HomeMy WebLinkAboutAdden 1Executive Services Department
Memorandum
DATE: December 13, 2021
TO:
CC:
Armondo Pavone, Mayor
Kristi Rowland, Deputy Chief Administrative Officer
FROM: David Lemenager, Application Support Manager
SUBJECT: Software Maintenance Renewal for Dude Solutions
This memo is in lieu of our standard contract template which allows for signature by
both parties.
Please approve the payment to Dude Solutions for invoice INV-98772 in the amount of
$46,411.61 for annual maintenance between 1/1/2022 and 12/31/2022. The Public
Works Facilities Division uses Dude Solutions as their asset management and work
management system. This is in reference to contract CAG-17-152 for the original
agreement established in 2017.
This invoice is an increase of 10% from the previous maintenance renewal in 2020.
Although we normally try to cap annual maintenance renewal increases at 3% year over
year, that language is not in this contract as Exhibit B, section 5.3 of the original contract
states:
“DSI maintains the right to increase Subscription Fees and other applicable fees
and charges in connection with each Renewal Term.”
As such I have reached out to the vendor and they provided a statement, attached
herein, that the increase is for Improving system intelligence, building out their suite of
services and adding support. Jeff Minisci and I agree to proceed with paying for the
annual maintenance since the system is needed, but we are raising concern with the
vendor that they cannot continue to increase charges at such a progressive rate.
DocuSign Envelope ID: 084EB8DC-EF34-4243-A9CB-B1488DB9F6D8 CAG-17-152, Adden #1-21
Armondo Pavone
Page 2 of 2
December 13, 2021
Attached are the following documents:
1.Addendum Packet for INV-98772, $46,411.61
2.Letter from DSI CEO
Approved By: _____________________________
Armondo Pavone
Mayor
_____________________________
Date
Attest: _____________________________
Jason Seth, City Clerk
DocuSign Envelope ID: 084EB8DC-EF34-4243-A9CB-B1488DB9F6D8
12/21/2021
Invoice#:InvoiceCurrency:InvoiceDate:Terms:DueDate:INV-98772USD11/01/2021Net3012/01/2021P0#:Reference:KCDAContract#020DClientID:12650DescriptionStartDateEndDateQtyUnitPriceAmountCapitalForecast01/01/202212/31/20221$6,654.77$6,654.77City_Of_RentonEnergyManager01/01/202212/31/20221$11,035.31$11,035.31City_Of_RentonEnergyManager-UtilityBillProcessing01/01/202212/31/20221$6,600.00$6,600.00City_Of_RentonInventoryEdge01/01/202212/31/20221$4,538.69$4,538.69City_Of_RentonMaintenanceEdge01/01/202212/31/20221$13,325.29$13,325.29City_Of_RentonSUBTOTAL42.154.06SalesTax$4257.55TOTAL$46,411.61TOTALAPPliEDUSD0.00TOTALDUEUSD46,411.61NeedacopyofourW-9?ClickheretoetacopyfromourSharePointsite.Haveguestionsregardingyourinvoice?Clickheretoseeourvideo.TOPAYBYCHECKDudeSolutions,IncP0Box936580Atlanta,GA31193-6580TOPAYBYACH?WIREWellsFargoBank,N.A.420MontgomerySt.SanFrancisco,CA94104Account#:4490322294Routing#:121000248Swift#:WFBIUS6STOPAYBYCREDITCARDCall877-639-3833(DUDE)ThisInvoiceandlServicesaregovernedbythetermsoftheDudeSolutions,Inc.SubscriptionAgreementfoundathttps://www.dudesolutlonsconVterms(Terms),unlessSubscriberhasaseparatewrittenagreementexecutedbyDudeSolutions,Inc.(DSJ’)fortheServices,inwhichcasetheseparatewrittenagreementwillgovern.AcceptanceIsexpresslylimitedtotheseTerms.AnyadditionalordifferenttermsproposedbySubscriber(Including,withoutlimitation,anytermscontainedInanySubscriberpurchaseorder)areobjectedtoandrejectedandwillbedeemedamaterialalterationhereof.DudeSolutionsTaxID:56-2174429Phone:877-639-3833(DUDE)Email:accountsreceivableldudesolutions.comInvoiceBillTo:CityOfRentonInformationServices1055SouthGradyWayRenton,WA98057UnitedStatesShipTo:CityOfRentonJeffMinisci1055SouthGradyWayRenton,WA98057UnitedStatesPage1of1DocuSign Envelope ID: 084EB8DC-EF34-4243-A9CB-B1488DB9F6D8
DocuSign Envelope ID: 084EB8DC-EF34-4243-A9CB-B1488DB9F6D8