89%
Henry Moses Aquatics Center customers rate their experience and satisfaction as Good to
Excellent 99%99%96%97%
Overall customer satisfaction rating is good to excellent In cleanliness and appearance of
Parks and Trails Systems 89%93%89%84%
Overall condition of the golf course is rated good to excellent in customer satisfaction
survey 90%92%90%90%
Customer satisfaction surveys rate the cleanliness and appearance of Renton’s open
space and natural areas as good or higher.87%82%87%84%
Number of Facilities HelpDesk Projects complete 1,737 2,158 2,384 2,756
Custodial Services square feet of coverage per employee (IFMA 60th percentile)21,832 23,141 23,141 23,141
Internal
Support
Livable
Community
Utilities and
Environment
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Statistics
Maplewood Golf Course 192.3 acres
Natural Areas 688.03 acres
Developed Parks (32)277.4 acres
Undeveloped Park Acreage 69.48 acres
Trails 10 miles
Total Park Acreage 1,227.21 acres
Right of Way Landscape 47 areas / 62 acres
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Statistics
Facilities
City-Owned/Maintained 845,884 sq.ft.
Facilities
City-Owned/Portion Maintained 84,540 sq.ft.
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Statistics
2015 Rounds of Golf 54,600
2015 Golf Tournaments 166
Highlights-
•New -Multicultural Festival
•New -Senior Expo
•Neighborhood Picnics (15)
•Farmers Marker (18 weeks)
•Renton River Days
•4th of July
•Clam Lights / Holiday Lighting
City-Sponsored/Other Events & Programs 30+
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Statistics
Housing Repair Assistance Program 986 services
Housing Repair Assistance Program 217 clients
Before After
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Statistics
Volunteer 6,494 people / 43,952 hours
Volunteer Value $1,274,168
Neighborhood Program 32 grants / $67,015
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Statistics
Gift of Play Scholarships 391 worth $24,566
Special Events 25 permits
Summer Lunch Program 21,750 lunches served
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Statistics
Renton’s Fabulous 4th of July 20,000 estimated
Renton River Days 35,000 estimated
Farmer’s Market/Vendors 41,000 / 68
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Statistics
Henry Moses Aquatic Center (June-Sept)55,417
Renton Community Center 750/day average
Renton Senior Center 400 / day average
Museum Visitors (2015) 5, 839
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Parks Planning & Open Space
Completed 2016, On-going, and Planned Projects:
•Riverview Park Bridge Replacement
•Gene Coulon Paver Replacement
•Meadow Crest Phase II Installation
•Tree City USA Certification (8th) and Growth Award (6th)
•Sunset Neighborhood Park Phase I Design & Construction
•Sunset Neighborhood Park Phase II Design
•Gene Coulon Memorial Beach Park Structural Assessments and
Repairs
Capital Improvement Projects
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Facilities
Completed 2016 & Future Planned Projects:
•200 Mill Building -Renton Preparatory School.
•Libraries
•City Hall Roof Repair
•City Hall Elevator Modernization
•Fire Station 15 Design & Construction
•Develop and implement an
energy plan and programs
Capital Improvement Projects
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Goals / Initiatives
1.Provide leadership, training and support to
department staff through new hire transitions
•Between 2015-16: 19 Retirements/Exits
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Community Services
ADMINISTRATOR
Kelly Beymer
Facilities
Michael Kirk
Facilities
Coordinator
Michael Nolan
Facilities
Coordinator
Robert Ebert
Facilities
Manager
Jeff Minisci
Facilities
Manager
Bill Wilson
Human Services
Karen Bergsvik
Housing Repair
Coordinator
Mark Baldridge
Human Services
Coordinator
Dianne Utecht
Neighborhoods,
Resources,
& Events
VACANT
Community
Relations /
Events
Coordinator
Sonja
Mejlaender
Farmer’s
Market
Coordinator
Carrie Olson
Neighborhood Program
Coordinator
Drey Hicks
Volunteer / Summer
Lunch Program
Coordinator
Teresa Nishi
Parks and Golf
Course
Cailin Hunsaker
Parks
Maintenance
Manager
Steve Brown
Golf Course
Manager
Doug Mills
Parks Planning
and Natural
Resources
Leslie Betlach
Urban Forestry
Manager
Terry Flatley
Capital Project
Coordinator
Todd Black
Recreation
Maryjane Van
Cleave
Recreation
Manager
VACANT
Recreation
Supervisor
Shirley
Anderson
Recreation
Supervisor
Andy O’Brien
Senior Center
Supervisor
Shawn Daly
Renton History
Museum
Elizabeth Stewart
Collection
Manager
Sarah Samson
Public
Engagement
Coordinator
VACANT
Administrative Support Staff
Organization
Blue = in position 1 year or more
Orange = in position 1 year or less
Yellow = position not filled currently
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Goals / Initiatives
2. Review standards, operations and analyze surveys
to improve efficiencies and customer service
Included:
•CAPRA Reaccreditation
•Neighborhood Program, Golf Course Manager
•Divisions and event surveys
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Goals / Initiatives
3. Coordinate and work with City Departments
and external partners to maximize resources
Parks :
•Encampment removal with Police
•Dog Parks
•Support City events
Recreation:
•Provide logistical support for
internal/external events
Golf Course:
•Protect environment and City’s aquifer
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Goals / Initiatives
3. Coordination (continued)
Human Services:
•External customers –50 contracted agencies funded
•City Departments
Facilities:
•Internal and External customers –City Hall/Leased
•Fire Station 15 Construction with RFA
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Goals / Initiatives
3. Coordination (continued)
Parks Planning & Natural Resources:
Grants
•Department of Commerce Grant -Sunset
Neighborhood Park Phase I Development
Interdepartmental Teams
•Renton Downtown Civic Core
•Trails and Bicycle Master Plan Update
•Tree/Sidewalk replacements
•Eastside Rail Corridor
State and Regional Involvement
•Washington Recreation and Parks Association Legislative
Committee
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Goals / Initiatives
4.Increase community outreach and engagement
Neighborhoods, Resources and Events:
•Grants and workshops
Volunteer Program:
•United Way AmeriCorps Members
•Renton School District
Farmer’s Market :
•King Conservation District Grant
•EBT –Fresh Bucks Program
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Parks Maintenance Worker -$87,000
•Right of Way irrigation maintenance
•Homeless Encampment and debris removals
CIP Coordinators -$252,800
•Fire Station #15 Design & Construction
•Development and Major Maintenance Capital projects
•Address additional grant funding available
Right of Way Contracted Services –Parks Planning -$50,000
Contracted services –Parks Maintenance -$55,000
•Clean-up for hazardous waste removal
•Manual milfoil removal at swim beach areas
Budget Impacts
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REF Page 7-21
Fee Increases
Maplewood Golf Course
Current
Fee
Proposed
Fee
Net
Increase
Proposed
Net
Revenue
Municipal
Fee Average
Area
Courses
Fee Average
9-Hole
Weekday/ Weekend $25 $27 $2 $2,710 $24.40 $24.40
18-Hole Weekday $34 $35 $1 $23,497 $34.00 $35.20
18-Hole Weekend $40 $42 $2 $28,734 $39.60 $41.60
18-Hole Senior $25 $27 $2 $25,186 $27.00 $26.60
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REF Page 7-23
Fee Increases -Recreation
Henry Moses Aquatic Center (HMAC)
Current Fee
Resident
Non-Resident
Proposed Fee
Resident
Non-Resident
Net Increase
Resident
Non-Resident
Proposed Revenue
Resident
Non-Resident
Swim Admission -Ages 1-4 $4.00
$4.50
$8.00
$8.50
$ .50
$ .50
$10,632
$11,431
Swim Admission -Ages 5+$8.00
$14.00
$8.50
$15.00
$ .50
$ 1.00
$127,923
$177,853
Swim Lessons $7.00
$9.00
$7.50
$9.50
$ .50
$ .50
$5,128
$5,131
Recreation Facility $1,500
$1,500
$1,800
$2,300
$300
$800
$18,000
$6,900
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Focus Areas
Protecting the environment
Department Team Development
Collaboration
Community Engagement
Secure Funding
Asset Management
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Questions
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CITY ATTORNEY
DEPARTMENT
2017/18 Budget
See Department details starting on page 3-21
of the Preliminary Budget Document A
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Proposed Budget by City Service Area
Budget Highlights:
•In 2015 an additional Legal Assistant was added to the City Attorney staff. The
Department is still in the process of recruiting the person that will fill this position and
become a successful part of the Renton City Attorney Team.
•The Department is in the first stages of several long tenured, highly placed employees
reaching retirement and leaving employment with the Department and the City.
•Over the next year, the City Attorney’s Department will need to replace its Administrative
Assistant; the City Attorney; and the Senior Asst. City Attorney with the most seniority.
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CITY ATTORNEY DEPARTMENT
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COMING RETIREMENTS
–2016 –Administrative
Assistant
–2017 –City Attorney
–2017 –Senior Asst. City
Attorney
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Department Performance Measures
select measurements from a variety of Program’s within the
City Attorney Department
City Service Area Performance Measures
2012
Results
2013
Results
2014
Results
2015
Results
Discovery provided to the Defense Attorney by prosecutors within 20 calendar days 97.0%100.0%100.0%N/A
Representative
Government Routine legislation and contract review will be performed within one week of receipt.99.0%98.9%98.4%97.5%
Safety and
Health
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The City Attorney’s Office operates three programs, one each in the Safety & Health, Representative Government
Internal Support CSA’s
See the Renton Results Section of the Budget Document for a full listing of program measures.
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No Budget Increases
•All budgets will remain the same as in the
2016 budget for the 2017/18 budget.
•Professional Services budget is replenished if
the attorney fees from out-sourced cases
exceeds what is budgeted.
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Professional Services Budget
Professional Services:
•The City has been faced
with a number of
sophisticated, non-
recurrent matters,
particularly involving taxes,
copyrights, ERISA and new
forms of franchises outside
the experience of the City
Attorney’s staff, as well as
conflict cases on land use
matters.
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•The Prosecution division saw a
down turn in the number of cases
taken to Renton Municipal Court.
This down turn is directly
attributable to the high police
vacancies and the difficulties in
obtaining training for new
recruits.
•With the City transitioning from
WCIA to Market Insurance, there
will be an increased need for the
City Attorney’s office to review
the facts of claims and cases,
coordinate with risk management
and our claims adjuster and hire
and supervise outside attorneys
to defend lawsuits.
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2015/16 Accomplishments
•Our Department stayed within
our allotted budget;
•The Prosecution division of the
City Attorney Department
became 90% paperless with
their case files;
•Fully integrated LawBase into
Prosecution and added the
Sector patch to automatically
fill in some of the information,
saving time per case and
keeping errors to a minimum.
•Obtained an excellent result
on the AT&T Cingular Wireless
PSE and Qwest Century Link
utility tax appeals case;
•Acquired property for the
central park and the
realignment of Sunset Lane as
part of the Sunset
Revitalization effort;
•Drafted necessary interlocal
agreements to start the
Regional Fire Authority.
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2017/18 GOALS
•Some of the things we
•see ourselves working on in the
•coming years:
–Finding capable replacements for retiring senior level employees;
–Increasing and continuously updating the number of form contracts;
–Closing the sales of the old Highlands Library property and the Sunset Court properties to the Housing Authority and the purchase of the last Fawcett property south of May Creek.
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Human Resources and Risk
Management
2017-2018 Budget
See Department details starting on page 3-85
of the Preliminary Budget Document
(starts on handout page #60)
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Mission Statement
•The Human Resources and Risk Management
Department works in partnership with Administrators
and their teams, with individual employees and
groups, and with employee representatives and the
community, to provide programs and services that
create a work environment that is positive and
productive and allows all employees to serve the
needs of our residents.
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Organizational Chart
See budget document on page 3-85 for complete organizational chart
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Proposed Budget by City Service Area
Budget Highlights:
•$10k in 2017 and $5k in 2018 for Civil Service new hire exams.
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2017-18 Budget Change
•Personnel Benefits decreased in 2017 by $6.2 million due to the formation of the Renton Regional Fire Authority
•Other Services and Charges decreased in 2017 by $362k due to projected decreases in worker’s compensation, property/liability/auto claims and premiums, and general healthcare professional services.
•Intergovernmental Services decreased in 2017 by $1.6k due to projected decreases in governmental self-insurance tax.
•Interfund Payments increased in 2017 by $38k due to increases in General Services, Information Technology, Communications costs.
•New Program Request: $10k in 2017 and $5k in 2018 for Civil Service new hire exams.
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Department Performance Measures
select measurements from a variety of Program’s within the
Human Resources/Risk Management Department
HR/RM operates three programs within the Internal Support CSA
See the Renton Results Section of the Budget Document for a full listing of program measures.
City Service Area Performance Measures
2012
Results
2013
Results
2014
Results
2015
Results
Number of training courses provided by HR/RM new 2015 new 2015 new 2015 9
Percentage of new hires or promotions retained past their probationary period. new 2015 new 2015 new 2015 89%
Hiring Process is rated as "good or excellent" by New Hires and Promoted employees. new 2015 new 2015 new 2015 83%
Complete a safety inspection of each City-owned facility annually 42%78%50%89%
Maintain or reduce the annual number of Workers Compensation Claims 120 98 96 98
Internal Support
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Background
–The city anticipates hiring up to 12 police and 10
fire employees in 2017; this hiring surge will
continue in 2018 in the police department
–Onboarding costs, including mandatory physical
and psychological health evaluations, will be
proportionately higher in 2017 and 2018; the
2015 screening costs were similarly high.
–Increasing this line item for 2017 and 2018 will
enable Human Resources to follow its legal
obligation to complete health screenings for all
new civil service hires
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2015-16 HRRM Accomplishments
Human Resources
•Completed 4 out of 5 union
negotiations to new 3-year contracts
•Completed 65 recruitments in 2015
and 41 through August 2016
•LEAN process was used to improve
onboarding procedures
•Employee training was provided in
inclusion, supervisory, coaching,
presentation skills, customer service,
and anti-harassment/anti-
discrimination policy
•Reduced IBNR balance in the self-
funded plan
•Increased participation in Wellness
events
Risk Management
•Withdrew from the WCIA pool and became self-insured for property, liability, and auto physical damage insurance programs, for an estimated annual savings of $160,000
•Contracted with Carl Warren & Company to replace WCIA as the city’s Liability Claims Adjuster through an RFP process.This service will be utilized on an as-needed basis.
•Assisted new Regional Fire Authority with procurement and selection of property and casualty insurance
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2017-18 Initiatives
•Increase breadth and diversity of job
applicants by expanding recruitment program
•Develop succession planning process model
•Develop new supervisory, communication,
and policy/legal trainings; continue existing
training programs
•Collect and analyze employee survey data;
compare trends with previous survey
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2017-18 Initiatives
•Increase participation in Wellness Program
initiatives
•Continue to educate employees on healthcare
reform and how it affects the city’s plan
•Utilize the city’s insurance broker of record,
Alliant, to establish advantageous property and
casualty self-insurance programs
•Reduce property claims and damage repair costs
by recovering from responsible third parties
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Thank You
Contact: Ellen Bradley-Mak, Administrator
425-430-7657
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Court Services
2017-2018 Budget
See Department details starting on page 3-25
of the Preliminary Budget Document A
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Mission Statement
•The mission of the Renton Municipal Court, as
an independent and impartial branch of
government, is to provide objective accessible
and timely resolution of all cases
appropriately coming before the Court, the
protection of the rights of all individuals and
the dignified and fair treatment of all parties.
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Organizational Chart
MUNICIPAL COURT JUDGE
Terry L. Jurado
13 FTEs
COURT SERVICES
Bonnie Woodrow
12 FTEs
Infraction Processing
4 FTEs
Criminal Case Processing
6 FTEs
Probation
1 FTE
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Proposed Budget by City Service Area
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Department Performance Measures
select measurements from a variety of Program’s within the
Court Services Department
See the Renton Results Section of the Budget Document for a full listing of program measures.
70
City Service Area Performance Measures
2012
Results
2013
Results
2014
Results
2015
Results
Safety and
Health
Composite of results from survey of probationer's understanding of probation process
reflected as "Good" or better. 83%81%84%85%
Defendant satisfaction with their understanding of the criminal case process is rated as
"Good" or better.83%84%84%83%
Defendant’s satisfaction with the ability to obtain access to court record information
related to criminal case processing is rated “Good” or better.new 2015 new 2015 new 2015 87%
Ongoing Juror Survey's reflect an approval rating that indicates satisfaction and
understanding of the jury experience by non-criminal citizens of Renton. 81%85%82%80%
Defendant's satisfaction with the ability to get access to court information related to
infraction processing is rated "Good" or better.87%83%86%87%
Resident's satisfaction with understanding the court infraction process.74%78%85%85%
Representative
Government
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Court Filings
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INFRACTION CRIMINAL Photo Enforcement
Year TRAFFIC
NON-
TRAFFIC PARKING DUI TRAFFIC
NON-
TRAFFIC
DV
Orders
SUB-
TOTAL Red Light Speed Sub-Total
GRAND
TOTAL
2010 11,234 240 4,644 296 2,299 1,623 14 20,350 7,659 13,531 21,190 41,540
2011 6,913 446 4,757 241 1,651 1,687 13 15,708 6,770 14,562 21,332 37,040
2012 6,354 160 4,855 204 1,385 1,279 17 14,254 5,989 16,095 22,084 36,338
2013 7,068 210 4,799 156 1,164 1,346 5 14,748 4,151 11,588 15,739 30,487
2014 5,035 149 4,049 162 728 1,522 7 11,652 9,080 12,103 21,183 32,835
2015 4,053 125 4,464 173 602 1,466 1 10,884 17,731 7,859 25,590 36,474
-
5,000
10,000
15,000
20,000
25,000
2010 2011 2012 2013 2014 2015
Criminal, Infraction, Parking
-
5,000
10,000
15,000
20,000
25,000
30,000
2010 2011 2012 2013 2014 2015
Photo Enforcement
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Revenue
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CITY REVENUE
YEAR INFR/CRIM/PK PHOTO ENFORCEMENT SUBTOTAL STATE REVENUE COUNTY REVENUE TOTALRED LIGHT SPEED
2010 $ 1,605,162 $ 622,565 $ 1,316,716 $ 3,544,443 $ 1,320,150 $ 22,481 $ 4,887,074
2011 $ 1,486,648 $ 599,740 $ 1,308,678 $ 3,395,066 $ 1,117,867 $ 19,997 $ 4,532,930
2012 $ 1,386,589 $ 564,361 $ 1,457,053 $ 3,408,003 $ 964,247 $ 17,631 $ 4,389,881
2013 $ 1,712,557 $ 397,709 $ 1,205,592 $ 3,315,858 $ 1,008,790 $ 17,842 $ 4,342,490
2014 $ 1,585,106 $ 654,703 $ 1,099,910 $ 3,339,719 $ 814,155 $ 14,407 $ 4,168,281
2015 $ 1,475,161 $ 1,438,664 $ 758,415 $ 3,672,240 $ 680,914 $ 12,386 $ 4,365,540
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
2010 2011 2012 2013 2014 2015
INFRACTION/CRIMINAL/PARKING REVENUE
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2010 2011 2012 2013 2014 2015
PHOTO ENFORCEMENT REVENUE
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2015-2016 Accomplishments
•Completed final phase of digital integration:
–Fully transitioned all current case files to digital document storage
system –Laserfiche
–Developed and implemented electronic document program that
integrates with Laserfiche.
–Scanned all legacy paper files into Laserfiche
–Scanned all administrative documents into Laserfiche
•Accepted passport processing from Finance Department,
processing approximately 300 passport applications
monthly.
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2017-2018 Goals
Technology
•Expansion of digital document
library
•Program development for the
digital warrant process and
integration with Police
Department
•Development of public portal
to digital court case files for
increased transparency, public
confidence and convenience
Customer Service
•Increase Service Levels with
existing resources
•Expand use of Renton
Results to gain greater
understanding of customer
expectations
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Fee Increases (2015-2016)
•No fee increases are being considered in this budget cycle
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Questions?
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Public Works Department
2017-2018 Budget
See Department details starting on page 3-109
of the Preliminary Budget Document
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ADMINISTRATOR
Gregg Zimmerman
152.2 FTEs
MAINTENANCE SERVICES
Michael Stenhouse
87 FTEs
TRANSPORTATION SYSTEMS
Jim Seitz
35.5 FTEs
UTILITY SYSTEMS*
Lys Hornsby
27.5 FTEs
Administrative Support
1 FTE
PUBLIC WORKS DEPARTMENT
See budget document on page 3-109 for complete organizational chart
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Proposed Budget by City Service Area
Budget Highlights:
•0.5 FTE will be reduced and there will be an increase of 2.5 FTE in the Utility
Systems Division with a net increase of 2.0 FTE.
•There will be an increase of 5.0 FTE in the Maintenance Services Division and a
reduction of 1.0 FTE part-time/temporary staff with a net increase in the
division of 5.0 FTE.
•There will be an increase of 2.0 FTE in the Transportation Systems Division.
•The net increase will be 9.0 FTE in the Public Works Department.
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Proposed Budget by City Service Area
How do the budgeted changes impact the services we are delivering today?
•Service improvements in the Utility Systems Division will include increased CIP project management
capability, increased internal support for the utility engineers and improving commercial and multi-
family solid waste recycling.
•Service improvements in the Maintenance Services Division will include increased sewer system
maintenance, increased roadside litter collection and increased vegetation management and facility
maintenance.
•Service improvements in the Transportation Systems Division will include improving the city’s
response to traffic complaints from the public and improving efficiency and effectiveness of the
Transportation Operations Maintenance Section.
•The proposed 2017-2018 utility rate increases are:
Water –0% for 2017 and 0% for 2018.
Wastewater –4% for 2017 and 4% for 2018.
Wastewater –4% for 2017 and 4% for 2018.
Solid Waste –0% for 2017 and 1% for 2018.
•The King County Metro wastewater treatment fee is to increase by 5.2% in 2017 and 0% in 2018.
•The King County solid waste disposal fee will increase from $120.17 per ton in 2016 to $134.59 per
ton in 2017. No further increase has been set for 2018.
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Public Works Department
Mission Statement
The Public Works Department manages and maintains
Renton’s utility and transportation systems in a skillful,
professional, and caring manner so as to improve the lives
of our residents and business customers.
Core Services
The department develops, builds and maintains streets and
sidewalks; develops and maintains water, wastewater and
surface water utility infrastructures; coordinates collection
of garbage; and operates the airport.
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Public Works Department Goals
In addition to providing our core services in a responsible and
professional manner, our goals in 2017-2018 include:
•Support the city’s economic development priorities.
•Serve our vulnerable and diverse populations.
•Enhance customer service and productivity.
•Support the city’s sustainable fiscal strategy.
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Department Performance Measures
select measurements from a variety of Program’s within the
Public Works Department
The Public Works Department operates 42 programs, the majority of which
support the Mobility or Utilities & Environment CSA’s .
See the Renton Results Section of the Budget Document for a full listing of program measures.
City Service Area Performance Measures
2012
Results
2013
Results
2014
Results
2015
Results
No takeoff or landing delay for any aircraft longer than 30 minutes due to inclement
weather, routine surface maintenance operations, the presence of Foreign Object Debris
(FOD), or wildlife
3 0 0 0
Maintain a reasonable Overall Condition Index (Pavement) rating.70 72 73 72
Promote public safety by minimizing signal downtime as measured by annual count of
failures/callouts.new 2015 new 2015 43 60
Maintain safe bridges by having no load-restricted bridges.0 0 0 0
Change in Arterial Corridor Travel Time new 2015 new 2015 0%10%
Percentage of Single Occupancy (SOV) commuters citywide is reduced.<1%<1%<1%N/A
Increase residential recycling annual tons collected per capita.1%-2%1%-3%
Increase residential organics collection per capita.5%-12%-5%-0.51%
Restore water service within 4 hours during emergency shut downs.100%100%100%100%
Development Plans and permit reviews completed within 5 business days of receipt.95%100%95%100%
Requests for Wastewater system information provided within 2 business days.75%100%100%98%
Maintain 20% or greater discount on federal flood insurance rates by maintaining a low
Community Rating System (CRS) classification rating.6 6 5 5
Maintain Surface Water NPDES permit compliance in the City.100%100%100%90%
Mobility
Utilities and
Environment
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2015-16 Looking Back
•Completed the installation of the 18,400 AMR water meter radios.
•Completed construction of the
Logan Avenue North Project
(Cedar River Bridge to North 6th Street).
•Began construction of the Main Avenue South/Downtown Circulation
Project.
•Entered into a new 10-year solid waste service contract with Republic
Services.
•Completed maintenance
dredging of the lower
1.25 miles of the Cedar River.
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2015-16 Looking Back
•Secured grant funding for the Wells
Avenue South and Williams Avenue
South Downtown Circulation Project.
•Constructed projects related to the
Sunset/Highlands Redevelopment Project
(Harrington Avenue NE Green
Connections Stormwater Project; Sunset
Terrace Stormwater Facility Project;
Sunset Lane/North 10th Street Road and
Utility Project).
•PSE conversion of 2500 street lights to
low energy LED lights.
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2017-18 Looking Forward
•Design and begin construction of the
Wells Avenue South and Williams
Avenue South Downtown Circulation
Project.
•Work with King County Metro to
implement new Rapid Ride bus
routes in Renton.
•Complete the Airport Master Plan
and the Airport Layout Plan.
•Complete design of the Kennydale
Lakeline Sewer System
Improvement Project.
•Design and begin construction of
the Kennydale 320-Zone Reservoir.
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2017-18 Looking Forward
•Construct the Duvall Avenue NE –NE 10th Street to Sunset
Blvd. North Improvements Project.
•Obtain funding for the design of the Park Avenue Extension
Project.
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2017-18 Looking Forward
•Design and begin construction of one
of the Highlands 435-Zone Reservoirs.
•Design and construct street and utility
projects supporting downtown and
the Sunset/Highlands redevelopment
projects.
•Increase litter collection along city streets.
•Complete Turnback Agreement with WSDOT
for a portion of SR 900 between I-405 and
Rainier Avenue South.
•Re -certify lower Cedar River levees and flood
walls and obtain FEMA approval of certified
levees.
•Design and construct the Lake Washington
Loop Trail.
•Install additional pedestrian crosswalks
where needed for pedestrian safety and
utilize crossing flags.
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2017-18 Surface Water
Capital Improvement Program
•Cedar River Gravel Removal
(Maintenance Dredge)
Project
•Downtown Storm System
Improvement Project
•Renton Hill Storm System
Improvement Project
•Harrington Avenue NE
Stormwater Retrofit Phase 2
•Stormwater Facility Fencing
Project
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2017-18 Wastewater
Capital Improvement Program
•Thunder Hills Interceptor
Rehabilitation Project
•Kennydale Lakeline Sewer
System Evaluation
•Lift Station/Force Main
Rehabilitation
•Downtown Sewer Replacement
•Falcon Ridge Lift Station
Rehabilitation
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2017-18 Water
Capital Improvement Program
•Highlands 435-Zone Reservoir
and Pump Station Project
•Kennydale 320-Zone Reservoir
•Sunset Lane Water Main
Improvements
•Downtown Water Main
Improvements
•Renton Hill Water Main
Improvements
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2017-18 Transportation Systems
Transportation Improvement Plan
•Connecting Downtown Renton Improvement Projects
Phase I -Main Street
Phase II -Wells Avenue South/Williams Avenue South
•Duvall Avenue NE: NE 7th Street to Sunset Blvd. NE
•Park Avenue North Extension
•NE Sunset Blvd. (SR900) Corridor
•Rainier Avenue South –Phase IV
•South Lake Washington Transit Stop
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2017-18 Renton Airport
Capital Improvement Program
Airport to focus on these projects over the next two years:
•Taxiway Alpha Rehabilitation
Preliminary engineering.
•Control Tower Seismic Upgrades and First Floor
Remodeling Project
Seismic retrofit and added square footage to administrative
offices.
•Ongoing Major Facility Maintenance
New pavements, owned building upgrades, markings, security
improvements, etc.
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STATISTICS
STREETS:
•Street Center Line Miles 316
•Lane Miles 753
•Number of Street Signs 14,600
•Number of City-Owned Street Lights 4,672
•Signalized Intersections 134
•Alley Miles 8
•Flashing School Beacons 76
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STATISTICS
AIRPORT:
•Area (in acres)168
•Runway Length (in feet)5,382
•Total Based Aircraft
(including 5 based jets)267
•Total Landings and Takeoffs (Calendar 2015) 112,335
•Number of Boeing 737 Commercial Aircraft
Delivered in 2015 495
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STATISTICS: Utilities
Water Wastewater Surface Water Solid Waste
Service
Connections
18,105 18,119 23,993 23,446
Consumption 2.6 B Gallons
Miles of Main 309 231 276
Fire Hydrants 3,762
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Rate & Fee Increases
2017-2018
Rate/Fee
2017
Proposed %
Increase
2018
Proposed %
Increase
Water Rate 0%0%
Wastewater Rate 4%4%
Surface Water Rate 4%4%
Solid Waste Rate 0%1%
Water SDC 7%7%
Wastewater SDC 13%13%
Surface Water SDC 8%8%
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Service Sustainability
•Maintain and hire quality staff and emphasize training.
•Promote public safety and reduce future costs by properly maintaining city
infrastructure.
•Build key transportation projects to improve mobility.
•Broaden education programs to encourage recycling, increase organics
collection and decrease solid waste.
•Protect the environment by building projects that protect and enhance
habitat and by complying with NPDES Permit requirements.
•Improve safety for pedestrians and bicyclists by installing crosswalks and
bike and pedestrian trails.
•Increase roadside litter collection and vegetation management to improve
the city’s appearance.
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Service Sustainability
•Build infrastructure that supports economic development and
revitalization of downtown Renton and the Sunset/Highlands areas.
•Continue to preserve city funding by pursuing and securing grant
funding that promotes goals of our capital improvement programs.
•Emphasize and recognize superior and responsive customer service.
•Practice financial policies that minimize utility rate increases.
•Partner and coordinate with regional agencies such as WSDOT, King
County Metro and Sound Transit to improve transit options and
regional mobility, and reduce cut-through commuter traffic in
Renton.
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Slide 100 of ##100
QUESTIONS?
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Remaining budget activities, October
•October 17, 2016 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2017/18 Budget as
required by RCW 35A.34
•October 24, 2016 –Committee of the Whole –5:00 –6:45 p.m.
–Follow up to Council questions
–Council deliberation
–Consider draft committee report
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Remaining budget activities, November
•November 7, 2016 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2017/18 Budget as
required by RCW 35A.34
–Adopt committee report
–1st reading of 2017/2018 budget ordinance
–1st reading of 2017 property tax levy ordinance/s
–1st reading of Business License fee amendment ordinance
–1st reading of Gambling Tax amendment ordinance
–1st reading of Permit Fee amendment ordinance
–1st reading of Parks Fee amendment ordinance
–1st reading of Impact Fee amendment ordinance
–2017/18 utility rate and user fee ordinance(s)/resolution
•November 14, 2016 –Regular Council Meeting –7:00 p.m.
–2nd reading and enactment of all budget related legislations
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Slide 103 of ##
Thank you!
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�
.�
ADMINISTRATIVE SERVICES __�����D ����oO� �'��1�
DEPARTMENT
M E M O R A N D U M
DATE: October 14, 2016
T0: Randy Corman, Council President
Members of the Renton City Council
CC: Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Administrators
FROM: Jan Hawn, Administrative Services Administrator
SUBJECT: 2017-2018 Proposed Budget— Responses to Questions
The Committee of the Whole asked several questions which staff promised to respond to
during� the meeting on October 10. Below are the responses to those questions.
1. How is the proposed budget determined?
The proposed budget is developed by using the current adjusted budget as a baseline,
adjusting salaries and benefits for known changes (e.g., cost of living adjustments,
changes in medical premiums or pension rates), reducing the number for any one-time
expenditures included in the current year's budget, and adding departments' changes
that have been approved by the Mayor as part of his proposed budget.
2. Please provide more detail with regard to "Other Services and Charges" throughout the
budget.
Attached is the breakdown for "Other Services and Charges" by department and
division. Common examples of line items included in this category, as shown in this
report, are professional services, travel/training, advertising, insurance, utilities, repair
and maintenance. Please note that the level of detail provided in this report is greater
than the summary version included in the budget document. As such, in some
departments, there are several divisions that roll up into the total and sometimes more
than one fund is included. An example, to illustrate this point, is in Community Services
— Facilities. Both the internal service fund and the leased property fund shown on Page
10 of the attachment roll up into the "facilities" total presented in the proposed budget
on Page 3-64.
�
H:�Finance�Budget\1CY\3.Budget Document\COW Q&A 10-10-2016.docx
�
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3. Please provide greater detail with regard to the Executive Department increases in
operational costs and citywide communications costs.
As noted by Preeti Shridhar, much of the cost increases included in the 2017-2018
Proposed Budget are not new. They have been incurred this year as well; however, the
Executive Department was able to use salary savings to cover these costs in the past.
With full staffing,that approach is no longer sustainable.
As illustrated in the "Highlight of Budget Changes" on Page 3-9 of the proposed budget,
the increase of approximately$1 million from the 2016 original budget as compared to
the 2017 proposed budget is made up of:
• The transfer of$450k per year due to transferring Emergency Management to
the Executive Office;
• Previous adjustments already approved by Council in 2016:
o $17.8k wage adjustment based on Independent Salary Commission's
finding;
o $10k for 0.125 FTE increase for the Office Assistant;
o $51k for 0.5 FTE increase for Secretary;
o $169k for transfer of various citywide membership and dues from Other
City Services; and
o $94k for Tourism promotion;
• New requests totaling$279k:
o $73.8k for Inclusion program;
o $16.6k for Executive operations increased costs;
o $7.6k for intergovernmental relations;
o $50k for Policy Analyst contract;
o $35k for citywide communications costs; and
o $96k for 0.7 FTE for Emergency Management Coordinator.
Each of the department budgets include a similar section highlighting budget changes.
Further detail regarding the new requests is shown below.
003.513.10.41.003 Contracted Services
$0 budgeted for 2017 & 2018
Asking$200 for 2017 & 2018—State of the City photography
003.513.10.41.005 Communitv Relations
$0 budgeted for 2017 & 2018
Asking $50,000 for 2018—community survey (done every two years)
H:�Finance\Budget\1CY�3.Budget Document\COW Q&A 10-10-2016.docx
�
003.513.10.43.002 Trainin�/Schools
$1,500 budgeted for 2017 & 2018
Asking additional $2,100 for 2017 & 2018—registration for conferences, SCA events,
chamber events
003.513.10.43.008 Lod�in�
$5,000 budgeted for 2017 & 2018
Asking additional $1,000 for 2017 & 2018—hotel for USCM, WCMA, ICMA, AWC
conferences; staff retreat
003.513.10.49.001 Memberships/Dues
$174,558 budgeted for 2017 & 2018
Asking additional $13,196 (2017) & $17,868 (2018)—increase in membership dues for
PSRC, USCM, AWC, CISR, SCA, ICMA, and WCMA. Prior to 2015, annual membership
dues for AWC, Communities in Schools, Sound Cities, and Puget Sound Regional Council
were paid for from the Other City Services Department. A budget adjustment was made
after the 2015-2016 Budget was adopted to transfer these membership expenditures
from Other City Services to the Executive department. In total, these memberships are
approximately$170,000 per year, which is why there is such a large increase in the
Executive department's "Other Services and Charges" between 2014 and 2018. The ,
corresponding reduction is shown in the proposed budget on Page 3-94. ,
003.513.10.49.006 Miscellaneous
$0 budgeted for 2017 & 2018
Asking $150 for 2017 & 2018—raffle baskets for employee picnic and volunteer
recognition event
4. What is the amount paid to date to the City's web consultant and what has been
accomplished to date? What are the major milestones to keep Council updated and get
their input?
Council approved a contract with CivicLive to create a new website for the City of
Renton on July 29, 2016. This is a five-year contract with a one-time implementation fee
of$91,000, travel costs not to exceed $5,500, and an annual software service fee of
$15,900.
The invoices paid to date per the contract terms includes 25% at contract signing
($22,750) and 10%for the Envisioning and Planning Phase ($9,100).
Website work to date includes establishing needs and building the foundation for the
new website, process overview, overview of the City's web needs, external research of
other websites, department needs and functionality, division meetings with content
providers on content creation, editing and software needs, Google Analytics to
determine page visits and content migration plans. We are currently waiting for
H:�Finance�Budget\1CY\3.Budget Document\COW Q&A 10-10-2016.docx
�
homepage wireframe options. We will provide regutar updates to Council, especially as
we achieve milestones.
5. Why is the proposed budget for 2017-2018 lower for Special Operations in the Police
Department?
This decrease can be pinpointed almost exclusively to regular salaries and benefits,
which is almost entirely offset by the increase in the Police Administrative Services
Division. This happens because the dollar amounts presented in the budget are driven
by our "live" payroll system which reflects the account numbers to which police officers
are currently being charged. In the Police Department (and in the Fire Department
when they were still with the City), officers are often shifted between divisions on a
fairly regular basis to meet workload demands, but sometimes the general ledger
account numbers to which they are assigned are not changed as officers move across
divisions. Additionally, the Police Department has had numerous vacancies due to
retirements and resignations. As a result, staffing in other divisions were reduced in
order to maintain staffing in the patrol division. As new officers are hired, their salaries
are assigned to Patrol. Once our staffing increases as a result of officers completing
training, we select an officer to go to other divisions like Special Operations. It is
important to note that, in total, the Police Department budget is correct, but the
divisions may be skewed from one to another depending on which division they are
currently assigned.
NOTE: In many cases, the salaries and benefits are lower in 2017-2018 than the 2016
year-end estimates. This is a result of each department's or division's share of the
health insurance rebate that will be paid prior to the end of 2016. The total citywide
adjustment to salaries is$1.8 million.
6. Why is there an approximate $800k increase in Other Services & Charges in Community
& Economic Development in 2017 (Page 3-43)?
The increase in this particular line item is the result of the addition of the Downtown
Fa�ade Improvement Program in CDBG in 2016. This figure ($814,090) is shown on Page
8 of the attached detail for Other Services & Charges.
H:�F'inance�Budget\1C1'�3.Budget Document\COW Q&A 10-10-2016.docx
�. �
� Other Services and Charges
2016 Original 2016 YE
legislative 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 247 613 2,000 2,000 2,000 2,000
Communications
Travel/Training
Advertising 6,511 9,819 8,500 8,500 23,500 23,5�0
Operatin�Rentals _ -
Insurance - -
Utilities -
Repair and Maintenance
Miscellaneous 7,831 7,931 7,816 7,816 7,816 7,816
Total Other Services and Charges-Legislative 14,589 18,363 18,316 18,316 33,316 33,316
Page 1
I ���
Other Services and Charges '
2016 Original 2016 YE
Executive Department 2014* 2015* Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 735,929 972,794 842,102 945,497 1,030,702 1,053,702
Communications 135,117 155,594 155,809 168,309 157,069 157,069
Travel/Training 25,370 25,566 18,300 18,300 26,870 26,870
Advertising 1,400 1,308 - - - -
Operating Rentals - - - - _ _
Insurance 160 - - - - -
Utilities - - _ _ _ _
Repair and Maintenance 1,205 1,040 14,170 14,170 14,170 14,170
Miscellaneous 62,689 227,765 62,009 230,567 244,838 249,510
Total Other Services and Charges-Executive Department 961,869 1,384,066 1,092,390 1,376,843 1,473,649 1,501,321
2016 Original 2016 YE
Executive-Mayor's Office 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 464,810 600,674 512,400 523,980 639,000 687,000
Communications 1,476 822 870 870 (870} (870)
Travel/Trainin� 12,737 13,266 12,176 12,176 20,646 20,646
Advertising - _ _ _ _ _
Operating Rentals - - _ _ _ _
Insurance - _ _ _ _ _ '
Utilities - _ _ _ _ _
Repair and Maintenance - - _ _ _ _ �
Miscellaneous 5,750 175,074 6,000 174,558 188,404 193,076
Total Other Services and Charges 484,772 789,837 531,446 711,584 847,180 899,85Z
2016 Original 2016 YE
Executive-Communications 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Division 003 003 003 003 003 003
Fund 505 505 505 505 505 505
Account Class b5 b5 b5 b5 b5 b5
Professional5ervices 14,348 49,492 20,000 20,000 57,000 57,000
Communications 132,756 153,887 152,939 165,439 155,939 155,939
Travei/TraininR 2,144 876 1,864 1,864 1,864 1,864
Advertisin� 1,400 1,248 - - - -
Operating Rentals - _ _ _ _ _
Insurance - _ _ _ _ _
Utilities - _ _ _ _ _
Repair and Maintenance 0 - 5,000 5,000 5,000 5,000
Miscellaneous 55,307 51,863 54,709 54,709 54,709 54,709
Total Other 5ervices and Charges 205,955 257,366 234,512 247,012 274,512 274,512
2016 Original 2016 YE
Executive-Communications(Hotei Motel) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services** 137,041 216,738 265,000 326,298 265,000 265,000
Communications - - _ _ _ _
Travel/TraininR - _ _ _ _ _
Advertisin� - _ _ _ _ _
Operatin�Rentals - _ _ _ _ _
Insurance - _ _ _ _ _
Utilities - _ _ _ _ _
Repair and Maintenance - _ _ _ _ _
Miscellaneous - _ _ _ _ _
Totai Other Services and Charges 137,041 216,738 265,000 326,298 265,000 265,000
Page 2
� Other Seroices and Charges
2016 Original 2016 YE
Executive-Communications(Cable Fund) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 46,134 29,812 42,702 73,219 67,702 42,702
Communications _
Travel/TraininR _ _
Advertising _ _ •
Operating Rentals _ _ •
insurance •
Utilities
Repair and Maintenance - 1,040 8,670 8,670 8,670 8,670
Misceltaneous _ _ _
Total Other Services and Charges 46,134 30,852 51,372 81,889 76,372 51,372
2016 Original 2016 YE �
�I Executive-Emergency Management(new in 2016) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 73,597 76,078 2,000 2,000 2,000 2,000
Communications 885 885 2,000 2,000 2,000 2,000
Travel/Training 10,489 11,423 4,260 4,260 4,360 4,360
Advertising - 60 - - _ _
Operatin�Rentals _ _
Insurance 160 - _ _
Utilities
Repair and Maintenance 1,205 - 500 500 500 500
Miscellaneous 1,631 828 1,300 1,300 1,725 1,725
Total Other Services and Charges 87,967 89,274 50,060 10,060 10,585 30,585
*Hotel/Motel tax program exenditures were split between I�
CED and Executive in 2014.
**Emergency Management was included in this analysis for
2014,2015,and 2016
.
Page 3
Other Services and Charges �
2016 Original 2016 YE
City Attorney 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 27,580 8,889 7,000 7,000 7,000 7,000
Communications 602 482 1,000 1,000 1,000 1,000
Travel/Trainin� 7,702 6,895 5,000 5,000 5,000 5,000
Advertising - - - _ _ _
Operating Rentals - - - _ _ _
Insurance - - - _ _ _
Utilities - - _ _ _ _
Repair and Maintenance 3,250 1,905 2,000 2,000 2,000 2,000
Miscellaneous 21,742 25,211 24,500 24,500 24,500 24,500
Total Other Services and Charges-City Attorney 60,877 43,382 39,500 39,500 39,500 39,500
Page 4
� Other Services and Charges
2016 Original 2016 YE
Court 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professionai Services 140,258 78,514 117,042 117,042 117,042 117,042
Communications 360 300 360 360 360 360
Travel/Training 3,929 3,375 3,500 3,500 3,500 3,500
Advertising _ _ _
Operating Rentals _ _ _
Insurance
Utilities
Repair and Maintenance 383 - 4,736 4,736 4,736 4,736
Miscellaneous 5,483 5,759 11,720 11,720 11,720 11,720
Total Other Services and Charges-Court 150,414 87,948 137,358 137,358 137,358 137,358
Page 5
Other Services and Charges •
2016 Original 2016 YE
Administretive Services 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 1,919,338 2,382,984 1,959,518 2,211,100 2,474,854 2,464,854
Communications 332,184 330,851 370,526 370,526 375,000 375,000
Travel/TraininR 27,540 36,769 44,203 44,203 57,582 52,223
Advertisin� 4,234 4,165 10,200 10,200 11,450 10,200
Operatin�Rentals _ _ _ _ _ _
Insurance _ _ _ _ _ _
Utilities _ _ _ _ _ _ '
Repair and Maintenance 3,345 3,287 15,094 15,094 12,094 12,094
Miscellaneous 120,566 130,057 142,832 142,832 142,566 142,566
7otal Other Services and Charges-Administrative Services 2,407,208 2,888,113 2,542,373 2,793,955 3,073,546 3,056,937
2016 Original 2016 YE
Administretive Services-finance(Generel) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 789,651 1,194,448 679,375 754,957 957,000 947,000
Communications _ _ _ _ _ _ '
Travel/Training 11,099 15,967 7,003 7,003 16,882 11,523
Advertising - - - - 1,250 -
OperatinR Rentals _ _ _ _ _ _ '
Insurance _ _ _ _ _ _ '
Utilities _ _ _ _ _ _ '
Repair and Maintenance - _ _ _ _ _ '
Miscellaneous 9,226 2,705 7,705 7,705 7,705 7,705
Total Other Services and Charges 809,975 1,213,119 694,083 769,665 982,837 966,228
2016 Original 2016 YE
Administretive Services-Finance(Utility Biliing) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices _ _ _ _ _ _
Communications 103,840 96,695 105,000 105,000 105,000 105,000
Travel/Training - - 2,000 2,000 2,000 2,000
Advertisin� _ _ _ _ _ _ '
OperatinR Rentals _ _ _ _ _
Insurance _ _ _ _ _ _ �
Utilities _ _ _ _ _ _ '
Repair and Maintenance _ _ _ _ _ _
Miscellaneous 14,920 19,183 22,000 22,000 22,000 22,000
Totat Other Services and Charges 118,760 115,878 129,000 129,000 129,000 129,000
2016 Original 2016 YE
Administrative Services-Informatio�Technology 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 1,055,541 1,127,335 1,231,574 1,407,574 1,469,285 1,469,285
Communications 228,344 234,156 265,526 265,526 270,000 27D,000
Travel/Trainin� 10,325 10,472 26,043 26,043 26,043 26,043
Advertisin� _ Zg5 _ _ _ _
Operatin�Rentals _ _ _ _ _ _
Insurance _ _ _ _ _ _
Utilities _ _ _ _ _ _
Repair and Maintenance 3,345 3,287 13,000 13,000 10,000 10,000
Miscellaneous 81,903 80,903 82,446 82,446 82,180 82,180
Total Other Services and Charges 1,379,458 1,456,438 1,618,589 1,794,589 1,857,508 1,857,508
2016 Original 2016 YE
Administretive Services-City Clerk�generel) 2014 2015 Budget Estimate 2017 Proposed 2018 Praposed
Professional Services 43,756 36,764 8,569 8,569 8,569 8,569
Communications _ _ _ _ _ _
Travel/Trainin� 6,117 10,329 9,157 9,157 1Z,657 1Z,657
Advertising 4,234 3,881 10,200 10,200 10,200 10,200
Operating Rentals _ _ _ _ _ _
Insurance _ _ _ _ _ _
Utilities _ _ _ _ _ _
Repair and Maintenance - - 2,094 2,094 2,094 2,094
Miscellaneous 14,517 27,266 30,681 30,681 30,681 30,681
Total Other Services and Charges 68,625 78,240 60,701 60,701 64,201 64,201
Page 6
� Other Services and Charges
2016 Original 2016 YE
Administrative Services-City Clerk(hearing examiner) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 30,390 24,437 40,000 40,000 40,000 40,000
Communications
Travel/Training _ -
Advertising _ -
Operating Rentais _ -
Insurance "
Utilities ' .
Repair and Maintenance _
Miscellaneous '
Total Other Services and Charges 30,390 24,437 40,000 40,000 40,000 40,000
Page 7
Other Services and Charges •
2016 Original 2016 YE
Community and Economic Development Department 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 523,988 481,929 239,482 431,982 324,213 322,963
Communicatio�s 7 - 2,577 2,577 2,577 2,577
TravelJTrainin� 34,603 30,462 36,932 36,932 53,620 53,620
Advertising 5,349 5,745 6,000 6,000 7,250 6,000
Operating Rentals - - - - - -
Insurance - - - - - -
Utilities - - - - - -
Repair and Maintenance 2,256 1,916 10,855 10,855 10,355 10,355
Miscellaneous 76,970 59,486 320,146 923,744 501,099 451,099
Total Other Services and Charges-CED 643,171 579,539 615,992 1,412,090 899,114 846,614
2016 Original 2016 YE
Community and Economic Development-Administration 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 142,350 - - - - -
Communications - - - - - -
Travel/Training - - - - - -
Advertising - - - - - -
Operating Rentals - - - - - -
Insurance - - - - - -
Utilities - - - - - _
Repair and Maintenance - - - - - -
Miscellaneous - - - - - -
Tota)Other Servi[es and Charges 142,350 - - - - -
Community and Economic Development-Economic 2016 Originai 2016 YE
Development(CDBG*) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services - - - - _ _
Communications - - - - _ _
Travel/Training - - - - _ _
Advertisin� - - - - _ _
Operating Rentals - - - - - _
Insurance - - - - - _
Utilities - - - - _ _
Repair and Maintenance - - - - - _
Miscellaneous - - 240,971 814,090 361,724 361,724
Totai Other Services and Charges - - 240,971 814,090 361,724 361,724
*COBG was part of Human Services prior to 2016
Community and Economic Development-Economic 2016 Originai 2016 YE
Development 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 120,289 56,344 - 242,500 26,981 26,981
Communications - - 375 375 375 375
Travel/Trainin� 19,044 18,306 9,218 9,218 22,700 22,700
AdvertisinR 578 - 1,000 1,000 1,000 1,000
Operating Rentals - - - - - -
Insurance - - - - - -
Utilities - - - _ _ _
Repair and Maintenance - - 263 263 263 263
Miscellaneous 60,889 44,987 50,950 81,429 111,500 61,500
Total Other Services and CharRes 200,800 119,637 61,806 334,785 162,819 112,819
2016 Original 2016 YE
Community and Economic Development-Planning 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 117,529 205,556 130,000 30,000 124,000 124,000
Communications 7 - 2,202 2,202 2,202 2,202
Travel/Trainin� 9,370 8,662 7,773 7,773 10,878 10,878
Advertisin� 4,771 5,546 5,000 5,000 5,000 5,000
Operatin�Rentals - - - _ _ _
Insurance - - - - _ _
Utilities - - - - _ _
Repair and Maintenance - - 2,000 2,000 1,500 1,500
Miscellaneous 7,337 7,843 13,480 13,480 13,130 13,130
Total Other Services and Charges 139,013 227,607 160,455 60,455 156,710 156,710
Page 8
• Other Services and Charges
Community and Economic Development-Development 2016 Original 2016 YE
Services 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 143,820 220,030 109,482 159,482 173,232 171,982
Communications _
Travel/Training 6,189 3,495 19,941 19,941 20,042 20,042
Advertising - 199 - - 1,250 -
Operating Rentals _ _
Insurance _
Utilities
Repair and Maintenance 2,256 1,916 8,592 8,592 8,592 8,592
Miscellaneous 8,744 6,655 14,745 14,745 14,745 14,745
Totai Other Services and Charges 161,008 232,295 152,760 202,760 217,861 215,361
Page 9
Other Services and Charges •
2016 Original 2016 YE
Community Services Departmeni 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 1,389,081 1,749,164 1,469,072 1,722,486 1,655,060 1,597,560
Communications - - 125 125 125 125
Travel/Trainin� 31,074 31,062 42,308 84,181 45,308 45,308
Advertising 15,322 16,280 8,500 14,368 8,500 8,500
Operatin�Re�tals 25,350 44,485 21,793 23,793 29,155 29,155
Insurance _ _ _ _ _ _
Utilities 1,661,390 1,668,448 1,882,485 1,930,503 1,885,485 1,885,485
Repair and Mai�tenance 567,333 631,405 512,445 531,646 567,145 567,145
Miscellaneous 267,112 259,206 259,169 301,624 299,746 299,746
7otalOtherServicesandCharges-Community5ervices 3,956,664 4,400,050 4,195,897 4,608,726 4,490,524 4,433,024
2016 Original 2016 YE
Community Services-Administretion 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services - 41 214 214 214 214
Communications _ _ _ _ _ _
Travel/Treining 17,454 5,948 32,530 74,103 32,530 32,530
Advertising 86 25 - - _ _
Operating Rentals _ _ _ _ _ _
Insurance _ _ _ _ _ _
Utilities _ _ _ _ _ _
Repair and Maintenance _ _ _ _ _ _
Miscellaneous 5,076 5,016 3,000 3,000 3,000 3,000
Totai Other Services and Charges 22,616 11,029 35,744 77,317 35,744 35,744
2016 Original 2016 YE
Community Services-Facilities(general) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 262,842 378,683 347,153 365,153 347,153 347,153
Communications _ _ _ _ _
Travel/Training 2,449 7,345 1,000 1,000 1,000 1,000
Advertisin� - 450 - - _ _
Operating Rentais - 14,475 6,978 6,978 8,730 8,730
Insurance _ _ _ _
Utilities 732,179 1,043,315 1,191,007 1,191,007 1,191,007 1,191,007
Repair and Maintenance 146,516 219,730 32,243 32,243 32,243 32,243
Miscellaneous 4,886 4,362 1,224 1,224 1,224 1,224
Total Other Services and Charges 1,148,872 1,668,359 1,579,605 1,597,605 1,581,357 1,581,357
2016 Original 2016 YE
Community Services-Facilities(leased properties) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 325,796 426,411 260,500 265,492 249,500 249,500
Communications _ _ _ _ _ _
Travel/Trainin� _ _ _ _ _
Advertising _ _ _ _ _
Operating Rentals 1,038 - - _ _ _
Insurance _ _ _ _ _ _
Utilities 171,712 151,559 177,725 225,743 177,725 177,725
Repair and Maintenance 98,929 75,526 93,500 112,701 93,500 93,500
Miscellaneous 1,029 222 240 240 240 240
Total Other Services and Charges 598,504 653,717 531,965 604,176 520,965 520,965
Community Services-Neighborhoods,Resources and 2016 Original 2016 YE
Events(generel) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services _ _ _ _ _ _
Communications - - 125 125 125 125
Travel/Trainin� 997 1,517 2,000 2,000 2,000 2,000
Advertising _ _ _ _
Operating Rentals - - - - 5,610 5,610
Insurance _ _ _ _ _ _
Utilities _ _ _ _ _
Repair and Maintenance _ _ _ _ _ _ '
Miscellaneous 162,193 151,438 142,199 142,199 142,199 142,199
Total Other Services and Charges 163,190 152,955 144,324 144,324 149,934 149,934
Page 10
• Other Services and Charges
Community Services-Neighborhoods,Resources and 2016 Original 2016 YE
Events(farmer's market} 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
ProfessionalServices 5,721 8,017 6,000 11,734 6,400 6,400
Communications _ _ _ _ _
Travel/Training 1,493 2,358 2,000 2,300 2,000 2,000
Advertising 4,010 5,186 1,000 6,868 1,000 1,000
Operating Rentals _ _ _ _
Insurance _ _ _ _
Utilities
Repair and Maintenance _ _ _ _ _ _ '
Miscellaneous 2,571 1,333 1,310 3,765 1,310 1,310
Total Other Services and Charges 13,795 16,894 10,310 24,667 10,710 10,710
2016 Original 2016 VE
Communitiy Services-Parks Maintenance 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 29,316 92,182 58,000 93,000 213,250 157,000
Communications _ _ _ _ _
Travel/Traininq 603 2,432 - - _ _ �
Advertising _ _ _ _ _ _ '
Operating Rentals 8,931 10,435 13,081 13,081 13,081 13,081
Insurance _ _ _ _ _ '
Utilities 443,163 414,435 452,882 45Z,882 452,882 452,882
Repair and Maintenance 41,589 59,825 65,474 65,474 65,474 65,474
Miscellaneous 10,545 12,240 18,752 18,752 23,752 23,752
Total Other Services and Charges 534,147 591,547 608,189 643,189 768,439 712,189
2016 Original 2016 YE
Community Services-Recreation 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 136,538 110,545 120,200 108,000 110,000 110,000 I
Communications _ _ _ _ _ _
Travel/Training 5,420 9,661 3,060 3,060 3,060 3,060
Advertising 1,314 4,703 - - - _
Operatin�Rentals 4,546 6,734 - 2,000 - -
Insurance _ _ _ _ _ _
Utilities 268,460 - - _ _ _ �
Repair and Maintenance 47,887 29,876 46,451 46,451 46,451 46,451
Miscellaneous 53,420 56,061 55,954 95,954 95,954 95,954
Total Other Services and Charges 517,586 217,580 225,665 255,465 255,465 255,465
2016 Original 2016 YE
Community Services-Human Services(CDBG in 2014) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 583,933 633,630 587,405 597,193 620,193 620,193
Communications _ _ _ _ _ _
Travei/Training 438 704 250 250 250 250
Advertisinq _ _ _ _ _ _
Operating Rentals _ _ _ _ _ _ '
Insurance _ _ _ _ _ _
Utilities _ _ _ _ _ _
Repair and Maintenance _ _ _ _ _ _ '
Miscellaneous 22,140 23,415 25,500 25,500 25,500 25,500
Totai Other Services and Charges 606,511 657,749 613,155 622,943 645,943 645,943
2016 Original 2016 VE
Community Services-Golf Course 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 5,453 2,950 20,100 20,100 16,600 16,600
Communications _ _ _ _ _ _ '
Travel/TraininR 1,395 100 1,268 1,268 1,268 1,268
AdvertisinR 9,913 5,916 7,500 7,500 7,500 7,500
Operating Rentals 10,835 12,842 1,734 1,734 1,734 1,734
Insurance _ _ _ _ _ _
Utilities 45,874 59,140 60,871 60,871 63,871 63,871
Repair and Maintenance 59,836 53,063 51,406 51,406 58,106 58,106
Miscellaneous 3,582 3,770 9,190 9,190 4,240 4,240
Total Other Services and Charges 136,888 137,780 152,069 152,069 153,319 153,319
Page 11
Other Services and Charges '
Community 5ervices-Parks Planning and Natural 2016 Original 2016 YE
Resources 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 39,482 96,707 69,500 261,600 91,750 90,500
Communications _ _ _ _ _ _
Travel/Training 826 997 200 200 3,200 3,200
Advertising _ _ _ _ _ _ '
Operating Rentals _ _ _ _ _ _ �
insurance _ _ _ _ _ _ '
Utilities _ _ _ _ _
Repair and Maintenance 172,577 193,386 223,371 223,371 271,371 271,371
Miscellaneous 1,670 1,350 1,800 1,800 2,327 2,327
Total Other Services and Charges 214,555 292,439 294,871 486,971 368,648 367,398
Page 12
' Other Services and Charges
2016 Original 2016 YE
Human Resourcese and Risk Management Department 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 905,467 976,622 1,100,691 1,100,691 944,057 928,426
Communications 73 150 -
Travel/Training -
36,101 39,736 93,638 93,638 93,638 93,638
Advertising 2,709 2,722 2,787 2,787 2,787 2,787
Operating Rentals _
In sura nce 1,161,026 1,755,584 1,630,141 1,733,141 1,424,392 1,424,392
Utilities
Repair and Maintenance - - 4,896 4,896 4,896 4,896
Miscellaneous 10,737 8,812 11,302 11,302 11,302 11,302
Total Other Services and Charges- HRRM 2,116,113 2,783,626 2,843,455 2,946,455 2,481,072 2,465,441
2016 Original 2016 YE
Human Resources and Risk Management-Administration 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 91,451 136,508 109,222 109,222 119,222 114,222
Communications 73 150 -
Travel/Training 35,917 37,458 71,598 71,598 71,598 71,598
Advertising
2,709 2,592 2,787 2,787 2,787 2,787
Operating Rentals _
Insurance - '
Utilities � '
Repair and Maintenance - - 4,896 4,896 4,896 4,896
Miscellaneous 7,627 6,848 8,160 8,160 8,160 8,160
Total Other Services and Charges 137,777 183,556 196,663 196,663 206,663 201,663 �
Human Resources and Risk Management-Risk 2016 Original Z016 YE
Management 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 374,410 361,054 454,572 454,572 410,572 410,572
Communications
Travel/TraininR 59 2,278 22,040 22,040 22,040 22,040
Advertising _
130 - _ _
Operatin&Rentals _ •
In surance 1,161,026 1,755,584 1,630,141 1,733,141 1,424,392 1,424,392
Utilities
Repair and Maintenance _
Miscellaneous 3,110 1,964 1,142 1,142 1,142 1,142
Total Other Services and Charges 1,538,606 2,121,010 2,107,895 2,210,895 1,858,146 1,858,146
Human Resources and Risk Management-Benefits
2016 Original 2016 YE
{employee healthcare� 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 399,732 423,410 466,543 466,543 342,891 330,508
Communications
Travel/Trainin� 125 - _ _ '
Advertising _ � "
Operatin�Rentals _ �
Insurance �
Utilities �
Repair and Mai�tenance
Miscellaneous - - 2,000 2,000 2,000 2,000
Total Other Services and Charges 399,857 423,410 468,543 468,543 344,891 332,508
Human Resources and Risk Management-Benefits 2016 Original 2016 YE
(retiree healthcare) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 39,874 55,650 70,354 70,354 71,372 73,124
Communications
Travel/Training _ -
Advertising _ �
OperatinR Rentals _ -
Insurance � -
Utilities � - .
Repair and Maintenance
Miscellaneous -
Total Other Services and Charges 39,874 55,650 70,354 70.354 71,372 73,124
Page 13
Other Services and Charges -
2016 Original 2016 YE
Other City Services 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services - - - - - -
Communications - - - - - -
Travel/Training - - - - - -
Advertising - - - - - -
Operating Rentals - - - - - -
Insurance - - - - - -
Utilities - - - - - -
Repair and Maintenance - - - - - -
Miscellaneous 244,239 69,768 266,278 87,720 87,720 87,720
Total Other Services and Charges-Other City Services 244,239 69,768 266,278 87,720 87,720 87,720
Page 14
` Other Services and Charges
2016 Original 2016 YE
Polite Department 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 191,275 190,680 238,698 238,698 238,698 238,698
Communications 5,910 10,381 10,746 10,746 10,746 10,746
Travel/Training 152,042 184,212 64,844 78,065 64,844 64,844
Advertising 142 313 2,000 2,000 2,000 2,000
Operating Rentals 799,335 1,056,815 871,851 871,851 871,851 871,851
Insurance
Utilities -
Repair and Maintenance 19,918 17,763 21,382 21,382 21,382 21,382
Miscellaneous 21,151 39,831 6,324 35,546 6,324 6,324
Totai Other Services and Charges- Police Department 1,189,774 1,499,995 1,215,845 1,258,288 1,215,845 1,215,845
2016 Original 2016 YE
Police-Administration ZOl4 2015 gudget Estimate Z017 Proposed 2018 Proposed
ProfessionalServices 3,284 10,555 1,020 1,020 1,020 1,020
Communicatio�s 714 1,535 204 204 204 204
Travel/Training 27,992 18,550 9,078 9,078 9,078 9,078
Advertising _
Operating Rentals _ �
Insurance •
Utilities •
Repair and Maintenance - - 5,000 5,000 5,000 5,000
Miscellaneous 1,025 1,286 1,020 1,020 1,020 1,020
Total Other Services and Charges 33,015 31,926 16,322 16,322 16,322 16,322
2016 Original 2016 VE
Police-Patrol Operetions 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 3,112 6,286 2,780 2,780 2,780 2,780
Communications _ •
Travel/Training 218 334 - _ _
Advertising _ _
Operating Rentals _ _
Insurance
Utilities
Repair and Maintenance 16,399 14,487 11,000 11,000 11,000 11,000
Miscellaneous
Total Other Services and Charges 19,729 21,107 13,780 13,780 13,780 13,�80
Police-Speciat Operetions
Professional Services 98,425 84,412 55,160 55,160 55,160 55,160
Communications 811 2,063 - -
Travel/Trainin� 13,946 15,312 - _ _
AdvertisinR _ _ _ _
Operatin�Rentals - 710 - _ _ _
Insurance
Utilities •
Repair and Maintenance 230 1,053 1,200 1,200 1,200 1,200
Miscellaneous 8,951 15,108 - _ _
Total Other Services and Charges 122,363 118,658 56,360 56,360 56,360 56,360
2016 Original 2016 YE
Police-Patrol Services 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 52,747 46,880 134,780 134,780 134,780 134,780
Communications •
Travel/Trainin� _ 5Z _ _ _ _ •
Advertisin� _ _ •
Operatin�Rentals 633,410 819,474 759,000 759,000 759,000 759,000
Insurance
Utilities
Repair and Maintenance 2,376 2,174 3,570 3,570 3,570 3,570
Miscellaneous _ _
Total Other Services and Charges 688,533 868,580 897,350 897,350 897,350 897,350
Page 15
Other Services and Charges '
2016 Original 2016 YE
Police-Investigations 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 13,668 16,685 14,388 14,388 14,388 14,388
Communications 306 45 - - - -
Travel/Training 11,753 28,543 4,280 17,501 4,280 4,280
Advertising 142 313 - - - -
Operating Rentals - - _ _ _ _
Insurance - - _ _ _ _
Utilities - _ _ _ _ _
Repair and Maintenance 153 49 - - - -
Miscellaneous 7,887 16,507 - 29,222 - -
Total Other Services and Charges 33,909 62,142 18,668 61,111 18,668 18,668
2016 Original 2016 YE
Pofice-Administrative Services 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services - - 8,630 5,630 8,630 8,630
Communications 1,943 4,602 - - - _
Travel/TraininR 98,133 121,420 51,486 51,486 51,486 51,486
Advertisin� - - 2,000 2,000 2,000 2,000
Operatin�Rentals 165,926 236,631 110,199 110,199 110,199 110,199
Insurance - _ _ _ _ _
Utilities - _ _ _ _ _
Repair and Maintenance 760 - 612 612 612 612
Miscellaneous 3,287 6,930 5,304 5,304 5,304 5,304
Total Other Services and Charges 270,049 369,584 178,231 178,231 178,231 178,231
2016 Originai 2016 YE
Police-Staff Services 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 20,040 25,862 21,940 21,940 21,940 21,940
Communications 2,136 2,136 10,542 10,542 10,542 10,542
Travel/Training - _ _ _ _ _
Advertising _ _ _ _ _ _
OperatinR Rentals - - 2,652 2,652 2,652 2,652
Insurance _ _ _ _ _ _
Utilities - _ _ _ _ _
Repair and Maintenance - - _ _ _ _
Miscelianeous _ _ _ _ _ _
Total Other Services and Charges 22,176 27,998 35,134 35,134 35,134 35,134
Page 16
' Other Services and Charges
2016 Original 2016 YE
Public Works Department 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 478,552 566,160 660,128 727,260 681,064 682,064
Communications 22,970 26,378 31,059 31,059 31,059 31,059
Travel/Training 169,469 195,267 231,130 231,130 246,130 246,130
Advertising 1,8Z3 2,832 - - 2,500 -
OperatinR Rentals 43,892 68,726 65,567 65,567 67,144 67,164
Insurance
Utilities 30,440,187 31,100,057 32,726,571 33,426,357 35,221,561 35,487,337
Repair and Maintenance 319,797 390,39Z 316,763 381,763 386,803 386,803
Miscellaneous 180,174 173,388 237,196 262,196 242,022 241,022
Total Other Services and Charges-Public Works 31,656,864 32,523,201 34,268,414 35,125,332 36,878,283 37,141,579
2016 Original 2016 YE
Public Works-Administration 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services _ _
Communications _ _ _
Travel/Training 1,252 2,014 450 450 1,450 1,450
Advertisin� _ _ _
Operatin�Rentals _ _ _ _ _ _
Insurance �
Utilities �
Repair and Maintenance _
Miscellaneous 596 320 - - 200 200
Totai Other Services and Charges 1,848 2,334 450 450 1,650 1,650
2016 Original 2016 YE
Public Works-Maintenance(street) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 90,188 28,351 51,510 72,642 51,510 51,510
Communications 26 - 630 630 630 630
Travel/Training 5,552 11,017 9,690 9,690 9,690 9,690
Advertisin� _ _ _
Operating Rentals 2,820 5,355 8,466 8,466 8,466 8,466
Insurance
Utilities 770,685 837,961 821,383 821,383 860,843 860,843
Repair and Maintenance 62 2,254 7,700 57,700 57,700 57,700
Miscellaneous 1,491 1,733 6,732 6,732 6,732 6,732
Total Other Services and Charges 870,824 886,670 906,111 977,243 995,571 995,571
2016 Original 2016 YE
Public Works-Maintenance(solid waste) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 302 423 - - _ _
Communications _
Travel/Trainin� 54 - 500 500 500 500
AdvertisinQ _ _
Operatin�Rentals _
Insurance •
Utilities 3,934 6,241 5,130 5,130 5,130 5,130
Repair and Maintenance _
Miscellaneous - - 1,122 1,122 1,122 1,122
Total Other Services and Charges 4,290 6,664 6,752 6,752 6,752 6,752
2016 Original 2016 VE
Public Works-Maintenance(water) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 73,186 55,610 32,640 32,640 32,640 32,640
Communications 428 339 204 204 204 204
Travel/Traininq 12,013 14,318 15,402 15,402 15,402 15,402
Advertisin� 75 _ _
OperatinQ Rentals 8,370 12,869 4,182 4,182 4,182 4,182
Insurance
Utilities 630,119 804,307 723,817 723,817 723,817 723,817
Repair and Maintenance 113,255 101,043 60,000 60,000 60,000 60,000
Miscellaneous 2,597 2,984 8,874 8,874 8,874 8,874
Total Other Services and Charges 840,043 991,470 845,119 845,119 845,119 845,119
Page 17
' Other Services and Charges '
2016 Originai 2016 YE
Public Works-Mainte�ance(wastewater) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 3,028 638 2,040 2,040 2,040 2,040
Communications 496 665 6,661 6,661 6,661 6,661
Travel/Training 7,173 4,566 4,596 4,896 4,896 4,896
AdvertisinR - - - - _ _
Operating Rentals 4,602 14,372 - - - -
Insurance - - - - - -
Utilities 27,599 46,309 43,576 43,576 43,576 43,576
Repair and Maintenance 8,243 37,572 30,490 30,490 30,490 30,490
Miscellaneous 770 544 4,386 4,386 4,386 4,386
Total Other Services and Charges 51,912 104,666 92,049 92,049 92,049 92,049
2016 Original 2016 YE
Public Works-Maintenance(surface water) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional5ervices 8,348 8,765 4,692 4,692 19,692 19,692
Communications 721 1,391 120 120 120 120
Travel/TraininR 4,985 10,235 4,794 4,794 9,794 9,794
Advertising - - - _ _ _
OperatinR Rentals 2,875 15,130 28,209 28,209 28,209 28,209
Insurance - - - - _ _
Utilities 55,497 56,334 54,875 54,875 54,875 54,875
Repair and Maintenance - 5,767 35,850 35,850 35,850 35,850
Miscella�eous 1,038 1,118 2,346 2,346 2,346 2,346
Total Other Services and Charges 73,464 98,740 130,886 130,886 150,886 150,886
2016 Original 2016 YE
Public Works-Maintenance(king county metro) 2014 2015 Budget Estimate 2017 Proposed 2018 Propased
Professional Services - - - - _ _
Communications - - - - - _
Travel/Training - - - _ _ _
Advertising - - - _ _ _
Operatin�Rentals - - - - - -
Insurance - - - - _ _
Utilities 14,553,672 15,235,848 16,638,722 16,638,722 17,505,693 17,505,693
Repair and Maintena�ce - - - - - -
Miscellaneous - - - - _ _
Total Other Services and Charges 14,553,672 15,235,848 16,638,722 16,638,722 17,505,693 17,505,693
2016 Original 2016 YE
Public Works-Maintenance(fleet) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 12,354 17,938 - - - -
Communications 142 234 328 328 32S 328
Travel/Trainin� 7,905 9,392 6,658 6,658 6,658 6,658
Advertising 50 - - - - -
Operating Rentals 2,779 1,603 5,618 5,618 5,618 5,618
Insurance - - - - _ _
Utilities 589 654 2,185 2,185 2,185 2,185
Repair and Maintenance 133,954 165,317 108,843 108,843 108,843 108,843
Miscellaneous 11,764 13,265 9,534 9,534 9,534 9,534
Total Other Services and Char�es 169,536 208,403 133,166 133,166 133,166 133,166
2016 Original 2016 YE
Public Works-Trensportation(streets) 2014 2015 Budget Estimate 2017 Proposed 1018 Proposed
Professional5ervices 14,900 19,435 7,265 7,265 7,265 7,265
Communications 15,956 18,351 16,994 16,994 16,994 16,994
Travel/TraininR 104,935 110,285 139,382 139,382 139,382 139,382
Advertising - 798 - - _ _
Operating Rentals - 662 1,567 1,567 1,567 1,567
Insurance - - - - - -
Utilities 318,594 418,513 624,950 1,324,736 720,736 720,736
Repair and Maintenance 19,072 51,575 5,882 55,882 53,922 53,922
Miscellaneous 4,316 5,980 7,873 7,873 7,290 7,290
Total Other Services and Charges 477,772 625,600 803,913 1,553,699 947,156 947,156
Page 18
' Other Services and Charges
Public Works-Transportation(airport) 2014 Z016 Original 2016 YE
2015 Budget Estimate 2017 Proposed 2018 Proposed
Professionai Services 84,262 196,527 97,000 143,000 150,000 150,000
Communications 284 70 •
Travel/Training 10,253 13,855
Advertising 8,000 8,000 14,000 14,000
1,548 1,034
Operating Rentals 20,682 16,934 17,423 17,423 19,000 19,020
Insurance
Utilities 186,075 178,416 179,717 179,717 166,854 166,854
Repair and Maintenance 45,211 26,793 63,000 28,000 35,OQ0 35,000
Miscellaneous 6,190 4,658 5.991 5,991 7,500 7,500
Total Other Services and Charges 354,506 438,286 371,131 382,131 392,354 392,374
Public Works-Utility Systems(garbage) 2014 Zal6 Original 2016 YE
2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 60,144 67,243 210,381 210,381 161,917 161,917
Communications - 6 1,122
Travel/Trainin� 1�12z 1,122 1,12Z
Advertising 1'Z�S Z�Z1Z 2,703 2,703 3,203 3,203
Operating Rentals - - 312 -
1,764 1,800
I�surance " - - _
Utilities 13,806,952 13,515,475 13,632,216 13,632,216 15,137,852 15,403,628
Repair and Maintenance
Miscellaneous 612 61Z 612 612
866 677 7,441 7,441 7,441 7,441
Totai Other Services and Charges 13,870,935 13,587,414 13,854,475 13,854,475 15,312,459 15,577,923
Public Works-Utility Systems(water) 2016 Original 2016 YE
2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 36,169 123,927 200,465 200,465 197,865 197,865
Communications 4,828 5,296 5,000 5,000 5,000 5,000
Travei/Training 4,637 5,221 16,163 16,163 17,663 17,663
Advertising
Operating Rentals ' - 1,563 -
Insurance " - - -
Utilities 86,471 -
Repair and Maintenance - 71 2,856 2,856 2,856 2,856
Miscellaneous 40,030 37,416 48,926 48,926 52,626 51,626
Total Other Services and Charges 172,135 171,931 273_410 273,410 277,573 275,010
Public Works-Utility Systems(wastewater 2016 Original 2016 YE
) 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 33,606 3,974 15,365 15,365 15,365 15,365
Communications 6
Travel/Training 7,194 8,275 11,129 11,129 11,629 11,629
Advertising
Operating Rentals - ' 312 -
Insurance � - - -
Utilities - - - - �
Repair and Maintenance - - -
Miscellaneous 816 $16 816 816
3,675 2.821 8.804 8,804 8,804 8,804
Totai Other Services and Charges 44,474 15,076 36,114 36,114 36,926 36,614
Public Works-Utifity Systems(surface water 2016 Original 2016 VE
1 2014 2015 Budget Estimate 2017 Proposed 2018 Proposed
Professional Services 62,066 43,329 38,770 38,770 42,770 43,770
Communications 90 19
Travel/Traini�� 2,309 3,878 11,363 11,363 11,863 11,863
Advertising 150 1,000
Operating Rentals - - 313 -
Insurance l�Z 10Z 102 102
Utilities - - - -
Repair and Maintenance ' - -
Miscellaneous 714 �14 714 714
106,840 101,872 125,167 150,167 125,167 125,167
Total Other Services and Charges 171,454 150,098 176,116 201,116 180,929 181,616
Page 19