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RES 4452
CITYOFRENTON,WASHINGTONRESOLUTIONNO.4452ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHEMAYORANDCITYCLERKTOENTERINTOANINTERLOCALAGREEMENTWITHTHESTATEOFWASHINGTON,DEPARTMENTOFECOLOGYREGARDINGPOLLUTIONPREVENTIONASSISTANCEENTITLEDIAANO.C2200051INTERAGENCYAGREEMENTBETWEENTHESTATEOFWASHINGTON,DEPARTMENTOFECOLOGYANDCITYOFRENTON.WHEREAS,theCityandtheStateofWashington,DepartmentofEcologyareauthorized,pursuanttoRCWChapter39.34,theInterlocalCooperationAct,toenterintoaninterlocalgovernmentcooperativeagreement;andWHEREAS,theCityandtheDepartmentofEcologydesiretoprovideoutreachandtechnicalassistancetohelpbusinessesandorganizationsreducepollution;andWHEREAS,theCitywasawarded$175,000fromtheDepartmentofEcology,HazardousWasteandToxicsReductionProgramfortheStateFiscalYear2021-2023BienniumtoparticipateinthePollutionPreventionAssistancePartnership;andWHEREAS,theCitywillhireaconsultanttoprovidetechnicalassistanceandeducationaloutreachtoapproximatelythreehundredsmallbusinessesandorganizationsinanefforttopreventpollutionofRenton’ssurfacewaters;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DORESOLVEASFOLLOWS:SECTIONI.TheMayorandCityClerkareherebyauthorizedtoenterintoaninterlocalagreementwiththeStateofWashington,DepartmentofEcologyregardingpollutionpreventionassistanceentitledIAANo.C2200051InteragencyAgreementbetweentheStateofWashington,1 RESOLUTIONNO.4452DepartmentofEcologyandCityofRenton,attachedheretoasExhibit“A”andincorporatedbythisreference.PASSEDBYTHECITYCOUNCILthis8thdayofNovember,2021.JasonfsethC‘CIerkAPPROVEDBYTHEMAYORthis8thdayofNovember,2021.‘1Lr—Armondavone,MayorApprovedastoform:ShaneMoloney,CityAttorneyRES.1893:10/19/212 RESOLUTIONNO.4452EXHIBIT“A”INTERAGENCYAGREEMENTfIAA)BETWEENTHESTATEOFWASHINGTON,DEPARTMENTOFECOLOGYANDCITYOFRENTON3 DEPARTMENTOFECOLOGYStateofWashingtonIAANo.C2200051INTERAGENCYAGREEMENT(IAA)BETWEENTHESTATEOFWASHINGTON,DEPARTMENTOFECOLOGYANDCITYOFRENTONTHISINTERAGENCYAGREEMENT(Agreement”orIAA”)ismadeandenteredintobyandbetweenthestateofWashington.DepartmentofEcology,hereinafterreferredtoas“ECOLOGY,”andtheCityofRenton,hereinafterreferredtoasthe“CONTRACTOR,”pursuanttotheauthoritygrantedbyChapter39.34RCW.THEPURPOSEOfTHISAGREEMENTisfortheCONTRACTORtoprovidePollutionPreventionAssistance(PPA)SpecialistswhowillprovidetechnicalassistanceandeducationoutreachtosmallbusinessesinanefforttopreventpollutionofwatersofthestateaspartofthePollutionPreventionAssistancePartnership(formerlyknownastheLocalSourceControl(LSC)Partnership).WHEREAS,ECOLOGYhaslegalauthority(RCW70A.214andRCW70A.300)andtheCONTRACTORhaslegalauthority(RCW70A.214,RCW70A.300,RentonMunicipalCode4-6-030)thatallowseachpartytoundertaketheactionsinthisagreement.THEREFORE,ITISMUTUALLYAGREEDTHAT:1)SCOPEOFWORKTheCONTRACTORshallfurnishthenecessarypersonnel,equipment,materialandlorservice(s)andotherwisedoallthingsnecessaryfororincidentaltotheperformanceoftheworksetforthinAppendixA,StatementofWork,andAppendixB,BtidgetDetail,attachedheretoandincorporatedherein.2)PERIODOfPERFORMANCETheperiodofperformanceofthisL&AwillcommenceonJuly1,2021,andbecompletedbyJune30,2023,unlesstheAgreementisterminatedsoonerasprovidedherein.Amendmentsextendingtheperiodofperformance,ifany,shaltbeatthesolediscretionofECOLOGY.Version5/20/2020 StateofWashington.DepartmentofEcologyIAANo.C2200051CityofRenton3)COMPENSATIONCompensationfortheworkprovidedinaccordancewiththisfAAhasbeenestablishedunderthetermsofRCW39.34.130andRCW39.26.180(3).Thisisaperformance-basedagreement.underwhichpaymentisbasedonthesuccessfulcompletionofexpecteddeliverablesandcompliancewithalltermsandconditions.Compensationforthisagreementwillbereleasedintwo1-yearphases.PhaseOneislimitedto50percentoftheprojectbudgetandPhaseTwocanbeuptotheremainingpercentageoftheprojectbudget.OnorbeforeAugust15,2022,ECOLOGYwillevaluateavailablefundingandtheCONTRACTOR’sperformanceandprogresstowardsmeetingcontractdeliverablesandspending.ToreleasethesecondyearfundingtheCONTRACTOR.byJune30,2022,must:I.Completeaminimumof40%ofthetotalsitevisitdeliverables,and2.Utilize40%ofthetotalcompensationaward.IfperformanceobligationshavebeenmetandfundingisavailableperECOLOGY’sdetermination,thefullyear2budgetatvardwillbeconsideredavailable.ShouldtheCONTRACTORfailtomakesatisfactoryprogressorfundingislimited,ECOLOGYwilldeterminetheappropriateadditionalfundingtoreleaseforyear2ofthecontract.ECOLOGYwillconsidervariousfactorsindeterminingyear2fundingincluding,butnotlimitedto,availablefunding,performancetodate,staffvacancies,timeandcostsspentonuniqueprogramelements,andpotentialcircumstancesbeyondtheCONTRACTOR’scontrol.ThesourceoffundsforthisIAAisModelToxicsControlOperatingAccount(23P),ModelToxicsControlCapitalAccount(23N).Bothpartiesagreetocomplywithallapplicablerulesandregulationsassociatedwiththesefttnds.Thepartieshavedeterminedthatthecostofaccomplishingtheworkidentifiedhereinwillnotexceedonehtindredseventy-fivethousanddollarsandzerocents($175,000.00).includinganyindirectcharges.Paymentforsatisfactoryperformanceoftheworkshallnotexceedthisamotintunlessthepartiesmutuallyagreeviaanamendmenttoahigheramount.CompensationforservicesshallbebasedonthetermsandtaskssetforthinAppendixA.StatementofWork.ECOLOGYwillnotmakepaymentuntilithasreviewedandacceptedthework.Travelexpenses(meals,lodging,andmileage)willbereimbursedaccordingtocurrentstateratesatthetimeoftravel,nottoexceedthebudget(seeAppendixB,BudgetDetail].Purchaseofsourcecontroltoolsorequipment(e.g.spillkits,plasticdrumcovers)andpromotionalitemsfordistributiontobusinessescinderthiscontractmustbelistedinGoodsandServicesbudgetorEquipmentbudgetinAppendixB.Anypurchasesofequipmentorgoodsandservicesover$1,000.00notspecificallylistedinAppendixBmustbepre-approvedbyECOLOGY.Whentheagreementexpires,orwhentheequipmentisnolongerneededfortheoriginallyauthorizedpurpose(whichevercomesfirst)thedispositionofequipmentshallbeatECOLOGY’ssolediscretion.IndirectrateswillbepaidasindicatedinAppendixB,BudgetDetail.ChangestotheindirectratemaybeconsideredbyECOLOGY.CONTRACTORshallprovidesupportingdocumentationnecessitatingthechangetoECOLOGY.ECOLOGY’sapprovalwillbecommunicatedbye-mail.Anincreaseinindirectratedoesnotincreasethetotalcontractaward.ChangesarehandledbyadjustingthebudgetbetweencategorieslistedinAppendixB.Changestothetotalbudgetcostofthecontractshallrequireanamendment.ThebudgetreferencedinAppendixBmaybeadjustedbetweencategories(withtheexceptionofthevoucherprogrambudgetcategory),withECOLOGY’spreapproval,andaslongasthetotalbudgetisnotexceeded.2version5/20/2020 StateofWashington.DepartmentofEcologyIAANo.C220005ICityofRentonECOLOGYmay.atitssolediscretion,withholdpaymentsclaimedbytheCONTRACTORforservicesrendered.iftheCONTRACTORfailstosatisfactorilycomplywithany’termorconditionofthisAgreement.4)BILLINGANDPAYMENTPROCEDUREPaymentrequestsshallbesubmittedonstateform,InvoiceVoucherA19-lA.InvoicevouchershallreferencetheAgreement(IAA)numberandclearlyidentifythoseitemsthatrelatetoperformanceunderthisAgreement.InvoicesshalldescribeanddocumenttoECOLOGY’ssatisfactionadescriptionoftheworkperformed,theprogressofthework,andrelatedcosts.Eachinvoiceshallbillforactualhoursworkedduringthequarter.Theactualhoursbilledmaybehigher(aslongasthetotalbudgetcompensationawardisnotexceeded)orlowerthantheFTEestimateinAppendixA,StatementofWork.Attachsupportingdocumentationtotheinvoice.SeeAppendixA,sectionsIV,V,andXforadditionalinformation(andsectionXI.VoucherProgramifapplicable).Sendinvoicesto:StateofWashingtonDepartmentofEcologyHazardousWaste&ToxicsReductionProgramAttn:ElaineSnouwaert4601N.MonroeStreetSpokane,WA99205OrElectronicallysubmitinvoicestoElaineSnouwaertatElaine.Snouvaert(Zlecy.tva.govPaymentrequestswillbesubmittedonaquarterlybasis.InvoicesmustbesubmittedbythedatesoutlinedinAppendixA,sectionX.UponexpirationofthisAgreement,anyclaimforpaymentnotalreadymadeshallbesubmittedtoECOLOGYwithin30daysaftertheexpirationdateortheendofthefiscalyear,whicheverisearlier.Paymentwillbemadewithinthirty(30)daysofsubmissionofaproperlycompletedinvoice(formA19-IA)withsupportivedocumentation.Allexpensesinvoicedshallbesupportedwithcopiesofinvoicespaid.PaymentwillbeissuedthroughWashingtonState’sOfficeofFinancialManagement’sStatewidePayeeDesk.Toreceivepayment,CONTRACTORmustregisterasastatewidevendorbysubmittingastatewidevendorregistrationformandanIRSW-9formatwebsite,https://ofm.wa.gov/it-systems/statewidevendorpayee-services.Forquestionsaboutthevendorregistrationprocess,contactStatewidePayeeHelpDeskat(360)407-8120oremailPayeeRegistration(ofm.wa.gov.5)ALTERATIONSANDAMENDMENTSThisAgreementmaybeamendedbymutualagreementoftheparties.Suchamendmentsshallnotbebindingunlesstheyareinwritingandsignedbypersonnelauthorizedtobindeachoftheparties.6)ASSIGNMENTTheworktobeprovidedunderthisAgreement,andanyclaimarisingthereunder,isnotassignableordelegablebyeitherpartyinwholeorinpart,withouttheexpresspriorwrittenconsentoftheotherparty,whichconsentshallnotbeunreasonablywithheld.3Vetsion5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C2200051CityofRenton7)ASSURANCESPartiestothisAgreementagreethatallactivitypursuanttothisagreementwillbeinaccordancewithalltheapplicablecurrentfederal,state,andlocallaws,rules,andregulations.8)CONFORMANCEIfanyprovisionofthisAgreementviolatesanystatuteorruleoflawofthestateofWashington.itisconsideredmodifiedtoconformtothatstatuteorruleoflaw.9)DISPUTESPartiestothisAgreementshallemployeveryefforttoresolveadisputethemselveswithoutresortingtolitigation.IntheeventthatadisputearisesunderthisAgreementthatcannotberesolvedamongtheparties,itshallbedeterminedbyaDisputeBoardinthefollowingmanner.EachpartytothisAgreementshallappointonemembertotheDisputeBoard.ThememberssoappointedshalljointlyappointanadditionalmembertotheDisputeBoard.TheDisputeBoardshallreviewthefacts,agreementterms,andapplicablestatutesandrules,andthenmakeadeterminationofthedispute.ThedeterminationoftheDisputeBoardshallbefinalandbindingonthepartieshereto,unlessrestrictedbylaw.Thecostofresolutionwillbebornebyeachpartypayingitsowncost.Asanalternativetothisprocess,ifstateagencies,eitherofthepartiesmayrequestinterventionbytheGovernor,asprovidedbyRCW43.17.330,inwhicheventtheGovernorsprocesswillcontrol.Thepartiesmaymutuallyagreetoadifferentdisputeresolutionprocess.10)FUNDINGAVAILABILITYECOLOGY’sabilitytomakepaymentsiscontingentonavailabilityoffunding.Intheeventfundingfromstate,federal,orothersourcesiswithdrawn,reduced,orlimitedinanywayaftertheeffectivedateandpriortocompletionorexpirationdateofthisAgreement.ECOLOGY,atitssolediscretion.mayelecttoterminatetheAgreement.inwholeorpart,forconvenienceortorenegotiatetheAgreementsubjecttonewfundinglimitationsandconditions.ECOLOGYmayalsoelecttosuspendperformanceoftheAgreementuntilECOLOGYdeterminesthefundinginsufficiencyisresolved.ECOLOGYmayexerciseanyoftheseoptionswithnonotificationrestrictions,althoughECOLOGYwillmakeareasonableattempttoprovidenotice.Intheeventofterminationorsuspension,ECOLOGYwillreimburseeligiblecostsincurredbytheCONTRACTORthroughtheeffectivedateofterminationorsuspension.ReimbursedcostsmustbeagreedtobyECOLOGYandtheCONTRACTOR.InnoeventshallECOLOGY’sreimbursementexceedECOLOGY’stotalresponsibilityundertheagreementandanyamendments.11)GOVERNINGLAWANDVENUEThisAgreementisenteredintopursuanttoandundertheauthoritygrantedbythelawsofthestateofWashingtonandanyapplicablefederallaws.TheprovisionsofthisAgreementshallbeconstruedtoconformtothoselaws.ThisAgreementshallbeconstruedandinterpretedinaccordancewiththelawsofthestateofWashington.andthevenueofanyactionbroughthereundershallbetheSuperiorCourtforThurstonCounty.12)INDEPENDENTCAPACITYTheemployeesoragentsofeachpartywhoareengagedintheperformanceofthisAgreementshallcontinuetobeemployeesoragentsofthatpartyandshallnotbeconsideredforanypurposetobeemployeesoragentsoftheotherparty.4Version5/20/2020 StateofWashington.DepartmentofEcologyIAANo.C2200051CityofRenton13)ORDEROFPRECEDENCEIntheeventofaninconsistencyinthetermsofthisAgreement,orbetweenitstermsandanyapplicablestatuteorrule,theinconsistencyshallberesolvedbygivingprecedenceinthefollowingorder:a.ApplicablefederalandstateofWashingtonstatutes,regulations,andrules.b.MutuallyagreeduponwrittenamendmentstothisAgreement.c.ThisAgreement,numberC220005I.d.AppendixA,StatementofWork.e.AppendixB,BudgetDetail.f.AppendixC,SpecialTermsandConditions.g.AnyotherprovisionsortermofthisAgreement,includingmaterialsincorporatedbyreferenceorotherwiseincorporated.14)RECORDSMAINTENANCEThepartiestothisAgreementshalleachmaintainbooks,records,documents,andotherevidencethatsufficientlyandproperlyreflectalldirectandindirectcostsexpendedbyeitherpartyintheperformanceoftheservice(s)describedherein.Thesematerialsshallbesubjecttoinspection,review,orauditbypersonnelofbothparties,otherpersonneldulyauthorizedbyeitherparty,theOfficeoftheStateAuditor.andfederalofficialssoauthorizedbylaw.Allbooks,records.documents.andothermaterialsrelevanttothisAgreementmustberetainedforsixyearsafterexpirationofthisAgreement.TheOfficeoftheStateAuditor.federalauditors,andanypersonsdulyauthorizedbythepartiesshallhavefullaccessandtherighttoexamineanyofthesematerialsduringthisperiod.EachpartywillutilizereasonablesecurityproceduresandprotectionsforallmaterialsrelatedtothisAgreement.Allmaterialsaresubjecttostatepublicdisclosurelaws.15)RESPONSIBILITIESOFTHEPARTIESEachpartyofthisAgreementherebyassumesresponsibilityforclaimsand/ordamagestopersonsand/orpropertyresultingfromanyactoromissionsonthepartofitself,itsemployees,itsofficers.anditsagents.NeitherpartywillbeconsideredtheagentoftheotherpartytothisAgreement.16)RIGHTSINDATAUnlessotherwiseprovided,datawhichoriginatesfromthisAgreementshallbe‘workmadeforhire’asdefinedbytheUnitedStatesCopyrightAct,Title17U.S.C.section101andshallbeownedbystateofWashington,ECOLOGY.Datashallinclude,butnotbelimitedto,reports,documents,pamphlets,advertisements,booksmagazines,surveys,studies,computerprograms,films,tapes,and/orsoundreproductions.Ownershipincludestherighttocopyright,patent,andregistertheseitems,andtheabilitytotransfertheserights.17)SEVERABILITYIfanyprovisionofthisAgreementoranyprovisionofanydocumentincorporatedbyreferenceshallbeheldinvalid,suchinvalidityshallnotaffecttheotherprovisionsofthisAgreementwhichcanbegiveneffectwithouttheinvalidprovision,ifsuchremainderconformstotherequirementsofapplicablelawandthefundamentalpurposeofthisAgreement,andtothisendtheprovisionsofthisAgreementaredeclaredtobeseverable.18)SUBCONTRACTORSCONTRACTORagreestotakecompleteresponsibilityforallactionsofanySubcontractorusedunderthisAgreementfortheperformance.Whenfederalftindingisinvolvedtherewillbeadditionalcontractorandsubcontractorrequirementsandreporting.version5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C220005ICityofRentonPriortoperformance,allsubcontractorswhotvillbeperformingservicesunderthisAgreementmustbeidentified,includingtheirname,thenatureofservicestobeperformed,address,telephone.WAStateDepartmentofRevenueRegistrationTaxnumber(UBI),federaltaxidentificationnumber(TIN),andanticipateddollarvalueofeachsubcontract.ProvidesuchinformationtoECOLOGY’sAgreementmanager.19)SUSPENSIONFORCONVENIENCEECOLOGYmaysuspendthisAgreementoranyportionthereofforatemporaryperiodbyprovidingwrittennoticetotheCONTRACTORaminimumofseven(7)calendardaysbeforethesuspensiondate.CONTRACTORshallresumeperformanceonthefirstbusinessdayfollowingthesuspensionperiodunlessanotherdayisspecifiedinwritingbyECOLOGYpriortotheexpirationofthesuspensionperiod.20)TERMINATIONFORCAUSEIfforanycause.eitherparty’doesnotfulfillinatimelyandpropermanneritsobligationsunderthisAgreement,orifeitherpartyviolatesanyofthesetermsandconditions.theaggrievedpartywillgivetheotherpartywrittennoticeofsuchfailureorviolation.Theresponsiblepartywillbegiventheopportunitytocorrecttheviolationorfailurewithinfifteen(15)businessdays.Iffailureorviolationisnotcorrected,thisAgreementmaybeterminatedimmediatelybywrittennoticeoftheaggrievedpartytotheother.21)TERMINATIONFORCONVENIENCEEitherpartymayterminatethisAgreementwithotttcauseuponthirty(30)calendardaypriorwrittennotificationtotheotherparty.IfthisAgreementissoterminated,thepartiesshallbeliableonlyforperformancerenderedorcostsincurredinaccordancewiththetermsofthisAgreementpriortotheeffectivedateoftermination.22)WAIVERAfailurebyeitherpartytoexerciseitsrightsunderthisAgreementshallnotprecludethatpartyfromsubsequentexerciseofsuchrightsandshallnotconstituteawaiverofanyotherrightsunderthisAgreementunlessstatedtobesuchinawrittenamendmenttothisAgreementsignedbyanauthorizedrepresentativeoftheparties.23)AGREEMENTMANAGEMENTTherepresentativeforeachofthepartiesshaltberesponsibleforandshallbethecontactpersonforallcommunications,notifications,andbillingsquestionsregardingtheperformanceofthisAgreement.Thepartiesagreethatifthereisachangeinrepresentatives,theywillpromptlynotifytheotherpartyinwritingofsuchchange,suchchangesdonotneedanamendment.TheECOLOGYRepresentativeis:TheCONTRACTORRepresentativeis:Name:ElaineSnouwaertName:KristinaLowthianAddress:4601N.MonroeStreetAddress:1055SGradyWaySpokane,WA99205Renton,WA98057Phone:(509)329-3503officePhone:(425)430-7249(509)385-5169cellEmail:klowthianrentonwa.govEmail:Elaine.Snouwaertecy.wa.govFax:(425)430-7241version5/20/20206 StateofWashington.DepartmentofEcologyIAANo.C220005ICityofRenton24)ALLWRITINGSCONTAINEDHEREINThisAgreementcontainsallthetermsandconditionsagreeduponbytheparties.Nootherunderstandings,oralorotherwise,regardingthesubjectmatterofthisAgreementshallbedeemedtoexistortobindanyofthepartieshereto.ThesignatoriestothisAgreementrepresentthattheyhavetheauthoritytobindtheirrespectiveorganizationstothisAgreement.INWITNESSWHEREOF,thepartiesbelow,havingreadthisAgreementinitsentirety,includingallattachments,doagreeineachandeveryparticularasindicatedbytheirsignatitresbelow.StateofWashingtonDepartmentofEcologyBy:SignatureDateDarinRiceHazardousWasteandToxicsReductionProgramManagerCityofRentonBy:SignatureDateArmondoPavoneMayorVersion5’20’20207 StateofWashington.DepartmentofEcologyIAANo.C220005ICityofRentonAPPENDIXASTATEMENTOFWORKSection1.IntroductionThisStatementofWorkisforthe2021-2023biennialInteragencyAgreement(IAA)forthePollutionPreventionAssistance(PPA)Partnership,whichisoverseenbytheWashingtonStateDepartmentofEcology(ECOLOGY),HazardousWasteandToxicsReductionProgram.ThemissionofthePollutionPreventionAssistancePartnershipis:“WeprotectWashington’sresidentsandenvironmentbyhelpingsmallbusinessesreducetoxicchemicaluse,safelymanagedangerouswaste,andkeepstormwaterfreeofpollutants.”TheCONTRACTOR.throughtheirPollutionPreventionAssistance(PPA)program,willconductmultimediasourcecontrolsitevisitsandpollutionpreventionactivitiestobusinessesthataresmallquantitygenerators(SQGs)ofdangerouswaste.InthiscontextanSQGisanybusiness,non-profit.facility.school.orotherorganizationthatgenerateslessthan220poundsofdangerouswastepercalendarmonthandlessthan2.2poundsofextremelyhazardouswastepercalendaryear.Thesitevisits,alongwithotherpollutionpreventionactivitiesconductedbytheCONTRACTOR,willbedesignedtoreduceoreliminatedangerouswasteandotherpollutantsatthesourcethroughbestmanagementpracticesthatpreventspillsanddischargestoground,air,andwater(especiallytoindustrialwastewaterandstormwater).Tofurtherfacilitatethereductionoreliminationoftoxicchemicaluseatthesotirce,theCONTRACTORwillseekanddiscussopportunitiestoassistbusinesseswithswitchingprocesses.products,orequipmenttouseeffectivesafer-alternatives.Thisprogramwillbeknownasthe“ProductReplacementProgram”orPRP.ThePPAworkisexpectedtofallwithinthesegeneralproportions:TechnicalAssistance(TA)visits(approximately10-15%ofTAvisitswillinvolve65%PRP)(seeSectionItt)UniqueProgramElements25%(seeSectionII)Training(seeSectionVIII)5%Other(admin.staffmeetings,etc.)Version5/20/2020$ StateofWashington,DepartmentofEcologyIAANo.C220005ICityofRentonTheCONTRACTORisexpectedto:•InteractwithotherpartnerswithinthePPAPartnershiptoprovidetechnicalassistanceandtraining,andshareresourcesandexperiences.•SetupalertstoreceivenotificationswhenrequestsforinformationhavebeenmadeonthePPAPartnershipSharePointDiscussionBoard.•EnsureatleastonestaffmemberisavailabletoprovidetimelyinformationandfeedbacktoECOLOGY’sPPACoordinatorandtoattendmandatorymeetingsandtrainings.feedbackonPartnershipgoals,direction,andprojectswilloccasionallyberequestedviaonlinesurveysandemailrequests.•Actinaprofessionalandethicalmanner,andshallavoidanyconflictofinterestthatmightinfluencetheCONTRACTOR’sactionsorjudgment.•DiscloseimmediatelytoECOLOGYanyinterest,directorindirect,thatmightbeconstruedasprejudicialinanywaytotheprofessionaljudgmentoftheCONTRACTORinrenderingserviceunderthisAgreement.Keystaff.estimatedFTE,andtheirrolesareidentifiedinTableI.Pleasenote,thisisanestimateoftimededicatedtothiscontractoverthefulltwoyearsofthecontract;quarterlyinvoicingmustreflectactualhoursworkedevenifhoursarehigherorlowerthantheFTEestimate.Table1:KeyStaffSectionII.UniqueProgramElementsTheCONTRACTORwillconducttheuniqueelementsfortheirPPAprogram,outlinedinTable2.Table2:UniqueProgramElementsProgramElementDeliverable(s)Alt-StaffPlanningCommittee-WorkwithoneortwootherjurisdictionstoplanIAll-Stafffourseparatecommittees(oneforTrainingEvent(virtuallyorin-person)eachtrainingevent)madeupofWithothercommitteemembersdeterminealeadtoschedulePPAspecialistsandEcology,planningmeetings.tracktasks,andfinalizetheagenda.Arrangeformeetinglogistics(venue,foodandbeverageifinperson)andspeakers.VideoOutreachDevelopmentParticipateonacommitteetodevelopshortvideosorotherCommittee—PPAspecialistswillelectronicmessagingtocommunicatemessagesaboutBMPscollaboratetodevelopvideosforandadvertisePPAservicestobusinesses(inotherlanguagesasappropriate).StaffNameEstimatedFTERoleKristinaLowthian0.05ContractManagementECOSS1PPASpecialistKristinaLowthian0.0BillingECOSS0.0(includedOutreach/Support&Trainabove)Staffwhenhired.Verson5/20/20209 StateofWashington,DepartmentofEcologyIAANo.C220005ICityofRentonbusinesssectoraudiencestinderWorkwiththeothermembersofthecommitteeandEcologytotheguidanceofEcologystaffdraftandfinalizeaworkplan.Thisworkplanshoulddescribetherolesandresponsibilitiesofparticipantsandoutlinethetaskstobecompleted.Participateinatleast90%oftheworkgroupmeetings.Ifyouareunabletoattendthemeeting,givetheRCWleadasmuchnoticeaspossible,andfollowupwithanyassignmentsordocumentreviewassoonaspossible.Reviewallmaterials.SectionIII.TechnicalAssistanceVisitsTheCONTRACTORwillconducttechnicalassistancesitevisitstosmallquantitygeneratorsofdangerouswastes,andtobusinessesororganizationsthathavethepotentialtopollutestormwater.Approximately60%ofthevisitswillbeInitialVisits.IftnitialVisitsfallbelow60%.combinedInitialVisitsandFollow-upVisitsmustaccountforatleast80%ofthetotalvisits.Whilenecessary,effortsshouldbemadetominimizeScreeningVisits.•AnInitialVisitoccursattheactualsiteandresultsinacompletedchecktist’(orenoughdatagatheredtocompletedataentryintothe[SCdatabase).ItwilleitherbethefirstcompletevisittoasiteORthefirstvisitintwoormoreyears.•AScreeningVisitisanattemptedvisittothesite,butthebusinessdeclinedorputoffthevisit,ORyouwereinterruptedduringthevisitandwereunabletogathercompletedata.ORyoudiscoverthatthefacilitydoesnotexistanymoreORyoudiscoverthatthebusinessdoesnotqualifyforavisitunderthePPAprogram(e.g.itisamediumorlargequantitygenerator).•AFollow-UpVisitshouldoccurwithin90daysoftheInitialVisit.Follow-upshouldgenerallybedonethroughanon-sitevisit.However,aphoneconversation,mailoremailexchangemaycountasaFollow-UpVisitifitincludesconfirmationthattheissuesthatwereidentifiedintheinitialvisitwereresolved.Follow-upVisitsmustbeconductedtoresolveHighPriorityEnvironmentalIssues(Seesectionbelow).Table3:NumberofTechnicalAssistanceVisitsNumberofTotalVisits300TargetforInitialVisits175Targetforfollow-itpVisits100Businesssectors,organizations,wastestreams,and/orgeographicalareathatwillprovideafocusforthe2021-2023technicalassistancevisitsarelistedinTable4.Table4:TechnicalAssistanceTargetsTargetRationaleforselectingAutomotive.LightFocusonthosebusinesssectorswithahighriskofcreatingstormwaterIndustrial.DryCleaning.pollutionorhaving/accumulatinghazardouswastes.AwarenessofDistributionCentersliabilityifbusinesseshaveaspill.Version5120/202010 StateofWashington,DepartmentofEcologyIAANo.C220005ICityofRentonFoodService,GroceryCommonsourcesofpollutionsuchcarsandtrucks,loading/unloading,Stores,Mini-marts,andandcleaningproductswillbeaddressedhere.AwarenessofliabilityifRetailbusinesseshaveaspill.PropertyManagementandCommonsourcesofpollutionincludingsharedareas,Servicesdumpsters/compactors.cleaning,andloading/unloadingwillbeaddressedhere.Awarenessofliabilityifbusinesseshaveaspill.ECOLOGYmaydirectaportionoftechnicalassistancevisitstowardspecificprioritysourcesorcontaminants.HighPriorityEnvironmentalIssuesThebelowlistisECOLOGY’shighpriorityenvironmentalissuesbecausetheyhavethepotentialtodirectlyimpacthumanhealthand/ortheenvironment.Ifoneormoreoftheseissuesarefoundduringasitevisit,aFollow-upvisitisjustifiedbutnotnecessarilyrequired.TheseverityoftheissuewillhelpdetermineifaFollow-upvisitisnecessary.AFollow-upvisittoabusinessforother(non-highpriority)issuesisatthediscretionoftheCONTRACTOR.Whenunabletoresolvehighpriorityenvironmentalissues,thePollutionPreventionSpecialistwillrefertheissuetoECOLOGYorotherappropriateagency.Seriousconcernsaboutimpactstohumanhealthandi•’ortheenvironmentwarrantaconsultationwithECOLOGYorotherregulatoryagenciestodeterminewhetherornottheissueneedstobereferred.•Hazardouswastebeingimproperlydesignated•Hazardouswastebeingimproperlydisposed•Hazardousproducts/wastesbeingimproperlystored•Compromiseddangerouswastecontainersneedtoberepairedorreplaced•Illegalplumbingconnection•Illicitdischargeofwastewatertostormdrain•Improperlystoredcontainerizedmaterials•Improperlystorednon-containerizedmaterials•LeaksandspillsindangerouswastestorageareasVisitGuidanceThefollowingguidanceappliestotechnicalassistancevisits,unlessotherwisediscussedwithECOLOGY:1.Priortothevisit:•Coordinatewithotherentitiesthatmaybeconductingbusinessvisitsintheareatoreducepotential“inspectionfatigue.”•CheckwithECOLOGYUrbanWatersstaff(whereapplicable)toensurethatthebusinessisnotcurrentlybeingvisitedbyUrbanWatersstaff•ResearchsiteandissuespriortothevisitusingacombinationofdatasourcessuchasLSCDatabaseforpreviousvisitsorvisitstosimilarbusinesses,industryresources,newsarticles,etc.•Totheextentpossible.verifythesiteisnotamediumorlargequantitygenerator.11Version5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C220005ICityofRenton•ChecktoseeifasectorspecificChecklistorTipSheetisavailableonthePPAPartnershipSharePointsitetohelpguidethevisit.2.Duringthevisit:•Providetechnicalassistanceonpropermanagementofdangerouswaste,preventionofstormwaterpollution,spillprevention,andreductionofhazardoussubstanceuse(whenapplicable).•Ensure,ataminimum,allitemsonthebasicChecklistarereviewed.Ifwhileatthesite,itbecomesapparentthebusinessisamediumorlargequantitygenerator,eithercompletethevisitandcountitasascreeningvisit,ORformallyreferthedangerotiswasteportiontoECOLOGYtocountitasafullinitialvisit.Thissiteshouldnotbescheduledforfuturevisits,unlessitislikelytheirgeneratorstatushaschangedtoqualifyasanSQG.•Ifappropriate,encouragebusinessestoparticipateinlocalgreenbusinessprograms.suchastheEnviroStarsbusinesscertificationprogram.•IfaProductReplacementProgram(PRP)opportunityexistsforthebusiness,discusstheopportunity,termsandconditions,andstepstoqualifyasoutlinedinSectionV.•Discussspillresponsepreparednessandofferspillkitfordevelopingaplan.Fundscanbeusedtopurchasespiltkitstoprovidetobusinesses.OccasionallyECOLOGYwillprovidespillkitsthroughabulkorder,iffundingisavailable.•Ifpossible.photographobservedissuesforbeforeandaftersuccessstories.•Activitiesthatmaybebeneficialduringthevisitinclude,butarenotlimitedto,walkingthesite(interiorandexterior),checkingstormdrains,checkingforillicitconnections,checkingdtimpsterandwastestorage,providinghandouts,andensuringnecessarypermitsareinplace.3.Attheendofthevisitorafterthevisit:•Providewrittenfollow-uptodocumenttheresultsofthevisit.ThiscanbedonebyleavingacopyoftheChecklist’orotherdocumentationwiththebusinessattheendofthevisit,byusingacommitmentpostcard(formatavailableinBrandingDocumentsonPPAPartnershipSharePoint),bysendingafollow-upletter/email,oralternativelybysendingathankyou’postcardifnoissueswereidentified.•Ifnecessary,coordinatewithotheragencies(e.g.thefiremarshal,codeenforcement,storrnwater,wastewatertreatment,and/ormoderateriskwastestaff)toensurethattheinformationyouareprovidingisconsistentwiththeotheragency’sregulationsand/orbestmanagementpractices.•ThePPASpecialistswillmakereferralstoECOLOGYasneededandreportresults.SectionIV.PartnershipBrandingandOutreachWhenuniqueoutreachoreducationalmaterialsaredevelopedbytheCONTRACTORusingPPAPartnershipfunds,adraftmustbesenttoECOLOGYforreviewandapproval.Totheextentfeasible,theCONTRACTORmustutilizethePartnership’sbrandingtoolsandtemplatesavailabletoproducethesematerials.TheintentofthisrequirementistofacilitateaunifiedimageandconsistentmessagingacrossthePartnership.ThePartnershiplogoandotherbrandingresourcesareavailableonthePPAPartnershipSharePointsite.12Version5/20/2020 StateofWashington.DepartmentofEcologyIAANo.C2200051CityofRentonItmaybeappropriatetoincludefundingacknowledgementonsomeoutreachmaterials.TheCONTRACTORwillconsultwithECOLOGY’sPPAPartnershipCoordinatortodeterminewhetherfundingacknowledgementisrequired.FinalizedmaterialswhichmaybeusefultootherPartnershipcontractorsshouldbeprovidedfortiploadtotheresourceDocumentLibraryonthePPAPartnershipSharePointSite.EachCONTRACTORmustmaintainaPPAwebpagewhichmeetstheminimumrequirementsdevelopedbythe2020ResourceConsistencyWorkgroup.SeePPAPartnershipSharePointSiteforrequirements.TheincorporationoftheminimumwebpagerequirementsshouldbecompletedbyJune30,2022tinlessotherwiseapprovedbyECOLOGY.SectionV.ProductReplacementProgram(PRP)TheProductReplacementProgramisdesignedtoeliminatePersistentBioaccumulativeToxic(PBT)chemicalsfromuseincommerce.ThePRPremovesandreplacesPBTchemicalspresentinproducts,processes.ortechnologiestohelppreventtoxicsfromenteringtheenvironment.Oneofthebestandmosteffectivewaystopreventfurtherenvironmentalcontamination,protectwaterquality,andreducehumanhealthriskistoeliminatethesetoxicchemicalsatthesource.ThePRPassistsbusinesseswithswitchingtosaferalternatives.PPAcontractorsareintegraltothePRP.TheCONTRACTORwillseekanddiscussopportunitiestoassistbusinesseswithswitchingprocesses,prodticts,orequipmenttouseeffectivesafer-alternatives.Fortechnicalassistancevisits,wherePRPisdiscussed,CONTRACTORwillrecordintheLSCDatabasethetypeofproductorequipmentreplacementopportunitythebusinessisinterestedinandotherrequiredinformation.TheCONTRACTORwillassistECOLOGYwiththefollowingprograms:1.Replacementofdrycleaningtechnologythatusesperchloroethylenebyvisitingdrycleaners,discussingtheprogram,assistingwithrequiredpaperwork,andcompletingthefinalvisitafternewmachineinstallation.GuidelinesforthisprogramareoutlinedinseparatedocumentsandpostedonthePPAPartnershipSharePoint.2.Promotingawarenessofthenationalmercurythermostattakebackprogramatappropriatebusinesses.AdditionaltakebackandreplacementprogramsECOLOGYisexploringforadditiontothePRPinclLide.butarenotlimitedto:1.PFAS-containingfirefightingfoamtakebackprogram.CurrentlyECOLOGYisworkingdirectlywithfiredepartments,butthisprogrammaybeexpandedtobtisinesseswithPFAS-containingfiresuppressionsystems.2.Flameretardantsinfoamandequipmentatgymnasiums,playcenters,andrecreationfacilities.3.Degreasersandsolventsinpartswashingsystemsinmultiplebusinesssectors.4.PCB-containinglightballastsinschools.5.Additionalchemicalsandproductsmayalsobeaddedtothislist.1-,13Version5/20/2020 StateofWashington.DepartmentofEcologyIAANo.C220005ICityofRentonECOLOGY,incollaborationwiththePPAPartnership,willdevelopproceduresandcriteria,whichmustbemetforabusinesstoreceivereimbursementforanyoftheabovechemicalsorproducts.PRPpaymentsforreimbursementtothebusinesswillcomedirectlyfromECOLOGYandarenotincludedwithintheCONTRACTOR’sfundingcompensationassociatedwiththiscontract.ThePRPreimbursementpaymentwillbemadethroughdirectdisbursementfromECOLOGYtothebusinessimplementingtheproductorequipmentreplacement.Inordertofacilitatethesepayments,theCONTRACTORmustassistECOLOGYinmaintainingrecordsindicatinghowthebusinessqualifiedforthePRPreimbursementperthePRPprogram’seligibilitycriteria.EligibilitycriteriawillbedevelopedbyECOLOGYandtheProductReplacementProgramCommitteeforeachtypeofreimbursementoffered.TheCONTRACTORwillprovidetechnicalassistancetothebusinesstohelpensurethebusinessqualifiesforaPRPreimbursementpaymentfromECOLOGYbycompletingthefollowingsteps,unlessotherwisespecifiedinguidelinesdevelopedspecifictoanindividualreimbursement.SpecificrequirementsforindividualreimbursementprogramswillbemaintainedonthePPAPartnerwebSharePointsite.1.CONTRACTORconductstechnicalassistancevisitandprovidesbusinesswithrecommendationstoreduceoreliminateaqualif,ingchemicalorproduct.TheserecommendationsmustberecordedintheLSCDatabase.2.CONTRACTORmustcommunicatetothebusinessthatitmaytakeupto4monthstoreceivepaymentfromECOLOGYafterpurchaseandthatthebusinessmustrespondtoinquiriesfromECOLOGYortheOfficeofFinancialManagement(OEM)inatimelymannertoavoiddelaysinpayment.3.CONTRACTORassistsbusinessasneededwithpaperworkrequiredtoapplyforreimbursement.includingastatepayeeregistrationform.4.BusinesspurchasesapprovedprodcictorequipmentandconvertsfullytoutilizationofnewproductorequipmentinaccordancewiththeeligibilitycriteriaforthePRPreimbursement.5.BusinesssubmitsreceiptsfortheproductorequipmentpurchaseandinstallationtoECOLOGY’sPRPCoordinator.ThissubmittalmaybefacilitatedthroughtheCONTRACTOR’srepresentativeforsomePRPprojects.6.CONTRACTORmayberequestedbyECOLOGYtoverifythroughasitevisitandreviewofrecordsthatproductorequipmenthasbeeninstalledperPPASpecialistorECOLOGYrecommendations,oldproductorequipmenthasbeenlegallydisposedofordecommissioned,andallothereligibilitycriteriahavebeenmet.ForinformationaboutanoptionalvoucherprogramthattheCONTRACTORcanprovidedirectlytoabusiness,seeSectionXl.14Version5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C2200051CityofRentonSectionVI.TimelineTable5:TimelineGoalforUniqueProgramElementTechnicalAssistance..numberactivitiesTargetactivitiesTimePeriodofSiteVisitsJuly1,2021—December31,0•VideoOutreachN/A2021DevelopmentCommitteeJanuary1,2022—June30,75•VideoOutreachAutomotive,Light2022DevelopmentCommitteeIndustrial,DryCleaning,DistributionCentersJuly1,2022—December31,75•VideoOutreachFoodService,Grocery2022DevelopmentCommitteeStores,Mini-marts,•All-StaffPlanningandRetailCommitteeJanuary1,2023—June30,150•NoneAllbusinesssectors2023SectionVII.LocalSourceControl(LSC)DatabaseInformationgatheredduringtechnicalassistancevisitsbytheCONTRACTORmustincludealloftheelementsthatarelistedinthemosttip-to-datePPAChecklist(checkPPAPartnershipSharePointsitefordetails)andbeenteredintoECOLOGY’sLSCdatabase.Thefollowingguidanceappliestoalltechnicalassistancevisits,unlessotherwisediscussedwithECOLOGY:•CollectenoughinformationtocompletealloftheapplicablefieldsinECOLOGY’sLSCdatabaseandenteritintothedatabasewithin15workdaysofthevisit.•Ifyoumakeareferraltoaregulatoryagency,entertheinformationaboutthereferralintothedatabasewithin15workdaysofthereferral.•Ensurethatdataentryiscompleteandaccurate.•AtaminimctmallelementsonthemostrecentversionofECOLOGY’sPPAChecklistmustbecheckedateachbusinessvisit.Specialistsmustattestthattheyhaveverifiedallelements.oAdditionalsectorspecificchecklistsareavailableontheECOLOGYPPAPartnershipSharePointSite.oCONTRACTORmaysubstituteuseoftheirownversion(s)ofthechecklist(s)aslongasitcontainsallelementsonECOLOGY’smostrecentchecklist(SeePPAPartnershipSharePointfordetails),andhasbeenreviewedandapprovedbyECOLOGYstaff.•RefertotheLSCdatabaseinstructionspostedinthedatabaseinterface,orcontactECOLOGYPPAstaff,forassistancewithdatabaseentry.•Ifusingpaperchecklistsorequivalentdocumentation,maintainoriginalsinaccordancewithyourlocalpublicdisclosurelaws.15Version5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C2200051CityofRentonSectionVIII.TrainingECOLOGYexpectsthattheCONTRACTORwillprovidebasictrainingtothePollutionPreventionAssistanceSpecialistsontopicsrelevanttotheirposition.ECOLOGYwillprovideadditionaltrainingtoensurethatCONTRACTOR’sstaffareproperlytrainedandsupportedtoconductPPAactivities,andthatexperiencedstaffareexposedtonewinformation,andhaveopportunitiestosharetheirexpertiseforthebenefitofthePPAPartnership.Thefollowingtypesoftrainingareprovided.Table6belowcontainsatentativetrainingschedule;ECOLOGYwillcommunicatethefinalscheduletotheCONTRACTOR.NewPPASpecialistMentoringandTrainingECOLOGYstaffandexperiencedPPASpecialistswillprovideavarietyoftrainingsupporttonewPPAstaffECOLOGYwillprovidenewhiresawelcomeemail”withinthefirsttwoweeksofworkasaPPASpecialist.ThisemailwillprovideinstructionsforaccessingthePPAPartnershipSharePoint,LSCDatabase,andguidanceonresourcesandtraining.AllSpecialistsareexpectedtocreatean“alert”forthePPAPartnershipSharePointDiscussionBoardtoreceiveemailalertsatleastonceperweekwhentopicsareposted.I.NewPPASpecialistTraining&SharePointResourcesNewPPAspecialisttrainingisprovidedintheformofself-pacedonlinemodulesavailablethroughECOLOGY’sPartnerWebSharePointsite,andweb-baseddiscussionpanels.Theweb-baseddiscussionpanelswillbeplannedandconductedbyECOLOGYstaffandincludenewspecialistsandexperiencedPPAspecialistswhocanoffersuggestionsandfeedbacktonewspecialists.ThediscussionpanelsarescheduledforthesecondThursdayofeveryothermonthfrom10:30to12:00.Onoccasionthesemeetingswillneedtoberescheduledtoaccommodatepanelistsornewspecialistswhocannotmaketheoriginallyscheduleddate.ECOLOGYstaffwillprovideasmuchnoticeaspossiblewhenthesepanelsarereschedtiled.Schedule:DiscussionPanelSchedule—July2021thruJune2023202120222023August12,2021February10,2022February9,2023October14,2021April14,2022April13,2023December9,2021June9,2022June8,2023August_11,_2022October_13,_2022December_8,_2022AttendanceRequirement:Allnewspecialistswhohavenotyetattendedsix(6)discussionpanelsarerequiredtoattend.Panelistsarerequiredtoattendalldisctissionpanels.2.FieldMentoring&TrainingReviewTheCONTRACTORwillprovidetrainingtotheirnewstafftoensuretheycanperformthework.Inaddition,ECOLOGYwillassigntwoexperiencedPPASpecialistsasmentorstoprovidefieldtrainingandsupporttoanewhire.Ifavailable,onementorwillbefromtheCONTRACTOR’sorganizationandtheothermentorfromanotherPPAcontractor(partner)jurisdictioninascloseproximityaspossible.MentorswillbeassignedwithintwoweeksofnotifyingECOLOGYofnewstaffhires.FieldmentoringwillinvolveaseriesofaccompaniedfieldvisitsdesignedbythementorandECOLOGYstafftosupporttheneedsofthenewhire.Whenthementorandnewhiredeterminethey16Version5120/2020 StateofWashington,DepartmentofEcologyIAANo.C2200051CityofRentonareready,anECOLOGYstaffwillaccompanythenewhireonafewtechnicalassistancevisits,toensurethattheyareprovidingaccurateinformationonproperwastemanagement,spillprevention,stormwaterpollutionprevention,andtoxicsreductionopportttnities.All-StaffTraininsforallPPASpecialistsAll-StaffTrainingswillbeplannedandconductedbyteamsofPPASpecialistsfromtwotothreePPAcontractors(partners).Whenappropriatethesetrainingswillbeheldin-persontofacilitateinteractionandnetworkingbetweenPPASpecialists,ECOLOGY,andinvitedpresenters.DependingoncurrentsituationsrelatedtotheCOVID-19pandemicorotherhealthandsafetyconcurs.AllStaffTrainingsmaybeheldvirtuallyviaanonlineplatform.Trainingtopicsareintendedtohelpnewstaffbecomemorecompetentintheirwork,andexperiencedstafftogaingreatertechnicaldepthonrelevanttopics.ECOLOGYstaffwilldeterminetheteams,provideinitialguidance,reviewagendas,andprovidesupportforplanningandlogistics.Schedule:Typically,thesetrainingsareheldthesecondWednesdayinSeptemberandMarchorApril.Thetrainingsareusuallyscheduledbetween8:30a.m.and3:30p.m.withovernighttravelallowedforjurisdictionsifneeded(seestatetravelrules).ECOLOGYmustpre-approveovernighttravelifitisbeingchargedtothePPAbudget.Whentrainingisheldvirtuallyonline,thetrainingwillbescheduledacrosstwohalf-days.Ifstaffandresourcesbecomeavailable.ECOLOGYwilladdanadditionalAllStaffTrainingevent.AnadditionaltrainingeventwouldlikelybeheldinJune.AttendanceRequirement:UnlesspriorapprovalhasbeengivenbyECOLOGY,itismandatoryforatleastonePPAspecialistperjurisdictiontoattendtheAllStaffTrainings.ThispersonisresponsiblefordisseminatinginformationbacktothePPAspecialistsfromthatjurisdiction.Managersarewelcomebutnotrequiredtoattend.Generally,trainingsubstitutionsarenotallowedfortheAllStaffTrainings.however,exceptionsmayapply.ECOLOGYstaffmustapprovenon-emergencyabsencesortrainingsubstitutionsatleasttwoweekspriortothetraining.WebinarTraininsECOLOGYconductsWebinarsduringmostofthemonthsthatdonothaveAllStaffTrainings.ThesesessionsareintendedtoexposePPASpecialiststonewinformationortechnicaltopicsrelevanttotheirwork.SuggestionsontopicsandspeakersarewelcomedfromPPAcontractors(partners).ECOLOGYwillalsoaskPPAcontractorstopresentoncasestudies.Schedule:Theseareoneandahalfhoursessions,heldonthesecondWednesdayofthemonth.Occasionallythesesessionswillneedtobescheduledatalternativetimestoaccommodatespeakeravailability.Uptoç.jghWebinarswillbescheduledeachyear.AttendanceRequirement:EachPPASpecialistmustattendatleastsixoftheeightWebinarseachyear.AnothertypeoftrainingthatisrelevanttoPPASpecialists’workmaybesubstitutedforuptotwooftheWebinars.Notificationofthesubstitutionmustbeprovidedtoandpre-approvedbyECOLOGYatleasttwoweeksinadvanceoftheWebinar.17Version5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C2200051CityofRentonTable6:TentativeTrainingSchedule(subjecttochange)DateTypeDateTypeJuly,2021NotrainingJuly,2022NotrainingAugust11.2021WebinarAugust10.2022WebinarSeptember8-9,2021WebinarorAll-StafPSeptember14-15,2022WebinarorAll-StaftOctober13-14,2021WebinarorA1lStaff*October12-13,2022WebinarorAll-StaffNovember10,2021WebinarNovember9.2022WebinarDecember8.2021WebinarDecember14.2022WebinarJanuary12,2022WebinarJanuary11,2023WebinarFebruary9,2022WebinarFebruary8.2023WebinarMarch9-10.2022WebinarorA1l-StafPMarch8-9,2023WebinarorAl1Staff*April13-14,2022WebinarorA1l-StaffApril12-13,2023WebinarorA1l_Staff*May11,2022WebinarMay10.2023WebinarJune8.2022WebinarJune14,2021Webinar*Whenpossibleanin-personAllStaffTrainingwillbeheldinconjunctiontviththeNWChapterAnnualConference.SectionIX.ReportingandContractChangesQuarterlyProgressReportsAbriefprogressreportshallbesubmittedquarterlywitheachinvoice(seescheduleinSectionX,Table7).Thisreportshouldindicatetheworkcompletedduringthequarterandbilledontheinvoice,includingthetypeandnumberofvisitsconducted,progressonUniqueProgramElements,andanyotherinformationregardingcontractperformancethatshouldbebroughttoECOLOGY’sattention.TheProgressreportmustalsoincludethenumberofvisitswherethePRPwaspresentedanddiscussed.TheProgressreportshouldonlyincludethestattisoftheworkconductedduringthequarterandNOTincludearoll-upofprogressto-datesinceitservicesasbackupdocumentationfortheexpensesincludedinthequarterlyinvoicing,seeSectionX.AnnualReportsAnnualreportsareusedtobrieflysummarizecontractstatusto-dateincluding:numberofsitevisitsperformed,UniqueProgramElementactivitiesconducted,TechnicalAssistanceTargetactivitiesconducted,lessonslearned,andbudgetstatus.AnnualreportsshallbeprovidedtoECOLOGYbyJuly31.2022andJuly31.2023.Thereportshallincludetwotothree‘casestudies’ofabusinessororganizationthatbenefittedfromaPPAsitevisit.Photographsofthebusinessbeforeandafterthevisit,showingthebeneficialchangesshouldbeprovided,ifatallpossible.ThesecondyearannualreportshouldcapturedetailsforthefullcontractperiodasECOLOGYwillusethesereportstocreateabiennialreportonthePartnership.ECOLOGYwillmakereporttemplatesavailableonthePPAPartnershipSharePoint.ECOLOGYwillrequest,withadvancednotice,thatPPACONTRACTORsprovidepresentationsontheircasestudiesatWebinarsandAll-Staffmeetings.ContractChangesAnyofthefollowingchangesshallbereportedtotheECOLOGYPPAPartnershipCoordinatorwithinIQbusinessdays:•Keypersonnelchanges(stafformanagerleaving,newhires.etc.)18Version5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C2200051CityofRentonInitiationoforchangestoasubcontract(seeSection18oftheInteragencyAgreementforspecificinformationthatisrequiredregardingsubcontractors)SectionX.InvoicingInvoice(billing)proceduresareoutlinedintheInteragencyAgreement.(seeSection4).Inaddition,thefollowinginformationisprovided:•SeealsoAppendixA,StatementofWork,SectionV.•TheInvoiceVoucher(formA19-IA)musthaveawetsignatureorscannedifsubmittedelectronically.Ifsubmittingascannedcopy,theCONTRACTORwillretainoriginalsignedA19-lAinCONTRACTOR’srecordsperrecordretentionrequirements.•Supportdocumentsmaybesubmittedviaemail.•EachinvoiceshallonlybillforactualhoursworkedduringthequarterwhichmaybehigherorlowerthantheETEestimateinSection1,Table1ofAppendixA,StatementofWork.•QuarterlyinvoicingwillfollotvthescheduleinTable7.Table7:InvoicingScheduleQuarterMonthsDueDate1July,August.September2021November10,20212October,November,December2021february10,20223January,febrtiary,March2022May10,2022.July31,2022(earlierDueDateduetoendof4April,May,June2022fiscalyearrequirements)5July,August,September2022November10,20226October,November,December2022February10,20237January,February,March2023May10,2023.July31,2023(earlierDueDateduetoendof8April,May,June202i..bienniumrequirements)Version5/20/202019 StateofWashington,DepartmentofEcologyIAANo.C220005ICityofRentonSectionXII.ResourcesThefollowingareresourcestomaterialsreferencedinthiscontract.Linkstoandtheresourceslistedaresubjecttochange.•PPAPartnershipSharePoint:https://partnerweb.ecy.wa.ov/sites/HWTRILSC2OI6/SitePages/Home.aspx•LSCDatabase:http://ecyaphwtr/Isc/Horne.aspx•InvoiceVoucherA19-IA:https://des.wa.gov!sites/default/files/public/documents/HRPayroIl/SACS/A-19-IAForm.doc?=5c$2f•PartnershipReportTemplates:https://partnerweb.ecy.wa.gov/sites/HWTRJLSC2OI6/Templates/forms/AllItems.aspx•Checklists&TipSheets:https://partnerweb.ecy.wa.gov/sites/HWTR!LSC2O16/layouts!15!start.aspx#!Checklist%20%20Tip%2OSheets/Forrns/AIIttems.aspx•NewSpecialistTrainingmodules:https:/!partnerweb.ecy.wa.gov/sites/HWTR/LSC2O16/_layouts!I5/start.aspx#/New%2OSpecialist%2OTraining/Forms/Al1ltems.aspx•TravelPerDiemRates:https:!/www.ofrn.wa.ov/sites/defauIt/fi1es/pubIic/resources/traveI!coIormap.pdf20Version5/20/2020 StateofWashington,DepartmentofEcologyIAANo.C220005ICityofRentonAPPENDIXBBUDGETDETAILSeesections#3,Compensation,and#4,BillingandPaymentProcedures,foradditionalinstructions.CategoryAmountSalaries$4,000.00Benefits$1,000.00Subcontracts$170,000.00Goods&Services(seeTableA)$0.00Equipment(seeTableB)$0.00Travel/Training$0.00VoucherProgram(SectionXl)$0.00SubtotalDirectCosts$175,000.00Rate(%)n/aIndirectCosts*Indirectamount$0.00TotalAward$175,000TableA.Goods&Services(itemsover$1000mustbelistedhereorapprovedbyECOLOGYpriortoreimbursement)EstimatedCostTableB.Equipment(itemsover$1000mustbelistedhereorEstimatedCostapprovedbyECOLOGYpriortoreimbursement)Version5/20/202021 StateofWashington.DepartmentofEcologyIAANo.C2200051CityofRentonAPPENDIXCSPECIALTERMSANDCONDITIONS1)CertificationRegardingSuspension,Debarment.IneligibilityorVoluntaryExclusiona)CONTRACTOR,bysigningthisagreement,certifiesthatitisnotsuspended.debarred,proposedfordebarment.declaredineligibleorotherwiseexcludedfromcontractingwiththefederalgovernment,orfromreceivingcontractspaidforwithfederalfunds.IftheCONTRACTORisunabletocertifytothestatementscontainedinthecertification,theymustprovideanexplanationastowhytheycannot.b)CONTRACTORshallprovideimmediatewrittennoticetoECOLOGYifatanytimetheCONTRACTORlearnsthatitscertificationwaserroneouswhensubmittedorhadbecomeerroneousbyreasonofchangedcircumstances.c)Thetermscoveredtransaction,debarred,suspended.ineligible,lowertiercoveredtransaction.participant,person,primarycoveredtransaction,principal,proposal,andvoluntarilyexcluded,asusedinthisclause,havethemeaningsetoutintheDefinitionsandCoveragesectionsofrulesimplementingExecutiveOrder12549.YoumaycontactECOLOGYforassistanceinobtainingacopyofthoseregulations.d)CONTRACTORagreesitshallnotknowinglyenterintoanylowertiercoveredtransactionwithapersonwhoisproposedfordebarmentundertheapplicableCodeofFederalRegulations.debarred.suspended.declaredineligible,orvoluntarilyexcludedfromparticipationinthiscoveredtransaction.e)CONTRACTORfurtheragreesbysigningthisagreement,thatitwillincludethisclausetitled“CERTIFICATIONREGARDINGSUSPENSION,DEBARMENT,INELIGIBILITYORVOLUNTARYEXCLUSION”withoutmodificationinalllowertiercoveredtransactionsandinallsolicitationsforlowertiercoveredtransactions.f)Pursuantto2CfR180.330,theCONTRACTORisresponsibleforensuringthatanylowertiercoveredtransactioncomplieswithcertificationofsuspensionanddebarmentrequirements.g)CONTRACTORacknowledgesthatfailingtodisclosetheinformationrequiredintheCodeofFederalRegulationsmayresultinthedelayornegationofthisfundingagreement,orpursuanceoflegalremedies,includingsuspensionanddebarment.h)CONTRACTORagreestokeepproofinitsagreementfile,thatit,andalllowertierCONTRACTORSorsubcontractors,arenotsuspendedordebarred,andwillmakethisproofavailabletoECOLOGYbeforerequestsforreimbursementswillbeapprovedforpayment.CONTRACTORmustrunasearchinhttp://www.sam.govandprintacopyofcompletedsearchestodocumentproofofcompliance.22Version5/20/2020